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HomeMy WebLinkAbout2004-04-26 Annual Town Meeting Warrant ReportTown of Reading Massachusetts Deport on the warrant Annual Town Meeting April 26, 2004 ANNUAL TOWN MEETING APRIL 26, 2004 TABLE OF CONTENTS Article Title Sponsor Page # 1 Election 2,3 2 Reports Board of Selectmen 4 3 Instructions Board of Selectmen 4 4 Amend Capital Improvements Program Board of Selectmen 5 FY 2004 - FY 2013 5 Authorize Disposal of Surplus Tangible Board of Selectmen 5 Property 6 Approve Payment of Prior Year's Bills Board of Selectmen 5,6 7 Amend the FY 2004 Budget Finance Committee 6,7 8 Approve FY 2005-2014 Capital Improvements Board of Selectmen 7 Program 9 Authorizing Revolving Funds Board of Selectmen 7-9 10 Approve Sidewalks on Franklin Street, Board of Selectmen 9,10 subject to Capital Exclusion 11 Bylaw to Provide for Local Licensing/ Board of Selectmen 10-17 Registering/Inspecting Gasoline Service Stations 12 Authorization for Application and Acceptance Board of Selectmen 17,18 of Grant/Loan from MWRA for Inflow and Infiltration Removal 13 Amend Previous Debt Authorization to School Committee 18,19 Transfer some of "New" Elementary School Authorized Debt to Barrows School Project 14 Acceptance of Chapter 137 of Acts of 2003 Board of Selectmen 19,20 re: Pay for Active Duty Members of National Guard and Reserves 15 Acceptance of Gifts Board of Selectmen 20 Article Title Sponsor Page # 16 Amend Article 55, Section 5.5.1 of Reading Bylaws re: Hunting By petition 20,21 17 Land Swap on Pleasant Street - Board of Selectmen and Reading Housing Authority Reading Housing Authority 21 18 Removal of Chief of Police Position from Civil Service Board of Selectmen 21-23 19 FY 2005 Budget Finance Committee 23 20 Zoning - PUD-B South Main Street CPDC 23-27 21 Zoning Map Amendment - South Main Street CPDC 27,28 22 Removing Members from Town Meeting Due to Non-Attendance or Neglecting to be Sworn in Board of Selectmen 28 APPENDIX Article 2 - Report on the Light Department 30-32 Article 16 - Petition 33 Article 17 - Maps - Land Swap on Pleasant St. 34,34(a) Article 21 - PUD-B Zoning Map Amendment 35 Article 21 - Exhibit A 36 Fiscal Year 2005 Budget Yellow Pages 37-200 Fiscal 2004-2013 Capital Improvements Program Blue Pages (separately) Conduct of Town Meeting 201-207 COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on February 12, 2004 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Alice M. Barrows School, 16 Edgemont Avenue Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Charles Mobil on the Run, 1330 Main Street The date of posting being not less than fourteen (14) days prior to March 2, 2004, the date set for the Local Election in this Warrant. I also caused an attested copy of this Warrant to be published in the Reading Chronicle in the issue of February 16, 2004. Thomas H. Fre man, Constable A true copy. Attest: eryl A Johnson, own Clerk 1 TOWN WARRANT (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1 2 3 4 5 6 7 and 8 Hawkes Field House 62 Oakland Road TUESDAY, the SECOND DAY OF MARCH, A.D., 2004 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; Two members of the Board of Selectmen for three years; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; Two members of the Municipal Light Board for three years; Two members of the School Committee for three years; One member of the School Committee for one year; and sixty nine Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Precinct 2 Precinct 3 Precinct 4 Precinct 5 Precinct 6 Precinct 7 Precinct 8 Eight members for three years; One member for one year; Eight members for three years; One member for two years; One member for one year; Eight members for three years; One member for two years; One member for one year; Eight members for three years; Eight members for three years; Eight members for three years; Eight members for three years; Eight members for three years; Question 1 - Charter Amendment Shall the Town approve an amendment to the Reading Home Rule Charter by adding the following language to Section 3-5: 2 "The Municipal Light Board shall hire the General Manager of the Reading Municipal Light Department and set his compensation; the General Manager shall serve at the pleasure of the Board and may be removed by vote of a majority of the entire Board after notice and hearing. The Municipal Light Board shall appoint the Accounting Manager or Chief Accountant of the Reading Municipal Light Department; and shall appoint counsel to the Reading Municipal Light Department. The Accounting Manager or Chief Accountant as the case may be, and Counsel shall be subject to the supervision of the General Manager. The Municipal Light Board shall approve warrants for payments of all bills and payroll of the Municipal Light Department; and shall approve all contracts and, further, all contracts shall be made in accordance with M.G.L. c.30B. Contracts for purchasing of power shall not be subject to M.G.L. c.3013 but shall be approved by the Municipal Light Board. The Municipal Light Board shall employ the Auditor appointed by the Town of Reading Audit Committee. The Municipal. Light Board shall annually set electric rates and approve an annual operating budget and Capital Improvements Program each fiscal year. Such approval will be done by a majority vote of the Municipal Light Board. After the Municipal Light Board has approved an annual operating budget and Capital Improvements Program, it will present them to the Reading Finance Committee and Reading Town Meeting. Upon request of any of the other towns served by the Reading Municipal Light Department, the Municipal Light Board shall make a presentation to the Finance Committee and/or Town Meeting of any such town (s)." Yes No Question 2 - Capital Exclusion - Franklin Street Sidewalks Shall the Town of Reading be allowed to assess an additional $483,000 in real estate and personal property taxes, pursuant to G.L. c.59, §21 C(iy2), for the purpose of designing and constructing sidewalks, curbing and related improvements on Franklin Street west of Main Street and on abutting streets as necessary for the purpose of providing pedestrian access to the new elementary school being constructed at the end of Sunset Rock Lane, including.the costs of engineering fees, plans, documents, cost estimates, and related expenses incidental thereto and necessary in connection therewith, for the fiscal year beginning July 1, 2004? Yes No and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY-SIXTH DAY OF APRIL A.D., 2004 3 at seven-thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Board or Special Committee. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. At this Annual Town Meeting, the following reports are anticipated:, ♦ State of the Town - ♦ RMLD report - by the ♦ State of the Library - by the Chairman of the General Manager by the Chairman of the Board of Selectmen Trustees of the Libra ♦ Status of Storm Water ♦ FINCOM report on the Management efforts - survey included in the by the Town Engineer 2004 Annual Census - by the Chairman of the Finance Committee Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 3 To choose all other necessary Town Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. Instructional' Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. 4 ARTICLE 4 To see if the Town will vote to amend the FY 2004 - FY 2013 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule - - Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. Town Bylaw prohibits Town Meeting from approving any Capital Expenditure unless the project is included on the Town Meeting Warrant. There are no Articles on this Warrant that require an amendment to the most recently amended Capital Improvements Program and, therefore, it is likely that this Article will be Tabled. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the Board of Selectmen to sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: The following list of intangible property with a value in excess of $5,000 is proposed for disposition under this Article: o Street Sweeper ♦ Police Cruisers o Fire Department Vehicle Finance Committee Report: The Finance Committee voted to recommend the subject matter of this Article by a vote of 9-0-0. While the value of each of these items may be below $5,000, the Finance Committee feels it best to have Town Meeting approval in case the value of any one of the items exceeds $5,000. Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to authorize the payment during Fiscal Year 2003 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen Background: There are no known prior years bills and, therefore, it is likely that this Article will be Indefinitely Postponed. Finance Committee Report: No report. 5 Bylaw Committee Report: No report. r 1. ARTICLE 7 To see if the Town will vote to amend one or more of the votes taken under Article 13 of the Warrant of the Annual Town Meeting of April 28, 2003, as amended by Article 5 of the Subsequent Town Meeting of November 10, 2003, relating to the Fiscal Year 2004 municipal budget, and to see what sum the Town will raise by borrowing or transfer from available funds, or otherwise, and appropriate as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: At the time this document goes to the printers, the following accounts will need transfers.at Town Meeting in order to get through this fiscal year: Line Acc't Description U L-1 Comment B7 511 Health Expenses $1,700 Vectolex for West Nile Virus Deterrent B17 041 Law - Labor Counsel $2,000 C3 022 Finance Reserve Fund $25,000 Leaves balance of over $60,000 C7 045 Finance - Technology Expenses $22,500 Telephones C7 045 Finance Technology $9,000 Server/Software C9 042 Finance - HR Expenses $5,000 Advertising C12 035 Finance Salaries $9,000 F1 111 Police Salaries $6,000 Training F1 111 Police Salaries $10,171 Frugal Fannies bankruptcy owed for Police Details F2 111 Police Expenses $6,000 Training F6 121 Fire Expenses $16,000 Grant match for air packs F6 121 Fire Expenses $8,900 Fuel, clothing G3 302 DPW - Engineering Salaries $22,246 G4 302 DPW - Engineering Expenses $1,000 Contract Services G6 303 DPW- Highway Expenses $88,000 Road Repair/ Equip. Maintenance G7 313 DPW - Parks & Forestry Salaries $30,965 G10 319 DPW- Recreation Expenses $23,280 School Facility Rental/Custodial G13 325 DPW - Street Lighting $25,000 Energy Savings G14 312 DPW - Rubbish Collection $13,500 Collection Expense G15 321 DPW - Snow & Ice Control $120,650 Snow through 3-15-04 H3 080 Building Maintenance Salaries $15,000 O.T. for Town buildings J Minuteman Vocational School $17,775 Tuition for School Choice L7 131 Police and Fire Indemnification $40,000 TOTAL $398,396 $120,211 $278,185 from Free Cash C 6 M2 400 DPW - Water Expenses $5,000 Contr. Services - Main $5,000 from Water Reserves M2 405 DPW - Water Expenses $40,000 Contr. Services - Equip. $40,000 from Water Reserves M2 405 DPW -Water Capital $11,244 Ammonia System $11,244 from Water Reserves TOTAL $56,244 $56,211 from Water Reserves Finance Committee Report: The Finance Committee voted to recommend the subject matter of this Article by a vote of 8-1-0. The Finance Committee is concerned about the amount and number of transfers requested but recognizes that the total net transfer is still only about .5% of the annual operating budget. While the FINCOM voted these numbers as presented, they will revisit the Article before Town Meeting starts, and the Town Manger will give the FINCOM an update on required transfers. If possible, the number and amount of transfers will be reduced from what is shown above. Bylaw Committee Report: No report. ARTICLE 8 To see if the Town will vote to approve the FY 2005 - FY 2014 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: The proposed Capital Improvements Program is included in the blue section of this report. Finance Committee Report: Action pending. Bylaw Committee Report: No report. ARTICLE 9 To see what sum the Town will vote to establish revolving funds under Chapter 44, Section 53E'/2 for any or all of the following purposes: ♦ Using the receipts generated through the sale of compost and recycling bins to purchase additional compost and/or recycling bins; o Administering the consultant fee provision of Reading General Bylaws Section 5.7, Wetland Protection; e Using all or part of the receipts generated from the issuance of Building, Plumbing or Gas and Wiring permits for the Walkers Brook Crossing Development to pay the costs of oversight and inspection of the development on that site; 7 and to pay for related expenditures, and to determine the total amount of expenditures during Fiscal Year 2004 which may be made from each such fund, or take any other action with respect thereto. Board of Selectmen Background: In the past, there were five revolving funds established annually under this Article. The two that are no longer proposed are the Recreation Revolving Fund and the Parking Enforcement Revolving Fund. There will be separate motions for each of the other three revolving funds. ANNUAL REVOLVING FUNDS NOT TO BE RENEWED: s Recreation Revolving Fund - The Recreation programs have traditionally had their own permanent revolving fund. However, State law prohibits the expenditure from that fund for full-time salaries. In order to keep all of the Recreation program expenses within the same fund, last year the Town agreed to place all Recreation programs, including the full time salaries, into a Section 53E1/2 fund. However, the State now informs us that the total of the revolving funds cannot exceed 1% of the tax levy and because the Recreation programs constitute about $500,000 per year of revenue and expenses, this amount alone, without other revolving funds, exceeded that 1% figure. Therefore, we are going back to the old system whereby: The permanent Recreation Revolving Fund funds all program expenses and part-time salaries, and the General Fund Budget will contain the salaries of all full-time employees. The General Fund will be repaid the cost of those salaries out of the Recreation revenues. ♦ Parking Enforcement Revolving Fund - This was established two year ago to use the proceeds from rental of parking spaces for Downtown merchants and employees, plus the revenue from fines, will directly offset the cost of the Parking Enforcement Program. For ease of administration, the Town has now placed the Parking Enforcement Officer's salary in the Police Budget and eliminated the revolving fund. The proceeds from the rentals and fines will go into the General Fund revenues. ANNUAL REVOLVING FUNDS TO BE APPROVED ♦ Compost Bin Revolving Fund - There is an available balance of $2,909 as of January 23, 2004 in this revolving fund for home composting bins. This fund was set up to use State grants to purchase compost bins and resell them to residents at a reduced price. The amount available is sufficient to purchase bins. Since 1994, the Town has sold 564 bins and we have 34 in stock now. Annual reauthorization of this revolving fund is required under the grant, and will allow the Town to continue this worthwhile program. The use of the bins results in fewer vehicle trips to the Compost area, thereby reducing congestion and the use of fuel. Additionally, because of the elimination of curbside leaf collection, these bins provide an alternative for residents to compost their own materials on site. The Town will not be requesting authorization for a revolving fund for curbside recycling bins as we will be working with local vendors to sell curbside recycling bins. ♦ Conservation Consulting Revolving Fund - There were two sites that had transactions from this revolving fund in 2003: 7 Harvest Road and 553 Haverhill Street. ( 8 ♦ 7 Harvest Road: $5,000.00 consultant fee was placed into the revolving fund. $2,200.00 of this fee was paid to a consultant. The Commission released the remainder of the consultant fee in the amount of $2,800.00 to the applicant. ♦ 553 Haverhill Street: $1,000.00 consultant fee was placed into the revolving fund. The Commission paid $825.00 to a consultant. The Commission released the remainder of the consultant fee in the amount of $175.00 to the applicant. The standard request has been $50,000 since this fund was setup in November, 2001 but based on past experience, an amount of $25,000 should be sufficient. s Landfill Inspections Revolving Fund - The proceeds from the inspection fees for the landfill (Walkers Brook Crossing) were deposited in a revolving fund, with the fund to be used to conduct plan reviews and hire inspectors for this project. The balance in the fund at the beginning of the Fiscal Year was $150,346.50. The projected expenditure to the end of this Fiscal Year is approximately $60,000, leaving a projected year end balance of just over $90,000 in the fund. This Article will allow this revolving fund to be extended for at least one more year until all of the construction on the site is complete. Town Meeting should be aware of the intent on the part of the Town to consider a similar revolving fund for other major projects which are approved and which will be under construction in the near future Archstone (Spence Farms) and Longwood Poultry Farm AKA Johnson Farms. This process allows the Town to staff at the levels needed to do a proper job of plan review and inspection without negatively affecting the operating budgets. Finance Committee Report: The Finance Committee voted to recommend the subject matter of this Article by a vote of 9-0-0. These are appropriate uses of revolving funds, and use of the funds from year to year will require annual re-authorization by Town Meeting. Bylaw Committee Report: No report. ARTICLE 10 To see what sum the Town will raise by borrowing or transfer from available funds or otherwise and appropriate for the purpose of designing and constructing sidewalks, curbing and related improvements on Franklin Street west of Main Street and on abutting streets as necessary for the purpose of providing pedestrian access to the new elementary school being constructed at the end of Sunset Rock Lane, as approved by the passage of a capital exclusion referendum question under General Laws, Chapter 59, Section 21 C on March 2, 2004, or take any other action with respect thereto. Board of Selectmen Background: Since Town voters did not approve the Capital Exclusion for this project at the March 2, 2004 Election, it is recommended that this Article be Indefinitely Postponed. Finance Committee Report: No report. 