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Home My WebLink About2009-03-25 RMLD Board of Commissioners MinutesI'll Reading Municipal Light Board of Commissioners Regular Session 230 Ash Street Reading, MA 01867 March 25, 2009: I Start Time of Regular Session: 7:32 p.m. P t t ~j 1 ' End Time of Regular Session: 10:15 P.M. Attendees: Commissioners: Richard Hahn, Chair Robert Soli, Secretary Philip B. Pacino, Commissioner Mary Ellen O'Neill, Vice Chair Ellen Kearns, Commissioner Staff: Vinnie Cameron, General Manager Beth Ellen Antonio, Human Resources Manager Michele Benson, Key Accounts Industry Jeanne Foti, Executive Assistant Robert Fournier, Accounting/Business Manager Paula O'Leary, Operational Assistant Jane Parenteau, Energy Services Manager William Seldon, Senior Energy Analyst Kevin Sullivan, Engineering and Operations Manager Citizens' Advisory Board: Tracy Sopchak, Member Reading Advisory Committee on Cities for Climate Protection (ACCCP): Michele Benson, Chair Ray Porter, Associate Gina Snyder, Member Tracy Sopchak, Member Presentation Reading Advisory Committee on Cities for Climate Protection - Climate Plan Update Ms. Benson reported that last year the Reading Advisory Committee on Cities for Climate Protection made a presentation to the Town of Reading Board of Selectmen as well as the RMLD Board on its Climate Action Plan. Ms. Benson said that this evening's presentation will cover the ACCCP's accomplishments over the past year on its Action Plan. Ms. Benson stated that the third Annual Earth Day Fair will be hosted at the Reading Municipal Light Department (RMLD) on Saturday, April 4. Ms. Benson stated that Earth Hour will take place on Saturday, March 28; between the hours of 8:30 p.m. to 9:30 p.m. everyone is encouraged to shut off his or her lights. Ms. Sopchak pointed out that sometimes one is not aware daily about how their actions impacts the planet, since 1979 more than 20% of the Polar Ice Cap has melted away this is due to climate change. Ms. Sopchak said that the mission statement for the ACCCP is "Seeks to achieve environmental, economic and societal sustainability by raising public awareness and influencing the community, including its government, to reduce detrimental environmental impacts and energy expenditures." ACCCP Program Milestones Milestone 1- Conduct a Green House Gas Emissions Inventory In 2006 this milestone was completed using a baseline of 2000 for Reading. Total Reading emissions are 292,000 tons which transportation is the biggest contributor to greenhouse followed by the residential sector. Milestone 2 - Set an Emission Reduction Target The target is for Reading to reduce its greenhouse gas emissions by 10% by 2012. Milestone 3 - Develop a Local Action Plan Completed in February 2008. -su2ts itxg QgZ of opuuMn aluuoduoom of ureufoud olugag fu?Iqi??'I Iulouaututoo aqi fu?lupdn jo ssoooud oqj ui st QZyju aql •fu?Igo?I ,iup?Ioq uoj uounuoo oqj uo uuoX stgl slg2?I Qg-I auout ~utppu oq II?m oouaunuoo jo uagurego oqj put! ~u?puag jo umos oq j -wane umolumo(I oqi jo Iuautdotanapau aqi jo iuud su Qg-I of slg2?I oWmj 8Z olnoN s,2u?puog popuu2dn umol aqs •suo?lupuaunuooau utagi uo pasuq sisoo XOjo a futonpau uaglun3 uo luom of („OOSg„) Xuudutoo soowoS i~uaug uu pau?g suq puu s2u?Aus ,f~?uauo uaun,3 of s~u?pptng umol oqj Ilu 5u?3Iuuuigouag u? Iuluoun uisu? uaag suq ?uZaQ f W Iugl ino polu?od 1egodoS •spq mvAoad;uauiaauidag jg2iZ Qa'I snuippng 2 Sliaug T '800Z uagoloO ut sloogos alpp?ut pug x1muauzaia IIu ul o2paid juamd'Su?Ipl o_K u palummoldun put podoianap sioogoS jo juapuajuuadnS oql puu dOOOV aqZ •sioogos of sluoap mopu?m uuo 'JutlpI oK poingtuls?p pule su,3?s ap?sguno 2u?IPI oN, pouo?sap dOOOV ,Caitod tu?IPI ON VIM IoogaS 'IIuH u/+AOI Iu sub?s op?sguno,2u?IPI of L Palluisu? A1dQ oqj put mul $u?Ipl oM sllasngoussuWqI?m Iuals?suoo `so;)Xotduu umol uoj Xo?Iod ~?u?IpI-oM u paluomoldaii puu poldopu umol oqs faitod uiipI ON IudiaiunW •aI?sgam si? Ito atgul?uau sasugound IuatoWo XOiouo opuui sug i1 sXvm agl isil of 2iu?oO si umol aqs - fo?Iod uad Ionpoud IuiuautuonAug uu salo?gaA Iua?ogJa-Ianj sosugaund umol ags -Xo?Iod 2?u?sugound s,umol aql uo3 a2un~?uul papuup (IDDDV aqj, faitod auisuga tnd Iudi;)mnW ~fauMUM tang aiaigaA Z •uopu?puooo 2utpuaZt oqj sy uosuag •sW •mol uaag suq uo?lud?o?Iuud •umol aqI uoj uoluu?puooo sapi d ssuW aqi su IM oI aA?luluosgudgu sap?g ss-eW u uoi po2uuuuu put utuu2oud auugsop?g sopig ssuW palm?I?ou3 dOOOrd ag L uuu.taoad alnmwoj aaAoldutg IudiaiunW 'stgl punj oI sXum antiuuuallu ag,fuut auagl iugi podoq s? I? ing