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HomeMy WebLinkAbout2001-04-23 Annual Town Meeting Warrant ReportTown of Reading Massachusetts OF F? C6 - ~ / ~ ~]zQ= M. w INC 011 Report on the Warrant Annual Town Meeting April 239 2001 ANNUAL TOWN MEETING APRIL 23, 2001 TABLE OF CONTENTS Article Title Sponsor Page # 1 Election 2 2 Reports Board of Selectmen 3 3 Instructions Board of Selectmen 3 4 Authorizing Payment of Prior Years Bills Board of Selectmen 3,4 5 Disposal of Surplus Materials and Equipment Board of Selectmen 4 6 Amending FY 2001-FY 2010 Capital Improvements Program Board of Selectmen 4,5 7 Amending the FY 2001 Budget Finance Committee 5,6 8 Adopt FY 2002 - FY 2011 Capital Improvements Program Board of Selectmen 6 9 Approving Debt Authorization - Chapter 90 Board of Selectmen 6,7 10 Amending Fees Board of Selectmen 7 11 Approving FY 2002 Budget Finance Committee 8 12 Home Rule Petition to establish an Affordable Housing Trust Fund Board of Selectmen 8 13 Compost Bin Revolving Fund Board of Selectmen 9 14 Authorizing Lease of Space, at RMHS for FY 2002-REAP School Committee 9,10 15 Authorizing Sale of "bid" Police Station Board of Selectmen 10 16 Transferring Lands Board of Selectmen 10-12 17 Zoning - Site Plan Review CPDC 12-17 18 Zoning - Open Storage in Business A and Industrial Zoning Districts CPDC 17-19 Article Title Sponsor Page # 19 Zoning - Mansionization Table Change CPDC 19,20 20 Zoning - Demo/Rebuild Regulations CPDC 20-28 21 "Option C Pop Up" Provision Retirement Board 28,29 22 Removal of Town Meeting Members Board of Selectmen 29 APPENDIX Article 14 - Existing REAP Lease Article 16 - Maps Article 17 - Existing and Proposed Text 31-44 45-52 53-60 Article 18 - Existing and Proposed Text 61-64 Article 20 - Existing and Proposed Text 65-76 Fiscal Year 2002 Budget Yellow Pages 77-246 Fiscal 2002-2011 Capital Improvements Program Blue Pages 247-249 Conduct of Town Meeting 250-256 C COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on March 2, 2001 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Alice M. Barrows School, 16 Edgemont Avenue Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Arthur W. Coolidge, Middle School, 89 Birch Meadow Drive The date of posting being not less than fourteen (14) days prior to April 3, 2001, the date set for the Local Election in this Warrant. I also caused an attested copy of this Warrant to be published in the Reading Chronicle in the issue of March 6, 2001. f Daniel W. Halloran, Jr., Constable A true copy. Attest: t ( t2l "ZChery . Johnsc , Town Clerk ~j 1 i TOWN WARRANT ' (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1 2 3 4 5 6 7 and 8 Hawkes Field House 62 Oakland Road TUESDAY, the THIRD DAY OF APRIL A.D., 2001 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; Two members of the Board of Selectmen for three years; One member of the Board of Selectmen for one year to fill a vacancy; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; Two members of the Municipal Light Board for three years; Two members of the School Committee for three years; and seventy-four Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; one member for one year to fill a vacancy; Precinct 2 Eight members for three years; two members for one year to fill vacancies; Precinct 3 Eight members for three years; two members for one year to fill vacancies; Precinct 4 Eight members for three years; two members for one year to fill vacancies; Precinct 5 Eight members for three years; one member for one year to fill a vacancy; Precinct 6 Eight members for three years; one member for two years to fill a vacancy; Precinct 7 Eight members for three years; one member for one year to fill a vacancy; Precinct 8 Eight members for three years. QUESTION Shall the Town of Reading be allowed to assess an additional $1,200,000 in real estate and personal property taxes for the purpose of municipal, school and capital expenses for the fiscal year beginning July first, two thousand one? 2 and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY-THIRD DAY OF APRIL A.D., 2001 at seven-thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light.Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Board or Special Committee. Board of Selectmen Background: The following reports are likely to be given at the Annual Town Meeting and will probably be given the first night - on April 23rd: "State of the Town" report School Building Committee Progress - Reading Business Park Finance Committee Report: No report. Bylaw Committee Report: No report. State of the Town's Finances Library report Written report - Water Supply status ARTICLE 3 To choose all other necessary Town Officers and Special i Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers l and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. L Board of Selectmen Background: It is not known what Instructional Motions may be made at the Annual Town Meeting. Generally, Instructional Motions are held until the end of the last session of the Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 4 To see if the Town will vote to authorize the payment during Fiscal Year 2001 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen 3 Background: There are no known prior years bills to be paid and, therefore, it is likely that this Article will be indefinitely postponed. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: Based on current operations and planned expenditures for FY 2002, the following pieces of equipment are surplus to the Town's operations and Town Meeting will be asked to authorize their disposition: Department of Public Works 1980 International Dump Truck 1990 Dodge B350 1991 Ford Crown Victoria 1988 GMC Utility Truck Fire Department 1973 Ford Pumper Model C914, Police Department 2 Police Cruisers Miscellaneous Departments Various items of furnishings VIN #91 LVR74958 Town Bylaw requires that any equipment with a value of $500 or more requires Town Meeting action for disposal. The Town will use the most advantageous method of disposing of this equipment including trade-in, auction or sealed bid sale. Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of 9-0-0. This is a "house keeping" Article which Will allow the Town to dispose of surplus equipment that is being replaced as part of this year's budget or other operational considerations which is surplus to the Town's needs. Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to amend the FY 2001-FY 2010 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: There are two amendments to the FY 2001-2010 Capital Improvements Program needed at this time: 4 ♦ To add the sum of $85,300 to PW-W-31 - Buy-in MWRA for FY 2001. These funds are to pay for the necessary consulting to proceed with the permits and approvals necessary to complete this tie-in. The tie-in is part of the Water Supply Master Plan L ' as approved by the Board of Selectmen. The source of funds will be the Water surplus which currently has a balance of over $1 million. ♦ To add the sum of $20,000 to PW-W-005 - Water Main Construction for FY 2001 to pay for the cost of extension of the water main on Summer Avenue from Temple to Woburn Street, pursuant to the "Water Distribution System Study" which was recently presented to the Board of Selectmen. The urgency is that this portion of Summer Avenue will be in construction on or about April 1 2001, and the water line needs to be done as part of that project. The funding will be from the Water Reserves that currently has a balance of over $1 million. Additionally, we have previously encumbered $50,000 for design of water storage design which will not be needed until 2006, if at all. That sum will not be encumbered at the end of this year and will be returned to the Water Reserve. Finance Committee Retort: The Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. These two projects need to move forward immediately, and funding from the water reserve is readily available for that purpose. Bylaw Committee Report: No report. ARTICLE 7 To see if the Town will vote to amend one or more of the votes taken under Article 13 of the Warrant of the Annual Town Meeting of April 24, 2000, as amended by Article 4 of the Subsequent Town Meeting of November 13, 2000, relating to the Fiscal Year 2001 municipal budget, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: The following is a list of budget amendments for the current year's budget that are required to finish FY 2001. The source of funds is as noted. Line Acc't Description + Cumulative Comment C3 022 Reserve Fund $90,000 -$90,000 C6 045 Technolo Expenses $3,000 -$87 000 Telephone Expenses C9 042 Personnel Expenses $17,500 -$69,500 Police Chief Assessment Center and Advertising D13 015 General Services Salaries $3,500 -$66,000 D11 850 Property/Casualty Insurance $8,500 -$57,500 G1 111 Police Salaries $50,000 -$107,500 Vacant Positions G5 121 Fire Salaries $75,000 -$32,500 Overtime H9 DPW Salaries $15,500 -$47,500 Vacancies H10 DPW Expenses $59,000 $11,500 Brush Collection, Vehicle Maintenance H11 325 Street Lighting $1,000 $12,500 Higher Fuel Charges H13 321 Snow and Ice $410,000 $422,500 Bad Winter 11 & 12 200 Building Maintenance - Schools $75,000 $497,500 5 J 200 School Legal 165,000 $562,500 Legal Costs related to 10 Taxpayer Suit M3 815 Unemployment Benefits $2,500 $565,000 Current Expenses are running high D3 012 Town Manager Expenses $24,000 $589,000 Grant Consultant - to be aid from Grant TOTAL $589,000 $565,000 from Free Cash N4 Water Capital $85,500 For MWRA Water Buy-In N4 Water Capital 20 000 Summer Ave. Water Line TOTAL $105,500 Total from Water Reserve Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of 9-0-0. The source of funds for these expenditures is free cash, and a grant in the amount of $242,467 spread out over 3 years. The first installment of the grant in the amount of $121,233.50 will be used to offset the cost of the transfer to Line D3 for the consultant, and the remaining $97,289.50 will help replenish free cash. Additionally, there is the likelihood of a reimbursement from FEMA for blizzard related expenses which, while it probably will not be received by Town Meeting, will be available to help replenish free cash. Bylaw Committee Report: No report. ARTICLE 8 To see if the Town will vote to approve the FY 2002-FY 2011 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: This Capital Improvements Program and its report are included in the blue section of this Annual Town Meeting report. Finance Committee Report: The Finance Committee primary focus has been the annual capital appropriations for Fiscal 2002; the Committee's votes are shown in section L of the budget. The 10-year capital plan is in the process of being updated to include an entire asset inventory. Once this is accomplished, it will become and even more comprehensive planning tool. In the meantime, FinCom's recommendation remains that no new debt issuance without a matching override can be considered until the landfill is closed. Bylaw Committee Report: No report. ARTICLE 9 To see what sum the Town will raise by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen 6 Background: The Town expects to receive approximately $310,000.00 from the State in Chapter 90 funds for highway construction. In order to begin the process of design and scheduling projects in accordance with the Capital Improvements Program, debt authorization for this amount is required. However, even though we have been doing this process for a number of years, the Town has never incurred this debt and does not intend to do so this year. When the State notifies us that this money is an available fund, an Article will be placed on the next Town Meeting Warrant to rescind this debt and appropriate the money. Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. This is a "house keeping" Article enabling the Town to move forward with the various road projects, but the Town has not and is not expected to incur debt for any of these projects. Bylaw Committee Report: No report. ARTICLE 10 To see if the Town will amend the fees as established in Sections 4.5.3, 4.5.4, 4.5.5, and 4.5.6 of the General Bylaws of the Town of Reading as amended, or take any other action with respect thereto. Board of Selectmen Background: The purpose of this Article is to adjust the fees that the Town charges I for wiring permits, plumbing and gas permits, and various feel collected by the Town Clerk's office. The result will be to more fully capture the cost of providing Town services. Each of these fees are set by Town Meeting by amending the General Bylaw on fees. The gas/plumbing and wiring inspectional services are provided by the Department of Community Development. The Department recently did a comparison with Towns in the surrounding area as to what other communities were charging for the service. Reading is at or below many of these towns. In addition, the Town has looked at the cost of providing the necessary services to run the gas/plumbing and wiring inspectional services and found that neither captures the full cost of providing the service. By adopting the proposed adjustments in the fee schedule, we believe the revenues produced by the gas/plumbing and wiring areas will be more reflective of the costs to provide the service. The services provided are mandated by law and are an important part of the public health, safety and welfare of the community. Finance Committee Report: At the time of the printing of this report, the Board of Selectmen had not yet held its public hearing on the proposed amendments. The FINCOM does not want to prejudge the results of that hearing and the actions of the Board of Selectmen on this issue. Therefore, FINCOM action on this Article is pending the results of that process. The FINCOM does support the periodic review of fees and charges by all departments of government in order to keep the fees and charges current and competitive. Bylaw Committee Report: Action pending. 7 i ARTICLE 11 To see if the Town will vote to determine how much money the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for the operation of the Town and its government for Fiscal Year 2002 beginning July 1, 2001, or take any other action with respect thereto. Finance Committee Background: The FY 2002 Annual Operating Budget is included in the yellow pages of this Annual Town Meeting report. Finance Committee Report: Please see the report included in the yellow section of this Annual Town Meeting report. Bylaw Committee Report: No report. ARTICLE 12 To see if the Town will vote to authorize the Board of Selectmen to file a Horne Rule petition allowing the Town of Reading to establish an Affordable Housing Trust Fund, or take any other action with respect thereto. Board of Selectmen Background: The CPDC has negotiated the payment of $40,000 to the Town for affordable housing as part of a legal settlement of litigation surrounding a 5 lot development on Grove Street. The CPDC periodically evaluates other opportunities to provide funding or development of affordable housing in the community. In order that these funds not get intermixed with the general municipal funds, the Board of Selectmen has asked that the Town set up an Affordable Housing Trust Fund. The Fund would provide a depository for funds from a variety of sources, and would be used as a source of funds to support affordable housing activities in the community. If the Community Preservation Act (CPA) is accepted by the community at some later date, any Affordable Housing Trust Fund established under this Article can be coordinated and used to supplement funds available for affordable housing under the CPA. I Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of 7-0-0. The FINCOM is generally opposed to setting up separate funds outside the normal budget process, but the Town already has a large number of Trust Funds for scholarships, hospital development, cemetery maintenance and library support. The funds donated to the Town for affordable housing should be preserved for that purpose and the Trust Fund is a way to do that. There should be virtually no additional cost of administering this Trust Fund since it will be one of many already in operation. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 4-0. 8 ARTICLE 13 To see if the Town will vote to establish a revolving fund under Chapter 44, Section 53E1/2 of the General Laws for the purpose of using the receipts generated through the sale of compost bins to purchase additional compost bins, and to pay for related expenditures, and to determine the total amount of expenditures during Fiscal Year 2002 which may be made from such fund, or take any other action with respect thereto. (I Board of Selectmen Background: There is a balance of $2,849.00 in this revolving fund which has been set up to use State grants to purchase home composting bins and resell them to residents at a reduced price. The bins cost $38.00 each and the Town sells them for $20.00. The amount available is sufficient to purchase 75 bins. Since 1994, the Town has sold 498 bins and we have 32 in stock now. Annual reauthorization of this revolving fund is required under the State grant and will allow the Town to continue this worthwhile program. The use of the bins results in fewer trips to the compost area thereby reducing congestion and use of fuel. Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. This is an on-going Article renewed annually, and is set up under a State grant to administer the grant funds as intended. There are no Town funds involved and the administrative cost is negligible. Bylaw Committee Report: No report I ARTICLE 14 To see if the Town will authorize the Board of Selectmen, with the approval of the School Committee and the approval of the Commissioner of Education, to rent or lease certain surplus space in the Reading Memorial High School to one or more public or private profit-making businesses or non-profit organizations; provided, however, that joint occupancy of the High School building will not interfere with ! educational programs being conducted in said building and provided that the terms of any such rental or lease shall be as approved by the School Committee, or take any other action with respect thereto. School Committee Background: This Article authorizes the execution of leases for the rental of surplus space in the High School by the Board of Selectmen with the School Committee's concurrence and the approval of the Commissioner of Education. Town Meeting will be asked to authorize a lease between the Town and Reading Extended Day Activities Program, Inc. ("REAP") for Fiscal Year 2002. The lease has been negotiated by Town Counsel on terms authorized by the School Committee and has been reviewed by the Finance Committee. The lease is for one year and any subsequent lease with REAP of surplus space in the High School will be brought to Town Meeting for authorization. Finance Committee Report: The Finance 'Committee recommends the subject matter of this Article by a vote of 9-0-0. This extends for another year the lease of space at the Reading Memorial High School that is limited in its potential, and is not needed for the School Department purposes for the next fiscal year. A copy of the lease that was negotiated last year is included in the Appendix for the information of Town Meeting Members. The only change is to change the cost of the lease from $7.75 per square foot to $8.50 per square foot based on an opinion of value from the Town's Appraiser. 9 Bylaw Committee Report: No report. ARTICLE 15 To see if the Town will authorize the transfer of the old portion of the former Reading Police Station at 67 Pleasant Street from the Board of Selectmen for use as a Police Station to the Board of Selectmen for purposes of the sale or lease of such building and premises under the terms and conditions as may be determined by the Board of Selectmen, or take any other action with respect thereto. Board of Selectmen Background: This Article was placed on the Annual Town Meeting Warrant in the event that the Board of Selectmen would receive a proposal of the purchase of the "old" Police Station for an acceptable reuse. In agreement with the Reading Historical Commission, the Board of Selectmen solicited proposals for the reuse of the old portion of the building. After a full evaluation and public process, the Board of Selectmen has determined that none of the proposals met the terms of the RFP and none were viable proposals. The Board of Selectmen, therefore, rejected all bids and directed the Town Manager to proceed with demolition. Therefore, this Article is moot and it should be indefinitely postponed. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 16 To see if the Town will authorize the Board of Selectmen to transfer the following Town owned lands as noted under such terms and conditions as the Board of Selectmen shall determine: Map/Parcel Location Size To be transferred to: 047/005 West Street 1.69 acres Conservation Commission 198/003 Haverhill Street .27 acres Conservation Commission 225/037 Main Street .495 acres Conservation Commission 020/023 Summer Avenue .05 acres Conservation Commission 013/079 Bear Hill .748 acres Conservation Commission or Reading Open Land Trust 013/080 Bear Hill .459 acres Conservation Commission or Reading Open Land Trust 013/082 Bear Hill .459 acres Conservation Commission or Reading Open Land Trust 014/018 Bear Hill .634 acres Conservation Commission or Reading Open Land Trust 154/004 Colburn Road .290 acres Conservation Commission 046/005 John Street .468 acres Conservation Commission and Department of Public Works 013/047 Bear Hill .09 acres Department of Public Works - Water Supply 10 or take any other action with respect thereto. Board of Selectmen Background: As a result of the work conducted by the Ad Hoc Open Space and Recreation Planning Task Force, all parcels owned by the Town were reviewed and identified for appropriate transfer to specific Town entities or to be made available for sale. Pursuant to authority granted to the Board of Selectmen in the past by Town Meeting, on November 28, 2000, twenty parcels acquired by the Town as tax possession properties were transferred by the Board of Selectmen for various purposes. Parcels acquired by means other than tax possession require a vote of Town Meeting to transfer. Criteria for Conservation Acquisition were adopted on December 16, 1992 by the Conservation Commission and are listed as Attachment G to the current Open Space and Recreation Plan. The Conservation Commission was established pursuant to Town Meeting Warrant Article 23, March 28, 1960, under the provisions of Section 8C of Chapter 40 of Massachusetts General Laws, which lists among the powers and duties of Conservation Commissions, "the promotion and.development of the natural resources and for the protection of watershed resources of said city or town" and to "conduct researches into its local land areas" "said Commission may receive gifts, bequests or devises or personal property or interests in real property of the kinds mentioned below in the name of the city or town" and "it may purchase interests in such land with sums available to it".'.."the Commission may acquire in the name of the city or town by option, purchase, lease or otherwise the fee in such land or water rights, conservation restrictions, easements or other contractual rights including conveyances on conditions or with limitations or reversions as may be necessary to acquire, maintain, improve, protect, limit the future use of or otherwise conserve and properly utilize open spaces in land and water areas within its city or town and it shall manage and control the same." Town Meeting is, therefore, asked to transfer the following parcels to the care, control and custody of the Conservation Commission pursuant to Massachusetts General Laws, Chapter 40, Section 8C, to hold in trust in perpetuity for the welfare of the people of the Town of Reading: Off West Street. Map 47. Parcel 5 (1.69 acres) (Book 4184/481-1/29/1918). This parcel is adjacent to Maps/parcels 47/004 and 59/097 transferred to the Conservation Commission and Conservation Commission/Recreation/DPW by the Board of Selectmen on November 28, 2000 and is substantially wetland. It was given to the Town many years ago and has a Right of Way 15' wide from the northeasterly corner of the lot adjoining land of Forbes, shown on plan as "wood road". Transfer of these two parcels and possible acquisition of Lot 3 (4.2 acres) would protect the Aberjona River and its associated flood plain and provide perpetual open space protection. It meets the following criteria for Conservation Acquisition: 1 a, 1 b, 2a, 3, 4, 6, 7 and 9. These parcels are listed as land of concern on the Open Space and Recreation Plan. EIS Haverhill Street. Map 198, Parcel 3 (11,761 sq. ft.) (Book 5472/309). This landlocked area abuts North Cedar Swamp Conservation Area (427 acres) on the east side of north Haverhill Street. It meets the following criteria for Conservation Acquisition: 1 a, 1 c, 2, 3, 4, 6, 7 and 9. This parcel is shown as land of concern on the current Open Space and Recreation Plan. 11 Map 225, Lot 37, North Main Street (20,000 sq. ft.) (Book 18984/327 was gifted by i Francis R. Richards and accepted by the Town by Article 33 of 1987 Annual Town Meeting Warrant - Deed dated 11/4/1987). A second abutting parcel was ultimately rescinded at Town Meeting after Deeds were not timely recorded and that parcel was subsequently sold. This parcel is entirely wet and not developable. It meets the following criteria for Conservation Acquisition: 1 a, 3, 4, 7 and 9. This parcel is shown as land of concern on the current Open Space and Recreation Plan. Summer Avenue, Maw 20, Parcel 23 (2,178 sq. ft.) (Book 6797/310) is a small landlocked parcel but within a wetland system that should not be sold. 'It meets the following criteria for Conservation Acquisition: 1a, 4 and 7. This parcel is shown as land of concern on the current Open Space and Recreation Plan. There is no objection to this parcel being jointly transferred to the Conservation Commission and Department of Public Works. Bear Hill, Map 13, Lots 79, 80 and 82, Map 14, Lot 18 were acquired by donation from Reading Bear Hill Limited Partnership to be maintained in perpetuity in Open Space. Recorded at Book 28867, Page 134 on June 30, 1998. Map 13, Lots 80 and 82 are 20,000 square feet each; Lot 79 is 40,000 square feet and Map 14, Lot 18 is 27,626 square feet. The parcels are separated by paper streets. The Reading Open Land Trust owns abutting parcels. Colburn Road, Map 154, Lot 4 (6018/566) is mainly ledge and forms a small street frontage that could be used for access to inappropriate areas of development. It abuts Lot 5, taken for tax possession and which was transferred to the Conservation Commission by the Board of Selectmen on November 28, 2000. John Street, Map 46, Lot 5 (9366/327) (20,400 sq. ft.) is a long narrow lot that runs from John Street (Walker's Brook Drive) at 128 and the Wakefield Town Line. This parcel abuts tax title parcel Map 46/004 which has not yet been transferred by the Board of Selectmen. Each of these parcels consists of wetlands and meets the following criteria for Conservation acquisition: 1a, 1b, 2, 2a, 3, 4 and 9. This parcel is shown as land of concern on the current Open Space and Recreation Plan. Bear Hill, Map 13, Lot 57 - DPW This parcel abuts the water tower property and is somehow owned in separate ownership by the Town. The parcel is. part of the water tower area and should be deeded to DPW for water purposes. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 17 To see if the Town will vote to remove all text found in Section 4.3.3 of the Zoning By-Law and insert the following: 4.3.3. Site Plan Review By-Law 4.3.3.1 Applicability. The following types of activities and uses require site plan review by the CPDC: 12 a. Construction, exterior alteration or exterior expansion of, or change of use within an institutional, commercial, industrial, or multi-family structure with four or more dwelling units; b. Construction or expansion of a parking lot for an institutional, commercial, industrial, or multi-family structure or purpose. 4.3.3.2 Procedures. Applicants for site, plan approval shall submit twelve (12) copies of the site plan to the CPDC for review, and within three (3) days thereafter request a determination from the Town Planner on completeness of application. The Town Planner shall make a determination of completeness within thirty (30) days of receipt of such application. The CPDC shall review and act upon the site plan, with such conditions as may be deemed appropriate, within sixty (60) days of its determination of completeness, and notify the applicant of its decision. The decision of the CPDC approving site plan review, shall be a majority of the commission and shall be in writing. No building permit or certificate of occupancy shall be issued by the Building Inspector without the written approval of the site plan by the CPDC, or unless 60 days lapse from the date of a determination of completeness of the site plan without action by the CPDC. 4.3.3.3 Requirements 4.3.3.3.1 Where the CPDC serves as the special permit granting authority for proposed work, it shall consolidate its site plan review and special permit procedures. 4.3.3.3.2 The applicant may request, and the CPDC may grant by majority vote, an extension of the time limits set forth herein. 4.3.3.3.3 No deviation from an approved site plan shall be permitted without modification thereof approved by CPDC. 4.3.3.4 Preparation of Plans. Applicants are invited to submit a pre-application sketch of the proposed project to the CPDC and to schedule a comment period at a regular meeting of the CPDC. Site Plans shall be submitted on 24-inch by 36-inch sheets, or larger if necessary for clarity. Plans shall be prepared by a registered professional engineer, registered land surveyor, architect or landscape architect, as appropriate. Dimensions and scales shall be adequate to determine that all requirements are met and to make a complete analysis and evaluation of the proposal. All plans shall have a minimum scale of 1"= 40'. 4.3.3.5 Contents of Plan. The contents of the site plan are as follows: 4.3.3.5.1 Five (5) separate plans prepared at a scale of one (1) inch equals twenty (20) feet or forty (40) feet or such suitable scale as may be approved by the CPDC. The plans are as follows: 13 a. Site layout, which shall contain the boundaries of the lot(s) in the proposed development, proposed structures, drives, C parking, fences, walls, walks, outdoor lighting, loading facilities, and areas for snow storage after plowing. The first sheet in this plan shall be a locus plan, at a scale of one (1) inch equals one hundred (100) feet, showing the entire project and its relation to existing areas, buildings and roads for a distance of one thousand (1,000) feet from the project boundaries or such other distance as may be approved or required by the staff. b. Topography and drainage plan, which shall contain the existing and proposed final topography at two-foot intervals and plans for handling storm water drainage, including resource area delineation. c. Utility plan which shall include all facilities for refuse and sewerage disposal or storage of all wastes, the location of all hydrants, fire alarm and fire fighting facilities on and adjacent to the site, all proposed'recreational facilities and open space areas, and all wetlands including flood plain areas. d. Architectural plans, which shall include the floor plans and architectural elevations of all proposed buildings and a color rendering or photographs of similar structures. I e. Landscaping plan, showing the limits of work, existing tree lines, and all proposed landscape features and improve- ments including screening, planting areas with size and type of stock for shrub or tree, and including proposed erosion control measures. 4.3.3.5.2 The site plan shall be accompanied by a written statement indicating the estimated time required to complete the proposed project and any and all phases thereof. 4.3.3.5.3 A written summary of the contemplated projects shall be submitted with the site plan indicating, where appropriate, the number of dwelling units to be built and the acreage in residential use, the evidence of compliance with parking and off-street loading requirements, the forms of ownership contemplated for the property and a summary of the provisions of any ownership or maintenance thereof, identification of all land that will become common or public land, and any other evidence necessary to indicate compliance with this by-law. 4.3.3.5.4 The site plan shall be accompanied by drainage calculations by a registered professional engineer. Storm drainage design must conform to the Town of Reading subdivision regulations and DEP storm water regulations. 14 4.3.3.5.5 The CPDC may require a narrative statement detailing the impact of the proposed use on municipal services and the environment, lighting, traffic, hazmat, trash, hours of operation and construction impacts. 4.3.3.5.6 Certification that the proposal is in compliance with the provisions, if applicable, of the Americans with Disabilities Act and the Massachusetts Architectural Barriers Board. 4.3.3.5.7 All plans submitted shall be in digital format as well as prints as approved by the Town Engineer. Number of prints submitted shall be determined by the Town Planner. 4.3.3.6 Approval. Site plan approval shall be granted upon determination by the CPDC that the plan meets the following objectives. The CPDC may impose reasonable conditions at the expense of the applicant, including performance guarantees, to promote these objectives. Any new building construction or other site alteration shall provide adequate access to each structure for fire and service equipment and adequate provision for utilities and storm water drainage consistent with the functional requirements of the CPDC's Subdivision Rules and Regulations. New building construction or other site alteration shall be designed in the site plan, after considering the qualities of the specific location, the proposed land use, the design of building form, grading, egress points, and other aspects of the development, so as to: a. Minimize the volume of cut and fill, the number of removed trees 6" caliper or larger, the length of removed stone walls, the area of wetland vegetation displaced, the extent and quality of storm water flow from the site, soil erosion, and threat of air and water pollution; b. Maximize pedestrian and vehicular safety both on the site and - approach egression from it; ( c. Minimize obstruction of scenic views from publicly accessible locations; d. Minimize visual intrusion by controlling the visibility of parking, storage, or other outdoor service areas viewed from public ways or premises residentially used or zoned through the use of landscaping and fencing; e. Minimize glare from headlights and lighting intrusion; f. Minimize unreasonable departure from the character, materials, and scale of buildings in the vicinity, as viewed from public ways and places; g. Minimize contamination of groundwater from on-site wastewater disposal systems or operations on the premises involving the use, - storage, handling, or containment of hazardous substances; i' 15 h. Ensure compliance with the provisions of the Zoning By-Law, including parking; i. Maximize property enhancement through use of landscaping and other site amenities; j. Minimize environmental impacts to adjacent properties through hours of operation, deliveries, noise, rubbish removal and storage. 4.3.3.7 Lapse. Site plan approval shall lapse after two (2) years from the grant thereof if a substantial use thereof has not sooner commenced except for good cause. Such approval may, for good cause, be extended in writing by the CPDC upon the written request of the applicant. 4.3.3.8 Regulations. The CPDC may adopt and from time to time amend reasonable regulations for the administration of these site plan guidelines. 4.3.3.9 Fee. The CPDC may adopt reasonable administrative fees and technical review fees for site plan review. The CPDC may also require the applicant to fund peer review of their filing. 4.3.3.10 Appeal. The appeal of any decision of the planning board hereunder shall be made in accordance with the provisions of Mass. Gen. L. Ch. 40A. §17. 4.3.3.11 Exemptions C Site Plan Review shall not be required for the following:- a. The construction is solely for the maintenance or repair of the existing structure; b. The construction, expansion or alteration of a building or structure does not exceed three hundred (300) gross square feet, or such alteration involves only interior renovation of less than one thousand (1,000) gross square feet; C. The construction, expansion or alteration only involves the modification of internal electrical, plumbing or mechanical systems. or take any other action with respect thereto. Community Planning and Development Commission Background: Site Plan Review was written into the Reading Zoning By-Laws in 1985 and amended thereafter in 1989 and 1990. The early to mid 80's was the point in the Commonwealth's history where many communities adopted site plan as a mechanism to control the development of commercial and multi-family plans to enhance the visual content of the zoning districts, and to provide safe and convenience to the sites. C 16 Site plan has no controls or empowerment from Massachusetts General Laws; however, court cases over the last fifteen years have established acceptable parameters for regulating, reviewing and conditioning developments outside of general zoning controls. During the last few years, Site Plan Review as a local permit has had a closer analysis by planning professional leaders and the Department of Housing and Community Development. A guide was published as a result to provide an effective and acceptable model for site plan language to be used for the Zoning By-Laws of communities. This amendment seeks to mirror this guide to provide an enhanced direction to applicants as to the performance standards for development at a parcel. It ( also established clear parameters and direction to the CPDC in their review of I applications. This language, then, proposes to completely replace the existing language under the said section of the Zoning By-Law. The Appendix to this report includes a copy of the existing sections of the Zoning By-law, as well as the text of the proposed motion, including amendments proposed by the Bylaw Committee. Finance Committee Report: No report Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 4-0, as amended. The Bylaw Committee in reviewing the Article suggested numerous changes. These changes clarify certain aspects of the Article. CPDC Report: This is to certify at a duly advertised, posted and notified public hearing of the Community Planning and Development Commission on April 2, 2001, by a motion duly made and seconded, it was voted: "We, the Reading Community Planning and Development Commission, under the provisions of Massachusetts General Laws Chapter 40A, Section 5, to consider a Zoning By-Law amendment for inclusion in the Annual Town Meeting for April 2001, do hereby vote; to forward the following language to the Town Meeting with a favorable recommendation:" See proposed text in Appendix. ARTICLE 18 To see if the Town will vote to amend the Zoning By-Laws by adding the following language: 4.3.2.9 Open Storage Open Storage as an ancillary or supporting use is allowed in the Business A and Industrial Zoning Districts by the grant of Special Permit from the Community Planning and Development Commission, based upon the criteria set forth in 4.3.2.9.1. 4.3.2.9.1 Criteria for approval: a. Products shall be stored only for the purposes of merchandise display, and/or stock for sale on site, and not for distribution purposes. b. Open storage area shall use no more than 10% of total lot area. 17 c. Products stored shall not impede upon pedestrian movement or vehicular circulation. d. Products stored shall not diminish required parking spaces nor access thereto. e. Products stored may be required to be shielded from any abutting residential properties. No products may be stored in any public right of way nor impede upon such way. g. Time period of the display shall be determined and reviewed by the special permit granting authority. h. No products shall be stored so as to create dust, noise, or other objectionable effects, or to create a fire hazard or other casualty. 4.3.2.9.2 Process Filing for a special permit for this use shall follow all procedures required for Site Plan Review under 4.3.3 of this by-law. B. 4.2.2 Use Table changes Accessory Uses Open Storage Bus A - SPP Ind - SPP C. . Insert the following text and re-number accordingly: 2.2.24 Open Storage The storing of retail goods outside of a structure on a lot for the purpose of display and/or sales. or take any other action with respect thereto. Community Planning and Development Commission Background: This amendment adds to the accessory uses the ability to place open storage in the Business A and-the Industrial Zoning Districts by a Special Permit from the Community Planning and Development Commission. The review would occur under the auspices of Site Plan Review to ensure the typical requirements of safe and convenient access is maintained. A specific criterion for this use is also offered within the amendment to provide further guidance to both the landowner and to the CPDC. The language was proposed in response to a request from Calareso's and Harrow's property owners and the Selectmen to work to create a mechanism to review and control some levels of open storage. This language seeks to provide the allowance with companion controls on the use so as to not detract from the roadway, and to continue safe and convenient travel and parking on the site. 18 The Appendix to this report includes a copy of the existing sections of the Zoning By-Law, as well as the text of the proposed motion, including amendments proposed by the Bylaw Committee. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 4-0, as amended. The Bylaw Committee in reviewing the Article suggested numerous changes. These changes clarify certain aspects of the Article. CPDC Report: This is to certify at a duly advertised, posted and notified public hearing of the Community Planning and Development Commission on April 2, 2001, by a motion duly made and seconded, it was voted: "We, the Reading Community Planning and Development Commission, under the provisions of Massachusetts General Laws Chapter 40A, Section 5, to consider a Zoning By-Law amendment for inclusion in the Annual Town Meeting for April 2001, do hereby vote; to forward the following language to the Town Meeting with a favorable recommendation:" See proposed text in Appendix. ARTICLE 19 To see if the Town will vote to insert a new column into 5.1.2 Table of Dimensional Controls entitled "FAR"' Reference at bottom of table as "'Floor Area Ratio = gross floor area divided by lot area" One or Two Family Dwellings Apartment Other Permitted Principal Use S-15, S-20, S-40 .13 all other uses and districts note as N.A. or take any other action with respect thereto. Community Planning and Development Commission Background: In communication with Town Meeting Members, there was a clear indication the community would like to see some level of control on the size and scale of a house to its environs. In researching options, the Floor Area Ratio was chosen to respond to the CPDC's general direction. The control on lot development in the residential zoning districts deserves some level of flexibility for the property owner. Other options for controls include setback changes which would serve as sending,"non- deserving" lots into non-conformity. The FAR chosen is an average of the densities found in new and existing neighborhoods in Reading. Please note, for the multitude of lots currently non- conforming due to the shift in lot sizes in the S-15 Zone, this change will not change their nonconforming status, it will only modify the review of any zoning relief necessary for 19 house expansions at those lots. Thus, new lots that exceed the FAR, their non- conformity will "come out" upon any request for expansion of the structures, thus holding the intent of controlling. Finance Committee Report: No report Bylaw Committee Report: The Bylaw Committee recommends that this Article be indefinitely postponed. The Committee after intensive review of this Article has determined that the Article needs additional work to clarify and correct certain aspects of the Article, and feels that the wording of the Zoning By-Law change as presently presented in this Article is not workable. Thus, the Bylaw Committee recommends that additional work be done and the Article be brought back at the Fall Town Meeting. CPDC Report: This is to certify at a duly advertised, posted and notified public hearing , of the Community Planning and Development Commission on April 2, 2001, by a motion duly made and seconded, it was voted: "We, the Reading Community Planning and Development Commission, under the provisions of Massachusetts General Laws Chapter 40A, Section 5, to consider a Zoning By-Law amendment for inclusion in the Annual Town Meeting for April 2001, do hereby vote; to forward the following language to the Town Meeting with a favorable recommendation:" See proposed text in Appendix. The recommendation is based upon the following: This by-law seeks to control the density of development on a residential lot. This density assists in the preservation of existing neighborhoods, preservation of affordable housing stock, and to minimize visual intrusion of density. The Commission feels this amendment is proactive to prevent mansionization in the future in Reading. The FAR chosen, .13, is the density visible at Sunset Rock Lane. The Commission felt it was important to bring this amendment to stir a policy discussion with Town Meeting, given results from a survey done last year, and as a request from Selectmen in 1999 to pursue investigation of this issue. ARTICLE 20 To see if the Town will remove all text found in Section 6.3 and insert the following: 6.3 Nonconforming Uses, Structures and Lots Except as hereinafter provided, this Zoning By-Law shall not apply to structures or uses lawfully in existence or lawfully begun, or to a building or special permit issued before the first publication of notice of the public hearing on this by-law, but shall apply to any change or substantial extension of such use, to a building or special permit issued after the first notice of said public hearing, to any reconstruction, extension or structural change of such structure, and to any alteration of a structure begun after the first notice of said public hearing to provide for its use for a substantially different purpose where alteration, reconstruction, extension or structural change to single or two-family residential structures does not increase the nonconforming nature of said structures. i C 20 6.3.1 Objectives The provisions of this section are intended to achieve the following purposes: a. Allow lawfully nonconforming situations to continue until they are discontinued or abandoned. b. Encourage change in nonconforming situations toward greater compliance with the provisions of this by-law and to reduce the degree of non- conformity. Where a nonconforming situation is proposed to be changed, to encourage greater conformity with all the provisions of the by-law and the objectives and purposes stated in this by-law. c. To allow for the alteration, expansion or extension of a nonconforming use subject to the issuance of a Special Permit by the Zoning Board of Appeals. d. To permit possible expansion of nonconforming buildings provided there are no demonstrable adverse impacts on adjoining properties. e. In the event of the involuntary destruction in whole or part of a non- conforming situation, to permit the reconstruction of the nonconforming situation so that the owner and tenants, if any, are not subjected to substantial economic loss while, at the same time, seeking to achieve greater conformity with the provisions of this by-law and to reduce any adverse impact on the surrounding area. f. To permit the treatment of nonconforming situations to be varied by the type of zoning district and the type of nonconformity; i.e., to have I a different approach for uses, structures and parking lots. 6.3.2 Applicability 6.3.2.1 Nonconforming Situations For the purposes of this by-law, nonconforming situations are those uses, buildings, structures, parking lots, parking spaces, loading bays, signs, landscaping and other activities that are now subject to the provisions of this by-law which were lawful before this by-law was adopted, or before amendments to this by-law which are applicable to the situation were adopted, and such situations do not now conform to the provisions of this by-law. 6.3.2.2 Noncomplying Situations For purposes of this by-law, noncomplying situations are those uses, buildings, structures, lots, parking spaces, loading bays, signs, land- scaping and other activities that are subject to the provisions of this by-law which were not lawfully created after this by-law was adopted or after amendments to this by-law which are applicable to those situations were adopted, are in violation of this by-law and may be called noncomplying situations. 21 6.3.2.3 Noncomplying Situations Six (6) Years or Older In accordance with Massachusetts General Law (MGL), Chapter 40A, Section 7, any structure, or part thereof, which has been improved and used in accordance with the terms of a building permit issued by a duly authorized person, may not be the subject of an enforcement action by the Town to compel the removal, alteration or relocation of said structure, or the abandonment, limitation or modification of the use allowed by said permit unless enforcement action is commenced within six (6) years from the date of the alleged violation of law. Uses and structures in existence for six (6) years or more and which qualify under this section are con- sidered to be nonconforming situations and are entitled to treatment as such, as provided in this section. 6.3.2.4 Noncomplying Structures Ten (10) Years or Older In accordance with MGL, Chapter 40A, Section 7, any structure, or part thereof, which has not been in compliance with this by-law, or the conditions set forth in any special permit or variance affecting the structure, may not be the subject of an enforcement action by the Town unless enforcement action is commenced within ten (10) years from the date of the alleged violation of law. Structures in existence for 10 years or more and which qualify, under this section are considered to be non- conforming situations and are entitled to treatment as such provided that any proposed change, alteration or extension will not affect the noncomplying condition. Any change, alteration or extension of the noncomplying condition shall be subject to the provisions of the by-law I and require that form of relief, which would otherwise be necessary to allow, said change, alteration or expansion. 6.3.3 Limitations A use, building, structure, lot, parking space, loading bay, sign, landscaping or any other activity which is nonconforming, but not noncomplying, may be continued but may not be increased, expanded or altered, except as may be specifically authorized by this section. If such nonconforming situation is abandoned or terminated, as set forth below, it may not be resumed except in compliance with this by-law. 6.3.4 Lawfully Created Situations A use, building, structure, lot, parking area, loading bay, sign, landscaping or any other activity, is considered to be lawfully created with respect to zoning requirements if: It was in existence on March 16, 1942 when the Zoning By-Law was originally adopted, or, 2. Subsequent to March 16, 1942, it was permitted by the Zoning By-Law either by right or by special permit and was in existence prior to the effective date of any amendment, which rendered it nonconforming. 22 6.3.5 Uses by Variance are not Nonconforming A use, building, structure, lot, parking space, loading bay, sign, landscaping or any other activity which is not otherwise permitted and does not comply with this by-law and exists due to the granting of a variance, is not a nonconforming situation, is not entitled to the treatments afforded by this section, and is bound by the conditions of the variance, as granted. 6.3.6 Once in Conformity, or Closer to Conformity, Cannot Revert Once a use, building, structure, lot, parking space, loading bay, sign, landscaping or any other activity which had been nonconforming, is brought into conformity with this by-law, it shall not be permitted to revert to nonconformity. Once a use, building, structure, lot, parking space, loading bay, sign, landscaping or any other activity which is nonconforming, is brought into closer conformity with this by-law; i.e., the amount or degree of nonconformity is reduced, it shall not be permitted by right to revert to nonconformity with the provisions of this by-law which is greater than the closest amount or degree of conformity which it has achieved. 6.3.7 Change in Lot that results in Noncompliance No lot upon which there is a building or for which a building permit is in force shall be subdivided or otherwise changed in area or shape, except through public acquisition, so as to result in a violation applicable to either the lot or the building. A lot already nonconforming shall not be changed in area or shape so as to increase the degree of nonconformity with the requirements of this by-law; however, a nonconforming lot may be changed in area or shape in order to move closer to conformity with the requirements of this by-law. Said change shall be allowed by right. No building permit, special permit, certificate of occupancy or approval of a subdivision plan under the. Subdivision Control Law shall be issued with reference to said transferred land until both the lot retained and the newly created lot(s) meet the requirements of this by-law. 6.3.8 Nonconformity Resulting from Public Action If, as a result of public acquisition, a use, building, structure, lot, parking space, loading bay, sign landscaping or any other activity no longer complies with this by-law, it shall be considered to be nonconforming and entitled to the treatment afforded by this section, provided it was in compliance or lawfully nonconforming at the time of the public acquisition. 6.3.9 Discontinuance, Abandonment 6.3.9.1 A nonconforming use or structure or other nonconforming situation is considered to be discontinued or abandoned whenever: a. It is not used for a period of twenty four (24) consecutive months; or b. It is abandoned. 23 6.3.9.2 Discontinuance or abandonment of a part of a nonconforming use, structure or situation shall not normally be considered to be evidence of discontinuance or abandonment of the whole, unless that part which is discontinued or abandoned is the part, which causes the nonconformity. 6.3.9.3 The rights of a nonconforming use, structure, building, lot, parking space, loading bay, sign, landscaping or other situation are not affected by a change in ownership, tenancy or management unless such ownership, tenancy or management is specifically a condition of the issuance of a permit. 6.3. 10 Nonconforming Uses 6.3.10.1 One-Family, Two-Family Dwellings An existing nonconforming one or two family dwelling or structures accessory thereto which is nonconforming with respect to use may be enlarged or extended for use for the same purpose provided that a Special Permit is issued by the Zoning Board of Appeals. In reviewing a request for such a Special Permit, the Board shall determine that the extension or enlargement is not substantially more detrimental than the existing use to the neighborhood. 6.3.10.2 Other than One-Family, Two-Family Dwellings A nonconforming use may be continued to the same degree and for the same purpose. An existing nonconforming use may be altered, expanded or extended for use for the same purpose provided that a Special Permit is issued by the Zoning Board of Appeals, as specified below: a. Residential Zones: The Zoning Board of Appeals may grant a Special Permit for alteration, expansion or extension of a nonconforming use provided that the Board determines that the alteration, expansion or extension is not substantially more detrimental than the current use. The Board shall rely on the criteria stated in Section 7.3 in making such a determination. b. Other than Residential Zones: The Zoning Board of Appeals may grant a Special Permit for alteration, expansion or extension of a nonconforming use provided that the Board determines that the alteration, expansion or extension is not substantially more detrimental than the current use. The Board shall rely on the criteria stated in Section 7.3 in making such a determination. 6.3.10.3 Substitution of Nonconforming Use The Board of Appeals may issue a Special Permit to allow a new use, not otherwise permitted by right in the zoning district in which the nonconforming use is located, to be substituted for the existing nonconforming use provided that the Board determines that the new L. , use is substantially less detrimental than the current use. 24 6.3.11 Nonconforming Buildings 6.3.11.1 One-Family, Two-Family Dwellings An existing nonconforming one-family or two-family dwelling or structures accessory thereto which is nonconforming with respect to a minimum setback, may be enlarged or extended in any other direction in com- pliance with this by-law, by the issuance of a building permit. That part of an existing nonconforming dwelling which is nonconforming with respect to a minimum setback may be enlarged or extended in that setback, provided the Zoning Board of Appeals grants a Special Permit and all of the following conditions are met: a. The degree of nonconformity is not greater than fifty percent (50%) of the required minimum setback. b. The site coverage of the dwelling within that minimum setback is not increased, and (I c. The Board determines that the extension or enlargement is f I appropriate in scale and mass for the neighborhood, with particular consideration of abutting properties. 6.3.11.2 Other than One-Family, Two-Family Dwellings a. An existing nonconforming building, other than a one-family or two- family dwelling, which is nonconforming only with respect to a minimum setback may be enlarged or extended in any other direction in compliance with this by-law by the issuance of a building permit, provided all other uses, structures, and activities on the lot comply fully with the requirements of this by-law. b. An existing nonconforming building, other than a one-family or two- family dwelling, which is nonconforming with respect to dimensional and/or density requirements of the Zoning By-Law for the district in which said building is located, may not be enlarged or extended except by a Special Permit issued by the Zoning Board of Appeals. 6.3.12 Nonconforming Lots Any lot which does not comply with the provisions of this by-law with respect to minimum lot area, minimum lot frontage, or minimum lot width or with the requirements then in effect at the time of recording or endorsement, whichever occurs sooner, shall not be subdivided or otherwise changed in area or shape, except through public action, so as to be in violation of the provisions of this by-law. A lot already nonconforming with respect to those provisions shall not be changed in area or shape so as to increase the degree of noncompliance. A lot which is nonconforming with respect to those provisions may be changed to be made closer in compliance, but once brought closer into compliance, i.e., the amount or degree of nonconformity is reduced, it shall not be permitted to revert to noncompliance which is greater than the closest amount or degree of compliance which it had achieved. A lot, which is nonconforming, shall not preclude the issuance of permits allowed pursuant to Sections. 25 6.3.13 Nonconforming Off-Street Parking and Loading Any off-street parking spaces or loading bays in existence on the effective date of this by-law or thereafter established, which serve a building or use, may not be reduced in number or changed in location or design contrary to the by-law requirements j so as to increase the degree of nonconformity with said requirements. If the use of an existing structure or lot, which does not have sufficient parking or loading, including a use which has no off-street parking or loading area, is changed to a different type of use for which a different number of parking spaces or loading bays is required as set forth in this by-law, and there is no increase in the net floor area, the following rules shall apply: a. If there is a net increase in the number of required parking spaces or loading bays, that net increase shall be provided, which number shall not include any existing parking spaces or loading bays, or, b. If there is a net decrease in the number of required parking spaces or loading bays, that lesser number shall be the new basis for determining whether, in the future, there is a net increase in the number of parking spaces or loading bays required. If it is proposed to increase the net floor area of a building, whether by addition to the exterior of the building or by internal reconstruction, and the building does not have sufficient off-street parking or loading area, full compliance with the applicable parking requirements for the entire building shall be a condition of the issuance of a building permit for the construction of the increase of net floor area. r 6.3.14 Parking and Loading Requirements for a Building Destroyed, Damaged or \ i Demolished If a building for which sufficient off-street parking or loading is not provided is destroyed, damaged or demolished by the owner, the building may be reconstructed or replaced if otherwise permitted by this by-law, within two (2) years from the date of such damage or destruction, without providing additional parking spaces or loading bays, provided the new use is the same type of use as the use before the destruction, damage or demolition, at least the same number of spaces or bays shall be provided. 6.3.15 Repair, Reconstruction Continuance Routine maintenance and repairs are permitted to a nonconforming structure, sign, parking space or loading bay of other nonconforming situation to maintain it in sound condition and presentable appearance. 6.3.16 Reconstruction After Involuntary Destruction (By Right) Any nonconforming use, structure, building, sign, parking space or loading bay or other nonconforming situation which is destroyed or damaged by explosion, collapse, fire, storm, natural disaster or other catastrophic event, any of which is beyond the control of the owner, may, within two (2) years from the date of such damage or destruction, be reconstructed to the same extent as the original, provided there is no increase in the site coverage or gross floor area or the degree of nonconformity and the reconstruction conforms to the current requirements of this by-law to the maximum 26 extent practicable in the opinion of the Building Inspector. In this context, maximum extent practicable shall consider extreme site conditions, such as steep grades, the presence of ledge or other unsuitable soil conditions, or the shape and configuration of the lot. 6.3.17 Reconstruction After Destruction (By a Special Permit) The Board of Appeals may grant a Special Permit for the reconstruction of a use, structure, building, sign, parking space or loading bay or other situation allowed by Special Permit, which is destroyed or damaged by explosion, collapse, fire, storm, natural disaster or other catastrophic event, any of which is beyond the control of the owner or by the proposed voluntary action of the owner, to demolish, in whole or in part, in a manner different from the prior conditions, provided the Board determines that: a. There is no increase in the site coverage or gross floor area or the degree of nonconformity. b. The reconstruction conforms to the current requirements of this by-law to the maximum extent practicable. c. In the case of the reconstruction of a nonconforming use, that it complies I with the standards for the substitution of a nonconforming use described in subparagraph. 6.3.18 Vesting of Rights During Adoption of Amendments 6.3.18.1 A use, building, structure, lot, sign, parking space or loading bay or other situation which would comply with the provisions of this by-law at the time at which a building permit is issued or a Special Permit is granted, but would not comply with a proposed amendment to this by- law, shall be considered to be nonconforming and may be completed, continued or maintained provided: a. The building permit was issued or Special Permit was granted j before the first publication of notice of public hearing on the proposed amendment, and i b. Substantial physical construction or start of operations is begun within six (6) months of the issuance of a building permit or the grant of a Special Permit, whichever is earlier, and is carried through to its completion as continuously and expeditiously as is reasonable. If the construction is not completed within eighteen (18) months of the issuance of the building permit or the grant of the Special Permit, whichever is earlier, the rights to nonconforming status shall cease, and the construction shall comply with this by-law, as amended. 6.3.18.2 The filing of an application for either a building permit or a Special Permit is not sufficient to vest rights. The building permit must be issued or the Special Permit must be granted prior to such first publication of notice. 27 6.3.18.3 In the event of the filing and subsequent approval of a definitive 4 subdivision plan, an exemption from an amendment to this by-law and a right to be treated under the previously existing provisions of this by-law may be vested, as set forth in MGL, Chapter 40A, Section 6. 6.3.19 Approval-Not-Required Plans In the event of the filing and subsequent endorsement of an "Approval-Not- Required" plan, referred to in Section 81P of Chapter 41, Sections 81 K-81 GG, the Subdivision Control Law, an exemption from an amendment to this by-law affecting the use of land only and a right to be treated under the previously existing provisions of this by-law may be vested, as set forth in MGL, Chapter 40A, Section 6, or take any other action with respect thereto. Community Planning and Development Commission Background: With the advent of zoning changes in any community; and these f changes completed to mark a change in land use policy for a community, is the creation of different "types" and levels of non-conformities for properties. For Reading, the remarkable shift in policy occurred in 1978 with the increase in lot size requirements in the previous S-10 Zoning District. At the time, there was language inserted to provide relief to pre-existing nonconforming lots; however, since this time, Massachusetts General Laws has modified how non-conformities are treated. The resulting language seeks to mirror this language in the general laws to provide consistent and clear direction to the Zoning Board of Appeals in their review of modifications to non- conformities. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 4-0, as amended. The Bylaw Committee in reviewing the Article suggested numerous changes. These changes clarify certain aspects of the Article. CPDC Report: Hearing continued to April 9, 2001 in order to accommodate final review by Zoning Board of Appeals. ARTICLE 21 To see if the Town will vote to accept the provisions of Chapter 411 of the Acts of 2000 which concern the "Option C Pop-Up" provision, of Chapter 32 of the Massachusetts General Laws, relating to non-contributory veteran retirees of the Town of Reading, or take any other action with respect thereto. Contributory Retirement Board Background: The Town's Retirement Board is requesting that the Town Meeting adopt the provisions of Chapter 411 of the Acts of 2000. Upon retirement from the Reading Retirement System, an individual decides how his or her retirement benefits are apportioned. The individual will select Option C, if the retiree wishes to provide a monthly benefit for a beneficiary subsequent to the retiree's death. ` The Option A benefit, which terminates upon the death of the retiree, is significantly more than the Option C benefit. State law provides that a non-contributory , 28 veteran retiree, who retired after January 12, 1988 and selected Option C, will receive an Option A benefit upon the death of the retiree's beneficiary. Presently, a non- contributory retiree who selected Option C and retired prior to January 12, 1988 does not have an opportunity to receive this benefit. The Town passed a similar law on November 11, 1998. This law, Section 288 of Chapter 194 of the Acts of 1998, provided that a contributory retiree who retired prior to January 12, 1988 and selected Option C would receive an Option A benefit upon the death of the retiree's beneficiary. There is one potential non-contributory retiree who selected Option C and retired prior to January 12, 1988. The Retirement Board feels that this retiree should have the same benefit as all other Town of Reading retirees. Finance Committee Report: The Finance Committee recommends the subject matter of this Article by a vote of 8-0-0. Bylaw Committee Report: The Bylaw Committee recommends this Article by a vote of 4-0. ARTICLE 22 To see if the Town will vote pursuant to Section 2-6 of the Reading Home Rule Charter to declare the seats of any or all of the following Town Meeting Members to be vacant and to remove any or all of the following described persons from their position as Town Meeting Members for failure to take the oath of office within thirty days following the notice of election or for failure to attend one-half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto: Brendan J. O'Hagan Precinct 1 Joseph T. Connearney, Sr. Precinct 2 Wayne S. Davis Precinct 2 Loretta E. Cavagnaro Precinct 5 Janet Baronian Precinct 8 Board of Selectmen ( Background: The Reading Home Rule Charter requires the Board of Selectmen to place an Article on the Warrant of every Annual Town Meeting to allow Town Meeting to consider the removal of Town Meeting Members who have not attended at least one half 1 of the Town Meeting sessions held in the past year. The above names are those Town Meeting Members who meet that standard. The Precinct meetings will consider the circumstances of the non-attendance of members, and will make a recommendation to Town Meeting when this matter is taken - up by the membership. Finance Committee Report: No report. Bylaw Committee Report: No report. 29 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 3, 2001, the date set for the Election in said Warrant, and to publish this Warrant in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 27th day of February, 2001 ~ Hines, Vice Chairman Camille W. Anthony, Secretary Matthew Cummings 0jj? Sally M. Hoyt SELECTMEN OF READING Daniel W. Halloran, Jr., Constable 30 ARTICLE 14 INDENTURE OF LEASE THIS INDENTURE made this day 24:~ of "~^J~- , 2000 by and between the TOWN OF READING, a municipal corporation, with offices at 16 Lowell Street, Reading, Middlesex County, Massachusetts, (the "Town") acting by and through its Board of Selectmen, without personal liability for any of the members thereof, hereinafter the Lessor, and READING EXTENDED-DAY ACTIVITIES PROGRAM, INC., a Massachusetts corporation with a usual place of business c/ci Carol Sheehan, President, 11 Eaton Street, Reading, Middlesex County, Massachusetts, hereinafter the Lessee. The words "Lessor" and "Lessee" shall include the parties hereto and their respective legal representatives, heirs, successors, executors, administrators, and assigns, where the context so admits. i WITNESSETH, that the Lessor, in consideration of the rents, covenants and agreements of the Lessee as hereinafter set forth, does by these presents, -let, lease. and rent to the Lessee the following described property, situated in the Reading Memorial High School, a school building in actual use by the School Committee (the "School Committee") of the Town of Reading, Middlesex County, Commonwealth of Massachusetts (the "School"), to wit: The Lessee's present facilities, constituting approximately 2,073 square feet, on the lower floor of the library building near the lecture hall in the Reading Memorial High School, 62 Oakland Road, Reading, Middlesex County, Massachusetts (the "Premises"), together with the appurtenant rights set forth herein, and together with the right to use the following parking spaces in common with others entitled thereto: (a) Four (4) parking spaces for vans in the area of the parking lot abutting the School . designated by the Reading Superintendent of Schools and denoted "REAP Parking Only"; 31 ARTICLE 14 i (b) Two (2) parking spaces in the lower portion of the parking lot abutting the School adjacent to the Field House and two (2) parking spaces in the upper portion of the parking lot abutting the School adjacent to the cafeteria and denoted "REAP Drop Off Only" for the drop off of students; and (c) No more than ten (10) parking spaces in the lower portion of the parking lot abutting the School adjacent to the Field House. All of the aforesaid parking spaces shall be used only Monday through Friday until 7:00 P.M., except on nights when Lessee has evening meetings in the Premises when such parking spaces may be used until one (1) hour after the conclusion of the meeting. There shall be no overnight parking in any of the parking spaces. TO HAVE AND TO HOLD the same for the term of one year unto the Lessee, from July 1, 2000 to June 30, 2001. YIELDING AND PAYING therefor for the term rental computed at the annual rate of $7.75 per square foot, being Sixteen Thousand Sixty-Five and 75/100 Dollars ($16,065.75) in twelve equal monthly payments of Thirteen Hundred Thirty-Eight and 81/100 Dollars ($1,338.81) each payable to the Lessor on the first day of each month, the first of the payments due on July 1, 2000. 32 ARTICLE 14 CONDITION OF THE PREMISES AND APPURTENANT RIGHTS. The Lessor makes no warranty or representation as to the fitness or condition of the Premises which are leased in "as is" condition. Except as otherwise expressly provided herein, the Lessor shall be under no obligation to maintain or make any alterations or repairs to the Premises, appurtenances, or fixtures therein. Lessor will maintain the balance of the School in which the Premises are located in accordance with the maintenance standards adopted by the Superintendent of Schools and/or School Committee. The Lessee shall have the right to use in common with others entitled thereto, the entrances to the School which are appurtenant to the Premises so far as may be reasonably necessary for access to the Premises and the bathrooms in the vicinity :of the Premises. Lessor agrees to provide reasonable snowplowing of the parking area and walkways outside the School and appurtenant to the Premises and reasonable cleaning of common areas, including hallways, stairways, entranceways, and public toilet facilities inside the School and appurtenant to the Premises. The Lessees shall have the right to use in common with others entitled. thereto: a) the hallway immediately outside of the Premises from 3:00 P.M. to 5:30 P.M. for computer training, b) the lecture hall from 4:30 P.M. to 5:00 P.M., on days when the lecture hall is not otherwise needed for School purposes, for homework; and c) the cafeteria for one hour after school on days with inclement weather. The use of the hallway, lecture hall and cafeteria are subject to Lessee cleaning said spaces each day after being so used of any dirt and debris caused or generated by Lessee's use thereof. Lessor agrees to provide and reasonably maintain a dumpster reasonably near, but outside of the School for Lessee's use in common with others as allowed by Lessor. Lessee shall be 33 ARTICLE 14 responsible for removing its waste from the Premises to the dumpster as needed to maintain the Premises in good condition. Lessor agrees to furnish reasonable hot and cold water, reasonable electricity in accordance with existing wiring, and reasonable heat during the regular heating season to the Premises where radiators are presently located during Lessee's normal business hours on regular business days, all subject to interruption due to any accident, to the making of repairs, alterations or improvements, to labor difficulties, to trouble in obtaining fuel, electricity, service, or supplies from the sources from which they are usually obtained for the School, or to any cause beyond the Lessor's control. Lessor shall have no obligation to provide utilities or equipment other than the utilities and equipment within the Premises as of the commencement date of this Lease. In the event Lessee requires additional utilities or equipment, the installation and maintenance thereof shall ` i be the LESSEE'S sole obligation, provided that such installation shall be subject to prior written consent of the Lessor. COVENANTS REGARDING USE OF PREMISES. The Lessee convenants and agrees with the Lessor that, during the term of this Lease, the Lessee will use and occupy the Premises solely for the purposes of an extended day childcare facility and activities related thereto. Access to the programs provided by Lessee shall be available to all residents of the Town, subject only to reasonable and appropriate non-restrictive terms of membership or charges on a non-discriminatory basis and without regard to sex, race, religion or neighborhood residence. I i 34 ARTICLE 14 Lessee agrees that its use of the Premises shall not interfere with the educational programs being conducted in the School or with the other uses of the School by the Lessor or its School Committee or by any other tenants, licensees or permitees in the School. During the term of the tenancy hereby created and for such further time as the Lessee shall hold the Premises or any part thereof, the Lessee agrees: to keep the Premises and all glass, wires and other fixtures therein (acknowledged now to be in good order and condition) repaired, whole and of the same kind, quality and description, and in such good order and condition as the same are or may be put in, damage by accidental fire or other unavoidable casualty only excepted; to save the Lessor harmless and indemnified from all loss, damage, liability and expense incurred or claimed by reason of the Lessee's neglect or use of the Premises, the School or of anything therein, or by reason of any injury or damage to any person or property therein, or while in transit thereto or therefrom upon the hallways, stairways, walkways, parking areas or other approaches thereto unless caused by, and to the extent on a comparative fault basis with, the negligent acts of the Lessor; to be answerable for all nuisances caused or suffered' on the Premises or in the School, and not to strip, overload, damage or deface the Premises or the School, or to suffer or permit any trade or occupation to be carried on, in or use made of the Premises which shall be unlawful, noisy, offensive or injurious to any person or property or such as to increase the danger of fire or affect or make void any insurance on said School or on anything therein against fire or other liability, or which may render any increased or extra premium payable for such insurance, or which shall be contrary to any law, ordinance, rule or regulation whether from time to time established by public authority, by the New England Fire Insurance Rating Association, or any successor thereto, or by the Lessor; not to make any hole in the exterior of the School, or to place any placard, sign, awning or the like thereon, without first 35 i .ARTICLE 14 ► in each instance obtaining the prior consent in writing of the School Committee. The Lessee may place a sign on the outside of the School subject to the approval of the School Committee in writing, which assent the School Committee shall not unreasonably deny, provided that any such sign complies with Paragraph 6.2. of the Zoning By-Laws of the Town of Reading (the "By- Laws") notwithstanding the provision of Section 6.2.4. thereof or any other section of the By- Laws exempting Town-owned property from the terms of the By-Laws. The foregoing agreements relating to use of the Premises, the School and anything therein and of the parking areas shall be construed to include also use thereof by Lessee's agents, servants, employees, customers, members, guests and any others claiming rights to be therein through or under the Lessee. Lessee further agrees that it shall provide its own locks and keys to and on the Premises, and deliver to Lessor such key(s) as are necessary to open all locks to and on the Premises, and that Lessor shall not be responsible for any of Lessee's personal property on the Premises. Lessee agrees that it shall provide at its own expense its own telephone apparatus and service. The Lessee agrees not to sublet or assign the whole or any part of the Premises, and if it does any such sublease or assignment shall be void. Lessee agrees that the Lessee will not, and that Lessee's agents, servants, employees, customers, members, guests and any others claiming the right under the Lessee to be in the Premises will not make -claim against the Lessor for any injury, loss or damage to person or property occurring therein from any cause, unless caused by, and to the extent on a comparative fault basis with, the negligent acts of Lessor, and Lessee shall indemnify Lessor against any such claims. 36 ARTICLE 14 The Lessee shall save the Lessor harmless from all loss and damage occasioned by the use or escape of water or by the bursting of pipes, as well as from any claim or damage resulting from neglect in not removing snow and ice from the roof of the School or from the sidewalks or parking areas bordering upon the School, or by any nuisance made or suffered on the Premises, unless such loss is caused by the negligent acts of the Lessor. The Lessor may at any time enter the Premises to view or to show the Premises or to make repairs thereto or other construction therein or to other parts of the School if the Lessor elects so to do, or to place or to remove placards, signs, awnings and the like, without being held responsible therefor; provided that except in an emergency Lessor shall not materially disrupt Lessee's use and enjoyment of the Premises. Lessee shall not be responsible for repairing plumbing and heating problems except where same have been caused by modifications or additions made by Lessee and/or the negligence of the Lessee, its agents, servants, employees, guests or customers. The Lessee conducts business five (5) days a week, Monday to Friday,. and shall have access to the Premises while conducting its business. The Lessee shall have control of the thermostat regulating the heating of the Lessee's Premises. Lessor agrees to furnish, provide and install all paper goods and products in the public toilet facilities in the School and appurtenant to the Premises. Lessor agrees to keep the grounds in a reasonably presentable condition. INSURANCE. . Lessee agrees to obtain and maintain automobile insurance for its vans and comprehensive public liability insurance each with limits for personal injury of $1,000,000 each 37 ARTICLE 14 ~I occurrence and $5,000,000 aggregate and for property damage of $500,000 each occurrence and $1,000,000 aggregate in responsible companies qualified to do business in Massachusetts and in good standing therein insuring the Lessor as well as Lessee against injury to persons or damage to property as provided and naming the Lessor as an additional insured thereon. The Lessee shall deposit with the Lessor certificates for such insurance policies at or prior to the commencement of the term, and thereafter within thirty (30) days prior to the expiration of any such policies. All such insurance certificates shall provide that such policies shall not be cancelled without at least ten (10) days prior written notice to each insured named therein. The Lessee shall obtain and maintain insurance for loss or damage by fire, theft and extended coverage casualties on its personal property in the Premises. The Lessee shall obtain and maintain Worker's Compensation Insurance or similar insurance for its employees to the extent required by law. \ . I The Lessee agrees to give thirty (30) days written notice to the Lessor in the event of cancellation of any of the above insurance described and required above. INDEMNIFICATION. The Lessee shall hold the Lessor and all of the Lessor's officers, employees, agents, heirs, successors, legal representatives and ' assigns harmless from and against any loss, damage, liability, expense, claims, demands, actions, and causes of actions or suits at law or in equity, including reasonable attorney's fees, as a result of any injury, claim or loss of any kind, including personal injury, property damage, or otherwise to which the Lessor or its officers, employees, agents, heirs, successors, legal representatives and assigns may be subjected arising from or by virtue of Lessee's negligence, errors, omissions, actions or failure to act pursuant to this Lease or in any way relating to the Lessee's use and/or operation of the Premises pursuant to this Lease. If 38 ARTICLE 14 the Lessor or its officers, employees, agents, heirs, successors, legal representatives and assigns shall be made a party to any litigation arising out of Lessee's negligence, errors, omissions, actions or failure to act as aforesaid or out of Lessee's use and/or operation of the Premises pursuant to this Lease, Lessee shall protect, defend and hold the Lessor and its officers, employees, agents,. heirs, successors, legal representatives and assigns harmless therefrom and pay all costs, expenses and reasonable attorney's fees that may be incurred or paid by Lessor in enforcing the terms of this Agreement. ALTERATIONS TO PREMISES. Any other provision hereof to the contrary notwithstanding, the Lessee shall not renovate, reconstruct, alter or remodel the Premises in any respect, including but not limited to modifications to plumbing and electric or telephone circuits or wiring, without the School Committee's prior written consent. All additions, improvements, alterations, erections, i modifications and installations shall become the property of the Lessor and shall be surrendered to the Lessor upon termination or expiration of the tenancy hereby created; provided, however, that in the event that the Lessor, prior to the expiration of thirty (30) days following the termination or expiration of such tenancy, gives written notice to the Lessee that all or any part thereof shall be removed by the Lessee, the Lessee within thirty (30) days after such written notice shall remove the same, repairing all damage to the Premises resulting therefrom, and shall comply with any request of the Lessor made pursuant to the provisions hereof regarding restoration of the Premises. All such allowed alterations shall be at Lessee's expense and shall be in quality at least equal to the present construction. Lessee, shall not permit any mechanics' liens, or similar liens, to remain upon the leased Premises for labor and material furnished to Lessee or claimed to have been furnished to Lessee in connection with work of any character performed or 39 ARTICLE 14 claimed to have been performed at the direction of Lessee and shall cause any such lien to be released of record forthwith without cost to Lessor. The Lessee shall reimburse the Lessor upon demand for all expenses incurred by the Lessor with respect to any and all modifications of the Premises (including modifications with respect to the electrical wiring, telephone circuits and wiring, or the plumbing therein), or installations or appliances therein or thereupon, caused to be made by the Lessor at the request of the Lessee. TERMINATION. In the event that: (a) The Lessee shall default in the payment of any installment of rent or other sum herein specified and such default shall continue for ten (10) days after written notice thereof; or (b) The Lessee shall default in the observance or performance of any of the Lessee's covenants, agreements, or obligations hereunder and such default shall not be corrected within thirty (30) days after written notice thereof; or (c) The Lessee shall be declared bankrupt or insolvent according to law, or, if any assignment shall be made of Lessee's property for the benefit of creditors, then the Lessor shall have the right thereafter, while such default continues, to re-enter and take complete possession of the Premises, to declare the term of this Lease ended, and remove the Lessee's effects, without prejudice to any remedies which might be otherwise used for arrears of rent or other default. The Lessee shall indemnify the Lessor against all loss of rent and other payment which the Lessor may incur by reason of such termination during the residue of the term. If the Lessee shall default, after reasonable notice thereof, in the observance or performance of any conditions or covenants on Lessee's part to be observed or performed under C i C 40 ARTICLE 14 or by virtue of any of the provisions in any article of this Lease, the Lessor, without being under any obligation to do so and without thereby waiving such default, may remedy such default for the account and at the expense of the Lessee. If the Lessor makes any expenditures or incurs any obligations for the payment of money in connection therewith, including but not limited to, reasonable attorneys' fees in instituting, prosecuting or defending any action or proceeding, such sums paid or obligations incurred, with interest at the legal maximum rate and costs, shall be paid to the Lessor by the Lessee as additional rent. Should a substantial portion of the Premises, or of the School of which they are a part, be substantially damaged by fire or other casualty, the Lessor may elect to terminate this Lease. When such a fire or casualty renders the Premises substantially unsuitable for their intended use, a just and proportionate abatement of rent shall be made, and the Lessee may elect to terminate this Lease if (a) The Lessor fails to give written notice within thirty(30) days of intention to restore the Premises, or (b) The Lessor fails to restore the Premises to a condition substantially suitable for their intended use within ninety (90) days of said fire or casualty. NOTICE. Any notice required or permitted hereunder shall be in writing and shall be hand delivered or sent by overnight delivery by a recognized public or private carrier, or sent by registered or certified mail, postage'pre-paid, return receipt requested, and addressed, if to the Lessor, to the "Board of Selectmen of the Town of Reading, 16 Lowell Street Reading, Massachusetts 01867, and if to the Lessee to "Reading Extended-Day Activities Program, Inc." c/o Carol Sheehan, President, 11 Eaton Street, Reading, MA 01867. Notice if hand delivered shall be deemed given upon delivery. 