HomeMy WebLinkAbout2010-06-22 Board of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN MEETING
JUNE 22; 2010
Tafoya, Bonazoli, Anthony, Goldy, Schubert Hechenbleikner
4a) Move to place the following name into nomination for the position of
Chairman of the Board of Selectmen:
Move to place the following name into nomination for the position of
Vice Chairman of the Board of Selectmen:
Move to place the following name, into nomination for the position of
Secretary of the Board of Selectmen:
3a) Move that the Board of Selectmen place the following names into
nomination for two positions on the Economic Development Committee
with terms expiring June 30, 2013:
Meghan A. Young Tafoya
Michele R. Williams
Move that the Board of Selectmen place the following -names into
nomination for two Associate positions on the Economic Development
Committee with terms expiring June 30, 2011:
John Russell
Ben Yoder
3b) Move that the Board of Selectmen place the following name into
nomination for one position on the Cities for Climate Protection
Program Committee with a term expiring June 30,2013:
Ron Daddario
Joan Boegel
3c) Move that the Board of Selectmen place the following name into
nomination for one position on the Town Forest Committee with a term
expiring June 30,
Mark L. Wetzel
3d) Move that the Board of Selectmen place the following name into
nomination for one position on the Conservation Commission with a
term expiring June 30, 2013:
James T. Maughan
4b) Move that the Board of Selectmen reappoint the firm of Brackett and
Lucas as Town Counsel with a term expiring June 30, 2011.
4e) Move that the Board of Selectmen close the hearing on the Joshua
Eaton Master Plan.
Move that the Board of Selectmen approve the Joshua Eaton Master
Plan as presented.
4g) Move that the Board of Selectmen close the hearing establishing the
Town Forest Committee.
Move that the Board of Selectmen approve the policy establishing the
Town Forest Committee.
4h) Move that the Board of Selectmen close the hearing establishing the
Volunteer Appointment process.
Move that the Board of Selectmen approve the policy establishing the
Volunteer Appointment process.
4j) Move that the Board of Selectmen accept the conveyance of drainage
easements located on Howard Street which easements are shown on a
plan entitled: "Plan of Drainage Easement Howard Street, Reading,
Massachusetts, dated February 2, 2010," for consideration in the
amount of $1.00.
5a) Move that the Board of Selectmen approve the minutes of May 25, 2010
as amended.
5b) . Move that the Board of Selectmen approve the minutes of June 8, 2010
as amended.
7a) Move that the Board of Selectmen go into Executive Session to discuss
strategy with respect to collective bargaining and that the Chair declare
that an open meeting may have a detrimental effect on the bargaining
position of the body.
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TOWN MANAGER'S REPORT
Tuesday, June 22, 2010
Administrative matters
♦ Election tomorrow (Wednesday, June 23) on the meals tax. A YES vote is a vote
approving the meals tax.
Community Development
♦ Reading Fall Street Faire
♦ Sign inventory has been completed
Public Works
♦ I have signed an extension of our rubbish disposal contract with. Covanta with an
expiration date of June 30, 2015. This was a regional effort with Wakefield and
Stoneham. This is a very favorable rate, and rates will be frozen from FY 2010
levels for 1 year.
♦ A new "Bib Belly" trash compactor with an attached recycling bin is being
installed in downtown. graphic
Downtown Tree Booster Program -all 48 trees are adopted, plus the trees in the
alleyway.
♦ Train quiet zone (no whistle blowing) improvements are needed, and we are
moving forward to install additional protections (traversable medians) at Ash
Street and at New Crossing Road. graphic
♦ We have received the Environmental Notification Form for the Northern
Intermediate High Service Area Water Distribution Redundancy, from the MWRA.
It does not include proposals for water storage - it is solely pipeline work at this
point.
Construction proiects in progress or to be done this year:
♦ Paving Completed - Bear Hill Road, North Street, Pinevale Avenue and Juniper Circle;
♦ Micro-chip seal - mi.d to late spring Hopkins Street (Main to Wakefield Town Line); and 2 to 3
other streets;
♦ Skim coating of local streets Lewis street
o Additional Road Improvements - Temple Street,
♦ Memorial Park Basketball and tennis courts sub-base installed and graded. The Pine tree, tobe removed,
at the tennis court cannot be removed until August. This will delay the completion of the tennis courts. Skating
ponds have been shaped, sub-drains and stone sub-base have been installed. The liner is being installed.
Additional site drainage has been installed Loam for pathways has bee removed. Installing electrical conduit.