9 Bylaw Committee Report: No report. ARTICLE 11 To see if the Town will amend the General Bylaws of the Town of Reading by approving the regulation of the keeping, storing, using, manufacturing, selling, handling, and disposing of crude petroleum or any crude petroleum products within the Town of Reading; or take any action relative thereto. 5.17 Storing and Handling of Crude Petroleum or any Crude Petroleum Products 5.17.1 Authority The Town of Reading adopts this Bylaw under its home rule powers; its constitutional police powers to protect the public health, safety, and welfare; and under Section 21 of Chapter 40 of the General Laws, which provides that a town may make bylaws that are conducive to its welfare. In addition, Section 9 of Chapter 148 of the General Laws authorizes the Town to adopt and enforce a bylaw for the keeping, storing, using, manufacturing, selling, handling, or disposing of crude petroleum or any of its products, not inconsistent with the rules of the Massachusetts Board of Fire Prevention published at 527 Code Mass. Regulations. 5.17.2 Findings and Purpose Environmental contamination can bankrupt site owners, lower or destroy land values, drive out residents and industry, depress the local economy, and endanger public health. Most petroleum products do not readily decompose into harmless components but remain in dangerous forms and penetrate into and throughout the environment by moving through water, soil, and fissures in the bedrock. The groundwater of the Town is the sole source of its existing drinking water supply. The Town obtains its public water supply from nine wells located in a sand/gravel aquifer within the Ipswich River Basin. These Town wells are shallow, ranging from 30 to 70 feet in depth. Eight of the wells are located in the One Hundred-Acre Meadow. Releases of crude petroleum or any of its products onto the ground and surface waters have adversely affected and repeatedly threaten the quality of the groundwater supplies and related surface water resources, posing substantial public health and safety hazards. Unless stricter preventive measures are adopted to manage the storage, use, and generation of crude petroleum and its products and prohibit the release of these substances within the Town, further releases of such materials will predictably occur, and with greater frequency and degree of hazard by reason of increasing construction, commercial and industrial development, population, and vehicular traffic in the Town and surrounding areas. In addition, the cleanup of releases requires expeditious measures to avoid widespread environmental damage to the resources of the Town of Reading. 10 5.17.3 Definitions - For the purposes of this Bylaw, the following words and phrases shall have the meanings given: 5.17.3.1 Crude petroleum or any of its products: This term shall mean one or more of the following: a. Crude oil or any fraction thereof, which is liquid at standard conditions of temperature and pressure (60°F and 14.7 lbs. per square inch absolute); and b. All liquid hydrocarbon products including, but not limited to, gasoline of any grade, motor fuels, kerosene, home heating oils, diesel fuels. 5.17.3.2 Handle: To use, to deal with, to act on, to sell, to manufacture, or to dispose of something. 5.17.3.3 Operator: The individual who has effective control of a business operation, an organization (for profit or non-profit), or local office of a governmental agency. 5.17.3.4 Owner: The individual who has legal ownership of a site. For the purpose of this Bylaw, the Board of Selectmen shall be entitled to rely on the most current list of owners in the records of the Reading Board of Assessors as providing sufficient evidence of ownership. 5.17.3.5 Release: The accidental or intentional spilling, leaking, pumping, discharging, pouring, emitting, emptying, or dumping of crude petroleum or any of its products upon or into any land, air, or waters of the Town of Reading. Release includes, without limitation, leakage of crude petroleum or any of its products from failed or discarded containers or storage systems; disposal of crude petroleum or any of its products into any sewage disposal system, dry well, catch basin, unapproved waste landfill; and any other discharge of crude petroleum or any of its products into the environment. 5.17.3.6 Site: Any real estate, personal property, facility, building, structure, installation, equipment, pipe, or pipeline including any pipe into a storm drain, sewer, or treatment works, well, pit, pond, lagoon, impoundment, ditch, tank, landfill, storage container, or any other place or area to, from, or at which crude petroleum or any of its products have been stored, used, manufactured, sold, handled, disposed, or discharged. 5.17.3.7 Store: To keep or contain crude petroleum or any of its products in such a manner as not to constitute handling or otherwise use or disposal of such substances or materials. Notwithstanding the aforesaid, the term "store" shall not include the maintaining of crude petroleum or any of its products that are in transit. 5.17.3.8 Threat of Release: A substantial likelihood of a release that requires action to prevent or mitigate an imminent threat to the life, health, or safety of the public that may result from such release. 11 5.17.4 Fire Department Permits under 527 Code of Mass. Regulations The Reading Fire Department shall promulgate regulations for the issuance and renewal of permits authorized by Title 527 Code of Mass. Regulations, Section 9. Said regulations shall include, but not be limited to, a yearly issuance date for said permits and a reasonable fee therefore as provided under Section 10A of Chapter 148 of the General Laws. If any provision of said regulations conflict with State law, the State law shall control. The Reading Fire Department may condition any permit and, according to law, may enter upon any site at any reasonable time to inspect for compliance of the permit conditions. Upon request of the Fire Department, the owner, an individual identified on a permit, or operator of any site shall furnish all information required to monitor compliance with the conditions of said permit and the regulations promulgated under this Bylaw. 5.17.5 Local Permit: Administering Body, Promulgation of Regulations 5.17.5.1 Administration: The Board of Selectmen of the Town of Reading shall administer this Bylaw and the regulations promulgated under this Bylaw for said local permits. 5.17.5.2 Regulation Promulgation: The Board of Selectmen shall promulgate regulations to effect the purposes of this Bylaw in accordance with Section 4.11 of the Bylaws of the Town of Reading. Failure by the Board of Selectmen to promulgate such regulations or a legal declaration of their invalidity by a court of law shall not act to suspend or invalidate the effect of this Bylaw. The regulations so adopted are intended to be in addition to and more restrictive than the provisions of 527 Code of Mass. Regs., and consistent with the provisions of relevant Federal and State law that concern the handling and storage of hazardous materials and the protection of public water supplies. If any provision of said regulations conflict with State law, the State law shall control. The regulations shall specify the petroleum products and quantities thereof that shall be regulated by a local permit authorized under this Bylaw, as further described in Section 5.17.5 of this Bylaw, and the fees for the issuance, renewal, and amendment of such a local permit. As part of its regulations, the Board of Selectmen shall require an owner of a business, home occupation, or industry or the operator of an organization or governmental agency located in the Town of Reading that handles or stores crude petroleum or any of its products of a certain quantity or that is located in an area of Town that presents a high risk to groundwater or surface water should a release of any amount occur, as those criteria are defined by regulation, to register with the Board of Selectmen. Such registration shall include an inventory, the location of the site, the name of the owner and operator, and any other requirement deemed necessary by the Board of Selectmen in its regulations. C 12 5.17.6 Local Permit: Issuance Renewal and Amendment 5.17.6.1 Issuance of a Local Permit: After reviewing the registration information mandated by its regulations, the Board of Selectmen may require an owner of a business, home occupation, or industry or the operator of an organization or governmental agency located in the Town of Reading that handles or stores crude petroleum or any of its products of a certain quantity or that is located in an area of Town that presents a high risk to groundwater or surface water should a release of any amount occur, as those criteria are defined by regulation, to obtain a local permit from the Board of Selectmen. Landowners subject to the licensing requirements of Section 13 of Chapter 148 of the General Laws shall be required to obtain a local permit authorized under this Bylaw in addition to said license. The Board of Selectmen shall only issue a local permit under this Bylaw after a public hearing, duly noticed by publication, seven days before the scheduled hearing, in a newspaper of general circulation in Reading and by mailing, certified mail return receipt, notice of the time and place of the hearing to all owners of property abutting said site within 300 feet as certified by the Assessor's Office in Reading and adjoining municipalities. The cost of such notice shall be borne by the applicant. All applicants for a local permit under this Bylaw shall submit with the local permit application a contingency plan showing where and how all regulated crude petroleum or any of its products shall be handled and stored and the methods for containing any release. The Board of Selectmen shall only issue or renew a local permit under this Bylaw where the Board determines that the contingency plan shall ensure that any release will be totally contained and not reach any surface water or groundwater or flow into any onsite sewage disposal system, sewer system, catch basin, dry well, stormwater management structure, or drainage structure. The Board of Selectmen shall require the approval of the Reading Fire Department of any contingency plan and require the contingency plan to be posted at a location acceptable to the Reading Fire Department. The Board of Selectmen by regulation may require certain precautions to be included in every contingency plan, including but not limited to proper and adequate maintenance of containment and emergency equipment and the identification of the person responsible for implementing the contingency plan and reporting any release. The Board of Selectmen may issue a local permit under this Bylaw for no more than five years or for a shorter time where the Board of Selectmen decides that a shorter time is appropriate in the best interests of the Town. Any such local permit granted hereunder shall be subject to such conditions and restrictions as may be prescribed by the Board of Selectmen, which may include a condition that the local permit be exercised to such extent and within such period as may be fixed by the Board of Selectmen. 5.17.6.2 Renewal of a Local Permit Authorized under this Bylaw: A local permit issued by the Board of Selectmen under the provisions of this Bylaw may be renewed for additional periods of five years or for an addition period of less than five years where the Board of Selectmen decide that such shorter time is 13 appropriate in the best interests of the Town. Upon, renewal, the Board of Selectmen may impose restrictions or conditions in addition to or in lieu of those imposed in the original local permit. A local permit authorized under this Bylaw will expire if not renewed before the end of the initial time period. It shall be the responsibility of the owner and the operator to apply for such local permit renewal at least sixty (60) days in advance of the expiration date of the local permit. The Board of Selectmen shall not renew any local permit authorized under this Bylaw without a site inspection by the Reading Fire Department or other qualified person as may be designated by the Board of Selectmen. The Board of Selectmen may, but need not, conduct a public hearing upon the application for renewal and may issue at a public meeting such renewal local permit upon receipt of the application fee, a completed renewal application form designated by the Board of Selectmen, a complete inventory, a satisfactory contingency plan, and a favorable site inspection. The above stated renewal requirements are a minimum and the Board of Selectmen may require more extensive information in its regulations. 5.17.6.3 Amendment of a Local Permit Authorized under this Bylaw: Any local permit issued under this Bylaw must be amended where the owner or operator wishes to change any parameter, without enlargement, upon which the local permit was issued. Expansion of the originally permitted activity requires an application for a new local permit. The Board of Selectmen by regulation shall set the minimal information that must be submitted upon application for an amended local permit and, after a site inspection and public hearing duly noticed as provided in Section 5.17.5.1, the Board may amend such local permit. 5.17.6.4 Abandonment of Use under Local Permit: The Board of Selectmen may, by regulation, determine the process that must be followed by the holder of the local permit where the site ceases to be used for the keeping, storing, using, manufacturing, selling, handling, or disposing of crude petroleum or any of its products. Nothing in such regulations shall be interpreted to be a revocation of a license granted under Section 13 of Chapter 148 of the General Laws. In addition, State law shall control the abandonment of above ground or below ground storage tanks. 5.17.7 Enforcement of Local Permit Authorized under this Bylaw 5.17.7.1 Prohibitions: Releasing any crude petroleum or any of its products upon the ground; into any surface or groundwater; or into any sewage disposal system, sewer system, catch basin, dry well, stormwater management structure, or drainage structure within the Town of Reading is prohibited. 14 Maintaining a site that constitutes a threat of release of crude petroleum or any of its products is prohibited. Owning or operating a business, home occupation, or industry or operating an organization or governmental agency that handles or stores crude petroleum or any of its products without registering it or obtaining the applicable local permits as shall be specified in this Bylaw or the regulations promulgated thereunder is prohibited. 5.17.7.2 Enforcement: The Board of Selectmen and the Reading Fire Department shall enforce the provisions of this Bylaw. A member of the Board of Selectmen, the Reading Fire Department, or their designee, may enter, according to law, upon any site at any reasonable time to inspect for compliance and threat of release. Upon request of the Fire Department, the owner, an individual identified on a local permit, or operator of any site shall furnish all information required to monitor compliance with this Bylaw, the regulations promulgated hereunder, and the conditions of said local permit. Nothing herein shall preclude the Reading Fire Department from requiring pressure-testing for underground tanks or testing of samples of soil, wastewater, groundwater, or other material from the site. All expenses associated with the required collecting and testing shall be borne by the owner or operator. All records pertaining to storage, removal, and disposal of crude petroleum or any of its products shall be retained for no less than five years by the owner or operator and such records shall be made available for review by the Board of Selectmen upon request. 5.17.7.3 Violation Notices and Orders: The Board of Selectmen and the Reading Fire Department are authorized to issue notices of violation, cease and desist orders, and other enforcement orders to compel compliance with this Bylaw, the regulations promulgated thereunder, and the conditions of any local permit issued by the Board of Selectmen as. the Board of Selectmen or the Fire Department deems necessary and appropriate. The Board of Selectmen or the Reading Fire Department shall give written notice of any violation to the operator and owner of the site. Such written notice shall specify the nature of the violation; any corrective measures that must be undertaken, including containment and cleanup of discharged materials and sampling and analysis before, during, and after cleanup; any preventive measure required for avoiding future violations, including long-term monitoring; and a time for compliance. Any requirements specified in a violation notice or an order shall be reasonable in relation to the public health hazard involved and the difficulty of compliance, but shall not be less than required under Federal or State law. The cost of containment and cleanup shall be borne by the owner and operator of the site. Any charges that the Town incurs in any cleanup process shall be borne by the owner and operator of the site and shall be collectable as a charge owed the Town in i accordance with Section 58 of Chapter 40 of the General Laws. 15 5.17.7.4 Penalties: The Board of Selectmen may suspend, modify, or revoke a local permit issued under this Bylaw for due cause, which shall include but not be limited to failure to comply with any section of this Bylaw, failure to perform the conditions set forth in the approved contingency plan, or violation of any condition of the local permit. Any person who violates any section of this Bylaw shall be fined as provided in Section 1.5 of the Bylaws of the Town of Reading. Each day that an individual failures to comply with an order of the Fire Department under this Bylaw shall constitute a separate violation. In addition to any other means of enforcement, the provisions of this Bylaw may be enforced by the non-criminal disposition procedure in accordance with the provisions of Section 5.11 of these Bylaws and of Section 21 D of Chapter 40 of the General Laws. For the purposes of such non-criminal disposition, the term "enforcing person" shall mean any member of the Reading Fire Department. Further, the enforcing person may enter onto any property and in any building thereon for the purpose of inspecting or investigating any violation of this Bylaw or enforcing the same, except no dwelling unit shall be entered without the consent of the resident or other person authorized by law to give such consent. or take any other action with respect thereto. Board of Selectmen Background: The Town of Reading is home to 18 large scale petroleum storage \ facilities including 13 gasoline service stations and several other storage facilities: o The Town of Reading facility on New Crossing Road, e The State facilities on Causeway Road, o Camp Curtis Guild, Oil storage facilities, s The Meadow Brook Golf Club facility on Grove Street. The Town has a fragile ecosystem, with many streams, wetlands and a large Aquifer Protection District. These resources all need to be protected. Under current law and regulation, once a Gasoline Storage License is granted, it is permanent subject only to revocation after a hearing. Also, under existing law and regulation,;the Fire Department issues a ep rmit which is good for up to five years. Simply stated, this Bylaw will allow the Town, through the Board of Selectmen and the Reading Fire Department, to register all facilities. The, Town will then be able to exercise further control over such facilities by means of a local permit, ; including maintenance of a contingency plan, establishment of methods of containing releases, etc. Additionally, the Fire Department will be able to require annual proof that all things that need to be done, including submission of all testing, will be provided to the Reading Fire Department. 