HomeMy WebLinkAbout2001-09-05 Cultural Council Minutesv
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Reading Cultural Council Meeting NJinutes Sept. 5, 2001
7:00pm at the Reading ivlunicipal Light Dept.
Tliiemhe~c iyn wttanrianc~a Tnure Nnlt Tana T aZiayncla~-r 1-TarnIA RnnA A,ann Rntnn jln Aliicnn
T)aSih/,q :Anna T)hon and Twig T»nker.
?%jeetinb Tnrnir: 1VT C Traininb Caccinn
( ncg-t Speaker- Karen Trachtenberg of MCC
Members from other city and town Cultural Councils also attended the meeting.
There was a micr_.nmm~~ni~atinn re. the, starting time, of the meeting. The MCC hart .czcherhllerl the
L' 11Tri1V1.~. Th 1e Tn members arrived 1 ai 7 ~!:3 7 fi0llYA,i.~
meeiing for 7:Out/l C memb
111t,rou UM011s:
The RCC members introduced themselves and explained why they Joined the RCC.
1J UGb6 ♦5pG[lriGl. lldl Gll 11QG11tGl1VG11J' of 1VlC C was 1[1t1VUllced.
Other Cultural Council Members signed an attendance sheet and introduced themselves for
exam. ple:
Joe Pyne of Lowell, MA had been on many councils, the association for the blind, and the
T'fe.,t.i- hack Regi~r l Theater.
Alan Flagg of Lowell was a nurse and a member of the Cultural Council Clown Unit.
Clican Nariii_na nfT lnr.nln n,TA
Rachel Strutt of Someniile, MA a past program manager and editor.
C,recrnrc; Jenkins of nrnerN ile, 11~f,A_ A past rlire;.tor ofproc, vm~ anrd the art., in Rnstnn.
hil
Eileen r eluman, a mother whose c'
"u played sports.
Jen Calespie of Concord, MA has been a chair of 2 LCC Grants
Training Session Plan:
_11-area T rachtenber2."' will shVVV a. _L lljlrit.ltc ti dulrlg video arlu asked melnuers to JUL UUVVrI arty
ouestions they may have during the video.
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Zl tel a a11Vlt jll l.CiD., ll.arell w;,, ai-LiS er any yueSt1V11A
X re l l [alllllAr, %ZUCJL1v113.
Before the training started, Joyce Holt asked:
T 0101, io t-he r1n]x n a nnnx rrninn to o ffa, t ttY V00")
1eu w.t uv.]11 vvvll ml - ua~ av -1-1 ally ice" .
Karen Trachtenberg responded: the Legislature is 6 i days late.
Thr Un11eP rP~tnmma»r1Pr1 n Girt
the Senate did not. The MCC cannot lobby on their own behalf, but the public can call their
legislatlire,_ Two years ago, the lepidal-iire. uwas late.
r, i. t t lb or The X11rC . was asked for guidance re.
C'an T.C'C','s announce that applications are available if the S amount is unknown?
TIN L_.]__9_ the L_ v 11 1._lVl Oct. Y111r7aL T_1__
"o riot schedule 11e.
ollllg Fleeting 11. 1i1RG soille t
The postmark is still by Oct. 15th for want aDDlications to be sent in
1 Ul1U1t11bll1JJ T' call VL UV114 V)' am, lla.V4 all VppVl LUlul_v 1V1 111ut41LL11,Z 1114411L1V 4.
The guidelines for 2003 are available in Nov. 2001.
Training Content:
Yl 11KL VVV..J L11V MCC fun 1)
It manages partnerships and initiatives. A far reaching MCC effort through Local Cultural
Coinic.ilc, L CC's are axx:arded gooney fni- nrnirarta that affect tbAr c'r%MM)ln;tl T li-v can hi-l"
J--- _ r
grantees jump-stare projects.
Legal resnnirementc - sPrvic;e' d1mitinn antd meeting sc~heifi tinge antral a11nc_ati_on of nn to 5%
for printing, stamps etc. managed by the Treasurer.
