HomeMy WebLinkAbout2010-08-24 Board of Selectmen HandoutDRAFT MOTIONS'
BOARD OF SELECTMEN MEETING
AUGUST 24, 2010 .
Bonazoli, A-n-flhj M; Schubert, Goldy, Tafoya Hechenbleikner LeLacheur
2a) Move that the Board of Selectmen close the Warrant for the September
Election to take place on September 14, 2010 from 7:00 a.m. to 8:00
p.m. at the Hawkes Field House on Oakland Road.
Move that the Board of Selectmen adjourn the meeting at p.m.
TOWN MANAGER'S REPORT
Tuesday, August 24, 2010
Administrative matters
♦ Volunteers still needed - ZBA, CPDC, Conservation Commission
♦ August 31 - Board of Selectmen is invited to tour Killam 'and Birch Meadow
Schools with the School Committee prior to first day of school. 6:30 7:30
. I have hired an Owners Project Manager for the Library project. RFQ's for
architectural services will.be available on August 25, and proposals are due back
on a schedule that will enable us to have an architect hired by October 5. All of
this is necessary in order to be eligible for the upcoming :State grant cycle.
♦ The Fall edition of the Reading Recreation Magazine is due to be delivered to all
Reading residents by early next week. Look for our After. School Programs
which start in September and October along with volleyball, field hockey, golf,
fencing and much more.
Community Development
♦ Calereso's is under contract to purchase the Tambone properties on South Main
Street, and move their business there. They have filed for Site Plan approval.
♦ Expansion of Peter Sanborn Place - Town comment to MassHousing has been
submitted
Public Safety
♦ To register for RAD Classes beginning in October call the Reading Police
Department RAD line at 781-942-6752.
♦ We have done community outreach to let abutters know what is proposed -
sidewalk and curb installation on Washington between Woburn and Prescott; and
Sunnyside from Prescott to Fairview.' Once we have further information from the
State's engineers we will make a presentation to the Board of Selectmen and
schedule a hearing.
Public Works
♦ At their last meeting the Board of Selectmen asked whether we had an inventory
of all non-ADA conforming HC sidewalk ramps. We do not have such an
inventory.
♦ Staff and 1 met with representatives of the MWRA and their consultant today
about. the water line project. The first phase is the construction of a 36" line in
Route 28 from North Street in Stoneham to South Street in Reading. It will
connect with the distribution systems in each community via valves which will be
closed during normal operation. In an emergency the valves in each community
will be opened and the community(s) fed through. that line. This construction is
6
scheduled to be bid this winter, and into construction next spring. Construction is
expected to take about 6 months. The next phase will be a connection from the
Gillis Pumping Station at Spot Pond through Stoneham, utilizing the first phase
36" line connecting Stoneham adn Reading, and then traversing Hopkins,
Walnut, South, and West Streets to Washington Street/Mishawaum Road in
Woburn. That phase should be in construction in the spring of 2013.
Construction proiects in progress or to be done this year:
♦ Road Improvements - Temple Street and Harrison Street are under
construction. Base course is on both streets; curbing work has begun on
Temple. The intent is to get Temple completed by the beginning of school,
weather permitting. Additional streets that we will be doing this fall include:
Arlington Street (Woburn St. to Prescott St.), Haverhill Street (Wakefield
St. to Timberneck Dr.), Manning Street (Salem St. to Pleasant St.), Marla
Lane (Forest St. to Spruce Rd.), Pleasant Street (Manning St. to end), Smith
Avenue (Eaton St. to end),
♦ Curb and sidewalk - Done except for loam and seed - Bancroft at Woburn -
HC access; Washington Park frontage on Washington Street; small piece of curb
on Morgan Park Drive related to drainage; Rotary Square - for bike rack area
♦ Memorial Park Good progress.
e Killam School playground construction should be complete this week
Killam School Parking Lot improvements completed
e Barrows site master plan Committee being established.
Repaving the c~e°-t~ VV',,, bc doRe neXt nnnStF Gtinn seaGO'
r-~c~v-n-r-~r-rc.~ r.
Dates and Events:
♦ Last day to register to vote in State Primary - August 25
♦ Board of Selectmen invited to School Committee meeting/tour August 31
♦ First day of school - September 1
♦ Fall Street Faire, September 12
♦ Primary Election - September 14
o . Financial Forum - September 15
♦ Household Hazardous Waste Collection - September 25 in Wakefield
♦ RCASA Annual Meeting - September 30 - 7 PM joint posted meeting with
RCASA, School Committee, and Board of Health
♦ State Election - November 2
o Subsequent Town Meeting - November 8
lei I
READING PUBLIC SCHOOLS
Preparing Reading's Youth to Be Respectful and Productlt>e Citizens of a Global Society
John F. Doherty, M.D. 82 Oakland Road Mary C. DeLai
Superintendent Reading; Massachusetts 01867 Director of Finance & Operations
Telephone 781-944-5800
Patricia A. de Garavilla Fax 781-942-9149 Elizabeth Conway
Assistant Superintendent Human Resources Administrator
TO: Board of Selectmen
Finance Committee
FROM: John F. Doherty, Ed.D.
Superintendent of Schools
DATE: August 10, 2010
TOPIC: School Site Visit
I would like to extend the invitation. to your boards to go on site visits to the J.W. Killam and
Birch Meadow Schools to inspect the Performance Contracting work that has gone on over the
summer, We will start at the Killain School at 6:30 p.m. on August 31, 2010 and then go on to
Birch Meadow.