41 ARTICLE 14 Notice if mailed as aforesaid shall be deemed given two (2) days after the mailing date. Either party may, by notice given as aforesaid, change its address or add a second address for all subsequent notices. COMPLIANCE WITH LAWS. Lessee shall perform and/or cause to be performed all activities referred to herein in compliance with all applicable laws, by-laws, ordinances, codes and regulations, as the same may be administered by authorized governmental officials. All such activities shall be done in a good and workmanlike manner employing materials of good quality and so as to conform with all applicable zoning, building, fire, health and other codes, regulations, by-laws, ordinances and laws of all governmental authorities having jurisdiction of the Premises and shall be done with reasonable dispatch and properly and be adequately insured. t SURRENDER. Upon the expiration of the Term, Lessee shall peaceably surrender the Premises to the Lessor. QUIET ENJOYMENT. The Lessor covenants and agrees with Lessee that upon Lessee paying the above reserved rent and performing and fulfilling all covenants, agreements and conditions herein, Lessee shall and may, at all times during the Term peaceably and quietly have, hold and enjoy the Premises and all easements, rights, benefits and appurtenances belonging or in any way appertaining thereto without hindrance or molestation from the Lessor or anyone claiming under the Lessor. GOVERNING LAWS: This Lease shall be governed by, construed and enforced in accordance with the laws of i the Commonwealth of Massachusetts. 42 f ARTICLE 14 CAPTIONS. It is agreed that the captions and titles in this Lease are for convenience only and are not a part of this Lease and do not in any way limit or amplify the terms and provisions of this Lease. EXECUTION. This Lease embodies the entire agreement between the parties, and each party warrants and represents that its signatory hereto is duly authorized to execute and deliver this Lease. No act or omission of any employee or agent of a party shall change or modify any of the provisions of this Lease, and no amendment shall be binding unless it is in writing and is signed by a duly (i authorized officer of a party. ~I PARTIES BOUND AND BENEFITED. All rights and liabilities herein given to, or imposed upon either of the parties hereto, shall extend to the administrators, successors and assigns of such party. The persons signing this Lease on behalf of the Town do so in their capacity as Selectmen of the Town of Reading, Massachusetts, and are not bound individually. The persons-signing this Lease on behalf of the Lessee do so in their corporate capacity, and are not bound individually. II DISCLOSURE STATEMENT. i _J To the extent required by law, the Lessor and Lessee shall file and update proper disclosure statements with the Deputy Commissioner of Capital Planning and Operation of the I Commonwealth of Massachusetts in accordance with Massachusetts General Laws Chapter 7, Section 40J. 43 ARTICLE 14 SEVERABILITY. If any provision of this Lease or portion of such provision or the application thereof to any person or circumstance is held invalid, the Lease (or the remainder of such provision) and the application thereof to other persons or circumstances shall not be affected thereby. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the day and year first above written. LESSEE READING EXTENDED-DAY ACTIVITIES PROGRAM, INC. Uli Qalvt~~' By C/ LESSOR TOWN OF READING, By its Board of Selectmen 45allyM. yt, Chairman M dw J. N st , Vice Chairman George V. Hines, ille W. 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SO,000 a ; roo.o 1 o IN gg n m 5 O x 506D ° h M o• 5000 5000 °s CD d ' 5000 5000 o a in 5.000 '5000 N fD o h 5000; 000 D ~ 00o 5.000 ° N of Q S 5,0 10 1 ®7 pro Pt-2j 0 V 7 10, KENNETH ARTICLE 16 a J a b yf I o ' r rOi s~8. tG'y ~ W r W G GI in N ~ ' OOrO M O. tl- W y w' w q, W 'd 9-8 > • o181DA!Jd) '1S HIWN n` gyp. to F- F W N V d N W a 2 v d w w N N 0. ob % W s O > i • x_ N o pr oo ` n, : So O ~ I a+ d C6 0 os ` . i O, %16.0 o. s•LG~ Q Q q O. 0 . \ ~ Q ~ O W O\ I u a M z . o•sti J n- w eY o• o I N ~o.a < 04 , I tfi P s o i A/ y LJ 0 I r .u i1 sou t3-13133AVM 7 -I •T ~ Y kICy y 50 - / YIPIr ARTICLE 16 . ry co r M S ` ON Q ~n• X ~S J f ►r wr wM~ Q i ~ N N ~ fri 0. Ao ti' q tir ~ t0 r ~ • s ' ~ r o ° ~o ~ O ro d C. ~'F! ~ O~•a IL14 S"o~ I pm ~ ^o.<<r L . o_ p N ~ a Wo C4 * O> r%~ ~N3 Mme; ~ d On F~ O Mr_ C 1 E a ,Q ~Sw Ott S 0. o Oro •+OV M W ° v ya 'O•.~ 7y ' OD 44 tl M e .7 a 0~ = o I . y ~ _ vg45o~ c~ Q i v . K1 o vo o. ~D ~ e~~n tD j y •sri !~a , N • J . IL 13 cr 00 I V ..f •a low is mod' MN~ ( n t ° Pr ✓ .M i.S.O p ¢ y,e n.r (D$.^ N 9t a o e ~ tG: N c•', M °p ti g o N j o 0 8 SM o ' N L N 1 f o. n r N n r~ o rn r 3i o N p„ q F u o ~a I.. a+.f w NH ~r U o ✓ F 00 0 Q O _ b q I J OO a e ys M J C~ Q i a K1 o' L J J Q U to Qo ~e .Q a ° ~LL m`n c c c? 0 S L W 00 w Nm gi i yyi a d oI s°~•I q~~ $ThM~ 3a V.j N W N S V 4 N N a 2 ARTICLE 16 52 - 4141,0 os ~ ARTICLE 17 EXISTING .TEXT general and will c no change to the front yard parking, area, if any, as it existed on August 1, 1982; se f; There shall be no other hoartment on the lot on which the accessory apartment is to be located; N 9, The accessory apartment sha meet all building code requirements and shall have properly installed and maintain fire safety devices for the protection of all occupants in the entire dwelling; h. Special Permits for accessory ap\nan issued by the Board of Appeals up to a limit of ten per cent (10%) of all ogs in the Town excluding those which already qualify under Section 4.3-Laws for conversion to two family use; Any other conditions, safeguards n time or use as may be imposed by the Board of Appeals- according tGeneral Laws, Chapter 40A, Section 9 or regulations pursuant thereto4.3.2.8.3. Process: An owner or owners of a one family dwelling m\aa e application to the Board of Appeals for a Special Permit for the alteration and/or construcd occupancy of an accessory apartment in. a one family dwelling in compliance with all bove-listed restrictions. The Board of Appeals will then post notice of this public hearinordance with Chapter 40A, Massachusetts General Laws. The Special Permit for said acartment will be limited to the original applicant but shall be transferred with ownershith uccessful inspection of the property which verifies that. all conditions of the requireman a cessory apartment are being met and upon recertification that the new owner (s) dwellin plan(s) to maintain residence in either the accessory apartment or the principal re. If the terms and/or conditions of the Special Pean access apartment are not being complied with, such Special Permit can and wevoked in cordance with standard enforcement procedures, or if all conditions are not ithin one year issuance of the Special Permit, the Special Permit will be null and void. 4.3.3. SITE PLAN REVIEW 4.3.3.1. No building or other permit, license, or approval shall be issued, or occupancy allowed, for the construction, expansion or alteration of the following uses, or relocation of the following buildings or structures, or for the change in use of land and buildings to the following; until a site plan for the lot on which such building or use is, or is proposed to be, located, has been submitted and approved as provided herein: a. Any public or quasi-public, business, service, automotive, industrial or recreational use; b. Any apartment, boarding house, roadside stand, or other permitted use substantially similar to the uses specified in subparagraphs a. and b. hereof. 4.3.3.1.1. Waiver_ The Community Planning and Development Commission shall waive with or without conditions the requirement for Site Plan Review for the following reasons: 53 Reading Zoning By-Laws Revised August, 2000 ARTICLE 17 i a. The construction, expansion, or alteration only involves the interior renovation of an existing space and the proposed changes will not result in an adverse impact in the areas described in Section 4.3.3.5., or b. The proposed change in use is within the same use category and will not result in an adverse impact in the areas described in Section 4.3.3.5., or c. The property has undergone Site Plan Review and approval within the past five (5) years and the proposed changes will not result in an adverse impact in the areas described in Section 4.3.3.5. If the Community Planning and Development Commission does not act within thirty (30) days of receiving a complete waiver request, the waiver shall be deemed granted. 4.3.3.1.2. Exemptions: Site Plan Review shall not be required for the following (when no change in use is involved): a. The construction is solely for the maintenance or repair of the existing structure; b. The construction, expansion or alteration of a building or structure does not exceed three-hundred (300) gross square feet, or such alteration involves only interior renovation of less than one-thousand (1000) gross square feet; C. The construction, expansion or alteration only involves the modification of internal electrical, plumbing or mechanical systems. For building and uses specified above and otherwise requiring no special permit, the site plan shall be submitted to the Community Planning and Development Commission, who shall hold a public hearing thereon, advertised in the same manner as public hearings' for Special Permits, and may approve the site plan with or without modifications or, if the site plan is inconsistent with the Zoning By-Laws and duly adopted regulations of the Town of Reading may disapprove the site plan. The Community Planning and Development Commission must begin and close a public hearing within sixty-five (65) days of the filing of a complete Site Plan Review application and act within thirty (30) days following the close of said public hearing. 4.3.3.2. For buildings and uses requiring a Special Permit, granted by a Special Permit Granting Authority other than the CPDC, the site plan shall be submitted to the Community Planning and Development Commission, which shall, within sixty-five .(65) days of filing, submit its recommendations to the other Special Permit Granting Authority. If the other Special Permit Granting Authority does not follow said recommendations relative to the site plan, it shall, in its decision, state in writing the reasons therefor. 4.3.3.3. The Community Planning and Development Commission shall adopt by a majority vote of its members and may from time to time amend reasonable regulations for the preparation, processing and review of site plans including without limitations the size or scale, number of copies, information to be displayed or submitted, filing fees to cover the cost of review, the distribution of copies and the time within which other officials and boards may submit comments, and provision, including the posting of security, to ensure compliance with conditions of site plan approval. C 54 Reading Zoning By-Laws Revised August, 2000 ARTICLE 17 4.3.3.4. The applicant or other party in interest aggrieved by the action of the Community Planning and Development Commission under-4.3.3.1, may appeal in the manner provided for the appeal of Special Permit decision. 4.3.3.5. The site plan shall display or be accompanied by information relative to the location, size, and materials of all building and structures on the lot, including. underground utilities, L I parking, lighting,. signs, fences, drainage and landscaping, and the topography, soils, and vegetative cover, including large trees, reasonably necessary to review the effectiveness of site design and its consistency with Town By-Laws, regulations and standards in the following areas: a. Convenience, freedom from congestion and safety of vehicular and pedestrian traffic, including parking, access, egress; and circulation, both on the lot and on adjacent ways. b. Environmental impacts, including the disposal or discharge of solid or liquid waste and contaminants, and the risk of inundation; unsanitary conditions and of water pollution. C. Increased adverse impact on adjacent properties and the measures to mitigate such impact, including buffer strips, physical or visual barriers, drainage installation and control of glare, noise, vibration, fumes, smoke, flashing lights, electromagnetic radiation or the danger of explosion or fire. d. Adequacy of access by emergency and service or supply vehicles. e. Provision for light and air, including non-obstruction of solar energy receptors where appropriate. f. Efficiency of layout for the provision of public services. g. Attractiveness, in the context of the maintenance and enhancement of the visual and environmental character of the Town, of proposed building, site, and landscape design and functioning. At the time of filing, the applicant shall submit copies of all such plans and related materials to the Board of Health, Board of Selectmen, Board of Public Works, Conservation Commission, Historical Commission, Reading Municipal Light Board, Reading Housing Authority, Fire Chief, or other appropriate authorities, in order to allow such Boards, Commissions, Committees, Authorities and persons to make appropriate recommendation to the Community Planning and Development Commission. Eight copies of all plans and related materials shall be submitted to the Community Planning and Development Commission. 4.3.3.6. It shall be the responsibility of the applicant to submit the site plan for review sufficiently in advance of the required time for action on any special permit, building permit or other application'to avoid delay or disapproval of such application due to the lack of an approved site plan. 4.3.3.7. For buildings and uses requiring a Special Permit.granted by the Community Planning and Development Commission, site plan review is not required for the matters encompassed by such Special Permit. 55 Reading Zoning By-Laws Revised August, 2000 ARTICLE 17 ?JA- LAW Remove all text found in Section 4.3.3 and insert the following: \ 4.3.3. SITE PLAN REVIEW BY-LAW 4.3.3.1 Applicability. The following types of activities and uses require site plan review by the CPDC. a. Construction, exterior alteration or exterior expansion of, or change of use within an institutional, commercial, industrial, or multi- family structure with four or more dwelling units; b. Construction or expansion of a parking lot for an institutional, commercial, Industrial, or multi-family structure or purpose. 4.3.3.2 Procedures. Applicants for site plan approval shall submit twelve (12) copies of the site plan to the CPDC for review, and within three (3) days thefeafte- request ^ determination fi;ai the Town Planner thereafter shall determine the en completeness of the application. The CPDC shall review and act upon the site plan, with such conditions as may be deemed l appropriate, within sixty (60) days of its receipt, and notify the applicant of its decision. The decision of the CPDC shall be a majority of the ommission and shall be in writing. No building permit or certificate of occupancy shall be issued by the Building Inspector without the written approval of the site plan by the CPDC, or unless 60 days has elapsed lapse from the date of the submittal of the site plan without action by the CPDC. 4.3.3.3 Requirements 4.3.3.3.1 Where the CPDC serves as the special permit granting authority for proposed work, it shall consolidate its site plan review and special permit procedures. 4.3.3.3.2 The applicant may request, and the CPDC may grant by majority vote, an extension of the time limits set forth herein. 4.3.3.3.3 No deviation from an approved site plan shall be permitted without modification thereof approved by CPDC. 4.3.3.4 Preparation of Plans. Applicants are invited to submit a pre-application sketch of the proposed project to the CPDC and to schedule a comment period at a regular meeting of the CPDC. Site Plans shall be submitted on C:1My Documents\April 2001 Town Meeting\Site Plan By-Law Comm rec.doc . Last printed 03/30/01 1:46 PMmi2Wm, 6!38 P-M 56 ARTICLE 17 24-inch by 36-inch sheets, or larger if necessary for clarity. Plans shall be prepared by a Registered Professional Engineer, Registered Land Surveyor, Architect, or Landscape Architect; as -a}rit~. Dimensions and scales shall be adequate to determine that all requirements are met and to make a complete analysis and evaluation of the proposal. M plans shall ha-ve a im n-um Seale-of I" 40'. 4.3.3.5 Contents of Plan. The contents of the site plan are as follows: 4.3.3.5.1 Five (5) separate plans prepared at a scale of one (1) inch equals twenty (20) feet or 40 feet or such suitable scale as may be approved by the CPDC. The plans are as follows: a. Site layout, which shall contain the boundaries of the lot(s) in the proposed development, proposed structures, drives, parking, fences, walls, walks, outdoor lighting, loading facilities, and areas for snow storage after plowing. The first sheet in this plan shall be a locus plan, at a scale , acceptable to the CPDC e ' h equals one hundred (rnvvm) fi fvet showing the entire project an its relation to existing areas, buildings and roads for a distance of one thousand (1,000) feet from the project boundaries or such other distance as may be approved or required by the staff. b. Topography and drainage plan, which shall contain the existing and proposed final topography at two-foot intervals and plans for handling storm water drainage, including resource area delineation. C., Utility which shall include all facilities for refuse and sewerage disposal or storage of all wastes, the location of all hydrants, fire alarm and fire fighting facilities on and adjacent to the site, all proposed recreational facilities and open space areas, and all wetlands including floodplain areas. d. Architectural plans, which shall include the floor plans and architectural elevations of all proposed buildings and a color rendering/or photographs of similar structures. e. Landscaping plan, showing the limits of work, existing tree lines, and all proposed landscape features and improvements including screening, planting areas with size and type of stock for each shrub or tree, and including proposed erosion control measures. j 4.3.3.5.2 The site plan shall be accompanied by a written statement indicating the estimated time required to complete the proposed project and any and all phases thereof. L_ j 57 TOWN OF READING 03/30/0182 i A RTICLE 17 4.3.3.5.3 A written summary of the contemplated projects shall be submitted with the site plan indicating, where appropriate, the number of dwelling units to be built and the acreage in residential use, the evidence of compliance with parking and off-street loading requirements, the forms of ownership contemplated for the property and a summary of the provisions of any ownership or maintenance thereof, identification of all land that will f become common or public land, and any other evidence necessary to indicate compliance with this ordinance. 4.3.3.5.4 The site plan shall be accompanied by drainage calculations by a registered Professional engineer. Storm drainage design must conform to the Town of Reading subdivision regulations and Department of Environmental Protections DE-F stormwater regulations. 4.3.3.5.5 The CPDC may require a narrative statement detailing the impact of the proposed use on municipal services and the environment, lighting, traffic, hazardous materials storage hazfi+ t, trash, hours of operation. 4.3.3.5.6 Certification that the proposal is in compliance with the provisions, if applicable, of the Americans with Disabilities Act and the Massachusetts Architectural Barriers Board. 4.3.3.5.7 All plans submitted shall be in digital format as well as prints as approved by Town Engineer. Number of prints submitted shall be determined by the Town Planner. 4.3.3.6 Approval. Site Plan Approval shall be granted upon determination by the CPDC that the plan meets the following objectives. The CPDC may impose reasonable conditions at the expense of the applicant, including performance guarantees, to promote these objectives. Any new building construction or other site alteration shall provide adequate access to each structure for fire and service equipment and adequate provision for utilities and stormwater drainage consistent with the functional requirements of the CPDC's Subdivision Rules and Regulations. New building construction or other site alteration shall be designed in the Site Plan, after considering the qualities of the specific location, the proposed land use, the design of building form, grading, egress points, and other aspects of the development, so as to: a. Minimize the volume of cut and fill, the number of removed trees 6" caliper or larger, the length of removed stone walls, the area of wetland vegetation displaced, the extent aa quality of stormwater flow from the site, soil erosion, and the threat of air and water pollution; C 58 TOWN OF READING 03/30/010.24 " I ARTICLE 17 b. Maximize pedestrian and vehicular safety both on the site and approach to, and egressiee from it; c Minimize obstruction of scenic views from publicly accessible locations; d. Minimize visual intrusion by controlling the visibility of parking, storage, or other outdoor service areas viewed from public ways or premises residentially used or zoned through the use of landscaping and fencing. e. Minimize 1i zting intrusion and glare from headli lg, its; glare fireim f. Minimize unreasonable departure from the character, materials, and scale of buildings in the vicinity, as viewed from public ways and places. g. Prevent Nfi-nimize contamination of groundwater from on-site waste-water disposal systems or operations on the premises involving the use, storage, handling, or containment of hazardous substances; h. Ensure compliance with the provisions of the Zoning by-law_; ice„ }}addng.- i. Maximize property enhancement through use of landscaping and other site amenities. j. Minimize environmental impacts to adjacent propertys through hours of operation, deliveries, noise, rubbish removal and storage. 4.3.3.7 Lapse. Site plan approval shall lapse after two (2) years from the grant thereof if a substantial use thereof has not sooner commenced except for good cause. Such approval may, for good cause, be extended in writing by the CPDC upon the written request of the applicant. 4.3.3.8 Regulations. The CPDC may adopt and from time to time amend reasonable regulations for the administration of these Site Plan guidelines. 4.3.3.9 Fee. The CPDC may adopt reasonable administrative fees and technical review fees at levels necessarycover estimated costs for site plan review. The CPDC may also require the applicant to fund professional peer review in ef-tl filing. 1 59 TOWN OF READING 03/30/0192/27,191 ARTICLE 17 4.3.3.10 Appeal. The appeal of any decision of the CPDC plying board hereunder shall be made in accordance with the provisions of Mass. Gen. L. Ch. 40A. § 17. 4.3.3.11 Exemptions. Site Plan Review shall not be required for the following: a. The construction is solely for the maintenance or repair of the existing structure; b. The construction, expansion or alteration of a building or structure does not exceed three-hundred (300) gross square feet, or such alteration involves only interior renovation of less than one-thousand (1000) gross square feet; C. The construction, expansion or alteration only involves the modification of internal electrical, plumbing or mechanical systems. i c 60 TOWN OF READING 03/30/01001 ARTICLE 18 EXZ STZ~TG..T T X4.2.2. Table of Uses PRINCIPAL USES RES RES RES BUS;. BUS BUS IND S-15 A40 A-80 A B C S-20 S-40 Residentiab Uses One Family Dwelling Yes Yes No Yes No No No Two Family Dwelling No Yes No Yes No No No Apartment Nb Yes Yes Yes No No No Boarding House No Yes No Yes No No No Planned Residential Development SPP** No SPP** No No No No Public and Quasi-Public Uses Private Kindergartens SPA SPA SPA No No Yes No School Yes Yes Yes Yes Yes Yes Yes Church Yes Yes Yes Yes Yes Yes Yes Hospital No SPA No SPA SPA No No Nursing Home SPA SPA No SPA SPA No No Club or Lodge No No No Yes Yes No No Combined Service Use SPA SPA SPA No No No No Business and Service Uses Retail Sales No No No Yes Yes No Yes Consumer Services No No No Yes Yes No Yes Office No No No Yes Yes Yes Yes Financial Institution No No No Yes Yes Yes Yes Wholesale Business No No No Yes Yes Yes Yes Hotel or Motel No No No Yes Yes . Yes Yes Tourist or Trailer Camp No No No No No No No Place of Assembly No No No Yes Yes No Yes Funeral Establishment No No No Yes Yes No Yes Veterinary Establishment No No No Yes Yes No Yes Planned Unit Development No No No No No No SPP* Adult Uses No No No No No No SPA*** 61 Reading Zoning By-Laws Revised August,'2000 ARTICLE 18 1- 4.2.2. Table of Uses (Continued) PRINCIPAL USES RES RES RES BUS BUS BUS IND S-15 A-40 A-80 A B C S-20 S-40 Automotive Uses Sale of New or Used No No No Yes Yes No Yes Service Station No No No Yes Yes No Yes Repair Garage No No No Yes Yes No Yes Car Wash No No No No No No No Commercial Parking Lot No No No Yes Yes No Yes Auto Grave Yard No No No No No No No. Industrial Uses Computer Services No No No No No Yes Yes Laboratories No No No No No Yes Yes Research and Development No No No No No Yes Yes Publishing and Printing No No No No No Yes Yes Communication Facilities No No No No No Yes Yes Commercial Communications Structures SPA * * * No SPA SPA SPA SPA SPA Public Utilities Yes Yes Yes Yes No Yes Yes Enclosed. Storage . No No No Yes Yes No Yes Open Storage No No No No No No No Dry Cleaning Plant No No No No No No No Recreational Uses Commercial Amusements No No No SPS SPS No SPS Commercial Race Track No No No No No No No Other Uses Agriculture, Horticulture, Floriculture, Viticulture on 5+ acres Yes Yes Yes Yes Yes Yes Yes Structures Accessory to Agriculture, Horticulture, Floriculture, Viticulture on 5+ acres Yes Yes Yes Yes Yes Yes Yes Agriculture, Horticulture, Floriculture, Viticulture for Domestic Use Only Yes Yes Yes Yes Yes Yes Yes Agriculture, Horticulture, Floriculture, Viticulture not for Domestic Use on Less than 5 acres SPA SPA SPA SPA SPA SPA SPA Commercial Earth Removal SPA SPA SPA SPA SPA SPA SPA Substantially Similar to Permitted No No No SPA SPA SPA SPA Municipal Building Reuse SPA SPA SPA SPA SPA SPA SPA 62 C I Reading Zoning By-Laws Revised August, 2000 ARTICLE 18 4.2.2. Table of Uses (Continued) PRINCIPAL USES RES: RES RES BUS BUS BUS IND S-15 A40 A-80 A B C $-20 S-40 Accessory Uses Accessory Apartment SPA SPA No SPA No No No Home Occupation Yes Yes Yes Yes No Na No Roadside Stand Yes Yes Yes Yes No No No Other Retail Stores No No No Yes Yes Yes Yes Manufacturing and Industrial No No No Yes Yes Yes Yes Open Storage No No No No No No No Enclosed Storage Yes Yes Yes Yes Yes Yes Yes Consumer Service No No No Yes Yes Yes Yes Planned Unit Development may be permitted only within a PUD Overlay District on the Zoning Map. Planned Residential Development may be permitted only within a PRD Overlay District which may exist only in an S-15, S-20, S-40 or A-40 or A-80 underlying Zoning District on the Zoning Map. Adult Uses may be permitted only in the Industrial District by Special Permit granted by the Board of Appeals according to the requirements of Section 4.3.4. May be permitted only within a State-owned Interstate highway right-of-way. 4.3. SUPPLEMENTARY REQUIREMENTS All uses shall be subject to the following additional requirements. 4.3.1. PRINCIPAL USES 4.3.1.1. Ina Residence or Business A District, a one family dwelling existing prior to April, 1942, which at that time had at least eight (8) finished and habitable principal rooms may be altered into a two (2) family dwelling, provided that the external appearance of a one (1) family house is retained. 4.3.1.2. In any district, no use shall be permitted which is offensive because of obnoxious noise, vibration, smoke, gas, fumes, odors, dust or other objectionable features, or which is hazardous to the community on account of fire or explosion or any other cause. 4.3.1.3. In the Business C Districts, no building shall be erected, altered or used nor shall any land be used for any purpose unless all dust, flames, odor, smoke or vapors are effectively confined to the premises and noise vibration or flashing related to the business activity is not normally perceptible without instruments beyond the bounds of the lot on which it is located. 4.3.1.4. The Board of Appeals may grant a Special Permit for a nursing home in a Residence S-20 Zoning District, if, as a minimum, the following conditions are met: a. As of November 16, 1998, the lot(s) on which the nursing home is to be located either abuts or is partially within a Business A District, or is separated therefrom only by an Interstate Highway. A lot shall not be considered as abutting a 63 Reading Zoning By-Laws Revised August, 2000 i!+ ~ -d~t~ Sn ARTICLE 1 8 4.3.2.9 Open Storage A. Open Storage as an ancillary or supporting use is allowed in Business A and Industrial Zoning District by the grant of a Special Permit fiom the CPDC based upon the criteria set forth in 4.3.2.9.1. i 4.3.2.9.1 Criteria for approval: a. Products shall be stored only_for the purposes of merchandise display, and/or stock for sale on site, and not for distribution purposes. b. Open storage area shall use no more than 10% of total lot area. c. Products stored shall not impede upon pedestrian movement or vehicular circulation. d. Products stored shall not diminish required parking spaces nor access thereto. e. Products stored may be required to be shielded from any abutting residential properties. £ No products may be stored in any public right of way nor impede upon such way. g. Time period of the display shall be determined and reviewed by the CPDC dial h. No products shall be stored so as to create dust, noise, or other objectionable effects or to create a fire hazard or other casualty. 4.3.2.9.1 Process I Filing for a special permit for this use shall follow all procedures required for site plan review under 4.3.3 of this By-Law. B. 4.2.2 Use Table changes Accessory Uses Open Storage Bus A - SPP Ind - SPP C. Insert the following text as Section 2.2.23.1. 2.2.24 Open Storage The storing of retail goods outside of a structure on a lot for the purpose of display.and/or sales. i EXISTING TEXT ARTICLE Z® 6.3 NON-CONFORMING CONDITIONS 6.3.1. Non-Conforming Lots: 6.3.1.1. a. Any lot that has been built upon may be changed in size or shape so as to create or increase violations of the area, yard or coverage provisions of this By-Law, only if such change is due to an acquisition of a portion of the lot for a public purpose, b. Any lot that has been built upon may be changed in size or shape so as to create or increase violations of the dimensional provisions of this By-Law if such change is due to the disposition of one or more Town-owned rights-of- way or properties, declared by the Board of Selectmen to be surplus and no longer needed by the Town, as long as that right-of-way or property or portions thereof are incorporated into and become an integral part of a lot. 6.3.1.2. A non-conforming lot may be built upon for one or two family use in any district permitting such use provided, at the time of its recording or endorsement, whichever occurred sooner, it conformed to the then existing requirements; it has at least five thousand (5,000) square feet of area and fifty (50) feet of frontage; and it was not held in common ownership with any adjoining land subsequent to February 1, 1978. 6.3.1.3. The Board of Appeals may grant a Special Permit to build upon a non-conforming lot for one family use in any district permitting such use provided the applicant establishes: a. At the time of its recoding or endorsement, whichever occurred sooner, the lot conformed to the then existing requirements; C. The lot was held in common ownership with adjoining land pn February 2, 1978; C. The lot has at least five thousand (5000) square feet of area and fifty (50) feet of frontage; d. The area and frontage of the lot are similar to or greater than the area and frontage of a substantial number of built-upon lots which are located wholly or partly within three hundred (300) feet of the property line and in the same district; All abutting lots, excepting lots in recreational, public or quasi-public use and lots located in an overlay district, are built upon, and such lots have at least five thousand (5,000) square feet of area and fifty (50) feet of frontage, or the lot and each abutting vacant lot(s), irrespective of ownership, has at least eighty (80) percent of the minimum area and frontage required in the district; and All zoning requirements other than area and frontage are met. It is the intent of this section to provide a limited, controlled and reasonable vehicle for lots which do not conform to existing standards to be built upon and prevent unfair or arbitrarily unbalanced sacrifices to be required of a few individuals when the resulting benefit to the public good is minimal and the damage to the public good by providing an exemption is also minimal. 65 Reading Zoning By-Laws Revised August, 2000 ARTICLE 20 6.3.1.4. Any increase in area or frontage requirements shall not apply for a period of eight (8) years from April 27, 1995 to any lot for single or two-family residential use which as of that date was shown as a conforming lot on a plan previously submitted to the Community Planning and Development Commission under Section eighty-one P of Chapter forty-one of the General Laws. and written notice of such submission had been given to the Town Clerk, provided that such plan is subsequently endorsed by the Community Planning and Development Commission that approval under the subdivision control law is not required. 6.3.2 Non-conforming Uses: If any building, part of a building or premises, at the time this By-Law takes effect, is being put to a non-conforming use, such use may be continued, subject to the following provisions: 6.3.2.1. It may be altered for that use only upon the issuance of a Special Permit by the Board of Appeals, or as ordered by the Building Inspector to make such building or premises safe. The Board of Appeals may grant a Special Permit for extension or alteration if it shall find that such extension or alteration shall not be substantially more detrimental to the neighborhood than the existing non-conforming use. 6.3.2.2. It may be changed to a more restricted use, provided that when so changed it shall not be returned to a less restricted use. 6.3.2.3. Any construction or use for which a building permit was legally issued prior to the first publication of notice of the Planning Board hearing respecting this By-Law or amendments thereto, provided such construction was commenced within six (6) months after the issuance of the permit in cases involving construction, such construction was continued through to completion as continuously and expeditiously as is reasonable. 6.3.2.4. Discontinuance: When a non-conforming use is not used for a period of two (2) or more years, its non- conforming status shall lapse and any future use shall be in conformance with this By-Law. 6.3.2.5. Non-Applicability: This Section 6.3.2. allowing non-conformity uses to continue shall not apply to Adult Uses as defined in Section 4.3.4. hereof which are also listed in-Section 6 of Chapter 40A and defined in Section 9A of Chapter 40A of the General Laws, all of which uses must comply in all respects with the provisions of Section 4.3.4. 6.3.3. Non-conforming Structures: 6.3.3.1. No building existing in a Flood Plain District shall be extended or enlarged, provided that this shall not apply to buildings or structures located upon land of any established rifle, pistol or shotgun range. 6.3.3.2. No existing building or structure in a Wetlands Protection District shall be moved, altered or enlarged so as to increase its ground coverage by more than a total of twenty (20) percent. 66" Reading Zoning By-Laws Revised August, 2000 ARTICLE 20 6.3.3.3. A non-conforming one or two family structure may be altered, reconstructed, extended or structurally changed (hereinafter any such work is collectively referred to as an "alteration") as of right in the following circumstances: 6.3.3.3.1. Such structure is located on a lot with insufficient area and/or frontage but such -1 structure complies with all other dimensional requirements of the current Zoning By-Laws and the alteration will be in compliance with the terms of the current Zoning By-Laws. 6.3.3.3.2. Such structure is located on either a conforming lot or on a lot with insufficient area and/or frontage and such structure also. fails to comply with one or more dimensional requirements of the current Zoning By-Laws, but the alteration will be in compliance with the terms of the current Zoning By-Laws. 6.3.3.4. For any non-conforming one or two family structure which does not fall within the terms of Section 6.3.3.3. hereof, or for any other non-conforming structure, the Board of Appeals may grant a Special Permit for the alteration or extension of such structure if the Board of Appeals finds that such' alteration or extension shall not be substantially more detrimental to the neighborhood than the existing non-conformity. Where the alteration or extension will not be in compliance with the terms of the current Zoning By-Laws, a variance will also be required. 7.0 ADMINISTRATION 7.1. PERMITS 7.1.1. The Inspector of Buildings shall require of every applicant for a license or permit for any construction, alteration or use of any building, structure or premises, for which a permit or license is by law required, such written information, plans, specifications and other data as he shall deem necessary for the full and accurate exposition of the proposed construction, alteration or use, with relation to the requirements of this By-Law. Such material, so required, shall be kept on file in the records of the officer or officers to whom it is submitted. 7.1.1.1. Whenever an application is made for a building permit which the Building Inspector believes may be affected by an Overlay District boundary, the Inspector shall require the applicant to provide as part of such application a plan, certified by a registered land surveyor, of the lot on which such building is intended to be built showing the exact location of the district boundary. Such plan shall not be required where a permit is applied for solely for interior work. 7.1.2. No building erected, materially altered, relocated or in any way changed as to the construction or use under a permit or otherwise, and no land, shall be occupied or used without an occupancy permit signed by the Inspector of Buildings, which permit shall not be issued until the building and its use and accessory uses, and the use of all land, comply in all respects with this By-Law. 7.1.3. The Inspector of Buildings shall not grant a permit for the construction or alteration of any building which would violate any provision of this By-Law. No municipal officer shall grant any permit or license for the use of buildings or land which use would violate any provision of this By- Law. Whenever such a permit or license is refused, the reason therefor shall be clearly stated in writing. (I J 67 Reading Zoning By-Laws Revised August, 2000 ARTICLE 20 Remove all text found in Section 6.3 and insert the following: \ 6.3 Nonconforming Uses, Structures and Lots Except as hereinafter provided, this zoning by-law shall not apply to structures or uses lawfully in existence or lawfully begun, or to a building or speeial r er akSpecial Permit issued before the first publication of notice of the public hearing on this by-law, but shall apply to any change or substantial extension of such use, to a building or spec-i~ pernxitSpecial Permit issued after the first notice of said public hearing, to any reconstruction, extension or structural change of such structure, and to any alteration of a structure begun after the first notice of said public hearing to provide for its use for a substantially different purpose where alteration, reconstruction, extension or structural change to single or two-family residential structures does not increase the nonconforming nature of said structures. 