Grant recipients must provide evidence that their bills were paid to be reimbursed_
A grant idea:
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What can be funded?
L~.t t1iC is Vll1111U111 y ki1Vw lVj11ri1 luT1dS arC ai%auabi~, -1--- iv get appii~raiivils.
Where to advertise:
ZIt UJL10 VU11%4UL5- ll.J'vela, 11eVVS TVVV1111 L DUV71lr access 1' Y / sLaL1V11a 1Vlalllell
pVJLelJ~ paieta 7 1
Public Radio.
1ll12 L CC member prcmoled ~'iic ar: vn at radio u1i^w and iIon promoted lxuu° T -e l CYailt',.Yirll Counct~.
Yost cards send from a mailing list. Yost flyers in Laundromats and cafes.
Grant applicants must show they are not dependent on MCC funds. The}r must have other sources
of ffinrding to make: the, proier_.t nin with nr without the MCC hands. Munkinal support cannot be
t t t 1 I'9 i v t' ]'t n t 1 Ban 1 ] M ] t 1 1
replaced wltn l~iCC. lunumg, like ~cnoo1Us, out non staff person led programs could oe
funded
MCC Guidelines:
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111G Li.l. allu 1VI uVes not U15411111ll1aW.
We must fund grants that give access to people with disabilities.
11n, 1171, + + . -+1) -f ~ a' 9
YY11V venef'+..~ 1IA: VV )A {rail geL LV lt: flle Ll e1e a1L1111utV SoUlces V11LL1iUJllg:
• Approach corporations for funding. For any additional criteria, refer to the LCC Guidelines
• AAV1 rs vo rnn into of unt-of Fi11 ulwt b1 rlvAnoli- fr%"n fta T00
(T»i~a~inac jeieaue,
11V VaJU V11111VW Vl LLVl VVL. 111E tV VIU VLVUKIV 1 VM1VV1.I.11VJ
Convict of interest, and abstain from discussion and voting.
,-wlLUlulut,y 1111.1LAL 1 L vccaa.
Helps LCC utilize funds wisely and develop priorities. A LCC community input meeting could be
hnctarl by ~ lnr~1 r~~ra - - - -
The Gloucester Cultural council gives a party and Arts groups come and give input. Councils with
n1;ner ~,`)n nnn ark ri-n111rP1i to blut- a nnmm11nity i„nnnt mPPtina Paob vPar
T11Y1 P111iA Cli[T1TPCt11117°
August: Publicize
ge.nt_; Help with applications
vci. Receive applications
Nov. Annrove grants
1lec. 1'1Ssernble a sulllillai V Ul 21ppi:aved g-lallts and send to the lvIt-C, and Dec.
Jan: Notify aDi)hcants of acceptance pending MCC avvroval.
1 J
.I_IF11_ Unc. It4+il Llb Ul.7t+lilcitt 1V1111s allu 01DI l
nIYY l -rnbcrs.
X ast -nPortance _r
lvl Lf ImV,. UL 1'V1U11LG7r1 a.
Hundreds of volunteers promote the LCC to the public and interact more with citizens. LCC
n iemlvers cain iiiailie tliiiigs haippvn iii their citieu and toiv,i'aci. Tlie local volunteer i.~., ail --F-rtant Flirt
of the cultural network. It is a duty and a pleasure. it changes the life of the community.
Karen Tratchenbergy of MCC passed out the Orientation to LCC Program Basics booklet to all
inembers.
Questions asked after the vi-two was shown.
n 1 rr 1 ,r a 11 mrnnn and T r 1
tel: T he k -.oncord, 1VIA alloGa.hon is 35)000000. Are PAS S and LCC granis io come form ine same
allocation?
a _ C_.-. T CC' . _ cnn~ 1'd-_:-; 11_ TACO
H: I Gs. JoIIIe Ll s gly'e JlT;-O o1 111G1I aliouittloll to t'A33 giailts.
