HomeMy WebLinkAbout2005-09-19 Master Plan Advisory Commitee MinutesMeeting Minutes
September 19, 2005 Master Plan Advisory Committee (MPAC) Meeting
Date: September 19, 2005
Time: 7:30 pm
Place: Town Hall Conference Room
Attendees: George Katsoufis (GK), Dick Howard (RH), Virginia Adams (VA), Jack Russell (JR),
Jonathan Barnes (JB), Susan DeMatteo (SD), Chris Reilly (CR), Pete Smargon (PS), Neil Sullivan (NS),
John Sasso (JS)
Agenda & Discussion
1. BOS presentation
The Committee discussed JB's presentation on the master plan to the Historical Commission. CR had
heard JB did a great job and VA agreed although she noted it will be difficult to keep it within the 30
minutes or so allotted for the BOS presentation. The Committee suggested that GK conduct a dry run to
prepare for the presentation. CR had the presentation queued on his laptop and followed along. Various
suggestions were made during the course of the dry run where the presentation notes might need some
elaboration or condensation.
Regarding the follow up CR's understanding was they, would have about an hour and the BOS had been
provided with the action items specifically under their responsibility. It was likely there would be some
questions from the BOS regarding these action items so he agreed to distribute to GK and the Committee
after meeting so they could review. There was some general discussion about what the BOS would be
looking for and the Committee suggested keeping the initial background slides to a minimum while
focusing on the action items. CR mentioned GK and he had already given them a background and status
presentation some time ago so they were familiar with the historical process.
There was some concern that the action items had grown dated and the BOS may perceive that their
responsibilities are too aggressive given many of them fall on the front end of the Implementation Priority
schedule. RH offered to revise the implementation schedule and it will be emphasized to the BOS that
there will need to be some last minute adjustments to the Implementation Chapter prior to CPDC
adoption to ensure the timeframe is practical.
2. Questionnaire
CR has placed the revised questionnaire on the webpage and has provided it and the Executive Summary
to presenters for distribution. He has not received any responses, but there are a variety of ways to
respond and it was suggested that copies could be provided to the Library and Police Station so people
without access to the internet could get a copy should they see the BOS presentation and want to respond.
It was agreed that the questionnaire should be distributed right through Town Meeting and Town Meeting
members should be given copies so their input can be considered after the Report to subsequent Town
Meeting.
MPAC 9-19-05
Meeting Minutes
September 19, 2005 Master Plan Advisory Committee (MPAC) Meeting
3. Presentation and MPAC schedule
Discussion followed about the presentation schedule and MPAC meeting schedule going forward.
Additional meeting dates were scheduled for October 3 at 7:30 and at the CPDC meeting on October 17 at
7:00 PM. The agenda on October 3 will include finalization of the Implementation Chapter. JS
commented about the need for a section on conclusions and political will, as previously discussed. He
will draft these sections for review on October 3.
The presentation schedule was further reviewed; CR had invited the ZBA and Cons Comm to attend the
9.27 CPDC hearing for a presentation. Depending on whether they show another meeting(s) can be
scheduled to accommodate them. CR will check with the Town Manager about the availability of the
Finance Committee; as he understands it they have been meeting sporadically and usually have full
agendas but he will see what can be arranged through the TM.
4. Action Items
(1) MPAC to attend BOS presentation on 9.20 at 7:30 PM
(2) JS will draft Conclusion and Political Will sections toward completing the Implementation
Chapter
(3) CR will distribute Memo of BOS action items supplied to the BOS
(4) RH will have Priority Implementation Schedule updated for review on 10.3
(5) CR will check on Map preparation status with GID Coordinator and hopefully have some maps to
review for 10.3
5. Next MPAC Meeting
Monday, October 3, 7:30-9:30pm, Conference Room
Topic: Continue Implementation Chapter effort; discuss BOS comments following the 9.20 presentation;
review Questionnaire feedback to date
All meetings are scheduled to begin at 7:30pm in the Town Hall Conference Room
MPAC 9-19-05