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TABLE OF CONTENTS
SUBSEQUENT TOWN MEETING
NOVEMBER 8, 1999
Article
Title
Sponso
Page
1
Reports
Board of Selectmen
2
2
Instructional Motions
Board of Selectmen
2
3
Amend Capital Improvements
Board of Selectmen
3
Program FY 2000 — FY 2009
4
Amending the FY 2000 Budget
Board of Selectmen
3
5
Authorize Acquisition of 75
Board of Selectmen
4
Pleasant Street
6
Authorizing Debt — Chapter 90
Board of Selectmen
5
7
Authorizing Debt — Saugus River
Board of Selectmen
5
Drainage Basin
8
Accepting MGL 41, Section'! 0013
Board of Selectmen
5,6
re: Indemnification for Medical
Expenses — Retired Police and Fire
Sunset Rock Subdivision
10
Taking of Performance Bonds —
CPDC
7
Corey Lane Subdivision
11
Amend Zoning By-Laws re: Parking
CPDC
7,8
for Restaurants and Fast Food
12
Amend Zoning By-Laws re:
CPDC
8,9
Commercial Parking in Residential
District
13
Authorizing Leases of RMHS
School Committee
9, 1 0
Space
14
Authorizing the Construction of an
School Building Committee
10
Additional Elementary School
Capital Improvements Program
Blue Pages
13-17
Maps
18
Conduct of Town Meeting
i-vii
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss. Officer's Return, Reading:
By virtue of this Warrant, ` [ on OCT 7 5 notified and Yva[DSd the
inhabitants of the TOvvD of Reading, qualified to vote on Town ofhsina' to meet at the
'
place and at the time specified by posting 8#BSt8d copies of this TOYVO Meeting VV8[raOt
in the following public p|3C8S within the Town of Reading:
Precinct J. Warren Ki|l@rn School, 333 Charles Street
Precinct 2 Registry of Motor Vehicles, 275 Salem Street
Precinct Reading Police Station, 67 Pleasant Street
Precinct Joshua Eaton School, 3O5 Summer Avenue
Precinct 5 Town Hall, 16 Lowell Street
Precinct Alice K4. Barrows School, 1GEdgennontAvenue
Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue
Precinct Arthur W.Coolidge Middle School, OSBirch Meadow Drive
The date Of oOSUDg being not less than fourteen /14\ days prior to November O' 1899.
the date set for the Subsequent Town Meeting iD this Warrant.
| also caused on attested copy of this Warrant to be published in the Reading
Chronicle in the issue Df OCT 2 0 1999
A true copy. —
11 ,
}
Daniel W. Halloran Jr., Constab/—/
SUBSEQUENT TOWN MEETING
(Seal)
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss.
To any of the Constables of the Town of Reading, Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby required to
notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and
Town affairs, to meet at the Reading Memorial High School Auditorium, 62 Oakland
Road in said Reading, on Monday, November 8, 1999, at seven-thirty o'clock in the
evening, at which time and place the following articles are to be acted upon and
determined exclusively by Town Meeting Members in accordance with the provisions of
the Reading Home Rule Charter.
ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town
Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town
Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement
Board, Library Trustees, Municipal Light Board, Finance Committee,. Cemetery Trustees,
Community Planning & Development Commission, Town Manager and any other Board
or Special Committee.
Board of Selectmen
Background: Anticipated reports under this Article include:
Report on Reading Business Park Report of Water Supply Advisory Committee
Report on the State of the Schools Report on investigation of leases at RMHS
Report on "Mansioniza Report
' tion" Financial Status Repo
Report on FY 1999 RIVILD Budget
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE 2 To choose all other necessary Town Officers and Special
Committees and determine what instructions shall be given Town Officers and Special
Committees, and to see what sum the Town will raise by borrowing or transfer from
available funds, or otherwise, and appropriate for the purpose of funding Town Officers
and Special Committees to carry out the instructions given to them, or take any other
action with respect thereto.
Board of Selectmen
Background: This matter is usually deferred until the end of Town Meeting. The Board
of Selectmen will, at the request of the Puopolo family on Beacon Street, have a motion
to instruct the Board of Selectmen to issue a license across Town land for a driveway to
Beacon Street. At the time of this report, it is not known whether there will be any other
Instructional motions and if there are, what the nature of them would be.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
N
ARTICLE 3 To see if the Town will vote to amend the FY 2000—FY 2009'
Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule
Charter and as previously amended, or take any other action with respect thereto.
Board of Selectmen
Three actions requested later On the Town Meeting VV8rnsnt would
require an amendment tothe current year's Capital Improvements Program:
* Purchase of75Pleasant Street/A�id�5\'
` ''
* Symonds Way Development (under Article z)'
* Increase the funding amount for the DivideDce Road school project from
what was included in the previous C|P.
Approval of an item On the C|P does not fund that project but is merely needed in order to
consider that item later by Town Meeting.
Finance Committee Report: Action pending.
Bylaw Committee Report: No report.
ARTICLE 4 TO See if the Town will vote to @DlaOd one Or more of the votes
taken under Article 17 of the VV8rr8[d of the AOOU8| Town Meeting Of Aoh| 12. 1999.
r8|8bOg to the Fiscal Year 2000 Municipal Budget, and see what sum the Town will raise
by borrowing or transfer from available funds, or otherwise, and appropriate as the result
of any such amended votes for the operation of the TOVYO and its government, or take
any other @CtiOO with respect thereto.
