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HomeMy WebLinkAbout1998-04-13 Annual Town Meeting Warrant ReportP, ky7 T® of Reading Massachusetts Report on the Warrant Annual Town Meeting April 13, 1998 Town of Reading Massachusetts Report on the Warrant Annual Town Meeting April 13, 1998 THE CONDUCT OF TOWN MEETING Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the basic source, a Town Meeting Member need only be familiar with what is contained in the Charter. These notes are intended to outline the major points all Town Meeting Members should know, and which by knowing, will make Town Meeting more understandable. ORGANIZATION • Town Meeting consists of 192 elected members, of which 97 constitute a quorum • There are two required sessions: the Annual Meeting in Spring which is primarily for fiscal matters and acceptance of the annual budget, and the Subsequent Meeting in November. Special Town Meetings may be called at any time that the need arises. • There are three main committees which review certain Articles and advise Town Meeting of their recommendations: Finance for all expenditures of funds; Bylaw for all bylaw changes; and the Community Planning and Development Commission for all zoning changes. Their reports are given prior to discussing the motion. GENERAL RULES OF PROCEDURE • The Meeting is conducted through the Warrant Articles which are presented (moved) as motions. Only one motion may be on the floor at a time; however, the motion may be amended. Often two or more Articles which address the same subject may be discussed together; however, only one is formally on the floor, and each when moved is acted upon individually. Note that the vote on one may influence the others. • Members who wish to speak shall rise, state their name and precinct in order to be recognized. • A member may speak for ten (10) minutes but permission must be asked to exceed this limit. • Seven (7) Members can question a vote and call for a standing count and Twenty (20) can ask for a roll call vote; however, a roll call vote is seldom used because of the time it takes. PRINCIPAL MOTIONS ENCOUNTERED AT TOWN MEETING The following motions are the principal ones used in most cases by Town Meeting to conduct its business. Experienr.9 shows that the members should be familiar with these. • Adjourn: Ends the sessions, can be moved at any time. • Recess: Stops business for a short time, generally to resolve a procedural question or to obtain information. • Lay on the Table: Stops debate with the intention generally of bringing the subject up again later. May also be used to defer action on an Article for which procedurally a negative vote is undesirable. Note that tabled motions die with adjournment. C • Move the Previous Question: Upon acceptance by a two-thirds (2/3) vote, stops all debate and brings the subject to a vote. This is generally the main motion, or the most recent amendment, unless qualified by the mover. The reason for this as provided in Robert's Rules of Order is to allow for other amendments should they wish to be presented. • Amend: Offers changes to the main motion. Must be in accordance with the motion and may not substantially alter the intent of the motion. In accordance with Robert's Rules of Order, only one primary and one secondary motion will be allowed on the floor at one time, unless specifically accepted by the Moderator. previously been put to a vote and defeated, it will be viewed by the Moderator as reconsideration and will not be accepted. If the subsequent motion contains distinctly new material which is within the scope of the Warrant Article, then it will be accepted. An example of this latter situation is successive line items of an omnibus budget moved as a block. SUBJECT TO THE FOLLOWING CONSIDERATIONS • The maker of any proposed multiple motion shall make their intent known, and the content of the motion to be offered shall be conveyed to the Moderator - prior to the initial calling of the Warrant Article. • Indefinitely Postpone: Disposes of the • Article without a yes or no vote. • Take from the Table: Brings back a motion which was previously laid on the table. • Main Motion: The means by which a subject is brought before the Meeting. THE FOLLOWING MOTIONS MAY BE USED BY A MEMBER FOR THE PURPOSE NOTED • Question of Privilege: Sometimes used to offer a resolution. Should not be used to "steal" the floor. • Point of Order: To raise a question concerning the conduct of the Meeting. • Point of Information: To ask for information relevant to the business at hand. MULTIPLE MOTIONS SUBSEQUENT (MULTIPLE) MOTIONS If the subsequent motion to be offered, as distinct from an amendment made during debate, includes material which has Once an affirmative vote has been taken on the motion then on the floor - no further subsequent alternative motions will be accepted. (Obviously does not apply to the budget, for example.) • Also - There can only be one motion on the floor at any one time. You have the ability to offer amendments to the motion that is on the floor. You also have the ability to move for reconsideration. TOWN OF READING BYLAWS ARTICLE 2: TOWN MEETINGS 2.1 General Section 2.1.1 The Annual Town Meeting shall be held on the third Tuesday preceding the second Monday in April of each year for the election of Town officers and for other such matters as required by law to be determined by ballot. Notwithstanding the foregoing, in any year in which presidential electors are to be elected, the Board of Selectmen may schedule the commencement of the Annual Town Meeting for the same date designated as the date to hold the Presidential Primary. 11 Section 2.1.2 The polls for the Annual Town Meeting shall be opened at 7:00 a.m. and shall remain open until 8:00 p.m. Section 2.1.3 All business of the Annual Town Meeting, except the election of such Town officers and the determination of such matters as required by law to be elected or determined by ballot, shall be considered at an adjourn- ment of such meeting to be held at 7:30 p.m. on the second Monday in April, except if this day shall fall on a legal holiday, in which case the Meeting shall be held on the following day or at a further adjournment thereof. Section 2.1.4 A Special Town Meeting called the Sub- sequent Town Meeting shall be held on the second Monday in November, except if this day shall fall on a legal holiday, in which case the Meeting shall be held on the following day. The Subsequent Town Meeting shall consider and act on all business as may properly come before it, except the adoption of the annual operating budget. Section 2.1.5 Adjourned sessions of every Annual Town Meeting after the first such adjourned session provided for in Section 2.1.3 of this Article and all sessions of every Subsequent Town Meet- ing, shall be held on the following Thursday at 7:30 p.m. and then on the following Monday at 7:30 p.m. and on consecutive Mondays and Thursdays, unless a resolu- tion to adjourn to another time is adopted by a majority vote of the Town Meeting Members present and voting. Section 2.1.6 The Board of Selectmen shall give notice of the Annual Subsequent or any Special Town Meeting at least fourteen (14) days prior to the time of holding said Meeting by causing an attested copy of the Warrant calling the same to be posted in one (1) or more public places in each precinct of the Town, and either causing such attested copy to be published in a local newspaper or mailing an attested copy of said Warrant to each Town Meeting Member. Section 2.1.7 All Articles for the Annual Town Meeting shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the date of election of Town officers, unless this day is a holiday in which case the following day shall be substituted. All Articles for the Subsequent Town Meeting shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the Subsequent Town Meeting in which action is to be taken, unless this day is a holiday in which case the following day shall be -substituted. Section 2.1.8 The Board of Selectmen, after drawing a Warrant for a Town Meeting, shall imme- diately deliver a copy of such Warrant to each Member of the Finance Committee, the Community Planning and Development Commission, the Bylaw Committee and the Moderator. 2.2 Conduct of. Town Meetings Section 2.2.1 In the conduct of all Town Meetings, the following rules shall be observed: Rule 1 : A majority of the Town Meeting Members shall constitute a quorum for doing business. Rule 2: All Articles on the Warrant shall be taken up in the order of their arrangement in the Warrant, unless otherwise decided by a majority vote of the Members present and voting. ui C S C Rule 3: Prior to debate on each Article in a Warrant involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 4: Prior to debate on each Article in a Warrant involving changes in the Bylaws, the Bylaw Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 5: Every person shall stand when speaking, shall respectfully address the Moderator, shall not speak until recognized by the Moderator, shall state his name and precinct, shall confine himself to the ques- tion under debate and shall avoid all personalities. Rule 6: No person shall be privileged to speak or make a motion until after he has been recognized by the Moderator. Rule: No Town Meeting Member or other person shall speak on any question more than ten (10) minutes without first obtain- ing the permission of the Meeting. Rule 8: Any inhabitant of the Town may speak at a Town Meeting having first identified himself to the Moderator as an inhabitant of the Town. No inhabitant shall, speak on any question more than five (5) minutes without first obtaining the per- mission of the Meeting. Inhabitants shall be given the privilege of speaking at Town Meetings only after all Town Meeting Members who desire to speak upon the question under consideration have first been given an opportunity to do so. Rule 10: No speaker at a Town Meeting shall be interrupted except by a Member making a point of order or privileged motion or by the Moderator. Rule 11: Any person having a monetary or equitable interest in any matter under dis- cussion at a Town Meeting and any person employed by another having such an interest, shall disclose the fact of his interest or his employer's interest before speaking thereon. Rule 12: The Moderator shall decide all questions of order subject to appeal to the meeting, the question on which appeal shall be taken before any other. Rule 13: When a question is put, the vote on all matters shall be taken by a show of hands, and the Moderator shall declare the vote as it appears to him. If the Moderator is unable to decide the vote by the show of hands, or if his decision is immediately questioned by seven (7) or more Members, he shall determine the question by ordering a standing vote and he shall appoint tellers to make and return the count directly to him. On request of not less than twenty (20) members, a vote shall be taken by roll call. Rule 14: All original main motions having to do with the expenditure of money shall be presented in writing, and all other motions shall be in writing if so directed by the Moderator. Rule 15: No motion shall be received and put until it is seconded. No motion made and seconded shall be withdrawn if any Member objects. No amendment not relevant to the subject of the original motion shall be enter- tained. Rule 9: Members of official bodies who are not Town Meeting Members shall have Rule 16: When a question is under debate, the same right to speak; but not to vote, no motion shall be in order except (1) to as Town Meeting Members on all matters adjourn, (2) to lay on the table or pass over, relating to their official bodies. (3) to postpone for a certain time, (4) to tv commit, (5) to amend, (6) to postpone indefinitely or (7) to fix a time for terminating debate and putting the question, and the aforesaid several motions shall have pre- cedence in the order in which they stand arranged in this Rule. Rule 17: Motions to adjourn (except when balloting for offices and when votes are being taken) shall always be first in order. Motions to adjourn, to move the question, to lay on the table and to take from the table shall be decided without debate. Rule 18: The previous question shall be put in the following form or in some other form having the same meaning: "Shall the main question now be put?," and until this question is decided all debate on the main question shall be suspended. If the previous question be adopted the sense of the meeting shall immediately be taken upon any pending amendments in the order inverse to that in which they were moved except that the largest sum or the longest time shall be put first, and finally upon the main question. Rule 19: The duties of the Moderator and the conduct and method of pro- ceeding at all Town Meetings, not prescribed by law or by the Rules set forth in this Article, shall be determined by the rules of practice set forth in Robert's Rules of Order Revised so far as they may be adapted to Town Meetings. Section 2.2.2 It shall be the duty of every official body, by a Member thereof, to be in attendance at all Town Meetings for the information thereof while any subject matter is under consider- ation affecting such official body. Section 2.2.3 All committees authorized by Town Meeting shall be appointed by the Moderator unless otherwise ordered by a vote of the Members present and voting. All committees shall report as directed by the Town Meeting. If no report is made within a year after the appointment, the committee shall be dis- charged unless, in the meantime, the Town Meeting grants an extension of time. When the final report of a committee is placed in the hands of the Moderator, it shall be deemed to be received, and a vote to accept the same shall discharge the committee but shall not be equivalent to a vote to adopt it. Section 2.2.4 Motion to Reconsider 2.2.4.1 A motion to reconsider any vote must be made before the final adjourn- ment of the Meeting at which the vote was passed but such motion to reconsider shall not be made at an adjourned meeting unless the mover has given notice of his intention to make such a motion, either at the session of the meeting at which the vote was passed or by written notice to the Town Clerk within twenty-four (24) hours after the adjournment of such session. When such motion is made at the session of the meeting at which the vote was passed, said motion shall be accepted by the Moderator but consideration thereof shall be postponed to become the first item to be considered at the next session unless all remaining Articles have been disposed of, in which case reconsideration shall be considered before final adjournment. There can be no reconsideration of a vote once reconsidered or after a vote not to reconsider. Reconsideration may be ordered by a vote of two-third (2/3) of the votes present. v - - Arguments for or against reconsideration may include discussion of the motion being re- considered providing such discussion consists only of relevant facts or arguments not pre- viously presented by any speaker. 2.2.4.2 The foregoing provisions relating to motions to reconsider shall not apply to any such motion made by the Board of Selectmen and authorized by the Moderator as necessary for the recon- sideration of actions previously taken by Town Meeting by reason of State or Federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the Meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered, or was the subject of a vote not to recon- sider and reconsideration may be ordered by a vote of two-thirds (2/3) of the votes present. 2.2.4.3 Notice of every vote to be reconsidered at an adjourned Town Meet- ing shall be posted by the Town Clerk in one (1) or more public places in each precinct of the Town as soon as possible after adjournment, and he shall, if prac- ticable, at least one (1) day before the time of the next following session of said Adjourned Meeting, publish such notice in some newspaper published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said Adjourned Meeting. The foregoing notice provisions shall not apply when a motion to reconsider any Town Meeting action is made publicly at Town Meeting before the adjournment of any session of any adjourned Town Meeting. Section 2.2.5 The Selectmen shall, at each Annual Town Meeting, give to the Members information of the State of the Town. Section 2.2.6 The Town Meeting Members and Town Meeting Members-Elect from each precinct shall hold an annual precinct meeting after the Annual Town Election but before the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a Chairman and a Clerk and to conduct whatever business may be appropriate. Chairman shall serve no more than six (6) consecutive years in that position. Additional precinct meetings may be called by the Chairman or by a petition of six (6) Town Meeting Members of the precinct. Section 2.2.7 Removal of Town Meeting Members 2.2.7.1 The Town Clerk shall mail, within thirty (30) days after the adjournment sine die of a Town Meeting, to every Town Meeting Member who has attended less than one half (1/2) of the Town Meeting sessions since the most recent Annual Town Election, a record of his attendance and a copy of Section 2-6 of the Charter. 2.2.7.2 Town Meeting Members of each precinct shall consider at a precinct meeting to be conducted in accordance with Section 2.2.6 of these Bylaws and Section 2-6 of the Charter, preceding the consider- ation of the Article placed upon the Annual Town Meeting Warrant in accordance with Section 2-6 of the Charter, the names of Town Meeting Members in that precinct vi appearing on said Warrant Article and adopt recommendations to Town Meeting as to what action should be taken regarding each such Member. The Chairman of each precinct or his designee shall make such recommenda- tions along with supporting evidence and rationale to Town Meeting. 2.2.7.3 The names of the Members subject to removal in accordance with Section 2-6 of the Charter shall be grouped by precinct in the Warrant Article required by said Section. Section 2.2.8 Meetings During Town Meeting No appointed or elected board, commission, committee or other entity of town govern- ment shall schedule or conduct any hearing, meeting or other function during any hours in which an Annual, Subsequent or Special Town Meeting is in session or is scheduled to be in session. Any such board, commission or committee which schedules. or holds a meeting or hearing on the same calendar day but at a time prior to a session of Town Meeting shall adjourn or recess not less than five (5) minutes prior to the scheduled session of Town Meeting. Any board, commission or committee may, at the opening of any session of Town Meeting, present to that Town Meeting an instructional motion requesting an exemption from this Bylaw and asking that Town Meeting permit it to meet at a date and hour at which a future session of Town Meeting is scheduled and may present reasons for Town Meeting to give such permission. Notwithstanding the foregoing, any board, commission or committee which meets the requirements of Section 23B of Chapter 39 of the General Laws concerning emergency meetings may, upon meeting such require- ments, conduct such a meeting or hearing at a time scheduled for a Town Meeting. C vii TABLE OF CONTENTS ANNUAL TOWN MEETING APRIL 13, 1998 Article Title Sponsor Page 1 Election Board of Selectmen 2 2 Reports Board of Selectmen 3 3 Instructions Board of Selectmen 4 4 Approve Payment of Prior Years Bills Board of Selectmen 4 5 Accept a Bequest to be Administered by The Commissioners of Trust Funds Board of Selectmen 4 6 Amend Capital Improvements Program - FY 1998 - FY 2007 Board of Selectmen 5 7 Amend the FY 1998 Budget Board of Selectmen 5 8 Approve the FY 1999 - FY 2008 Ca ital Improvements Program Board of Selectmen 6 9 Authorize Disposition of Surplus Property Board of Selectmen 6 10 Appropriate Performance Bond Funds - Strawberry Hill Subdivision CPDC 7 11 Establish Revolving Fund to Purchase Additional Compost Bins Board of Selectmen 8 12 Establish Revolving Fund for Neighborhood Preservation Program from Proceeds of Water Tank Rental Receipts Board of Selectmen 8 13 Establish Revolving Fund for Open Space, Park and Recreation Facility Acquisition and Improvements from Proceeds of the Burbank Arena Board of Selectmen 10 14 Appropriate Grant Funding for Chapter 90 Board of Selectmen 10 15 Authorize Debt - Swimming Pool Board of Selectmen 11 16 Authorize Lease of Private Property for School Classrooms School Committee 12 17 Accept COLA Legislation for Retirees Retirement Board 12 18 Approve the FY 1999 Budget Finance Committee 14 19 Designate Mill Street as a Scenic Road CPDC, Conservation Commission 14 20 Amend Section 4.4.3 of General Bylaws - Conflict of Interest Petition 14 21 "Pooper Scooper" Bylaw Board of Selectmen 15 22 Rules Committee Bylaw Petition 16 23 By-Law - Noise Board of Selectmen 17 24 By-Law - Noise Petition 18 25 Vacating Town Meeting Seats Board of Selectmen 21 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on February 19, 1998 notified and warned the inhabitants of the Town of Reading, qualified to vote on town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 67 Pleasant Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Alice M. Barrows School, 16 Edgemont Avenue Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Arthur W. Coolidge, Middle School, 89 Birch Meadow Drive The date of posting being not less than fourteen (14) days prior to March 24, 1998, the date set for the Local Election in this Warrant. I also caused an attested copy of this warrant to be published in the Reading Chronicle in the issue of March 4, 1998. ll~a y M. Ho} C nstable A true copy. Attest: -Xfheryl A. Johnson, Tol' n Clerk 1 TOWN WARRANT (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2, 3, 4, 5, 6, 7, 8 Hawkes Field House, 62 Oakland Road TUESDAY, the TWENTY-FOURTH DAY OF MARCH A.D., 1998, from 7:00 a.m. to 8:00 p.m. to act on the following articles, viz; ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; ( Two members of the Board of Selectmen for three years; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; Two members of the Municipal Light Board for three years; Two members of the School Committee for three years; and seventy-one Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 -.Eight members for three years; one member for two years to fill a vacancy; one member for one year to fill a vacancy; Precinct 2 - Eight members for three years; two members for two years to fill vacancies; Precinct 3 - Eight members for three years; one member for one year to fill a vacancy; Precinct 4 - Eight members for three years; Precinct 5 - Eight members for three years, Precinct 6 - Eight members for three years; one member for one year to fill a vacancy; Precinct 7 - Eight members for three years; Precinct 8 - Eight members for three years; one member for two years to fill a vacancy. 2 AND, to vote YES or NO on the following questions: Question No. 1 "Shall an act passed by the General Court in the year 1997 entitled "An Act authorizing the Town of Reading to issue licenses to certain establishments for the sale of wine and malt beverages to be drunk on the premises" be accepted?" Question No. 2 "Shall this Town approve the amendment to the Reading Home Rule Charter proposed by vote of Town Meeting Members on November 10, 1997 under Article 7 of the Subsequent Town Meeting Warrant which would amend Article 5 of the Charter relating to the Town Manager by adding the phrase "(and except as expressly authorized by the Board of Selectmen)" after the phrase "to the office," in the third sentence of the second paragraph of Section 5-1 so that sentence shall read: "During his term, he shall devote full time to the office, (and except as expressly authorized by the Board of Selectmen) shall not engage in any other business or occupation, and (except as expressly provided in the Charter) shall not hold any other public office, elective or appointive, in the Town."?" and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading, on MONDAY, the THIRTEENTH DAY OF APRIL A.D., 1998 At seven-thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Board or Special Committee. Board of Selectmen BackLyround: This Article appears on the Warrant of each Town Meeting pursuant to an instructional motion by Town Meeting. Traditionally, an annual "State of the Town" report is given by the Chairman of the Board of Selectmen at this meeting. Additional, reports that may be given include the Arnold and Dorothy Berger Award, a report by the RMLD and a financial report. The Board of Library Trustees will also be making a report. Generally, reports under this Article are given at the first session of Town Meeting. This Article may be taken off the table at other times during Town Meeting if required. Reports on any of the individual Articles of business are given under that Article. Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given to Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of each Town Meeting pursuant to an instructional motion by Town Meeting. There are no known instructional motions at this time. Usually, this Article is held until all other business of Town Meeting is concluded. Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 4 To see if the Town will vote to authorize the payment during Fiscal Year 1999 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: There are no known bills from the prior year and, therefore, this Article may be indefinitely postponed. Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 5 To see if the Town will vote to accept one or more gifts to be administered by the Commissioners of Trust Funds, such gifts to be used for the purposes for which they are given to the Town, or take any other action with respect thereto. Board of Selectmen Background: The entire estate of Dorothy Burbank was left to the Town of Reading for expenditure by the Council on Aging. There are no restrictions on the bequest which totals approximately $200,000. Approval of the motion under this Article will accept the gift and set it up in a trust fund to be administered by the Commissioners of Trust Funds, who also administer a number of other trust funds for the Town. The Council on Aging 4 is developing a protocol for use of the funds which will provide a fitting and ongoing memorial to Ms. Burbank. Bylaw Committee Report: No report. Finance Committee Report: The Finance Committee recommends the acceptance of this Article so that the Trust Fund can be administered in accordance with the wishes of the donor. ARTICLE 6 To see if the Town will vote to amend the FY 1998 - FY 2007 Capital Improvement Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings pursuant to an instructional motion by Town Meeting. There are no amendments to the FY 1998 - FY 2007 Capital Improvements Program. Several amendments were made in order to accomplish the business under the Special March 9 Town Meeting. The Annual Town Meeting Warrant does not have any action for the Fiscal Year 1998 which will require further amendments to the CIP. Bylaw Committee Report: No report. Finance Committee Report: No report. ARTICLE 7 To see if the Town will vote to amend one or more of the votes taken under Article 22 of the Warrant of the. Annual Town Meeting of April 14, 1997 as amended under Article 5 of the November 10, 1997 Subsequent Town Meeting and as further amended under Article 4 of the March 9, 1998 Special Town Meeting, relating to the Fiscal Year 1998 Municipal Budget, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Board of Selectmen Background: There are several amendments that are required to meet the expenses of the 1998 budget. These are listed below. This is not a final list as all expenses are not yet known - particularly for snow and ice control. Change in New FINCOM Budget # Description Adopted Budget Recommen Budget Amount dation Fire Personal Services $165,000 School - Special Needs $100,000 Police - Personal Services - sick $453000 leave buy-back 5 Finance - Personal Services - sick leave buyback $5,000 Police and Fire Indemnification $10,000 Snow and Ice Control $ 50,000 Miscellaneous $10,000 Bylaw Committee Report: No report. Finance Committee Report: Action pending. ARTICLE 8 To see if the Town will vote to approve the FY 1999 - FY 2008 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Backiround: The FY 1999 - FY 2000 Capital Improvements Program is included in the blue sections of this report. In order to expend any funds on capital improvements, the project has to be included in the Capital Improvements Program. By the same token, approval of the Capital Improvements Program does not appropriate any moneys. Appropriation of funds for capital projects can only be done by a specific action of Town meeting, either through debt authorization or through the approval of line items in the "K" section of the annual budget. Bylaw Committee Report: No report. Finance Committee Report: The Finance Committee voted 9-0-0 to recommend the approval of the Capital Improvements Plan. The Committee's votes on the ca i~ tal projects anticipated in FY 1999 are shown in our recommendation of Article 18 Rime Items K-1 - K-421. Our position on Article 15 (Swimming Pool) will be determined once a definitive aureement has been reached. This will take place prior to Town Meeting_ The financing plan associated with the Capital Improvements Plan utilizes Sale of Real Estate funds and Capital Revolving funds and incorporates an increase in the percentage of revenues dedicated to capital and debt service over the next five years. Last year, the financing _plan included deficits in FY 2002, FY 2003 and FY 2004 but by increasing the he percentage of revenues dedicated to capital over 5 years instead of the 10 years assumed last year, the deficits are eliminated and more capital projects can be completed. We recognize this mgy put more pressure on the operating budget over time However, the plan is based on conservative revenue projections the interest rates assumed are relatively high and the length of the bonding period is short, thes conservative assumptions should mitigate the impact on the operating buds ARTICLE 9 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may 6 determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: Town Meeting approval is needed in order for the Town to dispose of items of property (this Article does not include real estate). This Article is used primarily for the Town to dispose of equipment through trade in - such as the equipment being replaced through the Capital Improvements Program. A full list of this equipment will be available at the time of Town Meeting. Bvlaw Committee Report: No report. Finance Committee Report: The FINCOM will have a recommendation on the specific items to be included in this Article. ARTICLE 10 To see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the purpose of completion of construction according to approved plans for a subdivision known as "Strawberry Hill Lane" and conditions of approval of said plans, which approval was granted by the Community Planning and Development Commission on September 11, 1995, in accordance with the terms of a certain Agreement entered into and executed to the benefit of the Town of Reading on December 4, 1995 by the Wakefield Development Corporation, the Danvers Savings Bank, and said Commission, pursuant to the Rules and Regulations Governing the Subdivision of Land in Reading and in accordance with Massachusetts General Laws, Chapter 41, such funds to be expended by and under the direction of the Board of Selectmen, or take any other action with respect thereto. Community Planning and Development Commission Background: Completion of work in connection with the Strawberry Hill Lane Subdivision, as specified in the Subdivision Regulations and in the conditions of approval of the subdivision plans, was secured by a Three-Party Agreement between the developer, the developer's bank and the CPDC. This Agreement stipulated that the work had to be done within two years or by December 4, 1997. That date elapsed without the work being done or the developer requesting and justifying an extension of time. After frequent prodding by the Town Planner, the developer finally, in February of this year, requested an extension of time to complete the work by June 1, 1998. CPDC granted this extension but is concerned that the work still may not be properly completed. In case this work is not completed, or is not done satisfactorily to CPDC, CPDC has the right to seize the remaining funds set aside by this Agreement but cannot utilize such seized funds without an appropriation which would be authorized by this Article. The amount of the remaining funds is $20,003. Remaining items of work include the planting of a buffer hedge at the back lines of four of the subdivision lots, asphalt patching of a trench in Walnut Street and Maple Ridge Road, legal work in connection with required deed restrictions, planting of street trees, curb touch-up, water gate and 7 catch basin adjustments, grading adjustments, tree lawn loam and seed and installation of r a missing catch basin. CPDC is hopeful that the developer will, in fact, complete such items satisfactorily and therefore that the Commission will not have to seize these funds. Nevertheless, the CPDC would like to have the appropriation authorized just in case it finds that it has no choice but to do so. Bylaw Committee Report: No report. CPDC Report: Recommended by a vote of 4-0-0. Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 9-0-0. This action is required in order to ensure the completion of this subdivision at no cost to the taxpayers of the Town of Reading_ ARTICLE 11 To see if the Town will vote to establish a revolving fund under Chapter 44, Section 53E1/2 of the General Laws for the purpose of using the receipts generated through the sale of compost bins to purchase additional compost bins, and to pay for related expenditures, and to determine the total amount of expenditures during fiscal year 1999 which may be made from such fund, or take any other action with respect thereto. Board of Selectmen Background: This Article is required in order for the Town to continue the program of selling home composting bins to Reading residents. The program is funded through a DEP grant that allows the Town to purchase home composting bins, to re-sell the bins to Reading residents at a discount, and to use the proceeds to purchase additional bins. The initial grant was for $2000, and that is the amount that will be authorized by this Article. Bylaw Committee Retort: No report. Finance Committee Report: The FINCOM recommends this Article by a vote of 9-0-0. This allows the Town to continue a very effective program of using jzrant funds to purchase compost bins, to sell the bins to residents at a discount, and to use the proceeds to buy more bins for sale. ARTICLE 12 To see if the Town will vote to establish a revolving fund in accordance with Chapter 44, Section 53F/s of the General Laws, for receipts from antennae licenses on the Town's water towers, with the proceeds from the fund used to fund community improvements pursuant to a community improvement program to be administered by the Board of Selectmen, and to determine the total amount of expenditures during fiscal year 1999 which may be made from such fund, or take any other action with respect thereto. Board of Selectmen 8 Background: The Town has granted licenses on the Auburn Street water tower for use as cellular communications sites, and the license revenues currently equal $48,000 per year. These licenses are revocable by the Town, and there is no certainty that this revenue will continue in perpetuity. Similar to the principal that revenues from the rental of school buildings remain available for the support and maintenance of the school buildings, it is proposed that the license fees for the use of the water towers should stay with the Town in this instance for the purpose of community improvements. At the time that the Board of Selectmen held the hearings on thes licenses, the Board committed to the neighborhood that it would try to set up such a fund and begin the program in this neighborhood. In addition to establishing the revolving fund, Town Meeting will annually authorize the amount of funding to be made available to the revolving fund and the general purposes of that fund. If in any year there are no Community Improvement Projects or if the license receipts ceases, there would be no program or project that year. The purpose of the Community Improvement Program is to focus community resources to accomplish comprehensive improvements within the neighborhoods of Reading in cooperation with the residents of the neighborhood. This will give the community the resources it needs to be a good neighbor. Often the need for these improvements is related to other public projects or actions in the neighborhood, such as siting a public facility, siting affordable housing, or mitigating impact from some public or private project. A process is in place to solicit the needs for the neighborhood from the residents of the neighborhood so that the improvements made reflect the wishes of the neighborhood. Potential projects under this program include the following and other projects that may be developed over time as the program becomes established and better known to the community: Auburn Street and Parkview - Curbs, sidewalks, move/replace water tower fence, plantings within water tower fence area, paint both towers (from water division budget). ♦ Wilson Street and Pleasant Street - Related to potential future. use of Town lot at Wilson and Pleasant - curb and sidewalk on Wilson and Pleasant, drainage, street light, trees in Hunt Park near the playground, new playground equipment, cut through enforcement. ♦ Green Street Neighborhood - Construct curbing and sidewalks from Main to John; plant street trees; potential solution to a lack of off street parking in a very densely settled neighborhood. ♦ Police Station Neighborhood - Union Street area to supplement the construction of the station by placement of curb, sidewalk, street trees on the entire length of Union Street; decorative street lighting fixtures consistent with Downtown improvements. ♦ Washington Street Park Neighborhood - Curb and sidewalk on Washington Street between Prescott and Minot; additional park improvements; curb and sidewalk on Sweetser (maybe a cul-de-sac too). Memorial Park Neighborhood - Install curbing adjacent to the park; refurbish the Pacino bandstand in its current location and size, add to plantings. 