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HomeMy WebLinkAbout1997-04-14 Annual Town Meeting Warrant Reportr Town of Reacting Massachusetts Re urt:on `the Warrant Annual Town Meeting April 14, 1997 TABLE OF CONTENTS REPORT ON THE WARRANT ANNUAL TOWN MEETING APRIL 14, 1997 Article Title Sponsor Pale 1 Elections 2 2 Reports Board of Selectmen 3 3 Instructions Board of Selectmen 3 4 Amend C.I.P. Board of Selectmen 4 5 Approve Payment of Prior Years Bills Board of Selectmen 4 6 Adopt FY 1998-2007 C.I.P. Board of Selectmen 5 7 Authorize Disposition of Surplus Property Board of Selectmen 5 8 Modify FY 1997 Budget Board of Selectmen 6 9 Approve Change in the Administrative Board of Selectmen 9 Code 10 Authorize the Sale of the Landfill Board of Selectmen I 1 11 Authorize Debt to Complete Improvements School Committee 12 to Joshua Eaton School 12 Authorize Debt to Complete Improvements School Committee 13 to Birch Meadow School 13 Authorize Debt to Improve the RMHS School Committee 14 14 Authorize Acquisition of Map 65 Lot 8 at Board of Selectmen 16 16 Parker St. owned by David and Constance Russell for use as Police Station 15 Appropriate Funds for Design of a Police Board of Selectmen 17 Station 16 Transfer of plat 123, lots 16, 32, 34, 48, 49, By Petition 18 62 and 139 for use as a Police Station 17 Authorize Acquisition of 13 Union Street By Petition 18 18 Appropriate Funds for Architect By Petition 19 19 Appoint a Building Committee By Petition 20 20 Reappoint Members of Police Station By Petition 20 Building Committee 21 Appropriate Grant Funding for Chapter 90 Board of Selectmen 20 22 Approve FY 1998 Budget Finance Committee 21 23 Acceptance of Streets: Anson Lane, Board of Selectmen 21 Ashley Place, Autumn Lane, Azalea Circle Family Circle 24 Acceptance of Land for Town Forest - Board of Selectmen 22 Lynn Village Way 25 Accept Donation of Easement Adjacent Board of Selectmen 23 to Joshua Eaton School - Rogan 26 Accept Donation of Easement- Property Board of Selectmen 24 at end of Indian Tree Lane 27 Vacate cul-de-sac - Lucy Drive Board of Selectmen 24 28 Abandon Easement - Strawberry Hill Lane Board of Selectmen 25 Development 29 Renumbering of Section 5.13 of General Board of Selectmen 26 Bylaws 30 Approve Handicapped Parking Bylaw Board of Selectmen 26 31 Home Rule Petition re: Beer/Wine Licenses Board of Selectmen 28 for Small Restaurants 32 Amend Zoning By-Law - Signs "Open" CPDC 29 Banners 33 Amend Zoning By-Law - Window Signs CPDC 30 34 Amend Zoning By-Law - Signs - Wall CPDC 32 Signs for Multi-Tennanted Buildings 35 Amend Zoning By-Law - PRD Process CPDC 34 36 Bylaw re: Nudity in Licensed Establish- Board of Selectmen 38 ments 37 Vacating of Town Meeting Seats Board of Selectmen 38 Maps 41-57 Fiscal Year 1998 Budget Yellow Pages 58 FY 1998-FY2007 Capital Improvements Blue Pages 235 Program Police Station Siting Green Pages 253 THE CONDUCT OF TOWN MEETING Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the basic source, a Town Meeting member need only be familiar with what is contained in the Charter. These notes are intended to outline the major points all Town Meeting members should know, and which by knowing, will make Town Meeting more understandable. ORGANIZATION • Members who wish to speak shall rise, state their name and precinct, in order to • Town Meeting consists of 192 elected members, of which 97 constitute a quorum. There are two required sessions: the Annual Meeting in spring which is primarily for fiscal matters and acceptance of the annual budget, and the Subsequent Meeting in November. Special Town Meetings may be called at any time that the need arises. • There are three main committees which review certain articles and advise Town Meeting of their recommendations: Finance, for all expenditures of funds, Bylaw for all bylaw changes and the Community Planning and Development Commission for all zoning changes. Their reports are given prior to discussing the motion. GENERAL RULES OF PROCEDURE • The meeting is conducted through the warrant articles which are presented (moved) as motions. Only one motion may be on the floor at a time; however, the motion may be amended. Often two or more articles which address the same subject may be discussed together; however, only one is formally on the floor, and each when moved is acted upon individually. Note that the vote on one may influence the others. be recognized. • A member may speak for ten minutes, but permission must be asked to exceed this limit. • (7) members can question a vote and call for a standing count and (20) can ask for a roll call vote; however, a roll call vote is seldom used because of the time it takes. PRINCIPAL MOTIONS ENCOUNTERED AT TOWN MEETING The following motions are the principal ones used in most cases by Town Meeting to conduct its business. Experience shows that the members should be familiar with these. • Adjourn: Ends the sessions, can be moved at any time. • Recess: Stops business for a short time, generally to resolve a procedural question or to obtain information. • Lay on the Table: Stops debate with the intention generally of bringing the subject up again later. May also be used to defer action on an article for which procedurally a negative vote is. undesirable. Note that tabled motions die with adjournment. Move the Previous Question: Upon acceptance by a two-thirds vote, stops all debate and brings the subject to a vote. This is generally the main motion, or the most recent amendment, unless qualified by the mover. The reason for this as provided in Roberts Rules of Order is to allow for other amendments should they wish to be presented. • Amend: Offers changes to the main motion. Must be in accordance with the motion and may not substantially alter the intent of the motion. In accordance with Roberts Rules of Order only one primary and one secondary motion will be allowed on the floor at one time, unless specifically accepted by the Moderator. • Indefinitely Postpone: Disposes of the article without a yes or no vote. • Take from the Table: Brings back a motion which was previously laid on the table. will be viewed by the Moderator as reconsideration and will not be accepted. If the subsequent motion contains distinctly new material which is within the scope of the warrant article, then it will be accepted. An example. of this latter situation is successive line items of an omnibus budget moved as a block. SUBJECT TO THE FOLLOWING CONSIDERATIONS • The maker of any proposed multiple motion shall make their intent known, and the content of the motion to be offered shall be conveyed to the Moderator - prior to the initial calling of the Warrant article. • Once an affirmative vote has been taken on the motion then on the floor - no further subsequent alternative motions will be accepted. (Obviously does not apply to the budget for example.) • Main Motion: The means by which a • subject is brought before the meeting. THE FOLLOWING MOTIONS MAY BE USED BY A MEMBER FOR THE PURPOSE NOTED • Question of Privilege: Sometimes used to offer a resolution. Should not be used to "steal" the floor. • Point of Order: To raise a question concerning the conduct of the meeting. • Point of Information: To ask for information relevant to the business at hand. MULTIPLE MOTIONS SUBSEQUENT (MULTIPLE) MOTIONS If the subsequent motion to be offered, as distinct from an amendment made during debate, includes material which has previously been put to a vote and defeated, it Also - There can only be one motion on the floor at any one time. You have the ability to offer amendments to the motion that is on the floor. You also have the ability to move for Reconsideration. TOWN OF READING BYLAWS ARTICLE 2: TOWN MEETINGS 2.1 General Section 2.1.1 The Annual Town Meeting shall be held on the third Tuesday preceding the second Monday in April of each year for the election of Town officers and for other such matters as required by law to be determined by ballot. Notwithstanding the foregoing, in any year in which presidential electors are to be elected, the Board of Selectmen may schedule the commencement of the Annual Town Meeting for the same date designated as the date to hold the Presidential Primary. ii t. Section 2.1.2 The polls for the Annual TownMeeting shall ( be opened at 7:00 a.m. and shall remain open until 8:00 p.m. Section 2.1.3 All business of the AnnualTown Meeting, except the election of such Town officers and the determination of such matters as required by law to be elected or determined by ballot, shall be considered at an adjournment of such meeting to be held at 7:30 p.m. on the second Monday in April, except if this day shall fall on a legal holiday, in which case the meeting shall be held on the following day or at a further adjourn- ment thereof. Section 2.1.4 A Special Town Meeting called the Sub- sequent Town Meeting shall be held on the second Monday in November, except if this day shall fall on a legal holiday, in which case the meeting shall be held on the following day. The Subsequent Town Meeting shall consider and act on all business as may properly come before it, except the adoption of the annual oper- ating budget. Section 2.1.5 Adjourned sessions of every Annual Town Meeting after the first such adjourned session provided for in Section 2.1.3 of this Article and all sessions of every Subsequent Town Meeting, shall tie held on the following Thursday at 7:30 p.m. and then on the following Monday at 7:30 p.m. and on consecutive Mondays and Thursdays un- less a resolution to adjourn to another time is adopted by a majority vote of the Town Meeting Members present and voting. Section 2.1.6 The Board of Selectmen shall give notice of the Annual Subsequent or any Special Town Meeting at least fourteen(14) days prior to the time of holding said Meeting by causing an attested copy of the Warrant calling the same to be posted in one (1) or more public places in each precinct of the Town and either causing such attested copy to be published in a local newspaper or mailing an attested copy of said Warrant to each Town Meeting Member. Section 2.1.7 All articles for the Annual Town Meeting shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the fifth Tuesday. preceding the date of election of Town officers unless this day is a holiday in which case the following day shall be substituted. All articles for the. Subsequent Town Meeting shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the Subsequent Town Meeting in which action is to be taken, unless this day is a holiday in which case the following day shall be substituted. Section 2.1.8 The Board of Selectmen, after drawing a Warrant for a Town Meeting, shall imme- diately deliver a copy of such Warrant to each member of the Finance Committee, the Community Planning and Development Commission, the Bylaw Committee and the Moderator. 2.2 Conduct of Town Meetings Section 2.2.1 In the conduct of all Town Meetings, the following rules shall be observed: Rule 1 : A majority of the Town Meeting Members shall constitute a quorum for doing business. Rule 2: All articles on the Warrant shall be taken up in the order of their arrangement in the Warrant, unless otherwise decided by a majority vote of the Members present and voting. III Rule 3: Prior to debate on each article in a Warrant involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 4: Prior to debate on each article in Warrant involving changes in the Bylaws, the Bylaw Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 5: Every person shall stand when speaking, shall respectfully address the Moderator, shall not speak until recognized by the Moderator, shall state his name and precinct, shall confine himself to the ques- tion under debate and shall avoid all personalities. Rule 6: No person shall be privileged to speak or make a motion until after he has been recognized by the Moderator. Rule: No Town Meeting Member or other person shall speak on any question more than ten (10) minutes without first obtain- ing the permission of the meeting. Rule 8: Any inhabitant of the Town may speak at a Town Meeting having first identified himself to the Moderator as an inhabitant of the Town. No inhabitant shall speak on any question more than five (5) minutes without first obtaining the per- mission of the Meeting. Inhabitants shall be given the privilege of speaking at Town Meetings only after all Town Meeting Members who desire to speak upon the question under consideration have first been given an opportunity to do so. Rule 9: Members of official bodies, who are not Town Meeting Members, shall have the same right to speak, but not to vote, as Town Meeting Members on ail matters relating to their official bodies. Rule 10: No speaker at a Town Meeting shall be interrupted except by a Member making a point of order or privileged motion or by the Moderator. Rule 11: Any person having a monetary or equitable interest in any matter under discussion at a Town Meeting and any person employed by another having such an interest, shall disclose the fact of his interest or his employer's interest before speaking thereon. Rule 12: The Moderator shall decide all questions of order subject to appeal to the meeting, the question on which appeal shall be taken before any other. Rule 13: When a question is put, the vote on all matters shall be taken by a show of hands, and the Moderator shall declare the vote as it appears to him. If the Moderator is unable to decide the vote by the show of hands or if his decision is immediately questioned by seven (7) or more members, he shall determine the question by ordering a standing vote and he shall appoint tellers to make and return the count directly to him. On request of not less than twenty (20) members, a vote shall be taken by roll call. Rule 14: All original main motions having to do with the expenditure of money shall be presented in writing and all other motions shall be in writing if so directed by the Moderator. Rule 15: No motion shall be received and put until it is seconded. No motion made and seconded shall be withdrawn if any Member objects. No amendment not relevant to the subject of the original motion shall be enter- tained. Rule 16: When a question is under debate, no motion shall be in order except (1) to adjoum, (2) to lay on the table or pass over, (3) to postpone for a certain time, (4) to tv commit, (5) to amend, (6) to postpone indefinitely or (7) to fix a time for termin- ating debate and putting the question, and the aforesaid several motions shall have precedence in the order in which they stand arranged in this Rule. Rule 17: Motions to adjourn (except when balloting for offices and when votes are being taken) shall always be first in order. Motions to adjourn, to move the question, to lay on the table and to take from the table shall be decided without debate. Rule 18: The previous question shall be put in the following form or in some other form having the same meaning: "Shall the main question now be put?," and until this question is decided all debate on the main question shall be suspended. If the previous question be adopted the sense of the meeting shall immediately be taken upon any pending amendments in the order inverse to that in which they were moved except that the largest sum or the longest time shall be put first, and finally upon the main question. Rule 19: The duties of the Moderator and the conduct and method of pro- ceeding at all Town Meetings, not prescribed by law or by the Rules set forth in this Article, shall be determined by the rules of practice set forth in Robert's Rules of Order Revised, so far as they may be adapted to Town Meetings. Section 2.2.2 It shall be the duty of every official body, by a member thereof, to be in attendance at all Town Meetings for the information thereof while any subject matter is under consideration affecting such official body. Section 2.2.3 All committees authorized by Town Meeting shall be appointed by the Moderator unless otherwise ordered by a vote of the Members present and voting. All committees shall report as directed by the Town Meeting. If no report is made within a year after the appointment, the committee shall be discharged unless, in the meantime, the Town Meeting grants an extension of time. When the final report of a committee is placed in the hands of the Moderator it shall be deemed to be received, and a vote to accept the same shall discharge the committee, but shall not be equivalent to a vote to adopt it. Section 2.2.4 Motion to Reconsider 2.2.4.1 A motion to reconsider any vote must be made before the final adjourn- ment of the meeting at which the vote was passed but such motion to reconsider shall not be made at an adjourned meeting unless the mover has given notice of his intention to make such a motion, either at the session of the meeting at which the vote was passed or by written notice to the Town Clerk within twenty-four (24) hours after the adjournment of such session. When such motion is made at the session of the meeting at which the vote was passed, said motion.shall be accepted by the Moderator but considera- tion thereof shall be postponed to become the first item to be considered at the next session unless all remaining articles have been dis- posed of, in which case reconsideration shall be considered before final adjournment. There can be no reconsideration of a vote once reconsidered or after a vote not to reconsider. Reconsideration may be ordered by a vote of two-third (2/3) of the votes present. Arguments for or against reconsideration may include discussion of the motion being reconsidered providing such discussion consists only of relevant facts or arguments not previously presented by any speaker. 2.2.4.2 The foregoing provisions relating to motions to reconsider shall not apply to any. such motion made by the Board of Selectmen and authorized by v the Moderator as necessary for the recon- sideration of actions previously taken by Town Meeting by reason of state or federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered or was the subject of a vote not to reconsider and reconsideration may be ordered by a vote of two-thirds (2/3) of the votes present. 2.2.4.3 Notice of every vote to be reconsidered at an adjourned Town Meet= ing shall be posted by the Town Clerk.in one (1) or more public places in each precinct of the Town as soon as possible after adjournment, and he shall, if prac- ticable, at least one day before the time of the next following session of said adjourned meeting, publish such notice in some newspaper published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said adjourned meeting. The foregoing notice provisions shall not apply when a motion to reconsider any Town Meeting action is made publicly at Town Meeting before the adjournment of any session of any adjourned Town Meeting. Section 2.2.5 The Selectmen shall, at each Annual Town Meeting, give to the Members information of the State of the Town. Section 2.2.6 The Town Meeting Members and Town Meeting Members-Elect from each precinct shall hold an annual precinct meeting after the Annual Town Election but before the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a chairman and a clerk and to conduct whatever business may be appropriate. Chairmen shall serve no more than six consecutive years in that position. Additional precinct meetings may be called by the chairman or by a petition of six (6) Town Meeting Members of the precinct. Section 2.2.7 Removal of Town Meeting Members 2.2.7.1 The Town Clerk shall mail, within thirty (30) days after the adjournment sine die of a Town Meeting, to every Town Meeting Member who has attended less than one half of the Town Meeting sessions since the most recent Annual Town Election, a record of his attendance and a copy of Section 2-6 of the Charter. 2.2.7.2 Town Meeting Members of each precinct shall consider at a.precinct meeting to be conducted in accordance with Section 2.2.6 of these Bylaws and Section 2-6 of the Charter, preceding the consideration of the article placed upon the Annual Town Meeting Warrant in accordance with Section 2-6 of the Charter, the names of Town Meeting Members in that precinct appearing on said Warrant article and adopt recom- mendations to Town Meeting as to what action should be taken regarding each such Member. The chairman of each precinct or his designee shall make such recommendations along with supporting evidence and rationale to Town Meeting. 2.2.7.3 The names of the Members subject to removal in accordance with Section 2-6 of the Charter shall be grouped by precinct in the Warrant article required by said Section. Section 2.2.8 Meetings During Town Meeting No appointed or elected board, commission, committee or other entity of town govern- ment shall schedule or conduct any hearing, meeting or other function during any hours in which an Annual, Subsequent or Special vi Town Meeting is in session or is scheduled to be in session. Any such board, commission or committee which schedules or holds a meeting or hearing on the same calendar day but at a time prior to a session of Town Meeting shall adjourn or recess not less than five (5) minutes prior to the scheduled session of Town Meeting. Any board, commission or committee may, at the opening of any session of Town Meeting, present to that Town Meeting an instructional motion requesting an exemption from this Bylaw and asking that Town Meeting permit it to meet at a date and hour at which a future session of Town Meeting is scheduled, and may present reasons for Town Meeting to give such permission. Notwithstanding the foregoing, any board, commission or committee which meets the requirements of Section 238 of Chapter 39 of the General Laws concerning emergency meetings may, upon meeting such requirements, conduct such a meeting or hearing at a time scheduled for a Town Meeting. Vii COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on February 26, 1997 notified and warned the inhabitants of the Town of Reading, qualified to vote on town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 67 Pleasant Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Alice M. Barrows School, 16 Edgemont Avenue Precinct'7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Arthur W. Coolidge, Middle School, 89 Birch Meadow Drive The date of posting being not less than fourteen (14) days prior to March 25, 1997, the date set for the Local Election in this Warrant. I also caused an attested copy of this warrant to be published in the Reading Chronicle in the issue of February 27, 1997 j n tV Y7, L; Michae i- anvrin, Constable A true copy. Attest: -Cheryl ohnson, Town Clerk 41 1 TOWN WARRANT- (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely:. Precincts 1, 2, 3, 4, 5, 6, 7, and 8 Hawkes Field House, 62 Oakland Road TUESDAY, the TWENTY-FIFTH DAY OF MARCH A.D., 1997 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: a Moderator for one year; one member of the Board of Selectmen for three years; one member of the Board of Assessors for three years; two members of the Board of Library Trustees for three years; ( one member of the Board of Library Trustees for two years; two members of the Municipal Light Board for three years; two members of the School Committee for three years; and sixty-eight Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Precinct 2 Eight members for three years; Precinct 3 Eight members for three years; one member for two years to fill vacancy; Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; one member for two years to fill vacancy; Precinct 6 Eight members for three years; one member for one year to fill vacancy; Precinct 7 Eight members for three years; one member for one year to fill vacancy; Precinct 8 Eight members for three years. and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading, on ( ) MONDAY, the FOURTEENTH DAY OF APRIL A.D., 1997 2 at seven-thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Board or Special Committee. Board of Selectmen Background: Reports that are expected to be given at the Annual Town Meeting include: • The "State of the Town" by the Chairman of the Board of Selectmen; • Issuance of the Arnold and Dorothy Berger Exemplary Teacher Awards by the Chairman of the School Committee; • The state of the Town's finances by the Chairman of the Finance Committee; • A progress report on the school building projects; • A report on the Reading Business Park (former landfill) by the Board of Selectmen; • A report of the Reading Municipal Light Department by its Chairman. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: Instructions may be given by Town Meeting members at any time during Town Meeting, but by tradition instructions are held until the last business of Town Meeting. There are no known instructional motions at this time. The Moderator has asked that all proposed instructional motions be prepared in writing so that the Town Clerk may have a clear copy of the proposed instruction. Finance Committee Report: No report. Bylaw Committee Report: No report. i 3 ARTICLE 4 To see if the Town will vote to amend the FY 1997 FY 2006 Capital ( Improvement Program as provided for in Section 7-7 of the Reading.Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: Amendments will be needed in order to fund the following: • Additional Data Processing Equipment in order to accomplish elements of the Town's technology plan; • Expenditure of $25,000 donated by OSCO for road improvements at the intersection of Ash/Main/Bolton Streets; t Movement of two portable buildings from the Killam School to the Barrows School to deal with enrollment issues for the Fall of 1997; • Additional funding for the Joshua Eaton School construction project in order that this work can be done beginning this Spring and, still remain eligible for State SBAB reimbursement. While the. Capital Improvements Program does not authorize the expenditure of any funds, Section 4.1.3 of the Town Bylaws prohibits the expenditure. of any funds for capital purposes unless the project is included in the Capital Improvements Program for the year when funding is proposed. Finance Committee Report: ( The Finance Committee voted 7-0 to recommend the approval of this Article as presented. This vote is needed in order to approve Article 11 for the remaining renovations at the Joshua Eaton School, and in order to approve three items under Article 8: technology improvements -at Town Hall and the Library; moving two portable classrooms from the Killiam School to the Barrows School; and road work around the new OSCO for which the Town has received payment from OSCO. Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the payment during Fiscal Year 1997 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: There are no prior years bills that are due and, therefore, this Article may be indefinitely postponed. Finance Committee Report: No report. Bylaw Committee Report: No report. 4 ARTICLE 6 To see if the Town will vote to adopt the FY 1998 - FY 2007 Capital Improvement Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: A copy of the draft Capital Improvements Program is attached to this material as the blue pages. This plan is for actions to be taken effective July 1, 1997 for Fiscal Year 1998 and beyond. The material attached in the blue pages of this document outlines the details and financing plan related to the Capital Improvements Program. While the Capital Improvements Program does not authorize the expenditure of any funds, Section 4.1.3 of the Town Bylaws prohibits the expenditure of any funds for capital purposes, unless the project is included in the Capital Improvements Program for the year when funding is proposed. Finance Committee Report: The Finance Committee voted 7-0 to recommend the approval of the Capital Improvements Plan as presented. The Committee's votes on the capital projects anticipated in FY 1 1998 are as shown in our recommendation of Article '22 (Line Items K1-K40) and our recommendations of Articles 11, 12 and 13. The financing plan associated with the Capital Improvements Plan utilizes approximately $2,000,000 in Sale of Real Estate Funds by FY 2002 and incorporates a gradual increase in the percentage of revenues dedicated to capital and debt service during the next 10 years increasing from 6.5% in FY 1998 to 7.4% in FY 2007. The financing plan does include expected deficits in FY 2002 - FY 2004; however, the deficits are relatively small and manageable and are followed by projected surpluses in the remaining years of the Plan. Bylaw Committee Report: No report. ARTICLE 7 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of. Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: There are a number of items of surplus equipment to be disposed of under this Article, many of them as trade-ins of vehicles that the Town is replacing. These include the following: 1982 Catch Basin Cleaner Truck 1984 Dump Truck 1987 Pick-up Truck 2 Snow Plows 3 Police Cruisers 10 Printers 3 Upright Pianos 2 Steel Playground Slides Hot Top Spreader 1969 Sidewalk Roller 1983 Pick-up Truck 1984 Ford Crown Victoria (fire) 30 Computer Monitors Mita Photocopier 2 Sets of Wall Lockers 50 Student Desks 5 2 Steel Playground Slides 100 Student Chairs 5 Push Type Mowers 2 Cafeteria Tables Small Office Desk Toshiba Copier Wooden Cabinets 3 Lathes Grinder Bending Brake Bench Grinder 1985 Ford Sedan 50 Student Desks 10 Lab Stools Floor Scrubber 4 Five Drawer File Cabinets 2 Floor Buffers 5 Typewriters Angle Gear Cutter Milling Machine, Work Benches Bar Folder 1990 Dodge Wan - Senior van The Town will first offer many of these materials to other Departments of the Town, and then to private non-profit groups within the Town, prior to disposing of them through trade-in or auction. Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of 7-0-0. The disposition of surplus materials is important to appropriate inventory control, and the Town has worked to get the best value for surplus materials, while balancing the needs of other departments and the community. ( Bylaw Committee Report: No report. ARTICLE 8 To see if the Town will vote to amend one or more of the votes taken under Article 17 of the Warrant of the Annual Town Meeting of April 8, 1996, as amended under Article 5 of the Warrant of the Special Town Meeting of September 9, 1996 as amended under Article 6 of the Warrant of Special Town Meeting of November 12, 1996, relating to the Fiscal Year 1997 Municipal Budget, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Board of Selectmen BackL-round: The following chart outlines the transfers needed to balance the FY 1997 budget; FY 97 BUDGET MODIFICATIONS - 1997 ANNUAL TOWN MEETING BUDGET DESCRIPTION CHANGE NEW FINCOM # in adopted BUDGET recommen- budget AMOUNT dation B 1 Conservation Personal Services -$300 $38,871 7-0-0 B9 Community Development Non Personal $450 $2,150 7-0-0 Expenses 6 B9 Economic Development Work for Landfill Sale $20,000 $22,150 7-0-0 C10 Personnel - Non-Personal Expenses $4,000 $39,731 7-0-0 D5 Labor Counsel $15,000 $35,000 7-0-0 D6 Law - Non-Personal Expenses $6,160 $11,160 7-0-0 D 13 General Services Non-Personal Expenses $3,800 $96,160 7-0-0 El Health - Personal Services $8,800 $38,294 7-0-0 E2 Health - Non-personal Expenses $4,280 $39,921 7-0-0 E7 Veterans Non-Personal Expenses $100 $600 7-0-0 E10 Human Services - Personal Services -$38,000 $58,583 7-0-0 G5 Fire Department - Retroactive Salaries - Action Pending H11 Public Works Personal Services -$8,800 $1,156,962 7-0-0 H12 Public Works Non-Personal Expenses $37,400 $601,576 7-0-0 H14 Rubbish Collection and Disposal $41,500 $1,001,005 7-0-0 J1 Building Maintenance Study $25,000 7-0-0 J1 School - Special Needs $90,000 7-0-0 K2 Capital - Data Processing (Technology) $52,400 $78,100 7-0-0 K45 Capital - Move Portable Buildings to Barrows School $40,000 $115,000 7-0-0 K46 Capital - Roadway Construction - OSCO - Source of funds is from the donation by OSCO $25,000 $25,000 7-0-0 L3 Unemployment $5,000 $35,000 7-0-0 L4 Group Health and Life Insurance -$17,500 7-0-0 Net Change - General Fund $339,290 M1 Water - Personal Services $23,200 $586,122 7-0-0 M2 Water - Non-Personal Expenses -$23,200 $928,215 7-0-0 N1 Sewer-Personal Services $1,000 $164,661 7-0-0 N2 Sewer - Non-Personal Expenses -$1,000 $2,531,595 7-0-0 N4 Sewer Capital -$200,400 $162,000 7-0-0 Net Change - Water and Sewer Enterprise Funds -$200,400 NET BUDGET MODIFICATIONS $138,890 The following is a summary of the major changes to the FY 1997 budget: ( B9 - The Board of Selectmen has established as a priority providing the necessary funding to carry the landfill marketing and sale to a successful decision by the end of 1997. In order to accomplish this goal, funds are needed in both the FY 1997 and the FY 1998 budget to prepare the necessary marketing materials including a "due diligence" report on the information gathered to date, appraisals, conceptual site development plans, and various state mandated environmental reports. By being proactive in preparing these materials and presenting them to the state, the Town will accomplish the pre-permitting of the site under MEPA (a potentially significant hurdle in the sale of the site), have a complete set of site reports "on the shelf' for developers to peruse during the RFP process, and impute additional sale value to the site. Placeholder amounts of $20,000 have been established in both the FY 1997 and FY 1998 budgets for these pre-marketing activities. the actual amount of funds to be requested is still under discussion by the Board of Selectmen. Based on the latest available information presented to the Board, the total funding sought will need to be raised significantly above the $40, 000 level. The Board of Selectmen will provide revised information to Town Meeting Members. and FINCOMas soon as it is available.. D5 - Labor Counsel expenses have been high this year because of the Firefighter's Union arbitration and because of several other arbitration cases. D6 - This account is increased to reflect the ongoing costs of legal expenses, and to fund "Special Counsel" for the defense of a Town Employee (a member of one of the Boards, Committees. and Commissions) in defending against a conflict of interest claim which has been subsequently dismissed. This defense was provided pursuant to the Policy recently approved.by the Board of Selectmen. El, E2 and E10 - These are adjustments due to the vacancy in the Human Services Director's position, and a decision not to replace the position as it was previously filled. G5 - The Firefighter's contract for FY 1996 and FY 1997 is not yet settled but should be settled by the time Town Meeting takes action on this Article. The cost is for FY 1996 (the funds budgeted that year were returned to Free Cash at the end of the year) and for the current year. HI I, H12 and H14 - The corrections in Public Works reflect available funds in the salaries area, the need for funding in expenses for items including building maintenance and vehicle maintenance, and the need for additional funding in rubbish collection and disposal because the contract for services was not finalized until 1/2 way through the fiscal year. J1 - Two amendments are needed in the school budget - one for a comprehensive study and plan for staffing and services in the consolidated Town and School Building Maintenance function agreed to by the Town and the School Department and supported by the Board of Selectmen, FINCOM and School Committee. The second is the need for additional funding in the Special Needs area of the School budget. The shortfall in Special Needs was actually greater but a major portion was able to be offset by available funds elsewhere in the School budget. K2 - This is an increase that was requested in the Fall but was deferred until Spring. This funding is needed to complete this phase of the Town's technology plan, and the numbers were not known until after the consultant completed his work in the early Fall. K45 - This funding will pay to move two portable buildings from Killam School to Barrows School to handle increases in enrollment and reduce class sizes. 8 It is proposed as part of the FY 1997 budget so. that the School Department may make plans to start work immediately after the close of school in June. K46 - This is a new line to appropriate funds provided by OSCO as part of the site plan approval in order that the Town may carry out necessary improvements at the intersection of Ash and Main street at Bolton Street. M1 and M2 - These changes are needed to offset some overruns in the salary accounts due to less snow fall than estimated and overtime in the Water Treatment Plant. N1, N2 and N4 - The salary account needs a small additional amount of funding because of heavy overtime during the October storms. The capital was overfunded because the two capital projects funded in the Subsequent Town Meeting were funded both through the Article and through the budget. This action reverses that over-budgeting error. Finance Committee Report: The Finance Committee voted 7-0 to recommend the approval of Article 8 in the amount of $113,890. The Finance Committee strongly supports the process of selling the former landfill site and is recommending $20,000 be allocated to this process in FY 1997 under this Article; and $20,000 be allocated in the next fiscal year under Article 22. The Finance Committee also supports the concept of consolidated buildings and grounds maintenance as put forth by the Town Manager and Superintendent of Schools, and recommends the approval of a building maintenance study to determine proper staffing levels. As noted under Article 4, the Finance Committee supports the capital projects for data processing, portables and roadway construction. The remaining items under Article 8 are primarily adjustments to existing line items and reflect changes which were previously not anticipated. Bylaw Committee Report: No report. ARTICLE 9 To see if the Town will vote to approve an amendment to the Administrative Code pursuant to Section 6-1 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: Attached as part of the exhibits to the Town Warrant is a copy of the current "Plan of Organization - Executive Branch" as amended in the Spring of 1992. Following that is the proposed "Town of Reading Organization Chart - Plan of Organization - Executive Branch, Spring 1997" The Reading Home Rule Charter provides that the Town Manager may present a plan of organization to the Board of Selectmen and, if approved, may present such plan to Town Meeting. Town Meeting has the authority to approve or reject the plan. In the Summer of 1996, the position of Director of Human Services became vacant, and as part of the process of considering filling that position, The Town Manager held extensive interviews of staff, members of the Boards, Committees and Commissions and outside clients and vendors. 9 At the same time, the Town became focused on three major initiatives that the community wants ( or needs to accomplish. These initiatives include the closure, marketing and sale of the former landfill site on Walkers Brook Drive, the revitalization of Reading's Downtown and the implementation of the Open Space and Recreation Plan. This review has resulted in the Town Manager recommending to the Board of Selectmen the reorganization which is included in the exhibit. The substance of the reorganization is the consolidation of the Department of Human Services and the Department of Community Development into a single Department. Follow-up has taken place with the staffs of both Departments as well as the Boards, Committees and Commissions of both Departments. The intent, following consolidation, is to hire a Director of the Department who will have two primary functions: Management of the Department, including all of the administrative work that entails. Under the current structure, the Department Heads of these two Departments are also technical experts who provide a major level of technical support in one of the Divisions of the Department. In interviews with staff and others, this has not always been the most effective situation with the administrative tasks invariably giving way to the day to day technical work. Additionally, there is no guarantee that an employee who is expert in the technical aspects of the position has the capabilities, interest, knowledge or experience to be an effective Department Head. • Management of special long term projects, such as the three enumerated in this background. While the Town has much of the technical expertise to handle these projects, and has hired consultants to fill in gaps in that knowledge, the current levels of staff do not have the time to properly manage these projects and to conduct the work of the Department Head and to provide the technical support functions of their various positions. All of these long term projects are of vital interest to the long-term well being of the community, and will result, if handled properly, in the ability of the Town to accomplish major goals which will yield benefits measured in the millions of dollars. While not all of the Divisions of the new Department have a close connection in terms of their work, many of them do. For example, the Conservation Division and the Recreation Division have a growing interest in working together in the implementation of the Open Space and Recreation Plan. The Health Division and the Inspections Divisions have an on-going working relationship in issues such as enforcement of environmental codes and housing codes. While there are a lot of details to be worked out to implement the organizational plan proposed, these are all administrative details which will be worked out by the appropriate staffs. The result of the changes are expected to improve the ability of the Town to deal with special long term issues, and to provide a more efficient and effective organizational structure. Finance Committee Report; Action pending. Bylaw Committee Report• Action pending. 10 ARTICLE 10 To see if the Town will vote to authorize the Board of Selectmen of the Town of Reading to convey all or any part of the following described property, with the buildings thereon, commonly known as the Town of Reading landfill and to determine the minimum amount to be paid for such conveyance; to authorize the Board of Selectmen to convey all or any part of said property for such amount or a larger amount, and upon such other terms and conditions as the Board of Selectmen shall consider proper and to deliver a deed or deeds therefor to said purchaser or purchasers; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate to the Board of Selectmen to carry out the purposes of this vote; or take any other action with respect thereto; The land shown on Town of Reading Board of Assessors' January 1, 1985, Plat 57, as Lots 20, 21, 22, 23, 24, 25 and 26 and the land shown on Town of Reading Board of Assessors' January 1, 1989, Plat 68 as Lots 7 and 8, being bounded and described as follows: Beginning at a point on the Easterly side of John Street, said. point located 323.92 feet Northwesterly of the Reading-Wakefield town line; Thence Northwesterly a distance of 864 + feet to a point; Thence in a Northwesterly direction by a curved line to the right, having a radius of 1,000 feet, a distance of 270 + feet to a point, said point being a point of tangency; Thence Northeasterly a distance of 88.14 feet to a point; Thence Northeasterly a distance of 263.67 feet to a point; Thence Easterly a distance of 628.05 feet to a point; Thence Northerly a distance of 458.6 feet to a point; Thence Northeasterly a distance of 280.00 feet to a point; Thence Southeasterly a distance of 384.0 feet to a point; Thence Northeasterly a distance of 80.0 feet to a point; Thence Southeasterly a distance of 670.8 + feet to a point; Thence Southwesterly a distance of 789.0 + feet to a point; Thence Northwesterly a distance of 60.00 feet to a point; Thence Southwesterly a distance of 211.53 feet to a point; Thence Southwesterly a distance of 182.93 feet to a point; Thence Northwesterly a distance of 175.84 feet to a point; Thence Southwesterly a distance of 274.26 feet to the point of beginning. Board of Selectmen Background: The major surplus real estate asset owned by the Town is the former landfill. The site was previously subject to the sale to Homart for the development of a hotel and office research park. The sale fell through because of the economic climate, and the Board of Selectmen is working to close the landfill and to prepare the site for sale. In order to be able to react to the real estate market, the Board is requesting that Town Meeting approve this Article now, consistent with other actions taken by Town Meeting to maximize the community benefit of this surplus property. The Board of Selectmen has established as a priority providing the necessary funding to carry the landfill marketing and sale to a successful decision by the end of 1997. C 11 In order to accomplish this goal, funds are needed in both the FY 1997 and the FY 1998 budget to prepare the necessary marketing materials including a "due diligence" report on the information gathered to date, appraisals, conceptual site development plans, and various state mandated environmental reports. By being proactive in preparing these materials and presenting them to the state, the Town will accomplish the pre-permitting of the site under MEPA (a potentially significant hurdle in the sale of the site), have a complete set of site reports "on the shelf' for developers to peruse during the RFP process, and impute additional sale value to the site. Placeholder amounts of $20,000 have been established in both the FY 1997 and FY 1998 budgets for these pre-marketing activities. The actual amount of funds to be requested is still under discussion by the Board of Selectmen. Based on the latest available information presented to the Board, the total funding sought will need to be raised significantly above, the $40, 000 level. The Board of Selectmen will provide revised information to Town Meeting Members and FINCOM as soon as it is available.. Finance Committee Report: The Finance Committee voted 6-1 to recommend the approval of Article 10 as presented. Proceeds from the sale or lease of the former landfill site and taxes generated by the property can have an immediate positive impact on the Town's finances. Bylaw Committee Report: No report. ARTICLE 11 To see what sum the Town will raise by borrowing, or transfer from available funds, or otherwise, for the purpose of constructing additions, remodeling, reconstructing and making extraordinary repairs to the Joshua Eaton School on Summer Avenue, including the costs of original furnishings and equipment, engineering and architectural fees, inspection fees, relocation costs, contingencies and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee; and to see if the Town will vote to authorize the School Committee to file applications for a grant or grants to be used to defray all or any part of the cost of said school renovations and additions and related matters, and to see if the Town will vote to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. School Committee Background: Joshua Eaton School was renovated and expanded under authorization given by Town Meeting and work completed last year. However, there is need for additional work in order to make that project complete, and the sum of $350,000 is being requested to complete the project. The project is eligible for State SBAB reimbursement on the same basis as the original project, and the reimbursement schedule has been built into the capital financing plan. The work contemplated includes the following: 12 Painting $ 30,228 Install area network $ 60,000 Replace flooring $ 90,000 Refinish flooring $ 6,000 Replace roof $ 20,000 Install video network $ 12,500 Upgrade lighting 90,864 Subtotal $ 310,276 Contingency $ 39,724 Total $ 350,000 The source of funding is through the sale of bonds, the same funding mechanism that was used for the original project. Finance Committee Report: The Finance Committee voted 7-0 to recommend the approval of Article 11 in an amount not to exceed $350,000. The Finance Committee, through its Capital Improvements Advisory Subcommittee, has observed the building deficiencies, as noted, and strongly supports completing the remaining renovations and technology initiatives. Bylaw Committee Report: No report. ARTICLE 12 To see what sum the Town will raise by borrowing, or transfer from available funds, or otherwise, for the purpose of constructing additions, remodeling, reconstructing and making extraordinary repairs to the Birch Meadow School on Arthur B. Lord Drive, including the costs of original furnishings and equipment, engineering and architectural fees, inspection fees, relocation costs, contingencies and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee; and to see if the Town will vote to authorize the School Committee to file applications for a grant or grants to be used to defray all or any part of the cost of said school renovations and additions and related matters, and to see if the Town will vote to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. School Committee Background: Birch Meadow School was renovated and expanded under authorization given by Town Meeting and work completed two years ago. However, there is need for additional work in order to make that project complete, and the sum of $600,000 is being requested to complete the project. The project is eligible for State SBAB reimbursement in the future on the same basis as the original project, but the timing of this reimbursement is uncertain and has not been incorporated into the Capital Improvements Program financing plan.. The work contemplated includes the following: Painting $ 32,228 Install area network $ 54,000 Replace flooring $ 96,684 Replace roof $ 161,140 13 Replace HVAC Units $ 120,000 Install video network $ 12,000 Upgrade lighting 64456 Subtotal $ 540,508 Contingency $ 59,492 Total $ 600,000 The source of funding is through the sale of bonds, the same funding mechanism that was used for the original project. Finance Committee Report: Action pending. A final vote on this Article was not taken at the Finance Committee's March 19, 1997 meeting. The Committee supports the project iri concept, but has asked the School Department to review its cost allocations to see if the original windows in the old part of the school could be replaced as part of this project. Bylaw Committee Report: No report. ARTICLE 13 To see what sum the Town will raise by borrowing, or transfer from available funds, or otherwise, for the purpose of constructing additions, remodeling, reconstructing and making extraordinary repairs to the Reading Memorial High School on Oakland Road, including the costs of original furnishings and equipment, engineering and architectural fees, inspection fees, relocation costs, contingencies and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee; and to see if the Town will vote to authorize the School Committee to file applications for a grant or grants to be used to defray all or any part of the cost of said school renovations and additions and related matters, and to see if the Town will vote to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. School Committee Background: The architectural study of RMHS that was authorized by Town Meeting concluded that the High School's physical plant is in need of much repair, if not replacement. Given the need to maintain the facility until some time in the future, the School Committee proposes spending $1.85 million until the community can decide on a more long term solution to the problem. One very important facility issue at the High School that must be addressed immediately concerns science laboratory space. To continue the High School's accreditation without blemish, the New England Association of Schools and Colleges is requiring three (3) classrooms in the science wing to be upgraded to allow for appropriate science instruction with laboratory space. This will require approximately $200,000 of the $1.85 million to be used for that purpose. The other work we propose to do is included in the following list with preliminary estimates. 