If you have any questions, please contact me of Mary DeLai.
The Reading Public schools does not discriminate on the basis of race, color, sex, religion, national origin, sexual orientzbon, age or disabili,
OF A Town of Reading
r e 16 Lowell Street
Reading, MA 01867-2685
9~ 1HCOR40 .
FAX: (781) 942-9071
Email: town manager@ci.reading. mams
Website: www. readingma.gov
TOWN MANAGER
(781) 94.2-9043
MEMORANDUM
TO: Board of Selectmen
FROM: Peter I. Hechenblei.kner
DATE: August-19,2010
RE: Rubbish Collection and Recycling Contract
The current rubbish collection and recycling contract with JRM expires on June 30, 2011. The
Town has been approached by JRM to extend the contract for an additional five years and JRM
has offered significant improvements to the contract in order to do so.
The Town received a grant this year to utilize a consultant to evaluate our rubbish collection and
recycling program and to assist the Town in putting together specifications to solicit proposals.
The consultant worked with us to have discussion with adjoining communities about doing a
regional approach to rubbish collection and recycling. The communities selected were
Stoneham, Wakefield and Melrose. Melrose has their own transfer station which they propose to
utilize for their disposal., Reading, Wakefield, and Stoneham work together to extend their
existing disposal contract through 2014. Although the communities had different expiration
dates for the existing contracts, this extension at current rates was . Very favorable to the
communities. However, the. communities were not able to develop a regional. approach to
collection and disposal. This wag in part because of different expiration dates of existing
contracts, and in part because of varying community needs and desires with regard to the rubbish
collection disposal. Therefore, Reading has moved forward to consider a new contract or an
extension of the existing contract on its own.
In order to properly evaluate JRM's proposal to extend the contract, the DPW solicited proposals
for similar rubbish collection disposal program from other vendors. The Town received
proposals from Hiltz (who used to be our collector) and from Waste Management. The major
differences considered were whether or not to go to an automated system (where the
homeowners are provided with a specific type of bin and the rubbish collection and recycling
vehicles are automated one person vehicles. Only one of the vendors offered that option, and
that was Waste Management. The cost for such a program is significantly higher than for the
current type of program, and this option was rejected. The other option which Hiltz and JRM
D a-~1 11
P15
provided proposals for is to provide the recycling as a single stream program or as a dual stream
program. Single stream means that.all recycling materials are comingled in the same container,
where as dual stream means that paper products are separated from all other recycling products.
The material provided indicates that there is little cost differential between single stream and
dual stream programs, but that actually the dual stream program that we have now results in
more end product recycling than single stream. The recommendation is to maintain and enhance
the dual stream program but keeping the option available for the Town to go to the single stream
option if and when this becomes desirable during the contract.
I'm looking for direction from the Board of Selectmen as to how to proceed with this very
important item.
PIH/ps
P,e O ~ Q,v
In September 2009, the Town of Reading was awarded an In-Kind Technical Assistance
Grant from MASS DEP. Through our technical advisor, we compiled a list of enhanced
services, and had representatives from staff, residents, and the Advisory Committee on Cifies
for Climate Protection Program (ACCCP) rank them in order of preference.
In April 2010, a proposal was drafted incorporating the preferred services, and sent to our
current vendor, JRM, and 2 competing vendors for pricing of a 5 year contract.
Solid Waste Collection w/Weekly Dual-Stream Recycling:
Hiltz: $4,137,212
JRM: $4,033,132 * DPW Recommendation
Waste Management: $5,670,000
Solid Waste Collection w/Weekly Single-Stream Recycling:
Hiltz: $4,011,794
JRM: $4,033,132
Automated Solid Waste Collection wBi-Weekly Single-Stream Recycling:
Waste Management: $6,424,053
Recycling Charge Market-based
Wheeled-carts Included in base
In keeping with our goals of reducing contract costs for the town, increasing recycling,
decreasing rubbish disposal costs, and increasing the end-product life of recycled material, we
recommend renewing JRM's contract for the next 5 years.
JRIv1 has offered the new contract elements in FYI 1, providing the Town with an immediate
benefit in both savings and enhanced services. Since dual-stream recycling is currently more
environmentally-friendly than single-stream, we believe the Town should remain with their
current method of dual-stream recycling and in addition, focus on barrel-limits where we will
.derive our greatest savings through reduced disposal costs.
Initially, a 4-barrel limit should be imposed. This limit was reached through a survey of the
town conducted by JRM during the week of May 5-11, 2010. 77% of the Reading
households use 4 barrels or less. 23% use 5 barrels or more.
The goal is to decrease the barrel limit as both mandatory recycling and the barrel limits are
enforced.
P„ D ~-~3
Department of Public Works Analysis and Recommendation
Our current FY11 contract for trash/recycling collection is $839,000.
Proposed FY12 contract for trash/recycling collection is $775,000.
Total.price for our current 5-year contract is $4,053,000.
Total price for proposed contract extension is $4, 033,132.
