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HomeMy WebLinkAbout2006-07-17 Land Bank Committee MinutesLand Bank CommitteesMass. Meeting minutes 100B jUL -I A S' Monday July 17, 2006 Location - Town Hall first floor conference room 7:30 PM - Meeting called to order Attendees - Edward Smethurst - committee member - Daniel Blodgett - committee member Meeting agenda presented by Mr. Smethurst, only returning member 1. Election of Officers 2. Discussion/Action Items a. Policy - June 20, 2006 b. Records Relocation - July 7, 2006 c. Receipt for Records d. Records Organization e. Oakland Road Property 3. Date for Next Meeting There were no minutes from previous meetings available to be considered. Item I - Election of Officials Nominations for Chairman opened Mr. Smethurst nominated for position of Committee Chairman by Mr. Blodgett Nomination seconded by Mr. Smethurst Nominations closed Vote taken on election of Mr. Smethurst as Chairman: - Two yes by show of hands - Zero no, Zero abstains Due to lack of members it was decided that the positions of Vice-Chairman and Secretary would be merged Nominations for Vice-Chairman/Secretary opened Mr. Blodgett nominated for position of Committee Vice-Chairman/Secretary by Mr. Smethurst Nomination seconded by Mr. Blodgett Nominations closed i Vote taken on election of Mr. Blodgett as Vice-Chairman/Secretary: - Two yes by show of hands - Zero no, Zero abstains Due to the Committee having no funds to manage there will be no Treasurer Item 2a - Policy Discussion of the changes to the Policy Establishing the Land Bank Committee, adopted on June 20, 2006 - Increase of committee to 5 members o Question of a quorum - Mr. Smethurst to speak with the Town Manager's office - Additional members o Need to seek someone with deed records research experience, potentially a lawyer - Looking to others in the town government for assistance o Invite town GIS person to next meeting Item 2b - Record Relocation Mr. Smethurst and Mr. Blodgett, with the assistance of the DPW, were able to attain Land Bank records from the home of Benjamin Nichols, former Land Bank Committee member on July 7, 2006. These are now in the safe in Town Hall. Item 2c - Receipt for Records Mr. Nichols has asked the Committee/Town for a receipt acknowledging the items moved from his possession to the Town's on July 7, 2006. Mr. Blodgett has volunteered to draft this letter and take it to the Town clerk, have it put on Town letterhead, and deliver it to Mr. Nichols. Item 2d - Records Organization Time has been scheduled on Friday August 4, 2006 at Ipm to start work on the records attained from Mr. Nichols. The following tentative agenda was set for working the records: - Catalog items from Mr. Nichols home (will be entered at next meeting) - Work with Town Clerk's office to match with previously Town held records - Re-visit Mr. Nichols for any gaps in files - Bring Town GIS person in to look at records, discuss options Item 2e - Oakland Road Property The Town Manager has asked the Committee to look into a land parcel along the south- east side of Oakland Road, across from the High School. The Town is considering selling the property and wants confirmation of its status. The following agenda for this has been set: - Pull records regarding the property from Mr. Nichols and existing Town files on August 4, 2006 during work period. - Look for confirmation of holding (Town, School, etc.) - Consider visit to property to confirm boundries - Look for outside information from Bill Brown, Ben Nichols if needed Item 3 - Date for Next Meeting A date for the Committee's next meeting will be set at a later date. Conversations with the Town Manager, Town Clerk and the Town's GIS person, along with the work period need to occur before a date can be set. Floor opened for any other business - None presented. 8:10 PM - Meeting adjourned Notes taken and minutes compiled by Daniel Blodgett, Secretary.