6.3.1 Objectives The provisions of this section are intended to achieve the following purposes: a. To Aallow lawfully nonconforming situations to continue until they are discontinued or abandoned. b. To Eencourage change in nonconforming situations, toward greater compliance with the provisions of this by-law and to reduce the degree of nonconformity. *eetives and puEpeses sta4ed in this by la c. To allow for the alteration, expansion or extension of a nonconforming use subject to the issuance of a Speeial Pe-nnitSpecial Permit by the Zoning Board of Appeals. d. To permit possible expansion of nonconforming buildings provided there are no demonstrable adverse impacts on adjoining properties. e. In the event of the invehmtar-y destfuetion in whole or paA of neneeufemling , tTo permit the reconstruction of the nonconforming situation in the event of the involuntary destruction in whole or part of a non- conforming situation so that the owner, and tenants if any, are not subjected to substantial economic loss while, at the same time, seeking to achieve greater conformity with the provisions of this by-law and to reduce any adverse impact on the surrounding.area.. Q 68 ARTICLE 20 f. To permit the treatment of nonconforming situations to be varied by the type of zoning district and the type of nonconformity, i.e. to have a different approach for uses, structures and parking lots. 6.3.2 Applicability 6.3.2.1 Nonconforming Situations For the purposes of this by-law, nonconforming situations are those uses, buildings, structures, parking lots, parking spaces, loading bays, signs, landscaping and other activities that are now subject to the provisions of this by-law which were lawful before this by-law was adopted, or before amendments to this by-law which are applicable to the situation were adopted, and such situations do not now conform to the provisions of tlus by-law. 6.3.2.2 Noncomplying Situations For purposes of this by-law, noncomplying situations are those uses, buildings, structures, lots, parking spaces, loading bays, signs, landscaping and other activities that are subject to the provisions of this by-law which were not lawfully created after this by- law was adopted or after amendments to this by-law which are applicable to those situations were adopted, are in violation of this by-law and may be called noncomplying situations. 6.3.2.3 Noncomplying Situations Six (6) Years or Older In accordance with Massachusetts General Law (MGL), Chapter 40A, Section 7, any structure, or part thereof, which has been improved and used in accordance with the terms of a building permit issued by a duly authorized person, may not be the subject of an enforcement action by the Town to compel the removal, alteration or relocation of said structure, or the abandonment, limitation or modification of the use allowed by said permit unless enforcement action is commenced within six (6) years from the date of the alleged violation of law. Uses and structures in existence for six (6) years or more and which qualify under this section are considered to be nonconforming situations and are entitled to treatment as such, as provided in this section. 6.3.2.4 Noncomplying Structures Ten (10) Years or Older In accordance with MGL, Chapter 40A, Section 7, any structure, or part thereof, which has not been in compliance with this by-law, or the conditions set forth in any Speed j PenmtSpecial Permit or variance affecting the structure, may not be the subject of an enforcement action by the Town unless enforcement action is commenced within ten (10) years from_the date of the alleged violation of_law..,Structures . in existence for 10 .year s or more and which qualify under this section are considered to be nonconforming situations and are entitled to treatment as such provided that any proposed change, alteration or i 69 ARTICLE 20 extension will not affect the noncomplying condition. Any change, alteration or extension of the noncomplying condition shall be subject to the provisions of the by-law and require that form of relief, which would otherwise be necessary to allow, said change, alteration or expansion. 6.3.3 Limitations A use, building, structure, lot, parking space, loading bay, sign, landscaping or any other activity which is nonconforming, but not noncomplying, may be continued but may not be increased, expanded or altered, except as may be specifically authorized by this section. If such nonconforming situation is abandoned or terminated, as set forth below, it may not be resumed except in compliance with this by-law. 6.3.4 Lawfully Created Situations A use, building, structure, lot, parking area, loading bay, sign, landscaping or any other activity, is considered to be lawfully created with respect to zoning requirements if: 1. It was in existence on March 16, 1942 when the Zoning by-law was originally adopted, or, 2. Subsequent to March 16, 1942 it was permitted by the Zoning by-law either by right or by Speeia ?'°nnASpecial Permit and was in existence prior to the effective date of any amendment, which rendered it nonconforming. 6.3.5 Uses by Variance are Not Nonconforming A use, building, structure, lot, parking space, loading bay, sign, landscaping or any other activity which is not otherwise permitted-and does not comply with this by-law and exists due to the granting of a variance, is not a nonconforming situation, is not entitled to the treatments afforded by this section, and is bound by the conditions of the variance, as granted. 6.3.6 Once in Conformity, or Closer to Conformity, Cannot Revert l . Once a use, building, structure, lot, parking space, loading bay, sign, landscaping or any other activity which had been nonconforming, is brought into conformity with this by- law, it shall not be permitted to revert to nonconformity. Once a use, building, structure, lot, parking space, loading bay, sign, landscaping or any other activity which is _ nonconforming, is bro,. sight into closer conformity with this ,by-law, i.e. the amount or degree of nonconformity is reduced, it shall not be permitted by right to revert to ! } 70 ARTICLE 20 nonconformity with the provisions of this by-law which is greater than the closest amount _ or degree of conformity which it has achieved. 6.3.7 Change in Lot that results in Noncompliance No lot upon which there is a building or for which a building permit is in force shall be subdivided or otherwise changed in area or shape, except through public acquisition, so as to result in a violation applicable to either the lot or the building. A lot already nonconforming shall not be changed in area or shape so as to increase the degree of nonconformity with the requirements of this by-law; however, a nonconforming lot may be changed in area or shape in order to move closer to conformity with the requirements of this by-law. Said change shall be allowed by right. No building permit, special p$fmitSpecial Permit, certificate of occupancy or approval of a subdivision plan under the Subdivision Control Law shall be issued with reference to said transferred land until both the lot retained and the newly created lot(s) meet the requirements of this by-law. 6.3.8 Nonconformity Resulting from Public Action I I If, as a result of public acquisition or disposition a use, building,. structure, lot, parking space, loading bay, sign.. landscaping or any other activity no longer complies with this by-law, it shall be considered to be nonconforming and entitled to the treatment afforded by this section, provided it was in compliance or lawfully nonconforming at the time of the public acquisition. 6.3.9 Discontinuance, Abandonment 6.3.9.1 A nonconforming use or structure or other nonconforming situation is considered to be discontinued or abandoned whenever: a. it is not used for a period of twenty-four (24) consecutive months, or, b. it is abandoned. 6.3.9.2 Discontinuance or abandonment of a part of a nonconforming use, structure or situation shall not normally be considered to be evidence of discontinuance or abandonment of the whole, unless that part which is discontinued or abandoned is the part, which causes the nonconformity. 6.3.9.3 The rights of a nonconforming use, structure, building, lot, parking space, loading bay, sign, landscaping or other situation are not affected by a change in ownership, tenancy or management unless such ownership, tenancy or management is specifically a condition of the issuance of a permit. 71 ARTICLE 20 6.3.10 Nonconforming Uses 6.3.10.1 One-family, Two-family dwellings An existing nonconforming one_ or two_ family dwelling or structures accessory thereto which is nonconforming with respect to use may be enlarged or extended for use for the same purpose provided that a S tlPe-iq kSpecial Permit is issued by the Zoning Board of Appeals. In reviewing a request for such a SjqeeialitSpecial Permit, the Board shall determine that the extension or enlargement is not substantially more detrimental than the existing use to the neighborhood. 6.3.10.2 Other than One-family, Two-family Dwellings A nonconforming use may be continued to- the same degree and for the same purpose. An existing nonconforming use may be altered, expanded or extended for use for the same Permit is issued by the Zoning Board of purpose provided that a Pei:in~S Appeals, as specified below: a. Residential Zones: The Zoning Board of Appeals may grant a Speeial P itSpecial Permit for alteration, expansion or extension of a nonconforming use provided-that the_Board_determines..that..the.alteration,..expansion or-extension is not substantially more detrimental than the current use. The Board shall rely on the criteria stated in Section 7.3 in making such a determination. I b. Other than Residential Zones: The Zoning Board of Appeals may grant a Shia PermkSpecial Permit for alteration, expansion or extension of a nonconforming use provided that the Board determines that the alteration, expansion or extension is not substantially more detrimental than the current use. The Board shall rely on the criteria stated in Section 7.3 in making such a determination. 6.3.10.3 Substitution of Nonconforming Use pecial Permit -to allow a new use, not The Board of Appeals may issue a Speeial PemiitS otherwise permitted by right in the zoning district in which the nonconforming use is located, to be substituted for the existing nonconforming use provided that the Board determines that the new use is substantially less detrimental than the current use. 6.3.11 Nonconforming Buildings 6.3.11.1 One-Family, Two-Family Dwellings An existing nonconforming one-family or two-family dwelling or structures accessory thereto which is nonconforming with respect to a minimum setback, may be enlarged or extended in any other direction in compliance with this by-law, by the issuance of a 72 ARTICLE 24 building permit. That part of an existing nonconforming dwelling which is nonconforming with respect to a minimum setback may be enlarged or extended in that setback, provided the Zoning Board of Appeals grants a SpecialPem4tSpecial Permit and all of the following conditions are met: a. The degree of nonconformity is not greater than fifty percent (50%) of the required minimum setback. b. The site coverage of the dwelling within that minimum setback is not increased, and c. The Board determines that the extension or enlargement is appropriate in scale and mass for the neighborhood, with particular consideration of abutting properties. 6.3.11.2 Other than One-Family, Two-Family Dwellings a. An existing nonconforming building, other than a one-family or two-family dwelling, which is nonconforming only with respect to a minimum setback may be enlarged or extended in any other direction in compliance with this by-law by the issuance of a building-permit, provided all other. uses, structures, and. activities on the lot comply fully with the requirements of this by-law. b. An existing nonconforming building, other than a one-family or two-family dwelling, which is nonconforming with respect to dimensional and/or density requirements of the Zoning by-law for the district in which said building is located, may not be enlarged or extended except by a S tl.Per* Special Permit issued by the Zoning Board of Appeals. 6.3.12 Nonconforming Lots Any lot which does not comply with the provisions of this by-law with respect to minimum lot area, minimum lot frontage, or minimum lot width or with the requirements then in effect at the time of recording or endorsement, whichever occurs sooner, shall not be subdivided or otherwise changed in area or shape, except through public action, so as to be in violation of the provisions of this by-law. A lot-already nonconforming with respect to those provisions shall not be changed in area or shape so as to increase the degree of noncompliance. A lot which is nonconforming with respect to those provisions may be changed to be made closer in compliance, but once brought closer into compliance, i.e. the amount or degree of nonconformity is reduced, it shall not be permitted to revert to noncompliance which is greater than the closest amount or degree of compliance which it had achieved. A lot, which is nonconforming, shall not preclude the issuance of permits allowed pursuant to Seeti ns 64.40-. otherwise in this Zoning By- Law. 73 ARTICLE 20 6.3.13 Nonconforming Off-Street Parking and Loading Any off-street parking spaces or loading bays in existence on the effective date of this by- law or thereafter established, which serve a building or use, may not be reduced in number or changed in location or design contrary to the by-law requirements so as to . increase the degree of nonconformity with said requirements. If the use of an existing structure or lot, which does not have sufficient parking or loading, including a use which has no off-street parking or loading area, is changed to a different type of use for which a different number of parking spaces or loading bays is required as set forth in this by-law, and there is no increase in the net floor area, the following rules shall apply: a. If there is a net increase in the number of required parking spaces or loading bays, that net increase shall be provided, which number shall not include any existing parking spaces or loading bays, or, b. If there is a net decrease in the number of required parking spaces or loading bays, that lesser number shall be the new basis for determining whether, in the future, there is a net increase in the number of parking spaces or loading bays required. If it is proposed to increase the net floor area of a building, whether by addition to the 1., exterior of the building or by internal reconstruction, and the building does not have sufficient off-street parking or loading area, full compliance with the applicable parking requirements for the entire building shall be a condition of the issuance of a building permit for the construction of the increase of net floor area. 6.3.14 Parking and Loading Requirements for a Building Destroyed, Damaged or Demolished If a building for which sufficient off-street parking or loading is not provided is destroyed, damaged or demolished by the owner, the building may be reconstructed or replaced if otherwise permitted by this by-law, within two (2) years from the date of such damage or destruction, without providing additional parking spaces or loading bays, provided the new use is the same type of use as the use before the destruction, damage or demolition, at least the same number of spaces or bays shall be provided. 6.3.15 Repair, Reconstruction Continuance Routine maintenance and repairs are permitted to a nonconforming structure, sign, parking space or loading bay or other nonconforming situation to maintain it in sound condition and presentable appearance. 74 ARTICLE 20 6.3.16 Reconstruction After Involuntary Destruction (By Right) Any nonconforming use, structure, building, sign, parking space or loading bay or other nonconforming situation which is destroyed or damaged by explosion, collapse, fire, L Ilj storm, natural disaster or other catastrophic event, any of which is beyond the control of the owner, may, within two (2) years from the date of such damage or destruction, be reconstructed to the same extent as the original, provided there is no increase in the site coverage or gross floor area or the degree of nonconformity and the reconstruction conforms to the current requirements of this by-law to the maximum extent practicable in the opinion of the Building Inspector. In this context, maximum extent practicable shall I I consider extreme site conditions, such as steep grades, the presence of ledge or other unsuitable soil conditions, or the shape and configuration of the lot. 6.3.17 Reconstruction After Destruction (By a Speeial Pemii6gecial Permit) The Board of Appeals may grant a SpeeWer• Special Permit for the reconstruction of a use, structure, building, sign, parking space or loading bay or other situation allowed by r,, er r P'^T.fz'4Special Permit, which is destroyed or damaged by explosion, collapse, fire, storm, natural disaster or other catastrophic event, any of which is beyond the control of the owner or by the proposed voluntary action of the owner, to demolish, in whole or in part, in a manner different from the prior conditions, provided the Board determines that: a. There is no increase in the site coverage or gross floor area or the degree of nonconformity. b. The reconstruction conforms to the current requirements of this by-law to the maximum extent practicable. c. In the case of the reconstruction of a nonconforming use, that it complies with the standards for the substitution of a nonconforming use. su agrapl.. 6.3.18 Vesting of Rights During Adoption of Amendments 6.3.18.1 A use, building, structure, lot, sign, parking space or loading bay or other situation which would comply with the provisions of this by-law at the time at j which a building permit is issued or a Special. P-e-mtSpecial Permit is granted, but would not comply with a proposed amendment to this by-law, shall be considered i to be nonconforming and may be completed, continued or maintained provided: i 75 ARTICLE 20 a. the building permit was issued or Speeial-:l'er-rrri6pecial Permit was granted before the first publication of notice of public hearing on the proposed ` . amendment, and b. substantial physical construction or start of operations is begun within six (6) months of the issuance of a building permit or the grant of a Speei~ geSpecial Permit, whichever is earlier and is carried through to its completion as continuously and expeditiously as is reasonable. If the construction is not completed within eighteen (18) months of the issuance of the building permit or the grant of the S eeial Pee-fMpecial Permit, whichever is earlier, the rights to nonconforming status shall cease and the construction shall comply with this by- law, as amended. 6.3.18.2 The filing of an application for either a building permit or a Special PemAtSpecial Permit is not sufficient to vest rights. The building permit must be issued or the Spe^i^'enu4Special Permit must be granted prior to such first publication of notice. 6.3.18.3 ' In the event of the filing and subsequent approval of a definitive subdivision plan, an exemption from an amendment to this by-law and a right to be treated under the previously existing provisions of this by-law may be vested, as set forth in MGL, Chapter 40A, Section 6. 6.3.19 Approval-Not-Required Plans In the event of the filing and subsequent endorsement of an "Approval-Not-Required" plan, referred to in Section 81P of Chapter 41, Sections 81K-81GG, the Subdivision Control Law, an exemption from an amendment to this by-law affecting the use of land only and a right to be treated under the previously existing provisions of this by-law may be vested, as set forth in MGL, Chapter 40A, Section 6. 76 Town of Reading 16 Lowell Street Reading, MA 01867-2685 TOWN OF READING FINANCE COMMITTEE FISCAL YEAR 2002 BUDGET MESSAGE Dear Town Meeting Members: FINANCE COMMITTEE (781) 942-9043 FAX: (781) 942-9070 The Finance Committee recommends the attached budget for Fiscal Year 2002. The Committee's presentations at Town Meeting will elaborate on our analysis and the thought process used to arrive at the balanced budget presented in your Warrant. The budget reflects the approach of every department sharing in paring back its requests in order to spread the cuts out and hopefully minimize the overall impact. The Finance Committee strongly encourages all Town Meeting I- Members to read this recommended budget in detail. We will be pleased to respond to your questions and comments during the discussion of Article 11. Two years ago Town Meeting approved a carefully crafted budget that maintained the same level of service from the prior year with the use of additional reserves and the deferment of several capital items. Due to revenue constraints Ffiscal 2001, the .current year's budget did not allow the Town to provide the same level of service as the prior year. Positions were eliminated and programs the Town offered in the past were cut. In that budget, the Finance Committee recommended the deferment of several capital appropriations in order to avoid further reductions in personnel. The Fiscal 2002 budget, Town Meeting is being asked to approve, shifts revenue to cover some large increases in fixed costs such as health care, trash collection and energy which results in further dismantling of departments and severely impacts the capital program. Even with the deferment of the pavement management program significant reductions in personnel could not be avoided. This recommended budget assumes $462,000 in free cash as a source of revenue. We expect the Town will have cash reserves of less than 2% of its operating budget to begin Fiscal 2002. The Finance Committee acknowledges the cooperation and efforts of Peter Hechenbleikner, Dr. Harry Harutunian, Elizabeth Klepeis, Richard Foley, Russell Dean, the Board of Selectmen, the School Committee, and all other Town Boards and employees who contributed to the development of the budget. Respectfully submitted, Town of Reading Finance Committee Carol S. Grimm, Chairman Richard E. McDonald, Vice Chairman Neil L. Cohen James B. Francis Andrew W. Grimes Mary F. Grimmer Robert LeLacheur Catherine Martin Charles R. Robinson 77 Town of Reading 16 Lowell. Street i Reading, MA 01867-2685 FAX: (781) 942-9070 Email: townmanager&i.reading.ma.us TOWN MANAGER (781) 942-9043 FY 2002 BUDGET MESSAGE The attached yellow pages in this document represent the entire Town of Reading budget for FY 2002. An Instructional Motion at the 1999 Annual Town Meeting asked the Town Manager to provide all of the detail of all of the Town budgets and this has been done. In addition, the full budget is available on the Town's web site: www.ci.reading.ma.us. In the Town Manager's FY 2001 Budget Message, the budget was described as "a significant step backward" in providing services to the community. While FY 2001 was a significant step backward, FY 2002 reaches even deeper, with significant reductions in services townwide in all departments, including education, public safety and public works. As a result of increases in fixed costs that exceed growth in revenue, and a failed Proposition 2'/2 override vote in April 2001, this budget is balanced using available revenues. Revenue growth in the Town is severely constrained due to limited new growth opportunities and Proposition 2'/2. The cumulative reduction in the budget from requested budgets is approximately as follows: Town Departments $ 500,000 School Department $1,000,000 Facilities Maintenance $ 110,000 Capital Improvements $ 400,000 The net effect of the FY 2002 budget process and override failure will be felt in Town departments across the board. Some of the significant reductions are as follows: ❑ Loss of Assistant Fire Chief in Fire Department; ❑ Loss of 1 Lieutenant on the Reading Police Department; ❑ Loss of 2 Police Officer positions; ❑ Loss of Assistant Town Manager/Department Head position; ❑ Elimination of 90% of Seasonal Laborer positions in Public Works; ❑ Significant reduction in Library hours, including the Library closed on Friday afternoons and Saturdays during the Summer; ❑ Elimination of flowers for Veterans Graves; ❑ Significant cuts to Fire Department expense budget in key maintenance areas; ❑ A significant reduction in clerical staff in General Services, Finance and Accounting; ❑ Virtually no Town-funded roadwork in FY 2002 other than State funded Chapter 90 road construction projects. The net effect of these losses are clear: less service to the residents of the Town of Reading. REVENUES Town Meeting Members are aware that the budgets for the Town of Reading are very constrained by available revenues., Revenues are constrained by the requirements of Proposition 2%2, which limits property tax revenue to. a 2.5% increase (plus new growth) over the prior year's tax levy. State aid is a constrained revenue, dependent upon State formulas and the legislative process, as well as Local Revenues, which are constrained relative to allowances made by State law. 78 Total revenues available to the Town of Reading for FY 20002 are $51,067,665 an increase of 1.93% from the previous year or a $964,628 increase. Property Tax -The single largest source of revenue is from the local property tax -just over $31 million. The property tax increase is constrained by Proposition 2'/z that says the total tax revenue can increase no more than 2'/2% plus new growth. Without a successful override of Proposition 2%2, that is the total that can be raised from that source. Local Revenue from other Sources - The Commonwealth of Massachusetts allows cities and towns to anticipate revenues for the new fiscal year in an amount actually achieved during the previous year plus a reasonable growth. In putting together the budget for FY 2002, the Board of Selectmen endorsed raising local revenues by an additional $8,500. This endorsement was made with the support of Boards, Committees and Commissions acting as fee setting authorities, including the Conservation Commission, Board of Health and Community Planning and Development Commission. The Town realizes it must seek a higher rate of cost recovery for fee based services due to the constrained revenues associated with the property tax. State Aid - The figures included in the "Intergovernmental Revenues" figures are the best current estimate of State aid for FY 2002, and reflect the past trend in State aid to Reading. The Governor's budget includes a significantly lower amount for State aid. It is not clear when the State budget will be reconciled, and the Town has to make its best estimates on anticipated State aid until the amounts are known. Operating Transfers - Because there is less available in the Sale of Real Estate Fund and Free cash is very constrained, there are reductions in total operating transfers to balance the FY 2002 budget. EXPENSES The total FY 2002 expense budget for the Town, excluding enterprise funds, is recommended at $51,067,665, a $964,628 increase or 1.93%, over FY 2001. This budget is being recommended after a difficult budget process, which produced an initial budget gap of $2,112,564 as the difference between requested expenditure and available revenues. Initial budget requests were built from a base budget, which contained virtually no new requests of any kind. There were no new positions proposed in the municipal budget. Of the total amount requested, $912,564 was pared back during the budget process, and an additional $1.2 million was approved by the Board of Selectmen to be placed on the ballot as a Proposition 2'/2 override.. The vote failed on April 3, 2001, and this budget reflects additional reductions necessary as a result of the Election. The increase in the FY 2002 budget is even smaller than the FY 2001 increase of $1,433,024, and reflects the ongoing lack of revenue to support basic Town services and current staffing levels. As a result, the FY 2002 budget reflects a reduction in programs and services and reduction in staff, including layoffs. The information on the school budget is subject to a report by the Superintendent of Schools and is included later in this report. The municipal and school budgets were developed using a budget model, which grouped categories of "discretionary" and "non-discretionary" expenses. Fixed costs, such as debt service, health insurance, retirement assessments, vocational school assessments and State and county assessments were all treated as non-discretionary. The rest of the budgets as proposed were treated as "discretionary." Each budget was affected based upon its proportion to the total of discretionary revenues. "A" - Accounting - For the second year in a row, all accounting expenses have been frozen and there are no new programs or positions. A clerical position has been shifted from Accounting to Finance as a result of budget reductions. The total Accounting budget is decreasing 1.39% from FY2001. 'B" - Community Development - Community Development opted during the budget process to look at increasing cost recovery for fee based services in lieu of reducing base staffing levels. Elsewhere in this Town Warrant is a proposal that if approved by Town Meeting would result in an 79 additional $5,000 in fee revenue in the gas/plumbing and wiring areas even beyond what was l anticipated in balancing this budget. There is no new staff in the Community Development Department and the Department has struggled with zoning enforcement in the past year because f- of the layoff of the Zoning Enforcement Officer in FY 2001. The Department has seen an increase in need for services through the Walkers Brook Crossing and Addison-Wesley projects. In addition, several comprehensive permit applications have burdened staff, requiring a great deal of time and analysis in support of the Board of Appeals. The budget increase of 3.52% for FY 2002 reflects restoring a cut to the ZBA Secretary account and adding minimal funds to provide for backup building inspections. "C" - Finance - The Finance Department will lose staffing and suffer an expense reduction in FY 2002. As a result of the failed override, funds set aside for revaluation have been reduced, technology expenses have been reduced for the second year in a row, personnel expenses are being reduced, and the Department is losing the equivalent of 1.0 FTE clerical assistance. The reserve fund is being maintained at $150,000. The overall constraints placed on the finance budget make day-to-day administration more difficult. As an example, there are typically not enough funds in the personnel area to cover advertising for positions, and this may be the case again in FY2002. °°D" - General Services - This Department has the greatest reduction -of any Department. The total budget decrease is 10.64%. Staffing reductions include the elimination of the Assistant Town Manager/Department Head position, a reduction in clerical staff and a reduction in Administrative Secretary staffing. This will leave a gap in the Town's administrative structure as the Assistant Town Manager was responsible for direct supervision of seven divisions in the Community Development and Human Services Departments. In the expense areas, Labor Counsel is being reduced, travel reimbursement, copy maintenance funds, and insurance are all being reduced. For the second year in a row, Reading Notes will not be available to all Reading residents (available only via the Town's web site). "E" - Human Services - The Department of Human Services budget is being reduced in FY j 2002. In the expense areas, the professional development account has been significantly l reduced, veterans' aid has been reduced, recreation travel reimbursement has been shifted to the revolving fund, and fees are being increased in the Health Division. Savings from the retirement of the Elder/Human Services Administrator mean hiring a replacement may be more difficult. The Department is still recovering from the FY 2001 reductions which included shifting the Property Tax Work Program from a town funded program to the Burbank Trust, the shift of clerical assistance to the Recreation revolving fund, and an overall reduction in expenses: The trend of reductions is problematic with two divisions being "one person" operations - Veterans and Recreation. The demand for quality services remains the same, making it more difficult to provide a high level of service. "F" - Library - The Library budget increase has been limited to 1.32%. As a result of the across the board reductions, the Library budget will not see an increase in the materials budget. In addition, the failed override means the Library will be closed at certain times during the week, meaning less available hours to Reading residents. For the second year in a row, there are no new programs or positions at the Library. "G" - Public Safety - The Public Safety budget is decreasing .50% as a result of the difficult budget process and failed override. In the Police Department, expenses have been frozen and staffing levels are being reduced by 2 Police Officer positions and 1 Lieutenant position. This will result in a lower level of service being provided to Town residents. In the Fire Department, the Assistant Chiefs position is being eliminated - this will result in a greater overtime requirement for fire personnel who have to perform duties which were previously performed by the Assistant Chief. In addition, the Fire Department is reducing expenses in the areas of fire fighter clothing, equipment maintenance, training and apparatus repair. "H" - Public Works - The Public Works budget is increasing 5.56% over FY 2001. However, this increase is due largely to the new trash collection and recycling contract, which is budgeted to increase 14.81%, and the Snow and Ice budget, which is recommended to increase 11.06% to keep pace with historical levels. Basic public works services are being reduced. Anticipated road 80 work will not be done due to the failed override. Veterans' flowers will not be planted in cemeteries in FY 2002. The Parks and Forestry and Highway Divisions will see a reduction of nearly the entire seasonal laborer program, meaning fewer workers to perform basic services such as maintaining playing fields. Public Works operations have been severely impacted for FY 2002 while FY 2001 reductions have not been restored. Again, this means less service to town residents. "I" - Building Maintenance - See Superintendent of Schools' report. "J" - Schools See Superintendent of Schools' report. "K" - Vocational School - The Vocational School Assessment is increasing 1.23% or $1,884, over FY 2001. This is a more modest increase than in past years and reflects a more consistent enrollment increase. "L" - Debt and Capital - The debt service line item is required to be paid as the first obligation of the Town. As a result of the budget process and failed override the Town's ability to fund j capital at acceptable levels is severely hampered. The original capital budget to be funded through appropriation has been pared down from over $ .8 million to $422,775. This does not ( meet the FINCOM's annual goal of at least $800,000 in capital to be funded via appropriation. Specifically as a result of the failed override, the Town will not be able to implement key aspects of the Pavement Management Program, including at least $500,000 in Town-funded road work. The total debt service and capital budget is decreasing 15.67%. "M" - Employee Benefits - Employee benefits are budgeted to increase 7.68% in FY 2002. The largest area of percentage increase is in unemployment (59.09% or $13,000) based on history and anticipated claims. The driving force behind the increase in employee benefits is the j health insurance account, which has been increased 13.40% or $392,163 over FY 2001. This increase reflects the recent trends in the health insurance industry that are likely to continue in subsequent years. "N" & "O" - Water & Sewer - The Water and Sewer budgets are increased by modest amounts, based on increasing costs of the MWRA sewer charge, the cost of operating and maintaining the Town's Water Treatment Plant and distribution system and maintaining the sewer system. The Town went through an analysis with the Board of Selectmen in FY 2002 and have allocated certain Town costs to the water and sewer area based on activities spent supporting the two divisions. _I State/County Assessments The Town continues to enjoy the reduction in the MBTA assessment and, therefore, the overall State/county assessments have been reduced $22,640 from FY 2001. This is an overall decrease of 3.58%. Overall this has been a most difficult budget year. Due to constrained revenues, the trend of facing fundamental questions of reductions in service will become an annual exercise without long-term revenue relief. Respectfully submitted, Peter I. Hechenbleikner, Town Manager Russell J. Dean, Assistant Town Manager 81 Property taxes: Total tax levy Less: Provision for abatements and exemptions Local revenues from sources other than property taxes: Motor vehicle excise Penalties and interest on taxes Payments iri lieu of taxes Charges for services Licenses and permits Special assessments Fines Interest earnings Intergovernmental revenue: State aid Less: State aid - offset items Operating transfers / available funds: Cemetery perpetual care Cemetery sale of lots Wetland protection filing fees Sale of real estate funds Reading Ice Arena Authority Earnings distributions - electric Overlay surplus Certified "Free Cash" Town of Reading, Massachusetts Projected Revenues General Fund 2001 2002 Budget Budget Budget Actual (Revised) Over (Under) Budget Over (Under) 2000 2001 2000 2002 2001 29,616,218 30,566,179 949,961 31,532,559 966,380 401,918 400,157 1,761 _ 400,000 157 29,214,300 30,166,022 951,722 31,132,559 966,537 % change 3.3% 3.2% 2,553,903 2,500,000 (53,903) 2,550,000 50,000 164,528 160,000 (4,528) 160,000 242,902 190,000 (52,902) 190,000 676,700 730,000 53,300 808,500 78,500 41,096 40,000 (1,096) 40,000 5,959 5,000 (959) 5,000 113,638 110,000 (3,638) 110,000 933,828 900,000. 33,828 900,000 4,732,554 4,635,000 97,554 4,763,500 128,500 % change -2.1% 2.8% 11,027,432 12,042,341 1,014,909 12,867,191 824,850 321,679 440,199 118,520 440,199 10,705,753 11,602,142 896,389 12,426,992 824,850 % change 8.40/. . 7.1 % 99,890 99,890 99,890 55,500 57,500 2,000 55,000 (2,500) 940 940 940 1,007,371 880,275 (127,096) 137,500 (742,775) 50,000 (50,000) 130,000 130,000 1,595,680 1,635,572 39,892 1,676,461 40,889 282,500 218,695 (63,805) 180,000 (38,695) 1,100,001 807,001 293,000 464,823 _ 342,178 4,191,882 3,699,873 492,009 2,744,614 _ 955,259 % change -11.7% -25.8% Totals 48,844,489 50,103,037 1,258,548 51,067,665 964,628 % change 2.6% 1.9% 05-Apr-01 I C ( I 82 Town of Reading, Massachusetts Allocation of Projected Revenues General Fund Fiscal Year 2002 State A 24.33° Taxes M Local Reven 9.33% Of Total Amount Budget Property Taxes 31,132,559 60.96% Local Revenues 4,763,500 9.33% State Aid 12,426,992 24.33% Available Funds / Transfers 2,744,614 5.37% Totals 51,067,665 100.00% 83 Available Funds 1 Transfers 6.98% REVIEW OF FY2002 BUDGET General Government (w/o Bldg Maint.) Gen Gov't % inc. over Prior Year % of. annual budget $ increase from previous year School (w/o Voke & Blgd Maint.) School % inc. over Prior Year % of annual budget $ increase from previous year Build. Maintenance (School & Town) Bld. Maint. % inc. over Prior Year % of annual budget $ increase from previous year Regional Vocational School Voc. Sch. % inc. over Prior Year % of annual budget $ increase from previous year Debt/Capital Debt/Cap % inc. over prior year % of annual budget $ increase from previous year Employee Benefits Emp. Ben. % inc. over prior year % of annual budget $ increase from previous year State/County Assessment S/C Assess., % inc. over prior year % of annual budget $ increase from previous year FY2000 Budget 11,950,265 22,447,760 2,562,688 165,000 4,599,540 5,568,847 689,603 Total General Budget 47,983,703 Total General Budget % inc, over prior year $ increase from previous year FY2001 Revised Budget 12,060,930 0.93% 24.07% 24, 019, 038 7.00% 47.94% 2,702,688 5.46% 5.39% 153,752 -6.82% 0.31% 4,700,319 2.19% 9.38% 5,833,656 4.76% 11.64% 632,640 -8.26% 1.26% 50,103, 023 4.42% 2,119, 320 FY2002 Budget 12,164, 877 0.86% 23.82% 103,947 24,959,781 3.92% 48.88% 940,743 2, 931, 896. 8.48% 5.74% 229,208 155,636 1.23% 0.30% 1,884 3,963,545 -15.67% 7.76% (736,774) 6,281, 930 7.68% 12.30% 448,274 610,000 -3.58% 1.19% 22,640) 51, 067, 665 1.93% 964,642 I C i 84 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 2002 BUDGET Department % Town Manager % FINCOM FINCOM Actual Budget Requested Inc. Recommended Inc. Recommended vote Expenditures (Revised) Budget Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 FY - 2002 $ $ $ Budget Summary 11 General Fund Accounting 106,074 109,628 113,247 3.30%0 108,102 -1.39% 108,102 9-H I Community Development 246,861 240,568 252,886 5.12% 249,048 3.52% 249,048 9-0-0 Finance 666,712 833,903 862,094 3.38% 834,700 0.10% 834,700 9-0-0 J General Services 689,872 649,504 644,489 -0.77% 580,399 -10.64% 580,399 9-0-0 Human Services 387,277 384,339 398,953 3.80% 387,813 0.90% 387,813 9-0-0 Library 777,981 798,481 838,205 4.97% 809,009 1.32% 809,009 9-0-0 Public Safety 5,774,059 5,800,261 6,013,695 3.68% 5,771,185 -0.50% 5,771,185 9-0-0 Public Works r 3,184,415 3,244,246 3,779,070 16.49% 3,424,621 5.56% 3,424,621 9-0-0 ' Town Totals 11,833,252 12,060,930 12,902,640 6.98% 12,164,877 0.86% 12,164,877 I'. Building Maintenance i 2,599,438 2,702,688 3,082,261 14.04% 2,931,896 8.48% 2,931,896 9-H j School Department 22,769,429 24,019,038 25,721,366 7.09% 24,959,781 3.92% 24,959,781 9-0 0 Voke School Assessment 164,802 153,752 155,636 1.23% 155,636 1.23% 155,636 9-0-0 1 Debt Service and Capital 4,698,525 4,700,319 4,327,971 -7.92% 3,963,545 -15.67% 3,963,545 9-0-0 Employee Benefits 5,592,709 5,833,656 6,281,930 7.68% 6,281,930 7.68% 6,281,930 9-M Total General Fund 47,658,155 49,470,383 52,471,804 6.07% 50,457,665 2.00% 50,457,665 State & County Assessmei 700,403 632,640 616,127 -2.61% 610,000 458% 610,000 $ $ $ Total Funding Required For General Fund 48,358,558 50,104,023 53,087,931 5.96% 51,067,665 1.92% 51,067,665 9-0-0 85 04/05/200111:07 AM TOWN OF READING. MASSACHUSETTS - FISCAL YEAR 2002 BUDGET Department % Town Manager % { FINCOM FINCOM Remarks/ Actual Budget Requested Inc. Recommended Inc. Recommended vote Source of Expenditures (Revised) Budget Budget Budget Funding No. FY 2000 FY-2001 FY 2002 FY-2002 FY 2002 i Y Y, ~i ./J-rT,'N M Fh gr'Ti4 r:l^e_ w+~ ..,[..4~,~,~ ..Y ",lV' h. tk,.,,~ 't 1.2. .r l..^~ y,'.h~.4~..1: 3s,~J~tit},,•`•`,~ l••rl ''Yl ~~1.(~-"~. } lr+~r -F ,.~1 fJ 4^.K A ACCOUNTING Accounting Al Salaries and Wages 104,556 108,296 111,915 3.34% 106,770 -1.41% 106,770 A2 Expenses 1,516 1,332 1,332 0.00% 1,332 0.00% 1,332 Total Accounting 106,074 109,628 113,247 3.30% 108,102 -1,39% 108,102. 9.0-0 fl k.; 'rte ,`t^-y7-t i 'rr"a.