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HomeMy WebLinkAbout2010-10-05 Board of Selectmen HandoutDRAFT MOTIONS BOARD OF SELECTMEN MEETING OCTOBER 5, 2010 Bonazoli, Anthony, Schubert, Goldy, Tafoya Hechenbleikner lc) Move that the Board of Selectmen set the FY 2011 Water Rate at $8.03 per 100 cubic feet with a minimum quarterly bill of $16.06 re laces $24.09 effective with the September 10, 2010 billing. Move that the Board of Selectmen set the FY 2011 Sewer Rate at $8.44 per 100 cubic feet with a minimum quarterly bill of $16.88 re laces $23.32 effective with the September 10, 2010 billing. Move that the Board of Selectmen set the FY 2011 Storm Water Rate at $40 per unit (3,210 square feet) (replaces 2,552 square feet) per year to be billed quarterly effective with the September 10, 2010 billing. Move that the Board of Selectmen close the Warrant for the Election to take place on November 2, 2010 from 7:00 a.m. to 8:00 p.m. at Hawkes Field House, 62 Oakland Road, Reading, Massachusetts. 4c) Move that the Board of Selectmen close the hearing on the Causeway Road betterment. Move that the Board of Selectmen approve the acceptance of Causeway Road as a public .way, and establish the betterments for the improvement of the private portions of the road not to exceed a total of , which reflects the proposed construction estimates included in the Board of Selectmen packet ($308,000) less the following items: ♦ Relocate utility poles $309000 With the revised betterment cost to be distributed among the assessed property owners on the same basis as shown on the chart entitled "Causeway Road Estimated Betterment Assessments" All subject to approval of Town Meeting. 4d) Move that the Board of Selectmen close the hearing on the A-Frame Sign Regulations. l Move that the Board of Selectmen approve the A-Frame Sign Regulations as presented on October 5, 2010. 4e) Move that the Board of Selectmen close the hearing amending the Recycling and Rubbish Rules and Regulations.. Move that the Board of Selectmen approve the amendments to Section 4.6 of the Board of Selectmen's Policies - Solid Waste Recycling, Collection and Disposal Rules and Regulations as presented. 4f Move that the Board of Selectmen close the hearing establishing liquor license fees for 2011 through 2013 Move that the Board of Selectmen approve the liquor license fees for 2011 through 2013 as follows: Liquor Fee Survey 2010 All Alcohol Restaurant (12) Wine/Malt Restaurant (3) Package Store 5) Clubs (4) Proposed 2011 $3,600 $2,600 $2,400 $1,200 Proposed 2012 $3,700 $2,700 $2,500 $11300 Propose12013 $3,800 $2,800 $2,600 $1,400, 4k Move that the Board of Selectmen authorize the Chairman to sign a letter to. the Town's State legislative delegation in support of amending the . "bottle bill" to charge deposits for water, sport drink, juice, and other bottles and containers. 5a) Move that the Board of Selectmen approve the minutes of September 18, 2010 as amended. 5b) Move that the Board of Selectmen approve the minutes of September 21, 2010 as amended. Move that the Board of Selectmen adjourn the meeting at p.m. TOWN MANAGER'S REPORT Tuesday, October 05, 2010 Administrative matters ♦ The Fall Quarterly issue of Your Community Connection is available electronically beginning October 1 on the Town web site. The first 24 pages ..of the Fall 2010 Your Community Connection that covers all news and events till October 6th only is displayed. The remainder of the issue will be distributed by the middle of this week, due.to a computer crash. ♦ Free Cash has been certified. o Local option meals tax is in effect. From the MADOR "Our audit team is still working on the establishments in Reading. You can refer them to DOR Customer Service at 617-887-MDOR or me at 617-626-2386. 1 also forwarded this information to phechembleikner(aci.reading.ma.us and indicated it could be shared with establishments in your community. I hope this information sheet is helpful for you to share with establishments. It is very similar to the letter that will be going to the establishments registered as tax type meals and rooms in the DOR databases." o There are a number of ballot question on the November 2 ballot, including question 3 which would reduce the Sales Tax to 3%. The impact of this question would be to reduce state revenues an estimated $1 billion in the second half of this fiscal year (starting January 1, 2011) and. would reduce revenues an estimated $2.5 billion in FY 2012. If these reductions were done evenly across the board for State discretionary budget accounts, the estimated reduction to the Town of Reading would be almost $1.5 million in FY 2012, in addition .to any other reductions that, may be required to balance the state budget. Community Development o The latest business to open in Reading is Sammy Jo's Italian Bakery and Cafe at 2 Haven Street. Welcome to this new downtown business. Public Safety Public Works ♦ Reading Youth Baseball has requested approval to do work on one of the Joshua, Eaton fields, and on the new "tennis court" field at Birch Meadow. The cost is over $10,000 for each project, and therefore subject to Board of Selectmen approval. They would like to get this work done now while weather permits. (5) o Recycling and rubbish changes the week of October 4. Detailed information is on the front page of the web site and a flyer has been mailed to the entire community. We are in a period of education and "soft enforcement". u_ October 2010 o Street Sign Lotter, October Street sign lottery. Construction projects in progress or to be done this year: o Road Improvements - Harrison Street - Base course and curbing are complete: Stormceptors have been delivered, Highway Division to install next week. Roadway work to resume the beginning of October along with other streets below. • Arlington Street (Woburn St. to Prescott St.), Haverhill Street (Wakefield St. to Timberneck Dr.), Marla Lane (Forest St. to Spruce Rd.) - Work to start beginning of October and should be completed by end of October. • Highway Division project - Smith, Manning, Lewis, and. County (between Lewis and Howard) have been completed. o Memorial Park Project nearly complete. All areas loamed and seeded; trees to be installed in October; benches to be installed when delivered. Dates and Events: o October 7, 2010 - The Annual Police Department Senior Ham and Bean Dinner will be on Thursday at the Senior Center. o October 23, 10 to 2 - Fire Department Open House o October 23, 10 am - Ribbon Cutting - Memorial Park o State Election - November? o Subsequent Town Meeting November 8 ism Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 Board of Selectmen 10 11 12 13 14 15 16 Columbus Day Holiday 17 18 19 20 21 22 23 Board of Selectmen ,i Economic Summit 24 25 26 27 28 29 30 Board of Selectmen 31 1 Page 1 of 2 Hechenbleikner, Peter From: LeLacheur, Bob Sent: Wednesday, September 29, 2010 5:31 PM To: 'Hechenbleikner, Peter Cc: Kinsella, Jane; Heffernan, Nancy; LaPointe, Gail; O'Halloran, Michael; Schena, Paula; Zager, Jeff Subject: BOS motions on water/sewer/storm water Pete - in reviewing BOS minutes from April 27, 2010 we have some errors in the motions the Selectmen voted to establish enterprise.fund bills. We. will need them to revote at their next meeting as follows: Move that-the Board of Selectmen set the FY 2011 Water Rate at $8.03 per 100 cubic feet with a minimum quarterly bill of 16.06 (replaces $24.09) effective with the September 10, 2010 billing. Move that the Board of Selectmen set the FY 2011 Sewer Rate at $8.44 per 100 cubic feet with a minimum quarterly bill of 16.88 (replaces $23.32) effective with the September 10, 2010 billing. Move that the Board of Selectmen set the FY 2011 Storm Water Rate at $40 per unit (3.210 square feet) (replaces 2,552 square feet) per year to be billed quarterly effective with the September 10, 2010 billing. There has-been no adverse impact of this clerical error on ratepayers. Thanks, Bob Bob LeLacheur Assistant Town Manager/Finance Director Town of Reading 16 Lowell Street Reading, MA 01867 (P) 781-942-6636 (F) 781-942-9037 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m : 5:30 p.m. Tuesday: 7:30 a.m. - 7.:00 p.m. Friday: CLOSED web www.readingma.gov email financeCc ci.reading.ma.us 9/30/2010 c,0~ Page 1 of 2 Hechenblefter, Peter From: Geoff Beckwith [gbeckwith@mma.org] Sent: Tuesday, October 05, 2010 1:19 PM To: Geoffrey Beckwith Subject: MMA President Scanlon Speaks Out on Question 3 Dear Municipal Leader- Many of you have been using the MMA's analysis regarding the potential loss of local aid due to Question 3 to inform local residents and colleagues of what the local impact would be if the ballot initiative passes on November 2nd. The MMA's president, Mayor William Scanlon of Beverly, presented his concerns and analysis of Question 3 to his City Council last night, with a significant amount of local media attention. Mayor Scanlon's address is on the main page of the MMA's Web site here is a link to read his remarks: littl)_//www.lavla.a o_rg/local.-ai:d.-atld=fintu ce/4993- i~nia.-:}~resideiit..-scauloti 4war.tis_-of-local-impact-of.. question-3 With Massachusetts already facing a giant budget deficit for fiscal 2012, it is clear that Question 3 would immediately trigger a bona fide budget crisis. If you have not done so, please download a copy of the MMA's Question 3 analysis to see what the local aid reduction would be in your community. A copy of the spreadsheet is available at the following link: .I ttp //vny~ n g/l:ocal-aid-and_ finance/4976-sales-tax-bal.;lot question-threatens.-local-uid If you have any questions regarding the MMA's local aid analysis, please have your office contact John Robertson of the MMA at jobertson@mina.org The MMA is sharing this material in response to requests from municipal officials across the state. Please let us know if you would like any further information. Sincerely, -Geoff Beckwith Geoffrey C. Beckwith Executive Director, MMA 1 Winthrop Square, Boston, MA 02110 617-426-7272 fax) 617-695-1314 www.mma.org DISCLAIMER: This message is a private communication. If you are not the intended recipient, please do not read, copy, use, or disclose this message or any attachments. Please notify the sender of the delivery error by replying to this message, and then delete it from your system. Any unauthorized disclosure, copying, or distribution of this message, including the attachments, is prohibited. Email may not be secure or 10/5/2010 (5 Page 2 of 2 error free. Information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender does not accept liability for any errors or omissions in the contents of this message that arise as a result of transmission. 10/5/2010 9) MMA President Scanlon warns of local impact of Question 3 Page 1 of 2 MMA President Scanlon warns of local impact of Question 3 October 05, 2010 In an address to his City Council last night, Beverly Mayor and MMA President Bill Scanlon warned that an initiative to cut the state sales tax could force the elimination of more than 50 jobs in his city - and many more in communities throughout Massachusetts. Scanlon argued that the small savings that residents would see.at the cash register if Question 3 passes on Nov. 2 would be more than offset by a marked decrease in the state's quality of life as well as property values. Question 3 would cut the state sales tax rate from 6.25 percent to 3 percent, which would reduce state revenue by an estimated $2.5 billion. The mayor's address was broadcast to residents over Beverly's local access cable station. The following is the full text of Scanlon's address: Think Hard About Question 3 In less than a month the citizens of Beverly and all the other communities throughout Massachusetts will go to the polls to cast their votes. Included on the ballot is Question 3 which, if passed by a "yes" vote, would roll back the state sales tax from 6.25 percent to 3 percent.. Tonight I wish to talk to you about Question 3. Almost everyone would like to have his or her taxes reduced. That is clear. It is also clear that many of Beverly's citizens and folks across the state and the nation are hurting financially. Thus a "yes" vote on Question 3 has real appeal, very real appeal. I am also aware that at every level, there are inefficiencies in government operations. Every one of us can cite examples of such inefficiencies. While I believe that there should be a constant, steady pressure to cut the expense of government and to make it as efficient as possible, we must be careful not to take a major step backward. The current state expenditure budget is supported by $2 billion in one-time revenues from the federal government and the state's rainy day fund. That means that $2 billion of the revenues in the current budget simply will not be there next year. A "yes" vote on Question 3 would further reduce state revenues by another $2.5 billion annually. Thus, in total, the state would have to operate with $4.5 billion less next fiscal year. Where would that come from? Nearly all of it would have to come from job (13 hffP://www.mma.org/local-aid-and-finance/4993-mma-president-scanlon-warns-of-local-i... 10/5/2010 MMA President Scanlon warns of local impact of Question 3 Page 2 of 2 reductions and a drastic reduction in services at the state and local levels. As many of you know, local aid, which is the return to Beverly of some of the taxes we pay to the state, is our second-largest revenue source, second only to real estate taxes. Despite recent reductions, local aid still amounts to $12 million annually. If Question 3 passes, our total reduction in. local aid could exceed $2.5 million for fiscal 2012. On that basis, if we assume that each job reduced saves $50,000, that would mean a reduction of more than 50 jobs. These would be firefighters, police, teachers, public services employees, etc. In Beverly, we would certainly have to close a fire station and reduce the number of police officers on patrol at all times: All services would be negatively impacted, from snow plowing to fixing broken water pipes. Beyond the loss in all our public services, we need to realize that similar actions would be necessary in communities all across the state. That would make it very unattractive for people or businesses to move to or remain in Massachusetts. What would that mean to the value of your home? For all of you who own real estate, be it your home or business, I anticipate the value of your property would drop markedly, thus destroying your hard-earned equity. If the sales tax reduction were to save you $325 per year, assuming you expend $10,000 annually subject to the tax, you might lose 10 to 100 times that in equity. I admit. this is only my opinion, but I have given a lot of thought to this issue. My advice is simple. Vote "no" on Question 3 and convince everyone you know to do the same thing. At the same time, continue the pressure on making government better. There are many opportunities - pension reform, better health care cost sharing, combinations of functions, regionalization, part-time benefits for part-time work, etc. Constant, steady pressure to reduce expenses is important, but drastic knee-jerk reactions such as the sudden elimination of $2.5 billion instate revenue will cause many unintended, unfortunate consequences and in the end cost you money while impacting your safety and quality of life. If you agree with me on this issue, please talk to everyone you can and get them to understand how important this matter is and get them to vote "no" on Question 3. http://www.mma.org/local-aid-and-finance/4993-mma-president-scanlon-warns-of-local-i... 10/5/2010 COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH STATE ELECTION WARRANT MIDDLESEX, SS. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth, you are hereby required to notify and warn the inhabitants of the Town of Reading who are qualified to vote in the State Election to vote at Precincts 1, 2, 3, 4, 5, 6, 7, and 8 Reading Memorial High School - Hawkes Field House - Oakland Road on TUESDAY, THE SECOND DAY OF NOVEMBER, 2010, from 7:00 A.M. to 8:00 P.M. for the following purpose: To cast their votes in the State Primaries for the candidates of political parties for the following offices: GOVERNOR FOR THIS COMMONWEALTH LT. GOVERNOR FOR THIS COMMONWEALTH ATTORNEY GENERAL FOR THIS COMMONWEALTH SECRETARY OF STATE FOR THIS COMMONWEALTH TREASURER FOR THIS COMMONWEALTH AUDITOR FOR THIS COMMONWEALTH REPRESENTATIVE IN CONGRESS ..................................................................................SIXTH DISTRICT COUNCILLOR ......:......................................:.......................................................................SIXTH DISTRICT SENATOR IN GENERAL COURT ...........................................................MIDDLESEX & ESSEX DISTRICT REPRESENTATIVE IN GENERAL COURT............ TWENTIETH & THIRTIETH MIDDLESEX DISTRICTS DISTRICT ATTORNEY NORTHERN DISTRICT SHERIFF ....................................................................................................................MIDDLESEX COUNTY REGIONAL VOCATIONAL SCHOOL DISTRICT NORTHEAST METROPOLITAN DISTRICT QUESTION 1: LAW PROPOSED BY INITIATIVE PETITION Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of Representatives before May 4, 2010? SUMMARY This proposed law would remove the Massachusetts sales tax on alcoholic beverages and alcohol, where the sale of such beverages and alcohol or their importation into the state is already subject to a separate excise tax under state law. The proposed law would take effect on January 1, 2011. A YES VOTE would remove the state sales tax on alcoholic beverages and alcohol where their sale or importation into the state is subject to an excise tax under state law. A NO VOTE would make no change in the state sales tax on alcoholic beverages and alcohol. QUESTION 2: LAW PROPOSED BY INITIATIVE PETITION Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of Representatives before May 4, 2010? SUMMARY This proposed law would repeal an existing state law that allows a qualified organization wishing to build government-subsidized housing that includes low- or moderate-income units to apply for a single comprehensive permit from a city or town's zoning board of appeals (ZBA), instead of separate permits from each local agency or official having jurisdiction over any aspect of the proposed housing. The repeal would take effect on January 1, 2011, but would not stop or otherwise affect any proposed housing that had already received both a comprehensive permit and a building permit for at least one unit. Under the existing law, the ZBA holds a public hearing on the application and considers the recommendations of local agencies and officials. The ZBA may grant a comprehensive permit that may include conditions or requirements concerning the height, site plan, size; shape, or building materials of the housing. Persons aggrieved by the ZBA's decision to grant a permit may appeal it to a court. If the ZBA denies the permit or grants it with conditions or requirements that make the housing uneconomic to build or to operate, the applicant may appeal to the state Housing Appeals Committee (HAC). After a hearing, if the HAC rules that the ZBA's denial of a comprehensive permit was unreasonable and not consistent with local needs, the HAC orders the ZBA to issue the permit. If the HAC rules that the ZBA's decision issuing a comprehensive permit with conditions or requirements made the housing uneconomic to build or operate and was not consistent with local needs, the HAC orders the ZBA to modify or remove any such condition or requirement so as to make the proposal no longer uneconomic. The HAC cannot order the ZBA to issue any permit that would allow the housing to fall below minimum safety standards or site plan requirements. If the HAC rules that the ZBA's action was consistent with local needs., the HAC must uphold it even if it made the housing uneconomic. The HAC's decision is subject to review in the courts. A condition or requirement makes housing "uneconomic" if it would prevent a public agency or non-profit organization from building or operating the housing except at a financial loss, or it would prevent a limited dividend organization from building or operating the housing without a reasonable return on its investment. A ZBA's decision is "consistent with local needs" if it applies requirements that are reasonable in view of the regional need for low- and moderate-income housing and the number of low-income persons in the city or town, as well as the need to protect health and safety, promote better site and building design, and preserve open space, if those requirements are applied as equally as possible to both subsidized and unsubsidized housing. Requirements are considered "consistent with local needs" if more than 10% of the city or town's housing units are low- or moderate-income units or if such units are on sites making up at least 1.5% of the total private land zoned for residential, commercial, 'or industrial use in the city or town. Requirements are also considered "consistent with local needs" if the application would result, in any one calendar year, in beginning construction of low- or moderate-income housing on sites making up more than 0.3% of the total private land zoned for residential, commercial, or industrial use in the city or town, or on ten acres, whichever is larger. The proposed law states that if any of its parts were declared invalid, the other parts would stay in effect. A YES VOTE would repeal the state law allowing the issuance of a single comprehensive permit to build housing that includes low- or moderate-income units. A NO VOTE would make no change in the state law allowing issuance of such a comprehensive permit. QUESTION 3: LAW PROPOSED BY INITIATIVE PETITION Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of Representatives before May 4, 2010? SUMMARY This proposed law would reduce the state sales and use tax rates (which were 6.25% as of September 2009) to 3% as of January 1, 2011. It would make the same reduction in the rate used to determine the amount to be deposited with the state Commissioner of Revenue by non-resident building contractors as security for the payment of sales and use tax on tangible personal property used in carrying out their contracts. The proposed law provides that if the 3% rates would not produce enough revenues to satisfy any lawful pledge of sales and use tax revenues in connection with any bond, note, or other contractual obligation, then the rates would instead be reduced to the lowest level allowed by law. The proposed law would not affect the collection of moneys due the Commonwealth for sales, storage, use or other consumption of tangible personal property or services occurring before January 1, 2011. The proposed law states that if any of its parts were declared invalid, the other parts would stay in effect. A YES VOTE would reduce the state sales and use tax rates to 3%. A NO VOTE would make no change in the state sales and use tax rates. Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting. C Given under our hands this 5thtn day of October, 2010. James E Bonazoli, Chairman Camille W Anthony, Vice Chairman Richard W Schubert, Secretary Stephen A Goldy Ben Tafoya BOARD OF SELECTMEN John Della Paolera, Constable A true copy Attest: Laura A Gemme, Town Clerk 9 O Page 1 of 1 Hechenbleikner, Peter From: recapdata@dor.state.ma.us Sent: Monday, October 04, 2010 10:20 AM To: LaPointe, Gail; Reading - Selectmen; Rick Schubert Multiple Addresses; Heffernan, Nancy; Finance; Hechenbleikner, Peter Subject: Freecash Approval Notification for Reading Massachusetts Department of Revenue Division of Local Services Navjeet K Bal, Commissioner Robert G. Nunes, Deputy Commissioner & Director of Municipal Affairs Monday, October 04, 2010 Gail LaPointe Accountant Town of Reading Re: NOTIFICATION OF FREE CASH APPROVAL - Reading Based upon the unaudited balance sheet submitted, I hereby certify that the amount of available funds or "free cash" as of July 1, 2010 for the Town of Reading is: General Fund $ 4,953,340 Water Enterprise Enterprise Fund $ 1,485,064 Sewer Enterprise Enterprise Fund $ 792,756 Storm Water Enterprise Enterprise Fund $ 275,590 This certification is in accordance with the provisions of G. L. Chapter 59, X23, as amended. Certification letters will be e-mailed to the mayor/manager, board of selectmen, prudential committee, finance director.and treasurer immediately upon approval, provided an e-mail address is reported in DLS' Local Officials Directory. Please forward to other officials that you deem appropriate. Sincerely, Gerard D. Perry Director of Accounts This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager at postmaster at dor.state.ma.us. 10/4/2010 (I I September 28, 2010 To: Roy Sletterink From: Dennis Brolin Sports Turf Specialties, Inc. Re: Reading Little League Baseball Dear Roy: This proposal is being submitted as a follow up to our previous conversation concerning the renovation of Baton A baseball field. Below is the scope of work, with pricing reflected. Scone of Work: 1. Remove irrigation swing joints and heads prior to removal of infield. 2. Strip 9,500 square feet of existing turf from within the infield and dugout limits. Waste materials will be transported to an on site location. 3. Remove 16 feet of sod and soil from back edge of clay. This area will need to be reconstructed to allow for improved transition from the clay to the outfield grass. This work will also entail modification of irrigation system to allow heads to adjust to new elevation. 4. Build a new pitchers hound to specifications. 5. Supply and install 26 yards of new native infield mix and laser grade to a uniform finish. 6. Supply and install 78 yards of screened loam on infield and surrounding areas. 7. Entire Remediation area will be laser graded to within 1/4" of finish grade. All surveying will be done by Sports Turf Specialties 8. Install 9500 square feet sod using 100% Kentucky Blue Grass. 9. Install Hill Topper packing clay on mound. This clay will provide more durability and better playability for the Pitchers. 10. Reinstall irrigation swing joints and heads to new locations and elevations. Total Costs: $15,120.55 Please note: waste materials such as soil, infield mix and sod will be disposed of by others. Thank you for the opportunity to provide you with this proposal from Sports Turf Specialties, Inc. Please advise us if you have any questions or concerns. We look forward to working with you on this project. If you accept the terms stated above please ;sign and rettun a copy to otir office; Quote valid for 60 days. Sincerely: Dennis Brolin DB/nj s Terms net 30 days at billing date. All accounts are due and payable per invoice terms. Allpast due amounts are subject to a service charge at the maximum rate allowed by state law plus costs of collection including attorney fees if incurred. Authorized Signature: Company Date: September 13, 2010 To: Roy Sletterink From: Dennis Broliiz Sports Turf Specialties Re: Reading High School (60' Little League field) Dear Roy: This proposal is being submitted as a follow up to our previous conversation concerning the little league field located in the town of Reading, MA. The following details the work required, with the pricing reflected. I . Strip and remove sod off the entire infield with low ground pressure machines. Customer must supply a location close to the field to stockpile the waste. 2. Existing soil will be tilled using a Blecavator soil processor. This process will provide consistency, remove rocks and breakup organic matter from the top 6". 3. Rough grade existing soil to new grades with low ground pressure machine'utilizing laser guiding system. All surveying and lay out will be done by Sports Turf Specialties. 4. Supply and install 2" of sandy soil over the entire infield. These areas will then be laser graded using a fully automated laser grader to within a 1/4" of finish grade. 5. Lay out infield to little league specifications and remove clay from grass areas. These areas will be filled in with soil prior to sodding. 6. Install 26 yards of native infield mix to the proper slope and elevation. 7. Laser grade infield to proper elevation and slope to within a 1/4" in elevation, 25' in any direction. 8. Restore pitchers mound to regulation, according to little league specifications. Packing clay will be utilized for maximum durability. 