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2010-08-24 Board of Selectmen Packet
OFRf�fyC Town of Reading 16 Lowell Street r`"o 4q M ...N;NN nA A n7 QfZ 7_` AR1; FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781). 942-9043 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: August 18, 2010 RE: Agenda — August 24, 2010 2a) The Warrant for the September Primary Election is included in your packet. The action item is to close the Warrant. 2b) Rubbish Collection and Recycling - Your packet contains considerable background material on rubbish collection and recycling. The current contract expires on June 30,' 2011. The current vendor has proposed to renew a contract for an additional five years expiring June 30, 2016. 2c) Monthly Utility Billing — The Board of Selectmen has wanted to review the options for monthly utility billing. The material submitted includes the advantages and disadvantages of changing the current quarterly billing structure for water, sewer and storm water management. This discussion is important because if we are going to change the utility billing structure, we will need to plan that for the FY2012 budget. 2d) Enterprise System Capital and Rate Setting — The Board of Selectmen expressed concern that in 2010 the water revenues were less than required to meet the expenses. The Board has asked that we focus on capital and debt service items. Your packet includes the current Capital Improvement Program and we will have for you on Tuesday a description of the major capital projects that are proposed over the next five years. We will also be prepared for some discussion on how some of these projects can be financed potentially at a significantly reduced cost that is reflected in the Capital Improvement Program. 2e) The Warrant for the November Subsequent Town Meeting Closes on September 21. The purpose of this Warrant preview is to give the Board of Selectmen the latitude to place additional articles on the Warrant, not place some of the proposed articles on the Warrant and to have discussion on the various articles. P11 2f) The School Committee has developed a naming policy for school sites. This is included in your packet. I have also requested information from other communities on what their policy is for naming their facilities and have drafted a policy for the Board of Selectmen to consider. Although there is no particular urgency to this policy the Town has been approached from time to time about naming facilities, and it would be good to have a policy in place for this purpose. 2g) Approve Bingo License for the Reading Fall Street Faire — The Reading Fall Street Faire is considering offering Bingo as feature at Reading Fall Street Faire. If this is to be done, the Board of Selectmen needs to approve the license. There is one more Selectmen's meeting prior to the Reading Fall Street Faire if this matter is not ready to proceed at this time. PIH/ps FOW COMMONWEALTH OF MASSACHUSETTS Middlesex, ss.,Officer's Return, Reading: By virtueI of this Warrant, 1, on 2010 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Peter Sanborn Place, 50 Bay State Road Precinct, 3 Reading Police Station, 15 Union Street. Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Austin Preparatory School, 101 Willow Street Precinct 7 . Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Wood End School, 85 Sunset Rock Lane The date of posting being not less than seven (7) days prior to September 14, 2010, the date set for the State Primary Election in this Warrant. I also caused an attested copy of this Warrant to be posted on the Town of Reading web site. A true copy Attest: - Laura Gemme, Town Clerk FOW , Constable aQf COMMONWEALTH QFMASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH STATE PRIMARY ELECTION WARRANT MIDDLESEX, SS. To any of the Constables of the Town of Reading, Greetings: i to and of the TovvnofRaed�g |nUl�nanlaofdleConnnxznw�a��.you hereby required notify = who are qualified to vote in the State Primary Election bz vote at Precincts 1.2, 3, 4, 5,O.7. and O Reading Memorial High School - HawkemFkeldHouaa - C}aklandRood ' �8iO fn�m/7OOo8OOfor on�8��0��,TH�F0@��E���H���{JF��P�EKOB�\�, . � A.M. � � P.M. � � To cast their votes |n the State Primaries for the candidates of political parties for the following offices: 8DVERNC�R----'_--`----.----_--------------�FDRTH|S COMMONWEALTH LT. GOVERNOR ............ ---------------------------' FOR THIS COMMONWEALTH ATTORNEY GENERAL -------_---......................... FOR THIS COMMONWEALTH � SECRETARY [F STATE .......................................... ...... ....................... .... FOR THIS ""=,=,,�,_ |M ----- FOR THIS COMMONWEALTH TREASURER--------------------------- AUDITOR ..... .......--^----'----------------------- FORTH|SCOMN0NVEALTH SIXTH DISTRICT REPRESENT/g�VE|NCDN(�RESS----------------------.'---'` SD(THOU�TR|[J COUNCILLOR _--------------------_----_—________ --' yW0OLEG�X&�GSE�D|STR|CT C[]URT------------------' �^^��'~'^^`GENERAL ' ' REPRESENTATIVE IN GENERAL COURT ........... ............................. THIRTIETH MIDDLESEX DISTRICT NORTHERN DISTRICT DISTRICT /g-TDRNEY------'-------,----------------- MIDDLESEX COUNTY Hereof fail not and make return of this warrant with your d doings thereon sd the time and place of said voting. ' A true copy Attest: Laura A Gemme, Town Clerk .DonstaNe ME James E Bonazoli, Chairman Camille W Anthony, Vice Chairman Richard W Schubert, Secretary Ben Tafoya BOARD OFSELECTMEN ~ °rR�� -�� Town ®f Reading r _ e 16 Lowell Street °.6 Reading, MA 01867 -2685 (NCORQO� FAX: (781) 942 -9071 Email: townmanager @ci.reading.m6.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9045 MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: August 19, 2010 RE: Rubbish Collection and Recycling Contract The current rubbish collection and recycling contract with JRM expires on June 30, 2011. The Town has been approached by JRM to extend the contract for an additional five years and JRM has offered significant improvements to the contract in order to do so. The Town received a grant this year to utilize a consultant to evaluate our rubbish collection and recycling program and to assist the Town in putting together specifications to solicit proposals. The consultant worked with us to have discussion with adjoining communities about doing a regional approach to rubbish collection and recycling. The communities selected were Stoneham, Wakefield and Melrose. Melrose has their own transfer station which they propose to utilize for their disposal., Reading, Wakefield, and Stoneham work together to extend their existing disposal contract through 2014. Although the communities had different expiration dates for the existing contracts, this extension at current rates was very .favorable to the communities. However, the communities were not able to develop a regional approach to collection and disposal. This was in part because of different expiration dates of existing contracts, and in part because of varying community needs and desires with regard to the rubbish collection disposal. Therefore, Reading has moved forward to consider a new contract or an extension of the existing contract on its own. In order to properly evaluate JRM's proposal to extend the contract, the DPW solicited proposals for similar rubbish collection disposal program from other vendors. The Town received proposals from Hiltz (who used to be our collector) and from Waste Management. The major differences considered were whether or not to go to an automated system (where the homeowners are provided with a specific type of bin and the rubbish collection and recycling vehicles are automated one person vehicles.. Only one of the, vendors offered that option, and that was Waste Management. The cost for such a program is significantly, higher than for the current type of program, and this option was rejected. The other option which Hiltz and JRM M� P15 provided proposals for is to provide the recycling as a single stream program or as a dual stream program. Single stream means that all recycling materials are comingled in the same container, whereas dual stream means that paper products are separated from all other recycling products. The material provided indicates that there is little cost differential between single stream and dual stream programs, but that actually the dual stream program that we have now results in more end product recycling than single stream. The recommendation is to maintain and enhance the dual stream program but keeping the option available for the Town to go to the single stream option if and when this becomes desirable during the contract. I'm looking for direction from the Board of Selectmen as to how to proceed with this very important item. PIH/ps v' �I In September 2009, the Town of Reading was awarded an In -Kind Technical Assistance Grant from MASS DER Through our technical advisor, we compiled 'a list of enhanced services, and had representatives from staff, residents, and the Advisory Committee on Cities for Climate Protection Program (ACCCP) rank them in order of preference. In April 2010, a proposal was drafted incorporating the preferred services, and sent to our current vendor, JRM, and 2 competing vendors for pricing of a 5 year contract. Solid Waste Collection w/Weekly Dual - Stream Recycling: Hiltz: $4,137,212 JRM: $4,033,132 * DPW Recommendation Waste Management: $5,670,000 Solid Waste Collection w/Weekly Single- Stream Recycling: Hiltz: $4,011,794 JRM: $4,033,132 Automated Solid Waste Collection w/Bi- Weekly Single- Stream Recycling: Waste Management: $6,424,053 Recycling Charge Market -based Wheeled -carts Included in base In keeping with our goals of reducing contract costs for the town, increasing recycling, decreasing rubbish disposal costs, and increasing the end - product life of recycled material, we recommend renewing JRM's contract for the next 5 years. JRM has offered the new contract elements in FYI 1, providing the Town with an immediate benefit in both savings and enhanced services. Since dual - stream recycling is currently more environmentally - friendly than single - stream, we believe the Town should remain with their current method of dual- stream recycling and in addition, focus on barrel- limits where we will .derive our greatest savings through reduced disposal costs. Initially, a 4- barrel limit should be imposed. This limit was reached through a survey of the town conducted by JRM during the week of May 5 -11, 2010. 