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Home My WebLink About1994-04-11 Annual Town Meeting Warrant ReportL. Town of Reading Massachusetts j. w ~ 11 6'39, j ~ ~~tQ° NCO R Report on the Warrant Annual Town Meeting April 11, 1994 i 350th ANNIVERSARY CELEBRATION May 29 - June 10, 1994 f\ Sunday, May 29 - Opening Day Opening Ceremonies on Reading Common will begin the celebration in much the same fashion as was done at past observances in 1844, 1894, and 1944. The date marks the anniversary of those events. Monday, May 30 - 350th Chorus On the evening of Memorial Day, choir members and other citizens will join together as the "350th Anniversary Chorus" for a concert of patriotic music at Reading Memorial High Schc ol, 62 Oakland Road at 7:30 p.m.. Friday, June 3 - Grand Ball A Grand Ball will take place at 1-lawkes Field House, Oakland Road, Reading - 8:00 p.m. to midnight, complete with a "period" theme and costumes. Saturday, June 4 Morning - Reading Quest - 10:00 a.m. Without giving too much away, Reading Quest is a town-wide hunt which pits family against family, friend against friend. Using both historical and contemporary clues, each team will vie to be first to cross the finish line. Afternoon - Parade - 2:00 p.m. A grand parade will kick off in Birch Meadow and march through town. Included will be bands, military units, and floats representing various town organizations. Evening - Jubileve - 4:00 p.m. Jubileve is a festival of arts, entertainment, fun, and fantasy in the tradition of Boston' "First Night" celebration. At locations thoroughout town will be music, live and multi-media shows, crafts, stories, and street surprises. Sunday, June 5 Antiquarian Society - Open house and demonstrations at the Parker Tavern - 1:00 to 5:00 p.m.. Historical Commission - Guided 45-minute Historical Trolley Tours. June 6-9 - Lecture Series Townspeople will present a daytime lecture series on Reading and other history. Friday, June 10 - Reading Day The celebration will end on "Reading Day," the 350th anniversary of the day that Lynn Village became Reading: Outdoor concerts and a town-wide picnic in the evening will serve as the prelude to a fireworks extravaganza. r4~ TABLE OF CONTENTS WARRANT -ANNUAL TOWN MEETING APRIL 11, 1994 Art. Title Sponsor 1 Election Board of Selectmen 2 Reports Board of Selectmen 3 Instructional Motions Board of Selectmen 4 FY94 Budget Modification Board of Selectmen 5 Adopt the Capital Improvement Program Board of Selectmen 6 Amend the Capital Improvement Program, Board of Selectmen 7 Appropriate Chapter 90 Funds for High- Board of Selectmen way Projects 8 Appropriation of Grant Funds to Construct Board of Selectmen Access Road to the Ice Arena 9 Acceptance of New Streets Board of Selectmen Pond Meadow Road Kurchian Lane Estate Lane Rice Road 10 11 12 13 14 15 16 17 18 19 20 21 Improvements to RMHS Roof Replacement of School Boilers Sale or Trade-in of Surplus Equipment Amendment to the FY94 Budget Education Reform Act "Early Retirement Incentive" Program Acceptance of Section 18 of Chapter 32B Transfer the Reading Light Department Building for the Purpose of Sale Amendment to Reading Zoning Map Amendment to Reading Zoning Map Amendment to Zoning Bylaws Transfer of Land Amend the Zoning Bylaws Board of Selectmen Board of Selectmen Board of Selectmen Board of Selectmen School Committee Board of Selectmen Reading Municipal Light Dept. CPDC CPDC CPDC Board of Selectmen Board of Selectmen Page 1 2 2 3 3 4 4 4 5 6 6 7 7 7 8 9 9 10 10 11 11 l- 22 Amend the Reading Zoning Map Board of Selectmen 12 23 Petition Article By Petition 12 24 "Silly String" Board of Selectmen 12 25 Vacating of Town Meeting Seats Board of Selectmen 13 26 FY95 Budget Finance Committee 13 Appendix Municipal Finance Terms 15 Maps - Articles 9, 17, 18, 20, 22 17 Article 9 18 Article 17 21 Article 18 22 Articles 20 23 Article 22 24 Exhibits - Article 16 25 Budget 28 Report on the Capital Improvement Plan 199 THE CONDUCT OF TOWN MEETING Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 of the Charter. Although Robert's Rules of Order is the basic source, a Town Meeting member need only be familiar with what is contained in the Charter. These notes are intended to outline the major at all Town Meeting members should know, and which by knowing, will make Town Meeting more understandable. ORGANIZATION o Town Meeting consists of 192 elected members, of which 97 constitute a quorum. o There are two required sessions: the Annual Meeting in spring which is primarily for fiscal matters and acceptance of the annual budget, and the Subsequent Meeting in November. Special Town Meetings may be called at any time that the need arises. i o There are three main committees review certain articles and advise Meeting of their recommendations: o Members who wish to speak shall rise, state their name and precinct, in order to be recognized. o A member may speak for ten minutes, but permission must be asked to exceed this limit. o. (7) members can question a vote and call for a standing count and (20) can ask for a roll call vote; however, a roll call vote is seldom used because of the time it takes. which PRINCIPAL MOTIONS ENCOUNTERED AT Town TOWN MEETING Finance, for all expenditures of funds, Bylaw for all bylaw changes and the Community Planning and Development Commission for all zoning changes. Their reports are given prior to discussing the motion. The following motions are the principal ones used in most cases by Town Meeting to conduct its business. Experience shows that the members should be familiar with these. 0 Adjoum Ends the sessions, can be moved at any time. Recess Stops business for a short time, generally to resolve a procedural question or to obtain information. Lay on the Table Stops debate with the intention generally of bringing the subject up again later. May also be used to defer action on an article for which procedurally a negative vote is undesirable. Note that tabled motions die with adjournment. GENERAL RULES OF PROCEDURE o o The meeting is conducted through the warrant articles which are presented (moved) as motions. Only one motion may be on the floor at a time; however, the motion may be amended. Often two or more articles which address the same subject may be discussed together; however, only one is formally on the floor, and each when moved is acted upon individually. Note that the vote on one may influence the others. 0 o Move the Previous Question Upon acceptance by a two-thirds vote, stops all debate and brings the subject to a vote. This is generally the main motion, or the most recent amendment, unless qualified by the mover. The reason for this as provided in Roberts Rules of Order is to allow for other amendments should they wish to be presented. o Amend Offers changes to the main motion. Must be in accordance with the motion and may not substantially alter the intent of the motion. In accordance with Roberts Rules of Order only one primary and one secondary motion will be allowed on the floor at one time, unless specifically accepted by the Moderator. will be viewed by the Moderator as reconsideration and will not be accepted. If the subsequent motion contains distinctly new material which is within the scope of the warrant article, then it will be accepted. An example of this latter situation is successive line items of an omnibus budget moved as a block. SUBJECT TO THE FOLLOWING CONSIDERATIONS o The maker of any proposed multiple motion shall make their intent known, and the content of the motion to be offered shall be conveyed to the Moderator - prior to the initial calling of the Warrant article. o Indefinitely Postpone Disposes of the article without a yes or no vote. o o Take from the Table Brings back a motion which was previously laid on the table. o Main Motion The means by which a o subject is brought before the meeting. THE FOLLOWING MOTIONS MAY BE USED BY A MEMBER FOR THE PURPOSE NOTED Once an affirmative vote has been taken on the motion then on the floor - no further subsequent alternative motions will be accepted. (Obviously does not apply to the budget for example.) Also - There can only be one motion on the floor at any one time. You have the ability to offer amendments to the motion that is on the floor. You also have the ability to move for Reconsideration. o Question of Privilege Sometimes used TOWN OF READING BYLAWS to offer a resolution. Should not be used Re: Town Meetings to "steal" the floor. o Point of Order To raise a question concerning the conduct of the meeting. o Point of Information To ask for information relevant to the business at hand. MULTIPLE MOTIONS SUBSEQUENT (MULTIPLE) MOTIONS If the subsequent motion to be offered, as distinct from an amendment made during debate, includes material which has previously been put to a vote and defeated, it ARTICLE I Section 1. The Annual Town Meeting shall be held on the third Tuesday preceding the second Monday in April of each year for the election of Officers and for such other matters as required by law to be determined by ballot. Section 2. All business of the Annual Town Meeting, except the election of such officers and the determination of such matters as required by law to be elected or determined by ballot, shall be considered at an adjournment of such meeting to be held at 7:30 P.M. on the second Monday in April except if this day shall fall on a legal holiday, H in which case the meeting shall be held on the following day, or at a further adjournment thereof. A Subsequent Town Meeting shall be held on the second Monday in November to consider and act on all business as may properly come before it, except the adoption of the annual operating budget, except if this day shall fall on a legal holiday, in which case the meeting shall be held on the following day. Section 3. The polls for the Annual Town Meeting shall be opened at 7:00 A.M. and shall remain open until 8:00 P.M. Section 4. Adjourned sessions of every Annual Town Meeting after the first such adjourned session provided for in Section 2 of this Article, and all sessions of every Subsequent Town Meeting, shall be held on the following Thursday at 7:30 P.M. and then on the following Monday at 7:30 P.M. and on consecutive Mondays and Thursdays unless a resolution to adjourn to another time is adopted by a majority vote of the Town Meeting Members present and voting. Section 5. The Board of Selectmen shall give notice of the Annual and Subsequent Town Meeting by causing an attested copy of the Warrant calling the same to be posted in at least three (3) public places in each precinct of the Town not less than fourteen (14) days prior to each meeting and either by causing such attested copy to be published at least fourteen (14) days prior to the time of holding such meeting, in a newspaper published in the Town or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Section 6. The Board of Selectmen shall give notice of each Special Town Meeting by causing an attested copy of the Warrant calling for same to be posted in at least three (3) public places in each precinct of the Town not less than fourteen (14) days prior to each meeting, and either by causing such attested copy to be published at least fourteen (14) days prior to the time of holding such meeting, in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Section 7. All articles for the Annual Town Meeting shall be submitted to the Board of Selectmen not later than 8:00 P.M. on the fifth Tuesday preceding the date of election of Town Officers, unless this day is a holiday in which case the following day shall be substituted. All articles for the Subsequent Town Meeting shall be submitted to the Board of Selectmen not later than 8:00 P.M. on the fourth Tuesday of September of the year for the Subsequent Town Meeting in which action is to be taken, unless this day is a holiday in which case the following day shall be substituted. Section 8. The Board of Selectmen, after drawing a Warrant for a Town Meeting, shall immediately deliver a copy of such Warrant to each member of the Finance Committee, the Community Planning & Development Commission and the By-Law Committee. Conduct of Town Meetings ARTICLE II Section 1. In the conduct of all Town Meetings the following rules shall be observed: Rule 1 All articles on the Warrant shall be taken up in the order of their arrangement in the Warrant unless otherwise decided by a majority vote of the Members present and voting. Rule 2 Every person shall stand when speaking, shall respectfully address the Moderator, shall not speak until recognized by the Moderator, shall state his name, shall confine himself to the question under debate and shall avoid all personalities. iii Rule 3 No person shall be privileged to speak or make a motion, until after he has been recognized by the Moderator. Rule 4 No Town Meeting Member or person shall speak on any question more than ten (10) minutes without first obtaining the permission of the meeting. Rule 5 No speaker at a Town Meeting shall be interrupted except by a Member making a point of order or privileged motion or by the Moderator. Rule 6 The Moderator shall decide all questions of order subject to appeal to the meeting, the question on which appeal shall be taken before any other. Rule 7 When a question is put, the vote on all matters shall be taken by a show of hands and the Moderator shall declare the vote as it appears to him. If the Moderator is unable to decide the vote by the show of hands, or if his decision is immediately questioned by seven (7) or more members, he shall determine the question by ordering a standing vote and he shall appoint tellers to make and return the count directly to him. On request of not less than twenty (20) members a vote shall be taken by roll calla Rule 8 All original main motions having to do with the expenditure of money shall be presented in writing and all other motions shall be in writing if so directed by the Moderator. Rule 9 No motion shall be received and put until it is seconded. No motion made and seconded shall be withdrawn if any Member objects. No amendment not relevant to the subject of the original motion shall be entertained. Rule 10 When a question is under debate no motion shall be in order except (1) to adjourn, (2) to lay on the table or pass over, (3) to postpone for a certain time, (4) to commit, (5) to amend, (6) to postpone indefinitely, (7) to fix a time for terminating debate and putting the question, and the aforesaid several motions shall have precedence in the order in which they stand arranged in this Rule. Rule 11 Motions to adjourn (except when balloting for offices, and when votes are being taken) shall always be first in order. Moves to adjourn, to lay on the table and to take from the table shall be decided without debate. Rule 12 The previous question shall be put in the following form or in some other form having the same meaning: "Shall the main question now be put?", and until this question is decided all debate on the main question shall be suspended. If the previous question be adopted the sense of the meeting shall immediately be taken upon any pending amendments, in the order inverse to that in which they were moved, except that the largest sum or the longest time shall be put first, and finally upon the main question. Rule 13 The duties of the Moderator and the conduct and method of proceeding at all Town Meetings, not prescribed by law or by the Rules set forth in this Article, shall be determined by the rules of practice set forth in Robert's Rules of Order Revised, so far as they may be adapted to Town Meetings. Rule 14 All committees shall be appointed by the Moderator unless otherwise ordered by a vote of the Members present and voting. Rule 15 When the final report of a committee is placed in the hands of the Moderator it shall be deemed to be received and a vote to accept the same shall discharge the committee, but shall not be equivalent to a vote to adopt it. Rule 16 A majority of the Town Meeting Members shall constitute a quorum for doing business. Rule 17 On each Article in a Warrant, involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Section 2. It shall be the duty of every Town Officer, and the duty of every elected or appointed Town Board or Committee by a member thereof, to be in attendance at all Town Meetings for the information thereof f tl i iv while any subject consideration affecting Committee. matter is under Section 5. Notice such Officer, Board or reconsidered at an Section 3. All Committees shall report as directed by the Town Meeting. If no report is made within a year after the appointment, the Committee shall be discharged unless, in the meantime, the Town Meeting grants an extension of time. Section 4. A motion to reconsider any vote must be made before the final adjournment of the meeting at which the vote was passed, but such motion to reconsider shall not be made at an adjourned meeting unless the mover has given notice of his intention to make such a motion, either at the session of the meeting at which the vote was passed, or by written notice to the Town Clerk within twenty-four (24) hours after the adjournment of such session. There can be no reconsideration of a vote once reconsidered, or after a vote not to reconsider. No article in the warrant shall again be taken into consideration after it has been disposed of unless ordered by a vote of two-thirds (2/3) of the members present. The foregoing provisions relating to motions to reconsider shall not apply to any such motion made by the Board of Selectmen and authorized by the Town Moderator as necessary for the reconsideration of actions previously taken by Town Meeting by reason of state or federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered or was the subject of a vote not to reconsider, and reconsideration may be ordered by a vote of two-thirds of the votes present. of every vote to be adjourned town meeting shall be posted by the Town Clerk in two conspicuous public places in each precinct of the Town as soon as possible after adjournment, and he shall, if practicable, at least one day before the time of the next following session of said adjourned meeting, publish such notice in some newspaper published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said adjourned meeting. The foregoing notice provisions shall not apply when a motion to reconsider any Town Meeting action is made publicly at Town Meeting before the adjournment of any session of any adjourned Town Meeting. Section 6. Any inhabitant of the Town may speak at a Town Meeting, having first identified himself to the Moderator as an inhabitant of the Town. No inhabitant shall speak on any question more than five minutes without leave of the Town Meeting. Inhabitants shall be given the privilege of speaking at Town Meetings only after all Town Meeting Members who desire to speak upon the question under consideration have first been given an opportunity to do so. Officers and Board and Committee Members who are not Town Meeting Members, shall have the same right to speak, but not to vote, as Town Meeting Members on all matters relating to their Office, Board or Committee. Section 7. Any person having a monetary or equitable interest in any matter under discussion at a Town Meeting and any person employed by another having such an interest, shall disclose the fact of his interest or his employer's interest before speaking thereon. Section 8. The Selectmen shall, at each Annual Town Meeting, give to the Members information of the state of the Town. Section 9. The Town Meeting members and the Town Meeting members elect from v J each precinct shall hold an annual precinct meeting after the annual Town elections but before the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a chairman and a clerk and to conduct whatever business may be appropriate. Chairmen shall serve no more than six consecutive years in that position. Additional precinct meetings may be called by the chairman or by a petition of six Town Meeting members of the precinct. C Vi TOWN WARRANT (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and wam the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precinct 1. Hawkes Field House Precinct 2. Hawkes Field House Precinct 3. Hawkes Field House Precinct 4. Hawkes Field House Precinct 5. Hawkes Field House Precinct 6. Hawkes Field House Precinct 7. Hawkes Field House Precinct 8. Hawkes Field House TUESDAY, the TWENTY-SECOND DAY OF MARCH A.D., 1994, at seven o'clock in the forenoon to act on the following articles, viz; ARTICLE 1 To elect by ballot the following Town Officers: a Moderator for one year; one member of the Board of Selectmen for three years; one member of the Board of Assessors for three years; two members of the Municipal Light Board for three years; two members of the Board of Library Trustees for three years; and two members of the School Committee for three years; and sixty-eight Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 - eight members for three-years; Precinct 2 - eight members for three-years; two members for one year to fill vacancy; Precinct 3 - eight members for three-years; Precinct 4 - eight members for three-year; Precinct 5 - eight members for three-years ; one member for two years to fill vacancy; Precinct 6 - eight members for three-years; Precinct 7 - eight members for three-years; one member for one year to fill vacancy; Precinct 8 - eight members for three-years. For these purposes the polls will be opened at each of the eight precincts at seven o'clock A.M. and will close at eight o'clock P.M. and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading, on MONDAY, the ELEVENTH DAY OF APRIL A.D., 1994 at seven-thirty o'clock in the evening, at which time and place the following articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. Background Elections - Article 1 provides for the calling of the Town election for the positions listed. Election Day will have taken place by the time Town Meeting convenes. As Town Meeting members check in at the checkers' desks at the first business session of Town Meeting, newly-elected members will be asked to sign their oath at that time. The Town Moderator will then administer the oath of office to the group at the beginning of the first Town Meeting session. bylaw Committee Rem Repo Finance Committee Report No Re ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Board or Special Committee. Board of Selectmen Backgground Article 2 is the article under which reports are made to Town Meeting Members. There will be reports on Water Supply Protection efforts, Status of Design of Parker Middle School Renovation, 350th Celebration Plans, RMLD, Arts Center, Mineral Street Bridge as well as the "State of the Town" message and the "State of the Town's Finance's" message. The Exemplary Teacher Award will be presented. Bylaw Committee Rejrt No Report Finance Committee Report No Repo ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special Committees to cant' out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background Article 3 provides for Town Meeting to make instructions to Town Officers and special committees. These are often instructions that come up during Town Meeting and they are not known ahead of time. Bylaw Committee Report No Report 2 Finance Committee Report No Re -o ARTICLE 4 To see if the Town will vote to authorize the payment during Fiscal Year 1994 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background Article 4 authorizes the Town to pay prior year's bills. Since there are no known prior year's bills, this article will be indefinitely postponed. B&w Committee Rem No Report Finance Committee Report No Report ARTICLE 5 To see if the Town will vote to adopt the Capital Improvement Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background Article 5 is the article for acceptance of the Capital Improvement Program pursuant to the Reading Home Rule Charter. The full Capital Improvement Program developed by the Town Manager with the Capital Improvements Advisory Subcommittee will require slightly over $50 million in expenditures over the next 10 years. Of that amount, it is anticipated that $16 million will be in authorized debt; $15 million will be,in self supported water, sewer, or Light Department debt; and $10 million will be in grants or outside funding. There is also a commitment to spend an average of $600,000 per year from annual appropriations for capital improvements. Major projects of the Capital Improvement Program include the expenditure in 1997 of $13 million for a Parker Middle School replacement or renovation; development by the Municipal Light Department of distribution improvements in the amount of $7 million in FY96; reconstruction or replacement to the Town's Water Treatment Plant sometime around the year 2000 in the amount of $8 million; and a variety of road, building, and equipment purchases. The Capital Improvements Program does not authorize expenditures, but is a plan as to how expenditures will be funded and the relative sequence of their construction. The details are included in the blue section of this booklet. It is recognized that there is a concern about the timing of the design and construction of the Parker Middle School project, because of the timing of enrollment increases. The Capital Improvement Advisory Subcommittee, the Town Manager and Town financial staff, the School Building Committee, and the School Committee will meet this spring following Town Meeting and evaluate the possibilities for moving this project forward. Since the project is not yet completely scoped out as to extent and cost, the C CIP as it is written is a reasonable guideline at this point. Bylaw Committee Report No Rem Finance Committee Rem The Finance Committee recommends the subject matter of this article by a vote of 7-0-0. The Finance Committee is pleased to have a 10-year blueprint for capital expenditures, and commends the Capital Improvement Advisory Subcommittee and staff for their on-goint work on this program. ARTICLE 6 To see if the Town will vote to amend the Capital Improvement Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background Article 6 would provide for FY94 amendments to the Capital Improvement Program if needed. Town Bylaw requires that no capital project may be undertaken unless that project appears in the Capital Improvements Program. Since there are no known amendments, this article would be tabled. Bylaw Committee Rep No Rep Fin n e Committee Rem No Repo ARTICLE 7 To see what sum the Town will vote to appropriate from available funds for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen Background Article 7 will appropriate available funds for highway projects from Chapter 90 state funds. Projects to be funded include micro-chip resurfacing of Franklin Street from Main to Grove Street, micro-chip resurfacing of Walnut Street from South Street to Hopkins Street, and reconstruction of Pearl Street from Franklin Street to Main Street, all in accordance with the Capital Improvement Program (Article 5). Bylaw Committee Rem No Report Finance Committee Report Action Pending, because the legislature as of March 22. 1994 has not reauthorized these expenditures. It is anticipated that such action will take place prior to Town Meeting's adjournment. ARTICLE 8 To see what sum the Town will raise by borrowing or from the tax lavy or transfer from available funds, or otherwise, and appropriate for the purpose of constructing an 4 access road from Haverhill Street to the proposed ice skating rink and general recreation area, together with related activities, including, but not limited to: curbing, drainage, sidewalks, pavement, traffic control devices, grading and seeding, or take any other action with respect thereto. Board of Selectmen Background Article 8 provides for the appropriation of $253,442 in available funds from the Public Works Economic Development grant funds to construct the access road to the Ice Arena. This State grant requires appropriation of the grant monies by the Town. The project is out to bid, and construction will be completed by fall 1994. Bvlaw Committee Report No Rem Finance Committee Report The Finance Committee recommends the su~iect matter of this article by a vote of 8-0-0. This is a "housekeepina" article to aooropriate monies from a arant at has been approved by the State. ARTICLE 9 To see if the Town of Reading will vote to accept the report of the Board of Selectmen upon the laying out as public ways of the following described private ways under the provision of law authorizing the assessment of betterments, such highways being laid out in accordance with plans duly approved by the Board of Selectmen and filed in the office of the Town Clerk in accordance with the statutory requirements, and that the Town authorize the Board of Selectmen to take such lands in fee or rights of easement therein by eminent domain, under the provisions of Chapter 79 of the General Laws, as amended, or acquire said lands in fee or rights of easement therein by purchase, gift or otherwise and to assess betterments therefor and to see if the Town will vote to accept the public ways laid out by the Board of Selectmen, and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the acquisition of said lands or easements therein or for payment of any eminent domain damages and for the construction of said ways, or take any other action with respect thereto. Proposed Public Ways: Pond Meadow Road Kurchian Lane Estate Lane Rice Road Board of Selectmen Background Article 9 would accept as public streets the following streets within new developments in Reading: Pond Meadow Road, Kurchian Lane, Estate Lane, and Rice Road. (See attached maps.) B&w Committee Report No Report Finance Committee Report The Finance Committee recommends the subject matter of this article by a vote of 7-0-1. The maximum financial impact is less than 5100. 