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HomeMy WebLinkAbout1999-04-14 Recreation Committee MinutesRecreation Committee Minutes ° Wednesday, April 14, 1999 k.: The Recreation Committee meeting carne to order at 7:30 PM in the Town Hall Conference Room. Committee members in attendance included Sue Cavicchi, Chris Campbell, Claire Bolger, Kate Kaminer, Jack Downing, and Lorraine Salter. Also in attendance were Associate Member Marc Nelson, Associate Member Bernie Winne, Youth Program Coordinator Daphne Smith and Recreation Administrator Joe Connelly. Mr. Jack Webster from Reading Youth T-Ball was also present. Ms. Cavicchi made a motion to approve the minutes of the Wednesday, March 3, 1999 meeting, Ms. Kaminer seconded the motion, approved 5-0. Commission member Dennis Lucyniak entered the meeting. DISCUSSION WITH READING T-BALL REGARDING LEAGUE BOARD OF DIRECTORS Mr. Connelly reviewed his previous conversations with Mr. Webster. Mr. Connelly explained that he recommended that Mr. Webster form a Reading T-Ball Board of Directors to assist in settling any grievances against the league. Mr. Webster explained his reasoning for not having a Board of Directors. Mr. Webster stated that he did appoint an American League and National League President to help with the dispensing of - information. The Commission discussed this concept with Mr. Webster. Mr. Lucyniak explained how the Reading Youth Baseball Board of Directors operated. The Committee continued to discuss how the creation of a Board of Directors would assist Mr. Webster. Mr. Webster agreed that a Reading T-Ball League Board of Directors comprised of himself and the two league presidents would make sense. Mr. Webster will address this issue. Mr. Webster exited the meeting at 8 PM. NON-READING RECREATION CAMP FIELD FEE Mr. Connelly reviewed the need for such a policy. The Committee discussed the need with Mr. Connelly. Mr. Winne and Mr. Connelly discussed the importance of consistency with this policy. Mr. Winne recommended bringing camps that fall into this category in front of the board to discuss where to allocate the revenues from those camps. Mr. Connelly reviewed the policy explaining that it was consistent with our 15% clinic fee. The Commission discussed the need for reference checks and CORI checks on clinic directors. Mr. Winne suggested that with little effort on our part it could protect us in the long run. The Commission continued to discuss this with Mr. Connelly. Mr. Connelly will develop a form to check the references of clinic personnel. - Ms. Cavicchi maMhe following motion, seconded by Mr. Campbell, and approved 6-0. Move that the Recreation Committee accept the Non-Reading Recreation Camp Field Fee Chart as presented in the April 14, 1999 Committee packet. Mr. Lucyniak exited the meeting at 9:00 PM. FALL/WINTER FY99 REPORT Mr. Connelly reviewed the Fall/Winter FY 99 Report. The Committee discussed various programs and concerns regarding program fees. The Committee suggested that Reading Recreation begin to raise fees for Travel Basketball, Sunday Basketball and Odyssey of the Mind. Ms. Cavicchi made the following motion, seconded by Mr. Campbell, approved 5-0. Move that the Recreation Committee accept the Fall/Winter FY99 Report as presented. ADMINISTRATOR'S REPORT Mr. Connelly reviewed the Administrator's report. Mr. Connelly discussed the foreign language program with the Committee. MISCELLANEOUS Mr. Connelly and the Committee discussed the authority of the Committee. Mr. Connelly explained that there is little the Committee can do if an organization chooses to ignore the Recreation Division's authority. The Committee discussed this at length. The Committee asked Mr. Connelly to set up a meeting between the Board of Directors from all the various leagues and the Recreation Committee. Ms. Cavicchi suggested that the Committee inform the Board of Selectmen of this meeting. Mr. Winne suggested that if April I" was an unreasonable date to begin using the fields, the Committee should discuss moving the date back so not to interfere with previously set league schedules. The Committee discussed this option. Mr. Campbell motioned to adjourn the meeting, seconded by Ms. Bolger, approved 5-0. The Recreation Committee adjourned at 10:00 PM.