Board of Selectmen
Background: There are three amendments to the FY 2000 Budget that are required
at this time. The source Of funding iS not the tax rate since the tax rate has been set bv
this time.
* yN8[k8tOg of Landfill -$135K— Sale Cf Real Estate Fund. This kS the remaining cost
due to Grubb and Ellis for marketing the landfill site. Town Meeting had requested
that the TOVVO use '3 marketing firm b3 assist. The total CDSt is $185'000 plus
expenses not to exceed $6'000. The funds will come from the ee|e of real estate
fund.
* Engineering — Landfill - $50K—Sale of Real Estate Fund. While COrpo[eXVViU be
handling the design of the landfill closure, the expertise of a professional engineering
coOV8Ol with expertise in |@Od�|| closure is needed in order to protect the Town's
interest iOthis project.
+ |Dlp[0Ve[OeOts to Symonds Way Recreation Site - $50K— R||A. This provides the
remainder of the funding needed to develop the recreation fields at Symonds VVoy
(next to the Burbank Ice AFena\. The funds are available from the Reading Ice Arena
Authority. The majority of the funds are available from part of the previously
approved Park Improvement Bond issue. The Development included a full sized
baseball field and an overlapping full sized soccer field. The majority of the
construction is done but these funds are needed to complete the project including
fenoing, backstops, etc. The site is designed so that at some later date, the site can
ba lighted for more use.
/
N
Finance Committee Report: Action pending.
Bylaw Committee Report: No report.
ARTICLE 5 To see if the Town will vote to authorize the Board of Selectmen
to acquire all or any part of the following described parcel of land in fee or rights of
easement therein by eminent domain under the provisions of Chapter 79 of the General
Laws of the Commonwealth of Massachusetts, or to acquire said parcel of land or any
part thereof in fee or rights of easement therein by gift, purchase, or otherwise, for
general municipal purposes including public parking and housing; and to see what sum
the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or
otherwise, and appropriate to the Board of Selectmen to pay for appraisals of said parcel
and to pay for the acquisition of said parcel of land or rights of easement therein, or to be
used for payment of land damages or other costs and expenses of such acquisition and
to authorize the Board of Selectmen to enter into agreements with private parties or
State and Federal agencies for financial and other assistance in connection with such
acquisition, and to do all other acts and things necessary and proper for carrying out the
purposes of this vote, or take any other action with respect thereto:
The land commonly known as and numbered 75 Pleasant Street, shown on Board
of Assessors' Rev. Jan. 1, 1997 Map 65 as Lot 6, consisting of 18,700 square feet of land,
more or less, and described in a deed recorded at the Middlesex South District Registry of
Deeds in Book 14054, Page 384, currently believed to be owned by James A. and
Margaret C. Molyneux or their estates.
Board of Selectmen
Background: This property is adjacent to the "old" Police Station on Pleasant Street.
The Town at one time had approached the owner about buying the property so that we
could expand the Police Station instead of building a new one. The property was then
withdrawn from the market, and the Town approved the construction of a new Police
Station on Union Street.
The property is now on the market, and the Board of Selectmen has approved
the purchase subject to Town Meeting approval. The proposed uses are for the Reading
Housing Authority to use the existing 2 family house, moved slightly and renovated, as
affordable housing. The rear portion will be added to the adjacent "old" Police Station
property and developed for municipal parking. The need for parking in Downtown still
has a deficit of approximately 100 spaces. The Town is evaluating a sharing of the
parking for long term employee parking during weekdays, and night time and weekend
parking for the Senior Center and the neighborhood.
The source of funding is through debt, with the Reading Housing Authority paying
a part of the cost (approximately $65,000) and the Town paying the remainder. The total
cost of acquisition is $213,750.
Finance Committee Report: Action pending.
Bylaw Committee Report: No report.
4
ARTICLE 6 TO see vvhatsum the Town will raise bv borrowing, whether in
-
aOtiCjD@ton of F8i0bu[s8[O8[t from the State UOd8[ Chapter 44' Section O' Of the
Massachusetts General Laws, nr pursuant to any other enabling authority or from the tax
|eVy, or transfer from available funds, or otherwise, for highway projects in accordance
with Chapter 90. of the Massachusetts General Laws, Or take any other action with
respect thereto.
Board ofSelectmen
Town Meeting will be asked to authorize debt for approximately
$155'000 which represents Y2 of our allocation for FY 2000. This is 2/3 of |mot year's
Chapter 8O allocation —$31O.00O compared bJ488,OOOinFY1S8S. This iG due toState
reductions which are due at least in part to reductions in Federal highway funds.
Although this Article authorizes debt. DO debt will be iOCU[[8d — it will merely G||nw us to
move forward with design for projects as included in the C|P.
. Action pending.
. No report.
ARTICLE 7 To see what sum the Town will raise by borrowing, orfrom the tax
levy, 0[ transfer from 8V@i|ab|9 funds, or otherwise, and appropriate for the purpose of
mJDSt[UCbDg i[OpFoV8DleOtS to the Saugus River drainage basin from Ba|e[D Street
GoUthVVaPd, including the cost of engineering fees, iOGp8CtiOO fee3. contingencies and
related expenses incidental thereto and necessary in connection therewith, said sum to
' be expended under the direction of the Board Of 88|ectmnen, and to see if the Town will
/ >
vote to authorize the Board of Selectmen to file 8pp|iC8tiDOS for 8 grant or grants to be
used to defray all or any part of the cost of said project ondre|mtednnattero'andtoeeoif
the Town will vote to authorize the Board of Selectmen to enter into all COOt[@CtS and
agreements as may be necessary to carry out the purposes of this Article or take any
other action with n3spect,the[ebJ.