14 Science Labs $200,000 Concrete Column Repair $100,000 A.D.A. Issues • $ 50,000 New Energy Lighting Ballasts $250,000 HVAC Upgrade $600,000 Plumbing Deferred Maintenance & $200,000 Electrical Deferred Maintenance Local Area Network $150,000 Intercom $ 50,000 Roof Replacement $100,000 Window Replacement (600 x 150) $ 90,000 Exterior Door Replacement (30) $ 247000 Locker Painting $ 15,000 Replace Gym Bleachers (600) $ 48,000 Resurface Girl's Gym Floor $ 10,000 Replace Field House Floor $250,000 New Exits needed to address commons/link problem$ 50,000 Elevator Repairs $ 6,000 Exterior Brick Repointing. $ 50,000 Floor Tile Replacement $250,000 $2,493,000 The School Department is hopeful that final estimates for the work will be well under those listed above. If costs will exceed the $1.85 million requested from Town Meeting, minor work in the areas of painting, floor replacement, exterior brickwork and tile replacement will not proceed. This project may at some time in the distant future be eligible for partial or full reimbursement through the Massachusetts Department of Education's School Building Assistance Bureau but at this time, we do not anticipate reimbursement nor has an asssumption about reimbursement been incorporated into the Capital Improvements Program financing. Finance Committee Report: The Finance Committee voted 7-0 to recommend the approval of Article 13 in an amount not to exceed $1,850,000. A number of the projects contemplated by the School Department address health and safety issues, accreditation requirements and technology initiatives. In addition, several projects address improving the school's energy management which will produce operating savings and better working conditions. The Committee has emphasized that the safety and energy management items should be done as soon as possible in order to maximize operating efficiencies. Bylaw Committee Report: No report. 15 ARTICLE 14 To see if the Town will vote to authorize the Board of Selectmen to acquire all or any part of the following described parcel of land in fee. or rights of easement therein by. eminent domain under the provisions 'of Chapter 79 of the General Laws of the Commonwealth of Massachusetts, or to acquire said parcel of land or any part thereof in fee or rights of easement therein by gift, purchase, or otherwise, for general municipal purposes including the construction of a police station and uses accessory thereto and public parking; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate to the Board of Selectmen to pay for appraisals of said parcel and to pay for the acquisition of said parcel of land or rights of easement therein, or to be used for payment of land damages or other costs and expenses of such acquisition and to authorize the Board of Selectmen to enter into agreements with private parties or State and Federal agencies for financial and other assistance in connection with such acquisition, and to do all other acts and . things necessary and proper for carrying out the purposes of this vote, or take any other action with respect thereto: The land commonly known as 16 Parker Street shown on. Board of Assessors' Revised Jan. 1, 1977 Map 65 as Lot 08 consisting of 7,145 square feet of land, more or less, and being the land described at the Middlesex South District Registry of Deeds in Book 13836, Page 604, currently believed to be owned by the David J. and Constance M. Russell. Board of Selectmen Background: This Article would allow the Town to acquire the property at the rear of the existing Police Station in order to allow the expansion and renovation of the existing Police Station. The property owner is a willing seller and the agreed upon price is $175,000. The existing dwelling would be demolished in order to make way for the Police Station expansion and parking. The material in the green pages at the back of this Town Meeting report details the proposed project and its background. The sum of $175,000 is proposed to be taken from Free Cash for this project. Finance Committee Resort: Action pending. Articles 14, 16 and 17 each request authorization to acquire, transfer or negotiate for land to build :a new Police Station. Article,14: the Town has reached agreement with the property owners of 16 Parker Street to acquire that property for the purpose of building an addition on the existing Police Station and the Town is seeking $175,000 for such purposes. Article 16: as an alternative, certain citizens, by petition, are requesting that Town Meeting transfer a parcel of land on Oakland Road from the School Department to the Town for the purpose of constructing a new Police Station. Article 17: as a second alternative, certain citizens, by petition, are requesting that Town Meeting authorize the Board of Selectmen to negotiate with the owners of a property located at 13 Union Street to. acquire that property and to construct a new Police Station there. Based on information that the Finance Committee received at its meeting on March 19, 1997, the economic difference between acquiring the property on Parker Street and acquiring the property on Union Street are not significant given the total cost of the project and the expected life of a new Police Station. 16 Broader issues, such as the likelihood of reaching final agreement with the Union Street property owner, neighborhood concerns, and the possible difficulty of renovating the existing Police Station, may be more significant than the economic difference. With regard to the Oakland Road site, we understand that the School Committee is not prepared to transfer that property until it determines what actions it will take to renovate or to build a new high school. Bylaw Committee Report: No report. ARTICLE 15 To see what sum the Town will raise by borrowing, or transfer from available funds, or otherwise for the purpose of designing a new Police Station, or designing the addition and/or alterations of the existing Police Station, including the cost of architectural fees, engineering fees, and contingencies and related expenses incidental thereto and necessary in connection therewith, said sum to be expended under the direction of the Board of Selectmen, and to see if the Town will vote to authorize the Board of Selectmen to file applications for a grant or grants to be used to defray all or any part of said design costs and related matters, and to see if the Town will vote to authorize the Board of Selectmen to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Background: In order to prepare plans that are detailed enough for Town Meeting to approve the construction of the Police Station, a great deal of additional work needs to be done including architectural design, preliminary engineering, etc. The cost of this phase of the architectural work \ is estimated at $50,000 to be funded from free Cash. The design of this project will be done with the Police Station Building Committee, and a strong commitment has been made by the Board of Selectmen to work with the residents of the neighborhood to ensure that the final design fits within the neighborhood and minimizes any impact on surrounding properties. It is anticipated that with approval of Article 14 and approval of this Article, an architect will be hired immediately, and that a Special Town Meeting may be called for September, 1997 in order for Town Meeting to approve the project in its entirety. The $50,000 to fund this Article will come from Free Cash. Finance Committee Report: The Finance Committee voted 6-1 to recommend the approval of Article 15 in the amount of $50,000. The Finance Committee has not yet voted on whether this work should be funded from Free Cash or through debt authorization. Bylaw Committee Report: No report. 17 ARTICLE 16 Move that the following described property be transferred from the care, custody and control of the School Committee and/or the Board of Selectmen to the Board of Selectmen for use as a Police Station and parking, land shown on Assessors Plat 123, Lots 1.6 to 32, 34, 48, 49, 62, 139 and those portions of Cold Spring Road, Tower Road, Chestnut Street and Grandview Road that fall within the bounds of said lots. By petition Background: The proposed site is shown on the map attached to this report as an exhibit. The petitioners have not provided additional background at the time of this report going to press. Finance Committee Report: Action pending. Articles 14, 16 and 17 each request authorization to acquire, transfer or negotiate for land to build a new Police Station. Article 14: the Town has reached agreement with the property owners of 16 Parker Street to acquire that property for the purpose of building an addition on the existing Police Station and the Town is seeking $175,000 for such purposes. Article 16: as an alternative, certain citizens, by petition, are requesting that Town Meeting transfer a parcel of land on Oakland Road from the School Department to the Town for the purpose of constructing a new Police Station. Article 17: as a second alternative, certain citizens, by petition, are requesting that Town Meeting authorize the Board of Selectmen to negotiate with the owners of a property located at 13 Union Street to acquire that property and to' construct a new Police Station there. Based on information that the Finance Committee received at its meeting on March 19, 1997, the economic difference between acquiring the property on Parker Street and acquiring the ' property on Union Street are not significant given the total cost of the project and the expected life of a new Police Station. Broader issues, such as the likelihood of reaching final agreement with the Union Street property owner, neighborhood concerns, and the possible difficulty of renovating the existing Police Station, may be more significant than the economic difference. With regard to the Oakland Road site, we understand that the School Committee is not prepared to transfer that property until it determines what actions it will take to renovate or to build a new high school. Bylaw Committee Report: No report. ARTICLE 17 To see if the Town will vote to authorize the Board of Selectmen to negotiate in good faith the purchase of real property located at 13 Union Street consisting of Lot 8, Plat No. 76 as shown on the Reading Board of Assessor's Map and owned by the Middlesex County Board of Realtors and/or otherwise authorize the acquisition of that real property through the exchange of Town owned real estate and buildings at 67 Pleasant Street, the location of the current Town Police Station, for the purpose of constructing a new Police Station for the Town to be built on Union Street at Lot 8 and abutting Town owned real property shown as Lot 10 on Plat 76 of the Reading Board of Assessor's Map Plat 76. By petition 18 Background: The proposed site is shown on the map attached to this report as an exhibit. The petitioners have not provided additional background at the time of this report going to press. Finance Committee Report: Action pending. Articles 14, 16 and 17 each request authorization to acquire, transfer or negotiate for land to build a new Police Station. Article 14: the Town has reached agreement with the property owners of 16 Parker Street to acquire that property for the purpose of building an addition on the existing Police Station and the Town is seeking $175,000 for such purposes. Article 16: as an alternative, certain citizens, by petition, are requesting that Town Meeting transfer a parcel of land on Oakland Road from the School Department to the Town for the purpose of constructing a new Police Station. Article 17: as a second alternative, certain citizens, by petition, are requesting that Town Meeting authorize the Board of Selectmen to negotiate with the owners of a property located at 13 Union Street to acquire that property and to construct a new Police Station there. Based on information that the Finance Committee received at its meeting on March 19, 1997, the economic difference between acquiring the property on Parker Street and acquiring the property on Union Street are not significant given the total cost of the project and the expected life of a new Police Station. Broader issues, such as the likelihood of reaching final agreement with the Union Street property owner, neighborhood concerns, and the possible difficulty of renovating the existing Police Station, may be more significant than the economic difference. With regard to the Oakland Road site, we understand that the School Committee is not prepared to transfer that property until it determines what actions it will take to renovate or to build a new high school. Bylaw Committee Resort: No report. ARTICLE 18 To see if the Town will vote to authorize the appropriation of funds to retain an Architect for the purpose of designing and preparing such other drawings and specifications necessary for the construction of a new Police Station for the Town of Reading on a site to be selected at this Town Meeting. ' Background: By petition The petitioner understands that this Article is redundant and that Article 15 will accomplish the same thing regardless of the site chosen for the Police Station. It is anticipated that this Article will, therefore, be indefinitely postponed. Finance Committee Report: No report., Bylaw Committee Report: No report. 19 ARTICLE 19 To see if the Town will appoint a Building Committee to advise and consult with Town Meeting and the Board of Selectmen in a design and construction of a new Police Station until such time as the new station is occupied. By petition Background: The petitioners have not provided additional background at the time of this report going to press. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 20 To see if the Town will appoint as members to the Police Station Building Committee those individuals who have served the Town in that capacity on the Ad Hoc Police Station Building Committee appointed by the Board of Selectmen iri 1995. By petition Background: The petitioners have not provided additional background at the time of this report going to press. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 21 To see what sum the Town will raise by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen Background: This Article authorizes the Town to borrow funds for Chapter 90 roadway projects to be constructed in accordance with the Capital Improvements Program. No actual borrowing will take place since the projects will be done once the State authorizes the funding. However, this Article allows the Town to proceed with design and hearings on the various projects. Finance Committee Report: The Finance Committee has recommended this Article in the amount of approximately $437,500 by a vote of 7-0-0. This Article is needed in order to continue the necessary road construction program in a manner and time schedule that is appropriate and in accordance with the Capital Improvements Program. 1 Bylaw Committee Report: No report. 20 ARTICLE 22 To determine how much money the Town will raise by borrowing, or from the tax levy, or transfer from available funds,. or otherwise, and appropriate for the operation of the Town and its government for Fiscal Year 1998 beginning July 1, 1997, or take any other action with respect thereto. Finance Committee Background: See the budget attached as the yellow pages of this document.. Finance Committee Report: The Finance Committee vote for each line item of the budget is shown on the attached Budget Summary. The Finance Committee's unanimous vote on all but one line item (G-1 Public Safety - Police - Personal Services) reflects a continuation of the budget process that we adopted last year. Initially, all sections of the budget were reviewed in detail by the Committee's department liaisons and then by the entire Finance Committee. As part of the collaborative budget process, the Finance Committee's response to the initial budget requests was shared with the Board of Selectmen, School Committee, Town Manager and Superintendent of Schools. After the initial budget was revised, the Finance Committee took a vote on each line item. The tie vote on line G-1, as noted above, reflects the Committee's concerns regarding the proposal to add an additional Police Officer into the budget, whose hiring would be dependent upon a staffing study that demonstrates the need for an additional officer, prior to having sufficient evidence for the need. Bylaw Committee Report: No report. ARTICLE 23 To see if the Town of Reading will vote to accept the report of the Board of Selectmen upon the laying out as public ways of the following described private ways under the provision of law authorizing the assessment of betterments, such highways being laid out in accordance with plans duly approved by the Board of Selectmen and fi"led in the office of the Town Clerk in accordance with the statutory requirements, and that the Town authorize the Board of Selectmen to take such lands in fee or rights of easement therein by eminent domain, under the provisions of Chapter 79 of the General Laws, as amended, or acquire said lands in fee or rights of easement therein by purchase, gift or otherwise and to assess betterments therefor and to see if the Town will vote to accept the public ways laid out by the Board of Selectmen, and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the acquisition of said lands or easements therein or for payment of any eminent domain damages and for the construction of said ways, or take any other action with respect thereto: Proposed Public Ways: Anson Lane Azalea Circle Ashley Place Family Circle Autumn Lane Board of Selectmen C 21 Backuound• These are new streets that are ready to be accepted as public streets. Construction has been completed and all but tree planting bonds have been released. The cost of this Article is negligible - $1 per lot on the street - and will be included in the motions on the Article. The action of the Board of Selectmen in recommending the acceptance of these streets as a public way follows public hearings of the affected property owners. Finance Committee Report: The Finance Committee has recommended the subject matter of this Article by a vote of -7-0-0. The cost is negligible and will cost the Town less than $100 in total. Bylaw Committee Report: No report ARTICLE 24 To see if the Town will vote to authorize the Board of Selectmen to acquire all or any part of the following described parcel of land in fee or rights of easement therein by eminent domain under the provisions of Chapter 79 of the General Laws of the Commonwealth of Massachusetts, or to acquire said parcel of land or any part thereof in fee or rights of easement therein by gift, purchase, or otherwise, for additions to the Town Forest; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate to the Board of Selectmen to pay for appraisals of said parcels and to pay for the acquisition of said parcels of land or rights of easement therein, or to be used for payment of land damages or other costs and expenses of such acquisitions, and to authorize the Board of Selectmen to enter into agreements with private parties or state and federal agencies for financial and other assistance in connection with such acquisition, and to do all other acts and things necessary and proper for carrying out the provision of this vote, or take any other action with respect thereto: The land located off Lynn Village Way shown as Lot A on a plan of land entitled: "Index Plan Fienemann Circle Reading, Mass." dated June 20, 1994 with Revisions dated July 21, 1994 consisting of 100,731 square feet (2.31 acres) according to said plan, currently believed to be owned by Presidential Development Corp. The Board of Selectmen Backzround• This Article will allow the Town to accept the donation of this parcel of land and to add it to the adjacent Town Forest parcel. There are taxes owed in the sum of $83.24 which would be funded under this Article. This parcel of land was created when the Community Planning and Development Commission approved the subdivision of the adjacent land. The abutting properties are all in the Town's ownership, constituting part of the Town Forest. The discussion at the time of development of the property was that it would be deeded to the Town as an addition to the Town Forest. The members of the Town Forest Committee unanimously voted to recommend that the Town accept this land as a donation. 22 Finance Committee Report: The Finance Committee has recommended the subject matter of this Article by a vote of 7-0-0. The total cost is less than $100, and it transfers a valuable asset to the Town as part of the adjacent Town Forest. Action under this Article represents the creative use of alternative option of acquisition of land without direct expense to the Town, and helps to supplement the Town funded land acquisition program as included in the Capital Improvements Plan. Bylaw Committee Report: No report. ARTICLE 25 To see if the Town will vote to authorize the Board of Selectmen to acquire all or any part of the following described parcel of land in fee or rights of easement therein by eminent domain under the provisions of Chapter 79 of the General Laws' of the Commonwealth of Massachusetts, or to acquire said parcel of land or any part thereof in fee or rights of easement therein by gift, purchase, or otherwise, for purposes of creating an access and passageway from Indian Tree Lane to the Joshua Eaton School fields; and to see what sum the Town will raise by borrowing, or -from the tax levy, or transfer from available funds, or otherwise, and appropriate to the Board of Selectmen to pay for appraisals of said parcel and to pay for the acquisition of said parcel of land or rights'of easement therein, or to be used for payment of land damages or other costs and expenses of such acquisition and to authorize the Board of Selectmen to enter into agreements with private parties or state and federal agencies for financial and other assistance in connection with such acquisition, and to do all other acts and things necessary and proper for carrying out the purposes of this vote, or take any other action with respect thereto: The land located off of Oak Street and shown as Lot 105 on Board of Assessors' Revised Jan. 1, 1978 Plat 24 currently believed to be owned by Shannon Rogan, Trustee of the Logan Realty Trust Board of Selectmen Background: The maps attached to this document indicate the area to be accepted under this Article and under Article 25. The acceptance is for rights of easement for pedestrian use. Practically, the areas in question have been used for pedestrian access primarily for students from the residential area to the southwest to access the Joshua Eaton School. The historical use has not been sanctioned by the property owners and, in: fact, the Town has tried to block that use by the installation and maintenance of a fence along the Joshua Eaton property line. As a result of litigation, the property owner has offered to donate the easement as long as the Town fenced the easement. In addition, the Town is required to consider enlarging the fence and backstop at the adjacent baseball field on the Joshua Eaton property to try to reduce the number of foul balls that go onto the abutting property. While the Article is written to use eminent domain to secure the title, this is a friendly taking. 23 Finance Committee Report: No report. Rylaw Committee Report: No report. ARTICLE 26 To see if the Town will vote to authorize the Board of Selectmen to acquire all or any part of the following described parcel of land in fee or rights of easement therein by eminent domain under the provisions of Chapter 79 of the General Laws of the Commonwealth of Massachusetts, or to acquire said parcel of land or any part thereof in fee or rights of easement therein by gift, purchase, or otherwise, for purposes of creating an access and passageway from Indian Tree Lane to the Joshua Eaton School fields; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate to the Board of Selectmen to pay for appraisals of said parcel and to pay for the acquisition of said parcel of land or rights of easement therein, or to be used for payment of land damages or other costs and expenses of such acquisition and to authorize the Board of Selectmen to enter into agreements with private parties or state and federal agencies for financial and other assistance in connection with such acquisition, and to do all other acts and things necessary and proper for carrying out the purposes of this vote, or take any other action with respect thereto: The land located off of Indian Tree Lane and shown as Lot 94 on Board of Assessors' Revised Jan. 1, 1978 Plat 24 currently believed to be owned by Allison W. and Janet B. Phinney, of 44 Indian Tree Lane. Board of Selectmen Backeround• Please see the discussion under Article 25. In order to complete this pedestrian easement, access across the edge of the property at 44 Indian Tree Lane is also required. Town Counsel has approached the property owner and, in a spirit of community support, the property owner is willing to donate the easement. The Town will be responsible for fencing the easement once the transaction is completed. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 27 To see if the Town will vote to authorize the Board-of Selectmen of the Town of Reading to convey and/or abandon certain rights in fee and/or easements in Reading, Middlesex County, MA in the portion of the cul-de-sac in the public way known as Lucy Drive which portion to be abandoned is shown on a highlighted portion of the plan entitled "Cedarwood at Reading, Final Plan of Lucy Drive, Reading, Mass." originally dated June 6, 1966; and to determine the minimum amount to be paid for such conveyance- and/or abandonment; and to authorize the Board of Selectmen to convey or abandon all or any part of said rights in fee and/or 24 easements for such amount or a larger amount, and upon such other terms and conditions as the Board of Selectmen shall consider proper and to deliver a deed or deeds therefor if necessary; or take any other action with respect thereto. Board of Selectmen By Request BackQround• The property owner at 32 Lucy Drive has requested that the Town abandon the cul-de-sac in front of their house because it serves no purpose and the street comes close to their house. In current subdivision, the cul-de-sac would have been a temporary one which would have been abandoned and restored to the property owner when the street was extended - such was not the practice when Lucy Drive was extended. The Department of Public Works favors the elimination of the cul-de-sac because they are difficult to plow and require unnecessary maintenance. The tentative agreement with the property owner is to have the Town cut and remove the pavement in the cul-de-sac and to provide topsoil for the homeowner to spread and plant. The homeowner will be responsible for re-paving their driveway, for reconstructing the sidewalk to Town standards along the new edge of the street, grading the topsoil and planting the lawn and the tree lawn. An easement will be retained across tFe area that is now Town right of way, in the event that any utility work is required. As a result, the homeowner will have a larger front lawn, and the Town will have less pavement to take care of. The Town would consider a similar arrangement from other property owners upon request; and subject to the Town crews workload in removing pavement in such areas. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 28 To see if the Town will vote to authorize the Board of Selectmen of the Town of Reading to convey and/or abandon certain rights and easements in Reading, Middlesex County, MA located on land situated off of Walnut Street which easements are shown on a plan entitled: Easement Through Private Property For Drainage, Water And Sewerage Purposes Walnut Street Scale: 1 in. = 40 ft. Nov., 1967 registered with the Middlesex South Registry District of the Land Court as document No. 450960; and to determine the minimum amount to be paid for such conveyance and/or abandonment; and to authorize the Board of Selectmen to convey or abandon all or any part of said rights and easements for such amount or a larger amount, and upon such other terms and conditions as the Board of Selectmen shall consider proper and to deliver a deed or deeds therefor if necessary; or take any other action with respect thereto. Board of Selectmen By Request 25 Background: This easement was needed to provide sewer to the home on what is now lot 8 of the Strawberry Hill Lane development prior to when the subdivision was developed. Since the subdivision was developed, however, the easement is no longer needed because the lot is served with a sewer line from Strawberry Hill Lane. This easement may now be abandoned without detriment to the property owner or to the Town. Finance Committee Report: No report. Bylaw Committee Report:. No report. ARTICLE 29 To see if the Town will vote to amend the motion made under Article 15 of the Warrant for the Subsequent Town Meeting of November 12, 1996 which added a second Section 5.13 to the General Bylaws of the Town relating to Emergency Vehicle Access and Fire Lanes and to amend such second Section 5.13 of the General Bylaws of the Town by renumbering such second Section 5.13 as Section 5.14 by renumbering all subsections thereof as the corresponding subsections of Section-5.14 and by substituting the phrase "Section 5.14" for the phrase "Section 5.13" each time the phrase "Section 5.13" appears in said motion and General Bylaw, or take any other action with respect thereto. Board of Selectmen Background: ( When Article 15 was adopted this last Fall, the numbering of the Sections in the Article was inadvertently assigned to a previously approved section of the Bylaw. Although the Attorney General's office sometimes allows administrative changes in Town Bylaws to correct such errors, they would not do so in this case. This Article merely amends the numbering on the Article which implements the fire lanes in Reading. Finance Committee Report: No report. Bylaw Committee Report: Action pending. ARTICLE 30 To see if the Town will vote to amend the General Bylaws of the Town by adding the following new Section 5.15 relating to Designated Parking Spaces and Curb Ramps for Disabled Veterans or Handicapped Persons, or take any other action with respect thereto: "5.15 Designated Parking Spaces and Curb Ramps for Disabled Veterans or Handicapped Persons 5.15.1 Any person or body having lawful control, of a public or private way or of improved or enclosed property used as off-street parking areas for businesses, shopping malls, theaters, auditoriums, sporting or recreational facilities, cultural centers, residential dwellings, or for any other place where the public has a right of 26 access as invitees or licensees shall reserve the number of parking spaces required by Section 5.15.2 in said off-street parking areas for any vehicle owned and operated by a disabled veteran or handicapped person whose vehicle bears the \ distinguishing license plate authorized by Section 2 of Chapter 90 of the General Laws or for any vehicle transporting a handicapped person and displaying the special identification plate authorized by Section 2 of Chapter 90 of the General Laws or for any vehicle bearing the official identification of a handicapped person issued by any other state or any Canadian Province. 5.15.2 If the number of parking spaces in any area designated in Section 5.15.1 is more than fifteen (15) but not more than twenty-five (25), one (1) parking space shall be provided; more than twenty-five (25) but not more than forty (40), five percent (5%) of such spaces but not less than two (2) shall be provided; more than forty (40) but not more than one hundred (100), four percent (4%) of such spaces but not less than three (3) shall be provided; more than one hundred (100) but not more than two hundred (200), three percent (3%) of such spaces but not less than four (4) shall be provided; more than two hundred (200) but not more than five hundred (500), two percent (2%) of such spaces but not less than six (6) shall be provided; more than five hundred (500) but not more than one thousand (1,000), one and one-half percent (1 1/2%) of such spaces but not less than ten (10) shall be provided; more than one thousand (1,000) but not more than two thousand (2,000), one percent (1%) of such spaces but not less than fifteen (15) shall be provided; more than two thousand (2,000) but less than five thousand (5,000), three-fourths of one percent (3/4%) of such spaces but not less than twenty (20) shall be provided; and more than five thousand (5,000), one-half of one percent (1/2%) of such spaces but not less than thirty (30) shall be provided. 5.15.3 Parking spaces designated as reserved under the provisions of Section 5.15.1 shall be: 1. Identified by the use of above grade signs with white lettering against a blue background and shall bear the words "Handicapped Parking: Special Plate Required. Unauthorized Vehicles May Be Removed At Owner's Expense"; 2. Located as near as possible to a building entrance or walkway and adjacent to curb ramps or other unobstructed methods permitting sidewalk access to a handicapped person; and 3. Twelve feet (12) wide or consist of two (2) eight-foot (8) wide areas with four (4) feet of cross hatch between them. 5.15.4 The Board of Selectmen shall place and maintain signs relating to reserved spaces for use by disabled veterans and handicapped persons where applicable to public buildings, public ways and public parking areas. The owner(s) of record of all other properties or private ways shall place and maintain signs so identifying the reserved parking spaces in accordance with Section 5.15.3. 5.15.5 No person shall park, or leave unattended, a motor vehicle that does not bear the distinguishing disabled veterans or handicapped license plates or other identifications referenced in Section 5.15.1 in a space designated for use by disabled veterans or handicapped persons, or otherwise obstruct or block curb 27 a_. ramps designated for use by handicapped persons as a means of egress to a street or public way. 5.15.6 Any motor vehicle found violating the provisions of this Section 5.15 may be issued a parking violation by the Reading Police Department and/or towed under the direction of the Reading Police Department, and all towing and storage charges shall be as authorized by Section 120D of Chapter 266 of the General Laws. In addition, any person found violating the provisions of this Section 5.15 shall be punished by a fine of not less than twenty-five ($25.00) dollars for the first offense and not less than fifty ($50.00) dollars for the second and any subsequent offense, and each day that such violation continues shall constitute a separate offense. The provisions of this Section 5.15 may be enforced by non-criminal disposition in accordance with the provisions of Section 5.11 hereof and Section 21 D of Chapter 40 of the General Laws." Board of Selectmen BackQround• This Article establishes handicapped parking regulations for public and private property in Reading, and gives the Reading Police Department the authority to enforce the. requirements. There is no discretion as to the number of spaces required - this is mandated by State Law. The intent of this Article is to provide for enforcement on private property similar to the Bylaw on fire lanes. This Article was generated by a resident who wanted the Town to have the same powers of enforcement to what was being proposed at the time for fire lanes. The Board of Selectmen ( agreed and had a public hearing on the matter in January, 1997. No objections were raised at the hearing. Once adopted as a Bylaw, the Board of Selectmen will set the fines in accordance with but no less that the_ levels determined in the Bylaw (and established by State law as minimums.) The current fine for violation of the Bylaw is $100. Finance Committee Report: No report. Bylaw Committee Report: Action pending. ARTICLE 31 To see if the Town will vote to file a petition and/or approve the filing of a petition to the General Court for a special act providing that the licenses may be granted in the Town of Reading for the sale of wine and malt beverages by restaurants and function rooms having a seating capacity of less than one hundred persons, or take any other action with respect thereto. Board of Selectmen 28 Background: During the discussion on whether or not to allow "brown bagging" in restaurants of less than 100 seats, the Board of Selectmen heard ' comments that allowing beer and wine in smaller restaurants may be a good idea and one that would help to enhance Reading's Downtown. Upon review with Counsel, the Board has determined that a Home Rule law petitioned by the Town and approved by the State legislature may be the appropriate mechanism to be allowed to issue limited beer and wine licenses to food establishments who do not otherwise meet the requirements for a full liquor license. The motion under this Article would propose the specifics of such a license which, if approved, would be issued by the Board of Selectmen acting as the Licensing Authority under the Reading Home Rule Charter. Finance Committee Report: No report. Bylaw Committee Report: Action pending. ARTICLE 32 To see if the Town will vote to amend Section 6.2. of the Reading Zoning By-Laws as follows: 1. Amend Paragraph 6.2.2.4.d. by inserting the phrase "as an "OPEN" flag as specified in Paragraph 6.2.3.2.1. below, or" after the phrase "(except" so that said Paragraph shall now read: "Banners (except as an "OPEN" flag as specified in ParaLyranh 6 23 2 i hAnw nr n C temporary sign as specified in Paragraph 6.2.3.21 below), pennants, off-premises signs, portable signs, roof signs extending above the parapet or ridge line of a structure, or strings of lights not permanently mounted to a rigid -background, of any type, except as provided in Subsection 6.2.2.5.e." 2. Amend Section 6.2.3.2. "Signs in Business and Industrial Zoning Districts" by adding a new Paragraph 6.2.3.2. 1 which shall read as follows: IT Any establishment in a Business-A, Business-C, or Industrial Zoning District may display not more than one flag, not to exceed 4 feet by 6 feet in dimensions, which may state only the word "OPEN" in letters not to exceed 8 inches in height, together with decorative graphics. Any establishment in a Business-B Zoning District may display not more than one such flag in accordance with size, locational, and color and other graphic standards established by the Sign Review Board." or take any other action with respect thereto. Community Planning and Development Commission r: 29 Backeround: In response to growing concern that some provisions of the Sign By-Laws needed to be changed in order better to meet legitimate business needs, and to simplify and clarify some aspects of the By-Laws and thereby also to expedite enforcement, an ad-hoc Sign Revision Committee was formed and held a series of meetings this past Winter. This ad-hoc Committee consisted of two representatives each of the Community Planning and Development Commission, the Sign Review Board, the Downtown Steering Committee and the Reading Chamber of Commerce, along with the Town Planner, the Building Inspector and the Zoning Enforcement Officer. The Committee reached consensus about the issues of Open Flags, Window Signs and Wall Signs for multiple-tenant commercial buildings. This Article and the following two Articles reflect that consensus. When these Sign By-laws were adopted by Town Meeting in the Fall of 1993, banners and pennants were prohibited entirely. There has been a desire expressed by several businesses that flags which state "OPEN" would be desirable both for decoration and to indicate clearly to potential customers that the business is open. This first Article would allow any business in all business zoning districts except Business-B (Downtown) to fly one such flag subject to the dimensional and letter-size limitations set forth. Given that the Downtown contains a higher density of business establishments and that this area is already subject to the design purview of the Sign Review Board and is undergoing considerable public and private efforts toward revitalization, the ad-hoc Committee representatives thought it prudent to make some provision in this area for these flags but according to standards which the Sign Review Board would develop for the entire Downtown area with respect to such flags. Finance Committee Report: No report. CPDC Report: The CPDC held a public hearing on this Article on March 24, 1997, and recommends the subject matter of the Article by a vote of 4-0-0. Bylaw Committee Report: Action pending. ARTICLE 33 To see if the Town will vote to amend Section 6.2. of the Reading Zoning By-Laws as follows: Delete Paragraph 6.2.3.2.d. in its entirety and substitute therefor the following new paragraph: "d. Window Signs: No sign may be attached to the outside surface of any window or door. Temporary or permanent signs may without permit be attached to the inside of the glass surface of a window (a single structurally supported sheet of glass or a sash) or door, or placed within the premises closer than five feet from any window or door and situated or designed so that the sign's graphic content is visible from the outside through any window or door, provided that any such sign shall: 30 (1) Be located only in either the uppermost or the lowermost thirty percent of the glass sheet or sash; (2) Contain no letters larger than six inches in height; (3) Not be restricted with respect to graphic or message content, whether of a permanent or temporary nature, nor be restricted with respect to materials, provided that professional appearance and good order shall be maintained at all times; (4) Have a sign area not to exceed six square feet if the sign is not illuminated; (5) In addition to the above, any illuminated sign (including any internally illuminated sign and including any made of neon tubes) shall be placed only in a window, and not in a door, and shall also: (a) Have a sign area not to exceed four square feet; (b) Be placed no closer than ten feet from any other internally illuminated window sign on the premises; (c) Be placed only in a window which contains no other signs of any type; and (d) Be illuminated only during hours of operation of the business or establishment. Notwithstanding the above, window signs shall also be allowed in conformity with the provisions of Paragraph 6.2.3.2.1. below." or take any other action with respect thereto. Community Planning and Development Commission BackQround• This Article also reflects the consensus achieved by the ad-hoc Sign Revision Committee and represents a significant set of changes from the current window sign provisions which now read: "d. Temporary and permanent signs are allowed to be attached to the inside or outside of the glass surface of a window, subject to the following: (l) The aggregate total sign area of all permanent and temporary signs attached to a window shall not exceed one-half of the transparent area of the window; (2) Permanent signs shall be of a durable material, such as wood, metal, plastic, neon tubes, decals, or paint, and shall be displayed only on the interior side of the surface of a window and door, provided that no lettering contained in such sign shall exceed six inches in height and that only the name of the establishment and the type of goods or services it offers shall be displayed or may state "OPEN"; no such sign shall be internally illuminated except for those of neon tubes and these shall not be illuminated except during hours of operation of the business; no such sign shall require a permit; 31 (3) Temporary signs of one square foot or less may be displayed without permit on the interior surface of a window with no restriction on material, duration, or number; the aggregate sign area of all such signs is included in the limitation specified in Paragraph 6.2.3.2.d(l) above." This Article would not allow window signs, without needing a permit, to be placed on the outside surface of any window or glass door. It would govern all signs in windows and doors and any placed inside a store up to five feet from a window or glass door. While increasing the allowable size of any individual non-illuminated window sign from one square foot to six square feet, this article would reduce the proportion of any window that would be allowed to contain signs from fifty percent to thirty percent. This thirty percent would have to be either at the top or at the bottom of a window in order to allow visibility through the window into the store for security reasons. Additionally, this Article would eliminate all current distinctions as to message content, such as between brand names and generic types of merchandise and between signs of a temporary or permanent nature. Illuminated window signs, including internally illuminated signs and neon signs, would be allowed without regard to message. content. Size and separation restrictions would be established: four square feet maximum sign area, and a minimum separation between such signs of ten feet to control the allowable number and visual impact of these kinds of window signs. Any window which contains an illuminated sign would not be allowed to contain any other window sign of any type, and no illuminated sign could be lit when the business is closed. Finally, larger window signs (up to sixteen square feet in sign area) would continue to be allowed for special promotional events, such as grand openings or sales, subject to time limits and permitting requirements as already contained in paragraph 6.2.3.2.1. of the current by-laws. Finance Committee Report: No report. CPDC Report: The CPDC held a public hearing on this Article on March 24, 1997, and recommends the subject matter of the Article by a vote of 4-0-0. Bylaw Committee Report: Action pending. ARTICLE 34 To see if the Town will vote to amend Section 6.2. of the Reading Zoning By-Laws as follows: 1. Add the following new paragraph 6.2.3.2. m., which shall read as follows: "m. For commercial buildings containing more than one business requiring wall signage, any wall sign provided for any such business must be in conformity with the requirements of this Section 6.2. and in accordance with the following stipulations concerning an overall signage plan for such building. The signage plan shall show not more than one wall sign per business within the building; however, at the owner's election not every business within the building need be provided with a wall sign within the proposed assemblage. No wall sign shall be issued a 32 sign permit for any building for which a signage plan has been submitted or approved that is not included in or is not in conformity with the applicable signage plan. The signage plan need not show the specific message content for any individual sign contained therein, so as to provide for change in business occupancy which may from time to time occur within the building: (1) In the Business-A, Business-C, and Industrial Zoning Districts, the building owner may provide to the Building Inspector, or in the case of Site Plan Review may submit for approval to the Community Planning and Development Commission, a signage plan for the building showing the allocation within the maximum sign area as allowed according to Table 6.2.3. hereof among wall signs for businesses within the building. This signage plan shall show the size, placement, materials, framing, graphic and design standards for each such sign and the assemblage thereof proposed within said allowable maximum sign area, together with proposed lighting and methods of attachment of all such signs. Upon application therefor by the building owner or the respective business owner, the Building Inspector shall issue a sign permit for any individual sign to be placed within the assemblage upon determination as to the conformity of such individual sign to the signage plan; or (2) In the Business-B Zoning District, the building owner may, according to the provisions of Section 6.2.4. below, submit to the Sign Review Board for issuance of a Certificate of Appropriateness, a signage plan for the building showing the allocation within the maximum sign area as allowed according to Table 6.2.3. hereof among wall signs for businesses within the building. This signage plan shall show those characteristics as specified in Section 6.2.4. for each such sign and the assemblage thereof proposed within