77% of the Reading households use 4 barrels or less. 23% use 5 barrels or more. The goal is to decrease the barrel limit as both mandatory recycling and the barrel limits are enforced. iii Department of Public Works Analysis and .Recommendation Our current FY1 1 contract'for trash/recycling collection is $839,000. Proposed FY1 2 contract for trash/recycling collection is $775,000. Total price for our current 5-year contract is $4,053,000. Total price for proposed contract extension is $4, 033,132. JRM's proposal will provide the following enhanced services and cost savings starting October 1st: • Weekly recycling • Curbside leaf collection (5) weeks ® 1 metal pickup annually • 1 paper shredding event annually ® 1 bulky rigid plastics event annually ® Elimination of stickers o Residents allowed (1) bulk waste item per week (no stickers, no scheduling) o Residents will call vendor directly for weekly CRTITV curbside pickup $10.00 each ($10.00 per unit savings for residents) o Residents will call vendor directly for weekly appliance curbside pickup $20.00 each (same as current FY1 1 pricing) , ® Elimination of monthly charges to Town for additional dumpsters/containers (except for Summit Village, compactor charge is billed separately) 0 Enforcement for both recycling and barrel limits (recommended 4 barrel limit), will be done by contractor Neither JRM nor Hiltz's proposals include supplying wheeled carts for automated collection. Residents will be able to continue to use their current recycling bins and/or place "Recycling" stickers on larger barrels, if need be. The following highlights our recommendation for continuing with JRM as our Rubbish/Recycling contractor: • An immediate benefit in FY1 1 to the Town in both enhanced services and actual savings, assuming an Oct 1, 2010 start date. ➢ Elimination of charges regarding monthly containers, CRT/TV pickups, and reduced disposal savings would equate to $13,586.00 ➢ Enhanced services received have a benefit of $150,500 in M 1. Product produced by dual-stream recycling is more environmentally-friendly and more readily usable because of less contamination. However, if the Town decides to change to single-stream in FY12, JRM will hold their pricing for the 5 years. As an incentive to remain with dual-stream, JRM has suggested a revenue-sharing agreement, contingent on barrel limits being in place.. I Data has proven that Single-Stream alone will not increase recycling. Imposed barrel limits, education, collection frequency, wheeled carts, and container size all are contributing factors. Using Brookline as a program model, -our current method of dual-stream should produce the highest recycling rate without going to PAYT or automated collection. JRM has a proven record of customer service, both within Reading, and with neighboring communities performing similar enhanced services. P18 JRM M I Benefit Analysis Based on an October 1, 2010 start date: Benefit.Value of Item Value Saving sin FY11 Enhanced Services in FYI I 2-yd Dumpster (Police Dept) $52.00 per month 9 months $468.00 Toter Container Service Charge $28.00 per month 9 months $252.00 Weekly Recycling $150,000 annually 9 months $112,500.00 TV/CRT Recycling pickup charges $900.00 per month 9 months $8,100.00 Leaf Collection $5000 each 5 collections $25,000.00 Shredding Event (1 day) $2,500.00 Metal p/u 2 trucks-curbside (1 day) $10,000.00 Rigid Plastics 30-yd_cont (I day) $500.00 Education Misc Dumpster Charges from FY10* $915.00 Disposal savings ** $60.29 800 tons 9 months $36,174.00 Loss of'Revenue from Sticker Sales average = $43097.50) 9 months -$32,323.14 Total $13,586 $150,500 *Misc container charges in FYI 0: HHW roll-off = $320.20 Mattera Cabin= $595.05 **Disposal Savings: With barrel limits and weekly recycling, potential exists for recycling rate to increase from current rate of 20.81 % to 28.23% (7.4%). Diverting approximately 800 tons (10%) of rubbish @ 60.29 per ton. Disposal savings in Year 1 = $48,232,OD (9 months of disposal savings = $36,174.00) Reading price comparisons - service / savings analysis JRM FYI 1 savings analysis . P19 8/18/20i10 l �m a) &- a) 0) co r. 0 " _- 0 1-- tto 0 42 =0 ';j4;_-- —:3 0 :> 0 0 rn En U CF o0 O 0 O. cd o V) O. :z Cd Cd 04 0 >1 bp 0 tzs 0 Cd CL >4 0 < r. 0 L) ty N � V) 0 Q) CA o bl) L) 0 CJ En p � 0 2 L4 0 Ln cd co Q) to r4 0 0. 0 En r. Up = r- cd co Cd Q) rz bD r 4S� W (D tj En > 0 0 0 O i- V) L =$ En 0 0 -I-- V2 a 0 V) > 0 aj 0 O 0 u $04 d C, 0 .0 U) (D C14 P C) > 5, 0) 11 0 ICD R rll-� N 17 04 cl� N LQ Ch F� C14 CO (D Lf) CD IT IT OD 00 C� N v U M 0 OD m O 0 M O� CY) rl-: qT (P LO q - LO LD V: CY) CR 0) C LO M 0 'IT Cl) m LO r (D 0 0 o 1- �D U :3 7E5 m CN LO (Y) cli Cf) CD CC) LO N CO O N C\l N C14 0 a. I 42 0 42 _0 ca 0 t —�;, 0. 2 2 Cd W co 0 o 0 CU cm •p "0 0 rn C\j + Cc cl cl O , + ( r- D >, a) 0 g —0 10 M M M C14 N N Cf) 0 0 En 0 W 0 I.. rn 0 z X0 0 o 0 0 0 W N 00 00 Lr) 00 00 � rli 00 (14 rf) 0 N 00 r) Cl) 00 00 \-O "It tn 00 00 kn tr) t4r) C> C) Cl) w Cf) 0 0 0 E-4 rz 0 -0 .0 Cd 00 Al 0 co C r. C-4 0 0 = Cd — — w W 0 a -2 >, id "o co 00 co 00 00 a) 00 cu 4 2 ed -0 o its iv 0 75b 2 co = — co E! —Cj u Cl own to �m a) &- a) 0) co r. 0 " _- 0 1-- tto 0 42 =0 ';j4;_-- —:3 0 :> 0 0 rn En U CF o0 O 0 O. cd o V) O. :z Cd Cd 04 0 >1 bp 0 tzs 0 Cd CL >4 0 < r. 0 L) ty N � V) 0 Q) CA o bl) L) 0 CJ En p � 0 2 L4 0 Ln cd co Q) to r4 0 0. 0 En r. Up = r- cd co Cd Q) rz bD r 4S� W (D tj En > 0 0 0 O i- V) L =$ En 0 0 -I-- V2 a 0 V) > 0 aj 0 O 0 u $04 d C, 0 P > 5, > V) 0 O 0 C .44 O 0 U) N w Cl) r- 0 15L 0 E 0 (L w c 0 E 0 .2 12 cc CL E 0 N Dual Stream —VS- Single Stream The price difference between MIA's proposed dual stream collection and Hiltz's single stream collection is insignificant over the course of the 5 yr contract. What the Town needs to consider is the difference between dual stream and single stream. We should consider the three R's (Reduce, Reuse & Recycle). What we put curbside is not considered to be "Recycled" until it is made into another product that can be recycled again. This is considered "Closing the Loop". . This is where the two systems differ. Single stream recycling produces contaminated material that has less value, and results in a large amount of material being put into landfills. The Container Recycling Institute (CRI) has done a study on single stream recycling. "Basically, the report confirms that you can't unscramble an egg," explained CRI executive director Susan Collins. "Once the materials are mixed together in a single- stream recycling system, there will be cross contamination of materials and glass breakage. These issues then result in increased costs for the secondary processors." Glass 40% of glass picked up by single stream is "Recycled ", 20% is used in low -end applications (sandblasting, landfill cover & road base) and 40% winds up in landfills. In dual stream recycling, 90% is "Recycled ", 10% is used in low -end applications, and nearly nothing winds up in- landfills. Paper With single stream recycling, glass contamination in paper makes the product far less valuable and marketable. Plastics Because of the contamination with single stream, plastics are worth about 10% less. In both proposals, we would be using our current containers. Residents can use the red bins and/or barrels /wheeled barrels. We advise residents to use the barrel for comingled recycling and their red bin for paper recycling. JRM will provide us with stickers for both. According to Tom Flanagan (JRM), the Town of Ipswich has gone from dual stream to single stream recycling. They have found that 75 — 80% of residents are still sorting their recycling. Like Ipswich, Reading has been conditioned to sort their recycling. However, one item to consider is the idea that we can't go back. Currently the recycling market, like the economy, is struggling. If there's less value associated with the product due to contamination, they'll be further decline in demand. If it continues, cities and towns that have single stream contracts will be burdened with the, costs of these contracts if the market and/or technology does not improve. Based on the proposals and our research, we believe dual stream recycling is the best choice for the environment and the Town of Reading. P21 August 18, 2010 Recycling Tonnage Recycling Rate Effect on Disposal Costs Trash Total Trash Disposal Tonnage Tonnage % Recycled Reduced/Ton Fee/Ton Potential Savings Current (FY2010) 2244.04 8538.66 10782.70 , 20.81% Reduction of 100 ton /trash 2344.04 8438.66 10782.70 21.74 %' 100 $ 60.29 $ 6,029.00 Reduction of 200 ton /trash 2444.04 8338.66 10782.70 22.67% 200 $ 60.29 $ 12,058.00 Reduction of 300 ton /trash 2544.04 8238.66 10782.70 23.59% 300 $ 60.29 $18,087.00 Reduction of 400 ton /trash 2644.04 8138.66 10782.70 24.52% 400 $ 60.29 $ 24,116.00 Reduction of 500 ton /trash 2744.04 8038.66 10782.70 25.45% 500 $ 60.29 $ 30,145.00 Reduction of 600 ton /trash 2844.04 7938.66 10782.70 26.38% 600 $ 60.29 $ 36,174.00 Reduction of 700 ton /trash 2944.04 .7838.66 10782.70 27.30% 700 $ 60.29 $ 42,203.00 Reduction of 800 ton /trash 3044.04 7738.66 10782.70 28.23% 800 $ 60.29 $ 48,232.00 Reduction of 900 ton /trash 3144.04 7638.66 10782.70 29.16% 900 $ 60.29 $ 54,261.00 Reduction of 1000 ton /trash 3244.04 7538.66 10782.70 30.09% 1000• $ 60.29 $ 60,290.00 Please note that the Town has a recycling rate of almost 21% compared to the Northeast District 2 community average of 16 %. By going to weekly recycling and instituting a trash limit of 4 barrels per housing unit, we hope to raise our recycling rate and reduce trash tonnage. The chart shows the effects of reducing trash and increasing recycling in 100 ton increments. -In actuality, a reduction of 100 tons in trash may not have a direct increase in recycling tonnage, but it will show a direct saving for disposal for every 100 tons of trash taken out of the waste stream. With an enforced 4- barrel limit, the Town could conservatively see a reduction of 10% in trash tonnage (850 ton). IL 0 V] V mod•, v IrT� • pooh t� Piz 0 i.. • 1 C r G :�ra+y4s�� v a ' o 'L SET'ILF'� , 0-i r' a •. i �G 1.4 bs! O•+Y a :t 3Ei�•F'� U U U N Eli O 1 0 i` O U O. N Cd Cd U U ..fl IE O va > O ° c'flc3 O c. recd v O irk � •� 13' 'b .�2 . cd V N U k VI 'n C, 4P '+0 UQ 00 . 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C-D U3 U_ -6 m c) �: 2 W, cn < w cr) p 0 0 • D rL w in ) w U a' ' Page Infl Hechenbleikner, Peter From: LeLachaur,Bob Sent: Thursday, August 12.2010 1:27 PM . To: H*chenb|aikner. Peter; Zager, Jeff; Zembouran� George; Teao| Peter; Richardson, Jim Subject: Debt service comment for water If the Haverhill/Franklin/Wakefield/Batcheider water mains are done through a 40% grant 60% no-.interest loan, the FY13 cost becomes $274,200 instead of the current projected debt cost of $605,525 — a reduction of over This assumes the project costs $2285 million, and the loan portion ka repaid over 5years. Bob BnbLeLuc6enr. Assistant 7ownMznm8m/Fimnco 0ircrm, 7ow'17 of Reading 16 Lowell Street Reading, MA 01867 (P) 781-942-6636 (F) 781'942-9037 Nrac"no�`�es } xJ, �0,!o1'fvaJu1e7.2810: I'vinnday.VVodnoadayu/^1 l`,rx��v /:30am-5:30 p.m. Tumsday:7 30�.m 7 U�) ,m Fhdey:CLOSED web ce(@,ci.*r�w�-��*- Please let us know how we are doing - fill out our brief Customer service survey at � 8/12/2010 ' P3,9 Information relative to the MWRA 100% loan program 2.4 Financial Assistance Allocation Per Community The $210 million LWSAP budget is allocated among 42 metro- Boston member water communities and three Chicopee Valley Aqueduct (CVA) member water communities, as outlined below. $200 million is allocated to participating member water communities based on the following three part formula: (1)'$3.5.5 million allocated as $1.0 million to each of the 29 fully supplied communities and $0.5 million to each of the 13 partially supplied communities; (2) $82.25 million allocated based on share of MWRA water assessment for FYI l; and (3) $82.25 million allocated based on share of miles of 'unlined water pipe as determined through a 2010 survey of member communities by MWRA staff. Partially served community's miles of unlined pipe are prorated based on use of MWRA versus total water use for calendar year 2009. $10 million LWSAP loan funds are allocated to the three member CVA communities- based on share of MWRA CVA water assessment for FYI 1. At the mid -point of the Program (FY16), the allocation formula will be reviewed The 45 member communities that are allocated funds under the LWSAP include 29 fully- supplied communities: Arlington, Belmont, Boston, Brookline, Chelsea, Everett, Framingham, Lexington, Lynnfield Water District, Malden, Marblehead, Medford, Melrose, Milton, Nahant, Newton, Norwood, Quincy, Reading, Revere, Saugus, Somerville, Southborough, Stoneham, Swampscott, Waltham, Watertown, Weston, and Winthrop; 13 partially - supplied communities: Bedford, Canton, Dedham/Westwood Water District, Marlborough, - Needham, Northbbrough, Peabody, Stoughton, Wakefield, Wellesley, Wilmington, Winchester, and Woburn; and three fully- supplied Chicopee Valley Aqueduct communities: Chicopee,' South Hadley Fire District #1, and Wilbraham. Five special cases communities are not allocated funds: Cambridge receives water on an emergency -only basis; Lynn receives water only for the GE plant; Clinton, Leominster (emergency only), and Worcester (emergency only) receive raw (untreated) water from the Wachusett Reservoir. Distribution of Program ftmds is spread over a 10 -year period FY11 through FY20. Each community's annual allocation is restricted to the larger of (1) 10 percent of their total allocation or (2) $500,000. If not utilized in a given year, annual allocations roll -over and accumulate up to the community's total allocation. The annual allocation restrictions are intended to limit MWRA loan distributions to about $21 million per year. Each community's total financial assistance allocation and annual allocation are listed on the FUNDING SUMMARY table on page 4. Note that the FUNDING SUMMARY table is updated after each quarter funding distribution and is posted on the Community Support Program page on MWRA's web site www.mwra.com. Local Water System Assistance Program Guidelines — July 2010 MWRA LOCAL WATER SYSTEM ASSISTANCE PROGRAM - COMMUNITY ALLOCATION AND FUNDING SUMMARY Note that this FUNDING SUMMARY Table is updated after each quarterly funding distribution and is posted on the Community Support Program page on MWRA's •website www.mwra.com Community 2010 Total 2010 Unlined Community Funds Community Miles Miles Total Distributed Annual Allocation for through June Allocation 10 Years 2010 Reading 110 • 47 $4,146,000 $0 $500,000 M., M1 2.5 Maximum Financial Assistance Award Amount Per Project All project information submitted as part of the Financial Assistance Application shall be used by the MWRA to determine the portion of the total-project cost eligible under the MWRA LWSAP, Based on the determined eligible project cost, an "Award Amount" will be established for each project. The financial assistance Award Amount for each community project shall, in no case, exceed the lesser of: (1) the total. cost of the project determined by the MWRA to be eligible for financial assistance, or; (2) the total Community Financial. Assistance Allocation established in Section 2.4. 