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HomeMy WebLinkAbout2009-05-18 Board of Library Trustees MinutesMinutes of the Board of Library Trustees Meeting Monday, May 18, 2009 MASS. Attending: David Hutchinson, Chair; Richard Curtis; Cherrie Dubois; Karyn St& i AD! G Vicki Yablonsky; Jeff Doucette; Dorota Socha; Ruth Urell, Library Director. ; 2001 Jtl 1 b P I- 3b Meeting was called to order at 7:03pm Minutes The minutes of the April 13, 2009 meeting were unanimously approved as amended. (Dubois/Storti) Financial Report (R. Urell) • Review of funds and balances in account as the FY ends • Report of fees • State grants - Ruth will look at details and provide update next meeting Statistics (R. Urell) • Discussion of percentages and accuracy of comparisons month-month and year-to-date • Door counter software and server purchased (on order) to record number of people entering Foundation (R. Curtis) • Mary McGarry Morris author program very well attended - Helen Nigro Foundation donation to the Reading Library Foundation paid for event; Author donated speaker fee to the library - Microphone failure created problems; acoustics of meeting room not optimal (limits possible programs) • Foundation brochure mailed to people age 60+ within the community, included invitation to charitable gift annuities program Friends of the RPL (C. Dubois) • House tour successful - sold 240 tickets • Concept of walking tour well received; weather mild • Ad sales excellent • Sponsor thank you letters mailed • Parker Tavern open house provided refreshments • New sponsor and advertisers identified for next year • June 1 st wrap up meeting scheduled Building Assessment • Dedicated Trustee meeting scheduled for Monday, June 15th • Only written reports will be presented; agenda will focus on Building Assessment • Before the meeting, Trustees should submit email with ideas and goals to be discussed Director's Report (R. Urell) • Annual Report available • Children's Room carpet tiles are coming unglued; factory Rep. has examined and is considering a solution; Custodian and Facilities are looking at repairs options • New web site launch parry on Saturday (4/16) (Kudos to developers: Amy Lannon, Teen Librarian; and Ashley Waring, Children's Librarian) • Computer update: ✓ 3 new laptops available for public use in-house; 3 new desktop computers available; 2 older computers refurbished and working efficiently; Computer lab shelf design allows patron tabletop for laptops; has eased computer use delays (Dorota Socha managed process) ✓ New language developed for computer usage policy; language included to assure lab is "free of hostile environment"; invites patrons to be considerate of time and other patrons waiting; adds a caution on providing personal information on public computers; screen requirement to accept policies before log on permitted ✓ Substantial penalties established for late return or removal of laptops from the library ✓ Internet policy will be presented to the Trustees at next meeting • Six Strategic Plan Goals are being implemented. Teams of staff members are working to develop activities and tasks. Groups have been organized and have begun to meet. One year timeline set to accomplish 6 goals. (refer to Plan of Service for goals.) • Teen Spot to be painted; grant funds available; color scheme to be based on current color of wainscot • Massachusetts Library Association (MLA) Conference : several staff members attended and will provide reports • Garden will be planted this weekend • Library budget was approved with funding for Sundays for 2010 • Thank you note from Marblehead Abbott Library re: integrated Reference Collection tour • Patron comments re: need for more parking spaces Trustee Items • Town of Reading web site - request update of Library Trustees • Town of Reading "Code of Conduct" draft available • Meeting Room Policy (D.Socha) - discussion of "open meeting"; suggestions for policy changes accepted; policy to be titled "Meeting/Conference Room Policy"; motion to accept Meeting/Conference Room Policy as revised (Yablonsky/Storti) • Staff Skills Survey (D. Socha) - 34 staffers responded • Museum of Fine Arts Pass - thanks to the Friends of RPL for sponsoring (K. Storti) • Discussion of website : scroll language edits, events announcements (K.Storti) • Proposed FY2010 meeting dates: 31d Monday/month, 7pm, RPL Conference Room 2 Minutes of the Board of Library Trustees Meeting July 20, 2009 August 17 September 21 October 19 November 17 December 14 January 11, 2010 February 8 March 15 April 12 May 17 June 21 Adjourn The motion to adjourn was made 8:48pm (Curtis/Hutchinson) Next meeting: June 15, 2009 Conference Room, RPL Respectfully submitted, Allison Sloan DaSilva Recording Secretary Senior Library Associate 3 Minutes of the Board of Library Trustees Meeting