HomeMy WebLinkAbout2001-04-18 Cultural Council Minutes,T
CILER
2001 SEP I A V' 3 1
RCC Readm'a Cultural Council
Town a na 11112 _er's Office -Read' Torn Hall - Readina- MA 01867
Reading Cultural Council Meeting Minutes April 18, 2001 - Open Forum
7:30pr_n at the Reading A/lunicipal Light Dept..
Members in attendance: Joyce Halt, Judy Junl,-er, A Rotondo, Allison DaSilva, Anna Dixon
Joyce Holt opened the meeting and introduced the members and guest Rosalie De Ouattro of the
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Rosalie De Quattro of the MCC Massachusetts Cultural Council explained the purpose of the
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for 4.5 years and was on the Acton-Boxborough cultural council for 6 years.
Massachusetts is the only council which gets money into every city and town in MA. Some of the
councils are paid through the cities and towns, most are run by volunteers or the cultural councils
volliu?tP_.m are mt;f9'iFie:rs.
The public was invited to this meeting. Each person signed the attendance sheet and introduced
Attendees were: Bill McLaughlin, Program Chairman for the Friends of the Reading- Library,
Phone: 944-1811; Susan Ring Brown, Director of EMARC, Emerging Artists, Phone: 942-4888,
Karen Flynn, PTO Co-Chair Barrows PTO i Enrich ent, Phone: 944-1285, Nadine andzilak,
r'YYE EE?E -j _lL-. Lie6tid L = LL83'LFL-a8bd61, ,E ELVSL'C_~-F'£ L.= lI.P.Chairperson, Joyce Holt discussed joint grants as a way to cut down on applications. She used the
example of the BSO grant which sent 4th and nth gracters to the symphony.
4a can dinar 9`2rrternm to the t )wrPSe ~ntg~m to c eulrat rcr~~art.Pa xtP a~~a%at6c arer3 &trcr fa?
become involed with coop, eratitle efforts.
Joyce Halt turned over the meeting to Allison Da Silva. to crystalize the council and tally about
streamlining.
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Fewer grant applications will give the council more time to read the grants. h-i the past we had to
ask schools what grants were most important. Every year we try to find a way to lessen the amount
of reading. We give over 40% to schools and the other amount to the elderly and other applicants.
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Attendee, Karen Flynn said she was told in the past to write grants for everything so the council
i
wits Know wnar iney are doing.
Allison Da Silva started her membership in the council in Sept. 2000. She gave a presentation on
the grant cycle step process.
A_ Town. i4feeting is conducted everv 2 gears unless there is maior poliev change.
• town input meeting is conducted which asks the public what they think isre needed in Reading-.
Last year the council did an open forum meeting. We wanted to present the changes and how we
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Grants must be postmarked by the deadline of Oct. 15 or if the deadline is on a Sat. or Sun., then
the deadline is the following Monday. ( Late arrivals are not considered due to state guidelines.)
'File RCC must send all the grants to the state by Occ. l 7
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meeting which approves the grant applications. The grants approved by the RCC must be sent into
the state postmarked by Dec. 15.
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Rotondo had previom knowledge of the programs and decisions were made in mart by the
interviews. Allison Da Silva said it was a. great learning experience for her.
Allison, as a first time reader followed the guidelines by the state which asked us to ask each
a~rgsie~ uiEe.
Do you have a venue in Reading, MA?
Are you meeting the population etc.
5 criteria must be met or if there is nifoim ation missing, we call the applicant.
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During the inter ie ors Alison observed the council members questions which were similar to hers.
The grant application reading is time consuming. The council highlights areas for dicscussion and
in o views Al appiicancs wllo iV7uS I €o fie 3111el levvuu.
Each inter xiew rakes about 5 miretires=
Each applica=nt is asked by the Chair if they will accept partial funding, and can the program ran
without the handing.
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criteria. A local wuideslines example: The pro~2ram must have a venue in Readin._a, M TA.
Added local guidelines must be ruin by the community at a public forum, phonic chain or survey.
Rosalie commended the RCS.: for wanting to make an impact.
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Can. target the elderly and weight those types of grant applications higher.
First Night programs for the first Night celebration in Reading.
Ann Rotondo mcn€ioned other examples: Like not pvmg priority to out of town individuals who
n-o to all c ultfltral r.nnnnilq_ or Gi rins; nrintiiv to annlinants who are annlying to more. than one.
funding source or are using a collaborative process. The community roust be involved.
The Billerica Cultural council gave priority to usual artists and painters and had an exhibit and
show.
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Block Grants by some middle schools can save on the artist's travel fees.
Ma on continued mentioning after, we receive the grant apphcations we converse and. vote on
them. Allison is affiliated with the Reading Public Library and abstains form voting on any grant
appaicatioias U17VOl-Viaig the iivraay. it lust tequit`e(l, but if your prescm- Makws it taascdt1af€sfMOM
for voting members, then it is a. conflict of interest and you maast plan ahead to abstain-
By the end of the first week in Nov., the denial letters are sent to the applicants who did not
receive any grant money.
The RCC is Streamlined. They have followed all the rules for the MCC. The MCC made the RC C
Streamlined.
Orly 2 of our grants had questions on them form the past. One was about a choreographer's fee
and f- wsa~tsys=yr Av~ MOO 6d !^-o
The state passes another review.
Streamlined means the decision is finial by the RCC in Jan.
-being strearrilined is goon for the town because the town can get their money faster.
Evervone is oonsc;iotas of-an-m-1-vin-or the guicleline.q We aluavq ack argnt annlic:ants to t)riorit7?_ Vora
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can ask for their top 3 prioities and the money would be the same.
After denial letters are sent out, you have a 2 week appeal period. Then it is finalized and sent into
the state by Dec. 15th.
