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HomeMy WebLinkAbout2002-04-22 Annual Town Meeting Warrant ReportReading , x'11 i1 ii. 1' April 22, 2002 ANNUAL TOWN MEETING APRIL 22, 2002 TABLE OF CONTENTS Title Sponsor Page # Article 1 Election 2,3 2 Reports Board of Selectmen 4 3 Instructions Board of Selectmen 4 .41 Authorizing Payment of Prior Years Bills Board of Selectmen 5 5 Authorizing the Disposal of Surplus Board of Selectmen 5 Materials and Equipment g Amending FY 2002 —FY 2011 Capital Board of Selectmen 5,6 Improvements Program 7 Amending FY 2002 Budget Finance Committee 6 -8 g Adopting FY 2003 -FY 2012 Capital Board of Selectmen 8,9 Improvements Program 9 Approving Debt Authorization — Chapter 90 Board of Selectmen 9 10 Approving Debt Authorization — Road Board of Selectmen 9,10 Improvements — subject to Debt Exclusion 11 Approving Debt Authorization — Summer Board of Selectmen 10,11 Avenue Water Main 12 Approving FY 2003 Budget Finance Committee 11 13 Authorizing Lease of Space at RMHS — School Committee 12 REAP . 14. Approving Compost and /or Recycling Board of Selectmen 12,13 Bins Revolving Fund 15 Approving Parking Enforcement Revolving Board of Selectmen 13,14 Fund 16 Approving Revolving Fund — Conservation Conservation Commission 14 17 Delegating Acceptance of Easements to Board of Selectmen 15 the Board of Selectmen 18 Delegating to the Board of Selectmen the Board of Selectmen 15,16 Authority to set Fees 19 Amending the Administrative Code (Table Board of Selectmen 16,17 of Organization) 20 Rescinding Remaining Debt for New Petition 17,18 School Project 21 Amending Article 5 of the December 1998 Petition 18,19 Subsequent Town Meeting re: redesign and renovation for Barrows School 22 Appropriating $20,000 for developing Petition 19 options for the Renovation of Reading Memorial High School 23 Creating.a new Municipal Building Petition 19,20 Committee 24 Amending Section 5.5.4.1 of the General ` Request of Bill Brown 20,21 Bylaws re: Authorization of Service of Liquor in Public Buildings. 25 Amending Section 4.4 of the General Petition 21,22 Bylaws Requiring Financial Disclosure for Multiple- Member Bodies 26 Amending Zoning By -Law re: Sign Review CPDC 22 -24 Board 27 Removing of Town Meeting Members Board of Selectmen 24 Appendix Fiscal Year 2002 Budget Yellow Pages 26 -213 Fiscal 2003 -2012 Capital Improvements Blue Pages (will be Program available separately) Maps and Charts 214 -232 .Conduct of Town Meeting. 233 -239 i ( COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on March 1, 2002 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street jPrecinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street . j Precinct 6 Alice M. Barrows School, 16 Edgemont Avenue ( Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue 1 � Precinct 8 Home Goods, 1342 Main Street I The date of posting being not less than fourteen (14) days prior to April 2, 2002, the date set for the Local Election in this Warrant. also caused an attested copy of this Warrant to be published in the Reading Chronicle in the issue of March 6, 2002. I f .,- Daniel W. Halloran, Jr., Constable A true copy. Attest: i_ eryl A.,% ohnson, T,Own Clerk 1 TOWN WARRANT, (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex,: ss. To any of -the Constables of the Town of Reading, Greetings: In the name 'of,the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of'the Town of Reading, qualified to vote in elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1 2 3 4 5 6 7 and 8 Hawkes Field House 62 Oakland Road TUESDAY, the SECOND DAY OF APRIL A.D., 2002 from 7:00 a.m. to.8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; Two members of the Board of Selectmen for three years; One member of.the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; One member of the Municipal Light Board for three years; One member of the Municipal Light Board for one year; Two members of the School Committee for three years; and one hundred and ninety -two Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Eight members for two years; Eight members for one year; Precinct 2 Eight members for three years; Eight members for two years; Eight members for one year; Precinct 3 Eight members for three years; Eight members for two years; Eight members for one year; Precinct 4 Eight members for three years; Eight members for two years; Eight members for one year; Precinct 5 Eight members' for three years; Eight members for two years; Eight members for one year; Precinct 6 Eight members for three years; Eight members for two years; Eight members.for one year; Precinct 7 Eight members for three years; Eight members for two years; Eight members for one year; Precinct 8 Eight members for three years; Eight members for two years; Eight members for one year. Question 1 (ARTICLE 7) Shall the Town of Reading be allowed to exempt from the provisions of proposition two and a half, so- called, the amounts required to pay for that debt issued for the purposes of developing one or more schematic designs for making extraordinary repairs and /or 04/02/02 2 ' 8` ddh' UnOs' tV'th8 R88U|Og Memorial High School 8tO2Oakland Road' including the costs Of engineering and. architectural fees, p[aOS. dVCUOeDtS. COSt SStD8teS. and related expenses |DCideOt8| thereto and DenBSS8[y in CODO8ctOO therewith, Said SUn to be ` expended bY and under the direction Vfthe School Building Committee; Question 2 (ARTICLE 9) Reading the [oYisk]nS OfGeneral Laws Chapter 44 §§3-7 > >`proposed by vote of Town Meeting November 15 2001 under, Article 9 Of the establish es a special "Community P[eSBn/8UOD Fund" that may be appropriated and | \ ' spent � certain historic resources and affordable housing purposes, to | ! ' Sp� for �Q D��D ��8C�. ` , ' 8pp[OV8 8 property tax sU[Ch8nl8 in RO amount of one p8[C9Dt (1%) Of the taxes ' assessed annually / D[88| property which shall b8 dedicated tl the fund, such surcharge ' ( ` tObe imposed On taxes assessed for fiscal years beginning On or* after July 1,2O02.and tO exempt from the surcharge the following: ` 71l Property owned and occupied @s8 domicile bv8pe ' who would qU8li f «fOr ' |oVV income hoVsiDg*O[kJvV or moderate iOCnDl��S8Ok]rhOU��ng in the COrD[Oun�y; `' � (2) $1OO,0OOOf the `assessed V8|U8t�mnf(�|aSS{]De F�eS�eOt�[ ' /-- _ Question (ARTICLE 11) / Shall the Town of Reading the amendment tO the. Reading Home Rule Charter proposed by vote Of Town Meeting OD NOV8/ber 19, 2001 under Article 11 of the ..Subsequent TOVVDK�e8�DgPel8�OgtOth8p[OViSiODSof SeC�OO8-10(b) Of the Reading \] Home F{Ul8 Ch8dB[ by deleting in the S8COOd paragraph "in a place convenient to the public @tall reasonable times" and substituting therefore "in the office Df the Town Clerk" | ! so that the second paragraph of8-1O/b\ reads 8Sfollows: "Th` � rules and minutes shall be a public record kept iO the office � of the Town Clerk, copies shall b8 kept available in the L]bn8��"? ] ` ` Question (ARTICLE 12) ) .h/ U the Town OfRemdiDg 8pp[DV8 the amendment to the Reading Home Rule Charter |� proposed by � of Town Meeting OD November 19 2001 UOd8[ Article 12 of the `,u��=yu�n` .",,''','^^"''y.^'"^"'� ~`~~~~~''� '�~ -- ''---�� Home — —1 -/ by inserting i' thBparagraph en��ed h8tw/88Rthe VVORjS"COrODl�be8, 8'd."CnnSiSti " the words ".chaired by the Town Moderator who ah@U be a non-voting | member" SO that the paragraph shall read iD its entirety: ' "Rules Committee . There shall be8 Rules Committee, chaired by the . Town Moderator who shall be 3 OVn-VnbOg Dle[Obe[ C0DSi3UOg 0fthe ` Precinct Chairmen, which shall review all aspects Of the operation Of Town Meeting, and make 8n Annual Report iD writing tO Town Meeting setting forth its findings, recommendations, and proposals for rules governing the conduct Qf Town M8et|Og.''? 04/02/0 ` 3 and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on. MONDAY, the TWENTY- SECOND DAY OF APRIL A.D., 2002 at seven - thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE'2 To hearand act on the reports of the Board of Selectmen, Town Accountant, Treasurer- Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden; Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal 'Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission; Town Manager and any other Board or Special Committee. Board of Selectmen Background: This Article appears on the Warrant for all Town Meetings. It is expected that reports will be given on the following: o State of the Town, including status of Affordable Housing Trust Fund - by the Chairman of the Board of Selectmen o State of the Library - by the Chairman of the Board of Library Trustees o Town Master Plan process o Status of School Building projects Finance Committee Report: No report. Bylaw. Committee Report: , No report. ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special. Committees to carry. out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This is one of.. the Articles that appears on. the Warrant of all Town Meetings. At this time, it is not known what, if any, instructions will be given to Town Officers under this Article by Town Meeting. The Board of Selectmen may sponsor an Instructional Motion. requesting a Home Rule Petition by.the Legislature dealing' with the issue of retirees working Police details. Finance Committee Report: No report. Bylaw Committee Report: No report. 04/02/02 4 ARTICLE 4. To see if the Town will vote to authorize the payment during Fiscal Year 2002 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. iBoard of Selectmen Background: Since there are no known prior year's bills to be paid in FY 2002, this Article will probably be indefinitely postponed. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, (� various items of Town tangible property; or take any other action with respect thereto. Board of Selectmen Background: This Article provides for Town Meeting approval to dispose of items of g p tangible property with a value of $500.00 or more. This is often vehicles to be traded in. Since we are purchasing few vehicles, the following are the items we would anticipate being covered under this Article: ® 2 Police vehicles ® 1 1966 White crane truck — Water Division ® 1 1989 Ford F250 pick -up truck — Water Division ® 1 1990 Case 580K backhoe — Sewer Division ® Miscellaneous items of furniture — all Departments Finance Committee Report: The Finance Committee recommends the subject matter of this Article as presented by a vote of 8 -0 -0. This Article is needed in order to ensure the orderly disposition of vehicles and other materials that are no longer needed by the Town. Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to amend the FY 2002 - FY 2011 Capital Improvements. Program as provided for in Section 7 -7 of the Reading Home Rule. Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen 04/02/02 5 f 7 Background: Town Bylaw requires that there be no expenditure by the Town for, capital improvements unless the Capital Improvements Program (CIP) includes that project. There is no anticipated action at the Annual Town Meeting which would require. an. amendment to the FY 2002 -FY `2011 Capital Improvements Program. Therefore, this Article can be indefinitely postponed. The following capital items are included in this Annual Town Meeting for action and I are already included in the existing CIP as noted or are reflected in the next year's CIP, as appropriate: s: Article 7 —'Annual Budget - An amendment will be made to fund the feasibility study for the Water Treatment Plant (WTP) using available revenues. The WTP project is already on the Capital Improvements Program for FY 2002 under project PW -W -030. Article 9 - Chapter 90 Improvements - Project PW -R -007 is already on the Capital Improvements Program, and covers the expenditure of funds from Chapter 90 for f road projects.. o Article 10 Road Improvements — This Article is for FY. 2003 action and will be included in the FY 2003 —FY 2012 Capital Improvements Program which will be discussed under Article 8 of this 2002 Annual Town Meeting. o Article 11 - Summer Avenue. Water Line This project is already included in the t current FY 2002 -FY 2011 Capital Improvements Program as project PW -W -005. Finance Committee Report: The Finance Committee has reviewed the FY 2002 Capital Improvements Program and the Warrant for the Annual Town Meeting and finds no action to be considered by Town Meeting which would require amendment to. the I current Capital Plan. Bylaw Committee Report., No report. l ARTICLE 7 To see if the Town will vote to amend one or more of the votes taken under Article 11 of the Warrant of the Annual Town. Meeting of April 23, 2001, as amended by' Article .4 of the Subsequent Town Meeting of November 13, 2001, relating to the Fiscal Year 2002 municipal budget, 'and to see what .sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: At the time of Writing this report, it appears that the following amendments to the FY 2002 Annual Budget will be required: 04/02/02 6 i ARTICLE 7 Line Acc't Description H ( -) Comment D6 041 Legal Expenses $5,820 Settle litigation - Beede F1 611 Library Salaries $2,500 Sick Leave.Buy -Back H2 511 Health Expenses $1,500 Mosquito control re: West Nile Virus H4 302 Engineering Expenses $78,300 Complete DPW gas release clean-up H5 303 Highway /Equipment Salaries $32,000 Workers' Comp savings H6 303 Highway /Equipment Expenses $22,000 Equipment Maintenance H7 313 Parks /Forestry Salaries : $9,000. Short -term vacancy; contracted seasonal help H8 313 Parks /Forestry Expenses $9,000 Police details; contracted seasonal help H12 312 Rubbish Collection /Disposal $10,000 Estimated extra bulk waste H14 . 481 Cemetery Salaries $25;900 Seasonal employees hired as contract employees H15 481 Cemetery Expenses $25,900 H15 481 Cemetery Expenses $5,000 Lot buy-back J 200 School Expenses $75,000 Litigation expenses M2 813 Non - Contributory Retirement $22,000 Change in regulation M4 817 Group Health /Life Insurance $80,000 Renewals M5 819 Medicare /Social Security $14,000 M6 821 Workers' Comp $17,000 _ Increase in rates L1 710 Debt Service $50,000 Debt Service (premium on debt TOTAL — General Fund $368,020 $116,900 Cash Reserves (Free Cash or transfer from Reserve Fund). $246,120 Cemetery Sale of Lots $5,000 h Water Supply Capital 4 WTP Feasibility Study N N4 61 -405 $100,000 N4 61 -405 Water Supply Capital $25,000 MWRA buy -in - EIR N2 61 -405 Water Supply Expense $40,000 MWRA treatment N2 61 -405 Water Supply Expense $20,000 WTP Generator N1 61 -400 Water Operations Salaries $20,000 Workers' Comp absence 01 62 -430 Sewer Salaries $5000 Call person 02 62 -430 Sewer Expenses $5,000 MWRA Expenses TOTAL — Enterprise Funds $150,000 $65,000 Water Reserve $85,000 7 o D6 — Legal Expenses - $5,820 to cover the cost of settlement of litigation relative to the cost of clean -up of the Beede New Hampshire Super-Fund site where the Town legally disposed of waste oil. o F1 - Library Salaries - $2,500 to cover the cost of Sick Leave Buy -Back for a :retired employee. ® H4 - DPW Expenses - $78,300 to cover the remaining cost of clean -up of a gasoline release of the DPW site. f o H16.— DPW Cemetery Expenses - $5,000 to cover the cost of re- purchase of l cemetery lots, with the funding to come from the Cemetery Sale of Lots Fund. o J - School Expenses-- $75,000 to cover legal expenses .for the "new" elementary school project. o M8 — Employee Benefits - $119,000 to cover the cost of increases in Non- Contributory Retirement because of a change in interpretation of regulation for employee benefits ($22,000), Health Insurance because of renewals ($80,000) and Workers.' Compensation because of rate increases ($17,000). The source ,of 'revenue to cover these budget adjustments will include: o Bond Premiums - about $50,000 o Cemetery Sale of Lots - $5,000 o Available FINCOM Reserve.: ® Surpluses in other budgets - Snow and Ice? Free Cash . o Finance Committee. Report:. The Finance Committee recommends the subject matter of this Article by a vote of 8 -0 -0. Each of the amendments to the FY 2002 Budget is required in order to complete the business of the Town this fiscal year. The total transfers requested are less than, 1 % of the Budget. The FINCOM will meet again before Town Meeting's first session on April 22nd to evaluate where the Town is in major categories of expenditures, and determine if there are other balances that need to be l adjusted, or other accounts with balances which can be used to offset shortfalls. In the absence of any other changes, the gap in the General Fund budgets would be closed by the use of Free Cash. Bylaw Committee Report: No report. ARTICLE 8 To` see Jf the Town will vote to approve the FY 2003 —FY 2012 I Capital Improvements Program as provided for in Section 7 -7 of the Reading Home Rule Charter, or take any other action.with respect thereto. Board of Selectmen Background: The FY .2003 —` FY 2012 Capital Improvements Program is still being developed as of the date of publication of this report. It is a complex document, trying to balance the Town's capital needs with a very limited ability to pay for capital items. The Plan will be made available to Town Meeting Members prior to the first night of Town Meeting. ' 04/02/02 8 i; t Finance Committee Report: Action pending. Bylaw Committee Report: No report. ARTICLE 9 To see what sum the Town will raise by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6,. Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General, Laws, or take any other action with respect thereto. Board of Selectmen Background: This Article appears in all Annual Town Meeting Warrants. The purpose is to authorize debt in anticipation of the Chapter 90 grants. It should be noted that the Town has never sold this debt - it is automatically rescinded when the Town receives the actual appropriation. However, authorizing the debt allows the Town to continue with planning and design for Chapter 90 projects. The authorization for this cycle of Chapter 90 allocations is $153,712,42. j Finance Committee Report: The Finance Committee recommends the subject matter fj of this Article by a vote of 8 -0 -0. This is a routine housekeeping Article, and is needed in order to allow the Town to plan _ the orderly use of . Chapter 90 funds for road improvements. The debt authorized has never been sold and is rescinded when the State makes the appropriation available. Bylaw Committee Report: No report. ARTICLE 10 To see what sum the Town will raise by borrowing or transfer from available funds or otherwise and appropriate for the purpose of road improvements including constructing, reconstructing, and doing major repairs to roads within the Town of Reading, including the costs of engineering fees, plans, documents, cost estimates, I and. all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; and to see if the Town will authorize the Board of Selectmen, the Town Manager, or any other agency. of the Town to apply for a grant or grants to be used to defray the cost of all or any part of said road improvements; and to authorize the Town Manager to enter into any and all contracts and agreements as may necessary to carry out the purposes of this Article; provided however that any borrowing authorized by this Article shall be contingent on the passage of a debt exclusion referendum question under General Laws Chapter 59 section 21 c no later than June 30, 2003, or take any other action with respect thereto. Board of Selectmen Background: In 1999, the Town commissioned a Pavement Management Study for all of the. Town's roads, and the Board of Selectmen has approved the study. The study indicates that for Reading to maintain the .overall condition of the roads in the community 04/02/02 9 the Town must spend approximately $850,000 annually. Initially, much of this funding will cover the cost.of, repair and crack sealing. Later, there will be a shift of expenses to pavement overlay and to reconstruction. At the same time that the Pavement Management Plan was being developed, the State began, to reduce Chapter 90 funds for roadway dway improvements from a high of $466,000 per year to a current level of $155,000 per year. This Article proposes to authorize debt for the first five years of the Pavement Management Program with 1/5 of the amount to be expended per year. The amount of the debt authorization is $3.5 million or $700,000 per year. This authorization would be subject to a Debt Exclusion ballot question, perhaps on the September 17 Primary ballot or on the November 5 State Election ballot. The reason for funding this program in this manner is so that continuity of the program from year to year is assured. If the State increases Chapter 90 funds in. any given year, the Town would just not borrow the full amount that year. The debt would be authorized for five years and would be paid off in those same five years. At Town Meeting, the consultant who prepared the Pavement Management Program for the Town will make a presentation. He will. explain the program and methodology. Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a Vote of 7-0-1. This Article will allow the. Town to proceed with implementation of the Pavernent Management Program supplementing the available Chapter 90,funds with up to $700,000 a year in local funds for five years. The duration of the program for five years is needed ' in order to ensure the continuity of the program and to preserve the 100+ miles of roads in the community. If Chapter 90 funds increase during,that five years, the amount of debt used in any year will be reduced so that the total expenditures will be $850,000 per year. It is clear, given the Town's financial situation, that dedicating the level of resources needed to keep the Town's road system in a reasonable overall condition cannot be achieved through the Town's operating budget. It is also clear that the State is dis-investing in local road programs. The State's Chapter 90 allocations have been reduced from $450,000 per year a couple of years ago. to less than-.$150,000 a year currently. The Town has a tremendous investment in its roads and they need to be maintained. Failure to maintain the roads now will result in even larger costs in the future. This Article, if .approved by a 2/3 vote of Town Meeting, will appear on a future ballot for approval of the voters as a Debt Exclusion. The debt will last for five years. The average property Will be assessed an additional $87.15 per year for five years. Bylaw Committee Report: No report. ARTICLE 11 To. see what sum the Town will vote to appropriate, by borrowing, or otherwise to ;pay for the cost of constructing a replacement water main on Summer Avenue to run generally from .the intersection of Summer Avenue and Woburn Street and extend south on Summer Avenue to Hopkins Street, and thence southerly to Main Street, including the cost of construction, design, inspection and all other costs 04/02/02 10 ( associated therewith; and, further, to authorize the Treasurer, with the approval of the Board of Selectmen, to borrow the funds appropriated, or take any other action with respect thereto. Board of Selectmen Background: In 2000, the Town conducted a comprehensive evaluation of its water distribution system, and developed a 20 -year Capital program based on this evaluation. The first major element of that plan is the replacement of the water main on Summer. Avenue and Hopkins Street from Woburn Street to Main Street. Parts of the remainder of Summer Avenue are slated for reconstruction within the next year I (depending upon the funding of a State grant for the road project), and obviously it is advantageous to have this water project done in advance of the road project. This project is not only to provide improved service on the streets directly I affected, but also is the first phase of improving the overall fire flows in the southwest area of the Town. The cost is $1 million and the money will be borrowed with the debt to be paid from Water Division revenues and reserves. Finance Committee Report: The Finance Committee recommends the subject matter of.this Article by a vote of 8 -0 -0. The replacement of the water main on Summer Avenue and Hopkins Street is part of a master plan to upgrade the water distribution system throughout the Town. These upgrades.are needed to ensure proper water.flow to the entire community including adequate service for fire flow. ' The water distribution system ( was evaluated in 2001 and a 20 year capital plan was developed.. This project is included in the Capital Improvements Plan. Construction would be done before the road improvements are constructed on the remainder of Summer Avenue`.. This project would be bonded with the debt payments being charged to the water enterprise system. The I sizable balance that exists in the water reserves will be used over a period of time to help to level the increases in the water fees that would result from the implementation of the improvements to the water distribution system as well as the water supply recommendations. Bylaw Committee Report: No report. ARTICLE 12 To see if the Town will vote to determine how much money the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the operation of the. Town and its government for Fiscal Year 2003 beginning July 1, 2002, or take any other action with respect thereto. i Finance Committee Background: Please seethe YELLOW section of this report for the Budget. Finance Committee Report: The Finance Committee reports are included in the yellow pages of this report. Bylaw Committee Report: No report. 04/02/02 11 ARTICLE 13 To see .if the. Town will authorize the Board of Selectmen, with the \ approval 'of the School Committee and the approval of the Commissioner. of Education, to 'rent or lease certain surplus space in the Reading. Memorial High School to one or f more public or private profit- making businesses or non - profit organizations; provided, however, that joint occupancy of the High. School building will not interfere with educational programs being conducted in said building and provided that the terms of any such rental or lease shall be as approved by the School Committee, or take any other action with respect thereto. School Committee Background: This Article authorizes the execution. of a lease for the rental of surplus space at the High School by the Board of Selectmen with the School Committee's concurrence and the approval of the Commissioner of Education. Town Meeting will be asked to.authorize a lease between the Town and Reading Extended Activities Program (REAP) for Fiscal Year 2003. The lease is a renewal of a lease negotiated by Town Counsel on terms authorized by the School Committee. The lease is for one year and any subsequent lease with REAP of surplus space in the High School will be brought to Town Meeting for authorization. Finance Committee Report: The Finance Committee recommends the subject matter of this Article 'by a vote of 7 -0 -0. The School Committee has made a proposal to REAP 'for the. extension of the lease of a portion of the Reading Memorial High School for one additional. year. REAP has reviewed and accepted the proposed lease terms for FY 2003 and the School Committee has also approved it. The terms of the lease, are the same as previously negotiated by Town Counsel except that the rent will increase 2.7 %, from $8.50 per square:foot to $8.73 per square foot. The term of the lease is one year beginning July 1, 2002. The space is surplus to the School Department's current needs, i and ,the use is compatible with the uses of the school as a school: Bylaw Committee Report:. No report. School Committee Report: The School Committee approved the Superintendent's recommendation to renew the lease with REAP at a rate of $8.73 per square foot for the j 2002 -2003 school year, and recommends this Article by a vote of 5 -0 -0. ARTICLE 14 To see if the Town will vote to establish a revolving fund under Chapter 44, Section 53E1/2 of the General Laws for the purpose of using the receipts generated through the sale of compost and /or recycling bins to purchase additional "compost and /or recycling bins, and to pay for related expenditures, and to determine the l total amount of .expenditures during Fiscal Year 2003 which may be made from such fund, or take any other action with respect thereto. f_ Board of Selectmen I i 04/02/02 12 1 -. Background: There is an available balance of $1,549 as of March 15, 2002 in this revolving fund for compost bins.. This fund was set up to use State grants to purchase compost bins and resell them to residents at a reduced price. The bins cost $38.00 each and the Town sells .them for $20.00 each. The amount available is sufficient to purchase bins. Since 1994, the Town has sold 519 bins and we have 50 in stock now. Annual reauthorization of this revolving fund is required under the State grant, and will allow the Town to continue this worthwhile program. The use of the bins results in fewer trips to I the Compost Center thereby reducing congestion and the use of fuel. Additionally, I because of the elimination of curbside leaf collection in FY 2003, these bins provide an alternative to residents to compost their own materials on site. The Town. is still evaluating how to manage the elimination of Town purchase of recycling bins. There may be a second motion under this Article; or the Town may work I ! with a local vendor to sell the bins. II Finance Committee Report: The Finance Committee recommends the subject matter f" of this Article by a vote of 8 -0 -0. This is a State grant program and the terms are j dictated by the State. The program has been very successful and should be continued. j Bylaw Committee Report: No report: ARTICLE 15 To see if the Town will vote to establish a revolving fund under Chapter 44, Section 53E1/2 of the General Laws for the purpose of using the receipts generated through the rent of parking spaces to pay the costs of parking enforcement and related expenditures, and to determine the total amount of expenditures during Fiscal Year 2003 which may be made from such fund, or take any other action with respect thereto. Board of Selectmen Background: The Town has been working with the Chamber of Commerce and i Downtown businesses on increasing the supply of parking in the Downtown area, and on providing improved enforcement of existing parking regulations. The method 'agreed upon by all parties is to hire a part -time civilian Parking Enforcement Officer whose job it will be to do the necessary enforcement. Given the Town's difficult financial situation, it is 'difficult to provide additional funds for any position to be funded out of the tax rate. However, as part of the parking program for Downtown, the Board of Selectmen has set aside up to 35 parking spaces for Downtown merchant employee parking, and would rent those spaces for $30.00 per fund to a for the parking enforcement. month. The proceeds would go into a revolving pay p 9 j The parking regulations are in place, and the parking spaces exist. The remaining step is to set up the financial mechanism to implement the program. This is a revolving fund that would need to be renewed by Town Meeting annually. I' I' 04/02/02 13 Finance Committee Report: The Finance Committee recommends the subject matter of.. this Article by, a -vote of 8-0-0. This is a new revolving fund which will use the proceeds, of the rent of parking spaces. for long term employee parking, and devote the proceeds, to parking enforcement in the Downtown area of Reading. The FINCOM recommends that the activity of the Parking Enforcement Officer be tracked so that the success, of the efforts can be monitored, and that a report on the program be made to the Subsequent Town Meeting in November 2002 and at the 2003 Annual Town Meeting when this Article will be presented for renewal.. Bylaw Committee Report: No report. ARTICLE 16 To see, if the Town will Vote to 'establish a revolving fund under Chapter,44, Section 53E1/2. of the General Laws for the I purpose of administering the consultant fee provision of Reading General Bylaws, Section 5.7, Wetlands: Protection, and to determi ne the. total amount of expenditures during Fiscal Year 2003 which may be made from such fund,.or take any other action with respect thereto. Conservation Commission Background:' This Article re-authorizes the revolving fund for consulting fees that may be imposed under.Reading General Bylaws, Section 5.7, Wetlands Protection. The. Conservation Commission may impose the consulting fee and use the fe* e, to engage e in services of expert professional consultants to assist with the review of Notices of. Intent. Any unused portion of the fee must be returned to the applicant. The balance remaining in the fund, at the end of I the fiscal year. must be carried forward in order to pay the consultants and to return the unused portion to the applicant. The revolving fund was accepted by the Subsequent Town Meeting of November 19, 2001, and must be re-authorized every year under Massachusetts General Laws, Chapter 44, Section 53E Y2. To date in Fiscal Year 2002, the Commission has received no money for this purpose, and has, therefore, expended no funds for this purpose. Finance Committee Repo rt: The Finance Committee recommends the subject matter of this Article by 'a vote of &-0-0. The Conservation Bylaw Was reviewed and amended last Fall, and part of the bylaw was the ability 'of the Conservation Commission to establish, b revolving fund to require applicants to provide moneys so that- the Commission can hire specialized consultants if needed. If there are moneys left over, they would be returned to the applicant, The CPDC and ZBA have this authority by their enabl.ing.act but it does not cover Conservation Commissions so the Article is required to be,renewed annually.,: Bylaw Committee Report: No report. Conservation Commission Report: The Conservation Commission recommends the subject matter of this. Article by a vote of 4-0-0. 