Board of Selectmen
Engineering —Saugus River Drainage Imp. -$75K—Debt. Project PVV
D-003 in the C|P i8 directed toVYaR1g doing iOOp[OVerOeDtS to the Saugus River in the
area from Salem Street southward towards the landfill area. The problem is that there is
heavy erosion of the stream banks which is eroding phV8ta property. The purpose of
this project is to develop design ootions, evaluate structures (bridges) and develop with
the Engineering [Jivinipn. Conservation Commission and the neighborhood, ovvorkab|e
design for the improvements that are Deeded. We vvoU|d come back to Town Meeting
probably in the Fall of 2000 with a report and request for debt authorization to construct
the entire project.
Finance Commiftee Report: Action pending.
No report.
ARTICLE TO see if the TOvvD will VOt8 k3 accept the provisions of Chapter
41, Section 100E]. of the K8aeaonhuoette General Lovve which authorizes the Town to
indemnify Police Offioaro and Fire Fighters who have retired for accidental disability
< )
reasons, their spouses or next of kin, for all reasonable hospital, medical and surgical,
chiropractic, nursing, pharmaceutical, prosthetic and related expenses and reasonable
charges for podiatry incurred by such Police Officers or Fire Fighters after retirement, or
take any other action with respect thereto.
Board of Selectmen
Background: The Town has been paying some of the medical bills of retired Police
Officers and Fire Fighters who retired under a disability retirement. Primarily, these bills
have been for the balance billing for prescription drugs with the retirees using their
health insurance for major medical bills. This practice began in the late 1970's.
According to State Law; if the Town is going to pay any costs for retirees medical
expenses related to their disability, the Town needs to adopt the local option. The Town
has not adopted this legislation. Therefore, we cannot continue to pay even the minimal
bills which we have been paying, or any other medical bills without this Town Meeting
action.
Should bills for major surgery or other expensive bills be submitted to the Town,
this expense could grow substantially into the 10's or 100's of thousands of dollars. In
Massachusetts, unlike in other states, Police and Fire Fighters are not covered by
traditional Worker's Compensation insurance programs.
It should be noted that the Town has accepted the provisions of law whereby the
Town covers retirees on the Town's group Health Insurance Program, with the Town's
contribution being the same for retirees as for active employees — currently 70% of the
premium cost.
This issue needs to be resolved. If not approved by Town Meeting, then the
Town cannot continue to pay balance bills to "make the retiree whole." Unfortunately,
the law does not allow the Town to pick up the difference between what the health
insurance will pay a retiree and what the cost of the service is.
Finance Committee Report: Action pending.
Bylaw Committee Report: The Bylaw Committee does not recommend this Article by
a vote of 0-3-1 because they feel that the medical costs associated with these disabilities
should be paid by the Town of Reading's medical insurance carrier as opposed to the
Town directly.
ARTICLE 9 To see what sum the Town will raise by borrowing, or from tax
levy, or transfer from available funds, or other wise, and appropriate for the purpose of
completion of the construction of ways, municipal services and amenities according to
the approved and endorsed plans for the recorded subdivision known as Sunset Rock, in
accordance with the terms of a tri-partite agreement entered into and executed to the
benefit of the Town of Reading, as amended by the Community Planning and
Development Commission on May 10, 1999, between Presidential Development
Corporation, the Town of Reading and Stoneham Cooperative Bank, in the amount of
$125,000.00, pursuant to the Rules and Regulations Governing the Subdivision of Land
in Reading, and in accordance with Massachusetts General Laws Chapter 41, such
funds to be expended by and under the direction of the Board of Selectmen, or take any
other action with respect thereto.
Community Planning and Development Commission
2
Background: This Article empowers the CPDC to expend the funds for a bond
covering the completion of the Sunset Rock Subdivision off of Franklin Street. This is in
anticipation of this developer not meeting the established deadline to complete the
project. The CPDC is having a final meeting with the developer at their meeting
November 1, 1999 to review work completed during the past construction season.
Finance Committee Report: Action pending.
Bylaw Committee Report: No report.
CPDC Report: Action pending.
ARTICLE 10 To see what sum the Town will raise by borrowing, or from tax
levy, or transfer from available funds, or other wise, and appropriate for the purpose of
completion of the construction of ways, municipal services and amenities according to
the approved and endorsed plans for the recorded subdivision known as Corey Lane
Extension Subdivision, in accordance with the terms of a bond given to the benefit of the
Town of Reading, as amended by the Community Planning and Development
commission on January 11, 1999, in the amount of $116,000.00, pursuant to the Rules
and Regulations Governing the Subdivision of Land in Reading, and in accordance with
Massachusetts General Laws Chapter 41, such funds to be expended by and under the
direction of the Board of Selectmen, or take any other action with respect thereto.