JRM's proposal will provide the following enhanced services and cost savings starting
October 1st:
® Weekly recycling
Curbside leaf collection (5) weeks
® 1 metal pickup annually
1 paper shredding event annually
® 1 bulky rigid plastics event annually
Elimination of stickers
o Residents allowed (1) bulk waste item per week (no stickers, no scheduling)
o Residents will call vendor directly for weekly CRT/TV curbside pickup $10.00
each ($10.00 per unit savings for residents)
o Residents will call vendor directly.for weekly appliance curbside pickup
$20.00 each (same as current FY11 pricing)
® Elimination of monthly charges to Town for additional dumpsters/containers
(except for Summit Village, compactor charge is billed separately)
® Enforcement for both recycling and barrel limits (recommended 4 barrel limit), will
be done by contractor
Neither JRM nor Hiltz's proposals include supplying wheeled carts for automated
collection. Residents will be able to continue to use their current recycling bins and/or
place "Recycling" stickers on larger barrels, if need be.
The following highlights our recommendation for continuing with JRM as our
Rubbish/Recycling contractor:
An immediate benefit in FY11 to the Town in both enhanced services and actual
savings, assuming an Oct 1, 2010 start date.
➢ Elimination of charges regarding monthly containers, CRT/TV pickups, and
reduced disposal savings would equate to $13,586.00
➢ Enhanced services received have a benefit of $150,500 in FY11.
Product produced by dual-stream recycling is more environmentally-friendly and
more readily usable because of less contamination. However, if the Town decides
to change to single-stream in FY12, JRM will hold their pricing for the 5 years. As
an incentive to remain with dual-stream, JRM has suggested a revenue-sharing
agreement, contingenfi on barrel limits being in place. .
Data has proven that Single-Stream alone will not increase recycling. Imposed
barrel limits, education, collection frequency, wheeled carts, and container size all
are contributing factors. Using Brookline as a program model, our current method
of dual-stream should produce the highest recycling rate without going to PAYT or
automated collection.
JRM has a proven record of customer service, both within Reading, and with
neighboring communities performing similar enhanced services.
JRM M 1 Benefit Analysis
Based on an October 1, 2010 st
art date:
Benefit Value of
Item
Value
Savin sin FY11
Enhanced Services in FY11
2-yd Dumpster (Police Dept)
$52.00 per month
9 months
$468.00
Toter Container Service Charge
$28.00 per month
9 months
$252.00
Week) Recycling
$150,000 annual)
9 months
$112,500.00
TV/CRT Recycling pickup charges
$900.00 per month
9 months
$8,100.00
Leaf Collection
$5000 each
5 collections
$25,000.00
Shredding Event (1 day)
$2,500.00
Metal p/u 2 trucks-curbside (1 day)
$10,000.00
Rigid Plastics 30-yd cont (1 day)
$500.00
Education
Misc Dumpster Charges from FY10*
$915.00
Disposal savings
$60.29
800 tons / 9 months
$36,174.00
Loss of Revenue from Sticker Sales
(4-year average = $43097.50)
9 months
-$32,323.14
Total
$13,586.
$150,500
Wise container charges in FYI 0:
HHW roll-off = $320.20
Maftera Cabin= $595.05
**Disposal Savings:
With barrel limits and weekly recycling, potential exists for recycling rate to increase from current rate of 20.81 % to, 28.231/0- (7.4%).
Diverting approximately 800 tons (10%) of rubbish @ 60.29 per ton.
Disposal savings in Year 1 = $48,232.00 (9 months of disposal savings = $36,174.00)
Reading price comparisons -
service / savings analysis JRM FYI 1 savings analysis
P19
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Dual Stream VS- Single Stream
The price difference between JRM's proposed dual stream collection and Hiltz's single
stream collection is insignificant over the course of the 5 yr contract.
What the Town needs to consider is the difference between dual stream and single
stream. We should consider the three R's (Reduce, Reuse && Recycle). What we put
curbside is not considered to be "Recycled"' until it is made into another product that can
be recycled again. This is considered "Closing the Loop".
This is where the two systems differ. Single stream recycling produces contaminated
material that has less value, and results in a large amount of material being put into
landfills. The Container Recycling Institute (CRI) has done a study on single stream
recycling.
"Basically, the 'report confirms that you can't unscramble an egg,"
explained CRI executive director Susan , Collins. "Once the materials are
mixed together in a single-stream recycling system, there will be cross
contamination of_materials and glass breakage. These issues then result in
increased costs for the secondary processors."
Glass 40% of glass picked up by single stream is "Recycled", 20% is used in low-end
applications (sandblasting, landfill cover & road base) and 40% winds up in landfills. In
dual stream recycling, 90% is "Recycled", 10%' is used in low-end applications, and
nearly nothing winds up in Jandfilis.
Paper . With single stream recycling, glass contamination in paper makes the product
far less valuable and marketable.
Plastics Because of the contamination with single stream, plastics are worth about 10%
less.
In both proposals, we would be using our current containers. Residents can use the red
bins and/or barrels/wheeled barrels. We advise residents to use the barrel for comingled
recycling and their red bin for paper recycling. JRM will provide us with stickers for
both.
According to Tom Flanagan (JRM), the Town of Ipswich has gone from dual stream to
single stream recycling. They have found that 75 - 80% of residents are still sorting their
recycling.
Like Ipswich, Reading has been conditioned to sort their recycling. However, one item
to consider is the idea that we can't go back. Currently the recycling market, like the
economy, is struggling. If there's. less value associated with the product due to
contamination, they'll be further decline in demand. If it continues, cities and towns that
have single stream contracts will be burdened with the costs of these contracts if the
market and/or technology does not improve.
Based on the proposals and our research, we believe dual stream recycling is the best
choice for the environment and the Town of Reading.