16 On April 5, 2004, a meeting was held with the owners/operators of a number of the gasoline service stations in Reading who would be affected by this Bylaw. They had several suggestions for clarification of the Bylaw, and it is likely that these amendments will be incorporated into the motion under this Article. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this Article by a vote of 3-0-0. ARTICLE 12 To see what sum the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or otherwise, and appropriate for reconstructing surface drains, sewers and sewerage systems, including the cost of consulting engineering services, designs, plans, contracts, specifications, equipment, inspection fees, contingencies and related facilities and expenses related thereto and necessary in connection therewith, said sum to be spent under the direction of the Board of Selectmen; and to see if the Town will vote to authorize the Board of Selectmen or any other agency to file an application(s) fora grant or grants to be used to defray all or any part of said sewer construction and/or reconstruction and related matters; and to see if the Town will vote to authorize the Board of Selectmen to enter into any or all agreements as may be necessary to carry out the purpose of this Article, including but not limited to, the applications and acceptance of a grant and a non-interest bearing loan from the Massachusetts Water Resources Authority, and to authorize the Treasurer- Collector, with the approval of the Board of Selectmen, to borrow pursuant to said loan, or take any other action with respect thereto. Board of Selectmen Background: The MWRA's Infiltration and Inflow (1/1) Local Financial Assistance Program provides support to MWRA member communities to perform sewer rehabilitation and reduce infiltration and inflow into the sewer system. Infiltration occurs when surface water enters sewers through leaks, cracks and faulty joints in pipes and manholes. Inflow is caused from stormwater runoff that enters the sewer system through improper connections such as roof drains and sump pumps. The funds proposed under this Article will be used to perform a house-to-house inspection to identify inappropriate direct connections (inflow) to the Town's sewer system with the purpose of assisting residents with identifying methods to remove the connections. The Town will also provide limited financial assistance to the homeowner. Any infiltration or inflow into the sewer system now has a direct effect on the Town's sewer rates from the MWRA. Reading's Sewer 1/1 Reduction Program will be funded through a combination grant and no-interest loan from the MWRA, with sewer rates funding the repayment of the loan. The Town has been approved to receive $171,315 in the form of a grant, and $209,385 in the form of a non-interest loan that will be paid back to the MWRA in equal installments over a five-year period beginning one year after distribution of the funds. 17 This Article authorizes the Town to proceed with this project, including making application for funding in accordance with the formula outlined above. Finance Committee Report: The Finance Committee recommended the subject matter of this Article by a vote of 9-0-0. Continued Inflow and Infiltration work is in the best interest of the community financially, and in the best interest of the community in preventing sewer back-ups. These funds, plus previously approved funds for Inflow and Infiltration removal as well as developer contributions, will enable the Town to continue its efforts at keeping the sanitary sewer system trouble free and efficient to operate. Bylaw Committee Report: No report. ARTICLE 13 To see what sum the Town will vote to raise by borrowing under Chapter 44, Sections 7 (3) and 7 (3A) or Chapter 70B of the General Laws of the Commonwealth of Massachusetts, or pursuant to any other enabling authority and appropriate for the purpose of constructing an addition, remodeling, reconstructing and making extraordinary repairs to the Alice M. Barrows School on Edgemont Avenue, including the costs of original furnishings and equipment, landscaping, paving, and other site improvements, engineering and architectural fees, plans, and specifications, inspections fees, relocation costs, contingencies, and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee as an addition to, and in conjunction with, the sum authorized by vote under Article 5 of the Warrant for the Special Town Meeting of December 7, 1998, and Article 12 of the Warrant for the Annual Town Meeting of April 24, 2000; and that the Town vote to authorize the School Committee to file applications \ for a grant or grants to be used to defray all or any part of the cost: of said school renovations and addition and related matters, and that the Town vote to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article. Further, to see what authorized but unissued amount the Town will vote to rescind from the authorization for the- new elementary school approved on November 15, 1999 under Article 14 in the amount of $9,100,000, or take any other action with respect thereto. School Committee Background: The School Committee is planning to proceed with the renovation of and addition to Barrows School during Fiscal 2005 while the Barrows students are housed at the new elementary school. Bids for the Barrows project are being sought in the Spring of 2004. Original appropriations for the Barrows' project were made in December, 1998 ($6,585,000) and April, 2000 ($515,000). There is a concern that these debt authorizations may not be sufficient due to inflation in building costs since original plans were made. Therefore, the School Committee has placed this Article on the Warrant. Funding of bonding projects through the tax levy has become more difficult as budgets have tightened. Therefore, this Article proposes to rescind an amount of the authorized but unissued debt appropriated on November 15, 1999 ($9,100,000) for the new elementary school at Sunset Rock. The amount rescinded from the new school appropriation is proposed to be equal to the amount of additional debt authorized for Barrows. To date, debt on the new school has been issued in the amount of $8,400,000, 18 leaving $700,000 unissued. This action does not involve the $2,500,000 appropriation for the new elementary school which was approved by the voters as a debt exclusion on February 25, 2003 and was borrowed in January, 2004. Because the bidding on the Barrows' project will not be complete until April 30, 2004, action on this Article is likely to be tabled until the last evening of Town Meeting. Finance Committee Report: Action pending. The Finance Committee has reviewed this subject in detail. What is not known at this date is what, if any, additional funds might be needed for the Barrows' project. Bids will be received on April 30th during Town Meeting. The School Department and its Construction Manager will evaluate them, and determine the additional amount needed to complete the Barrow School project. The Finance Committee will then review the proposal to rescind a portion of the debt authorized for the new school, and to authorize additional funds for the Barrows' project. The Finance Committee will have a recommendation for Town Meeting for its session on May 6th. Because the time will be short, one option may be to finish all other business of Town Meeting but not adjourn until May 6th, giving as much time as possible for the School Department and the Finance Committee to review and evaluate the issue. Bids must be able to be awarded by May 30th. Bylaw Committee Report: No report. ARTICLE 14 To see if the Town will vote to accept the provisions of Chapter 137 of the Acts of 2003 relative to pay for active duty members of the National Guard and Reserves, or take any other action with respect thereto. Board of Selectmen Background: Chapter 137 of the Laws of the Commonwealth of Massachusetts was approved by the Legislature and signed by the Governor on November 26, 2003. It authorizes a Town, if accepted by Town Meeting, to pay Town employees who are serving in active military service, the difference between their base military pay and their base pay as a Town employee. There is only one employee who would be affected by this legislation at the present time. The estimated cost of accepting Chapter 137 at this time would be about $9,200 the difference between base military pay and base Town pay from November 2002 through the end of FY 2004 (June 30, 2004). These funds are available in the Police Department salary budget. The cost of acceptance of this legislation for this current situation is modest. If accepted by the Town at this time, it appears that acceptance of Chapter 137 is not subject to being revoked at a future date the acceptance is permanent. It is unknown as to what future costs may be, or how many Town employees would be affected by this legislation in the future. Finance Committee Report: The Finance Committee recommended the subject matter of this Article by a vote of 9-0-0. The Finance Committee believes that the impact is negligible for the one case that this would currently apply to, and that it is likely that 19 acceptance of this law will never have a large impact on Reading. The Finance Committee believes that each local community has an obligation to support its "citizen soldiers" in a time of national emergency. Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this Article by a vote of 3-0-0. ARTICLE 15 To see if the Town will vote to accept one or more gifts to be administered by the Commissioners of Trust Funds, such gifts to be used for the purposes for which they are given to the Town, or take any other action with respect thereto. Board of Selectmen Background: A gift of $1,000 has been made to establish a trust fund administered by the Town of Reading Commissioners of Trust Funds, the income from which is to be used for the Joan Clifford Memorial Book Award. The fund is to be used annually to award a book to a French student at Parker Middle School, said student to be selected by the Principal in consultation with the Language teachers at Parker. Further, a gift of $2,210 plus any other funds which may be donated in the future, has been made to establish a trust fund administered by the Town of Reading Commissioners of Trust Funds. The fund is to be expendable and used for a scholarship to be awarded at Reading Memorial High School (RMHS) Graduation, said recipient to be a student recommended by the RMHS Language Department and the RMHS Guidance Department. The fund is designed to be exhausted within five years. The award is to be called the Joan Clifford Memorial Scholarship. Finance Committee Report: The Finance Committee recommended the subject matter of this Article by a vote of 9-0-0. These gifts are a generous recognition of Ms. Clifford's contribution to the community and are gratefully accepted. Bylaw Committee Report: No report. ARTICLE 16 To see if the Town will vote to amend Article 55, Section 5.5.1 of the Town of Reading Bylaws from "No person shall fire or discharge any fireworks, firearms, cannon or explosives of any kind..." to "No person shall fire or discharge any fireworks, firearms, bow and arrow, cannon or explosives of any kind..." By petition Background: All areas in Town, except for Conservation land, prohibit the use of bow and arrow. The Town Forest prohibits it, the Open Land Trust prohibits it, and the Board of Selectmen Rules and Regulations, Section 6.2.3 Rules, Rule 2, prohibits it in all other areas except for Conservation land. Therefore, the amendment to Reading Bylaws Article 5.5, Section 5.5.1 would encompass the entire Town regarding bow and arrow as it does for other weapons. Naturally, as Article 5.5, Section 5.5.1 goes on to state this "does not apply to the lawful defense of life or property, nor to any law enforcement 20 officer acting in the discharge of his duties, nor to the use of such weapon at any military exercises or any established rifle range, nor to the rights and privileges of an owner or - lessee of land as set forth in Chapter 131 of the General Laws." Finance Committee Report: No report. Bylaw Committee Report: Action pending. ARTICLE 17 To see if the Town will vote to authorize the Board of Selectmen to convey a portion of Plot 65, Lot 7 to the Reading Housing Authority and to authorize the Board of Selectmen to acquire a portion of Plot 65, Lot 6 from the Reading Housing Authority, under such terms and conditions as the Board of Selectmen shall determine, or take any other action with respect thereto. Reading Housing Authority Background: It is the responsibility and goal of the Reading Housing Authority (RHA) to expand the availability of low cost housing within the Town of Reading. The Reading Housing Authority serves low-income families and the lack of suitable housing, and lack of housing options has made it difficult for young adults and young families in need to live in Reading. The RHA has worked hard to attain rental properties, affordable to our low- income families, throughout Reading when available. The Authority presently owns 24 family units at various locations in the Town. The RHA would like to expand that number to 28 family units by continuing its efforts to develop the property the Authority owns at 75 Pleasant Street next to the Senior Center. There is no question that the addition of these units is needed. The purpose of the proposed land swap in Article 17 of Town Warrant is to present a design for development of the property which best suits the character of the neighborhood. The RHA has been working with neighbors, Town Boards and Commissions on this project. The proposed land swap would enable the RHA to continue with its current plan to provide six units of family housing, the preference being to renovate the existing structure and add four new units along Pleasant Street. A plan outlining the proposed swap and development of the site is included in the Appendix to this report. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 18 To see if the Town will vote to authorize the Board of Selectmen to petition the General Court to approve a Home Rule Petition, pursuant to Article LXXXIX of the amendments to the Massachusetts Constitution of the Commonwealth to 21 accomplish the removal of the position of Chief of Police from the provisions of Chapter 31 of the General Laws of the Commonwealth of Massachusetts, known as the "Civil Service" provisions, and such legislation shall be generally in the following form: Section 1 - The position of Chief of Police shall no longer be subject to Chapter 31 of the General Laws. Section 2 - Section 1 shall not impair the Civil Service status of any person holding the office of Chief of Police of the Town of Reading on the effective date of this act. And, further, that the Board of Selectmen is hereby authorized to take all necessary action in support of this Article, or take any other action with respect thereto. Board of Selectmen Background: In November 2001, Town Meeting considered under Article 13 the same matter as proposed under this Article. Town Meeting did not approve the Article at that time. The entire Reading Police Department, including the position of Police Chief, falls under the State Civil Service laws. By contrast, while the Fire Department personnel falls within Civil Service, the Fire Chief's position has previously been removed from Civil Service. In making an appointment to the position of Chief of Police under Civil Service, the Town has very limited options as to how to proceed and who can be considered for the position. In the most recent hiring process, because the position is in Civil Service, the Town faced the choice of either: ♦ Restricting the eligible applicants to current Superior Officers in the Reading Police Department, or ♦ Going outside the Department and running the risk of having no applicants from the Reading Police Department. By contrast, in hiring for the position of Fire Chief, the Town was not restricted from who or how many applicants the Town could consider, including members inside and outside of the Reading Fire Department. During the actual hiring process under Civil Service, the Town Manager as the Appointing Authority was able to observe but not participate in an extensive interview known as an "Assessment Center" to screen the Police Chief candidates. Civil Service since that time ruled that the Appointing Authority will not be able to directly view the "Assessment Center" but will be required to rely on videotapes. Civil_ Service then changed the rules again to allow the Appointing Authority to directly view the Assessment Center. The Board of Selectmen, who have the responsibility of confirming the Town Manager's appointment of the Police Chief, is excluded from any involvement in the Assessment Center. By contrast, in hiring a Fire Chief under a non-Civil Service process, the :Town Manager and a member of the Board of Selectmen were able to directly participate in the "Assessment Center" in screening applicants for the position. 