Q: One LCC has unclaimed money since 1996_ What should be done?
Tl-_ T____. T ]i1-_ T /l!'i- __7 1] 1-_-__ spent oI7
A: IIle i own 1reasureI' and die LC . 1 T reasurer sliould IllollltoI` It 001` gra-litee Islay have ldy
part of the grant. Unclaimed money from the past should be folded into the current allocation.
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l IG4Su1G1
Al~l~ , 1'11111 AVLVIIUV salu s11G SVJIUS Hie Unclaulleu recipients a 1GLLG1 sLaWlg 1 V 114Ve
until I.Tov. _ to pick up the monev and please call Ann if there are an questions."
Ti, > > ++o, 1, ,,l a
J+.,+a , U , ult l !1 a 1001+1,n c1.,;,., +U_ -r-_A;__N
file apps Vval Lellll a1lV Ulli LQ LV, ~'ll 11CL4Ye lLil tlU 111 LLLJ LV 1all1L 611+ 1U11U1t1`b'1.
If the project is later than that, the grantee must write to the LCC for an extension. It that is not
done, the grantee fvrfeiis the hinds.
Q: if there is unclaimed money, one of the LCUs is having a 250tH celebration m2 years. Can
they fold fin ~,nly part of it to this j': ar}s allocation :and save the rest for the 250tb9
A: Yes. Talk to the MCC about it.
I ale MCC Wants ynli to cnPnrt t.>rn~r allncationc
V J
Q: From Ann Rotondo: The RCC does not get interest on their unclaimed money. "flow can we
amt 49
a_- -
A: The town treasurer should get the RCC interest. The MCC will send a letter to the town
treasurer and this nrones. 11sualli~ wnrks. The. town sometime.. agrees to give $50 per year to an
LCC in place of Inc work thev would have io do 'to figure the interest.
Review Process:
A 2 tier process for LCC's own grants
LCC application and supplemental questions
LCC Capital Expenditures
You hate to dan:on.°tr-t° that the ~nmmwinutcr neerh yrmr nrnia~rt
Make a case to the MCC
The request is due Oct. 15th and send it to the MCC
The MCC; convenes LCC's from around the state To vote and approve it and weigh it against other
L CC's, grants, Some L .CC" s may reject their own projects in favor of another T_.CC" s 01-Int
application.
Anil Rotondo mentioned that the RCC applied for its own Cultural Recognition Award grant.
The award has been in existence for 3 years.
An individual can apply for a scholarship with a non dependency clause. Some communities have
started festivals form council originated proposals.
Community input-
Contact the community and tell them what you have been approving and ask:
What does the cominunity need?
Conduct a community input meeting even), 3 years.
Have a meeting a. survey; send a delegate to other town meetings-
Give the survey at intermission during a cultural event.
Focus on priorities like:
o1GetJ..
.Ci'
tt Lltd6 lltVVtYG L1tG LJUtll lrGlG Ulat1V11.
You need to inform your community if you are planning to change your local guidelines.
Past roster books have been deleted and some have been added. They are on the MCC web site.
Applicants that do not claim their funds:
Any requirements needed by the state as to who has not claimed money are due back 1215/01.
The MCC needs S encumbered and S unencumbered.
The summa-, sheet must be nacc~ti in by, 11,151`01
The chair should meet with the treasurer.
Conflict of interest:
Talk to organizations to think of a project to apply for. An LCC member of a garden club who is
riot art officer recei Jvj a grant appiicatior111 Vi11 file garden club haJ a i-,VIU A 01 Lr1tG1GJt. Tl'te LCC
Member fills out a disclosure form, says I have a conflict, and does not vote. The member can
leave the room during discussion and voting.
When an LCC is submitting its own grant, the disclosure form is given to the chair.
ai 1O^n uaSilv'a I:ientivned that she failed vut a diiclvs'are fvaTiii iirhen u f lia vr~ nni 7 at;n»~o~ grant
= bwaaai.acrava i7`
was being discussed and voted on.