Community Planning and Development Commission
Background: This Article empowers the CPDC to expend the funds for a bond
covering the completion of the Corey Lane Estates Subdivision. This is in anticipation of
this developer not meeting the deadline to complete the project. The CPDC is having a
final meeting with the developer at their meeting October 25, 1999 to review work
completed during the past construction season.
Finance Committee Report: Action pending.
Bylaw Committee Report: No report.
CPDC Report: Action pending
ARTICLE 11 To see if the Town will vote to amend Table 6.1.1.3. Off-Street
Parking and Loading/Unloading Requirements of the Reading Zoning By-Laws by
deleting the current text of the Minimum Number of Off-Street Parking Spaces Required
for Restaurants and substituting therefor the following, or take any other action with
respect thereto:
"Restaurants For restaurants with seating, one (1) space for every four (4)
persons of the rated seating capacity of the facility, plus one (1)
space for every employee on the largest shift. For restaurants
with no seating, one (1) space for every seventy-five (75) square
feet of net floor area or fraction thereof, but no less than ten (10)
spaces shall be provided. In addition to the foregoing, restaurants
with drive-thru windows shall provide both a pass-through lane
and a drive-thru lane. The drive-thru lane shall have stacking
capacity for eleven (11) vehicles of which at least five (5) of the
7
stacking spaces are to be for ordering and the transaction of
business. In addition to the foregoing, the drive-thru lane shall
also have stacking capacity for three (3) vehicles exiting onto
the road."
Community Planning and Development Commission
Background: This Article is a proposal from the Community Planning and
Development Commission to replace the existing requirement for parking for this use.
Currently, the parking requirements for restaurants relate the parking with the overall
square footage. This requirement would relate the parking to the number of seats of
occupancy and the number of employees on the largest shift. Also included is queuing
requirements and other take-out provisions not currently addressed in the Zoning By-
Law. The CPDC will hold their hearing on this Article on October 25, 1999.
Finance Committee Report: No report.
Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote
of 4-0 with the provision that the drive thru provisions be delineated by square feet in
place of the number of vehicles. With that change, the Bylaw Committee recommends
the Article since it will require more parking than in the present Zoning By-Laws.
CPDC Report: Action pending.
ARTICLE 12 To see if the Town will vote to amend Section 4.3.2. of the
Reading Zoning By-Laws by adding the following as Section 4.3.2.9., or take any other
action with respect thereto:
"4.3.2.9. The Community Planning and Development Commission may
grant a special permit for the use of a lot that is in an S -15 District
for accessory parking to a business use located within an abutting
Business B District if, at a minimum, the following conditions are
met:
a. Need: The CPDC finds that the existing parking in the abutting
Business B District is inadequate to meet current or projected
needs.
b. Size: The lot in the S -15 District (the "S -15 Lot") for which
the special permit is sought contains at least one hundred
thousand (100,000) square feet.
C. Boundary: The S -15 Lot either shares a common boundary
of at least three hundred (300) feet with the Business B
District or is partially within the Business B District.
d. Prohibited Use: No portion of the S -15 Lot shall be used for
residential use.
e. Lot Coverage: No more than twenty-five percent (25%) of
the S -15 Lot area shall be used for parking.
[ �|�t�����t��15L��8Ube w��
=====
three hundred (300) feet of the Business B District boundary.
g. The development ofthe accessory parking
area obtains site plan review approval pursuant tOSection
h. Minimum Reouirements: The accessory parking located
on the S-1 5 Lot may not be used by the property within
the Business B District to meet minimum off-street parking
requirements.
CoOlDlUOh« Planning and Development CO[DnOi3SiOD
This Article, forwarded to Town Meeting by the CPOC.is aFeqU{st from
a |and er'bJaUowcorOrOenci8} parking by special permit in the 8-1O zoning district.
CU[nBOU', parking is not allowed as use in any [8Sid8OtiG| zoning districts. The sponsor
presented to the CPDC the land Use oot|OO in response tothe perking needs 8tthe
RK4VYRE| cODO[Oencia| structure On S8|enn Street. The sponsor indicated the building
currently meets parking PeqUiFeDl8OtS; hOVV8v8r. there appears to be a shortage of
parking during the hOU[S Of operation for the RK8V. The SpOOGO[ proposes conditions
and [ee[[iCtiOnS OO this Special Permit to deter its use e|SeVvhe[8 within the S-15 zoning
district. The CP[JC shall consider this Article 8t their public hearing October 25.1QQQ.
Finance Committee Report: No report.
Bylaw Committee Report: Action pending.
CPQC Report: Action pending.
ARTICLE 13 To see if the Town will vote tO authorize the Board of Selectmen,
with the approval of the SChOD| Committee and the approval of the Commissioner of
Education, to rent O[lease certain 8U[p|US 9p8C8 in the Reeding MennohG| High School
to one or more public or private profit-making businesses or non-profit organizations;
provided, however, that joint occupancy 0f the High School building shall not interfere
with educational programs being conducted in said building, and provided that the terms
Of any such rental or lease Sh@|| be as approved by the School Committee, or take any
other action with respect thereto.
School Committee
Avote by Town Meeting in the Spring to delegate the execution of
|88aee for surplus SdlOO| property to the Board Of Selectmen with the School
Committee's concurrence and the approval of the Commissioner of Education failed.
Therefore, Town Meeting must approve such leases.
