HomeMy WebLinkAbout2003-07-21 Board of Library Trustees MinutesBoard of Library Trustees Minutes of Meeting -July 21, 2003 Present: Dick Ogden, chair; Suzy Axelson; Steve Conner; Roberta. McRae; Karyn Storti; Vicki Yablonsky; Kimberly Lynn, Director; Elizabeth Dickinson, Assistant Director. Mr. Ogden called the meeting to order at 7:00 p.m.. ` Minutes of the June 19th meeting were approved ' 'ea' c ' . Financial Report r Highlights of the financial report, presented by Ms. Lynn: M • Reference on Call regional account is zeroed out; this is the end of the contract due to state budget cuts. • Only $1.41 from the Personnel Budget was returned to the Town. • Other accounts were spent according to plan. Statistical Report Highlights of the statistical report, presented by Ms. Lynn: • Circulation of materials is up 3.4 % overall. • The largest increases were in the circulation of audio and video materials. • Interlibrary loan statistics indicate that "loans to" and "received from" figures have both increased significantly and are fairly balanced. Reading is still a net lender. Ms. Lynn provided handouts comparing FY02 and FY03 circulation by category and circulation statistics for all NOBLE libraries. Highlights from the Director's Report • Ms. Lynn suggested that we explore the possibility of affixing library barcodes to the high school's student identification cards. She will contact school officials to discuss. • The Library is planning the "World's Longest Read-Aloud.'.' Ms. Lynn hopes to set a world record for inclusion in the Guinness Book of World Records. The entire community will be asked to participate and support the Library. Ms. Axelson made a motion, seconded by Ms. Storti, that the Board supports the Read-a-thon. The motion was unanimously approved. - - _ -•-_The Librarywas broken into on July- 15th at approximately 3:15 a.m The alarm system worked---- properly, and police arrived promptly. Custodian John Davis was called to assist police with a building walk through. Nothing was stolen. Steps have been taken to reinforce the door locks. • A ceiling tile fell in the fiction stacks due to condensation and moisture buildup from a ventilation unit. No one was injured. The tile was replaced. Maintenance was done and all units will be monitored more closely. • At this time more than 1,200 children are participating in Summer Reading Program. 160 students have registered for the Teen Summer Program, "Readers of the Rings." Nearly 70 students are signed up as "Volunteens." • Harry Potter midnight opening was a huge success. • The Children's Department is applying for a special grant which will bring an exhibit from NASA to the Library in the spring of 2005. • Ten new computers have been ordered to replace computers that are now three to six years old. New antivirus software has also been recently installed, replacing obsolete software. • Staff training sessions on how the USA Patriot Act affects libraries will be held on July 22-24. • SIPS (Short, Interesting Program series) will change its venue when it restarts in the fall. SIPS has outgrown its previous location, Starbucks Coffee, and will be moving to Finagle- A-Bagle. • The board granted approval for Staff Development Day to be held on January 9, 2004. • A motion was made by Ms. Axelson and was seconded by Ms. Storti to accept the offer made by Century 21 Real Estate to provide bookmarks with library information on the front. Draft--USA Patriot Act Review Ms. Lynn distributed a revised version of the policy on the USA Patriot Act. Mr. Conner moved that the Board approve the revised policy, seconded by Ms. Axelson. The new policy was unanimously approved. Trustee Items • Ms. Lynn also announced that Lorraine Barry will be taking over as . Senior Services Librarian, and will continue to serve as Webmaster. Interviews for a new young adult librarian to replace Ms. Barry will commence soon. Mr. Conner moved to adjourn the meeting. The motion was seconded by Ms. Axleson. All voted in favor and the meeting adjourned at 8:25 p.m. The next meeting will be September 15, 2003.