isol Xlluonbasgns sum Iuuuf oqs -soot?I otutouooo oqj of onp iuuu2 aql auodisod of OdW uoisog aql polsu umoZ agl uanamoq `2untoiuut umol saumbau Imp Iuuu2 OOO`S9£$ `uuaX-£ OdW uoisog agl `sng ollings umol punouu uu uoj Iuuui? u popuumu auam pm, uoj pa?Iddu umo L puu dOOOV oqs aaiAlaS sng padoorl '80OZ ui sloogos Iuuo?I?ppu aaugl ag II?m auagl puu palol?d auam sloogos oml `LOOZ ul •s)Ilumop?s put, solnou 2upilum paiuui??sap anuq of ~uPIIuM IoogoS oI Oius aqI uoj do pautual oqm Iuawluuda(I oo?lod 2u?puag puu `sloogos o?Ignd 2u?puaZl aqI pantonul lugl utuu2oud Ioogos of luodsuuui pozuoiout-uou oq j, •ua?suo ~utpuag uu sou?ulsapad uoj 2upllum apuut suq 2u?puag aigu3Ilum Iugl pouruldxo 3IugodoS •sw tuva2oaj IoogaS of podsuuu,l, paziuoloW-uoN uoilulaodsuua,l„ to sapoW 'I sduo tf) uoilaV xi .S •suuaX omI /UQAa pouuojtad ag II?m s?qL ulup 800Z 2u?sn uuaX stgl ou?Iasug sl? Isure2u jjvutgouag -£OOZ-000Z uiouj Liup ulIm OOOZ :uuox ouilo ng laodag puu ssa T load io xuoW -.S auo,lsa s 'fuluaAo stgl uo?luluosaud oql jo snooj aqI s? STU uuid uoilav Iuao-I agl luawatdml - 't, auolsapW sauolsapw ureAoaa d333V alupdrl uutd alutuitj - uoilaaload aluutitjao; saili3 uo aal;nuuxo3 Xaos epv tuipuag 600Z `SZ gotuW sainuiW uotssoS sejnt ?od Regular Session Minutes March 25, 2009 Reading Advisory Committee on Cities for Climate Protection -Climate Plan Update Six Action Groups 3. Energy & Buildings Community Energy Conservation Program The RMLD created an Energy Efficiency Engineer job position, expanded its conservation and efficiency rebate programs and is incorporating new renewable energy incentives. The ACCCP called for residents to reduce their home electricity use by 10% in the 2008 1-2-3 pledge, 183 took this pledge. Eighty-eight tons of carbon dioxide have been avoided. Municipal Renewable Energy Program The recommendation of the ACCCP is to form a team to investigate the feasibility and advantage of Reading as a Massachusetts EOEA: Green Community Candidate. Members should include but not be limited to: Reading Energy Committee, ACCCP and RMLD. 4. Lawns, Trees & Water Conservation Ms. Sopchak briefly touched upon the residential water conservation program, municipal shade tree program, community shade tree program, low impact development program and green yard campaign. The town provides information on water savings. Also, the ACCCP and Walkable Reading have been working on the shade tree program. The Town of Reading Recycles sponsored an electronic recycling event at last year's Earth Day. 5. Education & Outreach School Climate Change Educational Program Reading Public Schools Conserve is a newly formed action committee, whose members represent each school, RMLD and ACCCP. They initiated to bring across-the-board conservation measures into schools. The goal is to educate and engage students in conservation activities that will be incorporated into the schools. 6. Awards & Recognition Ms. Sopchak explained the ACCCP is hoping to get the businesses for a Business 1-2-3 Annual Pledge and a have Green Professionals Recognition Program in the coming year. The ACCCP would like to educate businesses in how to be more energy efficient in their operations. Ms. Benson said that the town of Reading is looking into becoming a Green Community. Since the ACCCP has met some of its milestones, they will assist the town in meeting criteria needed to become a Green Community. Reports from RMLD Board Committees General Manager Committee Ms. Kearns stated that the committee met prior to this Board meeting in which the vote that was taken: Mr. Soli made a motion seconded by Ms. Kearns that a score of 142.38 out of 151 or 94.3% would yield a pay raise of 4% for the General Manager, however, considering the financial times the General Manager Committee recommends that the General Manager receive a raise of 2%. Ms. Kearns is presenting this motion to the full Board: Ms. Kearns made a motion seconded by Mr. Soli that the General Manager receives a pay raise of 2% for the period February 7, 2009 through February 6, 2010. Chair Hahn explained that the General Manager has a performance plan that is set in advance in order to measure his performance. Chair Hahn said that it is not unusual for a high level manager in an organization to have such a plan. Chair Hahn reported that at the end of the year, the committee reviews progress that has been made then make a decision. Chair Hahn said that based on the score Mr. Cameron has accomplished virtually all the goals set and done very well which is reflective in the score he