9. Fine grade infield and top dress with additional red soil conditioner. This material regulates moisture on the infield dirt, providing better playability in wet and dry conditions. 10. Fertilize and lime soil prior to sodding, based on soil analysis. 11. Install 8,500 square feet of 100% Kentucky Blue Grass Sod. Total Price for work listed above $16,027.00 Please note: 1. Removal of debris and waste materials, such as grass and soil, that is associated with this project will be hauled off site by others. Thank you for the opportunity to provide you with this proposal from Sports Turf Specialties, Inc. Please advise if you have any questions. We look forward to working with you on this project. If you accept the terms in this proposal please sign and return a copy to our office. Quote valid for 60 days. Sincerely, Dennis Brolin DB/nj s Authorized Signature Company Date All accounts are due and payable per invoice terms. All past due amounts. are subject to a service charge at the maximum rate allowed by state law plus costs of collection including attorney fees if incurred. l Page 1 of 2 Schena, Paula From: Hechenbleikner, Peter Sent: Tuesday, October 05, 2010 10:19 AM To: Kaitz, Nathan; Burns, Greg Cc: Schena, Paula Subject: FW: October 15 OK - so we will meet in the Police Community Room. Paula, can you have it set up as a conference table format - to seat 8 comfortably Nathan - to be safe if all parties are willing, can we start at 9? Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. -.7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781-942-9071 web www.readingma. ov J.readirig.ma.us email townman-aggr@c Please let us know how we are doing - fill out our brief customer service survey at http,//readingma- survey virtualtownhall.net/suryey/sid/4a123638fd4e28b8/ From: Schena, Paula Sent: Tuesday, October 05, 2010 10:03 AM To: Hechenbleikner, Peter Subject: RE: October 15 I have reserved the Police Community Room. From: Hechenbleikner, Peter Sent: Monday, October 04, 2010 12:07 PM To: Schena, Paula Subject: FW: October 15 See if the Police Community Room is available. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. as 10/5/2010 LEGAL NOTICE OFgFgOfy m a C J63901IPco'KQ~RA~ TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold the follow- ing public hearings on Tuesday, October 5', 2010 in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts: (:Causeway Road Betterment p.m. A-game Sign Regulations 8:45 p.m. Amendment to Recycling and Rubbish Rules and Regulations 9:00 p.m. Liquor License Fees - 2011- 2013 9:30 p.m. 'Copies of relevant docu- ments regarding these topics are available in the 'Town Manager's Office, 16 Lowell Street, Reading, MA from 7:30 am-5:30 pm, M-W-Thurs and Tues 7:30'a-m-7:00 pm-and these documents are attached. to the hearing notice on 'the website at www.readingma.gov All interested parties are invited to attend the hearing, or may submit their comments in writing or by email prior to ,6:00 p.m. on October 5, 2010 to t o w n m. a n a g- er@ci.reading.ma.us By order of Peter I. Hechenbleikner Town Manager 9/28 a~ qCJ, Easy peeIG Labels Use AveryQ Template 5160 BIASELLA ANTHONY ANTONIO BIASELLA TRUSTEE 80 CAUSEWAY RD READING, MA 01867 BARTALINI ROCKELL RONALD BARTALINI 33 CAUSEWAY RD READING, MA 01867 JONES JOHN R SHERYL S JONES 65 CAUSEWAY ROAD READING, MA 01867 WILKINS WILLIAM J WILKINS LINDA J 53 CAUSEWAY RD READING, MA 01867 WALLACE ROBERT I JULIE M WALLACE 60 CAUSEWAY ROAD READING, MA 01867 A NOW send along line to i Feed Paper expose Pop-Up EdgeT1 ~ LIVING STONE FREDERICK 52 CAUSEWAY RD READING, MA 01867 CURTO JOSEPH P JOAN M CURTO 81 CAUSEWAY RD READING, MA 01867 BOYAN JOSEPH J JOYCE M BOYAN 61 CAUSEWAY RD READING,' MA 01867 CULLERS HARRY R MARCIA W CULLERS 74 CAUSEWAY RD READING, MA 01867 A RY@ s m@ ARNOTT CAMERON CARRIE ARNOTT 31 CAUSEWAY RD READING, MA 01867 BALLANTYNE HEATHER 73 CAUSEWAY RD READING, MA 01867 AUSTIN PREP. SCHOOL 101 WILLOW ST READING, MA 01867 CHAPMAN STEPHEN A CHAPMAN CAROL A 66 CAUSEWAY ROAD READING, MA 01867 O 40- ~tig4i0k s f~tiles filer I ; ® Sens cle i Repliez a la hachure afin de ; www avert' corrr ; Utilisez le abarit AVEItY® 5160® 9 i a charaemetnt r6v6ler le rebord Pop-UpTM 1 1-800-GO-AVERY j i TON;CIR /-'i r r- Town ..of Reading Public Works Department 16 Lowell Street Reading, MA 01867-2683 NCO Fax: (781) 942-5441 ENGINEERING DIVISION Website: www.ci.reading.xna.us (781) 942-9082 September 9; 2010 Re: Causeway Road Betterments\Layout Dear Resident.. Enclosed please find the notice Selectman's Public Hearing for Causeway Road Betterments and Layout. We expect to have to estimated cost of the betterments completed next week and will mail them out as soon as completed. We will schedule a neighborhood meeting the week prior to the hearing to discuss and hopefully resolve any concerns you may have regarding the betterments. If you have any questions please call or email me at gzambouras@ci.reading.ma.us. George J. Zambouras; RE. Town Engineer • . C\Documents and 5etHngs\gzambou-\My Document3\1z9a1 Docoinents\causeway memo 090910.doc Causeway Road Middlesex, ss. Town of Reading LAYING OUT/RELOCATION/ALTERATION/OF A TOWN WAY ORDER OF NOTICE The Selectmen of Reading hereby give notice of their intention to/lay out/relocate/alter/a way from the end of the public right of way known as Causeway Road (approximately 460 linear feet from the centerline of Lowell Street) thence running in a southeasterly direction approximately 950 linear feet to its end, substantially in the location of a private way known as Causeway Road, under the provisions of law relating to the assessment of betterments, and that they will meet on: Tuesday the 5a' day of October 2010, at 8:00 PM in the Selectmen's Meeting Room in Town Hall at 16 Lowell Street, Reading, MA. on the proposed location to view the same and/to hear all persons interested. fy er of o ard of Selectmen of Reading, this 7a' day of September 2010 11 A TRUE COPY, ATTEST.- LAURA A. GBWE TOWN CLERK Town of Reading 16 Lowell Street Reading, ILIA. 01867-2683 Fax: (781) 942-5441 PUBLIC WORKS Website: www.ci.reading.ma.us (781) 942-9077 September 23, 2010 Dear Resident: At the request` of the residents of Causeway Road, this office has calculated the cost of improving Causeway Road in order for it to be accepted as a public way.-The cost of the required improvements consists of drainage; curbing; repaving existing sidewalks; a 24 foot wide paved surface, and other costs as indicated on the attached pages. In accordance with the Town's By-Laws the total costs of improvements .are assessed to the abutting residents based on frontage. The attached pages indicate the cost to each individual homeowner. In order for this process to continue for the Fall Town Meeting, the Selectmen are requesting your feedback. Please see the attached questionnaire which asks whether or not you are in favor of accepting your roadway as a public way. Please fill out the questionnaire and return it to the. Engineering Office as soon as possible. The Town will hold an informal meeting, regarding these betterments, in the Selectmen's Meeting Room, Reading Town Hall, 16 Lowell Street, Reading, MA from 6:00-8:00 P.M. on September 28, 2010. If you have any questions regarding this project, please do not hesitate to contact me at (781) 942-9082. Sincer , 0 o e a ouras, P.E. own En ' eer u~~ CAUS EWAY ROAD ESTIMATED BETTERM ENT ASSESSM ENTS September 23, 2010 MAP PARCEL ADDRESS FRONTAGE ASSESSMENT NOTES 31 1 RMLD 31 $ 4,929.60 frontage shown on Assessors lan.is 31 2 31 Causeway Rd, Reading, MA 60.13 $ 9,561.84 31 3 33 Causeway Rd, Reading, MA 60.71 $ 9,654.07 25 57 RMLD 224.56 $ 35,709.41. 31 4 RMLD 182.47 $ 29,016.28 31. - 5 OWN 169.52 $ 26,956.98 frontage shown on Assessors plan is 25 46 80 Causeway Rd, Reading, MA 129.20 $ 20,545.31 25 47 74 Causeway Rd, Reading, MA 120.00 $ . 19,082.33 25 48 66 Causeway Rd, Reading, MA 120.00 $ 19,082.33 25 49 60 Causeway Rd, Reading, MA 120.00 $ 19,082.33 25 50 52 Causeway Rd, Reading, MA 126.47 $ 20,111.19 .25 51 53 Causeway Rd, Reading, MA 120.00 $ 19,082.33 25 52 6,1 Causeway Rd, Reading, MA 120.00 $ 19,082.33 25 53 65 Causeway Rd, Reading, MA. 120.00 $ 19,082.33 25 54 73 Causeway Rd, Reading, MA 120.00 $ 19,082.33 25 55 81 Causewa Rd, Reading, MA 112.81 $ 17,938.98 I Zp wo,vvu.uv Total private road frontage 1936.87 Estimate for the construction of the private section of roadway $ 308,000.00 cost per linear foot = $ 159.02 CAUSEWAY ROAD FRONTAGE ON EXISTING PUBLIC WAY September 23,.2010 MAP PARCEL ADDRESS FRONTAGE NOTES 31 6 109 Willow St, Reading, MA 246.64 Public - frontage is derived from record fans 31 7 TOWN 96.69 Public - frontage is derived from record plans 31 9 STATE 374.61 Public CAUSEWAY ROAD RESURFACING AND RELATED WORK STATE SECTION MID-SEC77ON "EXTENTIOW SECTION . m1111patch/overlay Excavate/Gravel/Pave mllylovertay ITEM Total Estimated Quantity Unit Unit Price Sum of all extended prices Lowell St to end of state and End of state yard to hydrant @ #60 Causeway Rd #60 Causewa Rd to end Construction Signage 16.00 SF $ 20.00 $320.00 16 320.00 Excavation 80.00 CY $ 25.00 $2,000.0 0 80 2,000.00 Tree Removal 2.00 Each $ 1,500.00 $3,000.00 2 3,000.00 Remove Basketball Hoop 1.00 Each $ 200.00 $200.00 1 200.00 Remove and Reset Mailboxes 2.00 Each $ 125.00 $250.00 2 250.00 Relocate Hydrant 1.00 Each $ 800.00 $800.00 1 800.00 Relocate Utility Pole (RMLD) 3.00 Each $ 10,000.00 $30,000.00 3 30,000.00 Remove and Dispose Bushes 1.00 LS $ - 100.00 $100.00 1 100.00 Rebriid existing sandstorielbrick walkway 1.00 LS $ 1,200.00 $1,200.00 1 1,200.00 Pavement Excavation 130.00 CY $ 35.00 $4.550.00 130 4,550.00 Cutout/Patch (includes biL conc.) 260.00 SY $ 165.00 $42,900.00 106 17,490.00 154 25,410.00 Granite.Curb - Straight 1442:00 LF $ 32.00 $46,144.00 - 786 25,152.00 656 20.992.00 Granite Curb -Throat Stones 6.00 Each $ 235.00 $1,410.00 2 470.00 4 940.00 Granlte.Curb - Curb Returns 32.00 Each $ 235.00 $7,520.00 14 3,290.00 18 4,230.00 Gravel Borrow 80.00 CY $ 30.00 $2,400.00 80 2,400.00 Fine Grading and Compacting 1,301.00 SY $ 1.50 $1,951.50 - 1301 11951.50 - Sldewalk cutout/patch 47.00 SY $ 180.00 $8,460.00 47 8,460.00 Sidewalk overlay (1:5") 474.00 SY $ 18.00 $8,532.00 474 8,532.00 Adjust Drainage and Utility Structures 4.00 EA $ 165.00 $660.00 4 660.00 Rebuild Drainage and Utility Structures 4.00 VF $ 165.00 $660.00 4 660.00 Relocate Catch Basin 1.00 LS $ 1,500.00 $1,500.00 1 1,500.00 Adjust Water Gates 3.00 EA $ 125.00 $375.00 1 125.00 2 250.00 Water gate casting (In place, to grade) 1.00 EA $ 150.00 $150.00 1 150.00 Stone bound casting (In place, to grade) 1.00 EA $ 85.00 $85.00 1 85.00 Sit Conc. Binder & Top Handwork 50.00 TON $ 135.00 $6,750.00 10 1,350:00 30 4,050.00 10 1,350.00 Bituminous Concrete Base Course (3") 236.00 TO $ 75.00 $17,700.00 236 17"700.00 Bituminous Concrete Leveler Course (1") 153.00 TON $ 75.00 $11"475.00 60 4"500.00 93 8.975.00 Spray Tack Coat 199.00 GAL $ 3.00 $597.00 54 162.00 65 195.00 80 240.00 Bituminous Concrete Top Course (2") 432.00 TON $ 75.00 $32,400.00 120 9,000.00 143 10,725.00 169 12,675.00 Hot Rubberized Sealer 1397.00 LF $ 1.00 $1,397.00 485 485.00 486 486.00 424 424.00 Cold Plane 2,601.00 SY $ 2.85 $7"412.85 1064 3,03240 1537 4,380.45 Drain Construction 1 LS $55,000.00 $55,000.00 1 55"000.00 Crack Sealing 412.00 Gat $ ' 8.50 $3,502.00 200 1,700.00 - 212 1,802.00 , Loam and Seed 1,400.00 SY $ 5.50 $7"700.00 110 605.00 710 3905.00 580 . 3,190.00 Traffic Markings 1 - LS $150.00 $150.00 1 150.00 Misc supplies... stakes, paint, foamboard, etc 1 LS $ 75.00 $75.00 1 75.00 Traffic Control 1 LS' $ 13,443.77 $13,443.77 1 3.922.94 1 8,524.83 1 996.00 Revised Through September 22, 2010 yJzz'1fU.1z 4 "m'loz.64 - 41l/`J.UZI.:i3 ZbIUU.bVb.40 $ 32,277.01 $ 4,315.23 $ 17,902.13. $ 10,059.65 $355,047.13 $ 47,467.57 $196,923.46 $110,656.10 TOTAL COST PRIVATE SECTION = $ 307,579.56 Say $308,000.00 NAME ADDRESS IN FAVOR OPPOSED NON-COMMITTA Cameron & Carrie Arnott 31 Causeway Rd X Why do we lose frontage when there are no dwellings across the street? Why can't a drain be installed where the public road ends? The rain water that flows down the public part of the road floods the private part in front of 31 & 33 Causeway? Doing this would solve the drainage issue we're most concerned with. Ron/Rockell Bartalini 33 Causeway Rd I I I X Greatly concerned about the road redesign: (1) Losing half of my driveway & front Lawn. (2) Proximity of curb to front stairs!! (3) Home value & resale disadvantage. (4) No to granite curbing. Why road can not be reconfigured to other side of street...? No homes for 1st half of street Frederick Livingstone 52 Causeway Rd X ASAP Linda/Bill Wilkins 53 Causeway Rd X We were unable to attend the previous meeting and did have several concerns we are hoping to address at the meeting tomorrow night. Robert & Julie Wallace 60 Causeway Rd X - With Reservations Do not want curbing. Work with residents to avoid having to take land from 3 homes. Joseph & Joyce Boyan 61 Causeway Rd X (No Comments given) Sheryl Jones 65 Causeway Rd X Without granite curb . X - with modification to X - As currently, Steve & Carol Chapman 66 Causeway Rd current pro osal proposed * Request to waive requirement for granite curbing. * Request revised alignment to protect existing properties at 31, 33 and possibly 53 Causeway Rd. * Request greater Town participation w/ drainage cost. * Request edge of road improvements on public section of roadway opposite MassDOT access gate. * Request greater participation/waiver of cost to relocate poles by RMLD. Heather Haley & Christopher Haley 73 Causeway Road I X We would be in favor of improving the road, but have some concerns about the current design and the cost of certain line items. Our concerns include the following: 1) The current design encroaches too far onto our neighbors properties near the RMLD property. We do not understand why the new road cannot be expanded onto the wooded side of the road. There are not many mature trees and it is our understanding that the new drain line would already disturb the wooded area. 2) The cost of moving the electrical poles near the DPW yard is not fair to include in the cost of the neighbors because 2 of the 3 poles marked for movement are not included in the portion of the road that is slated for improvement. 