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Home My WebLink About1998-03-09 Special Town Meeting Warrant Report TABLE OF CONTENTS SPECIAL TOWN MEETING MARCH 9, 1998 Article Title Sponsor Page 1 Reports Board of Selectmen 2 2 Instructions Board of Selectmen 2 3 Amend FY 1998 - FY 2007 Capital Board of Selectmen 3 Improvements Program 4 Amend the FY 1998 Budget Board of Selectmen 4,5 5 Authorize Debt - Police Station Project Board of Selectmen 5,6 6 Authorize Debt - Coolidge Middle School School Building 6 Project Committee 7 Authorize Debt - Boiler and Burner School Committee 6,7 Replacement and Asbestos Abatement - RMHS and Birch Meadow Schools 8 Home Rule Petition for Louis Bacigalupo Board of Selectmen 7,8 9 Transfer a Portion of Town-Owned Land on Historical Commission 8 Grove Street to the Board of Selectmen 10 Authorize Board of Selectmen to Convey a Historical Commission 8,9. Portion of Town-Owned Land on Grove St. 11 Transfer Property on Sweetser Avenue to Historical Commission 9 Board of Selectmen 12 Authorize Board of Selectmen to Convey Historical Commission 9,10 Land on Sweetser Avenue 13 Amend Zoning By-Law to Provide for Historical Commission 10-12 Historic Preservation Overlay District 14 Amend Zoning Map to Apply the Historic Historical Commission 12 Preservation Overlay District to Map 52, Lot 22A on Sweetser Avenue Capital Improvements Program with Blue Pages Financing Plan Police Station Building Report Buff Pages Coolidge Middle School SReport Yellow Pages THE CONDUCT OF TOWN MEETING Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the basic source, a Town Meeting Member need only be familiar with what is contained in the Charter. These notes are intended to outline the major points all Town Meeting Members should know, and which by knowing, will make Town Meeting more understandable. ORGANIZATION • Town Meeting consists of 192 elected • members, of which 97 constitute a quorum. • There are two required sessions: the Annual Meeting in Spring which is primarily for fiscal matters and acceptance of the annual budget, and the Subsequent Meeting in November. Special Town Meetings may be called at any time that the need arises. • There are three main committees which review certain Articles and advise Town Meeting of their recommendations: Finance for all expenditures of funds; Bylaw for all bylaw changes; and the Community Planning and Development Commission for all zoning changes. Their reports are given prior to discussing the motion. GENERAL RULES OF PROCEDURE • The Meeting is conducted through the Warrant Articles which are presented (moved) as motions. Only one motion may be on the floor at a time; however, the motion may be amended. Often two or more Articles which address the same subject may be discussed together; however, only one is formally on the floor, and each when moved is acted upon individually. Note that the vote on one may influence the others. Members who wish to speak shall rise, state their name and precinct in order to be recognized. • A member may speak for ten (10) minutes but permission must be asked to exceed this limit. • Seven (7) Members can question a vote and call for a standing count and Twenty (20) can ask for a roll call vote; however, a roll call vote is seldom used because of the time it takes. PRINCIPAL MOTIONS ENCOUNTERED AT TOWN MEETING The following motions are the principal ones used in most cases by Town Meeting to conduct its business. Experience shows that the members should be familiar with these. • Adiourn: Ends the sessions, - can be moved at any time. • Recess: Stops business for a short time, generally to resolve a procedural question or to obtain information. + Lay on the Table: Stops debate with the intention generally of bringing the subject up again later. May also be used to defer action on an Article for which procedurally a negative vote is undesirable. Note that tabled motions die with adjournment. • Move the Previous Question: Upon acceptance by a two-thirds (2/3) vote, stops all debate and brings the subject to a vote. This is generally the main motion, or the most recent amendment, unless qualified by the mover. The reason for this as provided in Robert's Rules of Order is to allow for other amendments should they wish to be presented. • Amend: Offers changes to the main motion. Must be in accordance with the motion and may not substantially alter the intent of the motion. In accordance with Roberts Rules of Order, only one primary and one secondary motion will be allowed on the floor at one time, unless specifically accepted by the Moderator. • Indefinitely Postpone: Disposes of the Article without a yes or no vote. • Take from the Table: Brings back a ( motion which was previously laid on the table. • Main Motion: The means by which a subject is brought before the Meeting. THE FOLLOWING MOTIONS MAY BE USED BY A MEMBER FOR THE PURPOSE NOTED previously been put to a vote and defeated, it will be viewed by the Moderator as reconsideration and will not be accepted.. If the subsequent motion contains distinctly new material which is within the scope of the Warrant Article, then it will be accepted. An example of this latter situation is successive line items of an omnibus budget moved as a block. SUBJECT TO THE FOLLOWING CONSIDERATIONS • The maker of any proposed multiple motion shall make their intent known, and the content of the motion to be offered shall be conveyed to the Moderator - prior to the initial calling of the Warrant Article. • Once an affirmative vote has been taken on the motion then on the floor - no further subsequent alternative motions will be accepted. (Obviously does not apply to the budget, for example.) • Also - There can only be one motion on the floor at any one time. You have the ability to offer amendments to the motion that is on the floor. You also have the ability to move for reconsideration. TOWN OF READING BYLAWS • Question of Privilege: Sometimes used to offer a resolution. Should not be used to "steal" the floor. • Point of Order: To raise a question concerning the conduct of the Meeting. • Point of Information: To ask for information relevant to the business at hand. MULTIPLE MOTIONS SUBSEQUENT (MULTIPLE) MOTIONS If the subsequent motion to be offered, as distinct from an amendment made during debate, includes material which has ARTICLE 2: TOWN MEETINGS 2.1 General Section 2.1.1 The Annual Town Meeting shall be held on the third Tuesday preceding the second Monday in April of each year for the election of Town officers and for other such matters as required by law to be determined by ballot. Notwithstanding the foregoing, in any year in which presidential electors are to be elected, the Board of Selectmen may schedule the commencement of the Annual Town Meeting for the same date designated as the date to hold the Presidential Primary. ii Section 2.1.2 The polls for the Annual Town Meeting shall be opened at 7:00 a.m. and shall remain open until 8:00 p.m. Section 2.1.3 All business of the Annual Town Meeting, except the election of such Town officers and the determination of such matters as required by law to be elected or determined by ballot, shall be considered at an adjourn- ment of such meeting to be held at 7:30 p.m. on the second Monday in April, except if this day shall fall on a legal holiday, in which case the Meeting shall be held on the following day or at a further adjournment thereof. Section 2.1.4 A Special Town Meeting called the Sub- sequent Town Meeting shall be held on the second Monday in November, except if this day shall fall on a legal holiday, in which case the Meeting shall be held on the following day. The Subsequent Town Meeting shall consider and act on all business as may properly come before it, except the adoption of the annual operating budget. Section 2.1.5 Adjourned sessions of every Annual Town Meeting after the first such adjourned session provided for in Section 2.1.3 of this Article and all sessions of every Subsequent Town Meet- ing, shall be held on the following Thursday at 7:30 p.m. and then on the following Monday at 7:30 p.m. and on consecutive, Mondays and Thursdays, unless a resolu- tion to adjourn to another time is adopted by a majority vote of the Town Meeting Members present and voting. Section 2.1.6 The Board of Selectmen shall give notice of the Annual Subsequent or any Special Town Meeting at least fourteen (14) days prior to the time of holding said Meeting by causing an attested copy of the Warrant calling the same to be posted in one (1) or more public places in each precinct of the Town, and either causing such attested copy to be published in a local newspaper or mailing an attested copy of said Warrant to each Town Meeting Member. Section 2.1.7 All Articles for the Annual Town Meeting shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the date of election of Town officers, unless this day is a holiday in which case the following day shall be substituted. All Articles for the Subsequent Town Meeting shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the Subsequent Town Meeting in which action is to be taken, unless this day is a holiday in which case the following day shall be substituted. Section 2.1.8 The Board of Selectmen, after drawing a Warrant for a Town Meeting, shall imme- diately deliver a copy of such Warrant to each Member of the Finance Committee, the Community Planning and Development Commission, the Bylaw Committee and the Moderator. 