5 r ARTICLE 10 To see if the Town will raise $314,000 by borrowing or from the tax levy or transfer from available funds, or otherwise, and appropriate for the purpose of replacing the roof at Reading Memorial High School, 62 Oakland Road, Reading, Massachusetts, such appropriation to include all engineering fees and preparation costs required to complete the purpose of this Article, all monies to be expended under the direction of the Reading School Committee, or take any other action with respect thereto. Board of Selectmen Backaroun Article 10 would appropriate $307,650 by borrowing for the improvements to the Reading Memorial High School roof. This will be the next to the last phase of roof reconstruction at the High School. The remaining $6350 for the project will be appropriated from surpluses in past capital accounts and appropriated under Article 13 so that the bid and design process can begin immediately and construction can take place in the summer of 1994. Bvlaw Committee Report No Report Finance Committee Report The Finance Committee recommends the subject matter of Article 10 in the amount of $305,650 by a vote of 7-0-0. ARTICLE 11 To see if the Town will raise $172,000 by borrowing or from the tax levy or transfer from available funds, or otherwise, and appropriate for the replacement of boilers at any or all of the following locations: Coolidge Middle School, 89 Birch Meadow Drive; and the Reading Memor.al High School, 62 Oakland Road; Reading, Massachusetts, such appropriation to include all engineering fees and preparation costs required to complete the purpose of this Article, all monies to be expended under the direction of the Reading School Committee, or take any other action with respect thereto. Board of Selectmen Background Article 11 would raise $172,000 by borrowing for the replacement of two boilers at either the Coolidge Middle School, or Reading Memorial High School. There are two boilers at Coolidge, and six boilers at the High School. Each boiler costs approximately $86,000 to replace. All the boilers in all of the schools are original with the buildings. The Joshua Eaton renovation program will include boiler replacement at that site, as would any Parker Middle School renovation or reconstruction. Bylaw Committee Rem No Regoort Finance Committee Rep The Finance committee does not recommend the subject matter of this article by a vote of 3-4-0 The Finance Committee feels that an evaluation of the concept o creating a central heating plant for the three schools in the Birch Meadow area should be explored and costed out It is the Finance Committee's feeling that a central heating plant perhaps located in the boiler rooms at 6 the hijh school with steam 12(Ded to the Birch Meadow and Coolidge Middle Schools will be more cost effective to construct and operate Such a decision, once explored, would have to be reflected in future modi ications to the Capital Improvement Program. ARTICLE 12 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background Article 12 authorizes the Board of Selectmen to sell or trade-in surplus equipment including police vehicles, public work's equipment and other equipment as these items may be replaced this year. This will include three police cars, a front end loader, one dump truck, one pick-up truck and one sewer jetter truck, elections equipment, infield machine, fire bucket truck, and surveyor's equipment. Bylaw Committee Report No Rem Finance Committee Rem The Finance Committe recommends the subject matter of this article by a vote of 5-3-0. ( 1 ARTICLE 13 To see if the Town will vote to amend one or more of the votes taken under Article 31 of the Annual Town Meeting of May 21, 1993, as further amended under Article 4 of the Special Town Meeting of November 15, 1993, relating to the Fiscal Year 1994 Municipal Budget, and to see what sum the Town will raise by borrowing, or transfer from available funds, or otherwise and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Board of Selectmen Background Article 13 would further amend the FY94 budget for the remainder of this year. Major needs are additional monies for snow and ice control, additional monies for health insurance, and additional monies for Fire salaries. There will be miscellaneous other modifications. Bylaw Committee Report No Report Finance Committee Report Action Pending. Not all known sources of funds, particularly anticipated State Aid for snow and ice control, have been finalized as of the press time for this report. ARTICLE 14 To see if the Town will vote to accept the provisions of Section 83 of Chapter 71 of the Acts of 1993, as amended, known as the "Education Reform Act of 1993" to provide an Early Retirement Incentive Program for members of the Massachusetts Teachers' Retirement System employed by the Reading Public Schools, or take any other action with respect thereto. School Committee Back_around Article 14 would accept the Education Reform Act "Early Retirement Incentive" Program for members of the Massachusetts Teachers Retirement System. This would accept an early retirement plan for teachers and administrators in the Reading schools. A fiscal analysis indicates that this action would be financially neutral to the Town, and the School Committee has voted to accept it in order to provide greater diversification among the teaching staff in Reading. The School Committee and the Board of Selectmen have both approved this article, and if approved by the Town Meeting it would then go into effect. It is unclear as to exactly how many teachers would be retired under this program, since the state provides funding for one half the cost and there are a number of other communities that will also want to take advantage of this program. Bylaw Committee Rep The Bylaw Committee recommends this article by a vote of 4-0. The Bylaw Committee feels the benefits of adopting the early incentive retirement plan outweighs the possible loss of some good teachers. Finance Committee Report The Finance Committee recommends this article by a vote of 7-0-0. The program will have a modest financial return to the School Department, and the School Committee finds that it is educationally desirable. ARTICLE 15 To see if the Town will vote to accept the provisions of Section 18 of Chapter 326 of the General Laws which requires that all retirees, their spouses and dependents who are enrolled in Medicare Part A at no cost to a retiree, their spouse or dependents, or eligible for coverage thereunder at no cost to a retiree, their spouse or dependents, be required to enroll in a medicare health benefit supplement plan offered by the Town, or take any other action with respect thereto. Board of Selectmen Background Article 15 would accept Section 18 of Chapter 328 of the State Laws which would require that retirees and their spouses and dependents who are eligible for Medicare part A actually enroll in Medicare part A. In the long term there will be a cost savings to the Town in reduction of health insurance costs. Town employees hired prior to 1986 are not automatically eligible for Medicare unless they have worked another job or unless their spouse is Medicare eligible. Since March of 1986, all public employees in Massachusetts are Medicare eligible, and the employee and the Town each pay 1.45% of payroll into Medicare. Bylaw Committee Report The Bylaw Committee recommends this article by a vote of 4-0-0. The Bylaw Committee agrees with the intent of the article. The article will save the Town funds without putting a burden on the retired employee. C - Finance Committee Report The Finance Committee voted 7-0-1 to take no action with regard to this article, since it has no short term identifiable impact, and any long term impact is likely to be positive but difficult to identify at this time. ARTICLE 16 To see if the Town will vote to transfer the care, custody, management and control of the following described property, commonly known as 25 Haven Street, from the Reading Municipal Light Board to the Board of Selectmen and the Municipal Light Board for any other municipal purpose, including the possible sale thereof; and to see if the Town will vote to authorize the Board of Selectmen and/or the Municipal Light Board to convey all or any part of the following described property and subject to the Uniform Procurement Act (Chapter 30B of the General Laws) or any other applicable law to determine the minimum amount to be paid for such conveyance; and to authorize the Board of Selectmen and/or Municipal Light Board to convey all or any part of such property for such amount or larger amount, and upon such other terms and conditions as the Board of Selectmen and the Municipal Light Board shall consider proper, and to deliver a deed therefor to said purchaser; and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate to the Board of Selectmen and/or the Municipal Light Board to carry out the purposes of this Article; and to see if the Town will vote to appropriate from the special fund for the proceeds from the sale of real estate esablished by Chapter 523 of the Acts of 1989 an amount equal to the amount paid for such conveyance, such funds to be applied to the retirement of the debt service associated with the purchase of and renovations to the Reading Municipal Light Department property at 230 Ash Street, or take any other action with respect thereto: The land commonly known as 25 Haven Street shown on Board of Assessors' Jan. 1, 1986 Map 54 as Lot 19A consisting of 18,933 square feet of land, more or less, and being the land described in Certificate of Title No. 44966 registered at the Middlesex South District Registry of the Land Court in Book 301, Page 245. Reading Municipal Light Department Board Background Article 16 would transfer the Reading Municipal Light Department building at 25 Haven Street for the purpose of sale and will authorize the sale with the proceeds to go to pay off portions of the debt on the new RMLD facility on Ash Street. (See attached exhibits) Bylaw Committee Report No Report Finance Committee Report The Finance Committee recommends this article by a vote of 7-0-0. The Committee has been presented with the motion which will spell out that the minimum sales price is to be based on an appraisal, and that the Town will incur no expenses related to this article. ARTICLE 17 To see if the Town will vote to amend the Reading Zoning Map by placing a Planned Residential Development - General (PRD-G) Overlay District on property 9 identified as Lot 2 on Board of Assessors Plat 179 and Lot 1 on Board of Assessors Plat 180, or take any other action with respect thereto. Community Planning and Development Commission Backaround Article 17 would apply the Planned Residential Development - G (PRD-G) overlay zoning district to property at 119 VanNorden Road and "Sledge Woods." (See attached map.) Bylaw Committee Report this article by a vote of 5-0. Finance Committee Report The Bylaw Committee recommends No Report ARTICLE 18 To see if the Town will vote to amend the Reading Zoning Map by placing a Planned Residential Development - General (PRD-G) Overlay District on property identified as Lot 14 on Board of Assessors Plot 236, or take any other action with respect thereto. Community Planning and Development Commission Background Article 18 would apply the Planned Residential Development - G (PRD-G) overlay zoning district to property at 48 Mill Street. (See attached map.) Bylaw Committee Report The Bylaw Committee recommends this article by a vote of 5-0. Finance Committee Report No Report ARTICLE 19 To see if the Town will vote to amend the Reading Zoning Bylaws by deleting therefrom Section 6.3.4 or take any other action thereto. Community Planning and Development Commission Back-around Article 19 would delete section 6.3.4 of the Zoning Bylaws since the recently enacted sign portions of the Zoning Bylaw makes this section moot. Bylaw Committee Report The Bylaw Committee recommends this article by a vote of 5-0. The Bylaw Committee agrees with the acceptance of the new sign bylaw that this section of the Zoning Bylaws are no longer necessary Finance Committee Report No Report 10 ARTICLE 20 To see if the Town will vote to transfer the care, custody, management and control of the following described land or portions thereof, which is commonly known as Batchelder Field, from the Board of Cemetery Trustees for cemetery purposes to the Board of Cemetery Trustees for cemetery purposes and for providing access by means of a non-exclusive easement or license to others to non-Town owned abutting land, in addition to providing access to Town owned land; and to see if the Town will accept the gift of certain abutting land in return for such non-exclusive access easement or license, or take any other action with respect thereto: A portion of the land shown as Lot 1 on Town of Reading Board of Assessors' Map 227, Revised January 1, 1984, situated on the northerly side of Franklin Street, said land being shown as Parcel C on the plan of land entitled: "Plan of Land in Reading, Mass. Scale: 1" = 100' March 9, 1983" recorded at the Middlesex South District Registry of Deeds as Plan 295 of 1983. Board of Selectmen Background Articles 20, 21 and 22 would provide for the PRD-G designation for property on Franklin Street next to the Batchelder Field Cemetery; would allow the open space created by the PRD-G to be conveyed to the Town for use as a park, recreation, cemetery, or conservation land; and would provide that a small portion of the cemetery land could be used for an access roadway for the development and the cemetery on this property. This transaction would allow the Town to acquire some additional cemetery land'- approximately 2.5 acres - and would allow the owner/developer of the adjacent property to build on smaller lots to accomplish this. Bylaw Committee Report Finance Committee Report No Report No Report ARTICLE 21 To see if the Town will vote to amend the Reading Zoning By-laws by adding the following at the end of section 4.10.5.3. thereof relating to PRD open space, or take any other action with respect thereto: "Notwithstanding anything in this section to the contrary, CPDC may approve a PRD plan which provides that the open space shall be conveyed to the Town of Reading for use by the Town as park, recreation, cemetery or conservation land." Board of Selectmen Background Article 21 would amend the PRD by-law by permitting the Town to accept the common open space for use as a Town park, recreation, cemetery, or conservation parcel. This may be especially helpful in situations where the PRD is adjacent to a Town owned site, and adding the PRD open space to the adjacent Town owned parcel for a like purpose would work to the benefit of both the Town and the PRD residents. Bylaw Committee Report The Bylaw Committee does not recommend this article by a vote of 5-0. The Bylaw Committee feels the content of the 11 article is too general and could result in future problems. The Bylaw Committee feels C the proposed Zoning Bylaw needs further restrictions and conditions to control its use. The Bylaw Committee sees future problems for owners in or around boundary areas to the properties where the proposed Zoning Bylaw is to be applied. Finance Committee Report No Report ARTICLE 22 To see if the Town will vote to amend the Reading Zoning Map by placing a Planned Residential Development-General (PRD-G) Zoning Overlay District on property at 29 Franklin Street and 654 and 656 Haverhill Street, identified as all of Lot 2 and portions of Lots 10 and 11 on Board of Assessors' Map 227, Revised Jan. 1, 1984, or take any other action with respect thereto. Board of Selectmen Background Article 22 would apply the PRD to the specific site in question. Bylaw Committee Report The Bylaw Committee recommends that this article be tabled by a vote of 4-1. Since the Bylaw Committee has not recommended Article 21 they feel that Article 22 should be tabled Finance Committee Report No Report ARTICLE 23 To see if the Town will vote to have the police chief job non civil service, or take any other action thereto. By Petition Background Article 23 is a petitioned article that would remove the Police Chiefs job from civil service. This would not effect the current Chief, but would effect the replacement process. This article was petitioned by a signature of 10 voters of the Town. Bylaw Committee Report Action Pending Finance Committee Report No Report ARTICLE 24 To see if the Town will vote to amend Section 5.2 of the General Bylaws of the Town by adding the following as Section 5.2.9, or take any other action with respect thereto: "5.2.9. No person shall sell, distribute or use in any street, sidewalk or public way of the Town or upon any property owned by the Town, a product known as "Silly String" or any similar product sold or used for amusement that ejects a soft, rubbery substance, or any aerosol can that ejects paint, shaving cream, foam or makes loud noises." Board of Selectmen Background Article 24 would prohibit the sale, distribution, or use in any street, sidewalk or public way of "Silly String" or other similar substances. This is requested by the 350th Committee so that there will not be any problem for the 350th Parade. "Silly String" 12 and similar products make permanent stains on the uniforms, and is a concern of marchers in parades such as this. Bylaw Committee Report Finance Commiftee Report Action pending No Report ARTICLE 25 To see if the Town will vote pursuant to Section 2-6 of the Reading Home Rule Charter to declare the seats of any or all of the following Town Meeting Members to be vacant and to remove any or all of the following described persons from their position as Town Meeting Member for failure to take the oath of office within thirty days following the notice of election or for failure to attend one-half or more of the Town Meeting sessions during the previous year or take any other action with respect thereto. Precinct 1 Doris M. Fantasia Precinct 2 Philip D. LeBlanc Precinct 4 Mary Ann Wright Precinct 8 Pasquale M. lapicca Board of Selectmen Background Article 25 would declare the seats of four members of Town Meeting vacant because they did not attend at least half of the Town Meeting sessions during the past year. Precinct reports to Town Meeting will be required as part of the process. Bylaw Committee Report Finance Committee Report No Report No Report ARTICLE 26 To determine how much money the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the operation of the Town and its government for Fiscal Year 1995 beginning July 1, 1994, or take any other action with respect thereto. Finance Committee Background Article 26 would adopt the FY95 budget beginning July 1, 1994, and detailed in the yellow sections of this booklet. Bylaw Committee Report Finance Committee Report No Report No Report 13 and you are directed to serve this Warrant by posting an attested copy thereof in at C least three (3) public places in each precinct of the Town not less than fourteen (14) days prior to March 22, 1994, the date set for the meeting in said Warrant, and to publish this Warrant in a newspaper published in -the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 15th day of February, 1994. A TRUE COPY. ATTEST: , Catherine A. Quimby Town Clerk George ~4nes Sally M. Hoyt Eugene R. Nigro Willard J. Burditt Daniel A. Ensminger SELECTMEN OF READING Constable 14 City& Town September, 1992 Division of Local Services man UPDATE ..a Municipal Finance Terms M unicipal officials en- counter a myriad of fin- ance terms which may need clarification, are job specific or may not be familiar. The Divi- sion of Local Services has devel- oped this glossary of commonly used municipal finance terms to provide an up-to-date reference. Bond Anticipation Notes (BANS) - Once borrowing for a speck project has been approved by two-thirds vote of town meeting or city council and priorto issuing long-term bonds, short-term notes may be issued to provide cash for initial projectcosts. BANS may be issued for a period not to exceed five years, but with a reduction of principal after two years (Ch. 44, Sec 17). The final maturity date of the project borrow- ing, beginning from the date the short-term note was issued, may not exceed the term specified by statute (Ch. 44 Sec. 7 and 8). Capital Outlay Expenditure Exclusion - A vote by a community at an election to exclude payments fair a single- year capital project from the levy limit. The exclusion is limited to one year and may temporarily increasethe levy abovethe levy ceiling. Cemetery Perpetual Care - These funds are donated by individuals. According to Ch. 114, Sec. 25, funds from 'this account must be invested and spent as directed by perpetual care agreements. If no agreements exist, interest (but not princi- pal) may be used as directed by the cem- etery commissioners for the purpose of main- taining cemeteries. Cherry Sheet Offset - Local aid accountswhich are spent without appropria- tion by specific municipal orschool officials, but which must be spent for particular pur- poses. These include Per Pupil Education Aid, Equal Educational Opportunity Grants, Racial Equality Grants, School Lunch Grants and Public Libraries Grants. Conservation Fund -Thisfund may be expended for lawful conservation-p,:r- poses as described in Ch. 40, Sec. 8C. This fund may also be expended for damages :related to the taking of land by eminent domain provided that such taking has first been approved by a two-thirds vote of city council or town meeting. Debt Exclusion -Avote byacommu- nity at an election to exclude debt service payments for a particular capital project from the levy limit The amountnecessary to cover the annual debt service payment is added to the levy limitforthe fife of the debt only. A debt exclusion may temporarily increase the levy above the levy ceiling. Enterprise Funds -An accounting mechanism which allows a community to demonstrate to the public the portion of total costs of a service that is recovered through usercharges and the portion that is subsidized by the tax levy. With an enter- prise fund, all costs of service delivery - direct, indirect and capital costs - are iden- tified. This allows the community to recover total service costs through user fees if it so chooses. Enterprise accounting also en- ables communities to reserve the 'surplus' or retained earnings generated by the op- eration of the enterprise rather than closing it out at year end. According to Ch. 44, Sec. 53F 1/2, the services that may be treated as enterprises include, but are not limited to, water, sewer, hospital, and airport ser- vices. Equalized Voluafions (EQV5) - Determinations of the full and fair cash value of all property in the Commonwealth which is subject to local taxation. EQVs have historically been used as variables in distributing certain state aid accounts, and for determining county assessments and certain other costs. The Commissioner of Revenue, in accordance with Ch. 58, Sec. 10C, is charged with the responsibility of biannually determining an equalized valu- ation for each city andtown inthe Common- wealth. Excess Levy Capacity - The difference between the levy limit (see page 7) and the amount of real and personal property taxes actually levied in a given year. Exemptions - Statutory exclusions of specific amounts ofproperty taxowed. Upon approval of an application to the Board of Assessors, exemptions may be granted for qualified veterans, bend individuals, surviv- ing spouses and persons over 70 years of age. In addition. an exemption may, at the discretion of the assessors, be Issued for certain financial hardships. Free Cash - (also Budgetary Fund Balance) Funds remaining from the opera- tions of the previous fiscal year which are certified bythe Direct" c(Accounts as avait- able for appropriation. Remaining funds in- clude unexpendedfree cash from the previ- ous year, receipts in excess of estimates shown on the tax rate recapitulation sheet and unspent amounts in budget lirwiterm Unpaid property taxes and certain deficits reducethe armountot remainingfundswhich can be certified asfree cash. The calculation of free cash is made based on the balance sheet, which is submitted bythe community's Accountant, Auditor or Comptroller. General Fund - This fund is used to account for most financial resources and activity governed bythe normalTown Meet- ing/City Council appropriation process. Indirect Costs - Costs of a service not reflected in the service's operating bud- get. An example of an indirect costof provid- ing water servicewould be health insurance costs for water employees. A determination of these costs is necessary to analyze the total cost of service delivery. Law Enforcement Trust Fund - Fund established to account fora portion of the proceeds from thesale of property seized from illegal drug-related activities. Funds may be expended to defray certain qualified law enforcement costs as out- lined in Ch. 94C, Sec. 47. Funds from this account may be expended by the police chief without further appropriation. Levy Ceiling - 2.5 % of the assessed valuation of the community. Propertytaxes levied may exceed this limit only if the community passes acapital outlay expen- diture exclusion or a debt exclusion. 15 Levy Limit - The maximum amount a community can levy in a.given year. The limit can grow each year by 2.5% of the prior year's levy limit plus new growth and any overrides (see below). The levy limit can exceed the levy ceiling only if the community passes a capital expenditure exclusion or debt exclusion. Local Aid - Revenue allocated by the Commonwealth tocities, towns and school districts. Most aid is not restricted in pur- pose. Estimates of local aid are transmitted to cities, towns and districts annually by the'Cherry Sheet' Local Receipts - Locally generated revenues other than real and personal property taxes and excluding enterprise fund revenues. Examples include motor vehicle excise, investment income, hotel/ motel tax, fees, rentals and charges. An- nual estimates of local receipts are shown on the tax rate recapitulation sheet NewGrowth -Thetaxing capacityadded by new construction and other increases in the property tax base. New growth is calcu- lated by multiplying the value associated with new construction by the tax rate of the previous fiscalyear. For example, FY93 new growth is determined by multiplying the value of new construction in calendar 1991 (as valued on January 1, 1992) by the FY92 tax rate. Beginning in FY92, all increases in value that are notthe result of revaluation or appreciation now qualify for inclusion in new growth figures. Overlay - (also Reserve for Abatements and Exemptions) An Account established annually to fund anticipated property tax abatements and exemptions in that year. The overlay reserve is not established by the normal appropriation process, but rather is raised on the tax rate recapitulation sheet. OVerlay SUrpIUS - Any balance in the overlay account of a given year in excess of the amount remaining to be collected or abated can be transferred into this account (see Overlay). Within ten days of a written request by the chief executive officer of acity or town, the assessor must provide a cert- ification of the excess amount of overlay available to transfer Overlay surplus may be used for any lawful purpose. At the end of each fiscal year, unused overlay surplus is 'closed' to surplus revenue; in other words, it becomes a part of free cash. Override - A vote by a community at an election to permanently increase the levy limit. An override vote may increase the levy limit to no higher than the levy ceiling. The override question on an election ballot must state a purpose for th, override and the dollar amount. Override Capacity - The difference between a community's levy ceiling and its levy limit. It is the maximum amount by which a community may override its levy limit. Revenue Anticipation Borrow- ing - Cities, towns and districts may issue temporary notes in anticipation of taxes (fANs) or other revenue (RANs).The amount of this type of borrowing is limited to the total of the prior year's tax levy, the net amount collected inmotorvehicle and trailer excise in the prioryearand payments made by the Commonwealth in lieu of taxes in the prior year. According to Ch. 44, Sec. 4, cities, towns and districts may borrowfor up to one year in anticipation of such revenue. Revolving Fund - Allows a com- munity to raise revenues from a specific service and use those revenues to support the service without appropriation, For'de- partmental revolving funds,' Ch. 44, Sec. 53 E 1/2 stipulates that each fund must be re- authorized each year at annual town meet- ing or by city council action, and that a r.mit on the total amount which may be spent from each fund must be established at that time. The aggregate of all revolving funds may not exceed ten percent of the amount raised by taxation by the city or town in the most recent fiscal year, and no more than one percent of the amount raised by taxa- tion may be administered by a single de- partment or board. No Revolving Fund ex- penditures shall be madeforthe purpose of paying any wages or salaries for full-time employees. Revolving Funds for other pro- grams as provided by statute are still al- lowed, and a departmental revolving fund may be implemented in addition to or in conjunction with other existing statutory revolving funds, provided that the depart- mental revolving fund does not conflict with provisions of other revolving funds. Sale of Cemetery Lots Fund This fund is established to account for proceeds of the sale of cemetery lots. The proceeds must be used to offset certain expenses of the Cemetery Department un- der provisions of Ch. 114, Sec. 43C. Sale of Real Estate Fund - This fund is established to account for the pro- ceeds of the sale of municipal real estate other than proceeds acquired through tax title foreclosure. Ch. 44, Sec. 63 states that such proceeds shall be applied first to the retirement of debt on the property sold. In the absence of such debt, funds may gen- erally be used for purposes for which the city or town is authorized to borrow for a period of five years or more. Stabilization Fund - An account from which amounts may be appropriated for any lawful purpose. Prior to FY92, use of the Stabilization Fund was restricted to pur- poses for which cities and towns ceu!d legally borrow. Revisions to Ch. 40, Sec. 53 removed this restriction and amounts from the Stabilization Fund can now be appro- priated for any legal purpose. A two-thirds vote of town meeting or city council is required to appropriate money from the S!abilization Fund. Tax Rate Recapitulation Sheet- (also Recap Sheet) A document submitted by a city or town to the Department of Rev- enue in order to set a property tax rate. The recap sheet shows all estimated revenues and actual appropriations which affect the property tax rate. The recap sheet should be submitted to the Department of Revenue in September (in order to issue the first-half semiannual property tax bills in October) or in December (in order to issue the third quarterly property tax bills in January). TOX Title -Collection procedure which secures a lien on real property and protects the municipality's right to payment of over- due prcperty taxes. Without following this procedure, the lien on real property may be deemed void if three years elapse from the October first following the assessment date, and the property is transferred. If amounts remain outstanding on the property after issuing a demand for overdue property taxes and after publishing a notice of tax taking, the collector may take the property for the city or town. After properly recording the instrument of taking, the collector transfers responsibility for the overdue amounts to the treasurer. Trust Fund - in general, a fund held for the specific purpose stipulated by the trust agreement. The treasurer acts as cus- todian of trust funds and invests and ex- pends such funds as stipulated by trust agreements or as directed by the commis- sioners of trust funds or by town meeting. Both principal and interest may be wili-ed if the trust is established as an expendable trust. For nonexpendable trust funds, inter- est but not principal may be expended as directed. Water Surplus - For water depart- ments operating under Ch. 41, Sec. 698, any revenues in excess el estimated water receipts or unspent water appropriations close to a water surplus account. Water surplus may be appropriated to fund water- related expenses or to recuce water rates. 16 N J C L 1° %7 ,r r ARTIGt-E ZZO° Z2 L roll./J1 1 \ ice:.{ ~ \ ~ ,c:.._ I,~ ~ ~ f SIDI y' ~ •i;~ ` ~ of `'t'om vo), POP, TOW Or' RLADl\G MIDDLESEX COUNTY INASSACIIL:SETTS ~„_....-..~•--""r~- 011E M N W sr n s HOARD OF PLBI.IC WORKS ~11 6T 9 it L rl A )d ENGINEMUNG -DIVISION / 1975 17 roves / RA!(R~AO S4877 , E J. r. 7z• 1 0Q / / ey. wry. ~ ~ 'IQ p 2 a D w . 