3) The proposed interest rate of 7% for the property lien seems high given that most home equity loans are currently at 3-4%. 4) The cost of the granite curbing seems excessive, especially since it will not be continued past the DPW yard to Lowell Street. These are our main concerns regarding the street improvement. We are new home owners and love our house and our town. Your consideration of our concerns as you make a decision about street improvement would be greatly appreciated. Sincerely, Heather & Chris Haley Harry & Marcia Cullers .74 Causeway Rd ( X I No granite curbs Anthony Biasella 80 Causeway Rd . I X I I I (vote via telephone) Joseph & Joan Curto 81 Causeway Rd ( I X Under protest because of misinformation disseminated Revised: October 5, 2010 8:30AM 9 8HW 8HW TDVN - a S ~ 8 t ~y ~ m¢ amy~~ 8 u ~R"r. a ° CAUSEWAY ROAD IMPROVEMENTS PRELIMINARY PLAN SEPTEMBER 30, 2010 w SCALE: 1 20' N'F TDWN REAP/ GF a ~ ~ e ~ I d LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will.hold the follow- ing public hearings on Tuesday, October 5', 2010 in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts: Causeway Road Betterment 8:00 p.m. A-I rame Sign Regulations 8.45 p.m. Amendment to Recycling and Rubbish Rules and Regulations 9:00 p.m. Liquor License Fees - 2011- 2013 9:30 p.m. Copies of relevant docu- ments regarding these topics are available in the Town Manager's Office, 16 Lowell Street, Reading, MA from 7:30 am-5:30 pm, M-W-Thurs and Tues 7:30 am-7:00 pm • and these documents are attached to the hearing notice on the website at www.readingma.gov All interested parties are invited to attend the hearing, or may submit their comments in writing or by email prior to 6:00 p.m. on October 5, 2010. to t o w n m. a n a g- er@ci.reading.ma.us 9/28 By order of Peter 1. Hechenbleikner Town Manager DRAFT Section 3.11 - Permit/License for Portable A-Frame/Sandwich Board Sims At the 2010 Annual Town Meeting, Section 6.2. "Signs" of the Zoning By-Law was amended to permit the use of Portable A-Frame or Sandwich Board signs in the Business B Zone. Prior to this zone change, Portable A-Frame signs were prohibited by zoning. The amended sign by-law stipulates that Portable A-Frame signs fall under the regulatory control of the Board of Selectmen. Applicants will be required to apply to the Board of Selectmen for an annual permit. The following policies regulate the use and installation of A-Frame and Sandwich Board signs. 3.11.1 - Purpose and Intent This policy is developed in order to promote a.pedestrian friendly community that supports businesses. The regulation of Portable A-Frame/Sandwich Board Signs is intended to balance the aesthetic, safety, and economic development needs of the community. By regulating this use, sidewalk access will be preserved for pedestrians, particularly those with disabilities; and required ongoing maintenance of sidewalks including snow and ice control can be accomplished. 3.11.2 - Requirements and Rules - Portable A-Frame/Sandwich Board signs General: 1. A license and annual permit from the Board of Selectmen is required rp for to the placement of any Portable A-Frame/Sandwich Board sign. 2. Permits are valid for one calendar year (January 1 - December 31 or remainder thereof, and must be renewed annually. The license to utilize the public way will continue as long as a permit is issued and renewed for consecutive years. 3. Portable A-Frame/Sandwich Board signs are permitted in the Business-B zoning district only. 4. The Board of Selectmen will generally issue licenses and permits only for retail business uses and consumer services, excluding banks, realtors, attorneys, medical practitioners, and other similar business uses for which a portable/sandwich board sign is not usual and customary.. Size and Location: 5. The maximum height of a Sign shall be 4 feet; 6. The maximum sign area shall not exceed 6 square feet per side, with no more than 2 sides;. 7. Portable A-Frame/Sandwich Board signs: • May be on public or private property; • Shall be located within 15 feet of the business entrance (unless granted a visibility hardship); • Must be located so as to leave -a minimum of 4 feet (48 inches) of an unobstructed walk-way for safe pedestrian passage and shall not obstruct pedestrian movement; • Shall be subject to all requirements for handicapped accessibility • Must be.located in a manner that does not obstruct site lines or vehicular traffic; • Must be located at least 20 feet from the intersection on corner lots; • Shall be located at least 20 feet from another Portable A-Frame/Sandwich Board sign; • May be placed in a permitted location only during business hours of operation, and must be removed at the end of the business day. 1 9/13/2010 a-frame sign policy 8-31-10 (2) CADocuments and Settings\pschena\Local'Settings\Ternporary Internet Files\OLK25\a-frame sign policy 8-31-10 (2).doc . • May not be located on landscaped islands or other planted areas; • . Must be freestanding and not attached to any public appurtenance such as a bus shelter, sign post„ light fixture, trash barrel, bench or other similar item; • May not include attachments like balloons, flags, banners, lights; reflectors, or other items; • Must be sufficiently weighted to prevent it from blowing over. 7. Visibility Hardship - Businesses may apply for a hardship for placement of signs on the major access roads due to their location in an alleyway or other area that restricts visibility of the business from major roads. Applicants shall demonstrate this hardship with photos or other supporting documentation. If a hardship approval is granted, signs shall be located on the street closest to the business. All of the other requirements for Portable A-Frame/Sandwich Board signs shall apply. Other 8. The sign shall be maintained in good condition; 9. Only one portable A-frame sign per businesses is allowed; 10. The sign material shall be weather resistant, shall not be reflective, and shall not include any type of illumination; 11. Portable signs shall be removed during a declared snow emergency. 12. The sign permit is non-transferable and application for such permit must be from the business owner (not the sign installer/maker). . 13. The permit is not valid for any other business or location other than what was approved by the original permit, and the advertising on the sign shall only apply to the business for which the permit was granted. 14. Political statements or messages are prohibited. 15. Applicant shall indemnify the Town of Reading or its agents from damage to signs resulting from plowing or other public works maintenance. 16. Applicants must be current on all taxes or fees owed to the Town prior to the application for a permit. Application 17. The application fee for a license and permit for a Portable A-Frame/Sandwich-Board sign shall be $50.00 for the first year or part thereof, and $25 per year for annual renewals. 18. Each application will be considered on a case by case basis. 19. Two copies of the completed application form and all the required attachments and supporting material shall be submitted. 20. The application shall include: • business name and address; • business owner contact information with email address and telephone number; • ownership status of the business as a property owner or tenant, demonstrated by proof of ownership or lease; if a tenant, written permission from the property owner is also required. • color drawing of the proposed sign and a site/plot plan (to scale) showing the proposed sign location and dimensions of the sidewalk, distance to the business entrance, and relationship to adjacent buildings, roads, driveways, and other street amenities such as trash receptacles, fire hydrants, utility fixtures, etc. • tyke of sign message. There is nothing to preclude the business owner from changing the specific message during the year, and if the business owner's intent is to change the message frequently - i.e. restaurant's special of the day - then they should specify that in their application. 2 9/13/2010 a-frame sign policy 8-31-10 (2) CADocuments and Settings\pschena\Local Settings\Temporary Internet Files\OLK25\a-frame sign policy 8-31-10 (2).doc 303 4,0 • photographs' of the area where the proposed sign is to be located, showing the storefront, building(s), the existing signs, abutting properties and the streetscape surrounding the proposed sign. • materials and colors of the sign shall be described in the application and on the drawings. 21. The sign shall riot be installed until the owner has received the sign permit and license authorization from the Board of Selectmen. 22, Signs placed in violation of this policy may be removed immediately by the Town at the sign owner's expense. 23.. The permit fee fora Portable A-frame Sandwich Board Sign installed without a sign permit will be double the regular sign permit fee Permit Renewal 24. For renewals of permits and licenses, a simple submittal of the completed application without attachments will be sufficient if none of the parameters of the initial license and permit have changed. 25. The Board of Selectmen reserves the right to renew or not renew the license and permit in its sole discretion. 26. The Board of Selectmen may delegate the process of renewal of licenses and permits. Administrative Requirements 27. The approval of a permit and license or the renewal of a permit and license shall be subject to the execution of a License Agreement and submission of proof of Liability Insurance naming the Town of Reading as an additional insured. Approved 0 3 9/13/2010 a-frame sign policy 8-31-10 (2) CADocuments and Settings\pschena\Local Settings\Temporary Intemet Files\OLK25\a-frame sign policy 8-31-10 (2).doc ~ 3 ~ LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will.hold the follow- ing public hearings on Tuesday, October 5', 2010 in the Selectmen's Meeting Room, 16 Lowell Street, Reading, Massachusetts: Causeway Road Betterment 8:00 P.M. A-Frame Sign Regulations 8:45 p.m. rn dment to Recycling and Rubbish Rules and Regulations 9:00 p.m. Liquor License Fees - 2011- 2013 9:30 p.m. Copies of relevant docu- ments regarding these topics are available in the Town. Manager's Office, 16 Lowell Street, Reading, MA from 7:30 am-5:30 pm, M-W-Thurs and Tues 7:30 a-m-7:00 pm -and these documents are attached. to the hearing notice on the website at www.readingma.gov All interested parties are invited to attend the hearing, or may submit their comments in writing or by email prior to 6:00 p.m. on October 5, 2010 to t o w n m. a n a g- er@ci.reading.ma.us By order of Peter I. Hechenbleikner Town Manager 9/28 Jk/ Section 4 .6 - Solid Waste Recycling, Collection and Disposal Rules and Regulations (Bold indicates new language; Gross -eut indicates language to be deleted) The Town of Reading manages a comprehensive program for recycling, rubbish collection, and disposal of residential solid waste consistent with State and Federal law and regulations. The recycling, collection and disposal pursuant to these regulations is only from single-family detached residences, two and three-family attached residences, and condominium complexes in the Town. No recycling, rubbish collection, or disposal will be made from stores, businesses, rooming or boarding houses, apartment houses of more than 3 residences, manufacturing plants, professional buildings or other commercial enterprises. The Town's solid waste and recycling program includes: • recyclable materials • household rubbish • yard waste • scrap metals • paper shredding • bulk waste • appliances hazardous waste • electronics 4.6.1- Definitions Appliances include refrigerators, stoves, washers, air 'conditioners, dryers, freezers, dishwashers, trash compactors, or other similar appliances. Bulk waste items are defined as any item that is not considered as household rubbish, is not hazardous waster, and is not recyclable. Bulk waste items are of such size or weight (over 80,pounds) that one person cannot readily handle, it and/or that falls into the following categories which may be picked up as indicated below. 1. Auto parts such as generators, starters, air cleaners, auto seats, wheel rims, small pieces of body metal, etc. 2. Furniture such as couches, chairs, mattresses, box springs, swing sets (dismantled with concrete footings removed), bicycles and other similar items are bulk items, whiGh may be PiGked up as ihdiGated below. Construction debris is defined as asphalt, brick, concrete, metal, earth, stones, tree trunks, wood over 3 feet in length and greater that 60 lb in weight, and like materials as may from time to time be defined by the Director of Public Works BPaA/ Electronics are defined as televisions (including LCD Televisions, and plasma televisions), computer monitors (CRT's), microwave ovens; and other like items as may from time to time be defined by the Director of Public Works Hazardous waste is defined as gasoline, motor oil, explosives, compressed gases, explosive chemicals, corrosive chemicals, fluorescent bulbs, compact fluorescent. lights (CFL's), tires, automotive and household batteries, and other hazardous materials as defined by the DEP and EPA and other materials that the Director of Public Works may from time to time deem hazardous. Household rubbish is defined as household refuse, cold ashes, ceramics, light bulbs, plate glass, wood in bundles less than 3 feet in length and weighing not more than 60 lb., and garbage, except as defined elsewhere in these regulations Recyclable materials are defined as: 1. All glass containers, unbroken and excluding ceramics, light bulbs, and plate glass. All glass containers must be rinsed. 2. Aluminum cans, rinsed. 3. Steel or tin cans, rinsed. 4. Newspapers, magazines, paperboard, catalogs, telephone books and 3`d class ("junk") mail, bagged in a Kraft paper bag or tied. in bundles 5. Plastics, plastic food containers, rinsed, and marked with Code 1 thru Code 7 6. Corrugated cardboard, flattened or tied - no larger than 3' bye' 4' X 4' 0 Page 1 107 7. Paperboard (cereal boxes etc.) - remove plastic liners 8. Other materials as defined from time to time by the Director of Public Works DP Yard Waste is defined as leaves, grass clippings, branches, brush, Christmas trees wreaths and similar holiday decorations, anal other yard waste as defined by the Director of public Works 9P-W. 4.6.2- Collecdoh Schedule Recyclable, household rubbish and bulk waste Items that are eligible for curbside collection will be collected in accordance with the chart attached, and in accordance with a schedule to be published and posted electronically. 