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HomeMy WebLinkAbout1993-02-16 ad Hoc School Building Committee Minutes1 SCHOOL BUILDING COMMITTEE MEETING MINUTES FEBRUARY 16, 1993 The meeting was called to order at 7:10 PM. Those in attendance were: R. D'Antona, D. Farnham, J. Lupi, B. Poock, R. Sanstad and Architect David Finney. David Finney presented the updated estimates of the Birch Meadow and Joshua Eaton project. (attached) There was considerable discussion involved in understanding the figures by those present: The estimates, which total $6.307M, are considered to be a "worst case" scenario. For example, they include costs for both gas conversion an oil tank replacement. We will now proceed with our detailed planning activities using these costs as our baseline. A discussion was held revolving around the draft copy of the 1993 Annual Town Meeting Warrant. R. Sanstad reported on a discussion he had with the Town Moderator which indicated we will. be presenting to Town Meeting early on the evening of April 15th. It was generally agreed that the next meeting would be devoted entirely to the selection process of an architect for the Parker Project. Joe Lupi will lead the committee through this process. The meeting was adjourned at 9:05 PM. CG~tSLIPNG E~G,7~R5 I. 1K Abbocd~~Oilcrcx~ ✓~sccic~es, InC. February 1.6 , 7.9 9 3 517 387 o535 P.01 Mr. David Finney The, Design Partnerechip of Cambridgo 86 Sherman Street Cambridge, MA 02149 Subject: Reading Elementary Schools Dear David: Per your request, I revisited the Birch Meadows and Josiah Eaton Elementary sch©413. The purpaae of the visit was to assess the current condition of the mechanical/ electrical systems and identify any changes from the 1939 report. The following are my observations; . Birch Mea_ dews; In general, the ME? syetams are in excellent condition. The boiler plant is of sufficient capacity to support the new addition. A new distribution main in the crawl space would be requ'i.red. Zleutrioally, aJditional receptacles would be required in existing classrooms. A new fire protection system would have to be provided. Josiah Eat2n: The MEP systems are old, in poor condition, have no additional capacity and could fail at any time. This includes the primary equipment, the distribution systems and the terminal components. I recommend the complete replacement of these systems as part of any renovation project. The budget estimates I previously provided reflect any findings and recommendations. If you have any additional questions, please call me, sincerely, ABBOOD/HOLLORAN ASSOCIATES, INC. Arthur A. Abboud President . Q AAA/ca 'A ~ Li v Lf~~r v~~`:'? f. ~~:".~.~t~'.ri ~~✓i•r.:~L.'.~w fir: ~r.J /.~+V /~.r ~r 1•vX: ~r~ ~`LQi "r w`V v R ~M .d •{r .Q ll` U 'a o C a ~ a. v I - t G1 s. w N"o 3 w .C~ D N O z O ~ v H G ~ .r. C1f W ~ a O c to p a U i..r O C4 w C o ~ t•LL I " Li•£t 01-9 Lt-£t ot-9I 4 £1.6 9•t 0£•9L £t•6I 9111 6.5 I L•st I SL•IL $ I -i• I I hL I 8ZwL i ! ~ i I ~ M-0 I i I L•£ I I 0£•9L , I I I I £t•6t I I I ~C 9t•lt 6•S I I ! L•6t i V 9t•tt ! 