HomeMy WebLinkAbout2009-08-17 Board of Library Trustees MinutesMinutes of the Board of Library Trustees Meeting Monday, August 17,2009 r R~, Attending: David Hutchinson, Chair; Richard Curtis, Vice Chair; Vicki Yablonsl`~,.T i~ a Karyn Storti, Dorota Socha, Ruth Urell, Director t~ Meeting called to order 7:04pm 1009 SEP 22 P 12: 3 3 Minutes approved as amended (Storti/Yablonsky) Financial Report • Financial report reviewed • Statistics reviewed- discussed reporting of multi-year grant and state aid funds Statistical Report • FY09 review of increase in Circulation • June statistics record setting : 2000 items in one day 0 82 people/hour in July • Discuss impact on staff of circulation increase of more than 10% Foundation (R. Curtis) • Ceremony for Children's Writing Contest attended by Foundation Board members, which provided funding for the second year for the Children's Writing Contest. Friends of the RPL (R. Urell) x$ • Book sale is planned for October 3`d • Friends email has been set up, volunteers are being accepted • Former Book Sale Room is being used to store incoming items Director's Report (R. Urell) • Children's Room carpeting will be installed August 31- September 6 to replace the carpet squares due to material failure • The goal of the lighting review is energy savings, per meeting with rep from Noresco. The plan is in place to replace light bulbs; lighting will be maintained at present level, without changes in quality • Graffiti removal - day release prisoners will be performing the work using a new solution to remove the graffiti from the building • Fire inspection conducted 8/17/09 - passed without remarks • Parking lot - directional arrows need to be painted • Technology - Internet service was moved from NOBLE server to Comcast, to move from a residential service to commercial service, anticipating faster service using static IP addresses. The process has not gone smoothly, resulting in several hours of loss of service and five Comcast Technician on site visits. Pending the satisfactory transition, the wireless and staff computers will also transition to Comcast • Electronic document storage - Four staff members have been trained in the project. Implementation will follow appointment of a new Town Clerk • Through the Celebration Trust Grant, library purchased a `used' slide and negative scanner to scan Local History materials. Student volunteers are working on the project • Parent of one of the boys arrested for defacing the library contacted the director with apologies and wishes to make restitution re: community service for perpetrators of the graffiti incident • Director hosted a lunch at her home to thank the Garden Club for the beautiful work that has been done on library grounds • Programming - The RPL at the Farmer's Market has been set up for 4 Tuesdays at the Reading Depot. The Library Station has been successful • Last evening picnic of the season on the library front lawn will be held Thursday (8/20): Jamboree, multigenerational event to close the summer reading program • The Library will participate in the Downtown fair • 8/18 Vehicle Day • Mass Memories Road show October 24th Building Assessment • Trustees discussed the Library's Long Range Plan and building options chart created at the June meeting brainstorming session, to thoroughly assess and expand on D. Hutchinson's "Concepts draft" • Next steps: Selectman Meeting - Request funding for a planning and feasibility study (not the schematic architect's blue print designs at this juncture) • Estimate dollar amount needed for projects • State MBLC money will be pursued for partial reimbursement if possible for planning • For next meeting: finalize documentation, and approve PowerPoint presentation specifics Adjourn The motion to adjourn was made 9:19pm (Doucette/Curtis) Next meeting: September 21, 2009, Conference Room, Reading Public Library Respectfully submitted, /Allison Sloan DaSilva Recording Secretary Senior Library Associate