P21
11 d- 11
August 18, 2010
Recycling Rate Effect on Disposal Costs
Recycling
Trash
Total
Trash
Disposal
Potential
Tonnage
Tonnage
Tonnage
% Recycled. Reduced/Ton
Fee/Ton
Savings
Current (FY2010)
2244.04
8538.66
10782.70
20.81%
Reduction of 100 ton/trash
2344.04
8438.66
10782.70
21.74%
100
$
60.29
$ 6,029.00
Reduction of 200 ton/trash
2444.04
8338.66
10782.70
22.67%
200
$
60.29
$12,058.00
Reduction of 300 ton/trash
2544.04
8238.66
10782.70
23.59%
300
$
60.29
$18,087.00
Reduction of 400 ton/trash
2644.04
8138.66
10782.70
24.52%
400
$
60.29
$24,116.00
Reduction of 500 ton/trash
27444.04
8038.66
10782.70
25.45%
500
$
60.29
$ 30,145.00
Reduction of 600 ton/trash
2844.04
7938.66
10782.70
26.38%
600
$
60.29
$36,174.00
Reduction of 700 ton/trash
2944.04
.7838.66
10782.70
27.30%
700
$
60.29
$ 42,203.00
Reduction of 800 ton/trash
3044.04
7738.66
10782.70
28.23%
800
$
60.29
$48,232.00
Reduction of 900 ton/trash 3144.04
7638.66
10782.70
29.16%
900
$
60.29
$ 54,261.00
Reduction of 1000 ton/trash
3244.04
7538.66
10782.70
30.09%
1000•
$
60.29
$ 60,290.00
Please note that the Town has a recycling rate of almost 21 % compared to the Northeast District 2
community average of 16%. By going to weekly recycling and instituting a trash limit of 4 barrels per
housing unit, we hope to raise our recycling.rate and reduce trash tonnage. The chart shows the effects
of reducing trash and increasing recycling in 100 ton increments. In actuality, a reduction of 100 tons in
trash may not have a direct increase in recycling tonnage, but it will show a direct saving for disposal for
every 100 tons of trash taken out of the waste stream. With an enforced 4-barrel limit, the Town could
conservatively see a reduction of 10% in trash tonnage (850 ton).
I2
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P35 6
To: Peter I. Hechenbleikner, Town Manager
From: George J. Zambouras, Town Engineer
Date: August 24, 2010
Re: Enterprise Capital FY 2011 to 2016
Attached please find a listing of the Enterprise Capital for FY 2011 to 2016. The listing provides a
recommendation of revised start date for projects, brief description of projects and identifies funding
assistance that is available for water and sewer projects.
I have also included a revised spreadsheet depicting the recommended changes. The spreadsheet
does not depict changes in annual capital expenditures that may result if the Town utilizes funding
assistance for, applicable projects.
0 Page 1
ENTERPRISE CAPITAL SUMMARY
WATER CAPITAL
New and replacement water main projects; cleaning and lining of water mains listed in
the CIP were identified in the Water distribution study and computer model completed in
December of 2000.
All of these projects will improve water quality, water distribution and eliminate fire flow
deficiencies in the water distribution system.
Funding assistance for certain water capital projects are eligible under two (2) MWRA
programs. Each program is provided as interest free loans as follows:
Local Pipeline Assistance Program (LPAP)
o Award Amount will be provided as an interest-free loan
o Repayment period 10 years
o Program scheduled to end FY 2013
o Readings Share - $1,916,000
■ Maximum annual allocation $544,000
o Eligible Projects
■ Replacement of unlined pipeline;
■ Sliplining of unlined pipeline;
■ Cleaning and lining of unlined pipeline;
■ Abandonment of unlined pipeline;
■ Lead service connection identification, inspection, & replacement;
■ Looping of dead end mains to improve water quality conditions
(only as part of a pipeline project),
■ Valve replacement (only as part of a pipeline project).
■ engineering design
■ engineering services during construction
Local water system assistance program (LWSAP)
o Award Amount will be provided as an interest-free loan
o Repayment period 10 years
o Readings Share - $4,146,000
■ Maximum annual allocation $500,000
■ Annual allocations roll-over and accumulate up to the
community's total allocation
o Eligible Projects (Tier One Projects)
• Replacement or abandonment of unlined water mains;
■ Sliplining of unlined water mains;
■ Water main cleaning and lining of unlined water mains;
■ Replacement or abandonment of asbestos cement pipe or other
water pipeline work performed for water quality purposes;
(13
■ Identification and replacement of water service connections
constructed of lead or other water services in poor condition;
■ Looping of dead-end water mains;
■ Water valve and hydrant installation or replacement,
■ Water storage tank installation, rehabilitation, or replacement.
■ engineering design
engineering services during construction
o Eligible Projects (Tier Two Projects, limited to $2,374,527 of total share)
■ Water meter purchase and installation;
■ Water meter reading system purchase and installation;
■ Water booster pump station.installation and/or upgrades;
■ GIS mapping and system modeling; and,'
■ Engineering planning, design and construction services associated
with the above items.
Alternate state financing option:
• Drinking Water Revolving Loan Fund
o Low interest state loans 2%
o Repayment period 20 years
o Projects must be rated through a Project Evaluation Form
o If approved, DEP establishes rank and placed on priority list
Water Distribution
FY-2011
Water Meter. Replacement (Eligible for MWRA LWSAP - TIER 11) - FY I I is final
year of current town wide meter replacement program.