9 ♦ Downtown Enhancements - Use funds to add to Downtown improvements, including additional parking, improving existing parking lots, providing street furnishings. Bylaw Committee Resort: No report. Finance Committee Report: The FINCOM does not recommend this Article as presented. The Committee voted 5-3-1 for the proceeds from the Water tank licenses to go into a revolving; fund to be spent annually on the entire Capital Improvements Program. ARTICLE 13 To see if the Town will vote to establish a revolving fund in accordance with Chapter 44, Section 530/2 of the General Laws, for receipts from the Reading Ice Arena Authority, Inc., pursuant to its lease with the Town, with the proceeds from the fund used to fund acquisitions and improvements to open space and to park and recreation facilities of the Town administered by the Board of Selectmen, and to determine the total amount of expenditures during fiscal year 1999 which may be made from such fund, or take any other action with respect thereto. Board of Selectmen Background: As part of the deal to lease Town-owned land at the former Nike base on SymondsWay for the development of an Ice Arena, the Reading Ice Arena Authority agreed to convey any surplus revenues after the debt and capital appreciation funds were established, to the Town of Reading. The distribution of these proceeds is to be used primarily to support youth related activities, and since the source of funds is from a Town owned asset, it is intended that the proceeds go to support capital needs, similar to the principal of the Sale of Real Estate fund. The Ice Arena has been very successful in retiring its debt 3 years earlier than projected, and the first payments from this source in an amount of $100,000. are expected in calendar year 1998. Assuming that the Ice Arena continues to be successful, the payment should continue steadily over time. These revenues have been built into the Town's Capital Improvements Program as a source of funding. Bylaw Committee Report: No report. Finance Committee Report: The FINCOM does not recommend this Article as presented. The Committee voted 7-0-0 for the proceeds to go into a revolving fund to be spent annually on the entire Capital Improvements Program. ARTICLE 14 To see what sum the Town will raise by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen 10 Background: This Article authorizes the Town to borrow funds for Chapter 90 roadway ; projects to be constructed in accordance with the schedule included in the Capital Improvements Program. No actual borrowing will take place under this Article (nor has the Town ever borrowed under this Article). The actual projects will be done only when the State releases the funding. This Article does allow the Town to proceed with hearings and design of the various projects. The total amount of this Article will be $435,500. Bylaw Committee Report: No report. Finance Committee Report: The Finance Committee recommends this Article in the amount of approximately $437,000 by a vote of 9-0-0. This Article is needed in order to continue the necessary road construction program in a manner and time schedule that is appropriate and in accordance with the Capital Improvements Program. AR'T'ICLE 15 To see if the Town will vote to authorize the Board of Selectmen to enter into an agreement with the Reading/Wakefield YMCA and/or any third party relating to the construction or remodeling, reconstruction or making extraordinary repairs to a swimming pool and accessory uses and structures and relating to the use of said swimming pool and accessory uses and structures by the Town of Reading; and to see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the purpose of construction or remodeling, reconstruction or making extraordinary repairs to a swimming pool and accessory uses and structures, including the cost of original furnishings and equipment, architectural fees, engineering fees, inspection fees, relocation costs, contingencies and related expenses incidental thereto and necessary in connection therewith, said sum to be expended under the direction of the Board of Selectmen, and to see if the Town will vote to authorize the Board of Selectmen to file applications for a grant or grants to be used to defray all or any part of the cost of said swimming pool and related matters, and to see if the Town will vote to authorize the Board of Selectmen to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article, or take any other action with respect thereto. Board of Selectmen Background: The Town has included in the Capital Improvements Program for a number of years the cost of replacement of the Grant Municipal pool at the Birch Meadow site, in the amount of $500,000 to be paid through debt. The proposed year for this construction project is 1999. The Capital Improvements Program also anticipated the Town going to the voters for a Debt Exclusion Prop 2 '/2 override for the difference in cost between replacing the Grant Memorial Pool and the cost of constructing a 12 month a year indoor pool. Extensive discussions over the past several months have presented the Town with an option to enter into a partnership with the YMCA whereby the YMCA will put up $1 million, the Town of Reading will put up $.5 million, and Nelson Burbank will donate 11 $lmillion to $1.5 million to construct a 2 pool indoor swimming complex at the YMCA - site in Reading, to be used jointly by the YMCA and the Town of Reading. A separate mailing will be sent to Town Meeting members detailing more of the proposal. The concept is that the Town of Reading will be guaranteed access to a pool under the same terms and conditions as the Grant Municipal pool is currently available to residents - i.e. for open swimming, recreational swimming, and swim lessons. Additionally, Reading residents will have access .to the pool during the remainder of the year under preferential circumstances, for a variety of programs including the RNHS swim teams, open swimming, swim lessons to school children, and a variety of aquatics programs. Bylaw Committee Report: No report. Finance Committee Report: Action pending. ARTICLE 16 To see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the lease of space in private buildings for classrooms and uses accessory thereto for educational purposes, or take any other action with respect thereto. School Committee Background: This Article would authorize the School Department to lease classrooms and accessory space in private buildings in order to resolve the present and immediately anticipated need for classroom space at the Killam and Birch Meadow Schools. The School Committee is currently discussing the lease of such space for Fall, 1999, in a new classroom wing to be constructed at St. Athanasius Church, although the ultimate site will be selected after complying with the applicable provisions of the Massachusetts Uniform Procurement Act. At this time it is anticipated that the lease would be for an initial term of two years, and that the leased space would be used for elementary school classrooms. The School Committee is aware that other communities have temporarily leased space from religious organizations, and the School Committee is sensitive to the need for the classrooms to function as secular, public school space. The exact terms of any lease will probably not be known by Town Meeting, so principal funding for the lease will be from the School Department's budget. Bylaw Committee Report: No report. Finance Committee Report: Action pending. ARTICLE 17 To see if the Town will vote to accept the provisions of Chapter 32 Section 103 of the Massachusetts General Laws which provides for the payment of cost of living adjustments to retirees in the Town's contributory retirement system; and to see if the Town will vote to provide the same cost of living adjustments to noncontributory system retirees of the Town of Reading; or to take any other action with respect thereto. Contributory Retirement Board 12 Backzround: The Town's Retirement Board is requesting that the Town Meeting adopt the provisions of Section 103 of Chapter 32. The new State law requires that local retirement funds be the source of any future Cost of Living Adjustments (COLAs) for the Town of Reading retirees. Subsequently, the local Retirement Board is required to review its assets and to decide each year whether to grant a COLA. The COLA would be based on the first $12,000 of pension. Since Town employees are not covered by the Social Security system, this is the only pension that many retirees have. The Reading retirement COLA is based upon the Consumer Price Index of the prior year, but in no case is it more than 3 The COLA for July 1, 1998 has been set at 2.1 If Town Meeting does not support this Article, the Reading retirees will not receive a COLA. Reading's retired school teachers would receive their COLA from the State. The State, most counties, and many municipalities have already accepted this legislation on behalf of their retirees. The Town's recent actuarial study projects that a yearly COLA increase of 3 % would require an extra funding requirement of approximately $600,000 yearly until the year 2028, when the retirement system expects to be fully funded. But the Retirement Board is only seeking an increase of $126,685 for Fiscal Year 1999 for the following reasons. The investments of the retirement fund have shown a 23.9 % rate of return in 1997 and 11.06 % in 1996. Since the Reading Retirement System is a participating member of PRIT, the system received a $450,000 State distribution in 1997. PRIT is the pooled investment fund for State and local retirement boards. Of course, the necessary funding in subsequent years could be more or less than the current actuarial study indicates. Reading's schedule for funding the unfunded pension liability of its retirement system is a positive factor cited by our bond rating agencies when they raised our bond rating in June of 1996. Nonetheless, the Reading Retirement system is only 61.4 % funded while the average U.S. public retirement fund is funded at approximately 92 The Retirement Board's proposal seeks to increase the budget for funding the system by an average of 2.5 % for the first 15 years, and an average of 2.7 % for the remaining 15 years until 2028, when it is required to be fully funded. If we cut the funding now, the chances are great that there would be very large yearly increases in future years. The smaller the percentage increase each year, the less the impact on the Town's budget. Bylaw Committee Report: Recommended by a vote of 4-0. Finance Committee Report: The FINCOM has recommended the subject matter of this Article by a vote of 9-0-0. The funds for the initial impact of the Article are included in the proposed FY 1999 budget In order for the Town retirees to be able to get cost of living (COLA) increases, this Article must be approved by Town Meeting. The maximum amount of the COLA is capped at 3% in any one year, and it is pegged to the COLA for Social Security recipients Since Town of Reading employees are not participants in Social Security a COLA is a reasonable prolosal Most other communities are accepting this state law, and it is important for the Town employees and retirees to be treated fairly. 13 ARTICLE 18 . To see if the Town will vote to determine how much money the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the operation of the Town and its government for Fiscal Year 1999 beginning July 1, 1998, or take any other action with respect thereto. Finance Committee Background: The "yellow" sections of this document detail the proposed FY 1999 budget and the Finance Committee recommendations with respect to the budget. Bylaw Committee Report: No report. Finance Committee Report: Included in the "yellow" pages of this report. ARTICLE 19 To see if the Town will vote pursuant to Section 5.8.1 of the General Bylaws of the Town to designate Mill Street as a Scenic Road, or take any other action with respect thereto. Community Planning and Development Commission, Conservation Commission Background: Residents of Mill Street have petitioned the CPDC and the Conservation Commission to designate Mill Street, for its entire length from Main Street to the bridge at the North Reading Town Line, as a Scenic Road under the provisions of Section 5.8 of the General Bylaws. Both Commissions have requested that this Article be placed on the Warrant. In substance, this designation would not prevent the improvement such as re- paving, widening or construction of sidewalks, but would require review by CPDC with regard to the effects of such improvements on such scenic values as trees, stone fences, historical features, and general scenic qualities of the roadway and its environs. Scenic Road regulations also govern actions by private owners with respect to the same considerations. Reading has two other designated Scenic Roads - South Street between Walnut and Main Streets, and Walnut Street between Hopkins Street and Pine Ridge Road. The Capital Improvements Plan has sewer installation and street improvements scheduled for Mill Street within the next few years. Finance Committee Report: No report. CPDC Report: At a public hearing; held on March 23, 1998, the Community Planning and Development Commission voted 4-0-0 to recommend that Town Meeting designate Mill Street as a Scenic Road. Conservation Commission Report: Action pending. Historical Commission Report: Voted 3-0-0 on February 3, 1998 to recommend. ARTICLE 20 To see if the Town will vote to amend Section 4.4.3 of the General Bylaws of the Town by deleting the second sentence thereof which provides: "Notwithstanding anything in Section 17 of Chapter 268A to the contrary, a Special Municipal Employee, as defined in Section 1 of Chapter 268A, shall be subject to 14 paragraphs (a) and (c) of Section 17 of Chapter 268A to the same extent as a non-special municipal employee.", so that Section 4.4.3 shall read as follows, or take any other action with respect thereto: "4.4.3 No present or former municipal employee shall violate any of the conflict of interest provisions in Chapter 268A of the General Laws, as amended from time to time." By Petition Background: All Town volunteers, elected and appointed, are Town employees according to State law. State law allows the Board of Selectmen to designate volunteer boards "special Town employees" in order to encourage greater participation in volunteer government than would be possible with strict application of the ethics law. They cannot give this designation to paid positions. Last Spring, under an Article submitted by the Board of Selectmen, the Town Bylaw was changed to remove most of the State exemptions from special employee status. This was done to protect Town boards and employees from undue influence by fellow employees in matters of substantial importance to the Town. This protection takes the form of making it illegal for any Town employee (including all volunteers) to either represent or receive compensation from anyone in connection with a particular matter in which the Town has a direct and substantial interest. In my case, a drawing done by me, a registered architect and a member of the Reading School Committee, submitted by a Reading client to the Building Inspector represents a violation of the law. Upon hearing of the conflict last Spring, I have given up all my Reading business (about 10% of the total) in order to fill out my term on the School Committee. I am proposing to bring the Reading Town Bylaws back into conformance with the State law in terms of exemptions available to special employees. Strong ethical protection given by the State will remain. Among others, it will still be illegal to use a position of power to unduly influence other boards or employees. It will still be illegal to appear on. behalf of someone else before your own Board. The only change will be that such illegal influence will not be assumed in all cases, whether true or not. Simply put, I believe the current protection given Town boards and employees is too extreme to justify the loss of opportunities for Town volunteers to fully participate in "citizen government." We should be encouraging this participation, not discouraging it. Tom Stohlman, Petitioner Bylaw Committee Report: Action pending. Finance Committee Report: No report. ARTICLE 21 To see if the Town will vote to amend Section 5.6 of the General Bylaws of the Town as follows, or take any other action with respect thereto: 1. Amend Section 5.6 by deleting the caption "Dog Leash Law" and substituting therefor the caption "Doe Leash and Related Laws"; and 15 2. Add the following as Section 5.6.8: "The owner or keeper of any dog shall be responsible for the prompt removal of any feces deposited by the dog on public or private property, except on the property of the owner or keeper or otherwise with the permission of the owner or occupant of the property. The owner or keeper of a dog who does not comply with this Section 5.6.8 shall be punishable by warning or fine as follows: The Animal Control Officer shall issue a written warning to such owner or keeper for the first offense within a calendar year. The Animal Control Officer shall levy a fine of Twenty Dollars ($20.00) for the second offense within a calendar year, Thirty Dollars ($30.00) for the third offense within a calendar year, and Fifty Dollars ($50.00) for each subsequent offense within a calendar year. The provisions of this Section 5.6.8 shall not apply to a handicapped person who has the charge or control of a guide dog." Board of Selectmen Background: This Article appears on the Town Meeting Warrant in response to an instructional motion from a Town Meeting Member. It is viewed as the simplest means of accomplishing the intent of the instructional motion. Town Meeting Members are reminded that the Town funds a '/z time Animal Control Officer and that enforcement of this regulation will be somewhat problematic because of this. There were 1691 dogs.licensed in Reading in 1997, and even a full time Animal Control Officer would not have the capability of being in all areas of the community where enforcement may be required. Bylaw Committee Report: Action pending. Finance Committee Report: No report. . ARTICLE 22 To see if the Town will vote to amend the Town of Reading Bylaws by adding the following: 2.2.9 Rules Committee The Moderator shall serve as the Chairman of the Rules Committee and shall convene said Committee no more than seven (7) days after adjournment of the Annual Town Meeting and at other times by the Moderator, or upon written request to the Town Clerk by at least three (3) members of the Committee, or take any other action with respect thereto. By Petition Background: The petitioner has not submitted any background information on this Article at the time of printing of this report. Bylaw Committee Report: Recommended by a vote of 4-0 as amended. The Bylaw Committee with the petitioner has rewritten this proposed bylaw change to set a time certain for at least an annual meeting, of the Rules Committee. The new proposed bylaw will also address the filling of a vacancy in either the chairmanship and the clerk position 16 of the Rules Committee. With these changes, the Bylaw Committee recommends the Article. Finance Committee Report: No report. ARTICLE 23 To see if the Town will vote to amend the General Bylaws (or the Zoning By-Laws) of the Town of Reading by adding thereto a new Section 5.16 (or Section 4.3.1.2.1), which shall read as follows: "5.16 (or 4.3.1.2.1) Outdoor Loudspeakers and Public Address Systems: No owner of a residentially used or zoned property shall install or operate any outdoor loudspeaker or public address system without a permit issued by the Police Department for a specific event. No commercial establishment shall install or operate any outdoor loudspeaker or public address system except for the sole purpose of direct communication with a customer to assist that customer or to conduct a specific business transaction at the commercial establishment, as for example at a drive-up window of a fast food or banking establishment, or at self-service gasoline pumps. Any such loudspeaker or public address system shall be operated only during the regular business hours of the establishment. The owner of the establishment shall at all times ensure that the volume of sound produced outdoors by such loudspeaker or public address system shall be such as to be entirely inaudible from any portion of a public way or residential property under all circumstances. The use of any outdoor loudspeaker or public address system at any time for playing music, for advertising, for promoting sales events or sale of any item of goods or services, or for any other purpose than that specified above, is prohibited." or take any other action with respect thereto. Board of Selectmen Background: It is the intent of the Board of Selectmen to move this Article without the first paragraph. The Board of Selectmen has placed this Article on the Warrant to address a specific issue - the problems associated with loudspeakers on the exterior of commercial establishments. Virtually all of Reading's commercial properties directly abut residential properties in the community. Occasionally, but increasingly, complaints have been received about loudspeaker noise primarily from homeowners who live next to commercial establishments. While some of these residents have asked that outdoor commercial loudspeakers be banned entirely, there are legitimate business needs for them such as placing orders at drive-up windows, or being able to get instructions from an indoor attendant about how to operate gas pumps. Several fast-food restaurants, banks and gas stations have installed outside speakers, originally for these purposes. However, some of these establishments have expanded the use of speakers for broadcasting music, for advertising and for promoting special items for sale. In addition, some of the outdoor loudspeakers have been operated 17 at volumes that are audible from adjoining properties, and residential, and even - commercial, abutters feel that these have become nuisances. This Article would establish a General Bylaw to provide some control over the kinds of excessive use of outdoor loudspeakers to minimize nuisance, and to provide for respect for abutters' rights to the quiet enjoyment of their properties. Such a General Bylaw would enable the Police to enforce the restrictions stipulated in the proposed bylaw; the ability of the Police to enforce this is important because most violations are likely to occur during evenings and weekends. This Article would not ban the use of outdoor loudspeakers but would place some reasonable controls on their use, such as: ♦ Businesses would still be allowed to use outdoor loudspeakers for the legitimate purpose of communicating directly with customers to assist them in a transaction during hours of operation. ♦ The loudspeaker volume would need to be controlled so that it is not audible from any other property or from adjoining rights-of-way. ♦ Businesses would not be allowed to use loudspeakers for advertising, sales promotions, broadcasting music or any other non-essential purpose. Bylaw Committee Report: Recommended by a vote of 4-0 as amended. The Bylaw Committee concurs that there are certain noise situations that need to be addressed within the Town of Readina. It is the feelina of the Bvlaw Committee that this proposed General Bylaw change addresses those situations. Finance Committee Report: No report. ARTICLE 24 To see if the Town will vote to add General Bylaw to the Town Code of Reading. The new General Bylaw is to be known as the Town of Reading Noise Control Bylaw, as Section 5.12 of the Town of Reading General Bylaws. 5.12.1 Title This Bylaw shall be known as the Town of Reading Noise Control Bylaw. 5.12.2 Purpose The purpose of this Bylaw is to control excessive noise because such noise degrades the environment of the Town to the degree which a. it is harmful and detrimental to the health, welfare and safety of the inhabitants; b. it interferes with the comfortable environment of life, property and recreation, and with the conduct and operation of business and industry; C. it causes nuisances. No one has a right to create excessive noise which harms the health, welfare and safety of the inhabitants of the Town and distracts from their standard of living. Effective control and elimination of excessive noise is an essential right of the citizens in the furtherance of their health and safety, and in the conduct of normal pursuit of life, recreation and commerce. 18 5.12.3 Definitions Excessive noise: any sound which endangers or injures the safety or health of humans or annoys and disturbs a reasonable person of normal sensitivities or endangers or injures personal or real property, as measured in accordance with section 5.12.7 below. Emergency: any occurrence or set of circumstances involving actual or eminent physical trauma or property damage which demands immediate attention. Emergency work: any work performed for the purpose of preventing or alleviating the physical trauma or property damage threatened or caused by an emergency. Person: any individual, association, partnership or corporation and includes any officer, employee, department, agency or instrumentality thereof. Homeowners light residential outdoor equipment: all engine or motor powered maintenance tools intended for repetitive use in residential areas, typically capable of being used by a homeowner, (examples are: lawn mowers, garden tools, riding tractors, snow blowers, snow plows, chain saws, etc.). Commercial service equipment: equipment intended for infrequent service work in inhabited areas, typically requiring commercial or skilled operations, (examples are: log chippers, paving rollers, jackhammers, etc.). Da ime: the period between the hours of 7:00 a.m. and 5:00 p.m. Nightime sleeping hours: the period between 11:00 p.m. and 7:00 a.m. DB: is the abbreviation for decibel. 5.12.4 Policy It shall be unlawful for any person within the Town of Reading to make, continue or cause to be made or continued any loud, unnecessary, unusual or excessive noise which either annoys, disturbs, injures or endangers the comfort, repose, convenience, health, peace or safety of others with the Town limits. The determination as to whether noise is excessive will be made by the Board of Health or their designee. Excessive noise shall in no instance be allowed to exceed the levels of forth in section 5.12.7, unless exempt by section 5.12.6, or for emergency work of public service utilities, or by permit from the code enforcement officer, as per section 5.12.5. 19 5.12.5 Permit Not withstanding the above, the code enforcement officer may, issue a permit to authorize matters otherwise prohibited in this bylaw upon application of a person should he determine that the public convenience, health, welfare or safety is not impaired or that, given that there shall be a minimum impairment, the activity engaged in is necessary in the normal course of a business or commercial use. 5.12.6 Exceptions The exceptions to this bylaw are as follows; - the use of homeowners light residential outdoor equipment; - the use of commercial service equipment during the daytime period; - the operation of any motor vehicle on a public way; - emergency work. 5.12.7 Table of Noise Standards - Not to exceed 55 dB for more than an accumulation of 60 minutes in any 24 hour period. - Not to exceed 45 dB for more than an accumulation of 30 minutes during nighttime sleeping hours. 5.12.8 Penalties Penalties will be levied only upon an affirmative vote of the Board of Health. Penalties are as follows: for the first violation a written warning; for the second violation within 12 months of a prior violation, 50 Dollars; for the third violation within 12 months of a prior violation, 100 Dollars; for the fourth or subsequent violation within 12 months, 200 Dollars. 5.12.9 Severability The provisions of this bylaw are severable. If any provision of this bylaw or the application thereof to any person or circumstance is held invalid, such invalidity shall not effect other provisions or applications of this bylaw which shall be given effect without the invalid provisions or application. By Petition Background: The petitioner has not submitted any background information on this Article at the time of printing of this report. Bylaw Committee Report: The Bylaw Committee recommends by a vote of 4-0-0 that this Article be tabled. The Bvlaw Committee feels that the subiect matter'of this Article needs to be worked out further by all the involved parties. Thus, the Bylaw Committee feels this Article should be tabled at this time, reworked by the different Town boards and committees involved and brought back to a future Town Meeting. 20 Finance Committee Report: No report. C ARTICLE 25 To see if the Town will vote pursuant to Section 2-6 of the Reading Home Rule Charter to declare the seats of any or all of the following Town Meeting Members to be vacant and to remove any or all of the following described persons from their position as Town Meeting Members for failure to take the oath of office within thirty days following the notice of election or for failure to attend one-half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto: Precinct 2 Paul F. Feely Jr. Edward F. Foley Steven E. McLaughlin Precinct 3 Eugenia Zangas Precinct 5 William O. Stroman Board of Selectmen Backaround: The Town Charter requires this Article to be placed on the Warrant of every Annual Town Meeting. Interestingly, because of the Special Town Meeting in March, an additional 9 Town Meeting Members do not meet the criteria of having attended at least'/2 of the Town Meetings during the past year. They are not included in this list because the Warrant for the Annual Town Meeting closed before the Special Town Meeting was held. Town Counsel advises that these additional members' names cannot be added to this Article. Of the 5 names listed above, Eugenia Zangas and William O. Stroman have resigned from Town Meeting and, therefore, no action will be required for them at this Town Meeting. Bylaw Committee Report: No report. Finance Committee Report: No report. 21 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to March 24, 1998, the date set for the meeting in said Warrant, and to publish this Warrant. in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 17th day of February, 1998. Camille W. Anthony, Chairman W. ruce MacDonald, V e Chairman Sally M. Hoyt, Secretary Daniel A. Ensminger Georg'6 V. Hines SELECTMEN OF READING Sally M. Hoyt, Constable 22 Town of Reading 16 Lowell Street Reading, MA 01867-2685 FINANCE COMM><T1'EE (781) 942-9043 FAX: (781) 942-9070 March 25, 1998 Town of Reading Finance Committee Fiscal Year 1999 Budget Message Dear Town Meeting Members: This year the Finance Committee followed a different approach to formulating its budget recommendations than in previous years. Initially, the Finance Committee reviewed all proposed budget sections without taking a vote on any section. The Committee led a collaborative budget review process with the Board of Selectmen and the School Committee, along with the Town Manager and the Superintendent of Schools, engaging in considerable mutual interaction. At several stages, the Board of Selectmen and the School Committee revised their budget requests in response to the Finance Committee's reviews. Instead of voting for each line item of the final budget requests, the Finance Committee voted 9:0:0 to recommend the entire Fiscal year 1999 Budget as shown in the Warrant. The Finance - Committee strongly encourages all Town Meeting Members to review this recommended budget in detail and will be pleased to respond to questions and comments from Town Meeting Members during the discussion on this Article. The Finance Committee believes that this entire recommended budget is the best achievable compromise between the expressed needs of all agencies of the Town and the constraints of conservative revenue estimation. The Committee is extremely concerned with the long-term financial condition of the Town, and wishes to see the Town act prudently in order to prevent potentially severe dislocations which could happen during an inevitable future economic downturn. The Committee understands that the recommended budget will not satisfy all the legitimate or desired needs of the various Town departments; however, the Finance Committee is dedicated to ensuring that the Town remains in sound fiscal health and to improving the town's long-term financial condition. This recommended budget reflects these concerns. Respectfully submitted, Town of Reading Finance Committee James A. Keigley, Chairman Carol S. Grimm, V. Chairman James Francis Paul K. Kurker Gerald MacDonald Catherine Martin Richard McDonald Larry A. Penta Nathan C. White 23 FAX: (781) 942-9070 TOWN MANAGER Website: www.ci.reading.ma.us (781) 942-9043 Fiscal Year 1999 Budget Message The yellow pages that follow this message constitute the FY99 budget for the Town of Reading. The budget plus the Capital Improvement Program and several Articles in this Warrant constitute the financial plan for the Town of Reading for the year beginning July 1, 1998. The budget process this year continued a collaborative process whereby the Board of Selectmen, School Committee, and Finance Committee act as partners in developing and recommending the financial plan for the community. This process continues to be a very positive one within the community. That does not mean that it is a easy one. Total budget requests this year for the School Department were $800,000 more than available funds. For the Town this figure was over $400,000. Significant reductions from these budget requests were required in order to bring the budget within the available fiscal resources. This requires establishing priorities within the community and living within the priorities. The pages following detail the budget that is recommended. The following are the highlights: General Government - This budget reflects a 2.56% increase for general government services from FY98 to the recommended FY99 budget. The only initiatives included are the following: Dealing with salary inequities within several positions within the Reading Public Library. ® Adding to the non-print collection within the Reading Public Library ♦ Developing a performance related step movement increase program for municipal nonunion employees, similar to what is available to many of the union employees in both the Town and the School Department. ♦ Increase in the total number of Police Officers by one, and increasing a position to a sergeant in connection with the Police Staffing and Deployment Study that was completed this year. ♦ Meeting the Town's commitment to provide condominium rubbish collection and recycling throughout the community. School - The School budget increase is 7.7% from FY98 to FY99. Major elements that drive this increase are a 1.7% increase in enrollment, the need to finish staffing the transition for redistricting in the middle schools and the Education Reform Act. Regional School District - The Northeast Regional Vocational School District budget has increased 108% from FY98 to FY99, reflecting an almost doubling of the number of students in the school. 24 Town Building Maintenance - The Town building maintenance is included within the School Department, but is not reflected in the figures above. Building maintenance has increased a modest 1.26%. Debt/Capital - This line has increased 2.51%. This is a very low increase considering the implementation of capital SBAB and capital reimbursement this year. There are several capital projects that were included in the budget but have been removed in order to be able to fund operating budgets. The capital budget still represents a significant commitment to the capital and infrastructure of the community. Employee benefits - This category is increased 4.63% from FY98 to FY99. This is reflective of the acceptance of the COLA legislation for retirees and reflective of a 5% increase in health insurance this year. State and County assessment - This assessment is reduced .81%. These are based on actual numbers, and this line item is not voted by Town Meeting. The budget reflects a balanced effort at providing municipal services that the residents of the community desire. The Finance Committee, Board of Selectmen and School Committee all have concerns about the amount of free cash being used to support this budget. However, given the demands of the times the use of revenues in this manner seems to be a prudent course of action. Sincerely, Peter I. Hechenbleikner Town Manager 25 d ~ o 0 di d O ® r c V O N 0 tD O N 0 LA T 0 0 0 t- LO 1`• w O tT1 Ll~ tG N 06 tt> r ~ Z T as ~ (W v ® o ® o N o O o 0 o M o T o ® O ® O LA M O T N ~ N w w co c C V r p ® - w m co co Y N C-1 ® 0 M W 0 Z y V m T Co M CO) aw p LL T tY iA iA M LCD iR V ~ N 4A 45► on f A W w co M W W 9O N N n• O M T r r Go N ® Lo 0 m N O ti O O N O r t- 111 to N co N T N 40 M co r O to D r T 40~ M wR P C'14 44 4& 4p~ ' Q V~ !Z o 00 O, o C-4 e o ,C, W o CD o di d' e- o r r M f` LA M ® 00 1.. N O LA O LA r O N LA P' m co r to d a) O w O to O cto o O CM O U. n Lt? w to M M o) to U ~ O to 606 M l . q- 40 40). LU tD ® 04 N IS m N O L A CO) ` O N I- co 0) co O / LO te m tG U) Goo P- O h h ~p dq r- 40 M M t7~ t0 a) O O 60). N d' 69W r r r 6R ~ EA IA .e Y co '0° 'da O aAA YI O T O CD co Re N Re tip T ~ o O O M O LA r ti O M d' co d' N T t^ P• M C w W cc M E w 4) •V e+'f 1 c O O O d O L• ® .y,• i~ Q~ ~ ~ Q Vy m®I L. 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M N N NN b N 10 O S Z; to Of .p q N p RR$°0 crc 5? m JNYNV { o,a W t I ~ N N N H N H ~I I4 N N N 1i V W N Z y ~ M 8 8 8 8 R S S 8 8 8 ' ^ app 8 app N ~D O 8 O C04 R N m 1lppph..yyylli ( y 0 0 0 0 0 y 0o•~ g 0 0 0 N 10 N N N O b qp O y4~•l ~N ({yV~ u N N R N $~~j N N ~ j O f~p O O M G ~ ~ N NN N H VVVMMM R N N R OD R N N ~ H ~ ~ m ~ ~i S ti ~ ~ h + 'B 1~ gg n ~ J ~ 5 ?5 ~S tS ~ S ~ n n ~ p ~ ~ ( p pp ~ 7 ~ y ~ ♦ p p N~ N f pO eQ pt t ~D ~ N• Q y pfd h N N N N N N NNNNN f O IV'MM R (Op N N N Y1 a) U H N N R v ~ U g 2 S i 5~ Q Q 5~ 5~ y~ QQ 5 ~ 7 5 ?S ZS 5 7 ~ ? 5 2 2 5 Q 25 fin' Q 5~ ~ Z5 ~ L Q ~ 2 5 0 0 yo ~ tV p 8 S 8 8 S iD N N N In fq M W N H N P p c p m W N N N N Ill l'll R N N ~N N R 0: a ~ m N N J iW Q c ~ ~ N d a v 0' C u > c 16 v or > > ~ H fl c 2 m ~W q z _ ° 'W.d. ~a a CC y-mp 3! ~jz `yz c~ a o q ~ O 61 % N Q `m C 6 C f m $ W 'c ow: ° H c O? o Em O F m m E g E N F 4 LL H o@ ~ m z U- m e J H W m o m m om W w vmf z Z m E 5 v ' V v W c E Ma- y c v~ is= O N O N J ¢ J Z V m 2 j c c~ Q ~f- z r r c ~'m E'S 810 ~E c =C E CC) s v E C m O O c z 4 E E m E° 2 m~ WU LLu m4 W° c IL m m _ m m m o IL ~ p IL CL -i E ~V a¢UU~rwm`'S¢U o p y p wmU(~ a F ° ¢¢a ¢ d J ? O F 27 c N O PRELIMINARY DRAFT TOWN OF READING MASSACHUSETTS • FISCAL YEAR 1999 BUDGET Town Manager FINCON Budget Actual Budget Proposed Recoamaided Re commended Ramarks and (Revised) Expenditures (Revised) Budget Budget &4w FINCON Source of FY -1997 FY -1997 FY -1998 FY • 1999 EY1999 `f~t999 Y4I! Fundna s s IF $ s $ A. ACCOUNTING DEPARTMENT ACCOUNTING DEPARTMENT Al Personal Services 88,211 87,895 85,120 91,068 91,068 91,068 9-0-0 A2 Non-Personal Expenses 300 251 320 320 320 320 9-m DEPARTMENT TOTAL 88,511 88,146 85,440 91,388 91,388 91,388 B COMMUNITY DEVELOPMENT D EPARTMENT CONSERVATION DMSION 81 Personal Services 39,176 38,821 40,176 41,159 41,159 41,159 940 smw w B2 Non-Personal Expenses 250 249 250 0 0 0 rem ZONING BOARD B3 Persons! Services 1,200 997 1,250 1,300 1,300 1,300 9-m B4 Non-Personal Expenses 0 0 0 0 0 0 HISTORICAL COMMISSION B5 Non-Personal Expenses 750 750 750 1,200 1,200 1,200 9.0.0 INSPECTION DIVISION B6 Personal Services 78,601 77,628 84,416 90,475 90,275 90,275 9.0.0 B7 Non-Personal Expenses 2.770 2,770 2,470 0 0 0 GENERALDEPARTMENT B8 Persond Serwes 87,213 86,644 90,083 102.668 89,190 89,190 9-0-0 B9 Non-Personal Expenses 22,150 22,150 1,850 4,500 4,800 4,800 9-0-0 TOTAL Personel Senfxm 206,190 204,090 215,925 235,602 221,924 221,924 Non-Personal Expenses 25,920_ 25,919 5,320 5,700 6,000 6,000 DEPARTMENT TOTAL 232,110 230,009 221,245 241,302 227,924 227,924 C FINANCE DEPARTMENT FINANCE COMMITTEE C1 PersondServices 1,000 713 1,230 1,261 1,260 1,260 9.0.0 C2 Non-Personal Expenses 32,190 32,190 32,190 33,061 33,060 33,060 9-0-0 C3 Reserve Fund 27,337 140,190 150,000 150,000 150,000 9-0-0 ASSESSMENT DIVISION C4 Persond Services 75,336 75,336 77,277 79,213 79,213 79,213 9-0-0 C5 Non-Personal Expenses 8.900 8,480 8,300 9,300 9,300 9,300 9.0-0 TECHNOLOGY C7 Personal Services 64,919 62,579 71,509 74,400 74,400 74,400 9-0-0 C8 Non-Personal Expenses 56,021 50,527 93,997 89,320 89,320 89,320 9.0.0 PERSONNEL C9 Personal Services 29,487 29,238 34,332 92,511 77,911 77,911 9-0-0 C10 Non-Personal Expenses 41,231 39,510 39,844 35,900 35,900 35,900 9-m GENERAL DEPARTMENT C11 Personds o m 220,671 218,074 221,171 221,170 221,170 221,170 9.0-0 C12 Non-Personal Expenses 50,310 50,283 49,181 50,325 50,325 50,325 9-0-0 TOTAL Personal Services 391,413 365,940 405,519 468,555 453,954 453,954 Non-Personal Expenses ~ 215,989 180,990 363,702 367,906 367,905 367,905 DEPARTMENT TOTAL 607,402 566,930 769,221 836,461 821,859 821,859 28 6.99% 0.00% 6.96% 2.45% -100.D0% 4.00% 60.00% 6.94% -100.00% -0.99% 159.46% 2.78% ` . 