2.2 Conduct of Town Meetings Section 2.2.1 In the conduct of all Town Meetings, the following rules shall be observed: Rule 1 : A majority of the Town Meeting Members shall constitute a quorum for doing business. Rule 2: All Articles on the Warrant shall be taken up in the order of their arrangement in the Warrant, unless otherwise decided by a majority vote of the Members present and voting. iii C~ Rule 3: Prior to debate on each Article in a Warrant involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 4: Prior to debate on each Article in a Warrant involving changes in the Bylaws, the Bylaw Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 5: Every person shall stand when speaking, shall respectfully address the Moderator, shall not speak until recognized by the Moderator, shall state his name and precinct, shall confine himself to the ques- tion under debate and shall avoid all personalities. Rule 6: No person shall be privileged to speak or make a motion until after he has been recognized by the Moderator. Rule: No Town Meeting Member or other person shall speak on any question more than ten (10) minutes without first obtain- ing the permission of the Meeting. Rule 8: Any inhabitant of the Town may speak at a Town Meeting having first identified himself to the Moderator as an inhabitant of the Town. No inhabitant shall speak on any question more than five (5) minutes without first obtaining the per- mission of the Meeting. Inhabitants shall be given the privilege of speaking at Town Meetings only after all Town Meeting Members who desire to speak upon the question under consideration have first been given an opportunity to do so. Rule 9: Members of official bodies who are not Town Meeting Members shall have the same right to speak, but not to vote, as Town Meeting Members on all matters relating to their official bodies. Rule 10: No speaker at a Town Meeting shall be interrupted except by a Member making a point of order or privileged motion or by the Moderator. Rule 11: Any person having a monetary or equitable interest in any matter under dis- cussion at a Town Meeting and any person employed by another having such an interest, shall disclose the fact of his interest or his employer's interest before speaking thereon. Rule 12: The Moderator shall decide all questions of order subject to appeal to the meeting, the question on which appeal shall be taken before any other. Rule 13: When a question is put, the vote on all matters shall be taken by a show of hands, and the Moderator shall declare the vote as it appears to him. If the Moderator is unable to decide the vote by the show of hands, or if his decision is immediately questioned by seven (7) or more Members, he shall determine the question by ordering a standing vote. and he shall appoint tellers to make and return the count directly to him. On request of not less than twenty (20) members, a vote shall be taken by roll call. Rule 14: All original main motions having to do with the expenditure of money shall be presented in writing, and all other motions shall be in writing if so directed by the Moderator. Rule 15: No motion shall be received and put until it is seconded. No motion made and seconded shall be withdrawn if any Member objects. No amendment not relevant to the subject of the original motion shall be enter- tained. Rule 16:. When a question is under debate, no motion shall be in order except (1) to adjourn, (2) to lay on the table or pass over, (3) to postpone for a certain time, (4) to iv commit, (5) to amend, (6) to postpone indefinitely or (7) to fix a time for terminating debate and putting the question, and the aforesaid several motions shall have pre- cedence in the order in which they stand arranged in this Rule. Rule 17: Motions to adjourn (except when balloting for offices and when votes are being taken) shall always be first in order. Motions to adjourn, to move the question, to lay on the table and to take from the table shall be decided without debate. Rule 18: The previous question shall be put in the following form or in some other form having the same meaning: "Shall the main question now be. put?," and until this question is decided all debate on the main question shall be suspended. If the previous question be adopted the sense of the meeting shall immediately be taken upon any pending amendments in the order inverse to that in which they were moved except that the largest sum or the longest time shall be put first, and finally upon the main question. Rule 19: The duties of the Moderator and the conduct and method of pro- ceeding at all Town Meetings, not prescribed by law or by the Rules set forth in this Article, shall be determined by the rules of practice set forth in Robert's Rules of Order Revised so far as they may be adapted to Town Meetings. Section 2.2.2 It shall be the duty of every official body, by a Member thereof, to be in attendance at all Town Meetings for the information thereof while any subject matter is under consider- ation affecting such official body. Section 2.2.3 All committees authorized by Town Meeting shall be appointed by the Moderator unless otherwise ordered by a vote of the Members present and voting. All committees shall report as directed by the Town Meeting. If no report is made within a year after the appointment, the committee shall be dis- charged unless, in the meantime, the Town Meeting grants an extension of time. When the final report of a committee is placed in the hands of the Moderator, it shall be deemed to be received, and a vote to accept the same shall discharge the committee but shall not be equivalent to a vote to adopt it. Section 2.2.4 Motion to Reconsider 2.2.4.1 A motion to reconsider any vote must be made before the final adjourn- ment of the Meeting at which the vote was passed but such motion to reconsider shall not be made at an adjourned meeting unless the mover has given notice of his intention to make such a motion, either at the session of the meeting at which the vote was passed or by written notice to the Town Clerk within twenty-four (24) hours after the adjournment of such session. When such motion is made at the session of the meeting at which the vote was passed, said motion shall be accepted by the Moderator but consideration thereof shall be postponed to become the first item to be considered at the next session. unless all remaining Articles have been disposed of, in which case reconsideration shall be considered before final adjournment. There can be no reconsideration of a vote once reconsidered or after a vote not to reconsider. Reconsideration may be ordered by a vote of two-third (2/3) of the votes present. V Arguments for or against reconsideration may include discussion of the motion being re- considered providing such discussion consists only of relevant facts or arguments not pre- viously presented by any speaker. 2.2.4.2 The foregoing provisions relating to motions to reconsider shall not apply to any such motion made by the Board of Selectmen and authorized by the Moderator as necessary for the recon- sideration of actions previously taken by Town Meeting by reason of State or Federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the Meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered, or was the subject of a vote not to recon- sider and reconsideration may be ordered by a vote of two-thirds (2/3) of the votes present. 2.2.4.3 Notice of every vote to be reconsidered at an adjourned Town Meet- ing shall be posted by the Town Clerk in one (1) or more public places in each precinct of the Town as soon as possible after adjournment, and he shall, if prac- ticable, at least one (1) day before the time of the next following session of said Adjourned Meeting, publish such notice in some newspaper published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said Adjourned Meeting. The foregoing notice provisions shall not apply when a motion to reconsider any Town Meeting action is made publicly at Town Meeting before the adjournment of any session of any adjourned Town Meeting. Section 2.2.5 The Selectmen shall, at each Annual Town Meeting, give to the Members information of the State of the Town. Section 2.2.6 The Town Meeting Members and Town Meeting Members-Elect from each precinct shall hold an annual precinct meeting after the Annual Town Election but before the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a Chairman and a Clerk and to conduct whatever business may be appropriate. Chairman shall serve no more than six (6) consecutive years in that position. Additional precinct meetings may be called by the Chairman or by a petition of six (6) Town Meeting Members of the precinct. Section 2.2.7Removal of Town Meeting Members 2.2.7.1 The Town Clerk shall mail, within thirty (30) days after the adjournment sine die of a Town Meeting, to every Town Meeting Member who has attended less than one half (1/2) of the Town Meeting sessions since the most recent Annual Town Election, a record of his attendance and a copy of Section 2-6 of the Charter. 2.2.7.2 Town Meeting Members of each precinct shall consider at a precinct, meeting to be conducted in accordance with Section 2.2.6 of these Bylaws and Section 2-6 of the Charter, preceding the consider- ation of the Article placed upon the Annual Town Meeting Warrant in accordance with Section 2-6 of the Charter, the names of Town Meeting Members in that precinct vi appearing on said Warrant Article and adopt recommendations to Town Meeting as to what action should be taken regarding each such Member. The Chairman of each precinct or his designee shall make such recommenda- tions along with supporting evidence and rationale to Town Meeting. 2.2.7.3 The names of the Members subject to removal in accordance with Section 2-6 of the Charter shall be grouped by precinct in the Warrant Article required by said Section. Section 2.2.8 Meetings During Town Meeting No appointed or elected board, commission, committee or other entity of town govem- ment shall schedule or conduct any hearing, meeting or other function during any hours in which an Annual, Subsequent or Special Town Meeting is in session or is scheduled to be in session. Any such board, commission or committee which schedules or holds a meeting or hearing on the same calendar day but at a time prior to a session of Town Meeting shall adjourn or recess not less than five (5) minutes prior to the scheduled session of Town Meeting. Any board, commission or committee may, at the opening of any session of Town Meeting, present to that Town Meeting an instructional motion requesting an exemption from this Bylaw and asking that Town Meeting permit it to meet at a date and hour at which a future session of Town Meeting is scheduled and may present reasons for Town Meeting to give such permission. Notwithstanding the foregoing, any board, commission or committee which meets the requirements of Section 23B of Chapter 39 of the General Laws concerning emergency meetings may, upon meeting such require- ments, conduct such a meeting or hearing at a time scheduled for a Town Meeting. Vii COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on February 19, 1998 notified and warned the inhabitants of the Town of Reading, qualified to vote on town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 Precinct 2 Precinct 3 Precinct 4 Precinct 5 Precinct 6 Precinct 7 Precinct 8 J. Warren Killam School, 333 Charles Street Registry of Motor Vehicles, 275 Salem Street Reading Police Station, 67 Pleasant Street Joshua Eaton School, 365 Summer Avenue Town Hall, 16 Lowell Street Alice M. Barrows School, 16 Edgemont Avenue Reading Library, Local History Room, 64 Middlesex Avenue Arthur W. Coolidge, Middle School, 89 Birch Meadow Drive The date of posting being not less than fourteen (14) days prior to March 9,.1998, the date set for the Special Town Meeting in this Warrant. I also caused an attested copy of this Warrant to be published in the Reading Chronicle in the issue of February 19, 1998. 