2.6 Financial Assistance Loan Apportionment For MWRA LWSAP funding, one hundred percent (100 %) of the total Award Amount will be provided as an interest -free loan. The interest -free loan will be repaid to the MWRA in ten equal payments, over a ten - year period, beginning one year from the original quarterly funding distribution_ date (as established in Section 2.9). For example, if a community receives $1,000,000 from the LWSAP on February 15, 2011, then the community would repay a total of $1,000,000 in ten equal payments of $100,000 each. The ten repayments would be made on February 15 in the years 2012 through 2021. The loan can be repaid over a shorter period, if the community so desires. Loan repayment requirements are presented in Section 4. 2.7 Eligible Project Costs Financial assistance .awarded by MWRA under this program shall be solely for the purpose of rehabilitating community water systems. Costs that are necessary for the . effective rehabilitation of local water distribution systems and are eligible under the MWRA LWSAP include, but are not limited to: (a) Construction, reconstruction, rehabilitation, alteration, remodeling or other' improvements to water distribution facilities, including but not limited to: ® Replacement or abandonment of unlined water mains; ® Sliplining of unlined water mains; ® Water main cleaning and lining of unlined water mains; o Replacement or abandonment of asbestos cement pipe or other water pipeline work performed for water quality purposes; ® Identification and replacement of water service connections constructed of lead or oth er water services in poor condition; o Looping of dead -end water mains; ® Water valve and hydrant installation or replacement; and, ® Water storage tank installation, rehabilitation, or replacement. (b) Engineering services in connection with the inspection of eligible construction/rehabilitation to ensure that the work is accomplished in accordance with the design drawings and specifications and applicable State laws and activities incidental thereto, including but not limited to: ♦ Resident inspection; and, ® Contract/construction administration. (c) Engineering services in connection with the preparation of plans, specifications, and public bidding documents for eligible water system construction/rehabilitation projects, including but not limited to: s Engineering design services; ® Surveying; and, ® Subsurface exploration. (d) Post rehabilitation certification and activities incidental thereto associated with eligible �7 (U P41 !� water system improvements; (e) Direct labor only (not including overhead or overtime costs) for force account work . associated with planning, design, or construction of eligible water system improvements; (f) Police details associated with eligible project work; (g) Establishment of a Massachusetts Municipal Depository Trust (MMDT) account used solely for the deposit/withdrawal/tracking of financial assistance funds; (h) Bond counsel services, or other legal services, in connection with review of the Loan Agreement. (i) Additional To provide communities some flexibility with regard to utilization of the LWSAP funds, additional community projects (known as "tier two" projects) that target water - system efficiency are eligible for LWSAP loan funding based on the restrictions defined in this paragraph. To emphasize the program's goal of improving water quality, there shall be a direct correlation .between the maximum . amount of LWSAP funds that may be used for tier two projects and the percentage of lined water main miles in each community. Specifically, the amount of LWSAP funds that may be used for tier two projects shall be restricted to the percent of lined water main-miles times the community's total LWSAP allocation. The percent lined water main miles used to calculate the tier two restrictions will be reviewed by MWRA staff and frozen at the time the community. is awarded LWSAP loan funds for their first tier two project. The tier two eligible projects include: ® Water meter purchase and installation; e Water meter reading system purchase and installation; ® Water booster pump station installation and/or upgrades; ® GIS mapping and system modeling; and, 4 Engineering planning, design and construction services associated with the above items. 2.8 Ineligible Project Costs Costs which are ineligible under the LWSAP shall include, but are not limited to: (a) Costs in excess of the approved financial assistance Award Amount; (b) Costs for services outside the scope of the approved project, except as modified by an approval letter from MWRA noting a revised project scope of services; (c) Ordinary operating expenses of public works departments, water departments, water commissions and boards, or local government, and overtime and overhead costs associated with eligible force account work; (d) Any and all costs associated with the disposal of hazardous materials except that projects targeting the replacement of - asbestos cement pipe shall include the handling and disposal of the asbestos cement pipe as an eligible item; (e) Costs incurred under third party agreements, absent specific contract language which conveys the applicable terms and conditions of the Financial Assistance Agreement to the third party; (f) Costs for which payment has been or will be received under any other state or federal grantor loan funding assistance program; . (g) Costs for. the preparation of an MWRA Financial Assistance Application or preparation of funding applications for any other agency; (h) Costs for the development or printing of operation and maintenance manuals; (i) Costs for development of, or revisions to, water use ordinances, water use rules and regulations, or water user charge systems; ., zd� Costs for sewer system maintenance or rehabilitation (except sewer system work directly related to eliminating cross connections to the water distribution system as part of an eligible water system project); (k) Costs for the purchase of water pipeline cleaning and/or internal/external inspection equipment; (1) Charges for the use of vehicles or equipment owned by the applicant; (in) Costs for obtaining permits or licenses; (n) Bonus payments to contractors for completion of construction earlier than contracted completion date; (o)'Personal injury compensation, claims related to wrongful deaths, or property damages arising out of the project, however determined; (p) Costs of equipment or material procured in violation of state or federal law; (q) Fines and penalties; (r) Costs of the purchase of real property; (s) Costs for improving existing or developing new local water supplies or providing treatment to existing supplies; and P43 �ONOF$�RO' Town of Reading �= e 16 Lowell Street `°f6 Pte° Reading, MA 01867 -2685 FAX: (781) 942 -9071 Email: townmanager @ci.reading.ma.us TOWN MANAGER Website: www. readingma.gov (781) 942 -9043 I ► /I' 1/ � _s._�ll Ili TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: August 18, 2010 RE: Draft Subsequent Town Meeting Warrant Article Attached is a copy of an outline and some background information on 19 Warrant Articles for the Subsequent Town Meeting which is scheduled for November 8, 20.10. This is the background on the potential Warrant Articles: Article 1 Reports — This will include the State of the Schools, the RMLD Annual Report, a report on the Instructional motion. re: church snow plowing, and I would recommend a report on the ad hoc Municipal Building Committee. Article 2 Instructions — This is standard on all Town Meetings. Article 3 Capital Improvement Program Amendments — This is standard on all Town Meeting Warrants. Article 4 Amending 2011 Budget — This is standard on most Town Meeting Warrants, and Bob LeLacheur will have a list of budget amendments that will be required. Article 5 Payment of Prior Year's Bills — This is standard on all Town Meeting Warrants, but we do not anticipate any action. Article 6 Disposal of Tangible Property — The Police Department has three vehicles to dispose of. There may be other items also. Article 7 Debt Authorization Water Improvement Grant Loan Program — Please see the attached material from the MWRA. We will be discussing this item further when we discuss the water and sewer capital. P44 M Article 8 Authorizing the Town to Apply for Funds for the Reading Public Library Project — We have hired a consultant to develop the library program, and owners project manager, and have. RFP's out for an architect. Town Meeting will need to take two actions with regard to this matter: 1. Authorizing the Town to apply for funds which can be done at. this time; and 2. Provide for funding for the project which would be done at a Special Town Meeting probably in January with a potential debt exclusion on the April Town Ballot. Please see the attached background material. Article 9 Amending Boundaries of Birch Meadow Parcel Ownership — The Town Engineer's office has been working on this. Once I have a draft, I'll talk with the School Department and Recreation Committee. To the extent that the School Department boundaries are being modified the School Committee will need to vote to release those properties. Article 10 Causeway Road Betterments — As the Board had discussed, we are doing design work and will be holding a hearing on betterments for Causeway Road. We anticipate that if this is on the Warrant and approved by Town Meeting, that we will be under construction during the next construction season. Article 11 Rescinding General Bylaw 4.5.2 Junk — The Board had previously discussed not wanting to develop any regulations or Bylaw with regard. to this matter and having the Bylaw is optional for the Town. Article 12 Bylaw Amendment Re: Rules Committee Chairman Term Limits — This is included at the request of the Rules Committee per the attached material. Article 13 Amending the Charter to Eliminate the Land Bank Committee — The Board of Selectmen had discussed this and if approved by a 2/3 vote of Town Meeting it would be on the ballot in the spring. Article '14 Charter Amendment Re:, Referendum Procedures — The Board had discussed potentially modifying this process in the Charter after the last referendum process. The discussion revolved around the possibility of requiring advance approval of the wording' of petitions and not allowing the petitions to vary from what was printed. Article 15 Home Rule Petition — Health Insurance Plan Design — I gave this information to the Board of Selectmen at your last meeting with the suggestion that the Board look at including this as a Home Rule Petition, since the legislature cannot seem to make the necessary changes universally for the Commonwealth. Article 16 Approving a Contract for greater than three years — This is included at the request of the Reading Municipal Light Board. MR Article 17 Zoning South Main Street Design Guidelines — CPDC is working on some amendments to the Zoning Bylaw to implement design guidelines that they've been working on for south Main Street. Article 18 Zoning — Additional Amendments to Sign Regulations — CPDC has been working on this along with the Economic Dqvelopment Committee. Article 19 Zoning - Correction to Section 6.3 — The attached material outlines the needed change to correct a typo in the recently approved 6.3. PIH/ps an 2�3 DRAFT November 8. 