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HomeMy WebLinkAbout1993-10-27 ad Hoc School Building Committee MinutesSCHOOL BUILDING COMMITTEE MEETING MINUTES OCTOBER 27, 1993 The meeting was called to order at 7:35 PM. Committee members in attendance were: R. D'Antona, D. Farnham, R. Grasso J. Lupi, R. Sanstad, L. Selzer and D. Williams. Also in attendance were Architect D. Finney, R. Radviile and K. Vaccaro, a reporter from the Chronicle. Each of the three projects were reviewed as follows: Joshua Eaton -D. Finney brought out the condition of the emergency generator currently in use at the school. There seems to be some doubt as to the operability of the unit. D. Farnham took the action to have this checked out ASAP by school maintenance personnel. -D. Finney brought out the fact that no funds are in the project for re-pair or replacement of any portion of the tile roof. This was intentional in view of the assurances by school maintenance personnel that the t~llas were in relatively good condition. Recent examination by tsoe archiAfi=.xt indicates that repairs/replacements may have to be made to the In view of the fact that this is considered an operating expens; r ; :it : r; ea in the capital plan) a meeting will be set up between Fifirr- Y - d aricl D'Antona with Dr. Munnelly to appraise the Superintend'(rt cps 'ituation and discuss the best approach to be taken. D'Antona has ths, ~ Ee:3f? to schedule this meeting. -D. Finney pointed out several potential problems involving the Conservation Commission and a wetlands situation. He was a ?ke- to meet with the ConsCom Administrator and any other interested parties to resolve this as quickly as possible. D. Farnham offered his a6sistance, if required. Birch Meadow -J. Lupi, the SBC liaison on the project, reported that the Clerk of the Works position has been filled and the person is on board. -It was brought out that in the day-to-day activities at the construction site, circumstances arise which require a change order process which is responsive to a quick turnaround situation. In view of the fact that Lupi is our liaison, a motion was made which "provides Joe Lupi with a change authorization limit of $5K." it was pointed out that this is relatively standard in the industry. The vote was 7-0 in favor. Joe will report to the committee on a regular basis regarding project status. -It was brought up that the BIM construction did not start as planned due to some informal communications with the contractor. R. Sanstad will discuss this situation with the Superintendent and review the communications process. -D. Finney circulated a Furniture and Equipment proposal' to the Superintendent which detailed a planned approach for procuring these items by Design Partnership in exchange for a fee of $6K. Sanstad took the action to discuss this with . Dr. Munneily with the thought that school personnel could perform this service and save the fee. -A discussion centered on the permit process for new construction. As identified in the contract, the responsibility for obtaining permits lies with the General Contractor on the project. , It was stressed to both the Architect and our liaison that no construction was to begin until the permits were in hand. Parker Middle School -The revised Ed Specs were reviewed again with the most recent changes incorporated. They were held in abeyance until a future meeting as additional changes may occur as we work the cost issues. -D. Finney presented Options #5 & #6 with a detailed explanation and the cost impact of each. Considerable discussion was held on these options with no final conclusion being reached. The committee was asked to give these options additional thought and be prepared to discuss them at the next meeting. -D. Farnham presented the results of his sub-committee analysis of middle school population projections. His data indicates that the Ensminger study is still valid and the need for additional middle school classroom space reaches a critical point in September, 1996. At that time, the student population significantly exceeds the capacity of the two 1~. middle schools.