has received. In recognition of the financial times, the Committee and Mr. Cameron agreed to go with a lower pay raise. Motion carried 5:0:0. Ms. Kearns pointed out that at the General Manager's Committee meeting they have been reviewing a different evaluative instrument that will be finalized by next month. Ms. Kearns said that the committee can vote on this next month. •polsu aq .zapXuS sW Xq posisi suoi;sonb oqj I12gI uoamtu120 •aW poloanp uguH .n12L0 •onssi sigl uo a;s;s xp oI luos suoi;sonb .uagl Buu12gs oq igm iouxtalquagoaH -.iW pus ag Isgl poilda i uoaauiu0 •.iW Lpaaoidxo oq o; paau suot;sanb osatl; `Itiq otiloala uo s3aj saglo Xsd .io uiof Xo4l jt olgl2ila angst;tut asnoguaa.T2 xoj uotiittu OI $ oql sI Lsumoi .zag;o ss a;sl atuss ail; is ;t sI ~pun3 X2oiougoo,L snosngovssuW oqi o;ui Xnq o; anug s;umil.iudap Ig~tl Iudiotuntu Ilu Isgl .nsj j! st `~ut)isu jo suU31 ut sam4uisi2ai oqj g;im Xlmba jo smol ut osiy •Iugl op o; apis umol aqj @Am plnom It pus sa~?uugo ;gnu Xq 2utuoz 3g; 3snuooq Iuinsiss12 .Tag pus .Tauuuld umoy oqj amm I I goauW uo 2ut;aatu oqj Iu Iuasaid osIV -IuauTtuano~ 3o apis umo; agI g;im uoissnosip g;dap Ut autos anug o; pipog ail; ai~umoou3 pinom ags pus Ilam ss ft;aatu;ugl Iu oouvpuallu ui sum ags Iugl piss zapiuS •sW •p.z12Og 3gI 0; sinlXS •aw oI IuaS ag suot;sonb oqj Ituui-o o; uoioumD -jW pa;uum ugUH .u12g0 •o2 soiuoui oqj az3gm jo ionuoo osol nox dnoai? aaf2iq u 5ututof ,Sq `zanamoH •santloafgo oqj jo zonuj ut st ug12H .uug0 •sulaouoo stuuo-X •sW soogoo uguH areg0 •smAoid .iiag; punj o; pasn St apinoid noX samoui aqj `ut Ido noA aouo Iugl pautuldxa uguH ztug0 •aiquoonaut si j! 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The sense of the Board was that Mr. Cameron should not personally pay for either his hotel room or the conference. These expenses should be paid by RMLD Chair Hahn made a motion seconded by Ms. Kearns that the Board approve the General Manager's attendance at MEAM General Managers Business Meeting April 16 and April 17, Sea Crest, North Falmouth, MA. Motion carried 5:0:0. Mr. Cameron reported that RMLD's Customer Service Manager, Laurie Cavagnaro will be the recipient of the Reading-North Reading Chamber of Commerce Outstanding Citizen of the Year Award and that a dinner will be held at the Hillview Country Club on Wednesday, April 29, 2009 at 7:00 p.m. to present this award. Mr. Cameron stated that the ACCCP's Third Annual Earth Day Fair will be held at RMLD Saturday, April 4, 11:00 am. to 3:00 p.m. Financial Report February 2009 Mr. Fournier apologized to the Board on the tardiness of the Financial Report. Mr. Fournier reported for the first eight months ending - February 28, 2009, the results were positive. Mr. Fournier reported that the Purchase Power costs are estimated which will true up with the March numbers. Mr. Fournier said that there were no major incidents or out of the ordinary expenditures. Chair Hahn had a clarifying question; was some of the information in the Financials as well as in the Power Supply report estimated? Mr. Fournier replied that this is correct. Mr. Fournier stated that the Department was profitable by $721,000, which resulted in a year to date Net Income of $4.1 million. The reforecasted Net Income for this period $3.7 million resulting in Net Income being over budget by $330,000. The fuel Revenue exceeded expenses by $2.1 million. Mr. Fournier replied that looking at the reforecasted revenue fuel number at $41.9 million it is a $1.4 million swing on that versus the $40.5 million expense making the change in Net Assets excluding fuel $2 million and revenues $2.4 million on the reforecast figures. It is a pass through when all is said and done. Mr. Fournier reported that Base Revenues were over budget by $600,000 or 2.2%. Actual Base Revenues were at $26.9 million versus $26.3 million. Purchase Power Base Expense was $676,000 or 4.2% over budget due to increases in transmission and capacity costs. Actual Purchased Power Base Costs were at $16.8 million compared to the budgeted amount of $16.1 million. The Operating and Maintenance Expense $6.1 million, Capital Fund $4.9 million, Rate Stabilization Fund $6.2 million and the Deferred Fuel Cash Reserve balance is $3 million. Mr. Fournier reported that the Capital and Operating budgets are due to the Citizens' Advisory Board by the end of the month. Mr. Fournier said that Chair Hahn had e-mailed him questions earlier in the day that he will be forwarding to all the Commissioners. Mr. Fournier commented that the Account Receivables are $500,000 over sixty