04/02/02 14 i ( - ARTICLE 17 To see if the Town will vote to authorize the Board of Selectmen to: e Accept grants of easements related to capital construction projects in the Town, and. easements for the purpose of installing and replacing drainage, water, sewer and other utilities; o Determine the terms and conditions for the grant of such easements II as the Board of Selectmen shall consider proper; and s Accept a deed or deeds therefor if, necessary. or take any other action with respect thereto. Board of Selectmen. Background: The Town has, for a number of years, accepted easements from property owners for a variety of purposes related to DPW work =- drainage easements, construction easements and utility easements. Town Counsel has recently offered the opinion that such acceptance of easements requires Town Meeting authorization, or a delegation of this authority to the Board of Selectmen. This Article as proposed would delegate the authority to accept easements to the Board of Selectmen for certain very narrow purposes, such as when the easement is needed in order to implement capital construction projects and for normal routine maintenance operation. Approval of this Article will avoid Special Town Meetings while allowing the DPW to continue to address capital and maintenance issues on a timely basis. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 3 -0 -0. ARTICLE 18 To see if the Town will vote to accept the provisions of M.G.L. c. 40 §22F authorizing certain municipal boards or officers to fix municipal fees and charges for licenses, permits and services rendered or work performed by the town, or take any other action with respect thereto; and To see if the Town will vote to amend General Bylaw Section 4.9.1 by inserting ".1" after "4.9.1" and adding the following subparagraph "4.9.1.2 ": "The Board of Selectmen is hereby authorized to review and approve all fees and charges established by any Board or Officer pursuant to the provisions of M,G.L. c 40, Section 22F, who are appointed to their position by the Board of Selectmen or by the Town Manager." and To see if the Town will vote to rescind General Bylaw Sections 4.5.3, 4.5.4.4, 4.5.5, and 4.5.6, and renumber the sections following these sections as required; and 04/02/02 15 To see if the Town will vote to amend General Bylaw Section 5.6.7 by rescinding the existing language and substituting therefore the following language: "5.6.7 The fee for licensing dogs under M.G.L. Chapter 140, Section 139, shall be the amount set forth in Section 2 of Chapter 57 of the Acts of 1985, or such other annual fees as maybe established from time to time by the Board of Selectmen. Licensing eligibility, dogs not required to be licensed, or refunding license fees shall be determined as provided in KG.L. Chapter 140, Section 139. or take any other action with respect thereto. f Board of Selectmen Background: At the 2001 Subsequent Town Meeting, changes in a number of fees were approved by Town Meeting. During the debate, at least one Town Meeting Member suggested that since Town Meeting approves so few fees anyway, that perhaps l the establishment of the few fees approved by Town Meeting should be delegated. This Article accomplishes this. The only fees established by Town Meeting are those listed in the Article as being rescinded: 4 Town Clerk's fees ® Laundromat fees ® Gasoline, Storage Tank fees o Building Permit fees ® Electrical Permit fees, and r ® Dog License fees If this. Article is approved, the Board of Selectmen will have authority to approve the above fees: Finance Committee Report: The Finance Committee did not take any action on this Article because there is no financial impact. The FINCOM feels that the delegation of this authority to the Board of Selectmen is appropriate. Bylaw Committee Report: The Bylaw 'Committee recommends this Article by a vote i of 3 -0 -0.. The Bylaw Committee feels that all of the Town's fee setting responsibility should -rest with the Board of .Selectmen. This would allow the fees to be more administratively effective in that they could be changed. at appropriate times instead of having to wait a period before Town Meeting convenes. ARTICLE 19 To see if the Town will vote to approve an amendment to the Administrative Code pursuant to Section 6 -1 of the Reading Home Rule Charter, or take any other action with respect thereto. ( Board of Selectmen I 04/02/02 16 I' [T , Attached for the Executive Branch Of Reading's Town Government are � ' t. /\ copy of the existing "Adminis VeCOde"oth8PwiS8kOOVVO8S ( / ' an organization Ch8 and 2 /\ Of ' ' "A�DliDiSt�d�8�OdByO[charL copy epPopO3�o organization Since the elimination of two Department Head positions (COD101Unit« DHVelOpnlSOt and Human Ske -s). and th8.oUbs8qUeOt elimination of the Assistant OVVD Manager's position, the TOVVD has had to modify its np8[8tOOS to DDOUDUe to efficiently operate all of the functions of Town {SOv8rODl8Ot within the FeSOU[C8S `available. ' ^ . The amended /\dOliOiSfradVe Code nedUCBS the [}8p8rtOD8ntS of the Town by two, and re-structures the CommUDity Development, General Services and Human Services Services." | 8���OD \ D8p8�Dl8OtS into 8 single "Department of COnORlUn�y D ' x�v�ua 0VdiiCgbOOS are made in order to make the CO0DlUOUv Services Department 8 manageable entity. ' The budgets for P/ 2003 have reflected several of those changes, including ' giving the Department Managers the flexibility to Dl8OGg8 VVdhiD their Oyer8U Department's budgets. The Board Of Selectmen is holding a[Squi[8d public hearing OO the proposed Administrative Code OO April Q' and will have. a report tO Town Meeting under this article at the time this article iS taken Up. By Charter, Town Meeting will have the ODtiOO Of accepting O[ not accepting the Administrative Code 8SitiSpresented. Finance Committee Re ort: No report. ' | | ' Bylaw Committee Action pending., ` | | | � TO � t� Town @�U VOt� k} R�S�D� 8U [9Dl8iOin� authorized, ��T�L��O �� 8 , but unexpended VrCODtra[tu8lk/ObUg8t8d'pO��OSVf the debt for COnS�UCt�O Of8DeYv SChOO\ to be built DD |8Dd off �DiYid8OQ8 ROGd, as approved under Article 14 of the November 15.1S9STown Meeting, O[ take any other action with respect thereto. By Petition The petitioners are very concerned with the State's precarious: financial condition both for short and long term. Their bond rating could fall. Since the Towns get significant State aid' that |e8Vea Us Very concerned for Reading. We are very pessimistic about the State reimbursement that everyone is counting OO So h88Vi!y and when it dO8s, the return date may be eight to ten years mUt. The condition of the High �� ' �hOO� �3 �8p\Or8b�B to put it mildly. Everybody VVhO VY B t8|k8� with S8�� "SO[OSthiO� ' [DUSt be done —it is 8 dump." But |[t of people, a significant@rnoUDtOfoitizeDo, are not in favor Of continuing the $Q million for the ^DBw" elementary school @tthe expense Of not renovating the High School. "VV8 coODOt 8fh]nd bOth" is what they have been telling us. In addition, while we favor renovating the High School, we are not happy with giving the School Building Committee (SBC) $450,000 for one design only. 04/02/02 17 The SChOO| Building Committee has StUhbOOlk/ and consistently refused to consider alternative design COOCeOtS3Od8Y8DDOVv.UleGBCstat8SUledugree to which the design gets [OOdJie1 will depend OO the FO3FgiD Of defeat that this request SUfheCS. With that reasoning, we are proposing to rescind the debt OD the "DBvV elementary SChOOl project and by fUtU[8 aoiiOD of Town Meeting, utilize those funds for the Reading Memorial High School project. Finance Committee Report: The Finance Committee Voted unanimously not to F8CODlODeOd this Article. To rescind the already authorized debt for new e{8m8Ot8[y SChoO| project VVOU|d put the funding OOVV OF in the fUtUF8 for all additional elementary school projects in jeopardy. It would also have the effect of the TOVVO |OSiDg any reimbursement for expenses tO date OD this project. Bylaw Commiftee Report: No report. ' ARTICLE 21 To Sae if the TOVVD will 8Ol8Od Article 5 Of the Subsequent Meeting of December 1098 to i nsure that the redesign d renovation for the Alice M °"''",," E'^"'e''ax "°'""' on E~g~'~'^'``~''~~ will include ^ the maximum ~ number of classroom space possible classrooms included � .^.the referendum vote ~.January .~~~ and currently _funded _'_ cost _-7.1--__ This 8Ok][geOleOt will 8CCOOlOOOd8te any possible iOCRe8SBS iO.th8 newly proposed housing developments in the Barrows 8ChOO| District. This will attempt to equalize Barrows, iO size, to our other 3existing elementary schools. This Article authorizes the TOVVO to establish 8SSOCiat8d COStS for this additional scop I e of work SO that TOvvh Meeting, before OeCeOOb8[ 31, 2002' can appropriate the additional funds 1O carry out this Warrant Article, and to COOlp|8te any additional requirements to incorporate this change. By Petition ' ` The action under this Article will amend Article 5 (December 1998 Town Meeting) funding Of the Barrows Elementary School renovation/addition from its present funding level of $7,100.000. More information has become available over the last three years that the Barrows 8ChOO| [eOOv8tOO/8ddUioh has been held Up kN8iUDg for the proposed new e|80eDt8[y school to be built). Town Meeting should reconsider the pnDpOS8d BB[n]wS 8ChOOl design and incorporate the new information into Town Meeting's decision-making pFOCeSS. The B3[n3VY3 SChOO| renovation/addition ShOU|d be redesigned to better balance space options with Town and school needs. A DSVY project cost 8StDl8te for this rBVS8d renovation/addition needs to be brought to Subsequent TovYn Meeting prior to funding any 8ddiUOD8| work. If this /\diC|8 passes,. the Capital |Olp[OVgDl8OtS PFOg[@OO [DUSt, 8CCO[diDg to TOVvD By-Laws, be amended prior tO any action to expend funds. 04/02/02 18 1 Finance Committee Report: The Finance Committee voted unanimously not to recommend the subject matter of this Article. The redesign of the Barrows School project could jeopardize the existing approved reimbursement rate of 66% from the State and. put the reimbursement schedule back a number of years. Additionally, there is not a compelling argument for enlarging this school beyond the scope.already approved by Town Meeting. Bylaw Committee Report: No report. ARTICLE 22 To see if the Town will raise up to $20,000 by borrowing, or (j transferring from available funds, or otherwise, and appropriate for the purpose of developing at least two options and their associated costs, for the renovation of Reading Memorial High School to present to a Subsequent Town Meeting by December 31, 2002 i for a vote; and for the sum to be expended by, and under the direction of the Building { i Committee; and to see if the Town will vote to authorize the Building Committee to enter into all contracts and agreements as may be necessary to carry out this Article. l i By Petition Background: This Warrant Article is to be considered part of a contingency plan in the l event that `the $450,000 Schematic Design appropriation for the High School is not passed April 2, 2002. This funding will allow the Building Committee to continue their work to cost out alternate options with professional help if needed, and re- evaluate information provided by the two previous feasibility studies in light of current School Building Assistance I j reimbursement requirements. Finance Committee Report: The Finance Committee discussed this Article and decided that it made no sense to debate it in detail. until the result of Question 1 on the April 2nd ballot requesting $450,000 for the schematic design for the High School project is known. The FINCOM, therefore, takes no position on this Article at this time. The FINCOM does note, however, that even if ballot Question 1 is defeated, the $20,000 in this Article is not sufficient to do the work suggested under the Article. Bylaw Committee Report: No report. ARTICLE 23 To see if the Town will vote to create a new "Municipal Building Committee" for the purpose of bringing into being the renovation of Reading Memorial High School. This new Municipal Building Committee will replace the Instructional Motion of Article 3 of the Adjourned Subsequent Town Meeting of December 8; :1988, and Article 2 of the Subsequent Town Meeting of November 9, 1992. This Building Committee will be an Ad. Hoc Committee whose purpose will be to -f address the needs of the High School, from the selection of, Town's option through project completion, including equipping the renovated facility. 04/02/02 .19 The membership of the Committee will still consist of eleven (11) members and breakout as follows: One (1) Member of the School Committee One (1)' Member of the Selectmen or their appointed. representative One (1) Town Manager or his appointed representative One (1) High. School Principal or his Staff Representative Seven (7) Citizens at Large - appointed by the Moderator. By Petition Back, rq ound: The current School Building Committee was created by a non - binding l Instructional Motion, "for the purpose of carrying out a long -range building program and for originally equipping the additional facilities." The current membership is appointed by the Moderator with no term limits. This, Article replaces that. 1988 Instructional Motion and creates a new Building Committee that will specifically address the High School project. The School Building ..Committee membership numbers remain the same (11). Approval of this Article.will do two things: Limit members' tenure to the duration ..of the High School renovation, and insure that the Building Committee oversight extends from feasibility study stage to dedication of the completed High School project. Finance Committee Report: No report. l Bylaw Committee. Report: Action pending. \. ARTICLE 24 To see if the Town will vote to amend Section 5.5.4 of the General Bylaws by deleting the words "Town Meeting" and substituting therefore the words "Board of Selectmen" so that Section 5.5.4.1 shall read as. follows: j "5.5.4.1 No person shall gamble or keep, use, or have in his possession any spirituous or intoxicating liquor in any building or room owned or occupied by the Town, except as otherwise authorized by the Board of Selectmen, special Statute or general laws." :,or take any other action with respect thereto. Board of Selectmen On request of a Town Meeting Member Background: Before the beginning of the celebration of Reading's 350th, Anniversary, Town Meeting approved a bylaw which allowed Town Meeting to permit "gambling and the use or possession of spirituous liquors" in a Town building with the approval of the f Town Meeting. As part of the 350th Anniversary celebration, Town Meeting approved the possession of liquor (beer and wine) at the Hawkes Field House for an Anniversary j Ball,.and this event was also approved by the School Committee. The Ball was held and it, along with the entire 350th celebration, was a resounding success. 04/02/02 20 l More recently, the Committee raising funds for flowers for veterans' graves held a Dinner Dance. It was initially scheduled for Camp Curtis Guild, a State facility. After the terrorist attack of September 11th, it appeared that this facility would not be available for that use and the Committee went in search of another facility. The Hawkes Field House was ruled out because it would have required a Special Town Meeting, and there was an issue as to whether it could be used for that purpose under State law because it was a school facility and the School Committee, policy prohibits the possession of alcohol in a school facility. Since that time, Town. Counsel has ruled that the Hawkes Field House is on Town property, and under the Charter falls under the Town Government for non - school purposes but that, since it is used as a school, it cannot be used for the "possession of spirituous liquors" if the School Committee has a policy prohibiting it. However, there are other Town facilities that on occasion could be used for such purposes, such as the Library for wine and cheese receptions related to the Library Foundation or the Friends of the Reading Public Library, or the Senior Center on a rental basis to groups like High School Class Reunions. This Article would delegate the decision to the Board of Selectmen rather than. Town Meeting, since the Board of Selectmen is the licensing authority by.Charter, and deals' routinely with all other liquor licensing issues: Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 3 -0 -0. The Bylaw Committee agrees that it would be a better situation if the Board of Selectmen had the power to grant an exception instead of Town Meeting. The power to grant exceptions thus could be used on a more timely basis than now being used. ARTICLE 25 To see if the Town will vote to amend Reading General Bylaws Section 4.4 by adding Section 4.4.6 which will read as follows: "4.4.6 There is hereby established a (financial) disclosure requirement for all members of elected and appointed multiple member boards, committees and commissions. Each member shall submit annually, a signed statement, to be maintained by the Town Clerk, as a condition of new or continued participation on that multiple member body. The statement shall state that neither the member nor their spouse have an employer, business interest or investment that may pose a potential conflict with their objective participation on the multiple member body on which they serve. The effective date of this Bylaw shall be July 2, 2003. Failure of an appointed member of a multiple member body to comply by July 1St of that and each succeeding year shall be viewed as "cause" which may result in the removal of that individual from the multiple member body." or take any other action with respect thereto. By Petition 04/02/02 21 Appearances of conflicts and conflicts Of interest can exist. Many towns and cities in Massachusetts have adopted a local financial disclosure process. This Article would establish the Town of Reading's UO8O{iB| diSCiOsUFe p[DCeSS. iDOp[OVe OO the accountability of elected and appointed Town ofDCi8|S. as well BS |OOp[OV8 on the public's perception Of individuals VhO SBrV8 OD TOVO Boards, Committees and Fbderal ethics kavv and regulations (5 CFR 2634.905 (d) require that all individuals in policy-making positions submit an 3ROU8| fiD8OCi8| disclosure for themselves and their immediate f8OOik/ [O8[Dbe[S. Massachusetts' ethics |BVV (M.G.L C.288A) has 3"self-policing" process whereby each individual is responsible to disclose if they believe a conflict or an �appearance of a conflict may exist. This Article, if passed by Town Meeting and the Voters of Reading, vVuu|d establish a |OCa| process Of reporting potential conflicts with 8 signed statement OO 8 simple one page form that discloses 8Dlp|DyerS' business interests and any investments (no dollar amounts) that may pose a potential conflict for the individual or their spouse. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee dnot recommend this Article by a vote of 3-0-0. The Bylaw Committee is unsure what this proposed Bylaw change is intending to accomplish. There are existing conflict of interest laws plus certain Town Meeting rules that address the conflict cx interest area. ARTICLE 26 To see if the Town will vote to amend the Zoning By-Law by reSCindiDq Section 623.2 b. Section 8.2.3.2]' Section 6.2.3.2 Dl(2), and 8eCbOD 0.2.4 and subsiituting therefore the following language: 0.2.3.2 Signs in Business and Industrial Zoning Districts b. Retractable opaque cloth awnings may contain letters Upb] four inches iD height stating only the name Of the business without requiring '8sign permit. Such lettering shall not count toward allowed sign area. All other awnings Or canopies with lettering o[ graphics shall require 8sign permit and count ae part of allowed sign area. Retractable awnings shall ' have 8 minimum ground clearance of seven feet and unless otherwise approved by the Community Planning and Development Commission, all other awnings O[ canopies shall have 8 minimum ground clearance Of ten feet. Ground clearance shall b8 measured between the lowest point ofthe awning Or canopy and the g[nUDd or `ideVV8|h. NO awning O[ canopy shall b8 illuminated iO such 8 way that the light from such illumination i3 visible through the canopy O[awning. i Any establishment located iO8BusiDess-A, Business-CO[Industrial Zoning District may display not more than one flag, not. tV exceed 4 feet byG feet iD diDOeDSiOOS. which may state only the word "(]PEN" in letters not to exceed 8 inches in height, together with d8CO[8tiV8 graphics. Any establishment located in a Business-13 Zoning District may display not more than one such flag iO accordance with standards established by the CO[ODlUDib/ Planning and Development CODlDliSSiOD. 04/02/02 22 r0'(2) The Community Planning and Development Commission, may upon the sUbDliSSk}O of sigD8ge plan for buildings located in the BusinaS3' ' BZODiOgOiSthCt'ShOwiOgth88llnC@tiODVYithintheUO8Xi0U0SigO8r8a allowed. under Table 8.2.3 herein, iO accordance with the p[OVi8iOOS ,of Section 6.2.4 below, issue 8 Certificate ofAppropriateness. This signage plan shall show those characteristics 8S.speCifi8diOSection 0.2.4 for each such sign and the assemblage thereof proposed within said a)lOVv8blS maximum sign 8[B8. The Building Inspector shall igSUB 8gklOp80Oit for any individual sign VVithiDthe 8SS8Olb|8geupon a determination �Oft.eCODfOrD) .OfSVChindiVidU8|SigOVViththe8pprDV8d signage plan. 8.2.4 Certificate of Appropriateness/Community Planning and Development Commission (CPDC): ' The CPOC shall 8StaNiSh procedures for receiving and reviewing ' applications for signs iO the BusingSa-B Zoning District, and for providing written deCiSiOOStOthB Building IOSp8CtOF. The CPOC shall, in reviewing such applications, consider the design, arrange- ment, }OC8ti0O' texture, nl8tB[ia|S. COlO[S. lighting, and other visual characteristics of each proposed sign and its compatibility with its general surroundings with regard tn the purposes outlines iD Paragraph 6.2.1.1 If the CPDC shall refuse toissue a Certificate ofAppropriateness for any proposed sign, it shall state in writing the reasons therefor, with suggestions 8etm how the proposal may be modified So as to be approved. If the CPEJC shall fail tO issue Or refuse h] issue 8 ' Certificate of Appropriateness within forty-five days of the date of ` eCO[Opl8L8d 8ppUC3tOD being submitted, the Certificate shall he deemed kl have been issued. An appeal from any decision Vfthe ' CPO[| may be made `within twenty days Ofsuch decision being ' filed with the Town Clerk, tOthe Board Of Selectmen, who may uphold, modify O[ overrule the action Of the CPDCand grant � Certificate OfAppropriateness. |O those cases where proposed signs are included H3 part nf plans for approval under Site Plan RVViHVY (Section 4.3.3) OrPFlD Special Permit review (Section 4.10).8 Certificate Of Appropriateness separate from such approval shall not b8 required and shall b8 combined with the review Ofsaid Or take any other action with respect thereto. Community Planning and Development Commission This amendment proposes tO empower the Community Planning and OeV8|opnU8Ot CO[D[DiSSiOO (CPDC) to ƒUOCbOO 85 the review and permitting authority for the iSSU8OCe of Certificate of Appropriateness for signs nit the downtown area of Reading. This function replaces and removes the Sign Review Board from the By-LaVV. 04/02/02 23 i The Certificate of Appropriateness is a review requirement for signs in the Business B (Downtown Area) zoning district. No modifications to this review are part of this amendment. This amendment only seeks to modify the authority issuing the permit from a Sign Review Board . to the CPDC. This change in agency accommodates . business owners in the. Downtown by providing a rapid review of a proposed sign because the CPDC schedules a minimum of two meetings per month. This more aggressive schedule "allows a business owner to be served in a more streamlined method. The CPDC is also proposed as the permitting agency for consistency reasons; I since they currently have authority under Site Plan Review to review sign packages in all other non - residential zoning districts. Please note that the Board of Selectmen is proposed as the appeal authority. Currently, the CPDC is the authority following a permit.from the Sign Review Board, requiring a further modification to this amendment to provide for a local appeal (a local appeal is provided to businesses here to avoid time consuming court appeals). The l Board of Selectmen was chosen because of their work and support to Downtown revitalization in Reading and their current authority over signage in the right of way. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 3 -0 -0. CPDC Report: The Community Planning and Development Commission will hold a public hearing on April 8, 2002. ARTICLE 27 To see if the Town will vote pursuant. to Section 2 -6 of the Reading Home Rule. Charter to declare the seats of certain Town Meeting Members to be vacant and to remove certain described persons from their, position as Town Meeting Members for - failure to take the oath of office within thirty days following the notice of election or for failure to attend one -half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Board of Selectmen Back-ground: This Article appears on the Warrant of eve Annual Town Meeting in PP every g accordance with the requirement of the Reading Home. Rule Charter. This year, because of redistricting based on the 2000 Census, all Town Meeting seats are up for election. Therefore, there is no action that can be taken under this Article and it is expected that this Article will, be indefinitely postponed. Finance Committee Report: No report. . Bylaw Committee Report No report. 04/02/02 24 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 2,2002; the date set for the Election in said Warrant, and to publish this Warrant in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed .for said meeting. Given under our hands this 26th day of February, 2002. Geor e V. es, Ch 'rman ,r _ Camille W. Anthony, Vice Chairman Matthew Cummings, Secretarx Richard W. Schubert Gail F. Wood SELECTMEN OF READING Daniel W. Halloran, Jr., Constable TOWN OF READING FINANCE COMMITTEE 16 Lowell Street Reading, Massachusetts 01867 Tel: (781) 942 -9001 Fax: (781) 942 -9070 Richard McDonald, Chair Karen Epstein James Francis Andrew Grimes Mary Grimmer Town of Reading Finance Committee Fiscal Year 2003 Budget Message Dear Town Meeting Members: Catherine Martin, Vice Chair Robert LeLacheur Randy Mason Charles Robinson The Finance Committee recommends that Town Meeting approve the attached budget for Fiscal Year 2003. The Committee's presentations at Town Meeting will elaborate on our analysis and reasoning used to arrive at the balanced budget presented in your Warrant. This year, each individual department proceeded, under significantly reduced revenue forecasts and acted accordingly to reduce expenses and eliminate most capital expenditures. The Finance Committee strongly encourages all Town Meeting Members to read this recommended budget carefully to gain a familiarity with the many spending reductions. Last year, Town Meeting struggled to come to terms with a reduced budget that attempted to preserve many of the services that we came to expect in the past. At the Fall Town Meeting, it was clear that due to lower than expected State appropriations, the Rinds expected to continue these services would not be available and, as such, Town Meeting was forced to make additional reductions. As a result, expenses were cut, open positions were not filled and capital items were eliminated. The primary challenges we face for the next fiscal year are twofold: Below average increases in core expenditures and the reality that shrinking State funding will most likely produce either level funding from the State or reductions in both Chapter 70 (schools) and Chapter 90 (roads) fielding. Therefore, this budget calls for positions to. be eliminated on both the School and the Municipal sides as well as calling for eliminations to other services that have been funded in the past (i.e., bulk waste pickup, Christmas tree and leaf pickup). The Finance Committee recommends that significant future capital projects be funded by either debt exclusion or capital exclusion overrides or future Sale of Real Estate Funds. As you can see, this budget is up less than 3% overall. Two non - discretionary expenses show the biggest increases: 11% for Employee Benefits (primarily health insurance) and 8% for Debt Service. The basic municipal budget is up less than 1% while Schools and Building Maintenance is up less than 1.5 %. 26 2. This recommended budget assumes the use of $561,000 of free cash reserves to balance the budget. We expect the Town will have cash reserves of less than 2% of its operating budget to begin Fiscal Year 2003, well below the Finance Committee's target of 3% to 5%. The Finance Cofinnittee acknowledges the cooperation and efforts of Peter Hechenbleikner, Dr. Harry Harutunian, Elizabeth Klepeis, Richard Foley, the Board of Selectmen, the School Committee, and all other Town boards and employees who contributed to the development of the budget. Respectfully submitted, TOWN OF READING FINANCE COMMITTEE Richard McDonald, Chair Catherine Martin, Vice Chair James Francis Andrew Grimes Mary Grimmer Robert LeLacheur Charles Robinson Randy Mason Karen Epstein 27 FAX: (781) 942-9070 Email: townmanager&i.reading.ma.us Town of Reading 16 Lowell Street Reading, MA 01867-2685 FY2003 BUDGET MESSAGE TOWN MANAGER (781) 942-9043 The following yellow pages of this document represent the entire Town of Reading budget for FY2003. These materials include all of the details of the municipal budgets, and much of the details of the school and facilities budgets. This information is also -available on the Town's website at www.ei.reading.ma.us. In this document, I am going to use the term "general government" to mean the operating department of the Town excluding the schools, building maintenance, vocational school, debt and capital, employee benefits, state assessment, and water and sewer divisions. "General Government will refer to sections "N' through "G". This term is use for ease of explanation, and is meant to imply that the entire budget is the "Town" budget. In FY2001 and FY2002, the Town attempted Proposition 2 Y2 operating overrides. Both times these overrides were not successful, and therefore in spite of a need for additional ftmding for Town services, no override was attempted for FY2003. Additionally, State revenue problems have meant the elimination or reduction of a number of programs (such a several school programs and the Smoking Cessation programs) upon which the Town relies to provide services to local residents. The result is a significantly reduced budget for the Town of Reading and significant reductions to services to our residents. In addition to constrained and decreasing revenues, several of the Town's fixed costs including debt service and employee benefits have increased dramatically for FY2003. The result is that reductions in operations are made in every operating department of the Town, and services are affected in all instances. REVENUES li The revenues available to municipal government in Massachusetts are determined by the State Constitution and by State law. There are four major areas of revenue: property taxes, local revenue from sources other than property taxes, intergovernmental revenue, and operating transfers. The following is a synopsis of each of these major revenue sources. Properly Taxes Under the Proposition 2 Y21aw, property taxes can increase no more than 2 Y2% per year, unless a greater increase is approved by the voters. In addition to the 2Y2% increase, new growth in property as a result of new construction and/or subdivision of land is available over and above f �28 the 2Y2%. In FY2002, the Town's new growth was only $140,000. That is, the total value of new construction, times the FY 2002 tax rate, yielded only $140,000 in new growth revenue in property taxes, a 15 year low. For FY2003, we are anticipating the same level of new growth. Therefore, the total growth in property taxes estimated for FY2003 is $933,000 or 3.0%. Local Revenues from Sources Other Than Properly Taxes This category includes a number of local revenues such as motor vehicle excise taxes, building permit fees, fines, license fees, etc. Two major areas have increased for FY2003: ♦ building permit fees were increased at the Fall Town Meeting, and ♦ Community Access fees have generated significant additional revenue. ♦ In addition, the Board of Selectmen increased liquor license fees for FY2003. On the other hand, interest earnings are declining because of declining interest rates on investments. Therefore, the total revenue from "Local Revenues from Services other than Property Taxes" is estimated to decrease $25,000 from 2002 to 2003, or V2 of 1%. J Intergovernmental Revenue This is the "State Aid" category of revenue, which is an anticipated to increase approximately $500,000. This line item is based on the budget that the Governor filed in February 2002. The number is very much "up in the air" until the State adopts a budget, although the Town has been warned that the State Aid figure could decrease as much as 10% ($875,000) from the levels used in this budget. To further compound the uncertainty, the State budget was adopted last year in December, approximately five months late. The increase in State Aid that is shown in the budget is the first payment for SBA reimbursement on the Coolidge Middle School project. Under what appears at this time to be the best case, general State Aid will actually be $200,000 less than it was in FY2002. Operating Transfers/Available Funds Two items of revenue in this section have been moved to directly offset budgets — the cemetery perpetual care and the wetland protection filing fees. Accounting for these modifications, the "Operating Transfers from Available Funds" are approximately equal in 2003 to their level in 2002. Revenues from the sale of real estate fund and overlay surplus are reduced because there is no more sale of real estate fund after we expend the $46,700 available for FY2003, and the overlay surplus is the maximum amount released by the Board of Assessors. Revenues from the RMLD, the Burbank Ice Arena and the use of free cash are increased. Revenue Summary In summary the total revenues available to balance the FY2003 budget are increased $1.4 million from FY2002 levels, or a 2.8% increase. EXPENSES The total expense budget for FY2003 is also an increase of 2.81% from FY2002 levels. Over the past five years, the expenses on a town-wide basis will have risen 14.2%. In reviewing the community's priorities, the history of the budgets over the past five years presents an interesting picture: + General government budgets (All Town Departments) have increased 7.7% during that four year period. 