HomeMy WebLinkAbout2001-06-13 Cultural Council Minutes00
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MA, SS.
RCC Reading Cultural Council
Town Manager's Office - Readiniz Town Hall - Reading. MA 01867
Reading Cultural Council Meeting Minutes June 13, 2001
7:30pm at the Reading Public Library 7
Members ~~~~a~,ttendance: Joycc i11011t,raa Darcy, DiAlld La VTanuaff, Ilarold i37, Ann
Rotoladv, th 1111AVn Da/C l
Jl Vµ,- l kx1 xa Dixon i111 and Judy J}\Llk'Vr.
J V.Y paaC7aed around a member GViit4ict i;.fo.,AWL for co'unc'il MiLem bels tV update.
Recent Members were introduced:
Harold Bond for 3 years
Allison DaSilva 3 years
Diana T
L-V an,-her fVr 3 yvM.t s.
Debra Darcy has served 6 years as a council member through Aug. 30, 2001.
Diana La v ancher is replacing Debra D°arcy.
The election of officers was added to the agenda.
The minutes were read and accepted with revisions.
Annmarie Rotondo presented the treasurer's report:
$4, 930 is left in the budget
Diana La v ancher questioned the large sum granied to the Quannapowiii Players. Arinmarie
reported the grant was for a specific project.
The year before, only $697 was outstanding. re: Chlotrudis, Josua Eaton and Austin Prep.
Allison Da.Silva mentioned that Michael Colford is waiting for his check to come back.
Ann iaxplairtcd tiii. lviiiiat of tiiC Treasurer's R 4yoii:
the outstanding $
$ paid
and the date of the receipt
The grant applicants h-'e to pay :.T1th them row fonds 'rut, and then show evidence of the paced bill
and then the RCC reimburses the grantee.
Diana asked: Is it a quick process? For reimbursement, the recipients have to submit a
reimbursement form and there is a 10 day turnaround. Ann Rotondo brings the paperwork to the
Town Manager's n_ff_ice.
T he a~l'taie feu file R CC wilai iv uv. T he alilvuilt of 11VILVY LV 6 ali ii d°vtelillllled. by 1111 tOWU yr
city' population's mean income or collaborative councils mean income.
dzr'u Rotondo sholvved the Report Toivn of Reading Suathaas of Approy a lions.
We received $10,214 last year and we kept $274 for administration. 10% oft the top is allowed for
administration. Usually the RCC takes 2_3% off the top for adrnin-istration,
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Ehe RCC voted for the, Treasurers report to be, accepted as pres_alted,
'-inn Rotondo mentioned Thai. she checks 'tile Town mailbox every week or I
Mangle Daws, grant recipient:
Joyce gave the background to new members on this grant and read the letter created by Joyce and
Allan r 1,aSiul-v lainin"' + !1'ia = nn llo ,,1 t S20101. !z. l., ,l f
I1:1iAV11 Lfaa7va Cz~plulut , % .p1VV an 1111.cru 111A1.Lau vl !hc k(Mair 'gic originally asks-, 1V1
$640 ($600 would be for her salary) for a 2 part writing workshop for Cancer survivors.)
Marr'e,a li~'vvv', volt a°v r'ul but iii°v ii"i'u yours°v "a 41nfi A n rvn)~lfi t3, 1?!"~t'~ i1 r rnrFi n7
~.l dlu 11Vt. t ~s u A.0 a+1l, llte it`,a.. gave 1111 yul Ll[/l
funding for the original $200 originally funded.
Margie had 4 people to pars c;pate f . the -Ov. course and she decided not to do the second
session. She did not put her changed plans in writing and discussed it with the library start and said
she dirt not rain the. second workshop due to lover attendaqnce.
Generally; the RCC'' gives priority to Reading applicants for grant money- The RCC dries not filed
a tea Cher s salary. The guluClulcs ooox leas an laze guiueluies. lvfoiicy is not appropliated to
churches.
Allison spoke to Daniel Kurtmer and Rosalie of the MCC.' re: Margie Davis and Allison received
this response. VVe lla V'e no rL%iuir elllei'1W to pay for her materials- but we could pay-fin her
(m''~~aterials, $40. We should pay half. A
i.ti%r ant revipienfiis liavle until 12131/01 to complete their program s. 1' ar* should have contacted
the RCC aboukt her decision not to do the second workshop and ask for options. She still has until
12/31/01 to r.nminlete the second workshop.
The grant recipient will not automatically receive money. T "hey must submit evidence of their
process payment proportionate to the new.
ent age, of that which it completed_
$40 and $60 process payment and option to hold the second workshop before 12'31/01 and then
do a process payment.
d'1C l 1 t#iGS sll
Under AlVI C1' r 1e!!d`a ~ lhas agleeU to do a second workshop
before 1213311 1
Jt
with docurnerettation
of the marketing inviting the first participants to the second workshop.
Rosalie and Daniel of the MCC want to impress upon Margie Davis the guidelines and give her the
option to dv iii° sevOIL" rr'v'I"hop to gv°t iiiew secMid hundred dollars or not. iiie guides nes are
quoted from the State.
Joyce .vi'li ad the letter to the minutes ass the final copy.
Reading Recreation director, Mark 111yson is a new employee,
Reading Rec forgot to submit a grant Tor Summer 2001 and will submit the grant by
C=1ct 1>, 2001 for 2001 Stt_rramer (moist give RCC credit for it dutino the Summen He needs
spoilso s tills U11"iitaer.)
j-
'M F i' >a t« +L,o + 1 nos and 1900 1/1 AIA1 +I- nCICI +
iln,re la 11L%JILey 1Vr 1\eaUlllg -L"' "t'Llt LllL ~JQJL .~711tVe lJJ U JJ. Vll Lf 11jJ V1 411V ltvli st+111.