12.78% 3.02% 2.44% 2.70% 7.00% 2.51% 12.05% 4.04% -4.98% 126.93% -9.9D% -0.00% 2.33% 11.94% 1.16% 6.84% \r 03!25198 01:14 PM 01:14 PM TOWN OF READING MASSACHUSETTS • FISCAL YEAR 1999 BUDGET Town Manager FINCOM Bidget Act ual Budget Proposed Recomowxled Re comrnanded Remarks and (Revised) E*wu tuns (ReW"(Q Budget Budget Budget FINCOM Source of FY -1 FY • 1997 997 FY • 1498 EY_ ION EY- 1999 EL 1999 YES Funning 8 f = = 5 D GENERAL SERVICES DEPART MENT D1 SELECTMEN Non-PersonalExpenses 11,838 7,556 1,900 14,450 1,950 1,950 9-H D2 TOWN MANAGER Personal Services 82,290 82,290 85,663 87,804 87,804 87,804 9-0-0 D3 Non-Personal Expenses 5,750 5,594 16,080 5,750 5,750 5,750 9-U LAW DIVISION D4 Town Counsel 104,500 104,500 107,100 109,777 109,777 109,777 9.0-0 D5 Labor Counsel 44,000 43,578 30,000 40,000 40,000 40,000 9-0-0 D6 Other Ever" 14,810 14,800 6,000 7,500 7,500 7,500 940-0 TOWN CLERK D7 Personal Services 40,238 40,063 41,277 42,470 42,227 42,227 9-0-0 D8 Non-Personal Expenses 1,450 1,070 1,450 6,450 1,450 1,450 9-0-0 ELECTIONSIREGISTRATION D9 Personal Services 22,940 22,866 12,200 22,115 21,420 21,420 9-0-0 D10 Non-Personal Expenses 18,460 15,943 13,550 17,150 16,125 16,125 9-M D11 CASUALTY INSURANCE 98,327 80,173 96,328 100,000 100,000 100,000 D-" GENERALDEPARTMENT D12 Personal Services 104,172 101,381 110,438 208,414 157,964 157,964 9-0-0 D13 Non-Personal Evenses 105,660 99,592 60,500 61,900 61,900 61,900 9-M TOTAL Personal SWAM 249,640 246,620 249,578 360,803 309,415 309,415 Non-Personal Expenses 404,795 372,806 332,908 362,977 344,452 344,452 DEPARTMENT TOTAL 654,435 619,426 582,486 723,780 653,867 653,867 E HUMAN SERVICES DEPARTMENT HEALTH DNAW TS. 8 MEAS. Et Personal Services 40,081 38,240 71,590 83,290 83,290 83,290 9-0.0 E2 Non-Personal Expenses 64797 60,154 61,087 46,141 46,141 46,141 9-0-0 ELDER SERVICES DIVISION E3 Personal Services 97,806 96,818 112,410 132,023 116,035 116,035 94).0 E4 Non-Personal Expenses 16,693 14,731 19,456 20,705 20,146 20,146 9-M VETERANS DIVISION E5 Personal Services 10.426 10,408 10,634 10,891 10,891 10,891 9-0-0 E6 Non-Personal Expenses 600 600 545 559 560 560 94)-0 E7 Vethrens Assistance 10,000 9,668 7,000 9,500 7,50D 7,500 9-0-0 RECREATION DIVISION E8 Personal Services 31,313 31,313 39,197 55,524 46,330 46,330 9.0.0 E9 Non-Persond Expenses 1,965 1,959 2,800 3,100 3,000 3,000 9-0-0 GENERALDEPARTMENT E10 PersonalServices 68,583 57,951 48,965 61,047 50,569 50,569 9-0-0 Ell Non-PersondExpenses 1,900 1,900 2,000 2,052 2,000 2,000 9.0-0 TOTAL Personal Services 238,209 234,730 282,796 342,775 307,115 307,115 Non-Personal Expenses 95,955 89,012 92,888 82,057 79,347 79,347 DEPARTMENT TOTAL 334,164 323,742 375,684 424,632 386,462 386,462 F LIBRARY DEPARTMENT X X. LIBRARY Ft Personal Services 483,181 483,181 526,256 586,498 573,021 573,021 900 F2 Non-Personal Expenses 125,332 125,332 133,492 150,957 146,239 146,239 9-0-0 DEPARTMENT TOTAL 608,513 N.X 608,513 659,748 737,455 719,260 719,260 29 2.63% 2.50% -64.24% 2.50% 33.33% 25.00% 2.30% 0.00% 75.57% 19.00% 3.81% 43.03% Z31% 23.98% 3.47% 12.25% 16.34% -24.47% 3.22% 3.55% 2.42% 2.75% 7.14% 18.20% 7.14% 3.28% 0.D0% 8.60% -14.58% 2.87% 8.89% 9.55% 9.02% 03125198 01:14 PM 01:14 PM TOWN OF READING MASSACHUSETTS • FISCAL YEAR 1999 BUDGET Town Mmsgsr FINCOM Budget Actual Budget Proposed RwAmmendsd R w"mW kd Remertse and OW644) Evenditures (Revised) Budget Budget Budget FINCOM Source of N4 FY -1997 FY • 1947 FY -1996 FY -1999 EL-1999 FY -1999 Y.9! Eundng i f i t f f G PUBLIC SAFETY DEPARTMENT POLICE GI Personal Services 2,330,086 2,297,927 2,432,276 2,620,173 2,489,957 2,489,957 9-0-0 2.37% G2 Non-Personal Expenses 206,780 193,056 227,745 278,775 224,125 224,125 94)-0 -1.59% ANIMAL CONTROL G3 Personal S s 14,071 14,031 13,760 14,104 14,104 14,104 9-0-0 2.50% G4 Non-Personal Expenses 4,880 4,285 5,040 5,167 5,060 5,060 9-04) 0.40% FIREIEMERGENCY MANAGEMENT G5 Personal Services 2,054,004 2,052,422 2,381,492 2,335,543 2,318,275 2,318,275 9-0-0 -2.65% G6 Non-Personal Expenses 91,128 82,581 99,535 96,160 95,920 . 95,920 9-0-0 -3,63% GENERAL )Dispelcher) G7 Personal Services 229,973 225,796 233,719 144,636 244,136 244,136 9-0-0 4.46% G8 Non-Personal Expenses 22,273 16,360 22,290 25,330 23,389 23,389 9-0-0 4.93% TOTAL Personal Services 4,628,134 4,590,176 5,061,247 5,214,456 5,066,472 5,066,472 0.10% Non-Personal Expenses 325,061 296,282 354,610 405,432 348,494 348,494 -172% DEPARTMENT TOTAL 4,953,195 4,886,458 5,415,857 5,619,888 5,414,966 5,414,966 -0.02% H PUBLIC WORKS DEPARTMENT ADMINISTRATION Ht Personal Services 86,240 86,131 80,387 80,256 80,329 80,329 -0.0796 H2 Non-Personal Expenses 2,668 2,667 2,800 2,873 2,800 2,800 0.0096 ENGINEERING H3 Personal Services 170,206 167,501 187,175 199,354 193,513 193,513 3.3996 H4 Non-Personal Expenses 2,970 2,969 6,725 14,955 13,955 13,955 107.51% HIGHWAY d EQUIP. MAINT.. H5 Personal Services 522,179 512,726 554,901 571,383 571,363 571,383 2.97% H6 Non-Personal Expenses 279,312 279,311 305,902 363,602 321,370 321,370 5.06% PARKS 6 FORESTRY H7 Personal Services 285,541 273,150 327,680 322,519 322,519 322,519 -1,58% H8 Non-Personal Expenses 40,640 40,581 55,888 61,456 56,660 56,660 1.38% SUB-TOTAL FOR DEPARTMENT H11 PersonalSerom 1,064,166 1,039,508 1,150,143 1,173,512 1,167,744 1,167,744 9-0-0 1.53% H12 Non-Persond Expenses 325,590 325,528 371,315 442,886 394,785 394,785 9-0-0 6.32% STREET LIGHTING H13 Non-Personal Expenses 200,100 200,100 203,366 210,740 210,740 210,740 9-0-0 3.63% RUBBISH COLLJDISPOSAL H14 Non-Personal Expenses 1,001,005 993,165 862,275 913,393 913,393 913,393 9-0.0 5.93% H15 e SNOW & ICE CONTROL 284,458 284,442 187,467 192,301 192,301 192,301 9-04) 2.58% CEMETERY DIVISION H16 Personal Services 195,859 190,411 201,350 188,916 188,916 188,916 9-0-0 soww -6.18% H17 Non-Personal Expenses 31,635 30,735 43,985 30,825 30,395 30,395 9.0-0 MD,DW avn -30,90% $nM of iota H18 EASEMENT H19 PUBLIC WAY 30 TOTAL FOR DEPARTMENT Personal Services 1,260,025 1,229,919 1,351,493 1,362,428 1,356,660 1,356,660 0,38% Non-Personal Expenses 1,842,788 1,833,970 1,668,438 1,790,145 1,741,614 1,741,614 4.39% DEPARTMENT TOTAL 3,102,813 3,063,889 3,019,931 3,152,573 3,098,274 3,098,274 2.59% 30 03/15198 01:14 PM 01:14 PM TOWN OF READING MASSACHUSETTS - FISCAL YEAR 1999 BUDGET Town Illwuger FINCON Wdgd Actual Budget Proposed Rw"rwwrded Re conxmnrMd Remarks and ( Revised) Expwxft- (Revised) &Kw &X%W Budget FINCOM Source of big. FY -1997 FY 1897 FY -1W6 FY -14 8 EYl999 EY_ I Ym! Funding s s s s s s TOWN TOTALS Personal Services 7,545,003 7,462,551 8,177,934 8,662,185 8,379,629 8,379,629 Non-Personal Expenses 3,036,140 2,924,562 2,951,678 3,165,494 3,034,371 3,034,371 TOWN TOTAL 10,581,143 10,387,113 11,129,612 11,827,679 11,414,000 11,414,000 J SCHOOL J1 School Depertrnenl 19,664,313 19,640,248 21,271,025 23,544,479 23,544,479 22,909,000 9-0-0 BUILDING MAINTENANCE (Town) Personal Services 92,796 91,698 82,412 94,621 94,621 64,472 9-0-0 Non-Personal Expenses 275,986 275,986 279,467 301,842 301,842 281,973 9-0-0 J2 Northeast Regional Vocaknal School DalfrictAssessment 92,976 92,358 94,352 222,261 196,562 196,562 9.0.0 SCHOOL TOTAL 20,126,071 20,100,290 21,727,256 24,163,203 24,137,504 23,472,007 K DEBT SERVICE A CAPITAL Kt DEBT SERVICE 1,934,363 1,917,368 2,583,639 3,168,155 3,168,155 3,168,155 940-0 -115z135kan uM d Rai W d R.W CAPITAL PROJECTS K2 B S 4 Sch. Alarms b Fre Prot 12,000 12,000 0 0 0 0 from c~ a.ard K3 B-S-5 Sch. Col. Tie Reps. 22,900 22,900 0 0 0 0 Se9.000 k-Bib" K4 B-S-9 Sch.01 Tank RemovJRetro. 40,000 40,000 0 40,000 0 9-0-0 nwi.:q e. d K5 B-S-12 Coolidge Renovations 23,100 23,100 K6 B-S-13 Portable Classroom 125,000 125,000 K7 B-S-14 High School Renovations 40,000 K8 B-T-05 DPW Fuel sta. replace. 60,000 60,000 60,000 9-0-0 K9 B-T-07 DPW Gar. Mezzanine 10,000 10,000 0 9-0-0 K10 B-T-9 Police Station Archiiact 50,000 K11 B-T-11 Recon. Library Perk. Lot 55,000 K12 B-T-11 Town Bid, improvements 22,000 22,000 87,500 50,000 50,000 50,000 9-0-0 K13 B-T-13 Air Sys., T. Heal & Fro Sta. 212,700 212,700 215,205 K14 B-T-12 Town Hai masonry repair 65,000 65,000 65,000 9-0-0 K15 B-T-12 WkKbwRepok/Regace. 10,000 10,000 10,000 9-0-0 K16 B-T-14 Lb"Renovakons 27,000 27,000 27,000 9-0-0 K17 CD-C-1 Purchase Open Space 45,000. 40,000 40,000 40,000 0 9-0-0 K18 CD-P-2 Downtown Perk Improv 10,000 K19 FN-01 Data Processing 78,100 77,472 28,000 80,000 80,000 80,000 9-0-0 K20 GS-04 Re: ble Account 10.000 10,000 10,000 10,000 10,000 10,000 9-0-0 K21 GS-06 -Community Improve. Prog. 48,000 48,000 48,000 9.0.0 40.000 cann ncy K22 LB-1 Purchase Library Computers 16,400 16,400 25,500 19,300 19,300 19,300 9-0-0 tap. R.ww. Fund K23 LB-3 Purchase Library Furnishings 5,000 5,000 21,200 K24 PS-F-1 Replace Fre Vehicle 26,000 K25 PS-F-6 Replace Fre Dept Pick-up T 21,000 - 21,000 K26 PS-F-11 Replace Fre Rescue Tad 25,000 K27 PS-F-12 Replace Fro Dept Rados 87,000 86,924 K28 PS-F-15 Fre BreaOwig App 64,000 K29 PS-P-1 Purchase Police Brethalyrer 6,300 6,300 K30 PS-P-2 Purchase Police Radios 5,000 5,000 19,800 5,000 5,000 5,000 9-0-0 K31 PS-P-3 Purchase Police Computers 25,900 25,900 35,000 K32 PW-D-01 Drainage Improvements 10,000 10,000 15,000 15,000 15,000 15,000 9.0-0 K33 PW-E-04,18,25 Hwy Equipment 260,700 258,438 309,000 287,000 287,000 287,000 9-0-0 K34 PW-F-01 Shade Tree Nursery 7,600 7,600 5,100 5,100 0 940.0 K35 PW-P-03PIWygndrParkRehab. 12,000 17,000 17,000 17,000 9-0-0 47,000imnBrbad K36 PW-P-12 Schod fences 20,000 20,000 0 9.M ra,d K37 PW-L-01 Lend. SaleK7asure 173,000 173,000 13,000 K38 PW-R-02 Pavement Mgnt Plan 25,000 25,000 25,000 9-0-0 K39 PW-R-02 Recon. Temple Street 73,000 73,000 0 9-0-0 K40 PW-R-06 Sid"* / Curb Coast 150,000 150,000 50,000 60,000 60,000 60,000 94).0 K41 PW-R-07 Aerial Topo Maps 50,000 K42 PW-R-07 Roe*M Coast (OSCO) 25,000 25,000 K43 SDE-1 School Information Technology 100,000 25,000 100,000 25,000 9-0.0 K44 PW-R-13 Trait S0W Irr>p. 44,500 44,500 29,400 2.47% 2.80% 2.56% 7.70% 2.50% 0.90% 108.33% 8.03% 22.62% CAPITAL PROJECTS TOTAL 1,428,200 1,420,234 1,29005 951,400 1,066,400 803,300 -37.76% DEBT SERV, S CAP. TOTAL 3,362,563 3,337,602 3,874,244 4,119,555 4,234,555 3,971,455 151% 31 0&75198 0114 PM 01:14 PM TOWN OF READING MASSACHUS ETTS FISCAL YEAR 1999 BUDGET " Budget Actual abogat Proporrad Town WnmW FINCOM E'L som Expwxjhu 1997 (R*A~ X 114w &4* FI RSw~ and s • - E7_1~ FY -1999 EY 144 NCOM sours. of i s s s Q i yg!< E~ L EMPLOYEE BENEFITS _ 'c Lt ConkftloryRefrement L2 Non-Contrb. Reirement 1,913,300 88 823 1,913,300 8 1,953,570 2,080,260 2,080,260 2 080 260 9 L3 UnemooyrnentBenefts 4 , 52468 5,902 50 856 83,550 20 000 83,550 83,650 , , 83,550 -0-0 9-0-0 6.49% Group Hewhik L5 Medicare / Sold Security 2,387,714 26 . 2,385,914 , 2,530,958 25,000 2,633,379 41,600 2 633 379 2 6 3 0 0.00% 8.00% L6 Workers Cmpwdofoa 6,035 237,316 256,529 161 951 291,585 316 ,475 , , 316,475 , 33, 79 316 9-m 9.8-0 4'05% L7 PoliceIFioIndamnicabon 23.500 , 23,364 169,050 20 000 146,989 146,989 146,989 ,90 144 9-0.0 8.54% , 21,000 41.800 21,000 9-0-0 -13.05% EMPLOYEE BENEFITS TOTAL 4,969,156 4,877,816 5,068,713 5 306 653 5.00% , , 5,303,253 5.303.253 4.63% STATE g COUNTY ASSESSMENTS 672,526 685,929 689 339 ? • , 663,781 683,781 683,781 9.0.0 ~:::~>:z::::%~>:<SF:>:;:~:~>ss:~::> -0.81% NON-ENTER TOTALS 39,711,459 39,388,750 42,489,164 46000 971 45 ~ ?i , ,773,093 44,644,496 ; 3 ~£i5i:;:::.;::•::;::a::i:.::.~:;::: _ . 5.54% W ER FUND Mt F'ersondsaram 586,172 578,546 616,767 629,531 629,531 629,531 9-0-0 NoPesond Ese im: p 2.07% Personnel Berm* Other 144,279 144,289 156,493 1~'~ 1~ ~ 442 ToW Personal Expenses _ 783936 , - 928 215 769.245 - 921,148 _ 1,003763 _ • 1001584 135,581 _ 1,001,584 13.36% - , 913,534 1,077,641 1.139,347 1,137,168 1,137,168 9-0.0 8.73% SUBTOTAL - OPERATIONS 1,514,337 1,492,080 1 694 408 5.52% 443 Debt Service , , 1,768,878 1,766,699 1,766,699 4 27% 444 Capital 0utey 47,690 _ 822,800 47,690 822.800 65.053 484 5D0 36,788 36,788 36,788 .9.0.0 . \ 43 SUBTOTAL-CAP g DEBT , 620,400 620,400 9-0.0 = k°" .05% 28.05% , 870,490 870,490 549,553 657,188 657,188 657 188 moan TOTAL - WATER 2,384,827 2.362,570 2,243,961 2 426 066 . 19.59% , , 2,423,887 2,423,887 8 .02% _ SMER FUND Ni Personei SwAo" 164,661 161,109 157,567 173,272 162,599 162,599 9-0-0 Non-Perwwl FVenses: 3.19% Personnel Benefts Other Oth 40,291 27,402 30,518 425 23 - N2 T Non-Personal Expenses 2.670.622 _ 2 710 913 2.656.468 2.877611 _ , 2.881 135 - 25,345 2,880 082 _ 25,345 2,880,082 16.95% , , 2,683,870 2,908,129 2,904,560 2,905,427 _ 2,905 427 9.08 0.09% SUBTOTAL - OPERATIONS 2,875,574 2 844 979 3 , so hm se..r m -0.09% N3 Debt Berries Debt Berries , , ,065,696 3,077,832 3,068,026 3,068,026 r 0 08% N4 CapiW 562,E 28,357 362 372 82,593 21,874 39,114 39,114 9.0-0 . , 118,593 taaao 104,700 104,700 9.0.0 -52.64% SUBTOTAL-CAP, g DEBT 849,742 390 729 "11.71% , 201,186 126,574 143,814 143 814 TOTAL-SEWER 3,525,316 3,235,708 3,266,882 3 204 406 3 , -28.52% , , ,211,840 3,211,840 -1.68% RECAP TOTALS 45,621,602 44,967,028 48 000,007 51 731 343 , , 51,408,820 50,480,223 5.17% 32 03725/98 01:14 PM 01:14 PM FY 1999 BUDGET NARRATIVE FINANCE DEPARTMENT TOWN ACCOUNTANT MISSION STATEMENT: The mission of the Accounting Department is to: ® Maintain financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for management"s decision making process. ® Ensure that financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. COMMENTARY FY 1998: During FY 1998, the Accounting Department performed its statutory functions and was successfully audited by Peat Marwick for Fiscal 1997. In addition, the following was accomplished: ® Completed Fiscal Year 1997 audited financial statements in November, 1997. e Achieved free cash certification by Department of Revenue of $2,240,445 in August, 1997. s Filed the following routine financial reports in a timely manner: 1) Tax Recap for setting of Fiscal 1997 tax rate 2) Schedule A 3) Annual school report to Department of Education 4) Annual report to PERAC for Reading Contributory Retirement System Assisted Superintendent of Schools in analyzing and controlling Fiscal Year 1998 school budget. ♦ Assisted Superintendent of Schools in developing Fiscal 1999 budget and other business functions. COMMENTARY FY 1999: Goals for FY 1999 include: Work with Budget Council, Town Manager, School Superintendent, and Finance Director to improve financial relationships and procedures. Carry out normal department activity as described above. ♦ Address any financial issues stemming from local, state, or federal action. RPVPNTTF AND CTAFFTNC: *estimated FY95 FY96 FY97 FY98 FY99 REVENUE none none none none * none STAFFING 2.7 2.7 2.7 2.4 2.6 33 Town of Reading FY - 1999 Budget Budget Summary (Form A) Budget Summm Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: Department: Accounting Division: Accounting #025 Summary: Al & A2 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 FY -1999 100,283 99,966 96,772 103,531 103,531 103,531 300 251 320 320 320 320 300 251 320 320 320 320 100,583 100,217 97,092 103,851 103,851 103,851 General Fund 88,512 88,146 85,440 91,388 91,388 91,388 Water Fund 3,018 3,018 2,913 3,116 3,116 3,116 Sewer Fund 3,018 3,018 2,913 3,116 3,116 3,116 Electric Fund 6,035 6,035 5,826 6,231 6,231 6,231 Totals 100,583 100,217 97,092 103,851 103,851 103,851 34 Town of Reeding FY -1999 Budget Personal Services (Form B) Personal Services Class'dication Town accountant Admin. assistant Account clerk Temporary Totals Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) # FY -1997 FY -1997 # FY -1998 # S S S 1.0 60,587 60,590 1.0 62,151 1.0 1.0 25,059 25,031 1.0 25,705 1.0 0.7 14,637 13,868 0.4 8,916 0.6 477 Dgwtnent Accounting Division: Accounting #025 Summary: Al Town Finance Proposed Manager Committee Budget Recommended Recommended FY -1999 # FY -1999 FY -1999 S S 63,657 1.0 63,657 63,657 26,328 1.0 26,328 26,328 13,546 0.6 13,546 13,546 S $S S $ 2.7 100,283 99,966 2.4 96,772 2.6 103,531 2.6 103,531 103,531 35 FY 1999 BUDGET NARRATIVE DEPARTMENT OF COMMUNITY DEVELOPMENT CONSERVATION DIVISION MISSION STATEMENT: ■ To support in accordance with State Law and Reading General By-Laws, the Conservation Commission in promoting and developing the Town's natural resources, including wetlands, floodplains, water quality, aquifers, watershed resources, and open space. ® To enforce against violations of Conservation laws and regulations. ® To see to the identification and acquisition of lands beneficial to the Town to be kept as open space and in accordance with the Reading Open Space and Recreation Plan, and to manage such lands. ■ To increase public awareness of the importance of protecting and enhancing the extent and quality of the Town's natural resources; and to advertise, prepare, print, and distribute materials for this purpose. COMMENTARY--FY 1998 During 1997 the Conservation Division is projected to receive 95 applications for Administrative Approvals, Requests for Determination and Notices of Intent, conduct 350 inspections and review 329 building permit applications. The land available is more marginal, yet the high volume of building and land development activity has continued, resulting in more difficult permitting and an increased appeal and enforcement case-load. The Division is staffed by a full-time professional Conservation Administrator and a part-time Recording Secretary, and relies on substantial support from the Department's General Division, with additional support from volunteers and senior workers. Senior workers are helping design and build the open space protection database and the file tracking database. Major projects this year include the completion of the Self-Help funding and acquisition of Sledge Woods Conservation Area off of Pasture Road, the successful prosecution in District Court of the violations at Eric's Greenhouses, ongoing litigation for the "Marion Road" subdivision proposal on Mill Street, and successful mediation of the "Cory Lane Estates" permit. Training and implementation of new state regulations, including stormwater regulations and the Rivers Protection Act, have been added to the duties. Assistance with town projects such as Reading Business Park and restoration and improvements at the water treatment plant are ongoing. Regionally, the major restoration at the gas spill site is scheduled to be started in the fall of 1997, and watershed management initiatives are gaining momentum. The Commission, as an agency of the town, continues to be the largest landholder in town. It must maintain the quality of these lands, including maintaining boundaries, fields, trails and markers. COMMENTARY--FY 1999: Levels of land development activity are expected to continue at or above the levels of FY 1998, with increased regulatory burden due to ongoing case-load and the added regulations. Another new state regulation will allow the collection of fees for wetland delineations. In addition, planned changes to local fees to take into account project plan changes and protracted projects, will more accurately reflect the costs of added review these items represent. Participation in implementation of the Open Space & Recreation Plan will continue to be a priority, as these lands come under increasing pressure for development. REVENUE AND STAFFING FY95 FY96 FY97 FY98 FY99 REVENUE $5,700 $13,000 $4,994 $5,000 $8,000 STAFFING 1.1 1.1 1.1 1.1 1.1 36 Town of Reading FY -1999 Budget Budget Summary (Form Al Budget umnN Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Wetlands Fees Department Comm. Dev Division: Conservtn 061 Summary: B1 &82 Annual Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1997 FY -1997 FY -1998 EY -1999 FY -1999 39,176 38,821 40,176 41,159 41,159 250 249 250 250 249 250 39,426 39,070 40,426 41,159 41,159 37,926 37,570 1,500 1,500 $ $ 39,486 40,159 41,159 940 1,000 Totals 39,426 39,070 40,426 41,159 41,159 37 Town of Reading EY -1999 Budget Department Personal Services (Form B) Division: Summary: Annual Adopted Budget Actual Budget Proposed Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1 997 FY -1997 # FY _ 1998 # FY -1999 Conservatn Adminstrator 1.0 37,876 37,607 1.0 38,576 1.0 39,509 Recording Secretary 0.1 1,300 1,214 0.1 1,600 0.1 1,650 Totals 1.1 39,176 38,821 1.1 40,176 1.1 41,159 Comm. Dev Conservin 061 j B1 Town Manager Recommended # FY - 1999 39,509 1,650 41,159 38 FY 1999 BUDGET NARRATIVE DEPARTMENT OF COMMUNITY DEVELOPMENT ZONING BOARD OF APPEALS MISSION STATEMENT: i To provide relief by variance from specific provisions of the Zoning By-Laws when warranted due to unusual circumstances of particular properties because of hardships as defined by law. ■ To hear and decide on appeals from decisions of the Building Inspector and the Zoning Enforcement Officer. ® To review and decide on special permit applications defined in the Zoning By-La«,s or in State Law as under the Board's jurisdiction. • To advise the Community Planning and Development Commission about problems or issues arising from the operation of the Zoning By-Laws. CONINIENTARY--FY 1997: During 1997 the Zoning Board of Appeals will have received and conducted public hearings on 33 applications for variances, special permits, and appeals. This amounts to a significant increase over the number of cases (24) heard in 1996. This increase in the number of cases reflects the burgeoning growth of home additions and the improvement in the business climate. The Board's only specific budget is for a part-time recording secretary. Professional and clerical support is provided respectively through the Inspections and General Divisions of the Community Development Department. COMMENTARY--FY1998: It is expected that the Board's case load will remain at FY1998 levels reflecting the improvement in the economy and related increases in building activity. It has become evident that with the increasing tendency toward development of environmentally marginal land in Reading, demands on this Board have been growing. Of particular note have been the increase in the number of cases involving rulings relative to the Flood Plain Zoning Overlay District. RF.VFNTTR ATM STAFFTNCT FY95 FY96 FY97 FY98 FY99 REVENUE $6,000 $3,000 $1,980 $2,400 $2,400 STAFFING 0.1 0.1 0.1 0.1 0.1 39 Town of Reading FY -1999 Budget Budget Summe (Form A) De ent: Comm. Dev Division: Zoning Bd 066 Summary: B3 & B4 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1997 FY - 1997 FY -1998 FY -1999 FY - 1999 Personal Services (Form B) 1,200 997 1,250 1,300 1,300 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses _ Totals 1,200 997 1,250 1,300 1,300 Financing Plan: General Fund 1,200 997 1,250 1,300 1,300 Water Fund Sewer Fund Electric Fund Totals 1,200 997 1,250 1,300 1,300 C 40 Town of Reading FY -1999 Budget Personal Services (Form Bl Budget Actual Personal Services (Revised) Expenditures Classification # FY -1997 FY -1997 # Recording Secretary 0.1 1,200 997 0.1 Department: Comm. Dev Division: Zoning Bd 066 Summary: B3 Annual. Adopted Town Budget Proposed Manager (Revised) Budget Recommended FY -1998 # FY -1999 # FY -1999 1,250 0.1 1,300 1,300 Totals 0.1 1,200 997 0.1 1,250 0.1 1,300 1,300 41 FY 1999 BUDGET NARRATIVE DEPARTMENT OF COMMUNITY DEVELOPMENT HISTORICAL COMMISSION MISSION STATEMENT: ■ To provide education and guidance to citizens, property owners, local organizations, Town Boards and Commissions and Town officials concerning historical matters, information, public lands and facilities, building and scenic features preservation, and historically related implications of public programs. ■ To maintain close relationships with state and federal historic and preservation agencies beneficial to Town programs. ® To undertake research into the history of Reading. ■ To implement the Demolition Review By-Law. ■ To collect and preserve historical documents, archives, and artifacts, and to publish materials about local history. ■ To promote public awareness of and interest in Reading's history. COM ENTARY--FY1998: The Commission relies on a request basis for staff support from the Department of Community Development, but most of its activities are conducted exclusively by volunteers. The Commission's budget is used for the purchase of supplies, and this budget has been at reduced levels since FY 1991. The Commission's activities have included the updating and computerization of its Historical and Architectural Inventory and the development of a Town Repository of historical documents. The Commission has been devoting most of its resources to the purchase of materials to ensure the proper and long-term preservation and storage of documents and photographs. Within the brief time that the Demolition Review By-Law has been in effect, three historic properties have required hearings, deliberations, and negotiations. Legal notices, required to be paid by the Commission as a stipulation of this By-Law, have impacted the Commission's limited budget. The Downtown economic and streetscape improvement initiative has required input and numerous requests for historical information. CONEVIENTARY--FY 1999: Reviews under the Demolition Review By-Law are likely to increase due to increased development pressures in Town. The Town repository project is an on-going effort and still needs funds for the maintenance of the existing collection and any donations that may be received. Attendance at workshops or seminars designed to address the complexities related to changing roles within the preservation community will allow the Commission's all-volunteer members to be better-informed and to serve more effectively. The Commission will continue to pursue grants from State and local sources. The Commission has been reasonably successful during the past two years, enabling substantial progress in the maintenance of the historical and archival collection and in the updating of the Commission's information. Previous grants (one no longer available) greatly exceeded the budgeted amount by the Town. The request in the FY 1999 Budget for a minimal budget increase will enable this important program to continue and will cover the additional costs for advertising of Demolition Review public hearing notices that the Commission is required to sustain. RF.VF.NjTF ANIM 4TAFFTN(T- FY95 FY96 FY97 FY98 FY99 REVENLTE $0 $0 $0 $0 $0 STAFFING 0 0 0 0 0 42 Town of Reading FY -1999 Budget Budget Summary (Form Al Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Annual Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals Department: Comm. Dev Division: HistComm 681 Summary: B5 750 750 750 1,200 1,200 750 750 750 1,200 1,200 750 750 750 1,200 1,200 750 750 750 1,200 1,200 750 750 750 1,200 1,200 43 C~ FY 1999 BUDGET NARRATIVE DEPARTMENT OF COMMUNITY DEVELOPMENT INSPECTIONS DIVISION MISSION STATEMENT: ■ To ensure that the public safety and health with regard to building construction, electrical, plumbing, and gas installations. ■ To enforce the Reading Zoning By-Laws and to advise on needed amendments. ® To provide advice to other Town departments and the public regarding construction and mechanical codes and standards, zoning requirements, handicap accessibility, and plan reviews for new construction and alterations. ■ To provide professional support to the Zoning Board of Appeals and to the Sign Review Board. COMMENTARY--FY 1997: During 1997, the Inspections Division will have issued over 1900 plumbing, wiring, gas, and building permits, conducted 2900 inspections, and undertaken approximately 600 enforcement actions. Major inspections projects have involved the condominiums at Bear Hill and the construction of Parker Middle School. Levels of activity have continued at significantly higher levels than those of many previous years, reflecting the growth of the area's economic conditions. More emphasis has been placed on zoning and code enforcement, conducted by the part-time Zoning Enforcement Officer. The long-term project to reorganize and integrate Division files has been basically completed, with folders set up for each property containing building records, those records of plumbing, gas, and wiring inspections and of zoning cases are being added. More emphasis has been devoted to regular safety inspections (Certificates of Inspection). The Department's Administrative Assistant has been able to help greatly with processing the voluminous paperwork flowing through this Division, including increased case levels involving the Zoning Board of Appeals and the Sign Review Board, which are served by this Division. Increased attention will be devoted to publicizing and clarifying the changed requirements of the Zoning By-Laws and Building and Mechanical Codes. COMMENTARY--FY 1998: It is expected that overall normal activity levels in FY 1999 will be of roughly the same magnitude as during FY 1998, even with the completion of the Bear Hill Condominiums and the Parker School. The prospective development of the Reading Business Park may begin to increase demand on this Division toward the close of FY 1999. Enforcement efforts will be continued. The basic files reorganization has been completed, and the inclusion of mechanical permits and zoning case histories into this filing system will be continued. We would like to be able to reorganize the building plan files. The Zoning Enforcement Officer's responsibilities with respect to the Sign Review Board will continue. REVENUE AND STAFFING FY95 FY96 FY97 FY98 FY99 REVENUE $146,900 $150,000 $256,648 $200,000 $250,000 STAFFING 2.0 2.0 2.4 2.4 2.4 44 Town of Reading FY -1999 Budget Budget Summery (Form A) Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals Department Comm. Dev Division: Inspotns 141 Summary: B6 & B7 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended FY -1997 FY -1997 FY -1998 FY -1 999 FY -1999 FY -1999 78,601 77,627 84,596 90,475 90,075 90,075 2,770 2,770 2,290 2,770 2,770 2,290 81,371 80,397 86,886 90,475 90,075 90,075 81,371 80,397 86,886 90,475 90,075 90,075 81,371 80,397 86,886 90,475 90,075 90,075 45 Town of Reading FY -1999 Budget DV&tr ent Comm. Dev Personal Services (.Form B) Division: Inspctns 141 Summary: B6 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) ExpeWit res (Revised) Budget Recommended Recommended Classification tt FY - 997 FY - 997 # FY -1998 # FY -1999 # FY -1999 FY -1999 a s s s s Building Inspector 1.0 43,055 43,057 1.0 44,166 1.0 45,235 1.0 45,235 45,235 Wire Inspector 0.5 12,110 12,152 0.5 14,237 0.5 16,393 0.5 16,393 16,393 Plumbingroas Inspector 0.5 12,110 12,152 0.5 14,237 0.5 16,393 0.5 16,393 16,393 Zoning Enkrcemen<Of(rr 0.4 11,326 10,266 0.4 11,776 0.4 12,054 0.4 12,054 12,054 PVGas Backup Insp. 180 400 s s a s a s Totals 2.4 78,601 77,627 2.4 84,596 2.4 90,475 2.4 90,075 90,075 46 FY 1999 BUDGET NARRATIVE DEPARTMENT OF COMMUNITY DEVELOPMENT GENERAL DIVISION MISSION STATEMENT: ■ To ensure that the public interest is identified, monitored, pursued, and enforced in regard to the use and development of land and public infrastructure. ■ To implement the Town of Reading Master Plan, and keep it up to date. • To undertake and promote economic development of the Town. • To support the Community Planning and Development Commission, the Conservation Commission, and Zoning Board of Appeals, the Sign Review Board, and the Historical Commission. ■ To provide support to special Task Forces, study committees, and other departments concerning land-use, transportation, and development issues or projects. To represent the interests of the Town with regard to regional organizations and concerns and with regard to neighboring municipalities. • To identify the future needs of the community and to formulate and implement plans and actions to provide for those needs, particularly with regard to land, streets, transportation, infrastructure, tax-base and employment-base enhancement, and economic development. CONK ENTARY--FY1998: The Community Planning and Development Commission, assisted by the Town Planner, who is also the Department head, will have reviewed and acted on a variety of subdivision, site plan, and special permit applications concerning land development, including the administration, inspection, and monitoring of developments which are underway. Compliance inspections and bond processing have been active regarding such new developments as Bear Hill, Pearl Street School, Osco Drugs, and the Reading Cooperative Bank expansion, as well as several subdivisions under construction. In addition, the preparation of the former Landfill for obtaining state environmental permits and for sale for redevelopment as the Reading Business Park is in progress. The adopted Adult Use Zoning By-Laws are subject to major litigation, resulting from enforcement action. In support of the efforts of the Downtown Steering Committee, the Department obtained and is administering a $230,000 Downtown Streetscape Design Grant, a $500,000 business and parking improvement grant, and a $30,000 Town and privately funded Downtown Economic Facilitator program. The Open Space and Recreation Plan is beginning to be implemented, with an opportunity being pursued involving land acquisition; grant funds having been obtained to purchase a significant open space property on Pasture Road; and a grant application made to improve the Lobs Pound Mill site. The final phase of the Town-Wide Traffic Study has been completed. Along with several neighboring Towns, we obtained approval for a $282,600 grant for regional bikeway planning. C0NIlv1ENTARY--FY 1999: Above activities are expected to continue. Preparation of the former Landfill for sale and redevelopment, and Downtown improvement efforts will proceed, particularly in connection with Streetscape, Economic Facilitation and Marketing, Business and Parking Improvement Loan program, and Facade and Sign Improvement Loan program. Implementation of the Open Space Plan will be underway. Amendments to the Zoning By-Laws will be reviewed and the newly adopted subdivision regulations will be administered. RFVFNITE AND STAFFING FY95 FY96 FY97 FY98 FY99 REVENUE $36,300 $251000 $28,408 $30,000 $30,000 STAFFING 2.2 2.2 2.5 2.5 3.0 47 Town of Reading FY -1999 Budget Budget Summmy (Form Al Budget Summa Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Department Comm. Dev Division: General 062 ummNy: B8 & S9 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 FY -1999 88,713 87,073 90,083 102,668 94,650 94,650 795 1,106 600 3,200 3,500 3,500 1,400 1,113 1,250 1,300 1,300 1,300 20,000 2,699 10,000 22,195 4,918 11,850 4,500 4,800 4,800 110,908 91,991 101,933 107,168 99,450 99,450 110,908 91,991 101,933 107,168 99,450 99,450 Totals 110,908 91,991 101,933 107,168 99,450 99,450 (r 48 Town of Reading FY -1999 Budget Department Comm. Dev Personal Seryim (Form 6 1 Division: General 062 Summary. B8 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification f# FY -1997 FY -1997 FY -1998 # -19 9 # FY -1999 FY -1999 a S a a a $ Department Head 1.0 48,888 48,891 1.0 50,151 1.0 51,364 1.0 51,364 51,364 Administrative Assistant 1.0 25,056 24,343 1.0 25,705 1.0 26,327 1.0 26,327 . 