A reimbursement form goes out with a letter to the grantees. A bill is not accevtable. It -must be a
paid receipt. The grantees will not get the money until they show evidence of spending the money.
The RCC has an annual Cultural Recognition award Plaque in the town hall.
This year we awarded it to Rill F,ndslow at the Last Night festival in the town. The drama club
Y Y _ 9 r.vr-f gave ntgtt scnooi saddens did, a pat'ocy to %tonot° hint and the I-CC Cann recognition and a plague.
Rill E slow was voted as the award recipient because the RCC nassed out voting cards and got
enough votes back to vote. Ballots were in the town hall, library and the newspaper. W
The RCC would like to see more people vote for a recipient for the Cultural Recognition Award in
the future.
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Allison asked if there are any suggestions for becoming -note visible in the conu-nunity.
Zebra D'Arcy is working on getting a poster made. -
Rill 1vicLaughiin prints out a lot of program dyers in the library for his programs and has the rv€k ° ,
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Attendee Nadine Wandzilak asked the council to send her a list of the funded grants and a
schedule of their presentation dates for the newspaper.
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interviews.
Next time give the list of dates to Nadine in Jan. or Feb. some events awake better photos and
others make better stories.
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prog$°am coordinator has a progra-n ¢oitig to 4 schools and Nadi-tie could arrange to be at one of
the schools.
Rosalie De Quattro asked if we received the congratulations letter. Joyce dolt got a phone can
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ffants from the MCC-
The MCC suggrests you get together with Rep. Casey and put on a single press release and the
Rep has a staff to help publicize. Rep. Casey has come to our events and has been very supportive.
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Nadine of the Reading Advocate likes to get the local angle. Nadine asked the RCC to mention
the MCC when she interviews us to help her remember to include that information in her articles.
Allison Da. Silva said the primary purpose of the meeting is for the Schoolk Enrichment
Coordinators. The R.CC wants to make a small change based on the large number of applications.
Allison read the hanei out re: Changes taking place as oa 2,001 Gran€ %ycle `.Reading Cultural
couvtr_.il (ipen Fornm- handout 41/18/0 J."
Allison asked Rosalie how to submit 5 programs in one application.
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If there is a competition between schools, ask for the trades served. You can add to the application
and ask a question. T =
A lot of applicants get their mionnation online, but the MCC; tells them to find out the local
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Ann Rotondo: get out the guidelines on cable TV, a Guidelines Flyer, sent information on
gtzidelhaes to the schools re: an open forrum for schools taht did not attend this years` open forum.
!°-!nn Rotondr- said the-Fific R of the Re-11_ing, Plihlicr T itivArv rnmt)in?c with Muddle. se-h-ols on the
Young Author grant.
Collaboratives - Friends of the RPL with their coffee hours
s :icy r.iC6gPLElPI
RCC should ask for all -orograrns of collabotatives to be lunived together for 1 lum-o surd.
describing the programs like 5 titles and add other information as needed. y
Another member of the RCC should be joining us: Harold Bond. Nadine of the Reading Chronicle
said an article on Harold Bond -in her Conversation column could highlight his arts experience. He
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Rosalie De Quattro gave a packet of informaiion for the Grant Pass Program FAQ's, How to Fill
out an appucation, wrtat questions mean ana a copy of an appuca€Yon ania a pass gram appttcatYon,
in application fon?? a school to the RCC for a -field tt'ip to a place, in tbe_ Paas Graft boolz.
The MCC Web site:ww-A,.rnassculturalcouncil.org
A Pass Program Grant is a. separate appllication. It is part of the $10,000.
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or not. Or not to fund any Pass Grants at all.
The Pass Grants are for schools, K-12, private, daycare, disabled gi°oups.
Adult field trips should use the regular LCC grant application.
hgdependent fund raising is not done by the RC;C the counit is too small in membership.
Bill TvlcLaughhn asked if there is any typical way to raise money`? Go to selectmen and be placed
mot. . 9_
Ann Rotondo said that sometimes towns create bumpetstickers, cake sales at the voting poles. The
RC,C went to the Chamber of Commerce, but they want to concentrate on sports teams.
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Joyce Holt: The town does not have the appreciation for $10,000. Town Government
Rosalie: A lot of towns have low -isibihty and the MCC is trying to initiate meetings. Rosalie can
help the RCC give presentations and raise visibility.
Ann Rotondo: the treasurer at Reading Town Hall has been wonderful to her.
The RCC likes to see innovative grants and senior citizen grant applicants.
They like to award money for something unique.
Ann: Rotondo: If we got a Parents Advisorv CGmmittee of $500, we could apply to the MCC and
the TvICC would get $%00 more to use for an RCC project.Leave it in an account to gather interest
as tundraised money to use as you want for arts huniamues and frees up the money for your
ccr arstc $ at yo cxrn»L_d nnrwnalig7'Ica -Fna- a fh";"s~tr~fgnr7 rnczk
As of 2002, it applies to matching programs.
As of 2003 or 2004, then it will apply to your municipality to create a bond between the town and
the RCC.
The town mac' develop a. relationship with the RCC._ The town ha.D has a. space for dun icate
records.
Susan Ring Brown of ETMARC: the average grants funded are 27 from $100-$2,000 special
project
Ann Rotondo: If we get exceptional grant we will fund $500-600 for a seed money project.
People cannot be dependent on the RCC. The Creative Arts did a scholarship grant.
The RC{. wants to fund start ups.
Tvlay 14, 2001 is the ENI-r C Art Exhibit at 20 Gould St., Reading, MA
Rosalie DeQuattro asked the RCC to discuss a Fall meeting date.
Respectfully submitted,
Judith A. Junker