said allowable maximum sign area. The Building Inspector shall issue a sign permit for any individual sign within the assemblage upon determination of the conformity of such individual sign to the approved signage plan." 2. Amend Paragraph 6.2.3.2. Lb. by adding the phrase "except in cases where the provisions of Paragraph 6.2.3.2.m. are utilized," between the phrase "One wall or projecting sign per business occupying the ground floor and front wall of the building," and the phrase "provided that a lot may contain only wall or only projecting signs, and" so that said Paragraph shall read: "b.. One wall or projecting sign per business occupying the ground floor and front wall of the building, except in cases where the provisions of Paragraph 6.2.3.2.m. are utilized, provided that a lot may contain only wall or, only projecting signs, and" 3. Amend Paragraph 6.2.3.2.2.a. by adding the phrase "except in cases where the provisions of Paragraph 6.2.3.2.m. are utilized," between the phrases "building," and "and," so that said Paragraph shall read: 33 "a. One wall or projecting sign per business occupying the ground floor and front wall of the building, except in cases where the provisions of Paragraph 6.2.3.2.m. are utilized, and" or take any other action with respect thereto. Community Planning and Development Commission Background: The current Sign By-laws do not allow wall signs on multiple-tenant commercial buildings for any business which is located upstairs or in the rear area of a building. This has caused some problems for businesses in these types of locations. This Article, which also reflects the consensus of the ad-hoc Sign Revision Committee, would create an option for property owners of buildings containing businesses in this situation. While the allowable wall sign area on the entire building would not be increased and the criteria for location and placement.of wall signs on the building facades would not be changed, this Article would allow the owner of a multiple tenant commercial building to allocate the allowable sign area amongst any number of the businesses in the building, however the owner chooses. Under this Article, the owner would develop an overall signage plan for the building, showing the allocation of signs, together with the size, placement, and design standards which would be followed by each sign to be placed on the facade. In the Downtown area, this signage plan would need to be approved by the Sign Review Board in the form of a Certificate of Appropriateness granted by the Board. In the other business districts, the owner would file the signage plan with the Building Inspector, or submit the signage plan to CPDC in cases where Site Plan Review is required. Because this option specifically relates to placement, size, and design attributes of the signs, and not to message content, this option would facilitate the leasing and occupancy of building space. This is because a business operator in the property would not have to present an individual sign design for separate approval so long as the sign conforms to the signage plan for the building. This option would also promote more harmonious sign groupings on each building by allowing the property owner to have more direct control of signage on his or her building. Finance Committee Report: No report. CPDC Report: The CPDC held a public hearing on this Article on March 24, 1997, and recommends the subject matter of the Article by a vote of 4-0-0. Bylaw Committee Report: Action pending. ARTICLE 35 To see if the Town will vote to amend Section 4.10. of the Reading Zoning By-Laws as follows: 1. Delete from Section 4.10.4.3. "Intensity of Development" the following paragraph: 34 "Maximum number of dwelling units per net parcel area of land contained within the parcel shall be as follows: (1) PRD-G: Maximum basic development density for a PRD-G development shall be based on the underlying zoning district in which the development is located as follows: -S-15: 2.50 units per acre, -S-20: 1.25 units per acre, -S-40: 1.00 units per acre; (2) PRD-M: 10 dwelling units per gross acre, with the additional limitation that no PRD development may contain more than 100 residential units." and substitute therefor the following wording: "Maximum number of dwelling units contained within the parcel shall be determined as follows: (1) PRD-G: Maximum basic development density for a PRD-G development shall be based on the underlying zoning district in which the development is located, as follows: (a) The Developer shall first submit to the Reading Conservation Commission a Request for Determination of Applicability, if required by law, relative to the parcel contemplated to be developed in accordance with this Section 4.10. in accordance with Chapter 131, Section 40 of the Massachusetts General Laws and Section 5.7. of the Reading General Bylaws, and obtain from said Conservation Commission an approved delineation of the bounds of any wetlands resource area on the parcel and/or within the jurisdiction of the Conservation Commission up to 200 feet from any portion of the parcel; (b) The Developer shall then submit to the CPDC a schematic Subdivision Plan which meets the requirements as specified for a Preliminary Subdivision Plan in the Rules and Regulations Governing the Subdivision of Land in Reading; this plan shall accurately depict the bounds of wetland resource areas as approved as stipulated above; upon written request of the Developer, the CPDC may waive those portions of the Preliminary Subdivision Plan content requirements relative to detailed utility engineering which in the estimation of the CPDC are not necessary for the full determination as to the extent of the parcel's buildability in conformity with said Rules and Regulations and the Reading Zoning By-Laws. The number of building lots shown on such schematic Subdivision Plan proven by the Developer, and accepted by vote of the CPDC at a Public Hearing to consider such schematic Subdivision Plan, to conform with the requirements of Section 5.0. of the Reading Zoning By-Laws applicable to l 35 the underlying zoning district in which the parcel is located, shall constitute the maximum basic development density, in terms of number of dwelling units, which shall be allowed for any PRD-G development on the parcel; (c) Accompanying the submission to the CPDC of such schematic Subdivision Plan, the Developer shall also submit a request to CPDC to review at said Public Hearing a schematic PRD Plan which shall conform to the requirements relative to a contents of a Preliminary PRD Plan as set forth in Section 4.10.3.3.3. This plan shall accurately depict the bounds of wetland resource areas as approved as set forth above, together with the proposed number of dwelling units shown on such schematic PRD Plan to be equal to or fewer than the maximum basic development density as determined in subparagraph (b) above, plus any additional dwelling units proposed in accordance with the provisions of Section 4.10.4.3.1. relative to the provision of affordable or moderately-priced housing; (d) Following the close of the Public Hearing at which both the schematic Subdivision Plan and the schematic PRD Plan are reviewed, the CPDC shall consider whether or not it will request that an Article be placed on the Warrant for a Town. Meeting to place a PRD-G Zoning Overlay District on the parcel as specified in Section 4.10.2.; (e) Following favorable action by Town Meeting with respect to such Article, the Developer may proceed with a Preliminary PRD Plan and a Final PRD Plan as set forth in this Section 4.10. (2) PRD-M: 10 dwelling units per gross acre, with the additional limitation that no PRD development may contain more than 100 residential units." 2. Delete paragraph 4.10.2.1.h. "Net Parcel Area", and re-letter succeeding paragraphs as appropriate. or take any other action with respect thereto. Community Planning and Development Commission Background: In response to concerns *expressed by Town Meeting Members and by abutters to various sites which have been considered for Planned Residential Developments (PRD-G), CPDC is submitting this Article to redefine the criteria and mechanisms by which proposed PRD-G's and the placement of PRD-G Zoning Overlay Districts should be considered. This Article is intended to deal more clearly with the following major concerns: • How can the Town, CPDC, and abutters be assured that the PRD-G concept is not being abused as a devise to enable the development of land. which may not otherwise be 36 developable as a subdivision because of wetlands, topography, drainage, parcel configuration, utility availability or other characteristics particular to a site? • How can we be sure that, without exception, the basic development density of a proposed PRD-G is the same as is allowed by the existing underlying residential zoning for a site? This Article proposes to eliminate the current basic density computation set forth in the Zoning By-Laws, which is based on a net parcel area calculation and a mathematical formula relative to the underlying zoning district. Instead, this Article would require a full analysis of the property to determine its buildability and the exact density (number of dwelling units) at which it can by right be developed. Under this proposed zoning amendment, CPDC could not consider requesting the placement on a Town Meeting Warrant of an Article for a Zoning Map amendment for a PRD-G Zoning Overlay District, until the developer satisfactorily takes the following steps: 1. Obtains a full wetlands delineation approved by the Conservation Commission; this is consistent with a zoning amendment enacted by Town Meeting in November of 1994 requiring that any legal building lot must contain at least 12,000 square feet of land outside of a delineated wetland resource area. 2. Submits to CPDC a schematic Subdivision Plan, which would be the equivalent of a Preliminary Subdivision Plan, which accurately depicts all relevant site characteristics including the delineated wetlands resource areas, and which proves how many building lots could be legally and practicably created on the site. 3. Submits to CPDC a schematic PRD Plan, which would be the equivalent of a Preliminary PRD-G Plan, which accurately depicts all relevant site characteristics including the delineated wetlands resource areas, which shows a basic development density not to exceed the number of lots shown on the subdivision plan, and which reveals how many additional dwelling units, if any, the developer proposes as affordable units in accordance with the PRD-G By-Law up to the allowed maximum of 120% of this basic density. CPDC would then be required to hold a Public Hearing, of which the general public and abutters as defined by State Law are notified, and at which these schematic subdivision and PRD plans can be analyzed and compared. Only after this Public Hearing may CPDC entertain a request for a PRD-G Zoning Overlay District Article to go on a Town Meeting Warrant. This Article would not change the current density allowance for a PRD-M (Planned Residential Development--Municipal), that is, a PRD developed on municipally owned land sold to a developer such as Bear Hill. While the enactment of this Article may discourage some developers from utilizing the PRD process, the CPDC believes that the enactment will give both the Town and abutters greater confidence in the PRD-G deliberations. Finance Committee Report• No report. CPDC Report: The CPDC held a public hearing on this Article on March 24, 1997, and recommends the subject matter of the Article by a vote of 4-0-0. C 37 Bylaw Committee Report: Action pending. ARTICLE 36 To see if the Town will vote to accept the provisions of Massachusetts General Laws Chapter 138, Section 12B which prohibits nudity or partial nudity in certain premises licensed by the Town to sell alcoholic beverages, or take any other action with respect thereto. Board of Selectmen Backaround• . Given the recent Town Meeting approval of Adult Entertainment Bylaws, Town Counsel felt that acceptance of Chapter 138 would provide additional tools to the Board of Selectmen as Licensing Authority to deal with potential issues of nudity in a facility licensed by the Town to sell alcoholic beverages. Finance Committee Resort: No report. Bylaw Committee Resort: Action pending. ARTICLE 37 To see if the Town will vote pursuant to Section 2-6 of the Reading Home Rule Charter to declare the seats of any or all of the following Town Meeting Members to be vacant and to remove any or all of the following described persons from their position as Town Meeting Member for failure to take the oath of office within thirty days following the notice of election or for failure to attend one-half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto: Precinct 1 Robert W. Belbin Doris M. Fantasia James K. Taylor Precinct '2 Philip D. LeBlanc Precinct 3 Nona J. Childress Stephen M. Korth Precinct 4 Stephen M. Conner Precinct 5 Paul J. Antonelli, Sr. David M. Meuse Precinct 6 John G. Edson Precinct 8 Stephen J. Ippolito Carl J. Nelson Board of Selectmen 38 Background: The Reading Home Rule Charter requires Town Meeting to consider whether or not to declare vacant the seats of Town Meeting Members who did not attend at least half of the sessions of Town Meeting for the previous year. Precincts will report to Town Meeting on their recommendations as to any of the seats listed above in their precinct. Finance Committee Report: No report. B11aw Committee Report: No report. 39 And you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to March 25, 1997, the date set for the meeting in said Warrant, and to publish this Warrant in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time•appointed for. said meeting. Given under our hands this 18th day of February, 1997. George V. Hines, Chairman Camille W. Anthony, Vice Chairman W. B ce MacDonald, Secretary Sally M. Ho L Daniel A. Ensminger SELECTMEN OF READING Michael J. Janvrin, Constable 40 i n` J O m r U Z W Q JO m r Q W w 2 V O i U m a u, I J °m. I a ( v I + + m a ` m a r O `o U z O Q ¢ E m U F ~ m a Z w « J W s a + S w 2 2 W S U7 t = C U ~ Z Z $ m 3 $ a 5C4E~ O V J E ° K z ~ 2 k uS ~ E N W o T ~ J n' 2 S S 9 9 Q a e C a N E m W U O = W a m y° O a S~ O « « 8 8 9g p a 6 Z ° C' E m I~L x N m 9 w II Q _ w Ew E LQ < u~ w SI d3 N 333m93 v/ s. Q. V ~ C P p CO N A w TV y.. m ® N `V HO } I 0 A m m 0 4 Q ~ a W 5 y s a i i € c~ 8 ° 0 Fg~ t~ ° 0 O C ARTICLE 9 1 +a $ 3 $ o c ° 0 S + gg y « E ° p w w s m ~ ~ . a_ ° U z C w = N o O q O m m w w - . Q m U m d H H H I I N I 1 I w i + + U « « f W ♦ m W m m « E a W 4 ii i« ¢ E Z w a zz ° o t Ea E Z E a o oS• 4~ = a~ t] = m J~ U v ~ ° Y z o Z~ ~ 9 m i B~ s>~ # o - o z o s B Q zmo m Z E E E p p d 4 W a 2 ° a zz O o u w z C v U C U S I I m I S S I ? I J i a U I m Q I ` > N N <N L I 2 v 9 ~ 2 z I m ° U ¢ ! w E U - ! O 2 m ¢ I 6 5 ¢ C r~ a `o 9 O m C~ ~ 5a 3 = b u T q C Cy s 3`E ~ ~ S m a ° 55r~ ° ~ N 41 N r Q1 C L U) C. ~ l11 ~ C C: R y > ui C O0 x _ ui M C O v- = O t4 r N C O Co f- cm O O C cTt CL m 0 n L O c O m J C E L aUi a N c 0 o o m _0 o x i m m J ~ J J LLX to C E E o cc o cn z vii E_ o U a m r Y I N c c O a a cr r. o F- U- <n I Q I a N a c Q~ LL co 0 CD j < J U - P. L6 _ J m C C ~ 02 co 3 E m o- 2 c U f. w CC CO -5 0 w C. U 3: m ? 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W Oo 3 cis ~ , a m o c •a -0 ~cs~-ma cm o~ Q o-= E o~ Q y V ccs m C C E O.D O C - 1 0 O 21 .C N 3. -0 -0 42 ARTICLE 24 ,l 11 , ARTICLE 23 N czz~' RCA ®1NC d C~ ARTICLE 27 ARTICLE 23 ARTICLE 23 l~( ARTICLE 12~ 5 ' r 1 ARTICLE 13 ARTICLE 16 ARTICLE 17, i y ARTICLE 14 ~C ARTICLE 111 ARTICLES 25 & 26 C~] ARTICLE 28 STONCMAM i 43 ARTICLE 2 ARTICLE 11 X/, 0 vv y - v 4 G~ v~ " TOWN OFREADING MIDDLESEX COUNTY MASSACIIUSETTS PAC"MZD ®T TOD HOARD OF PUBLIC-WORKS ENGINCUUNG DIVES ON a 8e/ -.71 /70,-L/ Z O a W ~ Z ~ g o r~i 1 M .00,CORt S 07-7/23y1dM IZ_ JM01 IQ I ,00'68L ° s ° ,~N/06'~~1 NMOl ` h ' f • o o M ,00,t0.9£ S Z ~ ^ .t6'ltL M ~ rs bra ~ Q = s Ck: y M 0r QZS£ S n \ U" a \ \ \ ~a~\ ~ \ LLJ Q U W \ i Q 4 a o Cbpg 0 6b h \ ~ r n ~ N Zc ~ O y ,~ti = a °u \ O o y V m O W o' a s 1, ~ v z W O v y m ~ o V .0t'09L -Zt Ts i 01 - \ 3 .6t.M4C H X 7 6- O ? < a \ ~ ~7 r = ti Q ~t` \ \ LV L v \ s V v o \ ~ ~vn ~rr9 CD`a \ a ~ C y \ 3.r~ s ~ ~09 IV Article 10 44 .A r t 1;1 \`'t0-l"\D ~ f,~\~~ of ~~ti < ,r.«<~~,•',, / ~ o~~ \ ~ o Off-. ~ ' .I ' Pool O • t T" ~L4a~~ I , v ee CNCRRY t_ANC - /•/y~, ",t OAO -~CL b ~0 o t_l z l pt/) iz v, cp , C3/ joL L i 9 P/4 4 000'v 3 I.J o D oj LL M:= OOQ'MOL 3 Article 12 46 Article 1 EID r O~ -1 4 f, 04~\ ,fJ _.-t~i'i~ 4•...~,---e _ ,~~s,'~~~ro _1 ~~;oc. t/~~t~,p•_ h Ar- al ~ 1 o s oR~'\` UCADOW \ Ccl / o b f IAN ~ a ~ 1 co I-b \N o g 47 \ ~ j .-~:~'p-~"~~ ~`•n ~ \t ~ C 9 N _ 2 118.4$ , 1 O S N N c`2 4 W S C) r O N N . r' rte.. fV ~p Ln b L r nd - cV '9 N ,,n tA- 15 CC N l d d ~e. 2 F U) are .50 s;.oo 'z.zo p 0 M r- O A O Co - S w W W N n° ,n C D O N ~s J 96 4 Q1 „ S a: i N ~ r t N ► s t V.4. ~ O 0 0'S 0 p O p Oiin v~ A ~ wt O n d (D co ° w i 91 C O a ~ CJ M Q r C/2 UO N N . 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G7.3 94 Article 17 50 SAL j4 3 K, . . l7 rA-,NllL Y l 1t{C LE ai, F t14: 1e ~GROVE ~y w• e Er 8 o ti./i 0 7 0 _ o to~400 to 400 12 15 n• 8 P 4400 30,700 2 'su/ n°. ft, J _ .00 V 4 4 r 01. t U tt,to0 3 c: A 13 • m 40,969 $ •+a a e a J o M 14 41,89S w 5 10.15 A•ses 1 ~ 1 ~ ANSON LANE ASHLEY PLACE :Q 0 9L O o LA KO,y o 'n N o STREET u o 0 ~o 0 r W ` I AUTUMN LANE ~to.w - ~ 2O'~ r 2,349 ZQ95% -30 31 27.58' z; V r 28 29 - 20.010 . `ANE r w ns e• p,EtBp ` zas55 25 ,~s 22 23 26 r. 24 20.1 ~ti s 2 iIS' 2g335 24026 i t) • SS4° 36. 3 n 20.092 1. e 2 44 45 s~ 2J,y26 y 33 /oo to 43 a , 161.60 saes ° 21's" 46 s ti 1". 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Ce/%r F1001' 6.1 - /93, 00 1 r 4 Q Z ki 4S 9 60 41 01 s c O O y 2 VO CO C h Fq O ~ O Q' Z w ,J 0.~6:•v3 s~j~7Fw~ ~ \ ~ j LOT 5A ~~~y• a o h P 7, 514 s f 1-1 roe LOT 58 . 0 39,574. s f. \ \ ti e IZ2.92 D. pb. t~ s X62.13.?c~• `q $ _N p0 goSo 0~, ~ ♦ V. : b y 00' c• Qie`'dy Q' X20' ' o w ~m s oa• r A i~ D= O.27'3o" atti„ L = ' 560 T: tB.00 Proposed area to be abandoned 7000./d sa -•M•T9 LUCY (SO' Wide) ORI VX j=695o.18 T=90.98 L=18/ 96 r h~r r 1'r oo«1'y- 10 54 MAIN TREE I 50 0 24 1 22.3 c \ )3~+ ros q a A F X a 16 3 l 17 4 . 2 :r d s 21 246 1 20.296 d \ ^ 34 2970 goy .a7 Z'° C Srt •3~.ti 9 7 9 59 ~s ~ 5q r 51 aF+. 9 ' 4 ~ ' LO ~y lb W , \ ip 1 ^ t ~ b 2_036 ~a~ Ft 5 ea 9 P N n IS 5t8 j az.t %Z-00 75 45 ~l °p ~m o 23.1bv v r \ i- 00 p5 s,at a 1 as az ~7ea TT 7 4ae Sj RE 2. S+.oo c2 0 Q 21 305 0 Fr. N tn' 59, Ft 0 ry a+ _ 0 s 6, 9pAS 7• ' a 15 14 4~ ° A ~L°•-` y lp as, 29 3 52 55 53 8G v~ k5.1 N N 2y^ l 9 G 10 I( 12 ~ w m 13 60' '09.34 m s s o ° > q 25.279 2919' (P 0 n _ 22 'o' S 54 r 0 9 Sq. ft. 03 52 In 0 S9+8 s ,t 20,001 N 2o,002 3 8 a 0 So 9 39.23 0 5q r T 59. Pr \48.408 4 3 241 S Ft , q . O 9a`' ZteSe o \0~.~5 02 0 'F W 32 , . 4. 75.95 i o m n 20.11e s> r 33 19 z,j. So 99 Sq Ft 5j 08 389 ~ ~ 38,642 Sq Fl. `g a 31 37 a Ja s e 4 i 0.0 Z ol a3' O n 34,701 5v. Ft. ' 2t,107 4 6a ~ _ 622 z 30 ~ C O r ~i a a> sq Ft 23,590 29 34 V 1 C 26g0O' 1 110.51 c'tl92 F t 25.0 20, 393 S+ F6 43 w1 J 3'6 0 y ( _ m e7,51( 5q.Ft. 9 }p GCn ro W 44 - N3 t N 5 N 20,982 p~ ( 28065 u 25,03(0 ~ \ 92$ 2 4.5 y9 ~4 i~ ~ 9q Ft N Sq. Ft N z ~ m 24,047 a , I 29,490 o Sq. Ft L9.24 32@2 r~ 3 rJ Sq. Ft. 70 I 39,574 54. Ft. r i 1 8,9 2,7 + j+ 101 37 r r `1712 t;~ o "7 0 84 25 2o \ t 6.53 7 m n _ . I Z0.0 . i .o IT ,9.6 0> BEAVER ROAD 3~ f's ~8 TB S.O 32.82 x9.28 ~ 95.38 1 20.0 3a27 1 20.0 -74.71 / 7 ~ ~2 S T. 80 w ~ 41.1 L a o I / 48 47 46 1 45 /o / 0 49 51 50 .j 20,554 -n 22,523 # Sq Ft Ft S 22,3eo I Ft 1 S 3 ,22,262 Ft S / z - N 20,543 n . . q. q. q. In I / c) Fr 0 2 3 O ffCY J 5, 2 I B 1 2 2,0 5 Sq. Ft Sq Ft 26 ~ AUtAGE d9 8 4 7 3d r EASEhENT t 1. 4s - N v p5 5 oa.8 44.41- 0 - ~ 0 7 to X0. 47 H Z60, 00 100. -7 1 c}~ C Article, 27 55 Article 28 - 56 A l• +v n N H W N ~ ~ Y = tY V 0 N V ~m Za LL co 6tY a' 00 Z0 O i-- a' 1ti b l~ m O h Q y Z " c w t p ti % 0 w. ~a m Q z o 0 R 1 Q 1 0 ~PL oZ~. N o o O t j N dam, 2 3 v c F aC s Z v U-f L ii I.i, w V) ti O ~s a 0, w o Ll a LLJ z CY W W z tiJ : ttJ o ,Q ^ ) z z W _ W C = V N lz W CL Cl > s ; = CC W tj 0 W ni S W _a F J F-- W p ° C9 . . ~ W Z w W CY c,., < , W cx 0 IL i o N ;n m i 4..~.Y 1 i a: Le /we C 57 March 24, 1996 Town of Reading Finance Committee Fiscal Year 1998 Budget Message Dear Town Meeting Members: INTRODUCTION The attached budget for Fiscal Year 1998 that the Finance Committee is recommending to you is the result of cooperation by many people to identify and resolve budgetary issues facing the Town of Reading. The Board of Selectmen, School Committee, and Finance Committee, with administrative and financial personnel of both municipal government and the school department, have met regularly during the past six months to review long-term projections of revenues and expenses, review and agree upon revenue estimates for the upcoming fiscal year, and to make a broad review of the entire Town's budget requests. The result of this process is that the Board of Selectmen, School Committee and Finance Committee have each independently voted to support the allocation of funds between municipal government and the school department as presented in the attached budget. In addition, the Finance Committee has reviewed and voted on each line item of the budget. OVERVIEW Fiscal Year 1998 revenues are conservatively projected to increase by $1.8 million (4.5%) to $40.8 million excluding the projected use of free cash and sale of real estate funds. The major increases in revenues come from property taxes ($920,000) and state aid ($760,000). This increase in revenues will be absorbed by general inflation (3%) for salaries and expenditures totalling $850,000, new municipal services (particularly in the areas of public safety and road work) totalling $210,000, new school services (particularly building maintenance, time and. learning requirements at the high school, textbooks, and reduced class sizes) totalling $700,000, and increased specidal education costs (above the base 3% increase) of $460,000, or an aggregate total increase of $2,220,000. The Finance Committee is recommending that the Town use $420,000 from Free Cash to balance the current operating budget. In addition, the Finance Committee is recommending that the Town use $140,000 from Free Cash to reduce the Town's unfunded pension liability, and $600,000 from Sale of Real Estate Funds to finance the Capital Improvement Plan. Despite using $560,000 from Free Cash, as described above, cash reserves are projected to be approximately $2.2 million, or 5.25% of revenues, which is slightly above the Finance Committee's recommended goal of 5%. The operating budget maintains the Town's commitment to capital projects by allocating 6.5% of revenues (in addition to the $600,000 from the Sale of Real Estate Funds) for debt service and capital. In addition, the Capital Improvement Plan that the Finance Committee is recommending for approval under Article 6 assumes an increasing commitment from the operating budget (moving from 6.5% in FY `98 to 7.4% in FY '07) to meet the Town's expected capital needs over that time period. ANALYSIS The Town continues to benefit from a strong economy and increased commitment by the Commonwealth to local communities. As a result, each of us has seen an improvement in the amount and/or quality of services that we receive: greater resources for public safety, significant road improvement projects, more library services, computers in the schools, smaller class sizes, and new or renovated buildings. At the same time' we have maintained a conservative approach to this expansion of services by steadily increasing the amount of cash reserves to approximately 5% of operating revenues. 58 The Finance Committee has an established policy regarding the use of cash reserves to balance the annual budget which is to limit their use to 1% of operating revenues (excluding one time uses). At a time when municipal and school needs exceed the Town's resources, it is important to understand why the Finance Committee is not recommending the greater use of cash reserves. In the section above, you can see that not only is the Town's annual recurring revenues insufficient to meet annual operating expenses, but also that we are dependent upon the Commonwealth and an improving economy to fund our basic requirements as well as any new or expanded programs (because general inflationary increases and increased special education expenses exceed expected additional prope* tax receipts by $500,000). The Finance Committee's policy on limiting the use of cash reserves attempts to avoid unexpected future staff reductions or reductions for capital and other commitments that could be caused by running out of reserves or a sudden decline in State aid. The Finance Committee's policy attempts to provide the Town with adequate time to adjust its budget or seek additional revenues. ACKNOWLEDGMENT The Finance Committee acknowledges the cooperation and efforts of Peter Hechenbleikner, Dr. Harry Harutunian, Dennis Richards, Elizabeth Klepeis, Richard Foley, the Board of Selectmen, the School Committee and all other Town boards and employees who contributed to the development of this budget. Respectively submitted, Town of Reading Finance Committee Stephen J. Blewitt Thomas J. Green Carol S. Grimm James A. Keigley Gerald L.MacDonald Catherine Martin Richard McDonald Rocco V. Nenarelia Nathan C. White 59 0 F Town of Reading r 16 Lowell Street Ewa Reading, MA 01867-2685 9. /NCO R?OAP TOWN MANAGER FAX: (617) 942-9070 (617) 942-9043 FISCAL YEAR 1998 BUDGET MESSAGE The yellow pages that follow this message constitute the FY98 budget for the Town of Reading. The budget, plus the Capital Improvement Program, and the various articles on this Town Meeting Warrant constitute the financial plan for the Town of Reading for the year beginning July 1, 1997. This budget and the process used to arrive at the budget reflect the second year of the collaborative budgeting process, whereby the Board of Selectmen, the School Committee and the Finance Committee act as partners in developing and recommending the financial plan for the community. This process has been very successful in meeting the challenges of 1998 in a cost efficient, prudent and equitable manner. Although the proposed budget reflects an increase of 7.14% for general government, exclusive of the water and sewer enterprise systems, this figure is more than $600,000 less than requests made by the various departments in order to provide services to the community. The budget does reflect the continued commitment on the part of the Town government to provide ongoing services to the community in the manner which residents and tax payers have come to expect. The focus of this budget, as was the case for the past several fiscal years, is a continued focus on: • Meeting educational needs of the community especially as the school age population of the community continues to grow, and as the Town deals with the letter and spirit of the Education Reform Act. The proposed budget devotes 66.57% of the discretionary budget (Town plus School) to the Reading School Department. This is an increase from 63% two years ago and 65% last year. The increase of $1,761,712 is almost 63% of the increase in the general budget. When the increase in debt service related to the Parker Middle School and elementary school projects is added in, the School Department is responsible for approximately 80% of the increase in the budget. Even with these levels of increase, the School Department has had to reduce many of its programmatic requests for fiscal year 1998. • The commitment to public safety continues in the FY98 budget, in an effort to continue to keep Reading a safe place to live, work and go to school. The public safety budget increase of 6.74% is the largest net increase of any of the department budgets other than the education budget. 60 • As has been the case for the past four years, the Town continues to provide significant support for the physical plant of the community through the Capital Improvements Program, and the capital and debt service sections of the budget. The total amount of increase in this area is 14.31%, all of the increase accounted for by an increase in the debt service related to school construction projects. REVENUES The Town has continued its five year revenue projection program, and the attached chart indicates those revenues. The projections are important so that the Town can understand the short and long term impacts of budget decisions made during the current fiscal year. Revenues continue to be estimated conservatively so as to avoid using revenues prematurely. The Town's revenues continue to be strong. At the beginning -of FY97, the Town had approximately $2.1 million in free cash and a reserve fund of $150,000. This is consistent with the Finance Committee's policy on cash reserves. These reserves are necessary to provide the Town with a cushion to handle the unforeseen - items like snow and ice and other unanticipated expenses. As part of the FY98 budget, the Town will be using $560,000 of free cash. It is estimated that free cash levels will be regenerated as part of the close out of the FY97 budget. The estimated revenues from property taxes is based on the use of the full 2.50% increase in the levy limit as permitted by Prop 2 1/2, and by new growth in the community of approximately $200,000. Local revenues are increased by more than $300,000 based on historical trends. Intergovernmental revenue or state aid is based on the Governor's budget recommendation. The Town has used this figure for the past several years and it has been realistic, if somewhat on the conservative side. Operating transfers and available funds are revenues that are known as of this date. Earnings distribution from the Reading Municipal Light Department is'based on a CPI Index. Cemetery perpetual care funds are increased to support the debt payment on the Wood End Cemetery which is under development. For the first time in several years, the Town has available to it "sale of real estate funds" from the sale of the Bear Hill property and the Pearl Street School. As part of the Capital Improvement Program, the use of these funds are very carefully programmed to offset fluctuations in the Capital Program and debt service over the next several years. A chart in the Capital Improvements section of this Warrant Report details the use of the sale of real estate funds. By law, sale of real estate funds can be used only for capital expenditures, debt service and funding the unfunded pension liability. Water and sewer reserves may be used to help offset the water and sewer rates in those budgets. 61 The proposed expense budget represents a balanced approach to funding needed services. At the same time, there is a continued focus on Town priorities. The FY98 budget continues to support the staff who provide services to the community. The base level of salary increases is 2.5%. In some cases these increases are increased by annual step increases. In several cases, a Pay and Classification Study by the Town has resulted in a modification of the salary level for the position. Accounting Department (Al- through A2) - This budget reflects a decrease of 3.47%, based on a change in staff position within the department. Community Development Department (B1 through B9) - This budget is increased 4.28%. Major changes include an increase in the Inspection Services salary account as part of the second year of adjusting the Plumbing, Gas and Wiring Inspectors salaries to come up to the appropriate level. Additionally, the budget provides for a summer intern to work in the Community Development Department on downtown improvements. Finally, the Town has budgeted $20,000 in the General Department non-personal expenses for additional economic development consulting work. This number may need to be modified between now and Town Meeting. Finance Department (Cl through C12) - The major change here is that the cost of the phone system has been added into the Technology Division budget, having been moved from line D13 General Services budget. It is appropriate that the Technology Division handle the phone system as part of their expenses. There is a slight increase in the Personnel non-personal services budget. The percentage of increase in both of these reflects a readjustment of the amount of these budgets that is charged to the water,. sewer and electric enterprise accounts. General Services Department (D1 through D13) - The budgets here reflect the movement of the Senior Tax Work Program from the Selectmen's budget to the Elder Services budget. Line D3 shows an increase in , the Town Manager's non-personal expenses for conducting a Staffing and Deployment Study for the Police Department. Line D5 for Labor Counsel reflects the fact that all labor contracts expire at the end of FY98, and that, therefore, negotiations will be undertaken during FY98. The Elections budgets are decreased because of fewer elections in FY98. The General Department non-personal expense budget reflects a decrease because of the movement of the telephone budget to the Technology Division. 62 Human Services Department - The Health Division budget has changed significantly. With the resignation of the Health and Human Services Director in August, the Department has been restructured so that there is a full-time dedicated Health Services Administrator heading up the Health Division. Additionally, the Town is no longer purchasing Health Inspection Services from Stoneham and inspections has become a salary line item. In the Elder Services Division, the Senior Tax Work Program has been transferred into that Division. Additionally, the Elder Service Administrator will take on the Human Services function previously held by the Department Head and the salary is reclassified accordingly. In the Veterans Division, the reduction in Veterans assistance is reflective of current levels of expenditure. There will be no reduction in service. In the Recreation Division, the Administrator's salary has been reclassified. Additionally, non-personal expenses have been increased to reflect the full cost of providing lighting for the lighted facilities at the Birch Meadow complex. In the General Department, the personal services budget has been reduced by elimination of the Department Head's position. This is reflective of the proposed reorganization which will consolidate the Community Development and Human Services Department into a single department. Library - The Library Department reflects a reclassification of the Director's position. It also reflects an increase in the hours of operations so that Saturday hours are provided in the Summer; and the budget provides for an increase in staff time to help deal with interlibrary loans of which the Town is a major beneficiary. Public Safety Department - Changes in the Public Safety Department include implementation of the new command structure for the Police- Department which includes the four Lieutenants and six Sergeants. It includes hiring an additional Police Officer on November 1, pending the outcome of the Staffing and Deployment Study to be conducted in the first part of the fiscal year. In the Fire and Emergency Management Department, the personal services budget includes the addition of a Deputy Fire Chief position which will provide improved administrative support within the Department. It is shown within this budget as a Deputy Chiefs. position although a final determination has not been made as to the rank of the individual chosen to fill the position. . Public Works Department (111 through H19) - In the Engineering Division a co-op student has been included in the staffing in order to provide for the support necessary to continue their operations, especially given the amount of capital improvements. In the Highway Division, personal services has been increased to provide for additional seasonal help primarily for paving projects. The expense part of the Highway budget has been increased to provide for additional materials for pavement repair, additional line painting, and to provide for the repair and maintenance of the school pavement areas. 63 Parks and Forestry has been increased in the personal services budget to provide for seasonal help to maintain the turf areas on all school properties. The non-personal expense budget has been increased to provide for the expenses related to the management of these turf areas. Building Maintenance has been separately identified and reviewed, and has been moved to the School Department so that they can manage the building maintenance operations for all Town and School buildings. This is pursuant to an agreement between the Town and the School Department. Rubbish Collection and Disposal has been reduced from previous levels because of a competitive bid situation for those services. School Department (Jl through J3) - The Superintendent of Schools is providing a separate budget message. The School Department budget is up 9.03%, and the Northeast Regional Vocational School District assessment is up 4.66%. Debt Service and Capital (Kl through K39) - The Capital Improvements Program details the projects as proposed in this area. It should be noted that $606,727 from the sale of real estate fund, and $11,000 from the Cemetery sale of lots fund is being used to offset portions of the debt service. Employee Benefits (L1 through L7) - The levels as shown reflect excellent cost containment of employee benefits on the part of the Town. The increase in contributory retirement is off set for this year in part by the use of free cash. The group health and life insurance budget reflects the cost of those benefits for new employees in the Town and School Department. State and County Assessments - These assessments are estimated to increase 2.50%, and are not subject to vote by Town Meeting. Water Division (Ml through M4) - The personal services budget is increased by the addition of one person in the Water Treatment Plant to help manage and maintain that facility. The non-personal expenses are -up $120,000. The biggest part of this is the cost of treatment of the effluent from the Water Treatment Plant, a project that was required by the Massachusetts Department of Environmental Protection in order to prevent further degradation of the wetland areas around the Water Treatment Plant. Sewer Division (Nl through N4) - The only increase in the Sewer Division budget is the MWRA increase. While a final MWRA budget number has not yet been voted, this should be done within the next several weeks, and hopefully will be completed before Town Meeting. Peter I. Hechenbleikner Town Manager 64 Q 00 H H N M y N N N H ~ S S r M R N N ~ N N N .gy ~ ~ (N~ tN+f N ~ N N N ~ N ~ N y ~ S ~ l', ~ S Se7 Q ~ N H N N N ~ ~ N N. y ~ M y $ `Q'n E5 ~S 85 bi N x co ga M N H N H p ~j y y N M VJ rcl U O N H y M H O t N 1L S e I.uJ [~yaJ~ N 1A H M N O ~p p O pp Of 00000C00O000 O Go cc ~NONDONrnO- 1114- 0 a 00000000000 M eDOco e-0 coI- cc C*P. L!l O QOYlAK!0 0p0000 tp w00, l~C~pMfDtD ~M `F OONI-COP. 40 Ocs rN 4G N~tfQMe~f 0 h~N~NN~CACA N ~ ~ tD~ Z P: ~4*NN N N M t N r NNN r N NP' j U. NN N N N N H N RP 0 g t; r, 2f M H H H tl! N y O N N N O t N `Eo ~p ~~~111111 ° N ° i o Ls ` HIE k N n ^ ~ (J ~ N ~ N N turf +u f N S S S M N O~ M N O N t0 F N `V N y df W i m tll N 0 U Nc LL Q x ~ c w c W 0 1.7 N .5 z i > > a°' o~ N d 0 m ?'0o IOU m~ Z W w F m W m Fru a wej O m0 u em~'8 `o w 'SS € m 2 ,nr o~H 2~ O Wul m o a E 4 ~ in w a~ 0 10 ~ a W F W W V v c w h w Z _m c m u R :g to c e> E Q LL o o a Z C w o r avC~ rn Z~ o m ` W m O 'O ~ J m m ae i E O ZW WQS C ®z 0 4X Z C F i r c c m d , y F g gg W C) ems m m co _m F- ~u ~ W g m m C r 3~ o g m E m m° m O` 3 Gi c a tQ~Q2aaammu. iil35 ~sw~ v Q0 1AC9 u d J z ui 4, O< O m~ u 65 CL CL ti m N( N 8 i~ w ~a iM Ole Z 4 m N 6 Cl: co N O ~ 0 a ~i 0g NN emo~ a c a " f c ~ CGo wi r- ta o, en 0 o o ?a o t o 0 V) N m i a O N ?v N EMO•- M E z _ N N M ~o a a M m a M!s aE C IL cat m Mof ti W o)oppfMgE M Y~ q p C a 2 0 C 'f O N 00 N ~0) 'i of _ Go ~ tV r- t~ w r: r: Z s V- N M N O M O O> N U U. N N N N m a FA ~ a m ~ O 0 Q! W IW V C! m m co P o) M 0 ~ r U. 0 'O W Cl) W t° 0 r IL 0-9 M O ~f . P ~ M h ~ l gj cm N ~ to t . ~O 4m ~ p r co ~ p 0) N 0 N ( 0 N r N N N N W) A ~ M aQ ~ ~ N °e N 0 m O r Qf trl N eF N N N N 9 9 S 1 r O N W m V to m P M co N N M N M O ti m M N °2 ,V G Lo od ti ~ 1t! M N M W ti M N d ~ ` y. O a c a ~ ~ `o y o . O c a c c 3e O c E c a a o oe a m m ai E E ~ > o 5 Q m m 4) o ~2 c C 0 CO CDC E 3 G G as O a a a c~t7 g g ~ ~ as 000 vv a ic i EE ~ 00 C7 C9 N w cc w W to t- E- CL CL °d 66 TOWN OF READIN G, MASSACHUSETTS - FISCAL YEAR 1998 BU DGET Town Maragr FINCOM Budget A chill Budget Proposed Racamrrded Recannwrded Rrrrrkt wd % dtrrge (Revised) Espendihres (Revised) Budget Budget Budget FINCOM Source or 97 revised to Ns. FY -1996 FY -1996 FY -1897 FY -1998 FY -1998 FY- IM XOIe Etffii0II 99 recAmmanided S S S S S i I A. ACCOUNTING DEPARTMENT ACCOUNTING DEPARTMENT Al Personal Services 82,005 80,348 88,211 85,120 85,120 85,120 7.0-0 -3.50% A2 Non-Personal Evemes 300 233 300 320 320 320 7-" 6.67% DEPARTMENT TOTAL 82,305 80,581 88,511 85,440 85,440 85,440 .3,47% B COMMUNITY DEVELOPMENT DEPARTMENT CONSERVATION DIVISION B1 PerswASwAm 37,214 36,540 39,171 40,176 40,176 40,176 7-H WeOwerrd 2.57% B2 No rPersmnl E)pwm 4,250 4,223 250 250 250 250 7.0-0 tva 0.00% ZONING BOARD B3 Personal Services 1,050 931 1,200 1,250 1,250 1,250 7-0-0 4.17% 64 Non-Persaml E)Wm HISTORICAL COMMISSION B5 No rPersmai Enwnes 750 750 750 750 750 750 74)-0 0.00% INSPECTION DIVISION B6 Personal Services 62,232 62,000 78,601 85,466 84,416 84,416 7.0-0 7.40% 87 Non-Personal E)pwm 2,300 2,137 2,290 3,340 2,290 2,290 7.0.0 0.00% GENERALDEPARTMENT 88 Personal Services 74,419 72,998 87,213 90,083 90,083 90,063 7-H 3.29% B9 N«rPersami Enerses 1,860 1,608 21,700 1,850 21,850 21,850 7-H 0.69% TOTAL Personal Services 174,915 172,469 206,185 216,975 215,925 215,925 4.72% NorrPersonal E*w= 9,160 8,918 24,990 61190 25,140 25,140 0.60% - DEPARTMENT TOTAL 184,075 181,387 231,175 223,165 241,065 241,065 ~ 4.28% C FINANCE DEPARTMENT FINANCE COMMITTEE Cl PW"W Services 1,000 769 1,000 1,230 1,230 1,230 7-0-0 23.00% C2 NwPe onWE>grwrses' 32,190 32,190 32,190 32,190 32,190 32,190 740 0.00% C3 Reserve Ford 542 140,247 150,000 150,000 150,000 740 6.95% ASSESSMENT DIVISION C4 Personal Services 73,504 73,215 75,331 77,277 77,277 77,277 7-H 2.58% C5 NorrPersmal E)pmm 8,475 5,462 3,800 8,605 7,815 7,815 740 105.66% C6 Appraisal Services 3,000 82 5,100 -100.00% TECHNOLOGY C7 Personal Services 64,919 71,509 71,509 71,509 740-0 10.15% C8 NorWersmal Enwrses 52,863 52,702 56,021 101,997 93,997 93,997 7.0-0 61.79% PERSONNEL C9 Personal Services 29,487 34,332 34,332 34,332 7-0-0 16.43% C10 NorrPw3orgd E*wnes 33,850 33,789 35,731 39,844 39,844 39,844 7-H 11.51% GENERALDEPARTMENT C11 Persorml services 270,115 268,478 220,671 222,271 221,171 221,171 7-H 0.23% C12 NmPersonW E*mm 53,314 43,200 50,310 49,792 49,181 49,181 7-" -2.24% TOTAL Persarrai Services 344,619 342,462 391,408 406,619 405,519 405,519 3.61% Nm•Prsonai E*wues 184,234 167.425 323.399 382,428 373.027 373,027 15.35% DEPARTMENT TOTAL 528,853 509,887 714,807 789,047 778,546 778,546 8.92% 67 03/16/97 08:27 AM 1 TOWN OF READING . MASSACHUSETTS - FISCAL YEAR 1998 BUDGET Tosco Manager FINCOM Budget A ckmi Budget Proposed Reewn wudad Racamrwudad. Remarks and % ctuange (Revised) Enuwdkm (Revised) Budget Budget Budget FINCOM Source of 97 revised to Na FY -1996 fl L-1806 FY - 1997 FY --11998 FY --1890 FY- 1$94 Ys~ Furdo9 96 rocogynericlod i S S S S S D GENERAL SERVICES DEPART MENT SELECTMEN D1 NatPersorml EVwm 2,510 2,506 11,750 1,900 1,900 1,900 7-H -83.83% TOWN MANAGER D2 Personal Services 78,444 78,444 81,974 119,123 85,663 85,683 7-0.0 4.50% . D3 NonParsorW Espenim 7,085 7,018 5,750 15,130 15,130 15,130 7.0.0 163.13% LAW DIVISION D4 Town Counsel 101,900 101,900 104,500 107,100 107,100 107,100 7-0-0 2.49% D5 LaborComW 15,000 14,751 20,000 30,000 30,000 30,000 7-0-0 50.00% D6 Of w Expenses 12,750 12,750 5,000 7,500 6,000 6,000 7-0-0 20.00% TOWN CLERK D7 Personal Services 41;148 41,128 40,238 41,277 41,277 41,277 7-0-0 2.58% D8 NarPersorW Expwws' 1,450 1,089 1,460 6,450 1,450 1,450 7-0-0 0.00% ELECTIONSIREGISTRATION D9 Personal Services 9,150 8,768 19,440 13,800 12,200 12,200 7.0.0 -37.24% D10 NorrPersanal Expwrses 11,622 11,622 13,960 14,900 13,550 13,550 740 -2.94% D11. CASUALTY INSURANCE 91,475 88,660 98,327 101,328 96,328 96,328 7-0-0 -2.03% GENERALDEPARTMENT, D12 Personal Services 105,972 105,032 104,172 110,438 110,438 110,438 7-0-0 6.02% D13 Non-Persanal Expenses 104,200 104,200 92,360 48,500 48,500 48,500 7-0-0 47.49% TOTAL Personal Services 234,714 233,372 245,824 284,638 249,578 249,578 1.53% NorWsrsonal Exper>ses 347,992 344.496 353,097 332,808 319.958 319,958 -9.39% DEPARTMENT TOTAL 582,706 577,868 598,921 617,446 569,536 569,536 4.91% ( HUMAN SERVICES DEPARTM ENT HEALTH DIVJWTS. 8 MEAS. E7 Pwsorai Services 28,637 24,121 31,281 35,182 71,590 71,590 74-0 128.86% E2 NorrPwsonal Expenses 42,730 41,800 60,517 44,993 44,986 45,287 740 -25.66% ELDER SERVICES DIVISION E3 Personal Services 89,660 89,355 97,806 128,891 112,410 112,410 7-0-0 14.93% E4 Non-Persona! Experaes 5,944 5,639 6,193 20,556 19,456 19,456 74-0 214.16% VETERANS DIVISION ES Pwsoral Services 9,916 9,913 10,368 10,946 10,634 10,634 7-0-0 2.57% E6 NorrPwmial E*mres 500 493 500 516 545 545 7.0-0 9.00% El VeWa>SAssistance 11,800 9,779 10,000 10,310 7,000 7,000 7-0-0 .-30.00% RECREATION DIVISION E8 Personal Services 30,557 30,432 31,312 39,197 39,197 39,197 7-0-0 25.18% E9 NarPwsonal Experts 1,300 1,279 1,850 2,800 2,800 2,800 7-0-0 51.35% . GE ERAL DEPARTMENT E10 Pwsanl SeMces 95,050 94,487 96,583 99,116 48,965 48,965 7-0-0 -49.30% E11 NarPersonal Eupwrses 1,500 1,499 1,900 1,960 2,000 2,000 7.0-0 5.26% TOTAL Personal Services 253,820 248,308 267,350 313,232 282,796 282,796 5.78% NarPwsa EVo ses 63,774 60.389 80,960 81.135 76,787 77.088 -5.15% DEPARTMENT TOTAL 317,594 308,697 348,310 394,367 359,583 359,884 3.24% F LIBRARY DEPARTMENT LIBRARY F1 Personal Services 460,728 459,983 482,181 508,767 505,998 515,285 7.40 4.94% F2 NomPersonal Enwaes 100,296 100,294 125,332 140,140 133,492 133,492 7.0-0 6.51% DEPARTMENT TOTAL 561,024 560,277 607,513 648,907 639,490 648,777 5.26% 68 03126197 06:27 AM 2 TOWN OF READING, MiASSACHUSMS - FISCAL YEAR 1998 BUDGET , Tam Manager FINCOM Budpt AcYmi Budpt Proposed Rocamwxled Recamwried Remarks and % dmnpe (Revised) Eg-dkrea (Revised) Budpt Budpet Budpt FINCOM . Source of 97 revised to hie. FY" 1998 F Y -1996 FY -1997 FY-111198 FY -1998 FY -1998 yak Funding 98 fammorxiod a s a s s s G PUBLIC SAFETY DEPARTMENT POLICE G1 Personal Services 2,246,191 2,189,621 2,295,074 2,515,643 2,431,676 2,432,276 3.3.1 5.95% G2 NarPersorml Expenses 189,755 189,754 206,780 231,787 220,150 220,150 7.0-0 6.47% ANIMAL CONTROL G3 Pamorml Services. 13,645 13,639 13,371 13,760 13,760 13,760 7-N 2.91% G4 Non-Parsaml Expenses 4,100 2,900 4,880 5,115 5,040 5,040 7-N 3.28% FIRE/EMERGENCY MANAGEMENT G5 Persormi Services 2,044,354 1,983,266 2,054,004 2,234,414 2,221,317 2,221,317 7.0-0 8.15% G6 Na Reid Evmw 81,525 80,135 91,128 94,317 92,135 92,135 7.0-0 1.11% GENERAL G7 Persarmi Services 221,709 221,709 221,773 239,864 233,719 233,719 740 5.39% G8 No rPersormt Expenses 19,050 18,861 22,273 22,848 22,290 22,290 7.0-0 0.08% TOTAL Persormi Services 4,525,899 4,408,235 4,564,222 5,003,681 4,900,472 4,901,072 6.90% Non-Pens ialbpenses 294,430 291,650 325,061 354,067 339,615 339,615 4.48% DEPARTMENT TOTAL 4,820,329 4,699,885 4,909,283 5,357,748 5,240,087 5,240,687 6.74% H PUBLIC WORKS DEPARTMENT ADMINISTRATION H1 Personal Services 81,037 81,036 80,640 80,387 80,387 80,387 -0.31% H2 NmPw"W Expenses 2,600 1,507 2,800 2,800 2,800 2,800 0.00% ENGINEERING H3 Personal Services 146,682 146,393 167,206 192,975 187,175 187,175 11.94% H4 NarPersonai Experaes 5,500 5,219 3,357 3,845 3,845 3,845 14.54% r" HIGHWAY & EQUIP. MAINT.. H5 Personal Services 514,368 495,418 540,679 553,670 554,901 554,901 2.63% H6 NmPawml Expemes 266,793 255,168 244,720 336,423 305,902 305,902 25.00% PARKSIFORESTRY H7 Persarai Services 253,608 244,717 294,241 325,722 320,680 320,680 8.99% H8 NmPersaal E>penses 32,170 27,125 46,115 90,223 55,888 55,898 21.19% BUILDING MAINTENANCE H9 PwvW Services Moved 10 sdaoi - kw J2 ERR H10 NmPersaml Expemes Moved to sdW - Nra J2 ERR SUBTOTAL FOR DEPARTMENT Htt PwmulServices 995,695 967,564 1,082,766 1,152,754 1,143,143 1,143,143 7-" 5.58% H12 Non-Personal Expertm 307,263 289,019 296,992 433,291 368,435 368,435 7-N 24.06% STREET LIGHTING H13 NorrPersoml Expanses 192,331 192,331 200,100 208,366 2D3,366 203,366 7.0-0 1.63% RUBBISH COLLJOISPOSAL H14 NarPasaml Expenses 1,059,040 1,059,040 959,505 891,178 854,625 &54,625 7-U -10.93% H15 SNOW & ICE CONTROL 615,941 556,489 182,058 187,467 187,467 187,467 7.0-0 2.97% CEMETERY DIVISION Sw,eas Ban H16 Personal Services 187,394 182,480 195,859 201,350 201,350 201,350 7-N Can 8e0uat 2.80% H17 NarPersardExperaes 29,525 29,525 31,635 32,175 30,985 30,985 7-m 420,W0hm •2.05% Can sew oflaw - . H18 EASEMENT 1,000 1,000 0 0 0 0 H19 PUBLIC WAY 1 1 0 0 0 0 TOTAL FOR DEPARTMENT Persaw Services 1,183,089 1,150,044 1,278,625 1,354,104 1,344,493 1,344,493 5.15% NorrPw-wd Expenses 2,205,101 2,127,405 1,670,290 1,752,477 1,644,878 1,644,878 -1.52% DEPARTMENT TOTAL 3,388,190 3,277,449 2,948,915 3,106,581 2,989,371 2,989,371 1.37% 69 03I26197 08:27 AM 3 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 1998 BUDGET Town Manager FINCOM Budget Actual Budget Proposed Recorrmerlded Recormisrded Remaks and % dlerlpe (Revised) Emwd lures (Revised) Budget Budget Budget FINCOM Sane of 97 revised bo d4 FY -1996 FY -1996 DL-1897 FY -1998 FY -1998 p( -1998 yA1g Ong 21 tmgmffmxkd A . . . i TOWN TOTALS Personal Services 7,259,789 7,095,221 7,544,006 8,173,136 7,989,901 7,999,788 5.91% No rPersonal Expenses 3,205,287 3,100,810 2,903,429 3,049,565 2,913,217 2,913,518 0,34% TOWN TOTAL 10,465,076 10,198,031 10,447,435 11,222,701 10,903,118 10,913,306 4.36% i SCHOOL J1 School Department 18,292,723 18,215,141 19,509,313 21,271,025 21,271,025 21,271,025 7.0.0 9.03% J2 Town Building Maniona ce Personal Services 86,303 85,727 82,996 109,536 82,412 82,412 7.0-0 -0.70% Non-Personal Expenses 285,522 277,046 267,184 279,467 279,467 279,467 7.0.0 4.60% J3 Northeast Regional Vocational SchoolDistrict Assessrnent 86,722 86,722 92,976 95,300 97,313 94,352 7-0-0 4.66% SCHOOL TOTAL. 