-.,TM,±~ rater^-.r-.'.n3•--^<-• ar-^^~-'~~ t°-rat'' r en ``4.,,,~ 3'°.,*' u f .~uwt,.r-°Jt B COMMUNITY DEVELOPMENT l Conservation l B1 Salaries and Wages 40,778 43,225 45,114 4.37% 43,224 0.00% 43,224 $940 Wetlands Fees Zoning Board B2 Salaries and Wages 990 950 1,075 13.16% 1,075 13.16% 1,075 Historical Commission B3 Expenses 1,217 1,224 1,224 0.00% 1,224 0.00% 1,224 Inspection B4 Salaries and Wages 97,231 87,204 91,440 4.86% 91,000 4.35% 91,000 , Planning 65 Salaries and Wages 50,562 52,490 54,878 4.55% 54,611 4.04% 54,611 % General 1 B6 Salaries and Wages 46,648 47,325 49,480 4.55% 49,239 4,04% 49,239 B7 Expenses 9,434 81150 9,675 18.71% 8,675 6.44% 8,675 Community Development , B8 Salaries and Wages 236,209 231,194 241,987 4.67% 239,149 3.44% 239,149 B9 Expenses 10,651 9,374 10,899 16.27% 9,899 5.60% 9,899 Total Community Development 246,861 240,568 252,886 512% 249,048 3,52% 249,048 9.0-0 !•+.:SY4.4 5J M710.1 1fiTr'7:;, 1. ,~::i<-:~ I - , :4!! ~';i n lrl:~yr. A. . i/4-r4M swrF « . N' r.f fi S+L f ri I(. a ✓ l~ ' v : f fl 'i . . : . r y s r i. > , va,u ~ ( C FINANCE Finance Committee C1 Salaries and Wages 749 900 900 0.00% 900 0.00% 900 C2 Expenses 33,060 34,425 35,911 4.32% 35,911 4.32% 35,911 ; C3 Reserve Fund 150,000 150,000 0.00% 150,000 0.00% 150,000 Assessment C4 Salaries and Wages 86,206 89,988 95,906 6.58% 94,752 5.29% 94,752 C5 Expenses 20,328 8,335 18,835 125.97% 16,585 98.98% 16,585 ( t Technology l C6 Salaries and Wages 77,700 75,332 78,762 4.55% 78,376 4,04% 78,376 C7 Expenses 108,662 118,762 112,981 -4.87% 109,893 -7.47% 109,893 Personnel C8 Salaries and Wages 34,854 36,462 38,497 5.58% 38,309 5.07% 38,309 C9 Expenses 18,659 14,450 14,450 0.00% 11,950 -17.30% 11,950 r General C10 Salaries and Wages 231,913 249,879 260,552 4.27% 245,193 -1.88% 245,193 C11 Expenses 54,581 55,370 55,300 -0.13% 52,831 -4.59% 52,831 04105/200110:23 AM 86 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 2002 BUDGET Department % Town Manager % FINCOM FINCOM Remarks/ Actual Budget Requested Inc. Recommended Inc. Recommended Vote Source of Expenditures (Revised) Budget Budget Budget Funding No. FY - 2000 -2001 -2002 FY - 2002 -2002 Finance C12 Salaries and Wages 431,422 452,561 474,617 4.87% 457,530 1,10% 457,530 C13 Expenses 235,290 381,342 387,477 1.61% 377,170 -1.09% 377,170 Total Finance 666,712 833,903 862,094 3.38% 834,700 0.10% 834,700 9-0.0 '1)1.2'-f17 ry. Yi I`t^~'Wl r~.f~\4/)J 'e'4„fd ,~t J9`-h' 'jl~u,y .T ^5F Lt7 LY ~y f`~~,..bY fU~A~ ~~r~ 3 S ')'l. Tl.~. I+ay ~:!l 715^..1F'~ir 't ..-:3'{ r a ? ~ -T4 r rdit 4 „„~rv era l D GENERALSERVICES Selectmen D1 Expenses 2,709 1,950 1,950 0.00% 1,950 0.00% 1,950 Town Manager D2 Salaries and Wages 94,980 97,050 94,962 -2.15% 94,962 -2.15% 94,962 D3 Expenses 1,702 750 750 0.00% 750 0.00% 750 Law Division D4 Town Counsel 113,070 115,000 115,000 0.00% 115,000 0.00% 115,000 D5 Labor Counsel 10,281 9,600 9,600 0.00% 7,600 -20.83% 7,600 D6 I Expenses 41,757 17,650 7,650 -56.66% 7,650 -56.66% 7,650 ` Town Clerk D7 Salaries and Wages 46,047 47,542 49,704 4.55% 49,455 4.02% 49,455 D8 Expenses 1,322 1,350 1,750 29.63% 1,750 29.63% 1,750 ! I Elections and Registrations D9 Salaries and Wages 26,523 24,570 10,890 -55.68% 10,890 -55.68% 10,890 D10 Expanses 27,765 16,801 18,482 10.01% 18,482 10.01% 18,482 D11 Casualty Insurance Expenses 87,508 92,880 99,387 7.01% 97,887 5.39% 97,887 General D12 Salaries and Wages 173,562 169,554 179,557 5.90% 120,416 -28,98% 120,416 D13 Expenses 62,646 54,807 54,807 0.00% 53,607 -2.19% 53,607 General Services D15 Salaries and Wages 341,112 338,716 335,113 -1.06% 275,723 -18.60% 275,723 D16 Expenses 348,761 310,788 309,376 -0.45% 304,676 -1.97% 304,676 $ $ $ Total General Services 689,872 649,504 644,489 -0.77% 580,399 -10.64% 580,399 9-0-0 1 n''t~:xL*5~.-v~'al•~7 H. - fa, . 1 n1"R 'fCiTY F^ `•k` i}`?~fi. A' Y}7'i,'wl kyb( ,..,fy$Fhd.;aP ?,1tk4~: ~bni .h,.•.,V. d...! ,.~.E,,,/ it.:k., hn~ ,aS.. Tr.,, 7.t.fts E HUMAN SERVICES Health / Wts & Measures E1 Salaries and Wages 86,899 96,495 102,039 5.75% 101,575 5.26% 101,575 E2 Expenses 46,246 45,179 45,579 0.89% 45,579 0.89% 45,579 Elder Services E3 Salaries and Wages 124,466 132,704 137,741 3.80% 132,425 -0.21% 132,425 E4 Expenses 15,868 4,140 3,900 -5.80% 3,900 -5.80% 3,900 Veterans E5 Salaries and Wages 11,928 8,213 8,587 4.55% 8,545 4.04% 8,545 E6 Expenses 987 700 700 0.00% 700 0.00% 700 E7 Assistance 6,274 7,500 7,500 0.00% 6,000 -20.00% 6,000 Recreation E8 Salaries and Wages 36,584 45,320 46,451 2.50% 46,224 1.99% 46,224 j E9 Expenses 2,946 2,955 2,940 -0.51% 2,040 -30.96% 2,040 General 04/05/2 1:07 AM TOWN OF READING. MASSACHUSETTS - FISCAL YEAR 2002 BUDGET Department % Town Manager % FINCOM FINCOM Remarks/ Actual Budget Requested Inc. Recommended Inc. Recommended Vote Source of Expenditures (Revised) Budget Budget Budget Funding No. FY - 2000 FY - 2001 FY - 2002 FY - 2002 FY - 2002 E10 Salaries and Wages 48,242 35,633 38,016 6.69% 37,325 4.75% 37,325 E11 Expenses 3,007 51500 51500 0.00% 3,500 -36.36% 3,500 Human Services E12 Salaries and Wages 310,119 318,365 332,834 4.54% 326,094 2.43% 326,094 E13 Expenses 75,327 65,974 66,119 0.22% 61,719 -6.45% 61,719 Total Human Services ___185,446 384,339 398,953 3,80% 387,813 0,90% 387,813 9-0-0 r + r} •f t:"1 7n v-A a ;t - tai '"1': ^cr n " .r '~'c r r ^"+y, ..,tr . ..il 't, i., i-„ -4~ 1r.~: 1-' "•f . : . ? r n=:s: :.:i l~ : i 7 c -ux~, t -i. ry ~v~~1 5 1 " -l'-r y t.. r l r~d-Y "M•~a' i tk . . ~ . . _ . . . u , , . _ . . . . F LIBRARY library F1 Salaries and Wages 616,386 625,598 659,166 5.37% 633,970 1.34% 633,970 F2 Expenses 161,595 172,883 179,039 3.56% 175,039 1.25% 175,039 Total library 777,981 798,481 838,205 4.970% 809,009 1.32% 809,009 9-0-0 i ""'^S"-+ r_. _ rwr p {-rT"r,'~.~.F. ak'i-u" 4~T'2" ~i; 4?V~e i ~"&F"•.- t " ,t+ ~T' rtk4.-•'7; G PUBLIC SAFETY Police G1 Salaries and Wages 2,598,263 2,722,787 2,832,841 4.04% 2,671,985 -1,87% 2,671,985 G2 Expenses 234,125 215,627 215,827 0.09% 215,827 0.09% 215,827 Animal Control G3 Salaries and Wages 14,770 10,118 10,226 1,07% 10,175 0.56% 10,175 " G4 Expenses 3,362 5,485 5,485 0.00% 5,485 0.00% 5,485 Fire / Emergency Management G5 Salaries and Wages 2,513,375 2,446,314 2,572,431 5.16% 2,528,215 3.35% 2,528,215 G6 Expenses 114,421 98,711 84,557 -14,34% 48,201 -51.17% 48,201 Dispatch G7 Salaries and Wages 266,740 263,023 254,132 -3.38% 253,101 -3.77% 253,101 G8 Expenses 29,003 38,196 38,196 0.00% 38,196 0.00% 38,196 Public Safety G9 Salaries and Wages 5,393,148 5,442,242 5,669,630 4.18% 5,463,476 0.39% 5,463,476 G10 Expenses 380,911 358,019 344,065 -3.90% 307,709 -14.05% 307,709 Total Public Safety 5,774,059 1,800,261 6,013,695 3.68% 5,771,185 -0.50% 5,771,185 9-0.0 X71 av r rr rwwnkr n }a , a ,me f r "~,,k r a rt x+ e-n m~ • ; n F~ f..~.. Na~df$4a f.k+e~:_~'-"v°~_._,_;,;uq~t$ i~.~~:~'~txr k , ~4 ; •s U *~i 1 ~ S ti •r`~`.-"~'sa. i C.r";rra n ~ l' w SE^~ 4 -r`'+,,r'+.r`~'c y. k'•£t~.. •y F rp 7gja.;7r. rt=„qr~Tr~ p•. - 4, .,.~yt`n.~ .k L.rT ~k ~~~'.r~s~t,..,iF.~`l~u Yc?.,; n ~~-.:,~'~s m'~a a a,~ T { X"+nr ~ ~ iU i : ~i Jr ~ t ~ I n r~ r~ k .:.W. . . . . ~ , t : • ,o, i H PUBLIC WORKS Administration H1 Salaries and Wages 81,643 85,334 90,149 5.64% 89,093 4.41% 89,093 H2 Expenses 5,976 5,980 5,980 0.00% 5,980 0.00% 5,980 Engineering H3 Salaries and Wages 191,304 211,112 234,983 11.31% 220,036 4.23% 220,036 H4 Expenses 15,362 15,950 15,950 0.00% 15,950 0.00% 15,950 Highway and Equip. Maint. H5 Salaries and Wages 595,508 649,830 676,726 4.14% 659,473 1.48% 659,473 H6 Expenses 328,877 270,388 529,453 95.81% 280,749 3.83% 280,749 Parks and Forestry H7 H8 Salaries and Wages Ex enses 301,182 49 401 337,076 350,433 3,96% 313,718 -6.93% 313,718 p , . 61,380 61,380 0.00% 58,380 -4.89% 58,380 \ 04/051200111:07 AM 88 TOWN OF READING MASSACHUSETTS - FISCAL YEAR 2002 BUDGET Department % Town Manager % FINCOM FINCOM Remarks) Actual Budget Requested Inc. Recommended Inc. Recommended Vote Source of Expenditures (Revised) Budget Budget Budget Funding NO. FY • 2000 FY - 2001 FY - 2002 FY • 2002 FY - 2002 Public Works (Sub-Total) H9 Salaries and Wages 1,169,637 1,283,352 1,352,291 5.37% 1,282,320 -0.08% 1,282,320 H10 Expenses 399,617 353,698 612,763 73.24% 361,059 2.08% 361,059 H11 Street Lighting 201,000 200,900 206,900 2.99% 206,900 2.99% 206,900 H12 Rubbish Collection/ Disposa I 943,859 970,241 1,141,900 17.69% 1,113,900 14.81% 1,113,900 H13 Snow and ice Control i 252,219 226,100 251,100 11.06% 251,100 11,06% 251,100 Cemetery _ H14 Salaries and Wages 190,718 178,255 184,246 3,36% 183,272 2.81% 183,272 H15 Expenses 27,322 31,700 29,870 -5.77% 26,070 47.76% 26,070 I H16 Public Way Acceptance 44 0 0 0 Public Works H17 Salaries and Wages 1,360,355 1,461,607 1,536,537 5.13% 1,465,592 0,27% 1,465,592 H18 Expenses 1,824,061 1,782,639 2,242,533 25.80% 1,959,029 9.89% 1,959,029 ( Total Public Works I 3184 415 3 244,246 3,779 070 16.49% 3,424,621 5,56% 3,424,621 9-00 II P 1- J,^'"_-,.i 'rr'~ Y' ~ i.3F '~.'l t• ~ a..~~'Siv1 Ayy ,Yt : l l ra u, c p tt,/ Y;._ r~'"•:i~i iF",S. L t'Yy'~J~ S}.~ .y. e~ 4`..3. SJ fy. _ .r, - ~c.,v_..:u,._x..u7.~. , .r'~(^y 1'-rt t;' .r.•r z e _ . . TOTAL MUNICIPAL OPERATIONS Salaries/Wagas 8,793,306 8,978,579 9,361,799 4.27% 8,968,304 -0.11%0 8,968,304 Expenses 3,038,115 3,082,351 3,540,840 14.87% 3,196,573 3.71% 3,196,573 T I BUILDING MAINTENANCE School Buildings 11 Salaries and Wages i 1,020,386 1,018,928 1,110,769 9.01% 1,070,769 5.09% 1,070,769 12 Expenses 1,164,101 1,222,949 1,469,092 21.76% 1,396,055 14.15% 1,396,055 Town Buildings 13 Salaries and Wages 114,368 133,278 118,600 -11.01% 118,600 -11.01% 118,600 14 Expenses 300,583 327,533 363,800 11.07% 346,472 5.78% 346,472 2,599,438 15 Total Building Maintenan 2,702,688 3,082,261 14.04% 2,931,896 8.48% 2,931,896 a X M"~tt r~,'.tll~'~ 57 u., 4.s,.r ;.s-4..j'~i..'r'%.h L {t r ~ t ~ ~ f' w m~~r5 ~,Ys ra ~l~ .L ir f ~ ~ 2 ' + Ldp *+1+.. •a..dt.. ~v..a„ r r 3. r <a . J SCHOOLS j J School 22,769,429 24,019,038 25,721,366 7.09% 24,959,781 3.92% 24,959,781 940 K NE REGIONAL YOKE 164,802 153,752 155,636 1.23% 155,636 1.23% 155,636 9-0-0 Total Schools 22 934,231 24,172,790 25 877 002 7.05% 26, 115,417 0 3.90 0l 25115 417 , ,a;..., r'~ S` : L 2_ : a '~tS al~' '.Y:.}7 " ~ ~ ~ y L.1t L y. erti~ itwdl;,nm,mmr,,+n a x. ~ ,.,r:7.m,+i,l~.^. ,MS i_.~..-a..n..,. t.._.. . ..,.c . .u......a.. . . . ...i:. . w L DEBT SERVICE & CAPITAL L1 Debt Service 3,714,992 3,938,018 3,540,770 -10.09% 3,540,770 -10.09% 3,540,770 9-0-0 Capital Projects L2 Cemetery Road 9,964 0 0 0 0 L3 Confined Space Rescue 0 0 6,000 0 0 L4 DP Replacement 48,000 0 0 0 0 L5 DPW Site Cleanup 66,500 0 0 0 0 L6 Drainage (PW-D-023) 15,000 10,000 7,000 7,000 7,000 9-0-0 04/05/200111:07 AM 89 TOWN OF READING. MASSACHUSETTS - FISCAL YEAR 2002 BUDGET Department % Town Manager % FINCOM FINCOM Remarks/ Actual Budget Requested Inc. Recommended Inc. Recommended Vote Source of Expenditures (Revised) Budget Budget Budget Funding No. FY - 2000 FY - 2001 FY .2002 F - 2002 F-Y -2002 L7 Drama Equipment 0 0 20,000 20,000 20,000 9-0-0 L8 Field Improvements 50,000 0 0 0 0 L9 Field Irrigation 9,250 0 0 0 0 1-10 Fire Equipment 0 0 29,000 35,000 35,000 9.0-0 L11 Fire Truck Rehab, 26,419 0 0 0 i L12 Flexible Account 9,783 0 4,000 0 0 L13 Geo. Info Systems (FN-002) 0 70,000 0 0 0 L14 Highwy Equipment(PW-E-O( 193,340 103,000 70,000 70,000 70,000 6-3-0 L15 Library Circulation Sys. 70,000 0 24,000 24,000 24,000 9-0-0 L16 Library Computers 13,000 0 13,000 13,000 13,000 9-0-0 L17 Library Furnishings 0 0 0 0 0 L18 Library Renovations 0 0 0 0 0 L19 Musical Instruments 0 0 20,000 20,000 20,000 9-0.0 L20 Parking Lot 0 0 0 0 0 L21 Road Work 0 0 281,000 0 0 L22 Playground Upgrade (PW-P- 23,850 16,500 18,900 0 0 123 Pleasant St. Parking/Housint 0 1 0 0 0 L24 Police Radios 5,000 0 0 0 0 L25 Replace Ambulance. (PS-F-0 0 110,800 0 0 0 L26 Replace Pumpers (PS-F-001 0 225,000 0 0 0 L27 RMHS Track 0 0 60,000 0 0 L28 Sale of Landfill 241,000 0 0 0 0 129 School Technology (SD-E-0( 100,000 100,000 115,000 115,000 115,000 9-0-0 L30 Sidewalk / Curb (PW-R-001) 65,000 65,000 70,000 70,000 70,000 9-0-0 L31 Town Bldg Major Maint. (BL- 32,506 60,000 49,300 48,775 48,775 9-0-0 L32 Tree Nursery 4,921 0 0 0 0 0 0 L33 Total Capital Projects 983,533 762,301 787,200 422,775 -44.54% 422,775 9-0-0 Total Debt and Capital 4,698,525 4,700,319 4,327,971 -7.92% 3,963,545 -15.67% 3,963,545 M EMPLOYEE BENEFITS M1 Contributory Retirement 2,128,532 2,166,800 2,216,900 2.31% 2,216,900 2.31% 2,216,900 M2 Non-Contrib. Retirement 92,098 95,941 97,891 2.03% 97,891 2.03% 97,891 M3 Unemployment Benefits 30,741 22,000 35,000 59.09% 35,000 59.09% 35,000 M4 Group Health / Life Ins. 2,662,250 .2,926,640 3,318,803 13.40% 3,318,803 13.40% 3,318,803 M5 Medicare / Social Security 373,862 408,053 423,586 3,81% 423,586 3.81% 423,586 M6 Workers Compensation 280,713 184,222 159,750 -13.28% 159,750 -13,28% 159,750 M7 Police / Fire Indemnification 24,513 30,000 30,000 0.00% 30,000 0.00% 30,000 M8 Total Employee Benefits 5,592,709 5,833,656 6,281,930 7.68% 6,281,930 7.68% 6,281,930 9-0-0 ENTERPRISE FUNDS N Water Fund N1 Salaries and Wages 649,522 673,691 700,127 3.92% 697,000 3.46% 697,000 9-0-0 N2 Expenses 1,070,003 1,198,915 1,229,281 2.53% 1,235,977 3109% 1,235,977 9-0-0 N3 Debt Service 0 0 0 0 0 N4 Capital Outlay 653,951 670,800 541,500 -19.28% 764,500 13.97% 0 Total Water Fund 2,373,476 2,543,406 2,470,908 -2.85% 2,697,477 6.06% 1,932,977 "'7tt , A^^....~...f 4.:-' . R?"^v ,LC'-2.22 ~~NK~-:UIE IRSH ti L,r"~1~4 1:' ry WE, t ~ J ~Y ' 1 i t uaf , . < - 7sr C. 0 Sewer Fund 01 Salaries and Wages 164,122 1B3,319 189,372 3.30% 188,562 2.86% 188,562 9-0-0 02 Expenses 2,961,849 3,027,716 3,229,021 6.65% 3,229,021 6.65% 3,229,021 9-0-0 ( 03 Debt Service 132,190 132,190 132,190 0.00% 132,190 0.00% \ 132,190 9-0-0 04 Capital Outlay 72,988 261,400 210,000 -19.66% 210,000 -19.66% 0 04/05/260111:07 AM TOWN OF READING MASSACHUSETTS - FISCALYEAR 2002 BUDGET Department % Town Manager % FINCOM FINCOM Remarks/ Actual Budget Requested Inc. Recommended Inc, Recommended Vote Source of Expenditures (Revised) Budget Budget Budget Funding No. FY - 2000 FY - 2001 FY - 2002 FY - 200 FY - 2002 Total Sewer Fund 3,331,150 3,604,625 3,760,583 4.33% 3,759,773 4.30% 3,549,773 rt si ^•--r zF- ~r~^ r s a r-t*a fiMS~ a ~`'S""'"M y' , 'G YYrk-ET? wt, #~uae'*r i 1 'J S~,'t~-.i ~v~•. A ~ a t 7i 1~ 4'C 1...1 A~.C..l 'xu(. v f irtul~k'"~It.-::~. --~Ls_.-,_rl.. l YS CLI i , s1, r • W:J-S.' ~u Y ~ jY : r ~ L. ~ r e! r. . iE:::t~>~ ~ .~.Yr . . . . Budget Summary 1 General Fund A Accounting 106,074 109,628 113,247 3.30% 108,102 -1.39% 108,102 9-0-0 B Community Development 246,861 240,568 252,886 5.12% 249,048 3.52% 249,048 9.0-0 C Finance 666,712 833,903 862,094 3,38% 834,700 0.10% 834,700 9-0-0 D General Services 689,872 649,504 644,489 0.77% 580,399 -10.64% 580,399 9-0-0 E Human Services 387,277 384,339 398,953 3.80% 387,813 0.90% 387,813 9-0-0 F Library 777,981 798,481 838,205 4.97% 809,009 1,32% 809,009 9-0.0 G Public Safety 5,774,059 5,800,261 6,013,695 3.68% 5,771,185 -0,50% 5,771,185 9-0-0 H Public Works 3,184,415 3,244,246 3,779,070 16.49% 3,424,621 5,56% 3,424,621 9-H Town Totals 11,833,252 12,060,930 12,902,640 6.96% 12,16077 0,86% 12,164,877 I Building Maintenance 2,599,438 2,702,688 3,082,261 14.04% 2,931,896 8.48% 2,931,896 9-0.0 J School Department 22,769,429 24,019,038 25,721,366 7.09% 24,959,781 3.92% 24,959,781 9-0-0 K Voke School Assessment 164,802 153,752 155,636 1.23% 155,636 1.23% 155,636 9.0-0 L Debt Service and Capital 4,698,525 4,700,319 4,327,971 -7.92% 3,963,545 -15.67% 3,963,545 9-0.0 M Employee Benefits 5,592,709 5,833,656 6,281,930 7.68% 6,281,930 7.68% 6,281,930 9.0-0 Total General Fund 47,658,155 49,470,383 52,471,804 6.07% 50,457,665 2.00% 50,457,665 State & County Assessmen 700,403 632,640 616,127 -2.61% 610,000 -3.58% 610,000 Total Funding Required For General Fund 48,358,558 50,104,023 53,087,931 5.96% 51,067,665 1.92% 51,067,665 9-0-0 r~'✓' y rt "^'CdYt 5r'Fz,T 'ti' { i3 vT'zT.,.L '~''"-9cr T'."+`1 ,TF`7A~T °'~tRrs gT'"S.t~T'"l'T?. r' ~xaT t,y, _ z Y '''~e.•mup^•,•+c~^~ S~ 5k,r w a 4 nl:; t~ac yi , SK'., ~ '•-l.w fli r. 1~ tLv"'".l -i ;qi;'.a'... , ,,r , ' . . . . , Enterprise Funds j N Water Fund 2,373,476 2,543,406 2,470,908 -2.85% 2,697,477 6.06% 1,932,977 0 Sewer Fund 3,331,150 3,604,625 3,760,583 4.33% 3,759,773 4.30% 3,549,773 $ $ $ Total Enterprise Funds 5,704,626 6,148,031 6,231,491 1.36% 6,457,250 5.03% 5,482,750 04/05Iz0T11:07 AM Town of Reading FY - 2002 Budget Department: Accounting Budget Summary (Form A) Division: Accounting - 025 Summary: Al &A2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 104,556 108,296 111,915 106,770 Expenses(Form C) 1,518 1,332 1,332 1,332 Totals 106,074 109,628 113,247 108,102 Revenue and Staffing Revenues Staffing 2.9 2.8 2.8 2.6 Commentary The Accounting Department is responsible for maintaining financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for managements decision making process. The Accounting Department ensures that financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. Changes in budget FY2001 to FY2002: As a result of reductions made during the FY2002 budget process, a clerk has been shifted from the Accounting Department to the Finance Department. The total reduction in the Accounting budget as a result of this change is $4,603. 05-Apr-01 ( I I 92 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Accounting Division: Accounting - 025 Summary: Al Annual Town Adopted Department Manager Actual Budget Requested Recommende- FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Town Accountant 1.0 69,333 1.0 71,583 1.0 73,373 1.0 73,015 Asst. Town Accountant 0.1 3,592 0.2 7,762 0.2 8,115 0.2 8,075 Administrative Assistant 0.8 22,935 0.8 23,685 0.8 24,763 0.8 24,642 Account Clerk 1.0 23,408 0.8 20,034 0.8 20,924 0.6 15,598 T $ $ $ $ Totals 2.9 119,268 2.8 123,064 2.8 127,175 2.6 121,330 Source of Fundinq Water Fund 3,701 3,692 3,815 3,640 Sewer Fund 3,701 3,692 3,815 3,640 Electric Fund 7,310 7,384 7,630 7,280 General Fund (Form A) 104,556 108,296 111,915 106,770 93 Town of Reading FY - 2002 Budget Department: Accounting I Expenses (Form C) Division: Accounting - 025 Summary: A2 Annual Town Adopted Department Manager f Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ $ $ $ Supplies 291 320 300 300 Professional Development 960 1,050 920 920 Travel Reimbursement 358 150 .300 300 l Totals 1,609 1,520 1,520 1,520 Source of Funding Water Fund 47 47 47 Sewer Fund 47 47 47 Electric Fund 91 94 94 94 General Fund (Form A) 1,518 1,332 1,332 1,332 05-Apr-01 94 i_ 1 Town of Reading FY - 2002 Budget Budget Summary (Form A) Department: Division: Community Development Conservation - 061 Summary: Budaet Summary Salaries and Wages (Form B) Expenses(Form C) Totals B1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ $ $ $ 40,778 43,225 45,114 43,224 0 0 0 0 40,778 43,225 45,114 43,224 Revenue and Staffing Revenues 7,000 7,000 7,000 7,000 Staffing 1.1 1.1 1.1 1.1 Commentary The Conservation budget for FY2002 reflects the new Conservation Administrator hired in January, 2001. The Division continues to be staffed by a full-time Conservation Administrator and a recording secretary responsible for taking and transcribing minutes at ConCom meetings. The budget reflects the salary adjustment for the Administrator and a recording secretary projection based upon the number of projected meetings in FY2002. The FY2000 actuals are a result of a vacancy in the recording secretary position. Funds are in the Community Development general budget to allow the Town to belong to the Massachusetts Association of Conservation Commissions, as well as provide funds for Administrator and Commissioner training. The Division continues to be responsible for enforcing the provisions of the Wetlands Protection Act, the Reading General By-law, and the local Conservation Commission regulations related to wetland activity. The Division is responsible for site inspections, general land management of conservation lands and conservation education in addition to regulatory duties. The Conservation Division was active in FY2001 on several special projects including providing support to the Open Space Plan Task Force and finalizing plans for transfer of some town lands to the Conservation Commission. 05-Apr-01 95 Town of Reading FY - 2002 Budget Department: Community Development ( ! Salaries and Wages (Form B) Division: Conservation - 061 Summary: B1 Annual Town Adopted Department Manager Actual Budget Requested Recommende. FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Conservation Administrator 1.0 40,138 1.0 41,525 1.0 43,414 1.0 41,524 Recording Secretary 0.1 640 0.1 1,700 0.1 1,700 0.1 1,700 - - - i - $ $ $ f I $ Totals 1.1 40,778 1.1 43,225 1.1 45,114 1.1 43,224 Source of Funding 1. General Fund (Form A) $ 40 778 $ 43 225 $ 114 45 $ 224 43 , , , , 96 i~ Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department: Community Development Division: Zoning Board of Appeals - 066 Summary: 82 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 990 950 1,075 1,075 0 0 0 0 990 950 1,075 1,075 0.1 0.1 0.1 01 The Zoning Board budget provides funds for a recording secretary to take minutes at ZBA meetings. The Board of Appeals meets approximately 24 times per year, or twice per month. The Board hears petitions . from applicants for variances, appeals of the building inspector, and special permits. The Board then decides to grant or deny zoning relief. Changes in the budget from FY2001 to FY2002 include restoring the $100 that was cut in FY2001. This may allow the department to provide adequate coverage for all ZBA meetings in FY2002. In FY2001 the ZBA has handled several comprehensive permit applications, which have lengthened ZBA meetings and increased the need for recording secretary funds. 05-Apr-01 97 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Community Development Division: Zoning Board of Appeals - 066 Summary: B2 Annual Town Adopted Department Manager Actual Budget Requested Recommende. FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Recording Secretary 0.1 990 0.1 950 0.1 1,075 0.1 1,075 - Totals 0.1 990 0.1 950 0.1 1,075 0.1 1,075 Source of Funding General Fund (Form A) 990 950 1,075 1,075 i c. t i 98 Town of Reading FY - 2002 Budget Department: Community Development Budget Summary (Form A) Division: Historic Commission - 681 Summary: B3 j Annual Town Adopted Department Manager Actual Budget Requested Recommended I Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 0 0 0 0 I Expenses (Form C) 1,217 1,224 1,224 1,224 ` Totals 1,217 1,224 1,224 1,224 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary j Changes in Budget from FY2001 to FY2002: No changes in general expenses, which are used to support the activities of the Historic Commis sion, including implementing the demolition delay by-law and evaluating I. 1 properties for inclusion on the National Register of Historic Properties. _I I_ (I I_I 05-Apr-01 I_J 99 Town of Reading FY - 2002 Budget Department; Community Development Expenses (Form C) Division, Historic Commission - 681 Summary; B3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Office Supplies 1,217 1,224 1,224 1,224 Totals 1,217 1,224 1,224 1,224 Source of Funding General Fund (Form A) 1,217 1,224 1,224 1,224 05-Apr-01 C 100 Town of Reading FY - 2002 Budget Department: Community Development Budget Summary (Form A) Division: Inspections -141 Summary: B4 I1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 L l Salaries and Wages (Form B) 97,231 87,204 91,440 91,000 Expenses (Form C) 0 0 0 0 $ $ $ $ i Totals 97,231 87,204 91,440 91,000 Revenue and Staffing Revenues Staffing 2.5 2.5 2.2 2.2 Commentary Changes in Budget FY2001 to FY2002: The Inspections Division lost its Zoning Enforcement Officer in the FY2001 budget cuts, This was a part-time position which performed zoning enforcement and served as a backup to the Building Inspector. The Division has always maintained a consistently good turnaround time, well ahead of the 30 days mandated by state law for building permits. In the FY2002 budget, personnel is expected to remain constant. Funds have been requested for occasional "backup inspectors:' The wiring inspector, gas/plumbing inspector, and building inspector are all benefit-eligible positions. When these personnel are out, typically the department has to delay inspections. This can be an inconvenience to both contractors and homeowners who schedule jobs to be done ahead of time, or want to do work on a weekend and need the requisite inspections prior to doing the work. These funds would allow the Town to pay an individual to be available in those instances. j 05-Apr-01 101 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Community Development Division: Inspections -141 Summary: B4 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Building Inspector 1.0 49,270 1.0 50,870 1.0 53,184 1.0 52,924 Gas/Plumbing Inspector 0.5 18,207 0.5 17,576 0.5 18,378 0.5 18,288 Wiring Inspector 0.5 17,030 0.5 17,576 0.5 18,378 0.5 18,288 Zoning Enforcement Off. 0.4 12,724 0.4 1,182 0.0 0 0.0 0 Alternate Inspectors 0.0 0 0.0 0 0.2 1,500 0.2 1,500 $ $ $ $ Totals 2.5 97,231 2.5 87,204 2.2 91,440 2.2 91,000 Source of Funding General Fund (Form A) 97,231 87,204 91,440 91,000 i i 102 Town of Reading FY - 2002 Budget Department: Community Development Budget Summary (Form A) Division: Planning - 065 Summary: Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing B5 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ 3 $ $ 50,562 52,490 54,878 54,611 0 0 0 0 50,562 52,490 54,878 54,611 1.0 1.0 1.0 1.0 Revenues Staffing i Commentary Changes in Budget from FY2001 to FY2002: All Planning functions are performed by the Town Planner. These include providing technical and professional support to the Community Planning and Development Commission in the areas of subdivision regulation, master planning, and zoning by-law drafting and review. The Town Planner has actively been involved in several recent development projects, and serves as a point person for the Board of Selectmen on special projects related to the downtown area and as a resource on affordable housing. In FY2001, the Planning Division has actively been involved in a number of projects including: - Comprehensive permit review for 45 Beacon Street, Grove Street, 23 George Street, 82 Linden Street, and 1375 Main Street; - Pierce Street site plan review; - Foster Circle subdivision review and approval; - Pearson/Addison-Wesley redevelopment including zoning amendments to accommodate redevelopment; - Site plan review for proposed Wendy's on South Main Street; - Planned Residential Development review for 119 Van Norden Road; - Jacob Way re-alignment for Pearson/Addison-Wesley redevelopment; - Zoning changes to accommodate landfill redevelopment project; - Austin Preparatory site plan review. The Town Planner also coordinates meetings of the Development Review Team which reviews active development projects on an ongoing basis. 05-Apr-01 103 Town of Reading FY - 2002 Budget Department: Community Development Salaries and Wages (Form B) Division: Planning - 065 Summary: B5 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Town Planner 1.0 50,562 1.0 52,490 1.0 54,878 1.0 54,611 l - 1 Totals 1.0 50,562 1.0 52,490 1.0 54,878 1.0 54,611 Source of Funding $ $ $ $ General Fund (Form A) 50,562 52,490 54,878 54,611 104 i Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Department: Community Development Division: General - 062 Summary: B6 & B7 Annual Adopted Actual Budget Expenditures (Revised) FY - 2000 FY - 2001 46,648 47,325 Town Department Manager Requested Recommended Budget Budget FY 2002 FY - 2002 49,480 49,239 9,434 8,150 9,675 8,675 56,082 55,475 59,155 57,914 Revenue and Staffing Revenues Staffing 1.5 1.8 1.8 1.8 Commentary The general budget in Community Development funds the Administrative Assistant position for the Department of Community Development & Human Services, and a part-time principal clerk. The Department also takes advantage of the property tax work program offered by the Town to augment staffing during particularly busy periods and during vacations or extended leave situations. Changes in the budget from FY2001 to FY2002 include an increase in advertising of $500, and an increase for supplies of $325. The professional development cut of $1,000 will be difficult to absorb and could affect employee retention. The Town belongs to several professional organizations such as the Mass Assocation of Conservation Commissions, Mass Assocation of Planning Directors, and BOCA. A reduced presence in these organizations make achieving the Town's overall goals more difficult, particularly in the area of economic development. PriorTown Counsel has ruled that full text of zoning amendments must be printed in local newspapers. Current counsel has concurred with this assessment. This causes a spike in the advertising budget whenever large zoning changes are being considered. One advertisement alone in 1999 cost the Town $769. The budget has been adjusted to accountfor this situation. Supplies have been increased to reflect the ongoing activity related to various downtown efforts, which generally require additional supplies for the planning division. 105 Town of Reading FY - 2002 Budget Department: Community Development Salaries and Wages (Form B) Division: General - 062 Summary: B6 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Administrative Assistant 1.0 28,518 1.0 29,607 1.0 30,953 1.0 30,802 Principal Clerk(s) 0.5 18,130 0.8 17,718 0.8 18,527 0.8 18,437 C Totals 1.5 46,648 1.8 47,325 1.8 49,480 1.8 49,239 I Source of Funding $ $ $ $ General Fund (Form A) 46,648 47,325 49,480 49,239 106 - Town of Reading FY - 2002 Budget Department: Community Development Expenses (Form C) Division: General - 062 Summary: B7 ( Annual Town I Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY -2002 FY - 2002 $ $ $ $ Advertising 1,602 1,000 1,500 1,500 j l Supplies 1,052 1,300 1,100 1,100 Printing & Stationery 362 0 400 400 Duplicating & Photo Supplies 102 0 110 110 Printing 87 0 75 75 Professional Development 2,480 700 2,500 1,500 Travel Reimbursement 3,129 3,400 3,300 3,300 Dues & Memberships 449 1,600 500 500 Technical Publications 55 0 70 70 Subscriptions 116 150 120 120 11 I: I l $ $ $ $ Totals 9,434 8,150 9,675 8,675 Source of Funding General Fund (Form A) 9,434 8,150 9,675 8,675 j 05-Apr-01 107 Town of Reading FY - 2002 Budget Department: Finance Budget Summary (Form A) Division: Finance Committee - 021 Summary: C1 &C2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 749 900 900 900 Expenses (Form C) 33,060 34,425 35,911 35,911 Totals 33,809 35,325 36,811 36,811 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The FINCOM budget provides a recording secretary to take minutes at FINCOM meetings, and to transcribe these minutes for the permanent town records. The Finance Committee meets throughout the year to review financial issues affecting the Town and has most of its meetings during the budget process prior to recommending a budget to the Town Meeting. The FINCOM budget has been level funded for . FY2002. 05-Apr-01 108 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Finance Division: Finance Committee - 021 Summary: C1 Annual Town Adopted Department Manager Actual Budget Requested Recommende- FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Recording Secretary 749 900 900 900 Totals 0.0 749 0.0 900 0.0 900 0.0 900 Source of Funding General Fund (Form A) 749 900 900 900 109 Town of Reading FY - 2002 Budget Department: Finance Expenses (Form C) Division: Finance Committee - 021 Summary: C2 Annual Town Adopted Department Manager i Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 l Financial Audit 39,000 40,500 42,250 42,250 $ $ $ $ Totals 39,000 40,500 42,250 42,250 Source of Funding Water Fund 1,900 2,025 2,113 2,113 Sewer Fund _ 1,900 2,025 2,113 2,113 Electric Fund 2,140 2,025 2,113 2,113 l.. General Fund (Form A) 33,060 34,425 35,911 35,911 05-Apr-01 110 Town of Reading FY - 2002 Budget Department: FINANCE - Budget Summary (Form A) Division: ASSESSMENT Summary: C4 & C5 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 86,206 89,988 95,906 94,752 Expenses (Form C) 20,328 8,335 18,835 16,585 Totals 106,534 ' 98,323 114,741 111,337 Revenue and Staffing $ $ $ $ Revenues Staffing 2.0 2.0 2.0 2.0 Commentary Assessment is the first step in the process of tax revenue collections for the Town of Reading. Responsibilities include annually monitoring sales activity for valuation purposes to provide for equitable assessments, preparation of real estate and personal property tax commitments for quarterly tax billing, Appellate Tax Board defense, administration of excise tax billing, tax abatements and exemptions, and customer service. Accomplishments for Fy 2000-2001 include: 1. Incorporated PC's into the daily functioning of the office 2. Started the recollection of residential properties as scheduled 3. Installed the new appraisal software during September, 2000 4. Continued to be active in the Community Software Consortium 5. Expanded the Reading web page to disburse more public information Goals for FY 2002 include: 1. Complete the State mandated triennial recertification 2. Conduct informal hearings for proposed 2002 values 3. Incorporate new software into Assessors Division 05-Apr-01 111 Town of Reading FY - 2002 Budget Department: FINANCE Salaries and Wages (Form B) Division: ASSESSMENT Summary: C4 Annual Town Adopted Department Manager Actual Budget Requested Recommender FTE Expenditures FTE (Revised). FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 APPRAISER 1.0 52,719 1.0 54,430 1.0 56,907 1.0 56,630 ASST APPRAISER 1.0 33,487 1.0 35,558 1.0 38,999 1.0 38,122 Totals 2.0 86,206 2.0 89,988 2.0 95,906 2.0 94,752 Source of Funding General Fund (Form A) 86,206 89,988 95,906 94,752 05-Apr-01 I 112 Town of Reading FY - 2002 Budget Department: FINANCE Expenses (Form C) Division: ASSESSMENT Summary: 05 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ $ I EQ. MAINT/REPAIRS 1,500 1,500 1,500 1,500 RECORDING FEES 458 600 600 600 APPRAISAL SERVICES 15,651 3,000 5,250 31000 SUPPLIES 1,613 1,635 2,335 2,335 PUB/SUB 759 800 800 800 TRAVEL REIMBURSEMENT 347 800 800 800 FY2002 REVALUATION I 7,550 7,550 [I 1 - $ $ $ $ Totals 20,328 8,335 18,835 16,585 I Source of Fundinq General Fund (Form A) 20,328 8,335 18,835 16,585 05-Apr-01 113 Town of Reading FY - 2002 Budget Budget Summary (Form A) Department: FINANCE Division: TECHNOLOGY #045 Summary: C6 & C7 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 77,700 75,332 78,762 78,376 Expenses (Form C) 108,662 118,762 112,981 109,893 Totals 186,362 194,094 191,743 188,269 Revenue and Staffinq Revenues 495 500 Staffing 2.0 2.0 2.0 2.0 Commentary The Technology Division's responsibilities include providing computer and communication support for all of the Town Departments (as well as software support for the business functions of the School Department), purchasing hardware, software and computer related supplies, providing computer training for all departments, and developing long range, town wide communication systems. Accomplishments in Fiscal 2000 and 2001 include the following: 1. Developed a LAN at the Police department that allowed them access to the intemet, email, file sharing and the Commonwealth of Massachusetts electronic law books from their workstations. 2. Worked with the Engineering department and outside vendors to develop the Town base map, and made it accessible over the town wide network. In the future GIS layers will be developed on top of this base map. 3. Redesigned the Town web page and taught department personnel how to maintain their information. 4. Integrated the State's CAMA system into the Town's LAN. Goals for Fiscal Year 2002 include: 1. Work with departments to develop GIS layers, primarily the cadastral parcel maps in the Assessor's office, as part of the next phase of GIS implementation. 2. Work with School department personnel and their consultants to add more buildings to the WAN and standardize on WAN protocols. 3. Continue to develop the Town web page making it more interactive. 05-Apr-01 C~ 114 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: FINANCE Division: TECHNOLOGY #045 Summary: C6 Annual Town Adopted Department Manager Actual Budget Requested Recommender FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 $ $ $ $ TECH. COORDINATOR 1.0 57,065 1.0 58,917 1.0 61,598. 1.0 61,298 NETWORK TECHNICIAN 1.0 40,219 1.0 41,525 1.0 43,414 1.0 43,203 Totals 2.0 97,284 2.0 100,442 2.0 105,012 2.0 104,501 Source of Funding Water Fund 9,792 10,044 10,500 10,450 Sewer Fund 9,792 10;044 10,500 10,450 Electric Fund 5,022 5,250 5,225 General Fund (Form A) 77,700 75,332 78,762 78,376 05-Apr-01 115 Town of Reading FY - 2002 Budget Department: FINANCE Expenses (Form C) Division: TECHNOLOGY #045 Summary: C7 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 MAINT. OF EQUIPMENT 13,284 12,000 12,000 12,000 CONSULTING SERVICES 4,290 4,000 4,000 2,000 COMPUTER LICENSE FEE 7,350 7,350 7,350 7,350 TELEPHONE 64,042 69,500 68,000 68,000 CONTRACTUAL SERVICES 9,101 9,000 9,000 9,000 SUPPLIES 28,049 25,625 25,625 25,538 TRAINING 2,250 2,000 2,000 1,000 INCLUDES POLICE PHONE I SYSTEM COSTS $ $ $ $ I Totals 128,366 129,475 127,975 124,888 Source of Funding Water Fund 6,020 4,285 5,998 5,998 Sewer Fund 6,020 _ 4,285 5,998 5,998 Electric Fund 7,664 2,143 2,999 2,999 General Fund (Form A) 108,662 118,762 112,981 109,893 05-Apr-01 C 116 - Town of Reading FY - 2002 Budget Department: Finance Budget Summary (Form A) Division: Personnel-042 Summary: C8&C9 Annual Town Adopted Department Manager - Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 34,854 36,462 38,497 38,309 I Expenses (Form C) 18,659 14,450 14,450 11,950 Totals 53,513 50,912 52,947 50,259 Revenue and Staffing Revenues i I Staffing 1.0 1.0 1.0 1.0 Commentary The Personnel Division is staffed by the Personnel Administrator whose responsibilities include the following: Professional Development and Training programs, Safety Committee, Employee and Retiree Benefits, Monthly Employee Newsletter, Personnel Ploicies review, pay and Classification updates, Affirmative Action, Workers' Comp and Indemnification programs, Personnel Files, information gathering for Union Contracts, and Drug & Alchohol Screening. Accomplishments in Fiscal 2000 and 2001: 1. Training for the performance evaluation process completed. 2. Pre retirement training and safety programs for all employees have been developed and presented. 3. Multi year program leading to a certificate in Human Resource Management at Benley College completed by Personnel Administrator, 4. Customer Service Training Program and planning and helping in union negotiations. Goals for Fiscal 2002: 1. Conduct Pay and Class Study and develop update. 2. Continue to develop training and professional development program. Town of Reading FY - 2002 Budget Department: Finance Salaries and Wages (Form B) Division: Personnel-042 Summary: C8 Annual Town I Adopted Department Manager Actual Budget Requested Recommender FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Personnel Administrator 1.0 43,034 1.0 46,153 1.0 48,731 1.0 48,493 l l Totals 1.0 43,034 1.0 46,153 1.0 48,731 1.0 48,493 Source of Funding Water Fund 1,700 2,307 2,437 2,425 I Sewer Fund 1,700 2,307 2,437 2,425 Electric Fund 4,780 5,077 5,360 5,334 General Fund (Form A) 34,854 36,462 38,497 38,309 05-Apr-01 118 l I I~ ,I i~ (_I LI l Town of Reading FY - 2002 Budget Department: Finance Expenses (Form C) Division: Personnel-042 Summary: C9 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Advertising 7,268 4,250 5,000 4,000 Medical Services 11,946 10,000 10,000 8,500 Printing 1,365 1,500 1,250 1,250 Training 500 $ $ $ $ Totals 20,579 16,250 16,250 13,750 Source of Funding Water Fund 960 900 900 900 Sewer Fund 960 900 900 900 Electric Fund General Fund (Form A) 18,659 14,450 14,450 11,950 05-Apr-01 119 Town of Reading FY - 2002 Budget Department: Finance C` Budget Summary (Form A) Division: General-035 Summary: C10 & C11 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget y Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 231,913 249,879 260,552 245,193 Expenses (Form C) 54,581 55,370 55,300 52,831 Totals 286,494 305,249 315,852 298,024 Revenue and StafFn4 $ $ $ $ Revenues 22,425 35,000 35,000 35,000 Staffing 9.5 9.5 9.5 8.7 Commentary I The General Finance Department's responsibilities include Cash Management, Borrowing, Collection of Taxes and other Receivables, Payroll, Assessment, Financial Forum, Trust funds, and related record keeping. Accomplishments in Fiscal 2000 and 2001: 1. Investment earnings which added to the Town's general revenue were $933,828. 2. Short term borrowing (1 year) for the Police Station, Coolidge Middle School, Marion Woods, Architectural money for Barrows, the new school, and other minor projects totaled $15,150,000 and sold at interest rates of 4.13 4.40 and 4.8 Long term (10 years) borrowing for the Reading Municipal Light Department totaled $5,500,000 and sold at an interest rate of 4.6107 3. Collections of receivables were good, with the outstanding totals remaining flat at 2.71 % of the outstanding property taxes as a % of the Tax Levy. Tax liens dropped from $369,000 to $311,000 during Fiscal 2000. 4. Trust Funds in the amount of $6,435,178 had the following activity: Interest earnings: $ 481,129 (7.5 Expenditures: $ 302,285; Bequests and Contributions: $ 89,930. The trust funds benefit cemeteries, the library, home health care and medical transportation, elder services, scholarship funds, and celebrations, Goals for Fiscal Year 2002 include: Addressing budget related issues. 05-Apr-01 C 120 Town of Reading FY - 2002 Budget Department: Finance Salaries and Wages (Form B) Division: General-035 Summary: C10 Annual Town Adopted Department Manager - 1 Actual Budget Requested Recommender FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Finance Director 1.0 69,908 1.0 72,177 1.0 75,460 1.0 75,093 Asst Treasurer/Collector I 1.0 41,024 1.0 42,355 1.0 44,282 1.0 44,066 Administrative Assts. 3.0 88,343 3.0 91,213 3.0 95,362 3.0 94,897 Clerks 4.3 100,251 4.5 111,728 4.5 115,973 3.7 97,440 Overtime (out of grade) I[l l 850 850 850 l i_ $ $ $ $ Totals 9.3 299,526 9.5 318,323 9.5 331,927 8.7 312,346 Source of Funding Water Fund 19,925 20,722 21,575 20,302 Sewer Fund 19,925 20,722 21,575 20,302 Electric Fund 27,763 27,000 28,225 26,549 General Fund (Form A) 231,913 249,879 260,552 245,193 - 05-Apr-01 I: 121 Town of Reading FY - 2002 Budget Department: Finance Expenses (Form C) Division: General-035 Summary: C11 Annual Town Adopted Department Manager f Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ $ $ $ Tax Title Services 10,254 7,500 8,000 8,000 Recording Fees 45 Banking Services 18,945 24,275 21,900 20,000 Postage 30,717 30,750 31,000 31,000 Supplies 5,515 3,000 4,500 4,500 f Professional Development 3,692 6,145 6,000 4,650 1 Travel Reimbursement 680 400 500 500 Office Equipment 1,450 400 500 500 i C $ $ $ $ C Totals . 