7t = 4-:,n e Sally M. H , Constable A true copy. Attest: EL Chery l Jo`nnson, own Clerk 1 C SPECIAL TOWN MEETING (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet at the Reading Memorial High School Auditorium, 62 Oakland Road, on Monday, March 9, 1998 at seven-thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Board or Special Committee. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. At this time, there are no known reports that will be given under this Article. Reports will be given under several of the Articles that appear on the Warrant. Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 2 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given to Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. At this time, there are no known instructions that will be given under this Article. 2 Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 3 To see if the Town will vote to amend the FY 1998-FY 2007 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: In the blue pages of this document are the amended 10 year Capital Improvement for FY 98-FY 2000. The underlined items are those which are added in order to accomplish some of the following Articles on the Special Town Meeting. Town Bylaw provides that no capital expenditure may be made by Town Meeting unless that capital expenditure appears on the Capital Improvements Program. Additionally, having a project included on the Capital Improvements Program does not appropriate any funds. That will have to be done by separate action of Town Meeting. The changes are as follows: FN-02 replaced data processing equipment. This adds an appropriation of $27,000 to accomplish the Geographic Information Service Network which will connect the Public Library, Town Hall, the Fire Station, and the present and new Police Station sites. This work needs to be done now while Route 129 is under construction. PWB09 - Construct new Police Station. This $4.4 million project was included in past Capital Improvement Programs, but it had been anticipated that the project would be done in FY `97. The financing plan fully accounts for this project which will be done through authorized debt. This is the subject matter of Article 5. SDB08 - Boiler and Burner Replacement. This $700,000 debt project is included in Article 7 of the Warrant of this Special Town Meeting. Previously, the boiler and burner replacement and asbestos abatement removal was spread out over, a number of years. Because of major renovations and/or new construction for other projects, this project has been consolidated into a single item to be done in FY '98. SDB12 - Renovating Coolidge Middle School. This project at $9 million is the subject matter of Article 6 of this Warrant. SDB15 - Elementary school enrollment. This project had previously been included as SDB15 - renovate Killam and Barrows School. There is a request of Article 4 of this Town Meeting Warrant to appropriate $50,000 for a feasibility study to accomplish the needed elementary school enrollment expansion. Bylaw Committee Report: No report. Finance Committee Report: The Finance Committee voted 7-0-0 to recommend approval of Article 3. 3 ARTICLE 4 To see if the Town will vote to amend one or more of the votes taken under Article 22 of the Warrant of the Annual Town Meeting of April 14, 1997 as amended under Article 5 of the Subsequent Town Meeting of November 10, 1997 relating to the Fiscal Year 1998 Municipal Budget, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Board of Selectmen Background: The five projects noted above totaling $151,776.00 are requests for additions to the FY '98 budget. The Wide Area Network related to the Route 129 project is to establish a fiber optic link between four Town buildings in the core area of Reading. These are needed in order to implement the Geographic Information System, and approval at this time is required so that the project can be done in the Route 129 corridor while this road is being torn up for construction. Funds are available through other sources for all of the connections to make the Geographic Information System operational. Unemployment is running well ahead of budget, and in order to get through the remainder of this year, it appears that $10,000 will be required. The State has "suggested" that revaluation of the Town's personal property should be done as part of the FY '99 revaluation process. The Town does not have the capability of doing this work in-house. The project will be to hire a firm to collect and evaluate all tangible personal property in the Town and to develop for the Town a system which can then be maintained by staff. The school custodian contract going back to July 1, 1996 has recently been approved by the School Committee. Funding in the amount of $39,776.00 is required for retroactive pay for FY '97 and year to date FY '98. The School Building Committee has requested funds to move forward with a specific plan to address the elementary school enrollment issues that have recently been identified. The following is their report: The School Size and Enrollment Committee was established by the School Committee in October, 1997. It had 27 members including all four elementary principals, a teacher from each school, parents of both school age and preschool children, a member of the School Building Committee and Finance Committee, a realtor, the Finance Director, a Town Meeting member, and a member at large. The Committee investigated a number of j options to address the future growth in enrollment predicted for Reading's elementary schools in the NESDEC report. (The Town hired NESDEC to do a 10 year projection of school enrollments.) 4 On February 11, 1998, the School Size and Enrollment Committee presented two recommendations to the School Committee: 1) Build a new elementary school on the Dividence Road site and renovated Barrows school or 2) Build a new middle school on Dividence Road and renovate Coolidge for an elementary school. The School Committee is holding four public meetings, one at each elementary school to get public input. On March 4, 1998, the School Committee will decide whether to select on of these two recommendations, or alternative. The School Committee will then turn over the issue to the School Building Committee to research the recommendation and determine its feasibility. The intent is to go to the Fall Town Meeting for a bond issue to address the elementary school issue of increasing enrollment. The School Building Committee needs the $50,000 transfer of funds to be able to hire professional help for the feasibility study and help to prepare a detailed request for funds in the Fall of 1998. The figure of $50,000 is an estimate based upon other feasibility studies done for school projects. FY 1998 BUDGET MODIFICATIONS 1998 SPECIAL TOWN MEETING CHANGE NEW FINCOM in adopted BUDGET recommen- BUDGET # DESCRIPTION budget AMOUNT dation C6 Assessor's - Appraisal Services $25,000 $25,000 7-0-0 J1 School -Personal Services - Custodian retroactive a $39,776 $21,310,801 7-0-0 K3 Capital-Date Processing-fiber optic connection for GIS $27,000 $55,000 7-0-0 L3 Employee Benefits- Unemployment $10,000 $30,000 7-0-0 K40 Capital - Elementary School Action enrollment-architectural feasibility $50,000 $50,000 pending NET BUDGET MODIFICATIONS $151,776 Bylaw Committee Report: No report. Finance Committee Report: See chart above. ARTICLE 5 To see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the purpose of constructing a new police station on land currently owned by the Town at 13 Union Street, and abutting property, including the cost of original furnishings and equipment, architectural fees, engineering fees, inspection fees, relocation costs, contingencies and related expenses incidental thereto and necessary in connection therewith, said sum to be expended under the direction of the Board of Selectmen, and to see if the Town will vote to authorize the Board of Selectmen to file applications for a grant or grants to be used to defray all or any part of the cost of said police station and related matters, and to see if 5 the Town will vote to authorize the Board of Selectmen to enter into all contracts and C agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Background: Police Station Project - Please see the attached color pages at the back of this book for complete information on this project. Bylaw Committee Report: No report. Finance Committee Report: The Finance Committee voted 8-0-0 to recommend the approval of Article 5. ARTICLE 6 To see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the purpose of constructing additions, remodeling, reconstructing and making extraordinary repairs to the Arthur W. Coolidge Junior High School on Birch Meadow Drive, including the costs of original furnishings and equipment, engineering and architectural fees, inspection fees, relocation costs, contingencies and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee; and to see if the Town will vote to authorize the School Committee to file applications for a grant or grants to be used to defray all or any part of the cost of said school renovations and additions and related matters, and to see if the Town will vote to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. School Committee Background: See attached report. Bylaw Committee Report: No report. Finance Committee Report: Action pending. ARTICLE 7 To see what sum the Town will raise by borrowing, or from the tax levy or transfer from available funds, or otherwise, and appropriate for the replacement of boilers and/or burners and for the abatement and/or removal of asbestos at any or all of the following locations: Birch Meadow School, 27 Arthur B. Lord Drive; and the Reading Memorial High School, 62 Oakland Road, Reading Massachusetts; such appropriation to include all engineering fees and preparation costs required to complete the purpose of this Article, all moneys to be spent under the direction of the Reading School Committee, or take any other action with respect thereto. School Committee Background: In April 1997, Town Meeting approved two bond issues, one for $1,850,000 to repair and renovate Reading Memorial High School, and one for $600,000 to complete repair and renovation of the Birch Meadow School. The School Department 6 - contracted with Siebe Environmental Controls, Inc. to do work related to the heating systems at the High School and Birch Meadow. Work is well underway at both schools. Unfortunately, the actual costs of asbestos abatement and demolition of old and installation of new boilers have far exceeded original estimates. There is need for an additional appropriation of $100,000 to complete the job at Birch Meadow and $600,000 to complete the job at the High School, for a total request of $700,000. With the additional $700,000 appropriation, the heating systems will be able to be completely modernized, including abatement of asbestos. Energy management control systems to control heat delivery have already been installed. Complaints regarding wide fluctuations of heat will be greatly reduced and oil consumption will be lessened. The School Committee requested the $700,000 bond issue in its capital expenditure program. The amended Capital Improvements Plan includes this request in its financing plan, with borrowing to commence in FY 1998. SBAB reimbursement will be sought, but is not reflected in the capital plan due to uncertainties in the timing of reimbursement. Bylaw Committee Report: No report. Finance Committee Report: The Finance Committee voted 7-0-0 to recommend approval of Article 7. ARTICLE 8 To see if the Town will vote to instruct its State Representatives and State Senator to file a Home Rule Petition with the General Court and pass said petition in substantially the form of the following, or take any other action with respect thereto. "AN ACT RELATIVE TO A CERTAIN RETIRED EMPLOYEE OF THE TOWN OF READING. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: Section 1. Notwithstanding any special or general law, rule or regulation to the contrary the town of Reading is hereby authorized to grant Louis Bacigalupo a superannuation retirement allowance in accordance with Chapter 32 of the General Laws equal to 2.1% of either (i) the average annual rate of regular compensation received by Mr. Bacigalupo during any period of three consecutive years of creditable service for which such rate of compensation was highest, or (ii) the average annual rate of regular compensation received by Mr. Bacigalupo during the period or periods, whether consecutive or not, constituting his last three years of creditable service preceding retirement, whichever is the greater, multiplied by the number of years of creditable service. 7 Section 2. This act shall take effect as of January 1, 1998." Board of Selectmen Background: A couple of years ago, Town Meeting approved a Home Rule Petition that would allow Louis Bacigalupo to be considered as a veteran for purpose of retirement in order to increase his retirement benefit. This proposal has not met with approval from the Commonwealth of Massachusetts through the General Court. An alternative has been drafted by State staff and is presented to Town Meeting as a Home Rule Petition. Although the methodology is different, the outcome of this Home Rule Petition would be the same. Its effective date would be January 1, 1998. The increase in income to Mr. Bacigalupo would be approximately $1,500 per year. The pension as provided in the Home Rule Petition would be in place of rather than in addition to his existing pension. This is a house keeping matter, confirming Town Meeting's previous approval of this matter. Bylaw Committee Report: No report. Finance Committee Report: The Finance Committee voted 6-0-1 to recommend approval of Article 8. ARTICLE 9 To see if the Town will vote to transfer the care, custody, management and control of all or any part of the following described property, currently being held by the Board of Selectmen for protecting the water supply of the Town to the Board of Selectmen for any other municipal purpose, including the possible sale or lease thereof, or take any other action-with respect thereto: Approximately 22,500 square feet of land located on Grove Street being a portion of the land shown on Reading Board of Assessors' Revised Jan. 1, 1977 Map 187 as Lot 3, and being a portion of the land described at the Middlesex South District Registry of Deeds in Book 6656, Page 167. Historical Commission Background: Report on Articles 9 -14 will be sent out under separate cover. Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 10 To see if the Town will vote to authorize the Board of Selectmen to convey all or any part of the following described property, and to determine the minimum amount to paid for such conveyance, and to authorize the Board of Selectmen to convey all or any part of said property for such amount of money, or a larger amount, and upon such other terms and conditions as the Board of Selectmen shall consider proper and to deliver a deed therefor; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate to the Board of Selectmen to carry out the purposes of this vote, or take any other action with respect thereto: Approximately 22,500 square feet of land located on Grove Street being a portion of the land shown on Reading Board of Assessors' Revised Jan. 1, 1977 Map 187 as Lot 3, and being a portion of the land described at the Middlesex South District Registry of Deeds in Book 6656, Page 167. Historical Commission Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 11 To see if the Town will vote to transfer the care, custody, management and control of all or any part of the following described property, currently being held for public purposes, from the Board of Selectmen to the Board of Selectmen for any other municipal purpose, including the possible sale or lease thereof, or take any other action with respect thereto: The land located on Sweetser Avenue and Washington Street shown on Reading Board of Assessors' Revised Jan. 1, 1984 Map 52 as Lot 22A consisting of 17, 315 square feet of land, more or less, and being a portion of the land described at the Middlesex South District Registry of Deeds in Book 4052, Page 596. Historical Commission Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 12 To see if the Town will vote to authorize the Board of Selectmen to convey all or any part of the following described property, and to determine the minimum amount to paid for such conveyance, and to authorize the Board of Selectmen to convey all or any part of said property for such amount of money, or a larger amount, and upon such other terms and conditions as the Board of Selectmen shall consider proper and to deliver a deed therefor; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate to the Board of Selectmen to carry out the purposes of this vote, or take any other action with respect thereto: . The land located on Sweetser Avenue and Washington Street shown on Reading Board of Assessors' Revised Jan. 1, 1984 Map 52 as Lot 22A consisting of 17, 315 square feet of land, more or less, and being a portion of the land described at the Middlesex South District Registry of Deeds in Book 4052, Page 596. Historical Commission 9 Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 13 To see if the Town will vote to amend the Reading Zoning By- Laws as follows: 1. By adding at the end of Section 3.1. the word "Overlay" under the column heading j, the words "Historic Preservation" under the column heading Full Name, and the letters "HP" under the column heading Short Name; .2. By adding to Section 4.2.2. Table of Uses the following line under the line headed Municipal Building Reuse in the category Other Uses, the heading "Historical Preservation" followed on the same new line by the letters "SPP*****" under each of the columns entitled RES S-15, S-20, and S-40 and by adding the word "NO" under the columns entitled RES A-40, RES A-80, BUS A, BUS B, BUS C, and IND, and by adding at the end of said Section 4.2.2. the following footnote: Historic Preservation use may be permitted only within an HP Overlay District which may exist only in a RES S-15, S-20, or S-40 underlying Zoning District 3. By amending Section 4.6. by deleting the word "Reserved" and by adding the following: "4.6. HISTORIC PRESERVATION 4.6.1. Pu ose: The Historic Preservation uses allowed by this section are intended to enable the preservation and/or rehabilitation and continuing viability and use of historic structures in Reading by permitting a limited range of other uses for such structures beyond those permitted as of right in the underlying Zoning District in which the structure is located, or to which it is to be relocated. The Historic Preservation District shall be considered overlying other districts established by this By-Law. Any uses permitted in the portions of the districts so overlaid shall be permitted. In addition, the uses specified in Section 4.6.3. may be permitted in such an overlay district only under and according to a Special Permit, issued by the Community Planning and Development Commission ("CPDC") pursuant to this Section 4.6. This Special Permit shall specifically govern such uses and the arrangement, layout, extent, and quality of such uses, of the structure and the methods for preserving or rehabilitating such structure, of the grounds of the lot containing such structure or which will contain a relocated historic structure, and of measures and improvements to such property or its environs only as deemed appropriate by CPDC, with the advice of the Reading Historical Commission. 10 i 4.6.2. Overlay District: A Special Permit may be granted under this Section only for an historic structure which is, or is to be, located within an Historic Preservation Overlay District as shown on the Reading Zoning Map. CPDC may only grant a Special Permit under this Section for an historic structure which: a. Is listed on, or is within an area listed on, the National Register of Historic Places, the Massachusetts Register of Historic Places, or is the subject of pending application for listing on said registers; or b. Is included in the Historic and Architectural Inventory maintained by the Reading Historical Commission, as of September 1, 1995 or as may be updated from time to time by the Historical Commission; or c. Has been determined by an affirmative vote of at least four members of the Historical Commission to be historically and architecturally significant in terms of period, style, use, method of building construction, or association with a significant architect, builder or person either by itself or as part of a group of buildings. 