days, which is 8.5%. The credit and collection letters should be going out this week and it is hoped that the receivables will be down in the future, but it has been a tough year. Mr. Fournier said that compared to last year, which was in double digits, this year the Credit and Collections Department has kept the receivables down. -uotll!Lu XIolumixoiddu jo oouuluq anaasaZl gsuf) [anj paualaQ u uT 2utlinsaz 000`LS17$ XIoluLUlxozddu Xq a2augf) Jana agl ut paloalToO.iano (I-IM -gAkN/690'0$ sum jQwjsn(pV o5mgf) Janj `Sjunzq;)j uI 'qmx/t90'0$ 3o a2.1Vg3 Jan[ agi of Iualunmba si lugi uoiliiui t'£$ aiam slsoO X2iaua %ZL' I umop st puol agl .luoX dual agl lunooou ui a3lul noXjI -%Zt' £ umop sum pool agl alup of zuoA --read dual u sum goigm 800Z Xjvrugad of pamduioo osuaaoop %S'9 u sum goigm sgAkj uoilltui tS XlaluLUtxoaddu sum 600Z XJVtUgad io3 puot s,Q'IM Iugl polaodaa nuoluazud •sW •sJutouuui,I agl ui punol osogl su ames agI azu szaqumu pal-euipso agI Iugl plus nualuaaud sw 6002 Sjun.zga3 3o g;uom agj ioj laodag SIddnS iamo l -Jana[ fUtpunl popuouzuzooaa Ioud agI gouts po2uugo sug 1331zuLU agl jo amluu agl asnuooq pailnboi ftpunl jo Janal aql uo p.iuog agl of 31ouq Ia2 Itim IuouzlaudaQ oq,L punj an.tasag gsuf) Jan j paualaQ aql ui aq plnogs lug[ lunoum agl uo pamollo3 uoissnost(I 'tiam su posscuppu aq plnogs a~?uutlo XIgiuoLu LunLuixuLU Imo Slug agI Iugl plus itoS -.IW -g$nouo si uoi[Iitu SL- 1$ Il oins IOU si uguH aiugf) •Ino lugs opta of g0nouo anug of luum noA •3j3augf) land agl ul asuwoui OZ u anug IOU oI Sjj of Iuum noX Ia31.tuw agl ut aminl agl ui XIddns iamod ~?uunoozd uogm -qi?lq owil IIu uu Iu wom Xagl `o& sgluoLU lg213 Janamog `cool Xjowa4xo gau sooild suff) •sowoo saoud jo do durea agi uagm hogs aq of Iuum IOU op noX saoud Ian[ 3111LJOA agi of anp paluzaliaa uqug zluU •pun3 an-tasOW gsuf) Ianj paraalaQ agI ut uoll[Tuz si aaagl plus uoaaLUuf) -jW •uiu2u do pun[ agl llinq sug Q'IM agI sgluoLU uanas IsuJ agI nano °aanamog •pololdop oq uuo anaasa21 Jana paua3aQ agI puu 3211ggO Jan[ slt annul uuo (I'IYj-d agl Uugl 10310inb QAOUI saoud Jan agl sounlowos Iugl poululdxo uoaauzuf) •.iW •UOTIRT it ST (11i m aqI 6002 .faunJga,d Ui mou 000`Z99$ IOI paa agl uT sum Q-im aqI 8002 ,ijnr ui `spuulsaapun ags 3i aans IOU si suauax •sW -Ixau aqI of gluouz auo uiog moq Ilumojq .gad luao u Slug uugl wouz AwgD Jana agl annul IOU of uaaq suq aanpoooad luaLUlzudo(I aq.L •posuaaoui aq Xlqugoid plnogs II -Ia)jluLu aqI jo XITITIu[on agl uant2 moI ool itlqugojd si umillLu 9L' 1$ " uql plus uozauzuf) zW mog Ilumolt}J t'9 mou si li puu uaaq zana sug li Isaq0lq aqI si goigm `.laquzaldoS ui ilumoii)l 0 t'6 it, sum (I IM agl Iugl plus UOJQU 130 .1w •pomollol sug IuotulmdaQ agi lug[ Uuld pooh a do owuo sooi/UoS 'Jjoug `juQuialpos auidJuf) agI of anp olua mol u Iu sum 0olujis Xlddns zamod agI uagm oOu sauaX maI u lug[ poluawwoo uojoujuf) -jW Z.=X Isul agI JOAO saoud Ian[ agI Io 1~I111lulon agI uantB si Janal alunbopu uu lugm gas of pautuzuxo-az oq plnogs JanaJ an-iasQX lan3 pa-ualaQ agI 3T p331su uguH alugf) •Xauouu pun j ~ugviodp jo asn pooh u st loafoid mug agi ino palutod aaluano3 •alnl •loofozd muff) agI Eutpunl jJas sl Iuou4iudaQ ag,L •Ioofoad mug agI uo luods 2?utaq uoillluz t$ gllm [and pauajaQ agI ui uoitinu put pun3 Eutluaadp ui uoilltuz 9$ smogs saaqumu s,.iuoX sigl -[anj paualaQ sum uotlIlLu I$ got gm jo `pun[ gUiluzadp aqI in uoillT ZI$ sl aaagi lug[ palms aaiumo3 aW -Ia'J.lul UOlTPU1 SL' I $ agI .nano si luauil-tuda(I aqI Iugl poildoi .zatumo3 -jW Z.Cjussooou powoop Iuom tdaQ agl lug[ ~iuipunJ jo JanaJ agI it, an-iasag gsuf) Ian3 pa ualaQ agI si po3lsu IIia1K ,o -sW •sJutouuui3 zaquzaoaQ agl ui punol sum su gons saouuuun agi ino gloou[s sdlag goigm `Junlou sgluoui xis sum a.iagl Iugl poildoi aatuanoj •ryW Zzagla2ol Ind sjunlou agI gitm sgluoLu xis ioI Ia$png agllo 2upsuOaaojaa agi XldLuis j! suAk -spun[ JO IuauzanOLU ou sum ologj `Ino gloouzs of uxagl posnuo Iugm puu saouuuun agI Inoqu pa)Isu 1113INLO 'SW -piumumop pua.u of sonuiluoo a~31ugf) Jan j agi Imp pouotiuauz iomino3 -jW •Iuoo iod quo jo Ilug auo uugl ssal zo 00010S$ ~q XJanilulnumO lofpng zapun amm suoismip anil IIu lug[ paluauuuOO za1LUno3 'IN 6002 Saunaga j laodag Iuiauumg 60OZ `SZ g3JBW 9 salnutW uoissoS ru[n2QN Regular Session Minutes 7 March 25, 2009 Power Supply Report for the month of February 2009 Ms. Parenteau commented that RMLD lowered the Fuel Charge Adjustment for March to $.064 and anticipates to further reduce the Fuel Charge Adjustment in April to $.059/kWh and anticipates that this will stabilize. Some of the $3 million