1. Items will.be collected when set at the edge of the traveled way in approved containers by 6:30 A.M. on regular collection days. Rubbish Collection personnel are prohibited from entering onto or trespassing on any private property during their collection. If recyclable items, household rubbish, and bulk waste items are is not placed on the edge of the traveled way by 6:30 A.M. on regular collection days, and the rubbish collector has already driven by the residence, the recyclable items, household rubbish, and bulk waste items will not be picked up that week and the resident will be responsible for removing the recyclable items, household rubbish, and bulk waste items from the edge of the roadway no later than the end of that day. 2. If. there is no recycling at curbside weekly, then rubbish will not be collected that week. .3. No collection will be made on days that the following legal holidays are celebrated: New Year's Day, Martin Luther King Day, President's Day, Patriots Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Collections will be one day late during the balance of.the week in which the holiday falls. If a holiday falls on a weekday, the fifth day of collection will be Saturday. (As an example, if a holiday falls on Monday, Monday's collection will be made on Tuesday, Tuesday's on; Wednesday, etc.) 4.6.3- Approved Rubbish Containers Household rubbish must be placed in an approved container. Approved containers are: • "wet strength" 2-ply 50-pound Kraft paper sacks of 30 gallon capacity; . 1.5-mil thickness plastic bags of 30-gallon capacity; or . 30 gallon or 45-gallon capacity non-metal barrels with handles. Residents using barrels are cautioned that subzero temperatures and icing will result in the barrel having to be banged on the steel hopper of the truck, which may damage the barrels. Th(z Top Other types of barrels or other unapproved containers will be treated as a bulk item and disposed of as such. The Town discourages the use of cardboard barrels or cardboard boxes since once they become wet they lose much of their strength. The Town of Reading-and the contractor will not be responsible for any damage to the cardboard barrels. If any rubbish or recycling container falls apart during collection, any rubbish left will not be picked up by the contractor,'and the resident will be responsible for cleaning up all the rubbish. Ualimited Not more than (4) 30 gallon rubbish bags or barrels, not more than (3) 45 gallon rubbish bags or barrels will be picked up each week. Any container that because of size, shape, weight (over 80 pounds), or condition of the container cannot be handled by one person will not be collected and will be left curbside. It will be the owner's responsibility to remove the container from the edge of the roadway no later than the end of the day of the regular pickup when containers are left curbside for the above reasons. 4.6.4 - Approved Recyclinp Containers At no cost to the homeowner, the Town will supply each household subject to these regulations with 2 plastic bins for recyclable materials. Additional bins may be available upon request to the DPW. Additionally the Town will supply upon request a sticker or stickers to be placed on 45 gallon or smaller capacity non-metal barrels with handles. These containers may then be used for either paper recycling, or commingled non paper recyclables. Recycling and Rubbish Rul es and Regulations 10-5-10 0 Page 2 4.6.5 - Appliances Homeowners may 'arrange directly with the Town's recycling and rubbish contractor for curbside collection of used appliances. Contact information for the contractor will be supplied to residents by the Town. Collection will be on a weekly schedule, with deadlines for notice of collection determined by the contractor and approved by the Director of Public Works. The cost will be $20 per appliance. GR as °GG„eduled . . o n^II°nted When fh -stiGkers-are PiGked up at the DPVV OffiGe, the resident will be informed of the GGheduled date fbF PiGk up. lterRs must be plaGed a the-designated date of piGk up.. , fterns that-do- M.Q-t. ha~-%Z -2 $10.0-0 the4Gadway-Ro-1 4.6.6 - Bulk Waste Collection At. no cost to the homeowner, one item of bulk waste must may be placed for collection weekly at curbside on the same day and in the same location as scheduled recycling and rubbish collection, in accordance the following regulations: of $10.90 is affixed to to b meet the defiRitiOR of bulk waste, will not be PiGked Lip, aRd it will be the ewne~s FeSPORGibility to rerneve the bulk waste 1. Auto parts such as generators, starters, air cleaners, auto seats, wheel rims, small pieces of body metal, etc. These items will be picked up in accordance with Section 4.6.5 of these regulations except that if in the opinion of the Department of Public Works the quantity of these parts at any one household is unusually great, they will not be collected. 2. Furniture such as couches, chairs, mattresses, box springs, swing sets (dismantled with concrete footings removed), bicycles and other similar items are bulk items, below. whiGh may be PiGked up as iRdiGated 3. Auto parts such as engine blocks or large pieces of body metal, will not be collected. 4. For appliances including refrigerators, stoves, air conditioners, washers, trash compactors, dryers and freezers, see section 4.6.5 of these regulations. 5. Construction and Demolition material such as asphalt, brick, concrete, metal, earth, stones, and tree trunks, will not be collected. Wood longer than three (3) feet in length and heavier than 60 pounds will not be collected. Wood under 3 feet in, length must be bundled and tied in bundles less than 601b in order to be collected as part of regular weekly household recycling and rubbish collection. 6. Tires and batteries will not be collected, and may be taken to the twice yearly household hazardous waste collection. 7. Scrap metals will be separately collected curbside once per year on a schedule determined by the Town. 4.6.7- Electronics Homeowners may arrange directly with the Town's recycling and rubbish contractor for curbside. collection of used electronics. Contact information for the contractor will be supplied to residents by the Town. Collection will be on a weekly schedule, with deadlines for notice of collection determined by the contractor and approved by the DPW Director. The cost will be $10 per electronic item. TGWR Hall. Hours of epwatidn will be published aRd posted eleGtreniGally-. Recycling and Rubbish Rul es and Regulations 10-5-10 • Page 3 9~ 4` 4.6.7 - Hazardous Materials All hazardous materials as herein defined shall not be collected with the Town's rubbish collection.. The Department of Public Works operates free drop-off recycling at its facility on New Crossing Road, during hours to be published and posted electronically for. • used motor oil • fluorescent bulbs • compact fluorescent light (CFL) bulbs. In cooperation with the Town of Wakefield, the Town also provides two days per year for household hazardous waste drop-off, at which all other household hazardous waste items as defined will be collected. The schedule of these Household Hazardous Waste Collection days will be published and posted electronically. 4.6.8 - Recycling Every household for which rubbish collection is provided is. required to place in designated bin(s) or containers all recyclable materials. Recycling is collected on an every ether-week schedule, on the same day of the week as the rubbish collection. The recycling bin(s) must be placed at curbside along with other rubbish on the designated collection day and will be collected by the contractor. If there is no recycling at curbside weekly, then rubbish will not be collected that week. If material placed in the bin is not recyclable, it will be left in the bin. Annual Community Access (C.A.) sticker is required for use of the Compost Center, and is available 24/7 at the Reading Police Station, 15 Union Street Homeowners are required to separate paper for recycling into a separate bin or container from:all other materials being recycled. Paper for recycling includes newspapers, magazines, paperboard, catalogs, telephone books and 3rd class ("junk") mail, bagged in a Kraft paper bag or tied in bundles. Additionally paper includes paperboard (cereal boxes etc. - remove plastic liners). Corrugated cardboard is also considered paper for recycling purposes and may be included in paper recycling bins or containers or may be flattened or tied - no larger than 4' by 4'. 4.6.9 - Yard Waste Leaves and other yard waste (i.e. grass clippings, branches, brush) will not be picked up curbside, except that the Town may will provide seasonal curbside pick-up of yard waste 5 times a year on a schedule to be determined by the Director of Public Works, funds. subjeGt to availability E)f The Town will operate a compost center available to Town. residents only, from April 1 through December 1 at times and on a schedule to be published and posted electronically. Leaves and other yard waste may be taken to the compost center in any container, the container must be removed unless it is a biodegradable Kraft paper bag. Tree trimmings may be a maximum of 8 feet in length and 8 inches in diameter. The Town may establish a system of charging for the use of the Compost Center.. The Compost Center is available only for use by residents, and commercial vehicles (other than those under contract to or owned by the Town) and commercial landscapers are not eligible to utilized the Compost Center. The Town makes available to residents at a subsidized rate, home composting bins constructed of recycled materials. Residents may contact the DPW by phone or through the web site for information about availability and cost. Recycling and Rubbish Rul es and Regulations 10-5-10~ . 0 Page 4 4.6.10 - Enforcement These rules and regulations are enforceable by the Director of Public Works. Enforcement may consist of refusal to collect rubbish,, bulk waste, or other materials that are not disposed of in accordance with these rules and regulations. These rules and regulations are also enforceable in accordance with Section 5 of the General Bylaws providing for a fine of up to $300 for each offense. Adopted: 615190, Revised 12-13-94, Revised 51199, Revised 1-4-05, revised 1-22-08, Revised 03-25-08 Revise --/--/10. Recycling and Rubbish Rul es and Regulations 10-5-10 9 Page 5 r ir U) ^L e? :2 N O N o L 0 L = Q 0 ° Item (see regulations for v N v _ d = ° v -6 o= y d v v °iD O O, c W c, z= detailed definitions Newspaper/Inserts X Magazines/catalogs X Phone Books/Junk Mail X Office Paper X Confidential Annual documents paper shredding program - no cost Paperboard X . Cardboard X Brown Paper Bas X Glass bottles, jars X Aluminum, steel, tin X cans and lids Plastics # 1-7 X Plate glass, Pyrex, X dishes; ceramics aluminum foil X OtherScrap metal Annual curbside collection - no cost Appliances - ' qfirkPm Refrigerators, stoves, $20- .washers, dryers, arrange dishwashers directly with contractor Electronics - TV's 1 StiGker~ 1 StiGkef Computer CPU, $10- microwaves arrange directly with contractor Leaves, grass, brush 8' X in length Christmas trees X or X Latex Paint - dry paint X out first Motor Oil X Fluorescent light bulbs; X CFL's Cans/bottles containing X paint or Haz waste Recycling and Rubbish Rul es and Regulations 10-5-10 t~ 0 Page 6 Recycling and Rubbish Rul es and Regulations 10-5-10 ` 0 Page 7 u n f 16, Lowell StFee Annual Community Access (C.A.) sticker is required for use of the Compost Center, and is available 24/7 at the Reading Police Station, 15 Union Street LEGAL NOTICE TOWN OF READING To the Inhabitants of the Town of Reading: Please take notice that the Board of Selectmen of the Town of Reading will hold the follow- ing public hearings on Tuesday, October 5., 2010 in the Selectmen's Meeting Room, 16. Lowell Street, Reading, Massachusetts: Causeway Road Betterment 8:00 p.m. A-Frame Sign Regulations 8:45 p.m. Amendment to Recycling and Rubbish Rules and Regulations 9:00 p.m. Liquor License Fees - 2011- 2013 9:30 P.M. Copies of relevant docu- ments regarding these topics are available in the Town Manager's Office, 16 Lowell Street, Reading, MA from 7:30 am-5:30 pm, M-W-Thurs and Tues 7:30 am-7:00 pm • and these documents are attached. to the hearing notice on the website at www.readingma.gov All interested parties are invited to attend the hearing, or may submit their comments in writing or by email prior to.6:00 p.m. on October 5, 2010 to t o w n m, a n a g- er@ci.reading.ma.us By order of Peter. I. Hechenbleikner Town Manager 9/28 N3 '~~1 Liquor Fee Survey 2010 -All Alcohol Restaurant (12) Wine/Malt Restaurant (3) Package Store (5) Clubs (4) Andover $4,500 $2,000 $2,000 $2,000 Arlington $3,000* $1,750* .$2,500 $1,000* Belmont $4,000 $2,500 $4,000 $2,800 Chelmsford $2,500 $1,200 $1,800 $1,000 Dedham $2,764** $1,728** $2,592** $1,555** Needham $4,025 $1,500 $510 North Andover $3,000. $2,000 $2,000 $1,500 North Reading $4,600 $2,800 $2,500 $1,250 Stoneham $2,500 $1,000 $1,500 $350 Sudbury $3,500 $1,500 $1,500 $500 Winchester $3,500 $2,500 $2,500 $2,000 Average $2,920 $1,545 $1,845 $1,083 Reading $,3 500: $2;500: X2,3'00 $1;:100 Rea ing ran , tied 5th ! tied 2nd 6th 7th Proposed 2011 $3,600 $2,600 $2,400 $1,200 Reading rank 5th 2nd 6th 7th Proposed 2012 $3,700 $2,700 $2,500 $1,300 Reading rank 5th 2nd tied 3rd 7th Proposed 2013 $3,800 $2,800 $2,600 $1,400 Reading rank 5th tied 1st 2nd 6th T * $400 rebate for Restaurant Liquor License if they have TIPS training. * $200 rebate for Beer & Wine Restaurant if they have TIPS training. * $400 rebate for Clubs if they have TIPS training. Denotes 20% discount d ,2 TO: Board of Selectmen From: ad hoc Municipal Building Committee Date: Thursday, September 30, 2010 Re: Interim Report ad hoc Municipal Building Committee As indicated at the site meeting on August 12 (quorum not. present), the following is a preliminary outline of an interim report to the Board of Selectmen (tentatively on October 5, 2010), and this would also serve as a basis for a report to Town Meeting at the Subsequent Town Meeting on November 8, 2010 WORK PLAN ♦ Policy establishing Committee approved by the Board of Selectmen 11/24/09 following discussion with representatives of the Library Board of Trustees, Finance Committee, and FINCOM. Policy is included in Appendix. o Members appointed and first meeting 3/9/10. 