There are two existing "tenants" in school property — Reading Cable TV (RCTV).
and Reading Extended Activities Pnlgn3rO (REAP). This F8||' the School Committee
asked Town Counsel Uz negotiate these leases.
ItiS not known 8t the time of writing this report whether there will b8 leases ready
for Town Meeting approval under this Article.
9
Finance Committee Report Action pending.
Bylaw Committee Report: Action pending.
School Committee Report: Action pending.
ARTICLE 14 To see what sum the Town will raise by borrowing, or transfer from
available funds, or otherwise, and appropriate for the purpose of constructing a new school
and associated recreational facilities on the following described land, including the costs of
original furnishings and equipment, landscaping, paving and other site improvements,
engineering and architectural fees, plans and specifications, inspection fees, relocation
costs, contingencies and related expenses incidental thereto and necessary in connection
therewith, said sum to be expended by and under the direction of the School Committee;
and to see if the Town will vote to authorize the School Committee to file applications for a
grant or grants to be used to defray all or any part of the cost of said school construction
and related matters, and to see if the Town will vote to authorize the School Committee to
enter into all contracts and agreements as may be necessary to carry out the purposes of
this Article, or take any other action with respect thereto.
The land off Dividence Road shown on Reading Board of Assessors' Rev. Jan. 1,
1981 Map 207 as Lot 3 consisting of 2.0 acres and Lot 4 consisting of 9.6 acres, which land
was acquired by the Town for school and recreation site purposes by Order of Taking dated
April 13, 1970, recorded at the Middlesex South District Registry of Deeds in Book 11831,
Page 432.
School Building Committee
Background: The School Building Committee will be mailing a separate report to Town
Meeting Members
Finance Committee Report: Action pending
Bylaw Committee Report: No report.
I11111]
and you are directed to serve this Warrant ���Ogon�o�d�py�e��in�|ea�
( )
one /1\ public place in each precinct ofthe - ' not less than fourteen (14) days prior ho
November 8. 1999. the date set for the meeting in Said WarroDt, and to publish this
Warrant in a newspaper published in the Town, or by mailing an attested copy ofsaid
VV8[� ant to each Town Meeting y�gDlb8[g1 least fourteen /14\ days prior tOthe time Of
holding said meeting.
.
Hereof fail not and make due return of this Warrant with your doings Ule[HOn to
the Town Clerk atorbefore the time appointed for said meeting.
Given under our hands this 21st day of September, 1998.
_ /al IvyH _' ` __—_.
Daniel W. HallZJ
11
Matthew l Nestor, Vice Chairman
Georg Hines, Secj!�tary
SELECTMEN C)FREADING
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CONDUCT OF TOWN MEETING
Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 o
the Charter and the General Bylaws. Although Robert's Rules Of Order iS the basic source,
8 Town Meeting K8e[DbG[ Reed only be familiar with what is contained in the Charter.
These notes are intended to outline the major pOiDtS8|| TOvvO Meeting M8nnb8[8 ShOU|d
know, and which by knowing, will make Town Meeting more understandable.
�
Town Meeting consists Of102elected
members, of which 97 constitute a quorum.
� There are two required sessions: the
Annual Meeting in Spring which is primarily
for fiscal matters and acceptance of the
annual budget, and the Subsequent
Meeting in November. Special Town
Meetings may be called gt any time that the
need arises.
�
There are three main committees which
review certain Articles and advise Town
Meeting Of their recommendations:
Finance for all expenditures Offunds;
Bylaw for all bylaw changes; and the
Community Planning and Development
Commission for all zoning changes.
Their reports are given prior todiscussing
the motion.
GENERAL RULES OF PROCEDURE
� The Meeting is conducted through the
Warrant Articles which are presented
/rOoV8d\asmotions. Only one motion may
he on the OOO[ at 2 tiDle' . hoVV9Ve[ the
.
DOOtiOD may be amended. Often two Or
more Articles which address the same
subject may be discussed together;
hoVveve[, only one is formally oD the floor,
and each when moved is acted upon
individually. Note that the vote on one may
influence the others.
+ M8rObe[8 who wish to speak Sh8U rise,
state their name and precinct in order to be
+ A member may speak for ten /10A [OiDUteS
but permission must be asked to exceed
+
Seven /7\ Members can qU8Stk}O 8 VOt8
and call for a standing count and TVY8Dtv
/20\ can ask for G nO|| Call vote; hoVVeYS[. 8
nJ|| Ca|| vote is seldom used because of the
time ittakes.
PRINCIPAL MOTIONS ENCOUNTERED
AT TOWN MEETING
The following [OoMoOS are the principal DO8S
used in most C8S8S by TOVVD Meeting to
conduct its business. Experience shows that
the rnarnbare should be familiar with these.
Ends the oeaaiona, can be
moved et any time.
Recess: , 8fnnm business for a short timna,
generally to resolve procedural question
or to obtain information.
* Stops debate with the
intention generally of bringing the SUN8Ct
up again later. May also be used tOdefer
action oDGD Article for which procedurally a
negative vote is undesirable. Note that
tabled motions die with adjournment.
� Move the Previous ' Upon
acceptance by a two-thirds (2/3) vote'
stops all debate and brings the subject to
vote. This is generally the main motion, or
~ the most recent amendment, UDkeGS
'
qualified by the DlOvec The reason for this
as provided in Robert's Rules of Order is to
a||ovV for other amendments should they
wish tVbepresented.