in the Deferred Fuel Reserve will be used in March and April to reduce the Fuel Charge Adjustment. The affect of this is the Deferred Fuel Cash Reserve will be at a $2.0 to $2.3 million level. Mr. Soli asked in Table 1 the kilowatt hours are used to estimate the cost, is that correct? Ms. Parenteau replied that the rate and the power energy costs were estimated because the last two months MMWEC has been late, which is out of the RMLD's control Ms. Parenteau said that in February the RMLD purchased 13.4% of its requirements from the ISO New England spot market. The market has significantly decreased from January to February. Ms. Parenteau stated that prices in the Day Ahead Market are down 30% and the Real Time is down 27%. RMLD hit a demand of 107.19 megawatts on February 3 at 7:00 p.m. This compares to a demand of 108.7 that occurred in the previous year, February 11 at 7:00 p.m. RMLD's requirement for February was 226 megawatts. The RMLD paid $1.45 million in capacity costs that is equivalent to $6.40/kilowatt month. The RMLD paid $502,000 for transmission costs for February 2009. Agreed-Upon Procedures for the Calculation and Recording of PASNY Credit Mr. Seldon reported that the RMLD obtained the services of Melanson Heath & Company, PC to evaluate the calculation of the PASNY credit as requested by the Board. The report concluded that the methodology the RMLD utilizes to calculate the PASNY as a credit is reasonable and appropriate. The report does recommend that the RMLD modify how RMLD accounts for the PASNY credit on its books. Mr. Seldon said that other utilities calculate the PASNY using an alternative method. A legitimate argument could be made for calculating the PASNY credit by either alternative. The Board requested that at the last Board meeting that staff compare the PASNY credit using both methodologies. Mr. Seldon reported that the staff calculated the PASNY credit with 2008 as the test year using both methodologies and found that the RMLD's method proved to give the customer a better credit for ten out of the twelve months. Chair Hahn commented that the methodology the RMLD uses for the PASNY credit results in lower bills than the alternative method. Ms. Kearns said that it is important to note in the Melanson Heath report that the RMLD calculation achieves two things: 1. the residential customers get the benefit of the lower PASNY costs, and 2. rates are sufficient enough to cover overall costs, the current calculation is reasonable and appropriate. Mr. Soli said that neither Mr. Seldon's report nor Melanson Heath's meets the requirement of the Federal Regulatory Commission that reauthorized the New York Power Authority that power provided to adjacent states in New York that this power shall be for residential use only and shall be provided at the lowest possible costs. Mr. Soli commented that for three months last year, the residential customers subsidized everybody else for $100,000 a month on the Fuel Charge. Mr. Soli used several charts to shows how he believes the RMLD should do the PASNY credit and to point why he thinks the RMLD's PASNY Credit methodology is flawed. Mr. Soli suggested that the Board take action to make sure we get in compliance with the FERC order. Mr. Pacino pointed out to Mr. Soli that it is unfair to present material without having staff look at this information because it does not give the Department the opportunity to do their homework and that it is inappropriate. Furthermore, to make accusations that the Department is violating laws is upsetting. Mr. Pacino said that Mr. Soli did not share the material in advance so that the Board and Staff could do homework on it. Mr. Pacino stated that he has been on the Board for twenty- two years but is unsure of what Mr. Soli is talking about in his presentation. Mr. Pacino reiterated that this material should be shared in advance. Chair Hahn said that he echoes Mr. Pacino's comments. •digs.iaui.iud.ioj lutiuaiod azoldxa o; sassouisnq luool puu piag Xi ijouo au; ui soilguo gitm ~uuouiiud nui-1au;-119d •tuuifoid aiugoi u Bons o;ui 2unlool si (I IM ags, •uiaisXs iomod puu iuag pouiqutoo u palm;sui puq 1egj uo;2utwjjAk ut sioLuoisno Z 4419 ojolgl aanAod puu;uag paulquio3 •uiui2oid sigi ioj polo2pnq 000`Z i$ si oiogl •iaaj aiunbs 000`1 ios aiugaa 00£$ L 2ui,` J;)AV sauiog Ot, gitm uiuiOoid uoiiulnsui uu fuuoldxo si (I-Im oqj slanaZ u01419lnsui luuoi;ippV •siauioisno mau L XIuo aiam magi 6002 Xiutuga3 of 80OZ Xjutuga3 asfl Jo amts iut;uapisag •snuioisno luuopippu OS ppu o; luo~ agi gitm aiuz nium