Vehicle Replacement - refer to schedule identified below r
FY-2012
Auburn Tank Maintenance (Eligible for MWRA LWSAP) - The Auburn St. tank was
inspected in May of 2009 by Extech, LLC. The recommendations in the inspection report
include inspection of the 4 interior roof trusses by a- licensed structural engineer, removal
of the interior coating and repainting, installation of cathodic protection, new roof vent
screen and a ladder safety climb system. The 2009 report recommended the work be
performed in 2 to 3 years.
Vehicle Replacement - refer to schedule identified below
FY-2013
"H" St. loop main (Eligible for MWRA LWSAP) - Proposed new 8" water main from
Ivy Ln. cross-country to Belmont St. eliminating dead end water main, improving water
quality and eliminating fire flow deficiency in Ivy Ln. / Libby Ave. area.
Haverhill St. / Franklin St. to Batcheldar Rd. (Eligible for MWRA LPAP or
LWSAP) - Replace existing 6" unlined water main with new 8" water main improving
water quality and eliminating fire flow deficiency.
Haverhill St. / Franklin St. to Wakefield St. (Eligible for MWRA LPAP or LWSAP)
- Replace existing 6" and 8" unlined water mains with new 12" water main improving
water quality, eliminating fire flow deficiencies and improving water circulation in the
northeast section of town.
Bear Hill Tank Maintenance (Eligible for MWRA LWSAP) - The Bear Hill tank was
inspected in November of 2008 by Merthew, Inc. The recommendations in the inspection
report include the installation of a new roof vent and new overflow system, welding of
the roof to shell junction and support brackets, removal of interior seam sealer and
welding of corroded rivets, new primer and coatings on all work.
FY-2014
Causeway Rd. loop main (Eligible for MWRA LWSAP) - Proposed new 8" water
main from Causeway Rd. to West St. eliminating dead end water mains on both streets,
improving water quality and eliminating fire flow deficiency on Causeway rd.
Howard St. / County Rd. to Summer Ave. (Eligible for MWRA LPAP or LWSAP) -
Replace existing 6" unlined water main with new 12" water main improving water
quality, eliminating fire flow deficiencies and improving water circulation in the
southwest section of town.
FY-2015
Larch Ln. (Not Eligible under MWRA Programs) - Replace existing 8" water main
with new 8" water main eliminating substandard pipe that has resulted in several water
main breaks.
South St. / West St. to Gleason Rd. (Not Eligible under MWRA Programs) -
Proposed new 12" water main connecting the Town of Reading valve vault on Border
Rd. with the 12" loop main on South St. improving water circulation in the entire
distribution system and eliminating the existing 12" water main that currently runs under
Interstate 93.
20
kl~
Vehicle Replacement - refer to schedule identified below
FY-2016
Cleaning and Lining (Eligible for N[WRA LPAP or LWSAP) - Clean and cement line
water mains that are structurally sound and properly sized but are unlined. This increases
flow capacities and water quality.
Water Supply
FY-2011
No projects were included for fiscal year
FY-2012
Wells Upgrade - Recommend move from FY-2012 to FY-2016
Electrical upgrades to cabinets in well buildings. Project will only be necessary if DEP
fails to approve abandonment of wells when MWRA second connection to Reading is
completed.
Hydraulic Study - 2od Connection - Recommend move from FY 2012 to FY-2015
Study required to determine what effects 2nd connection from MWRA to Reading will
have on distribution system and what if any improvements would be necessary to the
distribution system including design.
Booster Station SCADA - Design and installation of SCADA equipment at the current
central location at the DPW facility to monitor alarm points and operations of the Lothrop
Road and Emerald Drive water pressure booster stations.
FY-2013
Vehicle Replacement - refer to schedule identified below
FY-2014
Well Abandonment - Move from FY-2014 to FY-2017
Official abandonment of all drinking water supply wells. Project is contingent upon
completion of 2°d connection from MWRA to Reading and DEP approval.
FY-2015
SCADA Upgrade - Software upgrade to existing water supply SCADA system.
2~
FY-2016
No project identified at this time
SEWER CAPITAL
Funding assistance for certain sewer capital projects are eligible under MWRA's I/I .
program. Each program is provided as interest free loans as follows:
• Infiltration/Inflow Local Financial Assistance
o Award Amount will be provided as 45% grants and 55% interest-free
loans
o Loan repayment period 5 years
o Readings Share - $2;520,100
® Funds expended to date $ 2,116,100
® Funds available for additional projects $404,000
o Eligible Projects
■ pipeline replacement
■ public and private inflow source removal
■ 1/1 reduction planning
■ sewer rehabilitation construction
■ engineering design
A engineering services during construction
Alternate state financing option:
Clean Water Revolving Loan Fund
o Low interest state loans 2% to 2:3%
o Repayment period 20 to 30 years
o Projects must be rated through a Project Evaluation Form
o If approved, DEP establishes rank and placed on priority list
Sewer
FY-2011
Inflow / Infiltration - Ongoing program to inspect, clean and seal sewer mains and
manholes. Amount funds Town portion, separate funding is allocated under N4WRA
Grant\Loan as funds become available and allocated to approved projects.
California Road - Sewer Main - Completed
Meter Replacement - FY 11 is final year of current town wide meter replacement
program.
Sewer Station Rehab - Original plan was to perform station rehabilitation in increments .
for each station. Under this method the Town's expenditure is inefficient and would
increase due to the loss of economy of scale for projects. A station evaluation report has
just been completed for all stations and its recommendations are under review by staff.
