HomeMy WebLinkAbout2006-03-20 Board of Library Trustees MinutesBoard of Library Trustees Meeting „
March 20, 2006 M.
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Attending: Trustees: Vicki Yablonsky, chair; David Hutchinson, Karyn Storti, Suzy
Axelson, William Anthony. Ruth Urell, Library Director
The meeting was called to order by Ms.Yablonsky at 7:00 p.m. Motion to approve
Minutes of February 13th meeting by Ms. Storti; seconded Ms. Axelson; unanimously
approved.
Financial Report
Ms. Urell noted that all accounts are on track. Ms. Urell laid out plans for expending
$29,000 in State Aid on books, outreach, equipment, new audio service, and a share of
the Long Term Plan.
Statistical Report
The circulation statistics for the current month show an increase in circulation over the
same time period for the previous year. Ms. Urell discussed measuring user satisfaction
with library services in ways other than through currently collected statistics. Mr.
Hutchinson suggested including goals for measuring user satisfaction in the upcoming
Long Term Plan.
Friends Report:
Ms. Axelson reported on her attendance at the Friends of the Library most recent
meeting:
• The Friends are currently conducting a membership drive that is on track.
• "Celebrating Home" is the theme for the Annual House Tour on May 21.
The Friends have commitments for eight homes and they are working on
adding two more homes. They've sold 80% of the advertising for their
guidebook.
• The Friends are planning their Annual Meeting in June. They deliberated
about whether to have a special program or show that evening and discussed
several speakers and performers.
• The Friends approved funding requests totaling approximately $7000; $5000
for a portion of the Long Range Plan and $2000 for various programs and
museum passes.
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Foundation Report:
Mr. Anthony reported on the Foundation Meeting which he and Ms. Dickinson attended.
Items discussed at the Foundation meeting included: The Open House, Book Bunny and
foamboard sign; the results of book sale; storage space for Foundation records; future
events; Reading At Large; art show; speaker series; banner; photo in Advocate;
charitable gift annuities, and the management of Foundation funds.
Director's Report
• The Trustees and Director discussed the results of the AN survey conducted
by the Trustees at the Annual Open House. Survey results indicated a
preference for Ipods over other MP3 technology
• Ms. Urell reported on the Open House weekend events. Trustees commended
the library staff for an outstanding job.
Budget
The Trustees discussed funding to restore four hours to the library schedule. The Finance
Committee informally proposed a compromise of funding two additional hours at
$28,000, and phasing in full restoration of hours over five years. Trustees expressed
concern about restoring just two hours to the schedule, but decided that a compromise
was acceptable as a partial step. Ms. Yablonsky will convey that to the Finance
Committee chairman.
Trustees discussed Capital Improvements and maintenance at the Library. The Library
is facing many problems with the building itself due to a long term lack of maintenance.
Recent problems include:
1. roof leaks in turrets resulting in water damage to children's room ceiling
2. leak in sprinkler system pipe, forcing the temporary closure of one stairway.
3. lack of glazing in library windows, causing an unsafe condition in the workroom.
4. carpeting is threadbare and worn.
5. general dinginess of paint of walls and wainscoting.
A request for bids is being developed to replace carpeting on the stairs and landings,
which preliminary estimates have set at roughly $10,000. The work should be done this
spring. The carpeting will match the carpet on the main floor. There are plans to paint
the stairwells soon.
A motion to adjourn was made by Ms. Storti and seconded by Ms. Axelson.
Ms.Yablonsky then adjourned the meeting at 8:40 p.m. The next meeting of the Board of
Trustees will be held on April 10, 2006 at 7:00 p.m.
Suzy Axelson and Ruth Urell, Recording