log agi uo on siauioisno OOL Mim aiu.z,3utistxa uu si stgs, a;19g Dupuag -1019M •pagoiuosat aq iitm sigi fuiuutu puu do si uosiod .ia~?uuuW /Souotogsg /UUoug agi oouo =,Aa oad nwm majos u i?uuoldxo si Q-Im ails, ouRuag -1a;uM -1uioS i$ ino ptud aiup of `000109$ st uiu.i2oid sigi .ioj ia~?pnq oql •uiu 2oid sigi uiog sa;ugai .ios algj&jo on soouuilddu uanaS uiuAo-1d a;19gag aauugddV OZt~`Zi$3o isoo u it pauuopQd uaaq anug sitpnu lutiuaptsai 06 - Z -iaiZ 8Z ,~iumgojjo su iuods 61Z`Zi$ i iat.L s;1pnV ~-1aug 119l;uaplsag 44-13'Z -1a1s 79 1 -1all snl19-1220-1d uou19n-13suoJ O-1aug 1191;uapisag :smolloj se paizodai nuaiuaaud •sW •siuuai?oid Xouotogja X2jDuo puu uot;un.iasuoo s,QZM uo pnog agi of iuos ouiaui 8002 `0£ aunt agi uo aiupdn uu si sigi lug; poliodoi nuaiuaiud •sW 19119-120-1d SMalai3;3 A&aau3 puu uol;un-1asuoD aq; uo ;-1odag sn;u;S - a-IM agi Xq poAolduza `Al;oouoo X2olopog1aui agi pa;daoou sug pauog agi saeatloq ags giuoui isul iiodoi giuag uosuuiaW agi paidooou piuog agi lug; plus titoKo 'sW 'lanai aaiiiuiuioo agi iu malAai u saAhiasap liu;ap Jo lanai sigi iugi Paiuis uoaauiu;D -jW -lanai oaiituiuioo agi iu possoippe put $utium ut ind ale suioouoo s,tloS '-iii oq plnom lauuugo aadoid agi iugi plus ugug MIND •aiutzdoiddu si uoiiulnoluo atagi iugi paiuiisuouiap anug 31uis puu J02uuuyg luiau39 ails iugi paiuauiuioo ugug itugo •passaappu aq uuo Magi os aouuAPE ut futium ut suiaouoo sig rind tioS •.iW paisa22ns ugug J"BgD •aiuudoidduui si uoi;uiuasaid agi iugi iuounuoo s,ouioud •zW soogoo ag ino paiutod ugug ztugo •paguan aq uuo paiuoscud uoiiuuuojut agi os puugaiojoq it It Tool o; alqu aq plnogs Xagi uagi saaquiaui piuog io s;uis ail; /~q pouiuiuxo a:ltl Pinom ag uotiuuuosut Xuu pug ag 3t iugi tioS *-IW Pio; ugug "EqD •aouid isig agi ut algnoai sigi pasnuo iugm st 14191919191 sigi ut do s2uigi 2uug of iugi paiuauuuoo ugug itugD siutiuaptsai agi ios iag~tg st gotgm `iu pa)lool 3J14s ail; iugi Potl;aui antiuuaa1113 1919 sum azagi plus s.io;tpnu ail; iugi pa;uauiuioo ugug .itugD •ptlun sz uoi;ulnoluo XiSVJ agi.ioj sosn;uauiiindaQ agi pog;aui agi iugi papnlouoo puu uotiulnoluo ANSyd ail; it, po3lool sioiipnu lug; palms ugug ITIND •soi;tluuosiod iou `sanssi Ouissnosip si ag lug; palms tioS u W .pa-1a ANSVd 3o 2m -ioaag puu uol;ulnalua ail; io; sa-1npaao-1d uodn-paa i2V 600Z '9Z qO-MW soinutW uotssaS iuin2og Regular Session Minutes 9 March 25, 2009 Status Report on the Conservation and Energy Efficiency Program Commercial Energy Conservation Programs Lighting On the commercial side the existing lighting program has been revised from $5,000 to $10,000. RMLD has expensed approximately $50,000 year to date. Energy Audit Program This fiscal year $50,000 was budgeted for commercial energy audit program. Ms. Parenteau explained that the RFP was awarded to ENE for commercial audits and their person who performed these audits left therefore the position was recently replaced. Only 2 commercial audits have been performed. Heating, Ventilation and Cooling (HVAC) The RMLD does not have expertise in this area, and when the Energy Efficiency Engineer comes on staff, that will be put in place as soon as possible. Renewable Energy Projects The Key Accounts Managers have sent notices regarding the Demand Side Management Program to all 500 club customers to work on the ISO and the RMLD load response program. The Key Accounts Managers are working with ISO providers. Time of Use Rate There has been an increase from 2008 to 2009, of 10 commercial customers and 7 residential customers. Residential Hot water no new customers. In addition, the Key Accounts Managers are monitoring the 500 club Time of Use. Renewable Energy Projects The RMLD is proposing to set up a fund that will review commercial/industrial/municipal renewable projects. Renewable project rebates are capped at $5,000 per project, maximum of ten projects. Energy Efficiency Engineer Ms. Parenteau is pleased to announce that Jared Carpenter will be starting on April 1 in the position of Energy Efficiency Engineer and is enthusiastic to have him. His credentials include a Bachelor of Science in Electrical Engineering from Northeastern University as well as a background in conservation and efficiency. Chair Hahn suggested that Mr. Carpenter be invited to the next RMLD Board meeting. Ms. O'Neill asked are there any outstanding requests for audits from commercial customers? Ms. Parenteau replied, "no." Audits have been performed for the Towns of Wilmington and North Reading. Ms. O Neill asked how does the Department reach customers about the residential hot water rate and time-of-use rates? Can the sign up be online? Ms. Parenteau replied that the Customer Specialists address this when customers call in, however, customers can e-mail the Department. Mr. Cameron pointed out that in the In Brief there have been articles on these rates. Engineering and Operations Update for the month of February 2009 Mr. Sullivan presented the Engineering and Operations update for February 2009. The following are the projects and amounts spent this month: Project 1 4kv Retirement Stepdown Areas, $78,223, Project 9 Reading Center - Main Street, $2,495. 