4.6.3. Uses by Special Permit: In a Historic Preservation Overlay District, in addition to those uses permitted under Section 4.2.2. Table of Uses in the underlying zoning district, the following uses may be allowed by Special Permit for a historic structure as specified in Section 4.6.2. and the land upon which the structure is situated: a. Professional law office, architect's office, engineering office, or professional land surveyor's office provided that the user is duly licensed as such a professional by the Commonwealth of Massachusetts, provided that such structure does not contain more than one employee for each 2,000 square feet of area of the lot on which the structure is located, and provided that the structure must retain the external characteristics and appearance of a dwelling. The uses enumerated above may occupy the entire structure or a portion of the structure in combination with any other use so enumerated above or with any use permitted in the underlying zoning district as of right. 4.6.4. Dimensional Controls and Other Provisions: All dimensional controls in Section 5.1.2. and off-street parking and loading requirements as established in these Zoning By-Laws shall apply to any structure and lot in a Historic Preservation Overlay District as applicable to the underlying zoning district, except that no loading/unloading space shall be required. CPDC may grant a variance from the. provisions of Section 5.2.1. Lot Shape. 4.6.5. Special Permit Procedure and Criteria: Notwithstanding Section 4.3.3.7. of these By-Laws to the contrary, the provision of Section 4.3.3., Site Plan Review, shall apply to any application for an Historic Preservation Special 11 Permit. CPDC shall not grant an Historic Preservation Special Permit unless it is satisfied that the submitted proposal complies with the Zoning By-Laws, is appropriate to the character of the Town and of the neighborhood in which the historic structure is, or is to be, located, will not be detrimental to the public good, and unless it receives a recommendation from the Reading Historical Commission that: a. The proposed uses are appropriate and effective to ensure and enable the feasibility of the preservation or rehabilitation of the historic structure, together with documentation of the facts upon which such recommendation is based, and b. The proposed activities and improvements to both the historic structure and the lot are appropriate to the historical and architectural character of the structure and its environs. 4.6.6. Limitation on Special Permit: Subsequent to the granting of a Historic Preservation Special Permit, any alterations or changes in type or extent of uses of the structure or property which are inconsistent with the conditions of the Special Permit or with the plans and documentation upon which the granting of the Special Permit was based, shall be sufficient grounds for CPDC to revoke the Special Permit, and any use of the structure or property not permitted according to the underlying zoning district shall cease. CPDC may by public hearing consider the application of the property owner for any restoration, modification, or alteration of the structure, use, or lot in accordance with these By-Laws." or take any other action with respect thereto. Historical Commission Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 14 To see if the Town will vote to amend the Reading Zoning Map by placing an Historic Preservation Overlay District on property currently owned by the Town of Reading located on the northerly side of Sweetser Avenue and the southerly side of Washington Street and shown as Parcel 22A on Reading Board of Assessors' Map 52, revised January 1, 1984, or take any other action with respect thereto. Historical Commission Bylaw Committee Report: No report. Finance Committee Report: No report 12 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to March 9, 1998, the date set for the meeting in said Warrant, and to publish this Warrant in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 17th day of February, 1998. Camille W. Anthony, Chairman MA~~ W. ce MacDonald, /Ice Chairman Sally M. oyt, Secretary Daniel A. Ensminger Geor V. Hines SELECTMEN OF READING Sally M. Hof, Constable 13 ARTICLE 3 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1998 THROUGH 2007 PROJECT DESCRIPTION FY98 - FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 TOTAL CD-C-03 OPEN SP, REC ACQU-A - 40.0 A 40.0 A 40.0 A - 40.0 A 40.0 A 200.0 CD-C-03 OPEN SP, REC ACQU-G 60.0 G 60.0 G . 60.0 G - 60.0 G - 60.0 G - 300.0 SUBTOTAL CONSERVATION 100.0 100.0 100.0 100.0 100.0 500.0 CD-P-02 E MAIN ST PARKING-A 10.0 A 10.0 CD-P-02 E MAIN ST PARKING-G 300.0 G - - - - 300.0 SUBTOTAL PLANNING 310.0 310.0 FN- -02 REPL DATA PROC EQ-A 55.0 A 50.0 A 64.0 A 50.0 A 50.0 A 50.0 A 50.0 A 50.0 A 50.0 A 50.0 A 519.0 FN- -02 REPL DATA PROC EQ-S 3.5 E 25.0 E 8.0 E 36.5 FN- -02 REPL DATA PROC EQ-W 3.5 E 25.0 E - 8.0 E . - - 36.5 SUBTOTAL FINANCE 62.0 100.0 80.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 592.0 HS-E-01 REPL VAN ELDER SERV 52.4 A - - 60.8 A - 113.2 SUBTOTAL HUMAN SERV. 52.4 60.8 113.2 ~Q- -01 LIBRARY COMPUTERS 25.5 A 18.9 A 49.2 A 6.0 A 6.3 A 21.0 A 5.0 A 131.9 -02 LIBRARY CIRCULATION -03 LIBRARY FURNISHINGS ` 21.2 A 6.3 A 5.1 A - 5.1 A - 5.1 A 5.1 A - 47.9 SUBTOTAL LIBRARY 46.7 - 25.2 54.3 6.0 5.1 6.3 26.1 10.1 179.8 PS-F-07 REPLACE PUMPER 250.0 D 250.0 PS-F-08 REPLACE AMBULANCE 102.5 A 116.0 A 218.5 PS-F-10 REPLACE CHIEF'S VEH 26.0 A 30.0 A 56.0 PS-F-11 REPLACE RESCUE TOOL 25.0 A 25.0 PS-F-13 REPL BREATHING APPA 64.0 A 64.0 PS-F-15 PURCH SKID PUMP 8.0 A 8.0 PS-F-17 REPLACE FIRE HOSE 9.4 A 9.4 PS-F-18 REHAB ENGINE 3 16.0 A - - - 16.0 SUBTOTAL FIRE 115.0 16.0 102.5 250.0 17.4 30.0 116.0 646.9 PS-P-02 REPLACE RADIO EQUIP 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 35.0 PS-P-03 MOBILE DATA TERM 35.0 A 25.0 A 60.0 PS-P-06 PURCH PORT RADIOS 7.3 A 6.1 A 6.1 A 19.5 PS-P-07 PURCH REPEATER 12.5 A - - 12.5 SUBTOTAL POLICE 54.8 - 6.1 - 6.1 5.0 5.0 30.0 5.0 5.0 5.0 5.0 127.0 PW-B-02 RECON LIB PRKG LOT 55.0 A 55.0 PW-B-04 EQU MAINT EXPANSION 40.0 A 500.0 D 540.0 3-05 FUEL TANK REMOVAL-D 25.0 A 25.0 A 50.0 14 TOWN OF READING MASSACHUSETTS TEN YEAR`CAPITAL'IMPROVEMENT PROGRAM FISCAL YEARS 1998 THROUGH 2007 PROJECT DESCRIPTION FY98 FY99 FY00 FY01 - FY02 FY03- FY04 FY05 FY06 FY07 TOTAL PW-8-07 MEZZANINE AT DPW GA - 10.O A - 10.0 PW-8-08 ROOF REPAIRS 32.5 A 9.6 A 30.0 A 72.1 PW-B-09 CONST. NEW POL. STA 50.0 A 50.0 PW-8-09 CONSTR. NEW POL. ST 4400.0 D 4400.0 PW-8-11 TOWN FACILITY MAINT 35.0 A 55.0 A 80.0 A 35.0 A 32.0 A 55.0 A 15.0 A 50.0 A' 17.0 A 30.0,A 404.0 PW-8-12 REPAIR/REPL. WINDOW 20.0 A 10.0 A 10.0 A 25.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 125.0 PW-8-12 WATERPROOF MASNRY T 65.0 A 65.0 PW-8-13 AIR SYST. IMP. FIRE 93.2 A - 93.2 SUBTOTAL BUILDINGS 4685.7 214.6 115.0 560.0 42.0 65.0 25.0 90.0 27.0 40.0 5864.3 PW-C-07 LAUREL HILL RD REPA 10.0 A - 10.0 SUBTOTAL CEMETERY 10.0 - 10.0 PW-E-01 REPLACE BACKHOE/LOA 29.0 A 96.6 A 121.0 A 135.0 A- 135.0 A 95.0 A 611.6 PW-E-04 REPLACE DUMP TRUCKS 38.0 A 41.0 A 134.0 A 68.0 A 68.0 A 70.0 A 70.0 A 70.0-A 70.0 A 629.0 PW-E-05 REPLACE PICKUP TRUC 36.0 A 23.6 A 55.0 A 78.2 A 192.8 PW-E-07 REPLACE SIDEWALK PL 60.0 A 60.0 A 120.0 PW-E-09 VEHICLE HOT TOP SPR 30.0 A 30.0 PW-E-10 REPLACE SNOW PLOWS 12.0 A 25.0 A 13.0 A 13.0 A 15.0 A 15.0 A 15.0 A 32.0 A 140.0 PW-E-11 REPLACE MOWER 35.0 A 61.0 A 30.0 A 126.0 PW-E-12 REPLACE COMPRESSOR 15.0 A 5.0 A 12.0 A 32.0 PW-E-13 REPLACE 85 TRAILER 8.0 A 8:( PW-E-15 REPLACE CATCH BASIN 85.0 A 85.L PW-E-16 REPLACE SANDERS 14.0 A 14.0 PW-E-18 REPLACE SNOW BLOWER 218.8 A 218.8 PW-E-19 REPLACE BUCKET TRUC 90.0 A 90.0 PW-E-20 REPLACE CHIPPER 25.0 A 25.0 PW-E-21 REPLACE ROLLER 13.0 A 13.5 A 35.0 A 61.5 PW-E-23 REPLACE RACK/SPRAYE 70.0 A 70.0 PW-E-24 REPLACE SWEEPER 135.0 A 135.0 PW-E-25 FLEXIBLE ACCOUNT 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 100.0 SUBTOTAL - EQUIPMENT 319.0 269.8 268.6 164.5 164.0 386.6 323.0 320.0 293.2 180.0 2688.7 PW-F-01 SHADE TREE NURSERY 5.1 A 5.3 A - 5.6 A 5.6 A 6.2 A 27.8 SUBTOTAL FORESTRY 5.1 5.3 5.6 5.6 6.2 27.8 PW-L-01 LANDFILL CLOSURE 1600.0 D 1600.0 PW-L-01 LANDFILL CLOSURE 13.0 A 4000.0 G 4013.0 PW-L-02 WASTE MATERIAL PROC 100.0 A 100.0 A - 200.0 SUBTOTAL SOLID WASTE 13.0 5700.0 100.0 - _ 5813.0 PW-P-03 FIELD/COURT/PLAYGRO 12.0 A 12.0.A 12.0 A 12.0 A 5.0 A 7.0 A PW-P-05 INDOOR SWIM FACILIT 500.0 D PW-P-05 INDOOR SWIM FACILIT 1500.0 CO 7.0 A 7.0 A 7.0 A 81.0 500.0 1500. 15 TOWN OF READING MASSACHUSETTS " T EN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1998 THROUGH 2007 rKOJECT DESCRIPTION - FY98 FY99 FY00 - FY01 FY02 FY03 FY04 FY05 FY06 FY07 TOTAL PW-P-06 PITMAN BICYCLE PATH 250.0 G - 250.0 PW-P-07 TENNIS CT STORAGE S 12.0 A - 12.0 SUBTOTAL PARKS 12.0 2262.0 24.0 12.0 - - 5.0 7.0 7.0 7.0 7.0 2343.0 PW-R-01 RESURFACE BANCROFT 20.0 G 40.0 G 60.0 PW-R-01 RESURFACE BRIARWOOD 25.0 G 25.0 PW-R-01 RESURFACE FOREST 100.0 G 100.0 PW-R-01 RESURFACE FOREST GL 20.0 G 20.0 PW-R-01 RESURFACE GARDNER 10.0 G 10.0 PW-R-01 RESURFACE GREEN ST 25.0 G 25.0 PW-R-01 RESURFACE HARTSHORN 40.0 G 40.0 PW-R-01 RESURFACE HAVEN STR 30.0 G 30.0 PW-R-01 RESURFACE HIGHLAND 24.0 G 24.0 PW-R-01 RESURFACE IDE ST _10.0 G 10.0 PW-R-01 RESURFACE JOHN ST 30.0 G 30.0 PW-R-01 RESURFACE OAKLAND R 15.0 G 15.0 PW-R-01 RESURFACE PLEASANT 25.0 G 25.0 PW-R-01 RESURFACE RUSTIC LA 35.0 G 35.0 PW-R-01 RESURFACE WASHINGTO 20.0 G 20.0 PW-R-01 RESURFACE WILLOW ST 48.0 G 48.0 PW-R-01 RESURFACE WILSON ST 25.0 A 25.0 PW-R-02 RECON ASH ST 84.0 G 84.0 PW-R-02 RECON BEAR HILL RD 145.0 G 145.0 R-02 RECON BERKELEY ST 155.0 G 155.0 .,R-02 RECON CHAPIN AVE 96.0 G 96.0 PW-R-02 RECON EATON ST 204.0 G 204.0 PW-R-02 RECON GOULD ST 67.0 G 67.0 PW-R-02 RECON GREEN (ASH-MN 20.0 G 20.0 PW-R-02 RECON HOWARD ST 100.0 G 260.0 G 360.0 PW-R-02 RECON KING ST 96.0 G 96.0 PW-R-02 RECON PENNSYLVANIA 160.0 G 160.0 PW-R-02 RECON SHORT/MILL ST 190.0 G 190.0 PW-R-02 RECON SUMMER MN-WES 175.0 G 225.0 G 100.0 G 280.0 G 225.0 G 1005.0 PW-R-02 RECON UNDESIGNATED 450.0 G 450.0 G 450.0 G 1350.0 PW-R-03 GEN DRAINAGE IMPROV 15.0 A 15.0 A 15.0 A 15.0 A 15.0 A 15.0 A 15.0 A 15.0 A 15.0 A 15.0 A 150.0 PW-R-03 IMPROVE DRAINAGE AB PW-R-03 SAUGUS RIVER BASIN 733.0 D 733.0 PW-R-04 STREET ACCEPTANCES 1.0 B 1.0 B 1.0 B 1.0 8 1.0 B 1.0 B 168.0 8 1.0 8 1.0 B 1.0 B 177.0 PW-R-05 SIDEWALK+CURB CONST 50.0 A 60.0 A 70.0 A 80.0 A 80.0 A 80.0 A 80.0 A 90.0 A 100.0 A 110.0 A 800.0 PW-R-09 AERIAL TOPOGRAPHIC 50.0 A 50.0 PW-R-12 WEST ST CORRIDOR IM 1410.0 G 1410.0 PW-R-13 TRAFFIC SIG. OPT. S 29.4 A 29.4 PW-R-15 DOWNTOWN IMPROVEMEN 1500.0 G 800.0 G 300.0 G 300.0 G 300.0 G 3200.0 PW-R-17 RECONSTRUCT WALKERS 1250.0 G - 1250.0 SUBTOTAL ROAD/STREET 2737.4 3276.0 1365.0 848.0 829.0 837.0 683.0 556.0 566.0 576.0 12273.4 SD-B-01 RMHS IMMEDIATE REPA 1850.0 D 1850.0 SD-8-08 BOILER/BURNER REPLA 700.0 D 700.0 SD-8-09 OIL TANK REMOVAL 40.0 A 40.0 A 40.0 A 60.0 A 180.0 " 8-12 RENOVATE COOLIDGE M 9000.0 D 9000.0 16 TOWN OF READING MASSACHUSETTS iEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1 998 THROUGH 2007 PROJECT DESCRIPTION FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 TOTAL-- SD-B-14 NEW OR RENOV RMHS 40.0 A 30000. D- 30040.0 SD-B-15 ELEM. SCHOOL ENROLL 50.0 A 300.0 D 7390.0 D 7740.0 SD-8-15 RENOV KILLAM, BARRO 3000.0 D 3000.0 SD-B-16 UPDATE BIRCH MEADOW 600.0 D - 600.0 SUBTOTAL SCHOOLS BUILD 12240. 