26,327 Principal Clerk 0.5 11,129 10,839 0.5 10,632 0.5 10,887 0.5 10,887 10,887 Clerical Overtime pt 640 0 pt 595 pt 612 pt 612 612 Design Intern Downtown pt 3,000 3,000 pt 3,000 pt 3,000 pt Principal Clerk 0.5 10,478 5,460 5,460 s s a s a s Totals 2.5 88,713 87,073 2.5 90,083 3.0 102,668 2.5 94,650 94,650 49 Town of Reading FY -1999 Budget Budget Summary (Form Al Department Finance Division: Finance Committee #021 Summar)L C1, C2 & C3 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Su mm FY -1997 FY -1997 FY -1998 FY -1999 FY - 1999 Personal Services (Form B) 1,000 713 1,230 1,261 1,260 Nonpersonal Expenses: Purchase of Services (Form C) 37,000 37,000 37,000 38,000 38,000 Supplies (Form C) Other Charges (Form C) 150,000 122,663 150,000 150,000 150,000 Total Nonpersonal Expenses 187,000 159,663 187,000 188,000 188,000 Totals 188,000 160,376 188,230 189,261 189,260 Financing Plan: General Fund 183,190 155,566 183,420 184,321 184,320 Water Fund 1,850 1,850 1,850 1,900 1,900 Sewer Fund 1,850 1,850 1,850 1,900 1,900 Electric Fund 1,110 1,110 1,110 1,140 1,140 Totals 188,000 160,376 188,230 189,261 189,260 50 Town of Reading FY -1999 Budget Personal Services (Form B) i Department Finance Division: Finance Committee #021 Summary: C1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1997 FY -1997 # EY -1998 # FY -1999 # FY -1999 S S S S S Recording Secretary 1,000 713 1,230 1,261 1,260 S $ $ $ $ Totals 1,000 713 1,230 1,261 1,260 51 FY 1999 BUDGET NARRATIVE FINANCE DEPARTMENT ASSESSMENT DIVISION MISSION STATEMENT: Assessment of property is the first step in the process of tax revenue collection for the Town of Reading. The goals of the Assessment Division are as follows: s Provide for fair and equitable assessment of all taxable property s Annually monitor sales activities to keep assessments at market value o Annually obtain state approval of the tax rate Act on abatement applications filed for real estate, personal property, and automobile excise bills ♦ Prepare for and defend appeals on the Town's behalf ♦ Oversee the commitment of real estate, personal property, and automobile excise tax bills s Administer property tax exemptions COMMENTARY FY 1998: During Fiscal Year 1998, the Assessment Division successfully completed the following: Completed the recollection of the commercial properties Served on Board of Directors of the Community Software Consortium ♦ Incorporated the use of P.C. applications within the division o Continued course work for designations and re-certification of division personnel COMMENTARY FY 1999: Goals for FY 1999 include: . e Complete the State mandated triennial re-certification of values of all classes of taxable property ♦ Complete the creation of a total data base of personal property accounts Hold informal hearings as part of the disclosure process of the triennial revaluation ♦ Begin in January, 1999, to install and implement the updated mass appraisal system software (CAMA) ♦ Continue to provide support to The Community Software consortium Continue to expand the use and development of applications on the office P.C.'s ♦ Continue to takc related coursework toward designations and re-certification s Provide public access to a computer station RFVENIIE AND STAFFING *estimated FY95 FY96 FY97 FY98 FY99 REVENUE $860 $860 $642 $650* $650* STAFFING 2 2 2 2 2 C 52 Town of Reading FY -1999 Budget Department: Finance Budget Summary ((Form Al i Division: Assessment 031 umma : C4, C5, & C6 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) 75,331 75,331 77,547 79,213 79,213 Nonpersonal Expenses: Purchase of Services (Form C) 5,300 5,300 4,500 29,500 29,500 Supplies (Form C) 1,635 1,125 1,635 1,635 1,635 Other Charges (Form C) 1,965 2,057 2,165 3,165 3,165 Total Nonpersonal Expenses 8,900 8,482 8,300 34,300 34,300 ( Totals 84,231 83,813 85,847 113,513 113,513 Financing Plan: General Fund 84,231 83,813 85,847 113,513 113,513 Water Fund Sewer Fund Electric Fund Totals 84,231 83,813 85,847 113,513 113,513 53 Town of Reading FY -1999 Budget Department Finance Personal Services (For-m-) Division: Assessment 03 Summary: C 4 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1 997 FY -1997 # FY-19$ t;f - 1999 # FY - 1999 Appraiser 1.0 46,068 46,068 1.0 47,528 1.0 48,442 1.0 48,442 Asst Appraiser 1.0 29,263 29,263 1.0 30,019 1.0 30,771 1.0 30,771 Totals 2.0 75,331 75,331 2.0 77,547 2.0 79,213 2.0 79,213 / 54 FY 1999 BUDGET NARRATIVE FINANCE DEPARTMENT TECHNOLOGY MISSION STATEMENT: The mission of the Technology function is to coordinate people and communication systems to meet the objectives of the Town of Reading in an efficient manner. As such the Technology Department is responsible for: • providing computer and communication support for all of the Town Departments, as well as software support for the business functions of the School department, ■ purchasing hardware, software, forms and computer related supplies, ■ providing computer training for all Town departments, ■ developing the long range goal of a town wide communications system that would expedite the flow of information between all departments. COMMENTARY FY 1998: During FY 1998 the Technology Department: • was awarded a municipal incentive grant from the Massachusetts Department of Housing and Community Development to begin development of a Geographical Information System for the Town; • transitioned and retrained over seventy employees in Microsoft Office applications as we move toward a town wide office automation standard; • further developed public access to information by developing interactive search tools for the Town web pages; ■ continued support of a department users group to teach and encourage staff with applications for their departments and reestablished the word processing users group; ■ further developed internal electronic communication with online schedulers; • phased in high speed laser printers in the water department and the collector's office eliminating the need for some preprinted forms. This also allowed us to create a bill on demand eliminating the need for duplicate bills. ■ Developed plans for a wide are network (WAN) COMMENTARY FY 1999: During FY 1999 the Technology Department goals include: ■ further development of layers for the GIS including public safety applications that can be accessed by police and fire personnel over a wide area network, • further development of public access to information including GIS applications on the Town web pages; ■ continue streamlining operations eliminating forms and paper wherever possible, including the development of online forms; ■ begin integrating Microsoft NT based appraisal system into the town system. REVENUE AND STAFFING *estimated FY95 FY96 FY97 FY98 FY99 REVENUE $675 $995 $510 $700* $700* STAFFING I 1 2 2 2 55 Town of Reading FY -1999 Budget Budget Summary (Form Al Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) FY -1997 FY -1997 FY -1998 Department Division: Summary: Proposed Budget FY -1999 FINANCE TECHNOLOGY 045 C7 &C8 Town Manager Recommended FY -1999 85,390 83,048 87,206 89,320 89,320 28,200 25,790 73,225 73,225 73,225 24,875 22,930 25,625 25,625 25,625 18,550 18,499 17,950 13,550 13,550 71,625 67,219 116,800 112,400 112,400 157,015 150,267 204,006 201,720 201,720 120,940 114,192 165,506 163,720 163,720 14,200 14,200 15,400 15,200 15,200 14,200 14,200 15,400 15,200 15,200 7,675 7,675 7,700 7,600 7,600 157,015 150,267 204,006 201,720 201,720 56 Town of Reading FY 1999 Budget Personal Services (Form B) Department FINANCE Division: TECHNOLOGY 045 Summary: C7 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY - 1997 YY--1997 Y -1998 # FY -1999 # FY -1999 s s s s a Technology Coordinator 1.0 49,866 49,868 1.0 51,154 1.0 52,393 1.0 52,393 Computer Technician 1.0 35,524 33,180 1.0 36,052 1.0 36,927 1.0 36,927 s 3 3 s ~ Totals 2.0 85,390 83,048 2.0 87,206 2.0 89,320 2.0 89,320 57 FY 1999 BUDGET NARRATIVE FINANCE DEPARTMENT PERSONNEL DIVISION MISSION STATEMENT: The mission of the Personnel Division is to provide services to the Towm's employees and retirees and, to administer the programs relating to them as follows: ♦ Coordinate and arrange for Safety Committee activities ♦ Administer the Town employees' Professional Development program ♦ Manage and administer employee and retiree benefits ♦ Edit the employee monthly newsletter ♦ Assist in developing information for collective bargaining ♦ Maintain the Personnel Policies of the Town, including periodic review and update ♦ Perform periodic pay and classification updates ♦ Maintain union contracts and personnel files ♦ Maintain the Town's Affirmative Action program ♦ Administer Worker's Compensation and Public Safety Indemnification programs COMMENTARY FY 1998: During Fiscal Year 1998, the Personnel Division successfully completed the following: ♦ Reviewed and updated Personnel Policies ♦ Worked with an employee committee to review the Step System of compensation for non union employees and make recommendations to implement it t ♦ Worked with the Personnel Evaluation Committee to make changes to evaluation system ♦ Implemented drug and alcohol screening and sexual harassment policies ♦ Developed on a retirement training program for employees and an exit interview process for employees leaving the Town's employ or retiring from the Towm ♦ Worked with the Professional Development committee to develop programs ♦ Took personnel related courses COMMENTARY FY 1999: Goals for FY 1999 include: ♦ Continue to take personnel related courses ♦ Provide support to Town Manager in labor negotiations ♦ Provide support to Professional Development committee REVENUE AND STAFFING *estimated FY95 FY96 FY97 FY98 FY99 REVENUE none none none none none STAFFING 0 0 1 1 1 58 FY 1999 NEW OR EXPANDED PROGRAM JUSTIFICATION FINANCE DEPARTMENT (#1) Non union Step Salary Increases Institute a Step Salary Increase system whereby non-union employees advance a step in their grade after a satisfactory employee evaluation $50,000 JUSTIFICATION FOR THE PROPOSED EXPENSE Non union employees have not been able to move through the steps in their grades through lack of funding. This has led to a severe morale problem among the staff. Employees who have worked for the Town for ten years are on the same step as those who have worked for the Town for six months. Non union employees see union contracts calling for step increases being implemented, while they languish on the same step throughout their employment. This is a fairness issue. ALTERNATIVE TO PROPOSED NEW OR EXPANDED PROGRAM If we are- not going to fund steps, then we should eliminate the whole system, and not pretend that employees will be able to advance through steps during their employment. 59 Town of Reading FY -1999 Budget Budget Summary (Form A) Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing_Elg General Fund Water Fund Sewer Fund Electric Fund Totals Department Finance Division: Personnel #042 Summary: C9 & C10 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended FY -1997 FY -1997 FY -1998 FY -199Q -1 9 -1999 37,487 37,235 38,576 92,511 77,911 77,911 15,200 15,911 17,000 16,000 16,000 16,000 26,031 23,599 27,600 28,900 28,900 28,900 41,231 39,510 44,600 44,900 44,900 44,900 78,718 76,745 83,176 137,411 122,811 122,811 70,718 68,749 74,176 128,411 113,811 113,811 2,000 2,000 2,250 2,250 2,250 2,250 2,000 2,000 2,250 2,250 2,250 2,250 4,000 3,996 4,500 4,500 4,500 4,500 78,718 76,745 83,176 137,411 122,811 122,811 t 60 Town of Readies FY -1999 Budget Department Finance Personal Services (Form Bl Division: Personnel #042 Summary: C9 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 # FY -1999 FY -1999 $ $ S S S S Personnel Administrator 1.0 37,487 37,235 1.0 38,576 1.0 39,511 39,511 39,511 Step ►ncrwm Program 44000 38,400 38,400 Exce0onal Pod Prop. 5.000 s s s s s $ Totals 1.0 37,487 37,235 1.0 38,576 1.0 92,511 77,911 77,911 61 FY 1999 BUDGET NARRATIVE C FINANCE DEPARTMENT GENERAL DEPARTMENT MISSION STATEMENT: The Finance Department's responsibilities may be summarized as follows: * Cash Management: to optimize the investment of funds, while protecting their safety and disbursing them to meet obligations in a timely fashion. * Borrowing: to plan for and execute the sale of the Town's debt. * Collection of Taxes and Receivables: to collect taxes, fees, and other receivables, and to pursue aggressively the delinquent taxpayers. * Payroll: to pay all personnel in a timely and accurate fashion. * Record Keeping: to keep accurate records and to provide reports as required COMMENTARY FY 1998: During FY 1998, the Finance Department performed its statutory functions and was successfully audited by Peat Marwick for Fiscal 1997. Following are highlights for the year: * Bonds were sold in October, 1997 for Parker Middle School ($5,478,000), School Boilers ($172,000), and land for the Police Station ($280,000). The Town maintained its AA rating with Moody's and Standard & Poor's. The interest rate of 4.88 % is one of the lowest in recent bond selling history, which helps the capital plan. * Collection of back real estate taxes continued in FY 1997, with the result that outstanding property taxes have dropped to $907,000. This includes $296,000 in deferred taxes, and is a $122,000 over the Fiscal 1996 figure. * The Finance Director presented an investment report to the Finance Committee, as required by the investment policy. She reported that general fund interest had grown to $1,054,000 in Fiscal 1997, in part due to investment of funds from short term borrowing for Parker Middle School. * The Finance Director worked on the Budget Council to help improve financial relationships and procedures. * In the role of business manager for the School Department, the Finance Director served as Co-Chair of the School Superintendent's Enrollment Committee. She also helped to supervise and train the new personnel administrator for the School Department and aided in development of the school's 10 year capital plan. COMMENTARY FY 1999: Goals for FY 1999 include: * Work with Town Manager and School Superintendent to develop financing plans to accommodate the capital needs of the town. * Integrate changes of personnel into the department, including re-design of the office space. * Continue to find more efficient ways of handling the growing demands on the department. REVENUE AND STAFFING *estimated FY95 FY96 FY97 FY98 FY99 REVENUE $20,450 $25,000 $26,140 $26,000* $26,000* STAFFING 11 11 9.3 9.6 9.6 62 Town of Reading FY -1999 Budget Budget Summary (Form A) Department Finance Division: General #035 Summary: C11 & C12 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) 270,445 267,850 283,552 283,595 283,594 Nonpersonal Expenses: Purchase of Services (Form C) 64,525 61,514 60,000 61,700 61,700 Supplies (Form C) 2,500 4,552 3,000 3,000 3,000 Other Charges (Form C) 800 426 700 700 700 Total Nonpersonal Expenses 67,825 66,492 63,700 65,400 65,400 Totals 338,270 334,342 347,252 348,995 348,994 Financing Plan: General Fund _ 270,981 267,127 270,352 271,495 271,495 Water Fund _ 21,245 21,245 24,450 24,500 24,500 Sewer Fund 21,245 21,245 24,450 24,500 24,500 Electric Fund 24,799 24,725 28,000 28,500 28,500 Totals 338,270 334,342 347,252 348,995 348,995 63 Town of Reading FY -1999 Budget Department Finance Personal Services (Form Bj Division: General #035 Summary: C11 Annual Adopted Budget Actual Budget Proposed Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 Finance Director 1.0 61,088 61,091 1.0 62,665 1.0 64,184 Asst Treasurer / Collector 1.0 33,503 33,505 1.0 35,363 1.0 37,665 Administrative Assts 3.0 81,487 81,493 3.0 83,567 3.0 81,660 Clerks 5.0 93,967 91,697 4.6 101,957 4.6 99,585 Overtime (out of grade) 400 64 500 Totals 10.0 270,445 267,850 9.6 283,552 9.6 283,595 Town Manager Recommended FY -1999 64,184 o 1,vvu 99,585 283,594 64 FY 1999 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES BOARD OF SELECTMEN MISSION STATEMENT: The mission of the Board of Selectmen is to act as the Chief Executive Officer of the Town of Reading pursuant to the Town's Home Rule Charter. As such, the Board of Selectmen acts as a Board of Directors of the Town, providing general direction to the community, and exercising their statutory responsibilities in a number of areas. COMAIENTARY FY1998: The following are the highlights of issues that the Board of Selectmen was involved in, in addition to their routine responsibilities: i Offering the Reading Business Park for sale; ♦ Resolved the Police Station siting issues; Finalized decisions on PAYT and condo/multi family rubbish and recycling collection; ♦ The Board has worked with the Downtown Steering Committee, a volunteer partnership of business, residential, and government leaders working to improve the downtown area of Reading; COMMENTARY FY 1999: FY 1999 promises to be a busy year. Major focuses will be: ♦ Have the Reading Business Park under contract for sale; s Continue to work with the Downtown Steering Committee and others to improve the downtown area of Reading; Continue the School/Municipal cooperative efforts in the areas of finance, building maintenance, library services and technology; o Design and construction of the new Police Station; REVENUE AND STAFFING FY 95 FY 96 FY97 FY98 FY99 REVENUE 27,000 28,000 29,000 30000 31000 STAFFING 0 0 0 0 0 65 Town of Reading FY -1999 Budget Budget Summary (Form A) Annual Budget SummarX Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Department General Services Division: Selectmen #011 Summary: D1 Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1997 FY -1997 FY -1998 FY -1999 FY - 1999 1,000 2,073 1,000 1,000 1,000 150 334 150 200 200 600 685 750 13,250 13,250 1,750 3,092 1,900 14,450 14,450 1,750 3,092 1,900 14,450 14,450 1,750 3,092 1,900 14,450 14,450 Totals 1,750 3,092 1,900 14,450 14,450 66 FY 1999 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES TOWN MANAGER MISSION STATEMENT: The mission of the Town Manager's office is to serve as the Chief Administrative Officer of the Town of Reading. As such the office is responsible for: e the administration of all Town operations ♦ negotiation of all contracts, ♦ administration of the personnel functions, o purchase of goods and services, s administration of the budget and capital program, and development and implementation of the long range vision of the community. CONPdF-NTARY FYI 998: During FY 1998, the Town Manager's office was successful in completing a number of its goals, including: Offering the landfill for sale; ♦ purchase of the 13 Union Street property for construction of a new Police Station, ® competed the review of the personnel policies and pay levels; ♦ implemented the personnel evaluation program; ♦ continued the downtown revitalization efforts; o changed to a new office supplier for cost savings. COMhdENTARY FY 1999: During FY 1999, goals will include: e Begin construction of the new Police Station; complete the sale of the Reading Business Park; ♦ continue with downtown revitalization efforts; ♦ implement the non-union pay for performance plan; ♦ improve employee development programs; o negotiate six union contracts and participate in the negotiations of all school contracts; ♦ continue to implement the Town/School agreement on buildings, grounds and pavement maintenance. REVENUE AND STAFFING FY 95 FY 96 FY97 FY98 FY99 REVENUE $931 $1000 $1000 $1000 $1000 STAFFING 1 1 1 1 2 67 Town of Reading FY 1999 Budget Budget Summery (Form A) Annual Budget Summ Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund 87,883 100,793 93,554 93,554 Totals 87,724 87,883 100,793 93,554 93,554 Department General Services Division: Town Manager Summary: D2 & D3 Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 81,974 82,289 85,663 87,804 87,804 2,750 2,594 12,130 2,750 2,750 3,000 3,000 3,000 3,000 3,000 5,750 5,594 15,130 5,750 5,750 87,724 87,883 100,793 93,554 93,554 87,724 68 Town of Reading FY -1999 Budget Personal Services (FpMJB Personal Services Classification TOWN MANAGER Totals Department General Services Division: Town Manager # 012 Summary: D2 Annual Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended # FY -1997 FY -1997 # FY -1998 # FY -1999 # FY -1999 S S S S $ 1.0 81,974 82,289 1.0 85,663 1.0 87,804 1.0 _ 87,804 s a - $ s s 1.0 81,974 82,289 1.0 85,663 1.0 87,804 1.0 87,804 69 FY 1999 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES LA W DIVISION MISSION STATEMENT: The Law Division of the Department of General Services has as its mission the provision of legal services of all Departments of the Town, including the School Department, and except for the following areas where specialized legal services are provided separately: Reading Municipal Light Department Tax Liens School Department Special Needs Bond Counsel In providing these services, counsel is employed in two areas: Town Counsel which provides general legal advice and services; and Labor Counsel which provides specialized counsel on labor negotiations and labor relations issues. Labor Counsel for the Town is included in the legal budget, and Labor Counsel for the School Department is provided separately in the School Budget. COMMENTARY FYI 998: Major general legal accomplishments in the community in FY98 include the following: + Purchase of 13 Union Street for a new Police Station; + The Reading Business Park being put up for sale; + License agreements for cellular communication; + Worked on warrants for Town Meetings, and attended all sessions; e Several zoning and conservation cases; + Filing of legal action for enforcement of the adult entertainment bylaw. In the area of labor law, the following are highlights: + Assistance in collective bargaining issues, and resolution and settlement of several arbitration cases. COMMENTARY FY 1999: The Town went out to bid in FY1998 for Town Counsel services. Many responses were received and after evaluation it was determined that the Town was getting the best quality service at the lowest possible cost with its current Town Counsel. The legal services provided to the Town are primarily reactive in nature. However, it is anticipated that counsel will be involved in the following areas: + Sale of the landfill; + Cable TV franchise negotiation; e Dealing with any remaining labor negotiations issues, and any grievances and arbitration. REVENUE AND STAFFING FY 95 FY 96 FY97 FY98 FY99 REVENUE 0 0 0 0 0 STAFFING 0 0 0 0 0 70 Town of Reading FY -1999 Budget Budget Summary _(Form Al Department General Services Division: Law #041 Summary: D4, D5 & D6 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summ FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 124,500 151,077 137,100 149,777 149,777 Supplies (Form C) Other Charges (Form C) 5,000 14,800 6,000 7,500 7,500 Total Nonpersonal Expenses 129,500 165,877 143,100 157,277 157,277 Totals 129,500 165,877 143,100 157,277 157,277 Financina Plan: General Fund 129,500 165,877 143,100 157,277 157,277 Water Fund Sewer Fund Electric Fund Totals 129,500 165,877 143,100 157,277 157,277 71 FY 1999 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES TORN CLERK MISSION STATEMENT: The mission of the Town Clerk's office is to serve the community as it's Chief election Official, Recording Officer, Registrar of Vital Statistics, Public Records and Licensing Officer and to provide the public with general information. As such the office is responsible for: *Enlisting, training, assigning poll workers and conducting all elections: Town, State & Federal, *preparation and printing of ballots for elections and distributing election material for polls; *upkeep of voting machines, set-up of voting location (booths, etc.); *recording and reporting election results to the Secretary of the Commonwealth; *certifying nomination papers and petitions, supervising voter registration and absentee balloting; *conducting annual town census and data entry; preparation of street list and jury list, *recording campaign finance; signing all notes for borrowing; *recording and maintaining minutes and posting meetings of all governmental bodies, *recording applications for site plans, subdivisions; financing statements (UCC's); posting job announcements, recording and reporting non-criminal fines issued by various departments; *serving as Notary Public; serving as the central information point for local residents and citizens at large *submitting bylaws and zoning ordinances to Attorney General for approval; *providing copies of Vital Statistics of local residents; birth, marriage, death; and *issuing state licenses and permits; including marriage, hunting, fishing and trapping, raffles and bazaars, business certificates, fuel storage, pole locations and dog licenses. COMMENTARY FY 1998: During FY 1998, the Town Clerk's office was successful in completing a number of its goals including: *finding a new source for printing and mailing of Reading Notes; *organizing and planning Conflict of Interest seminars; *organizing and promoting Local Government Week; *setup and implement Dog and Business Certificate Databases; * took over town meeting costs associated with audio visual set-up and custodian; * customer service training; and *cross training df staff to handle others duties when absent from work. COMMENTARY FY 1999: The Town Clerk's goals for FY99 are: *setup and implement UCC and Zoning Case Databases; and *preparation/printing of community profile booklet to be sold at the Town Clerk's office to cover expenses. COMMENTARY FY 2000: During FY00, the Clerk's Office will work on accomplishing the following: *acquisition of a state of the art archival indexing system for scanning and storage of various town records and training; preservation and automation of old records; possible out sourcing of indexing system for archival program depending on cost; and implementation of a disaster recovery system by off-site storage of records (possible CD ROM based) 72 Town of Reading FY -1999 Budget Budget Summary (Form A) Department GENERAL SERVICES Division: TOWN CLERK mme : D7 & D8 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended mmary FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 FY - 1999 Personal Services (Form B) 40,238 40,083 41,277 42,470 42,227 42,227 Nonpersonal Expenses: Purchase of Services (Form C) 650 357 600 600 600 600 Supplies (Form C) 600 582 600 600 600 600 Other Charges (Form C) 200 131 250 5,250 250 250 Total Nonpersonal Expenses 1,450 1,070 1,450 6,450 1,450 1,450 Totals 41,688 41,153 42,727 48,920 43,677 43,677 FinancinaPlan: General Fund 41,688 41,153 42,727 48,920 43,677 43,677 Water Fund Sewer Fund Electric Fund Totals 41,688 41,153 42,727 48,920 43,677 43,677 e' 73 Town of Reading FY -1999 Budaet Department GENERAL SERVICES Personal Services (Form B) Division: TOWN CLERK #051 Summary: D7 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification ik E' -1997 FY -19977 # FY -1998 sk FY 1994 9 i# FY -1999 FY -1999 S S s S a a TOWN CLERK 1.0 40,238 40,083 1.0 41,277 1.0 42,470 1.0 42,227 42,227 s a s a s a Totals 1.0 40,238 40,083 1.0 41,277 1.0 42,470 1.0 42,227 42,227 74 FY 1999 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES ELECTIONS/REGISTRA TION MISSION STATEMENT: The Chief Election Official (the Town Clerk) is responsible for: operating all Federal, State, and local elections including the annual census, and Town Meetings. Included in these duties are: *Enlisting, training, assigning poll workers and conducting all elections: Town, State & Federal; *preparation and printing of ballots for elections, *distributing election material for polls; *resolve election/voter problems; *upkeep of voting machines; *set-up of voting location (booths, etc.); *maintain poll accessibility; *preparation of tally sheets; *recording and reporting election results to the Secretary of the Commonwealth; *certifying nomination papers and petitions, *supervising voter registration and absentee balloting; and *reviewing and recording campaign finance statements. COMMENTARY FY 1998: During FY 1998, the Chief Election Official was successful in completing a number of its goals including: * maintenance agreement for voting machines; * looked into upgrading voting machines; and ❖ establishing language for new legislation for ballot question booklets. COMMENTARY FY 1999: The Town Clerk's goals for FY99 are: * implement a student voting awareness program to generate interest to vote during the local election 75 Town of Reading FY -1999 Budget Budget Summary (Form A Department: GENERAL SERVICES Division: ELECTIONS/REGISTRATION (#052) Summary: D9 & D10 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended S ma FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) 19,440 22,821 12,200 22,115 21,420 Nonpersonal Expenses: Purchase of Services (Form C) 10,260 14,315 10,550 13,650 12,875 Supplies (Form C) 400 1,892 500 500 500 Other Charges (Form C) 2,500 2,650 2,500 3,000 2,750 Total Nonpersonal Expenses 13,160 18,857 13,550 17,150 16,125 Totals 32,600 41,678 25,750 39,265 37,545 Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals 32,600 41,678 25,750 39,265 37,545 32,600 41,678 25,750 39,265 37,545 C 76 Town of Readina FY -1999 Budget Personal Services (Form B) Budget Actual Personal Services (Revised) Expenditures Classification # FY - 1997 FY - 1997 REGISTRARS 1,500 1,198 CENSUS 1,900 1,621 ELECTIONS 15,000 18,489 Department GENERAL SERVICES Division: ELECTIONS/REGISTRATION 0052) Summary, D9 & 1310 Annual Adopted Town Budget Proposed Manager (Revised) Budget Recommended # FY - 1998 # FY - 1999 # FY -1999 _ 1,300 1,300 1,305 _ 600 0 0 6,300 19,515 19,515 STATE REIMBURSEMENT (3,500) (3,500) TOWN MEETING 1,040 1,513 4,000 4,800 4,100 Totals 19,440 22,821 12,200 22,115 21,420 77 FY 1999 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES PROPERTY AND CASUALTY INSURANCE MISSION STATEMENT: The purpose of the Town's property and casualty insurance program is to provide a reasonable level of insurance coverage relative to the potential liabilities that the Town may have, in order to reduce and stabilize the Town's financial liability for losses for which the Town may become liable. COMMENTARY FYI 998: There were no changes in the Town's property and casualty program in FY1998. The renewal rates were appropriate and the level of customer service remained at a high level. COMNENTARY FY 1999: The Town does not intend to re-bid the property and casualty insurance in FY 1999. It is expected that relatively the same rates will be in effect in FY 1999, and that the levels of coverage and the customer service will continue as in FY 1998. REVENUE AND STAFFING FY 95 FY 96 FY97 FY98 FY99 REVENUE $0 $0 $0 $0 $0 STAFFING 0 0 0 0 0 78 Town of Reading_FY -1999 Budget Budget Summark(Form Ai Department General Services Division: Insurance #850 Summary: D11 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1997 FY -1997 FY -1998 FY - 1999 FY - 1999 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 106,746 92,569 110,000 100,000 100,000 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 106,746 92,569 110,000 100,000 100,000 Totals 106,746 92,569 110,000 100,000 100,000 Financing Plan: General Fund Water Fund Sewer Fund Electric Fund 106,746 92,569 110,000 100,000 100,000 Totals 106,746 92,569 110,000 100,000 100,000 79 FY 1999 BUDGET NARRATIVE DEPARTMENT OF GENERAL SERVICES GENERAL DEPARTMENT MISSION STATEMENT: The General part of the Department of General Services has as its purpose the support of the entire Department of General Services, and the general support of major portions of the Town service for elements such as office equipment maintenance, postage and copiers. CONfMENTARY FY1998: The major changes in the department in FY98 was the reorganization of the layout of the Department with new furnishings to better accommodate the employees and customers. The Department had one election in FY98 and the usual Annual and Subsequent Town Meetings. A Special Town Meeting was held to deal with the siting of the new Police Station. CONIIViENTARY FY 1999: FY99 will be a busy year with three elections being held. The construction of the new Police Station and sale of the landfill will also create a lot of activity in this department in FY 1999. REVENUE AND STAFFING FY95 FY96 FY97 FY98 FY99 _ REVENUE 0 0 0 0 0 STAFFING 4.7 4.9 4.9 4.9 4.9 80 POSITION DESCRIPTION Class Title: Assistant Town Manager Department: General Services Division: Date: October 14, 1997 Job Code: Officials and Administrator Grade Number: 17 Union: Non Location: Town Hall GENERAL PURPOSE Performs high level administrative, technical and professional work in assisting the Town Manager to discharge the duties of the office, in accordance with the Reading Home Rule Charter, Town Bylaws, State Law, and sound business practice. May serve as Acting Town Manager as designated. SUPERVISION RECEIVED Works under the general direction of the Town Manager. SUPERVISION EXERCISED Directly supervises a limited number of clerical employees. May supervise employees as an Acting Department Head. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as Acting Town Manager in the absence of the Town Manager. Assists the Town Manager in implementing policies, executive decisions, and related management programs. Discusses a wide variety of issues and policies with Department Heads and provides instruction and guidelines. Meets with the Town Manager making recommendations on departmental operations. Assists Department Heads in the preparation of their operating and capital budgets, and examines the justification for increases in various budgets. Makes recommendations to the Town Manager on operational and capital budgets for final submission. Assists the Town Manager in the preparation of warrant articles for Town Meeting. May administer, under the direction of the Town Manager, broad functional areas such as the Town's insurance, employee relations, federal and state grants/programs and public information. Works with Department Heads to revise and improve the presentation of materials. Attends Board of Selectmen meetings as necessary. Provides staff support by providing Town Manager with detailed background information. Keeps abreast of policies and concerns of the Board. Attends Town Meeting and meetings of various committees as needed to listen, present, explain or propose programs, policies, or priorities. Prepares comparative data, does research and conducts or assists in the collective bargaining with six (6) employee units. Deals with citizen complaints, criticism and suggestions. Answers questions and provides information to the media. Handles personnel issues as directed by the Town Manager. Prepares reports and recommendations on a variety of subjects for the Town Manager, other Town officials and state and federal agencies. Helps the Town Manager's office in purchasing and contract procedures as they relate to federal, state. or local bidding requirements. 81 Town of Reading FY -1999 Budget Budget Summn (Form A) Department General Services 'sion: General #015 Summmy. D 12& 13 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended mm FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 FY -1999 Personal Services (Form B) 104,172 101,436 110,438 208,414 157,964 157,964 Nonpersonal Expenses: Purchase of Services (Form C) 18,800 21,558 21,300 21,800 21,800 21,800 Supplies (Form C) 23,060 56,693 25,600 26,150 26,150 26,150 Other Charges (Form C) 1,500 1,663 13,600 _ 13,950 13,950 13,950 Total Nonpersonal Expenses 43,360 79,914 60,500 61,900 61,900 61,900 Totals 147,532 181,350 170,938 270,314 219,864 219,864 Financing Plan: General Fund Water Fund Sewer Fund Electric Fund 147,532 181,350 170,938 270,314 219,864 219,864 Totals a; 147,532 181,350 170,938 270,314 219,864 219,864 82 Town of Reading FY -1999 Budget Department General Services Personal Services (Form 81 Division: General ff015 Summary: D12 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY -1997 FY -1997 # -1 98 FY -1999 # FY -1999 FY -1999 ADM. ASSIST. 1.0 26,071 25,773 1.0 OFFICE MANAGER 1.0 1.0 30,503 1.0 31,359 1.0 31,359 31,359 ADM. SEC Y 1.2 26,531 27,743 1.2 27,211 1.2 27,872 1.2 27,872 27,872 PRINC. CLERKS 2.2 45,245 46,977 2.2 46,409 2.2 47,873 2.2 47,873 47,873 TEMPORARY POSITION 0.4 5,225 570 0.4 5,200 0.4 4,730 0.4 4,730 4,730 OVERTIMPOUT OF CLASS 500 176 500 500 500 500 ASST. TOWN CLERK 600 197 615 630 630 630 Assistant Town Mgr. 50,775 45,000 45,000 Grants Coordinator 35,E Youth Corps 9,675 Totals 5.8 104,172 101,436 5.8 110,438 4.8 208,414 4.8 157,964 157,964 83 tom. . FY 1999 BUDGET NARRATIVE HUMAN SERVICES DEPARTMENTMEALTH MISSION STATEMENT The mission of the Board of Health is to protect the health and well being of the citizens of Reading as well as protect the Town's environment from pollution and damage. As new health issues arise, the Board develops new programs and services to respond to the citizen's need (e.g. radon, asbestos, AIDS, Hep-b immunization for 6"i grade students). State law requires the health function. CON1NffiNTARY - FY 1998 The Tobacco Control Program contract with the DPH increased by $7,000 this fiscal year. Retail stores compliance to youth access regulation has improved through regular compliance checks. Community education on cessation groups continues to be offered with successful results. The Board of Health also updated its tobacco regulations. A successful Hepatitis-b immunization pilot program for grades 6-12 was completed immunizing over 600 students. Mantoux testing increased by 200%. Flu clinics were successful immunizing 1500+ residents. These programs were effective due to the increased Public Health Nurse hours from 9 to 18 hours weekly. Inspectional services have been at a peek functioning level,with staffing changing from 12 hours to 19 hours per week in April 1997. Including a serve safe educational program and choke saver program for restaurant owners. We continue to work with BRMC and Winchester hospital for the health of the town. We are also one of a twenty-member regional mosquito control program. Title V Betterment loan program began this fiscal year and will continue through FY 99 and FY 2000. We continue to work extensively with the community on substance abuse issues, including work with the high school and middle school Peer Leaders, Athletes for a Healthy Lifestyle, teacher training, parent and student workshops, Project Alliance and Adopt a Student Athlete, a program offering support to young students through high school athletes. COMMENTARY- FY 1999 Many of next year's activities will be dependent upon grants and contracts appropriated by the Legislature. We plan to continue our efforts with other departments, especially Police and School, with ongoing issues such as substance abuse, including tobacco, the emerging issues domestic violence and teen dating violence. We will continue the Title V program as well as other inspectional services. 84 Public Health Nursing will continue Mantoux Testing, Blood Pressure, Hep-b and flu clinics. The Public Health Nurse role has expanded., and continues to expand. Taking on the role of pre- adolescent program nurse supervisor, increasing communication with the state epidemiology department, writing state wide PHN protocol manuals, and planning conference for PHN education within the regional PHN group are all new responsibilities. These programs increase the Town's move toward a "Healthy Community and the division's efficiency. To accomplish these necessary projects in an efficient manner, it is proposed that the PHN position increase 6 hours per week and bring the nurse to Grade 11- $17.20/hr to a level equal with other PHN's in the region; Winchester - $20/hour, Lexington - $20, Stoneham $17.17, Burlington $19.52. REVENUE AND STAFFING Thru 11/97 Projected Revenue History FY 95 FY 96 FY 97 FY 98 FY 99 Programs, Licenses 17,363 16,366 28,474 3,566 17,000 Weights & Measures* 2,590 2,263 2,255 6,378* 2,300 Safe & Drug Free Schl Grant 16,703 17,818 17,788 20,818 0 Title V Grant 18000 0 BRMC-Violence Grant 1,000 0 CHNA 6,000 0 MHAB Nutrition Grant 1000 Tobacco Control Contract** 50,633 57,631 51,868 58,845** 58,845 "Reading $30,000 Stoneham $28,845 *Scanner Accuracy Grant $5,000 FY 98 Staffing History FY 95 FY 96 FY 97 FY 98 FY 99 Staff d. B town 0.9 0.9 1 2.1 2.1 Staff d. B tobacco Contract 0.4 0.6 0.6 0.75 0.75 Staff d. B MHAB Nutr. Grnt. 0.2 0 Staff d. B Dr .Free Sch.Grnt. 0.2 0.2 0.2 0.2 0 Staff d. B Stoneham Jnt.Serv. 0 0 85 Town of Reading FY - 1999 Budget Department: Human Se vices Budget Summary (Form Al Division: Health 511 Summary: E1 & E2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summa FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) 89,762 89,109 121,485 116,622 116,622 Nonpersonal Expenses: Purchase of Services (Form C) 39,775 38,979 40,918 42,888 42,888 Supplies (Form C) 3,629 3,460 3,128 3,997 3,997 Other Charges (Form C) Total Nonpersonal Expenses 43,404 42,439 44,046 46,885 46,885 Totals 133,166 131,548 165,531 163,507 163,507 Financing Plan: General Fund 45,510 131,548 71,868 Water Fund Sewer Fund Electric Fund Grants 87,656 93,663 34,076 34,076 Totals 133,166 131,548 165,531 34,076 34,076 86 Town of Reading FY -1999 Budget Personal Services (Form -BI Department: Human Services Division: Health 511 Summary: E1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1997 FY -1997 # FY -1998 # FY - 1999 # FY - 1999 Health Services Admin. 