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HomeMy WebLinkAbout2003-09-15 Board of Library Trustees MinutesBoard of Library Trustees Minutes of Meeting -Sept 15, 2003 V Present: Dick Ogden, chair; Suzy Axelson; Steve Conner; Karyn Storti; Vicki Yablonsky; Kimberly Lynn, Director; Elizabeth Dickinson, Assistant Director. Mr. Ogden called the meeting to order at 7:00 p.m. Minutes of the July 21st meeting were approved. Financial Report w_ Highlights of the financial report, presented by Ms. Lynn: • Accounts are being spent according to plan. Statistical Report i Highlights of the statistical report, presented by Ms. Lynn:' • Circulation continues to be busy. CD • Average daily circulation appears down only because we are open more hours this year than last. Presentation by Jamie Penney, Head of Technical Services: "The Path of the Book". • Department consists of 2.6 full time equivalent employees, plus approximately 18 hours per week volunteer help. Ms. Penney explained the jobs performed by paid staff and volunteers. • Ms. Penney passed out handout showing the basic tech services tasks and steps in the path of the book (from selection to shelves). • She also explained how the "Hot Off the Press" service works. A suggestion was made by Mr. Ogden that we change our system so that patrons are notified in a more equitable fashion. Several suggestions were made, and it was agreed that we would rotate the beginning point for patron notification on a regular basis. Highlights from the Director's Report • Welchia Worm has created many problems for the NOBLE network. Fortunately we recently purchased new anti-virus software. • Summer reading program had the highest participation ever: a 17% increase over the previous year. • Approximately 800 people attended Vehicle Day. Thanks to the Children's Room staff, and especially Rachel Baumgartner, for organizing this event. • Department Heads will be meeting to discuss the first draft of the FY05 budget. • Search committee is interviewing candidates for the Young Adult Librarian position. • NOBLE Executive Board met to approve the FY05 budget. Discussion included the closing of the branch libraries in Lynn, the welcoming of Phillips Academy, and the de-certification of network libraries. • Family Film Night will be held at the Library on September 19. The film will be the Sound ofMusic. • Chef, author, and TV personality Mary Ann Esposito will beat the Parker Middle School on Sunday' November 9. She will be speaking on cooking, Italy, and organic gardening. This event is being sponsored by the Foundation. Tickets will be $10 in advance, $12 at the door Professional Development Day A motion was made to change Professional Development Day from January 9 to February 13 in order to accommodate the schedule of the speaker we would like to have. The vote was unanimous. Library Meeting Rooms and Admission or Program Fees A lengthy discussion was held regarding whether the Trustees should allow town departments that use the Library's meeting rooms to charge "admission" or "registration" fees for program attendance. The American Library Association policy states that " it is inconsistent to restrict access to a library's meeting room based on an individual's or group's ability to pay for that access." The Board expressed their discomfort with allowing any organization, including other town departments, to charge the public fees for programs held in Library meeting rooms. However, the consensus was that town departments could, in fact, charge fees for programs held in the Library. Trustees items Mr. Conner noted that this was the one-year anniversary of the hiring of Elizabeth Dickinson as Assistant Director for the Library. He asked that the Minutes reflect commendation for her efforts, especially in regards to the editing of "Off the Shelf' and her creation of the USA Patriot Act training. Mr. Conner moved to adjourn the meeting. The motion was seconded and all voted in favor. The meeting adjourned at 9:15 p.m. The next meeting will be October 20, 2003. Respectfully submitted by, Elizabeth Dickinson Assistant Director