1 member resigned shortly after being appointed and the ahMBC operated with 6 of the 7 positions filled for its duration ♦ The Committee met 10 times between March 9 and August 12, and visited all Town buildings and 3 school buildings selected by the Superintendent of Schools during that time. The purpose of" the site visits, with staff, was to o . understand the conditions of the building and any major needs for major maintenance, and o understand the operation of the buildings and any need for major expansion and/or renovation to meet the operating needs of the user. ♦ The Committee heard a presentation by the Mary Delai and Joe Huggins from the School Department regarding the management tools and capital planning used by the facilities department to manage all Town and School buildings ♦ The Committee also heard a presentation by an advocate for developing the Oakland Road property for an indoor sports facility and early childhood center. ♦ Finally, .less than a quorum of the Committee conducted a site walk of the Oakland Road property. ♦ The Committee received copies of the following reports: o RMLD and Town of Reading "Optimization Study of Fleet Maintenance Activities" December 2000 o DPW Management study - April 2008 - Executive Summary and sections relevant to facilities o FY 2011 - 2020 Capital Improvements Program o Draft Cemetery facility report by the Reading DPW 0 Page 1 o Reading Public library -Library Building Assessment by Adams and Smith dated 9-15- 08 FINDINGS ♦ The building maintenance functions by the Facilities Department are excellent, and meet or exceed the expectations of the building users in the public areas. There aer still some unmet needs, including storage for the maintenance functions:: ♦ The existing 10 year FY 2011- FY 2020 Capital Improvements Program (CIP) reasonably Identifies the foreseeable maintenance needs of all Town and School buildings during the life of the CIP. It is not the intent or purpose of the CIP to address needed major renovation and/or expansions of the buildings - that is the purpose of the work by the ahMBC. ♦ Maintenance demands have evolved and need to continue to evolve with additions and changes in technology in classrooms, libraries, and offices. ♦ The following needs (over and above more routine maintenance identified in the CIP) were identified during the scope of the Committee's work and should be addressed during the next 10 years: All Buildings ♦ Security system upgrades DPW ♦ Cemetery Garage - complete replacement of the existing garage ♦ DPW Garage - Vehicle Maintenance - more space - drive through bays ♦ DPW site - security ♦ Improvement to outdoor storage Community Center ♦ Need for a Community Center Libra ♦ Expansion of net usable floor space for a variety of programmatic spaces ♦ Replacement of windows ♦ New roofing, gutters, and downspouts ♦ Masonry repair and brick pointing ♦ HC access ramp not to code ♦ Will need a new roof; and replacement of conical turret roofs ♦ Lighting, wiring, and IT improvements ♦ Drainage improvements to address water intrusion into lower level areas to prevent ongoing damage ♦ Security improvements Police Station ♦ No building improvements needed ♦ Additional parking would be desirable Fire Stations ♦ Re-roofing West Side Station i(included in CIP) ♦ No other improvements needed Joshua Eaton School ♦ Replacement of flooring ♦ Window and door replacement • Page 2 o Cafeteria food service line is too small o New roof (included in CIP) o Install rain gutters ' Birch Meadow School o New doors and windows ® New Roof (included in CIP) o Classroom millwork replacement o Carpet replacement in media center Killam School o New doors and windows o New roof (included in CIP) o Additional administrative space o Media center is not ADA. compliant Senior Center o Drainage improvements to address water intrusion into lower level areas to prevent ongoing damage o Kitchen renovation (not as a catering kitchen) o Parking is needed Town Hall ♦ Will need a new slate roof - fairly expensive o Expanded bathroom facilities lower level o Minor administrative space modifications o Drainage improvements to address water intrusion into lower level areas to prevent ongoing damage Oakland Road property o Very challenging for development due to topography - would lend itself best. to a cluster type of residential development or a single building for other appropriate use. o The northerly-most portion contains a 30' high "knob" of rock which may be ideal for the location of a cell tower which could yield an ongoing source of revenue to the Town. OAKLAND ROAD PROPERTIES ^R~ i i s~~~q( tt~ Sr n.yn." t naf fop ofknob Oakland 11 knob. L ` - i4 Fu ~ r p rv Legend T,'v' E,-j7own 8wndary -piS -y j//, ROWlndudodb _ u~CC ~'1 }i.~~l ~ t ~~ti Oakl.nd R..d p I _ - S } I .l r 7 U i (Parcel. - Q Mt .k yk: h: ou .r Town own d Cana i i 1t d F 1 av v f? t7 School ",*.t 'i'r-w xn 01hiI, e. Pmklnp a ~•1 1 t Qr xJr ASV ewolk. Culvert A/A '-t Weaandc /]3 j9: 1 2y 21 CanWUra ~ InJex Contour R -.1 : ~k,~ b Interm mete CO C r J , ,~ti\'~, N Tmmarn.aa6p, VIYfO {Yj Sf~ 4( \ t\'~`^~ A WP1,y ft.-w Illme 2f46S ac ~l ~1 i~t' 1 -t rl f7 4 f~\ ^ \ '~ryv t csta.n mWp•d. ,-p.... 1 l tt r } 1 1t '11 .y.2 ♦ wime, ao.n. adrew.v.. aauMOS ,a iy ~t . •i 1 f ~ SM1 - \ e i ~ i ; .~-L m."_°. (rooo:: u~uaeL na om r - ^v ® Page 3 o The Committee heard a presentation on a concept whereby the Town would sell or give the property to a 'for profit' organization which would then develop it for an athletic facility (gym(s) and related facilities) and an early childhood center. The Superintendent of Schools noted that an early childhood center would be nice to have but would not be a high priority. CONCLUSIONS ♦ The Facilities management program is appropriate to maintain all buildings in excellent working order o The current Capital Improvements Program (CIP) planning process is appropriate to maintain all buildings in excellent condition, but is not intended to address programmatic needs, like expansion of the library or replacement of the cemetery garage. ♦ The condition of-the Town and School buildings is generally good to excellent o There is no funding identified in the Capital Improvements Program in the short to mid term (current for at least 8 years) to address. new building capital needs such as those identified in this study. Those projects would need to rely on capital exclusions or debt exclusions. o There are some opportunities currently available to offset portions of projects through grant programs - particularly in the area, of Library additions and renovations, and a school building "Green Repair Program" for school roofs, windows, and/or boilers. o There is a potential to generate some level of income from the use of the northerly portion of the Oakland Road property for use as a cell site, which would not impact the use of the remainder of the site for other uses including an athletic/early childhood center, or sale for other purposes. +The committee recognizes the strong desire by the community, as evidenced by discussion at the World Cafe and' mention in the Master Plan, to have a community center. The Committee recognizes that the Board of Selectmen has had some discussion about whether or not to pursue the acquisition of the former Christian Science Church next to the Town Hall for that purpose. +The community needs to recognize that the Town's public buildings need ongoing review, occasional updating, and periodic major renovation. + Packaging several of the more expensive building projects into a single. Proposition 2 Y2 debt exclusion may be appropriate to enable the Town to move forward with several important projects in a comprehensive manner, and to take advantage of funding programs that are available to help to offset the costs of these projects. Additionally, the economic climate makes this an opportune time to bid construction projects and to get a favorable cost of construction. 0 Page 4 b 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 1015110 Shaded blocks represent action items that are completed. b ~ A Q 14: 8 W U A a~ Finance 1 Com lete'labor negotiations for 2011 PH 6=30-10 100% 2 Limit.relianee on non-recurring revenue including reserves RLe 4-26-10 100% 3. Apply for sthnulus funds and other outside resources. ALL ongoing Services 4 Customer Service policy and action plan PH/ALL 1-5-10 75% 5 Community Services tracking software JD/RLe 12-31-10 50% 6 Customer Service request module on web site RLe 12-31-10 25% 7 Electronic interaction via web site RLe 12-31-10 0% Operations 8 Eliminate Church Parking lot plowing JZ 5-1-10 95% 9 Review Sidewalk show lowing JZ 6-1-10 100% 10 Priority DPW Management Study items JZ 12-31-10 10% 11 Add additional MUNIs modules GLa 12-31-10 55% 12 Expand records management, with public access as appropriate RLe 12-31-10 70% 13 Rubbish collection and dis oral and recycling bidding JZ 9-1-10 100% Health and Safe .14 Complete continuity- of operations (C(OOP's) planning 'GB 4-1-10 100% 15 Complete evaluation of regional public safety dispatch GB/JC 12-31-10 75% 16 Continue work with School Department on health/safety issues GB/JC/J D/JDo 12-31-10 ongoing 17 Healthy Communities/Obesity prevention JD .12-31-10 25% Communi Develop ment / Sustainabili 18 Affordable Housing JD Ongoing 25% 19 Construction of major downtown private developments JD Ongoing 50% 20 South Main Street design guidelines . JD 9-30-10 50% 21 Way-finding System JD 6-30-10 100% 22 Implement priority downtown parking action items PH/JD/JZ Ongoing 20% 23 Evaluate acceptance of Green Communities program PH/VC 6-30-10 25% 24 Continue to meet sustainability goals PH 12-31-10 10% 1 10/15/2010' 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 10/5/10 Asset Management 25 Complete/expand performance contracting PH/JDo 12-31-10 75% 26 Implement ad hoc Municipal Building Committee PH 1-31-10 75% 27 Complete Mattera Cabin JD 9-1-10 50% 28 Begin Memorial Park construction J'Z 5-1-10 1000/0 29 Complete Washington Park and Killam playgrounds JZ 10-1-10 50% 30 Complete Joshua Eaton Master Plan JZ 6-30-10 100% 31 Landscape Architect for Birch Meadow JD/RLe 6-30-10 0% 32 Add to Town's trail system, including Ipswich River Greenway JZ Ongoing 100% 33 Funding - West Street project PH 12-31-10 10% Governance, Regulation, and Policy Development 34 Scope for Zoning Bylaw revision JD 7-1-10 100°!0 35 Sign Bylaw revision JD : 5-1-10 100% 36 Revision to 6.3 of Zoning Bylaw-Nonconforming situations JD 5-1-10, 100% 37. Junk regulations ' PH 44-10 100% 38 Earth Removal regulations JD 5-1-10 100% 39 Facility and site naming policy PH 4-1-10 75% '40 Communications policy PH 6-30-10 0% 41 Review/Revise Traffic Rules and Regulations PH/JC 9-1-10 25% 42 Complete General Bylaw review PH 1.2-31-10 10% 43 LIP regulations JD 9-1-10 100% Human Resources/Personnel 44 Labor contracts PH 6-30-10 100% ` . 45 Evaluate Health Insurance RLe 6-30-10.. 100% 46 Consider Disability Insurance RLe 12-31-10 25% 47 Continue B/C/C Chair and Vice Chair training PH 9-30-10 0% 48, 1 Implement Ethics/Open Meeting Law training and record keeping RLe 6-30-10 10.0°/) Kev of Debartment Heads: PH - Hechenbleikner RLe - LeLacheur GLa - LaPointe JD - Delios GB - Burns JC - Cormier JZ - Zager RU - Urell VC - Cameron JDo - Doherty ALL - all Department Heads 10/5/2010 30 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 1015110 1 Complete labor negotiations for FY 2011 ® Negotiate 1 year contracts with each of 6 unions by June 30, 2010 Dispatch Patrol Officers Police Superior Officers Firefighters DPW Engineers 2 Limit reliance on non-recurring revenue including reserves 4 Constrain the need for Free cash to balance FY 2010 budget- $105,121 Limit the recommended use of cash reserves to balance the 2011 budget - attempt to use less than the $1 million authorized by FINCOM $936,000 3 Apply for stimulus funds and other outside resources.. ♦ Community Services Scan all available information for opportunities to secure outside funding including public grants and private partnerships like working with area banks to assist with storefront improvement program financing. ♦ Police Department Aggressively search for grants and make application where grant requirements can be met and accomplished. Fire. Department - received Assistance to Firefighters Grant for $67,000 to purchase two 12 lead defibrillator monitors and seven semi-automatic defibrillators. This'will allow us to equip Ladder 1 or Engine 1 with ALS equipment and expand our ALS program. Secured grant for Town Forest evaluation - $4,500 Through school/facilities department secured $150,000 stimulus grant for energy conservation Secured NERAC Equipment Grant in the amount of $17,490.69. Secured $583000 donation for Memorial Park improvements Secured a grant for an additional 17 bike racks - $8,500 Received ACCCP grant for additional home weatherizing projects for $1,500. Secured a $5,000 grant for the Police Department to continue our Alcohol Compliance checks. RCASA Youth Crew has received a mini-grant ($4,000) for policy work on tobacco The grant application to the Harpley Foundation for $8,500 for the Mattera cabin renovations was successful. Secured reimbursement from FEMA in the amount of $56,555.34 for the March rain storm RPD got $1000 from H.S. PTO and $500 from young women's league in donations for RAD program MIIA Rewards - $33,000 Reading Co-op Bank donation of trees to Memorial Park - $9,250 E=911 grant for Dispatch and training - $59,000 Settlement with CVS for Workers Comp through AG's office - $17,000 Total for 2010 to date: $1,025,795 - 4 Customer service policy and action plan. 10/5/2010 co" 1) 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 1015110 Review policy and plan drafts and make constructive recommendations. that would enhance the implementation of and effective Customer Service policy. After Policy is adopted, educate employees and implement policy. ♦ Identify areas that need to be targeted for future training. q Schedule an in house training in the Community Services Department to improve use of electronic (Outlook) calendar updates as well as voicemail. q Identify rules, regulations, by-laws, procedures needed to be updated, revised, and streamlined within Community Services divisions and across the department as well as the Town. DPW has identified several potential changes. As part of permitting software a comprehensive listing of Town permits has been created, analyzed, and will be included in needs assessment report. Additional updates are under consideration by CPDC regarding the sign by-law. Draft FAQ for ConsCom. Created FAQ for ConsCom; posted on website Community Services Staff attended training on dealing with challenging people: enhancing your interpersonal skills 5 Streamlined Permitting Software Stepped back to do further review of procedures... ♦ Comprehensive Needs Assessment & Inventory of Permits, Licenses and Forms completed early October 2010. ♦ Vendor selection expected by 12-31-10. 