2010 Subsequent 'Town Meeting WARRANT OUTLINE 08/18/2010 Art. Mover/ Moderator # Article Description Sponsor Comment Notes 4---Amending boundaries of Birc Board of Selectmen • Meadow parcel ownership P47 Table 2/3 vote one Ize, q Instructions 110 =St- 41 x[ tY f-1 F F ? 4 A,y'� of Selectmen Amend Capital Improvement Prograir.113oaxd FY 2011 — FY 2020 © ■ i • • tLsm- mqr�_� © t • • • • ears bills u t r 1 • • • • • • • • • • '• • van, E • •T • Debt Aijtbo-riz ■ improvement grant/loan program 7' 1� library pr ect 4---Amending boundaries of Birc Board of Selectmen • Meadow parcel ownership P47 Table 2/3 vote one Ize, q P48 Z Page I of I � Hechen bYeikner, Peter From: Cormier, Jinn Sent Thursday, August i2`2O1O4:15.PM To: Hechanb|eiknor.Pebar, , Cc; Robbins, Richard Subject: STM warrant -vehicles ' Peier, We have two vehicles we would like ho dispose of this fall and one in the spring. None oftheae vehicles are going to be worth very much, well below the $5O0O amt that | think is the threshold. The Vehicles would beasfollows: 1. 199S Ford Econo|ine25OVan 2. 1AQ8 Ford Expedition 3. 1999 Ford Taurus The Van and the Expedition | would ba looking to relinquish in the fall. Dn| have to wait for approval from Town Meeting for this? Jim ' Chief James VV.Cormier ' Reading Police Department 15 Union St. ' Reading, MAO1887 781-944-1212 781-944-2893 Fax JCg' nI read iog.(np `ud, FB|NA-233 web w.ww.,[�a.dng!na.ggygoice, Please let us know how we are doing - fill out our brief customer service survey at When writing or responding, please remember that the secretary of State's Office has determined that ennoi| is o public record. This oUrnnlUOicahoO may contain privileged Or other ooOfid8Dti8|infOrDn8UOO. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information. Also, please indicate to the sender that yoV have received this email in errOr, and delete the copy you received. 8/18/2010 P49 �� 1 c,(, 7 Information relative to the MWRA 100% loan program 2.4 Financial Assistance Allocation Per Community The $210 million LWSAP budget is allocated among 42 metro- Boston member water communities and three Chicopee Valley Aqueduct (CVA) member water communities, as outlined below. $200 million is allocated to participating member water communities based on the following three part formula: (1) $35.5 million allocated as $1.0 million to each of the 29 fully supplied communities and $0.5 million to each of the 13 partially supplied communities; (2) $82.25 million allocated based on share of MWRA water assessment for FYI 1; and (3) $82.25 million allocated based on share of miles of unlined water pipe as determined through a 2010 survey of member communities by MWRA staff. Partially served community's miles of unlined pipe are prorated based on use of MWRA versus total water use for calendar year 2009. $10 million LWSAP loan funds are allocated to the three member CVA communities based on share of MWRA CVA water assessment for FYI 1. At the mid -point of the Program (FY16), the allocation formula will be reviewed The 45 member communities that are allocated funds under the LWSAP include 29 fully- supplied communities: Arlington, Belmont, Boston, Brookline, Chelsea, Everett, Framingham, Lexington, Lynnfield Water District, Malden, Marblehead, Medford, Melrose, Milton, Nahant, Newton, Norwood, Quincy, Reading, Revere, Saugus, Somerville, Southborough, Stoneham, Swampscott, Waltham, Watertown, Weston, and Winthrop; 13 partially- supplied communities: Bedford, Canton, Dedham/Westwood Water District, Marlborough, Needham,. Northborough, Peabody, Stoughton, Wakefield, Wellesley, Wilmington, Winchester, and Woburn; and three fully- supplied Chicopee Valley Aqueduct communities: Chicopee, South Hadley Fire District #1, and Wilbraham. Five special cases communities are not allocated funds: Cambridge receives water on an emergency -only basis; Lynn receives water only for the GE plant; Clinton, Leominster (emergency only), and Worcester (emergency only) receive raw (untreated) water from the Wachusett Reservoir. Distribution of Program funds is spread over a 10 -year period FYI I through FY20. Each community's annual allocation is restricted to the larger of (1) 10 percent of their total allocation or (2) $500,000. If not utilized in a given year, annual allocations roll -over and accumulate up to the community's total allocation. The annual allocation restrictions are intended to limit MWRA loan distributions to about $21 million per year. Each community's total financial assistance allocation and annual allocation are listed on the FUNDING SUMMARY table on page 4. Note that the FUNDING SUMMARY table is updated after each quarter funding distribution and is posted on the Community Support Program page on MWRA's web site www.mwra.com. Local Water System Assistance Program Guidelines — July 2010 MWRA LOCAL WATER SYSTEM ASSISTANCE PROGRAM - COMMUNITY ALLOCATION AND FUNDING SUMMARY Note that this FUNDING SUMMARY Table is updated after each quarterly funding distribution and is posted on the Community Support Program page on MWRA's -website www.mwra.com Community 2010 Total 2010 Unlined Community Funds Community Miles Miles Total Distributed Annual 'Allocation for through June Allocation 10 Years 2010 Reading 110 47 .$4,146,000 $0 $500,000 MR 2QI 2.5 Maximum Financial Assistance Award Amount Per Project All project information submitted as part of the Financial Assistance Application shall be used by the MWRA to determine the portion of the total- project cost eligible under the MWRA LWSAP.. Based on the determined eligible project cost,. an "Award Amount" will be established for each project. The financial assistance Award Amount for each community project shall, in no case, exceed the lesser of- (1) the total cost of the project determined by the MWRA to be eligible for financial assistance, or; (2) the total Community Financial Assistance Allocation established in Section 2.4. 2.6 Financial Assistance Loan Apportionment For MWRA LWSAP funding, one hundred percent (100 %) of the total Award Amount will be provided as an interest -free loan. The interest -free loan will be repaid to the MWRA in ten equal payments, over a ten - year period, beginning one year from the original quarterly funding distribution date (as established in Section 2.9). For example, if a community receives $1,000,000 from the LWSAP on February 15, 2011, then the community would repay a total of $1,000,000 in ten equal payments of $100,000 each. The ten repayments would be made on February 15 in the years 2012 through 2021. The loan can be repaid over a shorter period, if the community so desires. Loan repayment requirements are presented in Section 4. 2.7 Eligible Project Costs Financial assistance awarded by MWRA under this program shall be solely for the purpose of rehabilitating community water systems. Costs that are necessary for the effective rehabilitation of local water distribution systems and are eligible under the MWRA LWSAP include, but are not limited to: (a) Construction, reconstruction, rehabilitation, alteration, remodeling or other improvements to water distribution facilities, including but not limited to: ® Replacement or abandonment of unlined water mains; ® Sliplining of unlined water mains; ® Water main cleaning and lining of unlined water mains; ® Replacement or abandonment of asbestos cement pipe or other water pipeline work performed for water quality purposes; o Identification and replacement of water service connections constructed of lead or oth er water services in poor condition; ® Looping of dead -end water mains; ® Water valve and hydrant installation or replacement; and, o Water storage tank installation, rehabilitation, or replacement. (b) Engineering services in connection with the inspection of eligible construction/rehabilitation to ensure that the work is accomplished in accordance with the design drawings and specifications and applicable State laws and activities incidental thereto, including but not limited to: A Resident inspection; and, o Contract/construction administration. (c) Engineering services in connection with the preparation of plans, specifications, and public bidding documents for eligible water system construction/rehabilitation projects, including but not limited to: o Engineering design services; s Surveying; and, ® Subsurface exploration. (d) Post rehabilitation certification and activities incidental thereto associated with eligible P51 water system improvements; (e) Direct labor only (not including overhead or overtime costs) for force account work associated with planning, design, or construction of eligible water system improvements; (f) Police details associated with eligible project work-, (g) Establishment of a Massachusetts Municipal. Depository Trust (MMDT) account used solely for the deposit/withdrawal /tracking of financial assistance funds; (h) Bond.counsel services, or other legal services, in connection with review of the Loan Agreement. (i) Additional To provide communities some flexibility with regard to utilization of the LWSAP funds, additional community projects (known as "tier two" projects) that target water system efficiency are eligible for LWSAP loan funding based on the restrictions defined in this paragraph. To emphasize the program's goal of improving water quality, there shall be a direct correlation between the maximum amount of LWSAP funds that may be used for tier two projects and the percentage of lined water main miles in each community. Specifically, the amount of LWSAP funds that may be used for tier two projects shall, be restricted to the percent of lined water main-miles times the community's total LWSAP allocation. The percent lined water main miles used to calculate the tier two restrictions will be reviewed by MWRA . staff and frozen at the time the community, is awarded LWSAP loan funds for their first tier two project. The tier two eligible projects include: ® Water meter purchase and installation; ® Water meter reading system purchase and installation; ® Water booster pump station installation and/or upgrades; GIS mapping and system modeling; and, ® Engineering planning, design and construction services associated with the above items. 