* Offers changes to the main motion.
Must beiO accordance with the motion and
may not SUbetaDUaUV ca|terthe intent of the
0ObOO. |n accordance with Robert's Rules
of Order, only One primary and one
SgCODd8ry rDOUOn will be allowed on the
floor at one tiFDe. UO|eSG specifically
accepted by the Moderator.
* Andefinitely Postpone: Disposes of the
Article without a yes or no vote.
Take from the ' Table: � Brings b8Ch 8
motion �i�� was previously laid VO the
� The rOe8DS by which a
subject is brought before the Meeting.
THE FOLLOWING MOTIONS MAY BE USED
BY A MEMBER FOR THE PURPOSE
NOTED
�
Question of Privile-ge: Sometimes used
to offer a resolution. Should not be used to
"steal" the floor.
° TO raise a question
concerning the conduct of the Meeting.
° To ash for
jDfO0O8tioU relevant to the business at
hand.
MULTIPLE MOTIONS
SUBSEQUENT (MULTIPLE) MOTIONS
If the subsequent motion to be ofhe[ed, as
distinct from an amendment made during
debate, includes material which has previously
been put to @ VO[e and defeated, it will be
viewed by the K8Oder8bJ[ as reconsideration
and will not be accepted. If the subsequent
motion contains distinctly new material which
( ,}
�
is within the scope Of the Warrant Article, then
it will be accepted. An eX8nOp|e of this latter
situation is successive line items of an
omnibus budget moved oeablock. '
SUBJECT TO THE FOLLOWING
�
The maker of any proposed multiple motion
shall make Ulgi[ intent known, and the
content Of the motion tObe offered shall be
Conveyed to the N1oder@b][ - prior to the
initial calling Df the Warrant Article.
+
Once an affirmative VOt8 has been taken
OD the motion then on the floor -Oofurther
SUbS8qUeOt alternative [O[diODS. will be
accepted. (Obviously does not apply tOthe
budget, for eX8nOp(e.)
* Also - The[e can only be one motion Onthe
floor at any one time. You have the ability
to offer amendments to the nDbdoO that is
on the floor. You also have the ability to
move for reconsideration.
TOWN OF READING BYLAWS
ARTICLE 2: TOWN MEETINGS
2.1 General
Section 2.1.1
The Annual Town Meeting shall be held onthe
third Tuesday preceding the second Monday
in April of each year for the election of Town
officers and for other such matters as required
by |8w to be determined by ballot.
Notwithstanding the foregoing, in any year |D
which presidential e|GCtO[S are to be elected,
the Board of Selectmen may schedule the
COnlDleDc8nl8nt of the AOOU3| Town Meeting
for the same d818 designated as the date to
hold the Presidential Primary.
Section 2.1.2
The polls for the Annual Town Meeting shall
be opened at7:OU8.nn. and shall remain
open until 8:00 p.m.
Section 2.1.3
All business of the Annual Town Meeting,
except the election of such Town officers
and the determination of such matters as
required by law to be elected or determined
by ballot, shall be considered at an adjourn-
ment of such meeting to be held at 7:30
p.m.on the second Monday in April, except
if this day shall fall on a legal holiday, in which
case the Meeting shall beheld on the follow-
ing day or at a further adjournment thereof.
Section 2.1.4
A Special Town Meeting called the Sub-
sequent Town Meeting shall be held on the
second Monday in November, except if this
day shall fall on a legal holiday,,in which
case the Meeting shall be held on the
following day.
The Subsequent Town Meeting shall con-
sider and act on all business as may properly
come before it, except the adoption of the
annual operating budget.
Section 2.1.5
Adjourned sessions of every Annual Town
Meeting after the first such adjourned ses-
sion provided for in Section 2.1.3 of this
Article and all sessions of every Subsequent
Town Meeting, shall be held on the following
Thursday at 7:30 p.m. and then on the
following Monday at 7:30 p.m. and on con-
secutive Mondays and Thursdays, unless
a resolution to adjourn to another time is
adopted by a majority vote of the Town
Meeting Members present and voting.
Section 2.1.6
The Board of Selectmen shall give notice
of the Annual Subsequent or any Special
Town Meeting at least fourteen (14) days
prior to the time of holding said Meeting by
causing an attested copy of the Warrant
calling the same to be posted in one (1) or
more public places in each precinct of the
Town, and either causing such attested
copy to be published in a local newspaper
or mailing an attested copy of said Warrant
to each Town Meeting Member.
iii
Section 2.1.7
All Articles for the Annual Town Meeting shall
be submitted to the Board of Selectmen not
later than 8:00 p.m. on the fifth Tuesday
preceding the date of election of Town
officers, unless this day is a holiday in which
case the following day shall be substituted.
All Articles for the Subsequent Town Meeting
shall be submitted to the Board of Selectmen
not later than 8:00 p.m. on the fifth Tuesday
preceding the Subsequent Town Meeting in
which action is to be taken, unless this day is
a holiday in which case the following day shall
be substituted.
Section 2.1.8
The Board of Selectmen, after drawing a
Warrant for a Town Meeting, shall imme-
diately deliver a copy of such Warrant to
each Member of the Finance Committee,
the Community Planning and Development
Commission, the Bylaw Committee and the
Moderator.
2.2 Conduct of Town Meetings
Section 2.2.1
In the conduct of all Town Meetings, the
following rules shall be observed:
Rule 1 : A majority of the Town Meeting
Members shall constitute a quorum for doing
business.