6t-St ~ ZI.B I s•I I I I I 9L•LL I it .n 6t•St I , Ii. tI•$ S•t I 6L•SL I U.31 a. FIT I$L st•It - $I-et It•4 1^0£ <'I LL•£t O~ > Ulf Z £t•6 9•t c~ ~ y GA ~ e a ~ ~ w ~ ~ V ~ Via. ~ ~ ~ ~ W C ~ ~ Q V O ~ j ~ a ~ • i p E~ ~ ~ J X N z qo W R O V L 0 H L V a rQ`~ a a t+• oo a h~ ~ r/ QO 0~ MMM 3 ~ 8 3 ~ Q O M ~ U C M 3~ U 4 V ~ C~ Q V ~ U I Arch. 3 StrucL Casts 2/16/93 Reading Elementary Schools Birch Meadow School 5. as""" A. Bask Costs for Renovation Ats"F Unit Coo Growth Costs C. PombiMd costs New Construction: 1 Arch 8 Struct 8,100 $66 $534,600 $534,600 2 Entry Stairs, rails & canopy $28,600 $28,600 Renovation 1 Dorrx ion for reroovadm $36,800 $36,800 2 Remove VAT at renov arses $4,000 $4,000 3 Rough Construction $30,700 $30,700 interior romp $3,200 PanNions $12,600 Doom S Frames :14,900 4 Ochen Equip-reworU on" $10,000 $10,000 Finish (renov, arras only) 1 Vinyl Tile Flooring $5,300 $5,300 2 Resilient base $1,000 $3,000 $4,000 4 Interior paint $8,000 $8,000 5 Ceilings $5,600 $5,600 a Caseworicaspeciaattiss $7,000 $7,000 Windows 1 Regius plastic windows 1520 $12.50 $19,000 $19,000 4 Paint windows 3 trim 3101800 $10,800 5 Reptac:e Usdorpoors $36,600 $36,600 Exterior 1 Roof penetrations $4,000 $4,000 2 Flashing 6 sealing at new construction $7,000 $7,000 3 re-point masonry (partial) $10,000 $10,000 4 Expansion joint $4,000 $4,000 Handicapped Accesslbiilty 1 Corridor door hardware $11,200 $11,200 2 Interior paired doors $11,200 $11,200 3 Toilet access. & parts. 53,900 $3,900 4 Toilet room doors 8 frames $4,800 $4,800 JOTALS $747,500 $42,800 $790,300 9205ESTSALS 1 Reading Elementary Schools Mech, Elec & Plumbing Costs Birch Meadow School 2/16/93 s. Odw A. 9adc costs for PAWWO ton o►owth COON C. congAned Coete Now Construction Heating 8 Ventilating $80,000 $80,000 Plumbing $32,000 $32,000 Electrical $48,000 $48,000 Fire Protection $20,000 $20,000 Total New Const. $180,000 $180,000 Renovation Heating 3 Ventilating $50,000 $50,000 Plumbing $20,000 $20,000 Electrical $100,000 $100,000 Fire Protection $20,000 (gote 2f $20,000 replace oil tank $30,000 $30,000 new water service $10,000 $10,000 Gas bumer conversion $10,000 $10,000 Total Renovation $240,000 $240,000 TOTAL M/E/P/FP $420,000 $420,000 L 00w Landscape Costs A. Bask caN (note,) Iterwatwn costs C. FW Kenovatlon costs ClearIgnib ske Prep $8,500 $0 $8,500 PaMinp & Exrworic $0 $40,000 $40,000 Ada'1 paving at piny area $18,200 $0 $16,200 Curbs $0 $8,000 $6,000 Bike rscks $0 $1,600 $1,800 P*rbv $0 $10,000 $10,000 ughtk,g $0 $7.500 $7,500 Sao drainage $12,500 $0 $12,500 Loam a seed $0 $7,500 $7,500 sidewalks (knciudrs paved pay) $0 $101500 $10,500 Led" (allowanco) $60,000 $0 $80,000 Total. Site Cast $95,200 $83,100 $178,300 Note 1: This reduced scope is carried ow from the i 989 estimate. Note 2: Unted arse fire proNaion system for renovetson per agreement with Firs chief. Items not in Project Scope of Work; - Reptacemsnt a corridor CeiAnpe - Rertrwvai s rspiamrwt of Vinyl Asbestos t5o (occept at satarsd arses). - New kitchen UNOTetit - Removal a ccntarninsted soil st 01 tan*, if required - Asbestos renovai (=W