Graphic
♦ Fishing Pier Lobs Pound MITI - The contractor for the fishing platform has installed the
additional parking spaces and has poured the concrete pad for the bench near the river. He has not been on site
for several weeks - probably waiting for the meadow near the river to get dry enough to install the walkway and
platform and guardrail. He started just after the March floods, when the meadow was under water
♦ Trail construction - Bare MeadOW Trail Comm. installed boardwalk in April, May, and June.
Other trail-hardening was done last fall with application of stone aggregate in soft areas. Sign boards are
ordered, blazes, and additional work on directional information, and plant the meadow where it is eroding is to be
done in June. Grant period ends June 30.
♦ Washington Park playground - The playground. has been installed. The brick campaign
continues. We will continue the initial brick campaign until late summer and then establish a patio and walkway
using the bricks to lead to the playground. Proceeds of the brick campaign will allow for purchase of picnic tables
and benches and other amenities.
♦ Killam School playground -The Killam Playground has been advertised and we received
playground proposals from capable companies. The PTO has virtually accomplished its goal of raising $15K.
(about $1K short). The playground structure will be located based on the Killam master plan. Installation should
take place in August. This installation may be done as a supervised community build so the install date will not be
clear until the contract is awarded.
Master Plan for Joshua Eaton playground Board of selectmen hearing June 22
♦ Barrows site master plan Process will begin in the summer after recreation staff have completed the
JEMP, and gotten summer activities started.
Dates and Events:
♦ Election June 23
♦ Fall Street Faire, September 12,
Draft Sign Violation Inventory
Summary of Existing Sign Violations
Total Businesses Inventoried
226
Total # of Businesses with Sign Violations
118
Businesses with Window .Sign Violations ONLY
30
Net Total of violations excluding bus. with
window sign violations only
88
Type of Sign Violations
No. of Violations
Window Signs
51
More signs than what's allowed
36
Internally Illuminated Signs without Opaque
Background
32
Prohibited Signs (balloons, A-frame, banners,
bus. flags
.32
Sign Setback from side ro ert line
15
Sign Height max. 20 ft)
7
Sign Area
5
Sign Placement above roof line
3
Sin Installed without Sign Permit
3
Defunct Sin
1
*Businesses were inventoried in April - May
(52% of businesses)
(39% of businesses)
______Updated on June 17, 2010 /
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2010
Reading Fall Street Faire
"Patriots Tailgate" Event Proposal and Operating Procedures
In light of the tremendous success of the inaugural Reading Fall Street Faire last year, the committee is
proposing to keep the faire fresh with new ideas. Therefore, in place of last year's Oktoberfest, we are
interested in hosting a Patriot's Tailgate Event.
Components
Location - The BOS passing of the Outdoor Dining Policy has enabled us to request the use of a portion of the
municipal parking lot behind Main Street (aka the CVS Parking lot). This is also where the Antique Car Show will
be held and we believe the two events will create great synergy. There would be snow fencing/barriers
surrounding the entire perimeter of the tailgate event space leaving one entrance/exit for patrons and a police
detail. There would be 10 x.10 tents to cover the vendors/participants in case of inclement weather. We are also
in the process of speaking with Doyan's to sponsor/ provide the large screen televisions to show the game, but
still need to confirm a cable feed. The Patriots are playing the Cincinnati Bengals at 1:00 p.m. (Go Patriots!!!).
® Music- we have secured the Wood End Elementary School "Parents Band" to perform and there will be tables
and chairs for patron seating.
Insurance- the event will have a separate rider for liquor liability and be covered under the policy the committee
is taking out for the Faire.
Alcohol- The RFSF Event Co-Chairs had a meeting with the Town Manager, Chief of Police, and Director of
Reading Coalition Against Substance Abuse to get feedback on last year Oktoberfest, due to it being the first
event.allowing alcohol outside in Reading. The feedback from all parties was overwhelmingly positive and
everyone agreed the event was executed responsibly. We discussed the two major challenges from last year,
which were pricing and not allowing families into the event. As we all realize, ours is a community with many
young families and they wanted to be part of the event. Therefore, it was suggested and supported by the
group, to allow children under the age of eleven into the area accompanied by their parents.
■ Tickets will be $10.00 which will entitle you to (3) 8oz. servings (equivalent to 2 beers.) This is a
decrease in our initial pricing last year of $20.00 and the total ounces of beer allowed remain the
same.
■ There will be (2) different types of beer served from a completely self-contained truck supplied
by the distributor.