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W e n ~ t0 oil a , 25 l RMLD -25 Maven Street Property Vote that Haven Street property Is no longer needed for Municipal Light Plant purposes Send Letter to Board of Selectmen stating that Haven Street property is no longer needed for Municipal Light Plant purposes Two-thirds Town meeting vote authorizing either Selectmen Commissioners to dispose of the property RMLD's opinion The sale proceeds should go to the ratepayers » MGL 064, section 34-69 "supersedes" MGL c.44, section 63 for municipal light finance purposes. » RMLD placing sale proceeds in depreciation fund will satisfy the intent of MGL c. 44, section 63 and Chap. 523 of the Acts of 1989 » The ratepayers of all 4 Towns paid for the original purchase and all maintenance/operation of Haven Street. » Common law states that sale proceeds from real estate used for a specific municipal purpose must accrue to the benefit of the specific municipal purpose. » Proceeds from a prior sale of partial Haven Street real estate were later used for RMLD purposes and not general Town purposes. 26 RMLD's opinion RMLD already committed to a prior Town Meeting that proceeds from sale of 25 Haven Street would be used to "pay down" the bonds used to build the new RMLD facility. RMLD's opinion RMLD budgets assumed the $800,000 appraised value of Haven Street would lessen our overall capital needs for our new office facility. Not receiving the `fair market value' of a sale of 25 Haven Street would require us to raise the funds elsewhere. 27 OF I? Town of ReadiDgIr. 16 Lowell Street Boa Reading, MA 01867-2685 6'39t /HCORQ0a~ FINANCE COMMITTEE FAX: (617) 942-9070 (617) 942-9043 To: Members, Reading Town Meeting From: Reading Finance Committee Subject: FY-95 Reading Town Budget Message Date: 18 March 1994 The Finance Committee submits to the members of Town Meeting for their review and approval this proposed Town of Reading budget for FY-95. The FINCOM believes it to be a sound budget proposal; one which is based on realistic revenue projections for next year and which satisfies the diverse budgetary needs of Reading as a whole both municipal and school. verview The process which created the FY-95 budget was initiated in October 1993, when the / Town Manager and School Superintendent began the lengthy process of reviewing needs and priorities and defining their respective budgets. A joint meeting between the Board of Selectmen, School Committee and Finance Committee was held in mid-December to review projected FY-95 revenues, define the format and determine priorities for developing the budget. Following the review and approval of their respective budgets by the Selectmen and the School Committee; both budgets were melded into the proposed FY-95 budget by the Town Manager as required by Town Charter. This document was then submitted to your Finance Committee in early February for our review, discussion and vote of recommendations to Town Meeting. Since February the FINCOM, meeting twice weekly, has thoroughly studied, reviewed, debated and voted each line item of this budget. The slowly improving local economy along with an anticipated increase in state aid and the additional taxing capability provided by last year's 2 1/2 override have combined to increase the anticipated revenues for FY-95 by 5% to a total projected amount of $34,012,195. The FINCOM reviewed these revenue projections and believes them to be reasonable. The recommended FY-95 budget that we are presenting for your vote, we believe fairly allocates these funds to operate town government in a manner and fashion which will meet our collective responsibility to properly fund the services we have come to expect from both the municipal and school sides of government. The results of this lengthy process is the FY 1995 budget provided in detail with this warrant. A record of our votes are include next to each budget line item for you information. The Finance Committee acknowledges the cooperation and efforts of the Town Manager, Town Treasurer, Town Accountant, School Superintendent, Selectmen and School Committee in the development of this budget. 28 C Municipal Budget The FINCOM recommended Town Expense budget of $9,768,817 for FY-95 is higher than that voted for FY-94 by approximately 3.2%. Significant additions to this years budget from last include the addition of a police officer, full time dispatcher, additional hours for the library and additional clerical support at Town Hall. The FINCOM believes these additions, recommended by the Town Manger, will work toward improving the services delivered to Reading residents. It is no secret that this past winter with its unusually low temperatures and record 94+ inches of snow fall was an expensive experience for each.of us. The same holds true for Reading where the FY-94 Snow and Ice account initially funded at $110,000 was essentially buried (literally and figuratively) by the expenses of clearing and salting our roads this past winter season. Total expenditures for snow and ice will be close to $400,000 for FY 1994, well above the $110,000 budgeted. For this reason the Finance Committee voted to recommend a significant increase in the Snow and Ice budget for FY-95 raising it from the $110,000 recommended by the Town Manager to $175,000. With the average annual cost for snow and ice since FY-88 equal to approximately $220,000, we believe this action prudent in light of the cost impacts of the recent winter seasons. % School Budget The Finance Committee is recommending the amount of $16,364,325 to the School Committee to fund the education of our children in FY 1995. This does not include the North East Voke Tech assessment of $123,144 which is funded as a separate line item. The recommended school budget includes funds for four additional class room teachers due to increased student enrollments as well several other priority items requested by the School Committee. As you are aware, under the Educational Reform Act of 1993 the Commonwealth now defines the level of spending a community must provide for its schools. For Reading the gross amount for FY-95 is $18,288,283. Reducing this amount by the anticipated state aid under Chapter 70 of $1,965,513, leaves a net balance of $16,322,770 which must be provided by Reading. The FINCOM recommended budget for schools for FY-95 exceeds this state mandated level. It should be noted that the state mandated net funding level of $16,322,770 does not include other school related expenses funded elsewhere in the Town budget such as school transportation, regional school assessments and long term debt service. These additional school related expenditures by Reading in support education totals an additional $862,840. The total funding for schools recommended in the Reading FY-95 budget is therefore $17,227,165. i; ( i 29 Capital Improvement Fl As a result of the tremendous energy and dedicated efforts expended by the members of the Capital Improvement Advisory Committee (CIAC), a standing sub-committee of FINCOM, a 10 year Capital Improvement Program (CIP) for the period FY-1995 through FY-2004 has been successfully brought to reality. The program is the first comprehensive long-term outline of Reading's projected capital needs and includes a corresponding plan to fund these needs. The CIP is a "living" document which will be updated annually by the CIAO both by including new capital projects, up-dated cost estimates for planned projects and also stepping the plan out by one year. This long range 10-Year Capital Program is included as part of the FY-95 budget package. Members of the CIAC include: James Keigley (chairman), Mark Huber, Bill Murphy, Victor Petri and George Thompson. The Capital expenditures recommended for funding in FY-95 draw from this long-range 10 year plan. Budaet Information Session Again this year the Finance Committee will host a budget informational meeting for town meeting members and the public in general to review the FY-95 budget on Thursday evening April 7 at 7:30 PM at the High School Lecture hall. This meeting continues a recent FINCOM tradition of presenting next years fiscal plan to Town Meeting members prior to the start of Town Meeting thus providing them the opportunity to ask questions not only of the Finance Committee but of Town officials who will be present at the meeting. The meeting has been scheduled for a weekday evening rather than a Saturday afternoon to encourage greater participation. We look forward to seeing you at this meeting. Respectfully submitted, The Reading Finance Committee Richard H. Coco, Chairman Fred Van Magness, Vice Chairman Stephen J. Blewitt Elizabeth M. Greene Carol S. Grimm James A. Keigley Gerald L. MacDonald William C. Murphy Nathan C. White 30 ADOPTED BUDGET (REVISED) FY 1994 FINCOM RECOMMEND. FY 1995 PERCENTAGE INCREASE (DECREASE) FROM PREV.YR. A ACCOUNTING DEPARTMENT $95,107 $85,733 -9.86% B COMMUNITY DEVL. DEPT. $149,020 $162,505 9.05% C FINANCE DEPT. $628,297 $655,074 4.26% D GENERAL SERVICES DEPT. $592,282 $599,380 1.20% E HUMAN SERVICES DEPT. $278,009 $293,093 5.43% F LIBRARY DEPARTMENT $499,764 $523,859 4.82% G PUBLIC SAFETY DEPARTMENT $4,173,196 $4,281,570 2.60% H PUBLIC WORKS DEPARTMENT $3,037,361 $3,167,853 4.30% I SALARY ADJUSTMENT FUND $10,948 $0 -100.00% J SCHOOL DEPT. (INC.VOKE SCH.) $15,761,110 $16,487,469 4.61% K DEBT SERVICE & CAPITAL $1,942,106 $2,169,967 11.73% L EMPLOYEE BENEFITS $4,551,025 $4,917,454 8.05% STATE AND COUNTY ASSESSMENT PREVIOUS YEAR'S SNOW/ICE NON-ENTERPRISE RECAP TOTALS M WATER N SEWER RECAP TOTALS $649,367 $665,601 2.50% $135,739 $0 -100.00% $32,503,331 $34,009,558 4.63% $1,787,910 $1,775,618 -0.69% $2,896,631 $3,059,956 5.64% $37,187,872 $38,845,132 4.46% 31 r~ Town of Reading, Massachusetts Revenues and Other Resources General Fund Property taxes: Total tax levy Less: Provision for abatements and exemptions Budget ,1.994 23,305,656 Proposed 1995 Variances 24,301,048 995,392 (397,166) (400,000) 2, 834) 22,908,490 23,901,048 992,558 Local revenues from sources other than property taxes: Motor vehicle excise Penalties and interest on taxes Payments in lieu of taxes Payment in lieu of taxes - electric Urban redevelopment excise Charges for services Licenses and permits Special assessments Fines Interest earnings Intergovernmental revenue: State aid Less: State aid - offset items 1,400,000 175,000 75,000 75,000 80,000 550,000 60,000 15,000 125,000 325,000 2,880,000 5,342,222 (316,357) 5,025,865 Operating transfers / available funds: Cemetery perpetual care Cemetery sale of lots Wetland protection filing fees Earnings distributions - electric Health plan retrospective refund Health insurance trust Abatement surplus Certified Free Cash 07-Mar-94 53,000 36,000 2,000 1,400,000 45,000 38,000 1,574,000 $ 32,388,355 1,400,000 175,000 75,000 75,000 80,000 560,000 60,000 15,000 125,000 325,000 2,890,000 5,722,545 (316,357) 5,406,188 57,929 38,954 2,000 1,400,000 141,796 30,000 88,000 57,000 1,815,679 34,012,915 32 10,000 10,000 380,323 380,323 4,929 2,954 141,796 (15,000) 50,000 57,000 241,679 1,624,560 M CO r t0 P' O C r C? C ' v LO CCM00M co v 1 m V) C co O N 0 C CD C 40 m um O - O OO m CO ~ M~ lYl Lll) 00 C O CO LOCr)it C O NmmO C .M..M. v .N.. N to 0 N r- LL ..i . C x N CD CT C y OG tp CD V M = O L c t p N 64 cc (D m w m M Co > CD - CA CT CD it w _ (D X CO Z W C > C W C N fA a Nmm ' r - Y.. L T V I-- O m t m c t) O > p(3) 0 CD mot' N 0 N r ~ co ~ O C O O N 04 CA Co V- N il m O R c C'n C q L c Mh 10NCID N ~ C tT C > C ~ 0 N CA W V It e} Ll- M O CD O LL C? "It v ~ U (O m c CL c r o - Cl a) O N - M U - E cc ` C N 75 C o ~o ca CL 0 U- U- N ~ MO O N C l. Oap f et ~p C O !t M M O M e- r h LCD M co r O ~ V C) t- LO N ~ CO M p OI`+OtOM ~ C O t p O M M O N V _ N N v CO v ":r 64 C4 m CD to 0 to m [JMM N~ M p~ 'it C c T- t` N M N M ~ 69 O ~ 69 Ll) O co M N N N L11 c' c) n d ' O co ~t CO 0 M co r CO N CO CO to N O N v- v m v c Q w o c 0 0 lna)~in 0 m N CoA ~ o O 'O CD O. 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CD C4 (6 Cpv CO yM Co .r.. wmr--Nsmf- m CO 0 --T C14 - - to -M aD N CA N to tov - - r.. co I`V? 6012 V? tnvOtoto0 co oo O (3 N t0D_ acct t- crt t? m~ m NrCDMOq' O C m V ao CDrrr~ CD Co Y O r cr L U Vt 19 Md'N rtTrO r to 000 O m0hONr-0 co to to 00 t- C CO N N O I_ O N Co tom- CA O N r C0D D CO -COQ') O O N 6 4 c co o co N N Cl) C - Of Vf f~ h N (D h OM CS]M to lC')hM O Co w ao tn. t.. r CO Co C) a) (D COV T co 'IT O M V N r N t o O Oi Qt N N N t~ r W N CT W) ti N cli C cu M 0 m 0 fI! E tC > o m a N C IQ C O ~p L C a ` am 0 ca t= Cam- Um ;Eyoo 8 tj CD v (a c c~ c c m e = .6 JS m tc cr) C14 a) C 0 .0 CL IN i r v m 'O i• L m U to CD O> N ? Oa m E O i0 r co 0) 6 i4q:i CL CL _j _j mC .OC . m .0.. 0- :1 Ca O .;II m m w „ M - 'O 7 - N t1 '0 0il0. 0W t~ao.m S-i<<co W SU)~ U.)i Cl) 0 co co 69 O 1 0 co o t1 Q v 4 N O N CO 0 co r o O M O 0 r f` to O ..r to ~ N r D1 6't• tLo U) to tD O v_ ti toll tD C!1 O co O Vi ~Oti `0d tCf M N I6°! O rn 0- Q. m 20- J5 8 L 7 U) C Y L 4 co m O :o z : a. = o c c c c c C C C O O O O R i6 i0 N c c c c O O O O 0000 34 Town of Reading, Massachusetts Statement of Expenditures, Compared to Fiscal Year 1993 Encumbrances (Cash Basis) General Fund As of February 7, 1994 Encumbrances Expenditures Balance General services: Maintenance of equipment 513 513 Board of assessors: Appraisal services 11,800 11,800 Elections and Registration: Contractual services 3,392 3,392 Traffic Signals Square Area: Professional services 6,935 6,935 Police: Uniforms 1,065 1,065 Fire: Uniforms 7,268 4,617 2,651 School department: Personal services 353,906 353,906 Non-personal expenses 54,224 54,223 1 School building committee: Non-personal expenses 12,400 5,100 7,300 Highway and equipment maintenance: Contractual services 2,377 2,377 Waste collection and disposal: Disposal of solid waste 32,927 32,927 Public way acceptance: Davis Lane 11 11 Emerald Drive 10 10 Cemetery: Repurchase lots 115 115 Development 2,767 2,767 489,710 458,120 31,590 C 35 1 of 8 pages TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 1995 BUDGET ADOPTED ACTUAL ADOPTED DEPARTMENT TOWN MGR. FINCOM FINCOM REMARKS AND BUDGET EXPENDITURES BUDGET REQUEST RECOMMEND. RECOMMEND. VOTE SOURCE OF No. (REVISED) FY 1993 (REVISED) FY 1995 FY 1995 FY 1995 FUNDING FY 1993 FY 1994 A ACCOUNTING DEPARTMENT Al Personal Serv. $92,495 $91,416 $94,807 $85,433 385,433 $85,433 8-0-0 A2 Non-Personal Exp. $300 $294 - $300 - $300 $300 $300 8-0-0 DEPARTMENT TOTAL $92,795 $91,710 $95,107 $85,733 585,733 $85,733 8 COMMUNITY DEVL. DEPT. CONSERVATION DIVISION 61 Personal Serv. $28,349 $28,349 $28,509 $32,000 $29,905 $31,505 5-3-1 -$2000 from B2 Non-Personal Exp. $250 $224 $200 $250 $250 $250 8-0-0 wetland fees ZONING BOARD 83 Personal Serv. $700 $266 $718 $753 $718 $718 8-0-0 84 Non-Personal Exp. $0 $0 $0 s0 $0 $0 r \ jiTORICAL COMMISSION B5 Non-PersonaL Exp. $200 $200 $200 $200 $500 $200 8-0-0 INSPECTION DIVISION B6 Personal Serv. $52,080 $51,298 $54,927 $57,604 $57,602 $57,602 8-0-0 B7 Non-Personal Exp. $1,400 $1,400 $1,550 $1,900 $1,550 $1,550 8-0-0 GENERAL DEPARTMENT B8 PersohaL Serv. $61,366 $61,123 $61,416 $66,256 $69,030 $69,030 5-2-0 B9 Non-Personal Exp $2,300 $2,113 - $1,500 - $1,650 $1,650 $1,650 8-0-0 TOTAL Personal Serv. $142,495 $141,036 $145,570 $156,613 $157,255 $158,855 Non-Personal Exp. $4,150 $3,937 - $3,450 - $4,000 $3,950 53,650 DEPARTMENT TOTAL $146,645 $144,973 $149,020 $160,613 $161,205 $162,505 funds from Property Taxes, State Aid, and Non-Property Tax local Receipts unless otherwise noted 21-Mar-94 36 2 of 8 pages C FINANCE DEPT. FINANCE COMMITTEE C1 Personal Serv. C2 Non-Personal Exp. C3 Reserve Fund ASSESSMENT DIVISION C4 Pers.Serv.Other C5 Non-PerSonaL Exp. C6 Appraisal Services DATA PROCESSING C7 Non-Personal Exp. PERSONNEL C8 Non-Personal Serv. GENERAL DEPARTMENT C9 Personal Serv. C10 Non-Personal Exp. TOTAL Personal Serv. Non-Personal Exp. DEPARTMENT TOTAL D GENERAL SERVICES DEPT. SELECTMEN ADOPTED ACTUAL ADOPTED DEPARTMENT TOWN MGR. FINCOM FINCOM REMARK BUDGET EXPENDITURES BUDGET REQUEST RECOMMEND. RECOMMEND. VOTE SOURCE 01 (REVISED) FY 1993 (REVISED) FY 1995 FY 1995 FY 1995 FUNDING FY 1993 FY 1994 $850 $828 $1,076 $1,125 $1,000 $1,000 8-0-0 $32,935 $32,935 $32,190 $33,315 $33,190 $32,190 8-0-0 $150,000 $149,739 $151,232 $150,000 $150,000 $150,000 7-1-0- $55,595 $55,595 363,845 $66,984 $66,984 $66,984 8-0-0 $24,550 $22,842 $4,140 $4,140 $3,500 $3,500 8-0-0 $0 50 $3,000 $3,000 $3,000 $3,000 6-2-0 $52,900 $52,820 $52,900 $52,900 $52,900 $52,900 8-0-0 $30,220 $29,940 $24,970 $27,000 $27,000 $27,000 8-0-0 $253,064 $252,609 $253,962 $255,988 $255,988 $255,988 8-0-0 $42,979 - $42,963 - $40,982 - 362,612 $62,512 - $62,512 8-0-0 $309,509 $309,032 $318,883 $324,097 $323,972 $323,972 $333,584 - $331,239 - $309,414 - $332,967 $332,102 - $331,102 $643,093 $640,271 $628,297 $657,064 $656,074 $655,074 D1 Non-PerSonaL Exp. $2,100 $2,099 $1,800 $1,750 $1,750 $1,750 8-1-0 TOWN MANAGER D2 Personal Serv. 365,975 $65,975 $66,348 $69,597 $69,597 $69,597 9-0-0 D3 Non-Personal Exp. $4,330 $4,330 $13,750 $3,750 $3,750 $3,750 9-0-0 LAW DIVISION D4 Non-Pers.Exp.Twn.Couns. $95,000 $95,000 $97,500 $101,900 $101,900 $101,900 5-4-0 D5 Non-Pers.Exp.Lab.Couns. $21,283 $21,286 $15,000 $20,000 $20,000 $20,000 9-0-0 D6 Non-Pers.Exp.Other $12,796 $12,801 $3,500 $5,000 $5,000 $5,000 9-0-0 TOWN CLERK D7 Personal Serv. $32,942 $32,168 $33,128 $34,750 $34,750 $34,750 9-0-0 D8 Non-Personal Exp., $1,875 $1,559 $1,450 $1,450 $1,450 $1,450 9-0-0 *inc.OST not exc. 5425 ALL funds from Property Taxes, State Aid, and Non-Property Tax Local Receipts unless otherwise noted C. 21-Mar-94 37 3 of 8 pages i ADOPTED ACTUAL ADOPTED DEPARTMENT TOWN MGR. FINCOM FINCOM REMARKS AND BUDGET EXPENDITURES BUDGET REQUEST RECOMMEND. RECOMMEND. VOTE SOURCE OF No. (REVISED) FY 1993 (REVISED) FY 1995 FY 1995 FY 1995 FUNDING FY 1993 FY 1994 DEPARTMENT OF GENERAL SERVICES (continued) ELECTIONS/REGISTRATION D9 Personal Serv. $20,910 $20,714 $16,492 $20,350 $20,350 $20,350 9-0-0 D10 Non-Personal Exp. $15,470 $12,078 $17,300 $10,650 $10,650 $10,650 9-0-0 Dll CASUALTY INS. $183,870 $183,833 $143,170 $143,170 $143,170 $143,170 9-0-0 GENERAL DEPARTMENT D12 Personal Serv. $93,561 $91,377 $94,150 $98,813 $100,813 $98,813 9-0-0 D13 Non-Personal Exp. $86,987 S84,689 $88,694 $88,200 $88,200 $88,200 9-0-0 TOTAL Personal Serv. $213,388 $210,234 $210,118 $223,510 $225,510 $223,510 Non-Personal Exp. $423,711 $417,675 $382,164 $375,870 $375,870 $375,870 DEPARTMENT TOTAL $637,099 $627,909 $592,282 $599,380 $601,380 $599,380 E HUMAN SERVICES DEPT. \LTH DIV./WTS. & MEAS. Personal Serv. E2 Non-Personal Exp. ELDER SERVICES DIVISION E3 Personal Serv. E4 Non-Personal Exp. VETERANS DIVISION E5 Personal Serv. E6 Non-Pers.Exp.-Aid E7 Non-Pers.Exp.-Other RECREATION DIVISION E8 Personal Serv. E9 Non-Personal Exp. GENERAL DEPARTMENT E10 Personal Serv. Ell Non-Personal Exp. TOTAL Personal Serv. Non-Personal Exp. DEPARTMENT TOTAL $25,439 $22,867 $27,756 $50,978 $39,969 $23,047 8-0-1 $36,660 $36,403 $39,574 $41,305 $41,305 $41,305 9-0-0 $70,959 $66,376 $70,699 $74,666 $74,666 $74,666 9-0-0 $4,576 $3,231 $4,526 $5,276 $4,336 $4,336 8-1-0 $7,717 $7,715 $7,760 $8,294 $8,140 $8,140 9-0-0 $25,600 $24,835 $22,000 $22,000 $22,000 $22,000 9-0-0 $500 $500 $400 $400 $500 $500 9-0-0 $11,485 $10,877 $18,332 $18,576 $27,866 $27,866 8-1-0 $800 $737 $800 $800 $800 $800 9-0-0 $82,334 $81,464 $84,392 $88,663 $88,663 $88,663 8-1-0 $1,770 $1,770 $1,770 $1,770 $1,770 $1,770 9-0-0 $197,934 $189,299 $208,939 $241,177 $239,304 $222,382 $69,906 $67,476 $69,070 $71,551 $70,711 $70,711 $267,840 $256,775 $278,009 $312,728 $310,015 $293,093 All funds from Property Taxes, State Aid, and Non-Property Tax Local Receipts unless otherwise noted 21-Mar-94 38 L• 4 of 8 pages ADOPTED ACTUAL ADOPTED DEPARTMENT TOWN MGR. FINCOM FINCOM REMARK( BUDGET EXPENDITURES BUDGET REQUEST RECOMMEND. RECOMMEND. VOTE SOURCE OF No. (REVISED) FY 1993 (REVISED) FY 1995 FY 1995 FY 1995 FUNDING FY 1993 FY 1994 F LIBRARY DEPARTMENT LIBRARY F1 Personal Serv. $391,199 $391,199 $405,956 $425,856 $430,162 $428,555 7-0-0 F2 Non-Personal Exp. $77,253 $77,253 $93,808 $95,304 $95,304 $95,304 8-0-0 DEPARTMENT TOTAL $468,452 $468,452 5499,764 $521,160 $525,466 $523,859 G PUBLIC SAFETY DEPARTMENT POLICE G1 Personal Serv. $1,803,664 $1,803,790 $1,815,074 $1,909,091 $1,953,233 $1,953,233 7-0-0 G2 Non-Personal Exp. $166,975 $174,744 $161,986 $186,911 $166,546 $166,546 7-0-0 ANIMAL CONTROL G3 Personal Serv. $11,522 $9,846 $14,341 $14,825 $14,987 $14,987 9-0-0 G4 Non-Personal Exp. $2,713 $2,712 $2,400 $3,350 $3,130 $3,130 9-0-0 FIRE/EMERGENCY MANAGEMENT G5 Personal Serv. $1,801,626 $1,794,818 $1,793,716 $1,848,876 $1,840,876 $1,840,876 8-0-0 G6 Non-Personal Exp. $73,805 $73,782 $74,305 $79,825 $77,775 $77,775 8-0-0 GENERAL G7 Personal Serv. $150,387 $149,102 $175,391 $183,761 $206,543 $206,543 4-2-1 G8 Non-Personal Exp. $15,241 $14,685 $17,041 $20,900 - $18,480 $18,480 6-1-0 TOTAL Personal Serv. $3,767,199 $3,757,556 $3,798,522 $3,956,553 $4,015,639 $4,015,639 Non-Personal Exp. $258,734 $265,923 $255,732 $290,986 $265,931 $265,931 DEPARTMENT TOTAL $4,025,933 $4,023,479 $4,054,254 $4,247,539 $4,281,570 $4,281,570 All funds from Property Taxes, State Aid, and Non-Property Tax Local Receipts unless otherwise noted 21-Mar-94 39 5 of 8 pages No. H PUBLIC WORKS DEPARTMENT ADMINISTRATION H1 Personal Serv. H2 Non-Persona-L Exp. ENGINEERING H3 Personal Serv. H4 Non-Personal Exp. HIGHWAY & EQUIP.MAINT. H5 Personal Services H6 Non-Personal Exp. PARKS/FORESTRY H7 Personal Serv. H8 Non-PersonaL Exp. BUILDING MAINTENANCE H9 Personal Serv. H10 Non-Personal Exp. / B-TOTAL FOR DEPARTMENT t .1 Personal Serv. H12 Non-Personal Exp. ADOPTED ACTUAL ADOPTED DEPARTMENT TOWN MGR. FINCOM FINCOM REMARKS AND BUDGET EXPENDITURES BUDGET REQUEST RECOMMEND. RECOMMEND. VOTE SOURCE OF (REVISED) FY 1993 (REVISED) FY 1995 FY 1995 FY 1995 FUNDING FY 1993 FY 1994 $57,109 543,541 $64,968 $72,636 $72,636 $72,636 $3,000 $2,972 $3,000 $3,000 $3,000 $3,000 $132,356 $129,241 $121,174 $139,980 $131,338 $131,338 $4,000 $3,115 $4,100 $6,200 $4,700 $4,700 $482,376 $481,605 $474,833 $520,760 $509,480 $509,480 $204,426 $202,049 $229,024 $283,979 $228,430 $228,430 $222,250 $225,113 $233,986 $248,889 $248,889 $248,889 $19,310 $16,051 $20,410 $29,441 $28,847 $28,847 $76,981 $76,981 $65,118 $70,482 $70,482 $70,482 $254,248 $254,219 - $268,866 $250,543 $250,543 $250,543 $971,072 $956,481 $960,079 $1,052,747 $1,032,825 $1,032,825 7.1-0 $484,984 $478,406 $525,400 $573,163 $515,520 $515,520 8-0-0 ST.LIGHTING H13 Non-Personal Exp. $176,089 $175,131 $176,572 $186,328 $186,328 $186,328 8-0-0 RUBBISH COLL./DISPOSAL H14 Non-Personal Exp. $965,159 $953,366 $1,059,774 $1,046,143 $1,046,143 $1,046,143 8-0-0 H15 SNOW & ICE CONTROL $205,000 $344,416 $110,000 $110,000 $110,000 $175,000 6-2-0 CEMETERY DIVISION $57,929 from H16 Personal Serv. $169,573 $160,525 $173,812 $179,711 $179,712 $179,712 7-0-0 -bequest income H17 Non-PersonaL Exp. $33,450 $31,423 $31,725 $32,325 $32,325 $32,325 7-0-0 & $38,954 from cem.sale of lot TOTAL FOR DEPARTMENT Personal Serv. $1,140,645 $1,117,006 $1,133,891 $1,232,458 $1,212,537 $1,212,537 Non-Personal Exp. $1,864,682 $1,982,742 $1,903,471 $1,947,959 $1,890,316 $1,955,316 DEPARTMENT TOTAL $3,005,327 $3,099,748 $3,037,362 $3,180,417 $3,102,853 $3,167,853 All funds from Property Taxes, State Aid, and Non-Property Tax Local Receipts unless otherwise noted 21-Mar-94 40 6 of 8 pages ADOPTED ACTUAL ADOPTED DEPARTMENT TOWN MGR. FINCOM FINCOM REMARK;., j BUDGET EXPENDITURES BUDGET REQUEST RECOMMEND. RECOMMEND. VOTE SOURCE OF No. (REVISED) FY 1993 (REVISED) FY 1995 FY 1995 FY 1995 FUNDING FY 1993 FY 1994 SALARY ADJUSTMENT FUND 11 SALARY ADJUSTMENT FUND $0 $0 $10,948 $0 $0 $0 TOWN TOTALS TOTAL TOWN PERS. SERV. $6,254,864 $6,206,778 $6,327,634 $6,645,697 $6,689,812 $6,670,883 TOTAL TOWN NON=PERS. EXP. $3,032,320 $3,146,539 $3,017,409 $3,118,937 $3,034,484 $3,098,184 TOTAL TOWN EXPENSES $9,287,184 $9,353,317 $9,345,043 $9,764,634 $9,724,296 $9,769,067 J SCHOOL DEPT. Personal Serv. Non-PersonaL Exp. Athletics Special Educ. Other J1 TOTAL $14,397,527 $14,397,527 $15,640,970 $16,511,457 $16,411,733 $16,364,325 7-1-0 Northeast Metro. Regional Vocational School District J2 Assessment $112,865 $112,865 $120,140 $123,143 $123,144 $123,144 8-0-0 SCHOOL DEPARTMENT TOTAL $14,510,392 $14,510,392 $15,761,110 $16,634,601 $16,534,877 $16,487,469 ALL funds from Property Taxes, State Aid, and Non-Property Tax Local Receipts unless otherwise noted 21-Mar-94 41 7 of 8 pages ADOPTED ACTUAL ADOPTED DEPARTMENT TOWN MGR. FINCOM FINCOM REMARKS AND BUDGET EXPENDITURES BUDGET REQUEST RECOMMEND. RECOMMEND. VOTE SOURCE OF No. (REVISED) FY 1993 (REVISED) FY 1995 FY 1995 FY 1995 FUNDING FY 1993 FY 1994 K DEBT SERVICE & CAPITAL Retirement of Debt $1,423,897 $1,423,897 $1,499,122 $1,420,555 $1,420,555 $1,420,555 Interest on Debt $44,492 544,492 564,400 $113,412 $113,412 $113,412 K1 DEBT SERVICE $1,468,389 $1,468,389 $1,563,522 $1,533,967 $1,533,967 $1,533,967 5-0-0 K2 Town Bld. Improvements $7,700 $7,700 $21,000 $30,000 $30,000 $30,000 7-0-0 K3 Hwy Equipment $118,000 $195,500 $195,500 $195,500 7-0-0 K4 Shade Tree Nursery $5,000 $5,000 $5,000 $5,000 7-0-0 K5 Cemetery Development $6,000 $5,907 $12,800 $40,000 540,000 $40,000 7-0-0 K6 Data Processing $7,390 $10,000 $10,000 $10,000 7-0-0 K7 Fire Truck Refurbish. $30,000 $35,000 $55,000 $55,000 7-0-0 K8 Spec.Art.-Betterments $21 $21 $5,045 $1,000 SO $0 K9 Cemetery Equipment $30,000 K10 Spec.Art.-Sch.eld.Comn. $25,000 $25,000 K11 School Portable Bld $60,000 K12 School Roof (RMHS) $70,000 K13 Renovate School Track $23,314 K14 Townwide Traf.Study #3 $20,000 $20,000 $20,000 7-0-0 K15 Replace Voting Equipment $50,000 $50,000 $50,000 7-0-0 K16 Purch.Lib.Computers $21,500 $21,500 $21,500 7-0-0 7 Purch.Fire. Buck. Trk. $45,000 $45,000 $45,000 7-0-0 8 Pol. Sta. Architect $25,000 $25,000 $25,000 7-0-0 K19 Park field Refurbish. $12,000 $12,000 $12,000 7-0-0 K20 Drainage Improvements 510,000 $10,000 $10,000 7-0-0 K21 Sidewalk Construction $20,000 $20,000 $20,000 7.0-0 K22 Curb Construction $20,000 $20,000 $20,000 7-0-0 K23 Sch. Ceil. Tile Repl. $32,000 $32,000 $32,000 7-0-0 K24 Sch.Space Remod.-Barrows $0 $0 $0 K25 ADA - Lifts/Toilet Remod. $15,000 $15,000 $15,000 7-0-0 K26 Sch.Oil Tank Remov./Retro. $15,000 $15,000 $15,000 7-0-0 K27 Sch. Alarms & Fire Prot. $15,000 $15,000 $15,000 7-0-0 CAPITAL PROJECTS TOTAL $38,721 $38,628 $382,549 $617,000 $636,000 $636,000 DEBT SERV. & CAP. TOTAL $1,507,110 $1,507,017 $1,946,071 $2,150,967 $2,169,967 $2,169,967 L EMPLOYEE BENEFITS L1 Contributory Retirement $1,646,957 $1,646,957 $1,737,035 $1,737,297 $1,737,297 $1,737,297 L2 Non-Contrib. Retirement $116,422 $116,422 $118,663 $115,579 $115,579 $115,579 L3 Unemplymnt Benefits $48,540 $45,411 $20,000 $20,000 $20,000 $20,000 L4 Group Health/Life $1,950,090 $1,751,940 $2,196,439 $2,510,419 $2,518,819 $2,518,819 L5 Medicare/Social Sec. $153,000 $143,785 $158,888 $205,000 $205,759 $205,759 L6 Workers Comp $350,000 $350,000 $300,000 $300,000 $300,000 5300,000 L7 Police/Fire Indem. $20,000 $19,743 $20,000 $20,000 $20,000 $20,000 EMPLOYEE BENEFITS TOTAL $4,285,009 $4,074,258 $4,551,025 $4,908,295 $4,917,454 $4,917,454 t funds from Property Taxes, State Aid, and Non-Property Tax Local Receipts unless otherwise noted Betterments 5-0-1 5-0-0 6-0-0 $30,000 from 8-0-0 -htth ins.trst 8-0-0 $141,000 from 6-0-0 BC/BS refund 6-0-0 21-Mar-94 42 Y 8 of 8 pages ADOPTED ACTUAL ADOPTED DEPARTMENT TOWN MGR. FINCOM FINCOM REMARKS( BUDGET EXPENDITURES BUDGET REQUEST RECOMMEND. RECOMMEND. VOTE SOURCE OF No. (REVISED) FY 1993 (REVISED) FY 1995 FY 1995 FY 1995 FUNDING FY 1993 FY 1994 STATE AND COUNTY ASSESSMENT $646,884 $646,884 $649,367 $665,601 $665,601 $665,601 PREVIOUS YEAR'S SNOW/ICE $135,739 $0 $0 $0 rt****«,r,ra«*+ra,w,r**w,►www*,►a* «**,r*,r«,r*,tw,t*r,r,t*««re,e,e,r*,r **,r,rr.,r***,t*,ew arr**,ar.**,r,►,rr* **,r**x,e,r,v.**,r ,►****~e**,r*,r*,r NON-ENTERPRISE RECAP TOTALS $30,236,579 $30,091,868 $32,388,355 $34,124,098 $34,012,195 $34,009,558 r,r****:**,r,r*,r*,r*~,~*,r,r,r,e*,a*,r ,r,e,r,r,r**,r,r*,r**,r,r**,r*,r***~,r,a**,r***,r***,r***,r**re*~e*,r*,r**,a,r*,r**~,r*,a*,r,~*~r,r,r***,r*,r,r,r,r M WATER M1 Personal Services Non-Personal Exp. Personnel Benefits Other M2 Total Non-Personal Exp. SUBTOTAL - OPERATIONS M3 Debt Service M4 Capital SUBTOTAL-CAP. & DEBT TOTAL - WATER N SEWER $447,826 $443,089 $463,471 $496,215 $482,991 $482,991 8-0-0 -Water Reserve $200,000 $175,529 $166,363 $707,039 $716,201 $882,568 $882,564 $1,330,394 $1,325,653 $60,508 $60,508 $346,000 $346,000 $406,508 $406,508 $1,736,902 $1,732,161 $200,142 $748,596 $948,738 $1,412,209 $57,901 $317,800 $375,701 $1,787,910 $167,593 $794,602 $962,195 $1,458,410 $55,654 $320,000 $375,654 $1,834,064 $160,418 $160,418 $760,455 $756,555 $920,873 $916,973 8-0-0 $1,403,864 $1,399,964 $55,654 $55,654 8-0-0 $320,000 $320,000 8-0-0 $375,654 $375,654 $1,779,518 $1,775,618 N1 Personal Services $144,143 $129,467 $147,717 $154,389 $154,389 $154,389 8-0-0 -Sewer Reserve $100,000 Non-Personal Expense Personnel Benefits $41,814 $21,417 $22,705 $20,656 $20,656 $20,656 Other $2,724,064 $2,472,220 $2,686,661 $2,936,709 $2,716,320 $2,714,020 N2 Total Non-Personal Exp. $2,765,878 $2,493,637 $2,709,366 $2,957,365 $2,736,976 $2,734,676 8-0-0 SUBTOTAL - OPERATIONS $2,910,021 $2,623,104 $2,857,083 $3,111,754 $2,891,365 $2,889,065 N4 Debt Service $41,338 $41,338 $39,548 $33,091 $33,091 $33,091 8-0-0 N5 Capital $0 $0 $0 $137,800 $137,800 - $137,800 8-0-0 SUBTOTAL-CAP. & DEBT $41,338 $41,338 $39,548 $170,891 $170,891 $170,891 TOTAL - SEWER $2,951,359 $2,664,442 $2,896,631 $3,282,645 $3,062,256 $3,059,956 *,r***,~,r**,~*,r**********x,r,r*,r ****,r,r~r,r*,r,e*,r***,r«*a~.*****w*~,rrr**,r**** *****,r******,e***,r******,rve* *~.***.