22 Civil Service provides for certain protections of Civil Service positions including the Police Chief's position. In the non-Civil Service alternative, the Town may execute an Employment Agreement with the Chief which determines the terms and conditions of the Chief's employment. The Fire Chief's position has no Civil Service protection but the Town has an Employment Agreement. Under the current structure, the Fire Chief is on a "leave of absence" from his prior position as a Fire Captain to provide career protection for the individual, and the same process would be available for the Police Chief's position if it were not in Civil Service. The proposal to remove the Police Chief's position from Civil Service is prospective and would not affect the current Chief, nor would it affect the Chief to be appointed in the Spring of 2005 when the current Chief retires. This proposal is not in any way a reflection on the current or past Police Chief and the job they have done in the position. The intent is merely to provide for more modern hiring processes in Reading for a very important position, in 'order that all options may be left open to the Town to hire the very best qualified person to serve the community. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this Article by a vote of 3-0-0. ARTICLE 19 To see if the Town will vote to determine how much money the Town will raise by borrowing, or from the tax levy, or transfer from available funds, or l otherwise, and appropriate for the operation of the Town and its government for Fiscal Year 2005 beginning July 1, 2004, or take any other action with respect thereto. Finance Committee Background: The details of the proposed FY 2005 Budget are included in the yellow pages of this report. Finance Committee Report: The Finance Committee's report and recommendations on the FY 2005 Budget are included in the yellow pages of this report. Bylaw Committee Report: No report. ARTICLE 20 To see if the Town will vote to amend Section 4.9.2 of the Reading Zoning By-Law, entitled "Overlay Districts" to add a new third paragraph so that the section shall read as follows: Planned Unit Development Districts shall take the form of overlay districts covering all or part of Industrial Districts, the Business A District and designated portions of Residential Districts on the Reading Zoning Map. For any land within a PUD District, a Developer may choose to conform either to the zoning regulations which govern the underlying district or to the PUD overlay regulations and procedures set forth by this Section, whose specific provisions shall supersede all other provisions in the Zoning By- 23 Laws with respect to the underlying district including, without limitation, use, intensity, dimensions, parking and site plan review; however, the provisions of any other overlay district shall continue to apply. Planned Unit Development Districts are overlaid on three zoning districts: Industrial, Business A and Residential Zones. Section 4.9 controls development in this overlay utilizing the following terms: PUD-I for Planned Unit Development District - Industrial for PUD's overlaid in the industrial zone, PUD-B for Planned Unit Development District - Business for PUD's overlaid in the business zone and designated portions of adjacent residentially-zoned land; and PUD-R for Planned Unit Development District- Residential overlaid in the residential zone. Any reference noted herein to "PUD" generally denotes the requirements and controls are for developments for PUD's in Business, Residential and Industrial zones. Add to 4.9.2 as 3rd Paragraph Planned Unit Development-Business District as an Overlay District A PUD-B District shall take the form of an overlay district covering an underlying Business A District and may include land situated within the S-15 District that was a part of a lot existing on January 1, 2003, a portion of which lot was also in the Business A District, but only as is applied to a specific parcel or parcels through a formal and proper amendment to the Reading Zoning Map. A PUD-B Overlay District may be applied only through action by Town Meeting to amend the Reading Zoning Map placing such land within the PUD-B Overlay District. And further, to see if the Town will vote to amend the Reading Zoning By-Laws entitled "Overlay Districts" to add a new Section 4.9.7 as follows: 4.9.7. Use and Dimensional Requirements in the PUD-B The following use and dimensional requirements shall be adhered to by all PUD- B Special Permit developments that lie within a PUD-B Overlay District and which shall be used by the CPDC in evaluating each PUD-B development proposal. 4.9.7.1 Parcel Size and Eligibility: The minimum land area of a project under a PUD-B Special Permit is three (3) acres in size. A development parcel may consist of land in more than one ownership, provided that all land comprising the parcel lies entirely within the PUD-B Overlay District and is contiguous. Lots separated by a minor street as defined in Section 4.9.2.1 or right-of- way or private way may be considered,. in CPDC's discretion, contiguous for this purpose. Proposed developments may include pre-existing buildings provided that all PUD requirements are satisfied by each new or existing building and for the PUD as a whole. More than one principal building may be located on a lot, Section 5.2.8. notwithstanding. 24 Permitted Uses in the PUD-B The following uses may be allowed by a PUD-B Special Permit, subject to the findings of the CPDC as to the net benefit and adverse impacts of the proposed PUD: a. Within a PUD-B Overlay District, any portion of land that is within the underlying Business A District or within 30 feet of the underlying Business A District zoning boundary line may be used for those various uses allowed within the underlying Business A District, excepting that Automotive Uses and enclosed storage as a primary use as listed in the Table of Uses in Section 4.2.2 (Table of Uses), and fast food restaurant or drive-thru uses shall not be allowed. b. Any land within the PUD-B Overlay District that is both in the underlying residential district and more than 30 feet from the underlying Business A District zoning boundary line may only be used for the parking of registered motor vehicles in a parking lot or structure, related driveways, landscaping, lighting, fencing, drainage systems and containerized and enclosed trash storage, all as accessory uses for the uses allowed elsewhere in the PUD-B Overlay District subject to conditions imposed by the CPDC. 4.9.7.3 Intensity of Use in PUD-B 4.9.7.3.1 Uses as described in 4.9.7.2: The basic permitted intensity of a business use in a PUD-B development, expressed as the Floor Area Ratio as defined in Section 4.9.2.1.f, may not exceed 0.50. In order to assist in making this calculation, plans submitted for a PUD-B Special Permit that propose such a use shall show what portion and area of the development parcel will be put to such use. Areas which have been counted to satisfy the intensity limit for residential use may not be counted also to satisfy the intensity limit for business/commercial use and areas which have been counted to satisfy the intensity limit for business/commercial use may not be counted also to satisfy the intensity limit for residential use. 4.9.7.4 Dimensional Requirements: 4.9.7.4.1 Building Height. The maximum building height within a PUD-B Overlay District shall be as follows: a. Any portion of an allowed structure that is within an underlying residential zoning district portion of a PUD-B Overlay District and that is farther than 30 feet from the underlying Business A zoning boundary line shall not be greater in height than is allowed in the underlying zoning district in which it is located. b. Any portion of a building that is in an underlying Business-A Zoning District or is within 30 feet of an underlying Business-A Zoning District shall be no higher than 50 feet. 25, 4.9.7.4.2 Setbacks and Buffers in a PUD-B: a. The extent of buffering and setbacks shall in every case be based upon the following criteria as reviewed by the CPDC: ♦ Existing topography s Existing vegetation ® Existing and Proposed Structures within and outside the PUD-B District ♦ Proximity to Residential Dwellings b. The minimum front, side and rear yard requirements shall be the same as in the underlying districts except that the minimum front yard set-back may be as little as 30 feet if there is no parking in the front yard. C. Parking/Loading. The parking and loading requirements contained in Section 6.1.1.3 shall apply. Parking spaces shall be at least 8.5 by 18 feet, with provision for larger spaces as required by the CPDC to accommodate short term parking, handicapped and larger vehicles. d. Shadow Impact. Between 9:00 a.m. and 3:00 p.m. (EST) from February 21St to October 21St, no building within a PUD-B Overlay District shall cast a shadow any dwelling in existence at the time of a PUD-B Preliminary Plan submission. Private Ways All on-site and off-site improvements, which include the installation of utilities, public lighting, sewers and other public improvements, shall be constructed according to the standards of the Reading Public Works Department and other appropriate departments and conditions imposed by the CPDC. Amend Section 4.2.2 Table of Uses by adding the following line under the existing captions: Principal Uses RES RES RES BUS BUS BUS IND s-15, s-20, s-40 A-40 A-80 A B C PUD-B SPP* No No SPP* No No No Community Planning and Development Commission Background: This amendment seeks to create a new Planned Unit Development- Business (PUD-B) zoning overlay district in the Zoning By-Laws (Article 20), and to amend the Zoning Map by applying the new PUD-B District to the properties in their entirety located at 80-100 Main Street shown as Assessors Map 11, Lots 11, 12 (Article 21). At the request of the property owner, Atlantic Tambone Development Corporation, the CPDC conducted numerous zoning workshops over the course of 2002, 2003 and 2004 for the purpose of reviewing zoning options in the Business A District to 26 allow for redevelopment. During the workshops it was established that the existing buildings at 80-100 Main Street are reaching the end of their useful lives and the current - Business A zoning may not allow for economically-viable redevelopment. After extensive consideration by CPDC of public input presented in the workshops and Master Plan meetings, CPDC identified the need to promote appropriate economic development and aesthetic improvements on Main Street in general, and South Main in particular. The zoning amendments proposed by Articles 20 and 21 seek to allow possible redevelopment of the site to accommodate an office building, with related accessory uses such as parking, in approximately the same location as the current buildings. In recognition of abutting residential uses, as zoning amendments were considered CPDC sought to achieve a balance between mitigating impacts on neighborhoods while encouraging high quality redevelopment that enhances the economic climate on South Main Street commercial corridor. After reviewing language sufficiently applicable and appropriate to Main Street and not inconsistent with other PUD overlays in Town, the CPDC commenced the zoning enactment process, drafted the Articles for public inspection at Town Hall and on the planning web page, and conducted a duly advertised and noticed public hearing on February 9, 2004. Finance Committee Report: No report. Bylaw Committee Report: Action pending. CPDC Report: CPDC voted 4-0-0 to forward the foregoing language in Articles 20 and 21 with a favorable recommendation to Town Meeting. ARTICLE 21 To see if the Town will vote to amend the Town of Reading Zoning Map to designate the following land, currently zoned as Business A and S-15, as being within the Planned Unit Development - Business (PUD - B) Overlay District: Land situated on the westerly side of Main Street, Reading, MA, being shown on Assessors' Map 11 as Lots 11 and 12, and being further described on Exhibit A attached hereto and incorporated herein by reference or to take any other action with respect thereto. Community Planning and Development Commission Background: See background on Article 20. The proposed Zoning Map amendments as they would apply are included in the Appendix of this report as is a full description of the site. 27 Finance Committee Report: No report. Bylaw Committee Report: Action pending. CPDC Report: CPDC voted 4-0-0 to forward the foregoing language in Articles 20 and 21 with a favorable recommendation to Town Meeting. ARTICLE 22 To see if the Town will vote pursuant to Section 2-6 of the Reading Home Rule Charter to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto: Precinct 2 Amanda Lee Foulds Precinct 3 Robert J. Coffey Paul J. Murphy Robert M. Murphy Precinct 4 Matthew L. Wilson Precinct 8 Frederick F. Martin Jr. Board of Selectmen Background: The Reading Home Rule Charter provides for the removal by Town Meeting of Town Meeting Members who do not attend at least half of the Town Meeting sessions during the previous year. There are six members who meet those criteria, as listed above. The Town Meeting Members from each of these four Precincts will be asked to meet in a caucus before this Article is taken up, and to evaluate the particular circumstances of each of these situations. The four affected Precincts will then make a recommendation to Town Meeting as to whether the member should be removed. Finance Committee Report: No report. Bylaw Committee Report: No report. 28 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to March 2, 2004, the date set for the Election in said Warrant, and to publish this Warrant in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands.this 27th day of January 2004. ~~77 George V. Hines, C airman Richard W. Schubert, Vice Chairman . lj Z, D) Gail F. Wood, Secr tary Camille . Anthony D Matthew Cummings SELECTMEN OF READING Thomas H. Freii~ an, onstable 29. ARTICLE 2 Reading Municipal Light Department Report on the Light Department to Annual Reading Town Meeting May 3, 2004 30. ARTICLE 2 RMLD's 2003 Performance Retail sales of 696,040,013 kWh were up 2% over 2002 sales of 681,918,393. The RMLD's annual peak demand of 153.6 MW occurred on June 27 at 3:00 p.m. It was 2.65% lower than the 2002 peak of 157.8 MW. The RMLD performed the first phase of a Class Cost of Service Study, which resulted in restructured electric rates in June. The electric rates were levelized (removed seasonality). The rates were decreased by approximately 8.6%. The Purchased Power Adjustment credited $3.6 million to the ratepayers. The second Phase of the Class Cost of Service Study will be completed in c- 2004. 31 ARTICLE 2 RMLD s 2003 Performance (Continued)) The RMLD returned $3 million to the ratepayers in November. The RMLD successfully installed a new Customer Information, Billing, and Financial Management System (CIBFMS). The accounting, payroll, billing and inventory systems are interconnected All systems are up and running as of March, 2004. The RMLD's reliability index remains very high at above 99.99%. The RMLD returned $1,826,062 to the Town of Reading. The RMLD's Operating ]Budget for 2004 is $64,808,978, which is 3% lower than the actual for 2003 of $66,769,572. 32 . ARTICLE 16 . CLERK 7, r ASS. Article to place on Town Meeting Warrant: 20611 jAN 20 A 33 To amend Article 55, Sec. 5.5.1 of the Town of Reading bylaws from "No person shall fire or discharge any fireworks, firearms, cannon or explosives of any kind..." to "No person shall fire or discharge any fireworks, firearms, bow and arrow, cannon, or explosives of any kind..." Explanation: This amendment allows the bylaws to conform to the rules and regulations for all the other open space and recreation areas of the Town. Signatures 0 A;1) Z, 9 12 A -3 f 7& ~~Y Y7 V / 9',3 11-72 :T 33 i ARTICLE 17 W Cq rn Cil ~ f A4 I 1 34 viii :~~~;•ir~' V ~ 'I IF =--Vwm: i 1 i t O • w~ ~I' ARTICLE 17 t t ( .C y . 0 01 - - - a. - ; - 4ii w kd- ' • b m ~ ate: ` 'fit d 5# i K~~ U------"i - .01 M v N ' Q °l T( 'Ll , Z ~ N 2004 Readinn Annual Town Meeting Article du PU D-B Zoning Map Amendment ARTICLE 21 H-L \ !i` T-ARPFAI -E-RRA j - S~ t ~ j ~ ~ i it , , 0 K11~f~ 3i`RE 1 I4 ~Jf \ r J ~ \ ~ t ~ r WG ELM DRNE LEA~ o~NPMpo , 0 ~ I, . I r N M~ 1 i I ` ~ vN P - - AGOG -!'x UNNAA4 1 Mill I NM Feet 0 187.5 375 750 1,125 1,500 35 ARTICLE 21 EXHIBIT A i The land in Reading in the County of Middlesex, Massachusetts with the buildings thereon now numbered 80, 88-90, and 100 Main Street, bounded and described as follows: Beginning on the westerly side of Main Street at the intersection of South Street, the line runs NORTH 85° 43' 00" West by South Street. 146.20 feet; NORTH 60 13' 20' West by land of Wilson, 147.70 feet; NORTH 84° 00'00" West by said land of Wilson and McIntire, 159.14 feet; NORTH 85° 04'50" West by land of McIntire, Demars, Jones, Sullivan and Fitz, 354.34 feet; , NORTH 3'5438" East by land of Hopkins. 163.50 feet; NORTH 87° 20'55" East by land of Hopkins 259.50 feet; NORTH 89° 02'40' East by land of Houser, 370.91 feet; and SOUTH 4° 43' 00" East by the westerly line of Main Street. 387.41 feet. Containing 3.5 acres, more or less. A portion of said premises is shown on a plan dated June 18, 1955 by Dana F. Perkins & Sons, Inc. recorded with Middlesex South Registry of Deeds in Book 8622, Page 449, and a portion is shown on a plan dated March 1947 by M. Kingman Abbott recorded with said Registry in Book 7109, Page 217. The above-described parcel is subject to a taking by the Town of Reading for the relocation of the northwesterly corner of Main Street and South Street by instrument recorded with said Registry in Book 8938, Page 376. For title, see Deed of Antonio J. Tambone and Alma V. Tambone to Philip E. Tesorero and Anthony J. Perrone, Trustees of the South Realty Trust, recorded in Book 11621, Page 024 in said Registry. EXCLUDING from the above-described parcel the two (2) parcels of land totaling 3,443 square feet shown as Parcels T1 and T2 on a plan entitled "Plan of Proposed Highway Improvement Parcels Located in Reading, Mass. dated November 16. 