• Patrons will be required to present a valid ID at the entrance and it will, be swiped utilizing
equipment provided by J.B.S Professional Consulting. A bracelet with (3) tickets attached will be
placed on their wrist and children will be stamped. Patrons will be able to leave and re-enter but
will only'be able to purchase a total of 3 tickets.
■ There will be two people at the entrance at all times - 1 checking ID's and 1 taking money
■ Anyone serving alcohol will be.Tips, Barcode, or SafeServe certified. The RCASA Director has
generously offered to train volunteer staff.
■ Tips certified staff will remove a ticket from the bracelet with each sample disbursed.
• Food- We are very excited to have Reading's own Fire. Department, "The Red Not Chili Peppers", selling their
famous chili during the event. The tent will be located within the tailgate area.
Safety- the police detail will be from 12:000 p.m. - 5:00 p.m.. (just a question, what time is the start time, I
would want the officer there a little earlier than opening and a little later then closing. If you plan on serving at
12 I would like the detail to start at 11:30 and if you're serving until 5 the detail end at 5:30pm. I believe we did
this last year.
0 Trash - There will be recycling and trash barrels within the event. The DPW will do hourly pick-ups.
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LEGAL NOTICE
TOWN OF READING
To the Inhabitants of the
Town of Reading:
Please take notice that the
Board of Selectmen of the Town
of Reading will hold the follow-
ing public hearings on Tuesday,
June. 22, 2010 in the
Selectmen's Meeting Room, 16
Lowell Street, Reading,
Massachusetts:
Joshua Eaton Master Plan
8:30 p.m.
µ Policy Establishing the Town-
Forest Committee 9:15 p.m.
Policy Establishing the
Volunteer Appointment Process
x:30 p.m.
r
r
A copy of the proposed doc-
dments regarding these topics
it; available in the Town
tvlanager's Office, 16 Lowell
Street, Reading, MA from 8:30
J.m. - 5:00 p.m., M-F and is
dttached to the hearing notice
r
on, the website at
www.readingma.gov
All interested parties are
ibvited to attend, or may submit
their comments in writing or by
email prior to 4:00 p.m: on June
;~2, 2010 to town.manag-
Er@cixeading.ma.us.
By order of
Peter I. Hechenbleikner
Town Manager
5
17
Page 1 of 1
Schena, Paula
From: Hechenbleikner, Peter
Sent: Friday, May 28, 2010 3:30 PM
To: Schena, Paula
Subject: FW: Eaton Plan
Attachments: Joshua Eaton School Conceptual forBOS ph.pdf; Eaton Master plan written.pdf
Board of Selectmen June 22
Peter 1. Hechenbleikner
Town Manager
Town of Reading
16 Lowell Street
Reading MA 01867
Please note new Town Hall Hours effective June 7, 2010:
Monday, Wednesday and Thursday: 7:30 a.m - 5:30 p.m.
Tuesday: 7:30 a.m. - 7:00 p.m.
Friday: CLOSED
phone: 781-942-9043
fax 781-942-9071
web www readingma.gov
email townmanager@ci.reading.ma.us
Please let us know how we are doing - fill out our brief customer service survey at http://readingma-
survey virtualtownhall net/survey/sid/de8bdaal6db9e6b4/
From: Feudo, John
Sent: Tuesday, May 18, 2010 11:20 AM
To: Hechenbleikner, Peter.
Subject: Eaton Plan
Hi Peter,
The Recreation Committee voted on May 12th. to accept the Joshua Eaton Plan as proposed on the plan by a vote of 5
-0-1. 1 have attached the plan and the written component as well. Please let me know when the public hearing will be
set. I would like to invite the committee so they may be recognized by the BOS.
RYB is prepared to make significant field renovations once the plan is approved. They would like to begin with
renovating Field A at Eaton. Once we have a plan approved we can talk more about that.
Hope you enjoyed your vacation.
John
John A. Feudo
Recreation Administrator
Town of Reading
Office: 781-942-9075
Fax: 781-942-5441
ifeudo(@ci.readiAn ma.us
Website: www.readinama.gov/recreation
Please let us know how we are doing - fill out our brief customer service survey athttp:/Jreadingma-
survey virtualtownhall net/survey/sid/de8bdaal6db9e6b4/
5/28/2010
18
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19
Joshua Eaton Meld and Play area aster
Planning Committee
The Joshua Eaton Field and Play Area Master Planning Committees included the
following membership:
Patricia DeGaravilla, Joshua Eaton School Principal
Frank Driscoll, Commissioner, Reading Youth Softball
Charlie Ehl, Commissioner, Reading Youth Baseball
Maura Rhodes, PTO President
Andrew Grimes, PTO Member
John Feudo, Staff Liaison- Recreation AdiYnistrator,:_,,
BackLyround, FindinLS and Currenf` onditions:
The Joshua Eaton field and playground are currently used for°niany activities by a variety
of groups of residents.