1.0 10,510 10,510 1.0 36,471 1.0 37,495 1.0 37,495 DFS grant 4,531 4,531 4,644 4,644 4,644 Tob. Grant 18,026 18,026 Health Inspector 0.3 Public Health Nurse* 0.2 nutrition grant 10,896 6,436 14,635 0.5 9,849 0.4 16,840 0.5 13,881 0.6 288 17,485 0.5 22,137 0.6 Tobacco Control Dir. 0.5 Adoles. HealthNurses** Flu Nurses Weights & Measures* 0.1 16,608 480 1,172 2,700 16,608 0.7 120 701 1,752 0.1 24,165 0.8 480 1,201 2,700 0.4 28,688 0.8 932 1,274 2,778 w&m grant 5,000 immunization/hep/RN* PHN new prog. narrative Sealer Weights & Measure Adolescent Nurses 2 new hires** 300 2,725 1,189 Town mtg.approp: HepB 18,103 9,652 15,815 17,485 22,137 28,688 932 1,274 2,778 1,189 Totals 2.1 89,762 89,109 2.6 121,485 3.2 116,622 2.9 116,622 87 FY 1999 BUDGET NARRATIVE HUMAN SERVICES DEPARTMENT/ ELDER and HUMAN SERVICES MISSION STATEMENT The mission of the Division of Elder Services is to ascertain the needs and implement services and programs for Reading residents age 60 and over, and assist all people who have questions or concerns about gerontological issues. COMMENTARY - FY 1998 The Human Services function is now allied with the Elder Services Division. Assistance is provided to families utilizing many resources. The nutrition program includes home delivered meals, noontime meals served at the Center, and shopping assistance for people who can not go to the grocery stores. The exercise program includes Motion to Music low impact aerobics (also this exercise class is televised three times a week on Channel 3), PACE: People with Arthritis Can Exercise, and BEST: Balance Energy Strength Training. Support groups include Alzheimer's Disease for Caregivers, SPICE: Seniors and Police In Cooperative Efforts, Arthritis, Low Vision, Alcoholics Anonymous, and "Scuttlebutt". The transportation program includes the Elder Services van, volunteer medical escorts and the coordination of medical transportation funded by the Hospital Trust Fund. 128 Ford Saab Volvo donated a new van. Elders and their families are assisted in the resolution of concerns by a licensed Social Worker. The Coordinator of Volunteers is revitalizing several services and expanding intergenerational programs. The Senior Citizen Property Tax Work Program has helped several departments complete short-term projects. The Adopt-a-Family organizes neighbors helping neighbors. The Council on Aging developed guidelines for receipt of legacies demonstrating responsible and effective use of moneys for senior citizen needs. Quality of Life workshops incorporated local clergy, funeral directors and special facilitators. The monthly Elder Services calendar was expanded. Commentary - FY 1999 Programs and services will be developed in response to the needs of the community. Grant money will be located to develop an elder-safe-at-home program. Revenue History FY 95 FY 96 FY 97 FY 98 FY 99 EOEA Grant 12896 12896 14105 14911 14911 EOEA Incentive Grant 2600 Program fees 1912 250 Staffin History Staff aid b Town 3.5 3.5 3.5 4 4 Staff aid b Grant .7 .7 .7 .6 .6 C 88 Town of Reading FY -1999 Budget Budget Summary (Form A) Budget Summ Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financina Plan General Fund Grant EOEA Incentive Grant - EOEA Donations - Revolving Donations - Shopping Totals Annual Adopted Budget Actual Budget (Revised) Expenditures (Revised) FY -1997 FY -1997 FY -1998 109,737 104,003 124,947 Department Human Services Division: Elder Services 541 Summary: E3 & E4 Town Proposed Manager Budget Recommended FY -1999 FY -1999 144,169 144,595 5,443 3,492 7,556 8,596 8,056 3,623 5,250 3,724 3,830 3,811 10,650 5,274 11,150 11,340 11,340 19,716 14,016 22,430 23,766 23,207 129,453 118,019 147,377 167,935 167,802 _ 122,722 112,990 131,266 152,292 151,606 _ 2,600 2,600 1,200 1,200 1,200 T 14,911 14,443 14,996 3,386 2,138 745 291 129,453 118,019 147,377 167,935 167,802 89 Town of Readies FY -1999 Budoet Department: Human Service Personal Services (Form Bl Division: Elder Services 541 ; Summary: E3 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 # FY -1999 Elder/Hum. Serv. Adm. 1.0 33,469 34,116 1.0 41,121 1.0 42,276 1.0 42,276 Van Driver 1.0 18,197 18,197 1.0 18,305 1.0 19,119 1.0 19,119 Sub Van Driver var. 1,505 811 var. 1,574 var. 1,580 var. 1,580 Social Worker 1.0 26,813 26,814 1.0 27,400 1.0 28,169 1.0 28,169 Meals on Wheels Cord. 0.5 11,320 10,550 0.5 12,070 0.5 12,362 0.5 12,362 Cord. of Vol. -Town 0.3 6,320 6,228 0.5 11,940 0.5 12,491 0.5 12,529 -Grant 0.3 6,913 2,240 0.3 7,129 0.3 7,129 0.3 7,517 Shop Ass't Cord.-Town 0.3 140 104 0.3 _ -Grant 5,060 4,943 0.3 5,408 0.3 5,443 _ 0.3 5,443 Additional Social Worker 15,600 15,600 Totals 4.3 109,737 104,003 4.9 124,947 4.6 144,169 4.6 144,595 90 FY 1999 BUDGET NARRATIVE HUMAN SERVICESIVETERANS SERVICES Mission Statement The mission of Veterans Services is to provide assistance to veterans and their dependents. This is accomplished through the dissemination of information, coordination of services and payment of benefit monies. State law requires this function. Commentary FY 1998 During FY 1998, Veterans Services has been striving to continue to minimize costs to the Town while ensuring that all veterans and their dependents receive all benefits t which they are entitled. The agent attempts to keep abreast of the constant changes in benefits, rules and regulations to best serve the public. Home visits are made to those who are unable to come to the office. Coordination is made with other agencies to locate all possible sources of aid and services for clients. Commentary FY 1999 Same as above Revenue History I i FY 95 I FY 96 ( FY 97 I FY 98 ( FY 99 State Reimbursement 14,570 8,775-r 4,708 75% of expenditures Staffing History Agent .4 .4 .4 .4 4 91 Town of Reading FY -1999 Budget Personal Services (Form B1 Department: Human Service Division: Veteran 555 Summary: E5 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1997 FY -1997 # FY - 1998 # FY - 1999 # FY - 1999 Veterans Agent 0.4 10,408 10,408 0.4 10,634 0.4 10,891 0.4 10,891 Totals 0.4 10,408 10,408 0.4 10,634 0.4 10,891 0.4 10,891 92 Town of Reading FY -1999 Budget Budget Summay (Form Al Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1997 FY -1997 FY -1998 FY - 1999 FY -1999 10,408 10,408 10,634 10,891 10,891 Annual Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals 10,600 10,268 8,045 10,059 8,060 10,600 10,268 8,045 10,059 8,060 21,008 20,676 18,679 20,950 18,951 21,008 Department Human Services Division: Veteran 555 Summary: E5, E6, E7 20,676 18,679 20,950 18,951 21,008 20,676 18,679 20,950 18,951 93 FV 1999 BUDGET NARRATIVE HUMAN SERVICES/RECREATION MISSION STATEMENT: The mission of the Reading Recreation Division is to provide the community with year round recreational activities. Recreation programs should be broad based to meet the recreational needs of all segments of the population. The Recreation Division must continually update and modify it's programming to meet the current needs of the community. As the communities' participation and awareness of local recreational program increase, so do their expectations of Recreation Division programs. The Recreation Division must be ready to anticipate and adapt to these growing expectations. COMMENTARY FY 1998 This was our fourth full year with a full-time Administrator. This year we continued to expand our program offerings to the public. New programs included Track and Field Meets, Cross Country Races, Summer Golf Lessons, Jr. Golf Leagues, Pick-up Basketball League, Softball Camp, Summer Wrestling Program, Middle School Soccer Clinic, Extended Summer Sessions of Super Sports Clinics, Family Trips, Indoor Tennis Lessons, Odyssey of the Mind, Family Science Programs, Gymnastics, February Vacation Sports Clinics, April Vacation Soccer Clinics, Free Summer Outdoor Movies, Guitar Lessons, and increased programs for Children with Special Needs. Traditional programs such as Summer Camp, Swim Lessons, Summer Concerts, Ski Lessons, Roller Hockey, Travel Basketball, and Sunday Basketball have all been modified to better serve the needs of Reading residents. Activities geared toward the elementary aged students and middle school students are a continued focus. Reading Recreation will continue to try to expand programming to meet the needs of the community. Non-athletic oriented programs are a specific goal of the Recreation Division. Recreation will continue to examine and revise existing policies. Recreation is also continuing to support the Department of Publics Works in upgrading existing recreational facilities for all Reading residents. COMMENTARY FY 1999 We will continue to evaluate programming to respond to the feedback of the public and staff. Additional programming will be implemented to work to achieve the goal of adding broader dimensions to Recreation offerings. In FY 1999 a total of $2,000 was requested by the Recreation Division from the Town of Reading General Fund for additional electricity expense. The total electricity expense includes: Birch Meadow Tennis Court $1,300; Imagination Station $500, Ice Skating at Castine, Memorial Park, Sturgis Park $140; Memorial Park Bandstand $60. REVENUE AND STAFFING FY 95 FY 96 FY 97 FY 98 FY 99 REVENLTE - Transfer - Revolving to General 32,469 33,957 33,612 34,222 40,330 Fund STAFFING - Permanent 0.6 1 1 1 1 Seasonal 25 25.9 27.2 27.2 27.2 94 Town of Reading FY -1999 Budget Budget Summary _(Form A) Department Human Services Division: Recreation 631 Summary: Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summay FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) 31,312 31,312 39,197 55,524 49,524 Nonpersonal Expenses: Purchase of Services (Form C) 850 840 1,800 2,000 2,000 Supplies (Form C) 300 283 300 300 300 Other Charges (Form C) 700 837 700 800 700 Total Nonpersonal Expenses 1,850 1,960 2,800 3,100 3,000 Totals 33,162 33,272 41.997 58,624 52.524 Financing Plan: General Fund 1,850 1,960 2,800 18,294 12,347 Water Fund Sewer Fund Electric Fund Revolving Fund 31,312 31,312 39,197 40,330 40,177 Totals 33,162 33.272 41,997 58,624 52.524 95 Town of Reading FY - 1999 Budget Personal Services (Form B) Annual Adopted Budget Actual Budget Personal Services (Revised) Expenditures (Revised) Classification # FY -1997 FY -1997 # FY -1998 Administrator 1.0 31,312 31,312 1.0 39,197 Youth Program Coordinator Department Human Service Division: Recreation 631 Summary: Town Proposed Manager Budget Recommended # FY - 1999 # FY - 1999 1.0 40,330 1.0 40,330 15,194 9,194 Totals 1.0 31.312 31.312 1.0 39.197 10 55.524 1.0 49.524 96 Town of Reading FY -1999 Budget Budget Summary (Form N Budget Summn Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: Department Human Services 'sion: General 521 Summary. E10 & E11 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended FY -1997 F~1997 FY1998 EY 1999 X1999 EY -1999 96,717 57,950 48,965 61,047 50,569 50,569 1,900 1,900 2,000 2,052 2,000 2,000 1,900 1,900 2,000 2,052 2,000 2,000 98,617 59,850 50,965 63,099 52,569 52,569 98,617 59,850 50,965 63,099 52,569 52,569 General Fund Water Fund Sewer Fund Elechic Fund Totals 98,617 59,850 50,965 63,099 52,569 52,569 97 Town of Reading FY -1999 Budget Departrnent Human Services Personal Services (Form B) Division: General 521 Summary: E10 Annual Adopted Budget Actual Budget Proposed Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 s s s s Dept Head 1.0 48,889 9,928 Administrative Assistant 1.0 25,056 24,599 1.0 25,705 1.0 26,308 Principal Clerk(s) 1.1 22,638 22,754 1.1 23,260 1.1 24,261 OT Adm.Asst. 134 134 Temporary Position 535 Additional CWkAl Totals 10,478 Town Finance Manager Committee Recommended Recommended # FY -1999 FY -1999 s s 26,308 26,308 24,261 24,261 - $ s s a s $ 3.1 96,717 57,950 2.1 48,965 2.1 61,047 50,569 50,569 98 1 FY 99 SUD6ET NARRA TI VE LIBRARY DEPARTMENT MISSION STATEMENT: The mission of the Reading Public Library is to make readily available library materials selected in response to both the diverse reading and educational needs of all community members; to offer youth an active library program designed to stress the value of reading and communicating; to deliver information which meets community needs; and to vigorously promote the use of all library services and thereby increase public awareness of the library in the community. COMMENTARY FY 1998: During FY 98 the Library's achievements include: • Better able to meet the demand for efficient interlibrary loan by increasing clerical staff to handle increasing volume of requests and transactions • Meet customers' needs for summer weekend hours by opening the Library on Saturdays in July and August Purchase and installation of computer equipment to improve public access to the Internet and to NOBLE • Purchase and installation of appropriate shelving and seating for new nonprint area COMMENTARY FY 1999: During FY 1999, the Library's goals include: • Improved salaries for librarians and division heads • Materials budget increase of $13,000 to meet the demand for nonprint materials • Continued improvement of computer equipment to improve public access to resources and staff efficiency Revenue and Staffing FY95 FY96 FY97 FY98 FY99 Revenue $2,198 $3,065 $5,156 $,5500 est. $6,000 est. Staf f i ng 16.7 16.7 17.6 18.1 18.1 99 FY 1999 BUDGET NEW OR EXPANDED PP06RAM JU57IFICA TION LIBRARY DEPARTMENT JUSTIFICATION FOR THE FOLLOWING EXPENSE: Line Fl Salary increases for Division Heads and Librarians $42,872 Justification for additional expenses for any program requires context and objective criteria. It is difficult to present appropriate context and criteria for the RPL because the usual set of criteria used when Reading compares itself to other communities does not apply. Reading ranks 70th in population in the state. The library ranks 34th in circulation and 20th in number of reference questions answered. Three of the communities usually used for comparison illustrate the problem in comparing these community libraries. Stoneham is 78th in population, 127th in circulation and 44th in reference, Wakefield is 69th in population, 77th in circulation and 30th in reference questions, while North Reading is 136th in population, 139th in circulation and 77th in reference questions. It is more instructive, and produces more accurate { conclusions, to compare the RPL to similar high performing libraries in similarly "economically developed suburbs" as defined by the state Department of Education, such as Andover, Belmont, Concord, Hingham, Lexington, Needham and Wellesley. The table below.compares these high performing libraries and their salaries for staff and supervisory librarians. All data is FY96. Another important issue is the job market. During the first five months of the fiscal year, many local libraries have advertised librarian positions at higher salaries than in Reading. Reading's starting salary for librarians is $14.73. Andover, Wakefield and Weston advertised starting reference librarian positions at $18.63, $15,35 and $15.31 respectively. I recommend raising the librarian and non-MLS division head to grade 11 from grade 9, and the MLS division head from grade 11 to grade 13. These grades are appropriate when comparing librarian salaries in similar high performing libraries, and when compared to similarly ranked positions within the town. 100 FY 1999 BUDGET NEW OR EXPANDED PROGRAM JUSTIFICATION LIBRARY DEPARTMENT JUSTIFICATION FOR THE FOLLOWING EXPENSE: Line F2 Additional funding of nonprint materials $13,000 Non print circulation is the fastest growing in the entire collection. However, the nonprint collection is not growing at a rate that can keep pace with demand. Funding for nonprint materials was zeroed out in FY90 due to budget cuts. The override in FY93 provided $2,000 for nonprint materials. An increase of $2,500 was requested in the FY94 budget but was not funded. When the materials budget was increased in FY97, we allocated $3,050 to nonprint materials. Fortunately, the Friends of the Library have donated generously to the collection over the years, so that the collection now consists of 1,307 videos, 1,053 audiobooks and 793 compact discs. In FY97, adult nonprint materials represented 3% of the collection, but accounted for 20% of circulation. In the first quarter of FY98, that number has already grown to 22%. Adult videos alone are only 1.2% of the collection., but 13% of circulation. All ages use videos, audio books and compact discs. The common acceptance of these formats for everything from instructional cooking, language or other self help videos, to classical and rock and roll cds, and audio books for commuters, families on trips and for individuals with visual handicaps or learning disabilities, makes it imperative that the library have adequate stock of these materials. This fiscal year, with our current budget of $5,051 we will be able to purchase 44 audiobooks, 41 compact discs and 120 videos. We are requesting an increase of $13,000, to bring the total nonprint budget to $18,051, or 20% of the total materials appropriation. This increase will allow us to purchase 142 additional audiobooks, 250 additional compact discs and 200 additional videos. 101 Town of Reading FY -1999 Budget Budget Summary (Form A) Department Library (611) Division: Library (611) Summary: F1 and F2 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) 483,181 483,181 526,256 586,498 586,498 Nonpersonal Expenses: Purchase of Services (Form C) 114,377 114,113 124,092 141,318 141,370 Supplies (Form C) 10,555 _ 10,427 9,000 9,234 9,200 Other Charges (Form C) 400 721 400 405 400 Total Nonpersonal Expenses 125,332 125,261 133,492 150,957 150,970 Totals 608,513 608,442 659,748 737,455 737,468 Financing Plan: General Fund 608,513 608,442 659,748 737,455 737,468 Water Fund Sewer Fund Electric Fund Totals 608,513 608,442 659,748 737,455 737,468 102 Town of Reading FY -1999 Budget Department: Library (611) Personal Services (Form Bl Division: Library (611) Summary: F1 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 # FY -1999 Director 1.0 46,990 46,992 1.0 55,188 1.0 56,522 56,522 Assistant Director 1.0 39,907 38,992 1.0 43,769 1.0 44,863 44,863 Secretary 0.7 15,490 15,562 0.7 16,926 0.7 17,402 17,402 Division Heads 4.0 134,864 123,710 4.0 138,347 4.0 145,405 145,405 Librarians 4.0 125,579 145,156 4.6 146,096 4.6 150,503 150,503 Library Associate 1.1 27,075 15,659 0.7 15,881 0.7 _ 16,131 16,131 Senior Technician 0.7 13,258 13,157 0.7 15,555 0.7 15,944 15,944 Technician 2.5 46,447 53,102 2.8 58,412 2.8 59,872 59,872 Page 2.6 33,571 30,851 2.6 36,082 2.6 36,984 - 36,984 Division heads 21,068 21,068 Librarians 21,804 21,804 Totals 17.6 483,181 483,181 18.1 526,256 18.1 586,498 586,498 103 FY 1999 BUDGET NARRATIVE - POLICE DEPARTMENT PUBLICE SAFETY DISPATCH - ANIMAL CONTROL MISSION STATEMENT - POLICE DEPARTMENT The Reading Police Department's mission is to protect and serve the public, through police action. In carrying out this mission, the Police Department provides services in several broad areas: crime prevention and suppression, crime reduction, investigation of crimes and apprehension of offenders. Movement and control of traffic, the maintenance of public order And public emergency services. MISSION STATEMENT - PUBLIC SAFETY DISPATCH The Reading Public Safety Dispatch mission is to provide the public with the quickest possible response to request for Police/Fire and Medical services by the most efficient and effective manner in which dispatch messages are broadcast to field units. i MISSION STATEMENT - ANIMAL CONTROL The mission of the Reading Animal Control Officer is to take responsibility for the enforcement of all laws and by-laws applicable to the position and to assume the overall responsibility for the animals and their co-existence with the public is a major part of the mission. NARRATIVE: Working with the FY 98 Budget, we were able to accomplish most of our goals. The community received the benefits of the very successful D.A.R.E. program. Most of the funds for this program were obtained through grants. Also through the Community Policing Grant we began a R.A.D. Program, a defense program for women. We also equipped every officer with a portable radio and charger, one of our goals for FY 98. Community Policing, as a method of delivering public safety services and improving police/community relations, remains as the main focus of the department. 104 The Police Department eagerly looks forward to the financial challenges of FY 1999. Our financial plans for FY99 are to obtain necessary funding so that we can return to the once budgeted 44 sworn officers. We will continue to seek funding to update our Computer system. Accreditation is also a goal of our department. A major challenge of the FY99 budget will be to maintain a high level of training necessary to fulfill state mandates and the public safety expectations of our community. The FY99 financial plan will direct valuable resources into areas that will best serve the community's public safety needs. FY 95 FY 96 FY 97 FY 98 FY 99 Call service 12,677 13,028 14,125* 15,599* 16,500 Citation/Fines 92,530 110,853 112,300* 115,300* 116,300- Park.tick. fines 20.075 22.537 24,199* 25,100* 30,000- Staffing 37 37 40 42 44 *Estimated 105 Town of Reading FY -1999 Budget Budget Summ Form A) Department PUBLIC SAFETY Division: POLICE I111 ummary G1 & G2 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY -1997 FY .19,97 FY -1998 FY -1999 -1 99 FY -1999 Personal Services (Form B) 2,299,203 2,325,458 2,432,276 2,620,173 2,489,957 2,489,957 Nonpersonal Expenses: Purchase of Services (Form C) 34,455 31,613 36,825 59,800 34,900 34,900 Supplies (Form D) 89,775 99,626 98,275 101,625 98,625 98,625 Other Charges (Form E) 82,550 63,879 85,050 90,750 90,600 90,600 Total Nonpersonal Expenses 206,780 195,118 220,150 252,175 224,125 224,125 Totals 2,505,983 2,520,575 2,652,426 2,872,348 2,714,082 2,714,082 Financing Plan: General Fund 2,505,983 2,520,575 2,652,426 2,872,348 2,714,082 2,714,082 Water Fund Sewer Fund Electric Fund Grant Totals 2,505,983 2,520,575 2,652,426 2,872,348 2,714,082 2,714,082 24-Mar-98 106 Town of Readino FY -1999 B udget Department PUBLIC SAFETY Personal Services (Form B) Division: POLICE #111 i Summary: G1 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget . Recommended Recommended Classification ff FYI- .997 FY -1997 # FY -1998 r FY -1999 # FY -1999 -1 99 S 5 S i S S CHIEF 1.0 89,303 89,178 1.0 91,477 1.0 93,693 1.0 93,693 93,693 LIEUTENANTS 4.0 217,171 217,276 4.0 272,694 4.0 280,178 4.0 280,178 280,178 SERGEANTS 6.0 337,287 334,387 6.0 345,206 6.0 360,880 6.0 351,661 351,661 DETECTIVES 3.0 138,816 135,613 3.0 139,144 3.0 142,628 3.0 142,628 142,628 OFFICERS 26.0 1,131,340 1,136,769 26.5 1,216,172 26.5 1,221,237 26.0 1,176,525 1,176,525 CLERKS 2.0 50,996 52,782 2.0 51,286 2.0 50,371 2.0 50,371 50,371 PARKING CLERK 2,428 2,355 2,479 2,541 inc. in clerk inc. in clerk SCHOOL TRAFFIC 17.0 67,732 73,861 19.0 69,000 19.0 70,725 19.0 70,725 70,725 OVERTIME 170,000 155,673 155,000 158,875 158,875 158,875 HOLIDAY 106,420 113,030 116,968 121,544 121,345 121,345 TEMPORARY POSITION 18,360 19,516 17,000 17,425 17,425 17,425 LONGEVITY 6,350 7,050 5,850 9,600 6,600 6,600 SICK LEAVE BUYBACK 13,000 12,968 GRANTS (50,000) (25,000) (50,000) (25,000) (25,000) (25,000) ADDITIONAL CLERK(S) 1.0 20,000 0.5 ADDITIONAL POLICE OFFICERS (INCLUDES ALL INCENTIVES) 2.0 80,876 LO 38,540 38,540 SCHOOL TRAFFIC 1.0 6,600 0.3 PROM. PTL. TO SGT. (S) 8,000 6,391 6,391 Totals S S 3 S S $ 59.0 2,299,203 2,325,458 61.5 2,432,276 65.5 2,620,173 62.8 2,489,957 2,489,957 107 Town of Reading FY -1999 Budget Department PUBLIC SAFETY Budget SummW (Form Al Division: ANIMAL CONTROL #182 Summa): G3 & G4 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summ FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) 14,071 14,031 13,760 14,104 14,104 Nonpersonal Expenses: Purchase of Services (Form C) 4,230 3,145 4,290 4,397 4,290 Supplies (Form C) 650 1,138 750 770 770 Other Charges (Form C) Total Nonpersonal Expenses 4,880 4,283 5,040 5,167 5,060 Totals 18,951 18,314 18,800 19,271 19,164 Financing Plan: General Fund 18,951 18,314 18,800 19,271 19,164 Water Fund Sewer Fund Electric Fund Totals 18,951 18,314 18,800 19,271 19,164 108 Town of Reading _FY -1999 Budget Personal Services (Form Bt Department PUBLIC SAFETY Division: ANIMAL CONTROL #182 Summary: G3 Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1997 $ FY -1997 S # FY -1998 S # FY -1999 S # FY -1999 $ PERM. POSITION 0.5 14,071 14,031 0.5 13,760 0.5 14,104 0.5 14,104 $ S S S $ Totals 0.5 14,071 14,031 0.5 13,760 0.5 14,104 0.5 14,104 109 FY99-FY2000 BUDGET NARRATIVE DEPARTMENT OF PUBLIC SAFETY FIRE/EMERGENCY MANAGEMENT MISSION STATEMENT: The mission of the Reading Fire Department/Emergency Management Division is the protection of life and property. The major components of this mission include: • The delivery of emergency medical services Fire prevention • Public education • Environmental protection • Provide and maintain an emergency/fire alarm system • Be prepared to address major natural and manmade disasters and emergencies COMMENTARY FY98: During FY98 this Department completed a major emergency medical training program for all EMT's. Fire, suppression and emergency extrication training was increased this year, thanks in part to the addition of the Assistant Chief s position. The Assistant Chief has taken charge of all Fire Prevention activities. This has provided the constant oversight and monitoring that is necessary to ensure compliance with code. Since the implementation of this position, there has been a huge increase in the amount of training, Fire Prevention Education and inspectional services. CONUffiNTARY FY99: During FY99 this Department will continue to expand the Fire Prevention Education Program as well as all other Fire Prevention responsibilities. This Department will continue to explore the concept of regionalizing the LEPC required by the Emergency Management agencies. This Department will continue the transition from a reactive fire suppression agency to a proactive emergency service agency. REVENUE & STAFFING FY 95 FY 96 FY 97 FY98 FY 99 FIRE INSPECTION FEES $10,057 $9,000 $11,104 $15,702 $15,702 AMBULANCE FEES $164,767 $157,316 $170,000 $171,116 $182,000 EMER MANAGEMENT $0 $53,351 $Unk. $Unk. %I Ink. STAFFING 45 45 45 46 46 110 Town of Reading_FY -1999 Budget Budget Summary (Form A) Department Public Safety Division: FirelEmerg. Mgt. Summary: G6 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1997 FY -1997 FY -1998 -1999 FY -1999 Personal Services (Fort B) 2,055,371 2,064,777 2,386,892 2,335,543 2,318,275 Nonpersonal Expenses: Purchase of Services (Form C) 37,710 41,625 37,375 39,290 39,260 Supplies (Form D) 45,068 30,284 46,360 47,435 47,325 Other Charges (Form E) 8,350 6,050 8,400 9,435 9,335 Total Nonpersonal Expenses 91,128 77,959 92,135 96,160 95,920 Totals 2,146,499 2,142,736 2,479,027 2,431,703 2,414,195 Financing Plan: General Fund 2,14_61499_ 2,142,736 2,479,027 2,431,703 2,414,195 Water Fund Sewer Fund Electric Fund Totals 2,146,499 2,142,736 2,479,027 2,431,703 2,414,195 111 Town of Reading FY - 1999 Budget Department Public Safety Personal Services (Form Bl Division: Fire/Emerg. Mgt. Summery: G6 Annual Adopted Town Budget Actual Budget Proposed Manager ersonal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1997 FY -1997 # FY -1998 # FY - 1999 # FY - 1999 Department Head 1.0 69,676 69,944 1.0 71,689 1.0 73,760 73, 760 Secretary 1.0 29,399 29,362 1.0 30,249 1.0 31,123 31,123 Assistant Chief 0.0 0 0 1.0 55,000 1.0 59,489 59,489 Captain 4.0 194,532 191,598 4.0 231,745 4.0 224,067 224,067 Lieutenant 4.0 178,877 172,172 0 202,498 4.0 .192,808 192,808 Firefighter 33 1,253,841 1,216,823 33.0 1,447,590 310 1,355,289 1,355,289 Mechanic 1.0 35,813 35,830 1.0 36,848 1.0 37,913 37,913 Fire Alarm 0.5 13,738 12,597 0.5 14,081 0.5 14,488 14,488 Overtime 145,898 209,097 162,545 216,068 198,800 Holiday 105,897 103,994 108,968 116,788 116,788 Sick Leave Buy Back 12,000 15,452 12,000 12,000 12,000 EMS Coordinator 1,500 0 1,750 1,750 .1,750 Overtime for Training 0 0 11,929 0 Overtime Administrative 14;200 7,908 0 0 Totals 44.5 2.055.371 2.064.777 45.5 2 386.892 45.5 2 335,543 2,318,275 U 112 Town of Reading FY -1999 Budget Budget Summary (Form j Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals Annual Department PUBLIC SAFETY Division: DISPATCHERS #123 Summary: G7 & G8 Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1997 FY - 1997 - 998 -1999 FY - 1999 229,973 225,797 233,719 244,636 244,136 18,598 13,612 18,615 22,134 21,564 3,675 2,747 3,675 3,766 3,725 22,273 16,359 22,290 25,900 25,289 252,246 242,156 256,009 270,536 269,425 252,246 242,156 256,009 270,536 269,425 252,246 242,156 256,009 270,536 269,425 113 Town of Reading FY -1999 Budget Department: PUBLIC SAFETY Personal Services (Form B) Division: DISPATCHERS #123 Summary: G7 Annual Adopted Town Personal Services Classification Budget (Revised) # FY -1997 3 Actual Expenditures FY -1997 S Budget (Revised) # FY -1998 S Proposed Budget # FY -1999 S Manager Recommended # FY -1999 $ DISPATCHER 7.5 174,976 178,158 7.5 191,777 7.5 200,463 7.5 200,463 TEMP. DISPATCHERS 1.5 16,576 12,801 1.5 4,000 2.0 4,100 2.0 4,100 HOLIDAY PAY 13,221 13,136 12,942 13,498 13,498 OVERTIME 22,700 21,650 23,000 23,575 23,575 OVERTIME-TRAINING 2,500 52 2,000 3,000 2,500 Totals 9.0 229,973 225,797 9.0 233,719 9.5 244,636 9.5 244,136 114 1 FY 1999 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS ADMINISTRATION DIVISION MISSION STATEMENT The mission of the Administration Division is to administer and support all other Divisions of the Department of Public Works in the areas of water and sewer billing, payroll and time keeping, personnel policy, procurement of supplies and services, accounts payable, budget control, clerical and secretarial support, and governmental and public interaction. Commentary - FY1998 The Division maintains its level of support in procurement, budgets, billing, payroll, accounts payable, and clerical and administration. The staff continuously serves as effective points of contact for citizen's questions and concerns. Staffing remains level, with the Administrative Assistant having been replaced. Commentary - FY1999 The FY1999 request allows for a 2.5% salary increase factor. General support for all the other Divisions will be maintained, including consideration of an on-going public information effort coupled with continuing emphasis on responsive and timely handling of citizens questions and concerns. In addition, the Division will maintain the timeliness of the Department's procurement schedules, including the appropriate use of procurement arrangements such as multi-year contracts. Administrative support for specific programs such as the Water Treatment Plant Residuals Handling Program and the Parks Renovation Program will continue, as well as other municipal utility and service programs. Identification and planning of resource requirements for programs vital to infrastructure maintenance, coupled with the need to make maximum use of all available resources, will continue to be a key focus. Commentary - FY2000 The FY2000 request allows for no increase other than the 2.5% salary and 2.6% expense general increase factors. - PERSONNEL: 1992 1993 1994 1995 1996 1997 1998B 1999P Administrative 4.4 4.6 5.0 5.0 5.0 5.0 5.0 5.0 Note: the apparent growth in staffreflects consolidation of personnel into one division - not an increase in staffing levels. 115 Town of Reading FY -1999 Budget Budget Summary (Form A) Annual Department Public Works Division: Administration (301) Summ : H1, H2 Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summ~ty Flr 991 7 FY - 1997 FY - 1998 ELF E`Ll999 EY - 1999 Personal Services (Form 8) 195,596 195,487 191,390 196,053 196,053 196,053 Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) 2,668 2,667 2,800 2,873 2,800 2,800 Other Charges (Form C) Total Nonpersonal Expenses 2,668 2,667 2,800 2,873 2,800 2,800 Totals 198,264 198,154 194,190 198,926 198,853 198,853 Financing Plan: General Fund 88,908 88,798 83,187 83,129 83,129 83,129 Water Fund 67,524 67,524 66,763 69,718 69,668 69,688 Sewer Fund 41,832 41,832 44,240 46,079 46,056 46,056 Electric Fund Totals 198,264 198,154 194,190 198,926 198,853 198,873 jr 116 Town of Reeding FY -1999 Budget Personal Services (Form B) Department PWic Works Division: Administration (301) Summary: 1-11, H2 Annual Adopted Budget Actual Budget Proposed Personal Services (Revised) Expenditures (Revised) Budget Classit"ication # FY -1997 FY -1997 # FY -1998 # FY -1999 s s s a Director 1.0 69,942 69,943 1.0 71,746 1.0 73,481 Super - Bus. Serv. 1.0 42,713 42,713 1.0 43,803 1.0 44,863 Admin. - Asst 1.0 28,227 34,008 1.0 25,579 1.0 26,327 Clerk 2.0 48,859 48,823 2.0 50,112 2.0 51,282 Overtime Grade Adjustments 255 150 100 Revisions 5,600 Totals Town Finance Manager Committee Recommended Recommended # FY -1999 FY -1999 s a 73,481 73,481 44,863 44,863 26,327 26,327 51,282 51,282 100 100 s S s s a $ 5.0 195,596 195,487 5.0 191,390 5.0 196,053 196,053 196,053 117 FY 1999 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION MISSION STATEMENT Engineering is a function necessary to the operation of all other divisions of the Department of Public Works and to many Divisions of the Town outside the Department. The office is responsible for: ♦ Preparation of plans, specifications and estimates for Town construction projects, and of pay estimates. s Survey layout, inspection and supervision of Town construction projects. s Review of subdivision plans for accuracy and conformance with subdivision rules and regulations. Inspection of subdivision construction e Administration of the Chapter 90 program. ♦ Maintenance of all records concerning the subdivision of land, roadway construction, and water, sewer and drainage construction. s Revisions to Assessors and zoning maps. ♦ Issuance of sewer connection permits, road opening permits, water service connections, and driveway permits. Assisting other divisions and Departments as necessary. COMMENTARY FY 1998 FY 1998 was another busy year for the Engineering Division. The Division has continued to provide basic customer service and public information, plus a significantly increased array of projects. Two members of the Engineering Division staff left the employment of the Town which led to some difficulty in achieving completion of many of our projects. As of November 1, 1997, we are back at full staff and moving ahead with a number of projects. Some of the projects that were completed or set into motion during this time include: Reconstruction of Summer Avenue (Main Street to Brook Street) and the Depot Parking lot (Lincoln Street). Construction of sidewalks on Main Street from Fairchild Drive to the North Reading Town Line. Preparation of design plans, specifications and contract documents for the Longwood Road sewer extension, the reconstruction of Walnut Street, West Street, and the Library Parking lot plus reconstruction and/or overlay of Rustic Lane, Charles Street and Forest Street. Preparation of Notice of Intent for the Libby Avenue water main looping project, and contract documents for the sidewalk and curb program. Construction of new traffic signals at Summer Avenue/Prescott Street (Spring 1998 start). Construction inspection and plan review for 16 subdivisions. s Survey of the new police station site, and preparation of As-built plans for Symonds Way. COMMENTARY FY 1999 For FY 1999, basic customer and public information tasks will continue and specific additional public works projects will be added. Significant additional project work will include: ♦ Reconstruction of Route 129 (I-93 to I-95) with sidewalks and curbs, Rustic Lane, Walnut Street and the Library Parking lot, plus repaving of Charles Street and Forest Street. ® Completion of the design plans and specifications for the West Street Corridor project. ♦ Continuation of the sidewalk/curb construction program. Continuation of survey and design for the roadway capital improvement program, the Quamiapowitt drainage ditch erosion control project and the Pitman Bike Path. ♦ Design of the Nike site athletic fields. The Police Detail line item is NOT NEW but a transfer of traffic control costs from Highway Division to Engineering. For many construction projects, police details are necessary but cannot be paid through the construction funding source (such as the North Main Street Sidewalks). In the past, police details were charged through the Highway Division's police detail account, but adding a line item for Engineering improves tracking and visibility of these costs. COMMENTARY FY2000 FY2000 at this point is anticipated to remain at the same levels as FY 1999, so tasks identified for FY 1999 will continue into FY2000 with general salary (2.5%) and expense (2.6%) increase factors. 118 Town of Reading FY -1999 Budget Budget Summyy (Form A) Department Public Works Division: Engineering (302) mmarY : H3, H4 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summa FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 -1999 Personal Services (Form B) 236,397 233,692 262,219 276,880 271,079 271,079 Nonpersonal Expenses: Purchase of Services (Form C) 73 72 3,225 11,355 10,355 10,355 Supplies (Form C) 2,897 2,897 3,500 3,600 3,600 3,600 Other Charges (Form C) Total Nonpersonal Expenses 2,970 2,969 6,725 14,955 13,955 13,955 Totals 239,367 236,661 268,944 291,835 285,034 285,034 Financing Plan: General Fund 173,176 170,470 193,900 214,309 207,468 207,468 Water Fund 44,915 44,915 50,924 52,607 52,627 52,627 Sewer Fund 21,276 21,276 24,120 24,919 24,939 24,939 Electric Fund Totals 239,367 236,661 268,944 291,835 285,034 285,034 119 Town of Reading FY -1999 Budget Personal Services (Porn B) Department Public Waits Dion: Engineering (302) Summary: H3 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 FY -1999 FY -1999 s s s s s s Town Engineer 1.0 56,631 56,632 1.0 58,085 1.0 59,489 59,489 59,489 Civil Engines 1.0 73,226 1 73,226 1.0 1 36,394 1.0 37,302 37,302 37,302 Senior Engineer 1.0 I 1.0 I 38,649 1.0 39,613 39,613 39,613 Asst Civil Eng. 1.0 36,596 36,596 36,596 Junior Enginer 1.0 28,000 24,346 1.0 28,731 Chief Field Technician 1.0 40,800 41,581 1.0 41,823 1.0 39,613 39,613 39,613 Field Technician 1.0 34,160 34,029 1.0 35,016 1.0 35,183 35,183 35,183 Temporary Staff 1.0 22,921 1.0 22,668 22,668 22,668 Overtime 3,326 Grade Adjustments 580 552 600 615 615 615 Revisions 3,000 Ow"ms 5,800 S s S S s $ Totals 6.0 236,397 233,692 7.0 262,219 7.0 276,880 271,079 271,079 120 FY 1999 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS HIGHWAY/VEHICLE MAINTENANCE DIVISION MISSION STATEMENT: The mission of the Highway/Vehicle Maintenance Division is to maintain the roadways and sidewalks of the Town for safe passage of vehicular and pedestrian traffic, maintain all open and closed waterways within the community, and maintain all motorized vehicles and equipment. COMMENTARY - FY 1998 The Division continues to maintain roadways, sidewalks, parking lots, regulatory traffic signs, street signs and drainage systems (including open channels, pipe systems, catch basins and drainage structures) on an restricted basis due to funding limitations. In addition, the Division has continued to maintain over 70 pieces of motorized vehicles and other equipment within the Public Works Department, Elder Services Division and School Department. Winter weather wear-and- tear, an aging over-the-road fleet and low growth of maintenance budgets in the face of higher than budgeted price increases in parts have resulted in continuing maintenance overruns. The roadways and parking lots are swept yearly with one Town owned sweeper supplemented with rented unit(s), and a program of sweeping the square weekly has been resumed Traffic control markings, crosswalk and other markings such as parking lines were applied by an outside contractor under the supervision of Engineering and Highway Division personnel. Restoration of seasonal labor has made a significant difference in maintenance and project completion. Resumption of a pavement maintenance program has been initiated with added funding for materials. The Division provides appropriate support service to other Public Works Divisions in the form of staff and equipment for operations such as leaf composting, loam shredding, capital projects and cemetery development. Dispatch services are provided for all Divisions within the Public Works Department. The Division contributed staff and other resources to Wood End Cemetery development, sidewalk and curbing construction, School Department outside maintenance and municipal building improvements. COMMENTARY - 1999: The Division will continue to maintain the roadway and drainage infrastructure within the resources available. Operations throughout the Town are continually reviewed, and necessary plans and funding requirements developed. For FY 1998, requests for funding increases for roadway sweeping, traffic marking painting, and equipment maintenance parts procurement have been identified in a separate submittal. Prioritized support of capital and other projects will be provided, with effort currently foreseen in curbing and sidewalk construction and roadway reconstruction and repair. Expanded pavement maintenance will be provided using Chapter 90 state funds for materials and Highway staff for constriction services. Maintenance of School Department pavement areas will continue. Other projects and requests will be addressed as required. Electricity has been adjusted to reflect services now actually charged, plus the +2.6% general planning factor increase. Allowance for license fees required by contract and/or regulation continue as a separate line. COMMENTARY - 2000: No additional or expanded programs, or program deletions, have been anticipated for FYI 999. The anticipated budget therefore includes only established salary and expense planning factors. Staff. 