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(FIM aull `aaguunu IMVS au.L •salnuuuu 60'99 of uliuouu agl aoJ alnu?uu auo umop s? aaquunu IQIvO aull iugl iaodaa ~I?l?qt?Iaa aull uo polaodaa unnlllnS 'II^I 00011$ - tuipuag lunoaaV paa.iog 6Z Iaafoad 'EL E Jo aitp oI ata/C 11310113 aOJ gluouu sell auop sinoino Z17 aaam aaaull iuull palaodaa unnlllnS 'IW 9L9`88$ `uoilanalsuoJ, auilnog `176L`6$ `saaucolsn3 Iuilnapisag suocluljulsul aainaaS £I Iaafoad 60OZ faun igag jo gluouu aqI aoj alupd fl suoilujadp puu 2uiaaauiauq 600Z `9Z uoasW 01 sainu W uoissoS azlnfag Regular Session Minutes 11 March 25, 2009 M. G. L. c. 30B Bids IFB 2009-26 - Single Phase Pad Mount Transformers Ms. O'Neill asked if this is it for the year? Mr. Cameron replied, "no" and the Department will be bidding out on soy oil transformers. Ms. O'Neill asked when an inventory analysis is performed? Mr. Fournier replied that it is performed once a year, however, cycle counts are performed monthly. IFB 2009-27 - Three Phase Pad Mount Transformers Mr. Soli made a motion seconded by Mr. Pacino that bid 2009-27 for Three Phase Pad Mounted Transformers be awarded to Stuart C Irby for a total cost of $101,088.00 as the lowest qualified bidder on the recommendation of the General Manager. Item (desc.) Mfr Qty Unit Cost Total Net Cost 1 (112'h KVA 13800 Delta) Pauwels 2 $5,497.00 $10,994.00 2 (300 KVA 13800 Delta with taps) Pauwels 3 $9,232.00 $27,696.00 3 (500 KVA 13800 Delta with taps) Pauwels 2 $11,559.00 $23,118.00 5 (225 KVA 13800 Delta with taps) Pauwels 2 $7,815.00 $15,630.00 6 (1500 KVA 13800 Delta with taps Pauwels 1 $23,650.00 $23,650.00 Motion carried 5:0:0. Mr. Soli made a motion seconded by Mr. Pacino Move that bid 2009-27 for Three Phase Pad Mounted Transformers be awarded to WESCO for a total cost of $12,108.00 as the lowest qualified bidder on the recommendation of the General Manager. Item (desc.) Mfr Qty Unit Cost Total Net Cost 4 (150 KVA 13800 Delta w/ taps) Ermco 2 $6,054.00 $12,108.00 Motion carried 5:0:0. IFB 2009-28 - Single Phase Pole Mount Transformers Mr. Soli made a motion seconded by Mr. Pacino that bid 2009-28 for Single Phase Pole Mounted Transformers be awarded to Graybar Electric Company for a total cost of $9,700.00 as the lowest qualified bidder on the recommendation of the General Manager Item desc.) Qty Manufacturer Unit Cost Total Net Cost 1 (25 kVa) 10 GE $970.00 $9,700.00 Motion carried 5:0:0. M. G. L. c. 30B Bids IFB 2009-28 - Single Phase Pole Mount Transformers Mr. Soli made a motion seconded by Mr. Pacino that bid 2009-28 for Single Phase Pole Mounted Transformers be awarded to WESCO for a total cost of $39,225.00 as the lowest qualified bidder on the recommendation of the General Manager. Item (desc.) Qty Manufacturer Unit Cost Total Net Cost 2 (37'/2 kVa) 25 Ermco $1,569.00 $39,225.00 Motion carried 5:0:0. IFB 2009-29 -Three Phase Pole Mount Transformers Mr. Sullivan said that there is only one manufacturer of this product. Mr. Soli made a motion seconded by'Mr. Pacino that bid 2009-29 for Three Phase Pole Mounted Transformers be awarded to WESCO for a total cost of $28,228.00 as the only qualified bidder on the recommendation of the General Manager. Item (desc.) Qty Manufacturer Unit Cost Total Net Cost 1 (45 kVa) 2 ABB $3,195.00 $6,390.00 2 (150 kVa) 2 ABB $6,261.00 $12,522.00 3 (225 kVa) 1 ABB $9,316.00 $9,316.00 Motion carried 5:0:0. •aiquuosuojun jou si uoill?w g$ oqj pun jumidinba Xnnau si stul jnul plus uommeo -.rye •solollod ons to 3ouunssi oqj do ~uiualq$iI s3iuuduioo oouuansui pun sauiil oiuiouoo3 3g1 3o u5is u si situ 1ug11no poluiod uoaaureD •alnl •loaaaoo si I3n3I 1u3uzaainbaa aouuansui 3gl,Ii aansun si suznaX •sW •piq sigl aoj Iuouiaainbaa oouuansui oqj laauz 1ou plnom sioppiq oml 1ng1 poluouimoo suauaX •sw •lsnd aql ui Q'IWH Otp ioj liom pouuolaad anuq saiuudtuoo asa141 asnuoaq luauiaunboa mou n Iou si Iunouiu omeinsui sigl lugi plus uquH nngD •lunsnun Iou si uiaaliao aounansui