**w**. RECAP TOTALS $34,518,332 $34,081,963 $36,697,195 $38,865,153 $38,478,315 $38,469,478 **,r*r*e*,~,r**~zrr~~~*rrr~***** ****,r**~x,r**,r****,r*~**********~~******* ********~e***********,r****r ,r****x*****x* All funds from Property Taxes, State Aid, and Non-Property Tax Local Re ceipts unless otherwise no ted 21-Mar-94 43 FY 1995 BUDGET NARRATIVE - Town Accountant Mission Statement The mission of the Accounting Department is to: - maintain financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for management's decision making process. - ensure that financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. Commentary - FY 1994 The Fiscal Year 1993 audited financial statements were issued in November, 1993. The auditors reported to the newly formed Audit Committee that the Town's finances were in order. Free cash in the amount of $793,395 was certified in August, 1993 by the Department of Revenue. Routine financial reports were filed in a timely manner. They included: Tax Recap for setting of Fiscal 1994 tax rate, Schedule A, Annual School Report to Department of Education, An- nual Report to PERA for Reading Contributory Retirement System. Special projects included review, analysis, and assessment of implications for Reading of the State Educational Reform Legisla- tion. Commentary - FY 1995 Normal activity as listed for Fiscal 1994 will be carried out. Any financial issues stemming from local, state, or federal action will be addressed. Revenue History N/A Staff inq History FY 91 1.0 FY 92 FY 93 FY 94 FY 95 1.0 1.0 1.0 1.0 .5 .5 .5 1.0 1.0 1.0 1.0 .7 .7 .7 .7 3.2 3.2 3.2 2.7 Town Accountant Financial Analyst Admin Assistant Account Clerk 1.0 .7 2.7 44 Town of Reading FY - 1995 Budget Department: Accounting Summary: A 1 & A 2 Budget Summary (Form A) Division: Accounting #025 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S $ $ $ S $ Personal Services (Form 8) 106,669 105,590 107,602 97,125 97,125 97,125 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) 300 294 300 300 300 300 Other Charges (Form C) Total Nonpersonal Expenses ---300 --------294 -300 ---------300 ---------300 --------300 . C. Totals 106,969 105,884 107,902 97,425 97,425 97,425 Financing Plan: $ $ $ $ $ $ General Fund 94,014 93,229 95,107 85,733 85,733 85,733 Water Fund 3,164 3,164 3,164 2,923 - 2,923 2,923 Sewer Fund 3,164 - - 3,164 3,164 - 2,923 - 2,923 2,923 Electric Fund - 6,327 6,327 6,467 5,846 5,846 5,846 S S $ E $ $ Totals 106,669 105,884 107,902 97,425 97,425 97,425 45 Town of Reading FY - 1995 Budget Department: Accounting Summary: A 1 Personal Services (Form B) Division: Accounting #025 - Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 S S S S S $ Town Accountant 1.0 53,857 53,857 1.0 54,162 1.0 56,817 1.0 56,817 56,817 Financial Analyst 0.5 15,123 14,838 0.5 15,209 To Finance Budget Admin. Assistant 1.0 25,222 24,805 1.0 25,364 1.0 26,622 1.0 26,622 26,622 Account Clerk 0.7 12,467 12,090 0.7 12,867 0.7 13,686 0.7 13,686 13,686 S S $ S S $ Totals 3.2 106,669 105,590 3.2 107,602 2.7 97,125 2.7 97,125 97,125 46 FY 95 BUDGET NARRATIVE - DEPARTMENT OF COMMUNITY DEVELOPMENT CONSERVATION DIVISION Mission Statement: -To support, in accordance with State Law and Reading By-Law, the Conservation Commission in promoting and developing the Town's natural resources, protecting its watershed resources; -To see to acquiring and managing land to conserve and properly utilize open spaces in the Town; -To increase public awareness of the importance of the natural environment; -To prepare and maintain a conservation and passive recreation and Open Space plan consistent with the Town's Master Plan and regional plans. Commentary--FY 1994: Similar to the other divisions in the Community Development Department, the Conservation Division_ has seen a significant in- crease in caseload as the economy has begun to revive. Adding to the workload of the Division has been an increased effort, prompted by the Commission, to identify and correct Conservation violations; and by the active pursuit of such long-range programs as the proper documentation of Conservation land records; ac- quisition of significant conservation lands through donations and exchanges; extensive cooperation with the Department of Public Works on drainage programs and State-mandated improvements at the Water Treatment Plant and intensive conservation land maintenance efforts, and with the Cemetery Division concerning the projected Batchelder Field Cemetery; follow-up restoration activities resulting from the I-93 gasoline spill; and development of specific plans and priorities for future conservation land ac- quisitions. Commentary--FY 1995: The proposed Fiscal Year 1995 budget will maintain Conservation operations at the same level as previous years, even though caseload is expected to increase. In light of these increasing demands on staff time, a New Program request in this budget proposes to restore to the Commission the services of a Recording Secretary in order to relieve the Administrator of the need to prepare and maintain the detailed level of meeting minutes re- quired by law. Emphasis is proposed to be placed on completing the identifica- tion and prioritization of appropriate lands for Conservation ac- quisition in such a form and content as to qualify for applica- tion of State open-space grants; identifying needed further main- tenance of, and desirable public-access improvements to, existing Conservation lands; computerizing files and data to streamline operations and review procedures; strengthening Aquifer and other public water supply protection measures; and improving, with the Public Works Department, practices to perform needed drainage maintenance and improvement work. FY 90 Revenues 10.7 ($000) Staffing 1.1 FY 91 FY 92 10.1 0.7 1.0 1.0 47 FY 93 FY 94 11.3 12.0 1.0 1.0 FY 95 12.0 1.0 Town of Reading FY - 1995 Budget Budget Summary (Form A) Department: Community Devel Division: Conservation (061) Date: 22-Mar-94 Summary: 61 & 82 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form 8) 28,349 28,349 28,509 32,000 29,905 31,505 Nonpersonal Expenses: Purchase of Services (Form C) supplies (Form C) Other Charges (Form C) 250 224 200 250 250 250 Total Nonpersonal Expenses 250 224 200 250 250 250 $ $ $ $ $ $ Totals 28,599 28,573 28,709 32,250 30,155 31,755 Financing Plan: $ $ $ $ $ $ General Fund 28,599 28,573 27,809 31,250 29,155 31,775 Water Fund Sewer Fund Electric Fund Cons. Revolving Fund 900 1,000 1,000 $ $ $ $ $ S Totals 28,599 28,573 28,709 32,250 30,155 31,775 48 Town of Reading FY - 1995 Budget Department: Community Develop Summary: 81 Personal Services (Form B) Division: Conservation (061) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 $ $ $ $ $ $ Cons. Administrator 1.0 28,349 28,349 1.0- 28,509 1.0 32,000 1.0 29,905 29,905 Recording secretary 1,600 Totals 1.0 28,349 28,349 1.0 28,509 1.0 32,000 1.0 29,905 31,505 C 49 FY 95 BUDGET NARRATIVE - DEPARTMENT OF COMMUNITY DEVELOPMENT ZONING BOARD OF APPEALS Mission: -To provide relief from specific provisions of the Zoning By-Laws when warranted due to unusual circumstances or hardship by hear- ing and deciding on applications for zoning variances; -To hear and decide on appeals from decisions of the Building In- spector acting as Zoning Enforcement Officer; -To review and decide on Special Permit applications. Commentary--FY 1994: During the entire Fiscal Year 1993, the Zoning Board of Appeals received fourteen applications--8 for variances, 3 for special permits, and 3 for accessory apartments; five of these cases in- volved appeals from the refusal of the Building Inspector to issue permits because of prospective zoning violation. Through the first five months of Fiscal Year 1994, the Board has received nine applications, at an annual rate of approximately 21 cases. Commentary--FY 1995: While it is difficult to predict with precision the number of ap- plications which will be submitted to the Board, it can be ex- pected that with the resumption of normal levels of economic ac- tivity, especially in the real-estate market, the caseload will be at least at levels equivalent to those now being experienced in FY 1994. During FY 1995, the Board will be considering at least one case important to the Town's surplus land sales and economic development efforts--Pearl Street School, which will re- quire a Special Permit, and at least one variance, from the Board. In addition, it can be expected that there will be an in- crease in applications for variances connected with the provi- sions concerning non-conforming signs contained in the new Sign By-Laws. FY 90 FY 91 FY 92 FY 93 FY 94 FY 95 Revenues: 3.0 1.7 1.4 1.4 1.5 1.6 ($000) Staffing: 0.1 0.1 0.1 0.1 0.1 0.1 50 Town of Reading FY - 1995 Budget Department: Community Devel Summary: 83 & 84 Budget Summary (Form A) Division: Zoning Board (066) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form 8) 700 266 718 753 718 718 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form Q. Other Charges (Form C) Total Nonpersonal Expenses $ $ $ $ $ $ Totals 700 266 718 753 718 718 Financing Plan: $ $ $ $ $ $ General Fund 700 266 718 753 718 718 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 700 266 718 753 718 718 51 Town of Reading FY - 1995 Budget Department: community Develop Summary: B3 Personal Services (Form B) Division: Zoning Board (066) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 $ S S S ~ $ Recording Secretary 0.1 700 266 0.1 718 0.1 753 718 718 S S S $ S $ Totals 0.1 700 266 0.1 718 0.1 753 718 718 52 FY 95 BUDGET NARRATIVE - DEPARTMENT OF COMMUNITY DEVELOPMENT HISTORICAL COMMISSION Mission Statement: -To provide advice to citizens, property owners, local organiza- tions, Town Boards and Commissions, and Town officials concerning historical information, public lands and facilities, building and scenic features preservation, and historically related implica- tions of public policy decisions and public programs; -To maintains close relationships with state and federal historic and preservation agencies beneficial to Town programs; -To undertake research into Reading's social, demographic, ar- chitectural, and economic history; -To preserve historical documents and artifacts, to maintain ar- chives, and to publish materials about local history; -To promote public awareness of and interest in local history. Commentary--FY 1994: The Historical Commission has no paid staff, and relies on a re- quest basis on staff support from the Community Development Department. Its budget, which is used primarily for supplies and document preservation, has been severely reduced in recent Fiscal Years. The Commission has devoted much attention to assisting the 350th Anniversary Committee and its book "At Wood-End"; during the festivities the Commission will be conducting historic trolley tours of the Town. The Commission has still maintained its on-going work in computerizing the inventory of historic and architecturally significant properties and in relocating and reorganizing its archives. It has provided valuable input into the development of the new Sign By-Laws. \ Commentary--FY 1995: The major activities of the Commission during Fiscal Year 1995 are proposed to focus on completion of the relocation of histori- cal archives, continuation of the reorganization of these ar- chives, and completion of the computerization of the historic and architectural inventory. A major new effort will be devoted to the preservation of a large amount of historical photographs which have been recently donated to the Commission in connection with the 350th Anniversary preparations, particularly the book "At Wood-End". A New Program Request in this Budget is for a modest sum to pay for the pur- chase of suitable materials to ensure proper and stable preserva- tion of these photographs. Revenue and Staffing: The Commission receives no revenues and has no paid staff. 53 Town of Reading FY - 1995 Budget Budget Summary (Form A) Department: Community DeveL Summary: 85 Division: Historical Comm. (681) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ S $ S S $ Personal Services (Form 8) NonpersonaL Expenses: Purchase of Services (Form C) SuppLies (Form C) 200 200 200 200 500 200 Other Charges (Form C) Total Nonpersonal Expenses 200 200 200 200 500 200 Totals 200 200 200 200 500 200 - - - - - - - - - - - - - - Financing Plan: $ $ $ $ $ $ GeneraL Fund 200 200 200 200 500 200 Water Fund Sewer Fund ELectric Fund $ $ $ $ $ $ Totals 200 200 200 200 500 200 54 FY 95 BUDGET NARRATIVE - DEPARTMENT OF COMMUNITY DEVELOPMENT INSPECTIONS DIVISION Mission Statement -To secure public safety and health with regard to building con- struction; electrical, plumbing, and gas installation; -To enforce compliance with the Reading Zoning By-Laws; -To provide advice to other Town departments and the general public regarding construction codes and standards, zoning re- quirements, handicap accessibility, plan reviews; -To provide professional support to the Zoning Board of Appeals and the Sign Review Board. Commentary--FY 1994: During calendar year 1992 the Inspections Division processed over 1400 permit applications, conducted over 3000 inspections (the nineteenth-highest level of activity among the 351 municipalities of the Commonwealth), and took more than 300 enforcement actions and litigations. Calendar year 1993 has seen an increase of over ten percent over these levels, as the effects of the recession have abated. Moreover, the division has now become involved with inspections for compliance with the Americans with Disabilities Act (ADA). Its permitting and revenue-accounting system was computerized in 1992, and on-going refinements to this system have been implemented. Increase of the part-time Plumbing/Gas and Wiring Inspectors, resulting from the Proposition 2-1/2 override has helped to ease inadequate provision of mechanical inspections. Significantly higher levels of home buying and refinancing have revealed the great need for resuming proper management and reorganization of Inspections files, a project which was suspended in FY 1991 when the department's clerical support was decimated. Commentary--FY 1995: It is expected that caseload with stabilize at higher post-recession levels, after having been somewhat depressed since FY 1991. In addition to dealing with these higher levels of demand, the division hopes, with more ap- propriate levels of clerical support, to provide better service to the Zoning Board of Appeals. With the assistance of the Town Planner, the Division will be undertaking additional duties in support of the new Sign Review Board, ranging from establishing rules of procedure and decision-making standards, to developing application forms and procedures, to arranging for each meeting of this new Board. FY 90 FY 91 FY 92 FY 93 FY 94 FY 95 Revenues 102.8 128.6 141.1 174.3 183.0 183.0 ($000) Staffincr 2.0 2.0 1.5* 1.8 2.0 2.0 *Note: Throughout much of Fiscal Year 1992 the Building Inspector was providing several hours per week of inspectional and zoning enforcement services to the Town of North Reading, for which the Town of Reading received compensation, totalling $12,274 not reflected in above revenues. 55 Town of Reading FY - 1995 Budget Department: Community Devel summary: 86 8 87 Budget Summary (Form A) Division: Inspections (141) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form 8) 55,044 54,262 54,927 57,604 57,602 57,602 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) 1,400 1,400 1,550 1,900 1,550 1,550 Total Nonpersonal Expenses 1,400 1,400 1,550 1,900 1,550 1,550 $ $ $ $ $ $ Totals 56,444 55,662 56,477 59,504 59,152 59,152 Financing Plan: $ $ $ $ $ $ General Fund 56,444 52,698 56,462 59,504 59,152 59,152 Water Fund Sewer Fund Electric Fund Reimbursements 2,964 $ $ $ $ $ $ Totals 56,444 55,662 56,462 59,504 59,152 59,152 56 Town of Reading FY - 1995 Budget Department: Community Develop Summary: 86 Personal Services (Form B) Division: Inspections (141) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 S $ $ $ $ $ Building Inspector 1.0 38,902 38,120 1.0 37,814 1.0 39,668 1.0 39,666 39,666 Wire Inspector 0.5 8,486 8,486 0.5 8,549 0.5 8,968 0.5 8,968 8,968 PL/Gas Inspector 0.5 7,656 7,656 0.5 8,549 0.5 8,968 0.5 8,968 8,968 adjustment 15 $ S $ S S $ Totals 2.0 55,044 54,262 2.0 541927 2.0 57,604 2.0 57,602 57,602 57 FY 95 BUDGET NARRATIVE - COMMUNITY DEVELOPMENT DEPARTMENT GENERAL AND PLANNING DIVISION Mission Statement: -To ensure that the interests of the Town and its citizens are identified, monitored, implemented, and enforced in regard to private property protection, public lands, construction, land- use, environmental protection, safety of utilities, economic development, tax-base and employment-base enhancement, traffic mitigation, public and private infrastructure, and physical im- pacts from outside the Town; -To support CPDC, ZBA, Conservation Commission, Historical Com- mission, and the Sign Review Board; -To identify the future needs of the Town, and to formulate and implement plans and actions to provide for those needs, par- ticularly with regard to land use and economic development. Commentary--FY 1994: On-going routine case work generated by private-sector construction and development activity has essen- tially reached pre-recession levels, especially-regarding renova- tions, new home construction, and subdivisions. Other areas of increasing department activity have included: proposed Planned Residential Developments (PRD); sign by-law revisions and modifications to Conservation and Subdivision regulations; road, bridge, and traffic improvements; public facilities such as the water treatment plant, cemetery, and ice rink; ADA compliance; aquifer protection; economic development planning, particularly downtown and the Reading Business Park; Conservation land disposition/acquisition planning; sale of Bear Hill and Pearl Street School. With the increasing caseload, the department's operations have become more and more severely hampered by the in- adequate clerical support levels since the FY 1991 budget cuts, resulting in suspension of needed file management work, misal- location of professional staff time, significant delays in processing regular work, and foregone opportunities to undertake projects of significant future value to the Town. Commentary--FY 1995: It is to be expected that regular caseload will stabilize at post-recession levels, with the addition of some larger-scale institutional and other non-residential con- struction. In addition, the following areas-will receive in- creased attention: -economic development--sale and development of the former landfill and installation of associated infrastructure, and im- proving the vitality of Downtown; -implementing the revised Sign By-Law and Sign Review Board; -aquifer and water supply protection measures; -open space and land acquisition and conservation enhancement; -streamlining of regulatory procedures, resumption of proper file management program, improved clerical support, especially to ZBA. FY 90 FY 91 FY 92 FY 93 FY 94 FY 95 Revenues 22.3 53.9 3.8 23.9 24.0 24.0 ($000) Staffing 3.1 2.2 2.0 2.0 2.0 2.0 58 V, Town of Reading FY - 1995 Budget Department: Community Devel Summary: B8 & 89 Budget Summary (Form A) Division: General Dept (062) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form 8) 60,579 60,336 61,416 66,256 69,030 69,030 Nonpersonal Expenses: Purchase of Services (Form C) 450 322 400 400 400 400 Supplies (Form C) 1,400 1,340 1,100 1,100 1,100 1,100 Other Charges (Form C) 450 450 150 150 150 Total Nonpersonal Expenses 2,300 2,112 1,500 1,650 1,650 1,650 $ $ $ $ $ $ Totals 62,879 62,448 62,916 67,906 70,680 70,680 Financing Plan: $ $ $ $ $ $ General Fund 63,666 63,235 62,916 67,906 70,680 70,680 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 63,666 63,235 62,916 67,906 70,680 70,680 C 59 Town of Reading FY - 1995 Budget Department: Community Develop Summary: B8 Personal Services (Form 8) Division: General Dept (062) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 Dept. Head 1.0 40,904 40,904 1.0 41,927 1.0 46,400 1.0 43,980 43,980 Principal Clerk 1.0 19,675 19,432 1.0 19,489 1.0 19,856 1.0 25,050 25,050 $ $ $ $ $ $ Totals 2.0 60,579 60,336 2.0 61,416 2.0 66,256 2.0 69,030 69,030 60 y. Town of Reading FY - 1995 Budget Department: Finance Summary: Cl & C2 & C3 - - - - Budget Summary (Form A) Division: Finance Committee #021 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) 850 828 1,076 1,125 1,000 1,000 Nonpersonal Expenses: Purchase of Services (Form C> 38,025 38,025 37,000 37,000 37,000 37,000 Supplies (Form C) Other Charges (Form C) 150,000 149,739 151,232 150,000 150,000 150,000 Total Nonpersonal Expenses 188,025 187,764 188,232 187,000 187,000 187,000 S S $ S $ $ Totals 188,875 188,592 189,308 188,125 188,000 188,000 Financing Plan: $ $ $ $ $ $ General Fund 183,785 183,502 184,498 183,315 183,190 183,190 Water Fund 1,878 1,878 1,850 1,850 1,850 1,850 Sewer Fund 1,853 - 1,853 1,850 1,850 1,850 1,850 Electric Fund 1,359 1,359 1,110 1,110 1,110 1,110 $ $ - $ $ $ $ Totals 188,875 188,592 189,308 188,125 188,000 188,000 61 -''Town of Reading FY - 1995 Budget Department: Finance Summary: C 1 Personal Services (Form B) Division: Finance Committee #021 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 $ $ - $ $ $ $ Recording Secretary 850 828 1,076 1,125 1,000 1,000 $ $ $ $ $ $ Totals 850 828 1,076 1,125 1,000 1,000 62 t Fi mar : S C2 & C3 C Town of Reading FY - 1995 Budget Departmen : nance y um - Nonpersonal Expenses (Form C) Division: Finance Committ ee #021 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 - FY - 1995 - - - - Purchase of Services: Advertising - 25 - 25 - - - Financial audit - - 37,000 - 37,000 37,000 37,000 - 37,000 - 37,000 - - Actuarial valuation - 1,000 - - 1,000 - - - - - $ - S ~ - S - S - S Totals - 38,025 - 38,025 37,000 - 37,000 - 37,000 - 37,000 - $ - S S - S - S - S Supplies: - - - - - - - - - - - - - - - - - - - - Totals Other Charges: Reserve Fund - - 150,000 - - 149,739 151,232 - - 150,000 - - - 150,000 - - 150,000 - - - - - S - - - S S - - - S - - - S - - S - - Totals 150,000 149,739 151,232 150,000 150,000 150,000 63 FY 1995 BUDGET NARRATIVE - FINANCE DEPARTMENT ASSESSMENT DIVISION Mission Statement: Assessment of property is the first step in the process of tax revenue collection for the town of Reading. The Assessment Division's function is to provide for the fair and equitable as- sessment of all taxable real and personal property. The Asses- sors must annually determine the tax levy and obtain state ap- proval of the tax rate, so that the bills can be issued in a timely manner. This Division annually acts on abatements and ex- emptions that are filed. The Assessment Division also oversees the commitment of motor vehicle excise. Commentary - FY 1994: During Fiscal Year 1994, the Assessment Division was suc- cessful at continuing the home inspections to verify assessment data. Values placed on properties were derived by using statisti- cal analysis that was as rigorous as what is expected during the triennial recertification by the Department of Revenue. This philosophy of continually researching and analyzing the sales to achieve a more uniform and equitabley assessed tax base will con- tinue through FY1995. The Assessors were active in the Classification Task Force, established for the first time for FY 1994. The Board of Selectmen concured with the recommendation of the Assessors and the Classification Tax Force not to classify the tax rate, voting to leave the tax rate uniform for residential and commercial properties. The Eastern Massachusetts CAMA Users Group was established to continue to promote awareness and efficient use of the CAMA system, and to articulate software needs to the Department of Revenue. Property record card generation is such a need. This Division created a building permit file on the CAMA system that will continue to allow for the tracking of building permits and aid in the calculation of new growth. This file will become an annual part of the permit tracking process. Commentary - FY 1995: It is expected that the residential data recollection will be completed for Fiscal 1995. With the aquisition of the Hunnicutt Manual, a data base of personal property will be created by FY 1996.. This is a project that will be done in conjunction with other communities. Computerized property record cards will replace card files. Revenue History: Copies & Printout Staffing History: Appraiser Assistant Appraiser TOTAL FY92 $754.00 FY91 FY92 1 1 1 1 2 2 FY93 FY94 FY95 $773.50 $502.00 $800.00 (5 mo.) FY93 FY94 FY95 1 1 1 1 1 1 2 2 2 64 / 5. Town of Reading FY - 1995 Budget Department: Finance Summary: --C4,5,6_-- 1 Budget Summary (Form A) Division: Assessment #031 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ Personal Services (Form 8) 55,595 55,594 63,845 66,984 66,984 66,984 Nonpersonal Expenses: Purchase of Services (Form C) 1,250 1,204 4,250 4,250 4,250 4,250 Supplies (Form C) 1,000 961 1,640 1,640 1,000 1,000 Other Charges (Form C) 22,300 ___--20,679 _---750 1,250 _ 1,250 ____--_1,250 Total Nonpersonat Expenses 24,550 22,844 6,640 7,140 6,500 6,500 $ $ $ $ $ $ Totals 80,145 78,438 70,485 74,124 73,484 73,484 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Financing Plan: $ $ $ $ $ $ General Fund 80,145 78,438 70,485 74,124 73,484 73,484 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 80,145 78,438 70,485 74,124 73,484 73,484 65 town of Reading FY - 1995 Budget Department: Finance Summary: C 4 Personal Services (Form B) Division: Assessment #031 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 $ $ $ $ $ Appraiser 1.0 30,638 30,638 1.0 38,747 1.0 40,656 1.0 40,656 40,656 Appraiser 1.0 24,957 24,956 1.0 25,098 1.0 26,328 1.0 26,328 26,328 ( $ $ $ $ $ $ Totals 2.0 55,595 55,594 2.0 63,845 2.0 66,984 2.0 66,984 66,984 66 FY 1995 BUDGET NARRATIVE - FINANCE DEPARTMENT DATA PROCESSING DIVISION Mission The mission of the Data Processing function is to coordinate people and computers to meet the objectives of the Town of Read- ing in an efficient manner. Commentary - FY 1994 In FY 94 we began a process of centralizing and standard- izing the computer system. This has been accomplished by linking via modem departments that were external to the main computer system and by upgrading some of the older equipment and software. We have solicited ideas from all of the departments as to their programming needs and we will begin to implement in the second half of FY 94. Commentary - FY 1995 In FY 95 we will continue to link external departments to the main system via modem to eliminate duplication of processes. We will also continue to move towards standardization of equip- ment and software. Department system documentation will be an on going process with the Town Accountant. In house training will continue and software user meetings will be set up to trade off ideas about particular software. Revenue History Charges for Tapes, Diskettes, etc. Staffing History FY 91 FY 92 FY 93 FY 94 $499 $515 $1,100 $220 Staffed by Finance - General Department PROP. FY 95 $500 67 `Town of Reading FY - 1995 Budget Department: Finance Summary: C 7 Budget Summary (Form A) Division: Data Processing # 045 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form 8) Nonpersonal Expenses: Purchase of Services (Form C) 21,176 21,824 16,923 16,923 16,923 16,923 Supplies (Form C) 23,750 23,022 23,750 23,750 230750 23,750 Other Charges (Form C) 21,350 21,350 35,117 27,727 27,727 27,727 Total Nonpersonal Expenses 66,276 66,196 75,790 68,400 68,400 68,400 - ----------Totals 66,276 66,196 75,790 68,400 68,400 68,400 Financing Plan: $ $ $ $ $ $ General Fund 52,900 52,820 60,290 52,900 52,900 52,900 Water Fund 5,250 5,250 6,250 6,250 6,250 6,250 Sewer Fund 5,250 - 5,250 6,250 6,250 6,250 6,250 Electric Fund 2,876 2,876 3,000 3,000 3,000 3,000 $ $ $ $ $ $ Totals 66,276 66,196 75,790 68,400 68,400 68,400 68 C Town of Reading FY - 1995 Budget Department: Finance Summary: C7 Nonpersonal Expenses (Form C) Division: Data Processing # 045 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Purchase of Services: Maintenance of Equip. 17,676 18,483 13,423 13,423 13,423 13,423 Contractual Services 3,500 31341 3,500 3,500 3,500 3,500 $ $ $ $ $ $ Totals 21,176 21,824 16,923 16,923 16,923 16,923 $ $ $ $ $ $ Supplies: Supplies 23,750 - 22,913 -23,750 23,750 ---23,750 - 23,750 - Totals 23,750 22,913 23,750 23,750 23,750 23,750 $ $ $ $ $ $ Other Charges: Equipment 14,000 14,000 27,767 20,377 20,377 20,377 License 7,350 7,350 7,350 7,350 7,350 7,350 $ $ $ $ $ $ Totals 21,350 21,350 35,117 27,727 27,727 27,727 69 - - Town of Reading FY - 1995 Budget Department: FINANCE Summary: C8 Budget Summary (Form A) Division: Personnel (042) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) Nonpersonat Expenses: Purchase of services (Form C) 11,000 12,344 6,180 7,000 7,000 7,000 Supplies (Form C) Other Charges (Form C) 19,220 18,271 18,790 20,000 20,000 20,000 Total Nonpersonal Expenses 30,220 30,615 24,970 27,000 27,000 27,000 $ $ $ $ $ $ Totals 30,220 30,615 24,970 27,000 27,000 27,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Financing Plan: $ $ $ $ $ $ General Fund 30,220 30,615 24,970 27,000 27,000 27,000 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 30,220 30,615 24,970 27,000 27,000 27,000 70 Town of Reading FY - 1995 Budget Department: FINANCE Summary: - - ` NonpersonaL Expenses (For m C) Division: Personnel (042) Date: 22-Mar-94 - Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget R ecommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 - FY - 1995 - - - - - Purchase of Services: Advertising 5,500 - 4,960 31500 - 3,000 - 3,000 - 3,000 Medical Services - - 5,500 - - 7,384 21680 - - 4,000 - - 4,000 - - 4,000 - - $ - - $ $ - $ - $ - $ Totals 11,000 12,344 61180 7,000 7,000 7,000 $ $ $ $ $ $ Supplies: - - - - - - - - \ - - - - - - - - Totals $ $ $ $ $ $ Other Charges: Professional DeveL. - - - - 19,220 18,271 180790 20,000 - - - 20,000 - 20,000 - - - Totals 19,220 18,271 18,790 20,000 20,000 20,000 71 FY 1995 BUDGET NARRATIVE - FINANCE DEPARTMENT GENERAL DEPARTMENT Mission Statement Cash Management: to optimize the investment of funds, while protecting the safety and disbursing obligations timely Borrowing: to sell the Town's debt (serial issues & BAN's) Collection of Taxes & Receivables: to collect taxes, fees, and other committed receivables and aggressively pursue outstand- ing receivables Personnel: to ensure compliance with Federal & State laws, contracts, policies, and regulations in issuing payroll and ad- ministrating benefits, including health and life insurance, cafeteria plan, unemployment, workers compensation, deferred com- pensation, teachers' annuities, and attendance Record keeping: to keep accurate records in all of the areas of responsibility and to provide reports as required Commentary - FY 1994 During Fiscal 1994, the Finance Department has continued its efforts to collect back real estate taxes. Through November, 1993, $292,100 has been collected in tax liens, delinquent and deferred taxes, and interest and fees on overdue taxes. Special legislation allowed the town to collect the new taxes attributable to the Prop 2 1/2 override on the preliminary bills, thereby spreading out the impact to the taxpayer. The first issue of a quarterly employee newsletter describ- ing benefits and changes in personnel related issues was dis- tributed to all employees in November. An application has'been made to MIIA, asking for a quote on their cost to administer the Town's Blue Cross health insurance program. This cost will be compared to the renewal quoted by Blue Cross. Life insurance was put out for bid, with no viable program being bid. School reform and the teachers retirement incentive were reviewed and analyzed. Commentary - FY 1995 The collection efforts will be maintained. An employee exit checklist similar to the one for new employees will be developed. Personnel and benefits issues, including the administration of new laws and regulations will continue to be addressed. Revenue History FY 91 FY 92 FY 93 FY 94 FY 95 Lien Certificates 21,366 30,742 46,888 24,914* 35,000 * first 5 mos. Staffing History Director of Finance Data Processing Coord. Financial Analyst Clerks TOTAL FY 91 FY 92 FY 93 1 1 1 1 1 1 0 .5 .5 8.6 8.6 8 10.6 11.1 10.5 FY 94 FY95 1 1 1 1 .5 1 8 8 10.5 11.0 72 Town of Reading FY - 1995 Budget Department: Finance Summary: -C9 & C10 Budget Summary (Form A) Division: General Department #035 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal services (Form B) 280,937 280,850 284,012 312,388 312,388 312,388 Nonpersonal Expenses: Purchase of services (Form C) 77,369 74,773 75,321 78,600 78,600 78,600 Supplies (Form C) 1,200 1,543 1,600 1,600 1,600 1,600 Other Charges (Form C) 300 2,537 700 700 600 600 Total Nonpersonal Expenses 78,869 78,853 77,621 80,900 80,800 80,800 Totals 359,806 359,703 361,633 393,288 393,188 393,188 Financing Plan: $ S S $ $ General Fund 296,043 295,940 294,944 318,600 318,500 318,500 Water Fund 20,700 20,700 20,700 24,100 24,100 24,100 Sewer Fund 20,641 - 20,641 - 20,641 24,100 24,100 24,100 Electric Fund 22,422 22,422 25,348 26,488 26,488 26,488 Totals 359,806 359,703 361,633 393,288 393,188 393,188 73 - Town of Reading FY - 1995 Budget Department: Finance Summary: C 9 Personal Services (Form B) Division: General Depa rtment #035 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget R ecommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 - S S Finance Director 1.0 52,841 52,841 1.0 54,162 1.0 56,817 1.0 56,817 56,817 D.P. Coord. & Asst - T1.0 40,611 40,611 1.0 41,626 - 1.0 43,666 1.0 43,666 - 43,666 Financial Analyst - 0.5 14,838 14,838 0.5 - 15,209 1.0 30,518 1.0 30,518 30,518 Admin Assistants - 3.0 70,755 70,755 3.0 72,676 3.0 76,226 3.0 76,226 76,226 Clerks - 5.0 96,313 96,313 5.0 98,721 5.0 103,560 5.0 103,560 103,560 Out of Grade - - 1,579 1,550 1,618 1,600 1,600 1,600 Overtime 1,000 1,097 Temporary Help ( - - - - - - - - - 3,000 2,845 - - - - - - S S $ $ $ S Totals V 10.5 280,937 280,850 10.5 284,012 11.0 312,388 11.0 312,388 312,388 74 Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary: D1 Budget Summary (Form A) Division: Selectmen Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ S S 5 S $ Personal Services (Form 8) Nonpersonal Expenses: Purchase of Services (Form C) 1,300 1,698 1,000 1,000 1,000 1,000 Supplies (Form C) 12 100 150 150 150 Other Charges (Form C) 700 389 700 600 600 600 Total Nonpersonal Expenses 2,000 2,099 1,800 1,750 1,750 1,750 $ $ $ $ $ $ Totals 2,000 2,099 1,800 1,750 1,750 1,750 Financing Plan: $ $ $ $ $ $ General Fund 2,000 2,099 1,800 1,750 1,750 1,750 Water Fund Sewer Fund Electric Fund Totals 2,000 2,099 1,800 1,750 1,750 1,750 75 -Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary: - C1 Nonpersonal Expenses - (For m C) Division: Sel ectmen Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget R ecommended R ecommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 - FY - 1995 - FY - 1995 - - - Purchase of Services: Advertising - - 1,300 - - 11698 1,000 - - 1,000 - - 1,000 - - 1,000 - - $ - - $ S - - S - - $ - - $ Totals 1,300 1,698 1,000 1,000 1,000 1,000 - - Supplies: ( Office Supplies - - 100 - 12 100 - 150 - - ------150 - - - - 150 - - S $ S S - - $ $ Totals 100 12 100 150 150 150 Other Charges: Print./Stationery - 200 37 200 100 - 100 100 other Expenses - - 500 352 500 500 - - 500 500 - g $ S S - - ~ S Totals 700 389 700 600 600 600 76 Town of Reading FY - 1995 Budget Department: GENERAL SERVICES Summary: 02 Personal Services (Form B) Division: Town Manager(012) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 $ $ $ $ $ $ Town Manager 1.0 65,975 65,975 1.0 66,348 1.0 69,597 1.0 69,597 69,597 $ $ $ $ $ $ Totals 1.0 65,975 65,975 1.0 66,348 1.0 69,597 1.0 69,597 69,597 77 Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary: D2 & D3 Budget Summary (Form A) Division: Town Manager(012) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S S S S S S Personal Services (Form B) 65,975 65,975 66,348 69,597 69,597 69,597 Nonpersonal Expenses: Purchase of Services (Form C) 830 443 250 250 250 250 Supplies (Form C) Other Charges (Form C) 3,500 3,887 13,500 3,500 3,500 3,500 Total Nonpersonal Expenses 4,330 4,330 13,750 3,750 3,750 3,750 Totals 70,305 70,305 80,098 73,347 73,347 73,347 Financing Plan: $ $ $ $ 8 $ General Fund 70,305 70,305 80,098 73,347 73,347 73,347 hater Fund Sewer Fund Electric Fund $ $ $ $ $ S Totals 70,305 70,305 80,098 73,347 73,347 73,347 78 Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary: D4 & D5 & D6 Budget Summary (Form A) Division: Law (041) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 . S S S S S S Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 116,283 116,285 112,500 121,900 121,900 121,900 Supplies (Form C) Other Charges (Form C) 12,801 12,796 3,500 5,000 5,000 5,000 Total Nonpersonal Expenses 129,084 129,081 116,000 126,900 126,900 126,900 $ S S S S S Totals 129,084 129,081 116,000 126,900 126,900 126,900 Financing Plan: $ $ $ $ $ $ General Fund 129,084 129,081 116,000 126,900 126,900 126,900 water Fund Sewer Fund Electric Fund S S $ $ $ $ Totals 129,084 129,081 1161000 126,900 126,900 126,900 79 Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary:D4 & D5 & D6 Nonpersonal Expenses (Form C) Division: Law (041) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Purchase of services: - Town Counsel 95,000 94,999 97,500 101,900 101,900 101,900 Labor Counsel 21,283 21,286 15,000 20,000 20,000 20,000 $ $ $ $ $ $ Totals 116,283 116,285 112,500 121,900 121,900 121,900 $ $ $ $ $ $ Supplies: Totals $ $ $ $ $ $ Other Charges: Expenses 12,801 12,796 3,500 5,000 5,000 5,000 Totals 12,801 12,796 3,500 5,000 5,000 5,000 80 Town of Reading FY - 1995 Budget Budget Summary (Form A) Department: GENERAL SERVICE Division: Town Clerk (051) Date: 22-Mar-94 Summary: . D7 & D8 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services . (Form 8) 31,319 31,319 33,128 34,750 34,750 34,750 Nonpersonal Expenses: Purchase of Services (Form C) 850 734 850 850 850 850 Supplies (Form C) 600 160 600 600 600 600 Other Charges (Form C) 425 45 Total Nonpersonal Expenses 1,875 939 1,450 1,450 1,450 1,450 Totals 33,194 ,32,258 341578 36,200 36,200 36,200 Financing Plan: $ $ $ $ $ $ General Fund 33,194 32,258 34,578 36,200 36,200 36,200 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 33,194 32,258 341578 36,200 36,200 36,200 81 y !Town of Reading FY - 1995 Budget Personal Services (Form B) Department: GENERAL SERVICES Summary: D7 Division: Town Clerk (051) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 Town Clerk 1.0 31,319 31,319 1.0 330128 1.0 34,750 1.0 34,750. 