HomeMy WebLinkAbout2001-09-10 Board of Library Trustees MinutesVED
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Board of Library Trustees -r3'''e PASS.
Minutes of Meeting - September 10, 2001 2001 O CT IS A 10 2
Present: Stephen Conner, chair; Maria Silvaggi; Roberta McRae; Richard Ogden;
Donna InDelicato; Kimberly Lynn, director.
Mr. Conner called the meeting to order at 7:05pm.
Minutes: The minutes of the July 11 meeting were accepted as revised. The
minutes of the August 13 meeting were accepted as amended, to indicate 1.
that the Library may be eligible for some maintenance money through a
currently unfunded MA Historical Commission program; 2. The Library uses the
slow periods of the Reference On Calf hours to accomplish RPL work but will take
care not to become too dependent on this "extra" time.
Financial Report: The budget is on track for this point in the fiscal year.
Statistical Report: Circulation continues to increase despite shorter hours. Video
circulation numbers continue to grow. There was high praise for the Express
Collection.
Director's Report: The ARIS, State Aid to Public Libraries Annual Report Information
Survey, was submitted to the MBLC.
Reference On Call is running a multi-faceted pr campaign in approximately one
dozen of the towns in the region. The campaign includes Val-Pak coupons, flyers
in electric bills, and coordination with schools.
The Library will be one of three public libraries participating in a new internship
program orchestrated by NMRLS and Endicott College. An intern will be working
at the Library full-time during the month of January.
We are working to set up 24/7 "live" reference service first for ROC and eventually
for the Library. Features of the service include chat, cobrowsing, and transcripts
of sessions.
Public comment sessions have been scheduled for the MBLC's proposed regional'
reference center standards. Mr. Ogden believes that the proposed standards
are a step in the right direction. Trustees will decide whether or not to attend a
public comment session.
The Library's volunteers worked 2,603 hours this past fiscal year (equivalent to 1.3
ftes). We are thanking them with a new feature in Bibliobits called "Spotlight
On..." that will highlight a volunteer in each new edition.
The audiobook collection has outgrown it's current home. Sally McDonald will
work on collection assessment.
Carpets were cleaned over the Labor Day weekend.
Board of Selectman and library liaison Camille Anthony and Ms. Lynn met on
August 15 to discuss the Library and tour the building.
The Trustee Toolkit program sponsored by the MBLC and NMRLS will be held on
October 16 from 6-9pm. Mr. Ogden and Mr. Conner will attend with Ms. Lynn.
The Board is asked to participate in the Massachusetts Friends of Libraries Project
Alert. Ms. Lynn is already signed up for this email distribution list.
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Budget: Ms. Lynn reported that there is no sign of a state budget for FY02. Ms.
Lynn asked the Trustees for direction for crafting the FY03 budget. The Trustees
instructed Ms. Lynn to base the FY03 budget on needs and include additional
librarian and/or other positions if required. The Trustees also indicated that the
budget should be based on FY01 hours of operation.
Trust Funds: Ms. Lynn presented a plan for the use of trust funds. Mr. Ogden
amended the plan to specify spending at least the rate of return on the funds.
Mr. Conner asked that the points be clarified for others reading the plan.
Entryway Plaque: Ms. Lynn indicated that there was no official policy for adding
names to the plaque hanging in the entryway. The Trustees determined that a
donation of $1,000 for benefactor status along with a request for the
benefactors name to appear on the plaque would be appropriate. Mr. Conner
requested that a policy be included in the Library's Policies and Procedures
Manual.
MA Historical Commission: Ms. McRae reported that the Library is on the state
and federal register of historical buildings. The MBLC must go to the MHC for
sign-off on building projects. Ms. McRae also indicated that there is a matching
grant program through the MHC, unfortunately, that program was de-funded.
The funds have been used for building maintenance by some libraries in the
past. Stacey Wetstein is a valuable resource at the MHC and can be reached
at 617-727-8470.
The meeting adjourned at 9:05pm.
Respectfully submitted by,
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Kimberly Si'Lynn
Director