The school uses the park and playground on a'.daily basis for P.E., wellness classes,
recess and as an area for students :to congregafe before the school opens. Students also
play there every day after,class and the school holds a picnic there in the fall and a fun
run each spring. The playground is also used.informally by residents of the neighborhood
throughout,the,yeaf..- .
Readrng'KYouth Baseball-' d Reading Youth Softball use the field through the spring and
summer months for games°iand practices. During the fall season, the field sees activities
such as after'school sports run by the Recreation Division as well as an annual field
hockey clinic:'Reading Popp Warner football uses the field for practices in the early part of
their season before the clocks turn back.
Like many of the fields in Reading, Joshua Eaton field is over-scheduled leaving very
little restore and recovery time. Therefore, over the years of use, there has been little
time for rest and repair. There are many ruts and lips on the ball fields. In general the
infield gives more of an appearance of a circle then an actual ball field. The drainage of
the field is generally decent; however a heavy rain storm will leave some areas of the
field.in an unplayable condition.
There are three sets of concrete bleacher steps that are used for both access to the field as
well as for spectator seating. There is no current ADA ramp to get to the lower field.
This will need to be addressed in the plan.
n.
20
The upper area currently features an old wooden playground that was installed in 1997, a
paved basketball area featuring two baskets as well as a small tot swing area on the back.
side of the school that has become obsolete. There is limited open space on the upper
part of the play area which kids use for.various activities.
There were several major areas the committee focused on;
® Parking and Traffic Flow
® The backstops need to be taller and have an overhang for fan protection and better
ball capture.
® There is a drainage issue for both ball fields that will.reed to be addressed.
Renovation of infields
® Other Site Amenities
Parking and Traffic Flow
Existing Conditions:
The committee found traffic flow and parI' to be one of the central challenges for the
field and play area. The current lot holds be' 66n.,55 - 60 vehicles. This seems to work
well for the school day, but is neither adequate nor"ideal for evening or weekend activity.
The committee also heard the concerns on `behalf of the large student "walker" population
coming from the Oak Str`cct side;of the building that they must cross a very busy school
driveway.
The committee asked the` Parking, Traffic,, and Transportation Task Force to look at
several different options for the; redesign of the parking. The PTTTF was also asked to
look at tbb Oak St. crossing issue;.
The Parking, Traffic, Transportation Task Force (PTTTF) recommended that the Joshua
Eaton Sch6614consider changing the use of the front of the school as a one way driveway
that would cut"across the front of the school. There was no practical solution for the Oak
Street issue as the ;driveway abuts private property and there are limited ways to correct
it. The school will `lookjnfio painting the driveway to mark a walkway area and continue
the current practice of 'setting up traffic cones in this area during peak hours.
Recommendation:
Use option as plotted on engineered conceptual design (appendix A) of lot. The lot
would expand over the current basketball court area allowing easy flow of foot traffic to
the lower field area and playground. The island that allows for the turn-around would be
reshaped for more parking. This would afford an extra 16 - 18 total parking spaces to the
area.
21
The island closest to the west side of the lot should be raised by 8" curbing to protect the
green space as well as prevent vehicles from passing over the landscape and disturbing
the trees.
The center island shall be paved and flat. This will allow for easier plow access as well
as make the lot more functional. The HC spot should be moved to the closer side of the
school and connect with the crosswalk and sidewalk for accessibility.
After discussion with school principal, the committee decided not to entertain the concept
of a drive through loop in the front of the school as it presents many logistical issues.
inside and outside of the.school. The school will work with the RP0 Safety Officer to
look at alternatives for crossing guards.
Finally the committee. recommends installing a swing gate to restrict'vehicle access to the
paved play area. The gate will only be present off of the„back parking lot. The back
entrance of the school off of Summer Ave. should become a one way access for leaving
the property and should only be accessed by emergency vehicles in the opposite,
direction.
The Field
Existing Conditions:
The committee looked at the,baseball field°.areaas an open.,canvas. The field currently
hosts youth baseball and"softball playas well; as Pop Warner football in the fall. There is
a walking path of stone dust thatconnects Pennsylvania Ave to the back of the school.
The fields themselves are in disrepair with many Dips and ruts that have been created over
time. There is an inherent flooding issue that occurs near the staircase closest to the "B"
field bench. There is also e,idencc of runoff.on field "A" near Indiana Ave. Both
backstops lack height and overhang and do not adequately capture foul balls or protect
spectators.