2000, and recorded with said Registry of Deeds as Plan No. 32 of 2001, which two (2) parcels were conveyed by the Trustees of South Realty Trust to Addison-Wesley/Longman, Inc. by Deed dated January 9,2001, and recorded with said Registry of Deeds on January 10, 2001 as Instrument No. 940 (the "2001 Deed"). Together With all rights and easements reserved in the 2001 Deed as appurtenant to the above- described parcel. 36 Town of Reading Finance Committee Resort on the 2005 Budget The Reading Finance Committee conducted its hearings for the fiscal year 2005 budget during the months of February and March of 2004. At these hearings, each department's revenue and expense forecasts were presented, in detail, to the Finance Committee. The hearings featured an explanation by individual Town department heads of any material changes in their expense lines, and a forecast of future budgetary needs, including capital items. FinCom members were given an opportunity to ask questions and seek additional information about any issues related to the budget, and as always department heads cooperated fully. There was also an opportunity at each meeting for public input, and several Reading residents attended and participated in the discussions. On March 24th, the Finance Committee took its final votes to recommend to Reading Town Meeting the FY 2005 budget. The Town's expected 2005 revenues will support the necessary budget increases in all departments. The $61 million budget includes: a $1.45 million increase in schools, a $200,000 increase in building maintenance, a $500,000 increase in public works, and a $200,00 increase in public safety. The allocation to employee benefits will increase by $580,000. Debt service and capital will increase by $2.9 million as a result of last year's debt exclusion. During better economic times or positive revenue surprises (such as an unexpected increase in state aid), FinCom recommends adding money to the stabilization fiend that was established at Fall 2003 Town Meeting. This year's recommendation is to add $100,000 to that fund, increasing its value to $800,000. Moving money into or out of the stabilization fund requires a 2/3 vote of Town Meeting, while spending free cash requires only a majority vote. A stabilization fiend (when compared to free cash) is more secure and therefore better demonstrates the Town's commitment to long-term savings. FinCom is adamant about maintaining the current levels of both flee cash and the stabilization fiend, particularly because of the potential budgetary shortfalls the Town faces in the years to come, as well as our perceived financial stability in the eyes of bond analysts. On the subject of budgetary shortfalls, FinCom is concerned about the Town's finances going forward. Thanks to last year's successful passage of an operating override and the high school debt exclusion, in FY 2005 the Town of Reading is able to balance its revenues and expenses. Unlike several municipalities in our peer group, Reading will be able to provide services consistent with the needs of its residents over the next 12 months. However, a 5-year budget projection constructed by the Town Manager estimates a shortfall of $1.9 million beginning in FY 2006 and increasing to $7 million in FY 2009. Tlvs projection is conservative, as it assumes minimal increases in revenues and no fixture use of free cash. While we consider this projection to be a "worst case" scenario, FinCom believes that Town Meeting should be prepared for budgetary shortfalls as early as next year. Nevertheless, we feel that the Town can be cautiously optimistic given our new commitment to long-range planning for the Town's finances. FinCom will continue its dialogue with the other major boards to cultivate and implement ideas for revenue 37 enhancement and cost savings. Several ideas that came out of last stnnmer's "brainstorming" sessions will be addressed in ongoing meetings once Town Meeting has concluded. I encourage all who are interested in contributing to the future economic success of the Town to get involved in these discussions. Sincerely, Finance Committee James Francis, Chair Catherine Martin, Vice-Chair Richard McDonald Robert LeLacheur Charles R. Robinson Andrew Grimes Harold Torman Marsie West Paul Bolger 38 Town of Reading 16 Lowell Street Reading, MA 01867-2685 FAX: (781) 942-9071 Email: townmanager&i.reading.ma.us FY2005 Budget Message TOWN MANAGER (781) 942-9043 The Finance Committee has reviewed and recommended the FY 2005 budget as detailed in the following sheets. This material, plus this message and the message form the Finance Committee, give Town Meeting and residents all of the pertinent facts that they need to understand the financial position of the Town at this time. REVENUES The attached "Forecast of.General Fund Revenues FY2005 through FY2009" shows two years of historical revenues and five years of projections of revenues. The following are the highlights: ♦ Proper Taxes - In FY2004 the voters approved a $4.5 million Prop 2 %2 general operating override. This is reflected in the tax levy for FY2004. This sets a new base upon which the 2.50% levy limit is figured. This levy limit is carried out for FY2005 and beyond. Also in 2005, we are projecting $562,000 in new growth based on development of the landfill site, and based on historical new growth. Additionally, the tax levy (debt exclusion) reflects the last year of the debt exclusion for the High School schematic drawings, and the first year of the debt for the first phase ($35 million) for the High School project which has been bonded. ♦ Local Revenues from sources other than proper taxes - As a general rule, these line items have increased 2% from FY2004 budget levels. The exceptions are as follows: ♦ char es for services has been increased 2%; - plus the Recreation Revolving Fund income related to offsetting a portion of the cost of salaries in the Recreation Division; - phis increases in revenue for the Advanced Life Support service. ♦ Interest earnings have been increased in FY2005 based on the investment of the $35 million in bonds sold for the Reading Memorial High School. These investment earnings are short teen - they should last for two years. Therefore, they have been "committed" to one time increases in the expense side of the budget specifically the pension increases. ♦ Medicaid reimbursement for special needs is being pursued by the School Department. They anticipate a one time significant increase in this account because of retroactive collection of these fiinds. Going forward, it is anticipated that we will received approximately $75,000 pet year from this source of revenue. 39 ♦ Intergovernmental Revenue - We've used the Governor's FY2005 proposed budget to estimate the revenues and revenue offset from State Aid. In discussion with our legislators, they feel that this is a reasonable approach. This means that State Aid will basically be level funded for FY2005 from actual FY2004 levels. ♦ Operating Transfers/Available Funds - ♦ The amount of money available from cemetery sale of lots has increased to $47,737. o Sale of real estate funds from the landfill will be available for the first time in FY2005. These will go to offset debt and capital expenses. This is consistent with the Capital Improvements Program which will make these funds last for approximately 10 years. ♦ The earnings distribution from the Light Department has been increased 2.5% based on the C.P.I. through November 2003. ♦ The overlay surplus is certified by the Board of Assessors is $94,674. More funds from this source may be available later in the year as Appellate Tax Board cases get settled. ♦ Certified free cash in the amount of $460,000 is used this year only. This includes $360,000 which is available as premiums from the sale of the Reading Memorial High School bonds (the premiums will flow into free cash at the end of FY2004 and will be available to be appropriated as free cash at that time); and $100,000 is available because of interest earned on money borrowed from the High School in FY2004. This $100,000 is proposed to be appropriated in FY2005 to increase the stabilization fund. o Summary of Revenues - The total revenues for general government, therefore, will be over $61.5 million, or more than 9.50% increase from FY2004. This represents a $5.4 million increase in expenses from FY2004. Approximately one half of that is due to the debt C exclusion for the Reading Memorial High School project as voted in the Winter of 2003. EXPENSES The attached "Forecast of General Fund Expenses" shows two years of historical expenses and five years of projections. The FY2005 projected expenses are the same as reflected in the detailed FY2005 proposed budget. Town Government The FY2005 budget reflects only the addition of a part time GIS coordinator and GIS expenses, as well as an additional full time engineer to be paid from water and sewer enterprise accounts. The budget reflects a modest cost of living increase for employees, and generally reflects a 2.50% increase in expenses unless otherwise warranted. The following are the highlights of the expense budgets as proposed: A. Accounting • No changes. B. Community Services • Sections B21 and B22 Elections and Registrations reflect three elections to be run during FY2005, and the expenses required in order to rim those elections. • B23 Property and Casualty Insurance reflects an increase based on the current market. These are estimates that will be confirmed in April or May. 40 C. Finance • C5 the expense budget for the Assessors reflects some additional assistance in the area of revaluation for FY2005, particularly in light of the Walkers Brook Crossing (landfill) development coming online and being assessed for the first time. • C6 and C7 Technology Salaries and Expenses are increased reflecting the addition of a GIS Coordinator, and increased expenses for GIS and phone service. • C9 Human Resources Expenses reflects and increase in expenses for medical exams and advertising. D. Library • No changes. E. Public Safety • E1 Police salaries include the incorporation of the Parking Enforcement Officer and Animal Control Officer into the Police budget. This also reflects three retirement sick leave buybacks. • E6 Fire/Emergency Management Expenses reflects a more appropriate level of funding for expenses in the Fire Department. F. Public Works • F3 and F4 Engineering salaries and expenses reflect an additional engineering position to assist in addressing a large backlog of water and sewer capital projects, and an increase in contractual services for surveying expenses. • F9 Recreation salary and wages reflects the budgeting of salaries. There is an increase in the revenue side to offset this. All expenses continue to come from the revolving fund. • F13 street lighting is decreased reflecting the more recent costs of street 'lighting based on actual expenditures in 2003. • F14 rubbish collection/disposal reflects a significant increase based on extension of the contract for FY2005 and FY2006 (the contractor agreed to reduce the FY2003 and FY2004 budgets by $60,000 per year each). Additional information supplied would indicate that our rubbish collection and disposal costs are inline with similar communities. • F15 Snow and Ice Control - This line reflects an increase of $25,000 in addition to normal increases. This will help us to get to the goal of funding the average of the last five years snow and ice expenditure. • F16 Cemetery - This line reflects a reduction in the amount of bequest funds that are directly available for this line. However, other revenues including the sale of cemetery lots, bequest fiends, and fees for services offset the direct expenses of the cemetery Division. Summary of Town Departments - The Town departments show an increase of 7.1 % total from FY2004 to FY2005. If one were to remove the artificial increase because of funding the Recreation salaries and wages through the operating budget, as well as the increase in rubbish collection disposal and snow and ice, the increase would have been only 4.2%. 41 G. Building Maintenance • Building Maintenance budgets have increased a total of 6.33%. The largest single increase is for the cost of natural gas. This budget comes under the Superintendent of \ Schools for its management. H. School Budget • The School budget request was for $28,146,916 or 6.25%. The Town Manager has reduced this budget request by $200,000. In FY2004, because of aggressive application by the Special Needs Department for reimbursement under the State's "Special Needs Circuit Breaker Program" the Town received $500,000. This money is available to the School Department without appropriation. The Superintendent's proposed budget as approved by the School Committee reflects an anticipation of only $300,000 from the Circuit Breaker Program for FY2005. The Circuit Breaker Program will be funded in FY2005 at effectively the same or a slightly larger level on a Statewide basis. The Town may not be able to achieve the full $500,000 in reimbursements under this program in FY2005, but that is the best historic basis that we have to go on. 1. Vocational Schools • This is based on the requested budget from the Northeast Metropolitan Vocational School District. for FY2005. This proposed budget reflects an increase in students from Reading who attend the Vocational School - from 22 students to 25 students. J. Debt Service and Capital • The debt service reflects the full cost of the debt service including the debt service for the Reading Memorial High School project. Tax excluded revenues offset the High School debt. • The capital projects reflect replacement of a fire vehicle; replacement of the entire dispatch communications equipment; replacement of the street sweeper in the Highway Division; replacement and addition of Library computers; continuation of the Road Improvement Program approved by the voters as part of the Prop 2 1/2 override last Winter; and a flexible account to be used for unforeseen expenses. • The 64% increase in the capital improvements and debt service is the largest increase in any of the budgets. However, if you subtract the debt excluded portion of the debt service and capital, expenditure for FY2005 is almost exactly the same as it was for FY2004. K. Employee Benefits • K1 contributory retirement - This account has been increased approximately 10% from FY2004 to FY2005 to make up for poor investment performance over the last several years as suffered by most pension systems. Going forward, it is anticipated that the pension assessment would increase only about 2.50% per year. • K2 Noncontributory retirement has decreased slightly because of the death of one of the employees receiving this benefit. • K3 Unemployment benefits have been increased to reflect more closely the historical actual expenditures. < i 11 42 • K4 group health and life insurance has been increased to reflect the renewal effective March 1, 2004 at a 7.2% increase. We anticipated a 9% increase for FY2005/FY2006. We will know more authoritatively what the increase will be in December 2004. L. Stabilization Fund • Under this budget, the Town will be contributing $100,000 to the stabilization fund that was established in the Fall of 2003. This fund was established with $700,000. The stabilization fund has the interest accruing to the fund, and is available for future Town Meetings to use to offset major budgetary problems. It is extremely valuable even in these tight economic times to be able to add to those reserves. General Fund Expenses Summary The general fund reflects and increase in expenditures of 9.6% or approximately $5.3 million. If one removes from those numbers the extraordinary expenses indicated above, the total increase is closer to $2.1 million or 3.8%. ENTERPRISE FUNDS The water and sewer fields are an enterprise basis, which means that the ratepayers pay all cost related to those services. M. Water fund • The water fund expenses are expected to increase 2.71%. • The total amount devoted to capital improvements through both • debt service and capital outlay, remain stable. • Expenses increase approximately 4.4%, the salaries and wages increase 2.78%. N. Sewer Fund • The total expenses from the sewer fund are expected to decrease slightly in FY2005. • The MWRA expense represents a fairly modest increase. • The debt service we were previously paying has been paid off, and the capital outlay has remained relatively stable. e ctfu y bmitted Peter I. Hec enbleilmer Town Manager 43 Q1 O O N LLL. O O .c LO O O N LL N a1 C i~• d C LL L a~ d Q H ca U V LL. N N N .C ca to N ca C 'C R N Lr- O C O H 1= r t1Y NV N N S m o m r c"i M m K t= v V t(~ N s m o m r _ ri v of y ~ o o a o M m to M o s m n ~ ti r, ~~i N ~a ro ~ o « N v ry m F9 m 0 s o m N • m ~ LL - t\DO t J M ao ao v v M o: o H y N 1~ G R 6 a h C ~ :N m c xx9 a E a 3 'e e v 6 O F A n ~ m v N d ~ N O K f/1 M n O ` m c n o n m n b d O a c~ m m€ E x d ~p a c E ~ d 3 m ~ V J LO E a Om~. V A 4] N N 0 d C d .emu C a ~ o ` a o s e d w c v 0 3 3 F ~ ~ :K w d N w c ~ ~ N Yl ~ a Zs m C - 3 c 4 12 e ~ N v e -me a e°e 'O E > ~m e p• C~ N~ W O O 'Y N U 10 O 0 c O ~ F _c b m O L d ~ Z c O E c c ~ E O ~ V v 4 C3 Tm ~ m m m b .r m a E n N •g `o c m o .Eo 8 W~ m E u ~ J A T 4 `o a ~ o L N d c c m m v u 1Y - c .e L A m Y3 d N m G d U c c m ~ i c = m m m IL •O O+ m U ~ m L' aw o m ~ N fdf(( N d $ ~•o- Ul m S a o ~ ~ o m E c d'~3a ~s m p r d m ~ ~ a c m m O. C W W d N G m C N q C m 8 44 U) U) N V U) M N t0 ii. O O C C N LL. .L' Q LO N LPL.. Q~ N C 41 K W LL i d C r~ V N V L O LL. 0 o e 04 t~0 M M I-t S m O - cD o N fV M N -h ti - rnq I clz p pE N V r 2 z: d ~ m ~ v ~ ~ N o voi _ - h O o a a o 0 ' Fes- .n ~ c~D M c~D N `N7 'YU O 4'7 o lf) M M 0 2° m N V it m o _ m x o_ C'i n o o N N w ~ u~ Nm w ~ u~ h ~ m N LL; ll w - o o o o o - o F~ M M - M cD M N . ~ 4'J : O N M - M p o m N V JIB m ~ 1 N N LL o ~ y ~ Z H 0 6 N yy O V N 0 N IV r n~ K 0 N OD K _ 0 ti LL (7 i0 Q v C ro C ~ R y o p) a n F V ❑ O U o e o M ~~y O Oni N V a N K 0 O h rc U_ ~ n O E N M V n w t!) (0 ~ d' e e4 ~~i Y V' ~ m A v o ti ti M O d u) _ a OO o ~ UY m 6? ws ti o M O t N o O m ^ O1 t~D tC) N O o } O lL N O ~ «3 w N O d d - e2' ~ C lf7 n ~ L C w N M O O) ~ G _ ; : e- f d ~y T m a v a o 0 fV O N V co v o v ~ rn .c ~ N : C y ~ N O U O G1 ~ V M ~ V C O c c m O u O ry C 2 : c v~ E 5 3 O 't °o o N p j T N lL O N m w a CO U, ~ R o w ni m T p p N m M , ~ ~ ~ ~ N A Z y N w ` V G V 5 C y o ' y ~n a y G O a N X N t/) W ~ C C ~ j ' G O y y E E o 6 rn E G d c > } D a E t CD N K C C p Q w ~ C y d G ~ ~ H ~ r t ~ = a d o Q m V o F e w o 0 0 r0 9 M ~ M CC! o a N ~ p tt yam.. _ ^ " - E? a N Q m N h ~ v M --J L 0 00 F ~ o3em N N Q m c LmIll 0 0 N a0 M V ~ V W V f/) 0 o ¢ N o O o p C O D O y d a b .C G t0 m V m t! w u'S r°- v ~ v 0 oO O G) V c cu c d C c co Q O ' m IM fn W 45 G r y o E u E m o 5 m d E N d Z' Q E tu9i ° m E o l G g S q E 1. o. C. v n a'z t°. m W ° uz rn 0 0 N LL W O O ~ N lq LL to N c(Q G ~ X m LU m 'p O LL O tv ~ G 'lint V O N LQ V O LL d d o m R 8 ~ a a d N T a ` y O K r L O d e C N O. N 'E ni W o 3 Q, N V a R c ,p N C R G m w c m ~ a~wi o c d U c. o c a r- c O w N N O p N G~ G e'c.. w .e a p W~ d E ~ w o a~'oso. o a•p o'rn woo m a m~° o N u d CL d E U. e s U d O w O N M O C N N` S " r N a y U O o d ~ ~ 3 ao~, ~ `ma ar a N O CL IL m m N N C. E 0.5 m m a= c ,99° oo.