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Home My WebLink About2010-06-21 Board of Library Trustees Minutesr tf~~,, - Minutes of the Board of Library Trustees Meeting Monday, June 21, 2010 Attending: David Hutchinson, Chair; Vicki Yablonsky; Dick Curtis; Cherrie'WVs Jeff Doucette nin J101 15 p 10 0 The meeting was called to order at 7:04pm Minutes The minutes of the May 17th meeting were approved as amended (Dubois/Curtis) Financial Report (D. Hutchinson) • Review of budget line items • Trustees note the financial report still shows an $85,000 transfer in the operating budget • "State grants" and "State Aid" lines have not yet been clarified Statistical Report (D. Hutchinson presented on behalf of D. Socha) • Review of statistics report and comparison of year to year changes • Statistics indicate continued growth in circulation Foundation Report (D. Curtis) • The Board confirmed the endowment principle from a major donor will not be used; only the income generated from the investment will be spent • Interest in refreshing the Foundation Board members Friends Report (C. Dubois) • Annual meeting was held, and included a "Summer Sizzlers" Readers' Advisory program that was presented by library staff members. It was very well attended and enjoyed by all • Meeting with Historical Commission and Antiquarian Society to begin developing ideas for additional programs during the year in conjunction with the 2011 House Tour Municipal Building Committee (V. Yablonsky) • Meeting held: presented information on the cemetery garage • Ruth Urell conducted a tour of the library for the committee members • Scheduled: tour of the schools, Senior Center, and Oakland Road property • Meetings scheduled for July and August to continue fact finding Director's Report (D. Hutchinson presented on behalf of R. Urell) • Meeting Room rental fees and consistency of disbursement discussed • Peter Hechenbleikner and Carol Roberts attended an all staff meeting; discussion of union contract salary negotiation and questions from library staff (nonunion) receiving no step or COLA raise this year • Consideration of funding for a part time grant writer; grant opportunities have been missed due to lack of staff time and ability to research and prepare the required proposals; discussion of staff impact of grant implementation; discussion of grant money impact on building project and new space use; Trustees feel it is an excellent idea to consider and would like to learn more about the possibilities and look at the range of what is available • Open meeting law changes to be clarified by Town Clerk in July Building Program (V. Yablonsky) • Bids were sent out for a Building Program Consultant; received several responses from people with relevant experience • Richard Waters from Godfrey's Associates was selected; references were conducted; a contract was signed Ruth has sent him background information; a meeting is planned for June 30' • July 26 deadline to submit the building proposal to the Trustees; then an Owner's Project Manager {OPM) will be hired; then the plan is to hire an architect in August Election of Directors (Yablonsky/Doucette) • Slate of Officers proposed and unanimously approved: Dave Hutchinson - Chair Dick Curtis - Vice Chair Karyn Storti - Secretary Trustee Questions and Comments • Bill Brown contacted Dick. re: an American flag at the library Adjourn • The motion to adjourn was made 8:22pm (Dubois/Yablonsky) • The next Board of Trustees meeting will take place on Monday, July 1P • A special meeting is scheduled for Monday, July 26th to meet with Richard Waters, :Building Program Consultant Respectfully submitted, Allison Sloan DaSilva Senior Library Associate