The report details up to $4,260,000 in improvements to the Town's 12 sewer stations.
It is anticipated that the station rehabilitation project will need to be funded under debt
starting in FY 2012.
FY-2012
Inflow / Infiltration - Ongoing program to inspect, clean and seal sewer mains and
manholes. Amount funds Town portion, separate funding is allocated under MWRA
Grant\Loan as funds become available and allocated to approved projects.
Seal Sewer Manholes - Seal sewer manholes in easements.
Sewer Station Rehab - Refer to notation in FY-11
Vehicle Replacement - refer to schedule identified below
FY-2013
Inflow / Infiltration - Ongoing program to inspect, clean and seal sewer mains and
manholes. Amount funds Town portion, separate funding is allocated under MWRA
Grant\Loan as funds become available and allocated to approved projects.
Sewer Station Rehab - Refer to notation in FY-11
Vehicle Replacement - refer to schedule identified below
FY-2014
Inflow / Infiltration - Ongoing program to inspect, clean and seal sewer mains and
manholes. Amount funds Town portion, separate funding is allocated under MWRA
Grant\Loan as funds become available and allocated to approved projects.
Sewer Station Rehab - Refer to notation in FY-11
FY-2015
Inflow / Infiltration - Ongoing program to inspect, clean and seal sewer mains and
manholes. Amount funds Town portion, separate funding is allocated under MWRA
Grant\Loan as funds become available and allocated to approved projects.
Sewer Station Rehab - Refer to notation in FY-11
0-2-3
Seal Sewer Manholes - Seal sewer manholes in easements.
FY-2016
Inflow / Infiltration - Ongoing program to.inspect, clean and seal sewer mains and
manholes. Amount funds Town portion, separate funding is allocated under MWRA
Grant\Loan as funds become available and allocated to approved projects.
Sewer Station Rehab - Refer to notation in FY-11
Vehicle Replacement - refer to schedule identified below
Water & Sewer - FY-2011 to 2016
Equipment Replacement - The equipment replacement schedule is as follows:
Pickup trucks and cars 10 yrs. or 100,000 miles
Dump trucks - 15 yrs.
Backhoes - 10 yrs.
Specialty equipment (Utility truck #5 , Crane truck, Vack truck, compressors) - 15 to 25
yrs.
STORMWATER CAPITAL
FY2011
Memorial Park Ditch Rehabilitation- Rebuilding and mortaring of stone channel
Orange Street Drain - Drain extension on Orange St; . Harrison St. to' Pearl St.
Howard Street Ditch Improvement - Cleaning and rehabilitation channel from Howard
St. to Keith Rd.
DPW Yard - Water Quality improvements to comply with MS4 Permit.
Catch Basin Rehabilitation - Rebuilding/Replacing of catch basins to comply with
MS4 General Permit
FY2012
Main Street Drain Replacement - Upgrade drain pipe from Washington to the culvert.
0
DPW Yard Improvements - Drainage improvements to comply with MS4 General
Permit.
Catch Basin Rehabilitation - Rebuilding/Replacing of catch basins to comply with
MS4 General Permit
MS4 General Permit Compliance - To be determined when final permit is issued.
FY2013
Minot Street Drain Extension - Install drainage Minot St, Sweetster, Park and Center.
Temple Street Ditch Improvements - Completion of cleaning ditch located adjacent to
Parker Middle School.
DPW Yard Improvements - Drainage improvements to comply with MS4 General
Permit.
Catch Basin Rehabilitation - Rebuilding/Replacing of catch basins to comply with
MS4 General Permit
MS4 General Permit Compliance - To be determined when final permit is issued.
FY2014
High Street Drain Extension - Drainage extension on High St.
MS4 General Permit Compliance - To be determined when final permit is issued.
FY2015
Bond Street Ditch Improvements - Cleaning and dredging of ditch
MS4 General Permit Compliance - To be determined when final permit is issued.
FY20I6
Bolton Street Channel Reconstruction - Repair open stone channel with box culvert.
MS4 General Permit Compliance -To be determined when final permit is issued.
(0
FY2012 to 2017 MS4 General Permit Compliance
It is anticipated that the EPA :will finalize the draft 2010 MS4 General Permit towards the
end of the calendar year. The final permit will regulate what work communities will be
required to do under EPA's Phase II Regulations for the next five years. At that time a
new permit will be issued. Below is a brief outline (based on the Divisions initial review
of the permit) of the additional work the Town will be required to do under the new
permit:
• Submit Notice of Intent (NOI) to EPA•and State (within 90 days of authorization)
• Update BMP and measurable goals under MS4GP-2003
o Each control measure shall identify person(s) responsible or department
responsible for the measure.
o The BMP for the control measure
o The measurable goal for each BMP.
➢ List of Control Measures: (within 1 year of authorization)
o Public Education and Outreach
o Public Involvement and Participation
o Illicit Discharge Detection and Elimination (IDDE) Program
o . Construction Site Runoff Control
o Stormwater Management in New Development and Redevelopment
o- Good House Keeping and Pollution Prevention
• Establish Stormwater Management Program (SWMP) (within 120 days of
authorization)
SWMP contents (within 120 days of authorization)
o stormwater organizational chart
o List of all receiving water, their classification, impairments,. and number
of outfalls that discharge to each water.
o List all drinking surface water and groundwater impacted by the
discharges.
o Documentation of compliance regarding endangered species.
o Documentation of compliance regarding historic properties.