° > fy w 0 O( G N > S E 's T= a T w N m d G d' 'C w d~ m d o o a rte. N E W-0 0)v o w'i o" 3 O. ca G.N H !D O d w w G 24 ` d .n m C N 0 Y d w LL p W d~ m m` d W K G v. w s2 °v~i t0 m ya U a c m, t. 3'd is A~~a ~ °•w a n w cE c o m d w o N N U~ N w N N O G w Q N .N w N O O) i N G N .p t,,w 0 a t; y 0 a N m w s ~ Lam. mE! C y C V m m m . o w E c v t w m d ry L a 1n p N l" w U 47 ~ U S v ~ o c c m 'gyp N o s C~ = O` p v O ~ O-0 E y N ~ w G O) p~ G O) O C R 'D N l0 v E U C '.a O. G a G w M> O U m U Z = S D UJ iLL U' S J c c s s c e e s • o y O T N d E o m a' U d G Q. •c m ~ N N N ~ m o U •R C IA C E E N O ~ V N Y~ Q G ~ O w n z a C N lD C 46 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET Actual Actual Budget Budget Expenditures Expenditures (revised) Proposed Source of FINCOM No. FY - 2002 FY - 2003 FY - 2004 FY 2005 Funding Recommend. FY 2005 Budget Summary General Fund A Accounting 105,372 106,108 114,580 117,608 2.64% B Community Services 1,179,511 1,278,826 1,373,865 1,444,202 5.12% C Finance 666,800 671,129 841,836 939,633 11.62% D Library 806,380 794,283 869,000 905,074 4.15% E Public Safety 5,757,753 5,809,623 6,325,738 6,559,149 3.69% F Public Works 3,315,388 3,411,245 3,393,394 3,869,514 14.03% Town Totals 11,831,204 12,071,214 12,918,413 13,835,180 7.10% G Building Maintenance 3,007,242 3,089,640 3,239,861 3,445,066 6.33% H & 1 Schools 24,693,634 14,891,038 26,671,843 28,136,566 5.49% J Debt Service and Capital 3,609,543 3,922,129 4,584,200 7,547,640 64.64% K Employee Benefits 6,285,906 6,839,667 7,458,422 8,044,049 7.85% L Stabilization Fund 100,000 Total General Fund 49,427,529 50,813,688 54,872,739 61,108,501 11.36% State Assessments 642,717 611,974 569,770 524,613 -7.93% Total Funding Required For General Fund 50,070,246 51,425,662 55,442,509 61,633,114 11.17% Enterprise Funds M Water Fund 2,761,939 2,746,997 2,802,582 2,909,732 3.82% N Sewer Fund 3,563,279 3,883,385 4,001,836 4,066,823 1.62% Total Enterprise Funds 6,325,218 6,630,382 6,804,418 6,976,555 2.53% GRAND TOTAL 56,395,464 58,056,044 62,246,927 68,609,669 10.22% 47 3/29/2004 8 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET Actual Actual Budget Budget Expenditures Expenditures (revised) Proposed Source of FINCOM No. FY - 2002 FY - 2003 FY - 2004 FY 2005 Funding Recommend. A Accounting Accounting Al Salaries and Wages 104,532 105,016 113,260 116,267 9.0.0 2.65% A2 Expenses 840 1,092 1,320 1,341 9.0.0 1.59% Total Accounting 105,372 106,108 114,580 117,608 2.64% B Community Services Conservation B1 Salaries and Wages Zoning Board B2 Salaries and Wages Historical Commission B3 Expenses Inspection B4 Salaries and Wages Planning B5 Salaries and Wages Health I Wts & Measures B6 Salaries and Wages B7 Expenses Elder/Human Services B8 Salaries and Wages 89 Expenses Veterans B10 Salaries and Wages B11 Expenses B12 Assistance 41,856 28,846 29,660 30,724 942 762 1,800 1,200 973 972 974 975 93,553 96,291 99,107 102,950 54,620 51,786 60,856 63,208 92,419 101,997 111,246 116,233 47,387 48,247 44,811 47,751 128,815 117,847 134,146 137,866 3,248 2,899 3,460 3,500 8,445 8,892 9,370 9,731 618 593 700 700 3,990 (10) 6,000 6,000 0. 2.7 1.1 i C 3/29/2004 48 1 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET ( Actual Actual Budget Budget Expenditures Expenditures (revised) Proposed Source of FINCOM No. FY - 2002 FY - 2003 FY - 2004 FY 2005 Funding Recommend. Selectmen B13 Expenses 2,546 2,420 1,450 1,500 3.45% Town Manager B14 Salaries and Wages 94,962 97,254 99,284 95,182 -4.13% B15 Expenses 116 0 100 250 150.00% Law Division B16 Town Counsel 112,268 101,417 110,250 115,000 4.31% B17 Labor Counsel 3,137 9,139 8,000 8,000 0.00% B18 Expenses 34,248 Town Clerk B19 Salaries and Wages 48,496 50,680 53,173 55,221 3.85%! B20 Expenses 1,387 958 1,100 1,100 0.00% Elections and Registrations B21 Salaries and Wages 10,750 28,147 15,546 34,170 119.80% B22 Expenses 19,999 30,565 27,493 23,338 -15.11% Casualty Insurance B23 Expenses 146,997 205,264 276,999 303,263 9.48% ( General B24 Salaries and Wages 198,021 188,559 205,978 210,110 2.01% B25 Expenses 63,966 71,053 72,362 76,230 5.35% Community Services B26 Salaries and Wages 772,879 771,061 820,166 856,595 9-0.0 4.44% B27 Expenses 406,632 507,765 553,699 587,607 9-0.0 6.12% 1,179,511 1,278,826 1,373,865 1,444,202 5.12% 49 3/29/2004 2 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET Actual Actual Budget Budget Expenditures Expenditures (revised) Proposed Source of FINCOM No. FY - 2002 FY - 2003 FY - 2004 FY 2005 Funding Recommend. C Finance Finance Committee C1 Salaries and Wages 754 235 922 900 -2.39% C2 Expenses 35,911 37,611 34,750 34,750 0.00% C3 Reserve Fund 0 150,000 150,000 0.00% Assessment C4 Salaries and Wages 95,433 99,295 102,751 108,680 5.77% C5 Expenses 14,844 8,625 8,700 35,900 312.64% Technology C6 Salaries and Wages 78,276 78,748 88,278 112,169 27.06% C7 Expenses 101,678 94,640 103,921 127,702 22.88% Human Resources C8 Salaries and Wages 38,313 40,058 42,006 43,625 3.85% C9 Expenses 11,922 16,097 11,300 13,760 21.77% General C10 Salaries and Wages 236,638 239,684 251,388 263,136 4.67% C11 Expenses 53,031 55,755 47,820 49,011 2.49% Finance C12 Salaries and Wages 449,414 458,401 485,345 528,510 9.0.0 8.89% C13 Expenses 217,386 212,728 356,491 411,123 9.0-0 15.32% Total Finance 666,800 671,129 841,836 939,633 11.62% D Library Library D1 Salaries and Wages 631,341 643,613 679,195 707,642 9.0.0 4.19% D2 Expenses 175,039 150,670 189,805 197,432 9.0.0 4.02% Total Library 806,380 794,283 869,000 905,074 4.15% 3/29/2004 50 3 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET Actual Actual Budget Budget Expenditures Expenditures (revised) Proposed Source of FINCOM No. FY - 2002 FY - 2003 FY - 2004 FY 2005 Funding Recommend. E Public Safety Police E1 Salaries and Wages 2,663,118 2,677,849 2,859,479 3,029,651 5.95% E2 Expenses 215,544 165,487 2'18,994 219,892 0.41% Animal Control E3 Salaries and Wages 10,119 10,016 11,706 Included in E4 Expenses 3,394 1,545 2,560 Police Budget Fire I Emergency Management E5 Salaries and Wages 2,513,424 2,578,147 2,802,403 2,854,129 1.85% E6 Expenses 51,497 52,285 72,701 84,965 16.87% Dispatch E7 Salaries and Wages 262,467 286,220 319,699 332,271 3.93% E8 Expenses 38,190 38,074 38,196 38,241 0.12% Public Safety E9 Salaries and Wages 5,449,128 5,552,232 5,993,287 6,216,051 9.0.0 3.72% E10 Expenses 308,625 257,391 332,451 343,098 9.0.0 3.20% Total Public Safety 5,757,753 5,809,623 6,325,738 6,559,149 3.69% F Public Works Administration F1 Salaries and Wages F2 Expenses Engineering F3 Salaries and Wages F4 Expenses Highway and Equip, Maint. F5 Salaries and Wages F6 Expenses Parks and Forestry F7 Salaries and Wages F8 Expenses Recreation F9 Salaries and Wages F10 Expenses Public Works (Sub-Total) F11 Salaries and Wages F12 Expenses 3/2912004 78,981 81,400 81,705 86,136 5,814 4,859 5,550 5,613 224,459 215,792 240,571 248,880 16,542 14,450 11,950 14,040 572,985 584,903 680,045 675,338 269,704 279,654 256,649 262,951 299,413 293,744 324,149 335,850 $107,256-RIAA 53,816 48,995 66,888 68,477 44,754 46,532 Revolving 110,618 2,071 1,661 Fund Revolv. Fund 1,220,592 1,222,371 1,326,470 1,456,822 347,947 349,619 341,037 351,081 51 4 9.0.0 9.0.0 1 17 3.61 TOWN OF READING, MASSACHUSETTS -.FISCAL YEAR 2004 BUDGET Actual Actual Budget Budget Expenditures Expenditures (revised) Proposed Source of FINCOM No. FY - 2002 FY - 2003 FY - 2004 FY 2005 Funding Recommend. F13 Street Lighting 206,900 183,057 204,900 200,000 9-0-0 -2.39% F14 Rubbish Collection I Disposal 1,112,883 1,029,355 1,085,130 1,360,648 9.0.0 25.39% F15 Snow and Ice Control 214,216 489,068 276,547 307,086 9.0.0 11.04% Cemetery F16 Salaries and Wages 54,913 76,085 92,110 124,287 9-0.0 34.93% F17 Expenses 64,637 61,690 67,200 69,590 $47,737-Cem 9.0.0 3.56% Salo of Lots F18 Puplic Works Site Clean-up 93,300 Public Works F19 Salaries and Wages 1,275,505 1,298,456 1,418,580 1,581,109 11.46% F20 Expenses 2,039,883 2,112,789 1,974,814 2,288,405 15.88% Total Public Works 3,315,388 3,411,245 3,393,394 3,869,514 14.03% Summary of Town Departments Town Total - SalarieslWages 8,682,799 8,828,779 9,509,833 10,006,174 5.22% Town Total - Expenses 3,148,405 3,242,435 3,408,580 3,829,006 12.33% TOWN TOTAL 11,831,204 12,071,214 12,918,413 13,835,180 7.10% G Building Maintenance School Buildings G1 Salaries and Wages 1,061,255 1,005,784 1,088,525 1,188,060 9.0.0 9.14% G2 Expenses 1,450,143 1,544,915 1,597,369 1,667,222 9-0.0 4.37% Town Buildings G3 Salaries and Wages 122,121 131,543 130,867 132,284 9.0.0 1.08% G4 Expenses 373,723 407,398 423,100 457,500 9.0.0 8.13% Total Building Maintenanc, 3,007,242 3,089,640 3,239,861 3,445,066 6.33% 3129/2004 52 5 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET Actual Actual Budget Budget Expenditures Expenditures (revised) Proposed Source of FINCOM No. FY - 2002 FY - 2003 FY - 2004 FY 2005 Funding Recommend. H & I Schools H School 24,539,347 24,734,092 26,492,645 27,921,916 9.0.0 5.39% I Vocational Schools 154,287 156,946 179,198 214,650 9-0.0 19.78% Total Schools 24,693,634 24,891,038 26,671,843 28,136,566 5.49% J Debt Service and Ca pital J1 Debt Service 3,488,206 3,897,129 4,179,200 6,790,140 $300,000 sate 9.0.0 62.47% of Real Estate Capital Projects J2 Geo Info Systems 21,500 J3 Town Bldg 44,000 J4 Fire Equipment 22,837 15,000 30,000 30,000 9.0.0 J5 Communications Equipment 250,000 9.0.0 J6 Hwy Equipment 65,000 125,000 9-0.0 J7 Sidewalk I Curb 25,000 J8 Library Computers 8,000 10,000 9.0.0 J9 Roadway Improvements 300,000 307,500 9.0.0 J10 Flexible Account 10,000 10,000 10,000 9.0.0 J11 Schoo Technology 25,000 9.0.0 Total Capital Projects 121,337 25,000 405,000 757,500 Total Debt and Capital 3,609,543 3,922,129 4,584,200 7,547,640 64.64% K Employee Benefits K1 Contributory Retirement 2,216,900 2,136,600 2,186,300 2,407,094 $360,000 Free cash 10.10% K2 Non-Contrib. Retirement 119,942 99,183 102,042 97,625 -4.33% K3 Unemployment Benefits 24,576 78,167 40,000 75,000 87.50% K4 Group Health / Life Ins. 3,298,839 3,880,899 4,414,041 4,709,330 6.69% K5 Medicare/ Social Security 410,619 436,765 473,039 495,350 4.72% K6 Workers Compensation 176,408 171,068 213,000 223,650 $94,674 fmmm Overlay Surplus 5.00% K7 Police 1 Fire Indemnification 38,622 36,985 30,000 36,000 20.00% K8 Total Employee Benefits 6,285,906 6,839,667 7,458,422 8,044,049 9.0.0 7.85% L Stabilization Fund L1 Stabilization Fund 100,000 $100,000 free cash 9.0.0 53 3/29/2004 6 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET Actual Actual Budget Budget Expenditures Expenditures (revised) Proposed Source of FINCOM No. FY - 2002 FY - 2003 FY - 2004 FY 2005 Funding Recommend. Enterprise Funds M Water Fund M1 Salaries and Wages 666,773 726,725 782,753 804,548 9.0.0 2.78% M2 Expenses 1,236,171 1,226,931 1,261,410 1,364,961 9.0.0 8.21% M3 Debt Service 127,419 218,623 9.0.0 71.58% M4 Capital Outlay 858,995 793,341 631,000 521,600 9.0-0 -17.34% Total Water Fund 2,761,939 2,746,997 2,802,582 2,909,732 3.82% N Sewer Fund N1 Salaries and Wages 182,915 191,178 215,233 221,392 9.0.0 le N2 Expenses 3,038,174 3,232,913 3,318,413 3,458,731 9.0.0 4 N3 Debt Service 132,190 132,190 132,190 0 9.0-0 N4 Capital Outlay 210,000 327,104 336,000 386,700 9.0.0 1,, Total Sewer Fund 3,563,279 3,883,385 4,001,836 4,066,823 1 54. C 3/29/2004 7 Town of Reading, Massachusetts Encumbrances General government: General services: Expenses Board of assessors: Expenses Finance: Expenses Law: Expenses Technology: Expenses Building maintenance: Expenses Capital School department Public works administration: Expenses Engineering: Expenses Highway and equipment maintenance: Expenses Waste collection and.disposal: Expenses Parks and forestry: Expenses Public works site clean-up: Expenses Street lighting: Expenses Public way acceptance: Expenses Cemetery: Expenses Health: Expenses Enterprise funds: Water fund: Expenses Capital Sewer fund: Expenses Capital Total Balance Balance 1-Jul-03 31-Mar-04 39 - 10,637 10,500 1,950 39 138 - 8,714 - 4,000 1,879 1,975 1,473,382 1,852 237 - 7,256 3,131 3,681 1,065 4,440 - 914 - 18,004 1,637 954 - 1,746 1,746 518 - 1,055 - 57,284 - 1,532,560 1,320,612 15,754 7,739 502,126 433,108 3,647,364 1,783,308 55 Town of Reading, Massachusetts Other Special Revenue Funds Balance Balance 1-Jul-03 29-Feb-04 Federal grants: Highway safety 4,160 3,872 Library services and technology act 935 - State grants: Geographic information system 5,906 - Community police 32,483 64,748 Police equipment 14,967 - SAFE program - 3,111 Fire safety 1,787 - Weights and measures scanner - 13,706 Smoking cessation 22,927 10,306 State aid to libraries 32,633 52,251 Arts lottery 3,129 4,928 Revolving funds: Wetland protection filing fees 25,034 11,571 Wetland consulting fees 2,800 2,800 Affordable housing 134,396 185,464 Landfill site inspection 150,347 150,347 Walkers' Brook Crossing 29,555 - Stormwater mitigation - 10,000 Johnson Woods review fee - 22,306 Special details - police (46,050) (73,642) Downtown parking enforcement 360 (2,219) Drug related enforcement 488 488 Weights and meausres violations 770 687 Compost bins 4,209 2,909 Sunset Rock development 6,308 6,308 Health Board Association grant 803 - Title V - loan repayments 10,933 10,370 Recreation - self supporting 65,215 (2,507) Receipts reserved for appropriation: Real estate proceeds 24,999 25,378 Reading Ice Arena Authority 116,074 - Sale of cemetery lots 77,603 93,223 Donation funds: Benches 11 1,011 DARE program 2,422 2,390 RAID program 3,082 2,812 SAFE program 237 157 Cemetery trash barrels 56 56 Substance abuse 4,283 2,605 Human services 12,064 11,465 Council on aging 6,710 7,465 Shopping assistance 5,214 5,358 Library 18,979 24,756 Hunt Park - 4,765 Historical commission 3,877 3,877 Total all funds 779,709 663,122 56 Town of Reading, Massachusetts School Special Revenue Funds Balance Balance 1-Jul-03 29-Feb-04 Federal grants: Title V 709 2,535 P. L. 94-142 1,774 202,804 Early childhood 5,610 1,460 Drug abuse education program 862 3,857 Title II 264 - Sped professional development 1,642 784 Bullying prevention program 9,093 25,822 State grants: Racial imbalance 13,551 37,225 Special education reimbursement - 281,412 MCAS 6,375 250 Other grants: Vernal Pool Environ Program 3,450 3,450 Vernal Pool Workshop 15,719 - Donald A. Burns Foundation 18,969 20,031 Revolving funds: Lunch program 62,953 25,099 Athletic events 82,904 92,967 Adult education 11,707 16,382 Summer school tuition 11,255 13,387 RISE pre-school 39,907 20,511 Use of property 56,511 42,130 Drama activities: Coolidge - 11,950 Parker 8,014 7,447 High School 117 19,361 Tuition - special needs program - 51,430 All-day kindergarten 35,210 103,066 Total all funds 386,596 983,360 57 Town of Reading FY - 2005 Budget Department: Accounting Budget Summary (Form A) Division: Accounting - 025 Summary: Al &A2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 104,532 105,016 113,260 116,267 Expenses (Form C) 840 1,092 1,320 1,341 Totals 105,372 106,108 114,580 117,608 Revenue and Staffing Revenues Staffing 2.6 2.6 2.6 2.6 Commentary The Accounting Department is responsible for maintaining financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for managements decision making process. The Accounting Department ensures that financial transactions are in compliance with legal requirements and are properly recorded on a timely basis. 26-Mar-04 58 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: . Accounting Division: Accounting - 025 Summary: Al Annual Adopted Actual Actual Budget Recommended FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Town Accountant 1.0 73,008 1.0 74,757 1.0 76,910 1.0 78,339 Asst. Town Accountant 0.2 5,832 0.2 4,311 0.2 8,344 0.2 8,668 Administrative Assistant 0.8 24,648 0.6 19,261 0.6 20,256 0.6 21,047 Account Clerk 0.6 15,604 0.8 21,515 0.8 23,194 0.8 24,068 Totals 2.6 119,092 2.6 119,844 2.6 128,704 2.6 132,122 Source of Funding Water Fund 3,640 3,707 3,861 3,964 Sewer Fund 3,640 3,707 3,861 3,964 Electric Fund 7,280 7,414 7,722 7,927 General Fund (Form A) 104,532 105,016 113,260 116,267 26-Mar-04 59 Town of Reading FY - 2005 Budget Expenses(Form C) Department: Accounting Division: Accounting - 025 Summary: A2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Supplies 250 252 300 325 Professional Development 569 804 900 900 Travel Reimbursement 206 216 300 300 Totals 1,025 1,272 1,500 1,525 Source of Funding Water Fund 47 45 45 46 Sewer Fund 47 45 45 46 Electric Fund 91 90 90 92 General Fund (Form A) 840 1,092 1,320 1,341 26-Mar-04 60 Town of Reading FY - 2005 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department Community Services Division: Conservation • 061 Summary: B1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2002 FY - 2003 FY - 2004 FY - 2005 41,856 28,846 29,660 30,724 0 0 0 0 41,856 28,846 29,660 30,724 1.1 1.1 1.0 1.0 The Conservation Division provides staff support to the Conservation Commission, and serves as in-house expert on matters related to wetlands and the environment. A portion of the Conservation Administrator's salary is paid from fees that are generated by applications too Commission. These fees are available upon the vote and approval of the Commission. 