6 Customer Service Request module on web site ♦ This topic has been included as part of Assessment in #5. 7 Electronic interactions via web site the Permits, Licenses and Forms formal Needs 8 Eliminate church parking lot plowing Follow up letter sent to all churches reminding them of elimination of town plowing services for 2010/ 2011 winter season. Final action/ vote at.April Town Meeting confirmed that we should cease plowing. Instructional Motion re meeting with Churches. Met with representative of Clergy Association to discuss direction going forward - staff work completed. Agreements sent to Churches 9 .Review sidewalk snow plowing/ removal policy meeting with all appropriate parties to review current sidewalk plowing locations. complete draft of any proposed program changes for review by Town Manager and Selectmen - 7/31/10 ~ completion of 201012011 sidewalk snow plowing/ removal program review 7/31/10- 10 Priority DPW Management Study items Have attended seminars on regionalization and succession planning with performance management upcoming. Will continue with aggressive employee training programs, working with HR on employee development plans, Analyzing/making improvements to 10/5/2010 4 Sv 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 10/5/10 facilities/ grounds. Meeting scheduled with Town Building committee. Engineering staffing being analyzed. Daily Vehicle/equipment repair operational improvements and efficiencies being made. ♦ Continue research / analysis of potential alternative options for future DPW maintenance functions, facilities and operation reviewed DPW Garage and Cemetery Garage with ad hoc Municipal Building Committee. Final Cemetery Garage report to be completed late October Attend conferences/seminars on regionalization alternatives to public works services/ programs. o Draft report on maintenance function options/ staffing analysis being developed for end of year completion. ♦ Review/evaluate current engineering division staffing levels related to current workload, as compared to private consulting services options. In house analysis completed. Town Engineer developing consulting services comparison. ♦ Continue to provide/promote specific training programs for all employees to increase efficiency, upgrade licenses, provide on the job training, and prepare for future succession planning. Work with Human Resources to develop Individual Development Plans (IDP) and updated job descriptions. for employees. MUNIs software provides tracking capability for current training and licenses held for every employee. Aggressive program ongoing with employee training being provided through MIIA, and other professional associations. ♦ . Analyze current maintenance/mechanic. staffing configuration, skill level via formal evaluation program. Investigate new structure potential for equipment maintenance/highway division to maximize efficiencies and minimize downtime, plus review current operation for improved efficiencies. In house efficiency program ongoing, projected staffing vacancy will lead to review of overall staffing needs. ♦ Prepare DPW site plan looking towards increased efficiency, aesthetic improvements, and security enhancements. Developed RFP for security' measures at DPW facility, will coordinate with facilities for potential funding and Spring 2011 Implementation. General site cleanup to be completed this fall. ♦ Attend Performance Management course to help define strategies for effectively measuring and selecting practical performance measures, and analyzing and using data to improve performance. Contacted/ received quotes from ICMA Performance Center- also met with Towns of Lexington and Andover (participating members), for potential group project. Will continue with review process. 11 Add additional MUNIs modules Implement version 7.4 - Completed on March 5 and 7th. Implement ambulance billing - All ambulance runs starting April 1 will be billed through MUNIs billing module 100% complete. Implement cash registers - working with MUNIs support to connect the hardware and set up the proper permissions. 10% o Implement Human Resources - Conducted Status meeting to outline the agenda for the training days. Established paper trail for workflow. Set up 2 training classes in April for Personnel Action Workflow, Position control and Training Tracker. 5% complete. The School department went live on the PAF system. The Town implementation should be within the next 2-3 months. ♦ Crystal reports Training e Employee Self Service review and possible implementation. 12 Expand records management with public access as appropriate Excellent progress in Town Manager's office. Additional work ongoing in Town Clerk. Other Departments are anxious to get started. 10/5/2010 5 2 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 1015110 Town Manager and Town Clerk have been implemented. Fire, Police and the Library are in various stages of implementation. ♦ The School Department has expressed new interest in this project, and we have discussed a plan to phase them in starting late this summer. ♦ DPW, Community Services and Finance have no immediate broad plans, although the HR division is preparing to begin some work this fall. The Permits project significantly impacts the scope of document storage needed in several divisions - this situation should be clarified by completion of #5. 13 Solid Waste collection, recycling contract Completed set up kick off meeting to initiate/ prioritize scope of services and expectations - Mid-Feb research various municipal programs and service options - 4/1/10 Evaluate proposal from current vendor to extend the contract with concessions and enhancements Proposal accepted. Contract negotiated. New program starts 10-4-10 RF=P for solid waste GOIleration and FeGyGlinq out to bid 12/1/100 13 Disposal contract -Completed ~I Renegotiate current contract with Covanta, extending contract for additional 4 1/2 years Continuitv of Ooerations (COOP) Pla The goal of the project is to identify a succession plan for each Department, identify secondary location to operate and provide for storage and retrieval of key records. A succession plan and essential functions have been identified and prioritized for all departments and divisions. This will continually evolve, but the basic work is done. 15 d Reading. is part of a multi-community effort that is currently exploring the feasibility of providing a regional 9-1-1 dispatch center. We are currently in the second phase of the project and the objective of this phase is to develop a detailed feasibility and information plan for establishing a Regional Emergency Communications Center to serve the city of Melrose and the towns of Reading, Stoneham and Wakefield as well as the Middlesex Sheriff's Office (MSO). If feasibility is established, the plan will serve to form the basis of an implementation plan that can be reviewed by each community. A final report on the feasibility of combining dispatch services has been completed. ♦ Analyze Phase 2. results and make recommendations on potential impacts to community regarding possible implementation of study. Final report is out and being evaluated. 16 Continue to work with School Department on health/safety issues. ♦ Dedicate the Police School Resource Officer to this with a high priority rating. This is a continual process that does not have an end point. 17 Healthy Communities - obesity prevention ♦ Meet with schools to work on health and safety issues. 10/5/2010 6 0sq 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 1015110 ♦ Advance "Healthy Reading" programming including obesity prevention. Through a social marketing campaign promote increased the levels of physical activity, healthy food choices, and lifestyles throughout the community. This will lead to a reduction in the symptoms of chronic disease especially diabetes and cardiovascular illness which are among the most prevalent diseases in.the community ♦ Progressing steadily and anticipate a launch in October/November 18 Affordable Housing ♦ Develop strategies for expanding supply of affordable housing. Monitor SHI and develop ways to preserve existing affordable housing. Cedar Glen preserved. Lost 1 unit at Sumner Cheney Place. ♦ Work with regional housing groups to advance housing goals ♦ Have been working with potential buyers of the Pierce Organ Pipe Building to encourage affordable housing as part of a re-use plan. o Participating in review and comment on 885 Main Street proposed LIP or 406. No activity for months ♦ On-going outreach to property owners/developers in the 40R Downtown Smart Growth District and in the 40R Gateway Smart Growth District. New developer selected - 40 affordable housing units are proposed. ♦ Oaktree Development has received Site Plan approval - 57 rental housing units are proposed, all of which would be counted as affordable units. ♦ Working with Peter Sanborn Place regarding their plan to expand approximately 50 units. Request for financing has been reviewed by the Town and comments. submitted. Site visit attended. 19 Construction of major downtown private developments ♦ Major Developments- Work with developers of 3 key parcels downtown: ongoing contact made with each of the major developers at least once every other week. o Oaktree (Atlantic) site plan approved o MF Charles; no activity o 18-20 Woburn St. met with property owner and potential restaurant - property owner needs additional tenants before the project is viable for financing 20 South Main Street design guidelines ♦ finalize draft and e adopt ♦ Include potential modifications to sign bylaw related to the new design guidelines 21 Wayfinding system Final report received and posted on the EDC webpage Ongoing sign maintenance/installation as required for new parking requirements as developed by selectmen, PTTF, etc. ~l Finalize list of new bike rack locations and apply for same (DPW to install in various downtown and town-wide locations) list finalized and reviewed with Board of Selectmen; application for .17 locations made. ♦ Encouraged Venetian Moon to develop valet parking 10/5/2010 7 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 10/5/10 23 Evaluate acceptance of Green Communities program Major issue is whether the RMLD would have to adopt the Renewal Energy Trust surcharge in order for Reading to be eligible for acceptance into the Green Communities program. 24 Continue to meet Sustainability goals ♦ Downtown Parking Recommendations - Implementation Additional bike racks grant received - bike racks ordered 25 Complete/expand Performance. Contracting Apply to the State for available stimulus funding to expand the Performance Contracting program to apply to windows at Town Hall, Birch. Got a $150,000 grant which will allow us to do all of the windows at Town Hall ` Applied to Green Repair program for windows at Birch Meadow and Killam, and roof at Killam e Complete existing Performance Contracting project on or about 12-31-10 excellent progress 26 Implement ad hoc Municipal Building Committee Establish Committee Appoint members ♦ Focus early attention on Cemetery Garage and library - the Committee has met 10 times, has toured all town buildings and 3 schools and visited the Oakland Road property. The DPW has developed an analysis of the Cemetery garage. The Town has hired a library building programmer, a Project manager, and an architect - on target to submit an application for state funding by January 27 2011. 27 Complete the Mattera Cabin q Complete the design of the project done q Develop a schedule - with Metro Tech Vocational School done Fundraise for the cost of materials for the project -100% raised; Assist Metro Tech with al aspects' of the project Conservation Administrator is lead person on the project ♦ Renovations 60% complete. Voc. School kids took the summer off but are scheduled to return and finish by January, 2011. Septic system was repaired this summer, and we are actively working on phone and alarm installation at this time. Submitted information to seek donations for furnishings. . ♦ Working group to develop program of year round use fo the property, including rental for income to support the operations of the cabin 28 Memorial Park construction Bids for construction awarded Construction started - 4-12-10. Ground breaking was 4-22 DPW employees provided work on roadway, drainage, pathways, and site demolition ♦ Project 95% complete ♦ Final roadway paving/curbing (Harrison Street) with FY11 road money to be completed by the end of October. 