HomeMy WebLinkAbout2010-03-15 Board of Library Trustees MinutesMinutes of the Board of Library Trustees Meeting
Monday, March 15, 2010 F ti_ C E' V E D
IOV CLERK
Attending: David Hutchinson, Chair; Vicki Yablonsky; Cherrie Dubois; Karp to -Pik 5 S.
Curtis; Ruth Urell, Director
Meeting called to order 7:04pm 2010 APR 13 P 1. 51
Minutes approved unanimously (Storti/Yablonsky)
Financial Report (R. Urell)
• Discussion of budget form and encumbrances
• Transfer from Finance Committee was requested and approved by the Finance
Committee for the shelving in the Children's Room
Statistical Report (R. Urell)
• Increase in circulation continues to be steady with notable increase in Adult
audiovisual circulation
• Children's circulation shows high percentage of books relative to audiovisual
Foundation
• No report
Friends
• Travel photo contest display on main floor; number of entries larger than anticipated
• 8 houses committed for the house tour; 90 volunteers needed to host
Director's Report (R. Urell)
• Bill Hecht, new President of the Foundation, and a library volunteer joined Ruth and staff
members at the State House. They met with Rep. Brad Jones; Sen. Tisei's aide joined
them for lunch; Sen. Tisei met with Ruth and other librarians; Corinne and Ruth met with
Rep Jim Dwyer who agreed to join the Library Caucus
• The Congressmen listened with interest and expressed support for libraries. They are
interested in hearing from citizens that libraries are a priority
• Letters to legislators in support of libraries are welcome
• Staff Day, Friday, March 12th; tour of the newly built Cambridge Public Library with
Director Susan Flannery (past Director of RPL); staff viewed the Harvard Book Store
book printing machine named "Paige Guttenberg"
• Ruth attended Kennedy School program re: Public Policy and new software tools for
Rocial media project to set-up-policies/parameters for interactive communication to
promote more effective town government
• Children's Room shelving to be delivered; Facilities has been helpful in preparing wall
supports; money may be saved by having Facilities install the shelves
• Current weather has caused water problems in the library basement and roof attic,
problem with flashing and area around chimneys particularly
• Annual Report distributed
Building Evaluation and Recommendation Report (V. Yablonsky)
• Board of Selectmen Budget Review meeting: the Town Manager explained the plan for
the town; library building study article reviewed briefly with result that Town Manager
recommends current year budget transfer to meet state Construction Grant application
deadlines
• Board of Selectmen support the design study project
• April 26 Town Meeting begins; Dave and Ruth will prepare a short presentation re:
building
• Timeline for Building program: October 5, 2010 deadline to submit letter of intent, the
process includes:
o long range plan (accomplished)
o action plan (accomplished)
o attended a state workshop (accomplished)
o on the state mailing list to receive required forms (accomplished)
o staff input required
o must hire an Owners Project Manager (OPM - design coordinator; overview and
supervision by outside person to support library needs) prior to hiring an architect
o must hire an architect
o must have approval by the town and local support to authorize the project and to
spend the money (approx due date fall, 2011. Local support in advance gains
points in the process)
o construction grant application due by 1/27/2011
o no projects have been approved against the new money, all applications on an
even field
o review panels from March-May, 2011 and applicants will be notified by July 14,
2011
o Question: who is "The Client"? The Trustees? A sub-committee of the Trustees?
an independent committee? A. building committee? When does this committee
need to be chartered?
• General process: 1. Warrant article 2. Submit application 3. Building and project
implementation
• Task: Ask Dorota to take photographs of problem areas throughout the building, exterior
and interior
• Municipal Building Committee met for the first time. Meetings scheduled for every other
Thursday night
Adjourn
The motion to adjourn was made 8:21pm (Storti/Dubois)
Next meeting: Monday, April 12th, 2010, Conference Room, Reading Public Library
Respectfully submitted,
/Allison Sloan DaSilva
Recording Secretary
Senior Library Associate