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HomeMy WebLinkAbout2007-06-13 RMLD Policy Subcommittee MinutesReading Municipal Light Board of Commissioners Policy Subcommittee Meeting June 13, 2007 { i V L 1 C. L ERK G, MASS. Start Time of Committee Meeting: 8:00 a.m. End Time of Committee Meeting: 9:40 a.m. L 91 21 P 3' 5 J Attendees: Commissioners: Chair Kearns and Mr. Soli RMLD Staff: Mr. Cameron and Ms. Antonio Chair Kearns called the meeting to order at 8:00 a.m. Chair Kearns started the meeting by stating that the purpose of it is to go over the policies that the RMLD Board needs to consider with respect to revisions of existing policies or new policies. The first policy discussed was the Policy 2 - Procurement. Section III - Policy Elements was discussed extensively. A few modifications to the policy were made to this section with regard to vendor status and bids levels. The next policy discussed was Policy 19 - Board of Commissioners. The main revision to this policy was related to the size of the sub committees of the RMLD Board of Commissioners. Mr. Soli had a concern that three commissioners would constitute a quorum of the RMLD Board at the sub committee. After lengthy discussion, it was decided that a minimum of two commissioners and a maximum of three commissioners could be on a sub committee. There was also a change to the name of the Town of Reading Payment Sub Committee. Policy 23 - Dress Standards was next to be discussed. Mr. Cameron stated that the proposed change to this policy had to do with the RMLD's Flame Retardant Clothing requirement in the union contracts and the RMLD Dress Standard that requires ties to be worn by male employees. The change was made so that ties were not mandatory dress for male employees. Policy 26 - Commercial Drivers License (CDL) was next policy discussed. The changes proposed in this contract are related to changes in the CDL progressive discipline, which was recently negotiated with the Line Meter Station and Clerical Technical unions. Chair Kearns voiced her concern over the fact that this policy maybe overreaching into the union contracts. It was decided that this policy needed more discussion and possibly contacting RMLD labor counsel for his opinion. The last policy discussed was a proposed draft of the RMLD's fraud policy. Mr. Cameron stated that he copied the Town of Reading's Fraud Policy'and made changes that were pertinent to the RMLD. Mr. Cameron went on to say that the RMLD auditors suggested in their 2006 Management Letter that the RMLD should have a fraud policy in place and that the RMLD General Manager should talk to each employee about fraud on an annual basis. After lengthy discussion it was decided that this policy should be discussed further. Ms. Soli made a motion seconded by Chair Kearns that the Policy Sub Committee recommend to the RMLD Board the revised RMLD Policy 2 - Procurement, Policy 19 - Board of Commissioners Policy, and Policy 23 - Dress Standards. Motion carried 2:0:0. Motion to Adjourn At 9:40 p.m. Ms. Soli made a motion seconded by Chair Kearns to adjourn the Sub Committee Meeting. Motion carried 2:0:0.