29 ♦ School budgets, not including the Vocational School budget and building maintenance, Have increased more than twice that of general government, or 18.05% during the same period. i o Building maintenance budgets for Town and School buildings have increased at almost three times the rate of the general government budget during the same period (almost 23 %). ♦ Debt and capital have decreased 6% during that period, primarily through a reduction in the annual capital expenditures. ♦ Employee benefits reflect the highest level of increase from FY99 to current at 31.4 %. If one looks further at the summary of the FY2003 budget, it is evident that the highest priorities in the general government are in the Library and Public Safety areas where the increases are the highest for the municipal departments. Town -wide the priorities are Library, Public Safety, Building Maintenance, and Schools. The following charts show a three year summary of budget reductions for general government j for FY2001, FY2002 and FY2003. The chart reflects reductions of $2.1 million over that three year period. This does not mean that the budgets each year were actually reduced that (I amount (although in many cases there were actual reductions), but that the budgets would normally have increased by $2.1 million to provide the same level of service, and they did not. This is reflected in significant reductions to services as outlined below. (i (A) Accounting The Accounting Department is the smallest of the departments in general Town government. In FY2003 there will be a reduction in the Administrative Assistant hours by. 7.5 hours per week, with a subsequent increase in the Account Clerk of 7.5 hours per week. This is a savings of $1,045. This is on top of the reductions over the last two years for a total of $5,600. The total O Accounting budget increase is 1.8% in FY2003. (B) Community Services The Community Services Department is made up of what were formerly the Community Development and Human Services Departments. This is being done for purposes of administrative efficiency. Since the elimination of the Community Development and Human Services Directors positions over the past several years, and the elimination of the Assistant Town Manager position in FY 2002, the Town Manager has become the Department Head. The Community Services budget has changed by $50,000 from FY2002 to FY2003. This on top ,of reductions of $111,000 during the prior two years. The changes to the budget in FY2003 include: ♦ charging $10,000 to the Conservation Fund, up from the previous $940; ♦ charging additional expenses to the Recreation Revolving Fund; ♦ eliminating a badly needed additional part -time Building Inspector ♦ eliminating additional mosquito spraying (because of West Nile Virus concerns) ♦ eliminating the Shopping Assistance Coordinator position in the Division of Elder and Human Services, ♦ reducing the Coordinator of Volunteers position, and ♦ reducing the Van Driver hours three hours per week in the Division of Elder Services. 30 In order to properly inspect the - landfill development, additional building inspection services will be needed. It is the Town Manager's intent to come back to a Town Meeting was the landfill project is underway and appropriate a portion of the building permit fees directly for additional building inspection services. (C) Finance Department The total reductions in the Finance Department budget over the past three years will equal $230,000. In FY2003 the following reductions are made: + reduce the Assessors budget $7,500 because revaluation has been completed for this year'. + reduce technology supplies, ♦ reduce Assessors supplies, * reduce clerical hours, + reduce office equipment, ♦ reduce professional development, ♦ reduce tax title services. (L)) General Services Over the past three years the General Services Department budgets have been reduced $146,000. In FY2003, the following reductions are reflected: ♦ Selectmen's expenses are reduced $500, * Town Manager's expenses are reduced 50%, * Town Counsel and Labor Counsel are reduced over $11,000, + Town Clerk expenses are reduced, + overtime and out of classification pay is reduced, and + clerical staff is reduced by approximately one half FTE in the Clerk's office. These reductions will make operating very difficult this year, particularly in light of additional elections. Although there has been talk of having a special election regarding the RMHS renovation project, no special elections are built into this budget — just the three scheduled elections in September 2002 (State Primary); November 2002 (State Election), and April 2003 (Town election). (E) Library The Library budget has been reduced $139,000 over the past three years. The Library has already seen 6.7 hours per week reduced. The Library budget reflects the following additional reductions: ♦ A further reduction of approximately two hours per week in hours that the Library is open to the public; + The Library's going to have to raise approximately $21,000 for purchase of materials; + reduced professional development and + reduced travel reimbursement as well as other expenses. The budget as proposed is the minimum budget needed to retain certification, and therefore eligibility to continue to receive state aid. Because of this the library budget reflects a greater 31 increase in budget for FY 2003 than most other operating Departments of the general government, except for public safety. (E) Public Safely In spite of being a high priority in the community, the total Public Safety budgets have been reduced almost $500,000 from FY2001 to the present. Reductions for FY2003 include: + reduced overtime in temporary positions in the Dispatch area, + reduced in capital and overtime in the Fire Department and ♦ reduced overtime in the Police Department. Even with these reductions the Public Safety budgets are increased 3.6% for FY2003 from previous years levels. Clearly given the situation on the national and international scene, Public Safety must be a priority within the community. (Q) Public Works Once again, the Public Works Department is taking the largest reduction of all departments. The $138,000 reduction in FY2003 brings the total FY2001 to FY2003 reductions for the Department of Public Works to over $1 million. In FY2003, the following red-actions are made: + elimination of one Principal Clerk position, + reduction of the Co-op position in Engineering, ♦ reduction of Police Details, ♦ reduction of hours at the Compost Center, ♦ elimination of recycling funding for condos where they have selected not to use it, ♦ elimination of the bulk waste collection week, + elimination of curbside Christmas tree collection, + elimination of curbside leaf collection, ♦ freezing the snow and ice budget (pardon the pun) + elimination of purchasing recycling bins, ♦ reduction of supplies and other expenses including turf treatment in the Parks Division, ♦ elimination of a seasonal laborer in the Highway Division, and ♦ reduction of one Laborer position in the Highway Division. In evaluating reductions to service, a great deal of consideration was given to having the Town continue to provide those services that only the Town can provide — things like park maintenance, snow and ice control etc. The services eliminated are services which homeowners are able to provide themselves, or which they can readily hire someone to do. . (I) Building Maintenance The Building Maintenance budget has increased 1.82%, one of the higher increases among the budgets for FY2003. Please see the Superintendent's report for details. (1) Schools This budget has increased 1.22% in FY 2003. See Superintendent's report for details. 32 Vocational School This budget has increased 4.9% reflecting the required minimum spending for the Northeast Metropolitan Regional Vocational School District. The formula is based partly on enrollment and partly on other State Aid minimum spending requirements. (M Debt Service This budget has increased 7.95%, primarily reflecting the sale of the debt for the Coolidge Middle School project and the Police Station project, and reflecting reductions because of other debt that has been paid off this year. There is virtually no expenditure for capital. The $25,000 allocated for expenditures for capital is for new turnout gear for Fire Fighters and budgeting $10,000 in the flexible account to cover capital needs for all Town department as may come up during the year. OL) Employee Benefits This budget has increased 11.07% for FY 2003, the highest percentage increase in this category since FY99. The primary increase is in the area of "group health and life insurance" which has increased 19.1%. Workers compensation has also increased because of the insurance market in the aftermath of the September 11th terrorist attacks. The contributory retirement expenditure has been reduced somewhat based on the actuarial study recently completed. State Assessments The state assessments reflect a reduction of 7.14% because of the enactment by the State Legislator of "forward funding" for the MBTA budget. This trend should increase for the next couple of years. OD Water The Water budget reflects reduction of .54%. This is because of slightly reduced capital expenditures in this area. M Sewer The Sewer budget reflects an increase of 4.5% which reflects an increase in capital expenditures. While the MWRA assessment, the largest single expenditure, is expected to increase significantly because of a reduction in State Aid to the MWRA for debt service, the total sewer expense budget increases only modestly. This is because the Town was not assessed the fall amount that was budgeted for the MWRA in FY 2002. SUMMARY Once again this has been a very painful budget year. The clear message from the past failure of Proposition 2 %2 override ballot questions has been that the community does not at this time want to spend additional money on local government in Reading. The budgets therefore reflect that reality. All available information indicates that Reading spends less than average on virtually all General Government and School services than comparable Towns in the area. Municipal employees are paid at or below average for the labor market. In the absence of anything to the contrary, the adjustment to budgets to live within available revenues can only be accomplished through 33 reductions in services, as painful as this is for Reading's employees and for many of our residents. In considering the reductions, a great deal of consideration was given to community priorities such as public safety, education including libraries, and maintenance of buildings. Priority was given to continuing services that residents cannot otherwise provide for themselves. There was also a consideration in providing a balance of services, and of course continuing to provide services that are mandated. In the short run (for a community that has been in existence for over 350 years, short run has to be defined in a I to 5 year time span), the sale of the former Reading Landfill for commercial development will have a positive impact. The passing of papers on this project is scheduled for this summer. Not only will this remove a significant liability from Reading's taxpayers, but also it will provide funds from the sale to be spent on capital projects. The FINCOM has asked the Town Manager to develop a model whereby the $3 million purchase price is spread over at least 10 years in capital expenditures. The expectation is that these funds will be invested in the future of the community, and will assist in building back the area of Reading government that has been hit the hardest with the budget reductions over the past three years. The current economy dictates that the development of the site must be phased, with the hotel and office phases later and the retail phases to be done by January 2004. The Town should begin to see payments in property taxes in FY 2004 for phase 1 of the landfill development. Phase 1 should be complete for the FY 2005-tax year. Even this increase will not completely address the need for additional revenues for General Government and School expenses, but it will certainly help. The FINCOM has also asked the Town Manager to further develop a model whereby 10% of the tax increase generated by major new development is set aside for capital projects. This is suggested in order that the tax impact of these developments is invested in the future of the community. In preparing this analysis, the following potential projects for future development have been included: ♦ Landfill Development — Phase 1 ♦ Landfill Development —Phase 2 ♦ Archstone Development (Spence Farms) for a 40B Comprehensive Permit for rental housing ♦ Moore (Longwood Poultry Farm) Phase I for a 40B Comprehensive Permit for condominiums ♦ Moore (Longwood Poultry Farm) Phase 2 for office ♦ Pearson Redevelopment for office and hotel Some of these proposals will come before Town Meeting for approval. Some have already been approved by Town Meeting (Landfill and Pearson). Still others will be approved in other methods by other Town bodies (Archstone and Moore Phase 1). In considering these matters the Town needs to keep in mind the balance between affordable housing needs, increases in tax base, traffic, open space needs, and other quality of life issues. Being dependent on the property tax 34 i for 62% of its revenue, however, means that Reading will have to make some very tough decisions on these development projects. If the Town is not going to tax itself more for services, and demands the same or increased levels of services, then the revenue must grow. As always, the budget presented to you represents the work of many dedicated employees and volunteers in the community. We will all continue to do the very best we can for the Town of Reading, whatever the circumstances, and whatever the resources available. Re fully su d, eL► Peter I. Hechenbleikner Town Manager OR I I i 99,890 Town of Reading, Massachusetts (99,890) 57,500 55,000 (2,500) Projected Revenues 940 940 (940) General Fund (742,775) 46,700 (90,800) 130,000 130,000 2002 70,000 2003 1,706,229 _ Final Budget Budget 186,000 Budget 127,779 (58,221) Budget (Revised) Over (Under) Projected Over (Under) 4,288,373 2,784,432 2001 2002 2001 2003 2002 Notes -3.2% $ $ $ $ $ Property taxes: 50,278,154 ... (113,3831 51,688,507 1,410,353 % change -0.8% Total tax levy 30,566,179 31,448,955 882,776 32,398,477 949,522 A.) Less: Provision for abatements and exemptions 400,1572 383,556 16,601 400,000 X16,444) -I 30,166,022 31,065,399 899,377 31,998,477 933,078 % change 3.0% 3.0% Local revenues from sources other than property taxes: Motor vehicle excise 2,500,000 2,650,000 150,000 2,650,000 Penalties and interest on taxes 160,000 140,000 (20,000) 140,000 Payments in lieu of taxes 190,000 215,000 25,000 215,000 - I Charges for services 730,000 1,004,500 274,500 1,124,500 120,000 B,) Licenses and permits 40,000 45,000 5,000 50,000 5,000 Special assessments 5,000 5,000 5,000 Fines 110,000 100,000 (10,000) 100,000 Interest earnings 900,000 650,000 250,000 500,000 150,000 C.) 4,635,000 4,809,500 174,500 4,784,500 25,000 % change 3.8% -0.5% Intergovern mental revenue: State aid Less: State aid - offset items Operating transfers / available funds: Cemetery perpetual care Cemetery sale of lots Wetland protection filing fees Sale of real estate funds Reading Ice Arena Authority Earnings distributions - electric Overlay surplus Certified "Free Cash" Totals 12,042,341 12,084,945 42,604 12,590,717 505,772 _ 440,199 466,122 25,923 379,381 86,741 11,602,142 11,618,823 16,681 12,211,336 592,513 D.) %change 0.1% 5.1% 99,890 99,890 (99,890) 57,500 55,000 (2,500) 10,000 (45,000) 940 940 (940) 880,275 137,500 (742,775) 46,700 (90,800) 130,000 130,000 200,000 70,000 1,635,572 1,706,229 70,657 1,748,885 42,656 218,695 186,000 (32,695) 127,779 (58,221) 1,395,501 468,873 926,628 560,830 91,957 4,288,373 2,784,432 1,503,941 2,694,194 90,238 % change -35.1% -3.2% 50,691,537 50,278,154 ... (113,3831 51,688,507 1,410,353 % change -0.8% 2.8% A.) FY 2002 new growth $139,126; FY 2003 new growth projected at $140,000 B.) Reflects increase in building permits fees, parking pemit fees and cemetery fees C.) Reflects decrease in interest rates D.) Chapter 70, additional assistance, lottery and highway fund per Governor's budget (House 1); SBA for the Coolidge Middle School project at $542,025 and HS project adjustment at ($230); all other items level funded E.) Direct offset to cemetery budget F.) Cemetery debt service retired G.) Direct offset to conservation budget H.) Balance of funds currently available in FY 2003 I.) Based on Reading Ice Arena projections J.) Increases in FY 2003 by 2.5% over FY 2002 E.) F.) G.) H.) J.) 26- Mar -02 36 Town of Reading, Massachusetts Allocation of Projected Revenues \ General Fund Fiscal Year 2003 Of Total Amount Budget Property Taxes 31,998,477 61.91% Local Revenues 4,784,500 9.26% State Aid 12,211,336 23.62% Available Funds / Transfers 2,694,194 5.21% $ (' Totals 51,688,507 100.00% II 1 i 37 i Town of Reading, Massachusetts (, Statement of Encumbrances, Compared to Expenditures General Fund As of March 31, 2002 Unexpended Encumbrances Expenditures Balance $ $ $ Town: Expenses: Sale of landfill property 48,282 48,282 Finance 2,274 2,274 j Law 2,500 2,500 Technology 8,000 7,955 45 Clerk 411 411 Community development 86 86 Downtown parking 2,584 2,584 Building maintenance 1,949 1,949 1 Fire 10,959 10,959 �) Engineering 198 198 Highway and equipment maint. 18,060 9,853 8,207 Parks and forestry 2,451 970 1,481 Public works site cleanup 9,393 9,393 Street lighting 10,737 3,630 7,107 Public way acceptance 1,746 1,746 i Cemetery 798 600 198 Health 646 .646 Historical commission 194 194 Capital outlay: Technology 540 506 34 Building maintenance 70,136 5,136 65,000 Highway and equipment maint. 78,732 36,891 41,841 School department: Salaries and wages 1,000,650 999,150 1,500 Expenses 328,935 302,300 26,635 Capital outlay 169,000 156,164 12,836 Employee benefits: Worker compensation 28,250 28,250 Total employee benefits 1,797,511 1,580,015 217,496 38 03/2612002 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2003 BUDGET f Department Town Manager FINCOM Actual Budget Requested Recommended Recommend 02to'03 02to'03 Expenditures (Revised) Budget Budget Source of of Town Man Percent $ No. FY -2001 FY -2002 FY -2003 FY -2003 Funding Budget Increase Increase Budget Summary General Fund A Accounting 104,172 108,102 110,055 110,055 1.81% 1,953 B Community Services 608,610 637,261 656,298 625,242 -1.89% (12,019) C Finance 675,753 821,575 835,018 821,747 0,02% 172 D General Services 667,635 627,549 648,280 630,001 0.39% 2,452 tl E Library 798,480 809,009 829,666 817,000 0.99% 7,991 F Public Safety 5,813,964 5,740,485 6,063,329 5,946,306 3.59% 205,821 G Public Works 3,628,397 3,399,721 3,425,420 3,308,689 -2.68% (91,032) Town Totals 12,297,011 12,143,702 12,568,066 12,259,040 0.95% 115,338 H Building Maintenance 3,157,831 2,944,396 3,037,993 2,997,993 1.82% 53,597 14 Schools 23,875,234 24,671,476 25,094,163 24,972,285 1.22% 300,809 K Debt Service and Capital 4,660,233 3,629,770 4,004;349 3,918,252 7.95% 288,482 L L Employee Benefits 5,756,873 6,281,930 6,959,834 6,977,410 11.07% Total General Fund 49,747,182 49,671,274 51,664,405 51,124,980 2,93% 1,453,706 State Assessments 655,784 606,880 606,880 563,527 Total Funding Required For General Fund 50,402,966 5D,278,154 52,271,285 51,688,507 2.81% 1,410,353 Enterprise Funds N Water Fund 2,603,484 2,697,477 2,719,907 2,682,888 -0.54% (14,589) 0 Sewer Fund 3,508,404 3,759,773 3,932,097 3,931,233 4.56% 171,460 Total Enterprise Funds 6,111,888 6,457,250 6,652,004 6,614,121 2,43% 156,871 Il t f, 39' 8 � ' REVIEW OF BUDGET EXPENSE HISTORY EY 1999 FY2000 FY2001 FY2002 FY2003 BUDGET BUDGET BUDGET BUDGET BUDGET (! General Gov't (w.o. Bid Maint) $11,379,407 $11,950,265 $12,466,395 $12,143,702 $12,259,040 % inc. over Prior Year 1.96% 5.02% 4.32% -2.59% 0.95% % of annual budget 25.14% 24.90% 24.59% 24.15% 23.72% $ increase from previous year 1 $218,9351 $570,8581 $516,130 ($322,693)1 $115,338 '9910'03 BUDGET Increase $879,633 7.73% School (w.o. Voke & Bid Maina $21,015,835 $22,447,760 $23,738,454 $24,515,840 $24,808,998 $3,793,163 % inc. over Prior Year 8.49% 6.81% 5.75% 3.27% 1.20% 18.05% % of annual budget 46.43% 46.78% 46.83% 48.76% 48.00% $ increase from previous year $1,643,984 $1,431,925 1 $1,290,694 $777,386 $293,158 1 $125,240 Bid. Maint. (,School and Town) $2,447,610 $2,562,688 $3,158,272 $2,944,396 $2,997,993 $550,383 % inc. over Prior Year 3.85% 4.70% 23.24% -6.77% 1.82% 22.49% % of annual budget 5.41% 5.34% 6.23% 5.86% 5.80% $ increase from previous year $90,729 1 $115,0781 $595,584 ($213,876)1 $53,597 0.32% Employee Benefits Regional Vocational School $219,592 $165,000 $153,752 $155,636 $163,287 ($56,305) 4.89% % inc. over Prior Year 132.74% - 24.86% -6.82% 1.23% 4.92% - 25.64% % of annual budget 0.49% 0.34% 0.30% 0.31% 0.32% $445,774 $ increase from previous year 1 $125,240 ($54,592) ($11,248)1 $1,8841 $7,651 Total General Budget $45,261,025 Debt/Capital $4,179,755 $4,599,540 $4,705,568 $3,629,770 $3,918,252 ($261,503) % inc. over prior year 8.81% 10.04% 2.31% - 22.86% 7.95% -6.26% % of annual budget 9.23% 9.59% 9.28% 7.22% 7.58% $ increase from previous year 1 $338,343 1 $419,7851 $106,028 1 ($1,075,798)1 $288,482 Employee Benefits $5,309,278 $5,568,847 $5,836,156 $6,281,930 $6,977,410 $1,668,132 % inc. over prior year 7.76% 4.89% 4.80% 7.64% 11.07% 31.42% of annual budget 11.73% 11.61% 11.51% 12.49% 13.50% $ increase from previous year 1 $382,497 $259,5691 $267,3091 $445,774 $695,480 ($56,663) ($26,060) ($43,353) State Assessment $709,548 $689,603 $632,940 $606,880 $563,527 ($146,021) % inc. over prior year 4.67% -2.81% -8.22% -4.12% -7.14% - 20.58% of annual budget 1.57% 1.44% 1.25% 1.21% 1.09% $ increase from previous year $31,682 ($19,945) ($56,663) ($26,060) ($43,353) Total General Budget $45,261,025 $47,983,703 $50,691,537 $50,278,154 $51,688,507 $6,427,482 $ difference from previous year 2,831,410 2,722,678 2,707,834 - 413.383 1,410,353 Total General Budget 0/6 Inc. over 6.67% 6.02% 5.64% -0.82% 2.81% 14.20% 03/26/2002 40 Department 111 Accounting Community Services General Services . r '1 � . 11 '► 11 '► �C ' i i '1 • 1 i Public Safety Role], Animal Control �' ►1 1 ', 11 �� 1 1/ '► 1 TOTAL Public Safet-y* Public Works 41 1 I I i i_ IiI I I i_ 03/2612002 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2003 BUDGET No. A Accounting Accounting At Salaries and Wages A2 Expenses Total Accounting B Community Services Conservation B1 Salaries and Wages Zoning Board B2 Salaries and Wages Historical Commission 83 Expenses Inspection B4 Salaries and Wages Planning B5 Salaries and Wages Health 86 Salaries and Wages B7 Expenses Elder/Human Services B8 Salaries and Wages 89 Expenses Veterans B10 Salaries and Wages B11 Expenses 812 Assistance Recreation B13 Salaries and Wages B14 Expenses General 815 Salades and Wages B16 Expenses Community Services 817 Salades and.Wages 818 Expenses Total Community Services Department Actual Budget Requested Expenditures (Revised) Budget FY - 2001 FY • 2002 FY - 2003 102,843 106,770 108,735 1,329 1;332 1,320 104,172 108,102 110,055 Town Manager FINCOM Recommended Recommend 02to'03 02to'03 Budget Source of of Town Man Percent $ FY -2003 Funding Budget Increase Increase 108,735 8.0-0 1.84% 1,320 8.0-0 -0.90% $ 110,055 1.81% 1,953 34,806 44,024 35,743 35,743 1,787 1,075 1,250 1,250 1,194 974 974 974 87,192 91,000 109,616 94,094 52,490 54,611 59,323 59,323 95,910 101,575 105,417 104,917 46,867 45,579 47,865 45,589 130,782 130,325 136,088 123,705 3,340 3,350 3,640 3,460 8,240 8,545 8,892 81892 695 700 700 700 7,751 6,000 6,200 6,000 41,439 46,224 47,132 47,132 72 2,040 2,500 2,500 81,625 89,064 78,783 78,788 12,420 12,175 12,175 12,175 534,271 566,443 582,244 553,844 74,339 70,818 74,054 71,398 608,610 637,261 656,298 625,242 042,1 8.0.0 8-0.0 - 18.81% 16.28% 0,00% 3.40% 8.63% 3.29% 0.02% -5.08% 3.28% 4.06% 0.00% 0.00% 1.96% 22.55% - 11.54% 0.00% -2.22% 0.82% -1.89% (12,019) TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2003 BUDGET �r I, i i 1) Department Town Manager FINCOM Actual Budget Requested Recommended Recommend 02to'03 02to'03 Expenditures (Revised) Budget Budget Source of of Town Man Percent $ No. FY -2001 FY •2002 FY -2003 FY -2003 Funding Budget Increase Increase C Finance Finance Committee CI Salaries and Wages 845 900 922 922 2.44% C2 Expenses 34,425 35,911 37,611 37,611 4.73% C3 Reserve Fund 150,000 150,000 150,000 0.00% Assessment C4 Salaries and Wages 87,054 94,752 99,295 99,295 4.79% C5 Expenses 8,248 15,660 9,035 8,700 -44.44% Technology C6 Salaries and Wages 75,332 78,376 81,518 81,518 4.01% C7 Expenses 112,632 105,768 105,768 103,926 - 1.74% Personnel C8 Salaries and Wages 36,460 38,309 39,864 39,864 4.06% C9 Expenses 34,527 11,300 11,300 11,300 0.00% General C10 Salades and Wages 231,268 242,893 252,329 242,539 - 0.15% C11 Expenses 54,962 47,706 47,376 46,072 - 3.43% Finance C12 Salades and Wages 430,959 455,230 473,928 464,138 8.0 -0 1.96% C13 Expenses 244,794 366,345 361,090 357,609 8.0.0 - 2.38% $ $ $ $ Total Finance 675,753 821,575 835,018 821,747 0.02% 172 D General Services Selectmen D1 Expenses 2,646 1,950 1,700 1,450 - 25.64% Town Manager D2 Salaries and Wages 97,050 94,962 96,900 96,862 2.00% D3 Expenses 24,868 200 150 100 - 50.00% Law Division D4 Town Counsel 96,059 108,825 110,000 105,000 - 3.51% D5 Labor Counsel 3,370 11,425 5,000 4,000 - 64.99% D6 Expenses 18,024 0 0 0 Town Clerk D7 Salaries and Wages 46,610 49,455 50,465 50,465 2.04% D8 Expenses 1,382 1,350 1,100 11100 - 18.52% Elections and Registrations D9 Salaries and Wages 24,183 10,890 21,140 15,140 39.03% D10 Expenses 21,444 18,482 22,870 22,870 23.74% Casualty Insurance D11 Expenses 104,631 158,887 161,340 161,340 1.54% General D12 Salaries and Wages 173,353 120,316 124,700 113,7.59 - 5,45% D13 Expenses 54,015 50,807 52,915 57,915 - -� 13.99% General Services D14 Salades and Wages 341,196 275,623 293,205 276,226 8.0 -0 0.22% D15 Expenses 325,439 351,926 355,075 353,775 8.0 -0 0.53% Total General Services 667,635 627,549 648,280 630,001 0.39% 2,452 0312612002 2 43 �r I, i i 1) TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2003 BUDGET 03/26/2002 44 3 Department Town Manager FINCOM Actual Budget Requested Recommended Recommend 02to'03 02to'03 Expenditures (Revised) Budget Budget Source of of Town Man Percent $ No. FY -2001 FY -2002 FY -2003 FY -2003 Funding Budget Increase Increase E Library Library E1 Salaries and Wages 625,597 633,970 672,330 666,330 8-0 -0 5.10% E2 Expenses 172,883 175,039 157,336 150,670 8 -0 -0 - 13.92% Total Library 798,480 809,009 829,666 817,000 0.99% 7,991 F Public Safety Police F1 Salaries and Wages 2,691,169 2,641,985 2,776,926 2,731,031 3.37% F2 Expenses 215,610 215,827 255,616 218,994 1.47 %< Animal Control F3 Salaries and Wages 9,666 10,175 9,971 9,971 -2.00% F4 Expenses 1,537 3,485 3,485 1,560 - 55.24% Fire / Emergency Management F5 Salaries and Wages 2,520,348 2,526,215 2,603,524 2,596,743 2.79% F6 Expenses 102,408 51,501 58,501 52,701 2.33% Dispatch F7 Salaries and Wages 250,950 253,101 317,110 297,110 17.39% F8 Expenses 22,276 38,196 38,196 38,196 0.00% Public Safety F9 Salaries and Wages 5,472,133 5,431,476 5,707,531 5,634,855 8.0.0 3.74% F10 Expenses 341,831 309,009 355,798 311,451 8.0-0 0.79% Total Public Safety 5,813,964 5,740,485 6,063,329 5,946,306 3.59% 205,821 03/26/2002 44 3 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2003 BUDGET 03/26/2002 454. i Department Town Manager FINCOM Actual Budget Requested Recommended Recommend 02to'03 02to'03 Expenditures (Revised) Budget Budget Source of of Town Man Percent $ No. FY -2001 FY -2002 FY -2003 FY -2003 Fundinq Budget Increase Increase G Public Works Administration GI Salaries and Wages 87,147 89,093 90,360 79,849 - 10.38% G2 Expenses 5,164 5,980 5,980 5,550 -7.19% Engineering G3 Salaries and Wages 214,625 220,036 230,580 224,037 1.82% G4 Expenses 16,517 15,950 15,950 11,950 - 25.08% Highway and Equip. Maint. G5 Salaries and Wages 620,501 659,473 680,674 648,773 - 1.62% G6 Expenses 318,185 260,449 261,399 255,391 -1.94% Parks and Forestry G7 Salaries and Wages 289,375 313,718 322,936 317,436 $200,000 Rine G8 Expenses 72,831 51,980 52,409 42,843 - 17.58% Public Works (Sub - Total) G9 Salaries and Wages 1,211,648 1,282,320 1,324,550 1,270,095 B -0-0 - 0.95% (12,225) GIO Expenses 412,697 334,359 335,738 315,734 8.0.0 -5.57% (18,625) GII Street Lighting 203,128 206,900 206,900 204,900 8.0.0 -0.97% (2,000) G12 Rubbish Collection, / Dispos 969,977 1,111,900 1,164,960 1,127,060 8.0.0 1.36% 15,160 G13 Snow and Ice Control 636,100 251,100 253,472 251,100 8.0-0 0.00% 0 Cemetery B-0.0 G14 Salaries and Wages 163,147 183,272 109,730 109,730 8.0-0 40.13% (73,542) G15 Expenses 31,700 29,870 30,070 30,070 - t0000saiao 8 -0 -0 0.67% 200 Cemetery lots G16 Pupiic Way Acceptance Public Works G17 Salaries and Wages 1,374,795 1,465,592 1,434,280 1,379,825 - 5.85% GIB Expenses 2,253,602 1,934,129 1,991,140 1,928,864 - 0.27% Total Public Works 3,628,397 3,399,721 3,425,420 3,308,689 - 2.68% (91,032) Town Total - Salaries/Wag 8,881,794 8,935,104 9,272,253 9,083,953 1.67% 148,849 Town Total - Expenses 3,415,217 3,208,598 3,295,813 3,175,087 - 1.04% (33,511) TOWN TOTAL 12,297,011 12,143,702 12,568,066 12,259,040 0.95% 115,338 03/26/2002 454. i 03126/2002 465 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2003 BUDGET Department Town Manager FINCOM Actual ' Budget Requested Recommended Recommend 02to'03 02to'03 Expenditures (Revised) Budget Budget Source of of Town Man Percent $ No. FY -2001 FY -2002 FY -2003 FY -2003 Funding Budeet Increase Increase $ $ $ $ H Buiidino Maintenance School Buildings H1 Salaries and Wages 1,059,978 1,070,769 1,083,665 1,043,665 8-0-0 -2.53% (27,104) H2 Expenses 1,602,483 1,396,055 1,443,144 1,443,144 8-0-0 3,37% 47,089 Town Buildings H3 Salades and Wages 112,644 118,600 124,984 124,984 8 0 0 5.38% 6,384 H4 Expenses 382,726 358,972 386,200 386,200 8 -0.0 7,58% 27,228 I Total Building Maintena 3,157,831 2,944,396 3,037,993 2,997,993 1.82% 53,597 I 14 Schools . I School 23,721,482 24,515,840 24,936,163 24,808,998 8 -0.0 1.20% 293,158 J Northeast Regional Voc. As 153,752 155,636 158,000 163,287 8.0.0 4.92% 7,651 I Total Schools 23,875,234 24,671,476 25,094,163 24,972,285 1.22% 300,809 03126/2002 465 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2003 BUDGET K2 Capital Projects K3 Geo Info Systems Department Town Manager FINCOM Actual Budget Requested Recommended Recommend 02to'03 02to'03 Expenditures (Revised) Budget Budget Source of of Town Man Percent $ No. FY .2001 FY -2002 FY 2003 FY -2003 Funding Budget Increase Increase K7 Replace Ambulance 110,312 K Debt Service and Capital Drainage improv 10,000 K1 Debt Service 3,893,743 3,540,770 3,915,349 3,893,252 -$46,700 Sale 8.0 -0 9.95% 352,482 K10 Sidewalk /Curb 65,000 25,000 Real Estate K2 Capital Projects K3 Geo Info Systems 70,000 K4 Town Bldg 60,000 35,000 K5 Replace Pumpers 230,231 K6 Fire Equipment 21,000 19,190 15,000 8.0.0 K7 Replace Ambulance 110,312 K8 Drainage improv 10,000 K9 Hwy Equipment 103,000 K10 Sidewalk /Curb 65,000 25,000 K11 Playground Upgrade 17,947 K12 Library Computers 8,000 K13 Library Circulation Sys K14 School Technology 100,000 K15 Drama Equipment K16 Musical instruments K17 Flexible Account 10,000 10,000 B -0-0 Total Capital Projects 766,490 89,000 89,000 8 25,000 Total Debt and Capital 4,660,233 3,629,770 4,004,349 3,918,252 L Emglovee Benefits L1 Contributory Retirement 2,166,800 L2 Nan- Conhib. Retirement 95,935 L3 Unemployment Benefits 16,581 L4 Group Health / Ufa Ins. 2,855,150 L5 Medicare / Social Security 405,555 L6 Workers Compensation 184,219 L7 Police / Fire Indemnification 32,633 L8 Total Employee Benefits 5,756,873 2,216,900 97,891 35,000 3,318,803 423,586 159,750 30,000 6,281,930 2,136,600 99,333 45,000 3,979,862 473,039 196,000 30,000 6,959,834 03/2612002 47 6 2,136,600 - $127,779oveday 99,333 Surplus 40,000 4,002,438 - $seo,ew 473,039 Free Cash 196,000 30,000 $ 6,977,410 8 -0.0 - 71.91% (64,000) 7.95% 288,482 -3.62% 1.47% 14.29% 20.60% 11.67% 22.69% 0.00% 11.07% 695,480 i I' l 1� I i i� 03126/2002 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2003 BUDGET No. Enterprise Funds M Water Fund Mt Salaries and Wages M2 Expenses M3 Capital Outlay Total Water Fund N Sewer Fund N1 Salaries and Wages N2 Expenses N3 Debt Service N4 Capital Outlay Total Sewer Fund 48 7 Department Town Manager . FINCOM Actual Budget Requested Recommended Recommend 02to'03 02to'03 Expenditures (Revised) Budget Budget Source of of Town Man Percent $ FY -2001 FY -2002 FY .2003 FY -2003 Funding Budget Increase Increase 650,748 697,000 727,530 727,530 B -0 -0 4.38% 1,283,374 1,235,977 1,295,877 1,258,858 8 -0 -0 1.85% 669,362 764,500 696,500 696,500 8.0.0 -8,89% 2,603,484 2,697,477 2,719,907 2,682,888 -0.54% (14,589) 161,491 188,562 203,932 203,932 8 -0-0 8.15% 2,954,180 3,229,021 3,249,975 3,249,111 8.0 -0 0.62% 132,190 132,190 132,190 132,190 8.0 -0 0.00% 260,543 210,000 346,000 346,000 B-0-0 64.76% $ $ $ $ 3,508,404 3,759,773 3,932,097 3,931,233 4.56% 171,460 48 7 FY 2003 BUDGET Department: Accounting FY 2001 BUDGET REDUCTIONS: Total 0 FY 2002 BUDGET REDUCTIONS: Decrease account clerk 7.5 hrs per week $5,227 Reduce allocation to water fund -$156 Reduce allocation to sewer fund -$156 Reduce allocation to electric fund -$312 Total $4,603 Decrease Administrative Assistant 7.5 hrs 6,436 Increase Account clerk 7.5 hrs per week -5,250 Reduce allocation to water fund -35 Reduce* allocation to sewer fund -35 Reduce allocation to electric fund -71 Total 1,045 03/26/2002 49 L ,, ll Town of Reading FY - 2003 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department: Accounting Division: Accounting - 025 Summary: Al &A2 The Accounting Department is responsible for maintaining financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for management's decision making process. The Accounting Department ensures that financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. 26- Mar -02 50 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2001 FY - 2002 FY - 2003 FY - 2003 102,843 106,770 108,735 108,735 1,329 1,332 1,320 1,320 104,172 108,102 110,055 110,055 2.8 2.6 2.6 2.6 The Accounting Department is responsible for maintaining financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for management's decision making process. The Accounting Department ensures that financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. 