HomeMy WebLinkAbout2005-07-11 Master Plan Advisory Commitee MinutesMeeting Minutes
July 11, 2005 Master Plan Advisory Committee (MPAC) Meeting
- Date: July 11, 2005
Time: 7:00 pm
Place: Selectmen's Hearing Room
Attendees: George Katsoufis, John Sasso, Dick Howard, Virginia Adams, Jack Russell, Neil
Sullivan, Ben Tafoya, Chris Reilly
Agenda & Discussion
(1) Draft Executive Summary
The draft versions of the Executive Summary section were discussed. The draft is a work in
progress and John and George have been compiling based on the conceptual framework agreed
to on 6.20 as follows:
a) The Document and Process (updated prioritized goals, vision/criteria, etc) - John S.
b) Tying it all together - George K.
c) Next Steps - TBD
There was discussion about the slightly different approaches John and George suggest and what
format would be best. The distinction revolved around whether the Executive Summary should
capture specific elements of chapters or be more general and global about the process and
objective criteria, etc. George suggested a concise format dictated by the 5% rule where the
section is limited to that ratio of the overall document. With more detailed content is was
acknowledged that this rule may need to exceeded but the goal should be to speak to the layman
and emphasize what they would look for. George advised inclusion of a table listing the
Implementation plans at the end of the Executive Summary, which all thought important. CR
thought layman would want to know about the action items and who specifically was responsible
for them, so that should be primary. He also suggested that the Executive Summary should have
a marketing element to sell the rationale of the process. There was further talk about enhancing
the Introduction Section by taking elements out of John's excellent Executive Summary after the
adopted ES was completed. It was agreed that John and George would revise the Executive
Summary in preparation for review in advance of the next MPAC meeting on July 18.
Discussion continued about Dick's schedule of MPAC activities leading up to adoption of the
plan by CPDC and the status of various milestones. CR went over the action items in the 6.20
minutes and reviewed the progress status of each. Discussion followed about the preparation of
the survey and various web documents. CR indicated he was working on a Master Plan web page
now that he had arranged for more space on the Town server and the overall draft had been
brought current. Accounting of the 6.20 meeting about the need to obtain additional public input
and feedback continued and it was reiterated that the objective at this point should be to validate
the priority goals and objectives, as well as get input on the document as written. George has
some ideas on the survey and will polish for review in in July and August and it was affirmed it
should be ready to distribute in September. Dick suggested taking 20 odd priorities and asking
whether for responseon continuum, e.g. strongly agrees<>strongly disagrees, etc. John offered 2
questions focused on : (1) validation of chosen priorities; (2) qualitative on how best to get the
priority accomplished.
MPAC 7-11-05 (2).doc
Meeting Minutes
July 11, 2005 Master Plan Advisory Committee (MPAC) Meeting
The following dates have been confirmed for MPAC meetings in July and August:
• July 18th
• August 1St
• August 15th
(2) Implementation Plans
The Committee spent some time discussing the draft Implementation Plans developed based on
the format agreed to on 6.20:
a. Identification of Person, Organization, Town Committee or Staff to be assigned
responsibility for the Objective.
b. Identification of the Action Steps required to implement objective
c. Cost and/or resources required to implement
d. Time frame - including how long to complete and a recommendation for target date.
The implementation plans that have been submitted include:
➢ Housing
➢ Character and Identity
➢ Open Space
Dick talked about his format for the Implementation Plans. George initiated discussion about
Concord's approach to implementation -with ad-hoc committee ad infinitum. John noted the
Selectmen and CPDC are already implementing several priorities and as part of their charter
would be largely responsible for much of the ongoing implementation. CR offered that an annual
performance report could be compiled, which was standard procedure for most formal,
programmatic comprehensive plans required by the Feds, etc. It was agreed that time was
running short and the Committee should. review the submitted plans for the next meeting while
we await more implementation plan sections.
Action Items
(1) John S. and George K. to finalize drafts of Executive Summary sections in preparation
for next meeting - 7/18/05
(2) Chris Reilly to work on draft of MP web page
(3) Chapter Authors to complete first cut of "implementation plan" for each prioritized goal
(4) CR will check on map preparation by GIS Coordinator
(5) CR will review EO 418 CD plan housing section for obsolescence on regional options
/programs that might be included in implementation plan
Next MPAC Meeting
Monday, July 18th, 7:30-9:30pm, Conference Room
Topic: Continued review of Executive Summary and Priority Objective Implementation Plans
All meetings are scheduled to begin at 7:30pm in the Town. Hall Conference Room
MPAC 7-11-05 (2).doc