There are three sets of stone :$teps the serve as bleachers and access for the field. These
concrete steps are, in decent condition. There is no ADA ramp to gain access to the field.
Recommendation: "
After careful consideration, the committee felt it was best to keep the fields as they are
currently set. However, the drainage of the field needs to be corrected and should be
looked at by qualified engineers. Both backstops will ultimately need to be replaced and
are in the current capital improvement plan (FY 17 & FY20). They should be replaced
by a standard heavy gauge 12 ft chain link fence with a minimum of a Oft over hang.
Benches should be placed behind the chain link fence for player protection.
Field A (closest to the school) shall move approximately ten feet forward to
accommodate more space behind the backstop for patrons, maintenance equipment and
22
for the potential for a batting cage. This should be done in conjunction with the backstop
to ensure that the backstop is able to capture the balls.
The stone bleachers shall remain intact and repaired as needed.
The committee recommended the walking path be.paved and formalized though the
center of the field. Many students use that path to gain access to the school each day.
Although the path is not plowed by Town workers in the winter, students still use the
path frequently which keeps them away from the roadway. An ADA path/ramp should
be available for access to the playground area as well as the lower fields.
The ball fields themselves need to be reestablished. The infield, should be completely
dug out and refilled with a proper base and proper clay levels
Other site amenities
Due to the basketball court being moved to create ,more parking, the court would be
relocated on newly paved area. The area would alswallow,~for other activities.
The'playgiound and swing area will be shifted toward tlie;middle of the top of the hill.
The space for the playground should be approximately 65`X 95 and include a swing area.
One to two Town standard picnic table s'are also desirable near the"play area for parents
and families to congregate.
}
The committee talked abb&. extending the use of the field by entertaining the concept of a
batting cage. With practice times;being at a premium on grass fields, much of the youth
baseball and softball season are focused on playing games. Practices opportunity are far
and few between due to''scarce resources of fields and growth across the all of the youth
organizations This _was probably t$e'-most controversial topic from the public hearing.
The finaliproposed location would be set directly behind the A field backstop, furthest
away from neighbormg~houses.'Itwould be single style cage (20 X 60 ft) with heavy
dutyblack netting on the ulterior with*poles and no fencing. The net could come down in
the winter i' me. With no fencing there is a reduction of noise and less maintenance.-The
committee feltthis would be.a practical and long term solution enhancing playing
opportunity.
Conclusion:
In conclusion; the committee worked hard to take a holistic approach to the process.
With the three major users of the field at the table, the committee was able to address
many of the current concerns to make the Joshua Eaton play area more functional without
interrupting or sacrificing the natural beauty of the park.
The public hearing was very telling in that the neighbors were interested and excited
about the changes. There is a commitment from RYB and RYS to continue to improve
the conditions of the ball fields. The Joshua Eaton PTO has appointed a playground
I `
- _ - - - - - _ ___---:ice-~1-- ==1~9'
23
committee to begin design and fundraising for FY12. Currently, Reading Youth Baseball
is prepared to begin field renovations'as soon as the Master Plan is approved. The Board
of Selectmen will hold a second public hearing before final approval of the plan.
1
ri•~
F n.
rc ~4,
v~.
24
April 28, 20 10
Mr. Peter Heckenbleicker
Town Manager
Reading Town Hall
16 Lowell Street
Reading, MA. 01867
--Dear Mr. Heckenbleicker:
2010• MAY -6 AM 10: 45
/I P)
U,
~ r
t
As an abutter to the new restaurant, Sam's Bistro, I am writing to express concerns about
potential parking issues prior to the opening of the bistro.
As you are aware, the intersection at Hopkins and Main is already one with the•potential
for danger. Traffic studies have been done, and the town has wanted to put in a traffic
light to eliminate congestion at that intersection. With the added traffic that the gas
station across 28 and the Dunkin Donuts customers bring, it is quite a safety issue. We
are aware of several accidents at that intersection. To alleviate congestion and to ensure
safety the intersection was made a right turn onlyfroin the=Sam Bistro's side of Hopkins,
and had prior to-that change been a right turn only on.the opposite side.. Although that
change was made, many times travelers :still.turn -left from Hopkins onto Rte..28--from
Sam's Bistro. It is currently quite difficult to travel to and from the residential'
neighborhood on Hopkins currently, and the new bistro will only add to the existing
situation.
During the construction of Sam's Bistro, police"have responded to the safety issue that
was created from worker's parking on Hopkins Street. When making a right from Rte.