26- Mar -02 50 Town of Reading FY'2003Budget Salaries and Wages (Form B) Classification Town Accountant Asst. Town Accountant Administrative Assistant Account Clerk Totals Source of Funding Water Fund Sewer Fund Electric Fund General Fund (Form A) Department: Accounting Division: Accounting -05 Summary: Al 2.8 117611 2.6 121,330 2G 123 , 22.6 i ===, ==����= ==�,��= ' 01 i i 108,735 0-21TIFIZIN Annual Town Adopted Department Manager Actual Budget Requested Remonmende FTE Expenditures FTE (Revised) FTE Budget FTE Budget # FY - 2001 # F1 - 20802 FY - 2003i FY - 2003 U 1.0 71S83 1D 73O15 1.0 74J57 1.0 74,757 __- O.2 3013 _��- O.2 8075 ___- U.2 ___ 7Q87 0.3 7,987 0.8 23,681 0.8 24,642 &G 19309 O 19 U.8 19 0.6 15 O8 21,510 0.8 2�50 2.8 117611 2.6 121,330 2G 123 , 22.6 i ===, ==����= ==�,��= ' 01 i i 108,735 0-21TIFIZIN it Town of Reading FY - 2003 Budget Expenses(Form C) Department: Accounting Division: Accounting - 025 Summary: A2 52 26-Mar-02 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Supplies 493 300 300 300 Professional Development 913 920 900 900 Travel Reimbursement 110 300 300 300_ $ $ $ $ Totals 1,516 1,520 1,500 1,500 Source of Funding Water Fund 47 47 45 45 Sewer Fund 47 47 45 45 Electric Fund 93 94 90 90 General Fund (Form A) 1,329 1,332 1,320 1,320. 52 26-Mar-02 FY 2003 BUDGET Department: Community Services Eliminate Zoning Officer 12,000 Reduce Z8A Recording Secretary iUU �Shift 1/2 clerical bz recreation revolving fund 14.000 Down grade 1 Administrative Assistant position to Clerk position 2.200 increase Racavaotionfees Reduce Veterans Agerdfrnm14.5hrhn1Ohrperwaok 3.700 Reduced Veterans Aid 525 Pay Senior Tax Work program from Burbank trust fund 10,500 Total 43,025 Reduced Professional Development 2,000 Reduced Veterans Aid 1,500 Shifted more Recreation expenses 0o revolving fund 14.920 Total 18,420 Charge more to Conservation fund Charge additional exp. To Recreation Revolv.Fund Eliminate additional Building Inspection Eliminate additional mosquito spraying Eliminate Shopping Assist. - Reduce CoondofVol. Reduce Van Driver 3 hours per week Total |{ ��200z 53 L LJ $10,000 $15,022 / ) $2,276 $12,383 ----�,��� snsM A | ' |� || Town of Reading FY - 2003 Budget Budget Summary (Form A) I Budget Summary i Salaries and Wages (Form B) Expenses(Form C) I• Totals Revenue and Staffing Revenues Staffing Commentary Ii _) l Department: Community Services Division: Conservation - 061 Summary: B1 54 26 -Mar -02 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2001 FY - 2002 FY - 2003 FY - 2003 34,806 44,024 35,743 35,743 0 0 0 0 34,806 44,024 35,743 35,743 1.1 1.1 1.1 1.1 54 26 -Mar -02 Town of Reading FY'2003Budget Salaries and Wages (Form B) Department Community Services Division: Conservation -0G1 Summary: Bi 55 Annual Town Ad O��m� ��� ��u| Budget Requested Recommemde FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification Fl - 2001 FY - 2002 FY - 2003 X # f9.- 2003 Conservation Administrator 1.0 -- 347O7 1.0 -- 41�24 ---- 1.0 -- 431Q3 1.0 --' 43j83 ---- Recording Secretary 0.1 90 0.1 � 2,500 O1 25 0.1 2�5O -- ---- -- ---- --' ---- -- ---- Totals 1.1 � 34,806 348UG ���� 1.1 � 44,024 44O24 ���� � 1.1 45,743 45743 �� 1 1 � 45743 ���� Source of Fundin Conservation 1 1 General Fund (Form A) 34,806 44,024 35,743 35,743 55 Town of Reading FY - 2003 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department: Community Services Division: Zoning Board of Appeals - 066 Summary: B2 56 26-Mar-02 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2001 FY - 2002 FY - 2003 FY - 2003 1,787 1,075 1,250 1,250 0 0 0 0 $ $ $ $ 1,787 1,075 1,250 1,250 0.1 0.1 0.1 0.1 56 26-Mar-02 Town of Reading FY'2003Budget Salaries and Wages (Form B) Department: Community Services Division: Zoning Board of Appeals 'UOO Summary: 82 57 | / � | ' Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budged FTE Budged Classification # F/- 2DO1 # FY.- 2K002 # F9- 2003 # FY-2O83 Recording Secretary 0.1 1,787 Oj 1,075 01 � 1,250 01 -- 1,260 ---- � --' ____ -- � ---- _______ � ---- -- --' ---- ---- -- ------ ---- ------ Totals 0.1 1,787 O1 �� 1 O7S � 0.1 1,250 D1 �� 1 2SO � Source of Fundin General Fund (FonnA) ` 1J87 ======= 1075 ===���� 1,250 ======= 1,250 =~===== 57 | / � | ' Town of Reading FY - 2003 Budget Budget Summary (Form A) Bud-get Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department: Community Services Division: Historic Commission - 681 Summary: B3 58 26-Mar-02 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2001 FY - 2002 FY - 2003 FY - 2003 0 0 0 0 1,194 974 974 974 1,194 974 974 974 0.0 0.0 0.0 0.0 58 26-Mar-02 Town of Reading FY - 2003 Budget Department: Community Services Expenses (Form C) Division: Historic Commission - 681 Summary: B3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Office Supplies 1,194 974 974 974 Totals 1,194 974 974 974 Source of Funding General Fund (Form A) 1,194 974 974 974 26-Mar-02 we Town of Reading FY - 2003 Budget Department: Community Development i Budget Summary (Form A) Division: Inspectors -141 i i Summary: B4 26 -Mar -02 60 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 87,192 91,000 109,616 94,094 Expenses(Form C) 0 0 0 0 $ $ $ $ Totals 87,192 91,000 109,616 94,094 Revenue and Staffing Revenues i j Staffing 2,0 2.2 2.5 2.0 Commentary 26 -Mar -02 60 Town of Reading FY - 2003 Budget Salaries and Wages (Form B) Department: Community Development Division: Inspectors -141 Summary: B4 .11 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 Building Inspector 1.0 50,869 1.0 52,924 1.0 55,050 1.0 55,050 Gas / Plumbing Inspector 0.5 17,913 0.5 18,288 0.5 19,022 0.5 19,022 Wiring Inspector 0.5 18,296 0.5 18,288 0.5 19,022 0.5 19,022 Zoning Enforcement Officer 114 Alternate Inspectors 0,2 1,500 1,000 1,000 Code Officer 0.5 15,522 Totals 2.0 87,192 2.2 .91,000 2.5 109,616 2.0 94,094 Source of Funding General Fund (Form A) 87,192 91,000 109,616 94,094 .11 Town of Reading FY - 2003 Budget Department: Community Services Budget Summary (Form A) Division: Planning - 065 Summary: B5 I, Annual Town Adopted Department Manager ( L. Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 52,490 57,111 59,323 59,323 Expenses(Form C) 0 0 0 0 $ $ $ $ i Totals 52,490 57,111 59,323 59,323 i� Revenue and Staffing -, Revenues Staffing 1.0 1.1 1.1 1.1 Commentary f_ i I, I! 26- Mar -02 62 Town of Reading FY - 2003 Budget Salaries and Wages (Form B) Department: Community Services Division: Planning - 065 Summary: B5 63 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 Town Planner 1.0 52,490 1.0 54,611 1.0 56,823 1.0 56,823 Recording Secretary 0.1 2,500 0.1 2,500 0.1 2,500 -7- Totals 1.0 52,490 1.1 571111 1.1 59,323 1.1 59,323 Source of Funding General Fund (Form A) 52,490 57,111 59,323 59,323 63 Town of Reading FY - 2003 Budget f Department: Community Services Budget Summary (Form A) Division: Health - 511 Summary: B6 & B7 1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 $ $ $ $ Salaries and Wages (Form B) 95,910 101,575 105,417 104,917 Expenses (Form C) 48,867 45,579 47,865 45,589 $ $ $ $ Totals 144,777 147,154 153,282 150,506 Revenue and Staffing —i Revenues Staffing 3.3 33 23 2.3 ( i Commentary The Smoking Cessation Program is funded entirely with grants from the Commonwealth of Massachusetts. At the time of development of this budget, it appears that these funds will be drastically reduced, if not eliminated. If that happens, the program will be reduced or eliminated accordingly. 26- Mar -02 64 / / Town of Reading FY-2003Budget Department: Community Services ` Salaries and Wages (Form B) Division: Health -511 -( Summary: BG Annual Town Adopted Department Manager Actual Budget Requested Raoummende | FTE Expenditures FTE (Revised) FTE Budget FTE Budget � Classification # FY - 2001 # FY- 2082 # FY - 2003 # FY- 2003 Health Services Admin. 0.8 47183 0.9 48847 0.9 5�BG7 K8 | 1 Health Services Admin. G --- --- 0.2 2,200 --- --- 2,000 ---- --- ------' --- --- ------- Tobacco Control Coord. G Public Health Nurse ---- ---- 24,835 25,600 ---- -------- ( Health Inspector 0.5 19,118 0.5 19,893 0.5 20,690 0.5 20690 Health Inspector G O 5,031 0.1 5,275 KO 5,486 KU Sealer of Weights & Mea 01 0.1 0.1 K1 � N -- — -- 0.1 0.1 3c000 0.1 —_�0—.1 -__—_3,—�00�- 0 - i - � ----- ------- ------- ------- --- ---- ---' ---- ----- -----�- ------- ------- ' ( ----- \ ------- | � ------- | ------- ( --- ----- --- --- ---- ------- ---- ---' ------- ---- ---- ---- --�—� ------- ---- ---- � � ------- ---- ---- -- ---- ------- ---- | ------- | | ------- ---- ---- ---- -- ---- --' ------ ---- ---- ---- Tubu|o 3.3 153044 ��� 3.3 1SO7SO ��� 23 �� 18543S �� 2.3 1GS43Q ��� Source of Fundin Grant 57,134 58,175 60,022 60,522 ` ------- ------- ------' | ------- | General Fund (Fnnn/0 ` ' 95810 101575 ��� 105,417 184917 ��= | ' ! 65 \/ / ) � - Town of Reading FY - 2003 Budget Department: Community Services Expenses (Form C) i Division: Health - 511 Summary: B7 I� Annual Town Adopted Department Manager - Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Animal Disposal 3,300 3,700 3,700 3,700 i Contractual Services 2,067 90 100 100 Riverside Community Care 6,556 6,560 6,560 6,560 E.M.A.R.C. 6,220 8,220 8,220 8,220 Mosquito Control 22,724 22,724 25,000 22,724 Clinics 3,397 1,600 1,600. 1,600 Educational Supplies 998 885 885 885 l Travel Reimbursement 1,605 1,800 1,800 1,800 Weights and Measures 1,406 1O7000 10,000 10,000 i i.1 i $ $ $ $ Totals 50,273 55,579 57,865 55,589 Source of Funding Grant Funding ii i 1,406 10,000 10,000 10,000 $ $ $ $ General Fund (Form A) 48,867 45,579 47,865 45,589 26 -Mar -02 66 Town of Reading FY - 2003 Budget Department: Community Services Budget Summary (Form A) Division: Elder/Human Services - 541 Summary: B8 & B9 Revenue and Staffing Revenues Staffing 4.9 0 4.8 4.3 Commentary 26-Mar-02 67 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 130,782 130,325 136,088 123,705 Expenses (Form 0) 3,340 3,350 3,566 3,460 Totals 134,122 133,675 139,654 127,165 Revenue and Staffing Revenues Staffing 4.9 0 4.8 4.3 Commentary 26-Mar-02 67 ' ^ ! )- ( / l \ - � � /i - Town of Reading FY-2003Budget Salaries and Wages (Form B) Department: Community Services Division: Elder/Human Services -541 Summary: 88 68 Annual Town Adopted Department Manager Actual Budget Requested Recommonde FTE Expenditures FTE FTE Budget FTE Budget Classification # # FY- 2002 K # FY-2003 # P/- 2000 Elder Services Admin. 1.O 37,379 1.0 43560 1.0 46,254 tO 46,254 Social Worker tO 33,964 tO 32,047 1.0 33435 1.0 _ uu Coordinator of Volunteers 0.8 14,110 0.8 14,333 0.8 15,346 0.6 Coordinator of Volunteers Q 10,054 10,808 10,800 / Van Driver tU 24,052 tO 20270 0.9 20,716 0.9 20716 Substitute Van Driver 0.1 2,577 01 1,829 0.1 1,300 01 1,300 Meals on Wheels Coord. OJ 1 0.7 1 0.7 0J 19,037 Shopping Assist. Coord. 0 ---- &3 �O� 120 0.0 .0- o- Grant Funded -- --' -- ---- ---- ---- -- -- -- ---- ---- ---- -- ------ --' ---- ---- --' -- -- ---- ---- ---- --' --' ---- ---- -- -- ---- ---- ------ ------ -- ------ ---- Totals 4.9 146,811 148811 ���� 4B �� 147363 ��� 48 ��� � 1S3OO8 ��� 4.3 140,685 Source of Fundin Grants 16,029 16\828 16,920 16,980 General Fund (Form A) 130,782 130,325 136,088 123,705 68 Town of Reading FY - 2003 Budget Department: Community Services Expenses (Form C) Division: Elder /Human Services - 541 Summary: B9 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Fuel 1,475 1,350 1,566 1,560 Senior Center Supplies 369 250 250 250 Automotive Repair 654 400 400 400 Educational Supplies 24 250 250 250 Travel Reimbursement 818 1,100 1,100 1,000 Senior Tax Work Program 6,265 10,500 10,500 10,500 l I $ $ f f� $ I . $ Totals 9,605 13,850 14,066 13,960 �- Source of Funding Burbank Trust Fund 6,265 10,500 10,500 10,500 General Fund (Form A) 3,340 3,350 3,566 3,460 26 -Mar -02 69 Town of Reading FY - 2003 Budget Department: Community Services Budget Summary (Form A) Division: Veterans - 551 & 652 Summary: BIO, B11, 812 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 8,240 8,545 8,892 8,892 Expenses (Form C) 8,446 6,700 6,900 6,700 Totals 16,686 15,245 15,792 15,592 Revenue and Staffing $ $ $ Revenues Staffing 0.3 0.3 0.3 0.3 Commentary 26-Mar-02 70 Town of Reading FY-2003Budget Salaries and Wages (Form B) Department: Community Services Division: Veterans '55U&S52 Summary: B10 71 Annual Town Adopted Department Manager Actual Budget Requested Reoommonde FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 FY - 2002 X # � f9- 2003 # 9Y - 2003 X Veterans 0.3 8,240 0.3 D�45 0.3 O�82 � 0.3 8�S2 --- -- -- � ---- � ---- ---- --' -- -- ---- ---- ---- -- -- --' ---- ---- ---- -- --' -- ---- ---- ---- Totals 0.3 8,240 O3 �� 8545 ��� O3 �� 8802 ���� O3 �� 8882 ��� Source of Fundin � General Fund (Form /A ' 8240 ===���� 8545 ===���� 8882 ===���� 8892 ===���� 71 Town of Reading FY - 2003 Budget Department: Community Services Expenses (Form C) Division: Veterans - 551 & 552 Summary: B11 & B12 Annual Town Adopted Department Manager - Actual Budget Requested Recommended Expenditures (Revised) Budget Budget (' Classification FY - 2001 FY - 2002 FY - 2003 FY -2003 $ $ $. $ l Travel Reimbursement 695 700 700 700 Veterans Assistance li Ii ( 7,751 6,000 6,200 6,000 $ $ $ $ Totals 8,446 6,700 6,900 6,700 Source of Funding General Fund (Form A) 8,446 6,700 6,900 6,700 26- Mar -02 72 Town of Reading FY - 2003 Budget Department: Community Services Budget Summary (Form A) Division: Recreation - 631 Summary: B13 & B 14 Revenue and Staffing Revolving Fund 41,439 46,224 46,254 $ Revenues Staffing 1.0 1.0 1.0 1.0 Commentary All direct costs of the Recreation Division are reimbursed tot the Town through the Recreation Revolving , Fund. The Revolving Fund is created witht the fees for programs. 26- Mar-02 VIC3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 41,439 46,224 47,132 47,132 Expenses (Form C) 72 2,040 2,500 2,500 Totals 41,511 48,264 49,632 49,632 Revenue and Staffing Revolving Fund 41,439 46,224 46,254 $ Revenues Staffing 1.0 1.0 1.0 1.0 Commentary All direct costs of the Recreation Division are reimbursed tot the Town through the Recreation Revolving , Fund. The Revolving Fund is created witht the fees for programs. 26- Mar-02 VIC3 Town of Reading FY - 2003 Budget Department: Community Services Salaries and Wages (Form B) Division: Recreation - 631 Summary: B13 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 �- Recreation Administrator i i 1.0 41,439 1.0 46,224 1.0 47,132 1.0 47,132 1J Totals 1.0 41,439 1.0 46,224 1.0 47,132 1.0 47,132 Source of Funding General Fund (Form A) 41,439 46,224 47,132 47,132 74 ) | Town of Reading F/-200 Budget Department: Community Services ' / \ \ / Expensa (FormQ Division: Recreation -031 ` Summary: B14 | 75 Annual Town | ~ Adopted Department Manage Actual Budget Requested Recommended Expenditures (Revised) Budget Budget! Classification FY-2OO1 FY -2OK2 FY- 2003 P/-2OD3 / Electricity 7D -------' -------- ----- -------' 2,040 ------- -------- ----` -----�-- � 2,500 -------' -------` ----- -------' 2�D0 -------- | -------' ' ----' -------- ! -------' -------- -------- -------- -------' -------� ------- -------- ------- -------- -------- -------- -------' -------� -------' -------- | -------- | � \ -------� | -------- | -------� } � _ -------' -------- --------- ------- -------� ------- --------' -------- -------' ----- -------- -------� | � -------- | ----' | -------' | / Totals 72 2,040 2,600 2,500 Source of Fundinq -------' -------' - -------- - -------- - | - General Fund (Form A) 72 ' 2,040 2,500 2,500 � '- 26-Mar-02 \ 75 Town of Reading FY - 2003 Budget Department: Community Services Budget Summary (Form A) Division: General - 062 Summary: B15 & B 16 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 67,284 86,564 78,788 78,788 Expenses (Form C) 12,426 12,175 12,175 12,175 Totals 79,710 98,739 90,963 90,963 Revenue and Staffing Revenues Staffing 3.9 3.9 3.9 3.9 Commentary 76 26-Mar-02 Town of Reading FY'2003Budget Salaries and Wages (Form B) Department: Community Services Division: General -UG2 Summary: B15 77 | |. | Annual . Town Adopted Department Manager Actual Budged Requested Reoommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification {Y - 2081 # FY - 2002 # FY - 2003 ft FY-%083 Administrative Assistant 1.0 25j27 1.0 3O8O2 � 1.0 32OS8 1.0 32,058 Principal Clerk � 2.9 66,488 2.9 70,682 � 2.9 71,324 29 71,324 Totals 3.8 81,625 3.9 38 �� 101,484 3.9 38 �� 1U3382 ��� 38 �� 1O3382 ��� Source of Fundin Recreation Revolving Fu d 14,341 _ 14,920_ 24,594. 24,584 General Fund (Form A) 67,284 86,564 78,788 78,788 77 | |. | t Town of Reading FY - 2003 Budget Department: Community Services Expenses (Form C) Division: General - 062 Summary: B16 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Advertising 1,143 1,500 1,500 1,500 Supplies 4,651 4,600 4,600 4,600 Printing & Stationery 400 400 400 Duplicating & Photo Supplies 110 110 110 Printing 75 75 75 Professional Development 2,689 1,500 1,500 1,500 Travel Reimbursement .. 3,096 3,300 3,300 3,300 Dues & Membership 659 500 500 500 Technical Publications 70 70 70 Subscriptions 188 120 120 120 Totals 12,426 12,175- • 12,175 12,175 Source of Fundinq General Fund (Form A) 12,426 12,175 12,175 12,175 78 26 -Mar -02 FY 2003 BUDGET Department:" Finance FY 2001 BUDGET REDUCTIONS: reduced staff in mid year (attrition): amount accrued to free cas 12,000 Total 12,000 FY 2002 BUDGET REDUCTIONS: Postponed equipment upgrades and replacements 10,000 Postponed development of GIS capital program 150,000 Reduced clerical salary account one clerk (general) 23,921 Reduced clerical hours 2,300 Reduced banking services •3,125 Reduced postage ' 2,000 Reduced personnel medical services by charging dept budgets 650 Reduced maintenance of technology equipment 1,125 Reduced consulting expenses for technology to zero 2,000 Reduced technology training to zero 1,000 Reduced Assessors supplies 925 Total 197,046 FY 2003 BUDGET REDUCTIONS: Assessors budget for revaluation removed 7,550 Technology supplies reduced 538 Assessors supplies reduced 335 Clerical hours 9,790 Office equipment 500 Professional Development 500 Tax Title services 304 Technology supplies 1.304 TOTAL 20,821 03/26/2002 79 Town of Reading FY - 2003 Budget Department: Finance Budget Summary (Form A) Division: Finance Committee - 021 Summary: C1 &C2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 $ $ $ $ Salaries and Wages (Form B) 845 900 922 922 Expenses (Form C) 34,425 35,911 37,611 37,611 Totals 35,270 36,811 38,533 38,533 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0, Commentary The funds for a recording secretary for the Finance Committee have been increased by 21/2 %. The budget for the audit reflects the contracted amount of $ 44,500 for the third year of the contract with KPMG Peat Marwick, The Town's share is $ 37,611, or a $1,700 increase over FY 2002. 26- Mar -02 01 i Town uf Reading FY'2OU3 Budget Department: Finance Salaries and Wages (Form 8) Division: Finance Committee -02U Summary: C1 | Annual Town Adopted Department Manager Actual Budget Requested Rmommende | FTE Expenditures FTE (Revised) FTE Budged FTE Budget Classification # FY 2001 # FY .- 2K002 # FY - 2003 K # FY-|083 Q $ $ $ | Recording 8 845 ---- ------- � ---- ------- ___- ______- ---- ------' 900 ---- ------- ---- ------- ___- _—___—_ ---- ------- 922 ---- ------' ---- ------- ---- ------- ---- ------- 822 ---- ------- ] ` ---- ------- | ---- -------' | ---- ------- \` ---- ------- ---- ------- ---- ------- _--- ------- ---- --�---- ---- ------- ---- —�-- ------- --�- ------- ---- ------- ---- --�----' ---- ------- ---- ------- �--' ---- ------- ---- ------- ---- ------- ---- -----�– � ---- ------� ---' ------- ---- ---- ------- | ---- ------- | ---- ------- | ---- ------- | � ---- ------- | ---- ------- | / i ---- | Totals 0.0 840 == ==== 0.0 900 == ==== 08 922 ====== 0.0 922 == ==== Source of Fundin � } / ------- ------- --�---- ------- | General Fund (Form A) 845 900 922 922 | Town of Reading FY - 2003 Budget 1 Department: Finance Expenses (Form C) Division: Finance Committee - 021 Summary: C2 Annual Town Adopted Department Manager -, Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Financial Audit 40,500 42,250 44,250 44,250 $ $ $ $ Totals 40,500 42,250 44,250 44,250 Source of Funding Water Fund 2,025 2,113 2,213 2,213 Sewer Fund 2,025 2,113 2,213 2,213 Electric Fund 2,025 2,113 2,213 2,213 General Fund (Form A) 34,425 35,911 37,611 37,611 26 -Mar -02 IWJ Town of Reading FY - 2003 Budget Department: Finance Budget Summary (Form A) Division: Assessment - 031 Summary: C4 & C5 Commentary The expense side of the Assessors' budget reflects a decrease of $ 7,550, due to the fact that the I revaluation of FY 2002 occurs every three years. The staffing remains the same, with a fulltime Appraiser and a fulltime Assistant Appraiser. 26 -Mar -02 \/ 83 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 87,054 94,752 99,295 99,295 Expenses (Form C) 8,248 16,585 9,035 8,700 Totals 95,302 111,337 108,330 107,995 Revenue and Staffing Revenues Staffing 2.0 2,0 2.0 2:0 Commentary The expense side of the Assessors' budget reflects a decrease of $ 7,550, due to the fact that the I revaluation of FY 2002 occurs every three years. The staffing remains the same, with a fulltime Appraiser and a fulltime Assistant Appraiser. 26 -Mar -02 \/ 83 Town of Reading FY - 2003 Budget I Department: Finance Salaries and Wages (Form B) Division: Assessment - 031 Summary: C4 Annual Town Adopted Department Manager I Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification _# FY - 2001 _# FY - 2002 #_ FY - 2003 _# FY - 2003 j $ $ $ $ Appraiser 1.0 54,430 1.0 56,630 1.0 58,910 1.0 58,910 Assistant Appraiser I 1.0 32,624 1.0 38,122 1.0 40,385 1.0 40,385 l i Totals 2.0 87,054 2.0 94,752 2.0 99,295 2.0 99,295 Source of Funding General Fund (Form A) 87,054 94,752 99,295 99,295 84 Town of Reading FY - 2003 Budget Department: Finance C Expenses (Form C) Division: Assessment - 031 Summary: C5 11 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Equipment Maintenance Repair 1,500 1,500 1,500 1,500 Recording Fees 319 600 500 500 Appraisal Services 3,500 3,000 3,500 3,500 Supplies 1,531 2,335 1,935 1,600 Publications I Subscriptions 714 800 800 800 Travel Reimbursement 684 800 800 800 Revaluation (Fiscal 2002) 7,550 1 1 .1 I f Totals 8,248 16,585 9,035 8,700 f Source of Funding f General Fund (Form A) 8,248 16,585 9,035 8,700 f 26- Mar -02 \, ,I 85 f i Town of Reading FY - 2003 Budget Department: Finance Budget Summary (Form A) Division: Technology - 045 j' Summary: C6 & C7 Annual Town Adopted er Department Manager f P 9 Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 75,332 78,376 81,518 81,518 Expenses (Form C) 112,632 105,768 103,926 103,926 (i $ $ $ $ Totals 187,964 184,144 185,444 185,444 _J Revenue and Staffing - Revenues I Staffing 2.0 2.0 2.0 2.0 - Commentary The technology budget is level funded for expenses in FY 2003, as it was cut substantially in Fiscal 2001 and 2002. This budget has no training funds, and no funds for outside technical consultants. Without capital funds to pursue the GIS program, or other technology advances, this is a budget which attempts to maintain what we have. The budget continues to fund a full time technology director and a full time network technician. These positions serve the technology needs of all of the departments of the Town. t_ �I 26 -Mar -02 1 86 Town of Reading FY - 2003 Budget Salaries and Wages (Form B) Department: Finance Division: Technology - 045 Summary: C6 a l.. 1 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 Technology Coordinator 1.0 58,917 1.0 61,298 1.0 63,765 1.0 63,765 Network Technician 1.0 41,525 1.0 43,203 1.0 44,928 1.0 44,928 Totals 2.0 100,442 2.0 104,501 2.0 108,693 2.0 108,693 Source of Funding Water Fund 10,044 10,450 10,870 10,870 Sewer Fund 10,044 10,450 10,870 10,870 Electric Fund 5,022 5,225 5,435 5,435 General Fund (Form A) 75,332 78,376 81,518 81,518 a l.. 1 Town of Reading FY - 2003 Budget Department: Finance Expenses (Form C) Division: Technology - 045 Summary: C7 j Annual Town Adopted Department Manager Actual Budget* Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Maintenance of Equipment 11,871 10,875 10,875 10,875 Consulting Services 3,000 0 Computer License Fee 7,350 7,350 7,350 7,350 Telephone 64,359 68,000 68,000 68,000 Contractual Services 15,200 9,000 9,000 9,000 Supplies 21,493 25,538 23,696 23,696 L ..l Training i! 928 0 i ! $ $ $ $ Totals 124,201 120,763 118,921 118,921 Source of Funding Water Fund 4,285 5,998 5,998 5,998 I Sewer Fund 4,285 5,998 5,998 5,998 Electric Fund 2,999 2,999 2,999 2,999 (j General Fund (Form A) 112,632 105,768 103,926 103,926 � 26 -Mar -02 ! 88 Town of Reading FY - 2003 Budget Department: Finance Budget Summary (Form A) Division: Personnel - 042 Summary: C8 & C9 Revenue and Staffinq Revenues Staffing 1.0 1.0 1.0 0.0 Commentary While the Town is not creating new positions in these times of fiscal constraint, retirements and resignations have put pressure on the Personnel expense budget for advertising and medical exams. It is hoped that level funding of the expense budget will be sufficient to cover the need. This budget contains one full time Personnel Administrator. 26-Mar-02 89 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY.- 2003 FY - 2003 Salaries and Wages (Form B) 36,460 38,309 39,864 0 Expenses (Form C) 34,527 11,300 11,300 0 Totals 70,987 49,609 51,164 0 Revenue and Staffinq Revenues Staffing 1.0 1.0 1.0 0.0 Commentary While the Town is not creating new positions in these times of fiscal constraint, retirements and resignations have put pressure on the Personnel expense budget for advertising and medical exams. It is hoped that level funding of the expense budget will be sufficient to cover the need. This budget contains one full time Personnel Administrator. 26-Mar-02 89 Town of Reading FY-2003Budget Salaries and Wages (Form B) Department: Finance Division: Personnel 'O42 _ Summary: C8 go Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification FY- 2001 FY-{082 FY- 2003 FY - 2003 Personnel Administrator 1.0 -- 48162 � ---- 1.0 -- , ---- 1.0 -- ��� � ----' � -- ---- -- -- -- ---- ---- ---- -- -- -- ---- ---- ---- --' --' -- ---- ---- ---- -- ---- -- ---- --' ---- Tuba|o 1.0 162 48��� 1.0 � 48483 ���� 1.0 50,466 504G6 ���� OO �� U Source of Fundin Water Fund 2,307 2,425 2,625 Sewer Fund 2,307 2,425 2,525 Electric Fund 5z078 �334 z 5552 � General Fund (Form AJ 38309 38864 O go Town of Reading FY - 2003 Budget Expenses(Form C) Department: Finance Division: Personnel - 042 Summary: 09 91 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Advertising 12,215 4,000 5,000 Medical Services 12,167 7,850 7,500 Printing 328 1,250 600 Training Employment Expenses 11,617 Totals 36,327 13,100 13,100 0 Source of Funding Water Fund 900 900 900 Sewer Fund 900 900 900 Electric Fund General Fund (Form A) 34,527 11,300 11,300 0 26 -Mar -02 91 Town of Reading FY - 2003 Budget I Department: Finance Budget Summary (Form A) Division: General - 035 Summary: C10 & C11 Il Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 231,268 242,893 242,539 242,539 Expenses (Form C) 54,962 47,706 46,072 46,072 $ $ $ $ Totals 286,230 290,599 288,611 288,611 Revenue and Staffing Revenues Ii Staffing 9.5 8.7 8;5 8.5 - Commentary _1 26- Mar -02 92 i � Town of Reading FY'2003Budget D�e�m� Finance \ Salaries and Wages (Form 0 Division: General -U35 | Summary: C10 � Annual Town Adopted Department Manager Actual Budget Requested Recommende { FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification P/- 2001 # P/-{002 # }Y - 2003 FY .- 2003 $ $ $ $ | Finance Director 1.0 72,176 1.0 75,093 1.0 78,137 1.0 78,137 Asst. Treasurer/ Collector 1.0 --__� 42355 1.0 44UO0 1.0 4584S 1.0 45O46 Administrative Assistants 3.0 ---- S�2t] ------- 3.0 ---- S4887 3� ---' 871O8 8.0 8Y1D8 / Clerks 4.5 ----' S3�G8 3.7 B514O 3.5 8QO84 ---- 3.5 88864 | Overtime (out of grade) ---- ---- ------- ------- ------- ---- ---- ---' -------' ------- ---- ---` ---- 850 ------- ------- ---- ---- ---- ------- ------- | i ---- ---- ---- ------- ----_-- ------- ---- ---- ---' ------- ------- ------- ---- ---- ---- ------- ------- ------- ---- ---- ---- ------- � � ------- ------- ( ( | ( | ---- ---- --' ------- ------- ---- - ---- ---- -- ------- ------- ---- - ---- ---- ------ ------- ------- - ---- ---- ------ ------- ------' - | | [ ` Totals 9.5 288,712 8.7 31OO4G ���� 8S �� 311 8D4 � 8S �� 311 884 � Source of Fundin Water Fund 20,722 20,302 20900 20,900 Sewer Fund' 20,722 20302 20800 20900 Electric Fund 27,000 ------- 26,549 ------- 27�45 ------- 27,545 | / General Fund ��� ` ' �12� ��� ��� 2�D� ��= � 24 ��� ` | � 93 ' ( �) i_- i | | / | � / \ \ ! Town of Reading FY'2003 Budget Department: Finance Expensa (FnrmQ Division: General -Q35 Summary: O11 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification P/-2O0- FY-D0%2 FY - {0DJ FY - 2003 Tax Title Services 9905 RUUU 7606 7698 Banking Services 21,131 16,875 17,670 17,670 Postage 30567 29000 29,525 29,525 Supplies 5,682 4,500 4,500 4,500 Professional Development ouu* *,00u 2500 2500 Travel Reimbursement 724 500 500 500 Office Equipment 1,005 ----- � ----- � ----' ----` � ----' ----' ----' ----` ----- ----- ----- ----' ----` ----` ----- ----- ----- ----' ----' ----- ----- ----- ----` ----` Totals. 72,008 ��G464,025 G23A1 ���� G23Q1 ���� Source of Fundinq Water Fund 5,800 5,532 5,532 Sewer Fund 5800 5,532 5,532 5,532 Electric Fund 5,536 5,255 5,255 5,255 General Fund (Form A) 54,962 47J06 46/72 46,072 94 FY 2003 BUDGET Department: General Services FY 2001 BUDGET REDUCTIONS: Eliminate PT Clerk $11,500 Reduce Labor Counsel $5,400 Reduce Property/Casualty Insurance $11,000 Reduce Professional Devel./Elirn Out of State Travel $6,000 Eliminate "Reading Notes" .$12,765 Eliminate Retreat $2,000 Total $48,665 FY 2002 BUDGET REDUCTIONS: Eliminate Assistant Town Manager $53,184 Reduce Town Counsel and Labor Counsel $12,000 Reduce Clerical Staffing $3,660 Reduce Administrative Secretary Staffing $1,250 Reduce all expenses $4,950 Total $75,044 FY 2003 BUDGET REDUCTIONS: Reduced Board of Selectmen Expenses $500 Reduced Town Manager Expenses 50% $100 Reduced Town Counsel/Labor Counsel Expenses $11,250 Reduced Town Clerk Expenses $250 Reduced Overtime and Out of Classificalton Pay $982 Reduce clerical staff by .4 FTE - = 11% of staff $9,359 Total $22,441 95 Town of Reading FY - 2003 Budget Department: General Services Budget Summary (Form A) Division: Selectmen - 015 Summary: D1 26- Mar -02 1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 2,646 1,950 1,700 1,450 Totals 2,646 1,950 1,700 1,450 lRevenue and Staffinq Revenues i Staffing 0.0 0.0 0.0 0.0 ( Commentary I, 26- Mar -02 1 Town of Reading FY - 2003 Budget Department: General Services iI Expenses (Form C) Division: Selectmen - 015 Summary: D1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Advertising 1,146 1,000 750 750 Supplies 214 300 300 200 Other Expenses 1,286 650 650 500 i $ $ $ $ Totals 2,646 1,950 1,700 1,450 i Source of Funding General Fund (Form A) 2,646 1,950 1,700 1,450 26- Mar -02 97 Town of Reading FY - 2003 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department: General Services Division: Town Manager Summary: D2 & D3 1.0 1.0 1.0 1.0 26 -Mar -02 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2001 FY - 2002 FY - 2003 FY - 2003 97,050 94,962 96,862 96,862 24,868 200 150 100 121,918 95,162 97,012 96,962 1.0 1.0 1.0 1.0 26 -Mar -02 Town of Reading FY - 2003 Budget Salaries and Wages (Form B) Department: General Services Division: Town Manager Summary: D2 99 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification _# FY - 2001 _# FY - 2002 _# FY - 2003 _# FY - 2003 Town Manager 1.0 97,050 1.0 99,960 1.0 101,960 1.0 101,960 Totals 1.0 97,050 1.0 99,960 1.0 101,960 1.0 101,960 Source of Funding Water Fund 2,499 2,549. 2,549 Sewer Fund 2,499 2,549 2,549 General.Fund (Form A) 97,050 94,962 96,862 96,862 99 Town of Reading FY - 2003 Budget Expenses(Form C) Department: General Services Division: Town Manager Summary: D3 f 1$ Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Advertising 115 200 150 100 Publications & Subscriptions 753 Grant Consultant 24,000 Totals 24,868 200-- " 150 100 Source of Funding General Fund (Form A) 24,868 200 150 100 26 -Mar -02 f 1$ Town of Reading FY - 2003 Budget Department: General Services Budget Summary (Form A) Division:- Law - 041 Summary: D4, D5 & 06 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget_____Summary FY - 2001 FY _-2002 FY _-2003 FY _-2003 Salaries and Wages (Form B) 0 0 . 