1993 1994 1995 1996 1997 1998B 1999R 2000An Super/Disp/Gen 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Equip. Main. 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Catch Basin 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 General H'way 10.0 10.0 10.0 10.0 10.0 10.0 10.0 10.0 Seasonal .6 1.1 1.1 1.1 Total 17.0 17.0 17.0 17.0 17.6 18.1 18.1 18.1 121 Town of Reading FY -1999 Butt Budget Summary (Form A) Budget sum_mn Personal Services (Form B) Nonpersons Expenses: Purchase of Services (Form C) Supplies (Form D) Other Charges (Form E) Total Nonpersons[ Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Department Public Works Division: Highway (303) Summff~c H5, H6 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended FY -1997 FY -1997 FY -1998 FY -1999 FY -1999 -1999 550,539 541,086 593,314 605,383 605,383 605,383 88,635 90,301 109,743 152,342 110,125 110,125 190,677 189,010 196,159 211,259 211,245 211,245 279,312 279,311 305,902 363,602 321,370 321,370 829,851 820,397 899,216 968,985 926,753 926,753 801,491 792,037 860,803 934,985 892,753 .892,753 17,204 17,204 27,881 23,000 23,000 23,000 11,156 11,156 10,532 11,000 11,000 11,000 Totals 829,851 820,397 899,216 968,985 926,753 926,753 24-Mar-98 C r 122 Town of Reading FY -1999 B udget Department Public Waits Personal Services (Form B) Division: Highway (303) Summary. H5 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 # -1999 FY -1999 s s s s s s StqPWAM 1.0 47,773 47,773 1.0 49,026 1.0 50,207 50,207 50,207 Foreman 1.0 37,373 37,373 1.0 38,022 1.0 38,971 38,971 38,971 Wonting Foreman 2.0 63,805 65,368 2.0 66,524 2.0 68,184 68,184 68,184 Chief Equipment Oper. 1.0 32,468 32,161 1.0 33,262 1.0 34,777 34,777 34,777 Hvy. Equip. Oper. 1.0 32,090 4,717 1.0 31,884 1.0 32,037 32,037 _ 32,037 Lt.-Med. Equip. Oper. 2.0 58,796 60,381 2.0 61,011 2.0 62,534 62,534 62,534 Skilled Laborer 3.0 89,005 113,460 3.0 89,888 5.0 148,887 148,887 148,887 Laborer - 2.0 48,500 50,818 2.0 55,374 Dispatcher 1.0 20,627 1.0 20,525 1.0 20,609 20,609 20,609 Master Mechanic 1.0 37,373 33,261 1.0 38,022 1.0 38,971 38,971 38,971 Mechanic 1 2.0 64,642 33,748 2.0 63,250 1.0 34,092 34,092 34,092 Mechanic II 3,923 1.0 27,822 27,822 27,822 Seasonal Laborer 0.6 7,500 20,645 1.1 15,176 1.1 15,555 15,555 15,555 Overtime 14,997 1 27,322 16,080 1 16,642 16,642 16,642 On-call Premium (OT) 6,3951 6,395/ 6,395 6,395 6,395 Longevity 6,175 5,787 6,375 6,100 6,100 6,100 Grade Adjustments 1,520 4,349 2,500 3,600 3,600 3,600 Revisions (18,500) s s s Totals 17.6 550,539 541,086 18.1 593,314 18.1 605,383 605,383 605,383 123 FY 1999 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS PARKS AND FORESTRY DIVISION C MISSION STATEMENT The mission of the Parks and Forestry Division is to provide and maintain areas for passive and active recreational use, and to replant and maintain public shade trees in accordance with Massachusetts shade tree laws. (Chapter 87). This Division provides maintenance for all the "Common Areas", including athletic areas and school turf areas, conservation property and skating areas. In addition, Division personnel provide and maintain a tree nursery and compost area, maintain the Town Forest, and install holiday lights on the Common. COMMENTARY - FY1998: The retirement of the Supervisor was not factored into this budget. Division permanent staff, supplemented with seasonal laborers, maintains the physical structures (fences, playground equipment, etc.) within the parks and playgrounds. The Division strongly recommends that this program continues, and has included funding in the proposed base budget. Restoration of ball diamonds and athletic areas per Recreation's program continues under the previously authorized capital program to renovate and improve these areas. Turf areas have shown improvement due to the increase in funding of the fertilizing program during 1998. The Division continues to work with the Recreation Committee and Recreation Supervisor to review and implement both a short- and long- term maintenance program for the recreation facilities. Division staff now maintains all open spaces for the School. The . programmed purchase of small tree whips to be planted in our nursery was funded this year and a continuation is being requested for future years in order to assure the Town of stock for re-plantings. The lack of a market for brush and stump grindings and chips remains a negative factor for our disposal program. Compost Center hours of operation have been expanded during week days using Senior Citizen volunteers under the Senior Citizen Property Tax Work Program. Sunday composting deliveries have been discontinued, but staffing on open days has been expanded to service the heavier and more concentrated traffic. Priority constraints on manpower and funding continues to hinder our ability to maintain our public shade trees in a safe condition. COMMENTARY - FY1999: No budget impact of replacing the retired Supervisor has been included. The same activities, responsibilities and concerns appear to, face the division in FYI 999. This budget request continues maintenance of landscaping and turf areas immediately adjacent to the schools. Funds have been requested to expand sod maintenance/replacement to high wear areas on soccer fields and the varsity football field. Additional overtime to support compost center operation has been requested. These requests are regarded as consistent with overall Town budgetary priorities. Electricity has been estimated using the +2.6% general planning factor, and includes estimated costs for irrigation controls installed with park refurbishments (capital projects) less the football press box account transferred to Building Maintenance for budget control. License re-imbursements (such as pesticides) continue as a line item to highlight the requirements placed on staff through contract and regulation. COMMENTARY - FY2000: No major changes are anticipated for FY2000: expenses include general salary and expense increases. Staff: 1993 1994 1995 1996 1997 1998B 1999R 2000An Permanent 8 7 7 7 8 8 8 8 Seasonal .4 1.3 1.3 1.3 1.3 2.8 2.8 2.8 124 Town of Reading FY -1999 Budget Budget Summary (Form A) Department Public Works Division: Parks & Forestry (313) umm H7, H8 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summmy FY -1997 FY -1997 FY -1998 FY -199 FY -199. FY -1999 Personal Services (Form B) 285,541 273,151 327,680 342,176 322,519 322,519. Nonpersonal Expenses: Purchase of Services (Form C) 28,860 33,238 38,098 39,604 38,408 38,408 Supplies (Form D) 11,780 7,342 17,790 21,852 18,252 18,252 Other Charges (Form E) Total Nonpersonal Expenses 40,640 40,580 55,888 61,456 56,660 56,660 Totals 326,181 313,731 383,568 403,632 379,179 379,179 Financing Plan: General Fund 326,181 313,731 383,568 403,632 379,179 379,179 Water Fund Sewer Fund Electric Fund Totals 326,181 313,731 383,568 403,632 379,179 379,179 24-Mar-98 125 Town of Reading FY -1999 Budget Personal Services (Form B) Department Public Waits Division: Parks & Forestry (313) Summary: H7 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification i# FY -1997 FY -1997 # FY -1998 # FY -1999 # FY- 1999 FY -1999 S S S S t S Supervisor 1.0 48,734 48,734 1.0 49,987 1.0 51,213 0.5 29,651 29,651 Foreman 1.0 35,997 35,997 Working Foreman 2.0 65,643 65,642 2.0 66,524 2.0 68,184 1.0 34,092 34,092 Tree Climber 1 1.0 32,090 32,090 1.0 32,510 1.0 33,321 1.0 33,321 33,321 Tree Climber III 1.0 29,668 12,575 1.0 29,963 1.0 30,711 1.0 30,711 30,711 Lt-Med. Equip. Operator 1.0 30,190 30,190 1.0 30,506 1.0 31,267 1.0 31,267 31,267 Skilled Laborer 1.0 26,998 21,430 1.0 27,687 2.0 57,312 2.0 57,312 57,312 Laborer 1.0 22,000 27,657 1.0 23,574 Seasonal Laborer 1.3 22,057 13,254 _ 2.8 42,608 2.8 43,673 2.8 43,673 43,673 Overtime 4,2181 15,910 4,3231 3,340 3,340 3,340 Overtime - Compost 8,813/ 16,0331 18,850 18,850 18,850 Longevity 2,350 2,313 2,450 2,750 2,750 2,750 Grade Adjustments 1,480 1,850 1,517 1,555 1,555 1,555 Temporary Assignment 1,506 Revisions - - (8,700) a s $ s a s Totals 9.3 285,541 273,151 10.8 327,680 10.8 342,176 10.3 322,519 322,519 24-Mar-98 126 FY 1999BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS STREET LIGHTING Mission Statement The purpose of the Street Lighting Division is to provide a central account for the Town's cost of street lighting. Commentary - FY 1998 The FY 1998 budget planned for a continuation of the reduced level of street lighting for the purpose of reducing expenses but did provide for some nominal (+1.0%) growth in service. As of the June, 1997, billing the actual number of lights equaled 2,194 compared with a FY1998 budget of 2,218. (The August, 1997 bill, however, shows that an additional 14 lights were restored, making a total of 2,208.) Commentary - FY 1999 The requested budget for FY 1999 continues to allow for a 1% increase in number of street lights plus a 2.6% general increase over the FY 1998 budget. The RMLD preliminary budget planning considerations supported this factor driven principally by the uncertainties of future fuel prices. Surplus funding at the end of the fiscal year, if any, is programmed for costs of replacing lamps with greater efficiency, lower cost units. Commentary - FY 2000 The anticipated request for FY 2000 again allows for a 1% increase in number of street lights plus a 2.6% increase for rates (general budget guidelines planning factor) 1992 1993 1994 1995 1996 1997 1998E 1999P 2000A No. Street Lights 2,111 2,139 2,143 2,160 2,174 2,194 2,218 2,240 2,263 127 Town of Reading FY -1999 Budget Budget Summary (Form A) Budget um air C Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Department Public Works i n: Street Lighting (325) Summmy H13 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended FY -1997 FY -1997 FY -1998 FY -1999 -1 99 -1 99 200,100 200,100 203,366 210,740 210,740 210,740 200,100 200,100 203,366 210,740 210,740 210,740 200,100 200,100 203,366 210,740 210,740 210,740 200,100 200,100 203,366 210,740 210,740 210,740 Totals 200,100 200,100 203,366 210,740 210,740 210,740 128 FY 1999 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS RUBBISH COLLECTION AND RECYCLING MISSION STATEMENT To provide adequate curbside collection to residents for refuse, recyclables and bulk items, and to provide collection at all school buildings, municipal buildings and park and recreation facilities. Commentary - FY1998 FY98 is the first full year of the disposal, collection and recycling contracts which were bid in September 1996. The contracts, effective January 6, 1997, placed disposal with Ogden Martin (15 years), collection with Advanced Disposal (2.5 years) and recycling with Waste Management (2.5 years). An additional two (2) weeks of curbside leaf pickup has been appropriated, for a total of five (5) weeks. This is a permanent revision to the Advanced Disposal collection contract. The recycling contractor picks up white goods, and the cost is included in the recycling contract price. Commentary - FY1999 FY1999 is the final full year of the disposal, collection and recycling contracts. The amount requested is that provided by the contracts, with disposal estimated at 9,200 tons. The additional two (2) weeks of leaf pickup continues to be displayed as a revision. The Department as requested by the Board of Selectmen has provided information on the cost of collection and disposal of rubbish from all existing condo complexes together with inclusion of recycling collection. Commentary - FY2000 The amounts anticipated are those provided by the contracts if the Town exercises its option on the 4th and 5th years. Disposal continues to be estimated at 9,200 tons. The additional two (2) weeks of leaf pickup continues to be displayed as a revision. 129 IY Q D Z J U U W S cn m m D w W J } U c) T O et co oo ►n T r- co U) (O T r N W CV vi CV M T T (h w T T T T T T T o ` o` W J C M 05 N. T ~ ~ 1F O Z O ~ M 0 M ) 0 0 I- 0 O d O O O p O C O 0 0 O ~ F- T T T T T T J Q U1 c07 co N ti N c07 Q a. Lo I ti N •M- co 0 M O ~ F- CD ~ ~ u) co Cf) N 0 0 _ O QJ w r- I - OT OD M 0) tOn LO U 1. CW) E C-4 d L6 uj V- L6 N V ' N 0) Iq M N N ' V W T ~„i T T r T T T U Fm Cn I S O O O co co cq U i 0 O O co c7 ~ LO co (n _ O tr- 000 N co i CD ti co co co M M C7 N N N N N N N J r 04 0) LO 0) ~ i C , O z tom- (L) h co co (0 z M UJ ' CD O O co ~ Lo Lo ti d O O 0) L6 le- U-) 0 O z T T j 0 ) 0 0 0 ~ J i Q T CN co Ift LO (0 fl- 00 U Q 0) 0) 0) 0) 0) 0) C) 0) /A W m 0) 0) 0) 0) 0) 0) 0) ; T T T T T T T T 130 I Town of Reading FY -1999 Budget Budg@t Summary (Form A) Budget Summ~c Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals artmen Public Works 'sion: Rubbish/Recycling (312) Summary: H14 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended FY -1997 Y -1 97 FY -1998 FY -1999 FY - 19999 FY=19999 1,001,005 993,165 862,275 913,393 913,393 913,393 1,001,005 993,165 862,275 913,393 913,393 913,393 1,001,005 993,165 862,275 913,393 913,393 913,393 1,001,005 993,165 862,275 913,393 913,393 913,393 1,001,005 993,165 862,275 913,393 913,393 913,393 131 Town of Reading FY -1999 Budget OP-m-I rent Public Works Nonpersonal Expenses (Form C) Divisiow Rubbish/Recycling (312) %mmn: Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY -1997 FY- 1997 FY -1998 FY -1999 Y - 999 FY -1999 Purchase of Services: Collection - CFY 343,640 326,820 299,000 299,000 299,000 299,000 Revisions - FY96 in FY97 62,065 62,064 Disposal 455,000 462,169 426,325 439,115 439,115 439,115 Professional Services White Goods 9,600 2,780 included in contract contract Recycling - Curbside 88,000 139,332 129,300 133,000 133,000 133,000 Recycling - Schools 1,200 included in contract contract Revisions (Leaf Pick up) 41,500 7,650 6,000 6,000 6,000 Pick-up Condos 36,278 36,278 36,278 Totals 1,001,005 993,165 862,275 913,393 913,393 913,393 Supplies: Totals Other Charges: Totals FY 1999BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS SNOW AND ICE CONTROL Mission Statement The purpose of the Snow and Ice Control is to provide a central account for the town's cost of snow and ice removal. Commentary - FY 1998 . The FYI 998 budget established Snow & Ice Removal funding by adding budget planning factors to the FYI 997 initial budget. These factors were (contractual) 2.5% for labor and 3.1% for supplies and contractor services. This budget continued the practice of initially funding the regular time salary of one (1) equivalent full time Town employee from the Water and Sewer Divisions, plus snow fighting overtime for all other divisions, in this account. The account also funds the cost of contracted equipment and operators; road sand, calcium chloride and salt; and some equipment fuel. Additional funds may be transferred into the account from reserves if weather conditions dictate, and excess funds may transferred to other accounts if more moderate weather prevails. Commentary - FY1999 The proposed budget for FY1999 requests an increase of 2.5% for labor and 2.6% for other expenses over FY1998, attaining a basic appropriation level of $192,301. Experience has demonstrated that less than the regular time salary of one (1) equivalent full time Water and Sewer Division employee is actually used in snow removal, and this budget begins a transition to the average of about 60%. These funds have been re-allocated to the overtime line item which is realistically where they will be spent. As in prior years, additional funds may be transferred into the account from reserves if weather conditions dictate, and excess funds may be available for other accounts if more moderate weather prevails. Commentary - FY2000 The anticipated budget for FY2000 continues with an increase of 2.5% for labor and 2.6% for other expenses over FYI 999 to reach a level of $197,260. 133 Town of Reading FY -1999 Budget Budget Summga (Form Al Budget mm Personal Services (Farm B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Department Public Works Division: Snow & Ice Removal (321) ummar~ H15 Annual Adopted Town Town Budget Actual Budget Proposed Manager Manager (Revised) Expenditures (Revised) Budget Recommended Recommended -19 7 FY -1997 FY -19% FY -1999 FY=1999 FY.- 1999 65,250 65,250 40,045 41,046 41,046 41,046 146,883 98,460 91,414 93,791 93,791 93,791 72,325 120,732 56,008 57,464 57,464 57,464 219,208 219,192 147,422 151,255 151,255 151,255 284,458 284,442 187,467 192,301 192,301 192,301 284,458 284,442 187,467 192,301 192,301 192,301 Totals 284,458 284,442 187,467 192,301 192,301 192,301 24-Mar-98 C 134 SNOW AND ICE EXPENDITURE HISTORY Fiscal Initial O / (U) Year Expenditure Appropriation Appropriation 2000A $197,260 1999P $192,301 19988 $187,467 1997 $284,442 $182,058 $102,384 1996 $677,475 $177,614 $499,861 (1) 1995 $136,935- $175,000 ($38,065) 1994 $428,680 $110,000 $318,680 1993 $344,416 $110,000 $234,416 1992 $91,347. $150,000 ($58,653) 1991 $128,915 $150,000 ($21,085) 1990 $235,600 1989 $104,600 1988 $263,900 Average Expenditures: 1988-1997 $269,631 1988-1995 $216,799 1991-1997 $298,887 1991-1995 $226,059 (1) Re-imbursement under State or Federal government emergency or other relief programs HAVE NOT been included in these costs. These re-imbursements totalled $61,123 from the State and $59,863 from the Federal governments. 135 3/25/98 SIHist.xis Town of Reeding FY 1999 Budget Department Public Works Personal Services_ (Form Bl Division: Snow & Ice Removal (321) Summary. H15 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Clessificatim # FY • 1997 FY -1997 # FY • 1998 # FY -1999 0 FY -1999 FY -1999 s s s s a s Laborer (Equivalent) - 23,448 6,054 24,034 - 20,943 20,943 20,943 Overtime 15,620 59,196 16,011 20,103 20,103 20,103 Revisions 26,182 s s s s s a Totals 65,250 65,250 40,045 41,046 41,046 41,046 24-Mar-98 { 136 Town of Reading FY -1999 Budg et Dwartnwt: Public Works Nonpersonal Expenses (Form Cl Division: Snow & Ice Removal (321) SummarY7 H15 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY -1997 FY -1997 FY -1998 FY -19 FY -1999 FY -1999 Purchase of Services: Equipment Rental 82,000 96,047 84,542 86,740 86,740 86,740 Police Details 6,665 2,413 6,872 7,051 7,051 7,051 Revisions 58,218 Totals Supplies: Sand(Salt/CaCI Fuel Revisions Totals Other Charges: Totals 146,883 98,460 91,414 93,791 93,791 93,791 51,250 118,745 52,838 54,212 54,212 54,212 3,075 1,987 3,170 3,252 3,252 3,252 18,000 72,325 120,732 56,008 57,464 57,464 57,464 137 FY 1999 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS CEMETERY DIVISION Mission Statement The Cemetery Division's prime mission is to insure the Town of Reading's compliance with Chapter 114 of the Massachusetts General Laws by Providing burial space for all those persons who die within its borders. the Cemetery Division strives not only to fulfill it's legal responsibilities but also to preserve the aesthetic quality of the Town's heritage by keeping these green spaces neat and attractive. Commentary - FY 1998 The WOOD END CEMETERY has opened in October 1997 for pre-need sales and interments. Seasonal staff has been increased for the opening of Wood End Cemetery. This need was not a new program as it was identified and committed during the approval process for the new cemetery project. The Division has received a pickup truck and lawn mower in the Capital Equipment Program for this year. Commentary - FY 1999 During FY1999 the Division will complete the roadwork, drainage and seeding of the second phase of Wood End Cemetery. There is a dump truck scheduled for replacement in the Capitol Plan. Commentary - FY 2000 For FY2000 lot layout and landscaping will be expanded in Wood End Cemetery. The Division has, scheduled in the Capital Plan the third phase of road construction at Laurel Hill Cemetery, an air compressor and a lawn mower. STATISTICS: 1994 1995 1996 1997 1998B 1999P Selected Revenues: Fees $106,093 $107,572 $101,640 $114,440 $113,000 $122,000 Interest $ 53,000 $ 66,883 $ 82,000 $ 88,108 $ 96,885 $ 91,544 Sale of Lots $ 38,000 $ 30,000 $ 20,000 $ 22,000 $ 30,000 $ 20,000 Staffing: Permanent 5.0 5.0 5.0 5.0 5.0 5.0 Seasonal 1.3 1.3 1.3 1.3 1.9 1.9 138 Town of Reading FY -1999 Budget Budget Summary (Form A) Department Public Works Division: Cemetery (481) Summary: H16, H17 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summary FY - 1997 F Y -1997 FY - 1998 FY - IN9 X1999 FY -1999 Personal Services (Form B) 195,859 190,411 201,350 207,266 188,916 188,916 Nonpersonal Expenses: Purchase of Services (Form C) 2,050 2,135 2,300 2,300 2,200 2,200 Supplies (Form D) 27,585 26,600 31,685 28,525 28,195 28,195 Other Charges (Form E) 2,000 2,000 10,000 Total Nonpersonal Expenses 31,635 30,735 43,985 30,825 30,395 30,395 Totals 227,494 221,146 245,335 238,091 219,311 219,311 Financing Plan: General Fund 4,386 (3,102) 7,450 4,550 4,550 4,550 Water Fund Sewer Fund Electric Fund Fees 113,000 114,140 113,000 122,000 122,000 122,000 Bequest Income 88,108 88,108 94,885 91,541 72,761 72,761 Sale of Lots 22,000 22,000 30,000 20,000 20,000 20,000 Totals 227,494 221,146 245,335 238,091 219,311 219,311 24-Mar-98 139 Town of Rending FY -19 99 Budget Department Public Works Personal SexAm (Form B) Division: Cemetery (481) Summery: H16, H17 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification # FY -1997 YY---1197 ik FY -1998 # FY -1999 # FY -1999 FY -1999 E S E E S E Director/Supervisor 1.0 46,608 46,609 1.0 47,807 1.0 48,964 0.5 29,651 29,651 Foreman 1.0 35,997 35,997 Crewmtaster 1.0 33,698 33,698 1.0 34,181 1.0 35,034 Hvy. Equip. Operator 1.0 31,090 30,979 1.0 31,884 1.0 33,321 1.0 33,321 33,321 Skilled Laborer 1.0 27,998 27,998 1 28,230 1.0 28,378 1.0 28,378 28,378 Laborer 1.0 25,409 22,606 1.0 23,574 1.0 24,162 1.0 24,162 24,162 Temporary Assignment 1,865 Seasonal Laborer 1.3 24,136 18,567 1.9 28,525 1.9 29,238 1.9 29,238 29,238 Overtime 5,630 6,898 5,775 5,919 5,919 5,919 Longevity 650 650 925 750 750 750 Grade Adusbwts 640 541 450 1,500 1,500 1,500 Revisions s E E S E E Totals 6.3 195,859 190,411 6.9 201,350 6.9 207,266 6.4 188,916 188,916 140 READING PUBLIC SCHOOLS Administration Offices Harry K. Harutunian. Ph.D. 82 Oakland Road Dennis A. Richards Superintendent Post Office Box 180 Associate Superintendent Reading, Massachusetts 01867 Tel. 781-944-5800 - Fax 781-942-9149 To: Town Meeting Members From: Harry K. Harutunian, Ph.D. Superintendent Date: March 25, 1998 Re: FY99 Budget Please be advised that the budget that is contained in the following pages does not represent a $635.748 reduction in the School Committee FY99 requested budget of $23,544,479. At the time that the Town Meeting Warrant was printed, the School Committee had not met to make appropriate reductions in the requested budget. The School Committee will make the $635.748 cuts prior to Town Meeting so that the new FY99 School Committee requested budget ' vill be $22.908,731. The new School Committee budget of $22,908,731 represents the recommendation of the Finance Committee and is a result of collaboration through the Budget Council. 141 READING PUBLIC SCHOOLS Harry K. Harutunian, Ph.D. Superintendent Post Office Box 180 Reading, Massachusetts 01867-0280 To: Budget Council From: Timothy R. Twomey Date: January 26, 1998 Re: Reading School Committee Recommended Budget FY99 Introduction Reading School Committee Timothy R. Twomey, chair Susan C. Cavicchi, vice chair Roberta C. D'Antona Robert L. Spadafora, Jr. Thomas J. Stohlman Mary E. Williams This budget for the most part provides for the maintenance of existing programs in the Reading Public Schools. The School Committee has been careful to make sure that the Recommended Budget reflects: • School Committee Goals (Fall 1997), • known increases in utilities and insurance, • the mandated Educational Reform Act of 1993, • an inflationary rate increase, • enrollment increases, • the increased enrollment of Parker Middle School due to an adjustment in district lines, and • realistic funding for students with Special Needs. The School Committee's Budget for 1998-1999 totals $23,544,479, which represents an increase of $2,273,454 or a little less than 10.7% over the FY 1998 budget. The FY 1999 budget reflects a continued increase in student population. The School Department projects that the Reading Public Schools will see a K-12 enrollment for 1998-1999 of approximately 4,183 students, an increase of 64 students for the fall of 1998. Over the next five years we project enrollment will continue to increase, adding an additional 453 students for a total of 4572 in 2002. 142 Reading School Committee's Recommended Budget FY 1999 Guidelines The Administration used the following guidelines in developing this budget: • when possible maintain reasonable pupil/teacher ratio in accordance with School Committee historical practices and educational research (grades K-2 at or below mid-twenties, grades 3-5 at mid-twenties) as it applies to the Reading Public School System, • redistrict kindergarten students to fully utilize space in the other schools, • provide equal educational opportunities for all students K-12, • maintain the middle school philosophy and structure, • maintain a reasonable level of support service in all programs, • fund curriculum initiatives to allow textbook adoptions to proceed with predictability, and • implement the third year of a three year program to address middle school enrollment issues at the Parker Middle School. Taken as a whole, the effect of these guidelines is to provide a basic level of service to all Reading Public School students. There is little room for unanticipated expenses such as those associated with unanticipated enrollment increases, special education residential placements or overruns in utility costs. Highlights Initially, budget requests received by the building principals and directors represented more than a $3,200,000 increase for the FY99 Budget with the largest area being personnel. Our Recommended Budget represents a reduction of those requests for new positions to a cost of $705,250. These positions are necessary to implement the Middle School Redistricting Program and to continue to have all students at Reading High School take a minimum of 6 classes each day and to handle the increased enrollment in all of our elementary and middle schools. The 1998-1999 budget highlights are in the following areas: Reading Memorial High School 1.0 World Language Teacher 1.0 Art/Music Teacher .5 Secretary 2.5 Full-time Equivalent RMHS staff= $81,000 143 Reading School Committee's Recommended Budget FYI 999 Parker Middle School 1.0 Mathematics Teacher (All to implement third year of Middle 1.0 Social Studies School Redistricting Plan.) .5 School Psychologist Coolidge and Parker Middle Schools 2.75 Foreign Language Teachers (To meet state world language requirement.) 2.0 Technology Educational Assistants 7.25 Full-time equivalent Middle Schools staff total = $201,070 Elementary Schools 2.0 Elementary Instructional Specialists, K-2 8.0 Elementary Classroom Regular Educational Assistants 1.0 K-5 District Elementary Science Educational Assistant 2.0 Technology Educational Assistants 13.0 Full-time equivalent Elementary Schools staff total = $176,680 District Wide Technology 1.0 Head of Technical Services to Maintain the Networking and Repair of Computers in the Schools 1.0 Full-time equivalent District Wide Technology staff total = $40,000 144 Reading School Committee's Recommended Budget FYI 999 Special Education 1.0 Language/Learning Disabilities Teacher 1.0 Early Childhood Teacher for PDD Program 6.8 Special Education Educational Assistants 8.8 Full-time equivalent Special Education staff total = $158,500 Building Maintenance 1.0 Custodian 1.0 Full-time equivalent Building Maintenance staff total = $25,000 Other School Services i 1.0 School Nurse 1.0 Full-time equivalent Other School Services staff total = $23,000 It is also important to note that the Recommended Budget will cover the cost of a variety of programs. • $162,000 for the second year for Curriculum Initiatives in science, mathematics and world languages. Also included is $4,830 for new social studies instructional materials at Parker Middle School. • With the addition of new technologies in our schools, we need to add full-time educational assistants to each of our schools for these programs. With two already in place at the elementary schools we need four more technology educational assistants to support technology in all schools K-8 (1 per building). • The addition of two Instructional Specialists who will work with the K-2 teachers in curriculum and instruction at the elementary level is very important for the future of our schools and is a top priority for the elementary principals. 145 Reading School Committee's Recommended Budget FY 1999 These two Instructional Specialists will work with the already approved grades 3-5 Instructional Specialists to implement not only the new mathematics curriculum frameworks, but also the language arts, social studies, health and other curriculum frameworks as well as the new state student assessment program which will be implemented over the next five years. • Maintenance of our buildings has been given a very high priority; to that end, this budget contains one additional custodian. More may be needed in the future, pending the final outcome of the Peat Marwick Report on Facilities and Man Power. On the following pages, charts and graphs have been provided to provide the reader with the following information: • Analysis of School Budget Fiscal Year 1993 - 1999 • Analysis of School Budget by Program Fiscal Year 1997 - 1999 • Allocation of Line Item Budget by Program Fiscal Year 1999 Summary A reduction in this proposed budget will have a serious impact on the Reading School Department's ability to implement all aspects of the Education Reform Act of 1993 as well as to complete the third year of the Middle School Redistricting Plan. It would also have a major impact on some of the most basic levels of programs and services students receive in our schools. Further reductions in proposed staff, textbook and equipment purchases would seriously impact the schools. Over the past two years we have made great strides in implementing new curriculum and bringing technology to the classroom. The process of analyzing how the town and the school department can collaborate to find a means to provide the educational services that this community requires must continue and all options must be examined. TRT:caa 146 Reading Public Schools Budget Summary Fiscal Year 1999 Annual School Adopted Committee Budget Actual Budget Recommended (Revised) Expenditures (Revised) Budget FY -1997 FY -1997 FY -1998 FY -1999 Administration 729,348 729,348 696,874 742,493 Regular Day 12,892,819 12,806,989 13,836,001 15,292,748 Special Needs 3,836,973 3,873,098 4,223,881 4,802,560 Other School Services 501,256 499,719 581,916 605,234 Custodial / Maintenance 1,719,971 1,731,094 1,932,353 2,101,444 Totals 19,680,367 19,640,248 21,271,025 23,544,479 25-Mar-98 147 Reading Public Schools FY -1999 Budget Program: Administration Budget Summary (Form A) Annual . School Adopted Committee Budget Actual Budget Recommended Budget Detail on (Revised) Expenditures (Revised) Budget Summary Form FY -1997 FY -1997 FY -1998 FY -1999 Personal Services B 361,160 361,160 382,757 396,126 Nonpersonal Expenses: Administration C 121,871 141,622 75,100 105,050 Professional development C 130,000 106,538 127,700 120,000 Utilities C 60,000 63,711 55,000 65,000 Retirement programs C 56,317 56,317 56,317 56,317 Total Nonpersonal Expenses 368,188 368,188 314,117 346,367 Totals 729,348 729,348 696,874 742,493 25-Mar-98 148 Reading Public Schools FY -1999 Budget Program: Administration Personal Services (Form B) Annual School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 Administration 3.0 211,231 231,947 3.0 235,456 3.0 243,697 Clerical 5.0 145,779 126,217 5.0 143,501 5.0 148,524 Overtime 3,000 3,000 3,105 Longevity 1,150 800 800 800 Unused sick leave buyback 2,196 Technician Totals 8.0 361,160 361,160 8.0 382,757 8.0 396,126 * salary adjustments subject to negotiation 25-Mar-98 149 Reading Public Schools FY -1999 Budget Program: Administration Nonpersonal Expenses (Form C) Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Administration # FY -1997 FY -1997 FY -1998 FY -1999 Maintenance of office equipment 5242-000 9,000 20,818 12,000 18,000 Professional services 5300-000 25,000 30,000 Prof. services (strategic planning) 5300-221 1,000 790 10,000 Advertising 5301-000 12,000 15,824 4,000 10,000 Medical services 5303-000 6,000 7,475 6,000 7,000 Labor counsel 5304-000 44,871 44,235 15,000 40,000 Computer contract 5323-000 1,000 209 1,000 1,000 Postage 5342-000 3,000 1,673 3,000 3,000 Office supplies 5420-000 8,000 11,133 10,000 11,000 Printing 5434-000 4,000 3,241 4,500 4,000 In state travel 5710-000 1,500 500 50 Dues and memberships 5730-000 6,000 6,020 6,600 6,000 Reference books 5733-000 500 204 District awards 5783-000 2,500 5,000 Totals 121,871 141,622 75,100 105,050 Professional Development Professional development 5711-000 75,000 58,928 72,700 70,000 Tuition reimbursement 5717-000 55,000 47,610 55,000 50,000 Totals 130,000 106,538 127,700 120,000 Utilities Telephone 5341-000 60,000 63,711 55,000 65,000 Totals . 60,000 63,711 55,000 65,000 Retirement Programs Early retirement assessment 5671-000 56,317 56,317 56,317 56,317 Totals 56,317 56,317 56,317 56,317 25-Mar-98 150 Reading Public School FY -1999 Budget Program: Regular Day Budget Summary (Form A) Annual School Adopted Committee Budget Actual Budget Recommended Budget Detail on (Revised) Expenditures (Revised) Budget Summa Form FY -1997 FY -1997 FY -1998 FY -1999 Personal Services B 12,120,165 12,032,607 12,876,541 14,214,064 Nonpersonal Expenses: Instructional services: Principal office expenses C 102,396 99,551 117,179 117,249 Instructional supplies C 264,810 288,994 276,799 263,788 Understanding disabilities 15,000 15,000 15,000 15,000 Instructional equipment (maintenance) D 18,530 12,416 24,855 35,300 Textbooks (replacement) D 102,777 101,209 66,338 91,162 Library materials E 36,735 34,170 44,850 46,150 Media / educational software E 17,575 14,069 27,840 27,970 Guidance E 4,770 4,835 6,760 7,580 Instructional equipment (new) F 40,859 42,677 45,289 66,430 Instructional equipment (replacement) F 13,895 10,032 44,550 83,430 Collaboratives 71,307 66,670 75,000 77,625 Curriculum initiatives 150,000 162,000 Tuition 9,000 4,260 Other student services: Student transportation services 75,000 80,499 65,000 85,000 Total Nonpersonal Expenses 772,654 774,382 959,460 1,078,684 Totals 12,892,819 12,806,989 13,836,001 15,292,748 25-Mar-98 151 Reading Public School FY -1999 Budget Program: Regular Day Personal Services (Form BI Annual School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1997 FY -1997 # FY -1998 # FY - 1999 Principal 11.0 725,640 735,327 11.0 752,129 11.0 751,538 ' Teachers 244.1 10,610,555 10,554,861 256.4 11,360,020 256.4 12,158,611 ' Differentials 72,506 64,019 75,413 51,977 ' Substitute teachers 171,700 151,089 130,000 155,000 Educational assts. 25.4 305,658 281,905 27.4 337,920 27.4 349,747 ' Clerical 11.0 238,106 242,549 11.0 244,059 11.0 252,601 ' Longevity 90,000 90,596 95,000 95,000 Sick leave buyback 4.0 24,000 30,261 3.0 18,840 Revenue offset _ 11( 8,000) 1( 18,000) 118,000 1( 18,000) Teachers 7.3 242,750 Technician 1.0 40,000 Educational assts, 13.0 135,000 Instructional specialists 2.0 66,000 Clerical 0.5 15,000 $ $ $ $ Totals 295.5 12,120,165 12,032,607 305.8 12,876,541 332.6 14,214,064 ' salary adjustments subject to negotiation 152 25-Mar-98 Reading Public School FY -1999 Budget Program: Regular Day Nonpersonal Expenses (Form C) Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Principal Office Expenses # FY -1997 FY - 1997 FY -1998 FY -1999 Maintenance of office equipmen 5242-000 20,652 19,282 25,800 21,200 Postage 5342-000 8,149 7,412 7,389 8,229 Office supplies 5420-000 6,765 6,839 8,190 7,700 Computer supplies 5425-000 7,250 5,657 9,600 9,500 Printing 5434-000 6,690 5,659 4,800 5,500 Professional development 5711-000 42,780 45,592 50,400 52,945 Dues and membership 5730-000 2,920 3,026 3,550 4,300 Other expenses 5780-000 2,790 1,625 3,150 3,250 Awards 5783-000 1,080 406 1,600 1,625 Graduation 5784-000 3,000 1,898 2,700 3,000 Accreditation 5321-000 Travel reimbursement 5713-000 1,533 Telephone 5341-000 320 622 Totals 102,396 99,551 117,179 117,249 Instructional Supplies General 5511-000 104,126 122,668 80,400 86,100 Art 5511-231 22,533 24,750 30,200 32,400 Business education 5511-249 7,930 6,481. 6,500 6,500 Computers 5511-253 . 