26-Mar-04 61 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Conservation - 061 Summary: B1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Conservation Administrator 1.0 41,500 1.0 43,359 1.0 45,490 1.0 47,274 Recording Secretary 0.1 356 0.1 487 Totals 1.1 41,856 1.1 43,846 1.0 45,490 1.0 47,274 Source of Funding Wetland Protection Funds 15,000 15,830 16,550 General Fund (Form A) 41,856 28,846 29,660 30,724 C ~l 62 . Town of Reading FY -2005 Budget Department: Community Services I Budget Summary (Form A) Division: Zoning Board of Appeals - 066 Summary: B2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 942 762 1,800 1,200 Expenses(Form C) 0 0 0 0 Totals 942 762 1,800 1,200 Revenue and Staffing Revenues Staffing 0.1 0.1 0.1 0.1 Commentary The budget in support of the Zoning Board of Appeals is for the services of the recording secretary. The budget is reduced this year based on the expenditures to date for FY 2004, and a lesser workload on 40B applications. 26-Mar-04 63 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Zoning Board of Appeals - 066 Summary: B2 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Recording Secretary 0.1 942 0.1 762 0.1 1,800 0.1 1,200 Totals 0.1 942 0.1 762 0.1 1,800 0.1 1,200 Source of Funding General Fund (Form A) 942 762 1,800 .1,200 64 Town of Reading FY - 2005 Budget Department: Community Services Budget Summary (Form A) Division: Historical Commission -681 Summary: B3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses(Form C) 973 972 974 975 $ $ $ $ Totals 973 972 974 975 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Historical Commission's budget pays for ongoing expenses including supplies and materials for the Commission. The Commission maintains a listing of historic properties on the Town's web page at www.ci.reading.ma.us. The Commission also has an archives room at Town Hall. The Commission works on documenting and helping to preserve historic properties. The Commission is also active in working on the development of a West Street Historic District. 26-Mar-04 65 Town of Reading FY - 2005 Budget Department Community Services Expenses (Form C) Division: Historical Commission - 681 Summary: B3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Supplies 973 972 974 975 Totals 973 972 974 975 Source of Fundinq General Fund (Form A) 973 972 974 975 26-Mar-04 C 66 Town of Reading FY - 2005 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department Community Services Division: Inspectors • 141 Summary: B4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2002 FY - 2003 FY - 2004 FY - 2005 93,553 96,291 99,107 102,950 0 0 0 0 93,553 96,291 99,107 102,950 2.0 2.0 2.0 3.0 The Inspections Division is responsible for all building, plumbing and gas, wiring, and zoning enforcement and inspections in Reading. Currently there is an extraordinary amount of construction. In addition to the routine home construction and additions and remodeling, major construction includes: - the landfill (Walkers Brook Crossing) - the new Elementary School Projected development to commence during FY 2005 includes, in addition to the routine home construction and remodeling, the following: - continuation of Walkers Brook Crossing phase 1 - Walkers Brook Crossing phase 2 -continuation of the new Elementary School - beginning of construction on the Reading Memorial High School - beginning of construction on the Barrows School - beginning of construction on the Archstone 204 unit apartment complex on West Street - beginning of construction on the Longwood Poultry Farm PUD on West Street As part of the Annual Town Meeting, Town Meeting is asked to continue the revolving fund from which the second building inspector is paid, so that we can retain the staffing levels needed to inspect these projects. 26-Mar-04 67 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Inspectors -141 Summary: B4 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Building Inspector 1.0 52,719 1.0 55,260 1.0 57,987 1.0 60,272 Assistant Bldg. Inspector 44,830 1.0 45,003 Gas/ Plumbing Inspector 0.5 18,443 0.5 20,411 0.5 20,060 0.5 20,839 Wiring Inspector 0.5 20,603 0.5 19,095 0.5 20,060 0.5 20,839 Alternate Inspectors 1,788 1,525 1,000 1,000 Totals 2.0 93,553 2.0 96,291 2.0 143,937 3.0 147,953 Source of Funding Revolving Fund 44,830 45,003 General Fund (Form A) 93,553 96,291 99,107 102,950 68 Town of Reading FY-2005 Budget Department: Community Services j Budget Summary (Form A) Division: Planning - 065 Summary: B5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 54,620 51,786 60,856 63,208 Expenses(Form C) 0 0 0 0 Totals 54,620 51,786 60,856 63,208 Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 1.0 Commentary The Planning Division is responsible for providing staff support to the Community Planning and Development Commission and the Zoning Board of Appeals on maj9or cases. In addition, the Town Planner is working with the Master plan Advisory Committee on updating the Town's 12 year old Master Plan, as encouraged by State Executive Order. Major issues being addressed through the Planning Division include: - Updating the Master Plan - Reviewing and providing recommendations tot to the Zoning Board of Appeals on Affordable Housing developments including Archstone, Longwood, Habitat for Humanity, George Street and Salem Street - Assisting the CPDC in reviewing plans for the landfill developmnet Phase 2, and monitoring progress on Phase 1 - Pursue transportation improvemnts, including the Downtown Improvements Program - work as the Town's Economic Development coordinator. 26-Mar-04 69 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Planning - 065 Summary: B5 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Town Planner 1.0 54,620 1.0 51,340 1.0 60,856 1.0 63,208 446 Totals 1.0 54,620 1.0 51,786 1.0 60,856 1.0 63,208 Source of Funding General Fund (Form A) 54,620 51,786 60,856 63,208 70 Town of Reading FY-2005 Budget Department Community Services r . Budget Summary (Form A) Division: Health - 511 Summary: B6 & B7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 92,419 101,997 111,246 116,233 Expenses (Form C) 47,387 48,247 44,811 47,751 Totals 139,806 150,244 156,057 163,984 Revenue and Staffing Revenues Staffing 0.0 3.2 2.3 2.3 Commentary The Health Division is responsible for a myriad of public health programs in Reading, including the following major issues: - Mosquito control - Dead animal pick-up - clinics like flu and pneumonia, hepatitis, and meningitis - public health nursing services - health inspections - housing inspections - review and inspection of septic systems - sealing of weights and measures In addition, the Health Division is very involved in Homeland Security and Emergency Management issues with the Fire Chief who is our Emergency Management Director. The Sealer of Weights and Measures gets a grant each year to do inspections of price scanners on a regional basis, as well as doing all of the local sealing of scales and gas pumps. If the grant is eliminated, the regional program will also be eliminated. In the past the Town of Reading has been the lead agency on a Smoking Cessation program, funded through State tobacco settlement funds. The State now funds a diminished program and Andover is the lead agency on this program. 26-Mar-04 71 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Health - 511 Summary: B6 Annual Adopted Actual Actual Budget Recommende FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Health Services Admin. 49,636 0.8 52,184 1.0 56,867 1.0 59,058 Health Services Admin. G 0.2 Tobacco Control Coord. G 39,575 0.9 3,731 Public Health Nurse 19,845 0.6 25,419 0.6 26,700 0.6 27,737 Health Inspector 19,889 0.5 20,821 0.5 21,681 0.5 23,232 Health Inspector G 8,734 Sealer of Weights & Meas 2,369 0.1 2,422 0.1 4,110 0.1 4,271 Sealer of Weights & Mea: G 13,801 6,483 10,000 10,000 Nurses (Flu/Hep B/Adol) 680 0.1 1,151 0.1 1,888 0.1 1,935 Totals 0.0 154,529 3.2 112,211 2.3 121,246 2.3 126,233 Source of Funding Grant Funding 62,110 10,214 10,000 10,000 General Fund (Form A) 92,419 101,997 111,246 116,233 72 . Town of Reading FY - 2005 Budget Department: Community Services Expenses (Form C) Division: Health - 511 Summary: B7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Animal Disposal 3,364 4,607 3,700 3,793 Contractual Services 2,790 2,540 Riverside Community Care 6,556 6,557 6,560 6,700 E.M.A.R.C. 7,535 8,220 8,220 10,566 Mosquito Control 23,936 22,724 22,724 23,292 Clinics 999 839 1,422 1,500 Educational Supplies 1,202 1,473 385 400 Travel Reimbursement 1,005 1,287 1,800 1,500 Weights and Measures G 15,567 11,044 5,000 5,000 Totals 62,954 59,291 49,811 52,751 Source of Funding Grant Funding 15,567 11,044 5,000 5,000 General Fund (Form A) 47,387 48,247 44,811 47,751 26-Mar-04 73 Town of Reading FY-2005 Budget Department Community Services Budget Summary (Form A) Division: Elder/Human Services - 541 Summary: B8 & B9 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 128,815 117,847 134,146 137,866 Expenses (Form C) 3,248 2,899 3,460 3,500 $ $ $ $ Totals 132,063 120,746 137,606 141,366 Revenue and Staffing Revenues Staffing 0.0 4.3 4.3 4.2 Commentary The Elder Services Division is responsible for operating many programs for Reading's elders and their families. These include: van transportation meals on wheels coordination of volunteers shopping assistance meal site operation social work social events fix-it programs knitters support groups adopt-a-family program referral to the Food Pantry Most programs are run in the Senior Center and a great deal of effort has been made to increase the participation of elders and the use of the Senior Center. The Town receives EOEA grants, and as of this fiscal year has a contract through the Town Trust Fund Commissioners to operate h the transportation program portion of the Hospital Trust Funds. A portion of the budget is also offset by donations that are made by some of the users of the programs. 26-Mar-04 74 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department Community Services Division: Elder/Human Services - 541 Summary: B8 Annual Adopted Actual Actual Budget Recommende( FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Elder Services Admin. 44,032 1.0 46,432 1.0 48,673 1.0 52,050 Social Worker 32,038 1.0 33,473 1.0 37,885 1.0 36,385 Social Worker G 3,000 Coordinator of Volunteers 14,333 0.6 5,511 0.6 3,096 0.6 3,229 Coordinator of VolunteersG 11,471 16,980 17,000 Coordinator of Volunteers D 7,481 8,398 Van Driver 16,613 0.9 19,854 0.9 22,064 0.9 22,916 Substitute Van Driver 3,496 0.1 1,867 0.1 1,815 1,856 Meals on Wheels Coord. 18,303 0.7 19,110 0.7 20,613 0.7 21,430 Shopping Assist Coord. G 6,482 Totals 0.0 146,768 4.3 126,247 4.3 158,607 4.2 166,264 Source of Funding Grants 17,953 16,980 17,000 Donations 7,481 8,398 Burbank Trust Fund 8,400 Grant - Trust Fund Contract 3,000 General Fund (Form A) 128,815 117,847 134,146 137,866 75 Town of Reading FY - 2005 Budget Department Community Services Expenses (Form C) Division: Elder/Human Services - 541 Summary: B9 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Fuel 1,747 1,972 1,560 1,800 Senior Center Supplies 410 126 250 250 Automotive Repair 145 400 400 Educational Supplies 244 130 250 250 Travel Reimbursement 702 671 1,000 800 Senior Tax Work Program 7,363 9,686 10,500 10,500 Totals 10,611 12,585 13,960 14,000 Source of Funding Burbank Trust Fund 7,363 9,686 10,500 10,500 General Fund (Form A) 3,248 2,899 3,460 3,500 26-Mar-04 76 Town of Reading FY - 2005 Budget Department Community Services Budget Summary (Form A) Division: Veterans • 551 & 552 Summary: B10, B11 & B12 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 $ $ $ $ Salaries and Wages (Form B) 8,445 8,892 9,370 9,731 Expenses (Form C) 4,608 583 6,700 6,700 Totals 13,053 9,475 16,070 16,431 Revenue and Staffing Revenues Staffing 0.3 0.3 0.3 0.3 Commentary The State requires each community to have a Veterans Agent to provide services locally to each veteran and his/her dependents. This is a position that is shared with Wilmington. The expenses are for Veterans Aid which is made available to Veterans who have need and have no other resources. 75% of what the community pays out in Veteran's Aid is returned to the Town by the State in the following year's "Cherry Sheet 26-Mar-04 77 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Veterans - 551 & 552 Summary: B10 Annual Adopted Actual Actual Budget Recommende FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Veterans' Agent 0.3 8,445 0.3 8,892 0.3 9,370 0.3 9,731 Totals 0.3 8,445 0.3 8,892 0.3 9,370 0.3 9,731 Source of Fundinq General Fund (Form A) 8,445 8,892 9,370 9,731 78 Town of Reading FY - 2005 Budget Department Community Services Expenses (Form C) Division: Veterans - 551 & 552 Summary: B11 &B12 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Travel Reimbursement 618 593 700 700 Veterans' Assistance 3,990 (10) 6,000 6,000 I Totals 4,608 583 6,700 6,700 Source of Funding General Fund (Form A) 4,608 583 6,700 6,700 26-Mar-04 79 Town of Reading FY - 2005 Budget Department Community Services Budget Summary (Form A) Division: Selectmen - 011 Summary: B13 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 2,546 2,420 1,450 1,500 Totals 2,546 2,420 1,450 1,500 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary This budget covers the routine expenses of the Board of Selectmen, such as advertising notices for hearings. 26-Mar-04 80 Town of Reading FY - 2005 Budget Department: Community Services I Expenses (Form C) Division: Selectmen - 011 Summary: B13 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Advertising 1,545 1,737 750 800 Supplies 34 79 200 200 Other Expenses i 967 604 500 500 Totals 2,546 2,420 1,450 1,500 Source of Funding General Fund (Form A) 2,546 2,420 1,450 1,500 26-Mar-04 81 Town of Reading FY - 2005 Budget Department: Community Services Budget Summary (Form A) Division: Town Manager- 012 Summary: B14 & B15 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 94,962 97,254 99,284 95,182 Expenses(Form C) 116 0 100 250 Totals 95,078 97,254 99,384 95,432 Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 0.0 Commentary The Town Manager's budget consists of the Town Manager's salary and directly related expenses. Portions of the salary budget are charged to the Water (4.5%), and Sewer (6.43%) enterprise accounts, based on the percentage of the total prior year's budget that is allocated to those accounts. 26-Mar-04 82 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Town Manager - 012 Summary: B14 Annual Adopted Actual Actual Budget Recommende FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Town Manager 1.0 99,960 1.0 102,352 1.0 104,510 106,861 Totals 1.0 99,960 1.0 102,352 1.0 104,510 0.0 106,861 Source of Fundinq Water Fund 2,499 2,549 2,613 4,809 Sewer Fund 2,499 2,549 2,613 6,871 General Fund (Form A) 94,962 97,254 99,284 95,182 83 Town of Reading FY - 2005 Budget Department Community Services Expenses (Form C) Division: Town Manager - 012 Summary: B15 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Advertising 116 100 250 Totals 116 0 100 250 Source of Funding General Fund (Form A) 116 0 100 250 26-Mar-04 C 84 Town of Reading FY-2005 Budget Department: Community Services Budget Summary (Form A) Division: Law • 041 Summary: 816, B17 & B18 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 115,405 144,804 118,250 123,000 Totals 115,405 144,804 118,250 123,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Law budet is divided into two areas - Town Counsel, and labor counsel for the Town (not includeing the School Department). The School Department provides for thier own labor counsel services within thier budget,a do appoints their own labor counsel separate from the Town. Town Counsel provides general legal services to all Departments inclusding the School Department, but not including the Municipal Light Department. The following legal services are provided separately and are not included in the services of Town Counsel: - Bond Counsel (paid as part fo the cost of selling bonds) - Tax Title Counsel (paid out of the Finance Department budget) - Special Counsel (sometimes employed by the Board of Selectmen or the School Department and paid from their respective budgets) - School Labor Counsel (paid out fo teh School Department budget) 26-Mar-04 85 Town of Reading FY - 2005 Budget Expenses (Form C) Department Community Services Division: Law - 041 Summary: B16, B17 & B18 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Town Counsel 112,268 101,417 110,250 115,000 Labor Counsel 3,137 9,139 8,000 8,000 Other Expenses (Special Counsel)) 34,248 Totals 115,405 144,804 118,250 123,000 Source of Funding General Fund (Form A) 115,405 144,804 118,250 123,000 26-Mar-04 86 Town of Reading FY - 2005 Budget Department: Community Services Budget Summary (Form A) Division: Town Clerk - 051 Summary: B19 & B20 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 48,496 50,660 53,173 55,221 Expenses (Form C) 1,387 958 1,100 1,100 Totals 49,883 51,618 54,273 56,321 Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 1.0 Commentary The Town Clerk is responsible for a variety of tasks in the community, including: - the annual census, - voter registration, - running elections, - providing for vital statistics, - keeper of records including minutes of all Boards, Committees, and Commissions, - general information - Participating in Town Meeting This year the Town Clerk will be focused on running 3 elections, which are separately budgeted i the Elections and Registration budget 26-Mar-04 87 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Town Clerk - 051 Summary: B19 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Town Clerk 1.0 48,496 1.0 50,660 1.0 53,173 1.0 55,221 Totals 1.0 48,496 1.0 50,660 1.0 53,173 1.0 55,221 Source of Funding General Fund (Form A) 48,496 50,660 53,173 55,221 88 Town of Reading FY - 2005 Budget Department: Community Services Expenses (Form C) Division: Town Clerk - 051 Summary: B20 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Contractual Services 652 473 500 500 Supplies 735 485 600 600 Totals 1,387 958 1,100 1,100 Source of Funding General Fund (Form A) 1,387 958 1,100 1,100 26-Mar-04 89 Town of Reading FY - 2005 Budget Department: Community Services Budget Summary (Form A) Division: Elections & Registration - 052 Summary: B21 & B22 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 10,750 28,147 15,546 34,170 Expenses (Form C) 19,999 30,565 27,493 23,338 $ $ $ $ Totals 30,749 58,712 43,039 57,508 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary C The Town will have 3 elections in FY 2005: The State Primary Election in September - The State Election in November The Town Election in April. The largest increase in expenses is in Election and Registration salaries. This is directly reflective of the cost of running 3 elections. Election workers are paid generally at*or just above minimum wage. Additional elections salaries expenses are for the Police Officers who work at the polls directing traffic and providing security, and for DPW employees who set up the election equipment. We have assumed for this budget that all 3 elections in FY 2005 will be able to be held in the Hawkes Fieldhouse. If, due to the renovation of the Reading Memorial High School site, this is not possible, then the elections costs would increase somewhat because of greater cost of set up, and more Police details being needed. There will be a State grant in the amount of $7,282 to offset the cost of the earlier hours of the election, and this will be applied directly to the cost of the election. 