0 0 Expenses (Form C) 117,453 120,250 115,000 109,000 Totals 117,453 _ 120,250 115,000 109,000 Revenue and Staffing $ $ Revenues Staffing 0.0 0.0 0.0 0.0 Commentary 101 26 -Mar -02 Town of Reading FY - 2003 Budget Department: General Services Expenses (Form C) Division: Law - 041 Summary: D4, D5 & D6 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Town Counsel 96,059 105,000 110,000 105,000 Labor Counsel 3,370 7,600 5,000 4,000 Expenses I i 18,024 7,650 Inc Above Inc Above I Totals 117,453 120,250 115,000 109,000 Source of Funding i General Fund (Form A) 117,453 120,250 115,000 109,000 26 -Mar -02 i. 102 Town of Reading FY - 2003 Budget Department; General Services C Budget Summary (Form A) Division: Town Clerk - 051 Summary: D7 & D8 t Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 1.0 Commentary I. 26 -Mar -02 C 103 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salades and Wages (Form B) 46,610 49,455 50,466 50,466 Expenses (Form C) 1,382 1,350 1,100 1,100 Totals 47,992 50,805 51,566 51,566 Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 1.0 Commentary I. 26 -Mar -02 C 103 Town of Reading FY-2DO3 Budget Department: General Services Salaries and Wages (Form 0 Division: Town Clerk '0U Summary: D7 Annual Town Adopted Department Manager \ | Actual Budget Requested Relcommende FTE Expenditures FTE FTE Budget FTE Budge | Classification # FY- 2001 X # FY - 2002 # FY-3O03 # FY - 2003 K Town Clerk � . | | | � ' | ` ( ) � ^LO ---- ---- ---- ---� 46,610 ------- ------- ------- ------- 1.0 ---- ---- ---' ---- 49,455 ' ------- ------- ------' 1'0 ---- ---- ---- ---- 50,466 ------- ------- ------- ------- tO ---- ---- ---' ---' -------' ------- ------- ------- | � i | } � � ---' ---- � ------- ------- ---- ---- ------- ------- ---- ---- ------- ------- � ---- ---- ------- ------- Totals 1.0 46,610 4G818 �� 1.O 48 � 1.0 , 1.0 50 Source of Fundin / | | ' ) ------- ~ ------- ~ ------- - ------- - � General Fund (Form A) ] 46,610 49,455.1 50,466 50,466, Town of Reading FY - 2003 Budget Department: General Services Expenses (Form C) Division: Town Clerk - 051 Summary: D8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Binding 250 0 0 Contractual Services 740 500 500 500 Supplies 642 600 600 600 Totals 1,382 1,350 1,100 1,100 Source of Funding General Fund (Form A) 1,382 1,350 1,100 1,100 26 -Mar -02 105 Town of Reading FY - 2003 Budget Department: General Services Budget Summary (Form A) Division: Elections & Registrations - 052 Summary: D9 & D10 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 24,183 10,890 21,140 15,140 Expenses (Form C) 21,444 18,482 22,870 22,870 $ $ $ Totals 45,627 29,372 44,010 38,010 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary Im 26-Mar-02 Town of Reading FY - 2003 Budget Salaries and Wages (Form B) Department: General Services Division: Elections & Registrations - 052 Summary: D9 107 C Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 Registrars 1,393 1,305 1,420 1,420 Census 801 800 800 800 Elections 19,835 7,825 17,880 17,880 Town Meeting 2,154 960 1,040 1,040 Totals 0.0 24,183 0.0 10,890 0.0 21,140 0.0 21,140 Source of Funding State Reimbursement 6,000 General Fund (Form A) 24,183 10,890 21,140 15,140 107 C Town of Reading FY - 2003 Budget Department: General Services Expenses (Form C) Division: Elections & Registrations - 052 Summary: D10 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Advertising 5,053 3,250 4,820 4,820 Postage 616 417 585 585 Contractual Services: Elections 4,228 6,225 8,615 8,615 j Census 11,547 5,050 5,225 5,225 Town Meeting I 3,540 3,625 3,625 i i i Totals 21,444 18,482 22,870 22,870 Source of Funding General Fund (Form A) 21,444 18,482 22,870 22,870 26- Mar -02 I 108 Town of Reading FY - 2003 Budget Department: General'Services Budget Summary (Form A) Division: Insurance - 850 Summary: D11 Revenue and Staffing Revenues Staffing 0,0 0.0 0.0 0,0 Commentary MIIA preliminary estimates are that the P &C rates will go up 17% (this is the average scenario, dependent on what the increase in reinsurance is), so this amount could be $189,000 in municipal expense with a corresponding increase to Water and Sewer 26- Mar -02 109 Annual P'. Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 104,631 158,887 161,340 161,340 Totals 104,631 158,887 161,340 161,340 1 Revenue and Staffing Revenues Staffing 0,0 0.0 0.0 0,0 Commentary MIIA preliminary estimates are that the P &C rates will go up 17% (this is the average scenario, dependent on what the increase in reinsurance is), so this amount could be $189,000 in municipal expense with a corresponding increase to Water and Sewer 26- Mar -02 109 Town of Reading FY - 2003 Budget Department: General Services Expenses (Form C) Division: Insurance - 850 Summary: D11 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget - Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Insurance Premiums 113,065 162,891 171,000 171,000 Claims 1,070 2,000 4,000 4,000 Administrative 3,500 1,000 1,000 j ti i is Totals 114,135 168,391" 176,000 176,000 Source of Funding Water Fund 7,897 7,897 12,180 12,180 Sewer Fund 1,607 1,607 2,480 2,480 General Fund (Form A) 104,631 158,887 161,340 161,340 26 -Mar -02 110 Town of Reading FY - 2003 Budget Department: General Services Budget Summary (Form A) Division: General - 015 Summary: D12 & D13 Annual Town Adopted Department Manager Actual Budget Requested . Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 . Salaries and Wages (Form B) 173,353 120,416 124,100_ 113,759 Expenses (Form C) 54,015 51,415 52,915 57,915 Totals 227,368 171,831: 177,015 171,674 Revenue and Staffing $ $ $ $ Revenues Staffing 5.3 3.8 3.8 3.4 Commentary 111 26 -Mar -02 Town of Reading FY - 2003 Budget Salaries and Wages (Form B) Department: General Services Division: General - 015 Summary: D12 112 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 Assistant Town Manager 1,0 50,915 — Office Manager 1.0 37,674 1.0 38,795 1.0 41,184 1.0 41,184 Administrative Sec!y 1.2 33,123 1.0 31,552 1.0 32,773 1.0 32,773 Principal Clerk(s) 1.7 43,886 1.4 42,215 1.4 41,411 1.0 32,052 Temporary Position 0.4 4,666 0.4 6,154 0.4 6,032 0.4 5,050 Overtime/Out of Classification 3,089 2,700 2,700 2,700 Totals 53 173,353 3.8 120,416 3.8 124,100 —3.4 113,759 Source of Funding General Fund (Form A) 173,353 120,416 124,100 113,759 112 Town of Reading FY'2003Budget Department: General Services ExpenaeeUFonnQ Division: General '05 Summary: D13 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 20K01 i FY-20K2 9Y - 2803 FY - 2083 Maintenance of Equipment 700 500 500 50 Postage 20,387 21,900 23,400 28,400 Photocopy Equipment/ Supplies 20,930 17,500 17,500 17,500 Office Supplies 2,912 3,000 3,000 3,000 Printing & Stationery 1,524 1,400 1,400 1,400 Professional Development 7,501 7,115 7,115 7,115 Travel Reimbursement ----- ----' ----- ----- -------' ----` -------' -------` ------- ----- ----` ----' ----' ----- ----' ----' ----' ----- ----` ----- ----- ----` ----- ----' ----` ----' ----` ----- Totals 54,015 51,415 52,915 57Qi5 � Source of Funding� General Fund (Form A) 54,015 51,415 52,915 57,915 26-Mar-02 113 i FY 2003 BUDGET Department: Library FY 2001 BUDGET REDUCTIONS: Reduced Salaries & Wages (closed 1.3 hours /week) 12,508 Reduced Materials Expenditures 4,000 Reduced Office Expenses 170 Reduced Professional Development 32 Reduced Travel Reimbursement 23 Eliminated Capital Expenditure: Self - Checkout System 29,000 Total 45,733 FY 2002 BUDGET REDUCTIONS: Reduced Salaries & Wages (closed 5.4 hours /week) 25,196 Reduced Materials Expenditures 4,000 Eliminated Capital Expenditure: Self- Checkout System 24,000 Reduced Capital Expenditure: Equipment 5.000 Total 58,1961 FY 2003 BUDGET REDUCTIONS: Reduced Materials Expenditures 25,882 Reduced Professional Development 900 Reduced Travel Reimbursement 650 Reduced Other Expenses 80 Reduce Staff salaries 6000 Total 33,5121 114 Town of Reading FY - 2003 Budget Department: Library Budget Summary (Form A) Division: Library 611 C � Summary: E1 &E2 As directed by Peter Hechenbleikner, this budget reflects the minimum cost of keeping the Library from closing two additional hours per week in FY03. The Library will lose certification by the Massachusetts Board of Library Commissioners if the FY03 budget dips below $816,665. The loss of certification means the loss of state aid funding ($31,341 in FY02); ineligibility to apply for grants ($10,000 awarded in FY02 and $15,000 awarded in FY01); ineligibility to apply for regional contracts such as Reference On Call that brings in $150,000 over three years, Funding the Library at $816,665 will still necessitate closing an additional two hours per week over and above the 275+ hours the Library was forced to close in FY02. 26- Mar -02 C 115 1 i Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) $ 625,598. $ 633,970 $ 672,330 $ 666,330 Expenses (Form C) $ 251,329 $ 175,039 $ 157,335 $ 150,670.00 Totals $ 876,927 $ 809,009 $ 829,665 $ 817,000.00 Revenue and Staffing Revenues $ $ $ $ Staffing 18.2 17.3 17.6 17.4 Commentary As directed by Peter Hechenbleikner, this budget reflects the minimum cost of keeping the Library from closing two additional hours per week in FY03. The Library will lose certification by the Massachusetts Board of Library Commissioners if the FY03 budget dips below $816,665. The loss of certification means the loss of state aid funding ($31,341 in FY02); ineligibility to apply for grants ($10,000 awarded in FY02 and $15,000 awarded in FY01); ineligibility to apply for regional contracts such as Reference On Call that brings in $150,000 over three years, Funding the Library at $816,665 will still necessitate closing an additional two hours per week over and above the 275+ hours the Library was forced to close in FY02. 26- Mar -02 C 115 1 i Town of Reading FY - 2003 Budget Salaries and Wages (Form B) Department: Library Division: Library 611 Summary: E1 116 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 Director 1.0 57,690 1.0 59,406 1.0 61,782 1.0 61,782 Assistant Director 1.0 44,261 1.0 52,490 1.0 54,590 1.0 54,590 Technical Secretary 0.7 19,578 0.7 20,367 0.7 21,182 0.7 21,182 Division Heads 4.0 150,582 4.0 178,938 4.0 186,096 4.0 186,096 Librarians 4.6 199,063 4.2 176,233 4.4 192,019 4.2 186,019 Senior Library Associate 0.7 19,498 0.7 19,970 0.7 20,769 0.7 20,769 Library Associates 0.7 19,635 0.7 19,028 0.7 19,789 0.7 19,789 Senior Library Technician 0.4 . 12,787 0.4 10,056 0.4 12,018 0.4 12,018 Library Technicians 2.4 66,502 2.3 60,654 2.4 65,784 2.4 65,784 Pages 2.7 36,003 2.3 36,828 2.3 38,301 2.3 38,301 Totals 18.2 625,599 17.3 633,970 17.6 672,330 17.4 666,330 Source of Funding General Fund (Form A) 625,599 633,970 672,330 666,330 116 Town of Reading FY'2O03 Budget Department: Library � | ' ( ~ Expenxoa(FonnQ Division: Library 611 ' � Summary: E2 ' Annual Town � Adopted Department� Actual Budget Requested Recommended Expenditures (Revised) Budget Budget| Classification FY - 8001 fY-2ODl P/- 2803 Pf- 2003 ' Equipment Maintenance 700 785 3105 3,105 NOBLE 37,768 39,924 40,747 40,747 Office Supplies 10,879 10,000 10,000 10,000 Professional Development 6,109 1,900 1,000 1,000 Travel Reimbursement 0 1,350 700 700 Other 4,125 88 U 0 � Materials - 15% min. requirement 152,240 121,000 101,783 95,118 -------- -------- --------� -------' ------- ----` -------- -------' -------� | | ( |' | -------' -------- ----�--- ----- ----' ----- ------- -------- -------- -------' -------� -------- -------� -------� -------� -------- -------- | | � � -------' -------- -------- -------� -------� -------- Totals 211,830 ===����= i75 ===�175,039 = 157335 ===����= 160,670 Source of Fundin-q � | ' -------� ------- -------- ------- / General Fund (Form A) 211,830 175,039 157,335 150,670 | | 264War-00 \ \ ' | 117 FY 2003 BUDGET r r Public Safety -Police FY 2001 BUDGET REDUCTIONS: No significant reductions Total $0 FY 2002 BUDGET REDUCTIONS: Eliminate 1 Lieutenants Position $78,543 Eliminate 2 Officer Positions $104,070 Reduce auto repair $8,000 Total $190,613 FY 2003 BUDGET REDUCTIONS: Reduce Overtime Total 03/26/2002 118 $37,000) $37,000 Town of Reading FY - 2003 Budget Department: PUBLIC SAFETY Budget Summary (Form A) Division: Police (111) Summary: F1 & F2 Revenue and Staffing Revenues Staffing 43.0 40.0 40.00 40.0 Commentary 119 26-Mar-02 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Bud-get Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 2,691,169 2,671,805 2,776,376 2,731,031 Expenses (Form C) 218,344 220,827 255,615 218,994 Totals 2,909,513 2.,892,632. 3,031,991 2,950,025 Revenue and Staffing Revenues Staffing 43.0 40.0 40.00 40.0 Commentary 119 26-Mar-02 i Town of Reading FY - 2003 Budget Department: PUBLIC SAFETY Salaries and Wages (Form B) Division: Police (111) i Summary:. F1 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 CHIEF 1.0 94,562 1.0 87,863 1.0 107,076 1.0 107,076 ` LIEUTENANTS 4.0. 324,263 10 249,117 3.0 259,969 3.0 259,969 SERGEANTS 7.0 486,286 7.0 497,168 7.0 513,242 7.0 513,242 DETECTIVES 3.0 166,856 3.0 ` 171,988 3.0 173,693 3.0 173,693 I OFFICERS 26.0 .1,159,303 24.0 .1,231,126 24.0 ° 1,240,948 24.0 1,240,948 CLERKS 2.0 56,185 2.0 .58,230 2.0. 62,308 2,0 62,308 SCHOOL TRAFFIC 95,867 94,805 98,635 98,635 OVERTIME 206,753 156,102 193,128. 156,000 HOLIDAY 87,185 89,429 88,832 88,832 TEMPORARY POSITION 9,817 18,217. 18,217 10,000 BUYBACK. 4,272 _17,940 20,328 20,328 Totals 43.0 2,691,349 40.0 2,671,985 40.0 2,776,376 40.0 2,731,031 (I _j Source of Funding General Fund (Form A) 2,691,349 2,671,985 2,776,376 2,731,031 120 Town of Reading FY - 2003 Budget Department: PUBLIC SAFETY (\ Expenses (Form C) Division: Police (111) Summary: F2, Annual Town Adopted Department Manager Actual Budget ., Requested Recommended Expenditures (Revised) Budget Budget, Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 t ELECTRICTY 10,399 8,100 8,100 8,100 EQUIPMENT MAINT. /REPAIRS 75 1 ,200 1,200 " 1,200 RADIO, MAINT. /REPAIRS 4,741 0 0 . 0 " BICYCLE REPAIRS 846 500 500 500 f TRAFFIC LIGHT REPAIRS 11,320 5,514 5,514 5,514 PARKING PROGRAM 4,036 6,500 6,500 6,500 N.E.M:LE.C. 3,175 3,200' 3,425 3,425 POSTAGE 1,271 1,400 1,400 1,400 PHOTOCOPY EQUIPMENT 755 1 1200 1,200 1,200 LAW ENFORCEMENT TV NET, 4,392 6,320 6,320 "" 6,320 FUEL 25,077 29,700 29,700. 22,000 f " OFFIC SUPPLIES 4,128 5,830 5,830 5,830 I OFFICE SUPPLIES /DETECTIVE 494 0 0 0 PRINTING & STATIONARY 3,344 0 0 0 . DUPLICATING & PHOTO SUPP, 5,256 4,000 4,000 4,000 MEDICAL SUPPLIES 724 100 100 100 UNIFORMS- POLICE OFFICERS 27,701 38,010 41,202 41,202 UNIFORMS-DEPARTMENT. 5,080 0 0 0 UNIFORMS -HONOR GUARD 671 0 0 0 UNIFORMS- TRAFFIC 205 0 0 0 AUTOMOBILE REPAIRS 8,989 11,570 11,570 11,570 TIRE & TUBES . 2,314 0 0 0 l Food &Groceries 190 200 200 200 PARKING CLERK SUPPLIES 3,507 0 " 0 0 PUBLIC SAFETY SUPPLIES 11,734 7,000 7,000 7,000 REVOOLVERS,& AMMUNITION PUBLIC SAFETY SUPPLIES 3,778 6,950 6,950 6,950 EQUIPMENT FOR OFFICERS PUBLIC SAFETY SUPPLIES 5,261 0 0 0 OTHER EQUIPMENT LICENSE TO CARRY 0 300 300 300 TRAINING 5,501 8,000 8,000 8,000 SPECIAL INVESTIGATIONS 120 400 400 400 PROFESSIONAL DEVELOPMENT' 1,211 1,280 1,280" 17280 TRAVEL REIMBURSEMENT 252 300 300 300 EQUIPMENT /FURNITURE 411 1,000. 1,000 1,000 COMMUNICATIONS 1,945 18,553 18,553 18,553 RADAR UNIT 1,832 1,300 3,750 3,750 MOTORCYCLE 713 0 0 0 I VEHICLE(S) 48,465 52,400 81,321 52,400 RADIOS 8,431 0 0 0 $ $ $ $ Totals 218,344. 220,827 255;615 218,994 " Source of Funding General Fund (Form A) 21B,344 220,827 255,615 218,994 26-Mar -02 121, 2 FY 2002 BUDGET REDUCTIONS: Reduced Kennel Boarding $1,000 Reduced Kennel Fees $1;000 Total $2,000 FY 2003 BUDGET REDUCTIONS: None Expected Total $o Town of Reading FY - 2003 Budget Department: PUBLIC SAFETY i Budget Summary (Form A) Division: Animal Control (182) Summary: F3 & F4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003. . Salaries and Wages (Form B) 9,665 10,118 9,971 9,971 Expenses (Form C) 1',536 3,485 3,685 1,560 $ $ $ $ Totals 11,201 13,603 13,656 11,531 Revenue and Staffing Revenues Staffing 0.5 0.3 0.3 0.3 l Commentary I' 26- Mar -02 123 Town of Reading FY 2003 Budget Department: PUBLIC SAFETY Salaries and Wages (Farm B) Division: Animal Control (182) Summary: F3 - Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 Animal Control Officer 0.3 9,665 0.3 10,175 0.3 9,971 0,3 9,971 I Totals 03 9,665 0.3 10,175 0.3 9,971 0.3 9,971 Source of Funding i General Fund (Form A) 9,665 10,175 9,971 9,971 124 Town of Reading FY - 2003 Budget Department: PUBLIC SAFETY i - Expenses (Form C) Division: Animal Control (182) Summary: F4 Annual Town Adopted Department Manager Actual Budget Requested . Recommended Expenditures (Revised) Budget Budget Classification FY - 2001. FY - 2002 .' FY - 2003 FY - 2003 KENNEL BOARDING 405 1,335 1,335 1,000 KENNEL FEES 300 1,540. 1,540 1,000 FUEL 250 250 250 200 AUTOMOTIVE REPAIR 210 200 200 200 OTHER EXPENSES 371 160 360 160 Totals 1,536 3,485 3,685 1,560 Source of Funding General Fund (Form A) 1,536 3,485 3,685 1,560 26- Mar -02 \ 125 FY 2001 BUDGET REDUCTIONS: Mechanic Transferred to DPW $27,150 Apparatus Maintenance Transferred to DPW $22,886 Fire Alarm Maintenance $1,000 Confined Space Rescue Equipment (Capital) $10,300 Total $61,336 FY 2002 BUDGET REDUCTIONS: Assistant Chief $63,773 Overtime Account (Increase for Officer Inspection Services) - $30,000 Fire Alarm Expenses $2,000 Fire Alarm Salary (Transferred to Fire Alarm Expenses) $2,000 Fire Alarm Expenses (Increased) - $2,000 Holiday Pay $1,220 Equipment Maintenance and Repairs $1,000 Apparatus Maintenance $850 Radio Maintenance $1,000 Clothing - Firefighters $10,000 Protective Clothing .,$6,750 Publications /Subscriptions $256 Training $17500 Equipment $3,000 Fire Staffing Study $10,000 Defibrillator Replacement (Capital) $14,000 TOTAL $85,349 FY 2003 BUDGET REDUCTIONS: Fire Alarm Salary (Transferred to Fire Alarm Expenses) $1,500 Fire Alarm Expenses (Increased) $11500 Fuel $2,800 Overtime $9,000 Passenger Vehicle (Capital) $30,000 Fire Hose (Capital) - $11,000 Total $52,800 _I .I Town of Reading FY - 2003 Budget Department: Public Safety Budget Summary (Form A) Division: Fire /Emergency Mgmt. -121 Summary: F5 & F6 Annual Towne Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY:- 2003 Salaries and Wages (Form B) 2,.520,348 2,526,215 2,605,743 2,596,743 Expenses (Form C) 102,408 51,501 52,701 52,701 Totals 2,622,756 2,577,716 2,658,444 2,649,444 Revenue and Staffing Revenues: Ambulance /Permits 234,462 252,691 Staffing 47.0 45,0 44.0 44.0 Commentary The mission of the Reading Fire Department and Emergency Management is the protection of life, property and the environment. These goals are achieved through the following activities Fire extinguishment ` Emergency medical education for the community (CPR and defibrillator certification) 1 — The delivery of emergency medical services Emergency preparedness through planning and training Fire prevention — Maintaining and expanding the emergency /fire alarm system f — Fire safety education — Environmental protection ll As a result of recent world events Emergency Management has become more active than any other prior year. The Town of Reading is in compliance with all State and Federal regulations and all plans have been reviewed to ensure they are up to date. This will ensure the community is ready to handle any type of disaster whether natural or manmade, and is eligible to receive all available Federal and State funds. .Budgetary Changes; I The Fire Prevention position was'added back into the FY 2003 budget, Funding for the position is through a combination of a Firefighter's salary and overtime funds that were allotted to inspection services. As a result of this change the staffing for the Department will be understaffed by four Firefighters in fiscal year 2003 (The Department was understaffed 3 Firefighter's positions and one Fire Prevention position in fiscal Iyear 2002). However, with the major building projects involving schools and commercial properties, we must have the staff td ensure the life safety systems of the buildings, are designed and installed properly. The demand for services has continued to increase while the number of fire personnel have decreased. For illustration purposes a comparison of staffing and runs between the years of 1987 . and 2000 has been provided below: Year Officers /FF Total Runs Ambulance Runs 1987 46 3023 1085 2000 41 4364 1776 26- Mar -02 127 128 Tow ofReadirrg-FY- 2003 -Mget Devartment.-Public-S-afet Salaries and Wages (Form B) Division: Fire /Emergency Mgmt. -121 Summary: F5 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 $ $. $ $ Fire Chief 1 103,777 1.0 75,000 1.0 81,003 71.0 81,003 Secretary 1 34,009 1.0 34,688 1.0 35,382 1,0 35,382 Fire Prevention (Lieut.) 1 34,869 0 1.0 51,700 1,0 51,700 Captains 4 228,048 4.0 241,786. 4.0 259,629 4.0. 259,629 Lieutenants 4 187,402 4.0 208,204, 4.0 217,419 4.0 217,419 Firefighters 33 1,427,310 33 1,455,738 32.0 '1,451,866 32.0 1,451,866 Mechanic 1 7,189. 1.0 0 0.0 .: .0 0.0 0 Fire Alarm 1 11,862 1.0. 12,462 1.0 13,251 1.0 13,251 EMS Coordinator 1.0 0 1,850 0 0 Overtime 321,431 296,206 294,786. 285,786 Holiday Pay 123,606 126,430 - 129,300 129,300 Sick Leave Buy back 40,847 41,051 47,608 47,608 DOT Overtime EMT 0 17,425 0 0 Vacation Buyback I 0 15,375 23,799 23,799 C Totals 47.0 2,520,348 45.0 2,526,215 44.0 2,605,743 44.0 2,596,743 Source of Funding General Fund (Form A) 2,520,348 2,526,215 2,605,743 2,596,743 128 __. _._.. ...._.. Town-of Reading-FY = 2003-Budge Department. Publ'rc-Safety i Expenses (Form C) Division: Fire /Emergency Mgmt. -.121 Summary: F6 Annual Town (. Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Equipment MaintlRepairs 3,928 2,386 2,386 2,386 Apparatus Maintenance 30,116 1,000 1,000 1,000 Radio Maint/Repairs 2,897 2,060 2,060 2,060 Fire Alarm Maint/repairs 2,871 3,400 2,900 2,900 Fuel 10,832 10,300 7,500 7,500 f Office Supplies 2,592 - 1,845 1,845 1,845 Clothing- Firefighters 18,262 8,900 14,700 .14,700 1 Protective Clothing . 6,702 0 0 0 Publications/Subscriptions 565 254 254 254 p . Training 2,737 3,500 3,500 3,500 Professional Development 416 795 795 795 Metrofie Dues 2,500 2,500 2,500 2,500 Other Expenses 2,179 1,361 1,361 1,361 Equipment Fire Hose Replacement 15,811 0 10,900 10,900 1,000 10,900 i 1,000 C 1,000 Fire Incident Reporting Program . 1,300 i t i i Totals 102,408 51,501 52,701 52,701 Source of Funding $ $ i $ General Fund (Form A) 102,408 51,501 52,701 52,701 26- Mar -02 \, I Town- ofReading— Y = 2003 -Budge Department PUBLIC-SAFETY Budget Summary (Form A) Division: Dispatch (123) L Summary: F7 & FS i Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002. FY - 2003 FY -2003 $ $ Salaries and Wages (Form B) 251,106 253,101 317,110 297,110 Expenses (Form C) 22,275 38,196 38,196 38,196 Totals 273,381 291,297 355,306 335,306 Revenue and Staffing Revenues Staffing 11.0 10.5 8.5 8,5 Commentary I 1 1 \. - 26- Mar -02 131. Town of Reading FY - 2003 Budget Department: PUBLIC SAFETY Salaries and Wages (Form B) Division: Dispatch (123) L Summary: F7 , Annual Town Adopted Department Manager Actual. Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 FY - 2003. # FY - 2003 _# SALARIES- PERMANENT 7.5 189,932 6.5 195,040 8.0 265,954 8.0 265,954 SALARIES- TEMPORARY. 3.5 20,531 4.0 10,199 0.5 10,000 0.5 0 ADD. GROSS OVERTIME 28,463 . 30,000 20,000 10,000 ADD, GROSS HOLIDAY 12,000 13,862 17,156 17,156 ADD, GROSS TRAINING i 178 4,000 4,000 4,000 i II i $ $ $ $ Totals 11.0 251,104 10.5 253,101 8.5 317,110 8.5 297,110 Source of Funding iI General Fund (Form A) 251104 253,101 317,110 297,110 132 Town of Reading FY - 2003 Budget Department; PUBLIC SAFETY i 1 Expenses (Form C) Division; Dispatch (123) Summary; Fg Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 MAINTENANCE OF EQUIPMENT 3,388 3,180 3,180 3,180 COMPUTER SERVICES 10,970 24,043 24,043 24;043 VIDEO SURV SYSTEM CONTRACT 101 1,880 1,880 1,880 OFFICE SUPPLIES 1,420 740 740 740 COMPUTER SUPPLIES 943 918 918 918 CLOTHING/UNIFORMS 2,580 2,140 2,140 : 2,140 r PROFESSIONAL DEVELOPMENT 0 .. 255 255 256 COMMUNICATIONS 2,871 5,040 5,040 5,040 1 i Totals 22,273 38,196. 38,196 38;196 Source of Funding General Fund (Form A) 22,273 38,196:. 38,196 38,196 26- Mar -02 \ .I 133 L i 1 i" i FY 2001 BUDGET REDUCTIONS: Administration Engineering Engineering Junior Engineer $ (15,000) Highway Laborer $ (35,000) Highway " School Pavement Maint. $ (10,255) Highway Street Sweeper Rental $ (18,135) Parks /Forestry Overtime - Compost Area $ (4,200) Parks /Forestry School Landscaping $ (3,142) Street Lighting. Electricity $, (10,700) Cemetery Salaries $ (25,000) Cemetery Perpetual Care Funds $ 25,000 Total $ $ (96,432) 'Capital - Playground Replace. $ (18,500) Cemtery FY 2002 BUDGET REDUCTIONS: Administration Engineering Junior Engineer (Co -op) $ (13,360) Highway Seasonal Laborers. $ (11,015) Highway Pavement Repair $ (26,1.63) Highway Equipment Maint. - Parts $ (3,300) Highway Pavement Maint. Operational $ (219,241) Highway Capital - Pavement Maint $ (281,000) Parks /Forestry Seasonal Laborers $ (37;985) Parks /Forestry Stump Grinding $ (1,600) Parks /Forestry Turf Treatment $ (2,000) Rubbish Collection $ (28,000) Parks /Forestry 'Capital - Playground Replace. $ (18,500) Cemtery Salaries $ (25,000) Cemetery Perpetual Care Funds $ 25,000 Highway Line Painting $ (12,000) Highway School Pavement Repair $ (5,000) Highway Pavement Patch $ (3,300) Highway Capital - Drainage $ (7,000) Highway Capital - Dump Truck $ (70,000) Highway Capital - Curb /Sldewalk $ (45,000) Parks /Forestry Mun..School Landscape $ (6,400) Rubbish Curbside Leaf COIL (2 Wks) $ (2,000) Building Maint Capital -Town Major Maint. $ (13,775) Total $ (606,039) FY 2003 BUDGET REDUCTIONS: Administration Principal Clerk $ (26,155) Engineering Junior Engineer (Co -op) $ (1,510) Engineering Police Detail $ (4,000) Highway Engine Fuel $ (7,500) Highway Mechanic III $ (2,092) Parks /Forestry Tree Climber 1 $ (2,693) Parks /Forestry Longevity $ (100) Parks /Forestry Overtime - Compost Area $ (5,469) Street Lighting Electricity - Fuel Charge $ (2,000) Rubbish Eliminate recycleing - inactive condos $ (20,400) Rubbish Bulk Collection Week $ . (8,000) Rubbish Curbside Xmas Tree Collection $ (500) Rubbish Curbside Leaf Collection $ (4,000) Administration Overtime $ (100) Snow & Ice Salaries $ (2,372) Rubbish Misc. Recyc - Bins $ (5,000) Parks /Forestry Supplies - Misc. $ (1,000) Parks /Forestry Contractual -Turf Treatment $ (1,000) Parks /Forestry Tools /Supplies $ (1,500) Parks /Forestry Sod $ (1,000) Parks /Forestry Stump /Brush Dispoosal $ (3,647) Parks /Forestry Chemicals /Seed $ (1,500) Highway /Equip. Seasonal Labor $ (4,740) Engineering Engineering Aide (Co -op) $ (5,034) Highway /Equip. Laborer $ (27,161) Total 134 Town of Reading FY -2003 Budget Department: Public Works i `l C Budget Summary (Fotm.A) Division: Administration (301) Summary: G1 &G2 Annual Town Adopted Department , Manager. Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY -2003 Salaries and Wages.(Form B) 87,147 89,093 90,509 79,849 Expenses (Form C) 5,164 5,980 5,980 5,550 Totals 92,311 95,073 96,489 85,399 Revenue and Staffing Revenues Staffing 5.0 5.0 5.0 4.0 . Commentary l Mar 26- -02 -135 Town of Reading FY - 2003 Budget Department: Public Works Salaries and Wages (Form B) Division: Administration (301) Summary: G1 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # . FY - 2001 # FY - 2002 # FY - 2003 # . FY - 2003 Director 1.0 80,340 1.0 83,598 , 1.0 85,268 1.0 85,268 Super - Bus. Serv. 1.0 49,062 1.0 51,038 1.0 53,086 1.0 53,086 Admin. - Asst. 1.0 29,601 1.0 30,810 1.0 32,063 1.0 32,063 Clerk 2.0. 48,324 2.0 50,282.. 2.0 52,311 1.0 26,156 Overtime 137 100 0 Grade' Adjustments ... I 215 100 100 100 i Totals 5.0 207,678 5.0 215,828 5.0 222,928 4.0 196,673 Source of Funding Water 74,430 79,069 81,369 71,786 Sewer i 46,101 47,666 51,051 45,038 General Fund (Form A) 87,147 8093 90,509 79,849 136 Town of Reading FY = 2003 Budget Department: Public Works i Expenses (Form C) Division: Administration (301) - I Summary: G2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003. FY - 2003 Supplies 2,800 2,800 2,800 2,500 Professional Development 2,364 3,130 3,130 3,000 Travel Reimbursements 0 50 50 50 i 1 Totals 5,164. 5,980 5,980 5,550 Source of Funding General Fund (Form A) 5,164 5,980 5,980 5,550 26- Mar -02 \. 137 Town of Reading FY - 2003 Budget Department: Public Works Budget Summary (Form A) Division: Engineering (302) - Summary: G3,& G4 I_ Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages.(Form B) 214,625 220,036 230,580 224,037 Expenses (Form C) 16,517 15,950 15,950 11,950 $ $ $ _ $ Totals - 231,142 235,986 246,530 235,987 Revenue and Staffing Revenues l Staffing 6.5 6.5 6.5 6.2 ( l_ Commentary j Town of Reading FY - 2003. Budget Department: Public Works 1 / Salaries and Wages (Form B) Division: Engineering (302) Summary: G3 I. Annual Town Adopted Department Manager Actual Budget Requested. Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY -2001 ' #.. FY - 2002 # FY - 2003 # FY - 2003 $, $ $ $ Town Engineer 1.0 66,906 1.0 68,243 1.0 69,615 1.0 69,615 Sr. Civil Eng. (PE) 1.0 49,667 1.0 521426 1.0 52,426 Civil Engineer 2.0 89,619 1.0 45,466. 1.0 47,522 1.0 47,522 Senior Engineer 1.0 44,637 1.0 46,442 1.0 47,586 1,0 47;586 Chief Field Technician 1.0 45,839 1.0 46,442 1.0 47,586 1.0 47,586 Field Technician 1.0 38,289 1.0 . .41,244 1.0 - 43,109 1.0 43,109 Junior Engineer (co-op) 0.5 10,296 0.5 13,415 0.5 11,905 0.2 5,361 Overtime 5,344 0 0 0 Grade Adjustments 440 500 500 500 Totals 6.5 301,369 6.5 311,419. 6.5 320,249 6,2 313,706 Source of Funding Water 58,862 62,010 60,847 60,847 Sewer 27,882 29,373 28,822 28,822 General Fund (Form A) 214,625 220,036 230,580 224,037 139 f II i I (I I i I' Town of Reading FY - 2003 Budget Department: Public Works Expenses (Form C) Division: w Engineering (302) Summary: G4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY -2001 FY - 2002 FY - 2003 FY - 2003 $ $ $ $ Record Fees - Street Accept. 255 350 350 350 Contract Services 6,113. 0 0 0 Police Details 7,182 12,000 12,000 8,000 Supplies & Equipment 2,466 3,100 3,100 3,100 Computer Supplies (CAD) 501 500 500 5D0 Totals 16,517. 15,950 15,950. 11,950 Source of Funding General Fund (Form A) 16,517 15,950 15,950 11,950 26- Mar -02 140 Town of Reading FY - 2003 Budget Department: Public Works Budget Summary (Form A) Division: Highway (303) Summary, G5 & G6 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 620,501 659,473 680,674 648,773 , Expenses (Form C) 318,185 260,449 262,291 255,391 $ $ $ $ Totals 938,686 919,922. 942,965 904,164 Revenue and Staffing Revenues Staffing 18.1 18.1 17.3 16.0 Commentary f 26- Mar -02 L i. 141 i i (' Town of Reading FY - 2003 Budget Department: Public Works Salaries and Wages (Form B) Division: Highway (303)' Summary: G5 I Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 Supervisor 1.0 55,050 1.0 57,113 1.0 59,426 1.0 59,426 Foreman 1.0 42,326 1.0 44,129 1.0 45,198 1.0 45,198 Working Foreman 2.0 73,081 2.0 76,548 2.0 . 78,777 .2.0 78,777 Equip.Oper. 4.0 138,553 4.0 1441035 4.0 148,686 4.0 148,686 Skilled Laborer 4.0 64,317 2.0 66,830 2.0 69,482: 2.0 69,482 Laborer 1.0 73,170 3;0 78,457 3.0 84;768 2,0 57,607 Master Mechanic 1.0 26,830 1.0 . 44,129 1.0 45,198 1.0 45,198 (' Mechanic l 2.0 59,498 2.0 78,229 2.0 78,799 2.0 78,799 Mechanic. Ill 1.0 17,666 1.0 29,787. 1.0 27,695 1.0 27,695 Seasonal Laborer 1,1 13,250 1,1 4,648, 0.3. 4,740 0.0 0 Overtime 50,113 18,772 19,579 19,579 On -call Premium (OT) 9,880 10,660 10,660 Longevity 9,925 9,150 10,025 10,025 Grade Adjustments li 4,822 41066 41241 4,241 l l Totals 18.1 628,601 18.1 665,773 17,3 687,274 16.0 655,373 j Source of EgEdidg, Water 5,800 4,700 4,900 4,900 Sewer 2,300 1,600 1,700 1,700 General Fund (Form A) 620,501 659,473 680,674 648,773 142 Town of Reading FY - 2003 Budget Department: Public Works Expenses (Form C) Division: Highway (303) Summary: G6 Annual Town Adopted Department Manager Actual Budget Requested . Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Line Painting. 18,508 15,054 15,054 15,054 School Pavement Maint. 0 0 0 0 { Highway Patch 13,493 13,596 13,596 13,596 Street Sweep Rental 0 0 0 0 Equipment Maintenance 28,645 12,558 12,558 12,558 Uniforms /Boots 5,458 5,200 6,000 6,000 Licenses 595 750 750 750 Police Details 9,246 6,000 6,150 6,150 Miscellaneous Services 8,978 7,961 7,961 ,. 7,961 Supplies - Highway 49,115 39,975 39,975 39,975 Pavement Repair 23,998 0 0 .0 Supplies - Equipment Maintenance: 142,622 135,555 135,555 135,555 Engine Fuel 38,127 40,000 47,500 47,500. i Totals 338,785 284,149 285,099 277,599 Source of Funding Water 14,200 15,300 14,255 `13,880 Sewer 6,400 8,400 8,553 8,328 . General Fund (Form A) 318,185 260,449 262,291 255,391 26- Mar -02 : \ 143 ` Town of Reading FY - 2003 Budget Department; Public Works Budget Summary (Form A) Division: Parks & Forestry (313) i Summary: G7 & G8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001, FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 289,375 313,718 322,936 317,436 Expenses (Form C), 72,831 51,98Q 52,409. 42,843 $ $ $ $ Totals 362,206 365,698 - 375,345 360,279 Revenue and Staffing ( Revenues Staffing 10,4 8.3 8.3 8.3 Commentary I _J l i 26- Mar -02 144 Town of Reading. FY - 2003 Budget Department: Public Works f i CI Salaries and Wages (Form B) Division: Parks & Forestry (313) f Summary: G7 Annual Town Adopted Department Manager f Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY -2001 # FY - 2002 # FY - 20031 # FY - 2003 $ $ $ $ Supervisor 0.5 31169 0.5 31,792 0.5 32,429 0.5 32,429 Foreman 1.0 40,241 1.0 41,583 1.0 43,450 1.0 43,450 Working Foreman 1.0 35,353 1.0 38,465 1.0 39,378 1.0 39,378 Tree Climber 1 1.0 30,522 1.0 37,722 1.0 35,029 1.0 35,029 Tree Climber II 1.0 7,143 1.0 30,381 1.0 32,406. 1,0 .32,406 Equip.Oper. 1.0 33,395. .1.0 34;879 1.0 36,436 1.0 36,436 Skilled Laborer 2.0 29,691 1.0 30,997 1.0 32,406 1.0 I 32,406 Laborer 26,838 1.0 26,499 1,0 28,80.3 1.0 28,803 Seasonal Laborer 2.9 22,332 0,8 12,769 0.8 13,024 0.8 13,024 f Overtime 23,7871 1 3,9981 1 4,1701 4,170 Overtime - Compost - - - - - - 18,504 19,300 13,800 Longevity 4,017 4,375 4,275 4,275 Grade Adjustments 41888 1,754 1,829 1,829 f Totals 10,4 289,375 8.3 313,718 8.3 322,936 8.3 317,436 Source of Funding f General Fund (Form A) 289,375 313,718 322,936 317,436 I 145 I_ Town of Reading FY - 2003 Budget Department: Public Works Expenses (Form C) Division: Parks & Forestry (313) Summary: G8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Contractual, Stump /Brush Disposal 22,563 16,511 16,511 12,864 Turf Treatment 3,815 8,710 8,710 7,710 Other 7,259 1 949 949 949 School. Landscaping 0 0 0 0 ((, Police Details 9,521 3,167 3,246. 3,327 l_ Uniform /Boots 2,946: 2,275 .2,625 2,625 Licenses 331 350. 350 350 Electricity 982 1,400 1,400 1,400 Supplies: ( Chemicals /Seeds 6,311 6,311 4,8fl Tools/Supplies 5,034 5,034 3,534 GravellClayletc, 15,263 1,361. 1,361 1,361 Sod 3,317 3,317 2,317 _j Miscellaneous 2,595 2,595 1,595 Brush Chipper Rental 10,153 0 0 0 l l i Totals 72,831 51,980 52,409 42,843 i Source of Funding I_ ( General Fund (Form A) 72,831 51,980 52,409 42,843 ( 26- Mar -02 _I 146 . Town of Reading FY - 2003 Budget Department: Public Works f. Budget Summary (Form A) Division: Street Lighting (325) Summary: G11 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) . Budget . Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 $ $ $ $ Salaries and Wages (Form B) 0 0 . 0 0. Expenses (Form'C) 203,128 206,900 206,900 204,900 J Totals 203,1.28 206,900 206,900 `- 204,900 Revenue and Staffing f Revenues Staffing 0.0 0.0 0.0 0.0 Commentary f� f 1 26- Mar -02 147 i Town of Reading FY - 2003 Budget Department: Public Works Expenses (Form C) Division: Street Lighting (325) Summary: G11 Annual Town Adopted Department Manager ( Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 -� Electricity 1j 203,128 206,900 206,900 204,900 �i Totals 203,128 206,900 206,900 204,900 I: Source of Funding �) General Fund (Form A) 203,128 206,900 206,900 204,900 ( 26- Mar -02 I1 148 Town of Reading FY - 2003 Budget Department: Public Works Budget Summary (Form A) Division: Rubbish (312) Summary: G12 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary ` FY = 2001 FY - 2002 FY - 2003 FY - 2003: Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 969,977 1,111,900 1,164,960. 