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Home My WebLink About2009-04-13 Board of Library Trustees Minutesr' RECEIVE! TOWN CLERK READING, PASS. Minutes of the Board of Library Trustees Meeting April 13, 2009 Attendin~~• Dav d Hutchinson, Vice Chair; Karyn Storti; Vicki Yablonsky; Dick Curtis; Cherrie 2000 ks;~"JekKeette, Trustee elect; Dorota Socha, Assistant Director. The meeting was called to order at 7:07 p.m. Minutes The minutes of the March 16, 2009 meeting were unanimously approved as amended (Curtis/Storti). Motion to acknowledge and approve Ruth's Memo RE: Budgeting for Sundays dated 3/23/2009 (Yablonsky/Curtis) Financial Report (D. Socha) • Review of corrections to FY2009 line items to accurately portray spending • FY 2009 budget reflects 74% spent to date and on track for this quarter • Review of technical corrections to line items in the FY2010 budget analysis • Dorota will look into allocated monies and report what "gift" categories mean Statistical Report (D. Socha) • Comparison of January statistical report to February report, updates and changes • Cumulative column has been removed. Discussion to include cumulative information and _ annual comparisons • Discussion of door count, method of recording numbers, options to breakdown by day • March shows increases in circulation; Reference questions for adults; hours open • Dorota will retrieve February door count for Sundays Foundation Report (D. Curtis) • Mary McGarry Morris speaker program: Ms. Morris is generously turning over her fee to the RPL • New programs in process: Charitable. Gift Annuities Friends Report (C. Dubois) • House tour display in main hall, with gift bookmarks • Tickets currently on sale • Ad book income goals met • 6 houses and Parker Tavern ]Election of Officers • David Hutchinson, Chairman (Storti/Dubois) • Richard Curtis, Vice Chair (Dubois/Yablonsky) • Karyn Storti, Secretary (Dubois/Curtis) • Slate was unanimously accepted (Hutchinson; Yablonsky; Storti; Curtis; Dubois) 1 Budget • Trustee discussion to accept budget as recommended by FinCom for FY 2010, to be presented to Town Meeting Building Assessment • Discussion to continue to establish priorities and develop a plan in preparation for improved fiscal times • Suggestion to schedule a Trustee meeting in early June dedicated to this topic Director's Report (D. Socha) • Trustees accepted the report submitted by R. Urell • Police were called to escort a patron off the property, a letter was presented and the patron is now denied library admission for 6 months Trustee Questions and Comments • Time limits on patron use of public computers - policy considerations • Suggestion re: additional signage or options to highlight time limits • May - three additional public laptops will be available for patron use in library • May - two additional desktop computers will be placed in the Reference room • Dorota explained Plan of Service goals • Next agenda: review of meeting room policy (D. Socha) Adjourn The motion to adjourn was made 8:51pm (Dubois/Curtis) The next Board of Trustees meeting will take place on Monday May 18', 2009 Respectfully submitted, Allison Sloan DaSilva Senior Library Associate Call to Order Approval of Minutes March 16, 2009 Financial Report Statistical Report Trustee Liaisons' Reports: Foundation - Dick Curtis Friends - Cherrie Dubois Election of Officers Budget Discussion Building Assessment Director's Report Trustee Items Adjourn Please note that there were no requests for confidential patron information from law enforcement officials this month Meeting Dates: May 18, 2009 - next regularly scheduled meeting Meeting of the Board of Library Trustees April 13, 2009 i , 7:00 p.m. i L Lj, AGENDA lA. i. tS. ./Dfll APR -9 P 3:4Q (Billrolls requiring signatures will be created as needed)