7,245 7,379 19,600 19,510 Foreign language 5511-235 1,700 1,268 3,500 4,000 Home economics 5511-251 1,040 440 Language arts 5511-233 10,515 9,507 13,220 14,349 Mathematics 5511-237 27,345 29,782 30,722 16,561 Music 5511-239 7,350 7,499 7,025 7,990 Physical education 5511-257 6,160 7,582 7,250 7,200 Reading 5511-241 21,000 26,011 25,961 15,123 Science 5511-243 19,462 20,294 21,980 24,180 Social studies 5511-245 12,734 7,764 10,091 9,300 Technical education 5511-255 4,190 4,685 4,100 4,700 Project achieve (focus) 5511-259 2,480 1,686 2,100 2,100 Field trips 5511-261 650 1,650 System wide testing 5523-000 8,000 9,498 12,000 10,000 MCET contract 5328-000 1,000 1,700 1,500 1,700 SPED 425 $ 8 $ $ Totals 264,810 288,994 276,799 263,788 25-Mar-98 153 Reading Public School FY -1999 Budget Program: Regular Day Nonpersonal Expenses (Form D) Annual School Adopted Committee Budget Actual Budget Recommended Instructional Equipment Code (Revised) Expenditures (Revised) Budget (Maintenance and Repair) # FY -1997 FY - 1997 FY -1998 FY -1999 Art 5243-231 850 738 950 850 Audio / visual 5243-263 4,740 3,670 5,800 6,250 Business education 5243-249 40 37 2,500 2,500 Computers 5243-253 5,270 2,970 7,400 16,300 Foreign language 5243-235 200 Home economics 5243-251 450 Language arts 5243-233 300 450 450 Mathematics 5243-237 Media center 5243-265 500 611 500 1,700 Music 5243-239 4,380 3,487 4,555 4,400 Physical education 5243-257 950 356 1,100 1,150 Reading 5243-241 Science 5243-243 550 547 1,100 1,000 Social studies 5243-245 Technical education 5243-255 500 500 500 Undistributed (211) 18,530 12,416 24,855 35,300 Textbooks (Replacement) Art 5515-231 16,583 Business education 5515-249 1,000 1,001 1,000 5,730 Computers 5515-253 200 Foreign language 5515-235 8,280 4,032 7,200 6,000 Language arts 5515-233 16,475 18,000 15,541 Mathematics 5515-237 37,210 32,883 11,883 27,549 Music 5515-239 780 154 875 700 Physical education 5515-257 760 950 1,400 Reading 5515-241 7,612 7,363 8,825 17,602 Rebinds 5515-271 3,340 4,239 4,450 4,650 Science 5515-243 1,950 2,650 4,300 3,660 Social studies 5515-245 24,880 33,106 8,565 7,450 Technical education 5515-255 90 90 340 Project achieve (focus) 5515-259 200 200 200 SPED 5515-000 340 New allocation 5515-000 Lost books (802) Totals 102,777 101,209 66,338 91,162 25-Mar-98 154 Reading Public School FY -1999 Budget Nonpersonal Expenses (Form E) Program: Regular Day Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Library Materials # FY -1997 FY -1997 FY -1998 FY -1999 Books, magazines and periodic 5517-273 29,910 29,135 36,600 39,100 Computer materials 5517-253 2,240 787 3,300 4,100 On line service 5517-276 2,460 2,014 2,600 Rebinds 5517-271 Supplies 5517-267 2,125 2,234 2,350 2,950 Totals 36,735 34,170 44,850 46,150 Media / Educational Software Art 5519-231 300 300 750 1,350 Business education 5519-249 500 477 500 500 Computers 5519-253 3,440 3,259 3,200 2,775 Foreign language 5519-235 960 833 900 2,300 Home economics 5519-251 160 35 Language arts 5519-233 440 514 3,285 2,320 Mathematics 5519-237 425 424 1,800 3,230 Music 5519-239 515 488 460 1,020 Physical education 5519-257 200 525 805 Reading 5519-241 280 440 550 1,120 Science 5519-243 1,875 1,253 4,000 3,420 Social studies 5519-245 1,950 1,518 5,750 4,180 Supplies 5519-267 6,080 4,475 5,470 4,145 Technical education 5519-255 300 53 500 300 Project achieve (focus) 5519-259 150 150 300 SPED 205 Totals 17,575 14,069 27,840 27,970 Guidance Audio visual 5521-263 150 467 250 450 Books 5521-273 2,110 2,223 2,300 2,450 Postage 5521-279 500 500 850 1,050 Supplies 5521-267 2,010 1,645 3,360 3,630 Totals 4,770 4,835 6,760 7,580 25-Mar-98 155 Reading Public School FY -1999 Budget Program: Regular Day Nonpersonal Expenses (Form F) Annual School Adopted Committee Budget Actual Budget Recommended Instructional Equipment Code (Revised) Expenditures (Revised) Budget New # FY -1997 FY -1997 FY -1998 FY -1999 Art 5853-231 1,200 1,763 2,200 2,200 Audio visual 5853-263 1,800 1,771 7,200 12,500 Business education 5853-249 1,930 1,606 1,400 1,400 Computers. 5853-253 2,416 5,951 12,900 16,355 Foreign language 5853-235 1,735 1,434 1,155 2,155 Language arts 5853-233 1,375 388 700 3,100 Mathematics 5853-237 1,853 1,370 3,600 5,390 Media center 5853-265 450 605 1,500 Music 5853-239 2,070 31236 4,940 6,260 Physical education 5853-257 685 988 1,550 900 Reading 5853-241 200 1,660 Science 5853-243 1,800 1,799 2,850 4,230 Social studies 5853-245 1,000 11 5,094 5,880 Technical education 5853-255 820 446 1,500 1,500 Photocopy equipment 5853-000 21,725 21,309 SPED 1,400 Totals 40,859 42,677 45,289 66,430 Instructional Equipment (Replacement) Art 5858-231 700 600 600 Audio visual 5858-263 2,725 2,154 4,250 3,300 Business education 5858-249 400 401 400 400 Computers 5858-253 3,450 3,250 Foreign language 5858-235 200 200 Home economics 5858-251 320 Language arts 5858-233 400 400 Mathematics 5858-237 250 Media center 5858-265 1,040 909 1;500 800 Music 5858-239 1,210 975 2,000 1,400 Physical education 5858-257 1,360 215 1,700 3,300 Reading 5858-241 Science 5858-243 800 2,500 Social studies 5858-245 2,050 1,616 625 2,000 Technical education 5858-255 640 512 Photocopy equipment 5343-000 32,075 68,280 $ $ $ $ Totals 13,895 10,032 44,550 83,430 25-Mar-98 156 Reading Public School FY -1999 Budget Budget Summary (Form A) Program: Special Needs Annual School Adopted Committee Budget Actual Budget Recommended Budget Detail on (Revised) Expenditures (Revised) Budget Summa Form FY -1997 FY -1997 FY -1998 FY -1999 Personal Services B 1,882,969 1,875,299 2,084,260 2,384,851 Nonpersonal Expenses: Administration C 28,517 36,110 23,104 41,550 Itinerant services C 127,980 135,364 114,300 153,500 Textbooks and equipment D 29,000 14,411 30,000 20,000 Consultation and evaluation D 68,000 25,259 64,800 35,000 Transportation D 473,233 472,445 605,000 608,000 Tuition D 1,267,174 1,314,210 1,302,417 1,559,659 Total Nonpersonal Expenses 1,993,904 1,997,799 2,139,621 2,417,709 Totals 3,876,873 3,873,098 4,223,881 4,802,560 25-Mar-98 157 Reading Public School FY -1999 Budget Personal Services (Form B) Program: Special Needs Annual School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 Director 1.0 65,000 66,254 1.0 69,000 1.0 71,415 * Teachers 33.1 1,084,219 1,089,021 36.1 1,408,313 36.1 1,510,529 * Differentials 5,833 * Substitute Teachers 16,300 6,835 15,000 15,525 Nurse 11,000 10,152 18,000 18,630 Educational Assts 38.7 538,115 550,601 40.9 556,509 40.4 565,987 Tutors 6.5 100,364 88,164 6.5 73,992 6.5 76,582 * Horne / Hospital 10,170 9,029 10,000 10,350 Clerical 2.0 41,801 42,591 2.0 42,846 2.0 44,346 * Longevity 5,000 5,866 5,600 5,600 Sick leave buyback 11,000 6,786 Revenue offset 115,000) (98,446) _ Teachers 2.0 73,500 Educational Assts 6.8 85,000 Totals 81.3 1,882,969 1,875,299 86.5 2,084,260 94.8 2,384,851 * salary adjustments subject to negotiation 158 25-Mar-98 Reading Public School FY -1999 Budget Nonpersonal Expenses (Form C) Program; Special Needs Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Administration # FY -1997 FY -1997 FY -1998 FY -1999 Maintenance of office equipme _ 5242-000 1,000 1,232 1,500 1,500 Legal services 5304-000 15,000 17,674 7,000 15,000 Medicaid program 5315-000 3,500 4,847 3,500 5,000 Postage 5342-000 692 800 950 1,000 Office supplies 5420-000 3,200 3,317 3,504 3,400 Printing 5434-000 500 324 700 350 Professional development 5711-000 1,500 3,717 2,500 4,000 In state travel 5710-000 400 110 200 200 Travel reimbursement 5713-000 2,475 3,622 2,700 4,000 Dues and membership 5730-000 250 467 550 500 Office equipment 5856-000 6,600 Totals 28,517 36,110 23,104 41,550 Itinerant services Physical theraphy 5355-000 40,000 57,924 45,000 60,000 Occupational theraphy 5357-000 15,000 2,239 15,000 5,000 Speech theraphy 5371-000 11,500 12,070 11,500 11,500 Vision services 5373-000 34,500 39,086 35,000 42,000 Deaf services 5375-000 1,500 389 1,500 21,000 Collaborative memberships 5380-000 5,600 5,400 Physical theraphy supplies 5427-000 1,000 372 1,000 1,000 Psychologist supplies 5428-000 1,000 1,147 1,000 4,000 Speech theraphy supplies 5429-000 2,000 1,753 4,000 4,000 Instructional supplies (schools) 5511-000 15,580 14,694 Audio visual expenses 5519-000 300 290 300 500 Resource supplies 4,500 Totals 127,980 135,364 114,300 153,500 25-Mar-98 159 Reading Public School FY -1999 Budget Program: Special Needs Nonpersonal Expenses (Form D) Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Textbooks and Equipment # FY -1997 FY -1997 FY -1998 FY -1999 Equipment 5858-000 29,000 14,411 30,000 20,000 Totals 29,000 14,411 30,000. 20,000 Consultation and evaluation Consultations 5356-000 28,000 11,801 25,000 15,000 Independent evaluations 5358-000 40,000 13,458 39,800 20,000 Totals 68,000 25,259 64,800 35,000 Transportation $ $ $ $ Transportation - public / private 447,233 446,780 560,000 608,000 Transportation - nursing care 5339-000 26,000 25,665 45,000 Totals 473,233 472,445 605,000 608,000 Tuition Tuition - public schools 5352-000 435,634 486,735 489,569 770,000 Tuition - private schools 5353-000 791,515 798,975 801,748 778,559 Collaboratives 5673-000 40,025 28,500 11,100 11,100 Totals 1,267,174 1,314,210 1,302,417 1,559,659 25-Mar-98 1 160 Reading Public Schools FY -1999 Budget Program: Other School Services Budget Summary (Form A) Annual School Adopted Committee Budget Actual Budget Recommended Budget etail o (Revised) Expenditures (Revised) Budget Summa Form FY -1997 FY -1997 FY -1998 FY -1999 Personal Services B 377,989 378,542 394,655 433,118 Nonpersonal Expenses: Health Services C - 7,060 6,506 61,645 39,175 Athletic Services C 114,671 114,671 125,616 132,941 Total Nonpersonal Expenses 121,731 121,177 187,261 172,116 Totals 499,720 499,719 581,916 605,234 25-Mar-98 161 Reading Public Schools FY -1999 Budget Program: Other School Services Personal Services (Form B) Annual School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 $ $ $ $ Health Services: Physician 8,300 8,260 7,280 7,535 * Nurses 5.0 124,726 125,009 5.0 123,554 5.0 127,878 * Clerical 0.5 7,315 9,830 0.5 8,800 0.5 9,108 * Longevity 300 300 Athlectic Services: Director 0.7 38,679 38,746 0.7 39,646 0.7 41,034 * Coaches 175,590 172,358 191,700 198,410 - Clerical 0.5 9,815 8,866 0.5 8,800 0.5 9,108 * Custodial 1,614 Budget Offset (Revenue) (20,000) 20,000 (20,000) (20,000) Other Student Activities: Extra Curricula 33,564 33,559 34,575 37,045 Nurse 1.0 23,000 Totals 6.7 377,989 378,542 6,7 394,655 7.7 433,118 * salary adjustments subject to negotiation 25-Mar-98 C 162 Reading Public Schools FY -1999 Budget Nonpersonal Expenses (Form C) Program: Other School Services Annual School Adopted Committee Budget Actual Budget Recommended Code (Revised) Expenditures (Revised) Budget Health Services # FY -1997 FY -1997 FY -1998 FY -1999 Postage Office Supplies Medical Supplies Professional Development Contractual services Travel reimbursement Dues and Membership Other Expenses Vision Testing Equipment Equipment Totals Athletic Services Maintenance of Equipment ( Maintenance of Fields Equipment Rental Transportation Athletic Officials Crowd Monitors Office supplies Medical Supplies Dues and Memberships Awards Equipment Totals 203-5342-000 500 399 750 750 203-5420-000 200 171 550 750 203-5451-000 3,000 3,366 3,750 3,750 203-5711-000 500 181 500 500 203-5380-000 53,000 30,000 203-5713-000 409 500 500 203-5730-000 600 203-5780-000 35 203-5880-000 1,450 1,270 1,450 1,450 203-5853-000 775 710 1,145 1,475 7,060 6,506 61,645 39,175 205-5241-000 5,500 7,690 6,697 6,509 205-5246-000 4,000 1,560 4,000 3,000 205-5271-000 15,600 16,047 15,650 18,400 205-5330-000 29,000 29,588 31,260 32,488 205-5361-000 28,300 29,580 30,260 32,000 205-5363-000 1,254 1,526 3,900 4,050 205-5420-000 18,686 16,927 2,400 2,000 205-5451-000 3,000 2,676 205-5730-000 1,787 1,442 1,827 1,827 205-5783-000 2,393 2,484 2,173 2,173 205 5,151 5,151 27,449 30,494 114,671 114,671 125,616 132,941 25-Mar-98 163 Reading Public Schools FY -1999 Budget Program: Custodial / Maintenance Budget Summary (Form A) Annual i School Adopted Committee Budget Actual Budget Recommended Budget etail o (Revised) Expenditures (Revised) Budget Summary Form FY -1997 FY -1997 FY -1998 FY -1999 Personal Services B 822,123 822,123 934,579 993,164 Nonpersonal Expenses: Heating of Buildings C 251,000 250,407 276,000 300,000 Utilities C 338,056 378,437 329,000 394,400 Maintenance, of Building C 263,934 226,470 337,074 357,540 Custodial Services C 55,980 53,657 55,700 56,340 Total Nonpersonal Expenses 908,970 908,971 997,774 1,108,280 Totals 1,731,093 1,731,094 1,932,353 2,101,444 25-Mar-98 C 164 Reading Public Schools FY -1999 Budget Program: Custodial / Maintenance Personal Services (Form B) Annual School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 Director 1.0 41,006 32,519 1.0 60,000 1.0 62,100 ' Custodians 25.7 743,900 707,832 27.7 813,221 27.7 841,684 ' Custodians (temporary) 15,138 15,668 Clerical 0.6 14,692 22,410 0.6 15,059 0.6 15,586 Overtime 54,525 72,095 56,161 58,127 Longevity 7,547 7,000 7,000 Sick leave buyback 11,720 Budget Offset (Revenue) 32,000 (32,000) 32,000 32,000 Custodians 1.0 25,000 $ $ $ $ Totals 27.3 822,123 822,123 29.3 934,579 30.3 993,164 . salary adjustments subject to negotiation 25-Mar-98 165 Reading Public Schools FY -1999 Budget Nonpersonal Expenses (Form C) Program: Custodial I Maintenance Annual School Adopted Committee Budget Actual . Budget Recommended Code (Revised) Expenditures (Revised) Budget Heating of Buildings # FY -1997 FY -1997 FY -1998 FY -1999 Heating Oil 5212-000 201,000 203,767 206,000 230,000 Natural Gas 5213-000 50,000 46,640 70,000 70,000 Totals 251,000 250,407 276,000 300,000 Utilities Water Supply I Sewer Disposal 5231-000 45,000 43,612 47,000 57,400 Electricity 5211-000 293,056 334,825 282,000 337,000 Totals 338,056 378,437 329,000 394,400 Maintenance of Buildings Maintenance of Buildings 5245-000 259,059 220,045 332,074 357,540 Equipment Rentals 5271-OOD 4,875 6,425 5,000 Totals 263,934 226,470 337,074 357,540 Custodial Services Custodial Supplies 5450-000 50,000 46,433 50,000 50,000 Clothing Allowance 5477-000 4,680 4,336 4,400 5,040 Gasoline 5411-000 2,825 In State Travel 5710-000 800 63 800 800 Travel Reimbursement 5713-000 500 500 500 $ $ $ $ Totals 55,980 53,657 55,700 56,340 25-Mar-98 166 Reading Public Schools FY -1999 Budget Program: Building Maintenance (Town) Budget Summary (Form A) Annual School Adopted Committee . Budget Actual Budget Recommended Budget etail o (Revised) Expenditures (Revised) Budget Summary Form FY -1997 FY -1997 FY -1998 FY -1999 Personal Services B 92,796 91,698 82,412 94,621 Nonpersonal Expenses: Heating of Buildings C 57,572 54,691 57,808 59,313 Utilities C 110,445 109,279 110,343 114,591 Maintenance of Building C 90,456 97,598 97,111 110,479 Custodial Services C 17,513 14,417 18,056 18,503 Total Nonpersonal Expenses 275,986 275,985 283,318 302,886 Totals 368,782 367,683 365,730 397,507 25-Mar-98 167 Reading Public Schools FY -1999 Budget Program: Building Maintenance (Town) Personal Services (Form B) Annual School Adopted Committee Budget Actual Budget Recommended Personal Services (Revised) Expenditures (Revised) Budget Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 Custodians 3.0 73,512 72,117 3.0 73,727 3.0 75,571 Overtime 18,259 18,556 7,660 18,025 Longevity 1,025 1,025 1,025 1,025 Sick leave buyback Totals 3.0 92,796 91,698 3.0 82,412 3.0 94,621 * salary adjustments subject to negotiation 25-Mar-98 168 Reading Public Schools FY -1999 Budget Nonpersonal Expenses (Form C) Pro ram: Building Maintenance (Town) Annual School Adopted Committee Budget Actual Budget Recommended Code ( Revised) Expenditures (Revised) Budget Heating of Buildings # FY -1997 FY -1997 FY -1998 FY -1999 Heating Oil 5212-000 Natural Gas 5213-000 57,572 54,691 57,808 59,313 Totals 57,572 54,691 57,808 59,313 Utilities Water Supply / Sewer Disposal 5231-000 8,900 7,334 9,176 10,793 Electricity 5211-000 101,545 101,945 101,167 103,798 Totals 110,445 109,279 110,343 114,591 Maintenance of Buildings Maintenance of Buildings 5245-000 90,456 97,598 97,111 110,479 Totals 90,456 97,598 97,111 110,479 Custodial Services Custodial Supplies 5450-000 16,500 13,484 17,012 17,459 Clothing Allowance 5477-000 1,013 933 1,044 1,044 Totals 17,513 14,417 18,056 18,503 25-Mar-98 169 Town of Reading FY -1999 Budget Department Finance Budget Summary _(Form A) Division: Debt Service #710 Summary: K1 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summ~v FY _ 1997 FY -1997 FY -1998 FY -1999 FY -1999 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) 2,010,410 1,993,415 2,498,305 3,285,317 3,285,317 Total Nonpersonal Expenses 2,010,410 1,993,415 2,498,305 3,285,317 3,285,317 Totals 2,010,410 1,993,415 2,498,305 3,285,317 3,285,317 Financing Plan: General Fund 1,934,363 1,917,368 2,422,639 3,168,155 3,168,155 Water Fund 47,690 47,690 40,553 36,788 36,788 Sewer Fund 28,357 28,357 24,113 21,874 21,874 Cemetery Fund 11,000 58,500 58,500 Totals 2,010,410 1,993,415 2,498,305 3,285,317 3,285,317 170 Town of Reading FY - 1999 Budget Budget Summary (Form Al Budget Summ C Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals Annual Department Employee benefits Division: Contributory Retirement#811 Summary: L1 Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1997 -1997 FY -1998 FY -1999 FY -1999 28,220 28,220 28,948 29,650 29,650 2,300 2,300 8,800 2,500 2,500 500 500 500 500 500 2,567,636 2,567,636 2,624,846 2,773,349 2,773,349 2,570,436 2,570,436 2,634,146 2,776,349 2,776,349 2,598,656 2,598,656 2,663,094 2,805,999 2,805,999 1,906,300 1,906,300 1,953,570 2,080,260 2,080,260 52,718 52,718 54,025 41,713 41,713 5,685 5,685 5,826 633,953 633,953 649,673 684,026 684,026 2,598,656 2,598,656 2,663,094 2,805,999 2,805,999 171 Town of Reading FY -1999 Budget Departinent Employee benefits Personal Services (Farm B) Division: Contributory Retirement #811 Summary: LI Annual Adopted Town Budget Actual Budget Proposed Manager Personal Services (Revised) Expenditures (Revised) Budget Recommended Classification # FY -1997 FY -1997 # FY -1998 # FY -1999 # FY -1999 s s s s s Executive secretary 1.0 28,220 28,220 1.0 28,948 1.0 29,650 29;650 s s s s s Totals 1.0 28,220 28,220 1.0 28,948 1.0 29,650 29,650 172 Town of Reading FY -1999 Budget Budget Summary (Form A) Adopted Town Budget Actual Budget Proposed Manager (Revised) Expenditures (Revised) Budget Recommended FY -1997 -1997 FY -1998 FY -1999 FY _ 1999 Annual Budget Summary Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) - Total Nonpersonal Expenses Totals Financing Plan: General Fund Water Fund Sewer Fund Electric Fund Totals 113,405 110,484 108,641 108,641 108,641 113,405 110,484 108,641 108,641 108,641 113,405 110,484 108,641 108,641 108,641 88,823 85,902 83,550 83,550 83,550 artment Employee Benefits Division: Non-contributory pensions #813 Summary: t2 24,582 24,582 25,091 25,091 25,091 113,405 110,484 108,641 108,641 108,641 173 Town of Reading FY -1999 Budget Budget Summary (Form A) Department Employee Benefits Division: Unemployment #815 Summary: L3 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summa FY _ 1997 FY -1997 -1 98 FY -1999 FY -1999 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) 52,468 50,857 20,000 25,000 21,600 Total Nonpersonal Expenses 52,468 50,857 20,000 25,000 21,600 Totals 52,468 50,857 20,000 25,000 21,600 Financing Plan: General Fund 52,468 50,857 20,000 25,000 21,600 Water Fund Sewer Fund Electric Fund Totals 52,468 50,857 20,000 25,000 21,600 174 Town of Reading FY -1999 Budget Budget Summary (Form A) I artment Employee Benefits i-sion: Group Insurance #817 Summary: L4 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended, Summary FY " 1997 Yom- 997_ FY -1998 Y 199 F199 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 2,897,821 2,854,075 3,025,533 3,132,301 3,132,301 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 2,897,821 2,854,075 3,025,533 3,132,301 3,132,301 Totals 2,897,821 2,854,075 3,025,533 3,132,301 3,132,301 Financier Plan: General Fund . 2,387,714 2,385,914 2,530,958 2,633,379 2,633,379 Water Fund 80,272 72,676 85,143 77,987 77,987 Sewer Fund 23,509 19,512 16,112 18,838 18,838 Electric Fund 406,326 375,973 393,320 402,097 402,097 Totals 2,897,821 2,854,075 3,025,533 3,132,301 3,132,301 175 Town of Reading FY -1999 Budget mitmtment Employee Benefits Budget Summmy (Form A)A) Division: Medicare I Soc. Sec #819 Summary. L5 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summary FY -1997 FY -1997 FY -1998 -1999 FY -1999 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) Supplies (Form C) Other Charges (Form C) 269,800 260,294 295,440 320,440 320,440 Total Nonpersonal Expenses 269,800 260,294 295,440 320,440 320,440 Totals 269,800 260,294 295,440 320,440 320,440 C Financing Plan: General Fund 266,035 256,529 291,585 316,475 316,475 Water Fund 3,420 3,420 3,500 3,600 3,600 Sewer Fund 345 345 355 365 365 Electric Fund Totals 269,800 260,294 295,440 320,440 320,440 176 Town of Readirn FY -1999 Budget Budget Summary (Form A) r ft-whent Employee Benefits Division: Workers Comp #821 Summary: L6 Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended SummMY FY -1997 FY -1997 FY -1998 -1999 FY - 1999 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 333,871 235,844 245,000 204,745 204,745 Supplies (Form C) Other Charges (Form C) Total Nonpersonal Expenses 333,871 235,844 245,000 204,745 204,745 Totals 333,871 235,844 245,000 204,745 204,745 Financing Plan: General Fund 237,316 161,951 169,050 146,989 146,989 Water Fund 19,765 11,876 13,825 12,284 12,284 Sewer Fund 11,752 5,459 8,225 6,142 6,142 Electric Fund 65,038 56,558 53,900 39,330 39,330 Totals 333,871 235,844 245,000 204,745 204,745 177 Town of Reading FY -1999 Budget Department Employee Benefits Budget Summe (Form A) Division: Police / Fire Indem. #131 Summary: L7 / Annual Adopted Town Budget Actual Budget Proposed Manager Budget (Revised) Expenditures (Revised) Budget Recommended Summ FY -1997 FY-99Z - 998 FY -1999 FY -1999 Personal Services (Form B) Nonpersonal Expenses: Purchase of Services (Form C) 1,000 1,000 Supplies (Form C) Other Charges (Form C) 23,500 23,364 20,000 20,000 20,000 Total Nonpersonal Expenses 23,500 23,364 20,000 21,000 21,000 Totals 23,500 23,364 20,000 21,000 21,000 Financing Plan: General Fund 23,500 23,364 20,000 21,000 21,000 Water Fund Sewer Fund Electric Fund Totals 23,500 23,364 20,000 21,000 21,000 C 178 FY 1999 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS WATER DIVISION MISSION STATEMENT: The purpose of the Water Division is (1) to operate and maintain the Town well field and to treat well water to obtain the highest possible quality potable water that meets or exceeds Federal and State regulations, and (2) to oversee and maintain the system for delivering potable water at good pressure and volume to users. COMMENTARY - FY 1998: Monitoring of the condition of the water supply due to the gas spill is continuing, as are efforts to restore and maintain operation of all production wells. Lead and copper rule monitoring continues under the reduced sampling protocol. Work progresses under the Department of Environmental Protection, Residuals Consent Order: the permanent solution residuals holding tank has been placed in operation and approval to use stockpiled residuals in the landfill closure has been requested. Higher solids content that originally anticipated in the initial residuals discharge to the sewer has caused a re- evaluation of MWRA charges for FYI 999. Search for additional water supply sources has commenced. Internal repairs and maintenance of the Town's potable water storage Auburn Street standpipe is planned for the spring. In addition, DPW personnel continue to operate and renovate the delivery system, to respond to main breaks and other disruptions of the system as required and to install and maintain user supply services. The water main flushing program will continue, on a cycle to flush the entire system over a two (2) year period. The twice-yearly hazardous waste collection, conducted on a cost sharing basis with the Town of Stoneham, is funded this year by the Sewer Division. This program is funded in alternating years by water and sewer. COMMENTARY - FY1999: . Monitoring of the condition of the water supply due to the gas spill will continue, as will efforts to maintain all production wells in operation. Restrictions on outside water use will be periodically reviewed. Search for possible additional drinking water supply sources will continue, and any resultant development opportunities studied. As a result of higher than anticipated solids in the initial residuals discharge to the sewer system, the MWRA charge has been revised upward, in addition to which a budget planning rate increase (101/o) consistent with Sewer charges (see Sewer Division for discussion) has been assumed. Completion of requirements of the Department of Environmental Protection, Residuals Consent Order, will be pursued, with disposal of the current residuals stockpile limiting completion. Lead and Copper Rule monitoring is expected to be reduced to a (3) year cycle. Replacement of the Distribution System Supervisor (retirement) has been anticipated in this budget. The work to maintain, improve and operate the delivery system will continue. The system flushing program will continue, with one-half the Town being covered each year. To this end, the operating budget for overtime and seasonal staff are being maintained. The upgrade of the Operator-in-training to Grade 2 Treatment Plant is anticipated The hazardous waste is funded this year in the Water Division budget. COMMENTARY - FY2000: No increases other than contractual and general are anticipated, with the MWR.A rate charge assumed to increase at 10%. Monitoring related to the gas spill will continue, with operational availability of wells having top priority. Efforts to identify and develop additional drinking water sources will continue. STATISTICS: 1993 1994 1995 1996 1997 1998B 1999R Net Revenues $1,294 $1,736 $1,896 $1,849 $2,133 $2,219 $2,490 Permanent Staff 15.0 15.0 15.0 15.0 15.0 16.0 16.0 Seasonal Staff .7 .7 .7 179 Town of Reading FY -1999 Budges apt Public Works Budget Summary (Form A) ivis' n_ Water (61-400&405) mmm* M1, M2, M3 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summery FY -1997 FY -1997 FY -19% FY-J999 FY 1999 FY - 999 Personal Services (Form B) 586,122 578,546 616,767 629,531 629,531 629,531 Nonpersonal Expenses: Employee Benefits (Form C) 144,279 144,288 156,493 135,584 135,584 135,584 Supplies & Services (Form D) 783,936 769,244 921,147 1,003,763 1,001,584 1,001,584 Other Charges (Form E) 47,690 47,690 40,553 36,788 36,788 36,788 Total Nonpersonal Expenses 975,905 961,222 1,118,193 1,176,135 1,173,956 1,173,956 Totals 1,562 027 1 539 768 1 734,960 805,666 1 1,803,487 1 803 487 , , , , , , , Financing Plan: General Fund Water Fund 1,249,859 1,227,600 1,734,960 1,805,666 1,803,487 1,803,487 Sewer Fund Electric Fund Water Reserve 312,168 312,168 Totals 1,562,027 1,539,768 1,734,960 1,805,666 1,803, 487 1,803, 487 24-Mar-98 180 Town of Reading FY -1999 Budget Depart nent: Public Works Personal Services (Form B) Division: Water (61-400&405) Summary: M1 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) Expenditures (Revised) Budget Recommended Recommended Classification FY -1997 FY -1997 # FY -1998 # FY- J999 $ ` -1 999 FY - 19% WTP Supervisor 1.0 47,774 47,773 1.0 49,027 1.0 50,207 1.0 50,207 50,207 Chief Treat. PH. Oper 1.0 38,190 38,190 1.0 39,150 1.0 40,127 1.0 40,127 40,127 Treat. Ph. Oper. IV 2.0 74,876 73,267 3.0 115,132 3.0 118,005 3.0 118,005 118,005 Treat. Pit. Oper. III 1.0 34,995 35,122 _ Treat. Pit. Oper. II .1.0 34,370 1.0 34,370 34,370 Treat. Pit. Oper.in-Training 1.0 30,995 _ Snow & Ice Rem. (341) (1,154) (1,048) (1,048) (1,048) Overtime 33,700 50,179 34,545 35,400 35,400 35,400 Grade Adjustments 145 316 160 320 320 320 Shift Differiential 2,545 2,154 2,686 2,754 2,754 2,754 Revisions 14,500 Water Supervisor (112) 0.5 23,887 23,887 0.5 23,402 0.5 23,930 0.5 23,930 23,930 Foreman 1.0 37,373 37,504 1.0 38,022 1.0 38,971 1.0 38,971 38,971 Working Foreman 2.0 65,642 61,481 2.0 66,524 2.0 67,520 2.0 67,520 67,520 Hvy. Equip. Oper. 1.0 32,090 32,090 1.0 32,510 1.0 33,321 1.0 33,321 33,321 U.-Med. Equip. Op. 2.0 61,550 60,380 2.0 61,011 2.0 62,534 2.0 62,534 62,534 Skilled Laborer 1.0 29,668 29,668 1.D 29,963 1.0 28,378 1.0 28,378 28,378 Laborer 2.0 48,857 48,857 2.0 51,720 2.0 47,853 2.0 47,853 47,853 Clerk (112) 0.5 10,434 8,641 0.5 10,702 0.5 10,745 0.5 10,745 10,745 Snow & Ice Rem. (23,449) (3,869) (13,963) (12,356) (12,356) (12,356) Temp. Assign. (3,159) Seasonal Laborer 0.7 10,000 3,334 0.7 10,250 07 10,500 0.7 10,500 10,500 Overtime 25,8261 27,130 26,5761 27,3461 27,346 27,346 On-call Premium 4,264 1 4,264 I 4,264 1 4,264 4,264 Longevity 3,825 4,100 4,200 4,500 4,500 4,500 Grade Adjustments 730 1,842 1,045 1,890 1,890 1,890 Revisions 8,700 Totals 15.7 586,122 578,546 16.7 616,767 16.7 629,531 16.7 629,531 629,531 181 24-Mar-98 FY 1999 BUDGET NARRATIVE DEPARTMENT OF PUBLIC WORKS SEWER DIVISION Mission Statement The Sewer Division maintains and operates the approximately 105 miles of sanitary sewer lines and 11 sewer lift stations which transport sewage to the MWRA sewer distribution system. Commentary - FY1998 The Division has concentrated on preventive maintenance to the pump stations. These repetitive are considered to be a continuing and permanent feature due to the age and usage of the equipment. Cleaning and flushing of the collection system also continues as an on-going procedure. Work continues in identifying illegal sump pump connections to, and areas where there is ground water infiltration of, the sewer system. Disconnection's, and repairs, to correct these problems are proceeding. Final FY1998 MWRA charges are $176,138 (7.2%) more than FY1997. Reading's increase exceeded the 3.4% MWRA's actual system-wide increase. Actual charges were included in final user rates. The Sewer budget includes funding for the Town's hazardous waste collection held in partnership with the Town of Stoneham. This collection is conducted twice each year, and costs are shared equally. Subsequent collections are planned for funding in a two year cycle alternating between the Town's sewer and water funds. The semi-annual hazardous waste collection is funded this year in the Sewer Division budget. Commentary - FY1999 Replacement of the Supervisor (retirement) has been anticipated by the Department. The Division will continue to locate, remove and repair as appropriate inflow and infiltration of groundwater into the sewer distribution system, and will continue to focus on maintaining a maintenance program of flushing and cleaning approximately one quarter of the distribution system per year. MWRA sewer charges as proposed are based on the MWRA's proposed budget. Final MWRA charges are usually available in late June or early July and are used in setting of the Town's final sewer rates. Otherwise, general and contractual salary and other increases were used, including electricity. The semi-annual hazardous waste collection is funded this year in the Water Division budget. Pension costs are provided by the Finance Department and are consistent with the latest actuarial study. Commentary - FY2000 The Division will continue to perform its mission. No additional or revised programs are anticipated. General salary and other expense increase factors have been applied to the FY 1998 request, except for a 10.0% preliminary increase applied to the MWRA.sewer charge. STATISTICS: 1993 1994 1995 1996 1997 1998B 1999P Net Revenues $2,725 $3,083 $3,421 $2,938 $2,721 $3,267 $3,463 Staffing 5.0 5.0 5.0 5.0 5.0 5.0 5.0 182 FY 1999 Budget New or Expanded Program Justification Department of Public Works Sewer Division Line NI Overtime $9,500) Each of the (11) Sewer pump stations (lift stations) must be inspected daily to ensure proper and safe operation. Inspections are performed during regular work hours to the extent possible, but overtime must be paid for the (2) days each week end plus all (11) observed holidays. Sewer stations are confined spaces and must therefore have (2) present for the inspection, with a minimum overtime call-in of (3) hours for each person. This approximately $15,000 requirement by itself exceeds the total base overtime request. When the on-call premium plus a provision for both scheduled and non scheduled overtime is considered, the realistic dollar level for overtime increases to the $23,000 reached with this increase. This requirement is, permanent. 183 Town of Reading FY -1999 Budget ftartmenl_ Public Works r' Budget Summary _(Form A) Division: Sewer#630 Summary: N1, N2, N3 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Budget (Revised) Expenditures (Revised) Budget Recommended Recommended Summa FY _ 1997 FY -1997 FY -1998 EY -19% FY -1999 -1 99 Personal Services (Form B) 164,661 161,109 157,567 173,272 172,099 172,029 Nonpersonal Expenses: Purchase of Services (Form C) 40,291 27,402 30,518 23,425 25,345 25,345 Supplies (Form D) 2,670,622 2,655,068 2,877,612 2,881,135 2,880,082 2,880,082 Other Charges (Form E) 86,837 28,357 82,593 21,874 39,114 39,114 Total Nonpersonal Expenses 2,797,750 2,710,827 2,990,723 2,926,434 2,944,541 2,944,541 Totals 2,962,411 2,871,936 3,148,290 3,099,706 3,116,640 3,116 570 , Financing Plan: General Fund Water Fund Sewer Fund 2,129,193 2,038,718 3,148,290 3,099,706 3,116,640 3,116,570 Electric Fund Sewer Reserve 833,218 833,218 Totals 2,962,411 2,871,936 3,148,290 3,099,706 3,116,640 3,116,570 24-Mar-98 C 184 Town of Reading FY -1999 B udget Department Public Waits Personal Services (Form BIB) Division: Sewer 9630 Summary. N1 Annual Adopted Town Finance Budget Actual Budget Proposed Manager Committee Personal Services (Revised) E)"Witures (Revised) Budget Recommended Recommended Classification 9 FY -1997 FY -1997 FY -1998 # FY -1999 # EY -1999 FY 1999 S a S a a a Supervisor (1/2) 0.5 23,887 23,887 0.5 24,402 0.5 25,103 0.5 23,930 23,930 Waking Foremen 1.0 32,821 32,821 1.0 33,262 1.0 34,092 1.0 34,092 34,092 Hq. Equip. Oper. 1.0 32,090 32,090 1.0 32,510 1.0 33,321 1.0 33,321 33,321 Lt-Med. Equip. Oper. Skilled laborer 1.0 26,998 4,241 1.0 27,687 1.0 28,934 1.0 28,934 28,934 Laborer 1.0 23,448 37,283 1.0 23,574 1.0 24,162 1.0 24,162 24,162 Clerk (112) .0.5 10,434 8,756 0.5 10,702 0.5 10,745 0.5 10,745 10,745 Snow & Ice Removal (1,843) (8,916) (7,539) (7,539) (7,539) Overtime 10,386 1 22,934 11,020 1 11,3491 11,349 11,349 On-call Premium 2,1321 2,132 / 2,132 / 2,132 2,132 Longevity 1,325 1,050 1,050 1,325 1,325 1,325 ( Grade Adjustments 140 102 144 148 148 148 Temp. Reassignment (212) Revisions 1,000 owfime 9,500 9,500 9,500 a s a a a a Totals 5.0 164,661 161,109 5.0 157,567 5.0 173,272 5.0 172,099 172,099 185 Town of Reading 16 Lowell Street Reading, MA, 01867-2685 TOWN MANAGER FAX: (617) 942-9070 (617) 942-9043 FY 1999 - FY 2008 CAPITAL IMPROVEMENTS PROGRAM TOWN OF READING The following pages constitute the Capital Improvements Program (CIP) for the Town of Reading for the next 10 years. Also attached to the CIP is the funding plan for the program. This document has been thoroughly reviewed by the Capital Improvements Advisory Subcommittee, and by the FINCOM, School Committee, and the Board of Selectmen. The capital projects as proposed are fairly clear. Some of these projects are paid through the enterprise funds - the water and sewer rates; others are paid through the town's debt service, somewhat akin to taking out a mortgage and spreading the cost of major projects out over a number of years; still others are paid out of the annual operating budget. In 1999, for the first time in several years, the Town has taken capital projects out of the operating budget, and used these funds to pay for annual operating expenses. While this is certainly within the purview of Town Meeting, it represents a departure which, if continued over time, will again result in under funding the Town's commitment to capital needs within the community. Peter I. Hechenbleikner Town Manager 186 _ TOWN OF READING MASSACHUSETTS T EN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 PRINTED 25 -MAR-98 ( PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 TOTAL B-S-09 REMOVE/REPLACE OIL 40.0 - 40.0 A 40.0 A 50.0 A 170.0; B-S-14 RMHS RENOVATION 30000. CO 30000.0 B-S-15 KILLAM RENOVATION 3000.0 D 3000.0 B-S-17 ELEMENTARY BUILDING 300.0 D 7390.0 D - - 7690.0' 340.0 7390.0 40.0 3000.0 40.0 50.0 30000. 40860.0 B-T-04 DPW MAINT. EXPANSIO 40.0 A 500.0 D 540.0 B-T-05 DPW FUEL REPLACEMEN 60.0 A 60.0 B-T-07 DPW GAR. MEZZANINE 8-T-08 ROOF REPAIRS 30.0 A 30.0 B-T-11 TOWN FACILITY MAINT 50.0 A 80.0 A 35.0 A 12.0 A 75.0 A 15.0 A 50.0 A 17.0 A 30.0 A 30.0 A 394.0 B-T-12 TOWN HALL MASONRY W 65.0 A 65.0 - B-T-12 WINDOW REPAIR/REPLA 10.0 A . 10.0 A 25.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 115.0 B-T-14 LIBRARY RENOVATIONS 27.0 A - - 27.0 212.0 130.0 560.0 22.0 85.0 25.0 90.0 27.0 40.0 40.0 1231.0 CD- -01 ACQUIRE OPEN SPACE 40.0 A 40.0 A 40.0 R 40.0 R 160.0 CD- -01 ACQUIRE OPEN SPACE/ 60.0 G 60.0 G 60.0 G 60.0 G 240.0 CO- -02 PRESERVE LOBS POUND CD- -02 PRESERVE LOBS POUND 100.0 100.0 100.0 100.0 400.0 FN- -01 REPL DATA PROC EQ-A 80.0 A 64.0 A 48.0 A 48.0 A 48.0 A 48.0 A 48.0 A 48.0 A 48.0 A 48.0 A 528.0 FN- -01 REPL DATA PROC EQ-E 20.0 E 16.0 E 12.0 E 12.0 E 12.0 E 12.0 E 12.0 E 12.0 E - 12.0 E 12.0 E 132.0 ( j SUBTOTAL FINANCE 100.0 80.0 60.0 60.0 - 60.0 60.0 60.0 60.0 60.0 60.0 660.0 GS- -04 FLEXIBLE ACCOUNT 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A - 100.0 GS- -05 OPTICAL IMAGING SYS 41.0 A 41.0 GS- -06 NEIGHBORHOOD IMP. P 48.0 R 48.0 R 48.0 R 48.0 R 55.0 R - 55.0 R 55.0 R 55.0 R - 55.0 R 63.0 R - 530.0 58.0 99.0 58.0 58.0 65.0 65.0 65.0 65.0 65.0 73.0. 671.0 HS- -01 ELDER SERVICES VAN - 58.0 A - - 61.0 A 119.0 58.0 61.0 119.0 LB- -01 LIBRARY COMPUTERS 19.3 A 51.8 A 6.5 A 7.1 A 24.2 A 6.0 A 114.9 LB- -02 CIRCULATION SYSTEM 21.5 A 21.5 LB- -03 LIBRARY FURNISHINGS 10.5 A 5.4 A 5.6 A 5.9 A 6.2 A 33.6 LB- -03 MATERIALS FLOW SYST 50.0 A 50.0 LB- -04 CIRCULATION DESK 10.5 A 10.5, 187 ' _ TOWN OF READING MASSACHUSETTS T EN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 P RINTED 25 -14AR-98 PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 TOTAL SUBTOTAL LIBRARY 19.3 92.5 57.2 6.5 - 5.6 7.1 30.1 12.2 - 230.5 PS-F-07 REPLACE FIRE PUMPER 261.6 A 261.6 PS-F-08 REPLACE AMBULANCE 110.7 A 142.4 A 253.1 PS-F-10 REPLACE CHIEF'S VEH 33.0 A 33.0 PS-F-15 PURCH SKID PUMP UNI 9.3 A 9.3 PS-F-17 REPLACE FIRE HOSE 10.7 A 10.7 PS-F-18 REHAB ENGINE 3 16.8 A - - 16.8 SUBTOTAL FIRE 16.8 372.3 53.0 142.4 584.5 PS-P-02 REPLACE RADIO EQUIP 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 50.0 PS-P-03 POLICE COMPUTERS 8.8 A 25.0 A - - - 33.8 SUBTOTAL POLICE 5.0 13.8 5.0 5.0 - 30.0 5.0 5.0 5.0 5.0 5.0 83.8 PW-C-07 CEMETERY RD RECONST 10.0 A - - - 10.0 SUBTOTAL CEMETERY 10.0 - 10.0 PW-D-01 ABERJONA DRAINAGE I 206:0 A 50.0 A 256.0 P.W-D-01 GEN. DRAIN. IMP. 15.0 A 15.0 A 15.0 A 30.0 A 30.0 A 30.0 A 30.0 A 30.0 A 30.0 A 30.0 A 255.0 PW-D-03 •SAUGUS RIV. DRAINAG 750.0 D 140.0 A 112.0 A 300.0 A - 1302.0 765.0 15.0 155.0 30.0 - 142.0 30.0 330.0 30.0 236.0 80.0 1813.0 PW-E-01 REPLACE LOADERS 30.0 A 35.0 A 56.0 A 135.0 A 135.0 A 98.0 A 85.0 A 574.0 PW-E-04 REPLACE DUMP TRUCKS 41.0 A 134.0 A 68.0 A 68.0 A 70.0 A 70.0 A 70.0 A 70.0 A 70.0 A 70.0 A 731.0 PW-E-05 REPLACE PICKUP TRUC 57.0 A 79.0 A 136.0 PW-E-10 REPLACE SNOW PLOWS 12.6 A 13.0 A 13.0 A 15.0 A 15.0 A 15.0 A 16.0 A 16.0 A 115.6 PW-E-11 REPLACE MOWERS 70.0 A 31.0 A 101.0 PW-E-12 REPLACE COMPRESSOR 15.0 A 15.0 PW-E-13 REPLACE TRAILER 8.0 A 8.0 PW-E-16 REPLACE SANDERS 14.0 A 14.0 PW-E-17 REPLACE GRADER 100.0 A 100.0 PW-E-18 REPLACE SNOWBLOWER 225.0 A 225.0 PW-E-19 REPLACE BUCKET TRUC 90.0 A 90.0 PW-E-20 REPLACE CHIPPER 25.0 A 25.0 PW-E-21 REPLACE ROLLER 14.0 A• 35.0 A 49.0 PW-E-24 REPLACE SWEEPER 135.0 A 135.0 PW-E-25 REPLACE BLD. MAINT. 