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HomeMy WebLinkAbout2002-05-08 Recreation Committee MinutesY FAX: (781) 942-5441 RECEIVED TOWN CLERK READING, MASS. 7601 JUL 8 P 6 Town of Reading 16 Lowell Street Reading, MA 01867-2685 RECREATION DIVISION: (781) 942-9075 RECREATION COMMITTEE MINUTES 5/8/02 MEETING In Attendance - Alan Beaulieu, Mark Hyson, Lorraine Salter, Sue Cavicchi, Sudie Fay, Chris Campbell, Jack Downing, Kate Kaminer Alan Beaulieu started the meeting at 7:34 PM Mark Hyson, as well as Alan Beaulieu, stated that there were a few changes that needed to be made to the 4/10/02 minutes. The following are those changes: On page 1, paragraph 4, on the third line - there should be a dollar sign in front of the 15,000. The next change should be on page 1, paragraph 4, on the fifth line the word "on" should be changed to "of'. Finally, the last change should be on page 3, paragraph 2, in the last sentence - the word "hists" should be changed to "hits". Jack Downing made a motion to accept the April 10, 2002 minutes with the above stated changes. Sudie Fay seconded the motion. The motion passed by a 5 - 0 vote. Dave Bryant attended the meeting at 7:40 PM. Alan Beaulieu discussed with the Recreation Committee those committee members that were up for re- appointments. The Recreation Committee members who are up for re-appointment are Jack Downing, Chris Campbell, Susan Cavicchi, Kate Kaminer, and Lorraine Salter. Jack Downing and Sue Cavicchi stated that they both sent their re-appointment letters back to the Town Hall and that they would like to be re-appointed, Kate Kaminer and Lorraine Salter were still deciding what they would like to do, and Chris Campbell stated that he would be stepping down off of the committee and would stay on as an associate if the Recreation Committee would need him. Lorraine Salter stated that it might be a good idea to put the roles and responsibilities in the Reading Chronicle to let the public know what the position entails. Sudie Fay stated that the Recreation Committee should look into having new people that come on to the Recreation Committee start out as associates, before they actually get put on as voting members. Also the outgoing voting members should stay on the Recreation Committee as associates, if they so choose. Sudie stated that this way the new people would have a chance to see how things work, versus them being put right on to the committee as a voting member". The Recreation Committee asked Mark Hyson to find out who is responsible for calling Mr. O'Neil and Ms. Dorio to see if they were still interested in joining the Recreation Committee. Mark stated he would check into this and get back to the committee at the June Meeting. RECREATION COMMITTEE MINUTES (Con't) 5/8/02 MEETING Alan Beaulieu stated that he would like to step down as the Recreation Committee Chairperson. The Recreation Committee brought up other member's names that may be interested in the post. The names were Sudie Fay, Bernie Winne, Mary Ellen Stolecki, and Claire Bolger. These are the four people that are currently on the Recreation Committee, that have not yet been the chairperson. The Recreation Committee decided that at the June meeting that they would vote on a new chairperson. Mark Hyson updated the Recreation Committee on the Field Scheduling Sub-Committee and he stated that they have only met once and that subsequent meetings were in the planning stages. Mark Hyson stated that the goal of the sub-committee would be to do a study to find out if it is possible to permit for field space and not just games, as well as revamping all of the policies and procedures for field use. Mark Hyson updated the Recreation Committee on the Skate Park. Mark Hyson stated that the public hearing on this issue is set for June 4, 2002. Mark stated that he would e-mail what the time would be on this meeting to all of the Recreation Committee members. The Recreation Committee also asked Mark to tell the Bramhall's to make sure that Pat Iapicca and a representative from the Chamber of Commerce - possibly John Douglass come to the open hearing. Mark Hyson updated the Recreation Committee on the status of Town Employees working for the Recreation Division. Mark stated that he met with the Town Manager and that the town is now requiring all of the independent contractors that work for the Recreation Division to provide a certificate of liability insurance naming the town as additionally insured, proof of worker's compensation, and a letter stating that they have done criminal and sexual background checks on all of their workers, before any of their programs start this summer. Mark stated that the town employees that also work for the Recreation Division have been deemed as independent contractors by the Internal Revenue Service and they must follow these same rules. Sudie Fay asked Mark Hyson to make sure that he put $500, from the Surplus, in the budget for the Halloween Parade every year. Mark Hyson presented to the Recreation Committee the Fall/Winter 2001 - 2002 Program Budget Report. Mark stated that he would present program budget reports 2 times a year, once in May for the Fall/Winter and once in probably October for the Spring/Summer program budget report. Mark Hyson updated the Recreation Committee on the Summer Camps and Summer Programs. Mark stated that the April registration day went very well and that registrations are coming in at a good pace. Mark Hyson updated the Recreation Committee on the Recreation Division Personnel. Mark stated that Eileen Arsenault gave her three-week notice and that her last day as the Principal Clerk for Recreation would be on May 17, 2002. Mark stated that the Town would be looking to replace her as soon as possible. Mark Hyson updated the Recreation Committee on the Recreation Software. Mark Hyson stated with the turnover of the principal clerk that he has pushed off the RecTrac training until mid July. Mark Hyson stated to the Recreation Committee that the merger of the Recreation Division with the Department of Public Works will be underway this month. Mark stated that he will put press releases in the papers and on RCTV when the move is completed. 2 RECREATION COMMITTEE MINUTES (Con't) 5/8/02 MEETING Chris Campbell asked if anyone knew of the Men's Soccer league playing on Collins Field on 4/28/02. Chris stated that he felt the field was unplayable due to the weather. Jack Downing stated that he checked the field and allowed the league to play. Jack stated that 2 years ago the Recreation Committee appointed him to be the person to call and check on the fields if they are playable or not on a given weekend. Jack stated that he would give up this appointment if anyone wanted to do it. Jack also stated that there was a water leak at the King Street side of the sprinkler system at Collins Field. Mark Hyson stated that Peter Moscariello wanted a special permit for Sunday 6/9/02 from 10 AM - 12 Noon at Morton Field. Mark stated this was for the Alumni Baseball game. Mark told the Recreation Committee that he told Pete Moscariello that he didn't need to show up since this was a yearly permit, and that the Recreation Committee granted it in the past. The Recreation Committee told Mark that they would like something in writing from anyone who wants a Sunday special permit and to make sure that Mark invites anyone who is requesting a Sunday special permit to come before the Recreation Committee for approval. Dave Bryant made a motion to approve Pete Moscariello's Sunday Special Permit for 6/9/02 at Morton Field from 10 AM - 12 Noon. Sue Cavicchi seconded the motion. The vote passed 6 - 0. Kate Kaminer and Lorraine Salter gave a report on the Friends of Reading Recreation Tennis Tournament. They stated that 200 tennis players were being sent notices about the tournament. Chris Campbell gave a report on the Sunday Special Permit Sub-Committee. Chris stated that Rick Shubert, Gail Wood, Mary Ellen Stolecki, and himself are on the sub-committee. Chris stated that nothing has been decided yet, and that the sub-committee discussed a lot of the same issues that the Recreation Division raised in discussing this issue before this sub-committee was formed. Chris stated that the next meeting date for this sub-committee had not yet been decided. Sue Cavicchi made a motion to adjourn the meeting. Sudie Fay seconded the motion. The motion passed by a vote of 6 - 0. The meeting was adjourned at 10:15 PM Respectfully submitted by, W. L Mark R. Hyson, CPRP Recreation Administrator