HomeMy WebLinkAbout2002-06-10 Audit Committee MinutesMINUTES OF AUDIT COMMITTEE MEETING ON JUNE 10, 2002
Arnold Berger Conference Room, Town Hall 7:30 p.m.
The meeting was called to order at 7:40 p.m. Present: Dick McDonald,
chairman, Pete Dahl, Cathy Martin, Camille Anthony, and staff members Peter
Hechenbleikner, Mark Hyson, Bob Silva, Beth HIepeis, and Richard Foley.
Camille Anthony moved and Pete Dahl seconded that the minutes of the May 13,
2002 meeting be approved. They were approved by a vote of 4 to 0.
Mark Hyson, Recreation Director explained his response to the management
letter (attached memo), and Beth HIepeis' memo to Peter Hechenbleikner was noted
(see attached).
Police Chief Bob Silva presented a memo regarding management letter
comments in his area. Camille Anthony questioned whether a system was needed
whereby an outside source reviewed voided parking tickets. Of 12,000 tickets
written, 612 were voided last year. It was decided that information on totals of
collections and voiding of tickets should be included in the Police Department
monthly reports to the Board of Selectmen. It was noted that the collection rate of
parking tickets is excellent due to the mark and clear system in the State
Department of Motor Vehicles, which Reading utilizes through a vendor who
charges $1.55 per ticket plus postage. The issue of segregation of duties for the
parking clerk was discussed. Senior tax workers might help, but do not have
enough time to cover the job. It was recommended that statistics be included in the
Police Annual Report.
The issue of permitting for rental of School facilities was discussed. It was
recommended that written policies and process be adopted and then checked to
ensure that they are followed. It was also recommended that the audit committee
meet with Superintendent Harutunian and Director of Facilities Cacciapuotti at
their next meeting.
The issue of paying extra fees to KPMG due to GASB 34 was discussed. Cathy
Martin moved and Camille Anthony seconded a motion to hold the fee to the
existing contract and to eliminate the part of the audit whereby KPMG looked into
one area or department of special focus if necessary. The committee voted 4 to 0 in
favor of the motion.
The Audit Committee discussed their desire to change the Town By-Law which
created the Audit Committee to include an RMLD Board member. They concluded
that the Audit Committee should ask the Ad Hoc Committee on RMLD governance
to consider this suggestion.
It was suggested that the Audit Committee adopt a policy. Beth was asked to
inquire of the Town's financial advisor, Peter Frazier, concerning the types of
auditors needed for bonding. It was suggested that the School Year End report be
added to the audit.
Cathy Martin moved and Camille Anthony seconded a motion to adjourn at 9:55
p.m. The motion was voted 4 to 0 in the affirmative.
Respectfully submitted,
14:a ~
Elizabth W. Klepeis, Finance Director