"Creative Schools" MCC will be funding courses for teachers, arts in education. The information
is on the MCC web site.
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someone out to talk about it.
The MCC can tell the LCC how many schools have applied.
Lid the N/f0 ' have a Community innllt *_??eeti-m! re.,zh"Vt t f-rm (-1,•f-ntc9
it is not worth the time. The application process is too long.
E-mail Karen Tratchenberg and. Mary- Kelly re.: How the cut in funding is affecting the council.
Streamlined benefits
j i Traditional: Streamlined: j
Oct. 15 applications are decided localh' Board felt comfortable with not reading i i
J ~ II
9 app; 4i ~ s~~~i S t T r 'ismCC. f
I 1 Lieu. i ~ send c. 'to I'VIC , to read for ! grams due co ls posiuve nisiory of I
(j comnliance and data entry. I checking grants for 2 gears. and the council i
i I March grants, go to the board ~ could begetting training. 804 of LCC ~
11 April MCC sends out approval and applicant I councils are streamlined. Send application to
! i has 1..........r,,..:~:..... (1.,+ 1 +1.., T drf'+ 1.. 1 -111 c .1 . -_A
has Uccr,- Waitin`, s4uncc VLL. ! Llll., l~'lt-t Uy' i,.:; la aitu at,uu appriJ~'al i~twi I
I I Accountability - how to get funds out sooner? I to the grantees. The MCC would rather
I ! The MCC came up with streamlining. ; spend time training LCC's than reading
j grants. for under $20,000 in grant allocations, !
co1.z _ members heed for training. 1 I
j ! 12 hour training is required within 6 years. ! !
Karen Tratchenberg went over the guidelines book.
The -MCC. has a contact person for each local cultural council.
rr r
Starr contacts for various programs
a. ital eXpenditure e_xnlanationC - like a piece of ennipment for $55 or more with a. life of 3 'wears
or more like a display case is acceptable as a capital expenditure.
Interpretive sciences are Audubon, signage, bird watching tours etc.
LCC's can cony the LCC grant application. The MCC can give the LCC a web based e-mail
address and password which is needed for staff to check e-mail within the council. An applicant
can e-mail you by using the e-mail address.
Apptucant,v car set the T O' C-r "t app 1lcatio;: ~n the A Tf`ly :veb 044.
www.massculturalcouncii.org
The MCC is going to update its new members list 3 times a year starting in Oct. 2001.
Karen Tratchenberg asked the LCC's to call her about the events that are going on in each
community.
Respectfully submitted;
Judith A. Junker,
RCC Secretary
Date: 09-06-01
To: Judith Junker, RCC Secretary'(
Fr: Anna Dixon, RCC Co-Chair
RE: FALL 2001 ORIENTATION WORKSHOP 3Y MCC - ATTENDEES NAMES
Reading Cultural Council Open Meeting and
Fall 2001 Orientation Workshop by MCC
MCC Staff Person: Karin Trachtenberg
Date: September 05, 2001 Time: 7-9:00 p.m.
Location: Reading Municipal Light Company, 230 Ash Street, Reading, MA
Attendees:
Name
Town
1.
Dan Foote
Weston
2.
Joe Pyre
Lowell
3.
Alan Flagg
Lowell
4.
Susan Harding
Lincoln
5.
Rachel Strutt
Somerville
6.
Gregory Jenkins
Somerville
7.
Eileen Feltman
Burlington
8.
Jo(sephine) Merolla
Lawrence
9.
Jennifer Gillespie
Concord
10.
(enrichment chair)
Reading
Members from RCC:
11. Judith Junker
12. Anna Dixon
13. Anne Marie Rotondo
14. Joyce Holt
15. Allison DaSilva
16. Diana LaVancher
17. Harold Bond
Town will be having 250th in a few years.
(I