340.0 7390.0 40.0 3000.0 40.0 60.0 30000. 53110.0 SD-E-01 CLASSROOM TECHNOLOG 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A .100.0 A 100.0 A 100.0 A 1000.0 SD'-E-03 VEHICLE REPLACEMENT - 20.0 A 20.0 A 20.0 A" 20.0 A 80.0 SUBTOTAL SCHOOLS EQUIP 100.0 120.0 100.0 120.0 100.0 100.0 120.0 120.0 100.0 100.0 1080.0 PW-S-01 INFLOW AND INFILTRA 115.0 E 155.4 E 270.4 PW-S-02 SEWER MAIN HIGH ST 47.6 E 47.6 PW-S-02 SEWER MAIN REPL-PLE 31.0 E 31.0 PW-S-02 SEWER MAIN SWEETSER 16.1 E 16.1 PW-S-03 SEWER MAIN MILL&S 82.5 B 82.5 PW-S-03 SEWER MAIN MILL&SHO 192.8 E 192.8 PW-S-04 VEHICLE REPLACEMENT 65.0 E 65.0 E 65.0 E 195.0 PW-S=06 SEWER LIFT STATIONS 30.0 E 30.0 E 30.0 E. 90.0 SUBTOTAL SEWER 390.3 171.5 173.6 65.0 30.0 65.0 30.0 925.4 PW-W-02 CARBON FOR FILTERS 193.2 E 193., PW-W-02 FLUORIDE ANALYZER R 6.0 E 6.0 PW-W-02 HIGH SERVICE PUMP 15.1 E 15.1 PW-W-02 LAB AUTOCLAVE REPLA 8.6 E 8.6 PW-W-02 LAB INCUBATOR REPLA 7.0 E 7.0 PW-W-02 LAB SPECTROPHOTOMET 7.0 E 7.0 PW-W-02 WATER TRTMT. PLANT 24.5 E 75.0 E 9240.0 ED 9339.5 PW-W-03 VEHICLE REPLACEMENT 29.0 E 65.0 E 26.0 E 64.0 E 26.0 E 26.0 E 33.3 E 85.0 E 26.6 E 380.9 PW-W-05 REVAY WELL PUMP & E 12.0 E 12.0 PW-W-05 WELL EXPLOR. AND DE 129.0 E 129.0 PW-W-05 WELL POWER SUPPLY R 18.0 E 18.0 PW-W-07 STORAGE TANK REPAIR 300.0 E 435.0 E 8.3 E 8.5 E 8.7 E 9.1 E 9.5 E 9.7 E 788.8 PW-W-08 WATER MAIN - CAUSEW 32.0 E 32.0 PW-W-08 WATER MAIN - KING,P 5.0 E 5.0 PW-W-08 WATER MAIN - MAIN/A 245.0 E 245.0 PW-W-08 WATER MAIN - WAKEFI 40.0 E 40.0 E 80.0 PW-W-08 WATER MAIN - WALKER 164.9 E 164.9 PW-W-08 WATER MAIN - WAVERL 8.4 E 8.4 PW-W-08 WATER MAIN LINING 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E-'200.0 E 200.0 E 200.0 E 1600.0 PW-W-08 WATER SUPPLY PROTEC 153.0 E 95.0 E 124.6 E 249.1 E 81.2 E 119.9 E 822.8 SUBTOTAL WATER 698.5 670.0 742.0 10015. 338.0 355.0 208.6 233.3 294.5 308.3 13863.2 LD- -02 DISTRIBUTION SYSTEM 7000.0 ED 7000.0 17 TOWN OF READING MASSACHUSETTS TEN YEAR'CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1998 THROUGH 2007 ,.JJECT DESCRIPTION FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 TOTAL SUBTOTAL LIGHT DEPT 7000.0 7000.0 YEARLY TOTALS: 28784.4 13270.3 10432.7 12141.6 4789.0 1988.7 1497.9 1698.8 31488.7 1375.6 107467.7 SOURCE OF FUNDING: A ANNUAL APPROPRIATION 1245.6 B BETTERMENT 83.5 CO CAPITAL/DEBT EXCL. OVRD. C SALE OF CEMETERY LOTS D DEBT TO BE AUTHORIZED 17283.0 E ENTERPRISE APPROP. 1013.3 ED ENTERPRISE DEBT 7000.0 G GRANT OUTSIDE FUNDING 2159.0 S SALE OF REAL ESTATE 28784.4 967.8 831.1 748.6 1.0 1.0 1.0 1500.0 2400.0 7390.0 500.0 891.5 931.6 840.0 9240.0 7510.0 1279.0 812.0 13270.3 10432.7 12141.6 492.0 1.0 3250.0 338.0 812.0 4789.0 801.7 701.3 889.5 713.2 1.0 168.0 1.0 1.0 30000.0 385.0 208.6 298.3 324.5 801.0 420.0 510.0 450.0 1988.7 1497.9 1698.8 31488.7 556.3 7947.1 1.0 259.5 1500.0 60823.0 308.3 5539.1 16240.0 510.0 15159.C 1375.6 107467. 18 N fi }N LL ~ c z z RE a z N a o G7 N LL 2 u~ ~ a o ~ z S ual ° r ~ w r- a m r m m u°3 «S m 0 a w i LIT c6 1~ o_ m S c~ o ` m m ~ m.~ m $ x g g 12 g Y IIL A° w w n ~i r 16 ul vi rn O1 0 `7i~' u'S id r A m ~ «i a. w w G i w , E! 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V) a C fC m i i 1 c L ~ 1 f t i ~ i i i i ~f n~ ) 1 i 1 i 1 1 i 1 1 1 i i i f ) 0 1 i : ) ( ) I i ~ c c 1 ~ 1 ~ 1 1 1 1 1 1 1 ~ i i i 1 i 7 ~ f a ` i i ~ 1 ~ 1 1 ~ I i i ~ f n ' i i u ) 1 i v u i y 1 O j N N ~ i a c m c 1 a i ~ rn I c a i N i ~ 2 N q nQ m v M R ,I O - N `8. N m ui m m m m m m °0 0 0 0 0 9 0 0 0: c>> c~ c c c c c c c$ c c M° d o° 9 0 0 0 0 0 0 0 0 0 O Z LU Q ui U- O ui Q 0 N r J Z ° Q o 21 ARTICLE 5 • s. March 9, "1998 Police Station Building Committee Paul Dustin, Chairman Chief Edward Marchand James Cormier John Russell Bryan Irwin William Lavoie Edo-Jason Smith Robert Cavagnaro Mike DeBrigard Bruce MacDonald, Selectmen Liaison Richard McDonald, FINCOM Liaison 22 t The existing Police Station on Pleasant Street was built in 1930, and an addition was constructed in 1978. This building has served the needs of the community well, but the Police Department is no longer well served by this facility. The Department requested funds in FY 1996 to design a major additional and renovation of the existing building. Town Meeting appropriated $25,000 in the FY 1996 budget for that purpose, and the Board of Selectmen created a Police Station Building Committee. The Town had had discussions with the abutter to the station about acquiring his property for fair market value, and expanding the existing station on site. The property owner was willing. As the process went on, the abutting property became unavailable, and the Police Station Building Committee continued its work with its architect, Preservation Partnership, to evaluate the needs of the Police Station, and to explore alternative sites. At the Annual Town Meeting in the spring of 1997, (and in a special Town Meeting within the Annual Town Meeting) several articles were considered by Town Meeting. for siting an expanded or new Police Station. Ultimately, Town Meeting appropriated $280,000 for the acquisition and relocation of the business at 13 Union Street next to the Town owned Union Street parking lot, and appropriated $50,000 to proceed with the design of a new police station on the site. Since Town Meeting's action in May 1997, the following actions have taken place: ➢ The Board of Selectmen established a new Police Station Building Committee to better reflect the neighborhood within which the project is to be constructed, and to reflect the nature of the site adjacent to Reading's downtown. ➢ The firm of Donham and Sweeney was hired as the architects for the project. 9 The firm of Daedalus Projects was hired as the construction manager for the Project. The Town acquired the 13 Union Street site on December 30, 1997. The Police Station Building Committee has worked with the project team to refine the building program for the project. 23 Preliminary design concepts have been developed and refined. ➢ Two independent cost estimates have been developed and refined. ➢ Presentations on an ongoing basis have been made to the Board of Selectmen, and the Board of Selectmen has unanimously endorsed the project that is presented to Town Meeting. The Finance Committee has unanimously endorsed the project as presented to Town Meeting. ➢ The Capital Improvements Program has been reviewed, modified, and updated to reflect this project, and is in balance. SITE AND DESIGN CONSIDERATIONS When Town Meeting approve the site for the new Police Station, they were aware of the site constraints presented by its location and size. The site is small, and located between a residential neighborhood and Reading's downtown. These constraints have guided much of the design of the project. The location of the building on the site, the location and design of the parking, the relationship of the site and building to the adjacent "blight' parking lot also approved by Town Meeting, and the relationship of the building to the downtown area and to the Common and other civic buildings have all shaped this project. One factor that was unknown when the site was selected and preliminary design was done, is the presence of ledge underlying the site. While this factor has not unduly shaped the design, it has had the effect of slightly escalating the costs of the project. With a goal of developing a Police Station that will provide a functional facility for the Reading Police Department for at least the next 50 years; and to develop a facility that will complement the Downtown area of Reading as well as the residential neighborhood which it abuts, the Police Station Building Committee has worked diligently to develop a design that would be an asset to the community. Highlights of the design include: ➢ A 3 story building, 1 level of which is below ground; A 21,270 square feet of interior space; ➢ Future expansion space of approximately 1800 square feet, plus some expansion space built into several of the functional areas (clerical, dispatch, officers, lockers); 24 ➢ 35 parking spaces on site, plus on street parking adjacent to the site; a connection through the site to the public parking lot being developed this spring and summer for commercial parking; A a low profile design incorporating gables which will minimize the visual scale of the building in the residential neighborhood; A handsome design that is oriented towards the Reading Common and downtown, including a tower as an architectural feature which also provides the tower for the elevator; A low maintenance facility which will incorporate the appropriate materials within a reasonable cost. COST AND CONSTRUCTION SCHEDULE Two independent cost estimates have been done, and the attached schedule reflects those estimates. While the cost is higher than previously carried in the Capital Improvements Plan, the previous cost estimates were based on an "addition and renovation" concept, rather than a new construction project. Additionally, the selection of the site has dictated a design that is slightly more expensive to construct because of the need for the basement space in order to get the entire project accommodated on the site. Finally, the existence of rock ledge beneath the building has added to the costs. The total cost of the project is $4.4 million, and is included in a balanced Capital Improvement Plan and financing plan. The schedule for the project is attached. While the schedule is aggressive, it is realistic. The Police Station Building Committee has had an aggressive schedule to date, and has been able to meet the schedule to bring this project to this special Town Meeting. 