The URL can be used to link to this page

Home My WebLink About2004-09-15 Cultural Council MinutesReading Cultural Council September 15, 2004 7:05 - Meeting called to order .D ER K 10015 .x..1'1 3 0 P : 2 Members present: Allison DaSilva, Valerie Alagero, kmyn Storti, Harold Bond, Anne Hooker, Nicole Cain Introduction of new Associate Member: Janet Hatherley, Reading Memorial High School student Treasurer's Report: Too early in the grant cycle to report. A question on rollbacks was raised. RCC granted $350.00 to the Barrows School in 2003-2004. The school did not claim its reimbursement and it will be added to the 2004-2005 cycle for a total projected grant of $4,110.00. Review of various mail items Mass Cultural Council: MCC is looking for Beta Testers to provide feedback on their new on- line training. Allison was asked to be a Beta Tester and will take part. The on-line training is approximately 1 _ hours and is available to both voting and associate members. Also, in September and October members of the MCC staff and MAASH (Mass. Advocates for the Art, Sciences and Humanities) will be hosting a "Listening Tour." The purpose of the tour is to discuss advocacy efforts and strategic planning. Nicole plans to attend. RCTV Oganization Night, September 23, 2004: Despite RCTV's unprofessional delivery last year a decision was made to go ahead and place a live message reminding grant applicants of the deadline. However, RCTV will be reminded of last year's disappointment and a firm request will be made for a more professional delivery. Allison will deliver the live message. Other Press: Notice of grant application deadline will also be placed in the Reading Advocate and Reading Chronicle. Press releases will also be on display at the library and the town clerks office. Regarding 2003-2004 Grant Recipient Elise O'Connor: Elise was funded $560 to provide (12) singing performances to Reading seniors in various locations by the end of December 2004. To date she has completed (5) of the performances and forwarded an email message requesting $400 of the funds granted. After some discussion a decision was made to first, verify the (5) performances and satisfaction with them. And, second, release a prorated amount of $233.00 based on those verifications. The balance of the grant is pending on the completion and verification of the remaining performances before December 31, 2004. Community Input Survey: A community input survey is being prepared for distribution in the spring. Survey to follow MCC guidelines. Members suggested the survey should open with an introduction of the Reading Cultural Council and its purpose. Janet Hatherley will prepare a list of questions for review. Survey to be printed in the local newspapers. February 2005 - tentative survey completion date. Meeting Adjourned 8:45 Respectfully submitted, Nicole Cain D 1A G ~a~ J2 *,q L C O June 1, 2004 Town Manager's Office • 16 Lowell Street Reading, Massachusetts 01867 Leslie Haley Alice M. Barrows Elementary School 16 Edgemont Avenue Reading, MA 01867 RE: Reading Cultural Council Grant # 02-06 Dear Ms. Haley: On behalf of the Reading Cultural Council (RCC), we wish to inform you that the deadline to submit reimbursement forms for the 2002-2003 grant cycle has elapsed. This letter will serve as official notification that the $350 in funds allocated to the Barrows Elementary School for the Multicultural Awareness program, grant #02-06, will not be paid since the RCC has not received the required documentation to issue reimbursement. According to policy, this money will be returned to the fund and made available for regranting to appropriate applicants for the next grant cycle which commences in October, 2004. The RCC operates under the rules, regulations and guidelines of the Massachusetts Cultural Council (MCC) regarding fund allocation. According to those guidelines, you received a letter in December, 2002 indicating the amount of the award. The letter also stated the deadline of December 31, 2003 for request for reimbursement, and provided the necessary form with instructions. The Multicultural Awareness project was completed on January 16, 2003. In December, 2003, through a series of communications with RCC Treasurer, Anne