21.0 A 21.0 A 31.0 A 32.0 A 33.0 A 138.0 SUBTOTAL - EQUIPMENT 287.0 252.6 183.0 291.0 152.0 289.0 220.0 300.0 227.0 255.0 PW-F-01 TREE NURSERY 5.3 A 5.6 A 5.6 R 6.2 R 2456.6 22.7 188 TOWN OF READING MASSACHUSETTS _ TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 PRINTED 25-MAR-98 I\ PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 TOTAL SUBTOTAL FORESTRY 5.3 5.6 5.6 6.2 22.7 PW-L-01 CLOSE LANDFILL 4000.0 D - 4000.0 SUBTOTAL SOLID WASTE 4000.0 - 4000.0 PW-P-03 TOWN PLAYGROUND UPG 17.0 )I 17.0 A 17.0 A 10.0 A 17.0 A 20.0 A 17.0 R 20.0 R 10.0 R 145.0 --DPW-P-05 INDOOR SWIM FACILIT 500.6-D^ 500.0 PW-P-06 PITMAN BICYCLE PATH 250.0 G 250.0 PW-P-07 TENNIS CT STORAGE 12.0 A 12.0 PW-P-11 IRRIGATE GLEN MEADO 10.5 R 10.5 PW-P-11 IRRIGATE KILLAM SCH 10.5 A 10.5 PW-P-11 IRRIGATE STURGES FI 10.5 A 10.5 PW-P-12 REPL SCHOOL FENCES 20.0p - 20.0 SUBTOTAL PARKS 547.5 289.5 27.5 10.0 17.0 20.0 17.0 20.0 10.0 958.5 PW-R-01 RESURFACE BANCROFT 40.0 G 40.0 PW-R-01 RESURFACE FOREST GL 20.0 G 20.0 _ PW-R-01 RESURFACE GARDNER R 10.0 G 10.0 PW-R-01 RESURFACE GREEN ST 25.0 G 25.0 PW-R-01 RESURFACE HAVEN ST 30.0 G 30.0 PW-R-01 RESURFACE HIGHLAND 24.0 G 24.0 PW-R-01 RESURFACE JOE ST 10.0 G 10.0 PW-R-01 RESURFACE JOHN ST 30.0 G 30.0 ( . PW-R-01 RESURFACE PLEASANT 25.0 G 25.0 PW-R-01 RESURFACE SMITH 20.0 G 20.0 PW-R-01 RESURFACE WASHINGTO 20.0 G 20.0 PW-R-01 RESURFACE WILLOW ST 48.0 G 48.0 PW-R-01 RESURFACE WILSON ST 25.0 G 25.0 PW-R-02 PAVEMENT MANAGEMENT 25.0 A 25.0 PW-R-02 RECON - UNDESIGNATE 78.0 G 438.0 G 438.0 G 438.0 G 438.0 G 438.0 G 2268.0 PW-R-02 RECON ASH ST 84.0 G 84.0 PW-R-02 RECON BEAR HILL RD 145-0 G 145.0 PW-R-02 RECON BERKELEY ST 155.0 G 155.0 PW-R-02 RECON CHAPIN AVE 96.0 G 96.0 PW-R-02 RECON EATON ST 204.0 G 204.0 PW-R-02 RECON GOULD ST 67.0 G 67.0 PW-R-02 RECON GREEN ST 20.0 G 20.0 PW-R-02 RECON HOWARD ST 160.0 G 200.0 G 360.0 PW-R-02 RECON KING ST 96.0 G 96.0 PW-R-02 RECON PENNA AVE 160.0 G 160.0 PW-R-02 RECON SHORT/MILL ST 190.0 G 190.0 PW-R-02 RECON SUMMER MN-WES 725.0 G 725.0 PW-R-02 RECONSTRUCT TEMPLE PW-R-04 STREET ACCEPTANCES 168.0 B 168.0 PW-R-05 SIDEWLK & CURB CONS 60.0 A 65.0 A 70.0 A 75.0 A 80.0 A 85.0 A 90.0 A 95.0 A 100.0 A 105.0 A 825.0 PW-R-12 WEST STREET RECONST 1410.0 G 1410.0 PW-R-14 DOWNTOWN IMPROVEMEN 2764.5 G 800.0 G 3564.5 PW-R-17 RECON WALKERS BROOK 1250.0 G 1250.0 f 189 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 P RINTED 25 -14AR-98 PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 TOTAL SUBTOTAL ROAD/STREET 5188.5 2549.0 479.0 572.0 - 518.0 691.0 528.0 533.0 538.0 543.0 12139.5 nn 1 SD-E-01 CLASSROOM TECHNOLOG 9z0 A - 100.0 A 100.0 A 100.0 A 100.0 A - 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 1000.0 SUBTOTAL SCHOOLS EQUIP 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 1000.0 PW-S-01 INFLOW/FILTRATION 155.4 E 155.4 PW-S-02 SEAL SEWER MANHOLES 10.0 E 10.0 E 10.0 E 10.0 E 10.0 E 50.0 PW-S-02 SEWER MAIN HIGH ST 47.6 E 47.6 PW-S-02 SEWER MAIN PLEASANT 31.0 E 31.0 PW-S-02 SEWER MAIN SWEETSER 16.1 E 16.1 PW-S-03 SEWER MAIN MILL&SHO 192.8 E 192.8 PW-S-03 SEWER MAIN MILL&SHO 82.5 B 82.5 PW-S-04 VEHICLE REPLACEMENT 24.0 A 65.0 E 89.0 PW-S-06 SEWER LIFT STATIONS 30.0 E 30.0 E 30.0 E 90.0 SUBTOTAL SEWER 104.7 285.3 219.4 10.0 - 40.0 65.0 30.0 754.4 PW-W-01 LIME SILO PAINTING 7.0 E 7.0 PW-W-02 CARBON FOR FILTERS 193.2 E 193.2 PW-W-02 FLOCCULATOR SHAFT R 30.0 E 30.0 PW-W-02 HIGH SERVICE PUMP R 15.1 E 15.1 PW-W-02 LAB AUTOCLAVE REPL 8.6 E 8.6 PW-W-02 LAB INCUBATOR REPL 7.0 E 7.0 PW-W-02 LAB SPECTROPHOTOMET 7.0 E 7.0 PW-W-02 WATER TRTMT PLANT 75.0 E 9240.0 ED 9315.0 PW-W-03 VEHICLE REPLACEMENT 97.0 E 67.0 E 23.0 A 33.3 E 85.0 E 26.6 E 331.9 PW-W-05 WELL POWER SUPPLY 18.0 E 18.0 PW-W-07 STORAGE TANK REPAIR 448.4 E 8.5 E 8.7 E 9.1 E 9.5 E 9.7 E 10.1 E 504.0 PW-W-07 WATER METER REMOT PW-W-08 WATER MAIN - WAKEFI 40.0 E 40.0 PW-W-08 WATER MAIN CAUSEWAY 32.0 E 32.0 PW-W-08 WATER MAIN KING PRO 5.0 E 5.0 PW-W-08 WATER MAIN LINING 200-0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 1600.0 PW-W-08 WATER MAIN WALKERS 164.9 E 164.9 PW-W-08 WATER MAIN WAVERLY 8.4.E 8.4 PW-W-08 WATER MAIN WEST ST 90.0 E - 90.0 SUBTOTAL WATER 620.4 555.1 9523.9 253.8 217.7 200.0 233-3 294.5 268.3 210.1 12377.1 190 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 PRINTED 25-MAR-98 PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 TOTAL YEARLY TOTALS: 12347.4 11878.6 11945.6 4476.3 1590.9 1597.1 1834.0 31606.9 1667.7 1427.1 80371.6 SOURCE OF FUNDING: A ANNUAL APPROPRIATION 853.3 850.2 1197.3 678.5 768.2 659.1 973.1 757.4 778.2 704.0 8219.3 B BETTERMENT 82.5 168.0 250.5 CO CAPITAL/DEBT EXCL. OVRD. 30000.0 30000.0 C SALE OF CEMETERY LOTS D DEBT TO BE AUTHORIZED 5550.0 7390.0 500.0 3000.0 16440.0 E ENTERPRISE APPROP. 745.1 773.9 491.3 252.8 269.7 277.0 245.3 336.5 280.3 222.1 , 3894.0 ED ENTERPRISE DEBT 9240.0 9240.0 G GRANT OUTSIDE FUNDING 5103.5 2734.0 469.0 497.0 498.0 438.0 498.0 438.0 498.0 438.0 11611.5 S SALE OF REAL ESTATE R REVOLVING FUND 95.5 48.0 48.0 48.0 55.0 55.0 117.6 75.0 111.2. 63.0 716.3 uAA, 12347.4 11878.6 11945.6 4476.3 1590.9 1597.1 1834.0 31606.9 1667.7 1427.1 80371.6 o✓~ 1, . 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E N N a W co m m LL G b 0 o w A: 194 W O W O m m m N O O tOmn N t~Mn y .~h lCJ r n M O (O O m cY ~ m F m m m s!- M M O r~ O N m QJ - a M i~ N r m ~ t N a O N M ~ f7 cY M f m CO O t0 M N C' m' m M N N N N N V M N a- U Q S'. 0 m l() c W C b LL U- C U Y m ~ > m A 0 K Cn° o O O O O O O O O C O C. N O ^ N ~ [m0 cnO N N (W ~ t, O CY V_ O M m N ~ t~ l~ v M ~ N M m ~ O ~ v V, fD 7 M O O ~ v N O t(7 ~ ~ l1J N N N LCJ ice- m N (D M N 1~ U] O V' V' cD O s{ u') O GD m t['i of N T m O m N m ^ O V' N n h r-m m m o N M v M W ti w T T m rn M m o 0 0 C 0 0 0 0 0 0 C > C = C C C C C C C iC C W _ o o -L m m m m c m m o m m 0 M o 0 0 0 0 0 0 0 0 0 0 0 0 0 cl z lL W F- a W J a W W O W J a U. O a) } J a Z a 2 CL 0 m N O r;.,l o,~N °FR'°•y 'Town of Reading 16 Lowell Street , Reading; AlA 01867-2685 GJ9' 1NC0'ELPOt` P , i FAX: (781) 942,=9070 TOWN MANAGER Website: www.ci.reading.ma.us (781) 942-9043 M_ E M 0_ R.. A N D U M To: Town Meeting Members From: Peter Hechenbleikner, Town Manager Date: April 03, 1998 BACKGROUND ON Ahtl&t 15 ,t 1998 ANNUAL TOWN MEETING' The Town of Reading is looking for support from Town Meeting to enter into a partnership with. the Reading/Wakefield YMCA whereby the YMCA wip p it, up $1,000,000, the Town of Reading will put up $500,000, and Nelson Burbank will donate $1,000,000 to $1,500,000 to construct a 2 pool indoor swimming complex. The pool would be located at the YMCA site in Reading and would be used jointly by the YMCA and the Town of Reading. The Town of Reading has included in the Capital Improvement Program the cost of replacement of the Grant Municipal Pool at the Birch Meadav_v,;site,, nth arfid" t'bf`$500,000 to be paid through debt. The proposed year for 'fihss construct~onproTeef `is`FY 1999. For the investment of $500,000 the Town of Reading°can`nvest in replacing a35 year old outdoor swimming facility that is used 2 months a year, or invest the same amount of money in a state of the art, two pool indoor facility which can be used 12 months of the year. For their $500,000 investment, Reading residents will get all of the use of the new pool complex as they have from the current; `Grant Municipal Pool. In addition, residents will have year round access to the new facility and the entire YM,QAfacil ty on a preferred basis. They will receive a 10% discount on YMCA memberships and all aquatic programs for a minimum of 10 years. Reading residents will also pay'a smaller daily user. fee to. use the aquatics facility than a non- resident. Daily user fees will also include access,to the entire YMCA facility, including fitness room and gymnasium. The Reading Recreation Summer Camp and the Reading Memorial High School Swim Teams will receive swim time at a discounted rental rate. Both programs would be allotted swim time that is compatible with their scheduling needs. The YMCA would also coordinate a "Learn to Swim" program with the Reading School Department. This program would provide swim instruction to.every tudeQt;6a,grade to be determined by the school administration. This program will be--offered at,.rco cost to the Town of Reading or the students themselves. A six member Aquatics Advisory Committee will be formed to review aquatic policy, fees, and programming. The Aquatics Advisory Committee will include three members appointed by the YMCA and three members appointed by the Town of Reading. Town of Reading representatives will include appointments by the Recreation Division and Board of Selectmen. The third member representing the Town will either be the boys or girls RMHS swim coach. The boys and girls swim coach will, alternate their advisory committee membership on a yearly basis. In the event that the aquatics facility is not in operation for any reason, the Town's investment would be protected by a sliding scale of reimbursement by the YMCA. Reading residents of all ages will have access to an eight lane 25 yard pool and a separate zero entry teaching pool. Having a two pool complex will allow for greater flexibility for pool programs and increased accessibility to Reading residents. The zero entry teaching pool will allow for increased programming for adults and youth with physical disabilities. The zero entry teaching pool is also ideal for physical therapy. Enclosed you will find information comparing the existing Grant Municipal Pool with the newly proposed indoor YMCA aquatics facility. Also enclosed is a fee comparison sheet that reveals the discounts that will be offered to Reading residents. A floor plan of the facility is also included in your packet. If you have any questions concerning Article 15, please call Recreation Administrator Joe Connelly at 942-9075. i j s YMCA MEMBERSHIP FAMILY ADULT YOUTH AQUATIC PROGRAM SWIM LESSONS AQUA AEROBICS YMCA MEMBER $ 45 S48 JULY AND AUGUST OPEN SWIM YEAR 1 $ 0 YEAR 2 $ 0 YEAR 3 $ 0 SEPTEMBER-JUNE OPEN SWIM YEAR 1 $ 0 YEAR 2 $ 0 YEAR 3 S 0 READING RESIDENT $486 $306 $ 67 READING RESIDENT S58 S61 St Child, S3 Adult, S5 Family S2 Child, S4 Adult, S6 Family $2 Child, S4 Adult, S6 Family S1 Child, S6 Adult, S9 Family 52 Child, S7 Adult, $10 Family $2 Child, 57 Adult, S10 Family NON-RESIDENT $540 $340 $ 74 NON-RESIDENT S65 S68 S2 Child, 57 Adult, $10 Family S3 Child, S8 Adult, $12 Family S3 Child, $8 Adult, $12 Family S2 Child, S7 Adult, S10 Family S3 Child, $8 Adult, S12 Family S3 Child, 58 Adult, $12 Family #SOME FEES ARE ESTIMATED AND ARE SUBJECT TO CHANGE a: 1 9NDIHVd G ~ ~ C co ~ 8 c lq a m q N ~ A m c O 1 ~ y c 0 h o X m W H 0 10 -C 1 d m s- U c V ° C < v- ° O m Q cr c V d d \ OWN c~ Z s a 1 N i , 00--WM,I , V Facility 09ANT-HUNIM POOL • 35 year old facility • 5 lane pool with separate 10' diving area • Locker room and outdoor shower facilities for men and women V Available to Reading Residents the months of July and August V Estimated cost to renovate the 35 year old facility is $500,000 V Open swim • Times Weekdays 2:30 PM - 8:00 PM Weekends 12:00 PM - 5:00 PM • Fees $1 Youth, $3 Adult, $5 Family • Seasonal and Monthly Passes Child - $25 monthly pass $40 season pass Adult - $45 monthly pass $70 season pass Family-$75 monthly pass $100 season pass V Swim Lessons • Times Weekdays 8:30 AM -12:00 PM • Fees Level INN - $82 for a 3 week lesson Water Tots - $35 for a 2 week lesson V Recreation Summer Camp Swim Time • Times during the 7 week camp Weekdays 12:00 PM - 2:30 PM • Fees - 1997 swimming fee $3,000 yam-. f 14-: Yr,' jNDQ ;R.P-Oa YMCA AQUATICS FACILITY V Facility • State of the art 8 lane pool plus a state of the art zero entry teaching pool • New locker room facilities • Outdoor deck for seasonal sunbathing • Spectator seating for swim competition V Available to Reading Residents for 12 months • Access to all aquatic programs V Town of Reading investment $500,000 V Summer Open Swim fees will remain the same as the 1998 Grant Municipal Pool fees for the first year of the agreement., Fees will increase $1 for years two and three of the agreement. • Daily user fees include use of the entire YMCA facility • Fees to be reviewed by the Aquatics Advisory Committee after year three of the agreement • Seasonal passes will be available and the monetary value of a seasonal pass can applied to YMCA membership V Summer Swim Lesson fees will remain the same as the 1998 Reading Recreation fees for a minimum of 3 years • Fees to be reviewed by the Aquatics Advisory Committee after 3 years V Swim time for Reading High School boys and girls swim teams • RMHS will pay the same fee as the 1997 rental fees for year one of the agreement. In future years RMEIS will pay 5001a of the normal rental rate- * Fees to be reviewed by Aquatics Advisory Committee after 3 years V Swim time for the Recreation Summer Camp • Camp swim times will remain compatible with 1998 camp swim times for a 3 year period • Recreation will pay the same fee as the 1997 swim fee for the first year of the agreement. This fee may increase a madmum of 5% during the second and third years of the agreement. • Fees and schedule to be reviewed by the Aquatics Advisory Committee after 3 years V Reading Residents will receive 10% off all YMCA membership fees and aquatic program fees • Residents will receive 10% off all YMCA non- member aquatic fees for a minimum of 10 years • The discount for Reading residents will be reviewed by the Aquatics Advisory Committee after 10 years V Coordination of a "Learn to Swim" program between the YMCA and School Department • Program will operate at no cost to the Town of Reading • YMCA will assist in providing necessary transportation for this program • YMCA intends to offer this program indefinitely, however, the program will be evaluated by the Aquatics Advisory Committee at the end of 10 years • School Department will select the appropriate grade for this program V Aquatics Advisory Committee will advise die Board of Directors of the YMCA on aquatic issues • Three members appointed by YMCA • Three members appointed by die Town • One member appointed by Recreation • One member appointed by the Board of Selectmen • Reading High School Swim Coach. Alternating years between the boys and girls coach V In the event the aquatics facility were not in operation for any reason, the YMCA will provide the Town of Reading with a sliding scale of reimbursement for their investment REVISED 4115198 - ARTICLE 18 TOWN OF READING MASSACHUSETTS • FISCAL YEAR 1999 BUDGET Town Manager FINCOM Budget Actual Budget Proposed Recommended Recommended Remarks and (Revised) Expenditures (Revised) Budget Budget Budget FINCOM Source of 2 fY-1997 FY-1997 FY-1998 FY - 1999 FY. 1999 EY-1999 vote Funding $ $ $ $ $ $ A. ACCOUNTING DEPARTMENT ACCOUNTING DEPARTMENT Al Personal Services 88,211 87,895 85,120 91,068 91,068 91,068 9-0-0 6.99% A2 Non-Personal Expenses 300 251 320 320 320 320 9-0-0 0.00% DEPARTMENT TOTAL 88,511 88,146 85,440 91,368 91,388 91,388 6.96% B COMMUNITY DEVELOPMENT DEPARTMENT CONSERVATION DIVISION B1 Personal Services 39,176 38,821 40,176 41,159 41,159 41,159 9.0-0 Smweland 2.45% 82 Non-Personal Expenses 250 249 250 0 0 0 tee. -100.00% ZONING BOARD B3 Personal Services 1,200. 997 1,250 1,300 1,300 1,300 9-0-0 4.00% 84 Non-Personal Expenses 0 D 0 0 0 0 HISTORICAL COMMISSION B5 Non-Personal Expenses 750 750 750 1,200 1,200 1,200 9-0-0 60.00% INSPECTION DIVISION B6 Personal Services 78,601 77,628 84,416 90,475 90,275 90,275 9-0-0 6.94% B7 Non-Personal Expenses 2,770 2,770 2,470 0 0 0 -100.00% GENERALDEPARTMENT B8 Personal Services 87,213 86,644 90,083 102,668 89,190 89,190 9-0-0 -0.99% 139 Non-Personal Expenses 22,150 22,150 1,850 4,500 4,800 4,8DD 9-0.0 159.46% TOTAL Personal services 206,190 204,090 215,925 235,602 221,924 .221.924 2.78% Non-Personal Expenses 25,920 25,919 5,320 5,70(1 6,D00 6,000 12.78% DEPARTMENTTOTAL 232,110 230,009 221,245 241,302 227,924 227,924 3.02% C FINANCE DEPARTMENT FINANCE COMMITTEE Cl Personal Services 1,000 713 1,230 1,261 1,260 1,260 9-0-0 2A4% C2 Non-Personal Expenses 32,190 32,190 32,190 33,061 33,060 33,060 9-0-0 210% C3 Reserve Fund . 27,337 140,190 150,000 150,000 150,000 9-0-0 7.00% ASSESSMENT DIVISION C4 Personal Services 75,336 75,336 77,277 79,213 79,213 79,213 9.0-0 251% C5 Non-Persond Expenses 8,900 8,480 8,300 9,300 9,300 9,300 9-0-0 12.05% TECHNOLOGY C7 Personal Services 64,919 62,579 71,509 74,400 74,400 74,400 9.0-0 4.04% C8 Non-Personal Expenses 56,021 50,527 93,997 89,320 89,320 89,320 9-0-0 -4.98% PERSONNEL C9 Personal Services 29,487 29,238 34,332 92,511 71,911 77,911 9-0-0 126.93% C10 Non-Personal Expenses 41,231 39,510 39,844 35,900 35,90D 35,900 9.0-0 -9.90% GENERALDEPARTMENT C11 Personal Services 220,671 218,074 221,171 221,170 221,170 221,170 9-0.0 -0.00% C12 Non-Personal Expenses 50,310 50,283 49,181 50,325 50,325 50,325 9-0-0 2.33% TOTAL Personal Sw*es 391,413 385,940 405,519 468,555 453,954 453,954 11.94% Non-Persond Expenses 215,989 180,990 363,702 367,906 367,905 367,905 1.16% DEPARTMENT TOTAL 607,402 566,930 769,221 836,461 821,859 821,859 6.84% I 04/16198 08:36 AM 08:36 AM 1 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 1999 BUDGET Town Manager FINCOM Budget Actual Budget Proposed Recommended Recommended Remarks and (Revised) Expenditures (Revised) Budget Budget Budget FINCOM Source of NO. FY. 1997 FY-1997 FY-1998 FY-1999 FY-1999 FY-1999 vote Funding $ $ s $ $ $ D GENERAL SERVICES DEPARTMENT SELECTMEN D1 Non-Persond Expenses 11,838 7,556 1,900 14,450 1,950 1,950 9.0.0 TOWN MANAGER D2 Personal Services 82,290 82,290 85,663 87,804 87,804 87,804 9.0-0 D3 Non-Personal Expenses 5,750 5,594 16,080 5,750 5,750 5,750 9-0.0 LAW DIVISION 04 Town Counsel 104,600 104,500 107,100 109,777 109,777 109,777 9.0.0 D5 Labor Counsel 44,000 43,578 30,000 40,000 40,000 40,000 9-0-0 D6 Other Expenses 14,810 14,800 6,000 7,500 7,500 7,500 9.0.0 TOWN CLERK D7 Personal Services 40,238 40,083 41,277 42,470 42,227 42,227 9.0-0 D8 Non-Personal Expenses 1,450 1,070 1,450 6,450 1,450 1,450 9-0-0 ELECTIONSIREGISTRATION D9 Personal Services 22,940 22,866 12,200 22,115 21,420 21,420 9-0-0 D10 Non-Personal Expenses 18,460 15,943 13,550 17,150 16,125 16,125 9.0-0 Dtt CASUALTY INSURANCE 98,327 80,173 96,328 100,000 95,000 95,000 9.0-0 GENERALDEPARTMENT D12 Personal Services 104,172 101,381 110,438 208,414 157;964 157,964 9.0.0 D13 Non-Personal Expenses 105,660 99,592 60,500 61,900 61,900 61,900 9-0-0 TOTAL Personal Services 249,640 246,620 249,578 360,803 309,415 309,415 Non-Personal Expenses 404.795 372.806 332,908 •362,977 339,452 339,452 DEPARTMENT TOTAL 654,435 619,426 582,486 723,780 648,867 648,867 HUMAN SERVICES DEPARTMENT HEALTH DNWVTS. & MEAS. Et Personal Services 40,081 38,240 71,590 83,290 83,290 63,290 9.0.0 E2 Non-Personal Expenses 64,797 60,154 61,087 46,141 46,141 46,141 9-0-0 ELDER SERVICES DIVISION E3 Personal Services 97,806 96,818 112,410 132,023 116,035 116,035 9-0-0 E4 Non-Personal Expenses 16,693 14,731 19,456 20,705 20;146 20,146 9-0-0 VETERANS DIVISION E5 Personal Services 10,426 10,408 10,634 10,891 10,891 10,891 9.0.0 E6 Non-Persond Expenses 600 600 545 559 560 560 9.0.0 E7 Veterans Assistance 10,000 9,668 7,000 9,500 7,500 7,500 9-M RECREATION DIVISION E8 Personal Services 31,313 31,313 39,197 55,524 46,330 46,330 9-M E9 Nan-Personal Expenses 1,965 1,959 2,800 3,100 3,000 3,000 9.0.0 GENERALDEPARTMENT E10 Personal Services 58,583 57,951 48,965 61,047 50,569 50,569 9-0-0 Ell Non-Personal Expenses 1,900 1,900 2,000 2,052 2,000 2,000 9-0-0 TOTAL Persons! Services 238,209 234,730 282,796 342,775 307,115 307,115 Non-Personal Expenses 95,955 89,012 92,888 82,057 79,347 79,347 DEPARTMENT TOTAL 334,154 323,742 375,664 424,832 386,462 386,462 F LIBRARY DEPARTMENT LIBRARY Ft Personal SwAm 483,181 483,181 526,256 586,498 586,290 586,290 9.0-0 F2 Non-Persond Expenses 125,332 125,332 133,492 150,957 137,970 137,970 9-0.0 DEPARTMENT TOTAL 608,513 608,513 659,748 737,455 724,260 724,260 2.63% 2.50% -64.24% 2.50% 33.33% 25.00% 2.30% 0.00% 75.57% 19.00% -1.38% 43.03°% 231% 23.98% 1.97% 11.40% 16.34% -24.47°% 3.22°% 3.55°% 2.42% 2.75% 7.14% 18.20% 7.14% 3.28% 0.00% 8.60% .14.58°% 287°% 11.41% 3.35% 9.78% 04116198 08:36 AM 08:36AM 2 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 1999 BUDGET Town Manager FINCOM Budget' Actual Budget Proposed Recommended Recommended Remarks and (Revised) Expenditures (Revised) Budget Budget Budget FINCOM Source of rLo FY-1997 FY-1997 FY-1990 FY-1992 FY-1999 FY-1999 vote Fundina s s s s s s i G PUBLIC SAFETY DEPARTMENT POLICE Gi Personal Services 2,330,086 2,297,927 2,432,276 2,620,173 2,489,957 2,489,957 9-0-0 G2 Non-Personal Expenses 206,780 193,056 227,745 278,775 224,125 224,125 9-M ANIMAL CONTROL G3 Personal Services 14,071 14,031 13,760 14,104 14,104 14,104 9-0-0 G4 Non-Perso6al Expenses 4,880 4,285 5,040 5,167 5,060 5,060 9.0-0 FIRE/EMERGENCY MANAGEMENT G5 Personal Services 2,054,004 2,052,422 2,381,492 2,335,543 2,318,275. 2,318,275 9.0.0 G6 Non-Personal Expenses 91,128 82,581 99,535 96,160 95,920 95,920 9-0.0 GENERAL (Dispatcher) G7 Personal Services 229,973 225,796 233,719 244,636 244,136 244,136 9-H G8 Non-Personal Expenses 22,273 16,360 22,290 25,330 23,389 23,389 9-0-0 TOTAL Personal Services 4,628,134 4,590,176 5,061,247 5,214,456 5,066,472 5,066,472 Non-Personal Expenses 325,061 296,282 354,610 405,432 348,494 348,494 DEPARTMENT TOTAL 4,953,195 4,886,458 5,415,857 5,619,888 5,414,966 5,414,966 H PUBLIC WORKS DEPARTMENT ADMINISTRATION H1 Personal Services 86;240 86,131 80,387 80,256 80,329 80,329 H2 Non-Personal Expenses 2,668 2,667 2,800 2,873 2,800 2,800 ENGINEERING H3 Personal Services 170,206 167,501 187,175 199,354 193,513 193,513 1 Non-Persond Expenses 2,970 2,969 6,725 14,955 13,955 13,955 HIGHWAY & EQUIP. MAINT.. H5 Personal Swkes . 522,179 512,726 554,901 571,383 571,383 571,383 H6 Non-Personal Expenses 279,312 279,311 305,902 363,602 321,370 321,370 PARKS & FORESTRY H7 Personal Services 285,541 273,150 327,680 322,519 322,519 322,519 H8 Non-Persond Expenses 40,640 40,581 55,888 61,456 56,660 56,660 SUB-TOTAL FOR DEPARTMENT H11 Personal Services 1,064,166 1,039,508 1,150,143 1,173,512 1,167,744 1,167,744 9-0-0 H12 Non-Personal Expenses 325,590 325,528 371,315 442,886 394,785 394,785 9-0.0 STREET LIGHTING H13 Non-Personal Expenses 200,100 200,100 203,366 210,740 210,740 210,740 9-M RUBBISH COLLIDISPOSAL H14 Non-Persond Expenses 1,001,005 993,165 862,275 913,393 913,393 913,393 9.0-0 HiS SNOW & ICE CONTROL 284,458 284,442 187,467 192,301 192,301 192,301 940-0 CEMETERY DIVISION 172767 rmn H16 PersonalSerAces 195,859 190,411 201,350 188,916 188,916 188,916 940 Bequest H17 Non-PersondExpenses 31,635 30,735 43,985 30,825 30,395 30,395 9.0.0 $20,000 from Sale of lots H18 EASEMENT H19 PUBLIC WAY 30 TOTAL FOR DEPARTMENT Personal Services 1,260,025 1,229,919 1,351,493 1,362,428 1,356,660 1,356,660 Non-Personal Expenses 1,842,788 1,833,970 1,668,438 1,790,145 1,741,614 1,741,614 DEPAkTMENTTOTAL 3,102,813 3,063,889 3,019,931 3,152,573 3,098,274 3,098,274 I 2.37% -1.59% 2.50% 0.40% -2.65% 3.63% 4.46% 4.93% 0.10% -1.72% -0.02% -0.07% 0.00% 3.39% 107.51% 2.97% 5.06% -1.58% 1.38% 1.53% 6.32% 3.63% 5.93% 2.58% -6.18% 30.90% 0.38% 4.39% 2.59% 04116198 08:36AM 08:36 AM 3 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 1999 BUDGET Town Manager FINCOM Budget Actual Budget Proposed Recommended . Recommended Remarks and (Revised) Expenditures (Revised) Budget Budget Budget FINCOM Sourceof No FY-1997 FY-1997 FY-1998 FY _1999 E1LL999 FY- 1999 Vote Fuod_i09 s s s s s s :,ii:;:yj:<: i:;i:ii:i~k~i:<vi::iii:: . i::i iiiivii'vi;':: v?F?~iiii;:i:{: ;iii~iiiiiii;:$::vi:v iii ~~i i>iiiii:;i:;:$;:;:ji•'.iiiyii:;jai:{:;:;:yii::r:~::ii:;:::rii':;: ~i:;i:;i:%:.. . .......:.....::::n::n.::.....::n:n::...:..:...::..:.::i:.iv_::::::::: :::::::::::.8:0:?: 4:4:Or:::4:4:L•:•r: rv:::i TOWN TOTALS Personal Services 7,545,003 7,462,551 8,177,934 8,662,185 8,392,898 8,392,898 263% Non-Persond Expenses 3,036,140 2,924,562 2,951,678 3,165,494 3,021,102 3,021,102 235% TOWN TOTAL 10,581,143 10,387,113 11,129,612 11,827,679 11,414,000 11,414,000 2.56% J SCHOOL A Schod Department 19,664,313 19,640,248 21,271,025 23,544,479 23,544,479 22,909,000 9-0.0 7.70% BUILDING MAINTENANCE (Town) Personal Services 92,796 91,698 82,412 94,621 94,621 84,472 9-0-0 250% Non-Personal Expenses 275,986 275,986 279,467 301,842 301,842 281,973 9.0.0 0.90% J2 Northeast Regional Vocational School District Assessment 92,976 92,358 94,352 222,261 196,562 196,562 9.0.0 108.33% SCHOOL TOTAL 20,126,071 20,100,290 21,727,256 24,163,203 24,137,504. 23,472,007 8.03% •r:•rr:•::<•r:•r:<•>:LL•r»:•:LL•s»:•rr:•rrii•: ~::•r:•rrr:•::: :,;;.»:•:,::::::::::::.r::L•:r:•r:•r::<:::. r»rr:•::•r::%•r:•:: r:•rr+:•r:•r:•>:.;;.r:•::•r:•:r::;.t:i•::: L•r:•r:•:<:: ;•.;..s:-. ~:•r:•r:•r:•r:•;r>:•r:•r;::•: ••;r:•r:•r:•ii:~:~ii:~i:~r:~ir:•r••>:•r:•r:•:: •rr:•::•r:•::c.>::<•:LLL•>r:•r:~rr:•r r:•r:•rr %•r::i<•::•>:^ r:•rr: r••r:L•r:•r:•rrrr:•r:•rr:• K DEBT SERVICE & CAPITAL Kt DEBTSERVICE 1,934,363 1,917,368 2,583,639 3,168,155 3,168,155 3,168,155 9.0-0 4152,135fian 22.62% sale of Real CAPITAL PROJECTS estate, $58,500 K2 B-SA Sch. Alarms & Fro Prot. 12,000 12,000 0 0 0 0 ems Can Bequest K3 B-S-5 Sch. Cell. Tie Rep. 22,900 22,900 0 0 0 0 K4 B-S-9 Sch.01 Tank RemovARetro. 40,000 40,000 0 40,000 0 9-0-0 K5 B-S-12Cooridge Renovations 23,100 23,100 K6 BS-13 Portable Classroom 125,000 125,000 K7 B-S-14 High School Renovations 40,000 48 B-T-05 DPW Fuel sta. replace. 60,000 60,000 60,000 9-0-0 9 B-T-07 DPW Ger. Mezzanine 10,000 10,000 0 9-0-0 n10 B-T-9 Pdke Station Architect 50,000 K11 B-T-11 Recon. Wary Park. Lot 55,000 K12 B-T-11 Town Bid. Improvements 22,000 22,000 87,500 50,000 50,000 50,000 9-0-0 K13 B-T-13 Air Sys., T. Hal & Fre Sla 212,700 212,700 215,205 K14 B-T-12 Town Hal masonry repair 65,000 65,000 65,000 9.0.0 K15 B-T-12 WindrnvRepailReplace. 10,000 10,000 10,000 9-0-0 K16 B-T-14 Wary Renovations 27,000 27,000 27,000 9-0.0 K17 CD-C-1 Purchase Open Space 45,000 40,000 40,000 40,ODO 0 9.0-0 K18 CD-P-2 Downtown Park Improv 10,000 K19 FN-01 Data Processing 78,100 77,472 28,000 80,000 80,000 80,000 9-0-0 K20 GS-04 Roxible Account 10,000 10,000 10,000 10,000 10,000 10,000 94" K21 GS-W-Community Improve.Prog. 48,000 48,000 K22 'LB-1Purchase UbMComputers 16,400 16,400 25,500 19,300 19,300 19,300 9-0-0 K23 LB-3 Purchase Wary Furnishings 5,000 5,000 21,200 K24 PS-F-1 Replace Fire Vehicle 26,000 K25 PS-F-6 Replace Fire Dept Pick-up T 21,000 21,000 K26 PS-F-11 Replace Fre.Rescue Tod 25,000 K27 PS-F-12 Replace Fro Dept Radios 87,000 86,924 K28 PS-F-15 Fire Breathing App 64,000 K29 PS-P-1 Purchase Police Brethalyzer 6,300 6,300 K30 PS-P-2 Purchase Police Rados 5,000 5,000 19,800 5,000 5,000 5,000 9-0-0 K31 PS-P-3 Purchase Police Computers 25,900 25,900 35,000 K32 PW-D-01 Drainage improvements 10,000 10,000 15,000 15,000 15,000 15,000 9-0.0 K33 PW-E-04,18,25 Hwy Equipment 260,700 258,438 309,000 287,000 287,000 287,000 940 K34 PW-F-01 Sheds Tree Nursery 7,600 7,600 5,100 5,100 0 9.0.0 K35 PW-P-03 PlaygmdiPadt Rehab. 12,000 17,000 17,000 17,000 9-H K36 PW-P-12 School fences 20,000 20,000 0 9-0.0 K37 PW-L-01 Landfill Sd&Uosure 173,000 173,000 13,000 K38 PW-R-02 Pavement Mgnt Plan 25,000 25,000 25,000 9-0-0 K39 PW-R-02 Recon. Temple Street 73,000 73,000 0 9-0-0 K40 PW-R-06SidewaikICurb Const. 150,000 150,000 50,000 60,000 60,000 60,000 940.0 K41 PW-R-07 Aerial Topo Maps 50,000 K42 PW-R-07 Roadway Const. (OSCO) 25,000 25,DDO K43 SDE-1 School Information Technology 100,000 25,000 100,000 25,000 9-0-0 K44 PW-R-13 Tratrc Signd imp. 44,500 44,500 29,400 CAPITAL PROJECTS TOTAL 1,428,200 1,420,234 1,290,605 951,400 1,066,400 755,300 -41.48% DEBT SERV. & CAP. TOTAL 3,362,563 3,337,602 3,874,244 4,119,555 4,234,555 3,923,455 1.27% 04116198 08:36 AM 08:36 AM 4 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 1999 BUDGET Town Manager FINCOM Budget Actual Budget Proposed Recommended Recommended Remarks and (Revised) Expenditures (Revised) Budget Budget Budget FINCOM Source of N2 FY-1997 FY--1997 FY-1998 EY_1999 EL-1999 FY - 1999 vote Fundna L EMPLOYEE BENEFITS $320,00 fmm L1 Contributory Retirement 1,913,300 1,913,300 1,953,570 2,080,260 2,080,260 2,080,260 9-0-0 abatement surplus L2 Non-Contrib. Retirement 88,823 85,902 83,550 83,550 83,550 83,550 9-0.0 &3558,730 aom L3 UnempioymentBenefits 52,468 50,856 20,000 25,000 21,600 21,600 9.0.0 free cash L4 Group HeaittJUfe 2,387,714 2,385,914 2,530,958 2,633,379 2,633,379 2,633,379 9-0-0 L5 Medicare I Social Security 266,035 256,529 291,585 316,475 316,475 316,475 9.0.0 L6 Workers Compensation 237,316 161,951 169,050 146,989 146,989 146,989 9-0.0 L7 Police I Fro Indemnification 23,500 23,364 20,000 21,000 21,000 21,000 9.0.0 EMPLOYEE BENEFITS TOTAL 4,969,156 4,877,816 5,068,713 5,306,653 5,303,253 5,303,253 STATE & COUNTY ASSESSMENTS 672,526 685,929 689,339 683,781 683,781 683,781 9.0-0 NON-ENTER. TOTALS 39,711,459 39,388,750 42,489,164 46,100,871 45,773,093 44,796,496 M WATER FUND Mt Personal Services 586,122 578,546 616,767 629,531 629,531 629,531 9-0-0 Non-Personal Expenses: Personnel Benefits 144,279 144,289 156,493 135,584 135,584 135,584 Other 783,936 769,245 921,148 1.003,763 1,001,584 1,001,584 M2 Total Non-Personal Expenses 928,215 913,534 1,077,641 1,139,347 1,137,168 1,137,168 9-0-0 SUBTOTAL-OPERATIONS 1,514,337 1,492,080 1,694,408 1,768,878 1,766,699 1,766,699 DebtSei*e 47,690 47,690 65,053 36,788 36,788 36,788 9-0-0 M4 Capital Oulay 822,800 822,800 484,500 620,400 630,400 630,400 9-0-0 So from water SUBTOTAL-CAP. & DEBT 870,490 870,490 549,553 657,188 667,188 667,188 reserves TOTAL-WATER 2,384,827 2,362,570 2,243,961 2,426,066 2,433,887 2,433,887 N SEWER FUND N1 Personal Services 164,661 161,109 157,567 173,272 172,099 172,099 9-0-0 Non-Personal Expenses: Personnel Benefits 40,291 27,402 30,518 23,425 25,345 25,345 Other 2,670,622 2,656,468 2.877,611 2,881,135 2,880,082 2,880,082 N2 Told Non-Personal Expenses 2,710,913 2,683,870 2,908,129 2,904,560 2,905,427 2,905,427 9.0-0 $0 nom sewer reserves SUBTOTAL-OPERATIONS 2,875,574 2,844,979 3,065,696 3,077,832 3,077,526 3,077,526 N3 Debt Service 86,837 28,357 82,593 21,874 39,114 39,114 9.0-0 N4 Capital Oulay 562,905 362,372 118,593 104,700 114,700 114,700 9-0.0 SUBTOTAL-CAP. & DEBT 649,742 390,729 201,186 126,574 153,814 153,814 TOTAL - SEWER 3,525,316 3,235,708 3,266,882 3,204,406 3,231,340 3,231,340 RECAP TOTALS 45,621,602 44,987,028 48,000,007 51,731,343 51,438,320 50,461,723 :~'r't~:~~':'::':5:`~':"•::~:~ :~%~:~~:~i~r3~ii:':': ~'ii ~:~:~:~:~:~:~:2•':'t?`:`~ >•'i•.•'~:2~'s:~:`•:~:c ~:~~:i:':E<~:: ~;r:•':': 6.49% 0.00% 8.00% 4.05% 8.54% -13.05% 5.00% 4.63% -0.81% 5.43% 2.07% -13.36% 8.73% 5.52% 427% A3.450A 30.11% 21.41% 8.46°/6 .9.22% -16.95% 0.09% -0.09% 0.39% -52.64% -3.28% -23.55% -1.09% 5.13% 04116198 0836 AM 08:36 AM 6 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 PRINTED 10-APR-98 ( PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 - FY07 FY08 TOTAL B-S-09 REMOVE/REPLACE OIL 40.0 U 40.0 A 40.0 A 50.0 A 170.0 B-S-14 RMHS RENOVATION 30000. CO 30000.0 B-S-15 KILLAM RENOVATION 3000.0 D 3000.0 B-S-17 ELEMENTARY BUILDING 300.0 D 7390.0 D - 7690.0 340.0 7390.0 40.0 3000.0 40.0 50.0 30000. 40860.0 B-T-04 DPW MAINT. EXPANSIO 40.0 A 500.0 D 540.0 B-T-05 DPW FUEL REPLACEMEN 60.0 A 60.0 B-T-07 DPW GAR. MEZZANINE 10.0 U 10.0 B-T-08 ROOF REPAIRS 30.0 A 30.0 B-T-11 TOWN FACILITY MAINT 50.0 A 80.0 A 35.0 A 12.0 A 75.0 A 15.0 A 50.0 A 17.0 A 30.0 A 30.0 A 394.0 B-T-12 TOWN HALL MASONRY W 65.0 A 65.0 B-T-12 WINDOW REPAIR/REPLA 10.0 A 10.0 A 25.0 A 10.0 A 10:0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 115.0 B-T-14 LIBRARY RENOVATIONS 27.0 A - - 27.0 222.0 - 130.0 560.0 - 22.0 85.0 25.0 90.0 27.0 40.0 40.0 1241.0 CD- -01 ACQUIRE OPEN SPACE 40.0 U 40.0 A 40.0 A 40.0 R 40.0 R 200.0 CD- -01 ACQUIRE OPEN SPACE/ 60.0 G 60.0 G 60.0 G 60.0 G 240.0 CD- -02 PRESERVE LOBS POUND CD- -02 PRESERVE LOBS POUND 40.0 100.0 100.0 100.0 100.0 440.0 FN- -01 REPL DATA PROC EQ-A 80.0 A 64.0 A 48.0 A 48.0 A 48.0 A 48.0 A 48.0 A 48.0 A 48.0 A 48.0 A 528.0 FN- -01 REPL DATA PROC EQ-E 20.0 E 16.0 E 12.0 E 12.0 E 12.0 E 12.0 E 12.0 E - 12.0 E 12.0 E - 12.0 E - 132.0 SUBTOTAL FINANCE - 100.0 80.0 - 60.0 60.0 60.0 60.0 60.0 60.0 60.0 60.0 660.0 GS- -04 FLEXIBLE ACCOUNT 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 10.0 A 100.0 GS- -05 OPTICAL IMAGING SYS 41.0 A 41.0 GS- -06 NEIGHBORHOOD IMP. P 48.0 R 48.0 R 48.0 R 48.0 R 55.0 R 55.0 R 55.0 R 55.0 R 55.0 R - 63.0 R - 530.0 58.0 99.0 - 58.0 58.0 65.0 65.0 65.0 65.0 65.0 73.0 671.0 HS- -01 ELDER SERVICES VAN 58.0 A - 61.0 A - 119.0 - 58.0 61.0 119.0 LB- -01 LIBRARY COMPUTERS 19.3 A 51.8 A 6.5 A 7.1 A 24.2 A 6.0 A 114.9 LB- -02 CIRCULATION SYSTEM 21.5 A 21.5 LB- -03 LIBRARY FURNISHINGS 10.5 A 5.4 A 5.6 A 5.9 A 6.2 A 33.6 LB- -03 MATERIALS FLOW SYST 50.0 A 50.0 LB- -04 CIRCULATION DESK 10.5 A 10.5 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 PRINTED 10-APR-98 PROJECT DESCRIPTION ' FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 TOTAL SUBTOTAL LIBRARY 19.3 92.5 57.2 6.5 5.6 7.1 30.1 12.2 230.5 PS-F-07 REPLACE FIRE PUMPER 261.6 A 261.6 PS-F-08 REPLACE AMBULANCE 110.7 A 142.4 A 253.1 PS-F-10 REPLACE CHIEF'S VEH 33.0 A 33.0 PS-F-15 PORCH SKID PUMP UNI 9.3 A 9.3 PS-F-17 REPLACE FIRE HOSE 10.7 A 10.7 PS-F-18 REHAB ENGINE 3 16.8 A - 16.8 SUBTOTAL FIRE 16.8 372.3 53.0 142.4 584.5 PS-P-02 REPLACE RADIO EQUIP 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 5.0 A 50.0 PS-P-03 POLICE COMPUTERS 8.8 A 25.0 A - 33.8 SUBTOTAL POLICE 5.0 13.8 5.0 5.0 30.0 5.0 5.0 5.0 5.0 5.0 83.8 PW-C-07 CEMETERY RD RECONST 10.0 A - 10.0 SUBTOTAL CEMETERY 10.0 10.0 PW-D-01 ABERJONA DRAINAGE I 206.0 A 50.0 A 256.0 PW-D-01 GEN. DRAIN. IMP. 15.0 A 15.0 A 15.0 A 30.0 A 30.0 A 30.0 A 30.0 A 30.0 A 30.0 A 30.0 A 255.0 PW-D-03 SAUGUS RIV. DRAINAG 750.0 D 140.0 A 112.0 A 300.0 A - 1302.0 i 765.0 15.0 155.0 30.0 142.0 30.0 330.0 30.0 236.0 80.0 1813.0 PW-E-01 REPLACE LOADERS 30.0 A 35.0 A 56.0 A 135.0 A 135.0 A 98.0 A 85.0 A 574.0 PW-E-04 REPLACE DUMP TRUCKS 41.0 A 134.0 A 68.0 A 68.0 A 70.0 A 70.0 A 70.0 A 70.0 A 70.0 A 70.0 A 731.0 PW-E-05 REPLACE PICKUP TRUC 57.0 A 79.0 A 136.0 PW-E-10 REPLACE SNOW PLOWS 12.6 A 13.0 A 13.0 A 15.0 A 15.0 A 15.0 A 16.0 A 16.0 A 115.6 PW-E-11 REPLACE MOWERS 70.0 A 31.0 A 101.0 PW-E-12 REPLACE COMPRESSOR 15.0 A 15.0 PW-E-13 REPLACE TRAILER 8.0 A 8.0 PW-E-16 REPLACE SANDERS 14.0 A 14.0 PW-E-17 REPLACE GRADER 100.0 A 100.0 PW-E-18 REPLACE SNOWBLOWER 225.0 A 225.0 PW-E-19 REPLACE BUCKET TRUC 90.0 A 90.0 PW-E-20 REPLACE CHIPPER 25.0 A 25.0 PW-E-21 REPLACE ROLLER 14.0 A 35.0 A 49.0 PW-E-24 REPLACE SWEEPER 135.0 A 135.0 PW-E-25 REPLACE BLD. MAINT. 21.0 A 21.0 A 31.0 A - 32.0 A 33.0 A 138.0 SUBTOTAL - EQUIPMENT 287.0 252.6 183.0 291.0 152.0 289.0 220.0 300.0 227.0 255.0 2456.6 PW-F-01 TREE NURSERY 5.3 A 5.6 A 5.6 R 6.2 R 22.7 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 PRINTED 10-APR-98 PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 SUBTOTAL FORESTRY 5.3 5.6 5.6 FY06 FY07 FY08 TOTAL 6.2 22.7 PW-L-01 CLOSE LANDFILL 4000.0 D 4000.0 SUBTOTAL SOLID WASTE 4000.0 4000.0 PW-P-03 TOWN PLAYGROUND UPG 17.0 A 17.0 A 17.0 A 10.0 A 17.0 A 20.0 A 17.0 R 20.0 R 10.0 R 145.0 PW-P-05 INDOOR SWIM FACILIT PW-P-06 PITMAN BICYCLE PATH 250.0 G 250.0 PW-P-07 TENNIS CT STORAGE 12.0 A 12.0 PW-P-11 IRRIGATE GLEN MEADO 10.5 U 10.5 PW-P-11 IRRIGATE KILLAM SCH 10.5 A 10.5 PW-P-11 IRRIGATE STURGES Fl 10.5 A 10.5 PW-P-12 REPL SCHOOL FENCES 20.0 U - 20.0 SUBTOTAL PARKS 47.5 289.5 27.5 - 10.0 17.0 20.0 17.0 20.0 10.0 458.5 PW-R-01 RESURFACE BANCROFT 40.0 G 40.0 PW-R-01 RESURFACE FOREST GL 20.0 G 20.0 PW-R-01 RESURFACE GARDNER R 10.0 G 10.0 PW-R-01 RESURFACE GREEN ST 25.0 G 25.0 PW-R-01 RESURFACE HAVEN ST 30.0 G 30.0 PW-R-01 RESURFACE HIGHLAND 24.0 G 24.0 PW-R-01 RESURFACE IDE ST 10.0 G 10.0 PW-R-01 RESURFACE JOHN ST 30.0 G 30.0 PW-R-01 RESURFACE PLEASANT 25.0 G 25.0 PW-R-01 RESURFACE SMITH 20.0 G 20.0 PW-R-01 RESURFACE WASHINGTO 20.0 G 20.0 PW-R-01 RESURFACE WILLOW ST 48.0 G 48.0 PW-R-01 RESURFACE WILSON ST 25.0 G 25.0 PW-R-02 PAVEMENT MANAGEMENT 25.0 A 25.0 PW-R-02 RECON - UNDESIGNATE 78.0 G 438.0 G 438.0 G 438.0 G 438.0 G 438.0 G 2268.0 PW-R-02 RECON ASH ST 84.0 G 84.0 PW-R-02 RECON BEAR HILL RD 145.0 G 145.0 PW-R-02 RECON BERKELEY ST 155.0 G 155.0 PW-R-02 RECON CHAPIN AVE 96.0 G 96.0 PW-R-02 RECON EATON ST 204.0 G 204.0 PW-R-02 RECON GOULD ST 67.0 G 67.0 PW-R-02 RECON GREEN ST 20.0 G 20.0 PW-R-02 RECON HOWARD ST 160.0 G 200.0 G 360.0 PW-R-02 RECON KING ST 96.0 G 96.0 PW-R-02 RECON PENNA AVE 160.0 G 160.0 PW-R-02 RECON SHORT/MILL ST 190.0 G 190.0 PW-R-02 RECON SUMMER MN-WES 725.0 G 725.0 PW-R-02 RECONSTRUCT TEMPLE 73.0 U 73.0 PW-R-04 STREET ACCEPTANCES 168.0 B 168.0 PW-R-05 SIDEWLK & CURB CONS 60.0 A 65.0 A 70.0 A 75.0 A 80.0 A 85.0 A 90.0 A 95.0 A 100.0 A 105.0 A 825.0 PW-R-12 WEST STREET RECONST 1410.0 G 1410.0 PW-R-14 DOWNTOWN IMPROVEMEN 2764.5 G 800.0 G 3564.5 PW-R-17 RECON WALKERS BROOK 1250.0 G 1250.0 TOWN OF READING MASSACHUSETTS - TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 PRINTED 10-APR-98 PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 TOTAL SUBTOTAL ROAD/STREET 5261.5 2549.0 479.0 572.0 518.0 691.0 528.0 533.0 538.0 543.0 12212.5 SD-E-01 CLASSROOM TECHNOLOG 25.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 100.0 A 925.0 SUBTOTAL SCHOOLS EQUIP 25.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 925.0 PW-S-01 INFLOW/FILTRATION 155.4 E 155.4 PW-S-02 SEAL SEWER MANHOLES 10.0 E 10.0 E 10.0 E 10.0 E 10.0 E 50.0 PW-S-02 SEWER MAIN HIGH ST 47.6 E 47.6 PW-S-02 SEWER MAIN PLEASANT 31.0 E 31.0 PW-S-02 SEWER MAIN SWEETSER 16.1 E 16.1 PW-S-03 SEWER MAIN MILL&SHO 192.8 E 192.8 PW-S-03 SEWER MAIN MILL&SHO 82.5 8 82.5 PW-S-04 VEHICLE REPLACEMENT 24.0 A 65.0 E 89.0 PW-S-06 SEWER LIFT STATIONS 30.0 E 30.0 E 30.0 E 90.0 SUBTOTAL SEWER 104.7 285.3 219.4 10.0 40.0 65.0 30.0 754.4 PW-W-01 LIME SILO PAINTING 7.0 E 7.0 PW-W-02 CARBON FOR FILTERS 193.2 E 193.2 PW-W-02 FLOCCULATOR SHAFT R 30.0 E 30.0 PW-W-02 HIGH SERVICE PUMP R 15.1 E 15.1 PW-W-02 LAB AUTOCLAVE REPL 8.6 E 8.6 PW-W-02 LAB INCUBATOR REPL 7.0 E 7.0 PW-W-02 LAB SPECTROPHOTOMET 7.0 E 7.0 PW-W-02 WATER TRTMT PLANT 75.0 E 9240.0 ED 9315.0 PW-W-03 VEHICLE REPLACEMENT 97.0 E 67.0 E 23.0 A 33.3 E 85.0 E 26.6 E 331.9 PW-W-05 WELL POWER SUPPLY 18.0 E 18.0 PW-W-07 STORAGE TANK REPAIR 448.4 E 8.5 E 8.7 E 9.1 E 9.5 E 9.7 E 10.1 E 504.0 PW-W-07 WATER METER - REMOT v PW-W-08 WATER MAIN - WAKEFI 40.0 E 40.0 PW-W-08 WATER MAIN CAUSEWAY 32.0 E 32.0 PW-W-08 WATER MAIN KING PRO 5.0 E 5.0 PW-W-08 WATER MAIN LINING 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 200.0 E 1600.0 PW-W-08 WATER MAIN WALKERS 164.9 E 164.9 PW-W-08 WATER MAIN WAVERLY 8.4 E 8.4 PW-W-08 WATER MAIN WEST ST 90.0 E 90.0 SUBTOTAL WATER 620.4 555.1 9523.9 253.8 217.7 200.0 233.3 294.5 268.3 210.1 12377.1 TOWN OF READING MASSACHUSETTS TEN YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 1999 THROUGH 2008 PRINTED 10-APR-98 PROJECT DESCRIPTION FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 TOTAL YEARLY TOTALS: 11895.4 11878.6 11945.6 4476.3 1590.9 1597.1 1834.0 31606.9 1667.7 1427.1 79919.6 SOURCE OF FUNDING: A ANNUAL APPROPRIATION 755.3 850.2 1197.3 678.5 768.2 659.1 973.1 757.4 778.2 704.0 8121.3 B BETTERMENT 82.5 168.0 250.5 CO CAPITAL/DEBT EXCL. OVRD. 30000.0 30000.0 C SALE OF CEMETERY LOTS 0 DEBT TO BE AUTHORIZED 5050.0 7390.0 500.0 3000.0 15940.0 E ENTERPRISE APPROP. 745.1 773.9 491.3 252.8 269.7 277.0 245.3 336.5 280.3 222.1 3894.0 ED ENTERPRISE DEBT 9240.0 9240.0 G GRANT OUTSIDE FUNDING 5103.5 2734.0 469.0 497.0 498.0 438.0 498.0 438.0 498.0 438.0 11611.5 S SALE OF REAL ESTATE R REVOLVING FUND 48.0 48.0 48.0 48.0 55.0 55.0 117.6 75.0 111.2 63.0 668.8 U REQUESTED, BUT UNFUNDED 193.5 193.5 11895.4 11878.6 11945.6 4476.3 1590.9 1597.1 1834.0 31606.9 1667.7 1427.1 79919.6 m - ms9 N N ~ w w ~ w w ~ I ~ w w =o~gQ o_ m o m m o lL tL vii m rn ~ S 0 n 6 - gi cq ' id r ~ ~ w ~ r tl y LL w w w m Z ~ } U l K _ ~ w w N 18 - - t\i n L w { N •"t tL tJ 1N- LL Z Z 2 ows g m N~ a - z 0 ~ ~ ww U 1 0 ~ n K o 4 ~ Cs Z LL• ~ W H ~ ~ w LL f w w E v ro g h a m' } u F c - - 0 3 m o ~ ~ 90 ~ u~ w = o m u ~ W u L N ~ o a z ~ y .°c (7 ~ - C W c o E w w ww _ cri m " w w ~ ~ w N s I a s m ~ ~ ~ ~ ~ N I n ~d ~l5 ~ o o g ~ N. ry .ria bi w .Yi N w _ Ja ~ w w w :ab Pd w X~ _ utij uNi N i~ < w N n I N w t$ y w w w R w N _ O u~ !yQ~ gg ~ < ~i a Q oo ~i Oi w ~ w w w~ w N~ m w w w w w Zq~ ~ g g w w~ l w a 16 ' o - g r~ ~w N h 117 ~ V~ N O Cq ~i 16 w w w V1 w y w ~ w W w y w u~ U ~ Q O < h N W c N ~p tR un'i e i b N < w v to u) v] e g g g & d S g g g$ g g 9 °s g s g °s_ s °s 8 S g S_ g $ g'g g w. 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