25 OF % y o. WcoRp EDWARD W. MARCHAND CHIEF OF POLICE February 5, 1998 POLICE DEPARTMENT Reading, Massachusetts Dear Town Meeting Members: Your Police Department endorses the plans for the new police station. We feel the proposed floor plan will ensure an effective and efficient delivery of police services. All users of the building were invited to attend several meetings with the architect. After numerous hours of discussions we feel the proposed building plan will accommodate our needs. The plans for the new police station addresses the short- comings of the present site while planning for public safety needs well into the new millennium. We strongly urge Town Meeting Members to vote favorably for your new police station. Respectfully yours, Edward W. Harchand Chief of Police 26 Union Street Police Station Planned Space Allocation Area and Function Planned Existing Public 1560 sq. ft 170 sq. ft Lobby Community & Training Room Restrooms Administrative 1750 sq. ft 720 sq. ft Administration, Reception & Clerical Chief's Office Computer Conference Room Exexutive Officer's Office Records & File Storage Operations 4850 sq. ft 2020 sq. ft Armorer's Work Room Communications Detectives Area Dispatchers Area Equipment Storage Evidence Processing & Property Storage Garage Interview Radio, Telephone, Emergency 911, etc. Safety Officer, Dare, etc. Supervisory Secure Area 1600 sq. ft 785 sq. ft Booking & Interview Area Detention Area Sallyport Police Officer 2660 sq. ft 855 sq. ft Patrolmen, Roll Call etc. Lavatory & Shower Facilities Lockers, Male & Female Officers Lunch/Eating Area Physical Fitness Mechanical, Electrical and Utilities 2000 sq. ft 570 sq. ft Boiler Custodial Electric Elevator Fan Room Walls. Circulation, Ducts, etc 5050 sq. ft. 2880 60 (allowance @ at 35% of the station floor area) sq. ft Gross Floor Area 19470 sq. ft 8000 sq. ft (For Current policing functions) Future Expansion Area 1800 sq. ft 0 sq. ft (Available unallocated floor area) Total Floor Area (2 floors plus basement) 21270 sq. ft 8000 sq. ft 27 Reading Police Station Reading, MA Project Budget Februzry 13,1999 Land Acquisition Separate funding Construction; Police Station Estimate Demolish house Subtotal Construction Contingency - 4% of above Total Construction Design: A/E Fees A/E Expenses Project manager Additional consultants Total Design Other; Furniture/furnishings Signage/graphics Telephone system (Centrex) Communication systems Advertising Printing Legal Testing during construction Moving Computer wiring CCTV/Security Contingency Survey/Geoteeh Total Other To al 28 S $3,576,000 510,000 S 3,586,000 5 143,440 $ 3, 440 $318,000 $30,000 $100,000 $5,000 $ 4503,000 $125,000 w/constriction $12,000 9x1 52,000 54,000 by town $5,000 $10,000 $5,000 $4.5,000 $5,000 by town S 213,000 S 4,395,440 ca 00 • t n ® 2 J > " u...__~ i r O = V U N ® d O r To " ® 1 L1_ - - - - - - - - - - - - - I c - U ~ f0 O N O _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ N N ~ N I N D ---a) ..--W------ kz a---'°~ ----m----- v V m ~ C C > N O N j - : V- LL' 0 F- - " - U 0 ' a c (p c G N m N vi 2D N > N ~O o c 1 (B o o - _ 0 - n 4------ - - u co a) co 0D I co rn co co rn co rn co 0) ! rn rn CD 0) rn (M rn N O 00 M r .O I- LO N C) co N N ¢ Q N D w W U U w CL _ O O U- Q ¢ <Z Q -U) U) O - 0- Z - -Z _ m a) co a) co O a co O m m w co a) a) CN M p O - rn 'IT c0 ~ N O 0 . 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E- cn x w O W a-r r~ O a~ n 34 a a 0 0 z D v W CJ] O N E--+ W F~~d W a~ y y f C r. 5 'J G O a-~ N W ►-r Qi w U a~ v C, o ~ z 0 h d y w a w H U] W 0 36 w U 4 nOn N N r Q~ i ~yy 0-4 O ~J w ~ .c Q-i a a O r~ V 1 w O F~1 W m U N .C U 4 a y C y C. ro C 38 z 0 E" H d W9 a W H O cn H~ TW t^O V U M C U u) cn 0 ARTICLE 6 SCHOOL SPACE NEEDS STUDY COOLIDGE MIDDLE SCHOOL READING PUBLIC SCHOOLS READING, MASSACHUSETTS NOVEMBER 10, 1997 STREKALOVSKY & HOIT, INC. ARCHITECTS 51 NORTH STREET HINGHAM, MA 02043 (781)749-4160 39 Article #6 This "School Space Needs Study" is the result of a commitment by the Town of Reading, acting through the Reading School Building Committee, the Reading School Committee, the Office of the Superintendent of Schools, and the Coolidge School Administration and Staff to examine the existing conditions at the middle school level and to project future needs. Having identified the best means of improving the quality of Coolidge's educational program and the best method for the physical expansion necessitated by future enrollment increases, this study outlines a plan for the future of the Coolidge School Task: In the Spring of 1997, the architectural firm of Strekalovsky & Hoit, Inc. was retained by the Town of Reading to provide a space needs study for the Coolidge Middle School. Strekalovsky & Hoit, Inc. was given the charge of completing the following tasks: 1. Complete a physical needs assessment of the existing school building and site. 2. Determine the enrollment capacity of existing school building based upon the proposed educational program. Determine enrollment projections system-wide and, most importantly, at the middle school level. 4. Develop educational specifications (building program) outlining the space needs of the school based upon enrollment forecasts and proposed educational program. 5. Provide architectural development options with projected cost estimates to meet future projected enrollments and educational programs. 6. Assist in the selection of a preferred development option and provide in-depth analysis, including scope of work, phasing plans, and cost. 7. Prepare final report documenting existing conditions, needs, development options, and the preferred development option. 40 Existing Conditions and Physical Needs Assessment: The existing school building was thoroughly inspected by the study team to document existing physical conditions and deficiencies. The building's "users" were interviewed to discuss daily operations and building deficiencies. These "users" typically consisted of the principals, staff, teachers and custodians. Recommendations for upgrades or replacement of various architectural, mechanical, or electrical systems within the existing building are numerous. The inclusion of these recommendations in the scope of work assures not only the adequate maintenance of the physical plant but, even more importantly, that the State will participate in the high cost of implementing these improvements. Educational Analysis: Enrollment projections through the year 2007 were made by Dr. Richard Dussault of the New England School Development Council. Dr. Dussault's projections confirmed previous projections made by Reading School Department which had shown substantial growth in Reading's middle school population in the near future. Based upon these projections, there is a need to plan for a system-wide middle school enrollment of 1,200 students in the near future. Based upon the 600 student capacity of the recently completed Parker Middle School, it was determined that the Coolidge Middle School should have a future capacity of 600 students. The existing school building was reviewed in terms of it's existing enrollment capacity. It was determined that the building's capacity running a middle school program is 369 students and that the school is currently over it's capacity as a middle school by 80 students. This has forced the school's administrators to run the educational program in a manner much closer to that of a junior high school rather than as a true middle school, such as the Parker. Educational specifications (building program) were developed in concert with the school administration. These outline the educational spaces required at the school in order to house 600 students under a clustered, team teaching, middle school model. When typical ratios were applied to convert the programmed net square footage requirements into gross square feet, it was determined that the school would require an addition of approximately 30,000 square feet. 41 Proposal. The dedicated and talented staff at the Coolidge School work hard every day to overcome the physical limitations of the existing building and have managed to provide their students with a first rate educational experience, as has been demonstrated by recent national awards. However, there does exist a difference in the educational programs which are run in Reading's two middle schools and much of this is based upon the limitations of the Coolidge School's physical plant. Because of this, a series of options were explored for adding approximately 30,000 square feet to the building's existing 59,400 gross square feet. This project would increase the level of program parity between the Parker and the Coolidge by modifying the Coolidge School's physical plant in order to allow for the implementation of a middle school educational program similar to the Parker's (clusters, technology, etc.). This would assure that all students who enter the high school will have shared the same opportunities and background at the middle school level. Given the context of the existing site, the options explored for building expansion were exhaustive. The simplest option involves an addition out to the rear of the existing building, while more complex options involve demolition of a portion of the building and the construction of additions in it's place. Other options explored include the construction of a second story over the existing school and the construction of a new school on the existing site. It is the opinion of the study team that a single story addition to the rear of the building is the most effective way to provide the Coolidge Middle School with the space and educational facilities it needs to not only handle it's increasing middle school enrollments but, more importantly, to run a true middle school program. The single story addition to the rear of the building is the least disruptive to the ongoing educational program during the construction period. The positive attributes are many, with major highlights outlined as follows: • Lowest project costs ($9,000,000). The development options ranged in cost from $9 million to almost $15 million for a new school on the existing site. • Least disruptive to ongoing educational program. Two of the other options involve demolition of major portions of the existing building, while another involves building on top of the existing school, and the final option involves complete demolition of the school to make way for a new building. 