18,751,270 18,664,636 19,952,469 21,755,328 21,730,217 21,727,256 8.91% K DEBT SERVICE & CAPITA Kt DEBT SERVICE 1,622,723 1,621,636 1,934,363 2,433,639 2,433,639 2,433,639 7-0-0 -M.727rran 25.81% We or RW CAPITAL PROJECTS sow $11,000 Kt CD-C-1 Purchase Open Space Lands 45,000 0 0 '0 7.40 hm new d 0aa K2 CD-P-02 Downtown Pads. kip. 10,000 10,000 10,000 7-0-0 ba K3 FN-2 Data Processing 27,500 27,500 25,700 28,000 28,000 28,000 7-00 K4 HS-E-01 Replace Eld. Serv. Van 48,000 48,000 48,000 7-0-0 5 L&1 Purchase Library Compliers 37,000 37,000 16,400 25,500 25,500 25,500 7-0.0 i L&3 Purchase Library Furnishings 5,000 21,200 21,200 21,200 7-0.0. n7 PS•F-1- Replace Fee v*We 26,000 26,000 26,000 740 K8 PS-F-6 Replace Fire Dep9 Pick-up T& 21,000 0 0 0 7-0.0 K9 PSF-8 Pudless Ambience 92,000 91,978 0 0 0 0 7-0-0 K10 PS-F-11 Replace Fro re=m tool 25,000 25,000 25,000 7-0-0 K11 PS-F-12 Replace Fire Dept Racks 87,000 0 0 0 7-0-0 K12 PS-F-15 Replace FRe brash. app 64,000 64,000 64,000 7-0-0 K13 PSF-18 Replace Fire Dept Gear 401000 39,717 0 0 0 0 7-0-0 K14 PS-P-1 Purchase Police Braftlyzer 25,900 0 0 0 740 K15 PS-P-2 Purchase Police Ratios 5,000 19,800 19,600 19,800 7-0-0 K16 PS-P-3 Purchase Police Carputers 6,300 35,000 35,000 35,000 TM K17 PW43.02 Rem. Llb. Park. bt 55,000 65,000 55,000 7-0-0 K18 PWB-11 Town Bid. Improvernerds 20,000 20,000 22,000 87,500 87,500 87,500 7.40 K19 PW&12 Vah. Extauat Sys. - Fire Sta 35,300 35,246 .0 0 0 7.0-0 K20 PAS-13 Air Sys., T. Hall & Fire Sta. • 20,000 20,000 212,700 122,000 122,000 122,000 7-0-0 K21 PWF-1 Shade Tres Nursery 0 0 5,100 0 0 0 7-0-0 K22 PWE-4,7,10,16Roy Egiiprnent 161,000 160,999 245,700 309,000 309,000 309,000 7-0-0 K23 PWE-25 Fk)dbWAccount 10,000 10,000 10,000 10,000 7-0-0 K24 PW4.-01 Landfill dosure 13,000 13,000 13,000 7-0-0 K25 PWP3 FWNC=Mwfgmd Rehab. 15,300 15,300 0 12,000 12,000 12,000 7-0-0 K26 PWR-3 Drainagekrprarenants 38,000 38,000 10,000 15,000 15,000 15,000 7-0.0 K27 PWR-6SidewalklairbConst. 26,800 26,800 25,000 50,000 50,000 50,000 7-0-0 K28 PWR-7 Cub Construction 25,000 25,000 25,000 0 0 0 7.40 K29 PWR-09 Aerial Topo maps 60,000 50,000 60,000 7-0.0 K30 PWR-13 Tralic Signal krp. 44,600 29,400 29,400 29,400 7.40 K31 SDB-4 Sch. Alarms & Fire Prot. 8,925 8,925 12,000 0 0 0 7-0-0 K32 SD&5 Sch. Cad. Tile Reel. 24,000 24,000 22,900 0 0 0 7.0.0 K33 SDB-9 Sch.Oil Tar* RernmJRelro. 40,000 0 0 0 7-0-0 K34 SD&11 Renovate RMHS 40,000 40,000 40,000 0 0 0 7-0-0 K35 SD-B•12 Coolidge School Ranov. 23,100 0 0 0 7-0-0 K36 SDB-13 SdvOd Energy Cor pulers 40,000 40,000 40,000 0 0 0 7.0.0 K37 SD•$-13 FnrtaWe Clatxoorn 75,000 0 0 0 7-0-0 K38 SDE-1 School kkmallon TWvx*o 100,000 100,000 100,000 100,000 100,000 100,000 7.0-0 K39 SDE-3 School Vehicle ReptacerWA 22,352 22,352 15,000 0 0 0 7-0-0 CAPITAL. PROJECTS TOTAL. 773,177 772,817 1,205,300 1,155,400 1,155,400 1,155,400 -4.14% r DEBT SERV. & CAP. TOTAL. 2,395,900 2,394,453 3,139,663 3,569,039 3,589,039 3,589,039 14.31% 70 03126197 08:27 AM 4 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 1998 BUDGET Town Manager FINCOM Budget Actual Budget Proposed Recanmeeded Recommended Remarks and (Revised) Evendkaes (Revised) Budget Budget Budget FINCOM Source of !{4. FY -1996 FY - JIM FY -1997 FY - tea FY -199a FY -1998 y2. Emft L EMPLOYEE BENEFITS EMS Lt CwftutoryRekwwd 1,824,396 1,824,396 1,913,300 1,953,570 1,953,570 1,953,570 7.041 4140,000 em L2 NwrCaft.Relirom t 88,822 88,822 88,823 83,550 83,550 83,550 7-H tseeedr L3 UnwViWrwdBermBts 2D,000 15,759 40,000 20,000 20,000 20,000 7.0-0 L4 CxaipKsWh4.ite 2,358,110 2,319,451 2,405,214 2,487,020 2,530,958 2,530,958 7-" 4420,000fnm L5 Medicare / Social Sectsity 254,329 227,053 266,035 291,585 291,585 291,585 7-" the emh L6 Workers Camperneion 300,E 217,913 237,316 169,050 169,050 169,050 7.0-0 L7 Police / Fire YWrrtaiialion 26,000 25.963 20,000 25.000 20.000 20.000 7.0.0 EMPLOYEE BENEFITS TOTAL 4,871,657 4,719,357 4,970,688 5,029,775 5,068,713 5,068,713 STATE & COUNTY ASSESSMENTS 670,034 685,005 672,526 669,339 689,339 689,339 NON-ENTER. TOTALS 37,153,937 36,659,482 39,182,781 42,286,183 41,980,426 41.987,653 M WATER FUND Mt Personal Services 550,129 539,639 562,922 617,878 616,767 616,767 7-U Non-Personal E>41wm: Pef-Annel Benefits 177,896 151,916 156,175 158,002 156,493 156,493 Doter 730,016 713,089 795,240 926,028 915,691 915,691 M2 Total Nan-Personsi Expenses 907,912 80,005 951.415 1,064,030 1,072,184 1,072,184 7.0-0 SUBTOTAL-OPERATIONS 1,458,041 1,404,644 1,514,337 1,701,908 1,688,951 1,688,951 M3 Debt Service 55,971 55,971 47,690 40,553 40,553 40,553 7.0-0 M4 CapitalOullay 676,000 676,000 822,600 677,500 677,500 677,500 7.0-0 SUBTOTAL-CAP. d DEBT 731,971 731,971 870,490 718,053 718,053 718,053 TOTAL-WATER 2,190,012 2,136,615 2,384,827 2,419,961 2,407,004 2,407,004 N SEWER FUND N1 Personal Services 155,755 152,099 163,661 157,357 157,567 157,567 7.0-0 Non-Personal EVwm: Personnel Benefits 25,508 23,856 41,291 34,339 30,518 30,518 Outer 2,484,067 2,478,289 2,670,622 2,865,864 .2.977,963 2,977,963 N2 Total Non-Personal Sperms 2,509,575 2,502,145 2,711,913 2,900,203 3,008,481 3,008,481 7-U SUBTOTAL-OPERATIONS 2,665,330 2,654,244 2,875,574 3,057,560 3,166,048 3,166,048 N3 Debt Service 33,279 33,279 86,837 82,593 82,593 82,593 7-0.0 N4 Capital Oullay 58.480 58.460 562.905 393.893 393,893 393.893 7.0-0 SUBTOTAL-CAP. d DEBT 91,759 91,759 649,742 476,486 476,486 476,486 TOTAL-SEWER 2,757,089 2,746,003 3,525,316 3,534,046 3,642,534 3,642,534 RECAP TOTALS 42,101,038 41,547100 45,092,924 48,240,190 48,029,984 48,037,191 % etwrlge 97 revised to 98 16001OWNIed 2.10% -5.94% -50.00% 5.23% 9.60% -28.77% 0.00% 1.97% 2.50% 7.14% 9.57% 0.20% 15.15% 12.69% 11.53% -14.97% -17.66% -17.51% 0.93% .3.72% -26.09% 11.51% 10.94% 10.10% -4.89% -30.02% 26.67% 3.33% 6.51% 71 0326197 08:27 AM 5 FY 1998 BUDGET NARRATIVE TOWNACCOUNTANT MISSION STATEMENT: The mission of the Accounting Department is to: • Maintain financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for management's decision making process. • Ensure that financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. COMMENTARY FY 1997: During Fiscal 1997, the Accounting Department performed its statutory functions and was successfully audited by Peat Marwick for Fiscal 1996. In addition, the following was accomplished: • Completed Fiscal Year 1996 audited financial statements in November, 1996. • Achieved free cash certification by Department of Revenue $2,099,794 in August, 1996. • Filed the following routine financial reports in a timely manner: 1. Tax Recap for setting of Fiscal 1997 tax rate 2. Schedule A 3. Annual School report to Department of Education 4. Annual report to PERA for Reading Contributory Retirement System • Assisted Superintendent of Schools in analyzing and controlling Fiscal Year 1997 school budget. • Assisted Superintendent of Schools in developing Fiscal 1998 budget and other business functions. • Served as staff for development of new town wide budget procedures by Budget Council. COMMENTARY FY 1998: • Work with Budget Council, Town Manager, School Superintendent, and Finance Director to improve financial relationships and procedures. • Carry out normal department activity as described above. • Address any financial issues stemming from local, state, or federal action. REVENUE AND STAFFING FY 94 FY 95 FY 96 FY 97 FY 98 Revenue none none none none none Staffing 3.2 2.7 2.7 2.7 2.4 72 Town of Reading FY -1998 Budget Budget Summay (Form A) Department Accounting Division: Accounting #025 Summary: Al &A2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 -199$ -1998 Personal Services (Form B) 94,097 92,423 100,283 96,772 96,772 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) 300 232 300 320 320 Other Charges (Form C) Total Nonpersonal Expenses 300 232 300 320 320 Totals 94,397 92,655 100,583 97,092 97,092 Financing Plan: General Fund 82,305 80,581 88,511 85,440 85,440 Water Fund 3,023 3,023 3,018 2,913 2,913 Sewer Fund 3,023 3,023 3,018 2,913 2,913 Electric Fund 6,046 6,028 6,036 5,826 5,826 Totals 94,397 92,655 100,583 97,092 97,092 73 Town of Reading FY -1998 Budget Personal Services (Form B) Department Accounting Division: Accounting #025 Summary: Al Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # FY -1997 # FY -1998 # FY -1998 s s s s s Town Accountant 1.0 59,169 58,884 1.0 60,587 1.0 62,151 1.0 62,151 Admin. Assistant 1.0 19,788 16,618 1.0 25,059 1.0 25,705 1.0 25,705 Account Clerk 0.7 14,010 15,792 0.7 14,637 0.4 8,916 0.4 8,916 Fiscal 1995 Retro 1,130 1,129 l S S s s $ Totals 2.7 94,097 92,423 2.7 100,283 .2.4 96,772 2.4 96,772 74 FY 1998 BUDGET NARRATIVE DEPARTMENT OF COMMUNITY DEVELOPMENT CONSERVATION DIVISION . MISSION STATEMENT: • To support in accordance with State Law and Reading General By-Laws, the Conservation Commission in promoting and developing the Town's natural resources, including wetlands, floodplains, water quality, aquifers, watershed resources, and open space. • To enforce against violations of Conservation laws and regulations. • To see to the identification and acquisition of lands beneficial to the Town to be kept as open space and in accordance with the Reading Open Space and Recreation Plan, and to manage such lands. • To increase public awareness of the importance of protecting and enhancing the extent and quality of the Town's natural resources; and to advertise, prepare, print, and distribute materials for this purpose. COMMENTARY--FY 1997: During 1996 the Conservation Commission will have received 73 applications for Administrative Approvals, Requests for Determination and Notices of Intent for development proposals, conducted over 375 inspections to enforce compliance, and reviewed over 300 building permit applications. As the volume of building and land development activity has increased with the improved economy, the Division's case load has drastically increased. The Division is staffed by a full-time professional Conservation Administrator and a part-time Recording Secretary, and receives support from the Department's General Division. Major special projects this year have included the start of computerizing the Division's database, beginning the implementation of the updated Reading Open Space and Recreation Plan, including the application for State grant funding to assist with the purchase of open space land'on Pasture Road, the first such acquisition since the 1970's. The Commission has been assisting in the environmental analysis of the Reading Business Park on the former landfill site. The Division has also been working with the Department of Public Works on improvements to the Water Treatment Plant, plans for Wood End Cemetery, repairs and improvements to Conservation Lands, and various drainage improvement projects. As an agency of the Town, the Conservation Commission is the largest single landowner in the Town of Reading. COMMENTARY--FY 1998: It is expected that land development activity levels in FY1998 will be at or above levels of FYI 997. It is hoped that a land acquisition program will resume in accordance with the Open Space Plan, and that staff will be provided so that a more comprehensive program of Open Space Plan implementation and of Conservation Lands maintenance and improvements will be developed. In addition, there will be many worthwhile opportunities in Conservation for volunteers under the Senior Citizens tax work-off program. Conservation, Planning, and Engineering will be working closely together to begin to develop bikeways and greenways throughout the Town. It is expected that the Conservation application fee schedule will be revised to more accurately reflect processing costs. REVENUE AN D STAFFING FY94 FY95 FY96 FY97 FY98 VENUE $7,200 $5,700 $13,000 $7,500 $12,000 STAFFING 1 1.1 1.1 1.1 1.1 75 Town of Reading FY -1998 Budget Budget Summary (Form A) Department Comm. Dev. Division: Conservation 06 Summary B1 &B2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 Personal Services (Form B) 37,214 36,540 39,171 40,176 40,176 Nonpersonal Expenses: Purchase of Services (Form C) 250 223 250 250 250 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 250 223 250 250 250 Totals 37,464 36,763 39,421 40,426 40,426 Financing Plan: General Fund 35,964 35,263 37,921 39,486 39,486 Water Fund Sewer Fund Electric Fund Wetlands Fees 1,500 1,500 1,500 940 940 Totals 37,464 36,763 39,421 40,426 40,426 76 Town of Reading FY -1998 Budges Personal Services (Form 01 Department Comm. Dev. Division: Conservation 061 Summary: B1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # FY -1997 # FY -1998 FY -1998 s s s s s Conservation Admin. 1.0 36,014 35,832 1.0 37,571 1.0 38,576 1.0 38,576 Recording Secretary 0.1 1,200 708 0.1 1,600 0.1 1,600 0.1 1,600 Totals S s s s $ 1.1 37,214 36,540 1.1 39,171 1.1 40,176 1.1 40,176 C 77 FY 1998 BUDGET NARRATIVE DEPARI2MlENT OF COMMUNITY DEVELOPMENT ZONING BOARD OF APPEALS MISSION STATEMENT: • To provide relief by variance from specific provisions of the Zoning By-Laws when warranted due to unusual circumstances of particular properties because of hardships as defined by law. • To hear and decide on appeals from decisions of the Building Inspector and the Zoning Enforcement Officer. • To review and decide on special permit applications defined in the Zoning By-Laws or in State Law as under the Board's jurisdiction. • To advise the Community Planning and Development Commission about problems or issues arising from the operation of the Zoning By-Laws. COMMENTARY--FY 1997: During 1996 the Zoning Board of Appeals will have received and conducted public hearings on 24 applications for variances, special permits, and appeals. The Board is receiving a larger number of cases reflecting the burgeoning growth of home additions and the improvement in the business climate. The Board's only budget is for a part-time recording secretary. Professional and clerical support is provided respectively through the Inspections and General Divisions of the Community Development Department. CONCII IENTARY--FY 1998: It is expected that the Board's case load will remain at FYI 997 levels reflecting the improvement in the economy and related increases in building activity. It has become evident that with the increasing tendency toward development of environmentally marginal land in Reading, demands on this Board have been growing. REVENUE AND STAFFING FY94 FY95 FY96 FY97 FY98 VENUE $1,500 $6,000 $3,000 $3,000 $3000 STAFFING 0.1 0.1 0.1 .0.1 0.1 78 Town of Reading FY -1998 Budget Budget Summ Form A) Department Comm. Dev. Division: Zoning Bd 066 SUmmarv: B3 & B4 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 - 996 - 997 FY -1998 FY -1998 Personal Services (Form B) 1,050 931 1,200 1,250 1,250 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals 1,050 931 1,200 1,250 1,250 Financing Plan: General Fund 1,050 931 1,200 1,250 1,250 Water Fund Sewer Fund Electric Fund Totals 1,050 931 1,200 1,250 1,250 79 FY 1998 BUDGET NARRATIVE DEPARTMENT OF COMMUNITY DEVELOPMENT HISTORICAL COMMISSION MISSION STATEMENT: • To provide advice to citizens, property owners, local organizations, Town Boards and Commissions and Town officials concerning historical matters, information, public lands and facilities, building and scenic features preservation, and historically related implications of public programs. • To maintain close relationships with state and federal historic and preservation agencies beneficial to Town programs. • To undertake research into the history of Reading. • To implement the Demolition Delay By-Law. • To collect and preserve historical documents, archives, and artifacts, and to publish materials about local history. • To promote public awareness of and interest in Reading's history. COMMENTARY--FY1997: The Commission relies on a request basis for staff support from the Department of Community Development, but most of its activities are conducted exclusively by volunteers. The Commission's budget is used for the purchase of supplies, and this budget has been at reduced .levels since FY 1991. The Commission's major activities have included the updating and computerization of its Historical and Architectural Inventory and the development of a Town Repository of historical documents. Additional archival materials have also been received and have been placed and organized in a room at Town Hall. As part of the Town's 350th Anniversary Celebration, the Commission has received a large number of historical documents and photographs. The Commission has been devoting most, of its meager budgetary resources to the purchase of materials to ensure the proper and long-term preservation and storage of these documents and photographs. The Demolition Delay By-Law has taken effect and will require the Commission's attention, as will the Downtown economic and streetscape improvement activities. C0MMENTARY--FY1998: The major budget-related need of the Historical Commission for FY 1998 is the purchase of additional materials for the preservation of the documents and photographs received from its 350th Anniversary celebration solicitations and donations. This is the major, and most urgent, portion of its on-going program to inventory, reorganize, computerize, and properly store these irreplaceable materials. Additionally, the Demolition Review By-Law will result in an increased role for the Commission. REVENUE AND STAFFING: The Commission generally receives no revenues, and has no paid staff. Staff support is provided through the General Division of the Community Development on a request basis. REVENUE AND STAFFING FY94 FY95 FY96 FY97 FY98 VENUE $0 $0 $0 $0 $0 STAFFING 0 0 0 0 0 80 Town of Reading FY -1998 Budget Budget Summary (Form A) Department Comm. Dev. Division: Hist Comm. 681 Summary: B5 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 -1996 FY -1997 1998 FY -1998 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) 750 750 750 750 750 Other Charges (Form C) . .Total Nonpersonal Expenses 750 750 750 750 750 Totals 750 750 750 750 750 Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals 750 750 750 750 750 750 750 750 750 750 81 FY 1998 BUDGET NARRATIVE DEPARTMENT OF COMMUNITY DEVELOPMENT INSPECTIONS DIVISION MISSION STATEMENT: • To ensure that the public safety and health with regard to building construction; electrical, plumbing, and gas installations. • To enforce the Reading Zoning By-Laws and to advise on needed amendments. • To provide advice to other Town departments and the public regarding construction and mechanical codes and standards, zoning requirements, handicap accessibility, and plan reviews for new construction and alterations. • To provide professional support to the Zoning Board of Appeals and to the Sign Review Board. COMMENTARY--FY1997: During 1996, the Inspections Division will have issued over 1900 plumbing, wiring, gas, and building permits, conducted 2900 inspections, and undertaken approximately 500 enforcement actions. Major inspections projects have involved the. Pearl Street School renovation, the condominiums at Bear Hill, and the construction of Parker Middle School. Levels of activity are significantly higher than those of last year, reflecting the growth of the area's economic conditions. More emphasis has been placed on zoning and code enforcement, particularly with the advent of a part-time Zoning Enforcement Officer. The long-term project to reorganize and integrate Division files has been basically completed, with folders set up for. each property containing building records; those records of plumbing, gas, and wiring inspections are being added. The new Department Administrative Assistant has been able to help greatly with processing the voluminous paperwork flowing through this Division. Increased attention will be devoted to publicizing and clarifying the requirements of the Zoning By-Laws and Building and Mechanical Codes. COMMENTARY--FY1998: It is expected that overall activity levels in FY 1998 will be of roughly the same magnitude as during FY 1997. Increased enforcement efforts, particularly in zoning, will be continued. The files reorganization will be continued as time permits, and we would like to be able to reorganize the building plan files. The Zoning Enforcement Officer is to be taking on increasing responsibilities with respect to the Sign Review Board. Additional funding is provided to have a back up system of inspections in the absence of the Building, or Plumbing and Gas Inspectors. REVENUE AND STAFFING FY94 FY95 FY96 FY97 FY98 VENUE $149,700 $146,900 $150,000 $225,000 $200,000 STAFFING 2 2 2 2.4 2.4 82 Town of Reading FY -1998 Budget Budget Summary (Form A) Department Comm. Dev. Division: Inspections 141 Summary: B6 & B7 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended SurnrriaLX FY -1996 EY -1996 FY -1997 FY -1998 - 998 Personal Services (Form B) 62,232 62,000 78,601 85,466 84,416 Nonpersonal Expenses: Purchase of Services (Form C) 2,300 2,137 2,290 2,290 2,290 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 2,300 2,137 2,290 2,290 2,290 Totals 64,532 64,137 80,891 87,756 86,706 Financing Plan: General Fund 64,532 64,137 80,891 87,756. 86,706 Water Fund Sewer Fund Electric Fund Totals 64,532 64,137 80,891 87,756 86,706 83 Town of Reading FY -1998 B udget Department Comm. Dev. Personal Services (Form B) Division: Inspections 141 Summary: B6 Annual - Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) B"Witures (Revised) Budget Recommended Clessificabon # FY -1996 X996 #1: FY -1997 # FY -1998 # FY -.1998 s s s s s Building Inspector 1.0 42,008 41,844 1.0 43,055 1.0 44,166 1.0 44,166 Wire Inspector 0.5 10,112 10,078 0.5 12,110 0.5 14,237 0.5 14,237 Plumbing/Gas Inspector 0.5 10,112 10,078 0.5 12,110 0.5 14,237 0.5 14,237 Zoning Enforcernt Officer 0.4 11,326 0.4 11,776 0.4 11,776 Back up inspections 1,050 s s s s $ Totals 2.0 62 ,232 62,000 2.4 78,601 2.4 85,466 2.4 84,416 84 FY 1998 BUDGET NARRATIVE C DEPARTMENT OF COMMUNITY DEVELOPMENT GENERAL DIVISION MISSION STATEMENT: • To ensure that the public interest is identified, monitored, pursued, and enforced in regard to the use and development of land and public infrastructure. • To implement the Town of Reading Master Plan, and keep it up to date. • To undertake and promote economic development of the Town. • To support the Community Planning and Development Commission, the Conservation Commission, and Zoning Board of Appeals, the Sign Review Board, and the Historical Commission. • To provide support to special Task Forces, study committees, and other departments concerning land-use, transportation, and development issues or projects. • To represent the interests of the Town with regard to regional organizations and concerns and with. regard to neighboring municipalities. • To identify the future needs of the community and to formulate and implement plans and actions to provide for those needs, particularly with regard to land, streets, transportation, infrastructure, tax-base and employment-base enhancement, and economic development.. COMMENTARY--FY1997: The Community Planning and Development Commission, assisted by the Town Planner, who is also the Department head,. will have reviewed and acted on a variety of subdivision, site plan, and special permit applications concerning land development, including the administration, inspection, and monitoring of developments which are underway. The permitting of the developments on the former Town-owned Bear Hill, Pearl Street School, and former RMLD property at 25 Haven Street and of major new developments such as the Osco Drugs and the Reading Cooperative Bank expansion have demanded the Commission's attention. In addition, the preparation of the former Landfill for obtaining state environmental permits and for sale for redevelopment as the Reading Business Park is in progress. Adult Use Zoning By-Law amendments, were enacted and will be enforced. In support of the efforts of the Downtown Steering Committee, the Town has obtained a $230,000 Downtown Streetscape Design Grant, is pursuing a $500,000 business and parking improvement grant, and has assisted in the design of Rotary Square and the parking lot at the Depot. The Open Space and Recreation Plan is beginning to be implemented; with application made for grant funds to purchase a significant open space property on Pasture Road. The final phase of the Town-Wide Traffic Study is completed. Donation of land for the Pitman Bikeway has been secured. Department file reorganization has been proceeding, with the basic work completed; improvements have been made to the computerized permitting system. COMMENTARY--FY1998: Above activities are expected to continue. Preparation of the former Landfill for sale and redevelopment, and Downtown improvement efforts, particularly Streetscape and economic development, will proceed. It is hoped that the parking and business improvement loan program can be put into effect. Implementation of the Open Space Plan will be underway. Amendments to the Zoning By-Laws will be reviewed and the new subdivision regulations will be administered. The use of a design intern will be continued in 1998, and expenses related to the Landfill closure/sale will be funded. REVENUE AND STAFFING FY94 FY95 FY96 FY97 FY98 VENUE $16,800 $36,300 $25,000 $30,000 $30,000 STAFFING 2.0 2.2 2.2 2.5 2.5 C 85 FY 1998 BUDGET-NEW OR EXPANDED PROGRAM JUSTIFICATION DEPARTMENT OF COMMUNITY DEVELOPMENT GENERAL DIVISION Line B8 Design Intern (Summer) Increase in Personal Services Expenses .$3,000 Although this is a New Program request, its purpose is to continue a successful program which took place during the summer of 1996. This was funded both by transfer of funds approved by the Finance Committee and by a program grant from Harvard University. During this summer the Architectural Design Intern, who was a student at the Harvard Graduate School of Design, worked in conjunction with: • The Downtown Steering Committee, supporting its efforts to revitalize Downtown Reading, by investigating, designing, and illustrating practicable case-studies by which Downtown business building facades could be renovated in keeping with, and so as to contribute to, the character of the area, and • The Sign Review Board to develop sign design standards, illustrating, by criteria and by examples, types of sign designs which would improve the appearance of the Downtown and and be.appropriate to the character of the area. This request would enable this effort by an architectural design intern to take place again in the summer of 1997, when it could complement the grant-funded Downtown Streetscape Design Program. It is proposed that the same Harvard summer internship program would be utilized, by which the University funds 40% of the intern costs, the other 60% being funded by way of this New Program request. The specific issues contemplated for this Intern to undertake would include: • Compiling and generalizing this summer's facade design case-studies into a more comprehensive set of facade improvement guidelines applicable to all Downtown buildings; • Analyzing the design issues and formulating design concepts for the improvement of areas which form the approaches into Downtown, such as South Main Street, North Main Street, Salem Street, Lowell Street, Walkers Brook Drive/Washington Street, and Woburn Street-- these areas frame and provide a visual and functional setting for the Downtown; 86 Town of Reading FY -1998 Budget Budget Summary (Form A) Department Comm. Dev. Division: General 062 Summary: B8 & B9 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 - 1998 -1998 Personal Services (Form B) 74,419 72,998 87,213 90,083 90,083 Nonpersonal Expenses: Purchase of Services (Form C) 760 523 600 600 600 Supplies (Form C) 1,100 1,284 1,100 1,250 1,250 Other Charges (Form C) 20,000 Total Nonpersonal Expenses 11860 1,807 1,700 1,850 21,850 Totals 76,279 74,805 88,913 91,933 111,933 Financing Plan: General Fund 76,279 74,805 86,913 91,933 111,933 Water Fund Sewer Fund Electric Fund Totals 76,279 74,805 88,913 91,933 111,933 87 Town of Reading FY -1998 Budget Personal Services (Form B) Department Comm. Dev. Division: General 062 Summary: B8 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification 6 FY -1996 FY -1996 # - 99 # FY -1998 # FY -1998 s s s s s Department Head 1.0 47,705 47,514 1.0 48,888 1.0 50,151 1.0 50,151 Administrative Assistant 1.0 25,056 1.0 25,705 1.0 25,705 Principal Clerk 1.2 24,270 23,665 0.5 11,129 0.5 10,632 0.5 10,632 Clerical Overtime i 944 319 640 595 595 Design intern (summer) 1,507 1,509 - 1,507 3,000 - 3,019 s s s - s - s Totals 2.2 74,419 72,998 2.5 87,213 2.5 90,083 2.5 90,083 88 Town of Reading FY -1998 Budget Personal Services (Form B) Department Finance Division: Finance Committee #021 Summary: C1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revisail) Budget Recommended Classification # FY -1996 FY -1996 FY -1997 FY -1998 It FY -1998 S S S S s Recording Secretary 1,000 769 1,200 1,230 1,230 Totals $ S S S S 1,000 769 1,200 1,230 1,230 89 Town of Reading FY -1998 Budget Budget Summery (Form A) Department Finance Division: Finance Committee #021 Summmy;. C1, C2 & C3 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summarac Fly -1996 - 1996 FY -1997 EY -1998 - 1998 Personal Services (Form B) 1,000 769 1,200 1,230 1,230 Nonpersonal Expenses: Purchase of Services (Form C) 37,000 37,000 37,000 37,000 37,000 Supplies - (Form C) Other Charges (Form C) 150,000 149,458 150,000 150,000 150,000 Total Nonpersonal Expenses 187,000 186,458 187,000 187,000 187,000 Totals 188,000 187,227 188,200 188,230 188,230 Financing Plan: General Fund 183,190 182,417 183,390 183,420 183,420 Water Fund 1,850 1,850 1,850 1,850 1,850 Sewer Fund 1,850 1,850 1,850 .1,850 1,850 Electric Fund 1,110 1,110 1,110 1,110 1,110 Totals 188,000 187,227 188,200 188,230 188,230 90 FY 1998 BUDGET NARRATIVE FINANCIAL DEPARTMENT ASSESSMENT DIVISION MISSION STATEMENT: Assessment of property is the first step in the process of tax revenue collection for the town of Reading. • provide for fair and equitable assessment of all taxable property • annually monitor sales/activities to keep assessments at market value • annually obtain state approval of the tax rate • act on abatement applications filed for real estate, personal property and automobile excise bills • prepare for and defend on the Town's behalf appeals filed at the Appellate Tax Board • oversee the commitment of real estate, personal property and automobile excise bills • administer property tax exemptions COMMENTARY - FYI 997: During Fiscal Year 1997, the Assessment Division successfully completed the following: • started the recollection of the commercial properties • served on Board of Directors of The Community Software Consortium • started the data base of personal property accounts in the C.A.M.A. system • continued property recollection to insure accurate information COMMENTARY - FY1998: During Fiscal Year 1998, the Assessment Division recognizes these specific goals: • complete recollection of commercial/industrial properties • a data base of personal property will be completed, • computerized property record cards will be generated • continue to provide support to The Software Consortium • continue expanding the use and application of the P.C.'s in the assessment division REVENUE AND STAFFING FY 93 FY94 FY95 FY96 FY97 REVENUE $773.50 $860.00 $860.00 $860.00 $420.00 STAFFING 2 2 2 2 2 91 Town of Reading FY -1998 Budget Budget Summary (Form A) Department Finance 'sio • Assessment 031 Summary: C4,C5 & C6 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary -1996 -1 96 - 99 FY -1998 -1998 Personal Services (Form B) 73,504 73,215 75,331 77,277 77,277 Nonpersonal Expenses:. Purchase of Services (Form C) 8,900 6,642 4,015 4,015 4,015 Supplies (Form C) 1,125 1,568 1,635 2,425 1,635 Other Charges (Form C) 1,450 1,084 1,965 2,165 2,165 Total Nonpersonal Expenses 11,475 9,294 7,615 8,605 7,815 Totals 84,979 82,509 82,946 85,882 85,092 Financing Plan: General Fund 84,979 82,509 82,946 85,882 85,092 Water Fund Sewer Fund Electric Fund Totals 84,979 82,509 82,946 85,882 85,092 92 Town of Reading FY -1998 Budget Department Finance Personal Services (Form Bl Division: Assessment -031 Summary. C4 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 FY -1997 FY -1998 # FY -1998 s 3 S s 3 Appraiser 16-1 1.0 44,944 44,774 1.0 46,068 1.0 47,258 1.0 47,258 Asst. Appraiser 9-3 1.0 28,560 28,441 1.0 29,263 1.0 30,019 1.0 30,019 s s s s s Totals 2.0 73,504 73,215 2.0 75.331 2.0 77.277 2.0 77,277 93 FY 1998 BUDGET NARRATIVE FINANCE DEPARTMENT TECHNOLOGY MISSION STATEMENT: The mission of the Technology function is to coordinate people and communication systems to meet the objectives of the Town of Reading in an efficient manner. As such the Technology Department is responsible for: • providing computer and telephone support for all of the Town Departments, as well as software support for the business functions of the School department, • purchasing hardware, software, forms and computer related supplies, • providing computer training for all Town departments, • developing the long range goal of a town wide communications system that would expedite the flow of information between all departments. COMMENTARY FY 1997: In FY 1997 a number of significant technological advances were made. During FY 1997 with the help of the new technician we were able to achieve the following goals : • implementation of a PC network in the town hall , town hall annex and the library; • automation and tracking of the telephone billing system; • formal development of a Reading Internet web page and the systems needed to update it; • in house maintenance of the library web page (eliminating the need for a consultant at $300/month); • standardization of equipment, replacing the last of the original (1983) Digital terminals; ( • training users how to use the new communication systems; • development of a town/school technology group to help each other achieve goals and establish compatibility standards; • development of new processes for producing bills and forms that will take advantage of laser technology (e.g. bar-coding addresses); • development of a technology and department head user group COMMENTARY FY 1998: During FY 1998 the goals will include: • installation of a fiber optic wide area network (WAN) linking the municipal buildings to the schools and the RMLD; • develop distributed processing and information sharing systems that will allow us to further utilize the WAN; • explore Internet opportunities and accessibility over the WAN; • additional training in software applications as we move toward a town wide office automation standard; • continued support of a department users group to teach and encourage staff with applications for their departments REVENUE AND STAFFING *estimated FY94 FY95 FY96 FY97 FY98 REVENUE $760 _ $675 $995 $800* $800* STAFFING 1 1 1 . 2 2 94 Town of Reading FY -1998 Budget Budget Summary (Form A) Department FINANCE Division: TECHNOLOGY Summary: C 7 & C 8 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summay Y -1996 FY - 996 FY - 197 FY -1998 FY • 1998 Personal Services (Form B) 48,663 48,465 85,390 87,206 87,206 Nonpersonal Expenses: Purchase of Services (Form C) 66,377 69,781 77,200 81,225 73,225 Supplies (Form C) 44,978 44,978 24,875 25,625 25,625 Other Charges. (Form C) 10,350 11,574 13,550 17,950 17,950 Total Nonpersonal Expenses 121,705 126,333 115,625 124,800 116,800 Totals 170,368 174,798 201,015 212,006 204,006 Financing Plan: General Fund 154,526 158,956 164,940 173,506 165,506 Water Fund 6,388 6,388 14,200 15,400 15,400 Sewer Fund 6,388 6,388 14,200 15,400 15,400 Electric Fund 3,066 3,066 7,675 7,700 7,700 Totals 170,368 174,798 201,015 212,006 204,006 95 Town of Reading FY -1998 Budget Department FINANCE Personal Services (Form B) Division: TECHNOLOGY Summary: C7 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenrihxres (Revised) Budget Recommended Classification # FY -1996 FY -19966 # FY -1997 # - 998 # FY -1998 s s s s s Technology Coordinator 1.0 48,663 48,465 1.0 49,866 1.0 51,154 1.0 51,154 Computer Technician 1.0 35,624 1.0 36,052 1.0 36,052 - $ s - s - s $ Totals 1.0 48,663 48,465 2.0 85,390 2.0 87,206 2.0 87,206 1999 wage increase factor 2.50% 96 FY 1998 BUDGET NARRATIVE FINANCE DEPARTMENT \ PERSONNEL DIVISION MISSION STATEMENT: The mission of the Personnel Division is to provide a Town-wide focus on the area of Town government that constitutes the largest budget category, and the basic resource through which the Town produces it's "product" - service to the Community. The functions include the following: • Coordinate and arrange for Safety Committee activities; • Administer and further develop the Professional Development program for the Town; • Manage and administer the employee benefits program; • Manage the Town and School employee attendance program; • Edit the monthly employee newsletter; • Assist in developing information as part of the collective bargaining process; • Maintain the personnel policies of the Town, and arrange for their periodic review and update; • Perform periodic pay and classification updates; • Maintain the various union contracts; • Maintain the personnel files of the Town; • Maintain the Affirmative Action program of the Town; • Administer the Town's Worker's Compensation program and Public Safety Indemnification program; • Administer the Town's Unemployment compensation program. COMMENTARY FY 1997: During FY 1997 the following goals were accomplished: • establishment of position and office for Personnel Administrator • review and updating of the Personnel Policies; • continued review of Town-wide personnel evaluation program, • complete review and update of the pay and classification plan for all non-union Town employees; • formulation of Safety Committee • administration of EAP, including training in sexual harassment • adoption of drug and alcohol screening and sexual harassment policies • streamlining protocols for new employee screening exams by New England Health Center • issuing of monthly employee newsletter • developing a protocol for police and fire indemnification, following workers' comp guidelines COMMENTARY FY 1998: In FY 1998 the following areas will be addressed: • continue to perform tasks cited for 1997 and review of same to improve delivery thereof • development of spread sheets for use in conjunction with collaborative bargaining with unions • in-house professional development efforts will be expanded, working in conjunction with employee committee REVENUE AND STAFFING FY 94 FY 95 FY 96 FY 97 FY 98 REVENUE 0 0 0 0 0 STAFFING 1 1 97 Town of Reading FY -1998 Budgqt Budget Summary (Form A) Department Finance ivision: Personnel #042 umm_y; C9 & 10 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary - 996 -1996 , 11997 X998 -1998 Personal Services (Form B) 37,487 38,576 38,576 Nonpersonal Expenses: Purchase of Services (Form C) 33,850 33,789 35,731 42,500 42,500 Supplies (Form C) 2,000 2,000 Other Charges (Form C) 100 100 Total Nonpersonal Expenses 33,850 33,789 35,731 44,600 44,600 Totals I 33,850 33,789 73,218 .83,176 83,176 Financing Plan: General Fund 33,850 33,789 65,218 74,176 74,176 Water Fund 2,000 2,250 2,250 Sewer Fund 2,000 2,250 2,250 Electric Fund 4,000 4,500 4,500 Totals 33,850 33,789 73,218 83,176 83,176 98 Town of Reading FY -1998 Budge Department Finance Personal Services (Form B) Division: Personnel #042 Summary. C9 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expen Kwm (Revised) Budget Recommended Classification # FY -1996 FY - 996 # FY -1997 0 FY - 99 # FY -1998 s s s s a Personnel Administrator 1.0 37,487 1.0 38,576 1.0 38,576 a s a s s Totals 1.0 37,487 1.0 38,576 1.0 38,576 99 FY 1998 BUDGET NARRATIVE FINANCE DEPARTMENT GENERAL DEPARTMENT MISSION STATEMENT: The Finance Department's responsibilities may be summarized as follows: • Cash Management: to optimize the investment of funds, while protecting their safety and disbursing them to meet obligations in a timely fashion • Borrowing: to plan for and execute the sale of the Town's debt • Collection of Taxes and Receivables: to collect taxes, fees, and other receivables, and to pursue aggressively the delinquent taxpayers Record Keeping: to keep accurate records; and to provide reports as required C0MII iNTARY FY 1997: During Fiscal 1997, the Finance Department performed its statutory functions and was successfully audited by Peat Marwick for Fiscal 1996. In addition, the following statistics for FY 1996 were compiled: • The Town's credit rating was upgraded to AA by Moody's and Standard & Poor's in anticipation of a July, 1996 bond sale for Light Department construction, Birch Meadow and Joshua Eaton schools, and school roof and boiler projects. The average interest rate for the bonds was 5.26 • The Finance Department integrated two new divisions, Personnel, and Technology in FY 1997. The positions of personnel administrator, and technician were added to the department. • Real estate tax collections of back taxes continued with significant reduction in number and dollar amount of tax titles; Tax liens redeemed amounted to $134,539 and interest charges collected on them were $44,973 for FY96. FY97 continues the collection efforts. • An investment policy and fiscal year investment report to the town manager and Finance Committee were developed and presented. Earnings on the investments of the general fund by the Treasurer rose to $775,866 for FY96. They are projected to be approximately $1,000,000 in FY97. • Service was rendered to the School Department in the area of personnel: the Finance Director served on a search committee for principal of Joshua Eaton, and chaired a search committee for personnel administrator of the School Department; she also served as staff resource in development of the School 10 year Capital Plan COMMENTARY FY 1998: + Work toward development and implementation of Users Group for Technology. i Work with Budget Council, Town Manager, School Superintendent, and Town Accountant to improve financial relationships and procedures. • Continue to work with Town Manager and School Superintendent to develop financing plans to accommodate the capital needs of the Town. • The Financial Analyst position is reclassified to the position of Assistant Treasurer Collector reflecting changes in duties. REVENUE AND STAFFING FY 94 FY 95 FY 96 FY 97 FY 98 REVENUES (Lien Certificates) 43,479 20,450 25,000 29,974 28,000 STAFFING 10.5 11 11 9.3 9.6 100 Town of Reading FY -1998 Budget 'Budget Summary (Form A) Department Finance Division: General #035 Summarx C-11 &C12 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 -1997 FY -1998 FY -1998 Personal Services (Form B) 278,842 274,950 270,045 283,552 283,552 • Nonpersonal Expenses: Purchase of Services (Form C) 42,190 33,355 35,000 33,000 33,000 Supplies (Form C) 2,000 3,263 2,500 3,200 3,000 Other Charges (Form C) 29,400 27,098 29,900 27,800 27,700 Total Nonpersonal Expenses 73,590 63,716 67,400 64,000 63,700 Totals 352,432 338,666 337,445 347,552 347,252 Financing Plan: General Fund 272,320 259,276 263,445 270,652 270,352 Water Fund 25,056 25,056 23,000 24,450 24,450 Sewer Fund 25,056 25,056 23,000 24,450 24,450 Electric Fund 30,000 29,278 28,000 28,000 28,000 Totals 352,432 338,666 337,445 347,552 347,252 101 Town of Reading FY -1998 Budget Department Finance Personal Services (Form B) Division: General #035 Summary: C11 ersonal Services Classification Finance Director Financial Analyst . Administrative Assts Clerks # 1.0 1.0 3.0 5.0 Budget (Revised) FY -1996 59,607 32,690 80,600 105,945 Actual Expenditures -1996 59,372 32,562 80,534 102,482 # 1.0 1.0 3.0 4.3 Annual Adopted Budget (Revised) FY -1997 61,088 33,503 81,487 93,967 # 1.0 3.0 4.6 Town Proposed Manager Budget Recommended FY -1998 # FY -1998 62,665 1.0 62,665 See Asst TreasuredCollector 83,567 3.0 83,567 101,956 4.6 101,956 Asst Treas/Coll. 1.0 35,363 1.0 35,363 $ $ $ $ $ Totals 10.0 278,842 274,950 9.3 270,045 9.6 283,552 9.6 283,552 102 FY 1998 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES t, BOARD OF SELECTMEN MISSION STATEMENT The Mission of the Board of Selectmen is to act as the Chief Executive Officer of the Town of Reading pursuant to the Town's Home Rule Charter. As such, the Board of Selectmen acts as a Board of Directors of the Town, providing general direction to the community, and exercising their statutory responsibilities in a number of areas. COMMENTARY FY 1997 The following are the highlights of issues that the Board of Selectmen was involved in, in addition to their routine responsibilities: • The Bear Hill property was sold, and development is underway; the development of the recreation component of the project is approved; • The Pearl Street School building was sold, and development of the assisted housing was completed; • Working with the RMLD Board and staff, the property at 25 Haven Street was finally sold; • The Board has worked with the Downtown. Steering Committee, a volunteer partnership of business, residential, and government leaders working to improve the downtown area of Reading; • A number of street construction projects have been undertaken, including South Street, upper Pearl Street, Mineral Street area sidewalks, Mineral Street bridge, and Salem and Lowell Street reconstruction. • The Board has worked extensively in the evolution of the Budget Council process with the FINCOM, School Committee, and staff to develop improved Capital Planning and Budgeting; FY 1998 COMMENTARY FY 1998 promises to be a busy year. Major focuses will be: • Have the Reading Business Park under contract for sale by the end of calendar year 1997; • Have the Police Station siting issues resolved; • Continue to work with the Downtown Steering Committee and others to improve the downtown area of Reading; • Continue the evaluation of Public Safety staffing, including the Assistant Fire Chief position, sworn police officer levels, and control of overtime; • Continue the School/Municipal cooperative efforts in the areas of finance, building maintenance, library services, and technology; • Continue refining ongoing programs and develop new initiatives in a cost effective fiscally conservative manner with an effort to minimize impacts on the tax rate; • Implement the proposals in the North Suburban Water Supply Protection program; • Finalize decisions on PAYT and condo/multi family rubbish and recycling collection; • Improve park and grounds maintenance, and continue park capital improvements; • Examine staffing and compensation for recreation staff. • The pilot Senior Tax Work Program has been transferred to Elder/Human Services. REVENUE AND STAFFING FY 93 FY 94 FY 95 FY 96 FY 97 REVENUE 25,000 26,065 27,000 28,000 29,000 STAFFING 0 0 0 0 0 103 Town of Reading FY -1998 Budget Budget Summam I (Form A) Budget Summ Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund . Electric Fund Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) -1996 FY -1996 FY -1997 Department GENERAL SERVICES Division: Selectmen #011 Summary: D1 Town Proposed Manager Budget Recommended - 998 FY -1998 1,000 1,150 1,000 1,000 1,000 150 120 150 150 150 600 1,235 10,600 750 750 1,750 2,505 11,750 1,900 1,900 1,750 2,505 11,750 11900 1,900 1,750 $ $ 2,505 11,750 1,900 1,900 Totals 1,750 2,505 11,750 11900 1,900 104 FY 1998 BUDGET NARRATIVE DEPARTMENT OF GENERAL SER VICES TOWNMANAGER MISSION STATEMENT: The mission of the Town Manager's office is to serve as the Chief Administrative Officer of the Town of Reading. As such the office is responsible for: • the administration of all Town operations, • negotiation of all contracts, • administration of the personnel functions, • purchase of goods and services, administration of the budget and capital program, and • development and implementation of the long range vision of the community. COMMENTARY FY 1997: During FY 1997, the Town Manager's office was successful in completing a number of its goals, including: • Achieved the sale and development of Bear Hill and the Pearl Street School. • Complete the review of the personnel policies and pay levels; implement the personnel evaluation program; • Improve the staff development in all areas, including the restoration of some out-of-state travel; COMMENTARY FY 1998: During FY 1998, goals will include: • Position the Town to be able to close the landfill and offer it for sale; • Add a grants specialist to be used by all departments in securing additional outside funding; • Have the Police Station project into construction by the beginning of the fiscal year: • Increase the dollar amount of grants coming to all departments of the Town to supplement vital services funded through the local revenues available; • Complete the biannual review of the personnel policies and pay levels; • Evaluate and implement the personnel evaluation program; • Complete the planning efforts of the Downtown Revitalization efforts, and begin the implementation of this program; • Continue and expand on the Retreat process for town "Leadership", and for team building of the Board of Selectmen and senior level staff, • Complete the financing package for major capital projects. REVENUE AND STAFFING FY 94 FY 95 FY 96 FY 97 FY 98 REVENUE $0 $931 $1000 $1000 $1000 STAFFING 1 1 1 1 2 i~ 105 Town of Reading FY -1998 Budget Budget Summary (Form A) Annual Budget S_gMMW Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Department GENERAL SERVICES Division: TOWN MANAGER #012 Summary: D2 & D3 Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1996 FY -1996 -1997 FY - 11998 FY -1998 78,444 78,444 81,974 84,023 85,663 4,085 4,018 2,750 2,750 12,750 3,000 3,000 3,000 12,380 3,000 7,085 7,018 5,750 15,130 15,750 85,529 85,462 87,724 99,153 101,413 85,529 85,462 87,724 99,153 101,413 Totals 85,529 85,462 87,724 99,153 101,413 106 Town of Reading FY -1998 Budget Department Personal Services (Form 8) Division: Town Manager Summary: D2 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # IFY -1997 # FY -1998 # _ -1998 TOWN MANAGER 1.0 78,444 78,444 1.0 81,974 1.0 84,023 1.0 85,663 Totals 1.0 78,444 78,444 1.0 81,974 1.0 84,023 1.0 85,663 C 107 FY 1998 BUDGET NARRATIVE DEPARTMENT OF GENERAL SER VICES LAW DIVISION MISSION STATEMENT The Law Division of the Department of General Services has as its mission the provision of legal services to all Departments of the Town, including the School Department, and except for the following areas where specialized legal services are provided separately: Reading Municipal Light Department Tax Liens School Department Special Needs Bond Counsel In. providing these services, counsel is employed in two areas: Town Counsel which provides general legal advice and services; and Labor Counsel which provides specialized counsel on labor negotiations and labor relations issues. Labor Counsel for the Town is included in the legal budget, and Labor Counsel for the School Department is provided separately in the School Budget. COMMENTARY FY 1997 Major general legal accomplishments in the Community in FY 1996 include the following: • Bear Hill and Pearl Street School sales were concluded; and the Sale of 25 Haven Street sale was completed; • On-going work on the collection of funds owed by Cumberland Gulf as a result of the gasoline spill; • The consent order for the closure of the Landfill site was complete; • Several zoning and conservation cases; • Work on Cable TV franchise negotiation (which included the use of special counsel), and on a new solid waste disposal contract for DPW; • Worked on warrants for Town Meetings, and attended all sessions; In the area of labor law, the following are the highlights: • Assistance in collective bargaining issues, and resolution and settlement of several arbitration cases; • Arbitration on the Firefighters contract is ongoing. COMMENTARY FY 1998 At the end of FY97, the Town is evaluating Town Counsel services and going through a bid process to ensure that we are getting the best quality service at the lowest possible cost. The legal services provided to the Town are primarily reactive in nature. However it is anticipated that counsel will be involved in the following areas: • Landfill closure and sale; • Resolving remaining issues regarding off-site improvements at Bear Hill; • Working on Downtown revitalization issues; • Dealing with any remaining labor negotiations issues, and any grievances and arbitration; • Beginning the process of negotiating successor labor contracts for all unions. REVENUE AND STAFFING FY 93 FY 94 FY 95 FY 96 FY 97 REVENUE 0 0. 