71,298 72,470 72,400 69,150 Source of Funding Water Fund 5,695 5,800 5,800 5,532 Sewer Fund 5,695 5,800 5,800 5,532 Electric Fund 5,327 5,500 5,500 5,255 - L General Fund (Form A) 54,581 55,370 55,300 52,831 05-Apr-01 122 Town of Reading FY - 2002 Budget Department: General Services I~ Budget Summary (Form A) Division: Selectmen - 011 Summary: D1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 2,709 1,950 1,950 1,950 Expenses(Form C) 0 0 0 0 Totals 2,709 1,950 1,950 1,950 Revenue and Staffing $ $ $ $ Revenues Staffing 0.0 0.0 0.0 0.0 I ~i Commentary The mission of the Board of Selectmen is to act as the Chief Executive Officer of the Town of Reading purusant to the Town's Home Rule Charter. As such, the Board of Selectmen acts as a Board of Directors of the Town, providing general direction to the community, and exercising their statutory responsibilities in a number of areas. The following are the highlights of issues that the Board of Selectmen were involved in FY2001: signing of a purchase and sale agreement with Dickinson Development for the sale of Reading Business Park; conducting ongoing review of parking regulations, appointment of boards, committees and commissions, review of the Youth Risk Behavior Survey with the Substance Abuse Advisory Council, and implementation of the water supply study recommendations. The major focuses in FY2002 wil be continuing to provide direction to the Town Manager on the Walkers Brook Crossing and Addison-Wesley redevelopment projects; providing direction on the continued implementation of the water supply study including petitioning for entry to the MWRA, continued policy direction on the downtown streetscape program, activities related to the Human Relations Commission. 05-Apr-01 --I i i 123 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: General Services Division: Selectmen - 011 Summary: D1 Annual Town Adopted Department Manager Actual Budget Requested Recommende. FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Advertising _ 1,414 1,000 1,000 1,000 Supplies 283 300 300 300 Printing & Stationery 0 Other Expenses 1,012 650 650 650 Totals 0.0 2,709 0.0 1,950 0.0 1,950 0.0 1,950 Source of Funding General Fund (Form A) 2,709 1,950 1,950 1,950 124 Town of Reading FY - 2002 Budget Department: General Services Budget Summary (Form A) Division: Town Manager - 012 Summary: D2 & D3 LI I Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 94,980 97,050 94,962 94,962 Expenses (Form C) 1,702 750 750 750 Totals 96,682 97,800 95,712 95,712 Revenue and Staffinq Revenues Staffing 1.0 1.0 1.0 1.0 Commentary The mission of the Town Manager's office is to serve as the Chief Administrative Officer of the Town of Reading. As such the office is responsible for: the administration of all Town operations; negotiations of all contracts; administration of the personnel functions; purchasing of goods and services; administration of the budget and capital program, and development and implementation of the long range vision of the community. During FY2001 the Town Manager's office was successful in completing a number of goals including: continued progress on the Walkers Brook Crossing project, oversight of water supply study implementation, overseeing the transition to new town counsel; successful negotiations with representatives from Addison- Wesley on the redevelopment of the site including the necessary zoning changes. During FY2002 the major focuses will be: continued oversight of the Walkers Brook Crossing project with landfill closure, construction, and continued permitting; implementation of the water supply study including filing for entry into the MWRA; continued downtown activity through the economic development task force; continuing participation in diversity and human relations efforts including providing support to the newly established Human Relations Commission. 05-Apr-01 125 Town of Reading FY - 2002 Budget . Salaries and Wages (Form B) Department: General Services Division: Town Manager - 012 Summary: D2 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Town Manager 1.0 94,980 1.0 97,050 1.0 99,960 1.0 99,960 - - Totals 1.0 94,980 1.0 97,050 1.0 99,960 1.0 99,960 Source of Funding Water Fund 2,499 2,499 Sewer Fund 2,499 2,499 General Fund (Form A) 94,980 97,050 94,962 94,962 126 i i1 I (I I II I 1 I Town of Reading FY - 2002 Budget Expenses(Form C) Classification Advertising Publications/Subscriptions Retreat Department: General Services Division: Town Manager-012 Summary: D3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 116 200 200 200 558 550 550 550 1,028 0 0 0 Totals 1,702 750 750 750 Source of Funding General Fund (Form A) 1,702 750 750 750 05-Apr-01 127 Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Department: General Services Division: Law - 041 Summary: D4, D5 & D6 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 165,108 142,250 132,250 130,250 0 0 0 0 165,108 142,250 132,250 130,250 Revenue and Staffing Revenues Staffing 0.0_ 0.0 0.0 0.0 Commentary The Law Division of the Department of General Services has as its mission the provision of legal services for all Departments of the Town, including the School Department, and except for the following areas where specialized legal services are provided separately: Reading Memorial Light Department, School Department Special Needs, Tax Liens and Bond Counsel. In providing these services, counsel is employed in two areas: Town Counsel which provides general legal advice and services; and Labor Counsel which provides specialized counsel on labor negotiations and labor relations issues. Labor Counsel for the Town is included in the legal budget, and Labor Counsel for the School Deparment is provided separately in the School budget. The Board of Selectmen, after soliciting proposals and receiving recommendations from the Legal Services search committee, appointed Brackett & Lucas town counsel for the Town of Reading in November, 2000. The legal services provided to the Town are primarily reactive in nature. However, it is anticipated that counsel will be involved in the following areas in FY2002: continued representation on matters involving Eric's Greenhouse, review and consultation with respect to all Walkers Brook Crossing issues including environmental issues, continued representation on the Video Expo suit, and provision of administrative legal services including recording of land transfers and conservation restrictions. 05-Apr-01 C ~I 128 Town of Reading FY - 2002 Budget Department: General Services Salaries and Wages (Form B) Division: Law - 041 Summary: D4, D5 & D6 Annual Town ' Adopted Department Manager ( Actual Budget Requested Recommender I i FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Town Counsel - D4 113,070 115,000 115,000 115,000 Labor Counsel - D5 10,281 9,600 9,600 7,600 Expenses- D6 41,757 7,650 7,650 7,650 Special Counsel - D6 l Ii L1 I 10,000 j $ $ $ $ Totals 0.0 165,108 0.0 142,250 0.0 132,250 0.0 130,250 Source of Funding (I General Fund (Form A) 165,108 142,250 132,250 130,250 ~I 129 Town of Reading FY -2002 Budget Department: General Services ( I Budget Summary (Form A) Division: Town Clerk - 051 Summary: D7 & D8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summate FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 46,047 47,542 49,704 49,455 Expenses(Form C) 1,322 1,350 1,750 1,750 Totals 47,369 48,892 51,454 51,205 Revenue and Staffing Revenues 42,000 57,000 601000 60,000 Staffing 1.0 1.0 1.0 1.0 Commentary The Town Clerk's Office is responsible for recording and certifying all official actions of the Town; recording state tax liens and Uniform Commercial Code filings; registering all vital events of local residents; maintaining public records for the Town; issuing licenses and permits; including marriage licenses, hunting, fishing and trapping licenses, permits for raffles and bazaars; business certificates; dog licenses, and fuel storage permits. Goal for this year is the acquisition and implementation of a state.of the art Computerized Records Management Program for scanning and storage of various town records; preservation and automation of old records; implementation of a disaster recovery system by off-site storage of records. Also needed is a new Oath Book (current book almost full contains 40 years of data) for administering the oath of office for various town officials and boards and committees. 05-Apr-01 ~I 130 I _I (1 1 i i i _I I i! Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: General Services Division: Town Clerk - 051 Summary: D7 Annual Town Adopted Department Manager Actual Budget Requested Recommende- FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Town Clerk 1.0 46,047 1.0 47,542 1.0 49,704 1.0 49,455 Totals 1.0 46,047 1.0 47,542 1.0 49,704 1.0 49,455 Source of Funding General Fund (Form A) 46,047 47,542 49,704 49,455 131 Town of Reading FY - 2002 Budget Department: General Services / i Expenses (Form C) Division: Town Clerk - 051 Summary: D8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 1 FY - 2002 f Binding 271 250 250 250 Contractual Services 594 500 900 900 Supplies 457 600 600 600 I i Totals 1,322 1,350 1,750 1,750 Source of Funding General Fund (Form A) 1,322 1,350 1,750 1,750 05-Apr-01 132 Town of Reading FY - 2002 Budget Department: General Services Budget Summary (Form A) Division: Elections/Regis - 052 Summary: D9 & D10 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 26,523 24,570 10,890 10,890 Expenses (Form C) 27,765 16,801 18,482 18,482 $ $ $ $ Totals 54,288 41,371 29,372 29,372 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Town Clerk/Chief Election Official is responsible for: enlisting, training, assigning poll workers and conducting all elections; preparation and printing of ballots for local elections; distributing election materials for polls; resolving election/voter problems; upkeep of voting machines; setting up of polls; preparing tally sheets; recording and reporting elections results to the Secretary of the Commonwealth; certifying nomination papers and petitions; supervising voter registration and absentee balloting; and reviewing and recording campaign finance statements. Also responsible for conducting annual town census, preparing the street list of residents and jury list to the Office of the Jury Commissioner. The major functions served by an annual local census are: 1. Information collected for municipal purposes. a. school needs; b. growth and planning needs; c. resident identification for Police and Fire; and d. collection of dog information (dog licensing). 2. Information for the Jury Commissioner. 3. Determining inactive voter status for voter purge as required by the National Voter Registration Act. Goals for FY 2002 include training new election workers. Town of Reading FY - 2002 Budget Department: General Services Salaries and Wages (Form B) Division: Election s/Regis.- 052 Summary: D9 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Registrars 0.0 1,218 0.0 1,305 0.0 1,305 1,305 Census 0.0 774 0.0 800 0.0 800 800 Elections 0.0 23,342 0.0 24,625 0.0 7,825 7,825 Town Meeting 0.0 1;189 0.0 4,240 0.0 960 960 I Elections Grant Offset (6,400) l - - - - l - I~ Totals 0.0 26,523 0.0 24,570 0.0 10,890 0.0 10,890 Source of Funding $ $ $ $ General Fund (Form A) 26,523 24,570 10,890 10,890 134 Town of Reading FY - 2002 Budget Department: General Services Expenses (Form C) Division: Elections/Regis, 052 Summary: D10 Annual Town Adopted Department Manager Actual Budget Requested Recommended - Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Advertising 4,335 4,800 3,250 3,250 Postage 199 426 417 417 Contractual Services Elections 21,045 7,375 6,225 6,225 Census 2,187 4,200 5,050 5,050 Town Meeting* 3,540 3,540 *was under salaries I I $ $ $ $ Totals 27,765 16,801 18,482 18,482 Source of Fundinq $ $ $ $ General Fund (Form A) 27,765 16,801 18,482 18,482 ! 05-Apr-01 135 Town of Reading FY -2002 Budget Department: General Services Budget Summary (Form A) Division: Insurance - 850 Summary: D11 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 87,508 92,880 99,387 97,887 Expenses (Form C) 0 0 0 0 Totals 87,508 92,880 99,387 97,887 Revenue and Staffing Revenues Staffing 0.0 0.0• 0.0 0.0 Commentary The purpose of the Town's property and casualty insurance program is to provide a reasonable level of insurnace coverage relative to the potential liabilities thatthe Town may have in order to reduce and stabilize the Town's financial liability for losses for which the Town may become liable. Changes in the budget from FY2001 to FY2002 include a 5,39% increase based on projections provided to the Town from MIIA (the Massachusetts Interlocal Insurance Assocation). MIIA now has 81 communities. 05-Apr-01 136 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: General Services Division: Insurance - 850 Summary: D11 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Insurance Premiums 94,417 95,225 101,891 101,891 Claims 2,436 2,000 2,000 2,000 Administrative 5,000 5,000 3,500 Totals 0.0 96,853 0.0 102,225 0.0 108,891 0.0 107,391 Source of Fundinq Water 7,765 7,765 7,897 7,897 Sewer 1,580 1,580 1,607 1,607 General Fund (Form A) 87,508 92,880 99,387 97,887 137 Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Department: General Services Division: General-015 Summary: D12 & D13 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 173,562 169,554 179,557 120,416 62,646 54,807 54,807 53,607 236,208 224,361 234,364 174,023 Revenue and Staffino Revenues Staffing 5.8 5.3 5.3 3.8 Commentary Changes in Budget FY2001 to FY2002: The general budget in the General Services is proposed to reduce 1.5 FTE as a result of reductions and the failed override. Budget reductions include: - Reduction of assistant town manager/department head position, This position served as assistant town manager working on a number of projects including the budget, Walkers Brook Crossing, MWRA entry, Sprint license, old police station procurement/demolition, representing town manager's office, support to labor negotiations. The position also was department head in Community Development & Human Services responsible for supervising seven division heads. - Reduction of administrative secretary support by 5 hours per week; reduction of principal clerks by .3 FTE. - Reduction in travel reimbursement. - Inability to publish "Reading Notes" for the second year in a row. 05-Apr-01 138 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: General Services Division: General - 015 Summary: D12 An6ual Town Adopted Department Manager Actual Budget Requested Recommende. FTE Experiditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Assistant Town Manager 1,0 49,514 1.0 50,870 1.0 53,184 0.0 0 Office Manager 1.0 34,157 1.0 36,269 1.0 38,998 1.0 38,795 Administrative Secy's 1,2 31,637 1.2 31,344 1.2 32,775 1.0 31,552 Principal Clerk(s) 2.2 51,701 1.7 41,863 1.7 45,878 1.4 42,215 Temporary Position 0.4 4,250 0.4 5,548 0.4 5,722 0.4 5,154 Assistant Town Clerk 0 660 included in Administrative Secretary Overtime/Out of Classification 2,303 3,000 3,000 2,700 Totals 5.8 173,562 5.3 169,554 5.3 179,557 3.8 120,416 Source of Funding General Fund (Form A) 173,562 169,554 179,557 120,416 139 Town of Reading FY - 2002 Budget Department: General Services Expenses (Form C) Division: General - 015 Summary: D13 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Maintenance of Equipment 700 900 900 500 Postage 21,036 21,900 21,900 21,900 Photocopy Equipment/Supplies 16,864 24,000. 18,000 17,500 Office Supplies 2,103 3,000 3,000 3,000 Printing & Stationery 1,591 1,400 1,400 1,400 Reading Notes 11,292 0 0 0 Professional Development 8,965 3,307 9,307 9,307 Travel Reimbursement 95 300 300 0 Totals 62,646 54,807 54,807 53,607 Source of Fundino General Fund (Form A) 62,646 54,807 54,807 53,607 05-Apr-01 (I 140 f: i~ ~ I Town of Reading FY - 2002 Budget Budget Summary (Form A) Department: Division: Summary: Human Services Health/Weights & Measures - 511 E1 & E2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY -2002 FY - 2002 Salaries and Wages (Form B) 86,899 96,495 102,039 101,575 Expenses (Form C) 46,246 45,179 45,579 45,579 Totals 133,145 141,674 147,618 147,154 Revenue and Staffing Revenues 30,000 30,000 30,000 30,000 Staffing 3.1 3.3 3.3 3.3 Commentary Changes in Budget from FY2001 to FY2002: Personnel in the Health Division will remain constant. There are some administrative changes, however, having to do with grants. The tobacco control program, administered by the Tobacco Control Coordinator, is providing additional health inspection funds for tobacco control enforcement in area restaurants. These funds are reflected in the grant portion of the Health Inspector position. The program was to expand to include an Enforcement Coordinator, however, cuts at the state level to the entire tobacco program statewide curtailed this effort. The Health Administrator's salary, funded in part by a federal grant, now reflects an ongoing reduction associated with that grant. The Town is being asked to fund the additional $2414 no longer reflected in the grant portion. Hours for the Sealer of Weights & Measures position have increased relative to the number of scanners and necessity to check these scanners for accuracy on an annual basis. In addition to the town allocation of Sealer funds, the Town has secured a $20,000 grant which will be used to purchase equipment and pay an ongoing portion of the Sealer position salary (the Sealer works in several communities, with Reading serving as the point for the grant). No major changes are anticipated in expenses. Animal Disposal costs reflect an increase in the rate charged the Town by the MSPCA in Methuen for disposal of carcasses. Deer disposal costs more than the average small animal and therefore this budget may be subject to fluctuations if more deer are disposed of due to car accidents, etc, than the norm. The Town will continue to support the EMARC and Riverside Community Care organizations in return for public health services from those two agencies. In addition, the Town plans on continuing its participation in the Mosquito Control District. Funds from this assessment are applied toward providing for mosquito spraying throughout the year. Travel reimbursement has been increased slightly to cover operating costs not able to be covered by grant funds in FY2002. Other expense categories are expected to remain constant. 05-Apr-01 141 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Human Services Division: Health/Weights & Measures - 51, Summary: E1 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Health Services Adm. 0.8 41,647 0.8 46,980 0.8 50,091 0.8 49,847 Health Services Adm. G 0.2 4,000 0.2 2,200 0.2 2,000 0.2 2,000 Tobacco Control Coord. G 0.7 34,814 0.9 35,943 0.9 40,900 0.9 40,900 Public Health Nurse 0.6 20,873 0.6 23,400 0.6 24,957 0.6 24,835 Health Inspector 0.5 18,155 0.5 19,118 0.5 19,991 0.5 19,893 Health Inspector G 0.1 1,674 0.1 5,031 0.1 5,275 0.1 5,275 Sealer of Weights/Measures 0.1 3,537 0.1 3,800 0.1 4,000 0.1 4,000 Seal. Weights/Measures G 6,000 10,000 10,000 10,000 Nurses (Flu/Hep B/Adol) - - - 0.1 2,687 0.1 2,911 0.1 3,000 0.1 3,000 Subtotal 133,387 149,383 160,214 159,750 Totals 3.1 133,387 3.3 149,383 3.3 160,214 3.3 159,750 Source of Funding Grants 46,488 52,888 58,175 58,175 General Fund (Form A) 86,899 96,495 102,039 101,575 C~ r 142 Town of Reading FY - 2002 Budget Department Human Services Expenses (Form C) Division: Health/Weights & Measures - 511 Summary: E2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY -2002 FY - 2002 Animal Disposal 3,642 3,700 3,700 3,700 Contractual Services 90 200 90 90 Riverside Community Care 6,556 6,560 6,560 6,560 E.M.A.R.C. 8,220 8,220 8,220 8,220 Mosquito Control 22,724 22,724 22,724 22,724 Clinics 1,550 1,400 1,600 1,600 Office Supplies 2,195 0 0 0 Educational Supplies 875 900 885 885 Travel Reimbursement 1,495 1,400 1,800 1,800 Other Expenses 0 75 0 0 Weights & Measures G 4,000 10,000 10,000 10,000 $ $ $ $ Totals 51,348 55,179 55,579 55,579 Source of Fundinq I Grants 5,102 10,000 10,000 10,000 $ $ $ $ General Fund (Form A) 46,246 45,179 45,579 45,579 i` 05-Apr-01 _J i 143 Town of Reading FY - 2002 Budget Department: Human Services i Budget Summary (Form A) Division: Elder/Human Services - 541 Summary: E3 & E4 l Annual Town Adopted Department Manager Actual Budget Requested Recommended . Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 124,466 132,704 137,741 132,425 I ' Expenses (Form C) 15,868 4,140 3,900 3,900 Totals 140,334 136,844 141,641 136,325 Revenue and Staffing Revenues Staffing 4.7 4.7 4.9 4.9 Commentary . Changes in the budget FY2001 - FY2002: Elder Services has gone to a program of running the Meals On Wheels program almost fully "in-house." This means the Meals On Wheels Coordinator is budgeted for more hours - up from 15 per week to 26 per week. The MOW Coordinator now is at the Senior Center three days a week managing the mealsite (where meals are made and prepared for delivery). In return for the Town taking on this duty, the assessment to Mystic Valley Elder Services (found in the Eider Services expense budget) has been reduced accordingly. All other personnel costs remain constant. In the expense area, in addition to the Mystic Valley assessment adjustment, an allowance has been made for the restoration of the property tax work program, which had been shifted to the Burbank Trust in FY2001 due to budget cuts. 05-Apr-01 144 Town of Reading FY - 2002 Budget Department: Human Services Salaries and Wages (Form B) Division: Elder/Hu man Services - 541 Summary: E3 Annual Town Adopted Department Manager Actual Budget Requested Recommends FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Elder/Human Serv. Adm. 1.0 44,774 1.0 46,226 1.0 48,330 1.0 43,560 Social Worker 1.0 29,714 1.0 30,803 1.0 32,204 1.0 32,047 Coordinator of Volunteers 0.8 14,184 0.8 14,110 0.8 14,456 0.8 14,333 Coordinator of Volunteers G 9,119 10,054 10,808 10,808 I Van Driver 1.0 20,818 1.0 21,494 1.0 22,479 1.0 22,370 Meals on Wheels Coord. 0.5 13,509 0.5 18,242 0.7 18,376 0.7 18,286 (l Substitute Van Driver 0.1 1,221 0.1 1,829 0.1 1,896 0.1 1,829 l Shopping Assist. Coord. G 0.3 5,986 0.3 5,975 0.3 6,150 0.3 6,120 G = Grant Funded Subtotal 139,325 148,733 154,699 149,353 i I l i J I i _ I Totals 4.7 139,325 4.7 148,733 4.9 154,699 4.9 149,353 Source of Funding i Grants 14,859 16,029 16,958 16,928 1 General Fund (Form A) 124,466 132,704 137,741 132,425 i 145 Town of Reading FY - 2002 Budget Department: Human Services Expenses (Form C) Division: Elder/Human Services - 541 Summary: E4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Contracted Services - MVES 3,895 0 0 0 Fuel 1,346 1,200 1,350 1,350 Senior Center Supplies 538 500 500 500 Automotive Repair 390 750 400 400 Educational Supplies 215 250 250 250 Travel Reimbursement 1,367 1,440 1,400 1,400 Senior Tax/Work Program 8,117 10,500 10,500 10,500 $ $ $ $ Totals 15,868 14,640 14,400 14,400 Source of Funding Burbank Trust 0 10,500 10,500 10,500 General Fund (Form A) 15,868 4,140 3,900 3,900 05-Apr-01 146 Town of Reading FY - 2002 Budget Department: Human Services Budget Summary (Form A) Division: Veterans - 551 & 552 Summary: E5, E6 & E7 i Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 11,928 8,213 8,587 8,545 Expenses (Form C) 7,261 8,200 8,200 6,700 Totals 19,189 16,413 16,787 15,245 Revenue and Staffing Revenues Staffing 0.4 0.3 0.3 0.3 Commentary Changes in Budget from FY2001 to FY2002: Due to budget reductions, the Veterans Agent position was reduced from 14.5 hours per week to 10 hours in FY2001. The FY2002 budget would keep the Agent at 10 hours per week. Reductions have been applied to the Veterans Assistance account due to budget constraints. This account has been cut by $1,500 regardless of whether an override is successful. This will put pressure on this account in FY2002. The Agent position makes housecalls and performs investigations following up on veterans assistance . cases. This is a key part of the position we would expect to continue in FY2002. In addition, the Veterans Agent attends various seminars throughout the year hosted by the State office of Veterans Affairs, where new regulations are reviewed that affect veterans eligibility for aid in different categories. All local Veterans Agents are appointed pursuant to the provisions of Chapter 115 of the Massachusetts General Laws unless otherwise determined by the Town Charter. 05-Apr-01 147 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Human Services Division: Veterans - 551 & 552 Summary: E5 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Veterans Agent 0.4 11,928 0.3 8,213 0.3 8,587 0.3 8,545 - Totals 0.4 11,928 0.3 8,213 0.3 8,587 0.3 8,545 Source of Funding General Fund (Form A) 11,928 8,213 8,587 8,545 C i 148 Town of Reading FY - 2002 Budget Department: , Human Services Expenses (Form C) Division: Veterans - 551 & 552 Summary: E6 & E7 Annual Town Adopted Department Manager Actual Budget Requested . Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Travel Reimbursement 987 700 700 700 Veterans Assistance 6,274 7,500 7,500 6,000 Totals 7,261 8,200 8,200 6,700 Source of Funding General Fund (Form A) 7,261 8,200 8,200 6,700 05-Apr-01 149 Town of Reading FY - 2002 Budget Department: Human Services Budget Summary (Form A) Division: Recreation - 631 Summary: E8 & E9 Annual Town I. Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 38,584 45,320 46,451 46,224 Expenses (Form C) 2,946 2,955 2,940 2,040 Totals 41,529 48,275 49,391 48,264 Revenue and Staffina Revenues Staffing 1.0 1.0 1.0 1.0 Commentary Changes in. budget from FY2001 to FY2002: The Town had previously funded a Youth Program Coordinator position, and this position was eliminated in the budget cuts for FY2001. The FY2002 budget provides for a Recreation Administrator to be funded from the general fund. FY2000 actuals reflect three months of vacancy savings from the a change in personnel. These funds were transferred at the 2000 Annual Town Meeting. i In the expense categories, money continues to be budgeted for paying the electricity bill for lights at the various parks flooded in the winter time to produce outdoor skating rinks. As part of ongoing budget reductions, $900 has been transferred to the revolving fund to pay for Administrator travel reimbursement. This will affect the fee structure of Reading Recreation programs. 05-Apr-01 150 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Human Services Division: Recreation - 631 Summary: E8 Annual Town Adopted Department . Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Recreation Administrator 1.0 38,584 1.0 45,320 1.0 46,451 1.0 46,224 Totals 1.0 38,584 1.0 45,320 1.0 46,451 1.0 46,224 Source of Funding General Fund (Form A) 38,584 45,320 46,451 46,224 151 Town of Reading FY - 2002 Budget Department; Human Services Expenses (Form C) Division, Recreation - 631 Summary; E9 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Electricity 1,976 2,040 2,040 2,040 Office Supplies 217 0 0 0 Travel Reimbursement 752 915 900 0 C I. $ $ $ $ Totals 2,946 2,955 2,940 2,040 Source of Funding General Fund (Form A) 2,946 2,955 2,940 2,040 05-Apr-01 152 Town of Reading FY - 2002 Budget Department: Human Services Budget Summary (Form A) Division: General - 521 Summary: E10 & E11 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 200D FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 48,242 35,633 38,016 37,325 I Expenses (Farm C) 3,007 5,500 5,500 3,500 Totals 51,249 41,133 43,516 40,825 Revenue and Staffing Revenues i Staffing 2.1 1.6 2.1 2.1 Commentary I Changes in budget in FY2002: The Human Services Department continues to feel the budget crunch in FY2002. In FY2001, a portion of the principal clerk's salary was transferred to the Recreation revolving fund to avoid layoffs. In FY2002, the principal clerk salary will continue to be paid for from the revolving fund, again due to budget constraints. The general portion of the Human Services budget is responsible for providing clerical assistance to the Department of Community Development & Human Services. In the area of expenses, the professional development account has been cut to $0. This reduction has been suggested in lieu of losing staff. A lack of professional development funds means the Department will not be able to provide for professional development opportunities it has in the past, and will result in lost presence at important state and local functions. 05-Apr-01 153 Town of Reading FY - 2002 Budget Department: Human Services C Salaries and Wages (Form B) Division: General - 521 Summary: E10 Annual Town Adopted Department Manager Actual Budget Requested Recommender FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Principal Clerk s) 2.1 48,242 1.6 49,974 2.1 52,643 2.1 52,245 i i Totals 2.1 48,242 1.6 49,974 2.1 52,643 2.1 52,245 Source of Fundinq Recreation Revolving 0 14,341 14,627 14,920 $ $ $ $ General Fund (Form A) 48,242 35,633 38,016 37,325 154 i Town of Reading FY - 2002 Budget Department: Human Services Expenses (Form C) Division: General - 521 Summary: E11 Annual Town Adopted Department Manager - , Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ $ $ $ Office Supplies 1,448 3,500 3,500 3,500 Professional Development 1,444 2,000 2,000 0 Subscriptions 116 0 0 Totals 3,007 5,500 5,500 3,500 Source of Funding General Fund (Form A) 3,007 5,500 5,500 3,500 05-Apr-01 -i 155 Town of Reading FY - 2002 Budget Budget Summary (Form A) Department: Library Division: Library 611 Summary: F1 &F2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 616,386 625,598 659,166 633,970 Expenses (Form C) 161,595 172,883 179,039 175,039 Totals 777,981 798,481 838,205 809,009 Revenue and Staffnq Revenues 4,551 5,000 est. 9000 est. 9,000 Staffing 18.2 182 18.1 17.3 Commentary The Reading Public Library is the busiest library in the NOBLE network (North of Boston Library Exchange) and is one of the busiest libraries in the state. The Library circulated over 300,000 items in FY00, and tied for second highest circulation per hour of any similar library in the state (out of 53 libraries). The number of reference questions answered in FY00 (53,000) was 13% higher than FY99 (46,000). Reading's per capita circulation is the highest in the NOBLE network. Almost 19,000 residents, 81 % of the people who live in Reading, possess library cards. - Due to the severity of the budget cuts for FY02 the Library anticipates closing an average of 5 hours per week. The closings are currently slated for Friday afternoons in the summer; Saturdays in the summer; Fridays and Saturdays at 5pm September through June; and Sundays. 05-Apr-01 ( , I 156 i Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Library Division: Library 611 Summary: F1 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Director 1.0 60,513 1.0 61,806 1.0 59,697 1.0 59,406 Assistant Director 1.0 34,877 1.0 50,451 1.0 52,748 1.0 52,490 Technical Secretary 0.7 19,086 0.7 19,572 0.7 20,467 0.7 20,367 Division Heads 4.0 161,469 4.0 171,389 4.0 1797815 4.0 178,938 Librarians 4.6 194,998 4.6 181,104 4.4 191,605 4.2 176,233 Senior Library Associate 0.7 18,151 0.7 19,187 0.7 20,067 0.7 19,970 Library Associates 0.7 18,996 0.7 18,291 0.7 19,121 0.7 19,028 Senior Library Technician 0.4 11,970 0.4 9,667 0.4 10,106 04 10,056 Library Technicians 2.4 61,594 2.4 56,662 2.6 66,096 2.3 60,654 Pages 2.7 34,729 2.7 37,469 2.6 39,444 2.3 36,828 Totals 18.2 616,383 18.2 625,598 18.1 659,166 17.3 633,970 Source of Funding General Fund (Form A) 616,383 625,598 659,166 633,970 157 Town of Reading FY - 2002 Budget Department: Library Expenses (Form C) Division: Library 611 Summary: F2 Annual Town Adopted Department Manager f Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Equipment maintenance 568 785 785 785 NOBLE 36,600 37,768 39,924 39,924 Office supplies 10,999 10,000 10,000 10,000 I f Professional development 2,055 1,900 1,900 1,900 Travel reimbursement 1,195 1,350 1,350 1,350 Postage 0 0 0 0 Other 73 80 80 80 Materials -15% min. requirement 110,898 121,000 125,000 121,000 f Totals 162,388 172,883 179,039 175,039 Source of Fundinq 1 General Fund (Form A) 162,388 172,883 179,039 175,039 05-Apr-01 158 Town of Reading FY - 2002 Budget i Budget Summary (Form A) Department: Public Safety Division: Police -111 Summary: G1 & G2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 2,598,263 2,722,787 2,832,841 2,671,985 i Expenses (Form C) 234,125 215,627 215,827 215,827 i i Totals 2,832,388 2,938,414 3,048,668 2,887,812 I l' Revenue and Staffina Revenues Staffing 43.0 43.0 43.0 40.0 Commentary The mission of the Reading Police Department is to protect and serve the public through police action. In carrying out this mission, the Police Department provides services in several broad areas: crime prevention l and suppression, crime reduction, investigation of crimes and apprehension of offenders, movement and control of traffic, the maintenance of public order and public emergency services. I Budgetary Changes FY2001 to FY2002: Increase in school traffic crossing guards. Increase in fuel for vehicles reflecting historical use at the most recent invoiced price. Needed Increases but Not Included in FY2002 Budget: A need has been identified in the Police Department for dedicated technology support personnel and additional clerical staffing to support current staff. As a result of the budget process and the failed Proposition 21/2 override, the police department has reduced staffing by 2 police officer positions and 1 Lieutenant position. This is a significant reduction in personnel and will make it extremely difficult to maintain services. Many services residents have been used to in the past may change as a result of these modified staffing levels. 05-Apr-01 159 Town of Reading FY - 2002 Budget Department: PUBLIC SAFETY Salaries and Wages (Form B) Division: POLICE-111 Summary: G2 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 CHIEF 1.0 98,416 1.0 100,436 1.0 87,863 1.0 87,863 LIEUTENANTS 4.0 310,590 4.0 301,744 4.0 311,186 3.0 235,630 SERGEANTS 7.0 463,935 7.0 454,271 7.0 471,305 7.0 468,948 DETECTIVES 3.0 149,767 3.0 163,085 3.0 172,852 3.0 171,988 OFFICERS 26.0 1,203,664 26.0 1,248,850. 26.0 1,310,794 24.0 1,231,126 CLERKS 2.0 54,298 2.0 55,964 2.0 58,523 2.0 58,230 PARKING CLERK included in clerks SCHOOL TRAFFIC 86,816 86,797 94,805 94,805 OVERTIME 141,002 156,102 156,102 156,102 HOLIDAY 93,206 139,171 133,254 131,136 TEMPORARY POSITION 11,489 18,217 18,217. 18,217 LONGEVITY 0 8,150 0 0 BUY BACK 10,080 0 17,940 17,940 GRANTS (25,000) 10,000) Totals 43.0 2,598,263 43.0 2,722,787 43.0 2,832,841 40.0 2,671,985 Source of Funding General Fund (Form A) 2,598,263 2,722,787 2,832,841 2,671,985 160 Town of Reading FY - 2002 Budget Department: PUBLIC SAFETY Expenses (Form C) Division: POLICE-111 Summary: G2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 ELECTRICITY 8,805 8,100 8,100 8,100 EQUIPMENT MAINT./REPAIRS 1,927 1,200 1,200 1,200 RADIO MAINT. /REPAIRS' 2,485 4,500 4,500 4,500 BICYCLE REPAIRS 1,481 500 500 500 TRAFFIC LIGHT REPAIRS 9,424 5,514 5,514 5,514 PARKING PROGRAM 2,566 3,500 3,500 3,500 TELEPHONE 2,175 3,200 3,200 3,200 LEAA MATCHING FUNDS POSTAGE 1,304 1,400 1,400 1,400 PHOTOCOPY EQUIPMENT 1,541 1,200 1,200 1,200 LAW ENFORCEMENT TV NET. 2,928 6,320 6,320 6,320 MOVING EXPENSES 5,225 0 0 0 FUEL 23,491 21,500 29,700 29,700 OFFICE SUPPLIES 4,535 4,080 4,080 4,080 OFFICE SUPPLIES/DETECTIVE 521 500 500 500 PRINTING & STATIONARY 1,402 1,250 1,250 1,250 DUPLICATING & PHOTO SUPP. 5,344 4,000 4,000 4,000 MEDICAL SUPPLIES 11 100 100 100 UNIFORMS-POLICE OFFICERS 24,971 27,480 27,480 27,480 UNIFORMS-DEPARTMENT 2,695 3,500 3,500 3,500 UNIFORMS-HONOR GUARD 305 500 500 500 UNIFORMS-TRAFFIC 1,822 1,530 1,530 1,530 AUTOMOBILE REPAIRS 11,586 16,000 8,000 8,000 TIRE & TUBES 2,837 3,570 3,570 3,570 FOOD & GROCERIES 214 200 200 200 Total to page #2 119,595 119,644 119,844 119,844 05-Apr-01 161 Town of Reading FY - 2002 Budget Department: PUBLIC SAFETY Expenses( Form C) Division: POLICE-111 Summary: G2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ $ $ $ Total from page #1 119,595 119,644 119,844 119,844 PARKING CLERK SUPPLIES 2,959 3,000 3,000 3,000 PUBLIC SAFETY SUPPLIES 5,168 7,000 7,000 7,000 REVOLVER & AMMUNITION PUBLIC SAFETY SUPPLIES 5,277 4,400 4,400 4,400 EQUIPMENT FOR MEN PUBLIC SAFETY SUPPLIES 3,036 2,550 2,550 2,550 OTHER EQUIPMENT LICENSE TO CARRY 0 200 200 200 F.I.D. CARDS 0 100 100 100 TRAINING 3,721 8,000 8,000 8,000 SPECIAL INVESTIGATIONS 0 400 400 400 PROFESSIONAL DEVELOPMENT 1,276 1,280 1,280 1,280 TRAVEL REIMBURSEMENT 234 300 300 300 EQUIPMENT/FURNITURE 1,295 1,000 1,000 1,000 COMMUNICATIONS 4,608 5,000 5,000 5,000 RADAR UNIT 2,332 1,300 1,300 1,300 MOTORCYCLE 231 2,400 2,400 2,400 VEHICLES 79,227 50,000 50,000 50,000 RADIOS 3,959 9,053 9,053 9,053 RADIOS(CAPITAL) 1,207 BATON & FIREARM TRAINING $ $ $ $ Totals 234,125 215,627 215,827 215,827 Source of Funding I General Fund (Form A) 234,125 215,627 215,827 215,827 05-Apr-01 C 162 41 I_ ~i Town of Reading FY -2002 Budget Department: PUBLIC SAFETY Budget Summary (Form A) Division: ANIMAL CONTROL-182 Summary: G3 & G4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 14,770 10,118 10,226 10,175 Expenses (Form C) 3,362 5,485 5,485 5,485 Totals 18,132 15,603 15,711 15,660 Revenue and Staffing Revenues Staffing 0.5 03 0.3 0.3 Commentary 05-Apr-01 163 d Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: PUBLIC SAFETY Division: ANIMAL CONTROL-182 Summary: G3 Annual Town . Adopted Department Manager Actual Budget Requested Recommender FTE, Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000• # FY - 2001 # FY - 2002 # FY - 2002 SALARIES-PERMANENT 0.5 14,770 0.3 10,118 0.3 10,226 0.3 10,175 - - - - Totals 0.5 14,770 0.3 10,118 0.3 10,226 0.3 10,175 Source of Funding General Fund (Form A) 14,770 10,118 10,226 10,175 i 164 - Town of Reading FY - 2002 Budget Department: PUBLIC SAFE Expenses (Form C) Division: ANIMAL CONTROL-182 Summary: G4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY -2002 FY - 2002 $ $ $ $ j KENNEL BOARDING 2,340 2,335 2,335 2,335 j j KENNEL FEES 792 2,540 2,540 2,540 FUEL 0 250 250 250 AUTOMOTIVE REPAIR 60 200 200 200 OTHER EXPENSES 170 160 160 160 I! ~I ~I Totals 3,362 5,485 5,485 5,485 Source of Fundinq General Fund (Form A) 3,362 5,485 5,485 5,485 I l _ 05-Apr-01 Y 165 Town of Reading FY - 2002 Budget Budget Summary (Form A) Department: Public Safety Division: Fire/Emergency Mgmt. -121 Summary: Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Annual Adopted Actual Budget Expenditures (Revised) FY - 2000 FY - 2001 2,513,375 2,446,314 G5 & G6 Town Department Manager Requested Recommended Budget Budget FY - 2002 FY - 2002 2,572,431 2,528,215 114,421 98,711 84,557 48,201 $ $ $ $ 2,627,796 2,545,025 2,656,988 2,576,416 Revenue and Staffing Revenues Staffing 47.0 46.2 46.0 45.0 Commentary The mission of the Reading Fire DepartmenVEmergency Management is the protection of life and property. The major components of this mission include: a The delivery of emergency medical services o Fire prevention 0 Public fire safety education o Environmental protection 9 Provide and maintain an emergency/fire alarm system 9 Be prepared to address major natural and manmade disasters and emergencies. Budgetary Changes The Mechanic position formerly in the Fire Department has been moved to Public Works as part of an effort to centralize all vehicle maintenance. Appropriate portions of the Fire expense budget in the maintenance areas have also been recommended for transfer to Public Works. As a result of the FY2002 budget process and failed override, the department will be forced to make the following reductions: - reduction of Assistant Fire Chief position ($63,773); - reduction in equipment expenses ($3,000) - reduction in firefighter training ($1,500) - reduction in equipment, apparatus and radio maintenance ($2,800) -reduction in firefighter clothing ($10,000). 05-Apr-01 C ( I 166 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: * Public Safety Division: Fire/Emergency Mgmt.-121 Summary: G5 Annual Town Adopted Department Manager Actual Budget Requested Recommende- FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Fire Chief 1.0 78,018 1.0 67,350 1.0 75,000 1.0 75,000 Secretary 1.0 32,939 1.0 34,008 1.0 34,858 1.0 34,688 Assistant Chief 1.0 61,769 1.0 62,523 1.0 63,773 0.0 0 Captains 4.0 231,027 4.0 237,045 4.0 242,971 4.0 241,786 Lieutenants 4.0 209,070 4.0 204,122 4.0 209,871 4.0 208,204 Firefighters 33.0 1,393,291 33.0 1,427,194 33.0 1,462,874 33.0 1,455,738 Mechanic 1.0 40,223 0.2 7,726 0.0 0 0.0 0 Fire Alarm 1.0 15,007 1.0 14,178 1.0 14,532 1.0 14,462 EMS Coordinator 1.0 0 1.0 1,850 1.0 1,850 1.0 1,850 Overtime 283,332 226,121 265,000 296,206 Holiday Pay 121,992 123,951 127,650 126,430 Sick Leave Buy Back 31,797 40,246 41,252 41,051 DOT Overtime EMT 14,910 17,425 17,425 Vacation Buyback 15,375 15,375 Totals 47.0 2,513,375 46.2 2,446,314 46.0 2,572,431 45.0 2,528,215 Source of Funding General Fund (Form A) 2,513,375 2,446,314 2,572,431 2,528,215 167 Town of Reading FY - 2002 Budget Department: Public Safety Expenses (Form C) Division: Fire/Emergency Mgmt. -121 Summary: G6 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Equipment Maint/Repairs 3,233 3,386 3,386 2,386 Apparatus Maintenance 31,809 29,274 1,850 1,000 Radio Maint/Repairs 4,344 3,060 3,060 2,060 Fire Alarm Maint/Repairs 3,377 3,400 3,400 1,400 Fuel 9,696 7,030 10,300 10,300 Office Supplies 1,764 1,845 1,845 1,845 Clothing - Firefighters 4,496 18,900 18,900 8,900 Protective Clothing 5,776 6,750 6,750 0 Publications/Subscriptions 272 510 510 254 Training 3,135 5,000 5,000 3,500 Professional Development 782 795 795 795 Metro Fire Dues 2,500 2,500 2,500 2,500 Other Expenses 1,875 1,361 .1,361 1,361 Rehab Fire Truck 26,419 0 0 0 Equipment 14,482 13,900 13,900 10,900 Fire Hose Replacement 462 1,000 1,000 1,000 Fire Staffing Study 0 0 10,000 0 Totals 114,421 98,711 84,557 48,201 Source of Funding General Fund (Form A) 114,421 98,711. 84,557 48,201 05-Apr-01 l ( I 168 Town of Reading FY - 2002 Budget Department: PUBLIC SAFETY Budget Summary (Form A) Division: DISPATCH-123 Summary: G7 & G8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 266,740 263,023 254,132 253,101 Expenses (Form C) 29,003 38,196 38,196 38,196 Totals 295,743 301,219 292,328 291,297 Revenue and Staffing Revenues Staffing 11.0 11.0 10.5 10.5 Commentary 05-Apr-01 169 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: PUBLIC SAFETY Division: DISPATCH-123 Summary: G7 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 FY - 2002 FY - 2002 SALARIES-PERMANENT 7.5 193,618 7.5 212,900 6.5 196,020 6.5 195,040 SALARIES-TEMPORARY 3.5 24,329 3.5 9,400 4.0 10,250 4.0 10,199 ADD. GROSS OVERTIME 34,184 23,000 30,000 30,000 ADD. GROSS HOLIDAY 13,473 15,112 13,862 13,862 ADD. GROSS TRAINING 1,136 2,611 4,000 4,000 - - Totals 11.0 266,740 11.0 263,023 10.5 254,132 10.5 253,101 Source of Funding General Fund (Form A) 266,740 263,023 254,132 253,101 170 Town of Reading FY -,2002 Budget Department: PUBLIC SAFETY Expenses (Form C) Division: DISPATCH-123 Summary: G8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 MAINTENANCE OF EQUIPMENT 3,424 3,180 3,180 3,180 COMPUTER SERVICES 17,329 24,043 24,043 24,043 VIDEO SURV SYSTEM CONTRACT 0 1,880 1,880 1,880 OFFICE SUPPLIES 1,164 740 740 740 COMPUTER SUPPLIES 763 918 918 918 CLOTHING/UNIFORMS 4,188 2,140 2,140 2,140 PROFESSIONAL DEVELOPMENT 35 255 255 255 COMMUNICATIONS 2,100 5,040 5,040 5,040 Totals 29,003 38,196 38,196 38,196 Source of Fundin4 General Fund (Form A) 29,003 38,196 38,196 38,196 05-Apr-01 171 Town of Reading FY - 2002 Budget Department: Public Works Budget Summary (Form A) Division: Administration 301 Summary: H1, H2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 81,643 85,334 90,149 89,093 Expenses (Form C) 5,976 5,980 5,980 5,980 Totals 87,619 91,314 96,129 95,073 I Revenue and Staffing Revenues Staffing 5,0 5.0 5,0 5,0 Commentary The mission of the ADMINISTRATIVE DIVISION is to provide support for the other Department divisions in the areas of budget preparation and control, payroll and time keeping, accounts payable, water and sewer billing, procurement of supplies and services, personnel policy, clerical and secretarial support, and government and public interaction. COMMENTS ON FY 2002 BUDGET CHANGES: 9 FY 2001 Director's salary did not reflect actual rate while FY 2002 does. 05-Apr-01 172 Town of Reading FY - 2002 Budget Department: Public Works Salaries and Wages (Form B) Division: Administration - 301 Summary: H1 l Annual Town Adopted Department Manager j Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Director 1.0 77,072 1.0 78,780 1.0 84,007 1.0 83,598 Super- Bus. Serv. 1.0 47,514 1.0 49,062 1.0 51,288 1.0 51,038 Admin. - Asst. 1.0 28,671 1.0 29,601 1.0 30,961 1.0 30,810 Clerk 2.0 45,636 2.0 48,322 2.0 50,528 2.0 50,282 i Overtime Grade Adjustments 90 100 100 100 Sick Leave Buy-back Revisions LI _i Totals 5.0 198,982 5.0 205,865 5.0 216,884 5.0 215,828 Source of Funding Water 72,425 74,430 79,069 79,069 - Sewer 44,914 46,101 47,666 47,666 i $ $ $ $ General Fund (Form A) 81,643 85,334 90,149 89,093 173 Town of Reading FY - 2002 Budget Department Public Works Expenses (Form.C) Division: Administration - 301 Summary: H2 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget . Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Supplies 2,821 2,800 2,800 2,800 Professional Development 3,137 3,130 3,130 3,130 Travel Reimbursements 18 50 50 50 I_ C l Totals 5,976 5,980 5,980 5,980 Source of Funding General Fund (Form A) 5,976 5,980 5,980 5,980 05-Apr-01 174 - Town of Reading FY - 2002 Budget Budget Summary (Form A) Department: Public Works Division: Engineering - 302 Summary: H3, H4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 191,304 211,112 234,983 220,036 Expenses (Form C) 15,363 15,950 15,950 15,950 $ $ $ $ Totals 206,667 227,062 250,933 235,986 I' Revenue and Staffing J $ $ $ $ Revenues Staffing 7.0 6.4 7.0 6.5 Commentary The ENGINEERING DIVISION provides functions central to the operation of all other divisions of the Department of Public Works and to many Divisions of other Town Departments. in this capacity, the Division oversees such activities as preparing surveys, plans and specifications for Town constructions projects, supervising and administering construction projects and contracts, administering Chap. 90 roadway programs, revising Assessors and zoning maps, conducting subdivision construction inspections and issuing sewer and-water service connection permits and road opening and driveway permits. COMMENTS ON FY 2002 BUDGET CHANGES: o Salaries reflect promotion of Civil Engineer to Senior Engineer upon receipt of Professional Engineer License 0 Funding of Junior Engineer has been reduced to .5 FTE as a result of budget constraints. NEEDED INCREASES IN ENGINEERING DIVISION NOT INCLUDED IN FY 2002 BUDGET: 0 Overtime for off-hour work, including nighttime line painting, survey and oversight of construction projects. (Cost: $6,000) 0 Contract services of Registered Land Surveyors to stamp survey plans. (Cost: $600) Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Public Works Division: Engineering - 302 Summary: •H3 Annual Town Adopted Department Manager Actual Budget Requested Recommender FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Town Engineer 1.0 64,806 1.0 66,905 1.0 68,577 1.0 68,243 Sr. Civil Eng. (PE) 1.0 49,910 1.0 49,667 Civil Engineer 1.0 41,522 2.0 89,627 1.0 45,689 1.0 45,466 Asst. Civil Eng. 1.0 40,725 Senior Engineer 1.0 43,240 1.0 44,637 1.0 46,669 1.0 46,442 Chief Field Technician 1.0 44,231 1.0 44,637 1.0 46,669 1.0 46,442 Field Technician 1.0 23,814 1.0 39,645 1.0 41,446 1.0 41,244 Junior Engineer'` 1.0 5,823 0.4 11,905 1.0 26,906 0.5 13,415 Overtime 10,129 Grade Adjustments 396 500 500 500 *Position has been modified to Co-Op Totals 7.0 274,686 6.4 297,856 7.0 326,366 6.5 311,419 Source of Funding Water 56,581 58,862 62,010 62,010 Sewer 26,801 27,882 29,373 29,373 General Fund (Form A) 191,304 211,112 234,983 220,036 176 Town of Reading FY - 2002 Budget Department: Public Works Expenses (Form C) Division: Engineering - 302 Summary: H4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Record Fees - Street Accept. 0 350 350 350 Contract Services Police Details 12,142 12,000 12,000 12,000 Supplies & Equipment 2,871 3,100 3,100 3,100 Computer Supplies (CAD) 350 500 500 500 i $ $ $ $ Totals 15,363 15,950 15,950 15,950 Source of Funding $ $ $ $ General Fund (Form A) 15,363 15,950 15,950 15,950 05-Apr-01 177 Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Department: Public Works Division: Highway (303) Summary: H5, H6 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 595,508 649,830 676,726 659,473 328,877 270,388 529,453 280,749 924,385 920,218 1,206,179 940,222 Revenue and Staffing Revenues Staffing 18.1 17.1 18.1 17.3 Commentary COMMENTS ON FY 2002 BUDGET CHANGES: 0 Includes restructuring for centralized municipal equipment maintenance: FY 2001 reflects a salary transfer of $33,000 from Fire Department (no expenses transferred) and FY 2002 reflects addition of (1) Mechanic 1 ($41,744 salary transferred from Fire Department) and expense transfer of $8,000 from Police Department and $27,424 from Fire Department. 0 Laborer classification shift reflects replacement by an entry-level employee of a promoted more senior employee to an operator's classification. 0 Petroleum products increased based on recent invoice prices. NEEDED INCREASES IN HIGHWAY DIVISION NOT INCLUDED IN FY 2002 BUDGET: 0 Equipment maintenance contract services and parts lag past inflation. (Cost: $20,000) 0 Contracted supplement to Town street sweeping program re-instated. (Cost: $14,950) Override Updates - The Highway budget had been modified to reflect the first year in a comprehensive pavement management plan (additional $219,241), however this amount is no longer being recommended due to the failed override vote. - The seasonal laborer program has been 95% eliminated due to the failed override vote. - The pavement repair budget has been reduced from $26,163 to $0 as a result of the failed override. 05-Apr-01 178 ~ i Town of Reading FY - 2002 Budget Department: Public Works Salaries and Wages (Form B) Division: Highway (303) Summary: H5 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Supervisor 1.0 53,176 1.0 54,891 1.0 57,393 1.0 57,113 Foreman 1.0 41,480 1.0 42,203 1.0 44,346 1.0 44,129 Working Foreman 2.0 71,783 2.0 73,548 2.0 76,922 2.0 76,548 Chief Equip. Oper. 1.0 2,346 Hvy. Equip. Oper. 1.0 58,348 2.0 71,157 2.0 73,277 2.0 72,919 Lt.-Med. Equip. Oper. 2.0 66,783 2.0 68,036 2.0 71,464 2.0 71,116 Skilled Laborer 5.0 98,196 3.0 95,988 2.0 67,158 2.0 66,830 Laborer 1.0 61,249 2.0 50,180 3.0 78,842 3.0 78,457 Master Mechanic 1.0 41,163 1.0 42,203 1.0 44,346 1.0 44,129 Mechanic 1 1.0 35,443 1.0 69,421 2.0 78,612 2.0 78,229 Mechanic II 1.0 21,586 1.0 29,058 1.0 29,933 1.0 29,787 Seasonal Laborer 1.1 13,685 1.1 18,405 1.1 18,865 0.3 4,648 Overtime 48,052 18,050 18,772 18,772 On-call Premium (OT) 9,880 9,880 9,880 Longevity 9,975 11,000 9,150 9,150 Grade Adjustments 2,442 3,910 4,066 4,066 Totals 18.1 625,708 17.1 657,930 18.1 683,026 17.3 665,773 Source of Funding Water 21,500 5,800 4,700 4,700 Sewer 8,700 2,300 1,600 1,600 General Fund (Form A) 595,508 649,830 676,726 659,473 179 Town of Reading FY - 2002 Budget Department: Public Works Expenses (Form C) Division: Highway (303) Summary: H6 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Line Painting 27,054 27,054 27,054 27,054 School Pavement Maint. 15,000 5,000 5,000 5,000 Highway Patch 13,596 13,596 13,596 13,596 Street Sweep Rental 14,230 0 0 0 Equipment Maintenance 9,003 12,558 12,558 12,558 Uniforms/Boots 4,903 5,200 5,200 5,200 Licenses 439 750 750 750 Police Details 6,494 6,000 6,000 6,000 Miscellaneous Services 12,705 7,961 7,961 7,961 Supplies - Highway 39,627 43,275 43,275 43,275 Pavement Repair 26,163 26,163 26,163 0 Supplies - Equipment: Police 8,000 8,000 Fire 27,424 27,424 General 1 6,333 6,333 6,333 Parts I 128,307 88,320 88,320 85,020 Tools I 1,241 1,241 1,241 Tires \ 7,537 7,537 7,537 Engine Fuel 31,356 40,000 47,500 47,500 Pavement Management - Yr. One 219,241 0 Totals 328,877 290,988 553,153 304,449 Source of Funding Water 14,200 15,300 15,300 Sewer 6,400 8,400 8,400 General Fund (Form A) 328,877 270,388 529,453 280,749 05-Apr-01 I I. 180 Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Department: Public Works Division: Parks & Forestry - 313 Summary: H7, H8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 301,182 337,076 350,433 313,718 49,401 61,380 61,380 58,380 350,583 398,456 411,813 372,098 Revenue and StafFino Revenues Staffing 10.4 10.4 10.4 8.4 Commentary ~ i The mission of the PARKS AND FORESTRY DIVISION is to provide and maintain areas for passive and active recreational uses, and to replant and maintain public shade trees in accordance with Massachusetts shade tree laws (Chapter 87). The Division maintains "Common Areas" including athletic, skating and school turf areas and conservation property, a tree nursery and the compost area. The Division also installs holiday lights on the Common. COMMENTS ON FY 2002 BUDGET CHANGES: 0 The seasonal laborer program has been reduced by 75% as a result of the failed override vote. - Turf treatment budget has been reduced by $2000, and stump grinding has been reduced by $1000 as a result of the failed override. NEEDED INCREASES IN PARKS AND FORESTRY DIVISION NOT INCLUDED IN FY 2002 BUDGET: 0 Addition of a Tree Climber III to place Forestry at (3) full time staff required for safe and efficient operations. (Salary: $29,635; Benefits: $7,410) 0 Addition of a permanent Laborer in Parks to replace (1) long-term seasonal employee. Need generated by expansion of parks surface together with the inability to maintain a seasonal labor force. (Net cost - Salary: $11,300; Benefits: $5,100) 0 Expansion of contracted turf treatment (principally aeration) to combat increasingly severe compaction caused by intensive use and irrigation. (Cost: $5,100) 05-Apr-01 181 Town of Reading FY - 2002 Budget Department: Public Works Salaries and Wages (Form B) Division: Parks & Forestry - 313 Summary: H7 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Supervisor 0.5 30,784 0.5 31,169 0.5 31,948 0.5 31,792 Foreman 1.0 39,090 1.0 40,560 1.0 41,787 1.0 41,583 Working Foreman 1.0 36,156 1.0 36,774 1.0 38,653 1.0 38,465 Tree Climber 1 1.0 23,642 1.0 36,088 1.0 37,907 1.0 37,722 Tree Climber III 1.0 28,575 1.0 29,349 1.0 30,530 1.0 l 30,381 l Lt-Med. Equip. 0.1per. 1.0 32,782 1.0 33,686 1.0 35,050 1.0 34,879 Skilled Laborer 2.0 1.0 29,942 1.0 31,149 1.0 30,997 Laborer 52,689 1.0 24,835 1.0 26,629 1.0 26,499 Seasonal Laborer 2.9 30,776 2.9 46,975 2.9 48,149 0.9 12,769 Overtime Overtime - Compost 19,486 3,844 17,792 3,998 18,504 3,998 18,504 Longevity 3,000 4,375 4,375 4,375 Grade Adjustments 4,202 1,687 1,754 1,754 $ $ $ $ Totals 10.4 301,182 10.4 337,076 10.4 350,433 8.4 313,718 Source of Funding General Fund (Form A) 301,182 337,076 350,433 313,718 182 - Town of Reading FY - 2002 Budget Department: Public Works Expenses (Form C) Division: Parks & Forestry - 313 Summary: H8 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ $ $ $ Contractual: Stump/Brush Disposal El 5,869 15,869 15,869 Stump Grinding 19,735 2,678 2,678 1,678 Chain Saw Repair 949 949 949 Turf Treatment 0,710 10,710 8,710 School Landscaping 8,364 5,364 5,364 5,364 Police Details 759 3,167 3,167 3,167 Uniform/Boots 1,971 2,275 2,275 2,275 Licenses 525 350 350 350 Electricity 1,076 1,400 1,400 1,400 Supplies: Chemicals/Seeds 6,311 6,311 6,311 r Tools/Supplies 5,034 5,034 5,034 Gravel/Clay/etc. 16,972 1,361 1,361 1,361 Sod 3,317 3,317 3,317 Miscellaneous 2,595 2,595 2,595 i Totals 49,401 61,380 61,380 58,380 Source of Fundinq - General Fund (Form A) 49,401 61,380 61,380 58,380 05-Apr-01 i 183 Town of Reading FY - 2002 Budget Department: Public Works Budget Summary (Form A) Division: Street Lighting - 325 Summary: H11 f Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 201,000 200,900 206,900 206,900 Totals 201,000 200,900 206,900 206,900 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary \ The STREET LIGHTING DIVISION provides a central account for the Town's cost of street lighting. COMMENTS ON FY 2002 BUDGET CHANGES: 0 Cost of electricity has been escalated 3% in consideration of the currently high and volatile cost of fuel. 05-Apr-01 184 i I I ~I ii i~ Town of Reading FY - 2002 Budget Expenses(Form C) Department: Public Works Division, Street Lighting - 325 Summary: - H11 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY'- 2002 Electricity 201,000 - - 200,900 206,900 206,900 $ $ $ $ Totals 201,000 200,900 206,900 206,900 Source of Fundinq General Fund (Form A) 201,000 200,900 206,900 206,900 05-Apr-01 185 Town of Reading FY - 2002 Budget Department: Public Works I Budget Summary (Form A) Division: Rubbish - 312 Summary: H12 i Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 943,859 970,241 1,141,900 1,113,900 Totals 943,859 970,241 1,141,900 1,113,900 Revenue and Staf ino Revenues Staffing 0.0 0.0 0.0 0.0 Commentary . The RUBBISH COLLECTION AND RECYCLING OPERATION highlights as a stand-alone appropriation the cost of providing to residents curbside collection of refuse, recyclables and bulk items, and of providing collection at all school and municipal buildings and parks and recreation facilities. Specific services in addition to weekly rubbish and recycling pickups include (5) curbside leaf pickups as well as (1) spring-time bulk collection at no fee, the regular sticker (fee) based bulk item pickup, the fee based monthly appliance pickup, and waste motor oil and florescent bulb drop-offs plus a new fee based TV and computer console disposal program. , COMMENTS ON FY 2002 BUDGET CHANGES: u Rubbish collection and recycling contracts were rebid in early 2001 and bids were received by the Town on March 27th, 2001. Estimated increases from the Town's current contracts (based on market conditions as currently understood) are: 1. Collection - +45% 2. Recycling - +8% 9 Rubbish disposal costs are estimated to increase at 3% based on the contractual escalation provision. As of this writing, the Town has built in an additional $28,000 in savings from favorable trash bids. Bids are still being evaluated and a contract will be awarded by Town Meeting. 05-Apr-01 186 III Town of Reading FY - 2002 Budget Department: Public Works Expenses (Form C) Division: Rubbish - 312 Summary: H12 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget l Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Collection 319,303 305,000 442,200 424,200 Added Condo Collection 15,218 22,100 22,100 Disposal 465,903 453,644 467,300 467,300 Added Condo Disposal 34,512 35,500 35,500 Curbside Recycling 158,653 146,000 157,700 147,700 Added Condo Recycling L_ .I I 1 15,867 17,100 17,100 _I I Totals 943,859 970,241 1,141,900 1,113,900 i Source of Funding l $ $ $ $ General Fund (Form A) 943,859 970,241 1,141,900 1,113,900 05-Apr-01 I_ 187 Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Department: Public Works Division: Snow & Ice Removal - 321 Summary: H13 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 67,746 44,528 54,528 54,528 184,473 181,572. 196,572 196,572 252,219 226,100 251,100 251,100 0.0 0.0 0.0 0.0 Commentary The SNOW AND ICE CONTROL OPERATION provides a central account for the Town's cost of snow and ice control and removal operations. Comments on FY 2002 budget changes: Q The budget reflects an additional $25,000 in the Snow & Ice budget to reflect recent trends. 05-Apr-01 188 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Public Works Division: Snow & Ice Removal - 321 Summary. H13 Annual Town Adopted Department Manager Actual Budget Requested Recommende FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Regular Time (by Enterpise) 9,531 - 12,000 12,000 12,000 Overtime - 58,215 - 32,528 - 42,528 42,528 Totals 0.0 67,746 0.0 44,528 0.0 54,528 0.0 54,528 Source of Funding General Fund (Form A) 67,746 44,528 54,528 54,528 189 Town of Reading FY - 2002 Budget Department; Public Works Expenses (Form C) Division; Snow & Ice Removal - 321 \ Summary; H13 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Equipment Rental 69,019 89,979 97,979 97,979 Police Details 1,983 7,409 7,409 7,409 Sand/Salt/CaCI 103,414 80,811 80,811 80,811 Fuel 10,058 3,373 10,373 10,373 I Totals 184,473 181,572 196,572 196,572 Source of Funding General Fund (Form A) 184,473 181,572 196,572 196,572 05-Apr-01 190 SNOW AND ICE EXPENDITURE HISTORY Fiscal Initial O / (U) Year Appropriation Expenditure Appropriation 2001 B $226,100 $636,100 ($410,000) 2000 $197,419 $252,219 ($54,800) 1999 $192,301 $291,176 ($98,875) 1998 $1871467 $283,856 ($96,389) 1997 $1821058 $284,442 ($102,384) 1996 $177,614 $677,475 ($499,861) (1) 1995 $175,000 $136,935 $38,065 1994 $110,000 $428,680 ($318,680) 1993 $1101000 $344,416 ($234,416) 1992 $150,000 $91,347 $58,653 1991 $150,000 $128,915 $21,085 1990 $235,600 1989 $104,600 1988 $263,900 Average Annual Expenditures: 4 YR: 1997-2000 $277,923 (1) Re-imbursement under State or Federal government emergency or other relief programs HAVE NOT been included in these costs. These re-imbursements totalled $61,123 from the State and $59,863 from the Federal governments. 04/05/2001 S&I H ist. xls 191 Town of Reading FY - 2002 Budget Department: Public Works I Budget Summary (Form A) Division: Cemetery - 481 Summary: H14, H15 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 190,718 178,255 184,246 183,272 Expenses(Form C) 27,322 31,700 29,870 26,070 Totals 218,040 209,955 214,116 209,342 Revenue and Staffing Funding: General Fund Bequest Fund 4,600 99,890 4,800 83,155 4,800 84,316 1,000 83,342 Fees 122,000 122,000 125,000 125,000 Sale of Lots 0 ' 226,490 209,955 214,116 209,342 C Staffing 6.4 6.4 6.4 6.4 I The CEMETERY DIVISION'S prime mission is to ensure the Town of Reading's compliance with Chapter 114 of the Massachusetts General Laws by providing burial space for all those persons who die within its borders, and also to preserve the aesthetic quality of the Town's heritage by keeping these green spaces neat and attractive. Comments on FY 2002 budget changes: u Petroleum products increased based on recent invoice prices. As a result of the failed override vote of April 3, 2001, the funding of flowers for veterans graves has been proposed to be eliminated in FY2002. 05-Apr-01 192 Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Public Works Division: Cemetery - 481 Summary: H14 Annual Town Adopted Department Manager Actual Budget Requested Recommende. FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Director 0.5 30,796 0.5 31,169 0.5 31,948 0.5 31,792 Foreman 1.0 39,090 1.0 40,560 1.0 41,787 1.0 41,583 Hvy. Equip. Operator 1.0 34,773 1.0 36,088 1.0 37,182 1.0 37,001 Skilled Laborer 1.0 . 0 1.0 29,942 1.0 31,149 1.0 30,997 Laborer 1.0 53,310 1.0 25,844 1.0 26,490 1.0 26,361 Seasonal Laborer 1.9 25,515 1.9 30,390 1.9 31,150 1.9 30,998 Overtime 5,247 6,421 6,678 6,678 Longevity 1,250 2,325 2,325 2,325 Grade Adustments 736 516 537 537 Cem Perpetual Care (25,000) (25,000) (25,000 Totals 6.4 190,718 6.4 178,255 6.4 184,246 6.4 183,272 Source of Funding General Fund (Form A) 190,718 178,255 184,246 183,272 193 Town of Reading FY - 2002 Budget Department: Public Works Expenses (Form C) Division: Cemetery - 481 Summary: H15 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Electricity 635 600 600 600 Uniforms/Boots 922 1,300 1,300 1,300 Licenses 86 200 200 200 Fuel Oil #2 807 600 750 750 Water/Sewer 129 125 125 125 Vandalism Gasoline/Diesel 3,930 3,000 3,520 3,520 Postage & Supplies 144 225 225 225 Trees/Plants 310 300 300 300 Flowers (P.C.) 454 850 850 850 Fertilizer (P.C.) 968 1,000 1,000 1,000 Chemicals/Fertilizer 640 700 700 700 Auto Parts/Repairs 3,740 3,000 3,000 3,000 Masonry 1,007 1,000 1,000 1,000 Grave Liners 4,424 7,000 7,000 7,000 Flags & Markers 954 1,000 1,000 1,000 Veterans Flowers 3,458 3,800 3,800 0 Building Improvements 511 500 500 500 Small Tools 4,203 4,000 4,000 4,000 Lot Repurchases 2,500 Totals 27,322 31,700 29,870 26,070 Source of Funding $ $ $ $ General Fund (Form A) 27,322 31,700 29,870 26,070 05-Apr-01 194 CUSTODIAL /MAINTENANCE TOWN BUILDINGS RECOMMENDED BUDGET 2001-2002 April 2001 195 Reading Public Schools FY - 2002 Budget Budget Summary (Form A) Program: Custodial / Maintenance Annual Adopted Actual Budget Recommended Budget Detail on Expenditures (Revised) Budget Summary Form FY - 2000 FY - 2001 FY - 2002 Salaries and Wages B 1,020,386 1,004,928 1,070,769 Expenses: Heating of buildings C 251,032 339,000 426,963 Utilities C 474,654 476,000 524,800 Maintenance of buildings C 355,119 369,169 3801000 Custodial services C 83,296 52,780 64,292 Total Expenses 1,164,101 1,236,949 1,396,055 Totals 2,184,487 2,241,877 2,466,824 i i Revised 04-Apr-01 196 Reading Public Schools FY - 2002 Budget Program; Custodial / Maintenance Salaries and Wages (Form B) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 Directors 2.0 107,648 2.0 118,878 2.0 122,078 Custodians 26.6 792,623 26.6 766,323 26.6 847,178 Custodians (substitutes) Custodians (temporary) 25,802 40,000 40,000 Clerical 1.9 46,255 1.9 49,882 1.9 48,513 Overtime 106,053 72,000 100,000 Longevity 6,288 8,000 8,000 Custodians (contract sett) 2%) 17,717 Budget offset (revenue - use property) 82,000 50,155 55,000 Budget offset (revenue - lunch program) 40,000 Totals 30.5 1,020,386 30.5 1,004,928 30.5 1,070,769 Revised 04-Apr-01 197 Readinq Public Schools FY - 2002 Budget Expenses(Form C) Program; Custodial / Maintenance Annual Adopted Heating of Buildings Heating oil Natural gas Totals Utilities Water supply / sewer disposal Electricity Totals Maintenance of Buildings Maintenance of buildings Totals Custodial Services Custodial supplies Clothing allowance Fuel In state travel Travel reimbursement Totals Actual Budget Recommended Code Expenditures (Revised) Budget # FY - 2000 FY - 2001 FY - 2002 5212-000 125,273 170,000 213,482 5213-000 125,759 169,000 213,481 251,032 339,000 426,963 5231-000 68,192 76,000 79,800 5211-000 406,462 400,000 445,000 474,654 476,000 524,800 5245-000 355,119 369,169 380,000 355,119 369,169 380,000 5450-000 72,982 40,000 52,000 5477-000 6,608 7,880 7,712 5411-000 3,613 3,600 3,780 5710-000 800 400 5713-000 93 500 400 83,296 52,780 64,292 Revised 04-Apr-01 I 198 Reading Public Schools FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages Expenses: Heating of buildings Utilities Maintenance of buildings Custodial services Total Expenses Totals Detail on Form B Program: Building Maint. (Town Bldgs) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget FY - 2000 FY - 2001' FY - 2002 114,368 133,278 118,600 C 61,987 79,034 82,672 C 121,712 132,604 137,550 C 97,565 92,990 105,000 C 17,136 22,905 21,250 298,400 327,533 346,472 412,768 460,811 465,072 Revised 04-Apr-01 199 Reading Public Schools FY - 2002 Budget Program: Building Maint, (Town Bldgs) Salaries and Wages (Form B) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 Custodians 3.0 86,135 3.0 102,228 3.0 92,550 Overtime 24,501 30,000 25,000 Longevity 800 1,050 1,050 Unused Sick Leave Buyback Custodians (contract settl 2%) 2,932 Totals 3.0 114,368 3.0 133,278 3.0 118,600 Revised 04-Apr-01 200 Readinq Public Schools FY - 2002 Budget Expenses(Form C) Program: Building Maint. (Town Bidgs) Annual Adopted Heating of Buildings Natural gas Totals Utilities Water supply / sewer disposal Electricity Totals Maintenance of Buildings Maintenance of buildings Totals Code 5213-000 Actual Budget Recommended Expenditures (Revised) Budget FY - 2000 FY - 2001 FY - 2002 61,987 79,034 82,672 61,987 .79,034 82,672 Custodial Services Custodial supplies Clothing allowance Totals 5231-000 9,018 11,783 12,550 5211-000 112,694 120,821 125,000 121,712 132,604 137,550 5245-000 97,565 92,990 105,000 97,565 92,990 105,000 5450-000 16,435 20,905 20,000 5477-000 701 2,000 1,250 17,136 22,905 21,250 Revised 04-Apr-01 201 READING PUBLIC SCHOOLS READING SCHOOL COMMITTEE RECOMMENDED BUDGET. 2001-2002 April 2001 CI 202 o,~N OF R "oj Iwo s39'1NCOR40RP READING PUBLIC SCHOOLS r_ Harry K. Harutunian, Ph.D. Superintendent Post Office Box 180 Reading, Massachusetts 01867 TO: FROM: DATE: TOPIC: Introduction Reading School Committee Susan C. Cavicchi, Chair Harvey J. Dahl, Vice Chair Roberta C. D'Antona William J. Griset, Jr. James A. Keigley Timothy R. Twomey Town of Reading Susan C. Cavicchi Chair, Reading School Committee April 4, 2001 Reading School Committee Recommended Budget FY2002 This basic services budget for the most part provides for the maintenance of existing programs in the Reading Public Schools. The School Committee has been careful, when possible, to make sure that the budget reflects: ® the present economic state of the Town, ® the mandated Education Reform Act of 1993, • funding for students with Special Needs and • hiding for legislative changes in teacher retirement. The School Committee's Budget for FY2002 totals $27,426,605, which represents an increase of $1,165,690 or a little more than 4.4% over the FY2001 budget. The School Department projects that the Reading Public Schools will see a K-12 enrollment for 2001-2002 of approximately 4,281 students. This represents an increase of approximately 69 students from the fall of 2000 to the fall of 2001. 203 Guidelines I The School Committee used the following guidelines in developing this budget: • when possible maintain reasonable pupil/teacher ratio in accordance with historical practices and educational research (grades K-2 below mid-twenties, grade 3-5 at mid- twenties) as it applies to the Reading Public School System, • redistrict kindergarten students to fully utilize space in the other schools, • provide equal educational opportunities for all students K-12, • maintain the middle school philosophy and structure, • maintain a reasonable level of support service in all programs and • fund curriculum initiatives to allow textbook adoptions to proceed with predictability. j Taken as a whole, the effect of these guidelines is to provide a basic level of service to all Reading Public School students. There is little room for unanticipated expenses such as those associated with unanticipated enrollment increases, additional unanticipated special education residential placements or greater than projected overruns in utility costs. Traditional Areas The following items which have traditionally been included in previous School Committee Budgets are not included in this budget: • an across-the-board inflationary increase, • per pupil increase, I ® increase for enrollment, • increase in custodial staff (Peat Marwick Report) and • increase in money for building maintenance. Conclusion A reduction in this proposed budget will have a serious impact on the Reading School Department's ability to implement aspects of the Education Reform Act of 1993. A reduction would also have a major impact on some of the most basic levels of programs and services students receive in our schools. Reductions in staff and textbook and equipment purchases would seriously impact the schools. C i 204 Reading Public Schools Budget Summary Fiscal Year 2002 Annual Adopted Administration Regular Day Special Needs Other School Services Custodial / Maintenance Totals Actual Budget Recommended Expenditures (Revised) Budget FY - 2000 FY - 2001 FY - 2002 811,989 755,079 742,007 15,825, 849 16,528,330 .17,147,637 5,480,553 6,033,700 6,349,370 651,038 701,929 720,767 2,184,487 2,241,877 2,466,824 24,953,916 26,260,915 27,426,605 Revised 04-Apr-01 205 Readinq Public Schools FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages Expenses; Administration Professional development Utilities Retirement programs Total Expenses Totals Detail on Form B Program: Administration Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget FY - 2000 FY - 2001 FY - 2002 372,064 356,018 388,946 C 172,672 208,061 142,061 C 146,295 126,000 1461000 C 64,641 65,000 65,000 C 56,317 439,925 399,061 353,061 811,989 755,079 742,007 C Revised 04-Apr-01 206 Reading Public Schools FY - 2002 Budget Program: Administration Salaries and Wages (Form B) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classificatidn # FY - 2000 # FY - 2001 # FY - 2002 Administration 2.0 206,882 2.0 193,018 2.0 212,216 Clerical 5.0 165,182 5.0 160,000 5.0 173,430 Clerical overtime 3,000 3,300 Longevity Sick leave buy-back Totals 7.0 372,064 7.0 356,018 7.0 388,946 207 Revised 04-Apr-01 Readinq Public Schools FY - 2002 Budget Expenses(Form C) Program: Administration Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Administration # FY - 2000 FY - 2001 FY - 2002 Maintenance of office equipment 5242-000 30,980 40,561 31,061 Advertising 5301-000 21,080 15,000 10,000 Medical services 5303-000 20,472 8,000 18,000 Legal services 53,000 Labor counsel 5306-000 64,866 65,000 56,000 Computer 5323-000 3,150 1,000 1,000 Postage 5342-000 2,493 3,000 3,000 Office supplies 5420-000 14,775 13,000 15,000 Printing 5434-000 2,726 4,000 2,500 In state travel 5710-000 340 500 500 Dues and memberships 5730-000 9,844 3,000 3,000 District awards 5783-000 1,946 11000 2,000 Equipment / furniture 5852-000 1,000 Totals 172,672 208,061 142,061 Professional Development Professional development 5711-000 80,239 60,000 80,000 Tuition reimbursement 5717-000 66,056 66,000 66,000 Totals 146,295 126,000 146,000 Utilities Telephone Totals Retirement Programs Early retirement assessment Totals 5341-000 64,641 65,000 65,000 64,641 65,000 65,000 5671-000 56,317 56,317 Revised 04-Apr-01 208 I i I I _l i Reading Public School FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages Expenses: Instructional services: Principal office expenses Instructional supplies Understanding disabilities Instructional equipment (maintenance) Textbooks (replacement) Library materials Media / educational software Guidance Instructional equipment (new) Instructional equipment (replacement) Collaboratives Curriculum initiatives Tuition Other student services: Student transportation services Total Expenses Totals Program: Regular Day Annual Adopted Actual Budget Recommender Detail on Expenditures (Revised) Budget Form FY - 2000 FY - 2001 FY - 2002 B 14,547,142 15,266,230 15,832,003 C 129,234 126,075 116,938 C 410,474 300,218 251,764 15,000' 15,000 15,000 D 27,022 44,418 37,518 D 66,188 .109,010 90,790 E 39,363 48,890 39,381 E 20,649 40,952 26,271 E 6,929 11,045 9,357 F 30,274 71,175 39,213 F 161,085 150,723 136,308 5,500 G 195,608 1851594 440,594 12,542 158,839 159,000 112,500 1,278,707 1,262,100 1,315,634 15, 825, 849 16, 528, 330 17,147, 637 Revised 04-Apr-01 209 Reading Public School FY - 2002 Budget Program: Regular Day Salaries and Wages (Form 6) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 Principal 11.0 820,817 11.0 826,489 11.0 846,650 Teachers 273.0 12,824,130 273.6 13,479,395 268.4 13,807,232 Technology 1.0 60,561 Differentials 79,884 85,920 59,335 Substitute teachers 133,648 170,000 164,250 Educational assistants 32.9 328,118 32.5 425,986 32.5 505,222 Clerical 11.0 262,818 11.0 278,166 11.0 302,921 Longevity 95,852 105,000 100,000 Sick leave buyback 8.0 59,314 2.0 13,274 19.0 164,393 Revenue offset 118,000 _ 118,000 118,000 Totals 336.9 14,547,142 330.1 15,266,230. 341.9 15,832,003 C ~I Revised 04-Apr-01 210 Reading Public School FY - 2002 Budget Expenses (Form C) Code Principal Office Expenses # Maint. of office equipment 5242-000 Postage 5342-000 Office supplies 5420-000 Computer supplies 5425-000 Printing 5434-000 Professional development 5711-000 Dues and membership 5730-000 Other expenses 5780-000 Awards 5783-000 Graduation 5784-000 Travel reimbursement 5713-000 I I Totals Instructional Supplies General 5511-000 Art 5511-231 Business education 5511-249 Computers 5511-253 Foreign language 5511-235 Language arts 5511-233 Mathematics 5511-237 Music 5511-239 Physical education 5511-257 Reading 5511-241 Science 5511-243 Social studies 5511-245 Technical education 5511-255 I Project achieve (focus) 5511-259 Field trips 5511-261 System wide testing ( 5523-000 Gifts / donations I _ I 5328-000 Totals Program: Regular Day Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget FY - 2000 FY - 2001 FY - 2002 21,471 24,945 21,107 9,211 10,300 9,586 6,784 7,700 7,323 6,895 8,850 8,679 7,976 7,500 6,377 66,114 52,400 45,941 2,517 4,505 4,038 131 4,850 3,240 2,268 1,825 2,000 2,363 3,200 3,881 3,504 4,766 129,234 126,075 116,938 250,595 107,430 92,480 16,268 33,843 26,744 5,155 6,500 5,368 17,788 21,100 19,093 5,541 6,560 4,462 12,712 15,300 10,697 21,173 18,880 18,216 7,872 9,255 6,772 5,742 7,475 6,312 17,629 17,500 8,426 27,545 29,525 30,731 9,676 11,200 12,457 5,413 3,800 1,156 784 881 1,850 1,850 7,080 10,000 7,000 1,380 410,474 300,218 251,764 211 Revised 04-Apr-01 Reading Public School FY - 2002 Budget Program: Regular Day Expenses(Form DI I Annual Adopted Actual Budget Recommended Instructional Equipment Code Expenditures (Revised) Budget (Maintenance and Repair) # FY - 2000 FY - 2001 FY - 2002 Art 5243-231 700 763 Audio i visual 5243-263 4,718 6,600 5,595 Business education 5243-249 1,638 3,000 2,477 Computers 5243-253 12,837 18,668 15,761 Foreign language 5243-235 250 Language arts 5243-233 321 1,000 1,126 l Mathematics 5243-237 200 200 Media center 5243-265 2,053 5,000 4,016 Music 5243-239 3,423 4,800 4,325 Physical education 5243-257 1,312 2,200 1,952 Science 5243-243 400 1,200 808 Social studies 5243-245 200 165 Technical education 5243-255 320 600 330 27,022 44,418 37,518 Textbooks (Replacement) } Art 5515-231 22,254 700 413 Business education 5515-249 4,780 4,730 3,906 Foreign language 5515-235 5,560 7,675 5,642 Language arts 5515-233 363 25,270 17,641 Mathematics 5515-237 15,542 31,150 29,511 Music 5515-239 1,616 2,550 4,048 Physical education 5515-257 165 .200 165 Reading 5515-241 10,382 18,040 11,704 f Rebinds 5515-271 1,402 6,400 5,226 Science 5515-243 2,400 4,005 4,074 Social studies 5515-245 4,788 8,200 8,386 Technical education 5515-255 90 74 Project achieve (focus) 5515-259 110 l Lost books 3,174 ( $ $ $ - Totals 66,188 109,010 90,790 Revised 04-Apr-01 212 Readinq Public School FY - 2002 Budget Expenses(Form E) Program: Regular Day Annual Adopted Code Library Materials # Books, magazines & periodicals 5517-273 Computer materials 5517-253 Supplies 5517-267 Totals Actual Budget Recommended Expenditures (Revised) Budget FY - 2000 FY - 2001 FY - 2002 25,536 37,400 29,579 10,987 7,400 5,726 2,840 4,090 4,076 39,363 48,890 39,381 Media ! Educational Software Art 5519-231 578 2,300 500 Business education 5519-249 415 500 413 Computers 5519-253 1,700 4,200 2,820° Foreign language 5519-235 2,667 3,202 1,343 Language arts 5519-233 1,394 3,700 2,313 Mathematics 5519-237 2,366 2,950 2,163 Music 5519-239 237 2,200 500 Physical education 5519-257 634 1,150 965 Reading 5519-241 1,067 2,750 2,821 Science 5519-243 3,563 5,650 3,752 Social studies 5519-245 2,760 6,250 5,499 Supplies 5519-267 2,832 4,800 3,182 Technical education 5519-255 196 1,300 Project achieve (focus) 5519-259 240 Totals 20,649 40,952 26,271 Guidance Audio visual 5521-263 239 820 759 Books 5521-273 1,985 3,080 2,297 Postage 5521-279 952 925 764 Supplies 5521-267 2,813 4,645 4,236 Computer materials 5521-253 940 1,575 1,301 Totals 6,929 11,045 9,357 Revised 04-Apr-01 213 Reading Public School FY - 2002 Budget Program: Regular Day Expenses(Form F) i Annual Adopted Actual Budget Recommended Instructional Equipment Code Expenditures (Revised) Budget New # FY - 2000 FY - 2001 FY - 2002 Art 5853-231 1,600 8,300 6,380 Audio visual 5853-263 4,744 12,985 3,717 I. Business education 5853-249 2,973 3,900 3,221 Computers 5853-253 2,894 11,400 2,664 Foreign language 5853-235 1,377 1,300 1,574 Language arts 5853-233 2,175 7,050 4,329 Mathematics 5853-237 2,541 4,800 2,813 Media center 5853-265 1,250 2,000 1,652 Music 5853-239 2,897 5,135 4,147 Physical education 5853-257 1,756 2,450 861 Reading 5853-241 400 1,000 200 Science 5853-243 2,800 4,250 3,390 Social studies 5853-245 2,167 4,555 3,026 Technical education 5853-255 700 2,050 1,239 Totals 30,274 71,175 39,213 I . Instructional Equipment (Replacement) Art 5858-231 764 1,000 826 Audio visual 5858-263 4,544 6,050 1,556 Business education 5858-249 1,130 2,400 1,982 Computers 5858-253 3,996 10,200 8,500 Foreign language 5858-235 Language arts 5858-233 300 1,100 100 Mathematics 5858-237 100 3,100 Media center 5858-265 Music 5858-239 1,386 2,225 1,086 Physical education 5858-257 4,826 2,700 2,763 i Science 5858-243 6,031 -5,460 6,790 Social studies 5858-245 4,560 i 2,128 1 Technical education 5858-255 II Photocopy equipment 5343-000 138,108 114,928 107,477 Totals 161,085 150,723 136,308 C Revised 04-Apr-01 214 Readinq Public School FY - 2002 Budget Program: Regular Day Expenses(Form G) Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Curriculum Initiatives # FY - 2000 FY - 2001 FY - 2002 Elementary Schools: Language arts 5505-233 130,000 201,764 Mathematics 5505-237 668 Science 5505-243 935 12,640 Social studies 5505-245 25,775 Professional development 5505-xxx 19,200 40,000 104,225 Photocopy costs 5505-xxx 6,494 Research and development 5505-288 49,801 Shipping and handling 5505-289 9,100 16,813 Middle Schools: Foreign language 5507-235 2,440 Mathematics 5507-237. 12,779 Science 5507.243 (4,451) Social studies 5507-245 18,000 Professional development 5507-xxx 28,000 7,000 Research and development 5507-288 1,783 Shipping and handling 5507-289 1,260 High School: Foreign language 5509-235 6,886 Language arts 5509-233 2,400 28,100 Mathematics 5509-237 3,938 Science 5509-243 15,409 Social studies 5509-245 17,985 15,935 Professional development 5509-xxx 32,800 6,000 Research and development 5509-288 5,035 Shipping and handling 5509-289 3,082 Totals 195,608 185,594 440,594 Revised 04-Apr-01 215 Reading Public School FY - 2002 Budget Program: Special Needs Budget Summary (Form A) Annual Adopted Actual Budget Recommended Budget Detail on Expenditures (Revised) Budget Summary Form FY - 2000 FY - 2001 FY - 2002 $ $ $ Salaries and Wages B 2,616,363 2,775,507 3,019,164 Expenses: Administration C 41,008 77,750 83,050 Itinerant services C 77,341 141,850 108,000 I Textbooks and equipment D . 3,200 12,500 16,000 . Consultation and evaluation D 18,455 46,000 32,000 Transportation D 683,142 713,143 764,459 Tuition D 2,041,044 2,266,950 2,326,697 i Total Expenses 2,864,190 3,258,193 3,330,206 Totals 5,480,553 6,033,700 6,349,370 Revised 04-Apr-01 C. 216 l Readinq Public School FY - 2002 Budget Pro ram: Special Needs Salaries and Wages (Form B) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classification # FY - 2000 FY - 2001 FY - 2002 ( l $ $ $ II Director 1.0 72,942 1.0 72,450 1.0 78,925 1 Teachers 36.5 1,643,515 40.0 1,853,008 40.0 1,967,180 Differentials 8,541 9,192 9,422 Substitute teachers 8,776 7,000 7,175 Educational assistants 54.3 841,295 58.5 853,007 58.5 889,251 ,i Tutors 0.9 17,123 0.9 14,844 0.9 14,204 Home / hospital tutoring 16,186 18,000 18,450 Clerical 2.0 35,543 2.7 57,934 2.7 69,597 Longevity 5,632 5,000 6,000 l Sick leave buyback 1.0 8,960 Budget offset (revenue) _ 33,190 114,928 50,000 Teachers Educational assistants Totals 94.7 2,616,363 103.1 2,775,507 104.1 3,019,164 ( Revised 04-Apr-01 217 Reading Public School FY - 2002 Budget Expenses(Form C) Administration Maint. of office equipment Legal services Medicaid program Postage Office supplies Printing Professional development In state travel Travel reimbursement Dues and membership Office equipment Totals Code 5242-000 5304-000 5315-000 5342-000 5420-000 5434-000 5711-000 5710-000 5713-000 5730-000 5856-000 Program: Special Needs Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget FY - 2000 FY - 2001 FY - 2002 2,669 4,300 4,300 17,805 28,000 25,000 10,230 3,000 • 10,000 1,291 1,500 2,000 1,541 2,000 3,000 60 350 350 3,393 26,500 30,000 1,300 1,500 2,441 2,400 2,500 383 1,400 1,400 1,195 7,000 3,000 41,008 77,750 83,050 Itinerant services Physical therapy Occupational therapy Speech therapy Vision services Deaf services Physical therapy supplies Psychologist supplies Speech therapy supplies Resource supplies Audio visual expenses Tutoring services 5355-000 5357-000 5371-000 5373-000 5375-000 5427-000 5428-000 5429-000 5512-000 5519-000 715 3,000 3,000 5,300 3,000 5,000 29,747 3,000 5,000 48,000 28,000 29,923 44,000 44,000 471 3,200 3,000 1,911 21,000 5,000 1,145 3,200 3,000 1,624 12,700 5,000 750 6,505 7,000 77,341 141,850 108,000 Totals ~I 218 Revised 04-Apr-01 Reading Public School FY - 2002 Budget Expenses (Form Code Textbooks and Equipment # Adaptive equipment 5858-000 Totals Program: Special Needs Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget FY - 2000 FY - 2001 FY - 2002 3,200 12,500 16,000 3,200 12,500 16,000 Consultation and evaluation Consultations 5356-000 8,397 32,000 22,000 Independent evaluations 5358-000 10,058 14,000 10,000 Totals 18,455 46,000 32,000 Transportation Transportation - public / private 5339-000 683,142 713,143 764,459 Totals 683,142 713,143 764,459 Tuition Tuition - collaboratives / public 5352-000 1,026,404 1,088,070 1,139,973 Tuition - private schools 5353-000 1,009,240 1,166,880 1,230,724 Budget offset (tuition) 60,000 Collaborative (dues) 5673-000 5,400 12,000 16,000 Totals 2,041,044 2,266,950 2,326,697 _ i I Revised 04-Apr-01 _ I 219 Reading Public Schools FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages Expenses: Health services Athletic services Extra curricular activities Total Expenses Totals Detail on Form B Program: Other School Services Annual Adopted Actual Budget Recommended Expenditures . (Revised) Budget FY - 2000 FY - 2001 FY - 2002 500,529 520,667 539,505 C 8,637 10,250 10,250 C 131,505 156,512 156,512 C 10,367 14,500 14,500 150,509 181,262 181,262 651,038 701,929 720,767 I C Revised 04-Apr-01 220 Reading Public Schools FY - 2002 Budget Program: Other School Services Salaries and Wages (Form B) Annual Adopted Actual Budget Recommended Expenditures (Revised) Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 Health Services: Physician 8,259 9,000 9,225 Director 0.2 7,318 0.2 7,995 Nurses 6.0 186,279 5.8 184,845 5.8 176,780 Clerical 0.5 10,002 0.5 10,699 0.5 11,388 Longevity 404 300 Athlectic Services: Director 0.7 48,041 0.7 47,735 0.7 50,943 Coaches 205,275 243,650 254,150 Clerical 0.5 9,889 0.5 13,978 0.5 11,388 Longevity 104 Custodial 3,059 4,000 4,100 Budget offset (revenue) 20,000 20,000 20,000 Budget offset (user fees) 43,000 43,000 Extra Curricula Activities: Extra curricula 31,732 41,684 54,704 Coordinator 0.3 17,485 0.3 20,458 0.3 21,832 Totals 8.0 500,529 8.0 520,667 8.0 539,505 Revised 04-Apr-01 221 Readinq Public Schools FY - 2002 Budget Expenses(Form C) Program: Other School Services Annual Adopted Actual Budget Recommended Code Expenditures (Revised) Budget Health Services # FY - 2000 FY - 2001 FY - 2002 Postage 203-5342 440 500 500 Office supplies 203-5420 206 300 300 Medical supplies 203-5451 3,946 4,700 4,700 Professional development 203-5711 871 1,000 1,000 Travel reimbursement 203-5713 433 650 650 Vision testing equipment 203-5880 1,471 1,500 1,500 Equipment 203-5853 1,270 1,600 1,600 Totals 8,637 10,250 10,250 Athletic Services Maintenance of equipment 205-5241 9,229 7,405 8,000 Maintenance of fields 205-5246 3,342 4,000 4,000 Rental of facilities 205-5271 20,007 27,200 27,200 Transportation 205-5330 34,874 39,520 40,500 Athletic officials 205-5361 31,979 37,163 38,800 Crowd monitors 205-5363 2,177 4,470 3,885 Office supplies 205-5420 1,331 2,000 1,500 Dues and memberships 205-5730 1,532 1,827 2,127 Awards 205-5783 1,672 2,125 1,500 Equipment 205-5853 25,362 30,802 29,000 Totals 131,505 156,512 156,512 Extra Curricula Activities Maintenance of equipment 204-5241 1,015 750 750 Rental of facilities 204-5271 1,894 1,500 1,500. Transportation 204-5330 6,422 5,000 5,000 Office supplies 204-5420 124 1,000 1,000 Band / Music 204-5497 1,500 1,500 Musical productions 204-5498 1,500 1,500 Training 204-5705 1,500 1,500 Entry fees 204-5737 500 500 Equipment 204-5853 912 1,250 1,250 Totals 10,367 14,500 14,500 Revised 04-Apr-01 I C 222 Town of Reading FY - 2002 Budget Department: Debt Service Budget Summary (Form A) Division: Debt Service-710 Summary: L1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 3,714,992 3,938,018 3,540,770 3,540,770 Totals 3,714,992 3,938,018 3,540,770 3,540,770 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The total Debt Service budget has decreased by approximately $400,000 this year. Long term debt service payments are down by $571,304. This was due to the reirement of the debt for the fire station, fire ladder truck, and Killam school roof in Fiscal 2001. One year Bond Anticipation Notes in the amount of $14,542,000 were sold in January, 2001 for the following projects: Police Station, Coolidge Middle School, Marion Road Conservation Land, Park Improvements, Cemetery Development, Classroom Technology, and architectural fees for the new elementary school and Barrows renovations. Interest cost for these notes is $581,680. Principal costs to retire portions of this debt are $528,500, up $217,389 from last year. Debt on the Park Improvements, Cemetery Development, and Classroom Technology will be completely retired in FY 2002. Additional interest costs for Bond Anticipation Notes for the new elementary school and Barrows are budgeted at $ 24,736. Permanent bonds are scheduled to be sold as follows: Coolidge FY 2002; Police Station FY 2004; New Elementary School FY 2005; Barrows School FY.2006. Any additional debt service proposed in the FY 2002 budget will be subject to a Proposition 21/2 debt exclusion vote of the Town. 05-Apr-01 223 Town of Reading FY - 2002 Budget Department: Debt Service Expenses (Form C) Division: Debt Service-710 Summary: L1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Repayment of Principal 1,987,000 1,982,000. 