10/5/2010 8 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 10/5/10 s Still have 2-3 stormceptor units to install and the stream channel improvements to carry out. The ponds, sidewalks and courts are finished, graded, and recently hydro seeded. Goal is for plant cover before winter sets in. 29 Complete Washington Park playground Washington Park playground completed in June. Sidewalk and curb work completed. Ongoing fundraising activities- Feb/March/April Completion of formal RFP process & out to bid. - Feb 15 Contract awarded; Site prep work completed June DPW workforce cut basketball court, removed fencing and old playground equipment. Installation process - July Installation of curb and sidewalk - Completed August Release of abutters use of a portion of the site, and restoration of those portions of the site 30 Complete Joshua Eaton Master plan All documents and plan revisions have been completed. Review/ develop/ finalize plans with master plan committee and town staff - Feb Public hearing on draft plan with Recreation Committee 4/15; Review with Board of Selectmen 5-11- 10 Master plan approved by selectmen - June installation-of4st-phase of projeGt wit1h funding by PTO 31 Landscape architect for Birch Meadow 32 Add to town's trail system- including Ipswich River Greenway Continue to work with Trails. Committee,. Conservation, etc. to enhance town wide system- ongoing. ~l Spring 2010 - Trails Committee to initiate discussion on potential plan to promote/ identify town-wide trail system Ongoing trail enhancement prioritized work throughout 2010 as permitted - Have a strong group of trail adopters and work volunteers. Town Forest master plan grant received for forest stewardship - completed Installation of boardwalk with grant from State - Bare Meadow - Haverhill Street end. Project is 98% complete, funded by 2009 Recreational Trails Grant ($16,500 approx.). Installation of remaining portions of Maplewood section of boardwalk. Maplewood boardwalk is 40% complete. Negotiated an easement with the condo association. Final agreement to be executed and recorded before doing any further work there. ♦ Working on another grant application for Kurchian Woods next. 33 Funding for West Street proiect Next possible revision to TIP would be late summer/ early fall 2010. If project does not get funded then, then next possible revision option would be in the spring of 2011. 34 Scope for Zoning Bylaw revision ♦ Develop scope of work to update the portions of the bylaw, not including those portions enumerated in 35 and 35, and consider doing the work piece-meal 10/5/2010 9 s~ 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 1015110 35 Sian Bylaw revision - Done Proposed changes to Section 6.2 of the Zoning Bylaw (Sign By-Law) drafted by the EDC; public forum on 1/13/09; subsequent review by CPDC; BOS review; schedule public hearing; CPDC approved on 3/1/10 after public hearing; On the warrant for Spring Town Meeting Zonina Bvlaw - nonconforming situations - Done Proposed changes to Section 6.3 of the Zoning Bylaw (Non-Conforming) for review by CPDC at 1 /11 /10 meeting; BOS review; schedule public hearing; CPDC approved on 3/1/10 after public hearing submitted article to Spring Town Meeting. 37 Junk regulations - Done 4 Recommend to the Board of Selectmen an amendment to the bylaw re non-criminal disposition for violations - to be included on the Annual Town Meeting warrant Draft proposed regulations for the Board of Selectmen to consider adopting If the Board of Selectmen is in general agreement, conduct outreach to those who would be affected 4 SGhedule a hearing on the adeptien of the proposed rules and regulations 38 Earth Removal regulations Final Draft approved by CPDC ♦ Consider placing on the warrant for a future Town Meeting 39 Facility and Site naming policy. Policy drafted. Additional work requested re naming and advertising 40Communications policy .41 Review and revise Traffic Rules and Regulations. ♦ Assign the Safety Officer this task. Acting Safety Officer has been assigned and is working on the regulations. ♦ Explore the opportunity for a college intern to assist with this task. 42 Complete General Bylaw review - Bylaw Committee has agreed to take on this project, working with the Town Clerk, and Town Counsel as needed. The target is to complete the process by the end of the CY and have this on the Warrant for the 2011 Annual Town Meeting. 43 Revise LIP Guidelines 4 Review existing LIP regulations with Town Counsel 10/5/2010 10' 2010 Town Manager's Goals and Action Plan Town of Reading MA Status Report 10/5/10 Compare existing regulations with State regulations and guidelines ~l Revised regulations approved by Board of Selectmen - July 44 Complete Labor Contracts. see item 1 45 Evaluate Health Insurance. Renewal evaluated and implemented. 46 Consider disability Insurance. Initial fact finding done as to what options may exist. 47 Complete B/C/C training. Focus this year will need to be on OML and Ethics, because of changes in state statute. Now that some of the OML regulations have been clarified, we can move forward with training. 48 Implements ethics/OML training and record keeping - Because of the State's in-action on regulations, everything that can be done to date has been done. Town Clerk has taken on the responsibility of implementation of the initial Ethics training requirements and record keeping. Regulations are being developed by the AG's office on the changes to the Open Meeting Law, and the Town Clerk will undertake the very extensive training that will be needed to implement those changes. Town Clerk has developed policies and procedures to deal with the fluid new regulations. In the meanwhile, we are keeping a copy of all public meeting agendas at the Police station to comply with the 24/7 mandate, and are.using standardized forms for meeting Agendas. Similar forms for Minutes have been developed but not yet implemented, pending the final regulations from the State. 10/5/2010 11 sa SurveyMagik::Results::Customer Service Survey Customer Service Survey Results Show Ally t Sfgw' CSV By Answer I CSV By Taker I Display by Taker I Manage Labels Print Page 1 of 3 1. What department did you visit? 0 Answered: 50 Skipped: 0 • Health Department • water supply • Police • Police • Police s Police • Police • Police o DPW • Town Clerk • DPW - Water Division • Public Works - Water/Sewer • rec s Engineering • Building • Department of Public Works • water • Public Works - Water Dept. • Public Works • DPW • DPW • DPW • DPW • DPW • DPW s DPW • DPW • DPW • DPW • DPW • DPW • Water/Light Depts. o DPW • Water and sewer • DPW • Health • Clerk's Office • Town Clerk • Building Department. • Board of Health • Collectors Office • Collector's Office • Town Clerk • Engineering/Building Dept. 6D • Everyone in the place • Engineering , • Water Department • Conservation/Engineering http://readingma-survey.yirtualtownhall.net/results/sid/91 b54a9276d612c7/ 9/30/2010 Survevs > Results Options SurveyMagik::Results::Customer Service Survey Public Works/Water-Sewer Health Dept. ((2 What was the reason for your visit? Answered: 49 Skipped: 1 e inquire about lead in the water o RCASA Training • Tour with RCASA • Tour with RCASA • Leisure o RCASA o RCASA Training • Recycle bucket • Death Certificates • Washing Machine rebate • Abatement - • camp • storm drain o Electrical Permit o Water Conservation Rebate • rebaate o Problem due to change/upgrade of water meter by Town s To inquire when the next Hazardous Waste was scheduled o Rebate-Energy o Electric/Water Rebate • Water Rebate o Purchase Rain Barrel • Purchase Rain Barrels • Water Conservation Rebate s Water Rebate • Submit a rebate s Rebate Check o Water Rebate • Water Rebate o Rebate for Washer • Rebates • Water Conservation Rebate o Ask for abatement ® Rain Barrel o To get water certification approval • Candidate List • Absentee Ballot o Electrical Permit o Trash around neighbor's house - suspect squatters. e Pay water/sewer bill e Pay bills • obtain a business license o Research on property • Realtor researching property • Plot plan o Water Service Leak • Flood Plan • Request abatement • Thank you 3. Were you assisted in a timely manner? Answered: 48 Skipped: 2 1, poor 2 fair 3 average 4 good 5 excellent Page 2 of 3 0.00%(0) 0.00%(O) t i Q.QQ%(Q) ~ X 1 +xf ~'.M1 lLFit lJ~..?j.~.t 100.00% (48)titnruf= air" ^ iay~a' 4. Was the person who assisted you knowledgeable? Answered: 47 Skipped: 3 1 poor 2 fair 3 average 4 good 5 excellent O.OQ%(O) ~ rS ~ti t ea~sTrlf~tYM~~ ra (/n~ 5 Jt 3 " tt4 t ~i ~u Shit IL 71k W 0.00% (0),r,;, 0.00%(0; 2.13%(1) 3 1 1 ,k 1 i4~r`j 97.87%(46)~_+*~ _ M"'`~''^'m-" http://readingma-survey.virtualtownhall.neVresults/sid/91 b54a9276d612e7/ 9/30/2010 SurveyMagik::Results::Customer Service Survey 5. Did you accomplish what you came for? Answered: 48 Skipped: 2 1 poor 2 fair 3 average 4 good 5 excellent 6. Was the person you spoke with professionallcourteous? Answered: 48 .S kipped: 2 1 poor 2 fair 3 average 4 good 5 excellent 7. Did you leave with a clearer understanding? Answered: 47 Skipped: 3 1 poor 2 fair 3 average 4 good 5 .excellent 8. Any comments or suggestions on how we can enhance customer service? Answered: 37 Skipped: 13 OPTIONAL: About You (so we can address any comments or concerns) 1. What is your name? Answered: 33 Skipped: 17 (2. What is your phone number? C Answered: 26 Skipped: 24 3. What is your address? 9J Answered: 32 Skipped: 18 4. What is your email address? rr 'Al Answered: 24 Skipped: 26 Page 3 of 3 0.00%(0) 0.00%(0)' _ 0.00%(0) 2.08%(1)t" 97.92%(47) F"nn sit= J~~. n. 0.00%(0); a 0.00%(0) 0.00%(0)11.2a. , 0.00%(0) : t 100.00%(48)L 0.00%(0) `r. 0.00%(0) t 4.26%(2) 95.74%(45) p~ 5. May we add your information to our electronic mailing list that offers community updates? Answered: 33 Skipped: 17 Yes 75.76%(25) «,x - 7.F x? No 24.24%(8)6 SurveyMagik 4.1 ©Copyright, All Rights Reserved SurveyMagik.com 0 t~v 3 4,L http://readingma-survey.virtualtownhall.net/results/sid/9lb54a9276d6l2c7/ 9/30/2010 TOWN OF READING, MASSACHUSETTS . AGREEMENT FOR REIMBURSEMENT SNOW PLOWING/SANDING/SALTING SERVICES This Agreement (the "Agreement") is effective 10/5/2010, by and between the Town of Reading acting by and through its Board of Selectmen ("Town"), with no personal liability to themselves, with executive offices at Town Hall, 16 Lowell Street, Reading, MA. 01867, and the First Baptist Church of Readin , ("Church") 45 Woburn St, Reading, MA 01867. WITNESSETH: . , WHEREAS, the Church is in need of manpower, machinery, and equipment in connection with the snow plowing of its property located at, Reading, MA (the "Premises"); and WHEREAS, the Town has the available manpower, machinery and equipment available to assist the Church in snowplowing its Premises, and desires to do so; and WHEREAS, the Town has agreed to provide snowplowing services on a transitional 3 year period commencing in the winter of 2010/2011 for a total of 3 winters, after which the Town will not longer provide such services. WHEREAS, the Church desires to retain the Town for snowplowing services, and to reimburse the Town for such services, and the Town desires to provide such services, all according to this Agreement. NOW, THEREFORE, for good.and valuable consideration, the receipt and sufficiency which are hereby acknowledged, the parties agree as follows: Section 1. Term . This Agreement shall commence on 10/1/2010. and shall expire on April 15, 2013, and shall not be renewed after :that date. The Church may cancel this agreement by notifying the Town Manager at 16 Lowell Street, Reading MA 01867, in writing, no later than October 1 of 2011 or 2012 that the Church is terminating the agreement as of that October 1. Section 2. Services to be Provided Subject to reimbursement of all costs by the Church as provided herein, the Town shall perform routine snow plowing, sanding and salting of the Premises. Such work shall be performed at the initiative of the Director of Public Works and at such times as local conditions require that the public ways and properties of the Town be plowed to ensure a reasonably safe condition for use by the traveling public. The Town shall be directly responsible for supervising and controlling the work. The. Town agrees to faithfully perform its obligations under this Agreement in a professional and workmanlike manner and in accordance with the standard of care and conduct that is generally acceptable in the business or profession. C:\My Documents\DPW\Snow plow contract - First Baptist Church 10-5-10.doc 10/5/2010 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. TOWN OF READING BOARD OF SELECTMEN: James E. Bonazoli, Chair Camille W. Anthony Richard E. Schubert Stephen Goldy Ben Tafoya FIRST BAPTIST CHURCH OF READING: By: Pamela D. Gormley Title: Properties Manager 3 C:\My Documents\DPMSnow plow contract - First Baptist Church 10-5-10.doc 10/5/2010 Reading Ad Hoc Municipal Building Committee Progress Report to Reading Board of Selectmen - October 5, 2010 Ad-. Hoc Committee Members • Ka t h. t e e n Dugan Citizen Representative • Andrew Grimes Citizen Representative • George H I ne$ Finance Committee Representative • David Michaud School Committee Representative • Rick Schubert Board of Selectmen Representative • Vicki YablonSky Library Board Representative Accomplishments to Date • Received existing documents • Met with staffs and stakeholders • Conducted site visits Documents Received • RMLD and Town of Reading "Optimization Study of Fleet Maintenance Activities" December 2000 • DPW Management study - April 2008 - Executive Summary and sections relevant to facilities • FY 2011- 2020 Capital Improvements Program • Draft Cemetery facility report by the Reading DPW • Reading Public library- Library Building Assessment by Adams and Smith dated 9-15-08 Meetings with Staff.&. Stakeholders is Facilities Department (tools & planning) • Cemetery Board Representatives • All Department Heads (as part of tours) • Private Developers (interested in Oakland Rd.) Site Visits Cemetery Garage Town Ha ICI Both Fire Stations Police Station Senior Center Town Hall Library Eaton, Killam & Birch Meadow ® DPW ® Oakland Road Property of Collected Data Compilation- • Current maintenance functions are meeting expectations/needs- in public spaces • CIP addresses most maintenance and/or anticipated replacement requirements • Memo details items of interest/concern not addressed in CIP Current Tasks • In process of compiling collected data Possible criteria for pri-oritization -funding availability - unique opportunities -operational efficiency - public safety /worker safety - piggy backing on "must do" items - overall community benefits - public input (electronic survey?) Next Steps • Identify any missing pieces • Present to Town Meeting on current status - by BOS? - by a h M Bc? ® Report to BOS by year end prioritized recommendations