0 0 0 STAFFING 0 0 0 0 0 108 Town of Reading FY -1998 Budget Budget Summa (Form A) Department GENERAL SERVICES Division: Law (041) Summary: D4 05 06 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 121,900 116,651 124,500 137,100 137,100 Supplies (Form C) Other Charges (Form C) 5,000 12,750 5,000 7,200 6;000 Total Nonpersonal Expenses 126,900 129,401 129,500 144,300 143,100 Totals 126,900 129,401 129,500 144,300 143,100 Financing Plan: General Fund 126,900 129,401 129,500 144,300 143,100 Water Fund Sewer Fund . Electric Fund Totals 126,900 129,401 129,500 144,300 143,100 109 FY 1998 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES TOWN CLERK MISSION STATEMENT: The mission of the Town Clerk's office is to serve the community as it's Chief election Official, Recording Officer, Registrar of Vital Statistics, Public Records and Licensing Officer and to provide the public with general information. As such the office is responsible for: • Enlisting, training, assigning poll workers and conducting all elections: Town, State & Federal; • preparation and printing of ballots for elections and distributing election material for polls; • upkeep of voting machines, set-up of voting location (booths, etc.); • recording and reporting election results to the Secretary of the Commonwealth; • certifying nomination papers and petitions, supervising voter registration and absentee balloting; conducting annual town census and data entry; preparation of street list and jury list; • recording campaign finance; signing all notes for borrowing; • recording and maintaining minutes and posting meetings of all governmental bodies; • recording applications for site plans, subdivisions; financing statements (UCC's); posting job announcements, recording and reporting non-criminal fines issued by various departments; • serving as Notary Public; serving as the central information point for local residents and citizens at large • submitting bylaws and zoning ordinances to Attorney General for approval; • providing copies of Vital Statistics of local residents; birth, marriage, death; and • issuing state licenses and permits; including marriage, hunting, fishing and trapping, raffles and bazaars, business certificates, fuel storage, pole locations and dog licenses. COMMENTARY FY 1997: During FY 1997, the Town Clerk's office was successful in completing a number of its goals including: • appointment of an existing staff member as Assistant Town Clerk (Aileen A. Shaw); • transition as editor of Reading Notes; • complete dependency on the State's Motor Voter database for elections and census for three (3) elections (State Primary, State Election and Local Election) and two (2) recounts (State Primary and State Election);. • completing ADA self assessment; • developing a town-wide "conflict resolution" program available to Town residents to settle a variety of disputes; • developing and implementing daily receipts system; • cross training of staff to handle others duties when absent from work. COMMENTARY FY 1998: The Town Clerk's goals for FY98 are: • transfer the census preparation and mailing to contractual services; • preparation/printing of community profile booklet to be sold at the Town Clerk's office; • maintenance agreement for voting machines; • customer service training; and • taking over town meeting costs associated with audio visual set-up and custodian; • evaluation of the frequency of the census; • work towards implementation of the state wide automated vital statistics program. REVENUE AND STAFFING FY94 FY95 FY96 FY97 FY98 REVENUE 42,318 51,940 40,302 45,000 50,000 STAFFING 1 1 1 1 1 110 Town of Reading FY -1998 Budget Budget Summary (Form A) Department GENERAL SERVICES Division: TOWN CLERK (051) Summary: D7 & D8 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY - 1997 FY -1998 FY -1998 Personal Services (Form B) 39,248 41,128 40,238 41,277 41,277 Nonpersonal Expenses: Purchase of Services (Form C) 650 347 650 600 , 600 Supplies (Form C) 600 666 600 600 600 Other Charges (Form C) 200 75 200 250 250 Total Nonpersonal Expenses 1,450 1,088 1,450 1,450 1,450 Totals 40,698 42,216 41,688 42,727 42,727 Financing Plan: General Fund 40,698 42,216 41,688 42,727 42,727 Water Fund Sewer Fund Electric Fund Totals 40,698 42,216 41,688 42,727 42,727 ill Town of Reading FY -1998 Bud get Department GENERAL SERVICES Personal Services (Form B) Division: TOWN CLERK (051) Summary: D7 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # FY -1997 - 998 FY -1998 s s s s s TOWN CLERK 1 39,248 41,128 1 40,238 1 41,277 1 41,277 I a a a s. $ Totals 39,248 41,128 40,238 41,277 41,277 112 FY 1998 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES EL E C T IO NS✓R E G I S TR f 1 T IO N MISSION STATEMENT: The Chief Election Official is responsible for: • Enlisting, training, assigning poll workers and conducting all elections: Town, State & Federal; + . preparation and printing of ballots for elections; • distributing election material for polls; • resolve election/voter problems; • upkeep of voting machines; + set-up of voting location (booths, etc.); + maintain poll accessibility; + preparation of tally sheets; • -recording and reporting election results to the Secretary of the Commonwealth; + certifying nomination papers and petitions, • supervising voter registration and absentee balloting; and • reviewing and recording campaign finance statements. COMMENTARY FY 1997: During FY 1997, the Chief Election Official was successful in completing a number of its goals including: • complete dependency on the State's Motor Voter database for elections for three (3) elections (State Primary, State Election and Local Election) and two (2) recounts (State Primary and State Election); • cross training of staff to become familiar with the State's Motor Voter database; and • make campaign finance seminar available to interested candidates COMMENTARY FY 1998: The Town Clerk's goals. for FY98 are: • maintenance agreement for voting machines 113 Town of Reading FY -1998 Budget Department GENERAL SERVICES Budget Summary (Form A) Division: ELECTIONS/REGISTRATION (#052) Summaw D9 010 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 -1996 FY -1997 1998 FY -1998 Personal Services (Form B) 19,440 10,976 19,440 13,800 12,200 Nonpersonal Expenses: Purchase ofServices (Form C) 9,610 8,707 10,260 11,900 10,550 Supplies (Form C) 300 797 400 500 500 Other Charges (Form C) - 3,300 2,965 2,500 2,500 2,500 Total Nonpersonal Expenses 13,210 12,469 13,160 14,900 13,550 Totals 32,650 23,445 32,600 28,700 25,750 Financing Plan: General Fund 32,650 23,445 32,600 28,700 25,750 Water Fund Sewer Fund Electric Fund Totals 32,650 23,445 32,600 .28,700 25,750 114 Town of Readno FY -1998 Bud ge( Department: GENERAL SERVICES Personal Services (Form BI Division: ELECTIONS/REGISTRATION (/052) Summary: D9 & D10 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # FY -1997 FY -1998 # FY -1998 REGISTRARS 4 1,500 1,229 4 1,500 4 1,500 4 1,300 CENSUS 2 1,900 454 2 1,900 2 800 2 600 ELECTIONS 15,000 8,553 15,000 6,500 6,300 TOWN MEETING 4 1,040 740 4 1,040 8 5,000 8 4,000 $ $ $ $ $ Totals 19,440 10,976 19,440 13,800 12,200 115 FY 1998 BUDGET NARRATIVE . - DEPARTMENT OF GENERAL SERVICES PROPERTYAND CASUALTY INSURANCE MISSION STATEMENT The purpose of the Town's property and Casualty insurance program is to provide a reasonable level of insurance coverage relative to the potential liabilities that the Town may have, in order to reduce and stabilize the Town's financial liability for losses for which the Town may become liable. COMMENTARY FY 1997 1996 saw a major change in the Town's Property and casualty insurance program. A very competitive market in the formal bidding process yielded a clear choice to be made. The previous carrier, who was also a bidder, was the low bidder by a very slight amount. MHA, a wholly owned insurance subsidiary of the Massachusetts Municipal Association also bid. A poor record of customer service and a failure to cover some essential areas of liability, led the Town Manager to award the coverage to MIIA. The cost savings was approximately $40,000 from the previous years coverage, and all areas of liability except for pollution (which no company covers) are well addressed. The change in coverage was made July 1, 1995, and the customer service has been much improved. There was a fair amount of activity related to the October 1996 flooding, primarily related to sewer back-ups. COMNfENTARY FY 1998 There is no intention to bid insurance again in FY 1998. The Town's history has been to bid insurance every 3 years, as long as renewal quotes were appropriate. It is expected that relatively the same rates will be in effect in FY 1998, and that the levels of coverage and the customer service will continue as in FY 1997. We will consider re-bidding the insurance for the FY 1999 year. REVENUE AND STAFFING FY 93 FY 94 FY 95 FY 96 FY 97 REVENUE 0 0 0 0 0 STAFFING 0 0 0 0 0 116 Town of Reading FY -1998 Bud get Department GENERAL SERVICES Budget Summary (Form A) Division: PROP/CAS. INSURANCE #850 umMML D11 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summa FY -1996 -1996 FY -1997 FY -1998 -1998 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 119,000 100,383 106,746 110,000 105,000 Supplies (Form C) . Other Charges (Form C) Total Nonpersonal Expenses 119,000 100,383 106,746 110,000 105,000 Totals 119,000 100,383 106,746 110,000 105,000 Financing Plan: General Fund 119,000 100,383 98,327 101,328 96,328 Water Fund 6,989 7,206 7,206 Sewer Fund 1,430 1,466 1,466 Electric Fund Totals 119,000 100,383 106,746 110,000 105,000 117 C FY 1998 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES GENERAL DEPARTMENT MISSION STATEMENT The General part of the Department of General Sdrvices has as its purpose the support of the entire Department of General Services, and the general support of major portions of the Town service for elements such as office equipment maintenance, telephones, postage, and copiers. COMINIENTARY FY 1997 The Department has been especially busy in FY 1997, breaking in a new Town Clerk, running 3 major elections, and holding Town Meetings including at least one special Town Meeting dealing with the Adult Entertainment Bylaws. There were 2 election recounts, which proved the accuracy of the Town's voting system. The Motor Voter registration program was used for the first time in a presidential election The management of the telephone system was transferred to the technology division of the Finance Department. COMMENTARY FY 1998 FY 1998 will see several changes. The budget reflects the movement of the telephone line items to the Technology Division. 1998 is the first year where, according to state law, the annual census will be optional. It is anticipated that Reading will transition to an every other year annual. census, doing the census in the even numbered years so that the data is as up to date as possible for the state elections. During the off years, staff resources and funds will be used to implement the data entering for the state vital statistics record system. REVENUE AND STAFFING FY 94 FY 95 FY 96 FY 97 FY 98 REVENUE 0 0 0 0 0 STAFFING 4.9 4.7 4.9 4.9 4.9 118 Town of Reading FY -1998 Budget Budget Summary (Form A) Annual Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Department GENERAL SERVICES Division: GENERAL SERVICES #015 Summary: D12 & D13 Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended -1996 -1996 Y -1x997 - 1998 -1998 99,476 103,042 104,172 110,438 110,438 70,200 124,780 67,800 21,300 21,300 18,500 21,469 23,060 25,600 25,600 1,500 1,210 1,500 1,600 1,600 90,200 147,459 92,360 48,500 48,500 189,676 250,501 196,532 158,938 158,938 189,676 250,501 196,532 158,938 158,938 Totals 189,676 250,501 196,532 158,938 158,938 119 Town of Reading FY -1998 Budget Department GENERAL SERVICES Personal Services (Formes Division: GENERAL SERVICES #015 Summary: D12 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 -1996 # FY -1997 , FY -1998 # FY -1998 s S s s s ADM. ASSIST. 1.0 25,442 27,174 1.0 26,071 1.0 OFFICE MANAGER 1.0 30,503 1.0 30,503 ADM. SECT 1.2 26,064 28,604 1.2 26,531 1.2 27,211 1.2 27,211 PRINC. CLERKS 2.2 43,528 45,777 2.2 45,245 2.2 46,409 2.2 .46,409 TEMPORARY POSITION 0.3 3,442 1,455 0.3 5,225 0.5 5,200 0.5 5,200 OVERTIME/OUT OF CLASS 1,000 32 500 500 500 ASST. TOWN CLERK 600 615 615 s $ s s s Totals 4.7 99,476 103,042 4.7 104,172 5.9 110,438 4.9 110,438 120 FY 1998 BUDGET NARRATIVE HUMAN SERVICES DEPARTMENT/HEALTH Mission Statement The mission of the Board of Health is to protect the health and well being of the citizens of Reading as well as protect the Town's environment from pollution and damage. As new health issues arise, the Board develops new programs and services to respond to the citizen's need (e.g. radon, asbestos, AIDS., Hep. B immunization for 6th grade students) The health function is required by state law. Commentary - FY 1997 Tobacco continues to be a prime effort, involving 3 staff members under the contract with the DPH. Retail stores compliance to youth access regulation has improved through regular compliance checks: Community education on a cessation groups continue to be offered with successful results. The Board of Health also updated its tobacco regulations, including having smokefree restaurants, a controversial measure reinforced by a Town Meeting vote. . Cooperative efforts continue with Stoneham with the food inspector services, and household hazardous waste collections. We continue to be one a nineteen member regional mosquito control program. We continue to work extensively with the community on substance abuse issues including work with the high school and middle school Peer Leaders, Athletes for a Healthy Lifestyle, teacher training, parent and student workshops, Project Alliance and Adopt a Student Athlete, a program offering support to young students through high school athletes.. Commentary - FY 1998 Many of next year's activities will be dependent upon grants and contracts appropriated by the Legislature. We plan to continue our efforts with other departments, especially Police and School, with ongoing issues such as substance abuse, including tobacco, as well as emerging issues such as domestic violence. thru 11/1 nroi. Revenue History FY94 FY95 FY96 FY97 FY98 Programs, Licenses 17,244 17,363 16,366 16,366 16,366 Weights & Measures 2,375 2,590 2,263 1,705 1,705 Safe & Drug Free Schl Grant 15,938 16,703 17,818 17,788 0 Tobacco Control Contract 26,320 50,633 57,631* 51,867.93 51,867.93 Title V Betterment Grant (not subject to appropriation) 20,000 200,000 * Reading $29,878, Stoneham $27,753 Staffing History Staff, pd by town 0.9 0.9 0.9 1 1 Staff, pd by Tobacco Contract 0.4 0.6 0.6 0.6 Staff, pd by Drg Free School Grant 0.2 0.2 0.2 0.2 0.2 Staff, pd by Stoneham joint services 0.3 0.3 121 Town of Reading FY -1998 Budged Department Human Services Budget Summary (Form A) Division: Health #511 Summary: E1 &E2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summm C - 996 - 996 FY -1997 FY- 1998 - 998 Personal Services (Form B) 68,711 76,774 70,595 75,532 100,934 Nonpersonal Expenses: . Purchase of Services (Form C) 39,105 38,441 67,853 40,626 40,626 Supplies (Form C) 4,425 4,417 4,957 26,974 27,535 Other Charges (Form C) 1,550 1,597 1,902 2,508 2,508 Total Nonpersonal Expenses 45,080 44,454 74,712 70,108 70,669 Totals 113,791 121,229 145,307 145,640 171,603 (i Financing Plan: General Fund 55,453 62,891 88,908 87,520 116,877 Tobacco Contract 53,919 53,919 51,868 53,476 50,082 Drug Free School Grant 4,419 4,419 4,531 4,644 4,644 Electric Fund Totals 113,791 121,229 145,307 145,640 171,603 122 Town of Reading FY -1998 Budg et Department Human Service Personal Services (Form B) Division: Health #511 Summary: E1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # -1996 FY -1996 # FY -199 # FY -1998 # -1998 Health Service Admin. 1.0 10,255 14,684 1.0 10,510 0.4 10,780 1.0 36,477 Drug Free School 4,419 4,419 4,531 0.1 4,644 4,644 Tobacco Control 18,375 18,375 18,026 0.5 18,585 Inspector 0.3 12,446 14,816 0.3 10,896 0.3 13,662 0.4 16,840 Public Health Nurse 0.2 6,250 7,515 0.2 6,436 0.2 6,347 0.4 13,881 Tobacco Control 0.5 15,580 15,580 0.5 16,606 0.5 17,121 1.0 24,700 Adolescent Hlth Nurse 459 242 480' 492 492 Flu Nurses 927 1,143 1,172 1,201 1,200 Hep B. Clinic Nurses 300 Weights & Measures 0.2 0.2 1,638 0.2 2,700 0.2 2,700 C Health ServdcesAdministrator- iormerlyPrev. Ed. Coots. - Nurses to be hired for immunizing Grade 1 for Hep B. Weights & Measures now pt with Town Health Insp. his. 19 per week Totals 2.2 68,711 76,774 2.2 70,595 2.2 75,532 3.0 100,934/1, 123 FY 1998 BUDGET NARRATIVE HUMAN SERVICES DEPARTMENT/ ELDER /HUMAN SERVICES Mission Statement The mission of the Division of Elder Services is to ascertain the needs and implement services and programs for Reading residents over age 60 and assist all residents of the community in accessing social and human services programs of the Town, State, Federal government, and private agencies. Commentary- FY 1997 Meals on Wheels participation is at an all time high because twelve clinical meals are available for people with specific dietary needs. Continuing support groups include Arthritis Support Group, P.A.C.E. (People with Arthritis Can Exercise), Low Vision, Alzheimer's Disease Caregivers, AA, Triad, and veterans' "Scuttlebutt". The Shopping Assistance Program continues to address the. nutritional needs of homebound citizens. The Social Worker implemented a regional Geriatric Direct Services Provider Network. Cooperation with public safety departments has enhanced 'the level of care and attention to elder needs. Coordinator of Volunteers implemented a regional Coordinator of Volunteers Working Group. The third annual "Day of Caring" volunteers enter into a community wide effort to help our older population with chores. School intergenerational events include class room interaction, assistance with RES programs, high school internship, social events, and volunteer efforts on behalf of the older population. Elder Services coordinated the distribution of the Adopt-a-Family and senior citizen holiday programs. Community businesses, organizations and individuals donated seasonal gifts in addition to Thanksgiving and Christmas food baskets and gifts for our neighbors. The Elder Services Revolving Fund addresses senior citizens' emergencies. The Hospital Trust Fund medical transportation program is coordinated by this Division. The Executive Office of Elder Affairs' Formula Grant covers the Shopping Assistance Coordinator's salary and part of the Coordinator of Volunteers' salary. The Senior Citizen Property Tax Work Program was implemented. Elder Services will participate in a needs assestment being conducted by Mystic Valley Elder Services. The fee for the Elder Services's van was eliminated. Riders may make voluntary contributions. Commentary - FY 1998 This division will assume the general Human Services functions in addtion to supporting Elder Services. Additional staff in social work and volunteer coordinating is needed. Support groups, forums and assistance will be presented in response to the needs of elders and their families. Revenue History FY94 FY95 FY96 FY97 FY98 Program fees 2212 1912 637 450 450 Staffing History Staff, pd by Town 3.5 3.5 3.5 3.6 3.6 Staff, pd by grants .4 .7 .7 .7 .7 Staff, pd by donations 3 0 0 0 0 124 DEPARTMENT OF HUMAN SERVICES ELDER SERVICES JUSTIFICATION FOR THE FOLLOWING EXPENSE: Line E4 Coordinator of Volunteers Expand Hours of Current Position The Town of Reading will gain from the coordination of volunteers who donate their time and talent for the benefit of the community. Departments and schools will enhance their work and effort by drawing their volunteers from a central clearing house. This will be accomplished by: + meeting with departments and schools to determine the need • meeting with civic and youth organizations to review their community service projects + screening requests, and recruiting and matching volunteer with those requests • providing uniform and efficient volunteer forms • applying consistently the volunteer policies + reducing confusion thus enabling people to place a limited number of calls (one!) in order to volunteer • increasing the pool of volunteers will allow for cross referencing of talents l ALTERNATIVE TO PROPOSED NEW OR EXPANDED PROGRAM: Additional hours will allow for enhanced intergenerational volunteer programming and efficient assignment of the community's volunteer power, and that cannot be easily accomplished within the scope of the Coordinator of Volunteers current 19 hours per week. 125 Town of Reading FY -1998 Budget 'Budget Summary (Form A) Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Fond C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals 1 Financing Plan: General Fund Grant Donations Department Human Services Division: Elder Services Summary; E3 & E4 Annual Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 $ $ $ $ $ 101,633 89,660 101,322 109,877 148,665 124,758 4,443 4,424 5,443 8,556 7,556 901 901 100 1,000 750 5,944 6,032 6,193 20,806 19,456 95,604 107,353 116,070 169,471= 144,214 82,379 93,820 102,724 157,123 131,866 12,896 12,896 12,895 12,348 12,348 Totals 95,604 107,353 116,070 169,471 144,214 126 Town of Reading FY -1998 Budget Deportment Human Services Personal Services (Form B) Division: Elder Services Summary: E3 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) B"Wibxes (Revised) Budget Recommended Classification # FY -1996 FY -1996 # EY -1997 # FY -1998 # FY -1998 s s s s s Elder/Hum. Serv. Adm. 1.0 31,418 31,298 1.0 33,567 1.0 41,121 1.0 41,121 Van Driver 1.0 17,229 17,336 1.0 18,197 1.0 19,927 1.0 18,305 Sub. Van Driver vac 1,230 626 var. 1,505 var. 1,574 var. 1,574 Social Worker 1.0 26,152 26,055 1.0 26,813 1.0 27,400 1.0 27,400 Meals'on Wheels Coord. 0.4 8,099 8,008 0.5 11,320 0.5 12,070 0.5 12,070 Coord. Volunteer-Town 0.5 5,532 5,531 0.5 6,362 0.2 6,968 0.2 6,940 -Grant 6,783 6,913 0.3 6,968 0.3 6,940 Shop.Asst Coord: Town 0.3 0.3 140 0.3 -Grant 5,184 5,060 5,408 5,408 retro salary for van driver 502 Add. Social Worker 0.5 13,615 Add. Vol. Coord. 0.5 13,615 0.2 5,000 - s s s s. s Totals 4.2 89,660 101,322 4.3 109,877 5.0 148,665 4.5 124,758 127 FY 1998 BUDGET NARRATIVE HUMAN SERVICES/VETERANS SERVICES Mission Statement The mission of Veterans Services is to provide assistance to veterans and their dependents. This is accomplished through the dissemination of information, coordination of services and payment of benefit monies. This function is required by state law. Commentary FY 1997 During FY. 1997 Veterans Services has been striving to continue to minimize costs to the Town while ensuring that all veterans and their dependents receive all benefits to which they are entitled. The Agent attempts to keep abreast of the constant changes in benefits, rules and regulations to best serve the public. Home visits are made to those who are unable to come to the office. Coordination is made with other agencies to locate all possible sources of aid and services for clients. Commentary FY 1998 Same as above Revenue History proj. FY94 FY95 FY96 FY97 FY98 State reimbursement 19,677 14,570 8,774 13,500 75% of expenditures (on Cherry Sheet for previous year) Staffing History Agent .4 .4 .4 .4 _ .4 128 Town of Reading FY -1998 Budget Budget Summary (Form A) Budget Summary[ Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Budget (Revised) -1996 9,916 Department Human Services Division: Veterans #555 Summary: E5, E6, E7 Annual Adopted Townf Actual Budget Proposed Manager Expenditures (Revised) Budget Recommended -1 96 FY -1997 FY -1998 -1998 9,913 10,368 10,846. 10,634 19,000 10,899 10,500 10,826 7,545 19,000 10,899 .10,500 10,826 7,545 28,916 20,812 20,868 21,672 18,179 28,916 20,812 20,868 21,672 18,179 Totals 28,916 20,812 20,868 21,672 18,179 129 Town of Reading FY -1998 Budget Personal Services (Form B) Department Human Services Division: Veterans Services #555 Summary.. E5 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # -199 FY -1998 # FY -1998 s s s s s Veterans Agent 0.4 9,916 9,913 0.4 10,368 0.4 10,846 0.4 10,634 Totals s $ s s $ 0.4 9,916 9,913 0.4 10,368 0.4 10,846 0.4 10,634 130 Town of Reading FY • 1998 Budget NonpersonalExpenses(Form W artment Human Services Division: Veterans #555 Summa 1y: E6 & E7 Annual Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended Classification FY -1996 FY -1996 FY -1997 FY-1998 FY -1998 Purchase of Services: Totals Supplies: Totals . Other Charges: Transportation 500 493 500 516 545 Aid 18,500 10,406 10,000 10,310 7,000 Totals 19,000 10,899 10,500 10,826 7,545 131 FY 1998 BUDGET NARRATIVE HUMAN SERVICES/RECREATION Mission Statement The mission of the Recreation Division is to provide a broad spectrum of athletic and leisure time activities for all segments of the population. Commentary FY 1997 This was our third full year with a full-time Administrator. This year we continued to expand our program offerings to the public. New. programs included a Volleyball Camp, Indoor Tennis Lessons, Winter and Summer Track and Field Meets, a Fun Run Road Race, Karate, Adult Trips, Swim Meets, Friday Night Activities, Teen Trips, and increased programs for Children with Special Needs. Traditional programs have also been modified to better serve the needs of Reading residents. Additional staffing has been added to the Summer Camp program, Swim program, and Ski program to allow both programs to operate more efficiently. Activities geared toward the elementary aged student and middle school student is a continued focus. Recreation will continue to examine and revise existing policies. Recreation is also continuing to support the Department of Publics Works in upgrading existing recreational facilities for all Reading residents. Commentary FY 1998 We will continue to evaluate programming to respond to the feedback of the public and staff. Additional programming will be implemented to work to achieve the goal of adding broader dimensions to Recreation offerings. The Administrator's position is reclassified to reflect current responsibilities. 132 Town of Reading FY -1998 Budget Budget Summary (Form A) DVartmen. HUMAN SERVICES Dvis vi ion: RECREATION Summer: E8 & E9 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended .Summary FY -1996 FY -1996 FY -1997 FY - 998 FY -1998 Personal Services (Form B) 30,557 30,432 31,312 39,197 39,197 Nonpersonal Expenses: Purchase of Services (Form C) 200 246 850 1,800 1,800 Supplies (Form C) 300 287 300 300 300 Other Charges (Form C) 800 747 700 700 700 Total Nonpersonal Expenses 1,300 1,280 1,850 2,800 2,800 Totals 31,857 31,712 33,162 41,997 41,997 Financing Plan: General Fund 1,850 2,800 2,800 Water Fund Sewer Fund Electric Fund Reimbursed by Rev. Fund 31,857 31,712 31,312 39,197 39,197 Totals 31,857 31,712 33,162 41,997 41,997 133 Town of Reading FY -1998 Budget Department HUMAN SERVICES Personal Services [Form B) Division: RECREATION Summary: E8 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # FY -1997 # FY -1998 # FY -1998 S S S S S ADMINISTRATOR 1.0 30,557 30,432 1.0 31,312 1.0 39,197 1.0 39,197 s s s a $ Totals. 1.0 30,557 30,432 1.0 31,312 1.0 39,197 1.0 39,197 134 FY 1998 BUDGET NARRATIVE HUMAN SERVICES/GENERAL Mission Statement The mission of the Humans Services Department is twofold: • to provide an efficient management structure for services; • to provide and/or coordinate services to people under sixty and to families in need. Commentary FY97 All human services programming is implemented through donations. No Town funds are used with the exception of the Director's salary. Community wide donation programs continue. This year the Thanksgiving food baskets, Christmas/Chanukah food baskets and gifts were donated by families, community groups and businesses. This office continues to receive Fuel Assistance applications and assists those clients when they have problems. Commentary FY98 A priority for this department is to increase efficiency through computerization such as licenses. Staff will be trained in the use of any changes in the town's computer systems. We will continue to respond to the emerging needs of the community. The Director's position is eliminated, pending a merger with another Department and having a single Department Head. The Health Services Administrator and the Elder/Human Services Administrator will pick up the non-administrative duties of the Director's position. Proj. Revenue History FY94 FY95 FY96 FY97 FY98 Staffing History Department Head 1 1 1 1 1 Support Staff 2.1 2.1 2.1 2.1 2.1 135 Town of Reading FY -1998 Budget Budget Summary (.Form A) Department Human Services Division: General #521 Summary: E1O & E11 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 Personal Services (Form B) 95,068 94,486 96,717 48,965 48,965 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) 1,500 1,400 1,900 1,960 2,000 Other Charges (Form C) Total Nonpersonal Expenses 1,500 1,400 1,900 1,960 2,000 Totals 96,568 95,886 98,617 50,925 50,965 Financing Plan: General Fund 96,568 95,886 98,617 50,925 50,965 Water Fund Sewer Fund Electric Fund Totals 96,568 95,886 98,617 50,925 50,965 136 Town of Reading FY -1998 Budget Department Human Services Personal Services (Form B) Division: General #521 Summary: E10 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # IFY -1 96 - 996 # FY - 997 # IFY -1998 # - 1998 Dept. Head 1.0 47,705 47,514 1.0 48,889 1.0 Admin. Assistant 1.0 23,318 23,868 1.0 25,056 1.0 25,705 1.0 25,705 Principal Clerk(s) 1.1 22,519 21,793 1.1 22,638 1.1 23,260 1.1 23,260 Reto PayFY95 1,508 1,293 OTPayAdm. Asst. 18 18 134 i Totals 3.1 95,068 94,486 3.1 96,717 3.1 48,965 2.1 48,965 % 137 FY 98 BUDGET NARRATIVE LIBRARY DEPARTMENT MISSION STATEMENT: The mission of the Reading Public Library is to make readily available library materials selected in response to both the diverse reading and educational needs, of all community members; to offer youth an active library program designed to stress the value of reading and communicating; to deliver information which' meets community needs; and to vigorously promote the use of all library services and thereby increase public awareness of the library in the community. COM ENTARY FY 1997: During FY 97 the Library's achievements include: • Materials budget increase of $12,000 enabled Library to purchase additional print, non-print and electronic resources to meet the needs of customers • Additional hours for pages improved ability to get materials back on the shelves faster and available to users sooner • Closer collaboration with school libraries, particularly Coolidge Middle School, expands automated resource sharing to the school libraries • Management of technology is improved through the hiring of a Technician, shared by the Finance Department and Library • Installation of a LAN to improve communication and use of library resources • Installation of new NOBLE telecommunications system that will provide graphical access to the Internet at all NOBLE workstations COMMENTARY FY 1998: During FY 1998, the library's goals include: • Better meet the demand for efficient interlibrary loan by increasing clerical staff to handle increasing volume of requests and transactions • Meet customer's need for summer weekend hours by opening the Library on Saturdays in July and August • Meet the state minimum standard of 15% of budget to. be spent on materials • Better meet the demand for additional library materials by purchasing additional electronic reference sources for adults and children, children's software and adding full-text titles to magazine database • Increase collaboration with school libraries and evaluate current pilot project • Open the Library on Saturday mornings during the summer. REVENUE AND STAFFING FY 94 FY 95 FY 96 FY 97 FY 98 REVENUE $2,385 $2,198 $3,065 $6,000 est $6,000 est STAFFING 16.3 16.7 16.7 17.6 18.3 138 FY 1998 BUDGET NEW OR EXPANDED PROGRAM JUSTIFICATION LIBRARY DEPARTMENT JUSTIFICATION FOR TIE FOLLOWING EXPENSE: Line F1 Additional weekend hours in the summer $5,198 At a January, 1994 staff meeting, the Library Director, Assistant Director and Division Heads noted the increasing number of requests from customers for weekend hours in the summer. Since that time, residents' need and desire for summer weekend hours have become very apparent in a variety of ways. During our recent centennial celebration, when the Library was often open at unusual times, such as Friday and Saturday evenings, and Sundays before our traditional October opening, customers came into the library to use the reference materials, check out books, ask information questions, and generally use all library services without realizing the Library was not actually open. When staff members present (gently) informed them that the library was not open for business, their reactions ranged from surprise and disappointment to indignation and intense irritation. During the summer, many staff members, in a variety of settings including the Library, Town Hall, the Atlantic parking lot, local restaurants and the sidewalk on Main Street, have received unsolicited requests, complaints, questions and comments such as "Since when is the Library closed on the weekends? Its too long to go from Friday afternoon until Monday morning." When the Library Director and Head of Circulation happened to be working on a couple of ' Saturday mornings in August, they watched a regular procession of potential customers park their cars and walk up to the front door of the Library, only to read the "Closed" sign. The equally frequent telephone callers were also frustrated that they were unable to ask reference questions, reserve and renew books, check out videos, and get documents notarized. Last month, a survey of library users about hours gave these results: we received 157 responses over a three and one-half week period. 58, or 37%, said hours were sufficient. The remaining 63% wanted more hours, with 55 or 35% of total respondents requesting summer weekend hours. Friday evenings were also popular (28 or 18%), as was opening at 9 am instead of 10 am ( 81%). Other requests included staying open until 10 PM during the week and on Saturday, opening on Sunday mornings and evenings, and opening at 8 am. We concluded that 1) residents would use the Library whenever it was open; 2) traditional weekday hours are not sufficient in today's society; and 3) weekend hours are the most requested and needed. We are requesting funds for 3 reference librarians, 2 technicians and 2 pages to open the library on Saturdays from 10 to, 5:30 in July and August. ALTERNATIVES TO PROPOSED EXPANDED PROGRAM: Opening the Library for part of a weekend day would also be helpful to users. The cost breaks down as follows: $77 per hour to open the library, 7.5 hours for 9 Saturdays = $5,198 139 FY 1998 BUDGET NEW OR EXPANDED PROGRAM JUSTIFICATION LIBRARY DEPARTMENT JUSTIFICATION FOR THE FOLLOWING EXPENSE: Line Fl Add Technician Hours for Interlibrary Loan $8,676 One of the most important services the Library offers is interlibrary loan (ILL), the sharing of resources between libraries based on specific customer requests. It is also a service required by law in order for public libraries to qualify for state aid (605 CMR 4.01). ILL has been facilitated by the automation of libraries and resource sharing. It is beneficial to libraries because they do not have to purchase all of the items desired by customers, and beneficial to customers because they have easy access to a greater range of materials than would be available in the local library. Networking, the on-line catalog, the Internet and the information explosion in general have produced huge increases in the volume of interlibrary loan in all libraries. In -FY 87, the first year ILLs were counted at the RPL and the first full year of automated resource sharing through NOBLE, the total for the year was 1,449. In FY 93, the first full year of the on-line catalog which enabled customers to see for themselves the items available in other NOBLE libraries, the total jumped to 7,951. FY 96 brought public access to the Internet and library catalogs beyond NOBLE, and skyrocketed interlibrary loans to 11,773. Based on first quarter statistics, we project over 12,000 ILLS in FY97. Staffing assigned to process ILLs has evolved. Due to automation advances and the ability to batch requests, we have been able to assign responsibility for ILL to lower-paid staff, reducing the cost per transaction. Where Reference Librarians once provided the service, now Technical Services clerical staff oversee the operation and are supplemented by Circulation clerical staff and volunteers. As transactions have increased, we have streamlined the process, eliminating paper files, using e-mail and fax, and made it as "self-serve" as possible, to reduce staff time.. In planning for FY 96, Technical Services staffing was reduced by 30% to free up needed public service hours. It was anticipated that the revised staff assignments would cover the needs of ILL service. However, since the volume of ILLS has increased by 30% since FY95, creative use of staff did not compensate for this dramatic increase. Most recently, we have worked to reduce the volume of ILLs by having Reference Librarians intercept ILL requests that can be filled with alternative in-house sources. Nevertheless, the insufficiency of clerical time required each week for this service has resulted in slower service and, unfortunately, some unfilled requests and requests that slipped by us completely. ALTERNATIVES TO PROPOSED EXPANDED PROGRAM: We have already worked to reduce the volume of ILL by trying to meet customers' needs. Without additional hours, customer service will continue to suffer. We could, in theory, purchase more of the items requested, but this would result in an inefficient use of funds and reduce the availability of more necessary and widely-used items. Some services could be cut, but it is hard to cut services when customers are actually asking for more service. We do not anticipate any decrease" in ILLs, but we hope for a levelling=off. 18 hours is the optimal number of hours needed at this time based on our calculation of approximately 5 minutes per transaction (12 per hour, 216 per week, 11,232 per year). Total cost: 18 hours per week at $9.18 ($9.36 after 6 months) for 52 weeks: $8,676 140 Town of Reading FY -1998 Budget Budget Summit (Form A) Department Library (611) Division: Library (611) Summary: F1 and F2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended SummNy FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 Personal Services (Form B) 460,728 459,983 482,181 520,561 516,885 Nonpersonal Expenses: Purchase of Services (Form C) 95,308 95,121 114,377 130,692. 124,092 Supplies (Form C) 4,588 4,955 10,555 9,048 9,000 Other Charges (Form C) 400 219 400 •400 400 Total Nonpersonal Expenses 100,296 100,295 125,332 140,140 133,492 Totals 561,024 560,278 607,513 660,701 650,377 Financing Plan: General Fund 561,024 560,278 607,513 660,701 650,377 Water Fund Sewer Fund Electric Fund Totals 561,024 560,278 607,513 660,701 650,377 C 141 Town of Reading FY -1998 Budget Personal Services (Form B) Department: Library (611) Division: Library (611) Summary: F1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # - 996 -1996 # FY -1997 -1998 # FY -1998 3 S S S b Director 1.0 45,845 45,670 1.0 46,990 1.0 55,188 1.0 55,188 Asistant Director 1.0 38,915 38,786 1.0 39,907 1.0 40,938 1.0 40,938 Technical Secretary 0.7 15,099 15,181 0.7 15,490 0.7 16,926 0.7 16,926 Division Heads 3.0 103,043 117,644 4.0 134,864 4.0 138,347 4.0 138,347 Librarians 3.3 108,638 119,287 4.0 124,579 4.5 142,752 4.5 142,752 Senior Library Associate 1.0 26,681 8,278 Library-Associate 1.5 34,242 25,672 1.1 27,075 0.7 15,881 0.7 15,881 Senior Technician 1.0 22,666 18,667 0.7 13,258 0.7 13,597 0.7 13,597 Technician 1.9 36,595 40,481 2.5 46,447 2.5 47,808 2.5 47,808 Page 2.3 29,004 30,317 2.6 33,571 2.6 35,250 2.6 35,250 Summer/Weekend Hours 0.2 5,198 0.2 5,198 Inter-Library Loan Hours 0.4 8,676 0.2 5,000 s a a a $ Totals 16.7 460,728 459,983 17.6 482,181 18.3 520,561 18.1 516,885 142 FY 1998 BUDGET NARRATIVE - POLICE DEPARTMENT PUBLIC SAFETY DISPATCH - ANIMAL CONTROL MISSION STATEMENT - POLICE DEPARTMENT The Reading Police Department's mission is to protect and serve the public, through police action. In currying out this mission, the Police Department provides services in several broad areas: crime prevention and suppression, crime reduction, investigation of crimes and apprehension of offenders. Movement and control of traffic, the maintenance of public order*and public emergency services. MISSION STATEMENT - PUBLIC SAFETY DISPATCH The Reading Public Safety Dispatch mission is to provide the public with the quickest possible response to request for Police/Fire and Medical services by the most efficient and effective manner in which dispatch messages are broadcast to field units. MISSION STATEMENT- ANIMAL CONTROL The mission of the Reading Animal Control Officer is to take responsibility for the enforcement of all laws and by-laws applicable to the position and to assume the overall responsibility for the animals and their co-existence with the public is a major part of the mission. NARRATIVE. Working within the FY 97 budget we were able to accomplish most of our goals. The community received the benefits of the very successful D.A.R.E. program. Most of the funds for this program were obtained through grants. Also through grants we obtained a Crime Prevention Van. Community Policing, as a method of delivering public safety services and improving policelcommunity relations, remains as the main focus of the department. 143 The Police Department eagerly looks forward to the financial challenges of FY 1998. Our financial plans for FY98 are to obtain necessary funding so that we can return to the once budgeted 44 sworn officers We will be seeking adequate funding to equip every officer with a portable radio and charger. We will continue to seek funding to update our Computer system. A major challenge of the FY98 budget will be to maintain a high level of training necessary to full state mandates and the public safety expectations of our community. The FY98 financial plan will direct valuable resources into areas that will best serve the community's public safety needs. Call for service Citation/Fines Park.tick.fines Staffing * Estimated FY 94 FY 95 FY 96 FY 97 FY 98 11,960 12,677 13,028 14,125* 15,599* 109,962 92,530 110,853 112,300* 115,300* 35,594 20,075 22,537 24,199* 25,100* 37 37 39 40 42 144 Town of Reading FY -1998 Budget Summary (Form ent: PUBLIC SAFETY Division: POLICE #111 Summate G1 &G2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 - 997 FY -1998 FY -1998 Personal Services (Form B) 2,245,600 2,189,347 2,278,074 2,515,643 2,432,276 Nonpersonal Expenses: Purchase of Sefirices (Form C) 35,885 36,128 34,455 42,242 36,825 Supplies (Form D) 75,220 89,092 88,575 104,295 98,275 Other Charges (Form E) 78,650 68,922 82,550 85,250 85,050 Total Nonpersonal Expenses 189,755 194,142 205,580 231,787 220,150 Totals 2,435,355 2,383,489 2,483,654 2,747,430 2,652,426 Financing Plan: General Fund 2,435,355 2,383,489 2,483,654 2,747,430 2,652,426 Water Fund Sewer Fund Electric Fund Totals 2,435,355 2,383,489 2,483,654 2,747,430 2,652,426 C 145 Town of Reading FY -1998 Budget Department PUBLIC SAFETY Personal Services (Form B ) Division: POLICE #111 Summary: G1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 - 996 # FY -1997 FY -1998 # FY -1998 CHIEF 1.00 86,795 86,668 1.00 89,303 1.00 91,476 1.00 91,477 LIEUTENANTS 3.0 193,909 193,893 3.0 210,171• 4.0 259,928 4.0 272,694 SERGEANTS 6.0 328,011 327,099 6.0 337,287 6.0 356,269 6.0 345,206 DETECTIVES 3.0 131,642 131,765 3.0 138,816 3.0 142,286 3.0 139,144 OFFICERS 26.0 1,113,587 1,051,342 25.5 1,116,340 26.0 1,196,397 26.0 1,194,397 CLERKS 2.0 48,228 48,925 2.0 50,227 2.5 61,801 2.0 51,286 PARKING CLERK 2,142 2,360 2,428 2,456 2,479 SCHOOL TRAFFIC 3.5 55,996 62,757 3.5 67,732 3.9 75,500 3.5 69,000 OVERTIME 162,500 173,434 160,000 164,000 155,000 HOLIDAY 106,000 106,294 106,420 110,080 116,968 TEMPORARY POSITION 10,300 16,411 18,000 18,000' 17,000 LONGEVITY 6,490 5,900 6,350 5,850 5,850 SICK LEAVE BUY BACK 7,499 GRANTS (25,000) (25,000) (50,000) (50,000) ADDITIONAL CLERK 0.5 10,000 ADDITIONAL POLICE OFFICERS (INCLUDES INCENTIVES) 2.0 65;000 1.0 21,775 SCHOOL TRAFFIC 1.0 6,600 Totals 2,245,600 2,189,347 2,278,074 2,515,643 2,432,276 NOTE: SALARY INCLUDES EDUCATIONAL INCENTIVE AND NIGHT SHIFT DIFFERENTIAL 146 Town of Reading FY -1998 Budget De arimenti PUBLIC SAFETY Budget Summate (Form A) Division: ANIMAL CONTROL #182 Summary: G3 & G4 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 -1996 FY -1997 -1998 -1998 Personal Services (Form B) 13,645 13,639 13,371 13,760 13,760 Nonpersonal Expenses: Purchase of Services (Form C) 3,500 1,820 4,230 4,290 4,290 Supplies - (Form C) 600 1,081 650 825 750 Other Charges (Form C) Total Nonpersonal Expenses 4,100 2,901 4,880 5,115 5,040 Totals 17,745 16,540 18,251 18,875 18,800 Financing Plan: General Fund 17,745 16,540 18,251 18,875 18,800 Water Fund Sewer Fund Electric Fund Totals 17,745 16,540 18,251 18,875 18,800 C 147 Town of Reading FY -1998 Budget Personal Services (Form Bj Personal Services Classification PERM. POSITION Totals Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) # FY -1996 FY -1996 FY -1997 # s s s 0.5 13,645 13,639 0.5 13,371 0.5 Department PUBLIC SAFETY Division: ANIMAL CONTROL #182 Summery: G3 Town Proposed Manager Budget Recommended FY -1998 # FY -1998 s a 13,760 0.5 13,760 a $ $ $ $ 0.5 13,645 13,639 0.5 13,371 0.5 13,760 0.5 13,760 148 FY98 BUDGET NARRATIVE DEPARTMENT OF PUBLIC SAFETY FIRE/EMERGENCY MANAGEMENT MISSION STATEMENT: The mission of the Reading Fire Department/Emergency Management is the protection of life and property. The major components of this mission include: The delivery of emergency medical services Fire prevention Public education Environmental protection Provide and maintain an emergency/fire alarm system Be prepared to address major natural and manmade disasters and emergencies. COMMENTARY FY 1997: During FY97, this Department was committed to training its personnel in emergency medical services, a smaller amount of fire suppression training than hoped for and very little training in the Emergency Management area. This area of activity continues to require the support of an Assistant Chief to monitor for continuity. The amount of construction taking place has stretched this Departments inspection abilities beyond acceptable limits. Construction will continue for years to come. We need a permanent position of Assistant Chief to protect the interests of the Town. Additional administrative funding has made some of these needed inspection services possible. COMMENTARY FY98: During FY98 this Department will, with the help of an Assistant Chief, improve the quality of training in all areas of responsibility. Code Enforcement and inspection activities will increase markedly. Emergency Management will begin to receive the attention necessary to perform this vital function. Both FEMA and MEMA requirements will now be fulfilled in a thoiough manner. VENUE AND STAFFING FY94 FY95 FY96 FY97 FY98 FIRE INSPECTION FEES $10,975 $10,057 $ 9,000 $11,104 $15,702 AMBULANCE FEES $154,393 $164,767 $157,316 $170,000 $171,116 MER. MANAGEMENT $0 $0 $5,351 $unk. $unk. STAFFING 45 45 45 45 46 149 FY98 BUDGET NEW PROGRAM JUSTIFICATION DEPARTMENT OF PUBLIC SAFETY FIRE DEPARTMENT/EMERGENCY MANAGEMENT JUSTIFICATION FOR THE FOLLOWING EXPENSE: G5 Add New Assistant Chief , $55,000 (Net $41,009) REQUEST FOR ADDITIONAL SUPPORT STAFF MEMBER This request for additional support staff has been made for the last eight or nine years by both' Chief Redfern and myself. The need has not gone away, in fact, it has become critical. One of the.major components of this position would be plan review and fire code enforcement. With the construction projects now taking place in Reading; Parker Middle School, Bear Hill, and possibly the landfill site, the need for a continuous presence at construction meetings and job site inspections has increased dramatically. The critical need for this aspect of the position was demonstrated this year when there was a partial collapse of the Parker Middle School project. This collapse occurred just slightly over twenty four hours after a fire was fought at this exact site. With all of the heavy activity required at a fire scene it was a miracle that the collapse didn't occur during the fire. The work load and demand for time has made it impossible for me to effectively carry out all of the duties of my office as well as those of a Fire Prevention Office. New and changing laws relating to Fire Department functions as well as new time commitments required by the Emergency Management Agencies are not being adequately dealt with. This office has still found it necessary to prioritize work with the result that a great deal of work is not getting done or is being performed in a cursory manner. A major concern that still' exists is the problem of consistency. No one person is available on a daily basis to issue violation notices or. to seek corrective measures at job sites and then to follow up on these violations to see that corrections are made in a timely manner. If such a person were available I am sure we would have known about the unsafe condition of the Parker Middle School during the fire., In 1989, then Chief Leonard Redfern stated "it is inconceivable to expect a major Public Safety Department, with so many areas of responsibility, a staff of fifty personnel, and nearly a two million dollar budget to continue to be essentially a one man operation. It is very risky". This view is still right on target, except the staff level is now forty five. The George Paul Fire Department Survey of 1987 states: "to ask a Chief to perform training, prefire planning, building plan review, license approvals and other fire prevention activities in addition to his daily administrative duties may result in either of two consequences, first, the work will not be performed or it will not be well thought out and executed". This prediction has, unfortunately, become an accurate assessment of the problem. The preceding paragraph has appeared in my request for this position each time it has been made. Nothing has lessened the problem, in fact the problem is continually worsening. My conclusion still remains that what is needed is an Assistant Chief who will assist in the total day to day operation, be available to manage the Department in my absence, attend meetings and act in my behalf, to have primary responsibilities in the areas of Fire Prevention, Code Enforcement and coordination of education and training programs. 