1,127,060 Totals 969,977 1,111,900 1,164,960 `1,127,060 Revenue and Staffing Revenues: $ $ �. Appliance Stickers $11,680 $11,680 $11,680 $11,680 Bulk Item Stickers $11,090 $19,000 $19,000 $19,000 CRTs Disposal Stickers $3,310 $3,310 $3,310 $3,310 { $26,080 $33,990 $33,990 $33,990 Staffing 0.0 " 0.0 0.0 0:0 \ Commentary t 26- Mar -02 149 f Town of Reading FY - 2003 Budget Department: Public Works Expenses (Form C) Division: Rubbish (312) Summary: G12 �I Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002. FY - 2003 FY - 2003 j Collection I 325,197 429,500 442,360 425,560 Disposal 485;826 502,800 543,000 530,500 Curbside Recycling 148,382 164,600 164,600 161,000 II Miscellaneous Recycling . I 1, 10,572 15,000 15,000. 10,000 II, I� $ $ $ $ Totals i 969,977 1,111,900 1,164,960 1,127,060 Source of Funding 1, General Fund (Form A) 969,977 1,111,900 1,164,960 1,127,060 26- Mar -02 150 Town of Reading FY - 2003 Budget Department: Public Works i Budget Summary (Form A) Division: Snow & Ice Removal (321) Summary: G13 L Annual Town Adopted Department Manager 4 Actual Budget Requested Recommended Expenditures (Revised) Budget Budget (I Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 197,597 54,528 56,900 54,528. Expenses (Form C) 438,503 196,672 196,512 196,572 Totals 636,100. 251,100 253,472 251,100 Revenue and Staffing I .Revenues Staffing 0.0 0.0 0.0 0,0 Commentary I' II I l 26- Mar -02 \, 151 i Town of Reading FY - 2003 Budget Department: Public Works Salaries and Wages (Form B) Division: Snow & Ice Removal (321) Summary: G13 Annual... Town Adopted - Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY 2001 # FY - 2002 # _FY - 2003 # FY - 2003 Regular Time (by Enterpise) -- 25,479 — 12,000 - 12,500 12,000 Overtime I, ( 172,118 42,528 - -- 44,400 42,528 Totals 0.0 i 197,597 0.0 54,528 0.0. 56,900 0.0 54,528 Source of Funding - General Fund (Form A) 197,597 54,528 56,900 54,528 152 Town of Reading FY - 2003 Budget Department: Public Works i Expenses (Form C) Division Snow & Ice Removal (321) Summary: G13 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Contracted Plowing & Hauling 215,026 97,979 97,979 97,979 Police Details 7,140 71409 7,409 7,409 Sand /Salt/CaCI /Supplies 197,263 80',811 80,811 80,811 Fuel 19,073 10,373 10,373 10,373 j I' Totals 438,503 :196,572 196,572 196,572 Source of Funding General Fund (Form A) . 438,503 196,572 196,572 196,572 26- Mar -02 153 SNOW AND ICE EXPENDITURE HISTORY Fiscal Initial O / (U) Year Expenditure Appropriation Appropriation 2002 $217,500 (3) $251,100 ($33,600) 2001 $636,100 $226,100 $410,000 (2) 2000 $252;219 $197;419 $541800 1999 $291,176 $192,301 $98,875 1998 $283,856 $187,467 .$96,389 1997 $284,442 $182,058 $102,384 1996 $677,475 $177,614 $499,861 (1) 1995 $136,935 $175,000 - ($38,065) 1994 $428,680 $110,000 $3181680 1993 $344,416 $110,000 $234,416 1992 $91,347 $150,000 ($58,653) 1991 $128,915 $150,000 ($21,085) 1990 $235,600 1989 $104,600 1988 $263,900 AVERAGES: 5 YR: 1997 -200.1 $349,559 4 Year - Excluding 2001 $277,923 I (1) Re- imbursement under State or Federal government emergency or other relief programs HAVE NOT been included in these costs. These re- imbursements totalled $61,123 from the State and $59,863 from the Federal governments. (2) Re- imbursement under Federal government emergency relief programs HAVE NOT been j included in these costs. This re- imbursement totalled $ 80,917. (3) Estimate. of expenditures as of 25 March 2002. 03/28/2002 S l H ist.xls 154 Town of Reading FY - 2003 Budget Department: Public Works i Budget Summary (Form A) Division: Cemetery (481.) Summary: G14 & G15 Annual Town Adopted Department ' 'Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 163,147 183,272 109,730 109,730 Expenses(Form C) 31,700 29,870 30,070 30,070 Totals . 194,847 213,142 139,800 139,800 - Revenue and Staffing Fees 134,528 125,000 135,000 135,000 Sale of Lots 0 15,000 15,000 134,528 125,000 150,000 150,000 Staffing 6.4 6.4 , 6.4 6.4 I I _ I 26- Mar -02 155 Town of Reading FY - 2002 Budget Department: Public Works Salaries and Wages (Form B) Division: Cemetery (481) Summary: G14 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY 2002. # FY - 2003 _# FY - 2003 Director 0.5 31,169 0.5 31,792 0.5 32,429 0.5 32,429 Foreman 1.0 40,241 1.0 41,583 1.0 43,450 1.0 43,450 Equip. Operator 1.0 36,028 1.0 37,001 1.0 38,653 1.0 38,653 Skilled Laborer. 1.0 . 29,777 1.0 30,997 1.0 32,406 1.0 32,406 Laborer i 1.0 21,989 1.0 26,361 1.0 27,162 1.0 27,162 Seasonal Laborer 1.9 17,977 1.9 30,998 71T.9 31,620, 1.9 31,620 Overtime 7,951 6,678 6,965 6,965 Longevity 2,325 2,325 2,325 2,325 Grade Adustments I 689 537 560 560 i Totals 6.4 188,147 6.4 208,272 6.4: 215,570 6.4 215,570 i Source of Funding Cem Perpetual Care- Benefits 25,000 25,000 15,000 15,000 Cemetery Perpetual Care 90,840 90,840 General Fund (Form A) 163,147 _183,272 109,730 109,730 156 Town of Reading FY - 2003 Budget Department: Public Works i Expenses (Form C) Division. Cemetery (481) Summary: G15 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY -2001 FY - 2002 FY - 2003 FY - 2003 Electricity 780 600 600 600 Uniforms /Boots 792 1,300 1,500 1,500 Licenses 40 200 200 200 Fuel Oil #2 1,101 750 750 750. Water /Sewer 70 125 125 125 Vandalism Gasoline /Diesel 2,663 3,520 3,520 3,520 Postage& Supplies 563 225 225 225 Trees /Plants 396 300 300 300 Flowers (P.C.) 425 850. ` 850 850 Fertilizer (P.C.) 901 1,000 1,000 1:,000 Chemicals/Fertilizer 568 700 700 700 Auto Parts /Repairs 3,167 3,000 3,000 3,000 Masonry 1,549 1,000 1,000 1,000 Grave Liners 7,817 7,000 7,000 7,000 \ Flags& Markers 1,089 1,000 1,000 11000 Veterans Flowers 3,520 3,800 3,800 3,800 Building Improvements 649 500 500 500 It Small Tools 3,162 4,000 4,000 4,000 Lot Repurchases 2,448 1 Totals 31,700 29,870 30,070 30,070 Source of Funding $ $ $ $' General Fund (Form A) 31,700 29,870 30,070 30,070. 26- Mar -07 15Z Readinq Public Schools FY - 2003 Budget Program: Custodial / Maintenance Budget Summary (Form A) j Annual Adopted Actual Budget Recommended Budget Detail on Expenditures (Revised) Budget Summary Form FY - 2001 FY - 2002 FY 2003 Salaries and Wages B 1,059,978 , 1;070,769 1,043,665 Expenses: Heating of buildings C 425,352 426,963 430,000 Utilities C 516,136. 524,800 520,000 Maintenance of buildings C . 604,978 380,000 417,000 Custodial services C 56;017 64,292 76,144 Total Expenses 1,602,483 1,396,055 4,443,144 $ $ Totals I 2,662,461 2,466,824 2,486,809 Revised 27- Mar -02 158 Reading Public Schools FY 2003 Budget Pro r ,Pam: _ / Maintenance Salaries and Wages (Form B) Annual Adopted Actual .Budget Recommended Expenditures (Revised) Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 Directors 2.0 97,124 2.0 122,078 2.0 113,975 Custodians 26.7 807,256 25.7 847,178 25.7 801,052 Custodians (substitutes) 23,556. io 000 35,000 Clerical 1.9 47,318 1.9 48,513 1,9 52,738 1 Overtime 123,622 100,000 120,000 Longevity 7,813 8,000 7,400 Sick leave buyback 3,444 3,500 1 Budget offset (revenue - use t property) (50,155) (55,000) (501000) Budget offset (revenue - lunch program) (40,000) 40,000) I I I, Totals 30.6 1,059,978 30.6 1,070,769 29,6 1,043,665 I- 159 Revised 27- Mar -02 I !. Reading Public Schools FY = 2003 Bud get Program; Custodial /Maintenance Expenses(Form C) Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Heating of Buildings # FY - 2001 FY = 2002 FY 2003 Heating oil 5212, 242,559 213,482 240,000 Natural gas 5213 -000 182,793 213,481 190,000 Totals 425,352 426,963 430,000 Utilities Water supply / sewer disposal 5231 -000 65;154 79,800 70,000 Electricity 5211 -000 450,982 445,000 450,000 $ $ $ Totals 516,136 524,800 520,000 _Maintenance of Buildings ( $ $ $ Maintenance of buildings . .5245 -000 435,978 380,000 417,000 Building improvements 169,000 Totals 604,978 380,000 417,000 i Custodial Services Custodial supplies 5450 -000 42,673. 52,000 62,000 Clothing allowance 5477 -000 8,625 7,712 8,625 Fuel 5411 -000 4,719 3,780 4,719 In state travel 5710 -000 400 400 Travel reimbursement 5713 -000 400 400 Totals j 56,017 64,292 76,144 Reading Public Schools FY - 2003 Budget Program: Building Maint. (Town Bldgs) Budget Summary (Form A) . Annual Adopted Actual Budget Recommended Budget Detail on Expenditures (Revised) Budget Summary Form FY - 2001 FY - 2002 FY- 2003 Salaries and Wages B 112,644 118,600 124,984 Expenses: Heating of buildings C 88;328 82,672 90,000 Utilities C 147,900 137,550 148,000 Maintenance of buildings C 129,665 117,500 130,000 Custodial services C 14,884 21,250 18,200 Total Expenses 380,777 358,972 386,200 $ $ $ Totals 493,421 477,572 511,184 i Revised 27- Mar -02 162 Reading Public Schools FY - 2003 Budget ram: Pro Building mg MamL (To wn Bldgs) Salaries and Wages (Form B) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classification # FY - 2001 # . FY - 2002 # FY - 2003 Custodians 3,0' 90,667 3.0 92,550 3.0 98;934 Overtime 20,977 25,000 25,000. I Longevity 1,000 1;050 1,050 I ( �I f Totals 3,0 112,644. 3,0 118,600 3.0 124,984 I Revised - 27- Mar -02 163 Reading Public Schools FY - 2003 Budget Program: Building Maint. (Town Bldgs) Expenses (Form C) Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Heating of Buildings # FY - 2001 FY - 2002 FY- 2003 Natural gas 5213 -000 88,328 82,672 90,000 Totals 88,328 82,672 90,000 Utilities Water supply/ sewer disposal 5231 -000 9,413 12,550 10,000 Electricity - 5211 -000 138,487 125,000 138,000 $ $ $ Totals 147,900 .. 137,550 148,000 Maintenance of Buildings Maintenance of buildings 5245 -000, 129,665. 117,500. 130,000 Totals 129,665 117,500 130,000 Custodial Services i Custodial supplies 5450 -000 14,744 20,000 17,000 Clothing allowance 5477 -000 140 1,250 1,200 Totals 14,884 21,250 18,200 Revised 27- Mar -02 164 blJ O ALI r- Co ell bl) co u j o c c u ly. w c > C > ca cu v C 41 p ca In U N rL 0)) UO ' G .N 0y N , � bA O — u E a u c ❑ - ^ E y m m oo ❑ = v y y c v = i 'C 3 y m y m a N y u a o c N w cc u V L N = N > .yC C ca co y C3. y bA i7 I cccc_ N 'O CU O O bn •LCi E u i .0 bn 0 •N _ `° C N O O u ; c c bn ai N w N N g .0 � N N cD •� N V 4= �. •N. r O 72 N '� N R �= cy' V r = N . CCC7E O w ci o .. '. oj 'y NN - bn v� C " v ti roO aj w 0 O yi cUy � ti N � N yUj O 'O ti . cd c �- E vN . i U R R t z_ x G ( tu y cc O. C E C N N _: N y F 4_ G �... i w.' > V k. •p N bn .N .. ... O C'.E y N .p on O' ca y C N u c .D c co .- .'. •o .o bD c c v � bn o 0 _p .c c ro 3 c y° m bn bn v y ° o > F Z y aCi N N o c `o E ;u N aNi c a n v, c 0 - ro Si bn v bn � ac > o o u = p X N y m roa, u . c C y G O p c:7 3 U a ILI o o.. W a N cr o bn —013.s y .c o °' ° y �' u° u' c L a� -0 a m c <, >o v ca m v o = > .� F V OJ a.• O O a CL7 W act s y C N R 3 LO i L7 N O N vJ ;, cv u L n ❑, cQ Q! bn _ Z U 'Q Vn r� O ,?�,.. 'N 0 bn C y C O C N. - ¢1 R' �, i �. = J bl) ^ O i C 5 - O- Q W o e c^. o o_ cu -c 3 �' ^J o ci In v�Ci 0' on o y E ` . Cj bl y a.. 4 N V N u N = N U r.+ u C E R CLl '� y bn Y F C ro c�V �. > X m c m C C> n a c E m y � E y °. g vJ o u v u U1 dj O 'O N c[l. O >i x N cb O �, 'C7. -u i,- ^ .> c aui E q u0i v .� ra tuU °_� .0 G M. y =° ti 2 •N U. t' UO .` NO Ili C .-., U 0 v co cG. w u C-- •V u> L «O N c 3 w u Ir C N _0 U C O_ bfJ yO ,_ N N "' L cJ v .•Jn •- R m y N ro U y 'O F bn u0' c N Ll ai C _ E u o71 y U O R y c X O C 0J C C. y - O '� S N ._ 'D `• y C N C a C! y. �' �: O Y cC ,> 2'. V C y N. Oc O - ^ = y = w y Off o> 0 y O N U m> co .-. O CiJ m y ,r- O 0 N v C� R cG `,' �N b/J � ro R �' N •C O U V R O •O - y L O " y a vi 0 N_ y 0) .0 0: p � -. cu � C y - .:.i cC R'O '� 0 n' r 'ce co O O CL bi) !n O C .: o C m U bn E R r N ca y C , r r- ^ > + •O .y •c. ^ y ,- c 'O 2 L'' 7) c.. C y O0 C y O .r, C 0 °'' C V r„ y' CID O ' N -a m p ' U m R 0. N N y :. 0 O ai d .._. c�., -n c' 'O -' 3 R LL vc U -- O ,- y Z; . .� .- C O N QJ R u •_ - N 'O ccl N ^ _ N. r. r y y :. 7J U bn N y b/J ?� m bn 'U' '..p .17 > y U O N ¢1 X - CJ." O 'r 3- -p G y v y •� u ti • a( E - . c 0.( O m O •p E - y ,r _. ^O O bn. a� 3 `� m - : - :c ;, 'Q 3 N.. - N V '- .� .� �. Y `• y b E '.V 'O R C L �= O 'C' - cv bf) 3 '^ y U u L - � '= . i pp . O C = r° '� , ' ^ ( cu > o y - c o o bn' ov (u crn J •, �' C C - '} Of) r' O M N a y .. .G. _ C_ -_ _. N cV cz w- 4V.. ..� u `- L y o_ a) . J bn 'G r? r- QJ y 0 N G r -_ • y • V- GJ �.. QJ = C y > c� U -. G ry T y s .•r � J _ = O O G ^ OV - , p O D 166 D D D O OF$Eq �Q s`t9, IHCO&QO�P READING PUBLIC SCHOOLS ADMINISTRATION OFFICES Harry K. Harutunian, Ph.D. 82 Oakland Road, Post Office Box 180 Dennis A. Richards Superintendent Reading, Massachusetts 01867 -0280 Associate Superintendent Telephone 781- 944 -5800 Fax 781 -942 -9149 TO:-. . Town of Reading FROM: Timothy R. Twomey DATE: February. 4, 2002 - REVISED TOPIC: School Committee's Recommended Budget FY2003 Introduction f This year's budget represents a minimal increase, which provides for maintenance of most, but not all, staff positions and existing programs in the Reading Public Schools. The School Committee has tried, when possible, to make sure that the budget reflects: • the present economic state of the. Town, • known increases in utilities and insurance, • the minimal amount for-the mandated Education Reform Act of 1993 and, • realistic funding for students with special educational needs. i The School Committee requested a budget for.FY2003 of $28,279,914, which represented an increase of $1,297,250 or a 4.8% increase over the FY 2002 budget. Unfortunately, due to severe budget constraints both at the state and local' level, the School Committee now presents the attached budget for FY2003 of $27,295,807, an increase of $313,143 or a 1.2% increase over the FY02 budget. This requires the School Committee to reduce $984,107 from its original request. The School Department projects, that the Reading Public Schools see a K -12 enrollment for 2002 -2003 of approximately 4,309 students. This represents an increase of approximately 72 students from the fall of 2001 to the fall of 2002: It is important to note that the Longwood Far' and the Spence Farm were sold to developers in the winter of 2002 resulting in an estimate, of between 20 and 80 new.students (information from Town Planner as of 2/4/02) to the Reading Public Schools. The school department can expect occupancy at both of these locations as early as the summer of 2003. There will be very little or no impact on this budget but potentially a major impact on the 2004 -2005 and future school department budgets. 167 �, The School Committee used the following guidelines in developing this budget: when possible, maintain reasonable pupil /teacher ratio in accordance with historical practices and educational research (grades. K -2 below mid- twenties, grade 3 -5 at mid- twenties)-as it applies to the Reading Public.School System, • redistrict kindergarten students to fully utilize space in the other schools, • when possible, provide equal educational opportunities for all students K -12, • maintain the middle school philosophy and structure, • maintain'a reasonable level of support service in all programs, • fund curriculum initiatives to allow curriculum adoptions to proceed with predictability, and • fund building maintenance at a level which will maintain town and school buildings for the future. Taken as a whole, the effect of these guidelines is to provide the most basic level of service to all Reading Public School students. There is little room for. unanticipated expenses such as those associated with unanticipated enrollment increases, additional unanticipated special education residential placements or greater than projected overruns in utility costs. Minimal Budget Increases The $1,297,250 represents the minimal amount of money that the school department will need to cover increases in salaries (includes columns, steps, stipends and a percentage increase); special education, which includes tuition and transportation costs for two unanticipated .out -of- district students; maintenance and supplies for buildings; and the Beginning Teacher Support Program. The School Committee recognizes that the town will not be able to generate enough revenue to support the $1,297,250 needed. As of March 25, 2002, the Town Manager has indicated that $313,143 in new revenue may be available for the School Department in FY03. With the uncertainty of the Governor's budget, the House budget, the Senate budget and any additional revenue that may be coming from the federal government under the new education bill signed by the President, we are moving forward a budget that shows the minimal increase that we will need to open the schools in the fall of 2002. 4 168 Salaries/Wages Increases Noripersonal Expense Increases Total Increases Administration $31,565 $8,740 $40,305 Regular Da $512,601 $60,261 $572,862 -Special Needs $381,055 $231,469 $612,524 Other School Services $11,574 $0 $11,574 Custodial /Maintenance $12,896 $47,089 $59;985 Total $949,691 $347,559 $1,297,250 The School Committee recognizes that the town will not be able to generate enough revenue to support the $1,297,250 needed. As of March 25, 2002, the Town Manager has indicated that $313,143 in new revenue may be available for the School Department in FY03. With the uncertainty of the Governor's budget, the House budget, the Senate budget and any additional revenue that may be coming from the federal government under the new education bill signed by the President, we are moving forward a budget that shows the minimal increase that we will need to open the schools in the fall of 2002. 4 168 Buda-et Reductions Over a period of four evenings (January P, January 7th, January 91h and January 14th) the Reading School Committee, with representatives from the coniniunity, the Finance Committee, the Board of Selectmen and parents discussed developing a prioritized list of reductions from the FY02 budget representing 23.9 FTEs (full -time equivalents) and $1;249,000 worth of reductions Below is a list of prioritized cuts approved by the Reading School Committee at its meeting on January 14, 2002 which will be applied to the $1,297,250 million increase once. the School Department is notified of what new revenue it will receive. FTE DESCRIPTION REDUCTION 1 K -12 District Phone - Administration . $5,000 2 Middle School ILP Grade 8 CMS SP -ED SAVINGS $100,000 3 Middle School 6'h Grade DLC (PMS) SP,ED`SAVINGS $75,000 4 Language Based Program GRADE 12 SP -ED SAVINGS $60,000 5 Curriculum Initiatives K -12 $66,000 6 1.0 Maintenance Worker K -12 $40,000 7 .5 K -5 Art Teacher $19,000 8 1.0 6 -8 Middle School Corn uter Teacher $40,000 9 1.0 9 -12 High School Physical Education Teacher $38,000 10 1.0 6 -8 Middle School Lang. Arts Instructional Specialist $55,000 11 2.0 6 -8 Middle School Educational Assistant Tutors $30,000 12 1.0 K -5 Elementar Science Instructional S ecialist $55,000 13 1.0 K -5 Elementary Social Studies Instructional Specialist $55,000 14 1.0 K -5 Elementary Speech Teacher $40,000 15 1.0 1 . K -5 Elementary Classroom Teacher $38,000 16 1.0 9 -12 Hi h School Business Teacher $38,000 17 1.0 K -5 Elementary Instructional Specialist Math $65,000 18 :5 9 -12 Hi h School Reading Teacher $19,000 19 2.0 K -5 Elementary Classroom. Teachers $76,000 20 1.0 9 -12 High School Social Studies Teacher $38,000 21 1.0 K -5 Elementary Classroom Teacher $32,107/5,893 22 1.0 9 -12 Hi h School Science Classroom Teacher $38,000 23 1.0 9 -12 High School English Classroom Teacher $38,000 24 2.0 Elementary K -5 Elementary Classroom Teachers. $76,000 25 1.0 Elementary K -5 Elementary Classroom Teacher $38,000 26 .5 Elementary K -5 Elementary Classroom Teacher $19,000 27 1.0 K -12 Assistant Director Facilities $50,000 28. .4 K -12 Director of Health H. E. Grant 23.9r TOTAL $1,249,000 Traditional Areas The following iteins, which have traditionally been included iiz previous School Department Budgets. are not included in this budget: - an across - the -board inflationary increase. ®. a per pupil increase: ® an increase for enrollment. • an FTE staffing increase, ® an increase in custodial staff (Peat Marwick Report), and an increase in money for building maintenance. . Additional Information The following charts and graphs can be found oil subsequent pages: I ® Analysis of School Budget Fiscal Year 1994 -2003, ®. Analysis of School Bridget by Program Fiscal Year 2001 -2003, and ® Allocation of Line.Item Budget by Program Fiscal Year 2003. - Conclusion A reduction in this proposed.bi.idget will have a serious impact on the Reading School Department's ability to implement aspects of the Education Reform Act of 1 t)93. A reduction would also have a major impact on some of the most basic levels of programs and services students receive in our schools. Additional reductions in staff and i textbook and equipment purchases would seriously impact the schools. . i, 170. Reading Public Schools. Budget Summary Fiscal Year 2003 Annual l Adopted Actual Budget Recommended Expenditures (Revised) Budget FY - 2001 FY - 2062 FY -2003 $ $ $ Administration, 815,983 678,365 713,670 Regular Day 16,328,310 16,874,963 ` 16,783,718 Special Needs 5,897,326 6,251,745 6,589,269 Other School Services ,679,863 •.. 710,767 722,341 Custodial / Maintenance 2,662,461 2,466;824: 2,486,809 Totals 26,383,943. 26,982;664 . 27,295;807 1 ( 171 Revised 1 c. i .27- Mar -02 Reading Public Schools FY - 2003 Budget Program; Administration Budget Summary (Form A) Annual Adopted Actual Budget Recommended Budget Detail on Expenditures (Revised) Budget Summary Form FY - 2001 FY - 2002 FY - 2003 Salaries and Wages B 379,104 388,946 420,511 Expenses:, Administration C 271,103 127,061 141,100 Professional development C 108,6.91 97,358 97,059 Utilities C 57,085 65,000 55,000 Total Expenses . 436,879 289,419 293,159 Totals 815,983 678,365 713,670 Revised 27- Mar -02 172 Readinq Public Schools FY - 2003 Budget Program: Administration Salaries and Wades (Form B) . Annual Adopted Actual Budget, Recommended Expenditures (Revised) Budget' Classification # FY - 2001 # FY - 2002 # FY - 2003 Administration 2.0 219,847 2.0 212,216 2.0 .230,488 Clerical 5.2 159,257 5.2 173,430 5.2 187,023 Clerical overtime 3,300 3,000 173 Revised 27- Mar -02 Reading Public Schools FY - 2003 Budget Program:. Administration Expenses(Form G) Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Administration # FY - 2001 FY - 2002 FY - 2003 Maintenance of office equipment 5242 -000 21,408 31,061 31,000 School Policy Manual 5380 -000 3,000 Advertising 5301 -000 19,612 10,000 15,000 Medical services 5303 -000 17,744 18,000 16,000 Legal services 5304 -000 126,766 Laborcounsel 5306 -000 36,336 41,000 36,000 Finacial audit 5308 -000 10,500 7,500 Computer 5323 -000 4,585 1,000 3,000 Postage 5342 -000 3,299 3,000 3,300 Office supplies 5420 -000 10,452 15,000 _ 12,000 Printing 5434 -000 6,229 2,500 5,000 In state travel 5710 7000 500 500 Dues and memberships 5730 -000 10,431 3,000 5,000 District awards .5783 -000 2,759 2,000 2;800 Equipment / furniture 5852 -000 982 1,000 Totals 271,103 127,061 141,100 Professional Development Professional development 5711 -000 44,198 31,358 31,059 Tuition reimbursement 5717 -000 64,493 66,000 66,000 Totals 108,691 97,358 97,059 Utilities Telephone 5341 -000 57,085 65,000 55,000 $ $ $ Totals 57,085 65,000 55,000 I_ Revised 27- Mar -02 174 Readinq Public School FY -2003 Budget Budget Summary (Form A) Program: Regular Day Revised 27- Mar -02 175 Annual Adopted Actual Budget Recommended Budget Detail on Expenditures (Revised) Budget Summary Form FY - 2001 FY'- 2002 FY - 2003 - Salaries and Wages B 15,071,665 15,754,003 15,668,497 Expenses: Instructional services: Principal office expenses C 151-,137 108,196 108,104 Instructional supplies C 417,504 241,467 251,816 Understanding disabilities 15,000 15,000 15,000 Instructional equipment (maintenance) D 25,994 35,068 36,865 Textbooks (replacement) D 110,697 83,807 .87,674 Library materials E 42,144 38,627. 38,080 Media! educational software E 22,225 24,334 22,277 Guidance E 7,585 9,113 8,426 Instructionalequipment(new) F 80,130 36,905 36,951 Instructional equipment (replacement) F 138,897 129,724 121,028 Curriculum initiatives G 132,336 316,219 184,000 Beginning teacher support program 120,000 Other student services: Student transportation services 112;996 82,500 85,000 Total Expenses 1,256,645 1,120,960 1,115,221 Totals 16,328,310 16,874,963 16,783,718 Revised 27- Mar -02 175 Reading Public School FY-- 2003 Budget Program, Regular Day j Salaries and Wages (Form B) l Annual Adopted Actual Budget Recommended - Expenditures (Revised) Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 $ Principal 11.0: 858,115 11.0 846,650 11.0 883,406 Teachers 273,6 13,329,561 269.2 13,757,232 254.2 13,613;317 Technology 462 Differentials 58,443 59,335 79,643 Substitute teachers 129,922 164,250 175,000 Educational assistants 32.5 425,765 32.1 505,222 32.1 528,309 Clerical 11.0 277,133 11.5 302,921 11.5 316,201 Longevity 101,608 100,000 82,000 Sick leave buyback 2.0 8,656 19.0 164,393 14.0 118,621 Revenue offset (grants) . (118,000) , (146,000) (128,000) $ $ $ Totals 330.1 15,071,665 342.8 15,754,003 322.8 15,668,497 Revised 27- Mar -02 176 Reading Public School FY - 2003 Budget Program: Regular Day f Expenses(Form C) Annual L . Adopted Actual Budget Recommended Code Expenditures (Revised) Budget , Principal Office Expenses # FY - 2001 FY - 2002 FY - 2003 - $.. $ $ Maint. of office equipment 5242 -000. 16,520 18,475 19,709 Postage 5342 -000 ... 10,476 8;031 8,219 Office supplies 5420 -000 7,103 I 08 6,345 Computer supplies 5425 -000 6;610 7,640 7,150 Printing 5434 -000 4;883 5,664 5,370 Professional development 5711 -000 92,078 43,844 43,401 Dues and membership 5730 -000 3,987 3,915 3,571 Other expenses . 5780 -000 ` 3,759 3,108 9,811 1 Awards 5783 7000 21059 2,000 2,000 Graduation 5784 -000 2,926 3,703 2,528 Travel reimbursement 5713 -000 736. 4;708 Totals 151,137 108,196 108,104 Instructional Supplies $ $ $ General 5511 -000 202,418 90,624 98,769 Art 5511 -231 30,808 24,380 22,600 Business education 5511 -249 6,569 5,122 5,135 Computers .5511 -253 14,340 17,723 15,042 Foreign language 5511 -235 2,771 4,354 3,759 f Language arts 5511 -233 23,732 10,142 9,321 . Mathematics 5511 -237 35,639 47,678 19,590 Music 5511 -239 8,956 6,666 5,942 Physical. education - 5511 -257 9,647 5,906 5,862 Reading 5511 -241 18,749 7,888 7,790 Science 5511 -243 37,461 29,804 34,107 Social studies 5511 -245 16,356 12,089 ' 14,093 Technical education 5511 -255 2,350 1,103 1,106 Field trips 5511 -261 2,189 988 900 System wide testing 5523 -000 6,848 7,000 7,800 I Gifts l donations 5328 -000 (1,329) Totals 417,504 241,467 251,816 Revised 27- Mar -02 177 l _ Reading Public School FY - 2003 Budget Program: Regular Day Expenses(Form D) Annual Adopted Actual Budget Recommended Instructional Equipment Code , Expenditures (Revised) Budget (Maintenance and Repair, # . FY - 2001 FY - 2002 FY - 2003 Art 5243 -231 744 595 Audio / visual ' 5243 -263 3,263 4,922 4,874 Business education 5243 -249 1,621 .2,364 2,370 Computers 6243 253. 12,751 14,567 16,475 Foreign language 5243 -235 Language arts 5243 -233 1,088 1,090 Mathematics 5243 -237 200 Media center 5243.265 3,565 3,846 4,055 Music 5243 -239 2,428 4,200 3,907 Physical education 5243 -257 1,676 1,876 1,780 Science, 5243 -243 615 789 1,245 Social studies 5243 -245 157 158 Technical education 5243 -255 75 315 316 25,994 35,068 36,865 Textbooks (Replacement) $ $ $ Art 5515 -231 394 895 Business education 5515 -249 729 3,727 3,737 Foreign language 5515 -235 13,417 5,434 6,245 Language arts 5515 -233 19,011 16,058 16,362 Mathematics 5515 -237 40,181 26,584 28,856 Music 5515 -239 15,561 3,337 3,037 Physical education 5515 -257 126 157 158 Reading 5515 -241 12;250 10,640 10,743 Rebinds 5515 -271 .3,714 5,188 5,290 Science 5515 -243 3,648 3,986 3,741 Social studies 5515 -245 4,473 8,231 8,539 Technical education 5515 -255 339 71 71 Lost,books (2,752) $ $ $ Totals ` 110,697 83,807 87,674 Revised 27- Mar -02 178 Reading Public School FY - 2003 Budget Pro ram: Regular Day Expenses (Form E) Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Library Materials # FY -2001 FY - 2002 FY - 2003 Books, magazines & periodicals 5517 -273 311673 28,901 28,400 Computer materials 5517 -253 6,790 5,688 5,890 Supplies 5517 -267 3,681 4,038 3,790 $ $ $. Totals 42,144 38,627 38,080 Media/ Educational Software Art 5519 -231 .530 250 300 Business education 5519 -249 400 394 395 Computers 5519 -253 2,130 2,820 2,400 Foreign language 5519 -235 860 1,298 1,250 Language arts 5519 -233. 2,881 1,294 1,295 Mathematics 5519 -237 1,742 2,101 2,004 Music 5 51 9-239 177 500 450 Physical education 5519 -257 589 957 858 Reading. 5519 -241 1,405 2,761 2,764 Science 5519 -243 3,069 3,676 3,180 Social studies 5519 -245 4,584. 5,442 3,685 Supplies 5519 -267 3,440 2,841 3,696 Technical education 5519 -255 418 Totals 22,225 24,334 22,277 Guidance Audio visual 5521 -263 413 746 647 Books 5521 -2731 2,018 2,214 2,118 Postage 5521 -279 ", 739 729 .731 Supplies 5521 -267 3,154' 4,183 3,686 Computer materials 5521 -253 1,261 1,241` 1,244 Totals 7,585 9,113 8,426 Revised 27- Mar -02 179 Reading Public School FY - 2003 Budget Program; Regular Day I, Expenses (Form F) Annual Adopted Actual Budget Recommended Instructional Equipment Code Expenditures (Revised) Budget New # FY - 2001 FY - 2002 FY - 2003 I _ Art 5853 -231 5,045 6,115 5,830 Audio visual 5853 =263 6,460 3,634 4,338 Business education 5853 -249 3,013 • 3,074 3,081 Computers 5853 -253 40,073 2,600 3,743 Foreign language 5853 -235 508 1,525 1,227 Language arts 5853 -233 5,694 4,140 4,150 Mathematics 5853 -237 1,738 2,715 2,154 Media center 5853 -265 1,700 1,576 1,580 Music 5853 -239 4,923 3,749 2,754 "Physical education 5853 -257 1,343 831 832 Reading .5853 -241 738 Science 5853 -243 3,930 3,258 3,565 Social studies 5853 -245 2,495 2,506 2,512 Technical education 5853 -255 2,470 1,182 1,185 Totals 80,136 36,905 36,951 Instructional Equipment (Replacement) Art 5858 -231 1,541 788 940 Audio visual 5858 -263, 4,350 1,503 1,547 Business education 5858 -249 1,680 1,891 1,896 Computers 5858 -253 8,181 8,500 3,865 Foreign language ' 5858 -235 Language arts 5858 -233 18,151 Mathematics 5858 -237 1,100 100 Media center 5858 -265 Music 5858 -239 '850 1,056 1,132 i Physical education 5858 -257 1,595 2,206 2,216 Science 5858 -243 1,117 5,752 5,790 Social studies 5858 -245 2,852 2,068 2,014 Technical education 5858 -255 Photocopy, equipment 5343 -000 98,580 .104,860 101,528 i Totals 138,897 129,724 121,028 180 Revised 27- Mar -02 Reading Public School FY 2003 Budget Pro ram: Regular Day Expenses (Form G). Annual 1 Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Curriculum Initiatives #. FY 2001. FY - 2002 FY - 2003 $ $ $ Elementary Schools: Language arts 5505 -233. 132,336 195,764 116,580 Mathematics 5505 -237 Science 5505 -243 2,640 Social studies '5505 -245 Professional development 5505 -xxx 85,225 57,420 Photocopy costs 5505 -xxx Research and development 5505 -288 Shipping and handling 5505 -289 15,540 10,000 Middle Schools: Foreign language 5507 -235 Mathematics 5507 -237 Science 5507 -243 Social studies 5507 -245 Professional development 5507 -xxx Research and development 5507 -288 Shipping and handling 5507 -289 High School: Foreign language 5509 -235 Language, arts 5509 =233 I! Mathematics 5509 -237 - Science 5509 -243 Social studies 5509 -245 15,935 l Professional development. ' 5509 -xxx Research and development 5509 -288 Shipping and handling 5509 -289 1,115 Totals 132,336 316,219 184,000 181 Revised : t- 27-Mar-02 Reading Public School FY -2003 Budget Pro., rq am: Special Needs Budget Summary (Form A) C Annual Adopted Actual Budget Recommended Budget Detail on Expenditures (Revised) Budget Summary Form FY - 2001 FY - 2002 FY - 2003 Salaries and Wages B 2,769,080 2,984,164 3,325,219 Expenses;" Administration i C 82,447 83,050 88,050 Itinerant services C 155,556 97,875 119,000 Textbooks and equipment D 10,531 16,000 20,000 j Consultation and evaluation D 54,030 32,000 40,000 Transportation D 688,276 764,459 706,000 j Tuition D 2,137,406 2,274,197 2,291,000 Total Expenses 3,128,246 3,267,581 3,264,050 Totals 5,897,326 6,251,745 6,589,269 Reading Public.School FY - 2003 Budget Program: Special Needs Salaries and Wages (Form B) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 Director 1.0 77,000 1.0. 78,925 1.0 84,638 Teachers 40.0. - 11818,555 41.3 1,932,180 42.8. 2,171,775 Differentials 8,840 9,422 9,378 Substitute teachers 11;913 7,175 10,000 Educational assistants 58.5 821,678 63.7 889,251 64.7. 985,773 Tutors 0,9 18,222 0.9 14,204 0.9 16,832 Horne / hospital tutoring 6,377 18,450 18,450 Clerical 2.7 60,442 2.7 69,597 2.7 72,673 Longevity `6,389 6,000 5,700 Sick leave buyback 8,960 Budget offset (revenue) (50,000) 50,000) (60,336) Totals 103.1:- 2,769,080 109.6 2,984,164 112.1 3,325,219 Revised 27- Mar -02 183 Reading Public School FY - 2003 Budget Program:. Special Needs Expenses(Form C) Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Administration fr FY - 2001 FY - 2002 FY - 2003, MainL of office equipment 5242 -000 4,504 4,300 4,300 Legal services 5304 -000 34,639 25,000 30,000 Medicaid program 5315 -000 1,396 10,000 10,000 Postage 5342 -000 1,465 2,000 2,000 Office supplies 5420 -000 2,725 3,000 3,000 Printing 5434 -000 350 350 Professional development 5711 -000 12,430 -30,000 30,000 In state travel 5710 -000 1,500 1,500 Travel reimbursement 5713 -000 3,696 2,500 2,500 Dues and membership 5730 -000 560 11400 1,400 Office equipment 5856 -000 21,032 3,000 3,000 Totals 82,447 83,050 88,050 Itinerant services Physical therapy 5355 -000 3,000 2,000 Occupational therapy 5357 -000 6,126 5,000 9,000 Speech therapy 5371 -000 959 5,000 2,000 Vision services 5373 -000 38,545 28,000 30,000 Deaf services 5375 -000 28,774 33,875 35,000 Physical therapy supplies 5427 -000 1,756 3,000 3,000 Psychologist supplies 5428 -000 16,937 5,000 5,000 Speech therapy supplies 5429 -000 1,902 3,000 3,000 Resource supplies 5512 -000 22,534 5,000 10,000 Audiovisual expenses 5519 -000 974 Tutoring services 37,049 7,000 20,000 Totals 155,556 97,875 119,000 Revised 27- Mar -02 - 184 11 Reading Public School FY - 2003 Budget. Program: Special Needs Expenses(Form D) Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget , Textbooks and Equipment # FY - 2001 FY - 2002 FY - 2003 $ $ $ Adaptive equipment 5858 -000 10,531 16,000 20,000 Totals 10,531 16,000 20,000 Consultation and evaluation Consultations 5356 -000 33,489 22,000 30,000 Independent evaluations 5358 -000 20,541 10,000 10,000 Totals 54,030 32,000 40,000 Transportation Transportation - public / private 5339 -000 688,276 764,459 706,000 Totals 688,276 764,459 706,000 Tuition Tuition - collaboratives*/ public 5352 -000 .974,925, 1,139,973 945,000 Tuition - private schools 5353 -000 1,156,981 1,230,724 1,480,000 Budget offset (tuition) (112,500) (150,000) Collaborative (dues) 5673 -000 5,500 '16,000 16,000 Totals 2,137,406 2,274,197 2,291,000 185 Revised 27- Mar -02 Readinq Public Schools FY - 2003 Budget Program: Other School Services Budget Summate (Form A) Annual Adopted Actual Budget Recommended Budget Detail on Expenditures (Revised) ` Budget Summary Form FY - 2001 FY - 2002 FY - 2003 Salaries and Wages B 497,724 529,505 541,079 Expenses: Health services C 11,085 10;250 10,250 Athletic services C 1541943 .156,512 156,512 Extra curricular activities C 16,111 14,500 14,500 Total Expenses 182,139 181,262 181,262 Totals i I, I i 679,863 710,767 722,341 i� ii Revised 27- Mar -02 186 Reading Public Schools FY - 2003 Budget Program: Other.School Services Salaries and ftes(Form B) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classification # FY.