➢ Map of Storm Sewer Infrastructure System. (within 2 years of authorization)
o Pipes (material, size, and age)
o Catch Basins
o Manholes
o Inter-municipal and Private connections
o Treatment structures
o Catchment delineations
o Outfalls
o Receiving waters
Additional Recommended Mapping
o Seasonal high water table elevations impacting system
o cleaning and repair activity, dye test, flow isolation, and CCTV
o Capital Projects
o Illicit discharge connections (suspect, confirmed, and corrected)
Z6
• Description of practices to achieve water quality. requirements
• Description of BMP to achieve stormwater control to the maximum extent
practicable.
• Description of measures to avoid or minimize impacts to public drinking surface
water or groundwater.
• Provide emergency response plan including provisions to notify the public.
• Documentation of compliance with the Outfall Monitoring Program. .
o Monitoring shall begin no later then the beginning of the second year of
the effective date of the permit.
o Each outfall shall have at least one dry and wet weather screening within
the first five years of the permit.
o All interconnection between one MS4 to another shall be screened.
o Minimum sample requirements
® Ammonia
■ Chlorine
■ Conductivity
■ E. Coli or enterococcus
■ pH
■ Potassium
■ Surfactants (MBAS)
■ . Temperature
■ Turbidity
o Test for TMDL pollutants; if the outfall discharges directly into impaired
waters or discharge is included in the waste load allocation in an approved
TMDL.
o For any pollutant outside the contaminant and TMDL list found:
■ Develop a procedure to minimize or eliminate
■ Identify source and eliminate.
• Documentation of compliance with public drinking water supply requirements.
• Document changes to the SWMP, and. Annual reports
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~o °~Req°-yc Town of Reading
- - b 16 Lowell Street
Reading, MA 01867-2685
'I9a INCORYo4
FAX: (781) 942-9071
Email: townmanager@ci.reading.ma.us .
Website: www. readingma.gov
MEMORANDUM
TO: Board of Selectmen
FROM: Peter I. 14echenbleikner
DATE: August 18, 2010
RE: Draft Subsequent Town Meeting Warrant Article
TOWN MANAGER
(781) 942-9043
Attached is a copy of an outline and some background information on 19 Warrant Articles for
the Subsequent Town Meeting. which is scheduled for November 8, 2010. This is the
background on the potential Warrant Articles:
Article 1 Reports - This will include the State of the Schools, the RMLD Annual Report, a
report on the Instructional motion re: church snow plowing, and I would
recommend a report on the ad hoc Municipal Building Committee.
Article 2 Instructions - This is standard on all Town Meetings.
Article 3 Capital Improvement Program Amendments - This is standard on all Town
Meeting Warrants.
Article 4 Amending 2011 Budget - This is standard on most Town Meeting Warrants, and
Bob LeLacheur will have a list of budget amendments that will be required.
Article 5 Payment of Prior Year's Bills - This is standard on all Town Meeting Warrants,
but we do not anticipate any action.
Article 6 Disposal of Tangible Property - The Police Department has three vehicles to
dispose of. There may be other items also.
Article 7 Debt Authorization Water Improvement Grant Loan Program - Please see the
attached material from the MWRA. We will be discussing this item further when
we discuss the water and sewer capital.
P44
Article 8 Authorizing the Town to Apply for Funds for the Reading Public Library Project
- We have hired a consultant to develop the library program, and owners project
manager, and have. RFP's out for an architect. Town Meeting will need to take
two actions with regard to this matter:
1. Authorizing the Town to apply for funds which can be done at. this time;
and
2. Provide for funding for the project which would be done at a Special
Town Meeting probably in January with a potential debt exclusion on the
April Town Ballot. Please see the attached background material.
Article 9 Amending Boundaries of Birch Meadow Parcel Ownership - The Town
Engineer's office has been working on this. Once I have a draft, I'll talk with the
School Department and Recreation Committee. To the extent that the School
Department boundaries are being modified the School Committee will need to
vote to release those properties.
Article 10 Causeway Road Betterments - As the Board had discussed, we are doing design
work and will be holding a hearing on betterments for Causeway Road. We
anticipate that if this is on the Warrant and approved by Town Meeting, that we
will be under construction during the next construction season.
Article 11 Rescinding General Bylaw 4.5.2 Junk - The Board had previously discussed not
wanting to develop any regulations or Bylaw with regard to this matter and
having the Bylaw is optional for the Town.
Article 12 Bylaw Amendment Re: Rules Committee Chairman Term Limits - This is
included at the request of the Rules Committee per the attached material.
Article 13 Amending the Charter to Eliminate the Land Bank Committee - The Board of
Selectmen had discussed this and if approved by a 2/3 vote of Town Meeting it
would be on the ballot in the spring.
Article 14. Charter Amendment Re:. Referendum Procedures - The Board had discussed
potentially modifying this process in the Charter after the last referendum process.
The discussion revolved around the possibility of requiring advance approval of
the wording' of petitions and not allowing the petitions to vary from what was
printed.
Article 15 Home Rule Petition - Health Insurance Plan Design - I gave this information to
the Board of Selectmen at your last meeting with the.suggestion that the Board
look at including this as a Home Rule Petition, since the legislature cannot seem
to make the necessary changes universally for the Commonwealth.
Article' 16 Approving a Contract for greater than three years - This is included at the request
of the Reading Municipal Light Board.
