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HomeMy WebLinkAbout2004-05-03 School Committee Minutes"U"NN CLERKS 'ADING. MASS. Reading School Committee L Reading, Massachusetts 1004 SEP 22 A 11: 31 Regular Session May 3, 2004 CALL TO ORDER Chair Dahl called the regular session to order at 5:40 in the Reading Memorial High School Guidance Conference Room. Present were Mr. McFadden, Mr. Carpenter, Mr. Dahl Ms. Webb, Mrs. Gibbs and Mr. Spadafora. Also present were Superintendent Schettini and the Town Manager, Peter Hechenbleikner. Mr. Richards was not present. Mr. Frances called the FinCom to order at 5:42 p.m. Present were Mr. Francis, Mr. McDonald, Mr. Bolger, Ms. Martin and Mr. Grimes. Chair Dahl stated the purpose of the meeting was to review the Barrows construction bids. Mrs. Martin made a motion to reconsider the subiect matter of Article 4 Mr. Grimes seconded the motion. The vote was 5-0. Mr. Grimes Mrs. Martin Mr. Francis, Mr. Bolger and Mr. McDonald Mr. Bolger made a motion to recommend the subiect matter of Article 4 by adding the public works sewer project at $209,400 with a source of funds being Enterprise Debt (ED) Mrs. Martin seconded the motion The vote was 5-0. Mr. Grimes, Mrs Martin, Mr. Francis, Mr. Bolger and Mr. McDonald Mr. Peirce from Flansburgh Associates gave an overview of Suburban Middlesex Insulation explaining that this was a larger project for them. They have DCAM certification. Mr. Dunlap stated they would be checking their references. Mr. Peirce went to the DCAM to review the file. Mr. Dunlap stated that the Barrows project would be their primary project. He stated that SMI has to be able to provide the performance and payment bond. Ms Webb asked if the spread in the bid prices was a concern. Mr. Dunlap stated that SMI wanted the project. Mr. Grimes asked if the general contractor had any power over the filed sub bids. Mr. Dunlap told him no. Mr. Francis asked how the contractor was appointed. Mr. Dunlap stated that the School Comm: the May 12th School Committee Meeting. Regular Session May 3, 2004 Mr. McFadden asked about the 2 million dollar spread in bid prices. Mr. Dunlap explained that the bid prices appear unrealistic at times. Our six million-dollar estimate was more realistic. Mr. Dunlap gave an overview of the budget for the new school and the Barrows School. He reviewed the seven categories of the building budget. He stated the furniture and equipment budget for the new school would not be expended until the Barrows School is done. Mr. Bolger asked what was needed for Technology. Mr. Dunlap stated just equipment because the infrastructure is there which would be about $385,000. Mr. Dahl stated they would get as much as they are able for the new school. Mr. Dunlap stated that any contingency money would be applied to technology. Mr. Bolger asked what the technology and furniture & equipment cost would be at Barrows. Mr. Schettini stated $250,000 for technology. Ms. Webb reminded everyone that the budget for the new school was set in 1999. Mrs. Martin asked what the budget is for the new library. Mr. Dunlap stated the budget is included in furniture and fixtures. Mr. McFadden asked how much it cost to outfit a new library. Mr. Dunlap stated $80,000 - $115,000. Mr. Hechenbleikner stated there was no money in the budget for the playground. Mr. Dunlap confirmed the statement. Mr. Schettini stated they were working with the Architect to determine how much the playground would cost. Mr. Francis asked if there were any further questions. There were none. Mr. McDonald made a motion to reconsider the subject matter of Article 13. Mr. Bolger seconded the motion the vote was 5-0. Mr. Grimes, Mrs. Martin, Mr. Francis, Mr. Bolger and Mr. McDonald Mr. McDonald made a motion to recommend the subject matter of Article 13 by reducing the debt authorization for the Sunset Rock Elementary School by $634,000 and increasing the debt authorization for the Barrows School proiect by $634,000. - Mrs Martin-seconded-the motion The vote was 5-0 Mr. Grimes, Mrs. Martin, Mr. Francis, Mr. Bolger and Mr. McDonald Regular Session May 3, 2004 Mrs. Gibbs made a motion to authorize the chair of the School Committee, along with the Superintendent, Town Counsel, Architects, and Proiect Management, to determine, based on the bids received on April 30,2004, the lowest qualified bid for the Barrows School Building Proiect, to enter into negotiations with such bidder, and to prepare the contract for signing. Mr. Spadafora seconded the motion. The vote was vote was 6-0. Mr. Dahl, Mrs. Gibbs, Ms. Webb, Mr. Spadafora, Mr. McFadden, Mr. Carpenter. ADJOURN Mr. Carpenter made a motion to adiourn to executive session for the purpose of approving executive session minutes. Mrs. Webb seconded the motion. The vote was 6-0. Mr. Dahl, Mrs. Gibbs, Ms. Webb, Mr. Spadafora, Mr. McFadden, Mr. Carpenter Respect 1 b e Patrick A. chettini, Jr. Superintendent of Schools