28 onto Hopkins, cars were forced to make a wider turn because the view was obstructed,
and traffi e also backed up to make matters worse. As a resident, I 'know that myself, I
encountered a few close calls malting that turn to go home, Upon the opening of the
restaurant if patrons chose to park on the street, the problem will only grow as added
congestion and obstacles will be added to an already existing problem.
When I contacted you some time ago regarding a safety issue created by Dunkin Donuts'
employees parking on Hopkins, you sent out a letter to the owner, and the problem was
rectified. We appreciated your assistance at th6 time, and we are asking-for help from
you and the town to make Hopkins Street a street where parking is not allowed.
As the process involved in getting approval for a new venture seems to include ensuring
that the establishment involved follow -the guidelines for building to.accommodate.
seating vs. parking, we feel-that the owner of Sam'-s•Bistro•should provide adequate,.
parking for his patrons within the boundaries of 'his. property.,,.
t 25
We do not wish to speak for others that reside on Hopkins so we are asking that you
possibly inquire as to their view on the issue. But in speaking for my family, we would
like to request that at leastthe portion of Hopkins from 28 through our street address of
113 (on both sides) become a no parking area. We would like to request that this issue be
presented to the appropriate town officials as soon as possible. We.would like to feel that
the neighborhood will not be affected negatively by the opening of Sam's Bistro, and that
our family, and guests traveling to and from our home and our neighbors homes arrive
safely.
In addition, it was discussed at a planning meeting that the neighborhood should not be .
impacted negatively whenever possible. Not only would Sam's Bistro patrons parking on
Hopkins create a new dynamic to the safety of the intersection and neighborhood, but.
would impact us negatively by having cars come and go at all hours of the day. In
addition, the fact that the premises will be serving alcohol fuels added concern.
Thank you in advance for your input and guidance with regard to this important issue.
Thanks you for you time. Please contact us the appropriate avenue to air our concerns.
Sin re
~(atri is a abneh
113 Hopkins Street
Reading, MA 01867
adC. -'.i
26
LEGAL NOTICE
TOWN OF READING'
To the Inhabitants of the
Town of Reading:
Please take notice that the
Board of Selectmen of the Town
of Reading will hold the follow-
ing public hearings on Tuesday,
June 22, 2010 - in the
Selectmen's Meeting Room, 16
Lowell Street, Reading;
Massachusetts:
Joshua Eaton Master Plan
8:30 p.m.
w Policy Establishing the Town
r
p'orest Committee 9:15 p.m.
Policy Establishing the
Volunteer Appointment Process
ff:30 p.m.
A copy of the proposed doc-
dments regarding these topics
is available in the Town
Manager's Office, 16 Lowell
~treet, Reading, MA from 8:30
4.m. - 5:00 p.m., M-F and is
dttached to the hearing notice
on the website at
www.readingrna.gov'
All interested parties are
invited to attend, or may submit
t6ir comments in writing or by
gmail prior to 4:00 p.m: on June
;k,. 2010 to townmanag-
4r@ci.reading.ma.us.
By order of
t
Peter I. Hechenbleikner
Town Manager
6/15 E V1
27
DRAFT Amendment
Board of Selectmen Policies
2.2.8 - Town Forest Committee
Town Meeting in 1930 established the "Committee on Re-forestation" which we. now
refer to as the Town Forest Committee. Article 4-10 of the Reading Home Rule Charter
provides for the appointment by the Board of Selectmen of a Town Forest Committee.
Thepurpose of this policy is to establish the structure and purpose of the Town Forest
Committee.
There is hereby established a 5 member Town Forest committee whose members shall be
appointed for three (3) year terms, so appointed that as close as possible to an even
number of terms shall expire each year. The Board of Selectmen shall give consideration
to applicants with the following credentials when selecting and appointing members of
the Town Forest Committee:
® Knowledge of the community
® Familiarity with and interest in the Town Forest
® Experience with open space preservation and/or land use management
® Interest and knowledge in protection of wildlife habitats, forest ecosystems,
wetlands, trails, outdoor recreation, and soil and water resources.
The Town Forest Committee shall serve as the stewards of the Town owned lands owned
as the Town Forest land. As stewards of the Town Forest,. the Town Forest Committee
shall undertake the following tasks with and in cooperation with appropriate Town staff:
® With staff and input by the community, coordinate the development of a Town
Forest Stewardship Plan and a Town Forest Master Plan which will act as guides
in future decision making.
® Maintain ongoing files of information pertaining to the Town Forest, using the
most current available technology.
® Develop and adopt rules and regulations for the Town Forest.