1,504,000 1,504,000 Interest on Long-Term Debt 1,110,439 995,157 901,854 901,854 Interest on Temporary Loans 417,019 649,750 606,416 606,416 Retirement of Debt (B.A.N.S.) 210,000 311,111 528,500 528,500 Debt Issue Costs 14,655 Interest on Refunded Taxes 85 $ $ $ l $ l Totals 3,714,992 3,938,018 3,540,770 3,540,770 Source of Funding $ $ $ $ General Fund (Form A) 3,714,992 3,938,018 3,540,770 3,540,770 f 05-Apr-01 224 Town of Reading FY - 2002 Budget Department: Employee Benefits I Budget Summary (Form A) Division: Contributory Retirement - 811 i Summary: M1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 22,024 23,110 24,144 24,144 Expenses (Form C) 2,106,508 2,143,690 2,192,756 2,192,756 -1 $ $ $ $ I Totals 2,128,532 2,166,800 2,216,900 2,216,900 Revenue and Staffing Revenues Staffing 0.8 0.8 0.8 0.8 Commentary L_ The Reading Retirement System is a defined benefit plan covering all permanent full time employees, with the exception of school department employees who are members of the Teachers' Retirement System. j Investment earnings, member contributions and assessments provide the funding required to administer the Retirement System and to pay pension benefits. The annual assessment levied on the Town and the --I Reading Housing Authority is determined actuarially. The assets of the Retirement System are invested in the PRIT Fund, which is.a pooled fund established to invest the assets of the State Teachers, State Employees and any other'state retirement system that chooses to invest in the fund. Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Employee Benefits Division: Contributory Retirement - 811 Summary: M1 Annual Town Adopted Department Manager Actual Budget Requested Recommender FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Board Administrator 0.8 29,841 0.8 31,046 0.8 32,460 0.8 32,460 Totals Source of Funding Water Fund Sewer Fund Electric Fund Housing Authority General Fund (Form A) I C 0.8 29,841 0.8 31,046 0.8 32,460 0.8 32,460 442 528 555 555 55 58 58 7,243 7,305 7,651 7,651 132 48 52 52 22,024 23,110 24,144 24,144 226 Town of Reading FY - 2002 Budget Department: Employee Benefits Expenses (Form C) Division: Contributory Retirement - 811 Summary: M1 1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget 1 Classification FY - 2000 FY - 2001 FY -2002 FY - 2002 Pension Assessment 2,843,309 2,873,854 2,933,240 2,933,240 Administrative Expenses: Postage 1,000 1,700 1,300 1,300 Banking Services 1,200 700 1,200 1,200 Actuarial Valuation 7,000 750 9,500 9,500 I I Office Supplies 500 650 650 650 Bonding Premium 1,250 1,250 1,250 Travel Reimbursement 100 100 100 100 Professional Development 650 650 500 500 Dues and Membership 200 200 200 200 Ii I Totals 2,853,959 2,879,854 2,947,940 2,947,940 Source of Funding Water Fund 42,238 48,972 50,345 50,345 Sewer Fund 5,045 5,342 5,342 I Electric Fund 692,656 677,695 694,749 694,749 Housing Authority 12,557 4,452 4,748 4,748 General Fund (Form A) 2,106,508 2,143,690 2,192,756, 2,192,756 - i 05-Apr-01 i 227 Town of Reading FY - 2002 Budget Department: Employee Benefits I Budget Summary (Form A) Division: Non-contributory Pensions Summary: M2 Annual Town I Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 92,098 95,941 97,891 97,891 Totals 92,098 95,941 97,891 97,891 Revenue and Staffing $ $ $ $ Revenues Staffing 0.0 0.0 0.0 0.0 Commentary There are six retirees currently receiving a noncontributory pension from the Town of Reading, Individuals who had pre-June 30,1939 employment, military service and 30 years of creditable service could select a noncontribiiory pension when they retired. If an individual selected a noncontribiiory pension, the contributions he made to the Reading Contributory Retirement System were returned to him. 05-Apr-01 228 Town of Reading FY - 2002 Budget Department: Employee Benefits Expenses (Form C) Division: Non-contributory Pensions Summary: M2 1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY -2002 FY - 2002 Pensions I. , i1 106,742 113,795 116,105 116,105 i1 Totals 106,742 113,795 116,105 116,105 Source of Funding 14,644 17,854 18,214 18,214 $ $ $ $ General Fund (Form A) 92,098 95,941 97,891 97,891 i 05-Apr-01 229 Town of Reading FY - 2002 Budget Department: Employee Benefits Budget Summary (Form A) Division: Unemployment-815 Summary: M3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 30,741 22,000 35,000 35,000 Totals 30,741 22,000 35,000 35,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary Unemployment claims are growing rapidly, particularly in the School Department even though the general economy is good and jobs in the private sector are plentiful. The Town spent $9,141 over budget in Fiscal Year 2000 when there were no lay offs. With lay offs predicted for Fiscal 2002, unemployment claims are bound to increase. Unemployment claims are self insured, which makes the budget an estimate based on proir experience. The Town has no recourse but to pay these claims after appeals are exhausted. 05-Apr-01 230 Town of Reading FY - 2002 Budget Department: Employee Benefits Expenses (Form C) Division: Unemployment-815 i Summary: M3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget I Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 $ $ $ $ Unemployment Payments 30,741 22,000 35,000 35,000 i l 1 [.I ' I f I , Totals 30,741 22,000 35,000 35,000 Source of Funding Water Fund Sewer Fund I I Electric Fund I General Fund (Form A) 30,741 22,000 35,000 35,000 I 05-Apr-01 _I 231 Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Department: Employee Benefits Division: Group Insurance-817 Summary: M4 Annual Adopted Actual Budget Expenditures (Revised) FY - 2000 FY - 2001 0 0 Town Department Manager Requested Recommended Budget Budget FY - 2002 FY - 2002 0 0 2,662,250 2,926,640 3,318,803 3,318,803 2,662,250 2,926,640 3,318,803 3,318,803 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Town was fortunate to have good experience in the health insurance area for the plan year from March 1,1999 to March 1, 2000. The overall target of claims versus premiums by MIIA (Massachusets Interiocai Insurance Association) is 81 Reading's experience was 73 % of claims versus premiums, which was so low that it allowed us to experience only a 5 % increase of premiums at the March 1, 2000 renewal. Unfortunately, the health experience of town employees since March 1, 2000 has taken a definite turn for the worse. In the period between March 1, 2000 and June 30, 2000, the experience ratio of claims to premiums rose to 95 Based upon this rapid rise of claims, MIIA predicts that the Town of Reading's premiums will increase by 15 % on March 1, 2001 and by another 15 % on March 1, 2002. The budgetary impact of such a catastrophic increase in premiums is approximately $500,000 for Town funded budgets. Health insurance rates are rising throughout the industry, so apparently it was a matter of time until the Town of Reading's employee and retiree group was impacted. 05-Apr-01 ( I 232 Town of Reading FY - 2002 Budget Department: Employee Benefits Expenses (Form C) Division: Group Insurance - 817 Summary: M4 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Group Health Insurance 3,179,568 3,532,719 4,007,724 4,007,724 Group Life Insurance 29,919 38,000 30,000 30,000 i Employee Assistance Program 3,591 6,000 4,000 4,000 Totals 3,213,078 3,576,719 4,041,724 4,041,724 Source of Funding Water Fund 88,466 136,605 153,494 153,494 Sewer Fund 17,691 47,100 48,060 48,060 Electric Fund 436,260 466,374 521,367 521,367 L I Other (grant reimbursements) 8,411 General Fund (Form A) 2,662,250 2,926,640 3,318,803 3,318,803 i l _ 05-Apr-01 i 233 Town of Reading FY - 2002 Budget Budget Summary (Form A) Department: Employee Benefits Division: Medicare/ Soc. Security - 819 Summary: Budget Summary Salaries and Wages (Form B) Annual Adopted Actual Budget Expenditures (Revised) FY - 2000 FY - 2001 0 0 M5 Town Department Manager Requested Recommended Budget Budget FY - 2002 FY - 2002 0 0 Expenses (Form C) 373,862 408,053 423,586 423,586 Totals 373,862 408,053 423,586 423,586 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary Large turnovers in staff, particularly in the School Department have caused big increases in the Medicare/ Social Security budget. All employees hired after March 31, 1986 must have a medicare tax of 1.45 % deducted from their wages, which must be matched by the Town. The more that staff hired before March 31, 1986 are replaced, the bigger the bill. There are eleven teachers scheduled for retirement in Fiscal 2001 and six potentially scheduled. The early retirement incentive offered to teachers by the State will likely increase this number. In addition to the Medicare tax, a 6.2 % Social Security tax is paid by employee and employer for all employees not covered by the Town or Teachers Pension Plan. Since 1991, only full time workers have been allowed into the Town's pension system. Therefore, the Town pays Social Security tax on all temporary workers and permanent part time workers who chose it instead of the Town's 457 tax deferral retirement program, which is funded wholly by employee payroll deductions of 7.5 The vast majority of these workers chose the Social Security option. Part time workers who were in the Retirement Sytem before 1991 were grandfathered into the system. As these workers retire, the replacement workers are usually covered by Social Security. Educational Assistants, Cafeteria Workers, Library Workers, and Seasonal Workers normally work under Social Security. It is difficult to estimate how much turnover there will be each year, but the trend has been an average of 13.3 % increase over the last five years. We are therefore projecting an increase of 133 % in both Fiscal 2001 and 2002. This analysis predicts a shortfall of $50,000 in the FY 2001 budget. 05-Apr-01 234 - Town of Reading FY - 2002 Budget I Department: Employee Benefits Expenses (Form C) Division: Medicare/ Soc. Security - 819 Summary: M5 (1 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY -2002 FY - 2002 $ $ $ $ Medicare/ Social Security 377,937 412,250 427,986 427,986 . L 1 I 1:l Totals 377,937 412,250 427,986 427,986 j Source of Funding Water Fund 3,700 3,811 4,000 4,000 Sewer Fund 375 386 400 400 Electric Fund General Fund (Form A) 373,862 408,053 423,586 423,586 05-Apr-01 I 235 Town of Reading FY - 2002 Budget Department: Employee Benefits Budget Summary (Form A) Division: Worker Compensation - 821 Summary: M 6 Annual Town Adopted Department Manager Actual Budget Requested Recommended . Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 280,713 184,222 159,750 159,750 Totals 280,713 184,222 159,750 159,750 Revenue and Staffino Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Workers' Compensation budget is determined after an audit has been performed of the prior year. The number of workers in the different categories determines the premium. The FY 2002 budget is estimated at a 3.78% increase and will be adjusted when the actual figure is known. Charges for the enterprise budgets are estimated at the same percentages as last year, 3 % for sewer, 6 % for water, and 20 % for the RMLD. The active workers' compensation program is an insurance program, with the Town paying a premium. The Town also continues to pay on a self funded basis for workers who were injured in prior years. Hospital expenses for one individual in this category required a $130,000 transfer at Town Meeting. Further transfers are expected to be necessary. Only two individuals remain in this category. 05-Apr-01 ( I 236 Town of Reading FY - 2002 Budget i Department: Employee Benefits Expenses (Form C) Division: Worker Compensation - 821 Summary: M6 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget i Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Insurance Premiums 210,816 217,214 225,000 225,000 l Claims 130,000 30,000 I I _ I i i C $ $ $ $ Totals 340,816 . 247,214 225,000 225,000 Source of Fundinq Water Fund 12,653 13,033 13,500 13,500 Sewer Fund 6,327 6,516 6,750 6,750 Electric Fund 41,123 43,443 45,000 45,000 i General Fund (Form A) 280,713 184,222 159,750 159,750 05-Apr-01 237 Town of Reading FY - 2002 Budget Department: Employee Benefits Budget Summary (Form A) Division: Police / Fire Indemni fication -131 Summary: M7 l Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Budget Summary FY - 2000 FY - 2001 FY - 2002 FY - 2002 Salaries and Wages (Form B) 0 0 0 0 l Expenses (Form C) 24,513 30,000 30,000 l 30,000 Totals 24,513 30,000 30,000 30,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 I Commentary C This appropriation provides funding to pay for medical expenses incurred by police and fire personnel, who are injured in the line of duty, I 05-Apr-01 238 Town of Reading FY - 2002 Budget Department: Employee Benefits Expenses (Form C) Division: Police 1 Fire Indemnification -131 Summary: M7 Annual Town Adopted Department Manager Actual Budget Requested Recommended - Expenditures (Revised) Budget Budget ~ Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Indemnification - Police 13,876 15,000 15,000 15,000 Indemnification - Fire 10,637 15,000 15,000 15,000 II _ I I f I $ $ $ $ Totals 24,513 30,000 30,000 30,000 Source of Funding ' I $ $ .t $ $ General Fund (Form A) 24,513 30,000 30,000 30,000 j 05-Apr-01 239 Town of Reading FY - 2002 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffinq Department: Public Works Division: Water - 400, 405 Summary: N1, N2, N3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 649,522 673,691 700,127 697,000 1,070,003 1,198,915 1,229,281 1,235,977 1,719,525 1,872,606 1,929,408 1,932,977 Revenues 1,719,525 1,872,606 1,929,408 1,932,977 Staffing 15.9 16.5 16.5 16.5 Commentary The WATER DIVISION is responsible for (1) operating and maintaining the Town well field and for treating well water to obtain the highest possible quality potable water that meets or exceeds Federal and State regulations, and (2) overseeing and maintaining the system for delivering potable water at good pressure and volume. Comments on FY 2002 budget changes: D The change in Laborer classification mix reflects a contractual increase. 0 Petroleum products increased based on recent invoice prices. D A General Administrative assessment to reflect cost of Town Manager time applied to Water issues is new this year. D Benefits associated with salaries historically assessed to Water Division have been added to the Finance Services assessment for the first time this year. D Cost of the semi-annual household hazardous waste collection has been split funded (50/50) between Water and Sewer Divisions, as opposed to 100% funding in alternate years. 05-Apr-01 240 - Town of Reading FY - 2002 Budget Department: Public Works Salaries and Wages (Form B) Division: Water - 400, 405 Summary: N1 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 WTP Supervisor 1.0 53,176 1.0 54,891 1.0 57,393 1.0 57,113 Chief Treat. Pit. Oper 1.0 44,184 1.0 45,614 1.0 47,693 1.0 47,460 I Treat. Pit. Oper. IV 3.0 109,535 3.0 121,919 3.0 126,470 3.0 125,854 I I Treat. Plt. Oper. III 1.0 39,385 1.0 41,574 1.0 41,371 Treat. Pit. Oper. II 1.0 36,534 Snow & Ice Rem. (412) (941) (941) 941 l Overtime 41,881 43,280 45,141 45,141 Grade Adjustments 7 330 330 .330 Shift Differiential 2,951 2,941 3,048 2,974 ll _ I Water Supervisor (112) 0.5 26,599 0.5 27,446 0.5 28,697 0.5 28,557 Foreman 1.0 39,202 1.0 40,560 1.0 41,787 1.0 41,583 Working Foreman 2.0 70,297 2.0 72,478 2.0 75,025 2.0 74,659 Hvy. Equip. Oper. 1.0 30,456 1.0 36,088 1.0 37,907 1.0 37,722 U.-Med. Equip. Op. 2.0 63,762 2.0 67,038 2.0 66,711 2.0 66,385 Skilled Laborer 545 1.0 29,933 1.0 29,787 Laborer 3.0 63,023 3.0 76,544 2.0 52,746 2.0 52,488 Clerk (1/2) 0.4 9,955 0.4 9,664 0.4 10,106 0.4 10,056 Snow & Ice Rem. 5,003 7,2812 7,281 7,281 Seasonal Laborer 5,755 0.6 9,200 0.6 9,430 0.6 9,384 Overtime 42,741 17,900 187616 18,616 On-call Premium 8,360 8,360 8,360 Longevity 6,250 6,225 5,250 5,250 Grade Adjustments 1,317 2,050 2,132 2,132 Sick leave Buy Back 6,768 Totals 15.9 649,522 16.5 673,691 16.5 700,127 16.5 697,000 Source of Funding $ $ $ $ General Fund (Form A) 649,522 673,691 700,127 697,000 (I 241 Town of Reading FY - 2002 Budget Department: Public Works Expenses (Form C) Division: Water - 400, 405 Summary: N2, N3 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 WTP: Electricity 156,769 170,000 175,100 175,100 Heating Fuel 17,562 14,800 16,900 16,900 Telephone 3,267 3,650 3,650 3,650 Supp's & Treat Chem 137,435 140,250 140,250 140,250 Well Field Supplies 782 1,581 1,581 1,581 Equip Serv & Lab Test 83,679 69,576 69,576 69,576 Well Field Maint. 54,707 58,140 58,140 58,140 MWRA Sewer Discharge 106,066 140,310 140,310 149,665 MWRA Permit & Test 20,462 8,300 8,300 8,300 Water Supply Protect. 4,987 4,000 4,000 4,000 I. DIST: General SuppslServ. 25,331 28,822 28,822 28,822 Main/Hydrant Repairs 37,244 32,360 32,360 32,360 Serv./Meter Supplies 47,242 52,326 52,326 52,326 Cross Conn.Prog. 4,240 6,800 6,800 6,800 Police Details 10,025 10,000 10,000 10,000 Uniforms/Boots . 2,830 2,925 2,925 2,925 Licenses 151 450 450 450 Sub Totals 712,780 744,290 751,490 760,845 05-Apr-01 C~ 242 Town of Reading FY - 2002 Budget Department: Public Works Other Expenses (Form C) Division: Water - 400, 405 Summary: N2, N3 l Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY - 2000 FY - 2001 FY - 2002 FY - 2002 Total from page #1 712,780 744,290 751,490 760,845 GEN: Town Financial Services 49,693 49,747 53,185 53,185 General Admin 5,158 2,499 DPW Admin. \ 74,430 79,069 79,069 l Engineering } 150,506 58,862 62,010 62,010 Equipment Maint. 1 20,000 20,000 20,000 Fringe Benefits Overhead 0 43,365 45,511 45,511 Liability Insurance 7,765 7,897 7,897 7,897 Primacy Assmt: 5,785 5,785 5,785 Purchase Ser - Wakfid 4,680 4,680 4,680 Haz, Waste Coil. Prog. 24,000 12,000 12,000 Professional Dev'ment 1,781 3,000 3,000 3,000 Fringe Benefits: Workers' Compensation 12,653 13,033 13,500 13,500 MedicarefSocial Security 3,700 3,811 4,000 4,000 Group Health/Life Insurance 88,445 96,515 111,096 111,096 Contributory Retirement 42,680 49,500 50,900 50,900 i Totals i 1,070,003 1,198,915 1,229,281 1,235,977 Source of Fundinq General Fund (Form A) 1,070,003 1,198,915 1,229,281 1,235,977 05-Apr-01 243 Town of Reading FY - 2002 Budget Budget Summary (Form A) . Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffina Department: Public Works Division. Sewer-430 Summary: 01, 02, 03 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget FY - 2000 FY - 2001 FY - 2002 FY - 2002 164,122 183,319 189,372 188,562 3,094,039 3,159,906 3,361,211 3,361,211 3,258,162 3,343,225 3,550,583 3,549,773 Revenues Staffing 4.9 4.9 4.9 4.9 Commentary The SEWER DIVISION maintains and operates the approximately 105 miles of sanitary sewer lines and 12 sewer lift stations which transport sewage to the MWRA sewage distribution system. Comments on FY 2002 budaet chanaes: 0 Cost of electricity has been escalated 3% in consideration of the currently high and volatile cost of fuel. 0 A General Administrative assessment to reflect cost of Town Manager and Assistant Town Manager time applied to Sewer issues is new this year. 0 Benefits associated with salaries historically assessed to Sewer Division have been added to the Finance Services assessment for the first time this year. 0 Cost of the semi-annual household hazardous waste collection has been split funded (50/50) between Water and Sewer Divisions, as opposed to 100% funding in alternate years. 0 MWRA service costs are escalated 3% over ACTUAL FY 2001 costs. 05-Apr-01 244 1I I I I' Ii I i i II I i I Town of Reading FY - 2002 Budget Salaries and Wages (Form B) Department: Public Works Division: Sewer-430 Summary:. 01 Annual Town Adopted Department Manager Actual Budget Requested Recommende, FTE Expenditures FTE (Revised) FTE Budget FTE Budget Classification # FY - 2000 # FY - 2001 # FY - 2002 # FY - 2002 Supervisor (112) 0.5 26,576 0.5 27,446 0.5 28,697 0.5 28,557 Working Foreman 1.0 34,102 1.0 36,774 1.0 38,269 1.0 38,083 Hvy. Equip. Oper. 1.0 34,981 1.0 36,088 1.0 37,545 1.0 37,361 Skilled Laborer Laborer 2.0 38,997 2.0 50,679 2.0 51,168 2.0 50,918 Clerk (112) 0.4 9,868 0.4 9,664 0.4 10,106 0.4 10,056 Snow & Ice Removal (1,478) (3,778) (3,778 (3,778) Overtime 19,374 22,816 23,729 23,729 On-call Premium 1,520 1,520 1,520 Longevity 1,550 1,950 1,950 1,950 Grade Adjustments 152 160 166 166 Totals 4.9 1'64,122 4.9 183,319 4.9 189,372 4.9 188,562 Source of Funding $ $ $ $ General Fund (Form A) 164,122 183,319 189,372 188,562 245 Town of Reading FY - 2002 Budget Department: Public Works Expenses (Form C) Division: Sewer-430 Summary; 02,03 Annual Town Adopted Department Manager Actual Budget Requested Recommended Expenditures (Revised) Budget Budget Classification FY • 2000 FY - 2001 FY - 2002 FY - 2002 MWRA (Revised) 2,702,588 2,732,825 2,906,095 2,906,095 Supplies: Sewer Station 1 14,995 12,138 12,138 12,138 Chemicals \ 12,138 12,138 12,138 Distribution System 7,592 7,319 7,319 7,319 Contractual Services: Pumping Station 17,370 15,698 15,698 15,698 Police Details 664 1,105 1,105 1,105 Purchase Serv -.Woburn 11,625 11,625 11,625 System TV Inspections 15,810 15,810 15,810 15,810 Town Financial Services 49,693 49,747 53,185 53,185 General Administration 2,499 2,499 Public Works Services: Administration 1 46,101 47,666 47,666 Engineering } 80,415 27,882 29,373 29,373 Equipment Maintenance 1 8,700 10,000 10,000 Fringe Benefits Overhead 0 28,070 29,980 29,980 _ Liability Insurance 1,580 1,607 1,607 1,607 Electricity 19,503 22,908 23,600 23,600 Telephone 1,229 1,247 1,247 1,247 Uniforms/Boots 1,743 1,300 1,300 1,300 Licenses 156 200 200 200 Hazardous Waste Coll. Prog. 21,055 0 12,000 12,000 Workers' Compensaflon Ins. 6,327 6,516 6,750 6,750 Medicare/Social Security 375 386 400 400 Health/Life Insurance 20,754 19,294 21,886 21,886 Pension Costs 5,100 5,400 5,400 Debt Service: MWRA No-Interest Loan: Walkers Brook Drive Project 132,190 132,190 132,190 132,190 Totals 3,094,039 3,159,906 3,361,211 3,361,211 Source of Funding General Fund (Form A) 3,094,039 3,159,906 3,361,211 3,361,211 05-Apr-01 246 s o 2 y 3 o C a w} r f t o I 9 L~ o m ~ ~ F! ~ 4u' 25 25 25 S t :.r°y ~ i ~ in X75 a5 i6 ~ ~ ai ~ ZS ~ iS S 'fi'r ~ ``a T3 Sag. $ L`~ w ~ g, 'fd g g w $ w f3 `Si w $ w SZ ti 25 o ~ 2i 25 3 u5 ~ ~ ~ r m Zi, ~ ~ w fri y q W o I 1O ~ ~ ~ Iii ~ .4 $ $ R 7b $v= ~ Di ~ ~ . 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O 10 1 w T ~ o N o r w Z m. m .nom - s r CL d 0 0 C 0 0 ' A m n g a. 0) C d .G L M O J _ - ~ f0 O G y g C ~ ` O N Q -C . t4 R 'O • o ~n rn n o m L CL w ' + O m W C'T cc) 06 Q w L Z a 16. ° N Q w C i W C \ L r 3 R N o o 0 n ° 0 0 0 0 V O G) N ,3 w c 0 c c c c c c CL O G N 0 C ~ ~I ? ? ? ? ? ? ? ~ O w U L a .GAO E 0 0 0 0 0 0 0 0 0 a) V w N R A co c Z= c 2° D O L . U. 0 uj ,a O N y. C =ti O c cu a (n cc N C e C4 O w W C O d w y pp N O rn Q p ; N CL G~ E o LL G) C9 0 L. d r+ Q) O w O O d N 0, m J 0 4 y W d d 3 W s 0 . E E E 3 QI } N r N M 'd' z DO ¢ 249 i CONDUCT OF TOWN MEETING Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the basic source, a Town Meeting Member need only be familiar with what is contained in the Charter. These notes are intended to outline the major points all Town Meeting Members should know, and which by knowing, will make Town Meeting more understandable. ORGANIZATION subject may be discussed together; however, only one is formally on the ( ♦ Town Meeting consists of 192 floor, and each when moved is acted elected members, of which 97 upon individually. Note that the vote constitute a quorum. on one may influence the others. ♦ There are two required sessions: the ♦ Members who wish to speak shall Annual Meeting in Spring which is rise, state their name and precinct in primarily for fiscal matters and order to be recognized. acceptance of the annual budget, (I and the Subsequent Meeting in ♦ A Member may speak for ten (10) November. Special Town Meetings minutes but permission must be may be called at any time that the asked to exceed this limit. need arises. ® Seven (7) Members can question a o There are three main committees vote and call for a standing count which review certain Articles and and twenty (20) can ask for a roll call advise Town Meeting of their vote; however, a roll call vote is recommendations: seldom used because of the time it takes. Finance for all expenditures of funds; Bylaw for all bylaw changes; and the L PRINCIPAL MOTION ENCOUNTERED Community Planning and AT TOWN MEETING Development Commission for all zoning changes. The following motions are the principal Their reports are given prior to dis- ones used in most cases by Town Meeting to conduct its business. cussing the motion. Experience shows that the Members should be familiar with these. GENERAL RULES OF PROCEDURE o Adjourn: Ends the sessions, can be s The Meeting is conducted through moved at any time. the Warrant Articles which are presented (moved) as motions. + Recess: Stops business for a short Only one motion may be on the floor generally to resolve a time at a time; however, the motion may , procedural question or to obtain . Often two or more be amended information Articles which address the same i . 250 ♦ Lay on the Table: Stops debate ♦ Question of Privilege: Sometimes with the intention generally of used to offer a resolution. Should bringing the subject up again later. not be used to "steal" the floor. May also be used to defer action on an Article for which procedurally a ♦ Point of Order: To raise a question negative vote is undesirable. concerning the conduct of the Note that tabled motions die with Meeting. adjournment. ♦ Point of Information: To ask for ♦ Move the Previous Question: Upon information relevant to the business acceptance by a two-thirds (2/3) at hand. vote, stops all debate and brings the subject to a vote. This is generally MULTIPLE MOTIONS the main motion, or SUBSEQUENT (MULTIPLE) MOTIONS ♦ The most recent amendment, unless qualified by the mover. The reason If the subsequent motion to be offered, for this as provided in Robert's Rules as distinct from an amendment made of Order is to allow for other amend- during debate, includes material which ments should they wish to be has previously been put to a vote and presented. defeated, it will be viewed by the Moderator as reconsideration and will ♦ Amend: Offers changes to the main not be accepted. If the subsequent . motion. Must be in accordance with motion contains distinctly new material the motion and may not substantially which is within the scope of the Warrant alter the intent of the motion. In Article, then it will be accepted. An accordance with Robert's Rules of example of this latter situation is Order, only one primary and one successive line items of an omnibus secondary motion will be allowed on budget moved as a block. the floor at one time, unless specif- ically accepted by the Moderator. SUBJECT TO THE FOLLOWING CONSIDERATIONS ♦ Indefinitely Postpone: Disposes of the Article without a yes or no ♦ The maker of any proposed multiple vote. motion shall make their intent known, and the content of the ♦ Take from the Table: Brings back a motion to be .offered shall be motion which was previously laid on conveyed to the Moderator - prior to the table. the initial calling of the Warrant Article. ♦ Main Motion: The means by which a subject is brought before the ♦ Once an affirmative vote has been Meeting. taken on the motion then on the floor - no further subsequent alternative THE FOLLOWING MOTIONS MAY BE motions will be accepted. (Obviously USED BY A MEMBER FOR THE does not apply to the budget, for PURPOSE NOTED: example.) l 251 ♦ Also - There can only be one motion except if this day shall fall on a legal on the floor at any one time. You holiday, in which case the Meeting have the ability to offer amendments shall be held on the following day. to the motion that is on the floor. You The Subsequent Town Meeting shall also have the ability to move for consider and act on all business as reconsideration. may properly come before it except the adoption of the annual operating budget. TOWN OF READING BYLAWS l ARTICLE 2: TOWN MEETINGS Section 2.1.5 Adjourned sessions of every Annual 2.1 General Town Meeting after the first such i adjourned session provided for in Section 2.1.1 Section 2.1.3 of this Article and all The Annual Town Meeting shall be held sessions of every Subsequent Town on the third Tuesday preceding the Meeting, shall be held on the follow- second Monday in April of each year ing Thursday at 7:30 p.m. and then for the election of Town officers and on the following Monday at 7:30 p.m. for other such matters as required by and on consecutive Mondays and law to be determined by ballot. Thursdays, unless a resolution to Notwithstanding the foregoing, in any adjourn to another time is adopted by year in which presidential electors are a majority vote of the Town Meeting j to be elected, the Board of Selectmen Members present and voting. may schedule the commencement of the Annual Town Meeting for the same Section 2.1.6 date designated as the date to hold the The Board of Selectmen shall give Presidential Primary. notice of the Annual Subsequent or any Special Town Meeting at least Section 2.1.2 fourteen (14) days prior to the time j The polls for the Annual Town Meeting of holding said Meeting by causing shall be opened at 7:00 a.m. and shall an attested copy of the Warrant remain open until 8:00 p.m. calling the same to be posted in one f (1) or more public places in each Section 2.1.3 precinct of the Town, and either All business of the Annual Town causing such attested copy to be Meeting, except the election of such published in a local newspaper or Town officers and the determination of mailing an attested copy of said such matters as required by law to be Warrant to each Town Meeting elected or determined by ballot, shall be Member. considered at an adjournment of such meeting to be held at 7:30 p.m. on the Section 2.1.7 second Monday in April, except if this All Articles for the Annual Town Meeting day shall fall on a legal holiday, in shall be submitted to the Board of which case the Meeting shall be held Selectmen not later than 8:00 p.m. on on the following day or at a further the fifth Tuesday preceding the date of adjournment thereof. election of Town officers unless this day is a holiday in which case the following Section 2.1.4 day shall be substituted. A Special Town Meeting called the Sub- 1 sequent Town Meeting shall be held on All Articles for the Subsequent Town the second Monday in November, Meeting shall be submitted to the Board 252 of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the Subsequent Town Meeting in which action is to be taken, unless this day is a holiday, in which case the following day shall be substituted. Section 2.1.8 The Board of Selectmen, after drawing a Warrant for a Town Meeting, shall immediately deliver a copy of such Warrant to each Member of the Finance Committee, the Community Planning and Development Commission, the Bylaw Committee and the Moderator. 2.2 Conduct of Town Meetings Section 2.2.1 In the conduct of all Town Meetings, the following rules shall be observed: Rule 1 : A majority of the Town Meeting Members shall constitute a quorum for doing business. Rule 2: All Articles on the Warrant shall be taken up in the order of their arrangement in the Warrant, unless otherwise decided by a majority vote of the Members present and voting. Rule 3: Prior to debate on each Article in a Warrant involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 4: Prior to debate on each Article in a Warrant involving changes in the Bylaws, the Bylaw Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 5: Every person shall stand when speaking, shall respectfully address the 253 Moderator, shall not speak until recog- nized by the Moderator, shall state his name and precinct, shall confine himself to the question under debate and shall avoid all personalities. Rule 6: No person shall be privileged to speak or make a motion until after he has been recognized by the Moderator. Rule 7: No Town Meeting Member or other person shall speak on any ques- tion more than ten (10) minutes without first obtaining the permission of the Meeting. Rule 8: Any inhabitant of the Town may speak at a Town Meeting having first identified himself to the Moderator as an inhabitant of the Town. No inhabitant shall speak on any question more than five (5) minutes without first obtaining the permission of the Meeting. Inhabitants shall be given the privilege of speaking at Town Meetings only after all Town Meeting Members who desire to speak upon the question under con- sideration have first been given an opportunity to do so. Rule 9: Members of official bodies who are not Town Meeting Members shall have the same right to speak, but not to vote, as Town Meeting Members on all matters relating to their official bodies. Rule 10: No speaker at a Town Meet- ing shall be interrupted except by a Member making a point of order or privileged motion or by the Moderator. Rule 11: Any person having a monetary or equitable interest in any matter under discussion at a Town Meeting and any person employed by another having such an interest, shall disclose the fact of his interest or his employer's interest before speaking thereon. Rule 12: The Moderator shall decide all questions of order subject to appeal to the meeting, the question on which appeal shall be taken before any other. Rule 13: When a question is put, the vote on all matters shall be taken by a show of hands, and the Moderator shall declare the vote as it appears to him. If the Moderator is unable to decide the vote by the show of hands, or if his decision is immediately questioned by seven (7) or more Members, he shall determine the question by ordering a standing vote and he shall appoint tellers to make and return the count directly to him. On request of not less than twenty (20) Members, a vote shall be taken by roll call. Rule 14: All original main motions having to do with the expenditure of money shall be presented in writing, and all other motions shall be in writing if so directed by the Moderator. Rule 15: No motion shall be received and put until it is seconded. No motion made and seconded shall be withdrawn if any Member objects. No amendment not relevant to the subject of the original motion shall be entertained. Rule 16: When a question is under debate, no motion shall be in order except (1) to adjourn, (2) to lay on the table or pass over, (3) to postpone for a certain time, (4) to commit, (5) to amend, (6) to postpone indefinitely or (7) to fix a time for terminating debate and putting the question, and the afore- said several motions shall have precedence in the order in which they stand arranged in this Rule. Rule 17: Motions to adjourn (except when balloting for offices and when votes are being taken) shall always be first in order. Motions to adjourn, to move the question, to lay on the table and to take from the table shall be decided without debate. Rule 18: The previous question shall be put in the following form or in some other form having the same meaning: "Shall the main question now be put?," and until this question is decided all debate on the main question shall be suspended. If the previous question be adopted, the sense of the meeting shall immediately be taken upon any pending amendments in the order inverse to that in which they were moved except that the largest sum or the longest time shall be put first, and finally upon the main question. Rule 19: The duties of the Moderator and the conduct and method of pro- ceeding at all Town Meetings, not prescribed by law or by the Rules set forth in this Article, shall be determined by the rules of practice set forth in Robert's Rules of Order Revised so far as they may be adapted to Town Meetings. Section 2.2.2 It shall be the duty of every official body, by a Member thereof, to be in attend- ance at all Town Meetings for the information thereof while any subject matter is under consideration affecting such official body. Section 2.2.3 All committees authorized by Town Meeting shall be appointed by the Moderator unless otherwise ordered by a vote of the Members present and voting. All committees shall report as directed by the Town Meeting. If no report is made within a year after the appointment, the committee shall be 254 discharged unless, in the meantime, the Town Meeting grants an extension of time. When the final report of a committee is placed in the hands of the Moderator, it shall be deemed to be received, and a vote to accept the same shall discharge the committee but shall not be equivalent to a vote to adopt it. Section 2.2.4 Motion to Reconsider 2.2.4.1 A motion to reconsider any vote must be made before the final adjournment of the Meeting at which the vote was passed but such motion to reconsider shall not be made at an adjourned meeting unless the mover has given notice of his intention to make such a motion, either at the session of the meeting at which the vote was passed or by written notice to the Town Clerk within twenty-four (24) hours after the adjournment of such session. When such motion is made at the session of the meeting at which the vote was passed, said motion shall be accepted by the Moderator but consid- eration thereof shall be postponed to become the first item to be considered at the next session unless all remaining Articles have been disposed of, in which case reconsideration shall be consid- ered before final adjournment. There can be no reconsideration of a vote once reconsidered or after a vote not to reconsider. Reconsideration may be ordered by a vote of two-third (2/3) of the votes present. Arguments for or against reconsider- ation may include discussion of the motion being reconsidered providing such discussion consists only of relevant facts or arguments not pre- viously presented by any speaker. 2.2.4.2 The foregoing provisions relating to motions to reconsider shall not apply to any such motion made by the Board of Selectmen and authorized by the Moderator as necessary for the reconsideration of actions previously taken by Town Meeting by reason of State or Federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the Meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered, or was the subject of a vote not to reconsider and reconsideration may be ordered by a vote of two-thirds (2/3) of the votes present. 2.2.4.3 Notice of every vote to be reconsidered at an adjourned Town Meeting shall be posted by the Town Clerk in one (1) or more public places in each precinct of the Town as soon as possible after adjournment, and he shall, if practicable, at least one (1) day before the time of the next following session of said Adjourned Meeting, publish such notice in some newspaper published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said Adjourned Meeting. The foregoing notice provisions shall not apply when a motion to reconsider any Town Meeting action is made publicly at Town Meeting before the adjournment of any session of any Adjourned Town Meeting. Section 2.2.5 The Selectmen shall, at each Annual Town Meeting, give to the Members information of the State of the Town. Section 2.2.6 The Town Meeting Members and Town Meeting Members-Elect from each i 255 precinct shall hold an annual precinct meeting after the Annual Town Election but before the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a Chairman and a Clerk and to conduct whatever business may be appropriate. Chairman shall serve no more than six (6) consecutive years in that position. Additional precinct meet- ings may be called by the Chairman or by a petition of six (6) Town Meeting Members of the precinct. Section 2.2.7 Removal of Town Meeting Members 2.2.7.1 The Town Clerk shall mail, within thirty (30) days after the adjournment sine die of a Town Meeting, to every Town Meeting Member who has attended less than one half (1/2) of the Town Meeting sessions since the most recent Annual Town Election, a record of his attend- ance and a copy of Section 2-6 of the Charter. 2.2.7.2 Town Meeting Members of each precinct shall consider at a precinct meeting to be conducted in accordance with Section 2.2.6 of these Bylaws and Section 2-6 of the Charter, preceding the consideration of the Article placed upon the Annual Town Meeting Warrant in accordance with Section 2-6 of the Charter, the names of Town Meeting Members in that precinct appearing on said Warrant Article and adopt recommendations to Town Meeting as to what action should be taken regarding each such Member. The Chairman of each precinct or his designee shall make such recommend- ations along with supporting evidence and rationale to Town Meeting. 2.2.7.3 The names of the Members subject to removal in accordance with Section 2-6 of the Charter shall be grouped by precinct in the Warrant Article required by said Section. Section 2.2.8 Meetings Durina Town Meeting No appointed or elected board, commission, committee or other entity of Town Government shall schedule or conduct any hearing, meeting or other function during any hours in which an Annual, Subsequent or Special Town Meeting is in session or is scheduled to be in session. Any such board, commission or committee which schedules or holds a meeting or hearing on the same calendar day but at a time prior to a session of Town Meeting shall adjourn or recess not less than five (5) minutes prior to the scheduled session of Town Meeting. Any board, commission or committee may, at the opening of any session of Town Meeting, present to that Town Meeting an instructional motion request- ing an exemption from this Bylaw and asking that Town Meeting permit it to meet at a date and hour at which a future session of Town Meeting is scheduled and may present reasons for Town Meeting to give such permission. Notwithstanding the foregoing, any board, commission or committee which meets the requirements of Section 23B of Chapter 39 of the General Laws concerning emergency meetings may, upon meeting such requirements, conduct such a meeting or hearing at a time scheduled for a Town Meeting. 256