Rule 2: All Articles on the Warrant shall be
taken up in the order of their arrangement in
the Warrant, unless otherwise decided by a
majority vote of the Members present and
voting.
Rule 3: Prior to debate on each Article in
a Warrant involving the expenditure of money,
the Finance Committee shall advise the Town
Meeting as to its recommendations and the
reasons therefor.
Rule 4: Prior to debate on each Article in a
Warrant involving changes in the Bylaws,
the Bylaw Committee shall advise the Town
Meeting @sbJ its recommendations and the
reasons therefor.
Rule 5: Every person shall stand when
speaking, shall respectfully address the
Moderator, shall not speak until recognized
by the Moderator, shall state his name and
precinct, shall confine himself to the ques-
tion undardeboteandaho||evoida||
personalities.
Rule 6: No person shall be privileged to
speak or make o motion until after hehas
been recognized by the Moderator.
Rule: @o Town Meeting Member or other
person shaUepnakonany question more
than ten (10) minutes without first obtain-
ing the permission of the Meeting.
Rule 8: Any inhabitant of the Town may
speak at Town Meeting having first identified
himself to the W1odG[BbJr as an inhabitant of
the Town. No inhabitant shall speak OOany
question more than five /5\ minutes without
first obtaining the permission of the Meeting.
Inhabitants shall be given the privilege of
speaking et Town Meetings only after all Town
Meeting Members who desire b} speak upon
the question under consideration have first
been given 8D opportunity hJdoso.
Rule 9: Members Of official bodies who are
not Town Meeting Members shall have the
same right to speak, but not bJ vote, asTown
Meeting Members on all nna{Uars relating to
their official bodies.
Rule 10: No speaker at a Town Meeting
shall be interrupted except by a Member
making a point of order or privileged motion
or by the Moderator.
Rule 11: Any person having 8 monetary or
equitable interest in any matter under dis-
cussion @[aTOwDK8eetiDgRnd8DypB[son
employed by another having such @Dinterest,
Sh8|| disclose the fact Ofhis interest orhis
employer's interest before speaking thereon.
IV
Rule 12: The Moderator shall decide all
questions Of order subject tD appeal tOthe
meeting, the question on which appeal shall
be taken before any other.
Rule 13: When e question iS put, the vote on
all matters shall be taken byo show ofhands,
and the Moderator shall declare the vote geit
appears tohim. If the Moderator is unable tO
decide the vote hv the show of hands, orifhis
decision isimmediately questioned by seven
(7) or more Members, he shall determine the
question by ordering 8 standing vote and he
shall appoint tellers tomake and return the
count directly tOhim. {}O request Of not less
than twenty (2O) members, evote shall be
taken by roll call.
Rule 14: All original nlaiO motions having to
dO with the expenditure of money shall be
presented in writing, and all other motions
shall be in writing if so directed by the
Moderator.
Rule 15: No motion shall be received and
put until itis seconded. NO motion made and
seconded shall be withdrawn J any Member
objects. No amendment not relevant tothe
subject of the original motion shall beenter-
tained.
Rule 16: When a question iS under debate,
no motion shall bein order except M\to
adjourn, (2) b> lay on the table or pass OVe[.
(3) t0 postpone for a certain time, (4) to
OoDlnlit' (5) to amend, (8) Uopostpone
indefinitely or(7)to fix o time for terminating
debate and putting the question, and the
aforesaid several motions shall have pre-
cedence inthe order iO which they stand
arranged in this F{U|e.
Rule 17: Motions to adjourn (except when
balloting for offices and when votes are being
taken) Sh8U always be first iO order. Motions
t0 adjourn, tO move the question, to lay on
the table and to take from the table ShG|| be
decided without debate.
Rule 18: The previous question shall
be put in the following form or in some
other form having the same meaning:
"Shall the main question now be put?,"
and until this question is decided all
debate on the main question shall be
suspended. If the previous question be
adopted the sense of the meeting
shall immediately be taken upon any
pending amendments in the order
inverse to that in which they were
moved except that the largest sum or
the longest time shall be put first, and
finally upon the main question.
Rule 19: The duties of the Moderator and
the conduct and method of proceeding at all
Town Meetings, not prescribed by law or by
the Rules set forth in this Article, shall be
determined by the rules of practice set forth
in Robert's Rules of Order Revised so far as
they may be adapted to Town Meetings.
Section 2.2.2
It shall be the duty of every official body, by
a Member thereof, to be in attendance at all
Town Meetings for the information thereof
while any subject matter is under consider-
ation affecting such official body.
Section 2.2.3
All committees authorized by Town Meeting
shall be appointed by the Moderator
unless otherwise ordered by a vote of the
Members present and voting. All committees
shall report as directed by the Town Meeting.
If no report is made within a year after the
appointment, the committee shall be dis-
charged unless, in the meantime, the Town
Meeting grants an extension of time. When
the final report of a committee is placed in
the hands of the Moderator, it shall be
deemed to be received, and a vote to accept
the same shall discharge the committee but
shall not be equivalent to a vote to adopt it.