150 FY 98 BUDGET DEPARTMENT OF PUBLIC SAFETY FIRE/EMERGENCY MANAGEMENT t' ADDITIONAL EXPENSE JUSTIFICATION JUSTIFICATION FOR THE FOLLOWING EXPENSES: Other Charges- Form E G6 Carbon Monoxide Gas Detector $1,200 The reason for this request is to enable the department to purchase a gas detector which will detect not only carbon monoxide, but also natural gas at a cost of $1,200. 151 Town of Reading FY -1998 Budget Budget Summn (Form A) i Department Public Safety Division: Fire/Emerg. Mgt Summary: G5&G6 Annual Adopted Town Budget Actual Budget Proposed . Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 Personal Services (Form B) 2,044,354 1,994,989 2,055;371 2,208,526 2,221,317 Nonpersonal Expenses: Purchase of Services (Form C) 33,300 37,231 37,710 38,868 37,375 Supplies (Form D) 39,875 33,154 43,100 45,860 45,160 Other Charges (Form E) 8,350 7,537 8,350 9,589 9,600 Total Nonpersonal Expenses 81,525 77,922 89,160 94,317 92,135 Totals 2,125,879 2,072,911 2,144,531 2,302,843 2,313,452 Financing Plan: General Fund 2,125,879 2,072,911 2,144,531 2,302,843 2,313,452 Water Fund Sewer Fund Electric Fund Totals 2,125,879 2,072,911 2,144,531 2,302,843 2,313,452 152 Town of Reading FY -1998 Budg et Department Public Safety Personal Services (Form B Division: Fire/Emerg. Mgt Summary: G5 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # FY -1997 # FY - 1998 # FY -1998 Department Head 1.0 66,945 66,642 1.0 69,676 1.0 71,689 1.0 71,689 Secretary 1.0 28,683 28,535 1.0 29,399 1.0 30,249 1.0 30,249 Captain 4.0 189,787 189,915 4.0 194,532 4.0 213,985 4.0 213,985 Lieutenant 4.0 174,514 169,817 4.0 178,877 4.0 186,718 4.0 186,718 Firefighter 33.0 1,216,430 1,199,608 33.0 1,253,841 33.0 1,315,555 33.0 1,315,555 Mechanic 1.0 34,939 34,847 1.0 35,813 1.0 36,848 1.0 36,848 Fire Alarm 0.5 13,403 13,964- 0.5 13,738 0.5 14,081 0.5 14,081 Overtime 192,339 182,658 145,898 149,545 162,545 Holiday 103,314 103,816 105,897 108,968 108,968 Sick Leave Buy Back 12,000 5,187 12,000 12,000 12,000 EMS Coordinator 1,000 1,500 1,750 1,750 Overtime for Training 11,000 11,929 11,929 Overtime/Administrative 14,200 14,200 Assistant Chief 1.0 41,009. 55,000 Totals 44.5 2,044,354 1,994,989 44.5 2,055,371 45.5 2,208,526 44.5 2,221,317 153 Town of Reading FY -1998 Budget Budget Summary (Form A) i` Department PUBLIC SAFETY Division: DISPATCHERS #123 Summary: G7 & G8 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Sum try -1996 FY -1996 FY -1997 - 1998 FY -1998 Personal Services (Form B) . 221,709 221,708 221,773 239,864 233,719 Nonpersonal Expenses: Purchase of Services (Form C) 16,200 15,762 18,598 19,068 18,615 Supplies (Form C) 2,850 3,368 3,675 3,780 3,675 Other Charges (Form C) Total Nonpersonal Expenses 19,050 19,130 22,273 22,848 22,290 Totals 240,759 240,838 244,046 262,712 256,009 Financing Plan: General Fund 240,759 240,838 244,046 262,712 256,009 Water Fund Sewer Fund Electric Fund Totals 240,759 240,838 244,046 262,712 256,009 154 Town of Reading FY -1998 Budget Department PUBLIC SAFETY Personal Services (Form B~ Division: DISPATCHERS #123 Summary: G7 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification . # FY -1996 FY -1996 # FY -1997 # FY -1998 # FY -1998 s s s a s DISPATCHER 7.0 173,559 188,307 7.0 174,976 7.0 181,715 7.5 191,777 TEMP. DISPATCHERS 0.5 16,070 8,467 1.5 16,576 2.0 16,900 2.0 4,000 HOLIDAY PAY , 8,455 982 8,721 13,687 12,942 OVERTIME 21,125 23,140 19,000 25,000 23,000 OVERTIME-TRAINING 2,500 812 2,500 2,562 2,000 s s s s s Totals 7.5 221,709 221,708 8.5 221,773 9.0 239,864 9.5 233,719 155 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS ADMINISTRATION DMSION MISSION STATEMENT The mission of the Administration Division is to administer and support all other Divisions of the Department of Public Works in the areas of water and sewer billing, payroll and time keeping, personnel policy, procurement of supplies and services, accounts payable, budget control, clerical and secretarial sup- port, and governmental and public interaction. Commentary -.FY1997 The Division maintains its level of support in procurement, budgets, billing, payroll, accounts pay- able, and clerical and administration. The staff continuously serves as effective points of contact for citi- zen's questions and concerns. Commentary - FY1998 The FY1998 request allows for a 2.5% salary increase factor. The replacement at a lower salary step of the retiring Administrative Assistant has been included. General support for all the other Divisions will be maintained, including consideration of an on-going public information effort coupled with continu- ing emphasis on responsive and timely handling of citizens questions and concerns. In addition, the Divi- sion will maintain the timeliness of the Department's procurement schedules, including the appropriate use of procurement arrangements such as multi-year contracts. Administrative support for specific programs such as the Water Treatment Plant Residuals Handling Program and the Parks Renovation Program will continue, as well as other municipal utility and service programs. Identification and planning of resource requirements for programs vital to infrastructure maintenance, coupled with the need to make maximum use of all available resources, will continue to be a key focus. Commentary - FY1999 The FYI 999 request allows for no increase other than the 2.5% salary and 3.1% expense general increase factors. PERSONNEL: 1992 1993 1994 1995 1996 1997B 1998P 1999An Administrative 4.4 4.6 5.0 5.0 5.0 5.0 5.0 5.0 Note: the apparent growth in staff reflects consolidation of personnel into one division - not an increase in staffing levels. 156 Town of Reading FY -1998 Budget Budget Summary (Eorm A) ftarkg_ent Public Works Division: Administration (301) Summary: H1,H2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 - 997 - 998 -199 s s s s s Personal Services (Form B) 186,326 186,325 189,996 191,390 191,390 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) 2,800 1,507 2,800 2,800 2,800 Other Charges (Form C) Total Nonpersonal Expenses 2,800 1,507 2,800 2,800 2,800 s s s s s Totals 189,126 187,832 192,796 194,190 194,190 Financing Plan: ' s s s s s General Fund 83,837 82,543 83,440 83,187 83,187 Water Fund 62,130 62,130 67,524 66,763 66,763 Sewer Fund 43,159 43,159 41,832 44,240 44,240 Electric Fund s s s s s Totals 189,126 187,832 192,796 194,190 194,190 24-Mar-97 C. 157 Town of Reading FY -1998 BudW Personal Services (Form BI Department Public Works Division: Administration (301) Summary. H1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 # FY -1997 # FY -1998 # FY -1998 S S S S S Salaries: Director 1.0 67,883 67,977 1.0 69,942 1.0 71,746 1.0 71,746 Super - Bus. Serv. 1.0 41,656 41,496 1.0 42,713 1.0 43,803 1.0 43,803 Admin. - Asst 1.0 27,503 27,438 1.0 28,227 1.0 25,579 1.0 25,579 Clerk 2.0 47,616 47,382 2.0 48,859 2.0 50,112 2.0 50,112 Overtime Grade Adjustments 98 255 150 150 Revisions (268) Rev.2 - FY95 Retro. 1,936 1,935 s s s a s Totals 5.0 186,326 186,325 5.0 189,996 5.0 191,390 5.0 191,390 24-Mar-97 158 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION MISSION STATEMENT Engineering is a function necessary to the operation of all other divisions of the Department of Public Works and to many Divisions of the Town outside the Department. The office is responsible for Preparation of plans, speci- fications and estimates for Town construction projects, Survey layout, inspection and supervision of Town construc- tion projects, Preparation of pay estimates, Review of subdivision plans for accuracy and conformance with subdivision rules and regulations, Inspection of subdivision construction, Administration of the Chapter 90 program, Maintenance of all records concerning the subdivision of land, roadway construction, and water, sewer and drainage construction, Revisions to Assessors and zoning maps, Issuance of sewer connection permits, road opening permits, water service connections, and driveway permits, and Assisting other divisions and Departments as necessary. COMMENTARY FY1997 FYI 997 proved to be a very busy time for the Engineering Division. The Division has continued to provide basic customer service and public information, plus a significantly increased array of projects. A new engineer was added to the Engineering Staff in August 1996 to help in the preparation of design documents for these projects. . Some of the projects that were completed or set into motion during this time include Reconstruction of South Street, Reconstruction of upper Pearl Street, Construction of sidewalks and curb at the Barrows School, Joshua Eaton School, King Street, the Wood End Cemetery and Haverhill Street, Construction inspection and layout of the Wood End Cemetery, Preparation of design plans, specifications and contract documents for the Depot parking lot improve- ments, Preparation of Notices of Intent for water main looping projects on Bancroft Ave. & Libby Ave, Preparation of design plans and specifications for the reconstruction of Route 129, Preparation of design plans for Summer Avenue/Walnut Street reconstruction projects, Survey and preparation of plans for the proposed West Street Corri- dor project, Construction of new traffic signals at Summer Avenue/Prescott Street (Spring 1997 start), Survey and design of the Nike site athletic fields, Initiation of the Downtown Streetscape design plans, and Construction inspec- tion and plan review for 19 subdivisions. C0NEKENTARY FY1998 For FY1998, basic customer and public information tasks will continue and specific additional public works projects will be added. Significant additional project work will include Reconstruction of Route 129 from I-93 to I-95 with the addition of sidewalks and curb, Completion of the design plans and specifications for the West Street Corridor project, Design and construction of the North Main Street sidewalks, Reconstruction of Walnut Street, Reconstruction of Summer Avenue, Continuation of the sidewalk/curb construction program, Continuation of survey and design for the roadway capital improvement program, Survey and design of the Quannapowitt drainage ditch erosion control project, Survey and design of the Library parking lot, and Survey and design of the Pitman Bike Path. With the addition of the new Computer Aided Design system, there is a need for additional supply funding for items such as plotter pens, paper and various other hardware. Given the increased volume of in-house design work, this funding will be necessary to maintain adequate computer supplies. The.level of project activity discussed above puts demands on existing supply funding for support of contract administration, plan copying, etc. COMMENTARY FY1999 FY1999 at this point is anticipated to remain at the same levels as FY1998, so tasks identified for FY1998 will continue into FYI 999 with general salary (2.5%) and expense (3.1%) increase factors. STAFF: 1992 1993 1994 1995 1996 1997B 1998R Base 4.0 4.0 4.0 4.0 4.0 5.0 5.0 Requested _ _ 1.0 Total 4.0 4.0 4.0 4.0 4.0 5.0 6.0 Page 2 of 18 159 FY 1998 NEW OR EXPANDED PROGRAM JUSTIFICATION DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION JUSTIFICATION FOR THE FOLLOWING EXPENSE: Line H3 Add -Co-op Student $22,922 The Engineering Division budget proposal reflects the addition of a new position - that of a Co-operative Education Student. One of the major impediments that the Engineering Division has in the performance of its duties is the constant flow of foot traffic into the office and telephone calls from residents, realtors and surveyors/engineers looking for various types of information. In reviewing time sheets for the past year, it was determined that nearly 6 hours a day is spent helping walk-in or telephone customers. Most of these questions require an engineering back- ground to answer, however, this takes away valuable time that could be better spent on design projects. The addition of a Co-operative Education Student would relieve this burden from the engineers while also providing valuable work experience for the student. In times when the student is not helping customers, other projects could be advanced such as plotting survey information, preparing sewer cards, etc. Given the large upcoming projects such as the West Street Corridor project, the Downtown Streetscape project, and the Quannapowitt Drainage project, the addition of a Co-operative Education Student would be invaluable in achieving the timely completion of these projects. ALTERNATIVES TO PROPOSED NEW OR EXPANDED PROGRAM The primary alternative to funding the position of a Co-operative Education Student is funding overtime to supplement the work that is done during regular hours. Using the above analysis of time spent helping cus- tomers, the amount of overtime required to make up those hours would be approximately 1,430 hours at a cost of nearly $36,000. The addition of a Co-op Student would be significantly less expensive while allow- ing increased productivity from the Division. Page 3 of 18 160 Town of Reading FY -1998 Budget Budget Summary (Form A) Departrnent Public Works Division: Engineering (302) Summary: H3,H4 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 Personal Services (Form B) 200,845 200,556 233,397 268,019 262,219 Nonpersonal Expenses: Purchase of Services (Form C) 50 400 357 345 345 Supplies (Form C) 5,450 4,819 3,000 3,500 3,500 Other Charges (Form C) Total Nonpersonal Expenses 5,500 5,219 3,357 3,845 3,845 Totals 206,345 205,775 236,754 271,864 266,064 Financing Plan: General Fund 152,182 151,612 170,563 196,820 191,020 Water Fund 36,115 36,115 44,915 50,923 50,924 Sewer Fund 18,048 18,048 21,276 24,121 24,120 Electric Fund Totals 206,345 205,775 236,754 271,864 266,064 25-Mar-97 161 Town of Readies FY -1998 Budget Department Public Works Personal Services (Form JB Division: Engineering (302) Summary: H3 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -19996 FY -1996 # FY -1997 FY -1998 # FY -1998 s s s s s Salaries: Town Engineer 1.0 55,221 55,191 1.0 56,631 1.0 58,085 1.0 58,085 Civil Engineer (E4) 1.0 69,283 1 70,302 1.0 1 73,226 1.0 36,394 1.0 36,394 Senior Engineer 1.0 / 1.0 ! 1.0 38,649 1.0 38,649 Junior Enginer 1.0 1.0 28,000 1.0 28,731 1.0 28,731 Chief Field Technician 1.0 38,457 39,180 1.0 40,800 1.0 41,823 1.0 41,823 Field Technician 1.0 32,044 32,804 1.0 34,160 1.0 35,016 1.0 35,016 Seasonal Staff Overtime 2,502 Revisions 5,840 Grade Adjustments ( 576 580 600 600 CO-OP SAA*nt 22,922 22,922 Overtime 5,800 s s s s s Totals 6.0 200,845 200,556 6.0 233,397 6.0 268,019 6.0 262,219 24-Mar-97 162 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS HIGHWAYNEHICLE MAINTENANCE DIVISION Mission Statement: The mission of the HighwayNehicle Maintenance Division is to maintain the roadways and sidewalks of the town for safe passage of vehicular and pedestrian traffic, maintain all open and closed waterways within the community, and main- tain all motorized vehicles and equipment. COMMENTARY - FY 1997 The Division continues to maintain roadways, sidewalks, parking lots, regulatory traffic signs, street signs and drainage systems (including open channels, pipe systems, catch basins and drainage structures) on an reduced, almost emer- gency, basis due to limited funding. In addition, the division has continued to maintain over 70 pieces of motorized vehicles and other equipment within the Public Works Department and Elder Services Division. Winter weather wear-and-tear, an ag- ing over-the-road fleet, and prior maintenance cutbacks in the face of higher than budgeted price increases in parts have re- sulted in continuing higher than budgeted maintenance costs. The roadways and parking lots are swept yearly with one Town owned sweeper supplemented with one rented unit, and a program of sweeping the square weekly has been resumed. Traffic control markings, crosswalk and other markings such as parking lines were applied in a portion of the Town by an outside contractor under the supervision of Engineering and Highway Division personnel. Restoration of seasonal labor has made a significant difference in maintenance and project completion. The Division provides appropriate support service to other Public Works Divisions in the form of staff and equip- ment for operations such as leaf composting, loam shredding, capital projects and cemetery development, along with dispatch services for all divisions within the Public Works Department. The Division was prioritized to contribute staff and material resources to Wood End cemetery development, sidewalk and curbing construction, Barrows School portable classroom installation, paving at the Killiam and High Schools and under- ground tank removal at the High School. COMMENTARY -1998: This budget renuest REFLECTS transfer of funds from School budget for school pavement maintenance This is part DPW 's response to its goal of DECEMBER 13TH for submitting budget revisions reflecting consolidation and re- organization of maintenance with the School Department. The Division will. continue to provide services to maintain the roadway and drainage infrastructure within the lim- ited resources.available. Operations throughout the Town are continually reviewed, and necessary plans and funding require- ments developed. For FY 1998, requests for funding increases for additional seasonal staff, added overtime budget, increased roadway sweeping, expanded traffic marking painting, pavement repair and additional equipment maintenance services and parts procurement have been identified in a separate submittal. Continued prioritized support of capital and other projects will be provided, with effort currently foreseen in additional curbing and sidewalk construction, roadway reconstruction and re- pair, and Wood End Cemetery development. Other projects and requests will be addressed as required. Electricity has been adjusted to reflect services now actually charged, plus the +3.1% general planning factor increase. Allowance for license fees required by contract and/or regulation are displayed on a separate line beginning in FYI 998. COMMENTARY -1999: No additional or expanded programs, or program deletions, have been anticipated for FY1999. The anticipated budget therefore includes only established salary and expense planning factors. PERSONNEL: 1993 1994 1995 1996 1997B 1998R Superv/dispatch/General 3.0 3.0 3.0 3.0 3.0 3.0 Equip. Maint. 3.0 3.0 3.0 3.0 3.0 3.0 Catch Basin Main. 1.0 1.0 1.0 1.0 1.0 1.0 General Highway 10.0 10.0 10.0 10.0 10.0 10.0 TOTAL17.0 17.0 17.0 17.0 17.0 17.0 17.0 Page 4 of 18 163 FY 1998 BUDGET NEW OR EXPANDED PROGRAM JUSTIFICATION DEPARTMENT OF PUBLIC WORKS HIGHWAY DIVISION Line H5: Add - SEASONAL STAFF: $7,475 (Part of Pavement Repair) During FY1997, the Division received re-instatement of funding for 2 seasonal employees. This funding remains in the base request. These employees helped to compensate for reduced permanent staff and greater vacation eligibility for the remaining staff which has adversely affected the Division's ability to accomplish the work scheduled for the summer's major construction period. We were able to run (1)+ road and maintenance crew(s) plus handle emergency calls more promptly. (The types of work involved included DPW construction work such as road and sidewalk repairs, drainage system mainte- nance, capital project support, etc.) Much of this effort impacts directly on the Town liability and safety concerns as well as resident complaints. With the addition of two (2) more seasonal employees, we would be able to run (2) crews and begin more extensive work on drainage system maintenance, ditches and pavement repairs. Line H6: Increase - LINE PAINTING: $10,000 Existing funding does not allow line painting all crosswalks, traffic markings and parking designations even once per.year. Based on"current experience, the total to do this is $21,900, which provides coverage of crossings, school crosswalks and other traffic markings at least once per year. As one result of funding shortfalls over the past several years, all markings have NOT been renewed even once a year, and the condition of the total population of marking has deteriorated accordingly.. Adverse winter weather in recent years have added to the deterioration. In order to restore a more lasting base for critical traf- fic lines such as crosswalks, stop bars, center lines and road edge lines, a TWICE A YEAR painting is recommended for at least 3 years before reverting to an every-other-year twice a year program. The value of the additional twice-a-year painting is $18,100, for a total of $40,000. (FY1998 base funding equals $15,852.) This request DOES NOT provide for school parking areas which would require parking lines curb painting crosswalks arrows etc Line H6: ADD - PAVEMENT REPAIR: $25,000 State funding under Chapter 90 is applied to the repair or reconstruction of main arteries at the rate of approximately two (2) a year. These funds make up the entire budget available for road repairs, except for materials and contract services generally limited to winter or other damage repair. The Highway Division now finds that the small "patch" repairs its has been focusing on are now recurring and growing into larger repairs areas. In some cases, repairs will require a complete over- lay of the road. Side roads in particular have suffered from this neglect. The requested budget increase will be used for hot top and other materials needed to perform additional road repairs, to deal with the expanding area of some repair sites and to ac- complish some overlay work. This request DOES NOT provide for school parking areas which would require repair or resurfacing. Page 5 of 18 164 Town of Reading FY -1998 Budget Budget Summary ((Form A) Department Public Works Division: Highway (303) Summm: H5, H6 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 FY -1998 -1998 Personal Services (Form B) 537,040 518,090 569,039 598,765 593,314 Nonpersonal Expenses: Purchase-of Services (Form C) 94,733 93,315 78,535 146,679 109,743 Supplies (Form. D) 172,060 161,852 166,185 206,337 196,159 Other Charges (Form E) Total Nonpersonal Expenses. 266,793 255,167 244,720 353,015 305,902 Totals 803,833 773,258 813,759 951,781 899,216 Financing Plan: General Fund 781,161 750,586 785,399 906,686 860,803 Water Fund 13,291 13,291 17,204 31,409 27,881 Sewer Fund 9,381 9,381 11,156 13,686 10,532 Electric Fund Totals 803,833 773,258 813,759 951,781 899,216 24-Mar-97 C 165 Town of Reading FY -1998 Budget Department: Public Works Personal Services Form B) Division: Highway (303) Summary: H5 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 Y - 996 # FY -1997 FY -1998 # FY -1998 s s a a ~ Salaries: Supervisor 1.0 46,625 46,446 1.0 47,773 1.0 49,026 1.0 49,026 Foreman 1.0 35,827 36,370 1.0 37,373 1.0 38,022 1.0 38,022 Working Foreman 2.0 62,708 32,901 2.0 63,805 2.0 66,524 2.0 66,524 Chief Equipment Oper. . 1.0 31,354 32,613. 1.0 32,468 1.0 33,262 1.0 33,262 Hvy. Equip. Oper. 1.0 30,626 31,293 1.0 32,090 1.0 31,884 1.0 31,884 U.-Med. Equip. Oper. 2.0 57,529 55,086 2.0 58,796 2.0 61,011 2.0 61,011 Skilled Laborer 5.0 140,419 101,132 3.0 89,005 3.0 89,888 3.0 89,888 Semi-skilled Laborer Laborer 38,340 2.0 48,500 2.0 55,374 2.0 55,374 Dispatcher 1.0 20,931 1.0 20,627 1.0 20,525 1.0 20,525 Master Mechanic 1.0 35,827 36,277 1.0 37,373 1.0 38,022 1.0 38,022 Mechanic 1 2.0 62,708 62,918 2.0 64,642 2.0 63,250 10 63,250 Seasonal Laborer 4,862 0.6 7,500 0.6 7,700 0.6 7,700 Overtime 13,966 1 31,537 14,997 1 15,532 1 16,080 On-call Premium (OT) 6,395/ 6,395/ 6,395/ 6,395 Longevity 7,125 5,822 6,175 6,375 6,375 Grade Adjustments 2,493 1,520 2,500 2,500 Revisions (15,000) AobfflaW SsasaW 0.5 7,475 0.5 7,475 owfte 6,000 Totals 17.0 537,040 518,090 17.6 569,039 18.1 598,765 18.1 .593,314 24-Mar-97 166 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC. WORKS Y PARKS AND FORESTRY DIVISION MISSION STATEMENT The mission of the Parks and Forestry Division is to provide and maintain areas for passive and active rec- reational use, and to replant and maintain public shade trees. This Division provides maintenance for all the "Com- mon Areas", including athletic areas and school turf areas, conservation property and skating areas. In addition, Division personnel provide and maintain a tree nursery and compost area, maintain the Town Forest, and install lights on the Common. COMMENTARY - FY1997: Division permanent staff, including (1) additional permanent laborer and supplemented with seasonal labor- ers, maintains the physical structures (fences, playground equipment, etc.) within the parks and playgrounds. The Di- vision strongly recommends that this program continue, and has included funding in the proposed base budget. Restoration of ball diamonds and athletic areas per Recreation's program increased with the appropriation of capital funds ($267k) to renovate and improve these areas. Turf areas have deteriorated due to the water restriction that have been imposed: funding for a restored turf maintenance program has been provided and the program began with the Fall 1996 treatments. The Division continues to work with the Recreation Committee and Recreation Supervisor to review and implement both a short- and long- term maintenance program for the recreation facilities. Division staff maintains larger open spaces for the School Department where it is more practical for us to use our larger and more productive equipment. The programmed purchase of small tree whips to be planted in our nursery was funded this year and a continuation is being requested for future years in order to assure the Town of stock for re-plantings. The collapse of acceptor market for brush and stump grindings and chips continues to cause a major shrinking of our dis- posal program. Compost Center hours of operation have been expanded using Senior Citizen volunteers under the Senior Citizen Property Tax Work Program. Priority constraints on manpower and funding continues to hinder our ability to maintain our public shade trees in a safe condition. COMMENTARY - FY1998: The same activities, responsibilities and concerns appear to face the division in FY 1998. This budget request REFLECTS maintenance of landscaping and turf areas immediately adjacent to the schools. Landscaping line item is a transfer from the School Budget, while additional seasonal labor needs are discussed elsewhere. This is part DPW's response to its goal of DECEMBER 13TH for submitting budget revisions reflecting consolidation and re-organization of maintenance with the School Department. In re-calculating the seasonal staff level provided, it was discovered that the current wage structure allowed more staff than previously identified. This re-calculation is the reason for the apparent increase from 1.3 to 1.5 equivalent seasonal people in the base staffing plan. Added brush grinding funding is being requested to address a pressing space constraint at the compost center, as is funding to grind stumps and logs at the landfill site in preparation for closure plus additional overtime to support expanded compost center operation. These requests are regarded as critical initiatives for the Division. Electricity has been estimated using the +3.1% general planning fac- tor. Recognition of license re-imbursements (such as pesticides) has been provided to reflect the increasing require- ments placed on staff through contract and regulation. Electricity includes estimated costs for irrigation controls installed with park refurbishment capital project. COMMENTARY - FY1999: No major changes are anticipated for FY1999: expenses include general salary and expense increases. PERSONNEL: 1993 .1994 1995 1996 1997B 1998R 1999An Permanent Staff 8 7 7 7 8 8 8 Seasonal Stag' 0.4 1.3 1.3 1.3 1.3 3.4 3.4 / Page 6 of 18 167 FY 1998 Budget New or Expanded Program Justification Department of Public Works Parks and Forestry Division Line H7 Additional: Seasonal Labor for School Grounds Maintenance ($20,000) Provides for (2) long term and (1) short term seasonal employees to condition and maintain school grounds coming under DPW responsibility as a part of the Facilities Maintenance reorganization. This staff is not a transfer from the School budget: no staff is being transferred from the Schools. This request is the result of an assessment of staff needed to perform outside maintenance duties during the peak growing and usage seasons. Page 7 of 18 168 Town of Reading FY -1998 Budget Department Public Works Budget Summary (Form A) Division: Parks & Forestry (313) Summary: H7, H8 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Sum 1996 FY -1996 FY -1997 FY -1998 FY -1998 s s s s s Personal Services (Form B) 253,608 244,717 294,241 325,722 320,680 Nonpersonal Expenses: Purchase of Services (Form C) 15,840 11,300 28,860 72,433 38,098 Supplies (Form D) 16,330 15,826 17,255 17,790 17,790 Other Charges (Form E) Total Nonpersonal Expenses 32,170 27,125 46,115 90,223 55,888 s a s s s Totals 285,778 271,842 340,356 415,945 376,568 Financing Plan: a s s s s General Fund 285,778 271,842 340,356 415,945 376,568 Water Fund Sewer Fund Electric Fund $ $ . $ s $ Totals 285,778 271,842 340,356 415,945 376,568 25-Mar-97 169 Town of Reading FY -1998 Budget Department Public Works Personal Services (Form B) Division: Parks & Forestry (313) Summary: H7 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) EMMibxes (Revised) Budget Recommended Classfica8on, # FY -1996 FY -1996 ( FY -1997 ( FY -1999$ # EY -1998 S S S S S Salaries: Supervisor 1.0 47,565 47,362 1.0 48,734 1.0 49,987 1.0 49,987 Working Foreman 2.0 62,707 63,688 2.0 65,643 2.0 66,524 2.0 66,524 Tree Climber 1 1.0 30,626 30,820 1.0 32,090 1.0 32,510 1.0 32,510 Tree Climber III 1.0 28,186 23,424 1.0 29,668 1.0 29,963 1.0 29,963 Lt-Med. Equip. Operator 1.0 28,765 29,174 1.0 30,190 1.0 30,506 1.0 30,506 Skilled Laborer 1.0 24,911 1.0 26,998 1.0 27,687 1.0 27,687 Laborer 21,979 1.0 22,000 1.0 23,574 1.0 23,574 Seasonal Laborer 1.3 20,994 11,860 1.3 22,057 1.5 22,608 1.5 22,608 Overtime 4,0151 13,397 4,218 1 4,3231 4,323 Overtime - Compost 8,3881 8,8131 9,0331 9,033 Longevity 2,075 1,959 2,350 2,450 2,450 Grade Adjustments 1,054 1,480 1,517 1,517 Revisions (4,624) Compost Center Overtime 1,000 SEASONAL LA80R 1.9 24,042 20,000 &dibanai to ft" q School Gun* Mntced S S 3 $ 8 Totals 8.3 253,608 244,717 9.3 294,241 11.4 325,722 9.5 320,680 24-Mar-97 170 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS STREET LIGHTING Mission Statement The purpose of the Street Lighting Division is to provide a central account for the Town's cost of street lighting. Commentary- FY 1997 The FY 1997 budget planned for a continuation of the reduced level of street lighting for the pur- pose of reducing expenses but did provide for some nominal (+1.0%) growth in service. As of the June, 1996, billing the actual number of lights equaled 2,178 compared with a budget of 2,197. Commentary- FY 1998 The requested budget for FY 1998 allows for a 1% increase in number of street lights plus a 3.1% general increase from the FY 1997 budget (for comparison, the RMLD suggested budget planning factor for rate increases was 3.0%). Surplus funding at the end of the fiscal year, if any, is programmed for costs of replacing lamps with greater efficiency, lower cost units. Commentary - FY 1999 The anticipated request for FY 1999 again allows for a 1% increase in number of street lights plus a 3.1 % increase for rates (general budget guidelines planning factor) 1992 1993 1994 1995 1996 1997E 1998P +1999An Number of Street Lights 2,111 2,139 2,143 2,160 2,174 2,197 2,218 2,240 Page 10 of 18 171 Town of Reading FY -1998 Budget Budget Summary (Fomr A) ftertment Public Works Division: Street Lighting (325) umm . H13 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Sum m ary FY -1996 -1996 FY -1997 FY -1998 -1998 S S S S S Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 192,331 192,331 200,100 208,366 203,336 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 192,331 192,331 200,100 208,366 203,336 ~ s s a s Totals 192,331 192,331 200,100 208,366 203,336 Financing Plan: s s a s s General Fund 192,331 192,331 200,100 208,366 203,336 Water Fund Sewer Fund Electric Fund S S S S S Totals 192,331 192,331 200,100 208,366 203,336 24-Mar-97 172 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS RUBBISH COLLECTION AND RECYCLING . MISSION STATEMENT To provide adequate curbside collection to residents for refuse, recyclables and bulk items, and to provide collection at all school buildings, municipal buildings and park and recreation facilities. Commentary - FY1997 The Town extended its agreement with Waste Management for the first six months in order to complete structuring of its new waste collection and disposal and recycling contracts which were bid in September. The new contracts, effective January 6, 1997, will place disposal with Ogden Martin (15 years), collection with Advanced Disposal (2.5 years) and recycling with Waste Management (2.5 years).- White goods will be picked up by the recycling contractor, and the cost is included in the new recycling contract price. Commentary - FY1998 FYI 998 is the first full year of the new disposal, collection and recycling contracts. The amounts requested are those provided by the contracts, with disposal estimated at 9,200 tons. The Department in this request DOES NOT recommend pick-up of rubbish or recycling at condos, however the Town Man- ager has requested information on the cost of collection and disposal of rubbish from all existing condo complexes together with inclusion of curbside recycling pickup. Commentary - FY1999 The amounts anticipated are those provided by the contracts. Disposal continues to be estimated at 9,200 tons. Page 11 of 18 173 Town of Reading FY -1998 Budget Budget Summa (f=orm A) Annual Budget Summa Personal Services (Form B) Nonpersonai Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals Dppartment Public Works. Division: Rubbish/Recycling (312) Summom H14 Adopted Town Budget Actual Budget Proposed Manager (Revised) Expendikxes (Revised) Budget Recommended FY -1996 FY -1996 FY -1997 - 998 - 998 s s s s s 1,059,040 1,059,040 959,505 891,178 854,625 1,059,040 1,059,040 959,505 891,178 854,625 i s s s s 1,059,040 1,059,040 959,505 891,178 854,625 s s s s s 1,059,040 1,059,040 959,505 891,178 854,625 s s s s s 1,059,040 1,059,040 959,505 891,178 854,625 02:22 PM 174 Town of Reading FY -1998 Budg e Department: Public Works Nonpersonal Expenses (Form Q Division: Rubbish/Recycling (312) Summary: H14 Annual Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) ' Budget Recommended Classification FY -1996 EY -1996 FY -1997 - 1998 FY -1998 E E E E E Purchase of Services: Collection 323,640 299,248 343,640 299,000 299,000 Disposal 528,080 423,124 455,000 426,325 426,325 Pass Through Cost 85,000 •184,187 0 0 Professional Services 0 0 0 White Goods 9,600 0 Recycling - Curbside 153,080 152,480 88,000 129,300 129,300 Recycling - Schools 1,200 1,200 1,200 Revisions (31,960) Revisions - FY96 in FY97 62,065 PiAt-up Car~nfoss 35,353 E S E S E Totals 1,059,040 1,059,040 959,505 891,178 854,625 E E E E E supplies: E E E E E Totals 0 0 0 0 0 E E E E E Other Charges: E E E E E Totals 0 0 0 0 0 25-Mar-97 175 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS SNOW AND ICE CONTROL Mission Statement The purpose of the Snow and Ice Control is to provide a central account for the town's cost of snow and ice removal. Commentary - FY 1997 The FYI 997 budget established Snow & Ice Removal funding by adding budget planning factors to the FYI 996 initial budget. These factors were (contractual) 2.5% for labor and 2.5% for supplies and con- tractor services. This budget continued the practice of initially funding one (1) equivalent full time Town employee, plus overtime, in this account. The account also funds the cost of contracted equipment and op- erators, road sand and salt, and some equipment fuel. The Department has added a capability to use liquid calcium chloride as a de-icing agent in order to reduce the amount of rock salt used since calcium chloride operates at-lower temperatures and is more environmentally sensitive. Additional funds may be transferred into the account from reserves if weather conditions dictate, and excess funds may transferred to other ac- counts if more moderate weather prevails. If there is anything like a repeat of last year's record breaking conditions, the accounts are obviously significantly under funded. Commentary - FY1998 The proposed budget for FYI 998 requests an increase of 2.5% for labor and 3.1% for other ex- penses over FY1997, attaining a basic appropriation level of $187,467. As in prior years, additional funds may be transferred into the account from reserves if weather conditions dictate, and excess funds may be available for other accounts if more moderate weather prevails. Commentary - FY1999 The anticipated budget for FY1999 continues with an increase of 2.5% for labor and 3.1% for other expenses over FY1998 to reach a level of $193,096. Page 12 of 18 176 SNOW AND ICE EXPENDITURE HISTORY Fiscal Initial O / (U) Year Expenditure Appropriation Appropriation 1999A $193,039 1998P $187,467 19978 $182,058 1996 $677,475 $177,614 $4991861 (1) 1995 $136,935 $175,000 ($38,065) 1994 $428,680 $110,000 $318,680 1993 $344,416 $110,000 $234,416 1992 $91,347 $150,000 ($58;653) 1991 $128,915 $150,000 ($21, 085) 1990 $235,600 1989 $104,600 1988 $263,900 Avera e Expenditures: 1988-1996 $267,985 1988-1995 $216,799 1991-1996 $301,295 1991-1995 $226,059 (1) Re-imbursement under State or Federal government emergency or other relief programs HAVE NOT been included in these costs. These re-imbursements totalled $61,123 from the State and $59,863 from the Federal governments. S&IHISTF.WK4 12/05/96: 08:29 AM 177 Town of Readigg FY -1998 Budget Budget Summery (_arm A) p,n Public Works Division: Snow & Ice Removal (321) um ar. HIS Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 FY -1998 -1998 s S S s s Perso6al Services (Form B) 243,708 243,707 39,068 40,045 40,045 Nonpersonal Expenses: Purchase of Services (Form C) 277,817 220,738 88,665 91,414 91,414 Supplies (Form C) 94,416 92,044 54,325 56,009 56,008 Other Charges (Form C) Total Nonpersonal Expenses 372,233 312,782 142,990 147,423 147,422 s s s s s Totals 615,941 556,489 182,058 187,467 187,467 Financing Plan: s s s s s General Fund 615,941 556,489 182,058 187,467 187,467 Water Fund Sewer Fund Electric Fund s s s s s Totals 615,941 556,489 182,058 187,467 187,467 24-Mar-97 178 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS CEMETERY DIVISION Mission Statement The Cemetery Division's prime mission is to insure the Town of Reading's compliance with Chapter 114 of the Massachusetts General Laws by Providing burial space for all those persons who die within its borders. the Cemetery Division strives not only to fulfill it's legal responsibilities but also to preserve the aesthetic quality of the Town's heritage by keeping these green spaces neat and attractive. Commentary - FY 1997 During FY 1997, the Wood End Cemetery development has continued with the drainage, roadway and lawns installed for the first phase. The Division also took delivery of a small dump truck and lawn sweeper under the Capi- tal Equipment Program. Commentary - FY 1998 During FY 1998 the development of WOOD END CEMETERY will continue with the lot layout phase. The ceme- tery will open in the fall. Additional seasonal staff has been included for the opening of Wood End Cemetery: this need is not a new program as it was identified and committed during the approval-process for the new cemetery pro- ject. This request DOES NOT include a reduction to reflect placing cemetery spaces on "open space" water billing similar to other Town parks and fields. The Division has a pickup truck and lawn mower in the Capital Equipment Program for this year. Commentary - FY 1999 For FY1999, the Division will complete the filling and capping of the second phase of the Wood End Ceme- tery in compliance with the Order of Conditions. The Division has scheduled the third phase of road construction at Laurel Hill, and a dump truck is scheduled in the Capital Plan. Staff wage step increases assume current contract provisions. STATISTICS: 1993 1994 1995 1996 1997B 1998P Selected Revenues: Fees. $75,569 $106,093 $107,572 $101,640 $113,000 $113,000 Interest $77,000 $ 53,000 $ 66,883 $ 82,000 $ 88,108 $ 96,041 Sale of Lots $40,023 $ 38,000 $ 30,000 $ 20,000 $ 22,000 $ 40,000 Staffing: Permanent 5.0 5.0 5.0 5.0 5.0 5.0 Seasonal 1.3 1.3 1.3 1.3 1.3 1.6 Add. Seasonal' 0.3 Page 13 of 18 179 Town of Reading FY -1998 Budge Budget Summark(Form A) Department Public Works Division: Cemetery (481) Summa:. H16, H17 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended mmerX Y - 1996 FY - 996 FY -1997 FY -1998 FY -1998 Personal Services (Form B) 187,394 182,480 195,859 201,350 201,350 NonpersonalExpenses: Purchase 6f Services (Form C) 1,550 1,969 2,050 2,300 2,300 Supplies (Form D) 27,975 27,556 27,585 29,875 28,685 Other Charges (Form E) 2,000 Total Nonpersonal Expenses 29,525 29,525 31,635 32,175 30,985 Totals 216,919 212,005 227,494 233,525 232,335 Financing Plan: General Fund 1,919 8,365 4,386 4,450 4,450 Water Fund Sewer Fund Electric Fund Fees 113,000 101,640 113,000 113,000 113,000 Bequest Income 82,000 82,000 88,108 96,075 94,885 Sale of Lots 20,000 20,000 22,000 20,000 20,000 Totals 216,919 212,005 227,494 233,525 232,335 24-Mar-97 180 Town of Reading FY -1998 Budget Department: Public Works Personal Services (Form B) Division: Cemetery (481) Summary: H16 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 FY -1996 Y -1997 # FY -1998 # FY -1998 S S S S S Salaries: Director 1.0 45,492 45,300 1.0 46,608 1.0 47,807 1.0 47,807 Crewmaster 1.0 32,215 31,826 1.0 33,698 1.0 34,181 1.0 34,181 Hvy. Equip. Operator 1.0 30,336 30,783 1.0 31,090 1.0 31,884 1.0 31,884 Skilled Laborer 27,998 1.0 28,230 1.0 28,230 Semi-skilled Laborer 1.0 25,722 24,908 1.0 Laborer 1.0 23,714 20,399 1.0 25,409 1.0 23,574 1.0 23,574 Seasonal Laborer 1.3 22,973 19,496 1.3 24,136 1.9 28,525 1.9 28,525 Overtime 5,359 8,688 5,630 5,775 5,775 Longevity 650 650 650 925 925 Grade Adustments 933 430 .640. 450 450 Revisions S S S $ S Totals 6.3 187,394' 182,480 6.3 195,859 6.9 201,350 6.9 201,350 24-Mar-97 181 READING PUBLIC SCHOOLS Harry K. Harutunian, Ph.D. Superintendent Post Office Box 180 Reading, Massachusetts 01867-0280 TO: Town Meeting FROM: Susan Cavicchi DATE: 24 March 1997 TOPIC: Reading School Committee Approved Budget Introduction Reading School Committee Susan Cavicchi, chair Thomas J. Stohlman, vice chair Matthew Cummings Roberta C. D'Antona Robert L: Spadafora, Jr. Timothy R. Twomey The Reading School Committee acknowledges that this Approved Budget does not satisfy all the needs enumerated by the community; however, it is based on reasonable needs of the Reading Public Schools for the 1997-1998 school year. This budget provides for the maintenance of existing levels of services and some growth in the school system. The Reading School Committee has been careful to make sure that the Approved Budget reflects: • School Committee Goals (Fall, 1996) • negotiated salary increases, • known increases in utilities and insurance, • the mandated Educational Reform Act of 1993, • an inflationary rate increase, • enrollment increases, • the increased enrollment of Parker Middle School due to an adjustment in district lines, . and • realistic funding for students with Special Needs. The School Committee's Approved Budget for 1997-1998 totals $21,271,025 which represents an increase of $1,761,712 or 9% over the FY 1997 budget. The FY 1998 budget reflects a continued increase in the student population. The School. Department projects that the Reading Public Schools will see a K-12 enrollment for 1997-1998 of approximately 4,173 students, an increase of 121 students for the fall of 1997. Over the next five years (FY98 - FY02) we project enrollment will continue to increase, adding an additional 404 students. 182 Reading School Committee's Approved Budget FYI 998 Guidelines The Reading School Committee used the following guidelines in developing this budget: • when possible maintain reasonable pupil/teacher ratio in accordance with educational research, (grades K-2 at or below mid-twenties, grades 3-5 mid-twenties) as it applies to the Reading Public School System, • redistrict kindergarten students to fully utilize space in the other schools, • provide equal educational opportunities for all students K-12, • maintain the middle school philosophy and structure, • maintain a reasonable level of support service in all programs • fund curriculum initiatives to allow textbook adoptions to proceed with predictability and • implement the second year of a three year program to address enrollment issues at the Parker Middle School. Taken as a whole, the effect of these guidelines is to provide a basic level of service to all Reading Public School students. There is little room for unanticipated expenses such as those associated with irregular enrollment increases, special education residential placements, or overruns in heating and electricity costs. Highlights Initially; budget requests received by Superintendent Harutunian from the building principals and directors represented more than a $3,000,000 increase for the FY98 Budget with the largest area being personnel. The Reading School Committee Approved Budget represents a reduction of those requests for new positions to a cost of $634,250. These positions are necessary to implement the 990 hour Education Reform Law requirement for instruction of high school students and to handle the increased enrollment at Parker Middle School and the elementary schools. The 1997-1998 budget highlights are in the following areas: Reading Memorial High School 1.0 Special Education Teacher .4 English Teacher .8 Mathematics Teacher 1.2 Social Studies Teachers 1.0 Science Teacher :6 Presentation Skills Teachers (Most for meeting minimum standards for 990 hour Education Reform Law) 5.0 Full-time.equivalent RMHS teachers total = $165,000 183 Reading School Committee's Approved Budget FYI 998 Parker Middle School 1.0 Mathematics/Science Teacher (All to implement second year of 1.0 Social Studies/English middle school enrollment program) Language Arts Teacher .5 Art Teacher .5 Music Teacher Coolidge and Parker Middle Schools 1.25 World Language Teacher (To meet State world/language requirement) 4.25 Full-time equivalent Middle School Teachers total = $140,250 Elementary Schools 2.0 Classroom Teachers to reduce class size 2.0 Instructional specialists (Curriculum Frameworks implementation) 2.0 Educational Assistants for operating/maintaining technology equipment 4.0 Educational Assistants to-reduce class size 4.0 Full-time equivalent Teachers and 6.0 Educational Assistants total = $207,000 Special Education 1.0 Speech and Language Teacher 1.0 Language/Learning Disabilities Teacher 2.0 Full-time equivalent Special Education teachers total = $67,000 184 Reading School Committee's Approved Budget FYI 998 Building Maintenance 1.0 Custodians - Assignment will be made following a district wide building needs assessment 1.0 Carpenter 2.0 Full-time equivalent custodian/maintenance personnel total = $55,000 Stipends Coordinator of Early Childhood Education = $3,500 It is also important to note that the Approved Budget will cover costs for a variety of programs. • $106,000 for new science, mathematics and world language textbooks and instructional materials. This is the result of the new state mathematics and science curriculum frameworks which have been approved by the State Board of Education and that we must implement. • Implementation of the grade five University of Chicago Math Series which was introduced in Grade 1-4 over the past few years. With the addition of new technology in our schools this past year, the need for two educational assistants who will work in the four elementary schools to maintain and operate our technology is imperative. • The addition of two instructional specialists who will help teachers improve curriculum and instruction at the elementary level is very important for the future of our schools. Instructional specialists will be used to implement not only the new mathematics and science curriculum frameworks, but also the language arts, social studies, health and other curriculum frameworks as well as the new curriculum assessment program which will be implemented over the next few years. Maintenance of our buildings has been also given a very high priority so this budget contains two custodians. Also, we will add a carpenter who will help as we merge the school and town building departments together. 