Reading Rec $1000 y to reimburse them /for the concerts conducted in the past.
Joyce Holt a lske F t xina to +A, with Real6i~ing IRWc.
he summer schedule of concerts should show RCC and MCC partial funding.
The R.CC sign update: Debra D'arcy's artwork of the RCC logo does not apply to Signs By
Tomorrow's rerquiffelmllelnlts.
Debra will speak io Karin Samatis, a graphic des~er and past CC C hair about getting a
"
workable fore-iat for the RCC logo.
Allison Da Silva passed out follow up info. from Rosalie DeQuattro of MCC re: Why a Cultural
1-1
Cou11L11.
;Yxr7e r~+i"uti t0
g°vi 'u peat°vr i iau°v fir cvilLi TL L'u'u,r vutr°vacii. if tin°v TvRV I TV III nail match -what ill°v 1,Yitt
gives us in funding, then the Town should give us "in kind" treatment.
Election of RCC Officers:
Existing SPrretarv - JlidV Jiml{er'
Existing Treasurer - Ann Rotondo
Existing Chair - Joyce Holt is resigning and will remain a member. She bas a-"- aiPP,
. ] .ent x. as a _ Is 1
Wellesley to '7_ a. lull tute L_11 i:.e Liberal '7iberal ru 1 A .1is. s%uu
apply tooe sbtadciii. ~ Tuycegoal is
to get a degree.
AWL of &-I
Allison DaSilva would like to be. a RCC. Chair delegate. Having .a presence in the community is
mP%jn"}cailt ail. sue is ail emipi^v`yee of tine Reading ijubuG i 'ivrai}.
Anna Dixon arrived at the meeting; at this time.
Tn1 :tee plvrronpo L~ad t7~at T1re vn4a sn ii:coi, as Chair anIA -,an*- An-
na- Dixon V4V6i 11 ~nrtaJ~ a •6in ---Ch--;-.
JV3V 3A4L4 V4V t24 114WJ 1 as 6C~SLN ♦r 641t4U .
There was a unanimous vote.
wren Ctorti is crnincr to he an associate member.
b.. tl
We want to be 7 members and have t associate ineinber to take over when membership drops
below 7_
The procedure. You have to see what the official procedure is to announce the members. to the
town.
Nadine, The Advocate Newspaper's reporter will do a "Conversations" Article with. Allison Da
Sin G. D'cbra D'arCy haS bCWil 1iVordulatnig. iyi , hilt coordina ed &.c grants last year. Robcr+la.
McRae past RCC Chair, numbered all the grants and gave them to Joyce to produce the grant
Co Chair Anna Dixon volunteered to check the .RCC.', mailbox at Town Hall all of the time.
Schedule of. NI-eetfings
Allison spoke to Rosalie about training new members within the first year.
A4nna Dixon attended a training in Walrpfield already.
Allison asked Rosale if she could come to Reading, TvVt on one of our regular meeting nights.
We need roo_mfor about 25 people, and a VCR.
We looked at Tednesdays. The 3rd Wednesday of the month.
C'i+ A; Inns + 17-IIA DA S + +I,- D--A.., . T ' t,+ T-%e + A ♦ i + + + .moo+t,at
tJ fll. J , LVVi at I.JV 11VX at un, 1tbaUUl 1VLU11LLjLFa.L L1g11L JLJ L. fl qu1c1111e~rLLL1~,' Lo ~ „l~t.iL LVS"'L
the grant packet with rules and include the question "Will you accept partial funding`"
P},ibl;;h avl iiteab;t; 3, ~f fuin& 71he mevttle arc}.*i~~ be ,^.i- - Ro."iulie De Q- Mir" is c^vi i g W truin
As of July 1, Allison Da Silva will hear from the library if our proposed meeting schedule is CAR
for the T ibran,'s rcon erence room.
End of Sept. 2001 Wbrary - Grant Applications
Od- 3, 2001 Cultural Rec:og~stion Award
vci. Lam, 201 - uorary - Eminfluie Grant oooKteis
Nov. 7 - Interviews 2 weeks after to read through the grants
T. T
INOV.._. A 110n'/ Vote . 4, 01 - Yote on grants
Liz Geraghty, a past .member had originally proposed a check. list. Ann Rotondo has the'4~l ecklist.
.Tivycti volt ans Aflm4bn I-fa Silva told schools to Siibrrdt one aYpucaUGIn p.l ScH'VOL
Send out denial letters j
T'S eV. 16, 2001 check all' puFei 4Y Vril re. Grants. L > Dec,. 15, 2V~1 , aL F"F` }Y Vr 1IVi 1 Lits~Jt u°v
submitted to the MCC.
Ann Rotondo can sub nut it i-n -Poston and hand it ;u or postmark it by 12/15//01
t' J
Jan. 16, 2002 - Meeting Scheduled for Community outreach and evaluate the new Grant Process.
Feb. 13, 20-02
1Vlarch 20, 2002
Anrii IT 2002
n r_-- n sin - '
1V1ay 1 J, L.i~UZ
June 12. 2002
Cultural Recognition Award - The RCC should put in a grant.
Thv first ceremony had "Susan 'N ornick as uae moderator, alld Reading restaurants presented a
"'c'aste of Reading", the Creative Arts for kids provided the music. The food was donated.
Debra D'arcy recommended awarding the Cultural Recognition award to" a well known group like
Tlar}ld Bond and the ClnannannEzntt PIa%rPrc or the Reading Art Association.
Allison DaSilva thanked Debra Darcy for her help on the Council.
The meeting was adjourned at 9:0V Phi.
Respeciu-Iky submitted
, r ✓ 4
eel- IC17
Judith A. Junker
.L CC Secretary
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