HomeMy WebLinkAbout2000-03-06 Board of Library Trustees MinutesBoard of Library Trustees
Minutes of Meeting - March 6, 2000
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Present: Maria Silvaggi, chair; Stephen Conner; Donna InDelicato; Cherrie Dubois R chafd
Ogden; Christine Redford.
Also present: Eugene Nigro.
Mrs. Silvaggi called the meeting to order at 6:30 p.m.
Minutes: The minutes of January 10 and February 14 were accepted.
Correspondence: Copies of a letter from the Cripps were distributed, indicating a gift to the
Foundation of one million dollars.
Report from the Chairman: Ms. Silvaggi told the chair of FinComm that the Board had
never voted to close Sundays. An option for reducing the Library's municipal budget would
be to fund Sundays with state aid for FY01 The Board reviewed and endorsed its previous
vote on reductions: elimination of self-check machine, elimination of summer Saturdays,
reduction of one or two thousand dollars in the supplies budget.
The Board will meet on Saturday, March 11 if the override does not pass. A financial forum is
scheduled for March 15.
Director's report: Vending machines have been installed and are a big hit. The Friends will
likely make money on them. Some good ideas came out of a meeting with users of the
meeting rooms: allow alternate dates on the request forms, install dividers in the large meeting
room to allow use by two groups at once. At the meeting, Ms. Brennan announced the
possibility of charges for room use if the override does not pass.
Diane Young, Kimberly Lynn, and Jean Krogh are interviewing candidates for the Head of
Circulation position. Desktop components of the new security system are being installed.
Hiring of director: Mrs. Silvaggi, Mr. Conner, and Ms. Young met with the Town Manager
and Carol Roberts, Personnel Administrator. The latter offered the support of Town Hall's
resources in advertising, receiving resumes, doing preliminary phone interviews, etc. Mrs.
Silvaggi and Mr. Conner met with the staff to discuss what they want in a director and go over
the search process. The search committee will consist of three trustees (Mr. Conner, Mr.
Nigro, Mr. Ogden), three staff members, and three members of the public (Matt Cummings
and two others). The staff will select its own representatives. The two trustees promised a free
and open exchange during the process and a chance to meet the candidate before the position
is offered.
The Board needs to decide how many candidates it wants to interview and how many
interviews there should be. The idea of an "assessment center" or giving the candidate a
problem in advance was considered, as it balances the spontaneity of an interview. It is
expected that the search committee will give names to the Board in mid-May.
Dr. Redford made a motion that Ms. Young be appointed Acting Director as of March 18,
with appropriate change in compensation.
Long-range plan: Editorial changes will be made at the meeting of the planning committee
on March 11. Mr. Ogden made a motion that the planning committee be asked to insert a
page in the plan dedicating it to Ms. Brennan.
The meeting was adjourned at 8:30 p.m.
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Diane I Young
Assistant Director