- 2001 # FY - 2002 # FY 2003 Health Services: Physician 8,159 9,225 9,225 Director 0.2 0.2 7,995 0.2 8,425 Nurses 5.8 180,846 5.8. 176,780 5.8 186,733 Clerical 0.5 10,864 0.5 11,388 0.5 11,993 Budget offset (grants) (10,000) (10,000) Athlectic Services: Director 0.7 51,500 0.7 50,943 0.7 55,274 Coaches 221,223 254,150 255,228 Clerical 0.5 13,627 0.5 111388 0.5 11,993 Custodial 1,446 4,100 4,000 Budget offset (revenue) (20,000) (20,000) (20,000) . Budget offset (user fees) (43,000) (43,000) (43,000) Extra Curricula Activities: Extra curricula 51;759 54,704 46,519 Coordinator 0.3 21300 0.3 21,832 0.3 24,689 Tot als &0 497,724 8.0 529,505 8.0 541,079 Revised 27- Mar -02 187 Reading Public Schools FY - 2003 Budget Program: Other School Services Expenses (Form C) r - (.. Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Health Services # FY - 2001 FY - 2002 FY - 2003 Postage. 203 -5342 480 500 500 Office supplies 203 -5420 339 300 300 Medical supplies 203 -5451 5,168 4,700 4,700 Professional. development 203 -5711 536 1,000 1,000 Travel reimbursement 203 -5713 1,187 650 650 Vision testing equipment.. 1 203 -5880 2,464 1,500 1,500 i Equipment 203 -5853 911 1,600 1,600 Totals 11,085 10,250 10,250 Athletic Services $ $ $ Maintenance of equipment 205 5241 5,282 8,000 9,000 Maintenance of fields 205 -5246 3,772 4,000 3,635 Rental of facilities 205 -5271 27,647 27,200 27,500 Transportation 205 -5330 41,219 40,500 43,000. Athletic officials 205 -5361 33,857 38,800 37,000 Crowd monitors 205 -5363 2,882 3,885 3,500 Office supplies 205 -5420 965 1,500 1,500 Dues and memberships 205 -5730 2,057 2,127 2,177 Awards 205 -5783 2,064 1,500 1,200 Equipment 205 -5853 35,198 29,000 28,000 $ $ $ Totals 154,943 156,512 156,512 Extra Curricula Activities $ $ $ Maintenance of equipment 204 -5241 205 750 500 Rental of facilities 204 -5271 1,500 500 Transportation 204 -5330 8,175 5,000 5,000 Office supplies 204 -5420 69 1,000 500 Band l Music 204 -5497 3,53.6 1,500 3,000 Drama productions 204 -5498 168 1,500 1,000 (� Training 204 -5705 1,500 1,000 Entry fees 204 -5737 2,100 500 1,500 Equipment 204 -5853 1,858 1,250 1,500 $ $ $ Totals 16,111 14,500 14,500 Revised 27- Mar -02 J 188 Town of Reading FY - 2003 Budget.i Department: Debt Service 1 Budget Summary (Form A) Division: Debt Service - 710 Summary: K1 Annual Town Adopted Department Manager Actual Budget Requested Recommended f Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 0 0 0 0 Expenses(Form C) 3,893,743 3,540,770 3,972,252 3,893,252 $ $ $ $ Totals 3,893,743 3,540,770 3,972,252 3,893,252 Revenue and Staffin Revenues Staffing 0..0 0.0 0.0 0.0 Commentary Debt Servicecosts for.temporary borrowing decrease dramatically, while permanent debt service costs increase in FY 2003. This is due to the fact .that we are selling the permanent bonds for the Police Station (10 years) and Coolidge Middle School (20 years). Architectural plans for the new elementary school and Barrows School and for Marion Woods'are the only projects funded by BANS, with an estimated total of $44,550 in interest costs. Overall, the debt service budget net of SBA decreases by approximately $110,000 as the SBA payments for Coolidge Middle School.start in FY 2003. Town of Reading FY - 2003 Budget Department: Debt Service Expenses (Farm C) . , Division: Debt Service - 710 Summary: K1 Annual Town Adopted Department Manager ( Actual Budget Requested Recommended l I Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 $ $ $ $ I Repayment of Principal 1;982,000 1,504,000 2,372,684 2,372,684 Interest on Long -Term Debt 995,157 901,854 1,476,018 1,476,018 Interest onTemporary Debt 604,447 606,416 44,550 44,550 l Retirement of Debt (B.A.KS,) 312,000 528,500 79,000 0 I Interest on Refunded Taxes 139 _1 $ $ $ $ j Totals 3,893,743 3,540,770 3,972,252 3,893,252 Source of Funding ; i General Fund (Form A) t 3,893,743 3,540,770 3,972,252 3,893,252 26- Mar -02 I 190 O O V LL� r {d Q� T cn m V BCD cn ,W Q± 0 T (3) CD to O 00 O W (M LO M N M h T EF} r d' o \y O C C� cu d} co cn (0 � o h CCR T 3 cl: L U U (0 C13 h 0 T cn m V BCD cn ,W Q± U tII U O W (M L] N M U T � r N \y O cu d} N cn r � o � CCR m cl: L U (0 h 0 � U Im O o O. o o _ O O tq O U \y cu ,a) '. cn L W Im o O. o o _ O O tq O O t11 fn W V v~- .Q Q 0 v4- 0 N Z o O O 0 O .0 p L p Oo F-o uI U m UI Uc �a =Q �� C� � � o � a. O Q C � 19.1 Annual Town Adopted Department Manager Actual- Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 23,110 24,144 22,370 22,370 Expenses (Form C) 2,143,540 2,192,756 2,114,230 2,114,230 Totals 2,166,650: 2,216,900 2,136,600 2,136,600 Revenue and Staffing Revenues Staffing 0.8 0.8 0,8 0.8 Commentary The Reading Retirement System is a defined benefit plan covering all permanent full time employees, with the exception of school department employees who are members of the Teachers Retirement System. Investment earnings, member contributions and assessments provide the funding required to administer the Retirement System and to pay pension benefits. The annual assessment levied on the Town and the Reading Housing Authority is determined actuarially. The assets of the Retirement System are invested in the PRIT Fund, which is a pooled fund established to invest the assets of the State Teachers, State Employees and any other state retirement system that chooses to invest in the fund. Town of Reading FY - 2003 Budget Department: Employee Benefits Salaries and Wages (Form B) 0.8 31,046 Division: Contributory Retirement - 811 0.8 31,948 Source of Funding Summary: L1 Water Fund 528 Annual 601 Town Sewer Fund 55 Adopted Department Manager Electric Fund Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification _# FY - 2001 #_ FY - 2002 # FY - 2003 # _ FY - 2003 General Fund (Form A) $ $. $ $ Board Administrator 0.8 . 31,046 0.8 32,460 0.8 31,948 0.8 31;948 193 Totals 0.8 31,046 0.8 32,460 0.8 31,948 0.8 31,948 Source of Funding Water Fund 528 555 601 601 Sewer Fund 55 58 153 153 Electric Fund 7,305 7,651 8,642 8,642 Housing Authority .48 52 _ 182 182 General Fund (Form A) 23,110 24,144 22,370 22,370 193 i � I , Town of Reading FY - 2003 Budget Department: Employee Benefits Expenses {Form C) Division: Contributory Retirement - 811 Summary: L1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 $ $ $ $ Pension Assessment 2,873,854 2,933,240 3,013,052 3,013,052 Administrative Expenses: Postage 1,700 1,300 1,400 1,400 Banking Services 700 1,200 1,100 1,100 Actuarial Valuation 750 9,500 1,000 1,000 Office Supplies 650 650 650 650 1 Bonding Premium 1,250 1,250 1,250 1,250 Travel Reimbursement 100 100 100 100 Professional Development 500 500 500 500 Dues and Membership j 200 200 200 200 Totals 2,879,704 2,947,940 3,019,252 3,019,252 Source of Funding Water Fund 48,972 50,345 56,699 56,699 Sewer Fund 5,045 5,342 14,447 14,447 Electric Fund 677,695 694,749 816,658 816,658 Housing Authority 4,452 4,748 17,218 17,218 General Fund (Form A) 2,143,540 2,192,756 2,114,230 2,114,230 ( 26- Mar -02 194 Town of Reading FY - 2003 Budget Department: Employee Benefits Budget Summary (Form A) Division: Non- contributory Pensions Summary: L2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 0 0 0 0 Expenses(Form C) 95,935 97,891 99,333 99,333 $. $ $ $ Totals - 95,935 97,891 99,333 99,333 Revenue and Staffing Revenues Staffing 0,0 0,0 0.0 0.0 Commentary There are six retirees currently receiving a noncontributory pension from the Town of Reading. Individuals who had pre -June 30, 1939 employment, military service and 30 years of creditable service could select a noncontribitiory pension when they retired. If an individual selected a noncontribitiory pension, the contributions he made to the Reading Contributory Retirement System were returned to him. 26- Mar -02 195 Town of Reading FY - 2003 Budget Department: Employee Benefits Expenses (Form C) Division: Non- contributory Pensions Summary: L2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 �i Pensions i I �I 113,789 116,105 117,907 117,907 I, i Totals 113,789 116,105 117,907 117,907 Source of Funding Electric Fund 17,854 18,214 18,574 18,574 General Fund (Form A) 95,935 97,891 99,333 99,333 j i! 26- Mar -02 196 Town of Reading FY-. 2003 Budget Department: Employee Benefits Budget Summary (Form A) Division: Unemployment - 815 Summary: L3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 16,581 35,000 45,000 40,000 Totals 16,581 35,000 45,000 40,000 Revenue and Staffing $ $ $ $ Revenues Staffing 0.0 0.0 0.0 OA Commentary To date (through October, 2001) unemployment numbers are tracking to cost approximately $30,000 in FY 2002. Since we budgeted $35;000, we have room for unexpected costs in a slowing economy. We are budgeting $40,000 for Fiscal 2003, as the reductions in staff expected in Fiscal 2003 will surely bring an increase in unemployment costs. 26- Mar -02 197 Town.of Reading FY - 2003 Budget Department: Employee Benefits Expenses (Form C) Division: Unemployment - 815 Summary: L3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY -2002 FY - 2003 FY - 2003 $ $ $ Unemployment Payments I_I -1 i 1 16,581 35,000 45,000 40,000 (_I ,I iTotals 16,581 35,000 45,000. 40,000 Source of Funding General Fund (Form A) 16,581 •35,000 45,000 40,000 26- Mar -02 198 Town of Reading FY - 2003 Budget Department: Employee Benefits Budget Summary (Form A) Division: Group Insurance Summary: L4 Annual Town Adopted Department Manager y Actual Budget Requested Recommended Ij Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 2,855,150 3,318,803 4,002,438 4,002,438 Totals 2,855,150 3,318,803 4,002,438 4,002,438 Revenue and Staffin Revenues Staffing 0,0 . 0.0 0.0 0.0 Commentary The health insurance rate increase as of March 1, 2002 was 19.1 %, and the projection for March 1, 1 2003 is projected to be 17 %, which resulted in.the Town budget increase of $683,635: This increase is I due to poor experience among the Town's employees and retirees and due to a general increase in the industry. Prescription drugs have become a major component of health insurance increases. 26- Mar -02 \ . 19,9 i Town of Reading FY = 2003 Budget Department: Employee Benefits Expenses (Form C) Division: Group Insurance Summary: L4 Annual Town Adopted Department . Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Group Health Insurance 3,450,793 4,007,724 4,851,428 4,851,428 Group Life Insurance 31,220 30,000 32,000 32,000 Employee Assistance Program ,i I 3,591 4,000 4,500 4,500 $ $ $ $ Totals 3,485,604 4,041,724 4,887,928 4,887,928 Source of Funding Water Fund 139,282 153,494 201,101 201,101 Sewer Fund 45,893 48,060 60,806 60,806 Electric Fund 445,279 521,367 623,583 623,583 $ $ $ $ General Fund (Form A) 2,855,150 3,318,803 4,002,438 4,002,438 i I 26- Mar -02 200 i Town of Reading FY - 2003, Budget Department: Employee Benefits Budget Summary (Form A) Division: Medicare/ Soc, Security Summary: L5 I. Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY -2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 405,555 423,586 473,039 473,039 Totals 405,555 423,586 473,039 473,039 Revenue and Staffing Revenues f Staffing 0.0 0.0 0.0 0.0 Commentary Medicare payments have been increasing steadily. Employees hired after March 31, 1986 must be covered by Medicare. Therefore, the Town must budget 1.45 % of payroll for these employees: As employees who were hired before March 31, 1986 retire in ever increasing numbers, the percentage of staff covered by Medicare increases. The cost of Medicare also increases, as payroll increases are given each year. The Fiscal 2002 budget for the town is short by approximately $14,000 as the FY 2003 budget is being prepared (November 30, 2001). We are budgeting $473,039 which is 8 % over the modified FY 2002 budget number. I. . I. I 26- Mar -02 201 Town of Reading, FY - 2003 Budget Department: Employee Benefits 'I Expenses (Form C) Division: Medicare / Soc. Security Summary: L5 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Medicare / Social Security Ii i_ 409,752 427,986 477,571 477,571 l� Totals 409,752 427,986 477,571 477,571 Source of Fundinc Water Fund 3,811 4,000 4,120 4,120 Sewer Fund 386 400 412 412 $ $ $ $ General Fund (Form A). 405,555 423,586 473,039 473,039 ( 26- Mar -02 202 Town of Reading FY - 2003 Budget Department: Employee Benefits Budget Summary (Form A) Division: Worker. Compensation - 821 Summary: L6 Annual Town Adopted Department Manager Actual Budget - Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) - 0 0 0 0 Expenses (Form C) 184,219 159,750 196,000 196,000 Totals' 184,219 159,750 196,000 196,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary Workers Compensation has experienced a large increase in Fiscal 2002 because of the September 11 th terrorism attack and bad experience in the Town of Reading. We are anticipating an increase for FY 2003 of 20 %, or $36,250 for the Town budget. The estimate for MIIA is that WC could go up 5 to 20 %, an average of 12,5 %. If the average holds, it could be an increase of $20,000 rather than the $36,000 projected. 26 -Mar -02 203 i i Town of Reading FY - 2003 Bud get $ Department: Employee Benefits Expenses (Form C) Totals Division: Worker Compensation - 821 275,000 275,000 Summary: L6 Annual Town 13,033 13,500 Adopted Department Manager Sewer Fund Actual Budget Requested Recommended 8,000 Expenditures (Revised) Budget Budget Classification FY = 2001 FY - 2002 FY - 2003 FY - 2003 Insurance Premiums 215,944 225,000 275,000 275,000 I Claims l� 28,250 General Fund (Form A) 184,219 159,750 196,000 196,000 ( I 26- Mar -02 i 204 $ $ $ $ Totals 244,194 225,000 275,000 275,000 Source of Funding Water Fund 13,033 13,500 16,000 16,000 Sewer Fund 6,516 6,750 8,000 8,000 Electric Fund 40,426 45,000 55,000 55,000 General Fund (Form A) 184,219 159,750 196,000 196,000 ( I 26- Mar -02 i 204 Town of Reading.FY -2003 Budget Department: Employee Benefits Budget Summary (Form A) Division: Police / Fire Indemnification -131 Summary: L7 - Annual Town Adopted Department Manager - Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 32,633 30,000 30,000 30,000 Totals 32,633 30,000 30,000 30,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary This appropriation provides funding to pay for medical expenses incurred by police and fire personnel, who are injured in the line of duty, 26- Mar -02 205 Town of Reading FY - 2003 Budget Department: Employee Benefits Expenses (Form C) Division: Police / Fire Indemnification -131 Summary: L7 l Annual Town Adopted Department Manager Actual Budget Requested Recommended I I' Expenditures (Revised) Budget Budget Classification FY - 2001 FY -2002 FY - 2003 FY - 2003 Indemnification - Police 21,378 15,000 15,000 15,000 Indemnification - Fire �l I 11,255 15,000 15,000 15,000 I C I . I i_ $ $ $ $ j Totals 32,633 30,000 30,000 30,000 Source of Funding i! General Fund (Form A) 32,633 30,000 30,000 30,C00 I,II 26- Mar -02 206 Town of Reading FY - 2003 Budget Department: Public Works Budget Summary (Form A) Division: Water (400 & 405) Summary: M1 -M3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 Salaries and Wages (Form B) 650,748 697,000 727,530 727;530 Expenses (Form C) 1,283,374 1,235,977 1,295,977 1,258,858 Totals 1,934,122 1,932,977 2,023,507 1,986,388 Revenue and Staffing Revenues Staffing 15.9 16.5 16.6 16.6 Commentary 26- Mar -02 207 (t i Town of Reading FY - 2003 Budget Department: Public Works Salaries and Wages (Form B) Division: Water (400 & 405) Summary: M1 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2001 # FY - 2002 # FY - 2003 # FY - 2003 WTP Supervisor 1.0 54,891 1.0 57,113 1.0 59,426 1.0 59,426 j Chief Treat. Plt, Oper 1.0 45,626 1.0 47,460 1.0 49,612 1.0 49,612 Treat. Pit. Oper. IV 3.0 89,545 3.0 125,854 3.0 134,231 3.0 134,231 Treat. Pit. Oper. III 22,260 1.0 41,371 (� Treat. Pit. Oper. II 1.0 34,816 1.0 34,816 i Oper. In Trng 1.0 26,484 Snow & Ice Rem. 1,235 (941) 900 900 Overtime _ 55,795 ~ 45,141 47,985 47,985 Grade Adjustments 40 : 330 330 330 Shift Differiential j 1,532 2,974. 3,161 3,161 Water Supervisor (1/2) . 0.5 . 27,446 0.5 28,557 0,5 29,713 0.5 29,713 Foreman . 1.0 38,228 1.0 41,583 1.0 43,450 1.0 43,450 j Working Foreman. 2.0 72,307 2.0 74,659 2.0 78,031. 2.0 78,031 Equip. Oper. 3.0 96,058 3.0 104,107 3.0 108,839 3.0 108,839 Skilled Laborer 28,775 29,787 1.0 32,406 1.0 32,406 Laborer 3.0 49,200 3.0 52,488 2.0 .55,944 2.0 55,944 Clerk (1/2) 0.4 - 9,735 0.4 10,056 0.5 12,570 0.5 12,570 Snow & Ice Rem. 13,711 7,281 (6,600) 6,600 Seasonal Laborer 4,041 0.6 9,384 0.6 9,572 0:6 9,572 Overtime 37,477 18,616 19,416 19,416 On -call Premium 8,360 7,380 7,380 Longevity 5,250 5,250 5,925 5,925 Grade Adjustments 1,004 2,132 2,224 2,224 Sick leave Buy Back Totals 15.9 650,748 16.5 697,000 16,6 727,530 16.6 727,530 I Source of Funding I $ $ $ $ General Fund (Form A) 650,748 697,000 727,530 727,530 l __ 208 Town of Reading FY - 2003 Budget Department: Public Works Expenses (Form C) Division:. Water (400 & 405) Summary: M2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 WTP: Electricity 168,795 175,100 175,100 175,100 Heating Fuel 17,968 16,900 16,900 16,900 Telephone 3,047 3,650 3,650 3,650 Supp's & Treat Chem 149,876 140,250 140,250 140,250 Well Field Supplies 4,940 1,581 1,581 1,581 Equip Sery & Lab Test 67,720 69,576 69,576 69,576 Well Field Maint. 58,733 58,140 58,140 58,140 MWRA Sewer Discharge 120,581 149,665 149,665 120,000 MWRA Permit & Test '. 12,485 8,300 9,900 9,900 Water Supply Protect. 2,316 4,000 4,000 4,000 MWRA System Connection 85,500 0 0 0 DIST: General SuppslServ. 10,682 28,822 28,822 28,822 Main /Hydrant Repairs 31,572 32,360 32,360 32,360 Serv. /Meter Supplies 39,187 52,326 52,326 52,326 Cross Conn. Prog. 5,880 6,800 8,300 8,300 Police Details 9,459 10,000 10,250 10,250 Uniforms /Boots 3,362 2,925 4,825 4,825 Licenses . 140 450 450 450 (i r I i ( -- Town of Reading FY - 2002 Budget Department: Public Works Other Expenses (Form C) Division: Water (400 & 405) Summary: M2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 Total from page #1 792,244 760,845 766,095 736,430 GEN: Financial Services 49,822 53,165 51,723 52,690 General Admin 2,499 2,600 2,549 DPW Admin. 1 1 79,069 81,440 71,786 Engineering } 153,292. { 62,010 60,847 60,847 Equipment Maint. / k 20,000 20,200 18,780 Fringe Benefits Overhead 45,511 54,613 54,613 Liability Ins. 7,897 7,897 9,476 12,180 L_I PrimacyAssmt. 5,803 5,785 5,395 5,395 Purchase Ser - Wakfld 4,179 4,680 4,680 4,680 Haz. Waste Coll: Prog, 61,409 12,000 12,000 12,000 Professional Dev'ment Ii 3,103 3,000 3,000 3,000 Workers' Compensation Ins.. 13,033 13,500 16,000 16,000 Medicare /Social Security 3,811 4,000 4,120 4,120 Health /Life Insurance 139,282 111,096 145,488 146,488 Pension Ii 49,500 50,900 57,300 57,300 II (I , Totals 1,283,374 1,235,977 1,295,977 1,258,858 Source of Funding $ $ $ $ General Fund (Form A) 1,283,374 1,235,977 1,295,977 1,258,858 1 26- Mar -02 210 Town of Reading FY - 2003 Budget Department: Public Works Budget Summary (Form A) Division: Sewer (430) Summary: N1 -N4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2003 $ Salaries and Wages (Form B) 161,491 188,562 203,932 203,932 Expenses (Form C) 3,086,369 3,361,211 3,382,165 3,381,301 Totals 3,247,861 3,549,773 3,586,097 3,585,233 Revenue and Staffing Revenues Staffing 4.9 4.9 5.0 5.0 Commentary This budget reflects the impact of a reduction in state aid to the MWRA for debt service reief, as included in the governor's. budget. The impact on Reading of this change in state aid is about $240,000, However, the actual MWRA assessment for FY 2002 is actually about $173,000 less than the budget. The budget, and subsequently the rates for the year, are established in April, and final rates are set by the MWRA in June. The surplus revenues stay with the sewer system and are part of what make up the sewer reserve which is used to fund capital projects and to stablize rates. 26- Mar -02 ,211 i I Town of Reading FY - 2003 Budget Department: Public Works Salaries and Wages (Form B) Division: Sewer (430) Summary: N1 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE, Budget FTE Budget (! Classification # FY - 2001 _# FY - 2002 # FY - 2003 # FY - 2003 Supervisor (1/2) 0.5 27,446 0.5 28,557 0.5 29,713 0.5 29,713 Working Foreman 1.0 36,774 1.0 7 38,083 1.0 39,399 1.0 39,399 Equip.Oper. 1.0 36,092 1.0 37,361 1.0 38,653 1.0 38,653 Skilled Laborer Laborer 2.0 33,408 2.0 50,918 2.0 55,944 2.0 55,944 Clerk (1/2) 0.4 9,735 0.4 10,056 0.5 12,570 0.5 12,570 Snow & Ice Removal 5,863 3,778 2,500 2,500 Overtime 21,759 23,729 24,749 24,749 On call Premium 1,520 3,280 3,280 i Longevity 1,950 1,950 1,950 1,950 Grade Adjustments 190 166 173 173 $ $ $ $ Totals 4.9 161,491 4.9 188,562 5.0 203,932 5.0 203,932 Source of Funding �I i I General Fund (Form A) 161,491 188,562 203,932 203,932 212 Town of Reading FY - 2003 Budget Department: Public Works I Expenses (Form C) Division: Sewer (430) \_ Summary: N2, N3 1 Annual Town Adopted Department Manager I Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2001 FY - 2002 FY - 2003 FY - 2003 l+ MWRA (Revised) 2,656,586 2,906,095 2,906,095: 2,909,925 Supplies: Sewer Station \ 4,363 12,138 12,138 12,138 Chemicals \ 12,138 12,138 12,138 Distribution System 1,270 7,319 7,319 7,319 Contractual Services: Pumping Station 15,612 15,698 15,698 15,698 Police Details . 30,930 1,105 1,133 1,133 Purchase Sery - Woburn 13,328 11,625 11,625 11,625 System TV Inspections 15,810 15,810 15,810 15,810 Town Financial Services 149,822 53,185 51,723 52,690 General Admin 2,499 2,600 2,549 DPW Services: Administration \ 47,666 51,128 45,038 Engineering } 82,683 29,373 28,822 28,822 Equipment Maintenance 1 10,000 10,100 10,028 Fringe Benefits Overhead 29,980 35,976 35,976 Liability Insurance 1,607 1,607 1,928 2,480 . Electricity 22,723 23,600 23,600 23,600 Telephone . 205 1,247 0 0 Uniforms /Boots 1,305 1,300 2,100 2,100 Licenses_ 40 200 .200 200 Hazardous Waste Coll. Frog. 0 12,000 12,000. 12,000 Workers' Compensation Ins. 6,516 6,750 8,000 8,000 Medicare /Social Security 386 400 412 412 Health /Life Insurance 45,893 21,886 24,830 24,830 l f Pension Costs 5,100 5,400 14,600 14,600 Debt Serevice: MWRA No- Interest Loan: Walkers Brook Drive Project 132,190 132,190 132,190 132,190 $ $ $ $ Totals 3,086,369 3,361,211 3,382,165 3,381,301 Source of Funding General Fund (Form A) 3,086,369 3,361,211 3,382,165 3,381,301 26- Mar -02 213 ARTICLE 20 �--- �.� •� 'a =� rt ` ARTICLE 22 All..___. M t 7 ARTICLE 13 J. b `� Dom/ ,,.•° s f�� t '` ,'>�'� •;� �8 'mod .�•'. ARTICLE 21 \\ ° Q�,•, �� � �O \ ^`� ~[ 4. p��Ulu„Mem�����YS' -fit'_ / /,' ' b � t ARTICLE 11 a d \� ° 3 g _ � 9 INDEX NIA.P 214 N LEGEND EXISTING WATER MAINS PROPOSED NEW WATER MAINS WATER MAINS TO BE CLEAN' AND LINED FRgNKUM ISO FLOW DEFICIENCIES sr n 2001 YEAR WATER SYSTEM cy IMPROVEMENT IS SCHEDULED LOUANIS WATER TREATMENT FACILITY tz- 00 cp La it tk ST. 2006 2� p s�' �� ry�, WATER STORAGE TANK MWRA CONNECTION METER J240 is BEAR HILL STANDPIPE 215 0t ARTICLE 11 * TOWN OF READING, MASSACHUSETT WATER DISTRIBUTION SYSTEM STUD' RECOMMENDED IMPROVEMEN MARCH, 2002 WESTON & SAMPSON ENGINEERS, INC. JR "'Os D 5 5r- r /1" iN 1 O END n O A. O PINE 216 FAIal lk W-1 i INDENTURE OF LEASE r. THIS INDENTURE made this day2C of 3 P M , 2001 by and between the TOWN OF READING, a municipal corporation, with offices at 16 Lowell Street, Reading, Middlesex County, Massachusetts, (the "Town ") acting by and through its Board of Selectmen, without personal liability for any of the members thereof, hereinafter the Lessor, and READING EXTENDED -DAY ACTIVITIES PROGRAM, INC., a Massachusetts corporation with a usual place of business c/o Carol Sheehan, President, 11 Eaton Street, Reading, Middlesex County, Massachusetts, hereinafter the Lessee. The words "Lessor" and "Lessee" shall include the parties hereto and their respective legal representatives, heirs, successors, executors, administrators, and assigns, where the context so admits. WITNESSETH, that the Lessor, as authorized by a two thirds vote of Town Meeting members on April 23, 2001, in consideration of the rents, covenants and agreements of the Lessee as hereinafter set forth, does by these presents, let, lease and rent to the Lessee the following described property, situated in the Reading Memorial High School, a school building in actual use by the School Committee (the "School Committee ") of the Town of Reading, Middlesex County, Commonwealth of Massachusetts (the "School "), to wit: The Lessee's present facilities, constituting approximately 2,073 square feet, on the lower floor of the library building near the lecture hall in the Reading Memorial High School, 62 Oakland Road, Reading, Middlesex County, Massachusetts (the "Premises "), together with the appurtenant rights set forth herein, and together with the right to use the following parking spaces in common with others entitled thereto: 217 C ARTICLE 13 (a) Four (4) parking spaces for vans in the area of the parking lot abutting the School designated by the Reading Superintendent of Schools and denoted "REAP Parking Only"; (b) Two (2) parking spaces in the lower portion of the parking lot abutting the School adjacent to the Field House and two (2) parking spaces in the upper portion of the parking lot abutting the School adjacent to the cafeteria and denoted "REAP Drop Off Only" for the drop off of students; and (c) No more than ten (10) parking spaces in the lower portion of the parking lot abutting the School adjacent to the Field House. All of the aforesaid parking spaces shall be used only Monday through Friday until 7:00 P.M., except on nights when Lessee has evening meetings in the Premises when such parking spaces may be used until one (1) hour after the conclusion of the meeting. There shall be no overnight parking in any of the parking spaces. TO HAVE AND TO HOLD the same for the term of one year unto the Lessee, from July 1, 2001 to June 30, 2002. YIELDING AND PAYING therefor for the term rental computed at the annual rate of $8.50 per square foot, being Seventeen Thousand Six Hundred Twenty and 50100 Dollars ($17,620.50) in twelve equal monthly payments of Fourteen Hundred Sixty Eight and 38/100 Dollars ($1,468.38) each payable to the Lessor on the first day of each month, the first of the payments due on July 1, 2001. 2182 ARTICLE 13 CONDITION OF THE PREMISES AND APPURTENANT RIGHTS. The Lessor makes no warranty or representation as to the fitness or condition of the Premises which are ]eased in "as is" condition. Except as otherwise expressly provided herein the Lessor shall be under no obligation to maintain or make any alterations ' or repairs to the Premises, appurtenances, or fixtures therein. Lessor will maintain the balance of the School in which the Premises are located in accordance with the maintenance standards adopted by the Superintendent of Schools and/or School Committee. The Lessee shall have the right to use in common with others entitled thereto, the . entrances to the School which are appurtenant to the Premises so far as may be reasonably necessary for access to the Premises and the bathrooms in the vicinity of the Premises. Lessor agrees to provide reasonable snowplowing of the parking area and walkways outside the School and appurtenant to the Premises and reasonable cleaning of common. areas, including hallways, stairways, entranceways, and public toilet facilities inside the School and appurtenant to the Premises. The Lessees shall have the right to use in common with others entitled thereto: a) the hallway immediately outside of the Premises from 3:00 P.M. to 5:30 P.M. for computer training, b) the lecture hall from 4:30 P.M. to 5:00 P.M., on days when the lecture hall is not otherwise needed for School purposes, for homework; and c) the cafeteria for one hour after school on days with inclement weather. The use of the hallway, lecture ball and cafeteria are subject to Lessee cleaning said spaces each day after being so used of any dirt and debris caused or generated by Lessee's use thereof. Lessor agrees to provide and reasonably maintain a dumpster reasonably near, but outside of the School for Lessee's use in common with others as allowed by Lessor. Lessee shall be 21� ARTICLE i� responsible for removing its waste from the Premises to the dumpster as needed to maintain the Premises in good condition. Lessor agrees to furnish at its own expense reasonable hot and cold water, reasonable electricity in accordance with- existing wiring, and reasonable heat during the regular heating season to the Premises where radiators are presently located during Lessee's normal business hours on regular business days, all subject to interruption due to any accident, to the making of repairs, alterations or improvements, to labor difficulties, to trouble in obtaining fuel, electricity, service, or supplies from the sources from which they are usually obtained for the School, or to any cause beyond the Lessor's control. Lessor shall have no obligation to provide utilities or equipment other than the utilities and equipment within the Premises as of the commencement date of this Lease. In .the event Lessee requires additional utilities or equipment, the installation and maintenance thereof shall be the LESSEE's sole obligation, provided that such installation shall be subject to prior written consent of the Lessor. COVENANTS REGARDING USE OF PREMISES. The Lessee convenants and agrees with the Lessor that, during the term of this Lease, the Lessee will use and occupy the Premises solely for'the purposes of an extended day childcare facility and activities related thereto. Access to the programs provided by Lessee shall be available to all residents of the Town, subject only to reasonable and appropriate non-restrictive terms of membership or charges on a non-discriminatory basis and without regard to sex, race,, religion or neighborhood residence. 