selected VAT) - Roof repair - Pskdkv a ceilings - Repair o(classroom cobU,ets - Now gas seviw for bumer conversion 9205ESTB,XLS 2 Cost Est. Summary - 2/16193 Reading Elementary Schools Birch Meadow School A. 9"Je Cosh W G(OW0 C. FUN Rsnavao" Costs Construction Costs Arcs, a Struct Costs $747,500 $790,300 M/EIPIFP Costs 5420,000 $420,000 Site costs $95,200 $1.78,300 TOTAL RAW COSTS $1,262,700 $1,388,600 G.C. OH&P (15%) $189,405 $208,290 Contingency (12%) $174,253 ' $191,627 TOTAL CONST. COST $1,626,358 $1,788,517 Indirect Costs Site Exploration Survey $5,000 $5,000 Borings $2,000 $2,000 Design Costs Mk*rw ( Arch/Eng. $188,000 design) $200,400 Food Service Cons. $3,000 $3,000 Fum 3 Equip Cons. $4,000 $4,000 Bidding Bid Sets $6,000 $7,000 Bond counsel $10,000 $10,000 Construction Clerk (pt time, 15 mo) 530,000 $30,000 Furniture & Equipment (new Const only) $40,000 $50,000 TOTAL PROJECT COSTS --birch Meadow School $1,914,358 $2,099,917 9205ESTBALS 3 Arch. & Struct. Costs 2116/93 New construction: 1 2 Renovation 1 2 3 4 r a Finish (renov. areas only) 1 2 3 4 5 Windows 1 2 3 4 5 Exterior 1 2 3 4 Arch & Struct Entry Stairs, nub b canopy Demolition for renovation Demolition windows 3 glass block Rem" VAT at renov area Rough Construction Bu1M-up boon coon a Frames Crawl space vents a yaps banner floor v4" mech ventilation crawl space str%a attic vents Kitchen Equip Vinyl Tile Flooring Resilient base Acoust ceilings Interior paint CT wainscots Replace Metal windows replace glass block w/ Kal-wall wood windows-arks stoma Paint windows & trim Replace ad 1%u $ enlarge m.o's Roof penetrations Flashing & sealing at new construction re-point masonry cupola *M oe ^ nveh tpntilrq a Reading Elementary Schools Joshua Eaton School s ase«,tlal A. Basic cow for ftarovatfon G Combined Fno-4p Unit Coen Growth costs costs 12,300 $70 $861,000 $881,000 $35,000 $35,000 $57,300 $57,300 $8,400 $87,500 520,600 $32,900 $14,000 $67,500' $7,200 $41,300 $4,500 $12,000 $2,500 $10,000 1070 536 21A-000 $10,900 $2,000 $11,700 $15,600 $1,300 $11,000 $8,000 $4,000 $7,000 $38,520 $33,900 $19,900 $8,300 $15,000 $15,000 sling Str%v wal npein $1.000 Handicapped Accessibility 1 Corridor door hardware $18,100 2 New exterior doors $10,500 3 New int door pairs $3,900 `oTAL3 $1,203,700 $137,620 Note: Sold figures indkate wort W44 should proceed k-0. wtely if the full project at Joshw Eaton 1$ Postponed. 9205ESTA.XLS $7,000 $8,400 $67,500 $67,600 $10,000 $10,900 $2,000 $11,700 $15,600 $1,300 $38,520 $33,900 $19.900 $8,300 $11,000 $8,000 $4,000 $15,000 $15,000 $18,100 $10,500 $3,900 $1,341,320 1 Mech, Elec & Plumbing Costs 2/16/93 New Construction Heating & Ventilating 12300 SF Plumbing Electrical Fire Protection Total New Const. Renovation Heating & Ventilating 37789 SF Plumbing Male serviw ughtng a switchirp Pow and distribution Fin alarm clocMntercor VphaWCAN Total Electrical Fire Protection TotalRenovation TOTAL WE/P/1=P B.o0w A. Basic Costs for Rerwvadon QMwth cost. $123,000 $49,200 $73,800 $30,750 $276,750 $453,000 $188,000 558,800 $94,400. $75,500 $37,700 $37,7001 $301,900 ' $53,000 (note 2) $995,900 $1',272,650 B. Othw RMOVadon Landscape Costs A. Bask'Co" C04" Total Site Reading Elementary Schools Joshua Eaton School Site Prep $8,500 Paving & Earthwork (note 1) $0 $50,000 Building Edge $15,000 Curbs (conc. on one aide of drive) 54,004 8iks racks $0 $1,600 Pw" $0 $15,000 ugh $0 - $15,000 Stte drainage $24,000 Loam b Seed $0 $9,000 Relocate play equip $5,000 Cowt)(wo $10,000 swewaucs paved Play) $0 $8,750 $66,500 $99,350 Note 1: Paving scope provides only 1 coat asphalt over axosting paving for drives, parking & bus loop. This includes new paving tsgvested by the Firs Chili. Note 2: Urnited am firs protection system for rwavations Per agreement with Fin Chief. Items not In Project Scope of Work: - R*94wrwit of corridor cei ki qs - Remora! b replacement of Vinyl Asbestos tie (except at altered aArves). - New kitchen equipment of tank removal & repiacernent - Asbestos rernovai (except in craw*a acs and selected VAT) - Roof repax - New gas service for Wrrw oanwersion. 9205ESTA.XLS Q* Combined $123,000 $49,200 $73,800 $30,750 $278,750 $453,000 $188,000 $301,900 $53,000 $995,900 $1,272,650 C. M Renovator $8,500 $50,000 $15,000 $4,000 $1,600 $15,000 $15,000 $24,000 $9,000 $5,000 $10,000 $8,750 $165,850 2 Cost Est. Summary ...........2/16/93 Reading Elementary Schools Joshua Eaton School A. aesic caw for 6fowth Construction Costs Arch & Struct Costs $1,203,700 WE/P/FP Costs $1,272,650 Site Costs $66,500 TOTAL RAW COSTS $2,542,850 G.C. OH&P (15%) $381,428 Contingency (12%) $350,913 TOTAL CONTT. COST $3,275,191 Related Costs Indirect Costs Asbestos Removal (crawispace) Pipe insulation contaminated soil Re-locate 2 temp. classrooms Site Exploration Survey Borings Oesign Costs Arch/Eng. Asbestos Cons. Food Service Cons. Fum & Equip Cons. Bidding Bid Sets Bond counsel Construction Clerk (pt time, 15 mo) Furniture & Equipment (new Const only) $67,000 $47,500 $29,000 $5,000 $2.000 $334,200 $11,000 $3,000 $5,500 $7,000 $10,000 TOTAL PROJECT COSTS -Joshua Eaton School $30,000 $53,000 $3,879,391 C. MA R*"QVSUon costs $1,341,320 $1,272,650 $165,850 $2,779,820 $416,973 $383,615 $3,580,408 $67,000 $47,500 $29,000 $5,000 $2,000 $357,500 $11,000 $3,000 $5,500 $7,000 $10,000 $30,000 $53,000 $4,207,908 920SESTA.XLS 3 Cost Est. Summary 1. Current Estimate Summary 2/16/93 -Joshua Eaton School -Birch Meadow School -Both Schools Reading Elementary Schools A. Usk Costs for Growth $3,879,391 31,914,358 $5,793,748 c. Fug Ranovat c" Costs $4,207,908 $2,099,917 $8,307,825 11. Previous Estimate Summary 10/16190 x Bask costs for C. Full Rerwvatfon Growth costs --Joshua Eaton School $2,157,190 $2,647,700 --Birch Meadow School $2,451,060 $2,771,000 -Both Schools $4,608,250 $5,418,700 III. Work which should proceed on a priority basis The following items of work should be included In immediate work if the full project at Joshua Eaton is postponed. Crawl space writs a Vapor barrier $7.200 floor mail $41,300 mech ventltatlmh $4,500 - crawl space sbvct. $12,000 cupola paint, caulk, repair naW*V b siding $14,000 Structural nVeirs $1,000 Total $80,000