2.8 Ineligible Project Costs , Costs which are ineligible under the LWSAP shall include, but are not limited to: (a) Costs in excess of the approved financial assistance- Award Amount;. (b) Costs for services outside the scope of the approved project, except as modified by an approval letter from MWRA noting a revised project scope of services; (c) Ordinary operating expenses of public works departments, water departments, water commissions and boards, or local government, and overtime and overhead costs' associated with eligible force account work; (d) Any and all costs associated with the disposal of hazardous materials except that projects targeting the replacement of asbestos cement pipe shall include the handling and disposal of the asbestos cement pipe as an eligible item; (e) Costs incurred under third party agreements, absent specific contract language which conveys the applicable terms and conditions of the Financial Assistance Agreement to the third party; (f) Costs for which payment has been or will be received under any other state or federal grant or loan. funding assistance program; (g) Costs for the preparation of an MWRA Financial. Assistance Application or preparation of funding applications for any other agency; (h) Costs for the development or printing of operation and maintenance manuals; (i) Costs for development of, or revisions to, water use ordinances, water use rules and regulations, or water user charge systems; am Z el (j) Costs for sewer system maintenance or rehabilitation (except sewer system work directly related to eliminating cross connections to the water distribution system as part of an eligible water system project); (k) Costs for the purchase of water pipeline cleaning and/or internal /external inspection equipment; (1) Charges for the use of vehicles or equipment owned by the applicant; (m) Costs for obtaining permits or licenses; (n) Bonus payments to contractors for completion of construction earlier than contracted completion date; (o) Personal injury compensation, claims related to wrongful deaths, or property damages arising out of the project, however. determined; (p) Costs of equipment or material procured in violation of state or federal law; (q) Fines and penalties; (r) Costs of the purchase of real property; (s) Costs for improving existing or developing new local water supplies or providing treatment to existing supplies; and 2W 08/12/2010 THU 14:18 FAX 781942 9113 READING PUBLIC LIBRARY 114 Paula Schena N1/003 n Cam monw, Ith o achusetts Lab 8� ss la Board of Library Cominiis§ioners 98 North Washington Street- Suite, 401® Boston, Massachusetts 02114 617-725-1860 800 951-7403 (in-statc, only) e Far. 617-725-0140 Memorandum To. , Massachusetts Public Library Directors Chairs of Library Trustee Boards Chief Municipal.Officers From: Robert C. Maier, Director Date: May 14, 2010 I am pleased to announce an Application Romid under the Massachusetts ' Public Library Construction Program (hPLCP)* This is a an Application Round fora General Construction grant for the renovation, expansion*, and new construction of public library. f6cilities. Letters of intent (form -included in this mailing) for the General Construction•Application Round must be postmarked by Tues4M October S, 2010 This Program is governed by Regulations (605 CMR 6.00) most recently revised and approved by the, Beard of Library Commissioners. at its meeting on January . 9, 2010., These Regulations were publjshed by the Secretary of the Comnionwmhh in February 2010 and mailed to every , Massachusetts public library in March 2010. The Regulations are available on the MBLC wgibsite at bMV://rnbLc. �state.ma�.us/ au�tsfco.nstruggon -am/605cuir6..Rd Arom Enclosed are documents related to the Application Round, Included ace the Massachusetts Depaitment of Revenue 2007 Income and 2008 EQV statistics . sties that were used to establish this grant round's Fcoiiomic Need Factor. Also included is a handout on Town Medting Articles that describes the town meeting approvals required for MPLCP. Obtaining town meeting approval at the earliest possible date is recommended. Note 21#,yqu,must,have architectural drawings to +hA Tnvin. in nrAerto obtain such 2i vote. Note also that no funding is required at Te• of application —just a to apply. for, I look forward to working with you to improve public library buildings throughout the Enclosures: Program Notice for the General Construction Grant , Letter of Intent form for the General Construction Grant Ceaendar fQr the General .Construction Grant Round. Department of Revenue 2007 Income and 2008 EQV Smnple Town Meeting Articles M] 08/12/2010 TH 14:18 FAX 781 942 9113 READING PUBLIC LIBRARY Paula Schena Z002/003 ClIx Comnionwealth of Massachusetts Board of Library CommissloOrs 98 North Washington Street .- Suite 401 - Boston, MA 02114. 617 725-1866 • 800 952-74,03 (m state on17) Vw. 617 725-0140 TOWN MEETING ARTICLES At the time of application for a Massachusetts Public Library. Construction Program grant, . you do not neid to have Q town vote that secures.f unding for your project. What you Lo need -is approval of the project and authorization to apply for the grant These two elements may be combined into one article or separated into two depending on your assessment of what will work best in your town, For construction grants, approval is usually of the preliminary architectural design. *The definition of an 'approved public library project" as found in the MPLCP regulations is a$ f OHM$: "An undertaking for the planning, alteration, construction, demolitim, reconstruction, renovation, addition, expansion, extension, or r . ehabilitation of a public library facility as approved by a majority vote of the town at a town meeting or by a majority vote of a city council, with the approval of the mayor, incase of a city or in a municipality having q town council form of government, by a vote of the town council" (605CMR6.03) The calendar for this application round requires that a'project obtain both of these . approvals by Tune 2011. Here is sample wording for town articles which allow a project to be an approved public library project. Remember these are only samles. The development of articles for individual projects should be based on Town Bylaws, the advice of the Moderator, Town Clerk, Select Persons and/or Counsel. See over. P55 C9- Page 1 of 1 Hechenbleikner, Peter From: Alan Foulds [alanfoulds @verizon.net] Sent: Friday, May 28, 2010 9:58 AM To: Hechenbleikner, Peter; Gemme, Laura . Subject: Rules Committee Minutes Attachments: 2010 05 27 Rules Committee.doc Hello Peter and Laura, Attached are the minutes for .last night's Rules Committee meeting. In them you will notice that the committee asks the selectmen to submit an article for an upcoming town meeting, calling for an amendment to the bylaws. They ask that term limits for precinct chairmen be eliminated by striking the sentence "Chairmen shall serve no more than six consecutive years in that position." from article 2.2.6. - Alan 8/18/201.0 P 5 6 reconsidered providing such discussion consists only of relevant facts or arguments not previously presented by any speaker. - 2.2.4.2. The foregoing provisions relating to motions . to reconsider shall not apply to any such motion made, by the Board of Selectmen and authorized by the Moderator as necessary for the reconsideration of actions previously taken by Town Meeting by reason of State or Federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the Meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered or was the subject of a vote not to reconsider, and r . econsideration may be ordered by a vote,of two-thirds (2/3) of the votes present. 2.2.4.3 Notice of every vote to be. reconsidered at an adjourned Town Meeting shall be posted by the Town Clerk in one (1) or more public places in each precinct of the Town as soon as possible after adjournment, and he shall, if practicable, at least one. day before the time of the next following session of said adjourned meeting, publish such notice in some newspaper . published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said adjourned meeting. The foregoing notice provisions shall not apply when a motion to reconsider any Town Meeting. action is made publicly at Town Meeting before the adjournment of any session of any adjourned Town Meeting. 2.2.5 The Selectmen shall, at each Annual Town Meeting, give to the Members information of the State of the Town. 2.2.6 The Town Meeting Members and Town Meeting Members-Elect from each precinct shall hold an annual precinct meeting after the Annual Town Election but before the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a Chairman and a Clerk and to conduct Whatever business may be appropriate. Chairmen shall serve no more than six consecutive years in that position. Additional precinct meetings may be called by the Chairman or by a petition of six (6) Town Meeting Members of the precinct. 2.2.7 Removal of Town Meeting Members 2.2.7.1 The Town Clerk shall mail, within thirty (30) days after the adjournment sine die of a Town Meeting, to every Town Meeting Member who has. attended less than one half of the Town Meeting sessions since the most recent Annual Town Election, a record *of his attendance and a copy of Section 2-6 of the Charter. General Bylaws Amended through March 2010 P57 2.4i?-, I 'I i� Section 4 -7: Commissioners of Trust Funds There shall be a Commissioners of Trust Funds consisting of five (5) members. Three (3) shall be appointed by the Selectmen for three (3) year terms so arranged that one (1) term shall expire each year. In addition, the Board of Selectmen shall appoint one of their members to serve as a full voting member ex officio, and the Town Treasurer /Collector shall serve as a full voting member ex officio. [Amended November 15, 2004 (Article 16) and approved by vote of the Town on April 5, 20051 The Commissioners of.Trust Funds shall have all the powers and duties given to them by the Selectmen. Section 4 -8: Conservation .Commission There shall be a Conservation Commission consisting of seven (7) members appointed by the Selectmen for three (3) year terms so arranged that as near an equal number of terms as possible shall expire each year. The Conservation Commission shall have all the powers and duties given to Conservation Commissions by the General Laws, by the Charter, by bylaw, or by Town Meeting vote. Section 4 -9: Recreation Committee There shall be a Recreation Committee consisting of nine (9) members, eight (8) appointed by the Board of Selectmen, and one (1) appointed by the School Committee for three (3) .year terms so arranged that three (3) terms shall expire each year. The Recreation Committee shall be responsible for the evaluation of program activities, formulation of overall plans for the program development, and for the scheduling of Town parks and the field house when not in use by the School Department. It shall also have all the powers and duties given to Recreation Committees by the Charter, by bylaw, or by Town Meeting vote. Section 4 -10: Other Committees The Selectmen shall appoint the following committees and determine the number of members and their term of appointment, not to exceed three (3) years: —�--�' (a) Land Bank Committee (b) Town Forest Committee (c) Historical Commission The Board of Selectmen may establish and appoint standing advisory committees from time to time for a specific purpose. Such committees shall be considered a "multiple- member body" as defined in the charter, shall be appointed in accordance with the process detailed in Section 8 -12, and members shall physically reside in the Town of Reading at the time of their appointment and during their term of office. . Any of the elected boards or committees as listed in Article 3 of the Charter may, from time to time, establish-and appoint ad hoc committees which shall serve no longer than 12 months. The term may be extended one time only for up to an additional 12 months. Each ad hoc committee shall be considered a "multiple- member body" as Reading Home Rule Charter 13 With all revisions through April, 2006 3 P58 . a,(_: ' authorized by bylaw or otherwise. All subjects submitted to the Board of Selectmen under this section shall be placed on a Warrant for the next Town Meeting, regular or special. [Amended November 15, 2004 (Article 16) and approved by vote of the Town on April 5, 20051 Promptly following receipt by the Board of Selectmen of any such subject for a Town Meeting Warrant Article, a copy of the Article shall be posted on the Town Bulletin Board and otherwise, distributed . as may be provided by bylaw. Additional copies shall be kept available for distribution by the Town Clerk. Section 2 -14: Meetings The Town Meeting shall meet at least twice in each calendar year. The Annual Town Meeting shall be held during the first six calendar months at a time fixed by bylaw, and shall be primarily concerned with the determination of matters that have a fiscal effect on the Town including, but not limited to, the adoption of an annual operating budget for all Town agencies. A Subsequent Town Meeting shall be held during the last three calendar months at a time fixed by bylaw. In addition to the two meetings required by