220 ARTICLE 13 4 1 Lessee agrees that its use of the Premises shall not interfere with the educational \ programs being conducted in the School or with the other uses of the School by the Lessor or its School Committee or by any other tenants, licensees or permitees in the School. During the term of the tenancy hereby created and for such further time as the Lessee shall hold the Premises or any part thereof, the Lessee agrees: to keep the Premises and all glass, wires and other fixtures therein (acknowledged now to be in good order and condition) repaired, whole and of the same kind, quality and description, and in such good order and condition as the same are or may be put in, damage by accidental fire or other unavoidable casualty only excepted; to save the Lessor harmless and indemnified from all loss, damage, 'liability and expense incurred or claimed by reason of the Lessee's neglect or use of the Premises, the School or of anything therein, or by reason of any injury or damage to any person or property therein, or while in transit thereto or therefrom upon the hallways, stairways, walkways, parking areas or (_ other approaches thereto unless caused by, and to the extent on a comparative fault basis with, the negligent acts of the Lessor; to be answerable for all nuisances caused or suffered on the Premises or in the School, and not to strip, overload, damage or deface the Premises or the School, or to suffer or permit any trade or occupation to be carried on, in or use made of the Premises which shall be unlawful, noisy, offensive or injurious to any person or property or such as to increase the danger of fire or affect or make void any insurance on said School or on anything therein against fire or other liability, or which may render any increased or extra premium payable for such insurance, or which shall be contrary to any law, ordinance, rule or regulation whether from time to time established by public authority, by the New England Fire Insurance Rating Association, or any successor thereto, or by the Lessor; not to make any hole in the exterior of the School, or to place any placard, sign, awning or the like thereon, without first 221 ARTICLE 13 5 l l in each instance obtaining the prior consent in writing of the School Committee. The Lessee may place a sign on the outside of the School subject to the approval of the School Committee in writing, which assent the School Committee shall not unreasonably deny, provided that any such sign complies with Paragraph 6.2. of the Zoning By -Laws of the Town of Reading (the "By- Laws ") notwithstanding the provision of Section 6.2.4. thereof or any other section of the By- Laws exempting Town -owned property. from the terms of the By -Laws. The foregoing agreements relating to use of the Premises, the School and anything therein and of the parking areas shall be construed to include also use thereof by Lessee's agents, servants, employees, customers, members, guests and any others claiming rights to be therein through or under the Lessee. Lessee further agrees that it shall provide its own locks and keys to and on the Premises, and deliver to Lessor such key(s) as are necessary to open all locks to and on the Premises, and that Lessor shall not be responsible for any of Lessee's personal property on the Premises. service. Lessee agrees that it shall provide at its own expense its own telephone apparatus and The Lessee agrees not to sublet or assign the whole or any part of the Premises, and if it does any such sublease or assignment shall be void. Lessee agrees that the Lessee will not, and that Lessee's agents, servants, employees, customers, members, guests and any others claiming the right under the Lessee to be in the Premises will not make claim against the Lessor for any injury, loss or damage to person or property occurring therein from any cause, unless caused by, and to the extent on a comparative fault basis with, the negligent acts of Lessor, and Lessee shall indemnify Lessor against any such claims. AJM JL E 13 222 6 The Lessee shall save the Lessor harmless from all loss and damage occasioned by the use or escape of water or by the bursting of pipes, as well as from any claim or damage resulting from neglect in not removing snow and ice from the roof of the School or from the sidewalks or parking areas bordering upon the School, or by any nuisance made or suffered on the Premises, unless such loss is caused by the negligent acts of the Lessor. The Lessor may at any time enter the Premises to view or to show the Premises or to make repairs thereto or other construction therein or to other. parts of the School if the Lessor elects so to do, or to place or to remove placards, signs, awnings and the like, without being held responsible therefor; provided that except in an emergency Lessor shall not materially disrupt Lessee's use and enjoyment of the Premises. Lessee shall not be responsible for repairing plumbing and heating problems except where same have been caused by modifications or additions made by Lessee and/or the negligence of the Lessee, its agents, servants, employees, guests or customers. The Lessee conducts business five (5) days a week, Monday to Friday, and shall have access to the Premises while conducting its business. The Lessee shall have control of the thermostat regulating the heating of the Lessee's Premises. Lessor agrees to furnish, provide and install all paper goods and products in the public toilet facilities in the School and appurtenant to the Premises. Lessor agrees to keep the grounds in a reasonably presentable condition. INSURANCE. Lessee agrees to obtain and maintain automobile insurance for its vans and comprehensive public liability insurance each with limits for personal injury of $1,000,000 each 223 7 ARTICLE R-TICLE 13 occurrence and $5,000,000 aggregate and for property damage of $500,000 each occurrence and $1,000,000 aggregate in responsible companies qualified to do business in Massachusetts and in good standing therein insuring the Lessor as well as Lessee against injury to persons or damage to property as provided and naming the Lessor as an additional insured thereon. The Lessee shall deposit with the Lessor certificates for such insurance policies at or prior to the commencement of the term, and thereafter within thirty (30) days prior to the expiration of any such policies. All such insurance certificates shall provide that such policies shall not be cancelled without at least ten (10) days prior written notice to each insured named therein. The Lessee shall obtain and maintain insurance for loss or damage by fire, theft and extended coverage casualties on its personal property in the Premises. The Lessee shall obtain and maintain Worker's Compensation Insurance or similar insurance for its employees to the extent required by law. The Lessee agrees to give thirty (30) days written notice to the Lessor in the event of cancellation of any of-the above insurance described and required above. INDEMNIFICATION. The Lessee shall hold the Lessor and all of the Lessor's officers, employees, agents, heirs, successors, legal representatives and assigns harmless from and against any loss, damage, liability, expense, claims, demands, actions, and causes of actions or suits at law or in equity, including reasonable attorney's fees, as a result of any injury, claim or loss of any kind, including personal injury, property damage, or otherwise to which the Lessor or its officers, employees, agents, heirs, successors, legal representatives and assigns may be subjected arising from or by virtue of Lessee's negligence, errors, omissions, actions or failure to act pursuant to this Lease or in any way relating to the Lessee's use and/or operation of the Premises pursuant to this Lease. If 2248 ARTICLE 13 the L. essor or its officers, employees, agents, heirs successors legal representatives and assigns I shall be made a party to any litigation arising out of Lessee's negligence, errors, omissions, actions or failure to act as aforesaid or out of Lessee's use and/or operation of the Premises pursuant to this Lease, Lessee shall protect, defend and hold the Lessor and its officers, employees, agents, heirs, successors, legal representatives and assigns harmless therefrom and pay all costs, expenses and reasonable attorney's fees that may be incurred or paid by Lessor in enforcing the terms of this Agreement. ALTERATIONS TO PREMISES. Any other provision hereof to the contrary notwithstanding, the Lessee shall not renovate, reconstruct, alter or remodel the Premises in any respect, including but not limited to modifications to plumbing and electric or telephone circuits or wiring, without the School Committee's prior written consent. All additions, improvements, alterations, erections, modifications and installations shall become the property of the Lessor and shall be surrendered to the Lessor upon termination or expiration of the tenancy hereby created; provided, however, that in the event that the Lessor, prior to the expiration of thirty (30) days following the termination or expiration of such tenancy, gives written notice to the Lessee that all or any part thereof shall be removed by the Lessee, the Lessee within thirty (30) days after such written notice shall remove the same, repairing all damage to the Premises resulting therefrom, and shall comply with any request of the Lessor made pursuant to the provisions hereof regarding restoration of the Premises. All such allowed alterations shall be at Lessee's expense and shall be in quality at least equal to the present construction. Lessee shall not permit any mechanics' liens, or similar liens, to remain upon the leased Premises for labor and material furnished to Lessee or claimed to have been furnished to Lessee in connection with work of any character performed or 225 9 ARTICLE 13 i claimed to have been performed at the direction of Lessee and shall cause any such lien to be released of record forthwith without cost to Lessor. The Lessee shall reimburse the Lessor upon demand for all expenses incurred by the Lessor with respect to any and all modifications of the Premises (including modifications with respect -to the electrical wiring, telephone circuits and wiring, or the plumbing therein), or installations or appliances therein or thereupon, caused to be made by the Lessor at the request of the Lessee. TERMINATION. In the event that: (a) The Lessee shall default in the payment of any installment of rent or other sum herein specified and such default shall continue for ten (10) days after written notice thereof; or (b) - The Lessee shall default in the observance or performance of any of the Lessee's covenants, agreements, or obligations hereunder and such default shall not be corrected within thirty (30) days after written notice thereof; or (c) The Lessee shall be declared bankrupt or insolvent according to law, or, if any assignment shall be made of Lessee's property for the benefit of creditors, then the Lessor shall have the right thereafter, while such default continues, to re-enter and take complete possession of the Premises, to declare the term of this Lease ended, and remove the Lessee's effects, without prejudice to any remedies which might be otherwise used for arrears of rent or other default. The Lessee shall indemnify the Lessor against all loss of rent and other payment which the Lessor may incur by reason of such termination during the residue of the term. If the Lessee shall default, after reasonable notice thereof, in the observance or performance of any conditions or covenants on Lessee's part to be observed or performed under 22610 ARTICLE 13 1 or by virtue of any of the provisions in any article of this Lease, the Lessor, without being under any obligation to do so and without thereby waiving such default, may remedy such default for the account and at the expense of the Lessee. If the Lessor makes any expenditures or incurs any �. obligations for the payment of money in connection therewith, including but not limited to, reasonable attorneys' fees in instituting; prosecuting or defending any action or proceeding, such sums paid or obligations incurred, with interest at the legal maximum rate and costs, shall be paid to the Lessor by the Lessee as additional rent. Should a substantial portion of the Premises, or of the School of which they are a part, be substantially damaged by fire or other casualty, the Lessor may elect to terminate this Lease. When such a fire or casualty renders the Premises substantially unsuitable for their intended use, a just and proportionate abatement of rent shall be made, and the Lessee may elect to terminate this Lease if. (a) The Lessor fails to give written notice within thirty (30) days of intention to restore the Premises, or (b) The Lessor fails to restore the Premises to a condition substantially suitable for their intended use within ninety (90) days of said fire or casualty. NOTICE. Any notice required or permitted hereunder shall be in writing and shall be hand delivered or sent by overnight delivery by a recognized public or private carrier, or sent by registered or certified mail, postage pre -paid, return receipt requested, and addressed, if to the Lessor, to the 'Board of Selectmen of the Town of Reading, 16 Lowell Street Reading, Massachusetts 01867, and if to the Lessee to "Reading Extended -Day Activities Program, Inc." c/o Carol Sheehan, President, 11 Eaton Street, Reading, MA 01867. Notice if hand delivered shall be deemed given upon delivery. C 227 13 { Notice if mailed as' aforesaid shall be deemed given two (2) days after the mailing date. Either party may, by notice given as aforesaid, change its address or add a second address for all subsequent notices. COMPLIANCE WITH LAWS. Lessee shall perform -and/or cause to be performed all activities referred to herein in compliance with all applicable laws, by-laws, ordinances, codes and regulations, as the same may be administered by authorized governmental officials. All such activities shall be done in a good and workmanlike manner employing materials of good quality and so as to. conform with all applicable zoning, building, fire, health and other codes, regulations, by-laws, ordinances and laws of all governmental authorities having jurisdiction of the Premises and shall be done with reasonable dispatch and properly and be adequately insured. Lessor. SURRENDER. Upon the expiration of the Tenn, Lessee shall peaceably surrender the Premises to the QUIET ENJOYMENT. The Lessor covenants and agrees with Lessee that Upon Lessee paying the above reserved rent and performing and fulfilling all covenants, agreements and conditions herein, Lessee shall and may, at all times during the Tenn peaceably and quietly have, hold and enjoy the Premises and all easements, rights, benefits and appurtenances belonging or in any way appertaining thereto without hindrance or molestation from the Lessor or anyone claiming under the Lessor. GOVERNING LAWS: This Lease shall be governed by, construed and enforced in accordance with the laws of Othe Commonwealth of Massachusetts. 22812 . ARTICLE 13 CAPTIONS. It is agreed that the captions and titles in this Lease are for convenience only and are not a part of this Lease and do not in any way limit or amplify the terms and provisions of this Lease EXECUTION. This Lease embodies the entire agreement between the parties, and each party warrants and represents that its signatory hereto is duly authorized to execute and deliver this Lease. No act or omission of any employee or agent of a party shall change or modify any of the provisions of this Lease, and no amendment shall be binding unless it is in writing and is signed by a duly authorized officer of a party. A I All rights and liabilities herein given to, or imposed upon either of the parties hereto, shall extend to the administrators, successors and assigns of such party. The persons signing this Lease on behalf of the Town do so in their capacity as Selectmen of the Town of Reading, Massachusetts, and are not bound individually. The persons signing this Lease on behalf of the Lessee do so in their corporate capacity, and are not bound individually. DISCLOSURE STATEMENT. To the extent required by law, the Lessor and Lessee shall file and update proper . i disclosure statements with the Deputy Commissioner of Capital Planning and Operation of the Commonwealth of Massachusetts in accordance with Massachusetts General Laws Chapter 7, Section 407. 22913 A►.RTICLE 13 1 SEVERABILITY. If any provision of this Lease or portion of such provision or the application thereof to any person or circumstance is held invalid, the Lease (or the remainder of such provision) and the application thereof to other persons or circumstances shall not be affected thereby. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the day and year first above written. LESSEE READING EXTENDED-DAY ACTIVITIES PROGRAM, INC. ii � By LESSOR TOWN 'OF READING, By its Board of Selectmen .Georg. ff.'Ilines, hairman Ma Cumming Secretary �cw Richard W. Schubert ell Gail F. Wood' 23014 ARTICLE 13 Obi Of U) cn >M Lu > r 0 f_ C 0 N (_ 0 O CL rn W I 0 a) -J E Fi JW co z 0 L. a) -� g CD �0- o z E ZZ 0 0 0 0 a. w E m z o c/) o 0 >- " Z 0= F-W F- CC z 0 5 m CC Z C) cc � W w a: < 0 cc W a) 0+ owm --JLUW cr- () (A - Z n < 0 M C/) LL 0 z F- LIZ a od 0 :E ca W Cn ID m CC M-w �zo C/) D ma�C w w cc 0 F- m :3 CL (D V) < fu En F+-+ ++ M = m 0 RCl) ++ l E ts 0 cc - 0 —2 to 3: C ca 2 1 m 0 0 0 'E w 0 m C Z z 0 = C) ou p % < -6 co N cc Z w cc ru cci Co UJ E CA jl_, LU 1= 0 0) Lu r cn co E (n cZ 0 LU CD r wW woo r z < m M uj E 2 od 3: a) — r- < ++. > 0— vir=— I C3 (D Z "6 Cf) co LLJ 0 LU (D �: C/) a J� z < Z.Scnboz= q Z L. owcow w cr = > 0 m 0 LLJ 0 0 2: F-. :D -J 4+ LLJ U- ui Am < cn -J 0 CL CC r) W Mi al C Z z 0 = C) ou p % < -6 co N cc Z w cc ru cci Co . 0 W -,E (D 0 U- LL, ozoww" F- z wW S 0 LI: w � 0 cc Q U�I Z cr E 0 -LL Z.Scnboz= q Z L. owcow w -J a: (D n I u E 0 rL 0 cn -J 0 CL CC r) W z < LU C/) Cl) < a. co w W CL z 0 LL :2 0 z S cr C Z z 0 = C) ou p % < -6 co N cc Z w cc ru cci E E U Co . 0 W -,E (D 0 E 0 Cl) Z cis M W tm < c Cl) r_ CC wi w W Z¢ C) 0 cc Q U�I =�+h E 0 -LL Z Z 0 -0 0 1 UJ Uj cr- a- -J < W ZD Z 0 IL 2 a) a) 2 —Z O:E NI r) W E < LU C/) a. co w W z 0 Z E E U Co . 0 W -,E (D 0 10 C, < a Q- w C) m cis M C G W E 0 -i 0 -0 m IL w U�I =�+h E 0 -LL 0 z 0 -0 0 1 UJ Uj cr- a- < cr z Z Z z 0 CI),Z a C/) 0 Orr *Z cc 15 CL NI r) W w E E U rn E ca 0 Z (D z . 0 W -,E jF o 0 10 C, < a Q- w C) E = cis M 0 m 0 ++ 4 cr. IL E 4+ 2 E 0 -LL 0— Z: W � Uj cr- a- oll "a I z Z Z z 0 O)-J.= a C/) 0 Orr *Z cc 15 CL NI r) W Ln 0 () LU C/) a. co CD W z 0 Z :2 0 z S 232 o C 0 '6 C L C's ' 2 E 16 •p a) -Ei ca ca co E2 :3 CL a 0 - c C o :3 C) 0) cc 0 0 Z E2 E 4) m 0 rx CL cu E O O .0 0 (D -0 -t 11 C15 C.) 0 CL Z UJ 0 E 0. CL UJ lu- C3 d w 16 C%l N 0 - a C: CL 0 :2 Co -0 Cl) CD 0 .0 0 co P E =1 e E to 0 R 2i 00 Op F- L.: Co a) CD 0 t� Im >, ca = a) 0 O C.) 1 0 a) 0 "r- 0 0 E ca >1 CL E M 0 c a 0 00 r_ CD ca 0) a) -"0 E5 :F >, 0 co O.a -0 -0 CD > 'a 0 0 cc, ca 0 75 O-M E 0- a >,, CL cz a) In 5 o E cL z E 't t� ca a) a, CL 1 .0 " a) = V.L 4+ -Z� -0 �O 0 P a p CONDUCT OF TOWN MEETING Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the basic source, a Town Meeting Member need only be familiar with what is contained in the Charter. These notes are intended to outline the major points all Town Meeting Members should know, and which by knowing,. will make Town Meeting more understandable. ORGANIZATION ♦ Town Meeting consists of 192 elected members,' of which 97 constitute a quorum. ♦ There are two required sessions: the Annual Meeting in Spring which is primarily for fiscal matters and acceptance of the annual budget, and the Subsequent Meeting in November. Special Town Meetings may be called at any time that the need arises. ♦ There are three main committees which review certain Articles and advise Town Meeting of their recommendations: Finance for all expenditures of funds; Bylaw for all bylaw changes; and the Community Planning and Development Commission for all zoning changes. Their reports are given prior to dis- cussing the motion. GENERAL RULES OF PROCEDURE ♦ The Meeting is conducted 'through the Warrant Articles which are presented (moved) as motions. Only one motion may be on the floor at a time; however, the motion may be amended. Often two or more Articles which address the same 233 subject may be discussed together; however, only one is formally on the floor, and each when moved is acted upon individually. Note that the vote on one may influence the others. ♦ Members who wish to speak shall rise, state their name and precinct in order to be recognized. ♦ A Member may speak for ten (10) minutes but permission must be asked to exceed this limit.* o Seven (7) Members can question a vote and call for a standing count and twenty (20) can ask for a roll call vote; however, a roll call vote is seldom used because of the time it takes. PRINCIPAL MOTION ENCOUNTERED AT TOWN MEETING The following motions are the principal ones used in most cases by Town Meeting to c6ndu ' ct its business. Experience shows that the Members should be familiar with these. ♦ Adjourn: Ends the sessions, can be moved at any time. ♦ Recess:, Stops business for a short time, generally to resolve a procedural question or to obtain information. a. o Lay on the Table: Stops debate with the intention generally of bringing the subject up again later. May also be used to defer action on an Article for which procedurally a negative vote is undesirable. Note that tabled motions die with adjournment. ♦ Move the Previous Question: Upon acceptance by a two-thirds (2/3) vote, stops all debate and brings the subject to a vote. This is generally the main motion, or ♦ The most recent amendment, unless qualified by the mover. The reason for this as provided in Robert's Rules of Order is to allow for other amend- ments should they wish to be presented. ♦ Amend: Offers changes to the main motion. Must be in accordance with the motion and may not substantially after the intent of the motion. In accordance with Robert's Rules of Order, only one primary and one secondary motion will be allowed on the floor at one time, unless specif- ically accepted by the Moderator. ♦ Indefinitely Postpone: Disposes of the Article without a yes or no vote. ♦ Take from the Table: Brings back a motion which was previously laid on the table. o Main Motion: The means by which a subject is brought before the Meeting. THE FOLLOWING MOTIONS MAY BE USED BY A MEMBER FOR THE PURPOSE NOTED: 234 ♦ Question of Privilege: Sometimes used to offer a resolution. Should not be used to "steal" the floor. ♦ Point of Order: To raise a question concerning the conduct of: -the Meeting. ♦ Point of Information: To ask for information relevant to the business at hand. MULTIPLE MOTIONS SUBSEQUENT (MULTIPLE) MOTIONS If the subsequent motion to be offered, as distinct from an amendment made during debate, includes material which has previously been put to a vote and defeated, it will be viewed by the Moderator as reconsideration and will not be accepted. If the subsequent motion contains distinctly new material which is within the scope of the Warrant Article, then it will be accepted. ' An example of this latter situation is successive line items of an omnibus budget moved as a block. SUBJECT TO THE FOLLOWING CONSIDERATIONS o The maker of any proposed multiple motion shall make their intent known, and the content of the motion to be offered shall be conveyed to the Moderator - prior to the initial calling of the Warrant Article. + Once an affirmative vote has been taken on the motion then on the floor. - 'no further subsequent alternative motions will be accepted. (Obviously does not apply to the budget, for example.) ♦ Also - There can only be one motion except if this day shall fall on a legal on the floor at any one time. You holiday, in which case the Meeting have the ability to offer amendments shall be held on the following day. to the motion that is on the floor. You The Subsequent Town Meeting shall also have the ability to. move for consider and act on all business as.. reconsideration. may properly come before it except the TOWN OF READING BYLAWS adoption of the annual operating budget. ARTICLE 2: TOWN MEETINGS Section 2.1.5 Adjourned sessions of every Annual 2.1 General Town Meeting after the first such Section 2.1.1 adjourned session provided for in The Annual Town Meeting shall be held Section 2.1.3 of this Article and all sessions of every Subsequent Town on the third Tuesday preceding the Meeting, shall be held on the follow- second Monday in April of each year ing Thursday at 7:30 p.m. and then for the election of Town officers and on the following Monday at 7:30 p.m. for other such matters as required by and on consecutive Mondays and law to be determined by ballot. Thursdays, unless a resolution to Notwithstanding the foregoing, in any adjourn to another time is adopted by year in which presidential electors are a majority vote of the Town Meeting to be elected, the Board of Selectmen Members present and voting. may schedule the commencement of 1 the Annual Town Meeting for the'same Section 2.1 .6 date designated as the date to hold the The Board of Selectmen -shall give Presidential Primary.' notice of the Annual Subsequent or Section 2.1.2 any Special Town Meeting at least The polls for the Annual Town Meeting fourteen (14) days prior to'the time of holding said Meeting by causing shall be opened at 7:00 a.m. and shall an attested copy of the Warrant remain open until 8:00 p.m. calling the same to be posted in one (1) or more public places in each Section 2.1.3 precinct of the Town, and either All business of the Annual Town causing such attested copy to be Meeting, except the election of such published in a local newspaper or Town officers and the determination of mailing an attested copy of said such matters as required by law to be Warrant to each Town Meeting elected or determined by ballot, shall be Member. considered at an adjournment of such meeting to be held at 7:30 p.m. on the Section 2.1.7 second Monday in April, except if this All Articles for the Annual Town Meeting day shall fall on a legal holiday, in shall be submitted to the Board of which case the Meeting shall be held Selectmen not later than 8:00 p.m. on on the following day or ata further the fifth Tuesday preceding the date of adjournment thereof.. election of Town officers unless this day is a holiday in which case the following Section 2.1.4 day shall be substituted. A Special Town Meeting called the Sub- sequent Town Meeting shall be held on the second Monday in November, Meeting shall be submitted to the Board 235 of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the Subsequent Town Meeting in which action is to be taken, unless this day is a holiday, in which case the following day shall be substituted. Section 2.1.8 The Board of Selectmen, after drawing a Warrant for a Town Meeting, shall immediately deliver a copy of such Warrant to each Member of the Finance Committee, the Community Planning and Development Commission, the Bylaw Committee and the Moderator. 2.2, Conduct of Town Meetings Section 2.2.1 In the conduct of all Town Meetings, the following rules shall be observed: Rule 1: A majority of the Town Meeting Members shall constitute a quorum for doing business. Rule 2: All Articles on the Warrant shall be taken up in the order of their arrangement in the Warrant, unless otherwise decided by a majority vote of the Members present and voting. Rule 3: Prior to debate on each Article in a Warrant involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 4: Prior to debate on each Article in a Warrant involving changes in the Bylaws, the Bylaw Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 5: Every person shall stand when speaking, shall respectfully address the 236 Moderator, shall not speak until recog- nized by the Moderator, shall state his name and precinct, shall confine himself to the question under debate and shall avoid all personalities. Rule 6: No person shall be privileged to speak or make a motion until after he has been recognized by the Moderator. Rule 7: No Town Meeting Member or other person shall speak on any ques- tion more than ten (10) minutes without first obtaining the permission of the Meeting. Rule 8: Any inhabitant of the Town may speak at a Town Meeting having first identified himself to the Moderator as an inhabitant of the Town. No inhabitant shall speak on any question more than five (5) minutes without first obtaining the permission of the Meeting. Inhabitants shall be given the privilege of speaking at Town Meetings only after all. Town Meeting Members who desire to speak upon the question under con- sideration have first been given an opportunity to do so. Rule 9: Members of official bodies who are not Town Meeting Members shall have the same right to speak, but not to vote, as Town Meeting Members on .all matters relating to their official bodies. Rule 10: No speaker at a Town Meet- ing shall be interrupted except by a Member making a point of order or privileged motion or by the Moderator. Rule 11: Any person having a mon- etary or equitable interest in any matter under discussion at a Town Meeting and any person employed by another having such an interest, shall disclose the fact of his interest or his employer's interest before speaking thereon. . Rule 12: The Moderator shall decide all questions of order subject to appeal to the meeting, the question on which appeal shall be taken before any other. Rule 13: When a question is put, the vote on all matters shall be taken by a show of hands, and the Moderator shall declare the vote as it appears to him. If the Moderator is unable to decide the vote by the show of hands, or if his decision is immediately questioned by seven (7) or more Members, he shall determine the question by ordering a standing vote and he shall appoint tellers to make and return the count directly to him. On request of not less than twenty (20) Members, a vote shall be taken by roll call. Rule 14: All original main motions having to do with the expenditure of money shall be presented in writing, and all other motions shall be in writing if so directed by the Moderator. Rule 15: No motion shall be received and put until it is seconded. No motion made and seconded shall be withdrawn if any Member objects. No amendment not relevant to the subject of the original motion shall be entertained. Rule 16: When a question is under debate, no motion shall be in order except (1) to adjourn, (2) to lay on the table or pass over, (3) to postpone for a certain time, (4) to commit; (5) to amend, (6) to postpone indefinitely or (7) to fix a time for terminating debate and putting the question, and the afore- said several motions shall have , precedence in the order in which they stand arranged in this Rule. Rule 17: Motions to adjourn (except when balloting for offices and when votes are being taken) shall always 237 be first in order. Motions to adjourn, to move the question, to lay on the table and to take from the table. shall be decided without debate. Rule 18: The previous question shWI be put in the following form or in some other form having the same meaning: "Shall the main question now be put?," and until this question is decided all debate on the main question shall be suspended. If the previous question be adopted, the sense of the meeting shall immediately be taken upon any pending amendments in the order inverse to that'in which they were moved except that the largest sum or the longest time shall be put first, and finally upon the main question. Rule 19: The duties of the Moderator and the conduct and method of -pro- ceeding at all Town Meetings, not prescribed by law or by the Rules set forth in this Article, shall be determined by the rules of practice set forth in Robert's Rules of Order Revised so far as they may be adapted to Town Meetings. Section 2.2.2 It shall be the duty of every official body, by a Member thereof, to -be in attend- ance at all Town Meetings for the information thereof while any subject matter is under consideration affecting such official body. Section 2.2.3 All committees authorized by Town Meeting shall be appointed by 'the Moderator unless otherwise ordered by a vote of the Members present and voting. All committees shall report as directed by the Town Meeting. If no report is made within a year after the appointment, the committee shall be discharged unless, in the meantime, the Town Meeting grants an extension of time. When the final report of a committee is placed in the hands of the Moderator, it shall be deemed 'to be received, and a vote to accept the same shall discharge the committee but shall not be equivalent to a vote to adopt it. Section 2.2.4 Motion to Reconsider 2.2.4.1 A motion to reconsider any vote must be made before the final adjournment of the Meeting at which the vote was passed but such motion to reconsider shall not be made at an adjourned meeting unless the mover has given notice of his intention to make such a motion, either at the session of the meeting at which the vote was passed or by written notice to the Town Clerk within twenty-four (24) hours after the adjournment of such session. When such motion is made at the session of the meeting at which the vote was passed, - said motion shall be accepted by the Moderator but consid- eration thereof shall be postponed to become the first item to be considered at the next session unless all remaining Articles have been disposed of, in which case reconsideration shall be consid- ered before final adjournment. There can be no reconsideration of a vote once reconsidered or after a vote not to reconsider. Reconsideration may be ordered by a vote of two-third (2/3) of the votes present. Arguments for or against reconsider- ation may include discussion of the motion being reconsidered providing such discussion consists only of relevant facts or arguments not pre- viously presented by any speaker. 2.2.4.2 The foregoing provisions relating to motions to reconsider shall not apply to any such motion made by 238 the Board of Selectmen and authorized by the Moderator as necessary for the reconsideration of actions previously taken by Town Meeting by reason of State or Federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the Meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered, or was the subject of a vote not to reconsider and reconsideration may be ordered by a vote of two-thirds (2/3) of the votes present. 2.2.4.3 Notice of every vote to be reconsidered at an adjourned Town Meeting shall, be posted by the Town Clerk in one (1) or more public places in each precinct of the Town as soon as possible after adjournment, and he shall, if practicable, at least one (1) day before the time of the next following session of said Adjourned Meeting, publish such notice in some newspaper published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said Adjourned Meeting. The foregoing notice provisions shall not apply when a motion to reconsider. any Town Meeting action is made publicly at Town Meeting before the adjournment of any session of any Adjourned Town Meeting. Section 2.2.5 The Selectmen shall, at each Annual Town Meeting, give to the Members information of the State of the Town. Section 2.2.6 The Town Meeting Members and Town Meeting Members-Elect from each precinct shall hold an annual precinct meeting after the Annual Town. Election but before- the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a Chairman and a Clerk and to conduct whatever business may be appropriate. Chairman shall serve no more than six (6) consecutive years in that position. Additional precinct meet- ings may be called by the Chairman or by a petition of six (6) Town Meeting Members of the precinct. Section 2.2.7 Removal of Town Meeting Members 2.2.7.1 The Town Clerk shall mail, within thirty (30) days after the adjournment sine die of a Town Meeting, to every Town Meeting Member who has attended less than one half (1/2) of the Town Meeting sessions since the most recent Annual Town Election, a record of his attend- ance and a copy of Section 2-6 of the Charter. 2.2.7.2 Town Meeting Members of each precinct shall consider at a precinct meeting to be conducted in accordance with Section 2.2.6 of these Bylaws and Section 2-6 of the Charter, preceding the consideration of the Article placed upon the Annual Town Meeting Warrant in accordance with Section 2-6 of the Charter, the names of Town Meeting Members in that precinct appearing on said Warrant Article and adopt recommendations to Town Meeting, as to what action should be taken regarding each such Member. The Chairman of each precinct or his designee shall make such recommend- ations along with supporting evidence and rationale to Town Meeting. 239 2.2.7.3 The names of the Members subject to removal in accordance with Section 2-6 of the Charter shall be grouped by precinct in the Warrant Article required by said Section. Section 2.2.8 Meetings QUEft Town Meeting No appointed or elected board, commission, committee or other entity of Town Government 'Shall schedule or conduct any hearing, meeting or other function during any hours in which an Annual, Subsequent or Special Town Meeting is in session or is scheduled to be in session. Any such board, commission - or committee which schedules or holds a meeting or hear ing on the same calendar day but at a time prior to a session of Town Meeting shall adjourn or recess not less than five (5) minutes prior to the scheduled session of Town Meeting. Any board, commission or committee may, at the opening of any session of Town Meeting, present to that Town Meeting an instructional motion request- ing -an exemption from this Bylaw and asking that Town Meeting permit it to meet at a date and hour at which a future session of Town Meeting is scheduled and may present reasons for Town Meeting to give such permission. Notwithstanding the foregoing, any board, commission or committee which meets the requirements of Section 23B of Chapter 39 of the General Laws concerning emergency meetings may, upon meeting such requirements, conduct such a meeting or hearing at a time scheduled for a Town Meeting.