185 Reading School Committee's Approved Budget FY1998 On the following pages, charts and graphs have been provided to provide the reader with the following information: Analysis of School Budget Fiscal Year 1992 - 1998 Analysis of School Budget by Program Fiscal Year 1996 - 1998 • Allocation of Line Item Budget by Program Fiscal Year 1998 Summary A reduction in this proposed budget will have a serious impact on the Reading School Department's ability to implement the Education Reform Act of 1993 requirement of 990 hours of instruction at the high school level as well as to handle the increased enrollment at Parker Middle School and the elementary schools. It will also have a major impact on some of the most basic levels of programs and services students receive in our schools. Reductions in the recommended staff, textbook purchases and equipment purchases would seriously impact the schools as we know them today. The process of analyzing how the town and the school department can collaborate to find a means to provide the educational services that this community requires must continue and all options must be examined. The Reading School Committee is prepared to discuss with Town Meeting any input they would like to give us on the budget. 186 Reading Public Schools Budget Summary Fiscal Year 1998 Annual School Adopted Committee Budget Actual Budget Recommended (Revised) Expenditures (Revised) Budget FY -1996 FY -1996 FY -1997 FY -1998 Administration 558,496 558,496 665,293 696,874 Regular Day 11,995,819 11,984,310 12,867,772 13,836,001 Special Needs 3,393,142 3,354,566 3,755,021 4,223,881 Other School Services 457,980 452,132 501,256 581,916 Custodial / Maintenance 1,887,286 1,865,637 1,719,971 1,932,353 Totals 18,292,723 18,215,141 19,509,313 21,271,025 26-Mar-97 187 Reading Public Schools FY -1998 Budget Program: Administration Budget Summary _(Form A) Annual School Adopted Committee Budget Actual Budget Recommended Budget Detail on (Revised) Expenditures (Revised) Budget Summary Form FY -1996 FY -1996 FY -1997 FY -1998 Personal Services B 258,320 258,261 359,976 382,757 Nonpersonal Expenses: Administration C 104,184 105,911 59,000 75,100 Professional development C 89,675 88,171 130,000 127,700 Utilities C 50,000 49,836 60,000 55,000 Retirement programs C 56,317 56,317 56,317 56,317 Total Nonpersonal Expenses 300,176 300,235 305,317 314,117 Totals 558.496 558.496 665,293 696.874 25-Mar-97 188 Reading Public Schools FY -1998 Budget Program: Administration Personal Services (Form B) Annual School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1996 FY -1996 # FY -1997 # FY =1998 Administration 2.0 153,891 154,890 3.0 210,047 3.0 235,456 Clerical 3.5 98,991 102,221 5.0 145,779 5.0 143,501 Overtime 3,000 3,000 Longevity 1,150 1,150 1,150 800 Unallocated 4,288 Totals 5.5 258.320 258.261 8.0 359.976 8.0 382.757 * salary adjustments subject to negotiation l 25-Mar-97 189 Reading Public Schools FY -1998 Budget Program: Administration Nonpe[sonal Expenses(Form C) Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Administration # FY -1996 FY -1996 FY -1997 FY -1998 Maintenance of office equipment 5242-000 5,000 11,326 9,000 12,000 Prof. services (strategic planning) 5300-221 1,000 1,268 1,000 10,000 Advertising 5301-000 13,500 13,675 4,000 4,000 Medical services 5303-000 4,500 4,545 6,000 6,000 Laborcounsel 5304-000 23,000 23,461 15,000 15,000 Computer contract 5323-000 1,000 1,000 Postage 5342-000 2,800 2,103 3,000 3,000 Office supplies 5420-000 12,200 12,228 8,000 10,000 Printing 5434-000 3,000 3,754 4,000 4,500 In state travel 5710-000 1,200 109 1,500 500 Dues and memberships 5730-000 4,460 6,683 6,500 6,600 District awards 5783-000 2,500 Computer equipment 5857-000 33,524 26,759 Totals 104.184 105.911 59.000 75.100 Professional Development Professional development 5711-000 39,675 49,418 75,000 72,700 Tuition reimbursement 5717-000 50,000 38,753 55,000 55,000 Totals 89,675 88.171 130,000 127,700 Utilities Telephone 5341-000 50,000 49,836 60,000 5000 Totals 50,000 49,836 60,000 55,000 Retirement Programs Early retirement assessment 5671-000 56,317 56,317 56,317 56,317 Totals 56,317 56,317 56,317 56,317 25-Mar-97 190 Reading Public School FY -1998 Budget Program: Re ular Da g y Budget Summary (Form A) Annual School Adopted Committee Budget Actual Budget Recommended Budget Detail on (Revised) Expenditures (Revised) Budget Summary Form FY -1996 FY -1996 FY -1997 FY -1998 Personal Services B 11,411,391 11,390,473 12,112,795 12,876,541 Nonpersonal Expenses: Instructional services: Principal office expenses C 121,173 91,747 110,647 117,179 Instructional supplies C 209,174 248,832 229,753 276,799 Understanding disabilities 15,000 15,000 15,000 15,000 Instructional equipment (maintenance) D 23,696 14,367 23,850 24,855 Textbooks (replacement) D 57,682 64,741 110,133 66,338 Library materials E 31,484 29,503 39,645 44,850 Media I educational software E 17,305 13,196 20,365 27,840 Guidance E 4,120 3,306 5,517 6,760 Instructional equipment (new) F 23,499 31,971 27,870 45,289 Instructional equipment (replacement) F 23,795 25,871 35,890 44,550 Collaboratives 71,307 75,000 Curriculum initiatives 150,000 Other student services: Student transportation services' 57,500 55,303 65,000 65,000 Total Nonpersonal Expenses 584,428 593,837 754,977 959,460 Totals 11,995,819 11,984,310. 12,867.772 13,836,001 - 25-Mar-97 191 Reading Public School FY -1998 Budge Pr ram: Regular Day Personal Services (Form B ) Annual School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1996 FY -1996 # FY -1997 # FY -1998 Principal 11.0 696,234 707,751 11.0 718,640 11.0 752,129 Teachers 240.9 10,036,365 10,004,824 244.1 10,610,555 244.1 10,957,770 Differentials 68,411 61,216 72,506 75,413 Substitute teachers 130,700 138,442 171,700 130,000 Educational assts. 21.8 254,596 254,383 25.4 305,288 21.4 262,920 Clerical 11.0 232,298 231,192 11.0 238,106 11.0 •244,059 Longevity 87,017 87,016 90,000 95,000 Sick leave buyback 4.0 23,770 23,649 4.0 24,000 Revenue offset (118,000) (118,000) (118,000) (118,000) Teachers 10.3 338,250 Educational assts. 6.0 75,000 Instructional specialists i i 2.0 64,000 Totals 288.7 11,411,391 11,390,473 295.5 12,112,795 305.8 12,876,541 salary adjustments subject to negotiation 25-Mar-97 192 Reading Public School FY -1998 Budget Program: Regular Day Nonpersonal Expenses (Form •1 Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Principal Office Expenses # FY -1996 FY -1996 FY -1997 FY -1998 Maintenance of office equipment 5242-000 20,750 20,492 21,822 25,800 Postage 5342-000 6,310 7,232 7,050 7,389 Office supplies 5420-000 5,975 9,326 6,375 8,190 Computer supplies 5425-000 9,700 7,972 7,450 9,600 Printing 5434-000 3,275 3,916 4,050 4,800 Professional development 5711-000 66,495 34,402 54,500 50,400 Dues and membership 5730-000 3,100 2,621 2,950 3,550 Other expenses 5780-000 498 256 2,200 3,150 Awards 5783-000 1,170 2,271 1,300 1,600 Graduation 5784-000 2,500 2,613 2,500 2,700 Accreditation 5321-000 100 Travel reimbursement 5713-000 646 Telephone 5341-000 1,300 450 Totals 121.173 91.747 110.647 117.179 Instructional Sup lies General 5511-000 53,143 92,074 66,423 80,400 Art 5511-231 21,450 23,283 25,155 30,200 Business education 5511-249 6,500 6,500 6,500 6,500 Computers 5511-253 5,900 5,000 11,185 19,600 Foreign language 5511-235 1,500 1,231 1,650 3,500 Home economics 5511-251 2,400 1,387 - 3,300 N/A Language arts 5511-233 9,800 14,400 11,115 13,220 Mathematics 5511-237 27,245 27,542 25,445 30,722 Music 5511-239 5,710 4,617 6,730 7,025 Physical education 5511-257 6,060 6,513 6,500 7,250 Reading 5511-241 23,750 22,609 21,350 25,961 Science 5511-243 18,225 14,963 19,850 21,980 Social studies 5511-245 8,415 6,876 9,400 10,091 Technical education 5511-255 4,500 4,963 3,400 4,100 Project achieve (focus) 5511-259 2,075 413 2,100 2,100 Field trips 5511-261 700 108 650 650 System wide testing 5523-000 10,801 14,853 8,000 12,000. MCET contract 5328-000 1,000 1,500 1,000 1,500 Bilingual education 5316-000 Totals 209.174 248.832 229.753 276.799 25-Mar-97 193 Reading Public School FY -1998 Budget Nonoersonal Expenses (Form D) Program; Regular Day Annual School Adopted Committee Budget Actual Budget Recommended Instructional Equipment Code (Revised) Expenditures (Revised) Budget (Maintenance and Repair) # FY -'1996 FY -1996 FY -1997 FY -1998 Art 5243-231 550 597 850 950 Audio / visual 5243-263 3,500 1,917 5,600 5,800 Business education 5243-249 2,500 2,500 2,500 2,500 Computers 5243-253 2,000 1,565 5,370 7,400 Foreign language 5243-235 Home economics 5243-251 850 N/A Language arts 5243-233 450 450 Mathematics 5243-237 Media center 5243-265 500 500 Music 5243-239 3,250 2,942 4,880 4,555 Physical education 5243-257 1,000 364 1,250 1,100 Reading 5243-241 Science 5243-243 850 748 1,100 1,100 Social studies 5243-245 Technical education 5243-255 400 302 500 500 Undistributed (211) 9,646 3,432 23.696 14.367 23,850 24.855 Textbooks (Replacement) Art 5515-231 Business education 5515-249 720 696 1,000 1,000 Computers . 5515-253 500 Foreign language 5515-235 4,950 4,918 4,400 7,200 Language arts 5515-233 12,530 13,216 17,480 18,000 Mathematics 5515-237 15,442 15,578 38,805 11,883 Music 5515-239 550 873 780 875 Physical education 5515-257 600 166 960 950 Reading 5515-241 10,100 9,634 8,678 8,825 Rebinds 5515-271 3,300 2,463 3,600 4,450 Science 5515-243 3,360 4,861 5,400 4,300 Social studies 5515-245 6,130 12,241 28,240 8,565 Technical education 5515-255 90 90 Project achieve (focus) 5515-259 200 200 Undistributed 5515-000 New allocation 5515-000 Lost books 95 Totals 57,682 64,741 110,133 66,338 25-Mar-97 194 Beading Public School FY -1998 Budget Program: Regular Day Nonpersonal Expenses (Form E) Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Library Materials FY -1996 FY -1996 FY -1997 FY -1998 Books, magazines and periodicals •5517-273 26,019 23,697 31,420 36,600 Computer materials 5517-253 2,650 2,625 3,200 3,300 On line service 5517-276 500 541 2,600 2,600 Rebinds 5517-271 100 Supplies 5517-267 2,215 2,640 2,425 2,350 Totals 31,484 29,503 39,645 44,850 Media / Educational Software Art 5519-231 200 205 300 .750 Business education 5519-249 500 523 500 500 Computers 5519-253 2,800 2,471 2,600 3,200 Foreign language 5519-235 900 675 . 1,100 900 Home economics 5519-251 550 N/A Language arts 5519-233 400 461 700 3,285 Mathematics 5519-237 1,300 400 800 1,800 Music 5519-239 75 62 515 460 Physical education 5519-257 150 200 525 Reading 5519-241 300 350 550 Science 5519-243 1,200 853 2,300 4,000 Social studies 5519-245 3,800 2,819 4,250 5,750 Supplies 5519.267 5,515 4,727 5,750 5,470 Technical education 5519.255 165 300 500 Project achieve (focus) 5519-259 150 150 $ $ $ $ Totals 17,305 13,196 20,365 27,840 Guidance Audio visual 5521-263 210 100 300 250 Books 5521-273 1,700 1,726 2,350 2,300 Postage 5521-279 510 510 550 850 Supplies 5521-267 1,700 970 2,317 3,360 $ $ $ $ Totals 4,120 3,306 5,517 6,760 25-Mar-97 195 Reading Public School FY -1 998 Budget Program: Regular Day Nonpersonal Expenses (Form F) Annual School Adopted Committee Budget Actual Budget Recommended Instructional Equipment Code (Revised) Expenditures (Revised) Budget New # FY -1996 FY -1996 FY -1997 FY -1998 Art 5853-231 1,500 1,479 2,200 2,200 Audio visual 5853-263 4,052 1,454 1,800 7,200 Business education 5853-249 1,365 1,351 1,400 1,400 Computers 5853-253 3,302 14,547 3,720 12,900 Foreign language 5853-235 340 2,705 1,155 Language arts 5853-233 340 1,375 700 Mathematics 5853-237 1,200 961 1,550 3,600 Media center 5853-265 1,900 1,900 3,185 Music 5853-239 2,910 2,855 2,950 4,940 Physical education 5853-257 600 685 1,550 Reading 5853-241 1,900 1,841 200 Science 5853-243 1,750 1,768 1,800 2,850 Social studies 5853-245 840 616 3,000 5,094 Technical education 5853-255 1,500 1,500 1,500 1,500 Photocopy equipment 5853-000 1,699 Totals 23.499 31.971 27,870 45.289 Instructional Equipment (Replacement) Art 5858-231 1,914 600 600 Audio visual 5858-263 1,350 3,375 4,250 Business education 5858-249 400 400 Computers 5858-253 Foreign language 5858-235 450 200 200 Home economics 5858-251 400 N/A Language arts 5858-233 400 Mathematics 5858-237 Media center 5858-265 875 1,300 1,500 Music 5858-239 65 1,650 2,000 Physical education 5858-257 250 1,830 1,700 Reading 5858-241 Science 5858-243 500 800 800 Social studies 5858-245 1,000 2,110 625 Technical education 5858-255 800 Photocopy equipment 5343-000 19,305 23,957 22,425 32,075 Totals 23,795 25.871 35.890 44.550 v 25-Mar-97 196 Reading Public School FY -1998 Budget Budget Summary (Form A) Budget Summary Personal Services Nonpersonal Expenses: Administration. Itinerant services Textbooks and equipment Consultation and evaluation Transportation Tuition Pro ram: Special Needs Annual School Adopted Committee Budget Actual Budget Recommended Detail on (Revised) Expenditures (Revised) Budget Form FY -1996 FY -1996 FY -1997 FY -1998 B 1,832,561 1,807,786 1,990,069 2,084,260 C 25,610 24,963 13,475 23,104 C 81,766 99,558 127,070 125,400 D 2,200 2,916 29,000 30,000 D 47,000 42,356 68,000 64,800 D 455,300 434,816 532,233 605,000 D 948,705 942,171 995,174 1,291,317 Total Nonpersonal Expenses 1,560,581 1,546,780 1,764,952 2,139,621 Totals 3,393,142 3,354,566 3,755,021 4,223,881 25-Mar-97 197 Reading Public School FY -1998 Budget Personal Services (Form B) Program: Special Needs Annual - School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1996 FY -1996 # FY -1997 # FY -1998 Director 1.0 37,331 37,323 1.0 65,000 1.0 69,000 Teachers 27.1 1,131,039 1,103,929 33.1 1,222,919 33.1 1,308,313 Differentials - Substitute Teachers 11,000 250 15,000 15,000 Nurse 9,000 8,464 18,000 18,000 Educational Assts 38.7 483,000 498,570 40.9 499,115 40.9 556,509 Tutors 6.8 104,452 101,171 6.5 107,064 6.5 73,992 Home / Hospital 9,922 11,262 10,170 10,000 Clerical 2.0 40,781 40,781 2.0 41,801 2.0 42,846 Longevity 6,036 6,036 5,000 5,600 Sick leave buyback 1.0 6,000 Revenue offset (115,000) Teachers. 3.0 100,000 Totals 75.6 1,832,561 1,807,786 84.5 1,990,069 86.5 2,084,260 salary adjustments subject to negotiation 25-Mar-97 198 Reading Public School FY -1998 Bud get Program: Special Needs Nonpersonal Expenses (Form C) Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Administration # FY -1996 FY -1996 FY -1997 FY -1998 Maintenance of office equipment 5242-000 1,500 1,500 1,000 1,500 Legal services 5304-000 7,500 6,152 7,000 Medicaid program 5315-000 7,500 10,393 3,500 3,500 Postage 5342-000 950 963 650 950 Office supplies 5420-000 3,500 3,338 3,200 3,504 Printing 5434-000 500 500 500 700 Professional development 5711-000 660 140 1,500 2,500 In state travel 5710=000 600 235 400 200 Travel reimbursement 5713-000 2,200 1,742 2,475 2;700 Dues and membership 5730-000 450 250 550 Other expenses 5780-000 250 Totals 25.610 24.963 13.475 23.104 Itinerant services Physical theraphy 5355-000 70,000 88,289 40,000 45,000 Occupational theraphy 5357-000 15,000. 15,000 Speech theraphy 5371-000 11,500 11,500 Vision services 5373-000 34,500 35,000 Deaf services 5375-000 1,500 1,500 Collaborative memberships 5380-000 5,600 11,100 Physical theraphy supplies 5427-000 750 744 1,000 1,000 Psychologist supplies 5428-000 1,500 1,223 1,000 1,000 Speech theraphy supplies 5429-000 2,000 1,986 2,000 4,000 Instructional supplies (schools) 5511-000 7,216 7,016 14,670 Audio visual expenses 5519-000 300 300 300 300 Totals 81.766 99.558 127.070 125.400 25-Mar-97 199 Reading Public School FY -1998 B udget Program: Special Needs Nonpersonal Expenses (Form D) Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Textbooks and Equipment # FY -1996 FY -1996 FY -1997 FY -1998 Equipment 5858-000 2,200 2,025 29,000 30,000 Chair lifts 5865-000 891 Totals 2,200 2,916 29,000 30,000 Consultation and evaluation Consultations 5356-000 22,000 18,130 28,000 25,000 Independent evaluations 5358-000 25,000 24,226 40,000 39,800 $ $ $ $ Totals 47A00 42.356 68.000 64,800 Transportation Transportation - public / private 409,300 389,722 487,233 560,000 Transportation - nursing care 5339-000 46,000 45,094 45,000 45,000 Totals 455,300 434,816 532.233 605.000 Tuition Tuition - public schools 5352-000 164,947 171,541 203,634 489,569 Tuition - private schools 5353-000 712,159 699,031 751,515 801,748 Collaboratives 5673-000 71,599 71,599 40,025 (1) Totals 948.705 942.171 995.174 1,291.317 (1) Included in tuition public school. - 25-Mar-97 200 Reading Public Schools FY -1998 Budget Budget Summary (Form A) Budget Summary Personal Services Nonpersonal Expenses: Health Services Athletic Services Other Student Activities Program: Other School Services Annual Schools Adopted Committee Budget Actual Budget Recommended Detail on (Revised) Expenditures (Revised) Budget Form FY -1996 FY -1996 FY -1997 FY -1998 B 348,433 339,484 374,196 394,655 C 5,750 6,380 7,060 61,645 C 99,797 104,616 120,000 125,616 C 4,000 1,652 Total Nonpersonal Expenses 109,547 112,648 127,060 187,261 Totals 457,980 452,132 501,256 581,916 26-Mar-97 201 Reading Public Schools FY -1998 Budget Program; Other School Services Personal Services (Form B) Annual Schools Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1996 F -19 6 # FY -1997 # FY.- 199 8 Health Services: Physician 9,824 8,659 7,000 7,280 ' Nurses 4.0 104,269 101,821 5.0 124,726 5.0 123,554 Clerical 0.5 7,136 7,447 0.5 7,315 0.5 8,800 Longevity 900 300 Athiectic Services: Director 0.7 37,735 37,735 0.7 38,679 0.7 39,646 Coaches 175,000 167,370 184,000 191,700 Clerical 0.5 7,136 7,136 0.5 7,315 0.5 8,800 Custodial 2,811 Budget Offset (Revenue) (25,000) (25,000) (20,000) (20,000) Other Student Activities: Extra Curricula 32,333 30,605 25,161 34,575 Totals 5.7 348,433 339,484 6.7 374,196 6.7 394,655 salary adjustments subject to negotiation 26-Mar-97 202 Reading Public Schools FY -1998 Budget NonoersonalExpenses (Fom CC) Program: Other School Services Annual Schools Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Health Services # FY -1996 FY -1996 FY -1997 FY -1998 Postage 203-5342-000 500 750 Office Supplies 203-5420-000 200 550 Medical Supplies 203-5451-000 5,250 5,181 3,000 3,750 Professional Development 203-5711-000 500 500 Contractual services 203-5380-000 53,000 Travel reimbursement 203-5713-000 489 500 Dues and Membership 203-5730-000 600 Other Expenses 203-5780-000 35 Vision Testing Equipment 203-5880-000 1,450 1,450 Equipment 203-5853-000 500 710 775 1,145 Totals 5.750 6.380 7.060 61.645 Athletic Services Maintenance of Equipment 205-5241-000 4,892 5,216 5,500 6,697 Maintenance of Fields 205-5246-000 4,000 4,000 Equipment Rental 205-5271-000 15,320 14,267 15,600 15,650 Transportation 205-5330-000 26,680, 24,755 29,000 31,260 Athletic Officials 205-5361-000 22,198 25,894 28,300 30,260 Crowd Monitors 205-5363-000 3,650 3,703 3,900 3,900 Office supplies 205-5420-000 _ 2,400 Medical Supplies 205-5451-000 3,000 2,019 3,000 Dues and Memberships 205-5730-000 1,587 1,437 1,787 1,827 Awards 205-5783-000 1,298 1,881 2,393 2,173 Equipment lsupplies. 205 21,172 25,444 26,520 27,449 Totals 99.797 104.616 120.000 125.616 Other Student Activities Transportation - Band 4,000 1,652 Totals 4.000 1.652 26-Mar-97 203 Reading Public Schools FY -1998 Budget Budget Summary (Form A) Program: Custodial / Maintenance Annual Schools Adopted Committee Budget Actual Budget Recommended Budget Detail on (Revised) Expenditures (Revised) Budget Summarv Form FY -1996 FY -1996 FY -1997 FY -1998 Personal Services B 885,944 884,818 829,057 934,579 Nonpersonal Expenses: Heating of Buildings C 298,900 294,427 251,000 276,000 Utilities. C 320,550 317,526 320,000 329,000 Maintenance of Buildings C 298,302 286,634 263,934 337,074 Custodial Services C 37,440 36,082 55,980 55,700 Acquisition, improvement and replacement of fixed assets C 46,150 46,150 Total Nonpersonal Expenses 1,001,342 980,819 890,914 997,774 Totals 1,887,286 1.865.637 1,719,971 1.932.353 i 25-Mar-97 204 Reading Public Schools FY -1998 Budget Pro-gran: Custodial / Maintenance Personal Services (Form B). Annual Schools Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1996 FY -1996 # FY -1997 # FY -1998 Director 1.0 40,005 41,012 1.0 41,006 1.0 60,000 Custodians 25.8 709,106 711,027 21.7 614,603 21.7 633,041 Custodians (temporary) 14,697 _ 15,138 Maintenance/supervisor 4.0 121,534 4.0 125,180 (1) Clerical 0.6 14,333 14,333 0.6 14,692 0.6 15,059 Overtime 65,300 63,445 54,525 56,161 Longevity 7,700 7,700 7,000 Sick leave buyback 2,500 2,502 Fiscal year 1995 retroactive 67,000, 64,799 ,Budget Offset (Revenue) (20,000) (20,000) (32,000) (32,000) Custodians 2.0 55,000 $ $ $ $ Totals 27.4 8851944 884,818 27.3 829,057 29.3 934,579 * salary adjustments subject to negotiation (1) new line includes assistant director, HVAC, mechanic and electrician. f~. 25-Mar-97 205 Reading Public Schools FY -1998 Budget Nonpersonal Expenses (Form Heating of Bull di~s Heating Oil Natural Gas Totals Utilities Water Supply / Sewer Disposal Electricity Totals Maintenance of Buildings i Maintenance of Buildings Equipment Rentals Totals Custodial Services Custodial Supplies Clothing Allowance In State Travel Travel Reimbursement Totals Plant Acquisitions Improvements Portable Relocation Totals Program: Custodial / Maintenance Annual Schools Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget # FY -1996 FY -1996 FY -1997 FY -1998 5212-000 257,000 256,993 201,000 206,000 5213-000 41,900 37,434 50,000 70,000 298,900 294.427 251.000 276.000 5231-000. 44,850 42,743 45,000 47,000 5211-000 275,700 274,783 275,000 282,000 320.550 317.526 320.000 329.000 5245-000 291,302 280,760 259,059 332,074 5271-000 7,000 5,874 4,875 5,000 298.302 286.634 263.934 337.074 5450-000 32,000 31,762 50,000 50,000 5477-000 4,140 4,320 4,680 4,400 5710-000 800 800 800 5713-000 500 500 500 37.440 36.082 55.980 55.700 5859-000 46,150 46,150 46.150 46.150 25-Mar-97 206 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS BUILDING MAINTENANCE DIVISION MISSION STATEMENT: The mission of the Building Maintenance Division is to provide a safe and healthy environment for the em- ployees and residents of the Town of Reading in all public buildings, and to assure the continuing use of these facili- ties. The Division is responsible for operating and maintaining these buildings in the most efficient manner possible. COMMENTARY - FY 1997: The Division consists of three (3) employees, and is supervised by the Supervisor of the Highway/Vehicle Maintenance Division within Public Works. The Town has continued to benefit from the past decade's upgrading and/or constructing of new building fa- cilities for the municipal functions. We have facilities that are structurally sound, with more economical heating and cooling systems, and with electrical systems current with modern use and lighting levels as required by function. With the passage of time, however, facilities age, and standards and code requirements change. One project now in process is re-vamped air make-up in the Town Hall, Main Street Fire Station and the Library. As a result of the study performed by our consulting engineering firm, Richard D. Kimball Company, Inc., unsatisfactory air quality in the Library Children's Room is being addressed as a priority item. Air handling improvements for the Town Hall and the Main Street fire Station are being postponed. The building maintenance staff, supplemented by contracted custo- dial services, has provided occupants and visitors to the town Hall, Police Station, two Fire Stations, Library, and Senior Center with clean and safe facilities. FY1998 is the last year of the current 3-year custodial services contract. All costs of maintaining the Pearl Street School and other property transferred to other owners and uses have been removed from this budget. In FY1996, operations cost for the Pearl Street School totaled $1,998, $1,088 of which was electricity. COMMENTARY - FY1998: This budget requests funding at the FY1997 level, plus general and contractual increase factors and specific program additions. This budget makes NO provision for any cost associated with a consolidated building mainte- nance department. DPW has a goal of DECEMBER 13TH for submitting budget revisions reflecting consolidation and re- organization of maintenance with the School Department. In FY 1998, the use of contracted service are planned to be continued, along with current funding requirements. A program of building service system maintenance and review (electrical, security, mechanical, etc.) will be continued. Short and long term capital improvement projects will be evaluated for these facilities, and implemented as funding priorities allows. Additional funding for a fourth custodian, correction of persistently under funded overtime and upward adjustment of electricity costs have been separately identified. The additional custodian and overtime are continuing results of increased facility usage tied to Town pro- grams. Electricity has been estimated, at a +3% RMLD planning factor. Custodial staff does not contractually or oth- erwise require any specific licenses, so (unlike other Divisions) no separate requirement has been highlighted. COMMENTARY - FY1999: This budget requests funding at the FY1998 level, plus general and contractual increase factors. No further spe- cific program additions have been identified. This budget makes NO provision for any cost associated with a consoli- dated building maintenance department. The new custodial services contract is assumed to increase at no more than 3.1 % over the prior contract. STAFF: 1993 1994 1995 1996 Current 3.0 3.0 3.0 3.0 Added Total 3.0 3.0 3.0 3.0 Page 8 of 18 1997B 1998R 1999An 3.0 3.0 3.0 1.0 1.0 3.0 4.0 4.0 207 Town of Reading FY -1998 Budget Budget Summary (Form A) Eftartment Public Works Division: Building Maintenance (080) Summary: J2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 - 996 -1997 - 998 -1998 s s s s s Personal Services (Form B) 86,303 85,727 82,996 109,536 82,412 Nonpersonal Expenses: Purchase of Services (Form C) 187,400 184,921 171,184 180,491 180,491 Supplies (Form D) 98,122 92,124 96,000 98,976 98,976 Other Charges (Form E) Total Nonparsonal Expenses 285,522 277,045 267,184 279,467 279,467 _ s s s s s Totals 371,825 362,772 350,180 389,003 361,879 Financing Plan: s s s s s General Fund 371,825 362,772 350,180 389,003 361,879 Water Fund Sewer Fund Electric Fund $ s $ s $ Totals 371,825 362,772 350,180 389,003 361,879 24-Mar-97 208 Town of Reading FY -1998 Budg et Department Public Works Personal Services orm 81 Division: Building Maintenance (080) Summary. J2 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 -1996 1997 # FY - 99 # FY -1998 s s s s s Salaries: Lead Custodian 1.0 25,041 25,422 1.0 26,411 1.0 26,580 1.0 26,580 Custodian 2.0 39,979 41,891 2.0 47,101 2.0 47,147 2.0 47,147 ShitDifferiential 835 785 835 '835 835 Grade Adjustment 778 1,750 800 800 Longevity 1,025 1,025 1,025 1,025 '1,025 Overtime 5,591 15,826 5,874 6,025 6,025 Revisions 13,832 Custodian 1.0 12,124 Overtime - - - - 5000 $ s s s $ Totals 3.0 86,303 85,727 3.0 82,996 4.0 109,536 3.0 82,412 24-Mar-97 209 1-3 NORTHEAST METROPOLITAN REGIONAL VOCATIONAL SCHOOL DISTRICT 100 HEMLOCK ROAD - WAKEFIELD, MASSACHUSETTS 01880.3597 (617) 246-0810. FAX (617) 246-4919 SCHOOL COMMITTEE WILLIAM C. MAHONEY CHAIRMAN MELROSE JAMES G. WALLACE VICE CHAIRMAN WINTHROP MICHAEL T. WALL SECRETARY CHELSEA JOHN B. PACING TREASURER READING MAURA A. LOONEY ASSISTANT TREASURER WINCHESTER VINCENT J. CARISELLA WAKEFIELD ANTHONY E. DeTESO STONEHAM EARL W. FITZPATRICK MALDEN RONALD J. JANNINO REVERE PETER A. ROSSETTI, JR. SAUGUS THOMAS A. SHAUGHNESSY WOBURN PAUL L. SWEENEY NORTH READING THOMAS F..MARKHAM, JR. SUPERINTENDENT-DIRECTOR ACCREDITED BY NEW ENGLAND ASSOCIATION OF SCHOOLS AND COLLEGES FOUNM N 180 Ms. Elizabeth W. Klepeis Town Treasurer Town Hall Reading, MA 01867 March 19, 1997 Re: Tentative FYI 998 Budget/Assessment Dear Ms. Klepeis:, Enclosed is a tentative operational and maintenance budget which was approved by a vote of the Northeast Regional Vocational School Committee at the Regular Meeting on March 13, 1997. Based on this tentative budget in the amount of $11,623,678, the assessment of the Town of Reading for FY98 will be $94,352. This assessment to each of our member communities is based upon the new Foundation Budget formula, pursuant to the Ed Reform Act of 1993. Also, the "preliminary estimates" for each community are based on data received from the Department of Education. Therefore, if revised estimates are received from DOE, the final assessment to your community could change. For your review we have enclosed a summary of the Tentative Budget for FY98, dated March 13, 1997. This Budget on pages 14 & 15 outlines the anticipated revenues and resulting assessments for all member communities. The Public Hearing for this Tentative Budget is scheduled for Thursday, April 10, 1997 at 7:30 p.m. at the Northeast School, copy of such Notice enclosed. We would expect the adoption of the final FY98 Budget prior to April 30, 1997. Following such action, another notification of the final assessments for each community will be mailed. If you have any questions or would like to schedule a meeting with Northeast, please feel free to contact our Business Office, at (617) 246-0810 X628. Very truly yours, John B. Pacino Treasurer c Mr. John B. Pacino Certified #P 347 210 907 210 Town of Reading FY -1998 Budget Budget Summary (Form A) Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) FY -1996 FY -1996 FY -1997 Department Division: Summm: Proposed Budget FY -1998 Finance Debt Service # 710 K-1 Town Manager Recommended FY -1998 1,711,973 1,710,886 2,068,890 2,498,305 2,498,305 1,711,973 1,710,886 2,068,890 2,498,305 2,498,305 1,711,973 1,710,886 2,068,890 2,498,305 2,498,305 General Fund 1,622,723 1,621,636 1,928,862 1,815,912 1,815,912 Water Fund 55,971 55,971 47,691 40,553 40,553 Sewer Fund 33,279 33,279 86,837 24,113 24,113 Electric Fund Cemetery Sale of Lots 5,500 11,000 11,000 Sale of Real Estate 606,727 606,727 Totals 1,711,973 1,710,886 2,068,890 2,498,305 2,498,305 211 Town of Reading FY -1998 Budget Department Finance Nonpersonal Expenses (Form C) Division: Debt Service # 710 Summn: K-1 Annual Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended Classification FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 Purchase of Services: Totals ( Supplies: Totals - - Other Charges: Principal 1,153,000 1,153,000 988,000 1,312,000 1,312,000 Long Term Interest 253,969 253,968 333,008 470,992 470,992 Temporary Interest 190,004 188,918 633,082 615,313 615,313 Retirement of Debt (BAN) 115,000 115,000 114,800 100,000 100,000 i Totals 1,711,973 1,710,886 21068,890 2,498,305 2,498,305 212 FY 1998 BUDGET NARRATIVE EMPLOYEE BENEFITS CONTRIBUTORY RETIREMENT ASSESSMENT The appropriation to the Contributory Retirement System provides funding for the employer's share of its employees' pension benefits and the direct administrative expenses related to the System. The annual assessment to each cost center is determined by using the percentage allocation developed in the actuarial valuation. Pension Assessment The Retirement System was not properly funded for many years and is significantly underfunded. A report issued by Wilshire Associates on state retirement systems indicated that the asset to liability funding ratio for the nation's 81 state pension plans is around 92% in 1996. By comparison the Town's Retirement System funding level is approximately 62%. . Therefore, the annual pension assessment includes funding to amortize the unfunded pension liability accumulated from prior years as well as the amount necessary to cover the pension benefit related to the current year. Funding Schedule The Retirement Board is required to adopt a funding schedule that eliminates the System's unfunded pension liability by the year 2028. The funding schedule adopted by the Retirement Board amortizes the unfunded pension liability by increasing the annual payment by 1.5% per year. The current funding schedule is more aggressive in funding the unfunded pension liability than the minimum statutory requirement. By adopting a more aggressive funding schedule, the annual increase on the Town's budget is not as severe. The Town's ability to fund this program in the future, especially in the out years, is more manageable. 9111 Town of Reading FY -1998 Budget Budget Summary (Form Budget SummNY Personal Services (Form B) NonpersonalExpenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Department Employee Benefits Division: Contributory Refirement#811 SUmmarv: L1 Annual Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1996 FY -1996 FY -1997 FY -1998 FY -1998 27,288 27,288 28,220 28,948 28,948 8,025 8,025 2,300 8,800 8,800 500 500 500 500 500 2,505,607 2,505,607 2,567,636 2,624,846 2,624,846 2,514,132 2,514,132 2,570,436 2,634,146 2,634,146 2,541,420 2,541,420 2,598,656 2,663,094 2,663,094 1,824,396 1,824,396 1,906,300 1,953,570 1,953,570 56,596 56,596 52,718 54,025 54,025 2,783 2,783 5,685 5,826 5,826 657,645 657,645 633,953 649,673 649,673 Totals 2,541,420 2,541,420 2,598,656 2,663,094 2,663,094 214 Town of Reading FY -1998 Budget Budget Summgy (Form A) Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses. Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) FY -1996 FY -1996 FY -1997 Department Employee Benefits Division: Noncontributory pensions #813 Summary: L2 Proposed Budget FY -1998 117,390 117,390 113,405 108,641 Town Manager Recommended FY -1998 108,641 117,390 117,390 113,405 108,641 108,641 117,390 117,390 113,405 108,641 108,641 88,822 88,822 88,823 83,550 83,550 28,568 28,568 24,582 25,091 25,091 117,390 117,390 113,405 108,641 108,641 215 Town of Reading FY -1998 Budget Budget Summary (Form A) Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended - 996 FY -1996 FY -1997 - 998 -1998 Annual Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals i Financing Plan: General Fund Water Fund Sewer Fund Elect is Fund Totals Department; Employee Benefits Division: Unemployment# 815 Summary: L3 20,000 15,759 40,000 20,000 20,000 20,000 15,759 40,000 20,000 20,000 20,000 15,759 40,000 20,000 20,000. 20,000 15,759 40,000 20,000 20,000 20,000 15,759 40,000 20,000 20,000 216 FY 1998 BUDGET NARRATIVE EMPLOYEE BENEFITS GROUP HEALTH INSURANCE The March 1, 1997 health insurance rate increase has been set at 3.7 % above last year's rates by MHA. The health insurance budget is based on the enrollment in the program as of October, 1996. We are assuming an 8 % increase in the rates on March 1, 1998, and that the Town will continue to pay 70 % of the costs of employee health insurance. This seems reasonable as the national trend for indemnity plan increases is 9-11 % and for HMO's 5 Our experience remains good, which has helped this year's rates. Life insurance costs are based on current enrollment and assume that the Town pays 50 % of the basic life insurance plan or $22.32 per year per employee. The Employee Assistance Program, begun as a pilot last year is budgeted at $12,000 for Fiscal 1998. 217 Town of Reading FY - 1998 Bud get Department Employee Benefits Budget Summmy (Form A) Division: Group Insurance Summary:. L4 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summa FY -1996 FY -1996 FY -1997 FY -1998 - 998 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 2,932,122 2,803,208 2,916,628 2,976,670 3,046,332 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 2,932,122 2,803,208 2,916,628 2,976,670 3,046,332 Totals 2,932,122 2,803,208 2,916,628 2,976,670 3,046,332 Financing. Plan: General Fund 2,431,110 2,322,451 2,405,214 2,487,020 2,530,958 Water Fund 76,450 74,519 80,272 80,218 85,143 Sewer Fund 22,389 22,389 23,509 .16,112 16,112 Electric Fund 402,173 383,849 406,326 393,320 393,320 Totals 2,932,122 2,803,208 2,915,321 2,976,670 3,025,533 218 Town of Reading FY -1998 Budget Nonpeersonal Exposes (Form C) e a nt: Employee Benefits Division: Group Insurance Summary: L 4 Annual Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended Classification FY -1996 FY -1996 - 997 -1 98 -1998 $ $ S $ $ Purchase of Services: Health Insurance 2,915,122 2,787,636 2,891,172 2,910,263 2,910,263 * L'de Insurance 17,000 15,572 17,000 15,780 15,858 Employee Assistance Program 8,456 25,000 12,000 Add. Emp. - Town 25,627 10,627 Add. Emp. - School 97,584 * Assumes 8 % increase in rates March 1, 1998 b S S 3 S Totals 2,932,122 2,803,208 2,916,628 2,976,670 3,046,332 $ 3 $ S S Supplies: a s a a s Totals S S 3 S 5 Other Charges: Totals 219 FY 1998 BUDGET NARRATIVE EMPLOYEE BENEFITS MEDICARE AND SOCIAL SECURITY The Town's Medicare and Social Security budget for Fiscal Year 1997 is projected at $262,526, or close to the budgeted figure of $266,035. For next year, an increase of 3 % is calculated to cover the costs of pay and step increases and bonuses. This amounts to $8,000. Thirty new employees at an average salary of $30,000 would require a cost of approximately $500 (some employees would be at 1.045% and some at 7.650/6), or a total increase of $15,000 for new employees. Turnover of current employees is estimated to cost $2,550, assuming that 5 employees resign or retire and are replaced by new people. Thus, an increase of $25,550 is projected for Fiscal Year 1998. 220 Town of Reading FY -1998 Budget Budget Summar(Form A) Budget Summmy Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) FY -1996 EYY --996 - 997 Department: Employee Benefits Division: Medicare/ Soc.Sec.#815 Summary: L-5 Town Proposed Manager Budget Recommended -1998 -1998 284,294 263,783 303,800 324,040 324,040 284,294 263,783 303,800 324,040 324,040 284,294 263,783 303,800 324,040 324,040 254,329 233,818 266,035 291,585 291,585 3,335 3,335 3,420 3,500 3,500 336 336 345 355 355 26,294 26,294 34,000 28,600 28,600 284,294 263,783 303,800 324,040 324,040 221 FY 1998 BUDGET NARRATIVE EMPLOYEE BENEFITS WORKER'S COMPENSATION MISSION STATEMENT: The Mission of the Worker's Compensation Program is to provide a cost effective manner of meeting the Town's statutory obligation of providing benefits in the case of injury on duty claims for all employees of the Town except for sworn Police Officers and Firefighters. COMMENTARY - FY 1997: During FY 1997, the Town worked with MHA (the Massachusetts Interlocal Insurance Agency which is affiliated with the Mass Municipal Association) to implement a premium based, fully insured Workers' compensation program. Since the town now carries its Group Health, Casualty, and Workers' Compensation programs all through MIIA, it realizes a 20 % discount in its rates. The Town held a series of meetings for employees which addressed Safety issues and established a safety committee. The Town also worked with M11A and their administrator, Aon Risk Management to settle old workers' compensation cases remaining from the days of a self insured program. Four such cases were settled in Fiscal 1997. The town was able to reduce the worker's compensation trust fund accordingly. COMMENTARY - FY 1998: The Fiscal 1997 budget of $333,871 will be able to be reduced to $245,000 for Fiscal 1998, due in part to discounts and in part to MRA efficiencies and low costs for re-insurance. The Town's share of this budget is $169,050. 222 Town of Reading FY -1998 Budget Budget Summ Form A) Department Employee Benefits Division: Workers Comp # 821 Summa: L6 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1996 FY -1996 FY -1997 -1998 FY -1998 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 368,080 285,993 333,871 245,000 245,000 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 368,080 285,993 333,871 245,000 245,000 Totals 368,080 285,993 333,871 245,000 245,000 Financing Plan: General Fund 300,000 217,913 237,316 169,050 169,050 Water Fund 15,814 15,814 19,765 13,825 13,825 Sewer Fund 11,752 8,225 8,225 Electric Fund 52,266 52,266 65,038 53,900 53,900 Totals 368,080 285,993 333,871 245,000 245,000 223 Town of Reading FY -1998 Budget Budget Summary (Form A) Department Employee Benefits Division: Police/ Fire Indem. # 131 Summary; U Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended mm FY -1996 FY -1996 FY -1997 FY -1998 -1998 $ $ $ $ $ Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 26,000 25,963 20,000 25,000 20,000 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 26,000 25,963 20,000 25,000 20,000 Totals 26,000 25,963 20,000 25,000 20,000 Financing Plan: General Fund 26,000 25,963 20,000 25,000 20,000 Water Fund Sewer Fund Electric Fund Totals 26,000 25,963 20,000 25,000 20,000 224 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS WATER DIVISION MISSION STATEMENT: The purpose of the Water Division is (1) to operate and maintain the Town well field and to treat well water to ob- tain the highest possible quality potable water that meets or exceeds Federal and State regulations, and (2) to oversee and maintain the system for delivering potable water at good pressure and volume to users. COMMENTARY - FY 1997• Monitoring of the condition of the water supply due to the gas spill is continuing, as will efforts to restore more pro- duction wells to operation. Lead and copper rule monitoring will continue under the reduced sampling protocol. Work will continue on the Department of Environmental Protection, Residuals Consent Order, with the permanent solution holding tank having been bid for construction and award analysis in progress. Actual construction is anticipated for this winter, weather permitting. The required survey and inspection of water system cross connection prevention devices continues. Internal repairs and maintenance of the Town's potable water storage elevated tank on Bear Hill are in process. In addition, DPW personnel continue to operate and renovate the delivery system, to respond to main breaks and other disruptions of the system as, re- quired and to install and maintain user services. The water main flushing program will continue, on a cycle to flush the entire system over a two (2) year period. The twice-yearly hazardous waste collection, conducted on a cost sharing basis with the Town of Stoneham, is funded this year by the Water Division. This program is funded in alternating years by water and sewer. COMMENTARY -1998: Monitoring of the condition of the water supply due to the gas spill will continue, as will efforts to restore more pro- duction wells to operation. Review of the water restriction for the purpose of possibly reducing them to Stage 1, Voluntary Conservation, will continue. Search for possible additional drinking water supply sources will be organized, and development C opportunities, if any, will be studied. The residual holding tank and connection to the sewer for discharge of treatment plant residuals are scheduled to be completed and placed in operation. Completion of requirements of the Department of Environ- mental Protection, Residuals Consent Order, will be pursued, with disposal of the current residuals stockpile underway. Lead and Copper Rule monitoring will continue under the reduced sampling protocol. The budget request reflects the anticipated upgrade of the Grade 3 Treatment Plant Operator to a Grade 4. A 5th treatment plant operator is requested, as is funding for sewer charges directly generated by the initiation of residuals discharge into the sewer. Retirement of the Supervisor has not been anticipated by the Department, but has by the Town Manager. The re- quired distributi on system cross connection protection device inspection program, funded from current operations, will con- tinue. The work to maintain, improve and operate the delivery system will continue. The system flushing program will continue, with one-half the Town being covered each year. Emphasis will continue on regaining ground lost when programs of routine and preventive maintenance were curtailed. To this end, increases to the base operating budget for overtime and seasonal staff are being maintained. The hazardous waste is funded this year in the Sewer Division budget. COMMENTARY -1999• No increases other than contractual and general are anticipated. The permanent solution to the treatment plant re- siduals disposal issue will be in operation for the entire year. Lead and copper monitoring are expected to be reduced to a (3) year cycle. Monitoring related to the gas spill will continue, with restoration of wells having top priority. Identification and development of additional drinking water sources will be explored. STATISTICS: 1993 1994 1995A 1996 1997B 1998R Net Revenue ($000's): $1,294 $1,736 $1,896 $1,849 $2,021 $2,073 Permanent Staffing: 15.0 15.0 15.0 15.0 15.0 16.0 Page 14 of 18 225 FY 1997 BUDGET NEW OR EXPANDED PROGRAM JUSTIFICATION DEPARTMENT OF PUBLIC WORKS WATER DIVISION Line Ml: Add - TREATMENT PLANT OPERATOR-IN-TRAINING: $30,995 This position is required to fulfill the increased work load in the laboratory as a result of the Department of Environmental Protection (DEP) requirements and the increase in the Safe Drinking Water Act sampling laws over the past several years. We also need sufficient staff for the facility, equipment, well and wellfield maintenance. Chemical and treatment systems have been recently added and normal preventative mainte- nance requirements are not being met. A Grade 3 license meets the minimum requirements of the DEP regulations for operators of this facility. Examples of additional tasks include: • laboratory Quality Assurance requirements, such as balance equipment calibration • laboratory Quality Control requirements, such as media sterilization testing • required additional laboratory equipment operation and maintenance, such as a deionized water purification unit • volatile organic sampling, since the mid 1980's • lead and copper sampling, in the last 3 years • record keeping, DEP states a minimum of 30% of time required • facility maintenance, such as painting required not being done . • equipment preventative maintenance, such as schedules not being met • wells and wellfield maintenance, not presently being accomplished • safety requirements, such as confined space entry The Chief Operator currently is taken away from the existing scheduled 32 hours in the laboratory, which is not sufficient to perform the required work, to perform regular operation of the treatment plant and maintenance. The facility, equipment, wells and wellfield maintenance is currently scheduled for 16 hours per week, although 16 hours is not always dedicated to this as operational needs arise. Sixteen hours per week is in no way sufficient to perform the required and preventative maintenance to the existing and pro- posed additional equipment. The additional operator would allow for the flexibility to perform functions such as operate the facility to relieve the Chief Operator and maintenance operator from operating the fa- cility, thus doubling the hours available to perform the maintenance required and allow the Chief Operator to maintain the necessary 40 hours per week in the laboratory. Page 15 of 18 226 The following chart breaks down the current and proposed hours of coverage. Bold would be the hours gained. CURRENT HOURS OF COVERAGE - 16 HOUR DAY MON TUES WED THUR FRI SAT SUN TOTAL LABORATORY 8 8 8 8 0 0 0 32 OPERATIONS 16 16 16 16 16 16 16 112 MAINTENANCE 0 8 8 0 .0 0 0 16 PROPOSED HOURS OF COVERAGE - 16 HOUR DAY MON TUES WED THUR FRI SAT SUN TOTAL LABORATORY 8 8 8 8 8 0 0 40 OPERATIONS 16 16 16 16 16 16 16 112 MAINTENANCE 8 8+8 8+8 8 0 0 0 48 This is a continuing program. Line M2: Add - PHO'T'OCOPIER $4,000 This request is due to the existing machine being obsolete: the maintenance contract for repairs was re- fused to be renewed as repairs have become unmanageable and too costly. The machine is an integral need of the State reporting requirements of the Water Treatment Plant operation. The plant last year alone pro- duced approximately 12,000 copies as all monthly and yearly chemical, water quality test results, statistical.(,_ reports etc. require a minimum of two copies to be submitted and must be submitted by a specific deadline. The time involved for bringing this work to another location, explaining the specific requirements, picking up the copies, and reviewing them does not make for efficient management of the reporting process. This is a one-time purchase. C Page 16 of 18 227 C9st Allocation -Summary Fiscal Year 1 aaR Percent Allocated of Total Buie Budg~# W_ ate Sewer Electric Accounting: Personal Services 3.0%a Finance Committee: Financial Audit 4.9% Technology: Personal Services 7.3% Non-personal Expenses 7.3% Capital outlay 12.5% Personnel: Personal Services 2.7% Non-personal Expenses 23% Finance: Personal Services 7.0% Non-personal Expenses 7.0% Property / Casualty Insurance 6.6% Public Works Administration: Personal Services 34.3% Engineering: Personal Services 18.6% Highway and Equipment Maintenance: Personal Services 3.3% Non-personal Expenses 3.3% Debt Service: Public Works Facility 9.3%0 Employee Benefits: Contributory Retirement 2.0% Noncontributory Retirement Group Health / Life 2.6% Social Security 1.0% Worker Compensation 5.6%u Allocation By 3.0% 6.0% Estimated percent of employee time 4.9% 2.9% Estimated by audit firm 7.3% 3.6% Estimated percent of employee time 7.3% 3.6% Use or actual cost 12.5% Use 2.7% 5.4% Estimated percent of employee time 2.7% 5.4% Estimated percent of employee time 7.0% 8.0% Specific employees with varying percent of time 7.0% 8.0% Number or percent of items processed 1.3% Liability calculated by insurance carrier 22.7% Estimated percent of employee time 8.8% Estimated percent of employee time 1.4% Expenditures of, prior fiscal year 1.4% Expenditures of prior fiscal year 5.5% Square feet 0.2% 24.3% Actuarial study valuation 21.7% Pensions paid 0.5% 12.6% Actual cost 0.1% 8.8% Actual cost 3.4% 22.0% Actuarially derived formula based on payroll 228 Town of Reading FY -1998 Budget Supplies & Services (Form D) Department: Public Works Division: Water (61-400&405) Summary: M2 Annual Adopted Town Budget Actual Budget Proposed Manager Anticipated (Revised) Expenditures (Revised) Budget Recommended Budget Classification FY -1996 Y -1996 FY -1997 FY -1998 Y -1998 Y -1999 $ $ $ $ $ $ WTP: Electricity 160,000 149,971 160,000 160,000 160,000 164,960 Heating Fuel 14,000 12,491 14,000 14,434 14,434 14,881 Telephone 3,400 3,479 4,600 4,600 4,600 4,743 General supplies 1 25,000 146,179 27,500 28,353 28,353 29,231 Treatement Chemicals / 100,000 102,500 105,678 105,678 108,954 Well Field Supplies 1,500 1,740 1,500 1,547 1,547 1,594 Equip. Serv. Contracts 1 10,500 10,500 10,826 10,826 11,161 Emergency Repairs } 26,250 41,500 26,250 27,064 27,064 27,903 Lab Testing / 33,748 33,750 34,796 34,796 35,875 Well Field Maint. 