Hooker, you were granted a 30 day extension of the reimbursement deadline. This deadline was further extended in January, 2004, and additional copies of the reimbursement form were provided. It is with regret that we inform you of the decision of the RCC to cancel funding for this grant allocation. We thank you for your interest in culture within our community and hope to work with the Barrows Elementary School on future programs. Sincerely, / Allison DaSilva, Chair f Reading Cultural Council Town of Reading 136 Lowell Street Reading, MA 01867 Valerie Alagero, Co-Chair Prom: adasilva <dasilva4 @comcast. net> late: Thu Jun 03, 2004 05:14:11 PM US/Eastern To: "Schwartz, Janna <Janna.Schwartz @art. state. ma.us> Subject: Re: MCC Workshop Information Thanks, Janna. Allison On Thursday, June 3, 2004, at 11:32 AM, Schwartz, Janna wrote: I just put one in the mail since I saw from the on-line office that she does not have email! And thank you for your letter re: the grant recipient. It looks appropriate. Let me know if any issues arise. Enjoy the workshop next week! Best, Janna • ~ ~ ~Q'Z-GCO Reading Cultural Council Treasurer's Report June 16, 2004 Attached please find our 2003- 2004 fiscal grid for tracking reimbursement request. At the last meeting three items were submitted which will be direct to Town Hall on June 17th. These three grants total two thousand dollars, the balance to be paid is $2160.00 The following is a current breakdown of our funds: Administrative Funds: $417.76 Grant Monies 2003-04 $4160.00 Unpaid Grant 2002-03 $350.00 f 6k i l1k'o' 2605 TOTAL: $4,927.76 The above balance agrees with the current town statement. Respectfully submitted: Anne W Hooker Treasurer Cultural Council 2003 - 2004 Grant Year GRANT # ORGANIZATION FUNDING REQ RECD DATE PAID DATE PAID 603 303 Birch Meadow School Parker Middle School 1,600.00 5/19/2004 6/17/2004 1,600.00 703 Birch Meadow School 200.00 200 00 5/19/2004 6/17/2004 200.00 803 Friends of Reading Library . 700.00 5/19/2004 6/17/2004 200.00 903 Reading Symphony 500.00 1003 EMARC 200.00 1203 Elyse O'Connor 560.00 1403 Reading Recreation 200.00 4,160.00 21000.00 ,erng Cultural Council Summary of APPlica ions Fisrat Year(s): Show all: Sort by: Search for: app # Applicant Project Title Yr App # Prog Disc Score Request Decision Arthur W. Coolidge Tolerance and diversity 04 0103 LCC Multi $5,049 Denied diddle Scho... Alice M. Barrows Historical Perspectives 04 0203 LCC Story $610 Denied lementary Sc... & Cult... Nalter S. Parker Everett Dance Theatre; 04 0303 LCC Dance $1,725 $200 ✓ Aiddle School Tony Va... Warren Killam North Shore Music 04 0403 PASS Theater $864 Denied lementary Sc... Theatre Warren Killam Natalie Kinsey- 04 0503 LCC Lit $700 Denied :lementary Sc... Warnock 3irch Meadow Boston Symphony 04 0603 ASS Music $2,640 $1 600 lementary School Orchestra , 3irch Meadow Senegal-America 04 070 LCC Music $1,000 $200 lementary School Project - riends of the Young Adult Author 04 0803 CC Lit $2,400 $700 reading Public Visit zeading Symphony RSO Children's concert 04 0903 CC Music $500 $500 )rchestra _ast Middlesex EMARC Expressions 04 1003 LCC Media $200 $200 association for... A' `#,chael Little hands a musical 04 1103 LCC Music $300 Denied adventu... YConnor, Elyse Musical visits with 04 C12O3 )CC Music $1,030 $560 seniors .ndover Choral Mozart Requiem 04 1303 LCC Music $750 Denied ~ociety Concert ,eading Summer concerts 04 (S LCC Music $800 $200 'ecreation Virt, Edward Jazz music 04 1503 LCC Music $1,000 Denied homas, Bob Generations: grandma 04 1603 LCC Story $375 Denied vaudevill... appen, Henry Juggling performance 04 1703 LCC Folk $350 Denied & worksho... 'orcino, John Celebrations of story 04 1803 LCC Story $510 Denied and song owell Opera 2003-2004 Season of 04 1903 LCC Music $1,000 Denied ompany LOC lack, Todd Author visit 04 2003 LCC Multi $500 Denied roject Concern Hip-hop dance 04 2103 LCC Dance $600 Denied lewcomers & Children's concert 04 2203 LCC Music $800 Denied eighbors Club of otal ,q 22 app(s) $23,703 $4,160 .ounce -summary of p.ppucauons f~ 11/21/03 11:53 AM X ZIID ns://-.mass-culture.org/rep_kitchen.asp?Z=0&Se]Filter-I&SolSearch=&SelYearI=2004&S'elYear2=2004&SortBy=3&ItemsPerPage=50&StartAt=1&SclContID= Page 1 of 1