uotlliui S$ oqj xaomlo odfj sigl ao3 ino poluiod uoaaureD aW •uogtiui g$ jo sluauiaainbaa 3ouuansui s,(I-IM of uopdooxo )fool sa3ppiq lsomol oml oqj lugl palaodaa uoaauiuD •aW saatAlaS aaunualutnW anilnluaeaad pun luautdinba 13t'I 3Ian ty auiZ - Z£-60OZ gAI •0:0:s, pataana uollow -lonaluoo au3X-oaagl u si sigl •aa~?uutW Iuaauog oqj jo uoilupuouiuuomi 3141 uo (I-IM oql jo spaau aql sloom lugl aappiq pogilunb Isamol 3141 sn Z£'896`96$ aoJ pXol'I W aolXuZ of popaumu aq 3oina3S 3ouuualuinW 3ni1nlu3n3ad pun uoilo3dsul sissugD Tonal auiZ aoI b£-600Z Piq 1ng1 ouiond -.iW piq papuooas uoiloui n 3pnuz iloS -apq •2uitITq aiagl ui 2uiliulap jo,Ianal oqj possaaduu si oqs Iugl palms suauaX •sW •sluotuaainb3a aouuansui (I IM 3ql of uoildooxa Tool saappiq oml Isamol aqy -s)Ional s,(I-IM aoj 3ouuualuiuui aniluluanaad pun uoiloodsui sissugo Iunuuu aoj si sigl Iugl pouiuldxo uoaauzuD •aW saateaaS aaunua;utnW ant;n;uanaad pun uot;aadsul sissugD auiZ - b£-600Z g3I sPig 140£ '3 'Z '9 'N '0:0:5 Pallaua uot;ow •a3$uuuw luaauaD aql jo uoilnpu3uiuio3aa -~q1 uo aappiq pagilunb Isamol og1 sn 00'000`Oi7O`I$ 3o lsoo Imol u aoj aaooW W gonggost3 of popanmu aq uoilotulsuoD luatwoulda-I aauuolsuuay - uoilmS muD aoJ 9£-6002 Piq Iugl ouioud •apq Xq papuooas uotlouz u apuui iioS jw •000`OSS$ JOAO JO s~uinus u ui sllnsoi 000`09Z$ iu smolt aaglo autos OuilonpaQ moiitiui S8'I$ slUJol saatuaoJsunal JO a~?uaols puu 2uinouz aql su Ilam su 2uilsal luoialoolo aql inq `aoloualuoo Oqj Xluo 1ou `uoilulS mnD aoj - lo2pnq Inlidno 60OZ augf, Iuosg aql JO I I uoilooS ui lugl palaodaa uunillnS •aW not;analsuoD - luatuaanida21 tauiao3sunay - not 191S m99 - S£-6002 113I •la2pnq aql ui papnloui Iou si 2misol agllo autos ingl pouaaouoo si aqs Iugl pins Il!QN,o •sw -sauul oqj jo u2is n si 1! Ingl paildaa uunillnS -iW 4pouiuldxa Amudaaosip lugl si moq uoilliui to-I$1n ui oumo piq oqj puu uoitlitu St,-I$ sum 1a2pnq aqI ut lunouiu aql paIsu suauaX •sW -3Iaom punoafaapun s,(I-IM oqj soop aaooW W gouggosi j paildai uunillnS •aW ~aaoolnl W gouggosi3 glim 3ouoiaadxa Wu pu14 IuauilaudaQ agl ji POISE uquH aiugD •aaPPig olgisuodsaa puu anisuodsaa Isom 3141 si 3aooW W gougqosiA sigl uo posug -sftlaa aq1 uo so2uugo ioj suoiluogipoui Xulaa 3ql uo p3pinoad uoiluuuojui ou sum aa3gl SXulaa jo 33uuualuiuui uo X11'eloods autos Xagl puq Iugl polualsuomop }Iouq lugs WAH Iugl uoilnuuoJui aq j, -uoilnuuoJui 3aoui aoJ WAH paIsu luauulauda(I oqj pins uunillnS -alnl -olalduiooui sum uoiluuiaolui s,y%IAH `.aolouluoo 2uilsal q;)ql si WAH `.31alduiooui sum piq allgA'1 H 3ql 1ngl p3luouuuoo uunillnS •aW •aoloualuoo $uilsal aiagl su gjn glim X13101dwoo paildwoo 1ng1 13loud piq ololduioo u puq gouggosi j lugl palms uunillnS •aw •aaoow W gouggost3 puu aliqAAj ,f saappiq mol omI aqI uo palnalu30uo0 XQtp pins uunillnS jw soods uoilotulsuoo puu s)laom oilqnd aapun gloq 6£'s 0£ 'o Puu 6N •o 'I 9,W aapun p3aano0 si puu uoilulsgns mnD aqI aoj si piq sigl lugl palaodai uunillnS ay~I uoganalsuoD - luatuaaelda-daaurao;sunay - not;n;S etnD - S£-60OZ g3I 6£•s 0£ •a pun 6VI ';)'I '91V 600Z '9Z g3-MW ZI salnulW uoissoS xnln2a-d Regular Session Minutes March 25, 2009 13 M. G. L. c. 30B Bids IFB 2009-32 - Line Truck Lift Equipment and Preventative Maintenance Services Mr. Soli made a motion seconded by Mr. Pacino that bid 2009-32 for Line Truck Lift Equipment Inspection and Preventative Maintenance Service be awarded to James A. Kiley Co. for $87,465.00 as the lowest qualified bidder on the recommendation of the General Manager. This is a three-year contract. Motion carried 5:0:0. SCHEDULE FOR UPCOMING BOARD MEETINGS Monday, April 27 - Town of Reading Town Meeting Tuesday, April 28 - RMLD Board Meeting Wednesday, May 27 - RMLD Board Meeting Board Rotation at Citizens' Advisory Board MeetinEs: Chair Hahn stated that he will cover the next Citizens' Advisory Board meetings in April. May, Commissioner Kearns June, Commissioner Pacino Executive Session At 9:30 p.m. Mr. Soli made a motion seconded by Ms. Kearns that the Board go into Executive Session to consider power supply issues and the purchase of real property and to return to regular session for the sole purpose of adjournment. Motion carried by a polling of the Board 5:0:0. Ms. Kearns, Aye; Mr. Soli, Aye, Chair Hahn, Aye; Mr. Pacino, Aye; and Ms. O'Neill, Aye. Motion to Adjourn At 10:15 p.m. Mr. Soli made a motion seconded by Ms. O Neill to adjourn the meeting. Motion carried 5:0:0. A true copy of the RMLD Board of Commissioners minutes as approved by a majority of the Commission. Robert Soli, Secretary RMLD Board of Commissioners