HomeMy WebLinkAbout2009-10-19 Board of Library Trustees MinutesR CE] VtD
Minutes of the Board of Library Trustees Meeting TOWN CLERK
Monday, October 19, 2009 REA DING, Ka sS
1009 Noy 11 P 12. 1 ~
Attending: David Hutchinson, Chair; Richard Curtis, Vice Chair; Vicki Yablonsky; Cherrie
Dubois; Karyn Storti; Marsie West, Finance Committee; Dorota Socha, Assistant Director; Ruth
Urell, Director
Meeting called to order 7:03pm
Minutes unanimously approved as amended (Dubois/Yablonsky)
Financial Report
• Federal Fiscal year close out Teens & Tweens grant
• State Aid money anticipated-to be funded with a 33% cut for FYI 0, reported by the
MBLC
• Financial report reviewed
Statistical Report
• Children's circulation numbers were down for September, considering the Children's
Room was closed for a week when the carpet was replaced (25% of the month)
Foundation (R. Curtis)
• Attorneys and accountants meeting took place to provide information on charitable giving
annuities
• Donor appreciation night 7pm at the library, November 13th. Trustees are invited
• David H. presentation to the Foundation was well received with support for the Trustee
plans
Friends of the RPL (C. Dubois)
• House Tour planning committee has secured 3 houses and another possible; hope for 8
houses total
• Library may be asked to put a publicity notice in newsletters to recruit possible homes
• Sponsors for the event are contacting the Friends
• Book sale raised $2700. It was very busy and a great success, and resulted in increased
volunteer interest; the Scouts were very helpful setting up and during the sale
Budget
• Anticipate a 0% budget increase for all FY 10 operating budgets townwide
• Increases for accommodated costs including health insurance, retirement, energy costs,
capital debt, educational/vocational out of district; snow and ice removal; etc. (i.e. items
the town has no control over)
• Recognition of impact of cuts on library budget which is small in proportion to other
town departments
• Recognition of point at which cuts to the library budget impact services
• Clarifying of statistics to show how the library is experiencing growth of use
• Ruth presented "Budget A" and "Budget B" drafts for discussion
• Recommendation to prepare an. "all in" budget: sources of income, % total from
grants/donations
Building Evaluation and Recommendation Report
• Review slide presentation for Selectmen's meeting: 7:30pm Tuesday 10/27
• Recommendation to work with the Selectman to add library Feasibility Study as part of
the Capital Plan
Adjourn
The motion to adjourn was made 8:45pm (Storti/Curtis)
Next meeting: Tuesday, November 17, 2009, Conference Room, Reading Public Library
May be moved to Monday, 11/16 if Town Meeting ends in time
Respectfully submitted,
Allison Sloan DaSilva
Recording Secretary
Senior Library Associate
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