HomeMy WebLinkAbout1993-05-06 ad Hoc School Building Committee MinutesDRAFT
READING PUBLIC SCHOOLS
Reading, Massachusetts
NOTES OF MEETING ON SCHOOL BUILDING PROCESS PLAN
MAY 6, 1993
A meeting of the School Committee and Building Committee Chairman
was held May 6, 1993 at 4 p.m. in the Superintendent's Conference
Room. In attendance was School Committee Chairman Matthew
Cummings, Building Committee Chairman Roger Sanstad. Also present
were Superintendent Robert J. Munnelly, Joshua Eaton Principal,
Donald Farnham, Birch Meadow Principal, Richard Davidson and
Architects David Finney and Jennifer Pearson from Design
Partnership of Cambridge.
I. DESIGN REVISION
Architects will start design for Joshua Eaton for earl spring
bidding, consequently quarterly payments are projected earlier
(See attached cash flow revision & updated project schedule
dated 5/6/93)
Bidding Construction Documents are to reach the State by Fall
for Birch Meadow and by Spring for Joshua Eaton, together with
an eye to June 1994 approval
II. REVIEW OF RULES AND RESPONSIBILITIES
DESIGN DEVELOPMENT PHASE
1. Heavy Birch Meadow & Joshua Eaton Faculty input so no
user-ordered change orders down the line
Lots of communication between all parties is
important
2. Every-Other-Month meetings with:
.Building Committee Chairman Roger Sanstad
.Design Partnership of Cambridge
.Superintendent and School Committee Representatives
BUILDING COMMITTEE OVERSIGHT RULE ALL PHASES
(No Micromanagent)
Basic Integrity of Plan
Money Situation
Whole Process Progress
NOTES OF MEETING ON SCHOOL BUILDING PROCESS PLAN
MAY 6, 1993
PAGE 2
SCHOOL COMMITTEE ROLE
Approval of changes
Will sign bill warrants
Control of Change Orders S.C./Architect Contract all
parties cognizant of Parker renovation on horizon and
need for community trust and confidence
SUPERINTENDENT OFFICE ROLE
Process Invoices
Send outside bills through Architect David Finney
Most construction invoices will arrive around the first
of the month. Bills must be paid in 15 days.
CLERK OF WORKS ROLE
School Committee's eyes and ears
Does not work for Architect, but works with Architect and
Contractor
Clerk cannot stop work
Reports defects to Architect and Superintendent
III PLAN OF BRIEFING (SIGN-OFF SESSIONS) FOR DESIGN PHASE
SCHOOL COMMITTEE MEETINGS
May 24, 1993 - SCHEMATIC
June 21, 1993 - DESIGN WRAPPED UP
July 1993 - JOSHUA EATON - Principal Donald
Farnham will have ideas for Eaton Repairs to the
Superintendent and School Committee by June 7, 1993.
mac
05/18/93
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