57,000 60,689 57,000 58,767 57,000 60,589 Water Supply Protect 22,163 UniformsBoots 1,200 30 Revisions 10,700 Residuals Sewer Charge 108,000 108,000 117,396 Photocopier 4,000 4,000 DIST: General SuppslServ. 55,000 18,790 56,000 57,736 57,736 59,526 Main/Hydrant Repairs 30,000 40,722 30,000 30,930 30,930 31,889 Serv./Meter Supplies 49,400 45,932 49,510 51,045 50,000 52,627 Cross Conn. Prog. 8,000 8,200 8,454 10,000 8,716 Police Details 2,500 4,283 2,900 2,990 2,900 3,083 Uniforms/Boots 1 2,400 3;473 3,0381 3,038 3,0381 3,038 Licenses / 1 450 4501 450 Revisions (22,206) GEN:'Financial Services 36,261 36,317 42,436 46,863 46,863 47,625 DPW Admin. 1 62,130 1 67,524 66,763 66,763 69,032 Engineering } 36,116 } 111,536 44,915 45,467 45,467 52,195 Equipment Maint. 1 13,291 / 17,204 27,881 27,881 29,275 Liability Ins. 19,050 6,656 6,989 7,206 7,206 7,429 Primacy Assmt 6,170 6,170 6,324 5,416 5,416 5,293 Purchase Ser - Wakfld 4,600 4,743 4,743 4,890 Professional Dev. 1,000 968 inc. in An. sere. inc. in fin. sere. inc. in An. serv. inc. in fn. Serv. Haz. Waste Coll. Prog. n/a n/a 18,000 ind W in Sewer 18,000 Revisions (12,394) $ $ $ $ $ $ Totals 730,016 713,090 795,240 917,044 915,691 970,354 31-Jan-97 - 01:18 PM 229 Town of Reading FY -1998 Budget a tnent Public Works Budget Summary (Form Al Division: Water (61-4003405) _ umm • M1, M2, M3 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended ur rnga FY -1996 -1996 - 997 -1998 EY -1998 a s s s s Personal Services (Form B) 550,129 539,638 562,922 617,878 616,767 Nonpersonal Expenses: Employee Benefits (Form C) 177,893 177,514 156,175 158,002 156,493 Supplies 3 Services (Form D) 730,016 713,090 795,240 926,028 915,148 Other Charges (Form E) 55,971 55,971 47,690 40,553 40,553 Total Nonpersonal Expenses 963,880 946,575 999,105 1,124,583 1,112,194 s $ $ $ $ Totals 1,514,009 1,486,213 1,562,027 1,742,461 1,728,961 Financing Plan: s s s s s General Fund Water Fund 1,414,009 1,386,213 1,109,027 1,742,461 1,728,961 Sewer Fund Electric Fund Water Reserve 100,000 100,000 453,000 s a S S S Totals 1,514,009 1,486,213 1,562,027 1,742,461 1,728,961 25-Mar-97 230 Town of Reading FY -199 8 Budge t Department: Public Works Personal Services (Form B ) Division: Water (61-400&405) Summary: M1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1996 -1996 -1997 FY -19% FY -1998 WTP Supervisor 1.0 46,625 46,446 1.0 47,774 1.0 49,026 1.0 49,026 Chief Treat. Ph. Oper 1.0 38,190 1.0 39,150 1.0 39,150 Treat. Ph. Oper. IV 1.0 70,960 100,898 2.0 74,876 3.0 115,132 3.0 115,132 Treat. Ph. Oper. III 3.0 66,347 33,629 1.0 34,995 Treat. Ph. Oper. If Snow & Ice Rem. (1,527) (1,154) (1,154) Overtire 28,000 42,154 33,700 34,545 34,545 Grade Adjustments 140 145 160 160 Shift Differiential 2,440 2,348 2,545 2,686 2,686 Revisions 11,160 Tmat M Oper:in-Tiaming 1.0 30,995 1.0 30,995 Water Supervisor (12) 0.5 23,313 23,223 0.5 23,887 0.5 24,513 0.5 23,402 Foreman 1.0 35,827 36,313 1.0 37,373 1.0 38,022 1.0 38,022 Working Foreman 2.0 62,706 63,684 2.0 65,642 2.0 66,524 2.0 66,524 Hvy. Equip. Oper. 1.0 30,626 31,026 1.0 32,090 1.0 32,510 1.0 32,510 Lt. -Mod. Equip. Op. 2.0 57,528 41,506 2.0 61,550 2.0 61,011 2.0 61,011 Skilled Laborer 1.0 28,186 28,650 1.0 29,668 1.0 29,963 1.0 - 29,963 Semi-skilled Lab. 1.0 24,912 Laborer 1.0 24,151 61,597 2.0 48,857 2.0 51,720 2.0 51,720 Clerk (12) 0.5 10,327 10,257 0.5 10,434, 0.5 10,702 0.5 10,702 Snow & Ice Rem. (24,151) (18,579) (23,449) (13,963) (13,963) Seasonal Laborer 0.7 10,000 0.7 10,260 0.7 10,250 Overtime 15,336 1 33,316 25,826 1 _ 26,576 1 _ 26,576 On-call Premium 4,264 / 4,264 / _ 4,264 / _ 4,264 Longevity 3,250 3,525 3,825 4,200 4,200 Grade Adjustments 1,021 730 1,045 1,045 Revisions 28,322 Totals 15.0 550.129 539,638 15.7 562,922 16.7 617.878 16.7 616,767 1999 Wage Increase Factor 2.5094 24-Mar-97 231 FY 1998 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS SEWER DIVISION Mission Statement The Sewer Division maintains and operates the approximately 105 miles of sanitary sewer lines and 9 sewer lift stations which transport sewage to the MWRA sewer distribution system. Commentary - FY1997 The Division has concentrated on preventive maintenance to the lift stations and on cleaning and flushing of the distribution system. Work continues in identifying illegal sump pump connections to, and areas where there is ground water infiltra- tion of, the sewer system. Camp, Dresser -and McKee continues as the Town's consulting engineers in this area. Dis- connections, and repairs, to correct these problems are proceeding. . The Town now anticipates that FY 1997 MWRA charges will be about $179,300 more than the original assump- tion, however this increase was known in time to reflect it in the rates. A revised budget was approved by the September Special town Meeting. A line item shift of budget funding from distribution system supplies to pumping station contractual services has been made to reflect spending pattern shifts. FYI 996 saw heavy repair costs incurred at the pump stations, and these higher cost are considered to be a permanent feature due to the age and usage of the equipment. The Sewer budget includes funding for the Town's hazardous waste collection held in partnership with the Town of Stoneham. This collection is conducted twice each year, and costs are shared equally. Subsequent collections are planned for funding in a two year cycle alternating between the Town's sewer and water funds. The cost will continue to be shared with Stoneham for the foreseeable future. FY1997 is the off year for the sewer fund. Commentarv - FY1998 Retirement of the Supervisor has not been anticipated by the Department, but has by the Town Manager. The Di- vision will continue to locate, remove and repair as appropriate inflow and infiltration of groundwater into the sewer distribution system, and will continue to focus on maintaining a maintenance program of flushing and cleaning ap- proximately one quarter of the distribution system per year. . MWRA sewer charges as'proposed use a 6.5% increase over.the revised FY1997 budget. This increase was pro- vided by the MWRA for budget planning purposes. Otherwise, general and contractual salary and other increase were used. Additional electricity cost ($1,450) has been added for a pump station in the Longwood Road sewer pro- ject. The semi-annual hazardous waste collection is funded this year in the Sewer Division budget. Commentarv - FY1999 The Division will continue to perform its mission. No additional or revised programs are anticipated. General salary and other expense increase factors have been applied to the FY 1998 request, except that a 8.7% increase pro- vided by the MWRA has been applied to the sewer charge. STATISTICS: 1993 1994 1995A 1996 1997B Net Revenues $2,725 $3,083 $3,421 $2,938 $2,492 ($000's) Staffing 5.0 5.0 5.0 5.0 5.0 Page 17 of 18 232 Cost Allocation - Summary Fiscal Year_ 1998 PercentAlocaled of. Total Budget Su-dw Water Savvier Electric Accounting: Personal Services 3.0% Finance Committee: Financial Audit 4.9% Technology: Allocation By. 3.0% 6.0% Estimated percent of employee time 4.9% 2.9% Estimated by audit firm Personal Services 7.3% 7.3% Non-personal Expenses 7.3% 7.3% Capital outlay 12.5% 12.5% Personnel: Personal Services 2.7% 2.7% Non-personal Expenses 2.7% 2.7% Finance: Personal Services 7.0% 7.0% Non-personal Expenses 7.0% 7.0% Property / Casualty Insurance 6.6% 1.3% Public Works Administration: Personal Services 34.3% 22.7% Engineering: Personal Services 18.6% Highway and Equipment Maintenance: Personal Services 3.3% Non-personal Expenses 3.3% Debt Service: Public Works Facility 9.3% Employee Benefits: Contributory Retirement 2.0% Noncontributory Retirement Group Health / Life 2.6% Social Security 1.0% Worker Compensation 5.6% 8.8% 1.4% 1.4% 5.5% Estimated percent of employee time Expenditures of prior fiscal year Expenditures of prior fiscal year Square feet 0.2% 24.3% Actuarial study valuation 21.7% Pensions paid 0.5% 12.6% Actual cost 0.1% 8.8% Actual cost 3.4% 22.0% Actuarially derived formula based on payroll 3.6% Estimated percent of employee time 3.6% Use or actual cost Use 5.4% Estimated percent of employee time 5.4% Estimated percent of employee time 8.0% Specific employees with varying percent of time 8.0% Number or percent of items processed Liability calculated by insurance carrier Estimated percent of employee time 233 Town of Reading FY -1998 BudMet Budget Summary (Form A) Budget Summary Personal Services (Form B) Nonpersonal Expenses: Employee Benefits (Form C) Supplies & Services (Form D) Other Charges (Form E) Total Nonpersonal Expenses Totals l Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) EY -1996 EY-1996 FY - 1997 Department Public Works Division: Sewer (62-430) Summary: N1, N2, N3 Town Proposed Manager Budget Recommended FY 1998 FY -1998 155,755 152,099 163,661 157,357 156,567 25,508 23,856 41,291 34,339 30,518 2,484,067 2,478,289 2,670,622 2,865,864 2,977,963 33,279 33,279 86,837 82,593 82,593 2,542,854 2,535,424 2,798,750 2,982,796 3,091,074 2,698,609 2,687,523 2,962,411 3,140,153 3,247,641 2,598,609 2,587,523 2,79002 3,140,153 3,247,641 Sewer Reserve 100,000 100,000 171,839 Totals 2,698,609 2,687,523 2,962,411 3,140,153 3,247,641 24-Mar-97 234 monfim a c~ H a U) G W SQ _ 'coe V ~ 4 t4 L' Z O Z 0 H 0 0 0 R M M c0 0 w I~ 0 0 Ui 0 0 0 0 0 0 'I 0 r' ir°$c'vm~rr`adT f0 m O m o N O o q r. 0 c~§` `~c` C, h O 1 c , R f 0 0 0 o n m sii N r c ai Itr w i Q Q I d 1 I Q to 1 I Q I R ~ R O ~ p ~ ~ ~ (O ~ I^ IL . 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N cn y u~ N m .r ul n cp ol7 ~ ~ k 238 ~Nwo5~a5o~c~e+o co~~n m o .n oN NoooOCao 0o q o -o6S2^o 0o 1aq . 9 4 ~~SS u~ n (4n) gvooooc~o 0o I n m n q ~~CO NtDC Co !C,j ~D c-4 W 1~j ~ IL1 N 000000 OO en w o N g500000 use g ^ c~S "Mo 00 0010 00 O t~Opp ppN~ 9411=60 ^m0 NC I 47 I N V ~1I'' fV NOa 00 O^O 00 (n co 00 rr- ^ 00 QQO NO 0 N O t~ Y. ~.j I crf I W Z' L g4qo00ocno oaQ v co m ocq o m g ~n~~. 00~~ c$~ 0 ^^p o W E R U. tL 8}mcoci6dciQ60o ,ooj' voni o IL ~i aS z O u F snoooonooo a w m w o y0 Q0~crio ggo iL ~ ~S o id ri r ^ .r lr ~ ~ :o cn m I o 0 0 0 0 O O M O 0 O tg G o fD P~O@ r o ( 'Q c0 I CG G 16. 00 O § aD 00000j0 IY1 O ^ I ^ 0 6 O r• t0 O •O•• C7 ~Z ^ Z m Q w W b 2 o a U- -m w a -2 o79.m - ~ w U ,s 0 0 ~V Ul Z, q E~E ~w c g ~~8'c~ii5~ Oa ZZZd 4r_rw ¢f~0v~(~Iil0UEtq j0 rtJaa QY'~ Q(ODUOWw 0U) Q~ Z¢ d d 239 Tow of Reading 16 Lowell Street Reading, Mtn 01867-2685` TOWN MANAGER FAX: (617) 942-9070 (617) 942-9043 FY98 - FY2007 CAPITAL. IMPROVEMENT PROGRAM TOWN OF READING, MASSACHUSETTS The attached FY98 - FY2007 Capital Improvement Program and Financing Plan is submitted for review and approval of Town Meeting. This is the fifth year that the Town has produced and submitted a long-term 10 Year Capital Improvement Program and Financing Plan for the community. Each year the process and program has improved. This program has been reviewed by the Board of Selectmen, the School Committee, the RMLD Board and the Finance Committee along with its Capital Improvement Advisory Subcommittee. The approval by Town Meeting of the Capital Improvement Program does not appropriate, any funds for the program. However, no capital expenses can be made by the Town without the project being included in the Capital Improvement Program. Line items included in the Capital Improvement Program for funding in FY98 which are followed by the letter "A" (for annual appropriation) are also included in the FY98 budget in the K Section of the budget. This is the manner of implementation for such projects. Additionally, special Articles for the Town Meeting Warrant may be used to implement some of the programs, particularly those followed by a "D" (debt), and some of those followed by a "G" (grant or outside funding). Basic Guidelines and Assumptions: The Capital Improvement Program has been based on number of guidelines and assumptions which have been developed over the past several years. These include the following: ® Traditionally 6.53% of the total operating revenue of the Town, plus amounts being reimbursed from SBAB for school pending projects and amounts being reimbursed by the Cemetery Trust Funds for cemetery development projects, is devoted to the upkeep, renewal and enhancement of the Capital Plan of the community. In this Capital Plan, 6.53% is devoted to capital in FY98, and an increasing amount per year 'up to 7.4% in the year 2007 is devoted to this purpose. This percentage includes debt service and annual operating expenses for capital projects (those items listed as "A" in the Capital Improvement Program, and in the "K" Section of the annual budget). Added to this amount, are the funds from the sale of real estate fund which are devoted to capital projects or debt service. ® As a general rule, projects costing less than $100,000 will be paid for in cash or short term notes rather than through bonding. • Generally, projects will not be bonded for more than 10 years except for major projects such as the Parker Middle School Project, the Birch Meadow and Joshua Eaton projects and the Water Treatment Plant project. • The attached "analysis of sale of real estate fund" table shows how sale of real estate funds will be used to balance the capital program. Sale of real estate funds can only be spent for capital improvements, debt service, or funding unfunded pension liability. Previous plans were made when the Parker Middle School project was undertaken to use the sale of real estate funds for this purpose. • The Financing Plan which is included in this document as a guideline, and may be modified from time to time as circumstances require. For example, if the climate is right to sell debt earlier or later than anticipated in the plan, this will be done in order to keep the cost of borrowing as low as possible. FY97 Capital Projects Status In the FY97 budget, a number of projects were funded. The total cost was almost $1 million. The following is the status of these projects: • CDE-C-1 Purchase open space lands - Pasture Road. The properties have been appraised, and a state grant has been secured. The closing on this property should take place by the end of the fiscal year. • FN-2 Replace data processing equipment - This work has been completed. An additional amount of $52,400 is being requested to modify the FY97 budget to complete the first phase of this program. • LB-1 - Library computers have been purchased and the project is complete. • LB-3 - Library furnishings will be completed by the end of the year. • PSF-6 and PSF-12 - The Fire Department pick-up truck has been replaced, and radios are in-place. • PS-P-1, PS-P-2, PS-P-3 - All purchases for the Police Department have been completed. + PW-B-9 - Police Station addition or remodeling. This item is the subject of Warrant Articles at this Town Meeting. • PW-B-11 Building Improvements and PW-B-13 Air System - Library. The building improvements have been primarily completed.. The air handling system at the Library is out to bid. • PW-P-2 New park development - This project is in construction, and should be completed by Fall of 1997. 241 • PW-P-6 - The construction of the Pitman Bike Path will be programmed at such time that the state releases the funds. This is anticipated to be in FY99. • PW-F-1 - Additional stock for the nursery has been purchased. • PW-E-1 to 24 - All Public Works equipment purchases have been completed. • PW-R-1 to 14 - Road construction is scheduled for lower Summer Avenue this year. The Lincoln Street parking lot is currently under construction. The Lowell and Salem Street reconstruction is scheduled to begin this Spring/Summer. The other road 'construction projects will be conducted during calendar year 1997. Sidewalk construction in a number of locations has been undertaken, it will be completed this Spring. The traffic signal optical sensing system has been installed. • SD-B-1 to SD-E-3 - Ceiling tile replacement is completed, boiler and burner replacement will be done this Spring, oil tank removal at Coolidge Middle School and Reading Memorial High School has been done. The portable classroom work at Barrows has been completed, and as a modification of the FY97 budget the portable classrooms from Killam will be moved to Barrows; classroom technology equipment has been purchased throughout the school system, and a vehicle has been replace. • PW-S-1 - The inflow and infiltration work is yet to be done. Sewer main reconstruction projects will be done this Spring. Equipment replacement has been done. • PW-W-2 - All projects anticipated are under construction or completed, and those that are under construction will be done by the end of the calendar year. Summary of Recommendations FY98 Most of the projects are self explanatory in nature. The following is the summary of the projects by department: Community Development Department - The "blight" parking plan is programmed for approval in FY98. This may be done as part of a Special Town Meeting this Spring., Finance Department - Replacement of data processing equipment continues to be a priority. One of the projects that is not included is the extension of a wide area network to all of the school and town buildings in the center area of town. This includes 13 buildings, and we are currently evaluating whether this would'be done as a capital expenditure or an operating expense. Human Services Department - The Elder Services van is proposed to be replaced in FY98. We are working towards a donation for this project, but in the event that a donation is not possible we have funded the replacement cost. Library Department - The Library will continue its computer acquisition and replacement program, and will also do some major work on refurnishing one area of the Library. Public Safety Department - Fire - This year we will replace the Fire Chiefs vehicle with a four wheel drive vehicle. We will also replace the "jaws of life" rescue tool, and replace the breathing apparatus. Public Safety - Police - Acquisition of three mobile data terminals for Police vehicles, as well as a program to add to and replace portable radios and replace the repeater for the radio system will be done. Public Works - Buildings - Reconstruction of the Library parking lot, roof repairs in several buildings including the Library, town facility maintenance, a repair and replacement program for windows in the older buildings in a manner consistent with their historical nature, and improvement of the air systems at both the Fire Station and the Town Hall will be conducted this year. Public Works - Equipment - The replacement of several pieces of equipment, including a sidewalk snowplow and catch basin cleaner will be done this year. Public Works - Landfill - Additional expenses for the closure plan for the landfill will be needed this year and the major part of the landfill closure plan will be done in FY99. Public Works - Parks and Forestry - Work on the playgrounds is scheduled for the next several years. This will include proper placement of cushioned material underneath the play equipment in accordance with the recommendation of our insurance consultant. Public Works - Roads - A number of road projects are proposed, all of them using Chapter 90 funds from the State. In addition, we will work on developing a plan consistent with Conservation and drainage issues for the Saugus River Basin for consideration in the Fall. The sidewalk and curb construction program will continue. Aerial typographic mapping will be done in a manner which will allow it to be fully compatible with our technology systems and allow us to implement a GIS (geographic information system) in the future. The last phase of the traffic signal optical scanning system will be installed. West Street corridor improvements will be done through grant funding in late FY98 or in FY99. School Department - This Spring capital projects for immediate repairs and improvements to the Reading Memorial High School, and additional improvements to the Birch Meadow School are proposed. In the Fall, work proposed for the Coolidge Middle School will be brought to Town Meeting. Classroom technology improvements and replacement will continue. Public Works - Sewer - The inflow and infiltration program will continue, and sewer construction on Mill and Short Street will be done in the event that it is not going to be done by a developer in the area. 243 v Public Works - Water - A number of improvements in the well and water systems will be done, including some water main replacement and repair and repainting of the Auburn Street standpipe (the rocket). Additionally, a water supply protection program will be implemented` this year. Light Department - A project for improving the distribution system is proposed, and depending on various studies may be required this year or next. Financing Plan The Financing Plan for the Capital Improvement Program is shown. The plan depends on use of all the sale of real estate funds over the term of the plan, a Prop 2 1/2 Override in 1999 for funding the difference between reconstructing an outdoor swimming pool, and building an enclosed swimming pool. 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W9 gc sxwc~xrnrj~ Ji hSo mi aet ~ 666rdvdi 6.65 ad ula ti i 245 ~i rn 91 § N LL 1 LL g $ g 25 gg 8 ~ ® O O m N LL ( I YIN ~ I N S LL Q QQ r LL F p N N N I LL v L IL Q //JJ~~ {~'y/ ~ J ~ ( ZS ~ Ft YZ M I~i I N N K I R W ✓ LL e Z ; SaSa ( I m N R .tt R ® 0 Q Uj (L A/ 5 y~ ~s 9 g 17S 'q ~y XS ~S Sf ® LL -i I fln ~i I ilC d 0 z } LL z a< ' M R ~4 76 1v ` } U IIt . H ? I Y } Z W l a s s x 1H 0 a as ~ NN ~ f t iii~ ( Q c 0o AM a W E Z_ @ m a < C a C w ® L • U u~i > E g s v np m L° ~ = `e 3 a ~C4 o a w x e c° `e ••p ~ Q W ' w O $ I N W N 2 ° D q a ~ U) ' Ge 2p U6.a r q Jj m a~i ( a U - 1 O Na " 246 ARTIC LE 6 LL ' ~ ~ Q 75 QQ QQ 33 b3 IN ~ N ~ ~ '.R ' } I g4 I I l`t ( } LL N R I M _ _ (p F V ( } LL N N N R N pp 8 mm f11 ~77 m ( LL I ~ ~ I ~ (m, f~ ~ N LL N m w {Y ( } LL I' N ~ (N M C N ( 53 I Q 115I~3 ~ m a ( LL M N ~y N OI N Q _ m v r a W N I N _ Qm~ ( LL uS uS ~'f tS mg~ ~ ° O _n. N YY N V C m D I co v , N m s c W 8 O P. ;C 8 v U O - g U t0 C C r of L6 ZR ar a' m ° • 5 6 4 < 3 w e W u 3 : e $ a S_ a U o co Q' a c e e a o s o w G E ~ a • L ~ O xy lu- r.. _ ~ flfl 5 IcF. a 0 n tl WQ O$ « h. N a y•. 15 n r_ 3 < m v a~ a 3°~ z° o ARTICLE 6 AIM& co ef' O CO N 69 > ' 0 ~ r- C O N co co 0 0 O co f O N N Il Cif e- 1` CCG N O ~ Op 00 M ~I a? r- O O CO r- e- N V- e- 6% Ef} 69 09. ffl 6F? f~0000N 0 O 6% 69~ 69 0 f~- O ti = O 0 ~ O d ' 6F} M M V 6% O f~- N v- t d' 6% N co co N O f` P CO) T- 0) (O N T- (O (O ® O O M N (O (O O M f~- (O 63 tfl csf L ~ 3 v M Ef} to O h- O d' O O r e- f'- 00 0) V00NIt t 00 00 (3N M N O u) d' r 699. 63 ~ CO N 00 0 0 T- O 1 O 1 m 1 O 1 O 1 O i to .F.r r r r r p f- CA I r 1 r C O O s v = U (a (a Cn (B N to ~ a c co N :3 a. E 4.0 -C O N C O C_ .G 0.0 O O C U O w O (6 N O 9+ O .4 (D (D 15 C C a U) .40 .D - Lq 0) «J .0.+ C N O C O G E C Cc .C C 00 O O y.., 0D =p 'a N V- 'p N r cc -0 C -0 C C ca I (a O Z 0 0 T I` 0) N f+) O 247 ARTICLE 6 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1998 THROUGH 2007 PROJECT DESCRIPTION FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 TOTA~ CD-C-03 OPEN SP, REC ACQU-A 40.0 A 40.0 A 40.0 A 40.0 A 40.0 A 200.0 CD-C-03 OPEN SP, REC ACQU-G 60.0 G 60.0 G 60.0 G 60.0 G 60.0 G 300.0 SUBTOTAL CONSERVATION 100.0 100.0 100.0 100.0 100.0 500.0 CD-P-02 E MAIN ST PARKING-A 10.0 A 10.0 CD-P-02 E MAIN ST PARKING-G 300.0 G 300.0 SUBTOTAL PLANNING 310.0 310.0 FN- -02 REPL DATA PROC EQ-A 28.0 A 50.0 A 64.0 A 50.0 A 50.0 A 50.0'A 50.0 A `50.0 A 50.0 A 50.0 A 492.0 FN- -02 REPL DATA PROC EQ-S 3.5 E 25.0 E 8.0 E 36.5 FN- -02 REPL DATA PROC EQ-W 3.5 E 25.0 E 8.0 E - - 36.5 SUBTOTAL FINANCE 35.0 100.0 80.0 50.0 50.0 50.0 50.0 50.0 50.0 - 50.0 565.0 HS-E-01 REPL VAN ELDER SERV 48.0 A 54.7 A 102.7 SUBTOTAL HUMAN SERV. 48.0 54.7 102.7 LB- -01 LIBRARY COMPUTERS 25.5 A 18.9 A 49.2 A 6.0 A 6.3 A 21.0 A 5.0 A 131.9 LB- -02 LIBRARY CIRCULATION LB- -03 LIBRARY FURNISHINGS 21.2 A 6.3 A 5.1 A 5.1 A 5.1 A 5.1 A 47.( SUBTOTAL LIBRARY 46.7 25.2 54.3 6.0 5.1 63 26.1 10.1 179.8 PS-F-07 REPLACE PUMPER 250.0 D 250.0 PS-F-08 REPLACE AMBULANCE 102.5 A 116.0 A 218.5 PS-F-10 REPLACE CHIEF'S VEH 26.0 A 30.0 A 56.0 PS-F-11 REPLACE RESCUE TOOL 25.0 A 25.0 PS-F-13 REPL BREATHING APPA 64.0 A 64.0 PS-F-15 PURCH SKID PUMP 8.0 A 8.0 PS-F-17 REPLACE FIRE HOSE 9.4 A 9.4 PS-F-18 REHAB ENGINE 3 16.0 A 16.0 SUBTOTAL FIRE 115.0 16.0 102.5 250.0 17.4 30.0 116.0 646.9 PS-P-02 REPLACE RADIO EQUIP 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 35.0 PS-P-03 MOBILE DATA TERM 35.0 A 25.0 A 60.0 PS-P-06 PORCH PORT RADIOS 7.3 A 6.1 A 6.1 A 19.5 PS-P-07 PURCH REPEATER 12.5 A - 12.5 SUBTOTAL POLICE 54.8 6.1 - - 6.1 5.0' - 5.0 - 30.0 - 5.0 - 5.0 - 5.0 - 5.0 127.0 PW-8-02 RECON LIB PRKG LOT 55.0 A 55.0 PW-8-04 EQU MAINT EXPANSION 40.0 A 500.0 D 540.0 PW-8-05 FUEL TANK REMOVAL-D 25.0 A 25.0 A 50.0- ` 248 ARTICLE TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1998 THROUGH 2007 ^T - DESCRIPTION FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 TOTAL PW-8-07 MEZZANINE AT DPW GA 10.0 A 10.0 PW-8-08 ROOF REPAIRS 32.5 A 9.6 A 30.0 A 72.1 PW-8-11 TOWN FACILITY MAINT 35.0 A 55.0 A 80.0 A 35.0 A 32.0 A 55.0 A 15.0 A 50.0 A 17.0 A 30.0 A 404.0 PW-B-12 REPAIR/REPL. WINDOW 20.0 A 10.0 A 10.0 A 25.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 125.0 PW-8-12 WATERPROOF MASNRY T 65.0 A 65.0 PW-8-13 AIR SYS IMPROVE FIR 39.0 A 39.0 PW-B-13 AIR SYS IMPROVE TOW 83.0 A - . - 83.0 SUBTOTAL BUILDINGS 264.5 214.6 115.0 560.0 42.0 65.0 - 25.0 90.0 27.0 - 40.0 1443.1 PW-C-07 LAUREL HILL RD REPA 10.0 A SUBTOTAL CEMETERY 10.0 PW-E-01 REPLACE BACKHOE/LOA 29.0 A 96.6 A 121.0 A 135.0 A 135.0 A 95.0 A PW-E-04 REPLACE DUMP TRUCKS 38.0 A 41.0 A 134.0 A 68:0 A 68.0 A 70.0 A 70.0 A 70.0 A 70.0 A PW-E-05 REPLACE PICKUP TRUC 36.0 A 23.6 A 55.0 A 78.2 A PW-E-07 REPLACE SIDEWALK PL 60.0 A 60.0 A PW-E-09 VEHICLE HOT TOP SPR 30.0 A PW-E-10 REPLACE SNOW PLOWS 12.0 A 25.0 A 13.0 A 13.0 A 15.0 A 15.0 A 15.0 A 32.0 A PW-E-11 REPLACE MOWER 35.0 A 61.0 A 30.0 A PW E-12 REPLACE COMPRESSOR 15.0 A 5.0 A 12.0 A. PW-E-13 REPLACE 85 TRAILER 8.0 A P"--15 REPLACE CATCH BASIN 85.0 A )6 REPLACE SANDERS 14.0 A PW-c-18 REPLACE SNOW BLOWER 218.8 A PW-E-19 REPLACE BUCKET TRUC 90.0 A PW-E-20 REPLACE CHIPPER 25.0 A PW-E-21 REPLACE ROLLER 13.0 A 13.5 A 35.0 A PW-E-23 REPLACE RACK/SPRAYE 70.0 A PW-E-24 REPLACE SWEEPER 135.0 A PW-E-25 FLEXIBLE ACCOUNT 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A SUBTOTAL - EQUIPMENT 319.01 269.8 268.6 164.5 164.0 386.6 323.0 320.0 293.2 180.0 10.0 10.0 611.6 629.0 192.8 120.0 30.0 140.0 126.0 32.0 8.0 85.0 14.0 218.8 90.0 25.0 61.5 70.0 135.0 100.0 2688.7 PW-F-01 SHADE TREE NURSERY - 5.1 A 5.3 A 5.6 A 5.6 A 6.2 A - = 27.8 SUBTOTAL FORESTRY . - 5.1 5.3 5.6 5.6 6.2 27.8 PW-L-01 LANDFILL CLOSURE 1600.0 D 1600.0 PW-L-01 LANDFILL CLOSURE 13.0 A 4000.0 G 4013.0 PW-L-02 WASTE MATERIAL PROC - 100.0 A 100.0 A - 200.0 SUBTOTAL SOLID WASTE . 13.0 5700.0 100.0 5813.0 PW-P-03 FIELD/COURT/PLAYGRO 12.0 A 12.0 A 12.0 A 12.0 A 5.0 A 7.0 A 7.0 A 7.0 A 7.0 A 81.0 PW-P-05 INDOOR SWIM FACILIT 500.0 D 500.0 PW-P-05 INDOOR SWIM FACILIT 1500.0 CO 1500.0 PW-^-06 PITMAN BICYCLE PATH 250.0 G 250.0 249 j_ ARTICLE 6 TOWN OF READING MASSACHUSETTS it TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1998 THROUGH 2007 PROJECT DE SCRIPTION FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 TOTAL PW-P-07 TENNIS CT STORAGE S 12.0 A - 12.0 SUBTOTAL PARKS 12.0 2262.0 24.0 12.0 5.0 - 7.0 7.0 7.0 7.0 2343.0 PW-R-01 RESURFACE BANCROFT 20.0 G 40.0 G : 60.0 PW-R-01 RESURFACE BRIARWOOD 25.0 G 25.0 PW-R-01 RESURFACE FOREST 100.0 G 100.0 PW-R-01 RESURFACE FOREST GL 20.0 G 20.0 PW-R-01 RESURFACE GARDNER 10.0 G 10.0 PW-R-01 RESURFACE GREEN ST 25.0 G 25.0 PW-R-01 RESURFACE HARTSHORN 40.0 G 40.0 PW-R-01 RESURFACE HAVEN STR 30.0 G 30.0 PN-R-01 RESURFACE HIGHLAND 24.0 G 24.0 PW-R-01 RESURFACE IDE ST 10.0 G 10.0 PW-R-01 RESURFACE JOHN ST 30.0 G 30.0 PW-R-01 RESURFACE OAKLAND R 15.0 G 15.0 PW-R-01 RESURFACE PLEASANT 25.0 G 25.0 PW-R-01 RESURFACE RUSTIC LA 35.0 G 35.0 PW-R-01 RESURFACE WASHINGTO 20.0 G 20.0 PW-R-01 RESURFACE WILLOW ST 48.0 G 48.0 PW-R-01 RESURFACE WILSON ST 25.0 A 25.0 PW-R-02 RECON ASH ST 84.0 G 84 0 PW-R-02 RECON BEAR HILL RD PW-R-02 RECON BERKELEY ST PW-R-02 RECON CHAPIN AVE PW-R-02 RECON EATON ST 204.0 G PW-R-02 RECON GOULD ST PW-R-02 RECON GREEN (ASH-MN PW-R-02 RECON HOWARD ST PW-R-02 RECON KING ST PW-R-02 RECON PENNSYLVANIA PW-R-02 RECON SNORT/MILL ST PW-R-02 RECON SUMMER MN-WES 175.0 G PW-R-02 RECON UNDESIGNATED PW-R-03 GEN DRAINAGE IMPROV• 15.0 A PW-R-03 IMPROVE DRAINAGE AB PW-R-03 SAUGUS RIVER BASIN 733.0 D PW-R-04 STREET ACCEPTANCES 1.0 B PW-R-05 SIDEWALK+CURB CONST 50.0 A PW-R-09 AERIAL TOPOGRAPHIC 50.0 A PW-R-12 WEST ST CORRIDOR IM 1410.0 G PW-R-13 TRAFFIC SIG. OPT. S 29.4 A 155.0 G 145.0 G 96.0 G 67.0 G 20.0 G 190.0 G 225.0 G 100.0 G 280.0 G 225.0 G 15.0 A 15.0 A 15.0 A 15.0 A 1.U B 1.0 B 1.0 8 1.0 B 60.0 A 70.0 A 80.0 A 80.0 A PW-R-15 DOWNTOWN IMPROVEMEN 1500.0 G 800.0 G PW-R-17 RECONSTRUCT WALKERS 1250.0 G SUBTOTAL ROAD/STREET 2737.4 3276.0 1365.0 SD-8-01 RMHS IMMEDIATE REPA 1850.0 D SD-8-08 BOILER/BURNER REPLA SD-9-09 OIL TANK REMOVAL 40.0 A SD-8-12 RENOVATE COOLIDGE M 3000.0 D SD-B-14 NEW OR RENOV RMHS -100.0 G 260.0 G 96.0 G 160.0 G 450.0 G 450.0 G 450.0 G 15.0 A 15.0 A- 15.0 A 15.0 A 15.0 A 1.0 B 168.0 8 1.0 B 1.0 B 1.0 B 80.0 A 80.0 A 90.0 A: 100.0 A 110.0 A 300.0 G 300.0 G 300.0 G 848.0 829.0 837.0 683.0 556.0 566.0 576.0 172.0 D 172.0 D 172.0 D 40.0 A 40.0 A 60.0 A 30000. D 250 145.0 155.0 . 96.( 204.0 67.0 20.0 360.0 96.0 160.0 190.0 1005.0 1350.0 150.0 733.0 177.0 800.0 50.0 1410.0 29.4 3200.0 1250.0 12273.4 1850.0 516.0 180.0 3000.0 _ 30000. ARTICLE 6 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM . FISCAL YEARS 1998 THROUGH 2007 ECT DESCRIPTION FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 TOTAL SD-B-15 RENOV KILLAM, BARRO 5200.0 D 5200.0 SD-8-16 UPDATE BIRCH MEADOW 600.0 D 600.0 SUBTOTAL SCHOOLS BUILD - 5450.0 40.0 212.0 5200.0 172.0 40.0 .232.0 30000. 41346.0 SD-E-01 CLASSROOM TECHNOLOG 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 1000.0 SD-E-03 VEHICLE REPLACEMENT 20.0 A - 20.0 A 20.0 A 20.0 A 80.0 SUBTOTAL SCHOOLS EQUIP - 100.0 120.0 100.0 120.0 100.0 100.0 120.0 120.0 100.0 100.0 1080.0 PW-S-01 INFLOW AND INFILTRA 115.0 E 155.4 E 270.4 PW-S-02 SEWER MAIN HIGH ST 47.6 E 47.6 PW-S-02 SEWER MAIN REPL-PLE 31.0 E 31.0 PW-S-02 SEWER MAIN SWEETSER 16.1 E 16.1 PW-S-03 SEWER MAIN - MILL&S 82.5 B 82.5 PW-S-03 SEWER MAIN MILL&SHO 192.8 E 192.8 PW-S-04 VEHICLE REPLACEMENT 65.0 E 65.0 E 65.0 E 195.0 PW-S-06 SEWER LIFT STATIONS 30.0 E 30.0 E 30.0 E 90.0 SUBTOTAL SEWER - 390.3 171.5 173.6 - 65.0 30.0 65.0 30.0 925.4 PW-W-02 CARBON FOR FILTERS 193.2 E 193.2 '~02 FLUORIDE ANALYZER R 6.0 E 6.0 -02 HIGH SERVICE PUMP 15.1 E 15.1 PW-W-02 LAB AUTOCLAVE REPLA 8.6 E 8.6 PW-W-02 LAB INCUBATOR REPLA 7.0 E 7.0 PW-W-02 LAB SPECTROPHOTOMET 7.0 E 7.0 PW-W-02 WATER TRTMT. PLANT 75.0 E 9240.0 ED 9315.0 PW-W-03 VEHICLE REPLACEMENT 29.0 E 65.0 E 26.0 E 64.0 E 26.0 E 26.0 E 33.3 E 85.0 E 26.6 E 380.9 PW-W-05 REVAY WELL PUMP & E 12.0 E 12.0 PW-W-05 WELL EXPLOR. AND DE 129.0 E 129.0 PW-W-05 WELL POWER SUPPLY R 18.0 E 18.0 PW-W-07 STORAGE TANK REPAIR 300.0 E 435.0 E 8.3 E 8.5 E 8.7 E 9.1 E 9.5 E 9.7 E 788.8 PW-W-08 WATER MAIN - CAUSEW 32.0 E 32.0 PW-W-08 WATER MAIN - KING,P 5.0 E 5.0 PW-W-08 WATER MAIN - MAIN/A 245.0 E 245.0 PW-W-08 WATER MAIN - WAKEFI 40.0 E 40.0 E 80.0 PW-W-08 WATER MAIN - WALKER 164.9 E 164.9 PW-W-08 WATER MAIN - WAVERL 8.4 E 8.4 PW-W-08 WATER MAIN LINING 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 1600.0 PW-W-08 WATER SUPPLY PROTEC 153.0 E 95.0 E 124.6 E 249.1 E 81.2 E 119.9 E 822.8 SUBTOTAL WATER - 674.0 670.0 742.0 10015. 338.0 355.0 208.6 233.3 . 294.5 308.3 13838.7 LD- -02 DISTRIBUTION SYSTEM 7000.0 ED 7000.0 SUBTOTAL LIGHT DEPT 7000.0 7000.0 251 ARTICLE 6 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1998 THROUGH 2007 PROJECT DESCRIPTION FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 TO~ YEARLY TOTALS: 17569.7 12970.3 2990.3 12313.6 6989.0 2160.7 1552.6 1810.0 31488.7 1375.6 91220.5 SOURCE OF FUNDING: A ANNUAL APPROPRIATION 1155.4 967.8 778.7 748.6 492.0 801.7 756.0 828.7 ' `713.2 556.3 7798.4 B BETTERMENT 83.5 1.0 1.0 1.0 1.0 1.0 168.0 1.0 1.0 1.0 259.5 CO CAPITAL/DEBT EXCL. OVRD. 1500.0 1500.0 C SALE OF CEMETERY LOTS D DEBT TO BE AUTHORIZED 6183.0 2100.0 672.0 5450.0 172.0 172.0 30000.0 44749.0 E ENTERPRISE APPROP. 988.8 891.5 931.6 840.0 338.0 385.0 208.6 298.3 324.5 308.3 5514.6 ED ENTERPRISE DEBT 7060.0 9240.0 16240.0 G GRANT OUTSIDE FUNDING 2159.0 7510.0 1279.0 812.0 812.0 801.0 420.0 510.0 450.0 510.0 15159.0 S SALE OF REAL ESTATE 17569.7 12970.3 2990.3 12313.6 6989.0 2160.7 1552.6 1810.0 31488.7 1375.6 91220.5 r 252 Report of the Board of Selectmen On Site Selection Phase Reading Police Station Expansion Program Summary This report with attached schematic diagram constitutes the report of the Board of Selectmen on the site selection phase of the Reading Police Station Expansion Program. The Board has chosen the option of expansion of the Police Station on its present site with the addition of a parcel of privately owned property to the rear. The report covers the need for the expansion program, the recommendations of the Police Station Building Committee, the reasons for the Selectmen's choice among these options, and the details of the expansion plan on site. It will show in summary that the site chosen is the best available option within our budget and in relation to other related community initiatives, particularly for the renewal of the Downtown as both a civic and a commercial center of activity for the Town. History The present police station was built in 1930 with a total of 5400 square feet on two floors, and was expanded to roughly 8000 square feet with an addition to the rear in 1979. The original building housed fourteen officers serving a population of 9000. Today, there are fifty-one sworn and non-sworn personnel operating in three shifts, and serving a population of 22,500. Additionally, police functions have grown considerably in scope since the original building was constructed. Based on the widely accepted need for an expanded building, a capital budget item of $3.5M was approved as a part of the ten-year capital plan by Town Meeting in 1994 for the project. Based on ongoing discussion with the owner, it was assumed from the beginning that expansion would occur on-site through the purchase of privately owned land that appeared to be available at that time on the Easterly side of the current site. Funds were also approved for a preliminary design architect to recommend an expansion plan based on the program needs of a modern police operation and the specifics of the site. The Town Manager established a Police Station Designer Selection Committee to solicit, review and recommend proposals from architects for initial design work. In early 1995, the Board of Selectmen established the ad-hoc and advisory Police Station Building Committee to work with the selected design architect in completing a plan for expansion. Based on the recommendations of the Designer Selection Committee, the Town Manager chose the Preservation Partnership of Fall River, MA. as the architect, and the Designer Selection Committee was disbanded. The Police Station Building Committee began its work. Police Station Building Committee In January of 1995, the Board of Selectmen established an ad-hoc advisory committee to be called the Police Station Building Committee. The Committee consisted of nine members with three from the police department, one from the historical commission, a Town Meeting Member, 253 a neighbor of the present building, a staff member of the Department of Public Works, the Chair of the Finance Committee and a Town resident. A member of the Board of Selectmen was assigned as liaison. The Committee met eighteen times between March 1995 and February 1997. These were all open meetings, advertised and posted as required by the open meeting law. The Committee also met on two occasions with the Board of Selectmen. The Committee met with Maximilian Ferro of the Preservation Partnership on.many occasions through 1995 and 1996. The architect spent a number of hours in the police station scoping out current available space and operations. With him, the Committee toured Police Stations in Burlington, Billerica and Bedford to get a sense of how municipal buildings had been re-used or expanded to accommodate modern police work. The Committee accepted a Program Statement from the Architect in July of 1995. While that program has been revised in several small ways, it remains the guiding document for planning the Police Station Expansion Program. The building program established the basic guidelines needed to go forward with any building project. The program as proposed is adequate to meet the needs of the current Police Department plus reasonable expansion from the current 40 sworn officers to a maximum of 50 sworn police officers. It is expected that the.proposed project will meet the needs of the the Police Department in Reading for the next 50 years. The Prozram Plan The Program Plan accepted by the Building Committee and endorsed, with amendments, by the Selectmen addresses needs in the following areas. Operations Functions J The operations area includes spaces related to the daily functions of the Patrol force and its interaction with the public. In every sub-category of this set of functions, the program requires additional space. An example of need includes the small and inadequately monitored and controlled public reception area. Another is the small and inadequately located area for shift commanders. A summary of program needs for this area is included below: Present Proposed Lobby and public reception area 168 600 Dispatch Area 225 640 Shift command area 175 640 Executive Lieutenant area 200 260 Other lieutenants 0 400 Report Room 100 300 Roll Call Area 325 450 Day Room 0 450 Total 19193 3,740 254 Administration The Chief and the Senior Officers are the administrative function of the Police Department. The Chiefs present office is totally inadequate for executive operations or for working with the public. There is no place for administrative meetings. A .J ~t....t..,.. D..~,....nm Damiiramante in Ctrn'ra Faat Present Proposed Chiefs Office 250 400 Secretarial Office 80 200 Senior Officers' Conference Room 0 200 Total 330 800 Office Functions Every police station also functions as an office building where Detectives and Clerks process an enormous amount of information, records, paperwork and computer data. The present Detective's area is especially crowded. The records area is small and not well secured. Interview space is inadequate. There is no D.A.R.E. office. On the job training is a daily part of a modern police department. No classroom space exists in the present building. nor. a 7Drnnrom Panits; roman te in Cnnara FPPt Present Proposed Detective Lieutenant 108 200 Detectives 300 800 Interview room 96 200 Records 325 400 Classroom 0 400 D.A.R.E.Office 0 400 Mail and Copier Room 0 100 Total 829 21500 Cell Block Present cells are not safe enough to protect the Town from possible litigation. The cell block is really a small incarceration facility and should be as separate from the rest of the station as possible. The booking and holding areas and the sallyport are unsafe for both prisoners and officers. Ci-I Rlnek Prn¢ram Reauirements in Square Feet Present Proposed Cells 785 1,550 Booking and Holding Area 300 450 Sallyport 450 360 255 Matron's Area 80 160 Evidence Room 88 ` 300 Photo Lab 140 200 Total 19843 39020 Locker Rooms The men's locker room is inadequate and there is no women's locker room as required by state law. A modest fitness room is required to reach and sustain mandatory fitness requirements without waste of travel time to other facilities. Locker Room Program Reauirements in Sauare Feet Present Proposed Men's Lockers 430 600 Women's Lockers 0 200 Fitness Room 0 230 Total 430 19130 Other The armorer presently has no proper space in which to work. Specialized arms are stored in a closet area. Bicycle storage is mandatory and currently must be handled off site. The Americans with Disability Act require an elevator. C Other Program Requirements in Square Feet Present Proposed Armorer's Area 0 200 Arms Storage closet 100 Bicycle Storage off site 400 Garage 500 500 Mechanical 272 272 Electrical and telephone service 0 160 Elevator 0 ' 450 Stairs 500 1,150 General Storage 126 500 Communications Equipment 116 200 Janitorial 400 300 Total Circulation The new program improves on the percentage of space required for general circulation. Building Circulation Program Reauirements in Rnnnrp Fppt Present Proposed Circulation 11457 3,200 Grand Total 79996 say 8,000 189622 say 19,000 Parkins The new program improves on the off street parking needed for the Police Station. The parking is currently disorganized, and provides for less than 20 spaces. Off street parking is important for the operation of the Department, and to minimize the impact of the facility on the neighborhood. While the maximum number of employees on site at any one time is usually less than 15, (the day shift including clerical, administrative, dispatch, and sworn officers), at shift change 3 times a day the number of employees is doubled, creating the need for the parking proposed. Parking Program Reauirements in Numher of Snacpc Present Proposed On-street (including in front of the Senior Center. 6 8 Off-street less that 20 31 Total Program Summary The program plan as presented here has been accepted by the Board of Selectmen. The Board believes that the plan 'represents a prudent and thrifty way of meeting present and anticipated future police department needs. The Board also believes that construction should begin as soon as possible given the likelihood of rising construction costs to meet these needs over the next several years; delay will cost the Town more dollars to achieve the same program as outlined above. It should be noted that a police station is primarily an administrative, communications, command, and records keeping center. Detainees are usually held for four to six hours, and occasionally over the weekend. The Police infrequently respond to a call directly from the Station. Rather, they are usually dispatched while already out on patrol. The program does not call for a firing range on site. The police station Program should be viewed as much like the operations of a professional office building. The program plan assumes possible future growth to approximately fifty sworn personnel and approximately fifteen non-sworn personnel over the next thirty to fifty years. 257 j Given the highly administrative, professional and office-like character of daily police work, it is anticipated that a police station will have a minimal impact on any neighborhood where it is built, at least from the program perspective. This is especially the case in an expansion on site ( ? where many of the variables are already well known to the neighborhood, to the department, and to the Town. The major need is adequate space to house the functions, adequate parking for the staff and the public using the building , and good vehicular access to the main thoroughfares in Town. Additionally it should be noted that the Police Station Expansion Program is not intended to expand the function of the Reading Police Department. There is no plan to significantly add to the size of the Police Department in the near future. Even at maximum anticipated strength, the average number of additional Police Officers reporting to the station and working during any single shift will increase by about 3. Sitinl Issues The Police Station Expansion project originally assumed the availability of the privately owned lot next to the Station to the east. This lot has since become unavailable to the Town unless the Town were to undertake an adversarial or unfriendly eminent domain proceeding, a process which the Board of Selectmen strongly opposes for this project. Based on the unavailability of the anticipated site, the Board of Selectmen authorized the Building Committee to investigate other available sites in Town that might serve as Police Stations. The criteria for the analysis of other sites included requirements that the site must be: *Affordable within the constraints of the present budget; *Must contain a minimum of 30,000 square feet; *Publicly owned or purchasable in a friendly agreement; *Be available in the time frame of this budget cycle *Meet the program needs; *Have a minimal adverse impact on property taxes; *Have no environmental or other impediments. Based on these criteria, the Building Committee initially looked at the following sites: *The Union Street parking lot with an adjacent parcel(s) of land; *The present site with expansion to the East; *The former Cerretani's Supermarket Site (now being developed as an OSCO drug store; •A portion of the former landfill off of Walker's Brook Drive; *The former RMLD headquarters at 25 Haven Street (recently sold and now being developed as a Brooks Pharmacy); *School Committee controlled land on Oakland Road; • Vacant land on Salem Street. Most of these sites were discarded as either too small, too expensive or unavailable within the time frame needed. The Building Committee initially recommended the Oakland` Road site as the prime site for an alternate siting of the police station. However, the Selectmen determined that the Downtown would be the best location for the future Station. As the analysis went on, it became known that the property owners at the rear of the present police station might be willing to sell. At the same time, some uncertainty resurfaced regarding the possible availability of the parcel to the East of the present site. 258 r The Selectmen asked the Building Committee to reconsider the remaining options with these changes in mind. This was done and the Building Committee came back with a set of l recommendations for acceptable sites as follows in priority order: • Union Street parking lot with adjacent lot(s); • Present site with lot to the east; • Oakland Road; + Present site with lot to the rear. Any one of these sites could meet the program needs. Based on independent appraisals, the Selectmen undertook negotiations with all property owners to determine which of these options was viable, if any. The exception is the Oakland Road location, since the Selectmen had determined that a Downtown location was a priority. A final determination was also made during this phase that the lot to the East was not available. The Board held a public hearing on the two remaining options on December 11th, at which time it received a number of inputs both oral and written. Negotiations were held with the Eastern Middlesex Board of Realtors who are the owners of the lot adjacent to the Union Street parking lot, and with the Russell family, owners of the lot to the rear of the present police station: The Russell family and the Town reached agreement on a sales price. The Eastern Middlesex Board of Realtors did not agree to the Town's offer, and stated publicly that they were "not interested" in moving. Based on these factors and the criteria for site selection set out previously, the Board of Selectmen voted to expand the police station on site with the addition of the parcel to the rear. A schematic diagram of the layout of an expanded police station that meets the program requirements and provides additional parking spaces is attached . Next Steps If the Warrant Articles for the purchase of the lot to the rear and the hiring of an architect for the completion of the design phase are approved, the Board anticipates the following steps. will take place: *Immediate hiring of an architect to work with the Building Committee, the Town, the neighborhood and the Police Department to design a project that meets the program needs and the constraints of the site. *Acquisition of the property to the rear of the present site between April and September, 1997. *Calling of a Special Town Meeting in September to approve the funding of the project as designed. *The house on the adjacent lot will be demolished and additional parking will be createdbetween September and November, 1997. +Bidding and award of contracts for construction by December 31, 1997. +Construction beginning in January, 1998 to be completed by July, 1999. 259 SYNOPSIS OF REAL ESTATE ACQUISITION DATA READING POLICE STATION EXPANSION PROGRAM 3-18-97 Owner/Address Town Owner Property tax Offered Appraised Appraised assessment purchase Value Value price 2 appraisals for some properties Molyneaux - 75 Pleasant Street 1-$152,900 None $161,600 $175,000 withdrawn from market Property abuts the police station to the east- 2 - $145,000 to owner was at different times willing to sell, but 159,900 is not now willing. Russell - 16 Parker Street 1-$152,900 None $153,300 $175,000 accepted Property abuts the police station to the rear - 2 - $145,000 to owner is willing to sell, and they have accepted $159,900 the price of $175,000 Middlesex Board of Realtors - 13 Union St. 1 - $170,000 1- $250,000, $148,000 $200,000 (EMAR) + Town pay relocation costs Police Station - 67 Pleasant Street 1-$210,000 none N.A- Trade 13 Union The Town would bear the additional cost of Street for 67 removal of the back of the building, and Pleasant Street, conversion of the space to parking - $20 000 plus EMAR, pay , to the Town cost for removal $15,000 to $25,000- Counter offer by EMAR: swap, Town pay $30,000, Town remove cells, Town deed 5 parking spaces, Town rezone property; Town pay relocation costs. Based on counter offer, the Town withdrew its initial offer., " 260 SCHEMATIC LAYOUT Potential Police Station Addition Pleasant/Parker/Haven Streets scale: V=50' 261