® Coordinate scheduling as appropriate for the use of all or a portion of the Town
Forest by various community groups
The Town Forest Committee shall administratively fall under the Department of
Community Services. Staff as available shall be assigned by the Town Manager to work
with the Town Forest Committee.
Adopted--A-110
28
LEGAL NOTICE
TOWN OF READING
To the Inhabitants of the
Town of Reading:
Please take notice that the
Board of Selectmen of the Town
of Reading will hold the follow-
ing public hearings on Tuesday,
June 22, 2010 in the
Selectmen's Meeting Room, 16
Lowell Street, Reading,
Massachusetts:
Joshua Eaton Master Plan
8:30 p.m.
w Policy Establishing the Town
Forest Committee 9:15 p.m.
F
Policy Establishing the
Volunteer Appointment Process
q:30 p.m.
r
e
r A copy of the proposed doc-
t1ments regarding these topics
if available in the Town
Manager's office, 16 Lowell
~treet, Reading, MA from 8:30
4.m. - 5:00 p.m., M-F and is
dttached to the hearing notice
on , the website at
vvww.readingma.gov
t
f All interested parties are
ii5vited to attend, or may submit
their comments in writing or by
email prior to 4:00 p.m: on June
~,2, 2010 to townmanag-
dr@cl.reading.ma.us.
t By order of
Peter I. Hechenbleikner
Town Manager
6/15 - E
29
Policy Establishing a Volunteer Appointment Sub-Committee (VASC)
1.1.10 The Board of Selectmen hereby implements the following process in order to address
the following 2 issues related to the Board of Selectmen consideration 'of and appointment to the
various Boards, Committees, and Commissions (BCC) of the Town of Reading for which the Board
of Selectmen has responsibility to appoint.: . ,
1. The amount of time taken by the Board of Selectmen and volunteers for this process has
been extraordinary and not necessarily productive
2. The depth of interviews given time constraints does not allow the Board of Selectmen to do a
thorough job of interviewing.
The process will be as follows:
1. Incumbents will be asked whether or not they wish to be considered for reappointment
2. Applications for Potential new Board, Committee and Commission (BCC) members will be
solicited and received.
3.- The Board of Selectmen shall appoint a 2 member Volunteer Appointment Sub-Committee
(VASC) at the time that Board of Selectmen liaison assignments are established. No member
will serve on the VASC for 2 consecutive terms.
4. The VASC shall schedule meetings to interview all potential BCC members, including any
incumbents that wish an interview, and any incumbents that the Board of Selectmen or the
VASC wishes to interview. This process will be used for the "annual" appointment process as
well as any appointments that come up during the year. The meetings of the VASC will be
posted and open to the public.
5. The VASC will inform 'all candidates for appointment or' reappointment of the, slate of
candidates for each BCC that will be recommended to the full Board of Selectmen.
6. The VASC will transmit a slate of candidates for each BCC to the entire Board of Selectmen
along with a list of all candidates who had applied for each BCC. A copy of the application
form and/or resume for any new candidate will also be provided to the entire Board of
,Selectmen.
7. For the annual appointment process the VASC will present the 'recommended slate of
candidates to the Board of Selectmen in early June as a "consent" item on the agenda.. Any
member of the Board of Selectmen may ask for any BCC recommendation to be removed
from the consent item for consideration by the full Board of Selectmen. Any candidate for a
position to a BCC may also ask the Board of Selectmen to consider the BCC for which they
applied to be removed from the consent item for consideration by the full Board of Selectmen.
The consent item with any remaining BCC appointments will then be considered and voted in
its entirety.
8. Any BCC appointments pulled from the consent item will then be scheduled for interview
during a succeeding Board of Selectmen.meeting, and the appointment process to that BCC
will be by the full Board of Selectmen.
Adopted / /10
® Page 1
v
30
DRAFT FOR DISCUSSION
ARTICLE 5 - COMMUNITY SERVICES POLICIES
Section 5.2 Local Initiative Program (LIP) Regulations
5.2.1 Purpose
The Local Initiative Program ("LIP") is a state housing program that was
established to give cities and towns significantly more flexibility in their efforts to
provide low and moderate income housing by permitting the town to provide non-
financial assistance. Projects undertaken through the LIP must, as part of the application
to Department of Housing and Community. Development ("DHCD"), have the written
endorsement of he Board of Selectmen as the "chief elected official" of the Town.
Deleted: the Board
In a LIP project, the Town becomes a partner and proponent of the project.
