HomeMy WebLinkAbout2010-05-17 Board of Library Trustees MinutesMinutes of the Board of Library Trustees Meeting
Monday, May 17, 2010
Attending: David Hutchinson, Chair; Vicki Yablonsky; Karyn Storti; Dick Curtis Dor "S6, I?,,
Assistant Directory Ruth Urell, Director
Meeting called to order at 7:04 p.m. 20@ 3M 12 P '
Minutes of April 12, 2010, approved unanimously (Storti/Yablonsky).
Financial.Report
• Ruth Urell pointed out that the $85,000 transfer approved by Town Meeting needs to be
shown as a capital expenditure so that it will not affect the formula for the book budget.
Statistical Report
• While attending a recent conference, Amy Lannon discovered that Google tracks stats of the
visitors to the RPL website. The average time fora viewer is 1:32 minutes. It was mentioned
.that a Wikipedia entry for RPL might increase the number of hits
Foundation (R. Curtis)
• The Foundation will discontinue the Helen Nigro Lecture Series; and will concentrate its
efforts on raising funds to increase the endowment
• The Foundation and Friends have been encouraged to join with the Library table at the
Reading Street Faire on Sept. 12
Friends (V. Yablonsky)
• The House Tour netted approximately $11,000, despite reduced ticket sales. The largest
portion of ticket sales were sold to non-Friends members. Next year's tour will concentrate
on Cape Cod style homes. It was suggested that the group might consider discount pricing for
an advance ticket purchase to increase the number of sales.
Municipal Building Committee (V. Yablonsky)
• The Committee has met twice. They visited the Reading police station, both fire stations, and
the garage at Laurel Hill Cemetery
• Plans to visit the DPW garage next week
• A review of the Library is scheduled for June 10
ip There is also an outside proposal for the use of the vacant land on Oakland, Road
Director's Repo-At
• Consolidation of the Regional Library System goes into effect on July 1
C 'Me t 1 costs +w of w . +0 l' 71 f x 71 *b passed on to
Iii u ivaii Lee s WIu not be paSS~ o t€?
rit Trustees agreeu i1li:1b ary T i.oaii Shlpping an
the patrons.
• New information has been received from MBLC regarding our Building Study. The new
funding formula:
o First $3 million of eligible cost = 60%
o $3-6 million = 45%
o EQV - Community Economic Need Factor = +4.14%
o There are incentives for a Green Library program
• A total of 22 RFQs for a Building Programmer were sent out on May 5, and responses are
due back by May 25. So far, three have indicated no interest and two are potential applicants.
Once the final selection has been made, the programmer must submit the report by July 9
• The next step will be to hire an Owner's Project Manager (OPM). The Owner's Project
Manager must be on board prior to selecting an architect
• All three positions (Programmer, Manager and Architect) will be paid through the $85,000
transfer approved by Town Meeting on April 29
• Ruth Ureil distributed the policy for the use of meeting rooms and suggested that a discussion
be held at the next meeting
• New regulations of the Open Meeting Law will go into effect on July 1. Meeting agendas
must be posted 48 hours in advance, not including weekends. Minutes of meetings must be
available for the public within seven days of the meeting
Trustee Items
• FY 2010-2011 meeting schedule was distributed (as amended: Storti/Yablonsky)
• July meeting was moved from July 19 to July 12, due to anticipated absence of two trustees
• There is a federal grant available for "Greening your Library." It is intended for projects to
educate the public
• There is some concern among the staff about the lack of salary increases for the next fiscal
year, yet a substantial increase in health insurance premiums
• Dick Curtis indicated that he has completed the required ethics training program
Adjourn
Motion to adjourn was made at 8:50 p.m. (Storti/Yablonsky)
Next meeting will be on Monday, June 21, 2010, in the library conference room
Respect lly s mitted,
.1
Rich ar H. Curtis
Acting, Recording Secretary