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HomeMy WebLinkAbout2005-02-04 RMLD Accounting Manager Subcommittee MinutesMinutes of Accounting Manager Subcommittee Meeting RMLD Board of Commissioners Date February 4, 2005 Time: 8:00 a.m. Place: General Manager's Conference Room Attendees: Messrs. Soli and Pacino*, Ms. Kearns µ Messrs. Cameron and Fournier Ms. Antonio 1i D *Chairman Pacino arrived at 8:30 a.m. YJ Cf :;K U, Mr. Cameron opened up the meeting by making the statement that he is responsible for ope-tating the RMLD and as such he would be responsible for the job descriptions of the employees. Mr. Cameron pointed out that only three employees who report to him are not in the union. Now the Board will be appointing one of them, the Accounting Manager/ Business Manager. Mr. Cameron also stated that he believed that the job description for the Accounting Manager/ Business Manager was appropriate because it described the position at the present level of detail that was desired. Mr. Cameron went on to state that Fred Van Magness, a Citizen's Advisory Board (CAB) member, has submitted lengthy comments to the Accounting Manager/ Business Manager position, which he finds unnecessary. The RMLD Board manages the General Manager. If Mr. Van Magness or the CAB wants to make comments on the Accounting Manager/ Business Manager position then they should do it through the formal recommendation process that has been set up between the RMLD Board and the CAB. Mr. Cameron stated that Board of Commissioners, Policy #19, C-5 needs to be updated. Ms. Kearns asked if it would be better if the CAB made recommendation directly to us (RMLD Board). Mr. Cameron stated he would feel better. Ms. Kearns stated that she is open to the suggestion that this is setting a precedent and feels that the Board should have gotten approval by the CAB. Ms. Kearns thinks process-wise this should not come from an individual member but should come with the stamp of approval of the CAB board directly to RMLD board. Mr. Cameron stated that for the most part in the Twenty Year agreement the CAB deals with budget issues and power supply and this closes with the statement of other issues before the Board. Mr. Cameron stated that one thing that might work here is to take another look at Policy 19. Ms. Kearns stated that she is concerned with the process and the Board should send a note back to the CAB asking them to go through the process. Ms. Soli thinks the Board should. It has been pointed out that in Board of Commissioners, Policy #19 C-5 all this in reference to it is in the job description. Send letter to CAB saying 30 days in accordance with policy. Ms. Kearns suggested we go through the job description and incorporate things that we are already doing. There was discussion concerning the correctness of some of Mr. Van Magness' suggestions and they were addressed. Some changes of the job description will be made. Some suggestions were incorrect and will not be adopted. Accounting Manager Subcommittee Meeting February 4, 2005 Ms. Kearns asked to do this in an efficient manner. -2- Mr. Pacino as Chairman, should he write a letter to Mr. Lessard in response to the recommendations from Fred Van Magness? The letter should state that according to established process the making of recommendations should be from Board to Board. Ms. Kearns asked to see a copy of the letter when it is drafted. The drafting of job descriptions is the responsibility of the General Manager and the organization. Then we can review the draft. Meeting adjourned at 8:55 a.m.