this section, the Board of Selectmen may in any manner provided under the General Laws of the Commonwealth or the Charter, for the purpose of acting upon the legislative business of the Town in an orderly and expeditious manner, call the Town Meeting into session at other times by the issuance of a Warrant. Section 2 -15: Referendum Procedures No final affirmative vote of a Town Meeting on any Warrant Article shall be operative until after the expiration of seven (7) days following the dissolution of the Town Meeting except the following: (a) a vote to adjourn or dissolve; (b) votes appropriating money for the payment of notes or bonds of the Town and interest becoming due within the then current fiscal year; (c) votes for the temporary borrowing of money in anticipation of revenue or; (d) a vote declared by preamble by a two- thirds vote of Town Meeting to be an emergency measure necessary for the immediate preservation of the peace, health, safety or convenience of the Town. If a referendum petition is not filed within the said seven (7) days, the votes of the Town Meeting shall then become operative. [Amended November 15, 2004 (Article 16) and approved by vote of the Town on April 5, 20051 If, within said seven (7) days, a petition signed by not less than three (3) percent of the voters certified by the Registrars of Voters, containing their names and addresses, is filed with the Board of Selectmen requesting that any question be submitted to the voters, then the operation of such vote shall be further suspended pending its determination as provided below. The Board of Selectmen shall, within ten (10) days after the filing of such petition, call a Special Election that, shall be held within thirty (30) days or such longer period as may be required by law after issuing the call, for the purpose of presenting to the voters any such question. If, however, a regular or special election is to be held not more than sixty (60) days following the date. the petition is filed, the Board of Selectmen may provide that any such question be presented to the voters at that election. Reading Home Rule Charter 7 With all revisions through April, 2006 P59�� Any question so submitted shall be determined by a majority vote of the voters voting in said election, but no action of the Town Meeting shall be reversed - unless at least twenty percent (20 %).of the eligible voters vote in such election. Each question so submitted shall be in the form of the following question which shall be placed on the official ballot: "shall the Town vote to approve the action of the representative Town Meeting whereby it was voted (brief description of the substance of the vote in substantially the same. language, and form in which it was stated when presented by the Moderator to the Town Meeting, as appears in the records of the Cleric of the meeting) "? Article 3. ELECTED OFFICERS AND BOARDS Section 3 -1: General. Provisions The offices to be filled by the voters shall be the Board of Selectmen, School Committee, Board of Assessors, Board of Library Trustees, Municipal Light .Board, Moderator, Vocational School Representative and such members of regional authorities or districts as may be established by statute, interlocal agreement or otherwise. Only a registered voter of the Town shall be eligible to hold any elective town office, but no person holding any elective Town office shall simultaneously hold any other elective Town office except that of Town Meeting Member. (Amended November 15, 2004 (Article 16) and approved by vote of the Town on April 5, 20051 Elected Town Officers shall receive no compensation unless. specifically voted by Town Meeting. Notwithstanding their election by the voters, the Town Officers named in this Article shall be subject to the call of the Board of Selectmen at all reasonable times for consultation, conference and discussion on any matter relating to their respective offices. Section 3 -2: Board of Selectmen There shall be a Board of Selectmen consisting of five (5) members elected for three (3) year terms so arranged that as nearly an equal number of terms as possible shall expire each year. The executive powers of the Town shall be vested in the Board of Selectmen. The Board of Selectmen shall have all of the powers and duties given to Boards of Selectmen under the Constitution and General Laws' of the Commonwealth, and such additional powers and duties as may be authorized by the Charter, by bylaw, or by other Town Meeting vote. The Board of Selectmen shall cause the laws and orders for the government of the Town to be enforced. and shall cause a record of all its official acts to be kept. To administer its policies and aid the Board in its official duties, the Board of Selectmen Reading Home Rule Charter 8 With all revisions through April, 2006 P60 ? -e- Office of the City Manager City Hall 375 Merrimack Street - Lowell, MA 0.852 P: 978.970.4000 * F-. 979.970.4007 www.LowelIMA.gov Bernard F. Lynch . City Manager July 30, 2010 Dear Fellow Local Official: Once again the efforts of cities and towns to gain some control over budget busting health insurance costs have hit a roadblock on Beacon Hill. This has occurred despite good faith efforts by municipal officials and the Massachusetts Municipal Association to reach some compromise with the major unions that represent local government employees. The loser in these efforts are the taxpayers in each one of our communities that face further cutbacks in services or increased levels of taxes to meet the rising costs. As municipal officials we have sought the same authority of the state government to design health with parameters of offerings msuranceplans for employees that retain quality coverage but appropriate param g and cost sharing. Where most of our citizens receive managed care products and co-pays of $15-$25, local governments still offer outdated and expensive indemnity plans or managed care products with $5 co- pays. To make modifications to our health insurance programs we face the task of obtaining the near impossible to reach levels of buy-in across our employees groups. In nearly every community across the commonwealth the explosion of the costs associated with health insurance outstrips the tax growth allowed under Proposition 21/2. Unfortunately, the legislation that has been filed. for all of the states municipalities has made little progress on Beacon Hill. This failure comes in spite of widespread support for change by cities and towns, business groups, taxpayer organizations and editorial pages of the state's largest newspapers. While efforts to re- . file statewide legislation move forward, and planning occurs for a 2012 ballot enable r question, the City of Lowell has taken the additional step of filing a home rule petition that will the City to act on behalf of its taxpayer . s in instituting plan design changes or join the Massachusetts Group Insurance Commission plan. I have attached a copy of the Lowell petition for your review. I urge each community to file a similar home rule petition in order to obtain this needed authority. At a minimum these acts will retain the momenharn that has been gained over the last several rn-onths -and bring further attention and aid to this important issue. Thank you in advance for your support. I look forward to working with you on this effort. Sincere Bernard F. Lynch City Manager Attachments T-1 I 1 -'11 NV h— qny 010Z AN ACT AUTHORIZING THE CITY OF LOWELL Be . it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: SECTION Notwithstanding the provisions of chapter 32B and chapter 150E of the General Laws or any other general or special law to the contrary, the City of Lowell is authorized to negotiate and purchase group insurance policies for Employees, Retirees and Dependents ependents without being subject to collective bargaining as defined in chapter 150E of the general laws. SECTION. Further, the City of Lowell is also authorized to alter current and future plan design features, and that such action not be subject to collective bargaining as defined in chapter 1.50E of the gen eral laws. SECTION 3 Further, the City of Lowell is also authorized, but no . t mandated to participate in, and/or join the Group Insurance Commission ("GIC") pursuant to G.L. c 32A, and such action shall not be subject to collective bargaining as defined in chapter 150E of the general laws. SECTION The provisions of this act not affect obligation under any collective bar-rairting agreerrient(s), while Such agreements are in effect. SECTION 5- This action shall take effect upon,its passage. P62 v 1-6 ARTICLE To see if the. Town will vote pursuant to K8aeeadluaatta General Laws Chapter 30B, Section 12 to.authorize the (General Manager of the Reading Muhicipal L�qht Department( or (Readinq municipal Ught Board).to enter into a contract or contracts including all extensions renewals and option's for (state the purpose brWIV) for a period greater than three years but not exceeding 20 years upon such terms and conditions determined by the Reading Municipal Light Board, or take any other action with respect the reto' Reading Municipal Light BnanJ P63 Y^'^ - Typo in section 6 3 ] From: Ellen Doucette [ecdoucette@bracke,ttlucas,com] - sent: Thursday, May 06. 20I0 I0:37 AM To: Delins. Jean ` subject: Typo in section 6.3.3 ` A word appears to be missing from section 6.3.3. '/not" should be included so that the sentence reads "The Building Inspector may issue-a Building Permit for an interior renovation, interior alteration or interior reconstruction of a pre-existing' nonconforming structure that does not or will not extend the nonconformity or create anew nonconformity. Ellen Callahan Doucette, Esq. Brackett & Lucas 19 Cedar Street Worce5ter. M4 01609 508} 799-9739 (508) 799-9799 Facsimile pageI- �� MI Page 1 of 2 Hechenbleikner, Peter From: Delios, Jean Sent: Thursday, August 12, 2010 3:41, PM To: Hechenbleikner, Peter Subject: RE: Town Meeting Warrant The "not" that is missing is the one after "that does"; so it should, read as follows with the missing "not" indicated in bold: 6.3.3.1, The Building Inspector may issue a Building Permit for an interior renovation, . interior alternation or interior re-construction of a pre - existing, -existing, nonconforming structure that does not or will not extend the non-conformity or create a new nonconformity. Abby and I thought it was kind of picky, but, Ellen felt it was important. Jean Jean J. Delios Conununity Services Director/Town Planner Town.of Reading 16 Lowell Street Reading, MA 01867-2685 (P) 781-942-6612 (F) 781-942-9071 Town Hall Hours as of June 7, 2010 M, W, Th: 7:30 a.m. 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. FRIDAY: CLOSED jdelios( -ci.reading.ma.us Www.readingma.gov Please let us know how we are doing by filling out a brief customer service survey at hitp://readingma- s-Lirvey.Aitualtowi-iha.1l.net/su-rvey/sid/d.e8bdlaal6dl-)9e6b4/ ' From: Hechenbleikner, Peter Sent: Thursday, August 12, 2010 12:57 PM To: Delios, Jean Subject: RE: Town Meeting Warrant Which "not" was left out? Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 8/18/2010 P65 , DRAFT Policy Establishing the Process for Naming of Public Facilities, and for Acceptancd of a Memorial Object, Artwork, Sign, or Other Fixture Town of Reading MA The Board of Selectmen is responsible for the naming (or renaming) of any Town owned - "land or facility", except school properties, Conservation properties, and properties of the Reading Municipal Light Department. .A Town owned "land or facility" is defined as a: building' portion of a building driveway intersection walkway park or athletic facility place natural feature Square other parcel or portion of a parcel of land Once a facility has been named, renaming will be, approved only in extraordinary circumstances. The Board of Selectmen is responsible for approval of the placement of memorial objects, artwork, sign's or other fixtures on "land or facilities" under the jurisdiction of the Board. Examples include, but are not limited to, plaques, memorial and ornamental signs, sculptures, banners, benches, trees or other plantings, fountains, detached structures, and Walls. Procedure: 1.