P45
Article 17 Zoning South. Main Street Design. Guidelines - CPDC is working on some
amendments to the Zoning Bylaw to implement design guidelines that they've
been working on for south Main Street.
Article 18 ' Zoning - Additional Amendments to Sign Regulations - CPDC has been working
on this along with the Economic Development Committee.
Article 19 Zoning - Correction to Section 6.3 - The attached material outlines the needed
change to correct a typo in the recently approved 6.3.
PIHIps
P46
2~3
DRAFT
November 8.2010 Subsequent Town Meeting
WARRANT OUTLINE 08/18/2010
Art.
# Article Description
Mover/ Moderator
Sponsor Comment Notes
1 .
Reports
Board of Selectmen
0 State of the Schools
♦ RED
♦ Report on instructional
motion re church snow
plowing
♦ Report of the abNMC
1. t
- f4ka. 1F 'f 1
'OFF
2 IT]StI U~ t~ c m s
Bo~r~1 f>1 'SclcLt111cn c
Table
3 Amend Capital Improvement Progr
Board of Selectmen
FY 2011 FY 2020
J '1xs.
4 Y -011 liudget I iNCOM o
~'it }Jy' IN 4 .Se}~ af!+' ~ ~ ~ s',~~: _
- . •6 A
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f
5
P l~iIt (fi bills
Indefinitel Post one
hoard of Sel~~ii»~>>
6
Dispo it of tan, Il flc joperty Board of Selectmen o Police van, Expedition
u-
2
7
Debt Authorization - wate Board of Selectmen
improvement grant/loan prof i m
'
S
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h
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Y
7
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r fy~f m
<ci ~ v?' } Y ~f.~
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r a ~4~f J..nTf fsa..':J~~[F
8
Authorizing the Town to apply fo Library Board of ♦ Report on. the proposed
library project
funds - Reading Public Library projec Trustees
L
_
9
Amending boundaries of Birc Board of Selectmen
Meadow parcel ownership
( ~u~~" 1~ Ri, i~ 13~tt~ii~~~ni IPA nd of ~~l~~i»~n ♦ X2/3 Note.
10
~
11
Rescind General Bylaw Section 4.5.2
Board of Selectmen
Junk
-
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~ , ~ ~ K~*
i x 1 . • 3' r_ ~__'~s_ 1{ t f r7.. -r ir._ - -
12 Bylaw Amendment re Rule Rules Committee
Committee chairman term limits
'
to eliminate Lan Board of Selectmen
13 An, cn l Charter
Bank ~nnixuttee
~
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;
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P47
P48 (i3l 2
DRAFT
Policy Establishing the Process for
Naming of Public Facilities, and for
Acceptance of a Memorial Object, Artwork, Sign, or Other Fixture
Town of Reading MA
The Board of Selectmen is responsible for the naming (or renaming) of any Town
owned ."land or facility", except school properties, Conservation properties, and
properties of the Reading Municipal Light Department. A Town owned "land or
facility" is defined as.a:
building portion of a building
driveway intersection
walkway park or athletic facility
place natural feature
room in a building
Square
other parcel or portion of
a parcel of land
Once a facility has been named, renaming will be approved only in'extraordinary
circumstances.
The Board of Selectmen is responsible for approval of the placement of memorial
objects, ' artwork, signs or other fixtures on "land or facilities" under the
jurisdiction of the Board. Examples include, but are not limited to, plaques,
memorial and ornamental signs, sculptures, banners, benches, trees or other
plantings, fountains, detached structures, and walls.
Procedure:
1. A proposal to name "land or a facility" must be submitted in writing to the
Board of Selectmen and must include a summary outlining the merits of the
proposal. The proponent or his/her designee will present the request to the Board
of Selectmen at a regularly scheduled meeting. In addition to consulting with the
Town Manager, staff, or a related board, committee, or Commission (B/C/C), the
Board of Selectmen may appoint a committee named by the Chair to assist with
its review of any proposal. If appointed,, this subcommittee should include a local
business leader, a member of the historical.commission, and a member of the
Recreation Committee if the lite in question is a recreational facility.
2.. In considering a name for a parcel of land or a facility the Board of
Selectmen shall review existing "land and facility" names to avoid duplication,
confusing similarity, or inappropriateness. The Board will maintain an inventory
of all such names to assist the Board and proponents in selecting a name.
3. Criteria for selection of names include:
36 ~I.
a
P66
® The geographic location of the land or facility.
a An outstanding feature of the land or facility.
4, A commonly recognized historical event, group-or individual.
4~ An individual or group who contributed significantly to the acquisition
and/or development of-the land or facility.
® An individual or group who have made a significant and exceptional
contribution to the community as a whole
4. A proposal for the placement of a memorial object, piece of artwork, sign,
or other fixture must be submitted in writing to the Board of Selectmen and most
include a summary outlining the merits of the proposal including design and
wording.
5. Approval of the placement of a memorial object, artwork, sign, or other
fixture will only be made after a determination by the Board of Selectmen that the
proposal will not: limit physical access to the site; endanger the safety of the
public; interfere with any utility or access thereto; be limited by unacceptable
special restrictions, conditions or covenants; or create a significant budgetary
obligation on the Town for which no provisions had been made.
6. Donation of memorial objects, artwork, signs or fixtures must be formally
accepted by the Board of Selectmen in accordance with Massachusetts General
Laws.
Approved
2-
P67