34,750 - Totals 1.0 31,319 31,319 1.0 33,128 1.0 34,750 1.0 34,750 34,750 82 Town of Reading FY - 1995-Budget Department: GENERAL SERVICE Summary: D9 & D10 Budget Summary (Form A) Division: Elections/Registration (052) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ S $ $ S S Personal Services (Form 8) 20,910 20,713 16,492 20,350 20,350 20,350 Nonpersonal Expenses: Purchase of Services (Form C) 13,770 16,815 14,300 7,350 7,350 7,350 Supplies (Form C) 300 300 300 Other Charges (Form C) 1,700 4,481 3,000 3,000 3,000 3,000 Total Nonpersonal Expenses 15,470 21,296 17,300 10,650 10,650 10,650 Totals 36,380 42,009 331792 31,000 31,000 31,000 Financing Plan: $ $ $ $ $ $ General Fund 36,380 42,009 33,792 31,000 31,000 31,000 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 36,380 .42,009 331792 31,000 31,000 31,000 l 83 Town of Reading FY - 1995 Budget Department: GENERAL SERVICES Summary: D9 Personal Services (Form B) Division: Elections/Registration (052) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 - $ $ $ $ $ $ Registrars 1,500 837 1,500 1,500 1,500 1,500 Census - 1,750 1,729 - 1,850 1,900 1,900 1,900 Elections - 16,160 17,422 11,702 . 13,500 13,500 13,500 Town Meeting - 1,500 725 1,440 2,100 2,100 2,100 DPU - - 1,350 1,350 1,350 Totals 20,910 20,713 160492 20,350 20,350 20,350 84 Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary: D10 Nonpersonal Expenses (Form C) Division: Elections/Registration (052) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY • 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Purchase of Services: Advertising 1,950 4,031 2,350 2,350 2,350 2,350 Postage 4,870 3,548 2,500 2,500 2,500 2,500 Contracturat Services 6,950 - 9,236 9,450 2,500 2,500 2,500 Totals 13,770 16,815 14,300 7,350 7,350 7,350 Supplies: signs ----------300 - 300 300 $ $ $ $ $ $ Totals 300 300 300 $ $ $ $ $ $ Other Charges: Printing - Census - - 900 1,500 1,000 1,000 - - - 1,000 1,000 - Printing, Town Meeting - 800 2,981 2,000 2,000 2,000 2,000 $ $ $ $ $ $ Totals 1,700 41481 3,000 3,000 3,000 3,000 85 Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary: D11 Budget Summary (Form A) Division: Prop./Cas. Insurance Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 227,964 227,926 163;194 163,194 163,194 163,194 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 227,964 227,926 163,194 163,194 163,194 163,194 $ $ $ $ $ $ Totals 227,964 227,926 163,194 163,194 - 163,194 163,194 Financing Plan: $ $ $ $ $ $ General Fund 199,993 199,959 143,170 143,170 143,170 143,170 Water Fund 26,033 26,034 18,640 18,640 18,640 18,640 Sewer Fund 1,960 -1,960 1,403 1,403 1,403 1,403 Electric Fund $ $ $ $ $ $ Totals 227,964 227,926 163j214. 163,214 163,214 163,214 86 Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary: D11 Nonpersonal Expenses (Form C) Division: Prop./Cas. Insurance \ Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 - Purchase of Services: Prop./Cas. Insurance 227,964 227,926 163,194 163,194 163,194 163,194 + $ $ $ $ $ $ Totals 227,964 227,926 163,194 163,194 163,194 163,194 $ $ $ $ $ $ Supplies: -r--------- \ $ $ $ $ $ $ Totals $ $ $ $ $ $ Other Charges: $ $ $ $ $ $ Totals 87 Town of Reading FY - 1995 Budget Department: GENERAL SERVICE Summary: D12 & D13 Budget Summary (Form A) Division: General Dept (015) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form B) 93,561 91,376 94,200 98,813 98,813 98,813 Nonpersonal Expenses: Purchase of Services (Form C) 1,607 2,283 1,500 1,500 1,500 1,500 Supplies (Form C) 4,000 4,281 3,500 3,500 3,500 3,500 Other Charges (Form C) 81,380 78,117 83,694 83,200 83,200 83,200 Total Nonpersonal Expenses 86,987 84,681 88,694 88,200 88,200 88,200 ( Totals 180,548 176,057 182;894 187,013 187,013. 187,013 Financing Plan: S $ $ $ $ $ General Fund 180,548 176,057 182,894 187,013 187,013 187,013 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 180,548 176,057 182,894 187,013 187,013 187,013 l i 88 Town of Reading FY - 1995 Budget Department: GENERAL SERVICES Summary: D12 Personal Services (Form B) Division: General Dept (015) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 Admin. Assist. 1.0 23,790 23,333 1.0 23,446 1.0 24,594 1.0 24,594 24,594 Admin. Secly 1.2 23,726 22,630 1.2 23,560 1.2 24,714 1.2 24,714 24,714 Principal Cterk 2.5 46,045 45,413 2.5 47,194 2.5 49,505 2.5 49,505 49,505 C $ $ $ $ $ $ Totals 4.7 93,561 91,376 4.7 94,200 4.7 98,813 4.7 98,813 98,813 89 FY 1995 BUDGET NARRATIVE - HUMAN SERVICES DEPARTMENT HEALTH DIVISION Mission Statement The mission of the Board of Health is to protect the health and well being of the citizens of Reading as well protect the Town's environment from pollution and damage. As new health issues arise, the Board develops new programs and services to respond to the citizens' need (e.g., radon, asbestos, AIDS..) The health function is required by state law. Commentary - FY 1994 FY 1994 was the first year in recent history that we were fully staffed as the Public Health Nurse started the end of June. As the Human Services Department was also fully staffed for the first time in the last few years, the Director has been able to devote more of her time to health issues again. As a result, the Town was the recipient of a $35,150 grant from the Department of Public Health f-or tobacco control programming as well as a three day training at the Washington D.C. headquarters of the EPA con- cerning radon. Both of these issues promise to be in the forefront this year. The influenza clinics saw changes this year as the number of recipients of the flu shot doubled, pneumonia shots tripled. In addition, we offered tetanus booster shots for the first time as part of our Adult Immunization Program; 290 people responded. Preadolescent Seminars have been expanded. With the reinstatement of the Public Health Nurse there is sufficient staff to accommodate all students who wish to attend the program sIn addition, we are adding a workshop for fifth grade boys. Commentary.- FY 1995 With the renewal of the Tobacco Control Program Grant we in- tend to keep tobacco issues in the forefront of our activities, as well as incorporate them into ongoing programs. If the Public Health Nurse position is reinstated to its original hours, we will be able to offer clinics and programming for all segments of the population. We intend to continue to work closely with the School and Police Departments on chemical dependency and its related issues. PROP FY 91 FY 92 FY 93 FY 94 FY 95 Revenue History Programs, Licenses 15,157 16,038 15,952 Weights & Msres 2,521 2,670 2,400 Drug Free Schl Grant 17,339 15,703 16,075 Tobacco Control Grant Staffing History Staffing 1.3 1.2* 1.0 * Weights and Measures moved to Health (0.1 FTE) 15,952 15,952 2,400 2,200 15,938 15,938 26,320 35,150 1.6 1.8 90 i J Town of Reading FY - 1995 Budget Department: Human Services Summary: E1 & E2 Budget Summary (Form A) Division: Health, 511 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary - FY - 1993 - FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form B) - 29,111 - 26,538 41,232 - 54,675 - 54,675 54,675 Nonpersonat Expenses: - Purchase of Services (Form C) 34,240 34,252 38,960 39,135 39,135 39,135 Supplies (FORM D) 1,645 1,319 9,895 3,045 3,045 3,045 Other Charges (Form E) - 775 - 835 900 800 800 800 Total Nonpersonal Expenses 36,660 36,406 49,755 42,980 42,980 42,980 - - Totals 65,771 62,944 90,987 97,655 97,655 97,655 Financing Plan: $ $ $ $ $ $ General Fund - 58,427 - 55,600 64,504 75,361 81,274 64,352 Water Fund - Sewer Fund - - Electric Fund - - Drug Free Schl Grt - 3,672 - - 3,672 3,764 3,764 3,764 Tobacco Grant 22,294 33,303 33,303 $ $ $ $ $ $ Totals 62,099 59,272 68,268 101,419 118,341 97,655 91 1 Town of Reading FY - 1995 Budget Personal Services (Form B) Department: Hunan Services Summary: . E1. Division: Health (511) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY_ - 1995 # FY - 1995 FY - 1995 S ffi S S S S Public Health Nurse 3,446 194 0.3 7,783 0.3 9,312 0.3 9,312 9,312 Prev Educatio Coord 0.6 14,144 14,375 0.8 19,594 1.0 31,232 1.0 31,232 31,232 Inspector 0.4 10,657 11,136 0.5 12,970 0.5 12,305 0.5 12,305 12,305 Preadolescent Sam 450 450 460 481 481 481 Preadol Nurse 414 383. 425 445 445 445 Flu Nurses 900 900 900 $ $ S S S $ Totals 1.0 29,111 26,538 1.6 41,232 1.8 54,675 1.8 54,675 54,675 92 FY 1995 BUDGET NARRATIVE - HUMAN SERVICES DEPARTMENT ELDER SERVICES DIVISION Mission Statement The mission of the Division of Elder Services is to ascer- tain and attend to the needs of Reading residents over age 60 and to provide information and support to the adult children of elders. Commentary - FY 1994 During FY 1994 the Division of Elder Services experienced the first full year of occupancy in the permanently located senior center on Pleasant Street. An assessment tool was devised to determine needs, services and programs at the Center as a means of increasing participation. Alzheimer's Disease workshops and a support group were formed to assist individuals and families coping with this disease. We were part of a national trend which saw decreased involvement in nutrition programs. We are now beginning to document a slow increase in participation, especially in the Meals on Wheels program. Two computers pur- chased with grant monies have increased office efficiency and helped with the production of brochures and information sheets. This has decreased the need for "outside printing." Commentary - FY 1995 During FY 1995 Senior Center activities and services will expand. There will be increased coordination among the various senior groups in town. Staff will explore additional support group formats to assist residents coping with illnesses. Two projects will be implemented by seniors citizens as part of their community outreach efforts: a wooden block and toy project and a nutrition project for all needy Reading residents. PROP FY 91 FY 92 FY 93 FY 94 FY 95 Revenue History Program fees Staffing History Director Other staff 1667 2118 2323 2323 2323 1 1 1 1 1 2.9 2.9 3.2 3.2 3.2 93 ( Town of Reading FY - 1995 Budget Department: Hunan Services Summary: E3 & E4 Budget Summary (Form A) Division: Elder Services (541) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager, Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) 80,523 79,042 82,147 86,338 86,338 86,338 Nonpersonal Expenses: " Purchase of Services (Form C) 2,576' 2,476 2,776 3,776 3,336 3,336 Supplies (Form C) Other Charges (Form C) 2,000 756 1,750 1,500 1,000 1,000 Total Nonpersonal Expenses 4,576 3,232 4,526 5,276 4,336 4,336 $ $ $ $ $ $ Totals 85,099 82,274 86,673 91,614 90,674 90,674 Financing Plan: $ $ $ $ $ $ General Fund 74,266 71,609 75,225 79,942 79,002 79,002 Hater Fund Sewer Fund Electric Fund Grant 6,408 6,408 6,913 6,913 6,913 6,913 Donations 4,425 4,257 - 4,535 4,759 4,759 4,759 $ $ $ $ $ $ Totals 85,099 82,274 86,673 91,614 90,674 90,674 94 Town of Reading FY - - 1995 Budget Department: Human Services Summary: E3 - Personal Services - (Form B) Division: Elder Services (541) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 - # FY - 1995 # FY - 1995 FY - 1995 - S $ - $ - - S $ S Director 1.0 22,640 23,075 1.0 23,206 1.0 24,341 1.0 . 24,341 24,341 Outreach Worker - 1.0 20,573 17,104 1.0 20,923 1.0 22,120 - 1.0 22,120 22,120 Van Driver = - 1.0 17,463 - 17,814 1.0 - 16,510 - 1.0 17,320 - 1.0 17,320 17,320 Sub Van Driver - - 315 1,551 1,144 - - 1,195 1,195 1,195 Coord Volunteer 0.5 - 8,408 8,408 0.5 8,963 0.5 9,399 0.5 9,399 9,399 MOW Coordinator 0.4 6,699 6,833 0.4 6,866 0.4 7,204 0.4 7,204 7,204 Shopping Coord - 0.3 - 4,425 4,257 0.3 4,535 0.3 4,759 0.3 4,759 4,759 S S $ S $ S Totals 4.2 80,523 79,042 4.2 82,147 4.2 86,338 4.2 86,338 86,338 95 FY 1995 BUDGET NARRATIVE - HUMAN SERVICES DEPARTMENT VETERANS SERVICES ( Mission Statement The mission of Veterans Services is to provide assistance to veterans and their dependents. This is accomplished through the dissemination of information, coordination of services and pay- ment of. benefit monies. This function is required by state statute. Commentarv - FY 1994 During FY 1994 Veterans Services strives to minimize benefits costs to the Town while ensuring that all veterans and their dependents receive all benefits to which they are entitled. The Agent attempts to keep abreast of the constant changes in benefits, rules and regulations to best serve the public. Home visits are made to those who unable to come to the office. Coor- dination is made with other agencies to- locate all possible sources of aid and services for clients. Commentary - FY 1995 Same as above Revenue History State reimbursement PROP FY 91 FY 92 FY 93 FY 94 FY 95 14,540 13,778 25,499 19,200 16,500 Staffing History Agent .4 .4 .4 .4 96 .4 f' Town of Reading FY - 1995 Budget Department: Human Services Summary: E5 & E6 & E7 Budget Summary (Form A) Division: Veterans Services (551 & 552) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY -`1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) 7,717 7,715 71760 8,294 8,140 8,140 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form Q other Charges (Form C) 26,100 25,335 22,400 22,400 22,500 22,500 Total NonpersonaL Expenses 26,100 25,335 22,400 22,400 22,500 22,500 $ $ $ $ $ $ Totals 33,817 33,050 300160 30,694 30,640 30,640 Financing Plan: $ $ $ $ $ $ General Fund 33,817 33,050 30,160 30,694 30,640 30,640 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 33,817 33,050. 30,160 30,694 30,640 30,640 r' 97 jown of Reading FY - 1995 Budget Personal Services (Form B) Department: Human Services Summary: E5 - Division: Veterans Services (551 & 552) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 Veterans Agent 0.3 7,717 7,715 0.3 7,760 0.3 8,294 0.3 8,140 8,140 $ $ $ $ $ $ Totals 0.3 7,717 7,715 0.3 7,760 0.3 8,294 0.3 8,140 8,140 98 FY 1995 BUDGET NARRATIVE - HUMAN SERVICES DEPARTMENT RECREATION DIVISION Mission Statement The mission of the Recreation Division is to provide a broad spectrum of athletic and leisure time activities for all segments of the population. Commentary - FY1994 During the FY 1994 the Recreation Division was successful in continuing to improve the summer Camp program. Enrollment was increased to meet the needs of Reading parents and the swimming lessons were better incorporated into the schedule. The winter Basketball Program continue their popularity. Responding to the requests of participants, "B" League travel teams were created for grades 6,7 and 8. In addition to basket- ball, the Division continues to offer the open Recreation program in the Field House, the middle school ski program, golf and ten- nis instruction. We will develop a plan of'increased programming throughout the year and for different age groups. This expanded schedule will be used as the basis for a request to increase the hours of the Recreation supervisor. Commentary - FY 1995 For FY 1995 the Camp program will again be re-evaluated to respond to the demand of the public with additional enrollment and changes in the curriculum. Swim classes' quality will in- crease with smaller classes; time will be given for children to choose their preferred activities with the expansion of options. We will continue to improve relations and communication with other departments, the School Department in particular. We will develop a plan of increased programming throughout the year and for different age groups. This expanded schedule will be used as the basis for a request.to increase the hours of the Recreation Supervisor. PROP. FY 91 FY 92 - FY 93 FY 94 FY 95 Revenue History Program Fees 40,438 Revolving Fund Transfer 20,835 15,766 21,000 21,696* Staffing History supervisor Seasonal positions .6 .6 .6 1 20.8 20.8 20.8* * These numbers will change as plans are finalized in January, 1994 for the summer Camp program. C 99 ( Town of Reading FY - 1995 Budget Department: Human Services Summary: E8 & E9 Budget Summary (Form A) Division: Recreation (631) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) 11,485 10,712 17,885 18,576 27,866 27,866 Nonpersonal Expenses: Purchase of Services (Form C) 200 354 200 200 200 200 Supplies (Form C) 300 334 - 300 300 300 300 Other Charges (Form C) 300 49 300 300 300 300 Total Nonpersonal Expenses - 800 737 800 800 800 800 $ $ $ $ $ $ Totals 12,285 11,449 18,685 19,376 28,666 28,666 Financing Plan: $ $ $ $ $ $ General Fund 12,285 (4,317) (2,315) (1,624) (34) (34) Water Fund Sewer Fund Electric Fund Reimb. fr. Revoly. Fund 15,766 21,000 21,000 28,700 28,700 $ $ $ $ $ $ Totals 12,285 11,449 18,685 19,376 28,666 28,666 100 Town of Reading FY - 1995 Budget Department: Human Services Summary: E8 Personal Services (Form B) Division: Recreation (631) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 S S $ $ $ S Supervisor 0.6 11,485 9,896 0.6 17,885 0.6 18,576 1.0 27,866 27,866 Basketball Supr 650 166 S S S $ S S Totals 0.6 11,485 10,712 0.6 17,885 0.6 18,576 1.0 27,866 27,866 101 FY 1995 BUDGET NARRATIVE - HUMAN SERVICES DEPARTMENT GENERAL DEPARTMENT ( Mission Statement The mission of the Human Services Department is twofold: - to provide an efficient management structure for like serv- ices - to provide and/or coordinate services to people under sixty and families in need. Commentarv - FY 1994 During FY 1994 staff has become more proficient with the personal computers, making work more efficient and more profes- sional in appearance. Coordination with other agencies continue to provide expand- ing options for services for families and adults under sixty in need. Staff met with representatives of the Healthy Kids Program to advertise the availability of health insurance coverage for children. The holiday giving program continues to expand, this year including-118 households including 15 mentally retarded adults, 50 single mothers, 1 single father, and 178 children. Community involvement was tremendous with 71 families, 23 church groups, 15 community groups and 10 businesses involved by giving money, food and presents. This office continues to be the local intake center for new applicants for the state's Fuel Assistance Program. This year we processed 11 NEW households. Commentary - FY 1995 Next fiscal year we seek to standardize our computer equip- ment and expand the hardware so that all staff can work to maxi- mum efficiency. We will work together to make revisions in the annual Adopt-A-Family Program to further refine the program. Client lists will be computerized. PROP FY 91 FY 92 FY *93 FY 94 FY 95 Revenue Histor Tobacco Grant 2852 Staffing History Department Head 1 1 1 1 Support Staff 2.1 2.1 2.1 2.1 0 1 2.1 102 Town of Reading FY - 1995 Budget Department: HUMAN SERVICES--- Summary: E10 & Ell Budget Summary (Form A) Division: General Department (521) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form B) 82,334 81,466 84,392 88,663 88,663 88,663 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) 1,770 11770 1,770 1,770 1,770 1,770 Other Charges (Form C) Total Nonpersonal Expenses 1,770 1,770 . 1,770 1,770 1,770 1,770 Totals 84,104 83,236 86,162 90,433 90,433 90,433 - - - - - - - - - - - - - - Financing Plan: $ $ $ $ $ $ General Fund 84,104 83,236 839310 87,581 90,433 90,433 Water Fund Sewer Fund Electric Fund Grant 2,852 $ $ $ $ $ $ Totals 84,104 83,236 860162 87,581 90,433 90,433 103 Town of Reading FY - 1945 Budget Department: Human Services Summary: E10 Personal Services (Form B) Division: General Department (521) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 S $ $ S S S Dept Head 1.0 41,099 41,890 1.0 42,127 1.0 44,192 1.0 44,190 44,190 Admin. Asst. 1.0 21,158 17,746 1.0 21,687 1.0 22,747 1.0 22,749 22,749 Clerk(s) 1.1 20,077 21,830 1.1 20,578 1.1 21,724 1.1 21,724 21,724 S S S $ $ $ Totals 3.1 82,334 81,466 3.1 84,392 3.1 88,663 3.1 88,663 88,663 104 FY 1995 BUDGET NARRATIVE - LIBRARY DEPARTMENT Mission Statement The mission of the Reading Public Library is to make readily available library materials selected in response to both the diverse reading. and educational needs of all community members; to offer youth an active library program designed to stress the value of reading and communicating; to deliver information which meets community needs; and to vigorously promote the use of all library services and thereby increase public awareness of the library in the community. Commentary - FY 1994 In FY 94 the library was able to address some of the goals and objectives of its Long Range Plan by restoring some important services eliminated in past budget cuts, and adding new services. The materials budget was increased to $71,500, enabling us to purchase approximately 560 additional books and 100 non-print items. Sunday hours were added from May to October, with an average circulation per hour of 104 and 51 reference questions per Sunday. (Average total circulation per hour is 93). Over- all, circulation is up 5% over FY 93. Donations accounted for several new or expanded services: videocassette collection, ad- ditional non-print purchases, expanded computer services for public use and construction of a state-of-the-art Information Desk. Commentary - FY 1995 Circulation and reference are expected to continue their upward trends, but unless the materials budget is increased., rising prices will mean fewer materials bought. If additional resources were available, the Library would implement goals identified as desired by the community in the Long Range Plan and address deficits in some line items. Specifically, increase staffing in the Circulation Department to deal with ever-increasing workload; phase in additional evening hours in the Children's Room, to ad- dress compliance with state standards; add money for materials to keep pace with demand and inflation; increase supply budget in order to support equipment and services added during the past two years of level-funding of supply budget; restore program budget. Revenue History Prop. FY91 FY92 FY93 FY94 FY95 Photocopy Charges 8,596 8,561 914 0 0 Fines 15,161 5,012 2,128 2,000 2,000 Paper Recyling 900 0 0 0 0 TOTAL 24,657 13,573 3,042 2,000 2,000 Staffina Histor Director 1.0 1.0 1.0 1.0 1.0 Asst. Director 1.0 1.0 1.0 1.0 1.0 Secretary 1.0 1.0 1.0 .6 .6 Division Heads 3.5 3.0 3.0 3.0 3.0 Librarians 2.3 2.7 2.7 3.2 3.2 Library Associates 2.6 2.6 2.6 2.5 2.5 Sr. Lib. Tech. 1.0 1.0 1.0 1.0 1.0 Library Tech. 1.5 1.5 1.5 1.7 1.7 Library Aide .1 .1 .1 .1 _.1 Pages 1.8 1.8 1.8 2.2 2.2 TOTAL 15.8 15.7 15.7 16.3 16.3 105 Town of Reading FY - 1995 Budget Department: Library (611) Summary: F1 & F2 Budget Summary (Form A) Division: `Library (611) Date: 09-Dec-93 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form B) 383,810 383,810 405,956 425,856 430,162 428,555 Nonpersonal Expenses: Purchase of Services (Form C) 19,353 18,914 17,608 19,104 19,104 19,104 Supplies (Form C) 55,500 56,613 75,500 75,500 75,500 75,500 Other Charges (Form C) 2,400 1,724 700 700 700_ 700 Total Nonpersonal Expenses 77,253 77,251 93,808 95,304 95,304 95,304 $ $ $ $ $ $ Totals 461,063 461,061 499,764 521,160 525,466 523,859 Financing Plan: $ $ $ $ $ $ General Fund 461,063 461,061 499,764 521,160 525,466 523,859 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 461,063 461,061. 499,764 521,160 525,466 523,859 - -106 Town of Reading FY - 1995 Budget Personal Services (Form B) Department: Library (611) Division: Library (611) Date: 09-Dec-93 Summary: F1 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 - # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 - $ - S $ $ $ $ Library Director, 1.0 37,800 37,800 1.0 38,745 1.0 40,644 1.0 40,644 40,644 Assistant Director - 1.0 33,969 33,969 1.0 34,818 1.0 36,525 1.0 36,525 36,525 Secretary = - 1.0 19,729 13,015 - 0.6 13,103 0.6 - 13,745 0.6 13,745 13,745 Division Heads - 3.0 - 91,395 86,542 3.0 95,721 3.0 100,413 3.0 100,413 100,413 Librarians - 2.7 75,565 82,045 3.2 90,495 3.2 94,931 3.2 94,931 94,931 Library Associates - 2.6 54,013 - 54,224 2.5 54,407 2.5 57,074 2.5 57,074 57,074 Senior Technician - 1.0 - 20,282 20,428 1.0 21,098 1.0 22,132 1.0 22,132 22,132 Technician - 1.5 26,056 30,550 1.7 29,452 - 1.7 30,896 1.7 30,896 30,896 Library Aide - - 0.1 - - 2,008 2,034 0.1 2,060 0.1 2,161 0.1 2,161 2,161 - Page - 1.8 - 22,993 23,203 2.2 26,057 2.2 27,334 2.2 27,334 27,334 Addit. Circ. Staff 2,700 2,700 Addit. Child. Rm. - Hrs. - 1,607 - S S S S $ S Totals 15.7 383,810 383,810 16.3 405,956 16.3 425,856 16.3 430,162 428,555 C 107 FY 1995 BUDGET NARRATIVE - POLICE DEPARTMENT PUBLIC SAFETY DISPATCH - ANIMAL CONTROL MISSION STATEMENT-POLICE DEPARTMENT The Reading Police Department's mission is to protect and serve the public, through police action. In carrying out this mission, the police department provides services in several broad areas; crime prevention and suppression, crime reduction, investigation of crimes and apprehension of offenders. Movement and control of traffic, the maintenance of public order and public and emergency services. MISSION STATEMENT-PUBLIC SAFETY DISPATCH The Reading Public Safety Dispatch mission is to provide the public with the quickest possible response to request for Police/Fire services by the efficient and effective manner in which dispatch messages are broadcast to field units. MISSION STATEMENT-ANIMAL CONTROL The mission of the Reading Animal Control Officer is to take responsibility for the enforcement of all laws and by laws applicable to the position and to assume the overall responsibility for the animals and their co-existence with the public is a major part of the mission. FY 1994 was a year of many challenges for all the members of the Police Department. Working with limited funding we were able to fund the bike program through private donations. Using an innovative system of manpower deployment we were able to assign two bikes to locations and at times when most crimes were occurring. The bike program is an important part of our overall Community relations effort. A computer grant allowed us to modernize our computer hardware and to train our personnel to use the various computer programs. The additional computer memory allows us to store the many volumes of information that make up our record keeping system. A major challenge in FY 94 was to maintain the high level of training necessary to fulfill state mandates and the public safety expectations of our community. FY 95 will again be a challenging year . We will be asked to prepare for and implement the life saving Enhanced 911 Emergency Telephone System. A lot of training and attention to detail must be planned for, to ensure a smooth and successful beginning. 108 Also planned is: 1: The continuation and expansion of our Community Relations Program. 2: An innovative scheduling program to add additional manpower at critical times. 3: To work towards implementing the very successful DARE program. 4: To continue the high level of training in all areas of law enforcement. FY91 FY92 ( r X53 I r zyg r zy~ Calls For Service 11,906 12,677 13,028 14,125* 15,599-A Citations-Fines 109,962 1 92,530 1 110,8531 112,300*1 115,300-A Park. Tick.