* A proposal to name "land or a facility" must be submitted in writing to the Board of Selectmen and must include a summary outlining the merits of the proposal. The proponent or his/her designee will present the request to the Board of Selectmen at a regularly scheduled meeting. In addition to consulting.with the Town Manager, staff, or a related board, committee, or Commission (B/C/C), the Board of Selectmen may appoint a committee named by the Chair to assist with its review of any proposal. If appointed, this subcommittee should include a local business leader, a member of the historical . commission, and a member of the Recreation Committee if the lite in question is a recreational facility. 2.. In considering a name for a parcel of land or a facility the Board of Selectmen shall review existing "land. and facility" names to avoid duplication, confusing -similarity, or inappropriateness. The Board will maintain an inventory, of all such names to assist the Board and proponents in selecting a name. 3. Criteria for selection of names include: lim .1 The geographic location of the land or facility. An outstanding feature of the land or facility. -or individual. A commonly recognized historical event, group An individual or group who contributed significantly to the acquisition and/or development of the land or facility. #An individual or group who have made a significant, and exceptional contribution to the community as a whole 4. A proposal for the placement of a memorial object, piece of artwork, sign, or other fixture must .be be submitted in writing to the Board of Selectmen and .must include a summary outlining the merits of the proposal including design and wording. 5. Approval of the placement of a memorial object, artwork, sign, or other fixture Will only be made after a determination by the Board of Selectmen that the proposal will not: limit physical access to the site; endanger the safety of the public; interfere with any utility or access thereto; be limited by unacceptable special restrictions, conditions or covenants; , or create a significant budgetary obligation on the Town for which no provisions had been made. 6. Donation of memorial objects, artwork, signs or fixtures must be formally accepted by the Board of Selectmen in accordance with Massachusetts General Laws. Approved P67 File: FF NAMING NEW FACILITIES OR PLACES WITHIN OR ON CHOO PROPERTY Naming a school or places within a school or on school property is an important matter that deserves thoughtful attention. Personal prejudice or favoritism, political pressure, or temporary popularity should not be an influence in choosing a name. A name associated with educational significance or inspiration should be chosen. The Committee also feels that it is appropriate to name a school, or a section of a school, for physical locations; geographical areas; distinguished local, state, and national leaders whose names will lend dignity and stature to the school; outstanding educators associated with the school, or significant or pertinent events. The Committee also feels that in appropriate circumstances; 4 f 4 � ing rights to school buildings, fields, rooms, or structures thereof might be licensed to �acorppration or other entity in return for a fee. Two such examples could be the Reading Menaanaill, igh School Fine and Performing Arts "Center or the Reading Memorial High Schoohl ootballllrS�tadium. In these cases, the Committee recognizes that the nature and reputa#ionl of any suc 4 nt ty seeking to license these naming rights must be consistent with the edbcati "onal mission o 'tltke, Reading Public School District. Ill}, F ;fl The Superintendent will prepare for the approvals of the C&i inittee a transparent, orderly and public process to follow in recommending name�lfo ,5l�sclool buildings,'`feids, rooms, or structures of an existing school can"��us: , Whenever, os'sible, the wishes of '& community, including parents and students, shoal #d! °b`e2cp�s dered. Igj�i The Committee encourages and suppo''s, c t#s,. process. The Committe6lbjelieves that m b to present suggestions lforinarne�slOf public within a school faeili1ty11{in the r ung of put within a school facili`t'111if the n'� ale of a p# applied in the selection of #,jperson;:s °, to be so 1 A,06! �9onl,! Etvi ng or dece=ased, for v�h�o{ or(a school campus dedicated, must I i th!ec Reading Pulif i" 1 S.choo's� �� lEvidenc UYMted to, the folio i l }{ R E a:j,! (Unusually effectrve and °tledia ty participation and involvement in this elbommur%G.y�should have the opportunity lrtie and/or' dedication of rooms or areas )l fadi'litles or dedication of a room or area to be used, the following criteria will be a pub�jc school may be named or a room or area e �na�e significant contributions to education in €Of such contributions may include, but are not service to and/or on behalf of the youth in the Reading Public' Schools. { `` b. Persistent efforts to` sustain a quality system of public education for all youth and to improve programs and services for them. C. DernAttated understanding of the essential nature of public education in the perpetua Yo if,dfibur democratic form of government. 2. The nominee musi;Jotherwise be worthy of the honor of having a school named for him/her or a room or area dedicated. to him/her. Evidence of such attributes should include, but are not limited to, the following: a. Superior levels of performance in strengthening and supporting the public schools. b. Effective citizenship c. Community service d. Excellent character and general reputation e. High standards of ethics The following procedure shall be followed when there is a formal request to have a building, field, structure, room or other such edifice or area dedicated to an individual: ni 1. Buildings, fields, rooms or structures already having a commonly accepted name will not be eligible for nominations. 2. Only buildings, fields, structures, rooms or other such edifices on school department property can be considered for nomination. 3. Nominations for naming of buildings, fields, structures, rooms or other such edifices will appear once annually on the school committee's agenda, usually during the first quarter of the school year. 4. At -least thirty (30) days prior to the scheduled School Committee meeting, a public notice will be sent out through a variety of media and electronic means; ooltc" ing nominations. 5. All parties who, are interested in submitting outlining the specific reasons why the area to the chairman of the School Committee; meet with the individual or individualslia place the request on a School Committe;el;a� 6. At the scheduled School Committee me minutes to present their nomination to the ask clarifying questions, notlen age in disc 7. At a�subsequent School Committee eeting;1r whether or not to be considered, at wli'ch tim� nominations on the fffipilolr not. AecepE d non c Pfx(sa3 E be named by thyt,ef dw fbr +;fisher, study H4 to 8. This subcommit'teelsl the building principal leader ;;!o' e; student rE M � !e m�m13 �o the hi; 9.Aflitsubcommitte��� Meeting Law. Re gu Com`riil_ee meetings. mal; onal'should send a written explanation ild' be dedicated to a particular individual the SupeAllendent of Schools, who will the request ai 'following that discussion 1. ,tt. .;;�, nominating parties :will be allowed 10 olio ioj` ittee. The'C6`r�iinittee will only nlor.make decisions.. wi11 be discussed and voted on as to it lcall,for a vote to either accept the 11 be tl aWed over to a subcommittee to mendations to the School Committee. but is n`RIM-imited to, one member of the School Committee, one me I or of the Board of Selectmen, one local business din, the appropriate school building under consideration and .ic meetings and are subject to the regulations of the Open the progress of the subcommittee will be given at School 10. Upon having. had time to r�eac�h a recommendation, the subcommittee will be scheduled to present to the entire Sic ' ©ol Comm}itlee, at which time the board will enter into discussion and a motion ,t will be made rdgNtdinl.* llsubcommittee's recommendations. During this meeting any other interested parties wiig-dolivien an opportunity to voice support or opposition to the nominations, 3and the School Com tiee will vote on whether or not to accept the nomination and as a result, name whatever building, field, room or structure that is being considered. Adopted by the Reading School Committee on September 28, 2006 Revised by the Reading School Committee on 2010 9W M ll' Q August 3, 2010 Chief Bums Reading Fire Department Reading, MA 01867 Dear Chief Burns: We greatly appreciate your attention to the relocation of the RV (i.e fire education mobile class room) previously housed at the Woburn Street Fire Station. Your actions have much improved the aesthetics of the station and compatibility with the residential character of the neighborhood. Although the operators have great skill, I don't think they miss the challenge of maneuvering the bulky vehicle into a confined space without damaging the fence we have jointly constructed and maintained. Thank you again for resolving this matter and please stop by next time you are at the Woburn Street Station for a glass of lemonade and to enjoy the view from our deck. Sincerely yours, Jamie and Emily Maughan 263 Woburn Street Reading cc Reading BOS 1 3a" S CA ONE WINTHROP SQUARE, BOSTON, MA 02110 617 - 426 -7272 e 800 - 882 -1498 . fax 617- 695 -131=4 . w-ww.mma.org July 21, 2010 0 The Honorable Martha Coakley Attorney General of the Commonwealth 1 Ashburton Place, 20'` Floor N Boston, MA 02108 4 Dear General Coakley, Ln As you know, Section 19 of Chapter 30A of the Massachusetts General Laws, as established by Section 18 of Chapter 28 of the Acts of 2009, creates a five - member Open Meeting Law Advisory Commission for the Commonwealth. The Commission is charged with reviewing issues related to the open meeting law, and submitting comments and recommendations for your consideration on all regulations, trainings and educational initiatives as it deems necessary and appropriate. The statute stipulates that the President of the Massachusetts Municipal Association or his designee shall serve on the Open Meeting Law Advisory Commission. I am very pleased to inform you that MMA President William. Scanlon of Beverly has named Town Manager Peter Hechenbleikner of Reading as his designee for the purpose of serving on the Commission. Mr. Hechenbleikner's contact information is as follows: Peter Hechenbleikner Town Manager Town Hall 16 Lowell Street Reading, MA 01867 781- 942 -9043 phechenbleikner @ci.reading.ma.us Thank you very much. Sincerely, Geoffrey C. Beckwith Executive Director cc: Peter Hechenbleikner, Town Manager of Reading Robert Nasdor, Director, Division of Open Government, Office of the Attorney General 21 CnetainahlP Cnmmilnity Membership -- Municipal I Metropolitan Area Planning Council Page 1 of 2 y 1.'