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Home My WebLink About2007-06-18 Board of Library Trustees Minutesv Board of Library Trustees Meeting June 18, 2007 Ms. Storti called the meeting to order. k t C E{ V E D Attending: Karyn Storti, chair; Dick Curtis; Cherrie Dubois; David Hutchinson;Vicki YablonsW W C L E R } j Also attending: Michele Williams, Finance Committee member. Ruth Urell, Library Directo EFAZWO, M A S S. Dickinson, Assistant Director. Minutes Minutes of the May 21 meeting were approved. P,l JUL 2,b P 14 0 Financial Report • All town funds have been expended, with the exception of money in the personnel account. • State aid is now being used to purchase materials. This is necessary in order to expend the amount required to meet certification standards. • The Technology contract with NOBLE has been canceled. Statistical Report • Circulation statistics showed a small decrease over the same time period last year. Friends Report: Ms. Urell attended the most recent Friends meeting and gave the report in Ms. Axelson's absence: ■ The Friends Annual Meeting, held on June 4, was attended by approximately 20 people. • Shari Therrien is the newly elected vice-president. • Two new members have joined the Friends Board. • The Friends are continuing talks with the Foundation on how to best work together. ■ One possibility is to create a joint brochure that would explain what each group does, and how to direct giving. Foundation Report: Mr. Curtis • Mr. Curtis described the Charitable Gift Annuity Initiative which the Foundation is undertaking. ■ The initiative will target gifts in the $10,000420,000 category. • The Foundation is also planning an Appreciation Night to thank community members who have given consistently or who have given especially large gifts. The event would also honor several individuals who have made outstanding contributions to the work of the Foundation. ■ Tentative date for this event is Friday evening, October 12. Director's Report Building Maintenance Replacing/restoring the Library's windows • Ms. Urell met with the Facilities Director and with members of the Historical Commission. • The first phase of this project, involving those windows which most need replacement for safety reasons, will take place this summer. Carpeting • Contract is ready to be signed. • Area to be carpeted includes the remainder of the basement and the second floor Meeting Room. • The carpeting will be carpet tiles which will allow for easier installation and replacement. It may be possible to do some of the carpeting work while the Library is open. Landscaping • The Reading Garden Club has approached the Library with an offer to re-design the gardens on the parking lot side of the building • A landscape designer presented their proposal at a public meeting in June, The proposed garden, designed as a living classroom, incorporates native species and includes educational signage. • The Department of Public Works has agreed to provide loam and will pull out and dispose of the current plantings. • Additional details remain to be worked out at future meetings. HVAC Ms. Urell reported that the air conditioning has worked perfectly so far this season. Long-Range Planning Survey • Ms. Storti suggested that it would be helpful to have another picture/article in the local newspapers urging people to complete and return their library surveys. • It was agreed that a picture would betaken following the meeting and sent to the local newspapers for immediate publication. • Deadline for return of the surveys is June 30. Status of the Saugus Public Library • Ms. Urell explained that the Saugus Public Library is closed due to lack of funds, and has been decertified. • There are still efforts ongoing to raise money to keep the library open a small number of hours per week. • Most NOBLE public library boards have already voted not to serve residents of Saugus. An exception to this is the Lynn Public Library which is serving Saugus residents onsite. • Saugus residents may also borrow from Boston Public Library which has been designated as the "Library of Last Recourse" for the state of Massachusetts. • In response to a question from Mr. Hutchinson, Ms.Urell explained the requirements for certification including how the municipal appropriation is calculated. Election of Officers Ms. Yablonsky nominated Ms. Storti as Chair and Ms. Axelson as Vice-Chair. On a second motion, Mr. Hutchinson nominated Ms. Yablonsky as Secretary. Both motions passed unanimously. Celebration Trust Ms. Storti moved that Mr. Bob McLaughlin be reappointed to be the Celebration Committee. The motion Was seconded by Ms. Dubois and passed unanimously. Trustee Items Ms. Sortie passed around a note of appreciation from Elias Manic. • Ms. Williams reported on the outstanding job done by Children's Services Head Corinne Fisher and librarian Brenda Wettergreen in providing information about the summer reading program to children in the elementary schools. • The Trustees expressed their great appreciation to Ms. Williams, who is completing her term as liaison to the Library Board of Trustees from the Finance Committee. A motion to adjourn was made by Ms. Dubois and seconded by Ms.Yablonsky. Ms. Storti then adjourned the meeting. The next meeting of the Board of Trustees will be held on Monday evening, July 16, at 7:00 p.m. Respectfully submitted, h Elizabeth S. Dickinson Assistant Director of RFq~~ti c a Town of Reading `moo ~wQ 16 Lowell Street 639°rxcoRY°4~ Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager&i.reading.ma.us MEMORANDUM TO: Bob McLaughlin 14 Galvin Circle Reading, MA 01867 FROM: Peter L Hechenbleikner DATE: April 5, 2007 TOWN MANAGER (781) 942-9043 RE: Reappointment to Celebration Committee Our records indicate that your term of office on the above Board, Committee or Commission will expire on June 30, 2007. The Board of Selectmen's policy provides that: 1. All incumbents for terms that are expiring will be sent this questionnaire regarding their desire for reappointment. This form must be returned to the Town Clerk's Office by May 7, 2007. 2. All positions which are vacant or with terms expiring will be posted, including those where the incumbent desires reappointment. 3. Incumbents will not be required to fill out new citizen volunteer forms. The Board requests that all incumbents be available for an interview, or if you are not available, that you submit a written statement outlining your experience and your interest in being re-appointed. Please indicate below whether or not you desire reappointment to this position, and return this signed form to the Town Clerk's Office by May 7; 2007. If we do not hear from you by this date, we will assume that you do not wish to be re-appointed. X. I wish to be considered for reappointment. I do not wish to be considered for reappointment. Signa r Date cc: Committee Chairman