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HomeMy WebLinkAbout2001-10-03 Cultural Council MinutesV LUG ! I q A 10. 2 q RCC Reading Cultural Council Reading Cultural Council Meeting Minutes Oct. 3, 2001 µ1l 1`vµ~~j lv 1 ov 7:30pm at the Reading Public Library Members in attendance: Harold Bond, Ann Rotondo, Allison DaSilva, Anna Dixon and Judy Junker. The minutes from June 13th and Sept. 5th were read, edited and approved. Ann Rotondo presented the Treasurer's Report. $455 interest from last year will be paid to the Council and it should be an ongoing process. Ann has a letter showing no interest payments were given to the RCC from the Town of Reading since 1997. Peter Heckenblecker will be checking on this matter. Last year's grants: Birchmeadow - 1 outstanding Joshua Eaton - still waiting for reimbursement No changes were made over the summer and the figures match. Allison DaSilva made a motion for the Treasurer's Report to be accepted and Anna Dixon seconded it. Ann Rotondo showed the council the forms she uses for the town that she fills out to be reimbursed. She passed out copies of the form to the council. The Margie Davis situation was followed up and resolved. She received $100 and the other $100 will be regranted because she is not doing the 2nd workshop before 12/31/01. Ann Rotondo's 6 year term as Treasurer is up in June 2002. The AARP has volunteers in the community to get someone to manage the treasurer's duties. The person would have to be from Reading. A 7th member is needed. Judy Junker will check with the Career Place AARP Job Developer, Camille to see if there are any interested applicants. State Budget: y' Allison Da Silva called Karin Tratchenberg about when funds will be available. There is no news yet. Karin said the latest they usually come up with the numbers is in Nov. 2001. A sandwich board with a sign mounted on it was $80 including the sign. Dimensions are 20"X34" 2 sided. Anna called Karim Samatis at Karin's Studio and Karin gave Anna our old RCC Stationery and she may reproduce stationery. Karin made up a paper copy of the RCC logo and will give the floppy disk version to Allison D:aSilva. The RCC received mail from Amesbury Cultural Council. They are looking for collaborative projects for an outdoor art installation. Allison DaSilva should let the Reading. Art Association know about it or place the invitation on the Library bulletin board. Project concern youth dance group- sent Allison an e-mail re: where could they have a space to perform in Reading? They asked for a contact person in Reading. Ann Rotondo suggested Allison should contact town halt. Another e-mail: To whom it may concern..Ptease send me your guidelines. Paul Fagan. P. Heckinbleckner set up a copy job of pass grant applications 75 copies - 35 in the town half 35 in the library RCC Grant process fall 2001 R.CC Grant application checklist RCC Pass Program Info: Sheet Guidelines for Reading Cultural Council 2001 grant application LCC grant application. Allison received a letter form Mark Hyson and Ann Rotondo will ask hire to send in a grant. Allison has a packet of everything. we need to send in minus the $ amount. the Drama club asked the RCC to take out anad in the Drama book. We cannot take out an ad we can only approve grants for the arts humanities and interpretative sciences, not advertising. Judy Junker will send a letter to the Drama Chub of Reading. Young audiences of Massachusetts cannot take on a multi day program and wanted to appeal to the RCC to do a grant or apply to "Creative Schools" There was a discussion of whether Judy Junker should include a treasurer's report in with the minutes. It was decided that Judy will keep them handy with her notes and not send in 2 copies of the Treasurer's Report to the town. Cultural Recognition Award: Allison DaSilva suggested: Delay it until after January 2001 and. combine it with a 4th of July celebration and address it again perhaps after Jan. 2001. How to gather Nominations for the Cultural Recognition award: At town gatherings, fairs Dianna Lavancher had a meeting -with Allison DaSilva to discuss ideas, the RCC vision,. the Banner etc; Dianna liked the training she is receiving. 3 The opera form could be a town arts festival in Reading, a big summer party and Cultural Recognition Award nominations could be obtained at this type of event. Maybe the RCC could join in on a town event. The RCC should write a grant for themselves. The next meeting is Oct. 24th. Grant booklets will be given to each council member at this meeting. Respectfully submitted, 651 Judith A. Junker RCC Secretary F f A sandwich board with a sign mounted on it was $80 including the sign. Dimensions are 20'X30" 2 sided. Anna called Karin Samatis at Karin's Studio and Karin gave Anna our old RCC Stationery and she may reproduce stationery. Karin made up a paper copy of the RCC logo and will give the floppy disk version to Allison D:aSilva. The RCC received mail from Amesbury Cultural Council. They are looking for collaborative projects for an outdoor art installation. Allison DaSilva should let the Reading. Art Association know about it or place the invitation on the Library bulletin board. Project concern youth dance group sent Allison an e-mail re: where could they have a space to perform in Reading? They asked for a contact person in Reading. Ann Rotondo suggested Allison should contact town hall. Another e-mail: To whom it may concern.,Please send me your guidelines. Paul Fagan. P. Heckinbleckner set up a copy job of pass grant applications 75 copies - 35 in the town hall 35 in the library RCC Grant process fall 2001 RCC' Grant application checklist RCC Pass Program Info, Sheet Guidelines for Reading Cultural Council 2001 grant application LCC grant application. Allison received a letter form Mark Hyson and Ann Rotondo will ask him to -send in ,a grant. Allison has a packet of everything, we need to send in minus the $ amount. 'The Drama club asked the RCC to take out an ad'in the Drama .book.. We.cannot take out an ad we can only approve grants for the arts humanities and interpretative sciences, not advertising, Judy Junker will send a letter to the Drama Club of Reading. Young audiences of Massachusetts cannot take on a multi day program and wanted to appeal to the RCC to do a grant or apply to "Creative Schools" There was a discussion of whether Judy Junker should include a treasurer's report in with the minutes. It was decided that Judy will keep them handy with her notes and not send in 2 copies of the Treasurer`s Report to the town. Cultural Recognition Award: Allison DaSilva suggested`. Delay it until after January 2001 and combine it with a 4th of July celebration and address it again perhaps after Jan. 2001. How to gather Nominations for the Cultural Recognition award: At town gatherings, fairs Dianna Lavancher had a meeting with Allison DaSilva to discuss ideas, the RCC vision, the Banner etc. Dianna liked the training she is receiving, 3