.r44G1I$1rrfF OUT NEWS MAIPC MetroFuture: Making a Greater Boston Region Goals and Strategies Advocacy Sustainable Communities Smart Growth Land Use Environment Economic_ Development Housing Transportation Data Services Available Data Analysis and Map Services Publications Census 2010 Regional Collaboration Metro Mayors Coalition North Shore Coalition Home * Sustainable Community Membership -- Mu Sustainable Community Membl MetroaSoston Consortium for Sustainable Com Municipal Membership Form All MAPC member municipalities are invited to join, Communities. Joining the consortium signifies your municipality's MAPC and other consortium members toward the it ofncially- adopted regional plan. If the application is successful, the region will have consortium agreement, at which time your city or t consortium and the program. For purposes of the application, the commitment ci elected or appointed official: mayor, city, or town m chair of the board of selectmen. Consortium Letter of Commitment My municipality is pleased to join the Metro Boston and commits to working cooperatively with MAPC a toward the implementation of MetroFuture, MAPC's Municipal Governance As a member of this Consortium, we commit to: Collective Procurement -Make good faith efforts to align local plans, policie Homeland Security and the following federal Livability Principles: Public Health - Provide more transportation choices Minuteman - Promote equitable, affordable housing North Shore - Increase economic competitiveness North Suburban - Support existing communities Government affairs - Leverage federal investment Priorities -Value communities and neighborhoods Policy Briefs -Actively participate in the program's activities, eve Take Action -Participate in advocacy efforts related to the progi 361 P72 http: / /www.mape.org /sustainable- community - membership- municipal 8/11/2010 We strongly support the Metropolitan Area Planninc Subregions responsible for administration of the program. Our Inner Core Consortium's Steering Committee through the apps MetroWest Committee. Minuteman North Shore If the application for funding is successful, we will r North Suburban consortium agreement, which will define each merr South Shore will reaffirm our willingness to participate in the rec SouthWest Advisory signatory to that agreement. Three Rivers Name: Peter. I. Hechenbleikner Title: Town Manager 361 P72 http: / /www.mape.org /sustainable- community - membership- municipal 8/11/2010 Schena, Paula From: Hechenbleikner, Peter Sent: Wednesday, August 11, 2010 12:53 PM To: Schena, Paula Cc: Cormier, Jim; Delios, Jean; Hechenbleikner, Peter; Lee, Michael; Martel, Justin; Zager, Jeff; Zambouras, George Subject: FW: TIP question and meeting request List/Copy Board of Selectmen Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 Please note new Town Hall Hours effective June 7, 2010: Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m. Tuesday: 7:30 a.m. - 7:00 p.m. Friday: CLOSED phone: 781-942-9043 fax 781 - 942 -9071 web www.readingma.gov email tovvnmanagerCa-ci read ing.ma.us Please let us know how we are doing - fill out our brief customer service survey at htt : readingma survey.virtualtownhall. net /suNeylsid/91b54a9276d612c7/ From: Tisei, Richard (SEN) [ mailto :Richard.Tisei @state.ma.us] Sent: Wednesday, August 11, 2010 12:43 PM To: Mullan, Jeffrey (DOT) Cc: Smith, Jefferson, (DOT); Town Manager Subject: TIP question and meeting request The Commonwealth of Massachusetts General ' Court State House, Boston I I RE 02133 -1053 RICHARD R. TISEI SENATE MINORITY LEADER (617) 722 -1206 02116 -3968 P73 8/12/2010 BRADLEY H. JONES, Jr HOUSE MINORITY LEADER (617) 722 -2100 Page 1 of 2 Jeffrey Mullan Aug. 11, 2010 Secretary and Chief Executive Officer Massachusetts Dept. of Transportation Chair, Boston Region MPO 10 Park Plaza, Suite 2150 Boston, MA 3� Page 2of2 Dear Secretary Mullan: Reading Town Manager Peter Hechenbleikner has reque5ted that we contact you to ask if you could please either program Reading's West Street road project on the TIP or schedule n meeting with him to discuss the matter, xu you may know, the Town nf Reading has spent tens of thousands of dollars.to date on the design of this project, and all the rights of way are ready togo. Even so, the*project has neither been programmed on the TIP nor did it receive stimulus funding last year, Your time and attention tothis matter would be much appreciated. Mr. Hechenb|eikner can bereached at(781)942-9O43. Please also dn not, hesitate to call eitherof-our offices ifwe can heof any further assistance. Thankynu. � . Sincerely, *' Richard R. Tise SENATE MINOR" LEADER ~�s=— Bradley Jones, Jr. HOUSE MINORITY LEADER cc via email: Jefferson Smith, MassDO Reading Town Manager Peter H echenbleikner P74 &^ ri3 -15 'H sr 00 Q O 0 0 000000 fU O "O LO to LO LO LO LO LO LO LO LO LO LO B ca Q Q CD CD CD CD CD co CD CD CD CD cu .S a) d' 't d' d' d' d' d d' d' 1 -1 d .e. ca >- CD CD Co (0 co co co CD CO cc co CO m t9} Ga e9- f 9- tf3 � � �, 60- d9- 69- � Q N Q O U. s s c co I (n o -�s 000000 000000 a) 0 0 0 Q O O o O 0 CO. O 0 O LOLOLO LO LO LO LLO LO Lr)LO LO o Lr� L(5 Lf5ui LcL LL6LL ix� ® O 6'7 <n - GO- ��69- 69- 6t)-69-�69- 16S o LOLnLnLO co n (0 c-) LO cy) LO c, MLO m n LO n L6 0� L6 m L .J CIJ r- d- � -- > fn E uj 0 ® 0 (D , o 0 no �? O co co co m m m m m m m mm c.a oOOr�t - �r- r-�r`t- -titer =� OHO ® mot -d dtcocY) co mcY) cocy-)com� F 0 0 �. E a) � -0 E E M Fm O a n o > L � 'L �.� m �< 71 N 0 v 0 O z N 0 0 o- < = O 'H Page I of I Schena, Paula From: , HechenblsAkner,Peter, Sent Tuesday, August 17.2O1O12:O7PK4 To: nnrchambencom@mU|.00m Cc: 5cheno. Paula; De|ioo.Jean Subject: Portable Attachments: Portable A.doc Irene. This iaa draft ofthe regulations'that the BOS is considering for portable A-frame and sandwich board signs in the dovvntownarea - Bueineee B zoning district. Please review them, and give us any commen ts from the Chamber of Commerce within the next 3 weeks - by September 7. Staff is also going ho distribute this draft b7all businesses in the downtown Business 8disthct. and to the Economic Development Committee for their review and comment. Thanks for your help. Pete P76 « U � -- Town-of Re•. •i. Lowell Reading, MA i Portable A- France /Sandwich Board Signs Background At the Spring 2010 Annual. Town Meeting, Section 6.2. "Signs" of the.Zoning By- Law was amended to permit the use of Portable A- Frame..or Sandwich Board signs in the Business B Zone. Prior to this zone change; Portable A -Frame signs were prohibited by zoning. The new sign by -law stipulates that Portable A- Frame signs fail under the regulatory control of the Board of Selectmen. Applicants will be required to apply to the Board of Selectmen.for an annual permit. The amended Sign By -Law approved at the Spring Town Meeting is currently pending approval by the Attorney Generals ' office. Once the AG approval is received, there is dv an aertising requirement that the Town must adhere to that adds approxlrrately 30 days to ;the final approval. The following is an outline of proposed policies to be considered by the Board of Selectmen to regulate the, installation of A -Frame and Sandwich Board signs. Board of Selectmen's Policies: Section -- Perm ts/License for Portable A -Frame /Sandwich Board Signs Purpose and Intent This policy is developed to promote, a pedestrian friendly. community that supports businesses. The regulation of Portable A- Frame /Sandwich Board Signs is intended to balance the aesthetic, safety, and economic development needs of the community. By regulating this use, sidewalk access will be preserved for pedestrians, particularly those with disabilities; and required ongoing maintenance of sidewalks including snow and ice control can be accomplished. Draft Board of Selectmen Policies on A -Frame or Sandwich Board Signs —August 4, 2010 P77 Requirements and Rules — Portable A- Frame /Sandwich Board signs: General: 1. An annual permit from the Board of Selectmen is required prior to the placement of any Portable A- Frame /Sandwich Board sign. 2. Annual permits are valid for one calendar year (January 1 — December 31St), and must be renewed annually. 3. Portable A -Frame /Sandwich Board signs are .permitted in the Business -B zoning district only. Location and Size: 4. Maximum Size of the Sign - 4 feet in height 5. Total sign area not to exceed 6 square feet .per side, with no more than 2 sides. 6. Portable A- Frame /Sandwich Board signs: • May be on public or private property; • Shall be located within 15 feet of the business entrance (unless granted . visibility hardship); • Must be located so?- as to leave a minimum of 4 feet (48 inches) of an unobstructed; walk way for safe p. destrian passage and shall not obstruct pedestrian moVement, • Shall be subject to all requirements for handicapped accessibility • Must be located in a way that does not obstruct site lines or vehicular traffic; ® Must be located.at least 20 feet from the intersection on corner lots; ® Shall be located'at least 20 feet from another Portable A- Frame /Sandwich Board.sign; ® May be :;placed`'` in a permitted location only during business hours of operation; and must be removed at the end of the business day; and must be removed between sunset and sunrise. • May not be located on landscaped islands or other planted areas; • Must be freestanding and not attached to any public appurtenance such as a bus stop, light fixture, trash barrel, bench or other similar item; • May not include attachments like balloons, flags, banners, lights, . reflectors, or other items; • Is limited to two sides; • Must be sufficiently weighted to prevent it from blowing over. c� Draft Board of Selectmen Policies on A -Frame or Sandwich Board Signs —August 4, 2010 2 . P78 7. Visibility Hardship - Businesses may apply for a hardship due to their location in an alleyway or other area that restricts visibility of the business from major roads, for placement of signs on the major access roads. Applicants shall demonstrate this hardship with photos or other supporting documentation. If a hardship approval is granted, signs shall be located on the street closest to the business. All of the other requirements for Portable A-Frame/Sandwich Board signs shall apply. Other: 8. The sign shall be maintained in good condition; 9. Only one portable A-frame sign per businesses' is allowed; 10. The sign material shall be Weather resistant, shall not be reflective, or include any type of illumination; 11. Portable signs shall be removed during a declared snow emergency. 12. The sign permit is non-transferable and application for such permit must be ' from the business owner (not the sign " "t 11 rhndker) 13. The permit is not valid for any other business or location other than what was approved by the original permit and the" ' advertising on the sign shall only apply to the business for ;!'�`�which the permit was granted. 14. Signs placed in violation of thi.s blic. result it! the immediate removal pi re of the sign at the owner's expense. 15. The permit fee for, a Portable A-frame Sandwich Board Sign installed without a sign permit will be double; the regular sign permi t fee. 16. Political stat ments of messages are prohibited. 17. Applicant 'shall indemnify the Town 6f-k6ading or its agents from damage to signs resulting ft'lo'"m"- p.l'ow-ing or-.other;lpublic works maintenance. 18. Applicants . ;IMU 61 current must b on all taxes or fees owed to the Town. Applicatioin I Sign Permit Applib'dtion fee $50.00 (per year or part there-of). 2. Two :copies of the completed application form and all the required attachments and supporting material. 3. Each application will be reviewed on a case by case basis. 4. Business owners shall submit to the Board of Selectmen a complete Portable A-Frame/Sandwich Board Application Form and all supporting documentation. 5. The, application shall include: Business name and address; business owner contact person with email address and telephone number; status of business as property owner or tenant as demonstrated by proof of ownership or lease; if tenant, written permission from the property owner. 6. A drawing (color) of the Proposed sign and a site/plot plan (to scale) showing the proposed sign location and dimensions of the sidewalk, distance I Draft Board of Selectmen Policies on A-Frame or Sandwich Board Signs —August 4, 2010 3 P79 to the business entrance, and relationship to adjacent buildings, roads, driveways, and other street amenities such as trash receptacles, fire hydrants, utility fixtures, etc. The sign message must be included on the sign drawing. 7. The application shall also include photographs of the area where the proposed sign, is to be located, showing the storefront, building(s), the existing signs, abutting properties and the streetscape surrounding the proposed sign. 8., The materials and colors of the sign shall be described in the application and on the drawings. 9. The sign shall not be installed until the owner has, received the sign permit authorization from the Board of Selectmen. Administrative Requirements .l. License Agreement 2. Liability Insurance Draft Board of Selectmen Policies on A-Fraine or Sandwich Board Signs —August 4, 2010 4 P80 3