-Fines 35,594 20,075 22,537 24,199* 25,1004 Staffing 37 37 37, 37 42 109 Town of Reading FY - 1995 Budget Department: PUBLIC SAFETY Summary: G1 & G2 Budget Summary (Form A) Division: Police (111) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary - FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services ' (Form 8) - 1,803,664 1,803,790 1,817,295 1,909,091 1,953,233 1,953,233 Nonpersonal Expenses: Purchase of Services (Form C) 33,711 31,915 33,711 38,911 31,846 31,846 Supplies (FORM D) - 70,775 71,291 84,775 81,425 73,050 73,050 Other Charges (Form E) - 62,489 71,538 53,500 67,100 61,650 61,650 Total Nonpersonal Expenses 166,975 174,744 171,986 187,436 166,546 166,546 - - Totals 1,970,639 1,978,534 1,989,281 - 2,096,527 2,119,779 - 2,119,779 Financing Plan: $ $ $ $ $ $ General Fund 1,970,639 1,978,534 1,989,281 2,096,527 2,119,779 2,119,779 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 1,970,639 1,978,534 1,989,281 2,096,527 2,119,779 2,119,779 110 Town of Reading FY - 1995 Budget Personal Services (Form B) Department: PUBLIC SAFETY Division: Police (111) Date: 22-Mar-94 Summary: G1 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 S S - S S S S Chief 1.0 63,902 64,640 1.0 - - 65,500 1.0 65,000 1.0 64,790 64,790 Lieutenant 3.0 157,603 154,648 - 3.0 161,543 3.0 158,313 3.0 158,313 158,313 Sergeant 6.0 - 264,776 228,337 6.0 271,395 6.0 265,610 6.0 265,610 265,610 Patrol Officers 24.0 838,948- 889,466 24.0 859,922 24 854,722 24.0 884,284 884,284 Detectives 3.0 116,150 117,059 . 3.0 119,054 3.0 120,911 3.0 120,911 120,911 Clerks 2.0 43,120 45,162 2.0 44,198 2.0 46,187 2.0 46,187 46,187 Parking Clerk 2,000 2,243 2,050 2,142 2,142 2,142 Celt Monitors - 8,000 18,245 8,200 8,570 10,000 10,000 Overtime 171,015 - 133,805 - 133,987 140,106 140,000 140,000 Holiday - 80,850 89,603 82,871 - 86,600 55,760 55,760 Longevity •6,300 6,900 6,300 6,300 6,300 6,300 Educational Incent. - inc. in base 90,000 134,306 134,306 Overtime (training) 10,000 10,000 - 10,000 10,000 school Traffic off. 51,000 53,682 52,275 54,630 54,630 54,630 S S _S S. S S Totals 39.0 1,803,664 1,803,790 39.0 1,817,295 39.0 1,909,091 39.0 1,953,233 1,953,233 111 Budget Summary (Form A) Department: PUBLIC SAFETY---- Summary: G3 & G4 Division: Animal Control (182) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ S $ $ $ $ Personal Services (Form 6) 9,500 9,846 14,341 14,825 14,987 14,987 Nonpersonal Expenses: Purchase of Services (Form C) 1,825 2,012 2,050 2,500 2,500 2,500 Supplies (Form C) 550 679 350 850 630 630 Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: 2,375 2,691 2,400 3,350 3,130 3,130- $ S S S S S 11,875 12,537 16,741 18,175 .18,117 18,117 S $ $ $ $ $ General Fund 11,875 12,537 16,741 18,175 18,117 18,117 Water Fund Sewer Fund Electric Fund S S S $ S S Totals 11,875 12,537 16,741 18,175 18,117 18,117 112 Department: PUBLIC SAFETY Summary: G3 \ Personal Services (Form B) Division: Animal Control (182) . Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY • 1994 - # FY - 1995 # FY - 1995 FY - 1995 S S - - S $ S S Animal Control Off. 0.5 9,500 9,846 0.8 14,341 0.8 14,825 0.8 14,987. 14,987 S S S $ S S Totals 0.5 9,500 9,846 0.8 14,341 0.8 14,825 0.8 14,987 14,987 113 FY 1995 BUDGET NARRATIVE - PUBLIC SAFETYDEPARTMENT FIRE & EMERGENCY MANAGEMENT DIVISION Mission Statement The mission of the Reading Fire Department is the protection of life and property, the delivery of emergency medical services and preventing or minimizing the dangerous effects of emer- gencies. The major elements of this mission are fire prevention, emergency medical services, public education, environmental protection, acquisition and maintenance of apparatus and equip= ment and maintenance of the fire alarm system. The mission of Emergency Management is to be prepared to properly address major natural and man made disasters and emer- gencies. Commentary - FY 1994 During FY94 the Fire Department attempted to meet the goals set for itself. Through public education programs in our school system and our elderly community we have increased public aware- .ness of fire danger. We have continued to enforce Chapter 148 M.G.L. and 527 CMR Fire Prevention Regulations to the best of our abilities. Training has been increased in the area of fire sup- pression and emergency medical services. Due to lack of a Fire Prevention/Code Enforcement Officer, many of our inspections and plan reviews are superficial at best and follow up is non- existent. Increased inspections and enforcement could possibly raise revenues. During the past year the Emergency Management Division up- dated the Comprehensive Emergency Management Plan for the com- munity. This Division.maintained communication and trained with ( F.E.M.A. and M.E.M.A. in order to remain in compliance with re- quirements-to keep Reading eligible for Federal and State assis- tance funds. Since FY92 reimbursements from the Federal Govern- ment have been obtained as a result of Hurricane Bob and the Blizzard of 1992. We are still awaiting word on possible reim- bursements from the Blizzard of 1993. Commentary - FY 1995 During FY95 this Department will continue to train in fire suppression, emergency medical services and in emergency manage- ment activities. If additional staff can be added in code en- forcement, we should be able to increase our fire prevention ac- tivities to better protect all of Readings' citizens. Emergency Management will continue to fulfill the require- ments of both F.E.M.A. and M.E.M.A. The Emergency Management Director is currently enrolled in a course of study with the Emergency Management Institute of F.E.M.A. FY91 FY92 FY93 FY94 FY95 Fire Insp. Fees $6,022 8,185 10,628 11,000 11,750 (Est.) (Est.) 1 Ambulance Fees $83,474 84,140 109,358 130,000 135,000 (Est.) (Est.) Emergency Mgt. .2 3 Reimbursements 0 217,532 58,325 Unknown Unknown Staffing 1 2 3 48 46 45 45 45 Reflects first full year of approximately 20% rate increase. Hurricane Bob Blizzard of 1192" 114 4., ~.i Town of Reading FY - 1995 Budget Department: Public Safety Summary: G5 & G6 Budget Summary (Form A) Division: Fire & Emergency Mgmt. #121 Date• 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form 8) 1,801,626 1,813,172 1,764,319 1,848,876 1,840,876 1,840,876 Nonpersonal Expenses: Purchase of Services (Form C) 27,240 28,873 57,240 30,000 29,700 29,700 Supplies (FORM D) 38,865 29,248 38,865 41,125 39,875 39,875 Other Charges (Form E) 7,700 6,821 8,200 8,700 8,200 8,200 Total Nonpersonal Expenses 73,805 64,942 104,305 79,825 77,775 77,775 Totals 1,875,431 1,878,114 1,868,624 1,928,701 1,918,651 1,918,651 Financing Plan: $ $ $ $ $ $ General Fund 1,875,431 1,878,114 1,868,624 1,928,701 1,918,651 1,918,651 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 1,875,431 1,878,114 1,868,624 1,928,701 1,918,651 1,918,651 r~ 115 Town of Reading FY - 1995 Budget Department: Public Safety Summary: G5 Personal Services (Form B) Division: Fire & Emergency Mgmt. #121 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY 1995 FY - 1995 - S S S S S S Department Head 1.0 50,908 67,192 1.0 .61,500 1.0 64,515 1.0 64,515 64,515 Secretary 1.0 25,740 26,235 1.0 26,384 1.0 27,677 1.0 27,677 27,677 Captain 4.0 157,879 131,256 4.0 161,827 4.0 169,759 4.0 169,759 169,759 Lieutenant 3.0 104,312 156,101 4.0 142,561 4.0 149,549 4.0 149,549 149,549 Firefighter 34.0 1,016,633 1,103,917 33.0 1,011,401 33.0 1,060,979 33.0 1,060,979 1,060,979 Mechanic 1.0 31,507 32,110 1.0 32,295 1.0 33,878 1.0 33,878 33,878 Fire Alarm 1.0 12,161 11,471 1.0 12,465 1.0 13,076 1.0 13,076 13,076 Overtime 198,000 183,913 115,000 125,480 125,480 125,480 Longevity -----6,350 -------593 -----8,750 ----9,650 -----9,650 9,650 ECI/EMT 59,000 202 59,000 59,500 59,500 59,500 Holiday 88,136 89,216 88,136 95,428 95,428 95,428 Sick Leave Buy Back 36,000 9,966 20,000 20,000 12,000 12,000 Differential 14,000 0 14,000 18,385 18,385 18,385 EMS Coordinator 1,000 1,000 1,000 1,000 1,000 1,000 - Overtime for Training 0 0 10,000 0 0 0 Totals 45.0 1,801,626 1,813,172 45.0 1,764,319 45.0 1,848,876 45.0 1,840,876 1,840,876 116 Town of Reading FY - 1995 Budget Department: PUBLIC SAFETY Summary: G7 & G8 Budget Summary (Form A) Division: General-Dispatch (123) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) 147,682 1490100 175,391 204,782 206,543 206,543 Nonpersonal Expenses: - Purchase of Services (Form C) 13,745 121744 13,745 16,900 14,930 14,930 Supplies (Form C) 1,496 2,122 3,296 4,000 31300 3,300 Other Charges (Form C) Total Nonpersonal Expenses 15,241 14,866 17,041 20,900 18,230 18,230 $ S $ $ $ $ Totals 162,923 1638966 192,432 225,682 224,773 224,773 $ $ $ $ $ $ General Fund 162,923 163,966 192,432 225,682 224,773 224,773 Hater Fund Sewer Fund Electric Fund Totals 162,923 1630966 192,432 225,682 224,773 224,773 i" 117 Town of Reading FY - 1995 Budget Department: PUBLIC SAFETY Summary: G7 Personal Services (Form B) Division: General-Dispatch (123) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993. FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 Dispatcher 5.5 111,885 123,165 6.5 136,136 7.5 164,556 7.5 165,535 165,535 - Temp. Dispatcher 14,581 8,948 0.5 14,946 0.5 14,946 0.5 15,678 15,678 Longevity 750 1,200 750 750 800 800 Holiday Pay 7,875 3,542 7,875 8,250 8,250 8,250 Overtime 12,591 12,245 13,184 13,780 13,780 13,780 Overtime - Training 2,500 2,500. 2,500 2,500 $ $ $ $ $ $ Totals 5.5 147,682 149,100 7.0 175,391 8.0 204,782 8.0 206,543 206,543 118 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS ADMINISTRATION DIVISION MISSION STATEMENT The mission of the Administration Division is to administer and support all other Divisions of the Department of Public Works in the areas of water and sewer billing, payroll and time keeping, personnel policy, procurement of supplies and services, accounts payable, budget control, clerical and secretarial support, and governmental and public interaction. Commentary - FY 1994 The Division maintained it's level of support in billing, payroll, accounts payable and clerical support. The position of Supervisor of Business Services was established after the deci- sion was made not to fill the vacated position of Assistant Director for Operations. The delay in filling this new position led to a backlog in general administrative, procurement, person- nel administration and budget analysis issues which the Division is concentrating on. The staff continually serves as effective points of contact for citizen's questions and concerns. Commentary - FY 1995 In FY 1995, effective general support for all the other Divisions will be maintained. Included in this consideration is an ex- panded public information effort, coupled with continuing em- phasis on responsive handling of citizens questions and concerns. In addition, the Division will improve the timeliness of the Department's procurement schedules, and will, where appropriate, increase the use of procurement arrangements such as multi-year contracts. The Division plans to increase its efforts to iden- tify and obtain grant funds possibly available for Town DPW programs,. and to support the administration of grants already ob- tained. The Administration will concentrate on overall planning of department projects and programs, complete work of the DPW Task Force, work with the accounting and finance departments to develop an improved procedure for purchase of supplies and serv- ices, expand cooperative bidding with other communities and im- prove the general communication within the Department. The ap- parent growth in staffing is not a growth in numbers but rather consolidation of administrative and clerical support into one Division organization. Personnel: Administrative 1991 1992 1993 3.0 4.4 4.6 1994 1995 5.0 5.0 119 Town of Reading FY - 1995 Budget Budget Summary (Form A)+ Department: Public Works Summary: H1 & H2 Division: Administration (301) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form 8) •145,853 132,285 164,543 174,858 174,855 174,855 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) 3,000 2,972 3,000 3,000 3,000 3,000 Other Charges (Form C) Total Nonpersonal Expenses 3,000 2,972 3,000 3,000. 3,000 3,000 Totals 148,853 135,257 167,543 177,858 177,855 177,855 Financing Plan: $ $ $ $ $ $ General Fund 60,109 46,513 67,968 75,636 75,633 75,633 Water Fund 48,628 48,628 58,085 60,320 .60,320 60,320 Sewer Fund 40,116 40,116 41,490 41,902 41,902 41,902 Electric Fund Totals 148,853 135,257 167,543 177,858 177,855 177,855 120 Town of Reading FY - 1995 Budget Personal Services (Form B)+ Department: Public Works Division: Administration (301) Date: 22-Mar-94 Summary: H1 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 Salaries 132,210 Director 1.0 62,358 1.0 61,500 1.0 64,515 1.0 64,512 64,512 Asst Dir-operations 1.0 _ 46,120 Supervisor-Bus. Serv. 1.0 35,530 1.0 37,272 1.0 37,272 37,272 Admin Asst (37.5) 1.0 23,790 1.0 25,365 1.0 26,608. 1.0 26,608 26,608 Clerk 1.6 34,570 2.0 44,292 2.0 46,463 2.0 46,463 46,463 Overtime 75 Longevity 200 Revisions . (21,185) Unexpended Salaries (2,144) $ $ S $ $ S Totals 4.6 145,853 132,285 5.0 164,543 5.0 174,858 5.0 174,855 174,855 121 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION MISSION STATEMENT Engineering is a function necessary to the operation of all other Divisions of the Department of Public Works and to many Divisions of the Town outside the Department. The mission is to insure that all legal and arithmetical functions are conducted ac- curately and clearly, and to maintain records of all these trans- actions, and to improve inspection of construction activity to insure that they conform with standards, plans, and sound en- gineering practice. Commentary - FY 1994 The Division communicates local, State and Federal regulations to the public and advises various Boards and Committees on the tech- nical aspects of various programs and projects, determine street and street lot lines, records and maintains all utility plans, maintaims all location plans for water and sewer services and prepares all survey plans as required by the Town. In addition the Division prepares plans, specifications and bid documents for many Town projects, reviews all subdivision plans, conservation plans and inspects all subdivision construction work and sewer connections. Subdivision development continues to be very active with plan review of both preliminary and definitive plans total- ing nine, and field inspections continue on five developments. Chapter 90 roadway work valued at approximately $500,000 included work on the following streets: High; Middle; Hopkins/Walnut; Ash; Salem; Woburn; and Washington/Village/John. The ice rink access road will be put out to bid, construction expected to be com- pleted in the early summer. The Diviision continues a variety of various projects and plans including the construction of a temporary lagoon at the W.T. P., the completion and filing of 21 street acceptance plans, survey, plans and layout of the proposed Batchelder Cemetery, and numerous easement and record plans for other projects. Commentary - FY 1995 Chapter 90 construction will include the signalization of Main and Washington Street intersection ($160,000.00 expected comple- tion May 1994), Upper Pearl Street reconstruction ($160,000.00) and South Street reconstruction ($170,000.00). Proposed grant projects include the Route 129 corridor; curbing; sidewalks; overlay and the signalization of two intersections ($1,500,000.00), the signalization of Summer Avenue and Prescott Street ($125,000.00), and with Surface Transportation Funds the realignment and reconstruction of Ash/Bolton/Main Streets includ- ing signalization ($500,000'.00). Subdivision construction con- tinues with the ongoing inspections and survey at Varney Circle, Autumn Lane, Roma Lane, and the proposed work at Carriage Es- tates, Ashley Woods, Nugent Circle and Family Circle. 1991 1992 1993 1994 1995 Personnel: 6.0 5.0 5.0 5.0 5.0 122 Town of Reading FY - 1995 Budget Department: Public Works Summary: H3 & H4 Budget Summary (Form A)+ Division: Engineering (301) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary - FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ S $ S $ $ Personal Services (Form 8)' - 178,458 175,343 174,059 196,627 183,980 183,980 Nonpersonal Expenses: Purchase of Services - (Form C) 100 0 1,080 200 200 200 Supplies (Form C) 3,900 3,981 4,100 6,000 4,500 4,500 Other Charges (Form C) - Total Nonpersonal Expenses 4,000 3,981 5,180 6,200 4,700 4,700 - Totals 182,458 179,324 179,239 202,827 188,680 188,680 Financing Plan: S $ $ $ $ $ General Fund. 136,516 133,382 126,354 146,180 136,038 136,038 Water Fund 30,628 30,628 35,257 37,765 35,094 35,094 Sewer Fund 15,314 15,314 17,628 18,882 17,548 17,548 - Electric Fund $ $ $ $ $ $ Totals 182,458 179,324 179,239 202,827 188,680 188,680 123 Town of Reading FY - 1995 Budget Department: Public Works Summary: H3 Personal Services (Form B)+ Division: Engineering (301) . Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 - FY - 1993 # - FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 - Salaries - 174,926 - Asst Dir-Engineering - 1.0 48,277 1.0 49,974 1.0 52,424 1.0 52,424 52,424 Sr. Engineer(E-5) - - Civil Eng. (E-4) 1.0 32,180 - 1.0 33,141 1.0 34,767 1.0 34,767 34,767 - Field Eng.11 (E-3) 1.0 34,728 - 1.0 35,766 1.0 37,520 1.0 37,520 37,520 - Asst Civ Eng(E-2) 1.0 - 26,034 - 1.0 26,699 1.0 28,008 1.0 28,008 28,008 - Field Eng I(E-1) - 1.0 - - 28,937 1.0 29,801 1.0 31,262 1.0 31,262 31,262 Seasonal Laborer 0.3 4,408 - Overtime 1 - 160 417 8,240 Longevity . Revisions 8,142 Shortfall (1,323) $ $ $ . $ $ $ Totals 5.0 178,458 175,343 5.0 174,059 5.3 196,627 5.0 183,980 183,980 124 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS HIGHWAY/EQUIPMENT MAINTENANCE DIVISION MISSION STATEMENT To maintain the roadways and sidewalks of the Town for safe pas- sage of vehicular and pedestrian traffic, maintain all open and closed waterways within the community, and all motorized vehicles and equipment. The Division continues to maintain roadways, parking lots, sidewalks, regulartory traffic signs and street signs and drainage systems including open channels, pipe systems, catch basins and drainage structures. In addition the Division is responsible for the maintainance of over 70 pieces of motorized vehicles and other equipment within the Public Works Department, Building Inspection and Elder Services Division vehicles. The roadways and parking lots are swept yearly with one Town owned sweeper and one hired unit. The Division works with many other Divisions within the Depart- ment by providing staff and equipment at the leaf compost area, shredding loam, the development of the Charles Lawn Cemetery and by providing dispatch services for all Divisions within the Public Works Department. Commentary - FY 1995 The Division will continue to provide the services to maintain the roadway and drainage infrastructure within the Town with it's limited resources. Operations and programs such as street sweep- ing and restoration of open channel flow throughout the Town will be reviewed and workable plans developed. We have requested that three seasonal laborers be approved in the Highway Division so that we may begin to provide a meaningful drainage maintainance program in FY 95. Personnel 1991 1992 1993 19.0 17.0 17.0 1994 1995 17.0 17.0 125 Town of Reading FY - 1995 Budget Budget Summary (Form A)+ Department: Public Works Summary: H5 & H6 Division: Highway/Equipment Maintenance (303) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ S $ $ S Personal Services (Form 8) 490,497 .489,726 499,981 544,742 531,519 531,519 Nonpersonal Expenses: Purchase of Services (Form C) 66,700 59,884 86,298 117,103 70,136 70,136 Supplies (FORM D) 189,497 191,313 142,726 166,876 158,294 158,294 other Charges (Form E) Total Nonpersonat Expenses 256,197 251,196 .229,024 283,978 228,430 228,430 Totals 746,694 740,923 729,005 828,720 759,949 759,949 Financing Plan: S $ $ $ $ $ General Fund 731,694 725,923 703,586 804,739 737,910 737,910 Water Fund 10,000 10,000 16,196 14,102 12,919 12,919 Sewer Fund 5,000 5,000 9,223 9,879 9,120 9,120 Electric Fund S $ S S S S Totals 746,694 740,923 729,005 828,720 759,949 759,949 126 Town of Reading FY - 1995 Budget Department: Public Works Summary: H6 - Personal Services (Form B)+ Division. Highway/Equi pment Maintenance / (303) t - \ - - Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 S $ S S S S Salaries - 456,024 Supervisor 1.0 38,022 1.0 38,973 1.0 40,883 1.0 40,883 40,883 Foreman 1.0 32,043 1.0 33,325 1.0 34,958 1.0 34,958 34,958 Working Foreman 2.0 56,074 2.0 58,317 2.0 61,176 2.0 61,176 61,176 Heavy Equip.Oper. 2.0 54,792 2.0 56,984 2.0 59,777 2.0 59,777 59,777 Lt-Med Equip Oper. 2.0 51,430 2.0 53,487 2.0 56,109 2.0 56,109 56,109 Skilled Laborer 2.0 50,424 3.0 78,661 5.0 137,527 5.0 137,527 137,527 Semi-Skilted Lab. - 1.0 22,271 2.0 46,324 - - - Laborer 2.0 42,940 - - ' - - Dispatcher 1.0 25,642 - 1.0 - - 26,668 . 1.0 20,415 1.0 20,415 20,415 \ Master Mechanic 1.0 32,043 1.0 33,325 1.0 34,958 1.0 34,958 34,958 Mechanic Class I 1.0 28,037 1.0 29,158 1.0 30,588 1.0 30,588 30,588 - Mechanic Class II 1.0 25,212 1.0 26,220 1.0 27,505 1.0 27,505 27,505 Mechanic Class III Seasonal Laborer 0.9 13,223 Overtime 19,623 26,477 19,086 20,022 20,022 20,022 Longevity 6,575 7,225 6,575 7,600 7,600 7,600 Revisions 5,369 Unexpended Salaries (7,122) Totals 17.0 490,497 489,726 17.0 499,981 17.9 544,742 17.0 531,519 531,519 127 FY 1995.BODGET NARRATIVE DEPARTMENT OF PUBLIC WORKS PARRS AND FORESTRY DIVISION MISSION STATEMENT To provide and maintain areas for passive and active recreation use, maintain and promote forestation for public properties within the Town. This Division provided maintainance of all the "Commons" areas, playgrounds, tot lots, active and passive recreation areas including the soccer fields, baseball and softball areas, school turf areas, Conservation property and skating areas. In addition they provided and maintained public shade trees, maintained a Tree Nursery, compost area and was responsible for installing the lights on the Common and maintain- ing the Town Forest. With the additional of seasonal laborers during the summer of 1993 the Division was able to maintain the physical structures within the parks and playgrounds such as fences, playground equipment etc. However, due to the unavailability of funds we have been unable to perform much needed maintenance on the ath- letic fields in particular baseball and softball diamonds. In addition due to the water restrictions that have been imposed the turf areas have deteriorated substantially. The Division will work with the Recreation Committee and Recrea- tion Supervisor to develop a maintenance program for the recrea- tion facilities, both short term and long term and work towards rejuvenating the " Adopt an Island" program throughout the Town. A five year program to purchase small tree whips to be planted in our Nursery has been started and will assure the Town of the necessary tree stock to be planted roadside and within the public properties within Town. Personnel 1991 1992 1993 1994 1995 8.0 8.0 8.0 7.0 7.0 128 Town of Reading FY - 1995 Budget Department: Public Works Summary: H7 & H8 Budget Summary (Form A)+ Division: Parks/Forestry (01-313) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ Personal services (Form B) 230,572 225,113 233,986 248,889 248,889 248,889 Nonpersonal Expenses: Purchase of Services (Form C) 9,405 3,720 7,405 12,786 12,520 12,520 Supplies (FORM D) 13,244 12,332 13,005 16,655 16,327 16,327 Other Charges (Form E) 0 0 0 0 0 0 Total Nonpersonal Expenses Totals Financing Plan: 22,649 16,051 20,410 29,441 28,847 28,847 $ $ $ $ $ $ 253,221 241,164 254,396 278,330 277,736 277,736 $ $ $ $ $ $ General Fund 253,221 241,164 254,396 275,330 274,736 277,736 Water Fund Sewer Fund Electric Fund Recreation Fees 3,000 3,000 $ $ $ $ $ $ Totals 253,221 241,164 254,396 278,330 277,736 277,736 129 Town of Reading FY - 1995 Budget Department: Public Works Summary: H7 Personal services (Form B)+ Division: Parks/Forestry (01-313) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 - # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 $ - $ $ $ $ $ Salaries 200,324 Supervisor 1.0 38,022 1.0 - 38,973 1.0 40,883 1.0 40,883 40,883 Foreman 0 Working Foreman - 2.0 56,074 2.0 58,317 ' 2.0 61,196 2.0 61,196 61,196 Tree Climber I 1.0 27,396 1.0 28,492 1.0 29,889 1.0 29,889 29,889 Tree Climber II 0.0 0 0.0 0 0.0 0.0 Tree Climber III 1.0 25,212 1.0 26,220 1.0 27,505 1.0 27,505 27,505 Lt-Med Equip Oper 1.0 25,715 1.0 26,744 1.0 28,054 1.0 28,054 28,054 ( Skilled Laborer l 0.0 0 0.0 0 0.0 - 0.0 Semi-Skilted Lab 1.0 22,271 0.0 0 1.0 24,304 1.0 24,304 24,304 Laborer 1.0 21,470 - - 1.0 22,329 0.0 0.0 Seasonal Laborer 0.0 - 0 6,580 1.3 19,600 1.3 20,482 1.3 20,482 20,482 Overtime 3,590 15,834 3,734 3,917 3,917 3,917 Overtime-Compost 7,500 7,800 8,182 8,182 8,182 Longevity 2,200 2,375 2,200 2,675 2,675 2,673 Tree Warden 1,500 1,500 1,800 1,800 1,80C Revisions (378) Unexpended Salaries (1,922) $ $ $ $ $ $ Totals 8.0 230,572 225,113 8.3 233,986 8.3 248,889 8.3 248,889 248,889 130 ( I.' MISSION STATEMENT To provide a safe and healthy environment for the employees and residents of the Town of Reading in all public buildings, and to insure the continuing use of these facilities. To operate and maintain these buildings in the most efficient manner possible. Commentary - FY 1994 This Division consists of three employees and is supervised by the Supervisor of the Highway/Vehicle Maintenance Division. The Town has been fortunate in the past ten to twelve years of renovating, upgrading and/or constructing new building facilities within the Town. We have faciilities that are structurally sound, provide safe and economical heating and cooling systems, electrical systems current with modern use and lighting levels as required by function. The Building Maintenance staff supple- mented by contracted custodial services has provided occupants and visitors to the Town Hall, Police Station, two Fire-Stations, the Library and the Senior Center with clean and safe facilities. Commentary - FY 1995 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS BUILDING MAINTENANCE The requested operating budget provides for the same level of ef- fort for staff and contracted custodial services. A workable and functional custodial maintenance program will be developed for all custodial services including fine tuning responsibility and scheduling of all personnel. In addition we will evaluate security systems, internal and external, for our public build- ings. Short term and long term capital improvements will be evaluated for the facilities. Personnel 1991 1992 1993 6.1 6.1 3.0 1994 1995 3.0 3.0 131 Town of Reading FY - 1995 Budget Budget Summary (Form A)+ Department: Public Works Summary: H9 & HID Division: Building Maintenance (080) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form 8) 76,981 76,981 65,118 70,482 70,482 70,482 Nonpersonal Expenses: Purchase of Services (Form C) 148,448 160,778 163,066 158,664 158,664 158,664 Supplies (FORM D) 105,800 93,440 105,800 91,879 91,879 91,879 Other Charges (Form E) Total Nonpersonal Expenses 254,248 254,219 268,866 250,543 250,543 250,543 Totals 331,229 331,200 333,984 321,025 321,025 321,025 Financing Plan: $ $ $ $ $ $ General Fund 331,229 331,200 333,984 321,025 321,025 321,025 Water Fund Sewer Fund Electric Fund Totals 331,229 331,200 333,984 321,025 321,025 321,025 132 Town of Reading FY - 1995 Budget Department: Public Works Summary: H9 Personal services (Form B)+ Division: Building Maintenance (080) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 Salaries 65,322 Supervisor Lead Custodian 1.0 22,394 1.0 23,290 1.0 24,432 1.0 24,432 24,432 Custodian 2.0 35,761 2.0 37,191 2.0 39,845 2.0 39,845 39,845 Seasonal Laborer Overtime 5,000 11,284 5,200 5,455 5,455 5,455 Longevity 375 375 750 750 750 750 Sick Leave Buy-Back Revisions 0.5 13,451 Shortfall (1,313) $ $ $ $ $ $ Totals 3.5 76,981 76,981 3.0 65,118 3.0 70,482 3.0 70,482 70,482 C 133 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS STREET LIGHTING MISSION STATEMENT The purpose of street lighting is to provide adequate lighting for the passage of vehicular traffic throughout the Town. Commentary - FY 1994 As indicated below the level of street lighting in FY 1993 has been maintained in FY 1994. Commentary - FY 1995 The requested budget for FY95 allows for a five in electricity price and a one-half percent incr developments, but no restoration of lights that ously turned off. Street Lights 1991 1992 1993 2,398 2,111 2,139 percent increase ease to cover new have been previ- 1994 1995 2,139 2,150 134 Town of Reading FY - 1995 Budget Department: Public Works Summary: H13 Budget Summary (Form A) Division- Street Lighting (325) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form 8) Nonpersonal Expenses: Purchase of Services (Form C) 176,089 175,131 176,572 186,328 186,328 186,328 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 176,089 175,131 176,572 186,328 186,328 186,328 Totals 176,089 175,131 176,572 186,328 186,328 186,328 Financing Plan: $ $ $ $ $ $ General Fund 176,089 175,131 176,572 186,328 186,328 186,328 Water Fund Sewer Fund Electric Fund $ $ $ $ $ $ Totals 176,089 175,131 176,572 186,328 186,328 186,328 h 135 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS RUBBISH COLLECTION AND RECYCLING MISSION STATEMENT To provide adequate curbside collection to residents for refuse, recyclables and bulk items, and to provide collection at all school buildings, municipal buildings and park and recreation facilities. Commentary - FY 1994 The Department requested bids on curbside collection of refuse and recyclable materials as indicated above. The cost of refuse collection in FY94 is $100,000 less than it was in FY93. Curbside recycling in FY93 included newspapers, glass, tin and aluminum. In FY94 we added magazines, telephone books, plastics and cardboard and still realized a savings in curbside collection costs for the Town. The Town of Reading in cooperation with twelve other communities sued RESCO for charging those communities for pass through costs in excess of what our contracts with RESCO allowed. In October 1993 an arbitrator ruled in favor of the communities that the amounts paid to RESCO in FY92 and FY93 and the projected costs in FY94 and FY95 were in excess of those amounts allowed by contract with the communities. Commentary - FY 1995 The requested budget for FY95 maintains the existing curbside collection of refuse and recycling. Additionally an amount of $6,000 has been requested to cover the cost of processing yard waste which has been banned from disposal at the RESCO facility by State law. The Department continues to work with other RESCO communities on short and/or long term rubbish disposal options effective after 6/30/95. In addition we will be working with the Human Services Director and Solid Waste Advisory Committee in evaluating and reviewing rubbish/recycling/composting operations and regula- tions. 