42 • Simple construction phasing (similar to Parker School). The freestanding addition can be built while school maintains operations within the existing building. After the addition has been constructed, it will be possible to move a significant portion of the school's students into the addition, and then proceed with remodeling of portions of the existing school on a phased basis. • No need to relocate students to other facilities during construction. All classrooms and core facilities can remain intact during the school year, allowing the school to maintain it's full enrollment. Other development options which call for demolition of existing classrooms and/or core facilities, or call for building on top of the building would require students to be housed in other facilities during the construction period. • Short construction sequence due to simplicity. The construction can be phased to take place during two summers and one school year. • Maintains flexibility and the sense of community within the school. Unlike options which envision a two or three story school, a single story school provides the administration with flexibility in room assignments as class sizes or educational programs fluctuate and does not segregate a portion of the student body on remote floor levels. End Results: • Additional Classrooms. Provides classroom space for programmatic changes and projected increases in enrollments, including 4 new science labs with preparation rooms, 7 additional core subject classrooms, and 1 additional foreign language classroom. Teachers would no longer have to share classrooms. • Middle School/Team Teaching. Reconfigures the existing building classrooms into a Cluster Arrangement to allow for the implementation of a true middle school educational program, similar to that run at the Parker Middle School. • Classroom Improvements. Provides acoustic ceilings, new teaching surfaces, and additional storage in existing classrooms. • Technology. Provides technology infrastructure throughout the school, including all classrooms, for 21st century learning. • Core Facilities. Provides appropriately sized core facilities to replace undersized existing facilities. A new Gymnasium and Library would be provided, and an extension of the existing Cafetorium would be constructed for school assemblies and performances. • Multi-Purpose Room. Provides a flexible Multi-Purpose Room to allow for use by many departments (music, drama, industrial technology, physical education, etc.) and for interdisciplinary team teaching projects outside of the classroom clusters. Interdisciplinary studies are an integral component of a middle school philosophy. • Special Needs Programs. Provides appropriate Special Needs, Guidance, and Tutorial spaces. These programs are currently housed inappropriately in closets and makeshift rooms, taking away needed space from other programs. 43 • Enrichment Programs. Provides appropriate facilities for enrichment programs: Art, Music, and Drama would be housed in new rooms, appropriately sized and equipped. A significant fine arts storage area would also be constructed. All of these facilities would be located in close proximity to each other and to the Cafetorium in order to facilitate better integration between the arts and the performance area. • Locker Rooms. Provides additional locker space and improved air quality. Handicap access would be provided to the locker rooms by a three stop elevator. • Staff Areas. Provides proper staff work areas and proper storage areas for teaching equipment. • Mechanical and Building System Upgrades. Upgrades building systems including the envelope, interior finishes, and all existing mechanical and electrical systems. • Handicapped Accessibility. Brings the school into full compliance with all State and Federal regulations for handicap accessibility. • Supervision and Safety. Improves supervision of the building entrance. The administrative suite would be relocated to a spot directly abutting the main entrance lobby in order to provide direct control over persons entering the building. Budget: Project Cost: $9,000,000. Includes all expenses, furnishings, and contingency. State Reimbursement: 66 % of all project costs. All costs are reimbursable to the Town of Reading by the Department of Education S.B.A. program. Cost to Reading: $3,060,000. This represents the `turnkey' cost to the Town of Reading after State reimbursement. Total New ' Construction Renovation Gross SF 86,130 26,730 59,400 Construction Cost/SF $ 110 $ 60 Construction Costs $ 6,504,300 $ 2,940,300 $ 3,564,000 Professional Fees $ 591,624 $ 235,224 $ 356,000 Asbestos Allowance $ 210,000 $ 210,000 Furnishin s & Equipment $ 315,000 Technology $ 700,000 Expenses $ 100,000 (clerk, printing, etc.) Subtotal $ 8,420,924 7% Project Contingency $ 579,076 Total $ 9,000,000 66% GESS Reimbursement $ 5,940,000 Cost to Reading $ 3,060,000 44 • Proposed Floor Plan log% - CZ;4. r if R X, li cr, GR i'. ADMIrJ SCALE 010 20 ADDITIONS AND RENOVATIONS TO THE COOLIDGE MIDDLE SCHOOL READING, MASSACHUSETTS s nmCAWVSKY & HOPT INC ARCMEM 51 NORTH STRM, HINGHAK MA. 02043 45 Development Options Not Presented: As could be expected in any study of this nature, there are bound to be additional ideas " which may be offered as alternatives to the options presented in this study. This is an appropriate time to discuss some of the more obvious ones. • Do Nothing: The existing school is already over capacity and this condition will worsen. This is not considered a viable option. Grade Reconfiguration: An examination of grade reconfiguration scenarios was beyond the scope of this study. It has, however, been the experience of the study team that grade 6 - 8 middle schools are more appropriate educationally and developmentally for children than grade 5-7, 6 - 7, or 7 - 8 configurations. It should also be noted that the Parker Middle School was designed and built as a 6-8 middle school. • Redistricting: It appears that the Parker Middle School will be operating at or near capacity for the foreseeable future. It does not appear likely that redistricting pupils to the Parker Middle School is a viable option in the short term and redistricting will not solve the enrollment problem in the long term. • New Building on a New Site: The identification and analysis of potential sites for new construction were beyond the scope of this study, however, it must be pointed out that the purchase price of a new 15-20 acre site (or any site regardless of size) would not qualify for 46 Proposal: Single Story Addition to the Rear This proposal is the least expensive and least disruptive of the options explored by the study team. It involves the construction of an addition to the rear of the existing building, housing additional classrooms, a multi-purpose space and a new gymnasium (the existing undersized gymnasium would be converted into an appropriated sized media center for the school). A small addition would be created at the front of the building in order to enlarge the capacity of the cafetorium and two small additions would be made in one of the courtyards to allow better circulation between the front and rear portions of the building and for fine arts storage. Renovations within the existing building would include the many system upgrades and educational/programmatic improvements outlined previously in this report as well as the following specific improvements: • Creation of classroom clusters for team teaching, including two new science labs. • Relocation of the Administrative Offices to allow for expansion and better supervision of the front door. • Relocation of the Art room to an area adjacent to the stage for improved integration with the drama programs. • Conversion of existing spaces to house expanded Guidance and Special Education programs. • Creation of a true Media Center in the existing gymnasium. The floor would be infilled to allow proper access from the corridor, while still leaving a high ceiling with clerestory light appropriate for the `heart' of the school. • Conversion of existing spaces to house expanded Guidance and Special Education programs. • Floor infill at the existing art and industrial technology areas to allow for the construction of accessible classrooms at the first floor level. • An elevator would be installed to provide access to the two existing locker rooms. Construction phasing would be fairly straightforward. In a manner similar to the recent construction at the Parker Middle School, the addition would be built first, and renovations within the existing school would take place only as the administration is able to make use of the addition for teaching activities. Playfield space would have to be reconfigured as the extent and outline of the additions to the rear are defined. This may necessitate the expansion of Playfields into the wooded areas surrounding the site. Parking expansion would take place along the west side of the building and with a small expansion of the existing parking lot. The front entrance drive may require reconfiguration as the cafetorium is expanded. 47 r' 4 Proposed Floor Plan SCALE o 10 m m ADDITIONS AND RENOVATIONS TO THE COOLIDGE M[DDLE SCHOOL READING, MASSACHUSEM STREKALOVSKY & HO1T INC. ARCffETECTS 51 NORTH STREET, HINGHAM, MA 02043 48 SPECIAL. TOWN MEETING. March 9, 1998 Articles 9, 10, 11, 1.2, 13, and 14 Background: The Reading Historical Commission (RHC) is seeking alternatives to the demolition of the cirBroo1710 k Golfo Club, hich is currently the objet of Street on the grounds of the Meadow a demolition review period that extends until. April 27, 1998. The Club developed plans to dismantle the house for sale to an out-of-town buyer and filed an application for a demolition permit. Reading's Demolition. Review by-law trigggered a public hearing by the Reading Historical ommis io (RnH) which with voted-to invoke a demolition delay period. The RHC explored the Club and developed proposals to move, preserve and rehabilitate/restore the house. The Club has collaborated with the RI-IC, however, if the house is on Club property after April 27, it could be demolished and Reading would lose a significant part of its past. Under the proposed articles, the Foster-Emerson house would be moved. to one of two newly-created building lots on Grove Street or Sweetser Avenue, both of which are owned by the Town. In both cases, the house would be rehabilitated/restored under specifications established by the RHC and the Board of Selectmen to ensure its historic integrity. A non-profit organization, Reading Friends of Preservation , has j been organized and are available to assist with the preservation project. Each lot as a different appeal to a potential future owner of the Foster-Emerson House. Grove Street provides a quiet country setting adjacent to other single family homes while Sweetser Avenue is an intown neighborhood near the historic Parker Tavern. . The RHC is submitting both options to the Town, to provide added protection for the endangered. Foster-Emerson house. The Foster-Emerson house, built by a well-to do-farmer intact farm house decades of Reading's settlement, is a remarkable example of a 18th century. One of the oldest buildings in town, and the country, it is listed on the National Register of Historic Places and in the First Period Thematic Survey of the Massachusetts Historical Commission. Town Meetings' help is needed if, Reading is to retain this significant historic building.