Ut
Section 2.2.4 Motion to Reconsider
2.2.4.1 A motion to reconsider any
vote must be made before the final adjourn-
ment of the Meeting at which the vote was
passed but such motion to reconsider shall not
be made at an adjourned meeting unless the
mover has given notice of his intention to
make such a motion, either at the session of
the meeting at which the vote was passed or
by written notice to the Town Clerk within
twenty-four (24) hours after the adjournment
of such session.
When such motion is made at the session of
the meeting at which the vote was passed,
said motion shall be accepted by the
Moderator but consideration thereof shall be
postponed to become the first item to be
considered at the next session unless all
remaining Articles have been disposed of,
in which case reconsideration shall be
considered before final adjournment. There
can be no reconsideration of a vote once
reconsidered or after a vote not to reconsider
Reconsideration may be ordered by a vote of
two-third (2/3) of the votes present.
Arguments for or against reconsideration may
include discussion of the motion being re-
considered providing such discussion consists
only of relevant facts or arguments not pre-
viously presented by any speaker.
2.2.4.2 The foregoing provisions
relating to motions to reconsider shall not
apply to any such motion made by the
Board of Selectmen and authorized by
the Moderator as necessary for the recon-
sideration of actions previously taken by
Town Meeting by reason of State or Federal
action or inaction or other circumstances
not within the control of the Town or Town
Meeting.
|n the event such a motion toreconsider
is made and authorized, said motion may
bo made at any time before the final
adjournment of the Meeting at which the
vote was passed, said motion may bemade
even if the vote was already reconsidered,
or was the subject of a vote not h] recon-
sider and reconsideration may beordered
by a vote of two-thirds (2/3) of the votes
present.
2.2.4.3 Notice of every vote to be
reconsidered atGD adjourned Town Meet-
ing aha||bepoatedbvtheTovvnC|erhin
one (1)o[ more public places ineach
precinct of the Town oo soon aepossible
after adjournment, and he shall, ifpnG[-
tioeb|e.et|maotone/1\doybefonethe
time of the next hJ||oYViOg GeGSiOD of said
Adjourned Meeting, publish such notice
iO some newspaper published in the Town
Said notice shall include the vote 1obe
reconsidered and the place and time Ofthe
next following session of said Adjourned
Meeting. The foregoing notice provisions
shall not apply when a motion tOreconsider
any Town Meeting action i8 made publicly
@t Town Meeting before the ach0u[D0eOt
Of any session of any Adjourned Town
Meeting.
Section 2.2.5
The Selectmen shall, at each Annual Town
Meeting, give tothe yWernbgre information
of the State of the Town.
Section 2.2.6
The Town Meeting Members and Town
Meeting Members-Elect from each precinct
shall hold an annual precinct meeting after
the Annual Town Election but before the
convening of the business sessions Cfthe
Annual Town Meeting.
The purpose of the meeting shall bethe
election Ofa Chairman and 8 Clerk and
b3 conduct whatever business may be
appropriate. Chairman shall serve no more
/
\ >
�
Vi
than six (0) consecutive years in that position.
Additional precinct meetings may bacalled by
the Chairman o[bva petition of six(0)Town
Meeting Members of the precinct.
Section 2.2.7 Removal of Town Meeting
Members
2.2.7.1 The Town Clerk shall nlai|.
within thirty (30) days after the adjournment
sine die ofG Town Meeting, ho every Town
Meeting Member who has attended less than
one half (1/2) Of the Town Meeting sessions
since the most recent Annual Town Election,
8 record ofhis attendance and a copy of
Section 2-0of the Charter.
2.2.7.2 Town Meeting Members of
each precinct shall consider Edaprecinct
meeting Lobe conducted in accordance with
Section 2.2.8of these Bylaws and GBCtiOD
2-O0f the Charter, preceding the consider-
ation of the Article placed upon the Annual
Town Meeting Warrant in accordance with
Section 2-Oof the Charter, the names of
Town Meeting W18Dlb8re iO that precinct
appearing on said Warrant Article and adopt
recommendations bJ Town Meeting asto what
action should b8 taken regarding each such
Member. The Chairman Of each precinct Or
his designee shall make such recommenda-
tions along with supporting evidence and
rationale to Town Meeting.
2.27.8 The names of the Members
subject 10 removal iDaccordance with Section
2-Oof the Charter shall be grouped bvprecinct
in the Warrant Article required by said Section.
Section 2.2.8 Meetings During Town
No appointed or elected board, corDDlissioD.
committee or other entity Cf town govern-
ment ShBUeohedU|e o[ conduct any hearing,
meeting O[ other function during any hours
iO which 8O Annual, Subsequent orSpecial
Town Meeting iain session orinscheduled
hJbeiOsession.
Any such board, commission or committee
which schedules or holds a meeting or
hearing on the same calendar day but at
a time prior to a session of Town Meeting
shall adjourn or recess not less than five
(5) minutes prior to the scheduled session
of Town Meeting.
Any board, commission or committee may,
at the opening of any session of Town
Meeting, present to that Town Meeting
an instructional motion requesting an
exemption from this Bylaw and asking that
Town Meeting permit it to meet at a date
and hour at which a future session of Town
Meeting is scheduled and may present
reasons for Town Meeting to give such
permission.
Notwithstanding the foregoing, any board,
commission or committee which meets
the requirements of Section 23B of Chapter
39 of the General Laws concerning emer-
gency meetings may, upon meeting such
requirements, conduct such a meeting or
hearing at a time scheduled for a Town
Meeting.
VII