136 Town of Reading FY - 1995 Budget Department: Public works Summary: H14 Budget Summary (Form A) Division: Rubbish Collection/Recycling (312) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ S $ S S Personal Services (Form 8) Nonpersonat Expenses: Purchase of Services (Form C) 965,159 953,366 1,059,774 1,046,143 1,046,143 1,046,143 Supplies (FORM D) Other Charges (Form E) Total Nonpersonal Expenses 965,159 953,366 1,059,774 1,046,143 1,046,143 1,046,143 $ $ $ $ $ $ Totals 965,159 953,366 1,059,774 1,046,143 1,046,143 1,046,143 Financing Plan: $ $ $ $ $ $ General Fund 965,159 953,366 1,059,774 1,046,143 1,046,143 1,046,143 Water Fund Sewer Fund Electric Fund Trash Fee $ $ $ $ $ $ Totals 965,159 953,366 1,059,774 1,046,143 1,046,143 1,046,143 137 Town of Reading FY - 1995 Budget Department: Public Works Summary: H14 Purchase of Services (Form C) Division: Rubbish Collect ion/Recycling (312) Date- 22-Mar-94 Annual - Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Collection - 395,124 362,310 300,200 310,320 310,320 310,320 Disposal - 223,210 - 425,609 234,370 255,208 255,208 255,208 Pass Through Cost 345,000 - 325,000 325,000 325,000 Professional Serv. - 19,800 19,805 27,780 2,775 2,775 2,775 Recycling - 157,500 - 145,643 140,600 146,840 146,840 146,840 Revisions 169,525 - Purch.add.recycle bins 11,824 Brush Disposal - - - - - - - - 6,000 - --6,000 --6,000 - - - - - - - S S S $ $ $ Totals 965,159 953,366 1,059,774 1,046,143 1,046,143 1,046,143 138 Town of Reading FY - 1995 Budget Department: Public Works Summary: H15 t/ Budget Summary (Form A)+ Division: Snow and ice (321) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form 8) 37,000 121,799 37,000 37,000 37,000 37,000 Nonpersonal Expenses: Purchase of Services (Form C) 123,225 140,029 28,225 28,225 28,225 93,225 Supplies (Form C) 44,775 82,589 44,775 44,775 44,775 44,775 Other Charges (Form C) Total Nonpersonal Expenses 168,000 222,618 73,000 73,000 73,000 138,000 $ $ $ $ $ $ Totals 205,000 344,416 110,000 110,000 110,000. 175,000 Financing Plan: $ $ $ $ $ $ General Fund 205,000 344,416 110,000 110,000 110,000 175,000 Water Fund Sewer Fund Electric Fund Totals 205,000 344,416 110,000 110,000 110,000 175,000 139 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS CEMETERY DIVISION MISSION STATEMENT The Cemetery Division's prime mission is to insure the Town of Reading's compliance with Chapter 114 of the Massachusetts General Laws by providing burial space for all those citizens who die within it's borders. Commentary - FY 1994 During 1994 the Cemetery Division increased revenues by increas- ing fees 30%. The Division also increased revenues by creating additional lots in the Laurel Hill Cemetery from existing lots that had been inactive for at least fifty (50) years as per Mas- sachusetts Law. Funds available from investment income declined in conjunction with lower interest rates. An acre and a half of land was landscaped in the Charles Lawn Cemetery along with addi- tional road construction. The Laurel Hill Cemetery service building had it's roof replaced and was painted. Commentary - FY 1995 During FY95 the Division plans to replace one mowing equipment, replace the service building furnace, and landscape the remaining acreage in Charles Lawn Cemetery. In addition the Division will be working on the planning and design for the proposed Batchelder Cemetery on Franklin Street. Statistics: 1991 1992 1993 1994E 1995E Selected Revenues: Fees $64,208 $83,226 Interest 77,082 77,020 Staffing: Permanent 5.0 5.0 Seasonal 1.3 1.3 $75,569 $110,198 $112,553 77,000 53,000 57,929 5.0 5.0 1.3 1.3 5.0 1.3 140 Town of Reading FY - 1995 Budget Department: Public Works Summary: H16 & H17 Budget summary (Form A)+ Division: Cemetery (481) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) 169,573 160,525 173,812 179,711 179,712 179,712 Nonpersonal Expenses: Purchase of Services (Form C) 750 1,450 1,550 1,550 1,550 1,550 Supplies (FORM D) 29,950 26,962 28,175 30,775 30,775 30,775 Other Charges (Form E) 2,750 3,126 2,000 Total Nonpersonal Expenses Totals Financing Plan: 33,450 31,538 31,725 32,325 32,325 32,325 203,023 192,064 205,537 212,036 212,037 212,037 $ $ $ $ $ $ General Fund (4,000) (528) 6,339 2,600 2,601 2,601 Water Fund Sewer Fund Fees 90,000 75,569 110,198 - 112,553 112,553 112,553 Bequest Income 77,000 77,000 - 53,000 57,929 57,929 57,929 Sale of Lots 40,023 40,023 36,000 38,954 38,954 38,954 $ $ - - $ $ $ $ Totals 203,023 192,064 205,537 212,036 212,037 212,037 141 Town of Reading FY - 1995 Budget Department: Public Works Summary: H16 Personal Services (Form B)+ Division- Cemetery (481) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 - $ S S S $ $ Salaries 123,421 - - Director - 1.0 36,878 - 1.0 37,800 1.0 39,653 1.0 39,653 39,653 Crewmaster - 1.0 28,810 1.0 - 29,962 1.0 31,430 1.0 31,430 31,430 Hvy Equip Operator - 1.0 - 27,396 1.0 28,492 1.0 29,889 1.0 29,889 29,889 Skilled Laborer - 1.0 - 24,753 1.0 25,743 1.0 27,005 1.0 27,005 27,005 Semi-Skilled Lab 1.0 22,271 1.0 23,162 Laborer - 1.0 21,569 1.0 21,569 21,569 Seasonal Laborer - 1.3 22,885 27,354 1.3 22,885 1.3 22,973 1.3 22,973 22,973 Overtime - 4,800 8,801 4,992 - - ---5,237 - -5,237 -----5,237 Out of Grade - 830 - - 863 906 906 906 Longevity - - 950 950 1,050 1,050 1,050 1,050 Revisions - Shortfall (1,137) Totals 6.3 169,573 160,525 6.3 173,812 6.3 179,711 6.3 179,712 179,712 142 A LEVEL STANDARDS BUDGET FY 1995 18 FEBRUARY 1995 Voted by Reading School Committee fducatio for AI/.. America's romese Office of the Superintendent Reading Public Schools Reading, Massachusetts C~ 143 U) z O H H U W h O z a H z W a a O a z w H z W t7 H t,1) b a) 41 Ln U0) a) rn O ra O rn I O •f'nr-t co cN a, M to C)l co m 00 O ra M 1:14 44 v rn Q1 t~ to •-t M t~ r-•I N M to mot' tr1 am co m W M Q1 rn r •t:r d rn ri ~r ri co d m co co m ko ~ ri M r W C1 (T tU O N N O r t~ N O I r co O lU } ~ M r - W Ln 00 N r-t i x I w I rn r-t O O -4 O 4J (n ro U r-4 U U) O O r-1 ro s~ O W 14 U O M U] C 4J U ro G (1) U1 -4 Q) r-4 a) CT 104 W ~ ~ * N b rz a) O tL-4 O O ro p r-l -rq N O U N > (1} ro 04 r-I 'C'S Cfl rz 0 (Ij -r1 -H r-I d-) N 4J P4 I 4J ro 4 P U r-4 •-I ro b G 44 U W O -rl a) 41 r-I 4-) > I~ ro ro -r-I a) U 0 U r-1 a) 10 a) r•I 04W P O U) )4 r+ 0 r~ ro ~ a~ ai:3 a~ 4J rO ro -rl N N P>4J a) (d -rl Z All 0. rO 4) 4J Q) r- N H ro 41 O >i )-I N r-I (1) b r-I 'L) b~ a) (IJ Z Z 4J -H 0 -rq Z 4-) b 0 t~Nro0 ro(1)1`U 4-J U f~ N -H 41 0 p Z N 0 (n N I~ a) ro~4 s~ ar a~ ro O -rq CT r~ I O -rq •N -rA 'o ~4 4,J ro N (d ro a) a~ a ~ x r•-I N ro 44 r-1>>O 0 •r4 w s~ U 0 ra O a) 1-I ••-i 3-i O N 44 U 4-t O N :j 41 s~0 }4 l~ O 4) (1) -A N A b •I-) a) rz ~j m U ~J 4-1 U •rl t~ N > rd a) z3 w a) a) N 4J 14 ra b rd t~ N Z •rt 0 ri U •ri (1) 4J N fl., ro rl a) U] U > :j E-4 •.-1 d * Ga f2 W d^ rn ~r ri 144 w ~ o Vrr o o w~+ b O Ln LO T J 0 to t0 t-- CD N J Ch C7 C') Cl) + O cc z W LJJ C13 Q. n O Q ' CV ' Q) c) Q) C.) = Lv c v ~t Cl) U c N t° U U) J :3 m Cl) D a r K v CN r O N Z 9 O Co Ln n) r rr 'II O v O r r C4 r c) v N co co 00 CO + W C m n 1- O v t)) f- v N co O C7 E co 0 c4 T P T + m Ln Q) Ln M Ln v Cn N c) v CA to t7) to ~ • ~ r r N C) d CA CA O CA C) CA c) O r r r r d O cn a m v [Y) a) a ° co O rn N O rn O r C co N T h h r ° O LO T N C O O O r co ° CA LO ° O O r CD Q. O T co CA GD CD O O Ln O U-) O O Cl) O N to C C') N O O Cn ' V rn T U .O CL 2 k Li 145 3 READING PUBLIC SCHOOLS FY 95 BUDGET Administration Regular Day SP. ED. Support Services Athletics Maintenance PERSONNEL COSTS Personnel Other Total $13,950,045 $2,778,412 $16,728,457 $302,900 $31,750 $334,650 $10,951,404 $520,500 $11,471,904 $1,561,751 $1,108,802 $2,670,553 $142,400 $80,600 $223,000 $221,890 $95,960 $317,850 $769,700 5940,800 $1,710,500 Reduced by $13,950,045 $2,778,412 $16,728,457 $49,000 on 2/14/94 Other 17% Personne 83% 146 t' 4 C cn J O O V to U J m CL Z 4 W rn ~r N O 0 0 0 rn c .Q O U b N a r- ooo or ca LO o Ln o LO ' o cr (D o co in T N er th P O oD co et c7 N T r N CD r C m N co 69 69 EA f- h CO r T ,69 T C ~ = O U d O > C! t II ~ V V C ~ r s o c 1- E CL m - 0 a g a~ 147 5 SUMMARY PAGE SUMMARY ADMINISTRATION INST REGULAR DAY INST SPEC EDUCATION SUPPORT SERVICES ATHLETICS CUSTODIAN / MAINT TOTALS REVENUE OFFSET APPROPRIATIONS AMOUNT February 15, 1994 (168,000) (168,000) 15,697,471 16,511,457 The Education Reform Act sets a minimum amount for each community's support for education. This targetted amount or "Foundation" budget combines money in the municipal budget for school (for example, school employee health benefits) with the School Committee budget. Reading's minimum target for 1994-1995 will be $18,288,283. This number excludes bussing casts and major capital expenses. Bussing in this budget is $390,512.00. To the school budget above, townside money expended on schools will be $2,396,031. (continued on next page) READING SCHOOL COMMITTEE BUDGET FISCAL YEAR 1995 ACTUAL EXPENDITURES FY 1993 261,149 10,154,575 2,269,860 223,706 285,735 1,634,767 ANNUAL ADOPTED BUDGET (REVISED) FY 1994 278,662 10,816,185 2,630,117 209,700 294,313 1,636,494 PROPOSED BUDGET FY 1995 334,650 11,431,904 2,670,553 223,000 317,850 1,701,500 16,679,457 14,829,792 15,865,471 148 7 e"r Here is the analysis of the School Budget in School Reform terms: $106,679,457 (390,512) $L6,288,945 + 2,396,031 $18,684,976 - (168,000) $18,516,976 School Committee Mote 2/14/94 Schoor: Transportation (Below Line To,Jns ide Total Authorized Revenue Total to be Appropriated $18,516,976 Appropriated 18,288,283 Target 228,693 Over Target For informa Lion only: The FY94 Reading School Budget plus negotiated raises or $617,000 is: $L5,865,47L 617,000 Raises $L6,482,471 (390,512) Transportation 2,396,031 Townside $18,487,990 (168,000) Revenue $18,319,990 $18,516,976 18,319,990 $ 196,986 Over 1994 + Raises 149 9 n of Reading FY - 1995 Budget Budget Summary (Form A) Actual Budget Expenditures Summary FY - 1993 Personal Services (Form B) 232,463 Nonpersonal Expenses: Purchase of Services 943 8 (Form C) , Supplies (FORM D) 19,743 other Charges (Form E) Department: School Division: Administration Date: 19-Jan-94 Annual Adopted Budget Proposed (Revised) Budget FY : 1994 FY - 1995 252,000 302,900 6,000 20,662 11,000 20,750 Total Nonpersonal Expenses 28,686 26,662 31,750 $ Totals $---_-261-149 278,662 _-__-334,650 Financing Plan: $ $ $ General Fund Water Fund Sewer Fund Electric Fund Totals 150 r~ 10 in of Reading FY - 1995 Budget Department: School \ Personal Services (Form B) Division: Administrati - Date: 19-Jan-94 Annual Adopted Actual Budget Proposed Personal Services Expenditures (Revised) 4 # Budget FY - 1995 Classification # FY - 1993 # FY - 199 Administration _-_140,561 2.0 145,900 2.0 145,900 Superintendent - Superintendent - Se----aria- -___-91,902 3_5 ----82,600 3_5 -_--86_200 2 Confidential 1 Acct t 1/2 Recep Systemwide Employees 23,500 70,800 Salary Adjustment-Partial - - - - - $ $ Totals 232,463 252,000 5.5 5.5 302,900 151 i Department: School wn of Reading FY - 1995- Purchase Budget Purchase Services (Form C) Division: Admini------stration Date: 28-Dec-93 Classification School Committee Labor Counsel Professional Services _ - Superintendent's office Professional Consultant Services Totals Annual Adopted Bud et Proposed Actual Expenditures (Revised Budget FY - 1993 FY - 1994 FY - 1995 $ c----------- $ 8,026 5,000 10,000 1,000 91i 1,000 - S S S 000 8,943 6,000 11, 152 _n-of-Reading-FY---1995-Budget supplies (Form D) Classification Off ice-Supplie,-4--------- School Comm Dues Supp-Supt-office - - - Totals Actual Expenditures FY - 1993 2,551 ------17,192 19,74 Department: School Division: Administration Date: -----2$_Dec_93- Annual Adopted Budget (Revised) FY - 1994 2,662 ------18,000 3 $ 20,662 Proposed Budget FY - 1995 2,750 ------18,000 S 20,750 C 153 15 Town of Reading FY - 1995 Budget Budget Summary (Form A) Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (FORM D) Other Charges (Form E) Total Nonpersonal Expenses Totals Actual Expenditures FY - 1993 Department: Division: Date: Annual Adopted Budget (Revised) FY - 1994 School Regular Day 16-Feb-94 Proposed Budget FY - 1995 9,718,513 10,341,263 10,911,404 436,062 474,922 520,500 436,062 474,922 520,500 10,154,575 10,816,185 11,431,904 Financing Plan: $ $ $ General Fund Water Fund Sewer Fund Electric Fund Totals 154 lb \ Town of Reading FY - 199 5 Budget - Department: School Personal Services (Form B) Division: Regular Day Date: 16-Feb-94 Annual Adopted Actual Budget Proposed Personal Services Expenditures (Revised) Budget Classification # FY - 1993 # FY - 1994 # FY - 1995 - $ 227* $ 230* $ Teacher Salaries 8,411,255 224.9@ 8,891,482 227.9@ 9,381,784 Differentials 124,101 - 152,981 158,220 - Additional Staff 3.0 81,000 4.0 120,000 Sick Leave Buyback 24,000 - Principals 635,106 11.0 660,000 11.0 660,000 - Secretaries 228,821 11.0 217,600 11.0 225,400 - - substitute Teachers 93-830 84,500 85,0 - Educational Assistants - 225,400 32.0 - 253,700 32.0 252,000 - Tuition Reimbursement - - 5,000 - - Totals 9,718,513 10,341,263 10,911,404 * = Head Count @ = FTE 155 17 Town of Reading FY - 1995 Budget Supplies (Form D) Classification Supervision - 2100 Principal's Office - 2200 Elementary Middle School High School Data Proc Services Supplies/Expenses - 2300 Directors Supt Office-Prof Dev Tuition Reimb Elementary Supplies Middle School High School H.S. Accred. Study New Classes Start-up Textbooks - 2400 Elementary Middle School High School Totals Actual Expenditures FY - 1993 Department: Division: Date: Annual Adopted Budget (Revised) FY - 1994 School Regular Day 18-Feb-94 Proposed Budget FY - 1995 490 1,000 58,904 7,946 10,400 900 14 35,000 32,010 19,850 27,550 7,500 22,444 34,096 115,934 900 20,000 35,000 82,871 35,186 46,010 11,600 12,000 12,785 17,945 15,610 359,153 # Included in School "Per Pupil Budget Amount 20,000 35,000 95,086 39,918 45,355 8,000 14,600 22,390 22,275 389,534 156 classification TOTALS PAGE #1 Library - 2500 - Elementary Middle Schools High School Audio Visual - 2600 Elementary Middle Schools High School Guidance Elementary Middle Schools High School - System-Wide Testing New Equipment - 7300 - Elem Middle Schools High School - Repl of Eq Elem - 7400 Middle Schools High School - System wide computers Per Pupil Expenditures Undistributed TOTALS Actual Expenditures FY - 1993 115,934 Annual Adopted Budget (Revised) FY - 1994 359,153 10,940 3,950 8,300 7,630 3,315 4,375 7,664 18,000 294,464 436,062 200 250 3,005 10,000 6,129 6,500 1,175 50,000 474,922 Department: 18 C Proposed Budget FY - 1995 389,534 12,884 5,085 10,300 8,875 3,605 4,175 400 250 3,775 10,000 8,101 50 8,800 530 505 200 50,000 3,431 520,500 157 OF READING FY - 1994 BUDGET DEPARTMENT: school-------- TOWN DIVISION: a l i c Ed Innsstr e Sp BUDGET SUMMARY (FORM A) - _ - - _ - DATE: 12-Jan-94 S ecial Educatio h n Instruction segment detailssall olite direct who end le time e T costs p in support of SPED students from e in special schools all year long. t with SPED teachers o those who ar ACTUAL ANNUAL ADOPTED PROPOSED BUDGET EXPENDITURES BUDGET FY - 1993 BUDGET FY - 1994 SUMMARY FY - 1992 PERSONAL SERVICES (FORM B) NONPERSONAL EXPENSES: PURCHASE OF SERVICES (FORM C) SUPPLIES (FORM D) OTHER CHARGES (FORM E) TOTAL NONPERSONAL EXPENSES CAPITAL OUTLAY (FORM F) TOTALS FINANCING PLAN: GENERAL FUND TOTALS --1_323_592 --1,421_077 --1,561_751 282,399 12,997 650,872 946,268 406,000 18,353 784,687 1,209,040 406,012 20,790 682,000 _-1,108_802 S 2,269,860 --2,131,047 2,131,047 --2,630,117 $ S $ 2,670,553 158 39 GET DEPARTMENT: School TOWN OF READING FY -1995 BUD - DIVISION: ial Spec Ed Ed In n PERSONAL SERVICES (FORM B) - DATE: 17-DEC-93 ANNUAL ACTUAL ADOPTED PROPOSED BUDGET ET PERSONAL SERVICES EXPENDITURE 1993 # BUDGET # nor, FY 1 CLASSIFICATION # FY 671 704 21 * 20 @ $ 772,722 20 @ 846,875 Teachers _ _ 2.5 5 75,000 Resource Room (New) - Substantially Sep•. - Teacher Differential - 2,224 - 1'000 - 1,000 - 5-489 59,489 1.0 1 64,776 Director 147 45 2.0 _ 45,000 2.0 39,600 Secretary/Clerk , _ 407 12 10,000 11,000 Substitute Teachers , SPED Teacher Assistants - ,674 364 3 352,457 38 61,000 - - 101,385 11 * 123,012 g * 98,00.0 Tutors - 0 00 18 18,0, Home and Hospital 10,905 , ----x Occupat. Therapists - -----22,690 1 37,013 1 * * 41,500 - 5,000 Educ. Asst Tuition - * = Head Count - - - - - @ = FTE - - - $ 323,592 - - 1,421,077 1,561,751 TOTALS =o ==1 159 -1v 1995 TOWN OF READING FY - BUDGET DEPARTMENT: School - - - DIVISION: gpecial_Ed_Instr C) OF SERVICES (FORM PURCHASE _ DATE 03-Jan--94 ACTUAL ANNUAL ADOPTED PROPOSED BUDGET EXPENDITURES BUDGET FY 1994 CLASSIFICATION FY 1993 _ Contracted _ - 000 32 ----'32,000 Occupational Therap 24,620 , ' Behavioral Consultants - 9,415 19,0__00 _ - 15,000 PreventionJMainstreami 450 000 10, - 231 14 30,000 ,000 5 2 Psychological Exams__ _ - , 0 15 Trans. Public School 101,839 135,000 (3300 Series) - 1 " 000 --"180 1 12 0 8 , 7 2 _ Tran . s. Private Schools 1,844 3 , - - - - - - 6,000 Chair Lift - - - 282,399 406,000 406,0_2 TOTALS - 160 41 1995 BUDGET READING FY - DEPARTMENT: School I OF DIVISION: Special Ed Instr SUPPLIES (FORM D) - DATE -28-Dec-93 . - ACTUAL ANNUAL ADOPTED PROPOSED BUDGET EXPENDITURES BUDGET FY 1994 FY 1995 CLASSIFICATION FY 1993 - - S - - g ~700 $ 8-500 $ " ' e Director's Expens - - 0 150 Prin. Off Exp - 2200 6 5288 _ 8,040 Supplies - 2300 Supplies 441 - Textbooks - 2400 1,952 46 0 Audio visual 500 1 0 0 5 , 1 Psychologist Supplies 0 , 1,500 00 5 1 , Speech Supplies 75 750 750 O.T. Supplies - - - - - - - - - 18,353 12,997 201790 TOTALS 161 .1' d OF READING FY - 1995 BUDGET DEPARTMENT: School D EXPENSES (FORM E)DIVISION: Sp-----ecial_Ed_Instr OTHER CHARGES AND 28--Dec--93 ANNUAL PROPOSED ACTUAL ADOPTED EXPENDITURES BUDGET BUDGET ET _-FY_1994-- ---FY---19-9-5--- CLASSIFICATION -FY-1993 $ 2, 000 0 2,000 0 Operations and _ N,__aint. --------000 (Office Eq.-Repair) -----------400 0 Purchase of Equipment ----192,500 0 Public School Tuition ____127,780 Private School Tuition --__493,767 r_--550,000 _--_490,000 _ -----3- 787 SEEM SEEM Collaborative Asm --_29_325 $ $ $ 650,872 734,687 682,000 TOTALS 162 z-of-Reading-FY-_-1995-Budget Budget-Summary-(Form A)_______-- Budget summary Personal Services (Form B) - Nonpersonal Expenses: Purchase of Services (Form C) Supplies (FORM D) Other Charges (Form E) Total Nonpersonal Expenses Totals Actual Expenditures FY - 1993 Department: Division: Date: Annual Adopted Budget (Revised) FY - 1994 -----139-200 143,047 69,389 4,270 --------000 ? 58,500 5,000 -------?--00 80,659 223,706 70,500 209,700 School Other Services 28-Dec-93 Proposed Budget FY - 1995 142,400 66,500 6,600 7,500 80,600 223,000 Financing Plan: $ $ _ General Fund Water Fund Sewer Fund El ectric Fund $ Totals 163 Department: School - c i of Reading FY - 1995 Budget ---al-Services^(Form B) Division -28 Other-Dec-Serv93 Person-------------------------- Date: Annual Personal Services _ Classification__ Health Personnel-__-___ Nurses _ _ Physicians 2p_t_ Health-Clerk-______- Extra_Curricular_Programs Totals Adopted proposed Actual Budget Budget Expenditures (Revised) FY _ 1995 FY - 1993 FY---- -1994_ 4.0 ----94,800 4.0 96,100 97,495 _ _ 8,500 8,500 8,259 2_0 ---------0 0.5 -----8300 -8_127 0_5 -90_ ----28,000 - ----29,500 __--29,166 S $ $ 142,400 143,047 6_5 139,200 4_5 164 n of Reading FY-_-1995-Budget Purchase-of-Services-(Form-C)--- Classification Bussing Intown State-Mandated Out of Town Band Transportation PhysicalExamsfor-New Employees Totals Actual Expenditures FY - 1993 9 1,400 634,010 69,38 Department: Division: Date: Annual Adopted Budget (Revised) FY - 1.:94 __----55_000 1,500 -------2,000 g 58,500 School Other Services - -----2g_Dec_93- Proposed Budget FY - 1995 ------61,00 1,500 4,000 ---_--66,500 165 of Reading FY - 1995 Budget Supplies (Form D) classification Health_Services------------------- - supplies Vision_Testing_Machine Totals Actual Expenditures FY - 1993 S 4,270 - S 4,2 Department: School-_------- Division: other services Date: 28-Dec-93 Annual Adopted Budget (Revised) FY - 1994 $ 5,000 70 =_=====5,000 Proposed Budget FY - 1995 $ 5,000 1,600 5 ----'-_6,600 166 of Reading FY-__1995-Budget - )they - Charges --and Expenses-(Form E) Actual Expenditures Classification FY - 1993 Private-school Trans- -(Series ---5000)_--- -School Tuit 7,000 vocational Essex Agricul/Minuteman Tech-___-____ (Series 9000) -(Transp_in_SPED-budget $ 7,0 Totals Department: School--_-__--- Division: other Services Date: --___------_93_ Annual Adopted Budget (Revised) FY - 1994 -------7,000 )0 7,000 Proposed Budget FY - 1995 7,500 $____===7500 167 56 et Town of Reading FY - 19995 5 Bu-, Budget-Summary-(Form A)--------- Budget summary Personal Services (Form-B)------------ NoPPrchase l of services (Form C) Supplies (FORM D) Other Charges (Form E) Total Nonpersonal Expenses Totals Actual Expenditures -FY-a-1993- 201,524 Department: Division: Date: Annual Adopted Budget (Revised) -FY-_-1994- School Athletics 03-Jan-94 Proposed Budget -FY - 204,813 ----221,890 84,211 84,211 285,735 89,500 95,960 89,500 $ 294,313 95,960 ===_317,850 Financing plan: $ $ $ General Fund Water Fund Sewer Fund Electric Fund $ Totals 168 Department: School_---14 Town of Reading FY -.1995 Budget _ Division: Athletics C - Personal Services (Form B)- _ Date: - 03-Jan-94 Annual Adopted Budget Proposed Actual Expenditures (Revised) 1994 Budget FY _ 1 9995 95 Personal Services FY _ 1993 FY - Classification - $ $ 0 $ 0 000 52 160 160,000 52.0 175,00 Coaches -Salary- ; _ 3 Seasons --23-Sports _ 7 0 36,892 O-- 3$ 590 Athletic Dir. Salary . 34,024 - 7,921 - 8,300 ram Sec y Athletic P 7,500 rog - - - - - - - - - - - - - - - - - $-----'813 201,524 52.7 $ 204,=== 52.7 $ 221,89 Totals 169 58 Department: school ding gy 1995 ~wn of Rea - Budget - A Division: letics supplies!(Form -D)-------- Date: - - --28_Dec_93- Annual Adopted Proposed Actual Expenditures Budget (Revised) - 1994 Budget FY _ 1995 ication_-_ FY - 1993 - _ $ $ 22,183 25,000 000 26,565 Transportation - - - ----23 300 25,185 23,749 , Officials _ 9,677 - 10,400 11,283 Supplies - 000 3 2,296 2,404 , First Aid 11492 ------1,800 2,108 Awards _ _ 6,230 7,000 6,092 Reconditioning - 500 430 435 Dues-------------- - _ ------2879 '-----3,000 3,650 Crowd Control - 11 500 15,320 11,391 , Rental 3,771 3,771 - 4,000 3,031 New-Equipmen"-------- - - - - - - - - - - 5---------- 84,211 $ 95,960 89,500 Totals - 170 59 Town-of-Reading-FY 1995-Budget Supplies (Form D) Classification Transportation officials Supplies First Aid Awards Reconditioning Dues Crowd control Rental New Equipment Totals Athletic Director Salary Proposed Budget FY - 1995 26,565 25,185 -----11,283 ------2,296 2,108 6,092 430 3,650 15,320 3,031 95,960 Athletic Director position salary is based on 70% directorship time ratio and 30% teaching time ratio. For salary purposes, the 70% would be based on 1.21 of Masters Maximum. Salary as Director = $37,590 Salary as Teacher = 13,314 $50, 0 Plus $1,000 for tournament responsibilities - Total Salary $51,904. Department: School Division: Athletics Date: 28-Dec-93 171 60 TOWN OF READING FY - 1995 BUDGET DEPARTMENT: School BUDGET SUMMARY (FORM A) DIVISION: Custodial DATE: 16-Feb-94 The cos ts in staff, utilities, and repair to maintain the Community's school buildings in a safe manner a re outlined in this part of the budget. ANNUAL ACTUAL ADOPTED PROPOSED BUDGET EXPENDITURES BUDGET BUDGET SUMMARY FY 1993 FY 1994 FY 1995 - - PERSONAL SERVICES (FORM B) NONPERSONAL EXPENSES: PURCHASE OF SERVICES (FORM C) SUPPLIES (FORM D) OTHER CHARGES (FORM E) TOTAL NONPERSONAL EXPENSES CAPITAL OUTLAY (FORM F) TOTALS 739,291 680,694 726,700 68,224 433,121 394,131 895,476 69,000 381,800 505,000 955,800 19,000 457,300 498,500 974,800 1,634,767 1,636,494 1,701,500 FINANCING PLAN: $ $ $ TOTALS 172 61 TOWN OF READING FY -1995 BUDGET_ DEPARTMENT: PERSONAL_SERVICES-' (FORM-B)__-___ DIVISION: DATE: 12-Jan-94 ANNUAL ACTUAL ADOPTED PERSONAL SERVICES EXPENDITURE # BUDGET FY 1994 # CLASSIFICATION # FY 1993 Custodian 685,800 - - $ 20** 452,160 20.0 State Aid per Pupil ,0 54,000 Maintenance Driver------ 0.5 ------81190 - - - 1.0 38,264 _ _ 2.0 59,280 Supervisors ? Secretary - 12 499 - 0.6 13,300 overtime - 28,992 45,000 - Agent's Time - 12,000 - 10,500 Maintenance, New - - (Electrician) - School Custodial PROPOSED BUDGET FY 1995 $ 627_000 ___14,200 45,000 30,000 - includes 19 FTE and 2 P T employees - - - - - - 739,291 680,694 726,700 TOTALS 173 6. TOWN OF READING F1995 BUDGET DEPARTMENT: School PURCHASE OF SERVICES (FORM C) DIVISION: Custodial DATE ANNUAL _ ANNUAL PROPOSED ACTUAL ADOPTED EXPENDITURES BUDGET BUDGET 1ET CLASSIFICATION FY 1993 _-FY 1994 $ 4,000 4,000 Contract. Rent. - mop 2,458 5,766 15,000 Painting 5,766 5,000 Portable: - State Aid per Pupil 60,000 601000 - - - - $ 19,000 68,224 69,000 TOTALS 174 TOWN OF READING FY 1995 BUDGET DEPARTMENT: SUPPLIES (FORM D) DIVISION: DATE 16-Feb-94 ACTUAL EXPENDITURES CLASSIFICATION Custodial Supplies Intown Travel Clothing & Auto Allowa In State Travel & Reg Grounds - 4210 Building Maint. Repair of Off Equip ) Repair of Inst Equip) New Equip - Non-Inst. Repl. Equip - Non-I_nst FY 1993 32,175 3,780 1,271 17,500 302,000 66,529 4,493 5,373 TOTALS 433,121 ANNUAL ADOPTED BUDGET FY 1994 30,000 500 4,500 800 19,000 237,000 37,000 42,000 5,000 6,000 381,800 School Custodial PROPOSED BUDGET FY 1995 30,000 500 4,000 800 332,000 37,000 42,000 5,000 6,000 457,300 63 175 TOWN OF READING FY 1995 BUDGET DEPARTMENT: OTHER CHARGES ANDEXPENSES_(FORM E) DIVISION: _ _ DATE -_-28-Dec_93 ACTUAL EXPENDITURES CLASSIFICATION___ __FY_1993__ Utilities _ Electric Electric - 213,118 3,264 Gas - 38,903 Water Telephone 45,915 _ Fax Computer Tel Heating Oil 196,188 TOTALS - - - - - $ 394,131 School Custodial ANNUAL ADOPTED BUDGET FY 1994 210_000 12,000 35 4 000 _____-8_000 - 200,000 $---__505,000 176 PROPOSED BUDGET FY 199-E _ 205,000 5,000 -35,000 48,000 _ 5,500 _ -200,000 - S = 498,500 Town of Reading FY - 1995 Budget Department: DEBT SERVICE Summary: K1 Budget summary (Form A) Division: Debt Service # 710 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) 2,079,886 2,079,872 2,401,028 2,382,846 2,382,846 2,382,846 Total Nonpersonat Expenses 2,079,886 2,079,872 2,401,028 2,382,846 2,382,846 2,382,846 / $ $ $ $ $ $ Totals 2,079,886 2,079,872 2,401,028 2,382,846 2,382,846 2,382,846 Financing Plan: $ $ $ $ $ $ General Fund 1,468,032 1,468,018 1,563,522 1,533,967 - 1,533,967 1,533,967 Water Fund 60,508 60,508 57,901 55,654 55,654 55,654 Sewer Fund 41,338 41,338 39,548 - 33,091 - 33,091 - 33,091 Electric Fund 510,008 510,008 740,057 760,134 - - - 760,134 760,134 - Totals 2,079,886 2,079,872 2,401,028 2,382,846 2,382,846 2,382,846 177 Town of Reading FY - 1995 Budget Department: DEBT SERVICE Summary: K1 Nonpersonal Expenses (Form Q Division: Debt Service # 710 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S S $ $ $ S Purchase of Services: $ $ $ S $ $ Totals $ $ $ $ $ $ Supplies: S $ $ S S $ Totals Other Charges: Long Term Debt - Principal/Interest 2,035,751 2,035,751 2,336,628 2,209,434 2,209,434 2,209,434 Short Term Debt 44,135 44,121 64,400 173,412 173,412 173,412 $ $ $ $ $ $ Totals 2,079,886 2,079,872 2,401,028 2,382,846 2,382,846 2,382,846 178 ,-f Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L1 Budget Summary (Form A) Division: Contributory Retirement 9811 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form 8) 24,678 24,678 24,678 26,622 26,622 26,622 Nonpersonal Expenses: Purchase of Services (Form C) 3,500 3,500 10,000 4,000 4,000 4,000 Supplies (Form C) 500 500 500 500 500 500 Other Charges (Form C) 2,268,333 2,268,333 2,387,402 2,388,980 2,388,980 2,388,980 - Total Nonpersonal Expenses 2,272,333 2,272,333 2,397,902 2,393,480 2,393,480 2,393,480 Totals 2,297,011 2,297,011 2,422,580 2,420,102 2,420,102 2,420,102 Financing Plan: $ $ $ $ $ $ General Fund 1,646,957 1,646,957 1,737,035 1,737,297 1,737,297 1,737,297 Water Fund 66,613 66,613 70,750 53,910 53,910 -53,910 Sewer Fund 6,891 6,891 7,318 2,635 - 2,635 2,635 Electric Fund 576,550 576,550 607,477 626,260 626,260 626,260 $ $ $ $ $ $ Totals 2,297,011 2,297,011 2,422,580 2,420,102 2,420,102 2,420,102 179 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L1 Personal Services (Form B) Division: Contributory Retirement #811 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 $ $ $ $ $ $ Executive Secretary 1.0 24,678 24,678 1.0 24,678 1.0 26,622 1.0 26,622 26,622 $ $ $ $ $ $ Totals 1.0 24,678 24,678 1.0 24,678 1.0 26,622 1.0 26,622 26,622 180 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L1 Nonpersonat Expenses (Form C) Division: Contributory Retirement #811 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S $ $ $ $ $ Purchase of Services: Postage 500 500 500 500 500 500 Banking Services 3,000 3,000 3,000 3,000 3,000 3,000 Actuarial Study 6,500 500 500 500 $ $ $ $ $ $ Totals 3,500 3,500 10,000 4,000 4,000 4,000 $ $ $ $ $ $ Supplies: Supplies 500 500 500 500 500 500 - - C $ $ $ $ $ $ Totals 500 500 500 500 500 500 Other Charges: Pension Assessment 2,267,553 2,267,553 2,386,622 2,388,200 2,388,200 2,388,200 Travel Reimbursement 80 80 80 80 80 80 Professional Develop. 500 500 500 500 500 500 Dues & Memberships 200 200 200 200 200 200 $ $ $ $ $ $ Totals 2,268,333 2,268,333 2,387,402 2,388,980 2,388,980 2,388,980 181 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L2 Budget Summary (Form A) Division: Noncontributory Pensions #813 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY -1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form 8) Nonpersonal Expenses: Purchase of services (Form C) Supplies (Form C) Other Charges (Form C) 143,550 143,550 146,691 143,607 143,607 143,607 Total Nonpersonal 1 ( Expenses 143,550 143,550 146,691 143,607 143,607 143,607 Totals 143,550 143,550 146,691 143,607 143,607 143,607 Financing Plan: $ $ $ $ $ $ General Fund 116,422 116,422 118,663 115,579 115,579 115,579 Water Fund Sewer Fund Electric Fund 27,128 27,128 28,028 28,028 28,028 28,028 $ $ $ $ $ $ Totals 143,550 143,550 146,691 143,607 143,607 143,607 V 182 I r. Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L2 Nonpersonal Expenses (Form C) Division: Noncontributory Pensions #813 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S S $ $ $ $ Purchase of Services: $ $ $ S S S Totals $ $ $ $ $ S Supplies: C $ $ $ $ $ $ Totals $ $ S S $ S Other Charges: Pensions 143,550 143,550 146,691 143,607 143,607 143,607 $ S S $ $ S Totals 143,550 143,550 146,691 143,607 143,607 143,607 183 Town of Reading FY - 1995 Budget Budget Summary (Form A) Department: EMPLOYEE BEN. Division: Unemployment (815) Date: 22-Mar-94 summary: L3 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S S $ $ $ $ Personal Services (Form B) Nonpersonal Expenses:„ Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) 48,540 45,411 20,000 20,000 20,000 20,000 Total Nonpersonal Expenses 48,540 45,411 20,000 20,000 20,000 20,000 $ S $ $ $ $ Totals 48,540 45,411 20,000 20,000 20,000 20,000 - - - - - - - - - - - - - - Financing Plan: $ S $ $ $ $ General Fund 48,540 45,411 20,000 20,000 20,000 20,000 Water Fund Sewer Fund Electric Fund $ S S $ $ $ Totals 48,540 45,411 20,000 20,000 20,000 20,000 184 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L3 Nonpersonal Expenses (Form C) Division: Unemployment (815) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ S $ $ $ $ Purchase of Services: $ $ $ $ S Totals S S S S S S Supplies: C 8 $ S $ $ S Totals S S S S 5 S Other Charges: Ben. Reimbursement 48,540 45,411 20,000 20,000 20,000 20,000 S S $ S S S Totals 48,540 45,411 20,000 20,000 20,000 20,000 185 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L4 Budget Summary (Form A) Division: Nlth Insurance #817 - Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary - FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ $ Personal Services (Form B) - Nonpersonal Expenses: Purchase of Services (Form C) 2,419,247 2,203,097 2,625,438 2,854,760 3,004,160 3,004,160 Supplies (Form C) Other Charges (Form C) - Total Nonpersonal Expenses 2,419,247 2,203,097 2,625,438 2,854,760 3,004,160 3,004,160 - $ $ $ $ $ $ Totals - - 2,419,247 2,203,097 2,625,438 2,854,760 3,004,160 3,004,160 Financing Plan: $ $ $ $ $ $ General Fund 1,968,090 - 1,804,794 2,151,439 - 2,334,419 2,347,819 2,347,819 Water Fund 71,916 71,916 71,655 61,895 61,895 61,895 Sewer Fund - 14,526 14,526 14,984 17,706 17,706 17,706 Electric Fund - 318,210 - 311,861 - 342,360 - 405,740 405,740 405,740 School Lunch Program 46,505 - - - - Trust Fund/Refund - - 45,000 - 35,000 171,000 - - 171,000 $ $ $ $ $ $ Totals 2,419,247 2,203,097 2,625,438 2,854,760 3,004,160 3,004,160 186 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L4 , Nonpersonal Expenses (Form C) Division: Hlth Insurance #817 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S S S $ S S Purchase of Services: Group Health Insurance 2,398,837 2,186,179 2,607,438 2,836,760 2,986,160 2,986,160 Group Life Insurance 20,410 16,918 18,000 18,000 18,000 18,000 S $ S $ $ $ Totals 2,419,247 2,203,097 2,625,438 2,854,760 3,004,160 3,004,160 S S $ S S $ Supplies: C S S S $ $ $ Totals S $ S $ $ S Other Charges: S S $ S $ $ Totals 187 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L5 Budget Summary (Form A) Division: Medicare/Soc.Sec. (819) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ $ $ S Personal Services (Form 8) Nonpersonal Expenses: Purchase of Services (Form C) 183,922 174,708 179,000 231,015 231,774 231,774 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 183,922 174,708 179,000 231,015 231,774 231,774 $ $ $ S S $ Totals 183,922 174,708 179,000 231,015 231,774 231,774 Financing Plan: $ $ $ $ $ $ General Fund 153,000 150,000 158,888 205,000 205,759 205,759 Water Fund 2,700 2,700 2,700 3,200 3,200 3,200 Sewer Fund 315 315 315 Electric Fund 28,222 22,008 18,000 22,500 22,500 22,500 S S S S S S Totals 183,922 174,708 179,588 231,015 231,774 231,774 188 fJ Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. SummarY : L5 Nonpersonal Expenses (For m C) Division: Medicare / Social Security # 8 19 Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification - FY - 1993 - FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ $ $ - $ $ - - $ Purchase of Services: Medicare & Social Sec u - - 183,922 - - 174,708 179,000 - - 231,015 - - 231,774 - - 231,774 - - - - S $ - - $ - - $ - - $ Totals 183,922 174,708 179,000 231,015 231,774 231,774 $ $ $ - $ - $ - $ Supplies: - - - - - - - - - - - $ - - $ $ - - $ - - $ - - $ Totals $ $ S $ - $ - $ Other Charges: - - - - - - - - - - - - $ - - - $ $ - - - $ - - - $ - - - $ Totals C ~ 189 Town of Reading FY - 1995 Budget Budget Summary (Form A) Department: EMPLOYEE BEN. Division: Workers Comp. (821) Date: 22-Mar-94 Summary: L6 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary - FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ E $ $ $ $ Personal Services (Form B) - - - NonpersonaL Expenses: Purchase of Services (Form C) 486,080 486,080 407,608 414,130 414,130 414,130 Supplies (Form C) Other Charges (Form C) - Total NonpersonaL Expenses 486,080 486,080 407,608 414,130 414,130 414,130 - $ $ $ $ $ $ Totals - - 486,080 486,080 407,608 414,130 414,130 414,130 Financing Plan: $ $ $ $ $ $ General Fund 350,000 350,000 300,000 300,000 300,000 300,000 Water Fund 48,607 48,607 35,508 41,413 41,413 41,412 Sewer Fund Electric Fund 87,475 87,475 72,100 74,543 74,543 74,527 $ $ $ $ $ $ Totals 486,081 486,081 407,608 415,956 415,956 415,939 190 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L7 Budget Summery (Form A) Division: Police/Fire Indem. (131) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S S S S S S Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) 20,000 19,743 20,000 20,000 20,000 20,000 Total Nonpersonal Expenses 20,000 19,743 20,000 20,000 20,000 20,000 $ S $ $ $ $ Totals 20,000 19,743 20,000 20,000 20,000 20,000 Financing Plan: $ $ $ $ $ $ General Fund 20,000 19,743 20,000 20,000 20,000 20,000 Water Fund Sewer Fund Electric Fund $ $ $ $ S $ Totals 20,000 19,743 20,000 20,000 20,000 20,000 191 Town of Reading FY - 1995 Budget Department: EMPLOYEE BEN. Summary: L7 Nonpersonal Expenses (Form C) Division: Police/Fire Indem. (131) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 S S $ S $ $ Purchase of Services: Totals $ $ $ S $ $ Supplies: Totals $ $ $ $ $ $ Other Charges: Police Benefits 10,000 13,417 10,000 10,000 10,000 10,000 Fire Benefits 10,000 6,326 10,000 10,000 10,000 10,000 Totals 20,000 19,743 20,000 20,000 20,000 20,000 192 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS WATER DIVISION MISSION STATEMENT The purpose of the Water Division is to operate the Town wellfield and to treat well water, obtain the highest quality potable water possible, and to oversee and maintain the system for delivering potable water at good pressure and volume to users. Commentary - FY 1994 1994 was highlighted by the work to monitor any effect of the 1992 gas spill on the Town water supply, and by positioning the wellfield to return to full production as test results allow. The lead and copper sampling and corrosion control program under- taken to comply with the amended Federal Safe Drinking Water Act requirements was instituted and is ongoing. Joint meetings with MA Department of Environmental Protection (DEP), MWRA and Town personnel to resolve environmental concerns over the Town's Water Treatment Plant residuals lagoon. In addition, DPW personnel worked to maintain the operation of the delivery system whenever required by main breaks and other disruptions of the system. The Department will complete a cross connection survey of all commer- cial and municipal buildings and a system wide water leak detec- tion survey. Commentary - FY 1995 Monitoring of the condition of the water supply due to the gas spill will continue. The results of the distribution system cor- rosion control study will be analyzed, and beneficial and re- quired treatment adjustments evaluated and initiated as required. Beginning in July 1995 D.E.P regulations require that every water treatment plant and distribution system be staffed with ap- propriate grade and certified supervisors and staff. The Depart- ment will be working with employees to insure that they do in fact have the necessary licenses. The D.E.P. has ordered the Town of Reading to discontinue dis- charging into a wetland adjacent to the residuals lagoon and to discontinue cleaning that lagoon and depositing the residuals ad- jacent to the leaf composting area. After many months of nego- tiation with D.E.P. personnel they have allowed the Town of Read- ing to clean out the existing lagoon, hauling the residuals out of state, and to maintain the lagoon system until a permanent long range solution to residuals disposal is determined and ap- proved. The Town is required to do a residuals disposal feasability study to determine the most financially and environ- mentally beneficial solution. Statistics: Revenues less Settlements ($0001s) Staffing 1991 1992 $1,970 $2,080 16.0 14.0 193 1993 $1,385 14.0 1994 1995 $1,470 $1,514 14.0 14.0 Town of Reading FY - 1995 Budget Department: Public Works Summary: M1 & M2 & M3 Budget Summary (Form A)+ Division: Water (061-400) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary - FY - 1993 - FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 Personal Services (Form 8) - 448,722 - 443,089 463,471 496,215 482,991 482,991 Nonpersonal Expenses: Purchase of Services (Form Q 175,529 189,807 200,142 167,593 160,418 160,418 Supplies (FORM D) 707,038 692,757 748,596 794,602 760,455 756,555 Other Charges (Form E) - 60,509 - 60,509 57,901 55,654 55,654 55,654 Total Nonpersonal Expenses 943,076 943,073 1,006,639 1,017,849 976,527 972,627 - - Totals - - 1,391,798 - - 1,386,162 1,470,110 1,514,064 1,459,518 1,455,618 Financing Plan: $ $ $ $ $ $ General Fund - - Water Fund - 1,391,798 - 1,386,162 1,240,926 1,514,064 1,259,518 1,255,618 Sewer Fund - - Electric Fund - - - - Water Reserve - - - - 229,184 - 200,000 200,000 - $ - $ $ $ $ $ Totals 1,391,798 1,386,162 1,470,110 1,514,064 1,459,518 1,455,618 194 I-, Town of Reading FY - 1995 Budget Department: Public Works Summary: M1 i (F B)+ l S Division: Water (061-4 00) - erv ces Persona orm Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 - FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 - - - $ $ $ $ $ $ Salaries - - 337,033 - - - - Supvr-Water Treat. 1.0 38,022 - - 1.0 38,980 1.0 40,891 1.0 - 40,891 - - - - 40,891 Pump Sta. Eng./Chem. Treat. Plant Op. IV 2.0 62,562 2.0 64,126 1.0 34,614 1.0 34,614 34,614 Treat. Ptant Op. III 30,853 2.0 64,730 2.0 64,730 64,730 Treat. Ptant Op. II - - - 2.0 57,403 1.0 29,420 1.0 29,091 - 1.0 29,091 - 29,091 - - Supvr-Water &,Sewer - 0.5 19,010 0.5 19,490 0.5 20,445 0.5 - 20,445 - 20,445 Foreman 1.0 32,043 1.0 33,325 1.0 34,958 1.0 34,958 34,958 Working Foreman 1.0 56,074 2.0 58,317 2.0 61,176 2.0 61,176 61,176 - - ( Heavy Equip. Oper. 2.0 27,396 2.0 28,471 1.0 29,889 1.0 - - 29,889 29,889 \ Lt.- Med. Eq. Oper. 2.0 51,430 2.0 53,487 2.0 56,108 2.0 56,108 56,108 Skilled Labor 1.0 25,212 2.0 52,441 1.0 27,505 1.0 27,505 27,505 Semi-Skilled Labor 1.0 22,271 Laborer 1.0 22,542 1.0 22,542 22,542 Clerk 0.5 9,418 - 0.5 9,464 0.5 9,928 0.5 9,928 9,928 Seasonal Laborer - 0.9 - 13,223 - - Overtime 42,360 101,431 44,054 - - 46,214 - 46,214 46,214 Longevity 4,625 4,625 4,625 4,900 4,900 4,900 Revisions 896 Unexpended Salaries (3,581) Totals 14.0 448,722 443,089 14.0 463,471 14.9 496,215 14.0 482,991 482,991 195 FY 1995 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS SEWER DIVISION MISSION STATEMENT To maintain approximately 105 miles of sewer main lines and 9 sewer lift stations to properly and effeciently transport sewage to the MWRA sewer distribution system. Commentary - FY 1994 This Division has been hard hit with Worker Compensation inci- dents - two of the four operational employees have been out for an extended period of time. Concentration has been on repairs and preventative maintenance to the lift stations with minor cleaning of the distribution system itself. In the fall of 1993 the Town filled those vacant positions and the Division will be concentrating more on cleaning and flushing the distribution sys- tem. The Town, through it's consulting engineers Camp, Dresser, and McKee, have identified locations where sump pumps are illegally connected to the sanitary sewer system and areas within the dis- tribution system where there is groundwater infiltrating into the distribution system. To date many of these sump pumps have been removed from the sewer system and we are in the process of developing bid specifications for TV and repair work within the distribution system. Commentary - FY 1995 The Town will continue to locate and remove or repair inflow and infiltration of groundwater into it's sewer distribution system. Having become fully staffed recently in this Division we will again concentrate on flushing and cleaning approximately one quarter of the distribution system per year. Statistics: 1991 1992 Revenues less $1,843 $2,245 Settlements ($0001s) Staffing 6.0 5.0 1993 1994 1995 $2,725 $2,841 $3,145- 5.0 5.0 5.0 196 Town of Reading FY---1995-Budget Department: Public Works Summary: N1 & N2 & N4 Budget Summary (Form A)+ Division: Sewer (062-430) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1993 FY - 1993 FY - 1994 FY - 1995 FY - 1995 FY - 1995 $ S $ S $ S Personal services (Form 8) 144,290 129,467 147,717 154,389 154,389 154,389 Nonpersonal Expenses: Purchase of Services (Form C) 41,814 21,417 22,705 20,656 20,656 20,656 Supplies (FORM D) 2,724,064 2,639,456 2,678,661 2,936,709 2,716,320 2,714,020 Other Charges (Form E) 41,338 41,338 39,548 33,091 33,091 33,091 Total Nonpersonal Expenses 2,807,216 2,702,211 2,740,914 2,990,456 2,770,067 2,767,767 \ Totals 2,951,506 2,831,678 2,888,631 3,144,845 2,924,456 2,922,156 Financing Plan: $ $ $ $ $ $ General Fund Water Fund Sewer Fund 2,838,506 2,718,678 2,841,198 3,144,845 2,824,456 2,822,156 Electric Fund Sewer Reserve 113,000 113,000 47,433 100,000 100,000 Totals 2,951,506 2,831,678 2,888,631 3,144,845 2,924,456 2,922,156 197 Town of Reading FY - 1995 Budget Department: Public Works Summary: Ni Personal Services (Form B)+ Division: Sewer (062-430) Date: 22-Mar-94 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY - 1993 FY - 1993 # FY - 1994 # FY - 1995 # FY - 1995 FY - 1995 $ $ $ $ $ $ Salaries 118,763 Supvr.-Water & Sewer 0.5 19,040 0.5 19,490 0.5 20,445 0.5 20,445 20,445 Working Foreman 1.0 28,037 1.0 29,158 1.0 30,588 1.0 30,588 30,588 Heavy Equip. Oper. 1.0 27,396 1.0 28,492 1.0 29,889 1.0 29,889 29,889 Lt.- Med. Eq. Oper. Skilled Labor 1.0 25,212 1.0 26,229 1.0 27,505 1.0 27,505 27,505 Semi-Skilled Labor 1.0 22,271 1.0 23,161 Laborer - 1.0 22,542 1.0 22,542 22,542 Clerk 0.5 9,418 0.5 9,464 0.5 9,928 0.5 9,928 9,928 Seasonal Laborer Overtime 10,969 8,904 11,408 11,967 11,967 11,967 Longevity 1,800 1,800 1,369 1,525 1,525 1,525 Revisions 147 Unexpended Salaries .(1,053) $ $ $ $ $ $ Totals 5.0 144,290 129,467 5.0 147,717 5.0 154,389 5.0 154,389 154,389 198 To: Finance Committee From: Capital Improvement Advisory Committee Date: Tuesday, February g, 1994 Subject: Report on the Capital Improvement Plan Attached is Peter Hechenbleikner's draft of the ten-year Capital Improvement Plan covering FY1995-)rY2004. to our opinion, this represents an excellent plan overall, and Peter is to be commended for its development. While we support the major elements of this plan, we believe the following items require further study: The $13 million dollar estimate for the refurbishing/ reconstruction of Parker Nfiddle School is soft at best. The implication of this estimate can best be seen by examining the amount available for capital expenditure in FY99 and FY00. As projected, these years have a deficit in funds available for capital spending. The 6.5.3% of annual appropriations is historical in nature. It comes from the FY94 budget, and represents the proportion of the budget allocated during that fiscal year. While we believe that this is the bear minimum level of annual appropriations necessary to adequately maintain the capital base of the town, at some point, town government must decide on the proper strategic level. It is important to note that historically, prior to Proposition 2 1/2, the levels have been significantly higher. Though each department on the municipal side of government submitted Capital Improvement Request Forms covering 10 years, the school department had not submitted any request forms to Peter until after the Committee had completed its review of the Plan. In developing the Plan, Peter had made his best possible assumptions regarding the future needs of the school department. The request forms submitted by the School Committee include approximately $350,000 in additional requests which have not been reflected in the Plan. Due to time constraints and the time required to adequately review these additional requests, at this time, the Committee cannot endorse the addition of these requests to the Plan, The Cornmittee intends to review these additional requests with Peter and the appropriate members of the School Committee. - Though this plan calls for some monies for appropriations to be spent on roads, lack of spending in previous years has created a significant problem. Additional funding for roadwork should be sought. Respectively submitted, 199 FY 1995 THROUGH FY 2004 CAPITAL IMPROVEMENTS PROGRAM TOWN OF READING, MASSACHUSETTS The attached FY 1995 through FY 2004 Capital Improvements `l Program (CIP) and the financing plan is proposed the necessary capital projects for the Town of Reading can be programmed during this ten year period. The CIP that is proposed will not be easy to implement. -It depends on the Town, being mostly self reliant with regard to major projects. - It will require a great deal of discipline on the part of the Town to avoid again deferring capital expenses. - It requires a great deal of commitment to identifying all capital expenses and programming them so that there won't be surprises. - It recommends that the Town not again become dependent on non-renewable sources of revenue like the "Sale of Real Estate" funds to pay for routine operating.expenses or capital items. SUMMARY OF RECOMMENDATIONS The ten year capital programthat follows is `an ambitious one. It anticipates the expenditure of over $ 48 million over the ten year period on a variety of projects for all departments of the Town. In developing such a program, methods of funding and of financing the plan are of almost as much interest as the projects themselves. If the funding sources are not available, the program will fail. It is especially noteworthy that within the `$,48 million plan, over 20% of the cost will be from 'outside funding, or j grants. If the total anticipated reimbursement from the SBAB is added in,, the total anticipated grants for these projects in- creases to 36%. It is also important to note that almost 1/3 of the program funding is from enterprise debt, which is self liquidating and does not become a burden on the tax levy. The Capital Improvement Program does not anticipate any Proposition 2 1/2 capital exclusion or debt exclusion overrides. Nor does the program anticipate the use of sale of real estate funds. It is expected that the 'sale of real estate funds from pending property sales will go to establish a capital reserve of $ 1 million, and will then go towards funding the Town's unfunded pension liability, resulting in a permanent lowering of the Town's annual pension expense. BASIC GUIDELINES AND ASSUMPTIONS Funding for capital projects in the Town of.Reading has declined over the past 13 years that Proposition 2 1/2 has been in place. The result has been a deterioration of the capital plant of the community, including equipment, buildings, streets, and utilities. Additional effects are the increase in costs of maintenance; the inability in many instances of employees to do the work required because of a lack of tools; and there has been further damage to buildings, roads, and utilities. In spite of this lack of investment, there has been some progress in"address- ing many of the capital needs through the use of grants, through bonding, and through the funding provided as part'of-the Proposi- tion 2 1/2 override in the spring of 1993 200, The attached tables outline a program of meeting all of the Town's identified capital needs during the ten year period, and the program to do this is based on the following assumptions and guidelines: - The CIP proposes that 6.53% of the total operating revenue of the Town be devoted to the upkeep, renewal, and enhance- ment of the capital plant of the community. This level of support is based on the amount of the proposed FY 1994 budget that is devoted to debt service and capital projects. - Projects that cost less than $100,000 will be paid for in cash or short term notes rather than bonding. - Projects will not generally be bonded for more than 10 years, although it is recognized that because of phasing in this CIP and/or because of the size of some projects, longer term bonding may be required. - The CIP is not dependent on outside events - ie sale of real estate etc. Where outside funding through grants is anticipated, the project will not go forward unless the funding is available. The Town will review and revise the CIP periodically to evaluate funding sources.-and amounts. REVENUE PROJECTIONS - Since the very basis for funding the CIP is to use a percentage of revenue, the first step has been to project revenues over a ten year period. Conservative but realistic projections were used. FY 1994 revenues with the over- ride, formed the base year for these projections. The following is the rationale for the revenue projections used: - FY 1994 revenues, using $500,000 less than the maximum al- lowable taxing capacity were the base that is used. - It is estimated that revenues will increase $1 million per year through the life of the Capital Improvements Program. Using the current revenue base, tax revenues would rise ap- proximately $620,000 per year under Proposition 2 1/2, plus new growth which averages at $200,000 per year. Revenue from all other sources would have to increase only 2% per year to meet the $1 million per year increase. - The CIP recognizes and requires reimbursement for school projects from the SBAB. The financing plan anticipates reimbursement 4 years from the date of approval of the eligible project, and we are told that this assumption is conservative. OTHER ASSUMPTIONS - Additional assumptions include the following: - All project costs are in current dollars, with no attempt to escalate them for inflation. - All projected interest rates were made in today's dollars and at today's rates, with no attempt to adjust for infla- tion. - The projected needs are established for the next 10 years. - Generally, projects under $100,000 in cost will be paid in "cash" or short term notes. - Beginning in the FY 1995 budget, all capital projects from all Departments will be shown in a separate category and voted separately by Town Meeting. This category will be lo- cated next to the "Debt Service" category in the operating budget so that one can readily understand what the community is spending on capital needs. 201 CRITERIA FOREVALUATING PROPOSED PROJECTS A number of criteria may be used for evaluating requests for capital projects. The following list enumerates the `criteria used to develop this program: 1 - Public Safety - Employee Safety - Mandated Project - Structural` Integrity - Employee Morale - Service to the Customer - Cost Avoidance - Resource Conservation - Environmental Impact - Customer Base - Does it meet`a Town Priority Even though these criteria appear to be'objective, the rank- ing of projects in priority is still a subjective process, very often driven nog '.ay the need for the project,.but rather when the project may bec affordable. FY 1994 CAPITAL ROJECT STATUS FY 1994 was the beginning of the plan to implement an i m proved capital planning process, and the results of the FY 1994 Capital Improvement Plan may predict the future success of this process. ,The following is a summary of the projects and their status: J PS-F-7 Refurbish Fire Department Fire Pumper truck. Project was completed at just under the budgeted '$30,000;' PW-B-10 Gas conversion of the Westside'Fire Station was completed this fall, with a conversion to gas; removal of the underground tank, and replacement of the boiler, at a cost of just under $21,000; PW-C-3 Cemetery Development is ongoing, and the latest phase of the Charles Lawn Cemetery project will be complete in the spring, at a cost of $7800; PW-C-6 The new Cemetery Division backhoe has been purchased within the $30,000 budgeted; PW-E-1 The new DPW loader has been delivered within the $70,000 budgeted; PW-E-7 The new sidewalk snow plow has been delivered for use this winter, at a cost of $48,000; PW-F-1 The nursery stock for the `shade tree nursery is being speed and will be bid and delivered next spring, at a cost of $5000; PW-R-1 Using a combination of Town' funds and Chapter 90 State funds, the improvements to High Street from Lowell to Middlesex are complete at a cost of approximately $35,000; PW-R-2 Ash Street reconstruction from the railroad to Wakefield was complete using Chapter 90 funds,, at a cost of approximately $96,000; PW-R-2 South Street reconstruction using Chapter 90 funds is on.hold pending the outcome of litigation. The estimated cost will be $ 170,000; PW-R-2 The reconstruction of upper Pearl Street was the subject of a public hearing, and is now in design. Con- struction should begin next 'Fiscal Year, and is dependent on the availability of Chapter 90 funds. The project is es- timated to cost $160,000; PW-R-4 Town Meeting accepted various streets in April of 1993, and the paper work on them will 'be done in the winter, and filed in the spring; 202 PW-R-7 The Town is soliciting a State grant to complete the construction of sidewalks on the western side of Main street to the North Reading boundary. To date there is no success on this project. PW-R-9 Town Meeting approved the use of Chapter 90 funds for this project last April. The project has been bid, and bids were $160,000. The project has been awarded, and con- struction will begin this winter and be completed next spring. . SD-B-1, 2, 3, and 5, and SD-G-1 The school roof project has been completed (70,000); the track renovation has been bid for construction in the spring of 1994 ($23,000); the two space remodeling projects, at Birch Meadow School and at Joshua Eaton School have been approved, and Birch Meadow is under construction, at $37,000 below estimates. The port- able classrooms at Birch Meadow are completed and in use. The boiler replacement and oil tank removal are being speed for approval as part of the FY 1995 CIP. PW-S-1 Sewer inflow and infiltration studies continue, with some construction activity scheduled for FY 1995. PW-W-4 7 8 and 9 These projects ar under active review and design, but their implementation may be delayed while the restoration work on the "gasoline spill" site takes the highest priority in the Department of Public Works Water Division. This analysis shows excellent progress on a number of projects, while also demonstrating the necessity of being flexible in implementation where circumstances require. FY 1995 THROUGH FY 2004 CAPITAL PROJECTS The projects listed in the ten year program can be ac- complished within the resources of the Town, in the order and timing sequence proposed. Some projects, like PW-P-5. Swimming Pool refurbishment, are being studied in detail, and a revised proposal will be forthcoming in future CIP's depending upon the results. Other projects, like PW-B-9, Remodeling and Addition to the Police Station will require the first phase, an architects study, prior to fully scoping the project. All of the projects proposed for multi-year` implementation are developed in a sequential manner, and in accordance with a written program of implementation and/or replacement. Community Development - CD-P-1 is the completion of the last phase of the Town-wide traffic study which will propose longer term solutions to traffic and transportation problems. Data Processing - FN-2 is a program to upgrade and interlink the Town's computer system. The details of the program will change as technology changes, but the investments made in the earlier years will be compatible with the long range needs of the Town. General Services - GS-E-1 is a replacement of the Town's ap- proximately 20 year old voting system. Parts are unavailable for the current system, which is subject to frequent breakdown. The new system takes fewer people to operate, and results are almost instantaneous. 203 Human Services - HS-E-1 is the replacement of the Elder Services van on a programmed basis. The van needs to be replaced every 75,000 miles, and there are about 12,000 miles put on the van every year. i Library - LB-1 and LB-2 are projects to supplement and im- prove the library computer systems. The initial investment is for upgrading the hardware, and then the software for the NOBLE central access computer, in order to be able to use INTERNET, magazine access, and other programs. Later plans call for the addition of computers for public access and staff use, since the entire "card catalogue" is on the computer. An automated cir- culation system is anticipated when such systems become feasible. Public Safety - Fire - All of these projects are part of a planned and programmed replacement of existing equipment. Each piece of apparatus is essential to performing a specific mission of the Department. Public Works - Buildincr - The project to reconstruct the Library Parking lot will have a planning process during 1995, and implementation of an agreed upon plan in FY 1996. Problems are the quality of the existing parking surface, and the amount of parking available. The renovation and addition to the Police Station is essen- tial for employee and public safety. The station has inadequate locker rooms; inadequate parking; poor ventilation and air cir- culation in the entire building, and especially in the 'prisoner areas; inadequate dispatching room; inadequate handicapped,'ac- cess; inadequate space for report writing, and roll call; and extremely poor circulation that compromises employee and public safety. The initial phase will be to hire an architect in FY 1995 to scope the project. Building improvements will undertake on a priority basis, painting, carpet replacement, replacement of major building sys- tems like air chillers, etc. The two fore stations need new air' venting systems from the main apparatus floors of the buildings`. Alternative systems are being evaluated, but the cost is estimated to be $9,000 per bay. DPW - Cemetery - These projects will complete the repaving of the roads in Laurel Hill, complete the development of the Charles Lawn Cemetery, and begin the development of the Batchelder Cemetery on Franklin Street. DPW - Park and Forestry - The park projects are needed in order to develop additional recreation facilities, due to a grow- ing demand, and to refurbish fields :which have been neglected during the past several years of financial difficulties. The swimming pool needs are being evaluated by a task force, but it is clear that at the least the pool needs new gutters and decking. The re-creation of the shade tree nursery is under way, and the compost center needs to be enlarged by the removal of the large hill through grinding and reuse of the earthen spoils pile. DPW - Equipment - The program for replacement of equipment has been on hold for a number of years since the`Town';s finan- cial problems of the late 19801s. This program will put the re- placement back on track., DPW - Roads - The program anticipates using approximately $260,000 per year in Chapter 90 funding for road improvements, and to spend these funds in a priority program as outlined. In addition, the Town has aggressively sought outside funding, and 204 has recently been notified that the Prescott/Summer Ave. inter- section, the Ash/Main Street intersection, and the entirety of Route 129 will be eligible for State and/or Federal funding. In addition, the West Street corridor improvements and the "signals in the square" are eligible projects which are "in the pipeline". West Side Curbs and Walks is to be funded with traffic mitigation funds from the Inwood project in Woburn. There is a proposed Town funded program of curb construction and.sidewalk construction. Based on today's prices, the $25,000 of curbing will provide 1250 linear feet, and the $25,000 of sidewalk funds will provide 2050 feet of concrete sidewalk, or 3750 feet of bituminous walk. A program is being developed to determine the priority for use of these monies. Additionally, new progress will be made in reconstruction culverts, and one major drainage project is proposed. The major project is in the Saugus basin'where erosion is threatening ad- jacent residential properties. DPW- Landfill - This project is proposed in the event that the State requires its closure before the Town can get a developer for the site. School - The Town has made progress in school improvements during the past year, but more needs to be done. The major project is the renovation or replacement and expansion of the Parker Middle School. This project is required because of age and condition, and because of the need to house approximately 200 more middle school students. DPW - Sewer - Inflow/infiltration studies have determined some priorities for improvement to the system, and combined grant and loan funds are available for these projects. Some areas, notably Mill and Short Street are in need of sewers, as this area is in the Town's watershed area. DPW - Water - Several projects at the water treatment plant are needed, and eventually the replacement of the water treatment plant appears eminent. The replacement of several water lines, as well as looping of lines is needed as the system ages. 205 O O O O Y~ h O 1 Ln h O IA u1 . 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