Therefore the Board of Selectmen needs to be assured that its participation in the project
fully meets the Board's expectation for the production of low and moderate income.- - Deleted: e
cousin in the Town of Reading and is cons_ istent with the Town's Housing Plan, Master Deleted: housing in
Plan, and Open Space Plan.
It is the intent of the Board of Selectmen to encourage applications for affordable
housing under the LIP program and in order to give the Board of Selectmen and the
Community an opportunity to have early input into affordable housing developments, - - Deleted:, these
these regulations are hereby established to set forth the substantive and procedural
requirements for review of LIP applications submitted to the Board of Selectmen.
5.2.2 Review process
Upon notification by an applicant that it would like to propose an affordable
housing project under LIP, the Board of Selectmen shall refer the applicant to he Town
Planner who will coordinate review of the project and shall at the completion thereof,
bring forward a report for the Board of Selectmen's consideration. This review process is
intended as a preliminary review to assist the Board of Selectmen in deciding whether to
endorse the project by issuing a letter of support to be filed with the LIP application to
DHCD.
Deleted: the Town
The review process is not intended to either extend or delay the time frames .
otherwise, allowed for a LIP or Comprehensive Permit process nd will not prejudice the Deleted: and will
formal comprehensive permit process.
The review process shall begin with the submittal of a 20 copies of the
preliminary or concept plan depicting the design of the project to allow for early review
thereof while its design is still flexible. To facilitate this preliminary review, the Town
Planner shall have the authority to request that the applicant meet at least once with the
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Town of Reading Development Review Team. (DRT), and, if needed, with the following
entities, boards and commissions in order to obtain their preliminary comments:
a. Community Planning and Development Commission;
b. Conservation Commission;
C. Board of Health;
d. Police and Fire Departments
e. Engineering Division
f. any other board of department that the Town Planner believes would
provide assistance in the preliminary review; and
g, abutters to the project.
Materials to submit for DRT and Board of Selectmen Review must include owner name,
applicant name, certified plot plan, site plan showing the contours of the site and the
footprint of all proposed buildings, roads, and parking, wetlands delineation, open space,
front and rear elevations for each building, a description of the proposed units, number of
units, and proposed rental or sales prices
Prior to any DRT meeting, the Town Planner will send a written request to. each
such board or commission directly that it review the preliminary design and concept of
the project and provide written comments. The scope of review at these meetings is
intended to be a review of the preliminary design and concept of the project and is not
intended to be.viewed as a final approval of the project by any board or commission.
The Town Planner shall compile the comments and work with the applicant to
develop a design concept for presentation to the Board of Selectmen which concept shall
include a discussion of the following:
a. fiscal impact of the project on Town Services,-b. public benefits of the project;
C. number of affordable units to be provided and restrictions to be instituted
for long term affordability;
d. Site design and engineering issues;
e. traffic'issues;
f. the infrastructure necessary to support the project,
g. off-site~mprovements; and
h. scale and size of proposed development
At a time or times to be mutually arranged by the Town Manager and the
Applicant, a presentation of the LIP conceptual plan shall be made to the Board of
Selectmen for review and consideration. The Board of Selectmen may request from the
applicant or town board or commission any other information which it deems necessary
in order to review and evaluate the project. The Board of Selectmen shall then determine
whether to endorse the project and issue a written letter of support.
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5.2.3 No Waiver
This process in no way relieves the applicant, upon receiving a site eligibility
letter, from then having to submit an application to the Zoning Board of Appeals
("ZBA") for, a comprehensive permit pursuant to M.G.L. Chapter 40B, §§21-23. This
process also does not prohibit the ZBA from soliciting its own comments from other
town boards,. commissions and committees nor from undertaking its own review process.
Owner Occupancy Requirements
All units sold under a home ownership LIP program shall be owner-occupied.
Affordable Unit Design, Location, Access, Timing
The affordable units shall be indistinguishable from the market-rate units and shall be
comparable in initial construction quality and exterior design to the market-rate units.
The affordable units must have aocess to all on-site amenities. Affordable units shall be
dispersed throughout the project. All affordable units must be constructed and occupied
not later than concurrently with construction and occupation of the market-rate units, and
affordable units in phased development projects shall be constructed and occupied in
proportion to number of units in each phase of the project. The total number of bedrooms
1n the affordable units must be. in the same proportion to the number of units in each .
phase ofthe.project.
L I
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70% local preference
Affordable units created by a LIP will be
marketed to potential buyers with Local
Preference, including to Reading
residents, family of current residents;
town and school employees including,
and parents & children of Reading
residents, employees of Reading
businesses, and veterans,
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oca Preference
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