26-Mar-04 90 i t Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: Elections & Registration - 052 Summary: B21 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Registrars 1,312 1,328 1,320 1,420 Census 685 373 800 800 Elections 8,000 25,698 12,370 30,750 Town Meeting 753 748 1,056 1,200 Totals 0.0 10,750 0.0 28,147 0.0 15,546 0.0 34,170 Source of Fundinq General Fund (Form A) 10,750 28,147 15,546 34,170 91 Town of Reading FY - 2005 Budget Department Community Services Expenses (Form C) Division: Elections & Registration - 052 Summary: B22 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Advertising 5,191 11,820 5,620 6,980 Postage 708 920 Contractual Services: Census 4,393 4,238 9,735 4,800 Elections 7,880 11,875 5,100 11,500 Town Meeting 2,535 2,632 6,330 6,420 Totals 19,999 30,565 27,493 30,620 Source of Funding State grant 7,282 General Fund (Form A) 19,999 30,565 27,493 23,338 26-Mar-04 92 Town of Reading FY-2005 Budget Department: Community Services Budget Summary (Form A) Division: Insurance - 850 Summary: B23 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 146,997 205,264 276,999 303,263 Totals 146,997 205,264 276,999 303,263 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary Proper5ty and Casualty Insurance has been volatile over the past 3 years, largely due to the September 11 terrorist attacks and the effect on insurance payouts and future uncertainty. Additionally, insurance markets go through cycles of "hardening" and softening. The budget as proposed is our best estimate at this time of the costs of Property and Casualty insurance for Reading for next year. We write our insurance effective July 1, and quotes become available in April. The Town has a full line of Property and Casualty insurance, covering liability including a full line of professional liability insurance. 26-Mar-04 93 Town of Reading FY - 2005 Budget Department: Community Services Expenses (Form C) Division: Insurance - 850 Summary: B23 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Insurance Premiums 160,457 213,809 284,445 312,890 Claims (3,956) 623 4,000 4,000 Administration 1,000 Totals 156,501 214,432 289,445 316,890 Source of Funding Water Fund 7,897 4,031 5,499 6,021 Sewer Fund 1,607 5,137 6,947 7,605 General Fund (Form A) 146,997 205,264 276,999 303,263 26-Mar-04 94 Town of Reading FY - 2005 Budget Department Community Services Budget Summary (Form A) Division: General • 015 Summary: B24 & B25 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 198,021 188,559 205,978 210,110 Expenses (Form C) 63,966 71,053 72,362 76,230 Totals 261,987 259,612 278,340 286,340 Revenue and Staffing Revenues Staffing 7.8 7.4 6.7 6.7 Commentary The General budget of the Department of Community Services accounts for all clerical assistance for the Department, including Recording Secretaries for CPDC and the Conservation Commission. It also includes the general expenses for Postage for all Departments of the Town Government, as well as all photocopy expenses in Town Hall. The Professional Development line provides all professional development expenses for all Divisions of the Community Services Department, as well as the MMA annual dues for the entire Town. 26-Mar-04 95 I Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Community Services Division: General - 015 Summary: B24 Annual Adopted Actual Actual Budget Recommends FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005. Office Manager 1.0 39,600 1.0 41,342 1.0 43,387 1.0 45,081 Administrative Assistant 1.0 30,427 1.0 31,306 1.0 31,085 1.0 32,377 Administrative Secretary 1.0 32,637 1.0 32,879 1.0 34,738 1.0 36,133 Clerks 73 83,750 3.9 70,493 3.0 84,848 3.0 83,674 Recording Secretary 0.1 493 0.1 1,128 0.3 5,000 0.3 5,000 Temporary Position 0.4 6,310 0.4 8,243 0.4 4,220 0.4 4,220 Overtime / Out of Grade 3,349 3,168 2,700 3,625 Sick Leave Buyback 1,455 Totals 7.8 198,021 7.4 188,559 6.7 205,978 6.7 210,110 Source of Funding General Fund (Form A) 198,021 188,559 205,978 210,110 96 Town of Reading FY - 2005 Budget Department: Community Services Expenses (Form C) Division: General - 015 Summary: B25 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Maintenance of Equipment 700 500 500 Advertising 1,734 581 1,500 1,500 Postage 22,222 28,042 30,672 31,000 Photocopy Equipment 17,674 15,781 17,500 20,000 Supplies 5,499 6,867 7,600 7,700 Printing & Stationery 3,408 5,096 1,800 2,000 Duplicating & Photo Supplies 67 1,587 110 150 Printing 32 75 75 Professional Development 7,776 8,834 8,615 10,305 Travel Reimbursement 3,226 3,119 3,300 3,000 Dues & Membership 1,088 851 500 Prof. Dev. Technical Publications 276 17 70 Prof. Dev. Subscriptions 278 120 Prof. Dev. Rental of Facilities l 264 Totals 63,966 71,053 72,362 76,230 Source of Funding $ $ $ $ General Fund (Form A) 63,966 71,053 72,362 76,230 26-Mar-04 97 Town of Reading FY - 2005 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department Finance Division: Finance Committee - 021 Summary: C1 & C2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2002 FY - 2003 FY - 2004 FY - 2005 754 235 922 900 35,911 37,611 34,750 34,750 36,665 37,846 35,672 35,650 0.0 0.0 0.0 0.0 The Finance Committee's function is to act as Town Meeting's advisor on all financial matters, and to administer the Reserve Fund to address unforeseen expenses during the fiscal year. The annual audit for the Town and School Departments is included in the FINCOM's expense budget FINCOM also has certain investigative authority as outlined in State statute and the Home Rule Charter. 29-Mar-04 98 Town of Reading FY - 2005 Budget I Salaries and Wages (Form B) Department: Finance Division: Finance Committee - 021 Summary: C1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures. FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Recording Secretary 754 235 922 900 Totals 0.0 754 0.0 235 0.0 922 0.0 900 Source of Fundin4 General Fund (Form A) 754 235 922 900 99 Town of Reading FY - 2005 Budget Expenses (Form C) Department: Finance Division: Finance Committee - 021 Summary: 02 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Financial Audit 42,250 44,250 40,000 40,000 Professional Development 750 750 Totals 42,250 44,250 40,750 40,750 Source of Funding Water Fund 2,113 2,213 2,000 2,000 Sewer Fund 2,113 2,213 2,000 2,000 Electric Fund 2,113 2,213 2,000 2,000 General Fund (Form A) 35,911 37,611 34,750 34,750 29-Mar-04 100 Town of Reading FY - 2005 Budget Department: Finance Budget Summary (Form A) Division: Assessment • 031 Summary: C4 & C5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 95,433 99,676 102,751 108,680 Expenses (Form C) 14,844 8,625 8,700 35,900 Totals 110,277 108,301 111,451 144,580 Revenue and Staffing Revenues Staffing 2.0 2.0 2.0 2.0 Commentary Due to the fact that the Town is scheduled for a triennial revaluation process in Fiscal Year 2005, the Assessment Division needs an enhanced expense budget Valuation of the Land Fill will require an outside appraiser to protect against successful abatement application or appeal by the developer. The State is requiring timely recollection data on all properties. We will need outside assistance in order to meet this requirement. The number of building permits has grown from 600 to 900 on average, which has hindered our ability to complete recollection with in-house staff. This re-collection of data has been funded in FY 2004 by the FINCOM through a Reserve Fund transfer, so that it can be completed in a timely manner. We are expecting a large number of owners will want to have imformal hearings due to the override and debt exclusion issues. Therefore, we need to budget for outside help in conducting these hearings. 29-Mar-04 101 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Finance Division: Assessment - 031 Summary: C4 Annual Adopted Actual Actual Budget Recommende, FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Appraiser 1.0 56,628 1.0 59,136 1.0 62,055 1.0 64,480 Assistant Appraiser 1.0 38,805 1.0 40,540 1.0 40,696 1.0 44,200 Totals 2.0 95,433 2.0 99,676 2.0 102,751 2.0 108,680 Source of Funding General Fund (Form A) 95,433 99,676 102,751 108,680 102 Town of Reading FY - 2005 Budget Department: Finance Expenses (Form C) Division: Assessment - 031 Summary: C5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Equipment Maintenance! Repair 1,500 1,500 1,500 1,500 Recording Fees 241 513 500 500 Valuation/ Appraisal Services 6,000 4,500 3,500 25,000 Supplies 692 567 1,600 800 Publications l Subscriptions 1,054 931 800 900 Travel Reimbursement 695 614 800 700 Revaluation (Fiscal 2002 & 2005) 4,662 Recollection (1000 parcels) In FY 2004 Pers. Prop. Cost Tables 1,500 Assistance: Informational Hearings 5,000 Totals 14,844 8,625 8,700 35,900 Source of Funding General Fund (Form A) 14,844 8,625 8,700 35,900 29-Mar-04 103 Town of Reading FY - 2005 Budget Department: Finance Budget Summary (Form A) Division: Technology • 045 Summary: C6 & C7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 78,276 78,748 88,278 112,169 Expenses (Form C) 101,678 94,640 103,921 127,533 Totals 179,954 173,388 192,199 239,702 Revenue and Statring Revenues Staffing 2.0 2.0 2.0 2.5 Commentary The Technology expense budget reflects the fact that the telephone budget is underfunded in FY 2004 by $ 5,000. It is expected that the cost of telephone service will increase for FY 2005 due to a change in the Centrex system. The contract with Centrex ends in April, 2004. Therefore, the telephone expense budget has been increased by $ 7,000, exceeding the 2112 % guideline, but presenting a realistic budget for a service which cannot easily be curtailed. The Town has hired a consultant to assist in making a transition from the current CENTREX based system to one that has greater features and flexibility, and that is less costly to operate. A part time position of GIS coordinator has also been added in the amount of $ 29,000. This position is needed so that the Town can fully utilize the GIS mapping system and add further layers. GIS is an amazing tool to increase efficiency and productivity. The expense portion of the budget includes $ 18,000 for a module to put much of the GIS system maps on the internet where it will be readily available to the public. This will help us better serve the public, and in many cases, ease the burden on Town employees.. 29-Mar-04 I C 104 Town of Reading FY - 2005 Budget Department: Finance I Salaries and.Wages (Form B) Division: Technolo gy - 045 Summary: C6 Annual Adopted Actual Actual Budget Recommende, FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Technology Coordinator 1.0 61,308 1.0 64,010 1.0 67,164 1.0 68,415 Network Technician 1.0 43,093 1.0 41,913 1.0 52,132 1.0 54,165 GIS Coordinator 0.5 29,000 Totals 2.0 104,401 2.0 105,923 2.0 119,296 2.5 151,580 Source of Fundinq Water Fund 10,450 10,870 11,930 15,158 Sewer Fund 10,450 10,870 11,930 15,158 Electric Fund 5,225 5,435. 7,158 9,095 General Fund (Form A) 78,276 78,748 88,278 112,169 105 Town of Reading FY - 2005 Budget Department: Finance Expenses (Form C) Division: Technology - 045 Summary: C7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Maintenance of Equipment 10,961 5,768 10,875 11,150 Computer License Fee 7,350 7,350 7,350 7,533 Telephone 64,786 67,490 68,000 75,000 Contractual Services 8,455 8,014 9,000 9,225 Supplies 25,397 21,192 23,696 24,250 GIS (73) 18,000 Totals 116,949 109,741 118,921 145,158 Source of Funding Water Fund 5,998 5,998 6,000 7,050 Sewer Fund 5,998 5,998. 6,000 7,050 Electric Fund 3,275 3,105 3,000 3,525 General Fund (Form A) 101,678 94,640 103,921 127,533 29-Mar-04 C C 106 Town of Reading FY-2005 Budget Department Finance i Budget Summary (Form A) Division: Huffman Resources • 042 Summary: C8 & C9 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget SummaN FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 38,313 40,058 42,006 43,625 Expenses (Form C) 11,922 16,097 11,300 13,760 $ $ $ $ Totals 50,235 56,155 53,306 57,385 Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 1.0 CommentaN The actual advertising, medical services, and printing budgets for Human Resources expenses in Fiscal Year 2003 were considerably higher than budgeted. To reflect a more realistic picture, these two areas have been increased by more than 2112 % for Fiscal 2005. Human Resources expenses are essential to the functionality of Town Government and are not discretionary. 29-Mar-04 107 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Finance Division: Human Resources - 042 Summary: C8 Annual Adopted Actual Actual Budget Recommende FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Human Resources Admin. 1.0 48,497 1.0 50,660 1.0 53,173 1.0 55,222 Totals 1.0 48,497 1.0 50,660 1.0 53,173 1.0 55,222 Source of Funding Water Fund 2,425 2,525 2,659 2,761 Sewer Fund 2,425 2,525 2,659 2,761 Electric Fund 5,334 5,552 5,849 6,074 General Fund (Form A) 38,313 40,058 42,006 43,625 108 Town of Reading FY - 2005 Budget Department: Finance Expenses (Form C) Division: Human Resources - 042 Summary: C9 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Advertising 3,200 9,110 5,000 7,500 Medical Services 9,457 8,223 7,500 7,500 Printing 1,065 564 600 1,000 Employment Expenses Totals 13,722 17,897 13,100 16,000 Source of Funding Water Fund 900 900 900 1,120 Sewer Fund 900 900 900 1,120 General Fund (Form A) 11,922 16,097 11,300 13,760 29-Mar-04 109 Town of Reading FY - 2005 Budget Department Finance C Budget Summary (Form A) Division: General - 035 Summary: C10 & C11 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 236,638 239,684 251,388 263,136 Expenses (Form C) 53,031 55,755 47,820 49,011 Totals 289,669 295,439 299,208 312,147 Revenue and Staffing Revenues Staffing 8.7 8.5 8.5 8.6 Commentary The general finance expense budget required transfers from other budgets in the department (technology and assessment) in order to meet the cuts stemming from the FY 2003 Governor's 9 C cuts. Increasing by 2 112 % and re-allocating the items within the expense budget are aimed at more nearly reflecting actual costs. 29-Mar-04 110 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Finance Division: General - 035 Summary: C10 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003. # FY - 2004 # FY - 2005 Finance Director 1.0 75,094 1.0 78,437 1.0 82,314 1.0 83,840 Asst. Treasurer / Collector 1.0 44,051 1.0 42,976 1.0 42,897 1.0 45,003 Administrative Assistants 3.0 94,887 3.0 108,126 3.0 100,078 3.0 103,943 Clerks 3.7 91,132 3.5 80,443 3.5 100,343 3.6 105,903 Overtime (out of grade) 103 643 750 Totals 8.7 305,267 8.5 310,625 8.5 325,632 8.6 339,439 Source of Funding Water Fund 20,302 20,900 22,143 22,064 Sewer Fund 20,302 20,900 22,143 22,064 Electric Fund 28,025 29,141 29,958 32,175 General Fund (Form A) 236,638 239,684 251,388 263,136 111 Town of Reading FY - 2005 Budget Department Finance Expenses (Form C) Division: General - 035 Summary: C11 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Tax Title Services 10,331 7,581 8,000 8,500 Banking Services 30,005 24,018 17,670 18,500 Postage 18,750 33,980 32,125 32,125 Supplies 6,391 4,215 4,500 4,846 Professional Development 2,379 2,381 2,600 2,600 Travel Reimbursement 37 101 150 100 Equipment 1,360 I Totals 69,253 72,276 65,045 66,671 Source of Funding Water Fund 5,532 5,532 5,850 6,000 Sewer Fund 5,532 5,532 5,850 6,000 Electric Fund 5,158 5,457 5,525 5,660 General Fund (Form A) 53,031 55,755 47,820 49,011 29-Mar-04 112 Town of Reading FY - 2005 Budget Department Library Budget Summary (Form A) Division: Library- 611 Summary: D1 & D2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 631,341 643,613 679,195 707,642 Expenses (Form C) 175,039 150,670 189,805 197,432 Totals 806,380 794,283 869,000 905,074 Revenue and Staffing Revenues Staffing 17.3 17.4 17.4 17.4 Commentary The proposed Library budget does not reflect any Chang in the number of hours or levels of staffing. It does maintain the necessary increases to continue eligiblity for State Aid. 29-Mar-04 113 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department:' Library Division: Library - 611 Summary: D1 Annual Adopted Actual Actual Budget Recommende FTE Expenditures FTE Expenditures FTE (Revised) FIE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Director 1.0 58,304 1.0 60,839 1.0 63,823 1.0 66,320 Assistant Director 1.0 52,292 1.0 41,588 1.0 53,173 1.0 55,230 Technical Secretary 0.7 20,144 0.7 21,345 0.7 22,336 0.7 23,285 Division Heads 4.0 175,898 4.0 175,310 4.0 185,123 4.0 192,991 Librarians 4.2 180,652 4.2 197,338 4.2 195,776 4.2 204,096 Senior Library Associate 0.7 19,434 0.7 20,386 0.7 21,015 0.7 21,908 Library Associates 0.7 19,661 0.7 20,195 0.7 20,438 0.7 21,307 Senior Library Technician 0.4 9,654 0.4 9,730 0.4 12,806 0.4 13,350 Library Technicians 2.3 58,681 2.4 67,196 2.4 70,139 2.4 73,120 Pages 2.3 34,066 2.3 29,686 2.3 34,566 2.3 36,035 Sick Leave Buy Back 2,555 Totals 17.3 631,341 17.4 643,613 17.4 679,195 17.4 707,642 Source of Funding General Fund (Form A) 631,341 643,613 679,195 707,642 114 Town of Reading FY - 2005 Budget Department Library Expenses (Form C) Division: Library - 611 Summary: D2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Equipment Maintenance 3,105 3,105 3,260 NOBLE 39,924 39,895 44,000 45,972 Office Supplies 10,158 10,165 10,000 10,000 Professional Development 4108 1,232 1,000 1,500 Travel Reimbursement 1,059 468 700 700 Other 80 0 Materials-15% min. requirement 121,710 95,805 131,000 136,000 Totals 175,039 150,670 189,805 197,432 Source of Funding General Fund (Form A) 175,039 150,670 189,805 197,432 29-Mar-04 115 Town of Reading FY - 2005 Budget Department: Public Safety Budget Summary (Form A) Division: Police - 111 Summary: E1 & E2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 2,663,118 2,677,849 2,859,479 3,029,651 Expenses (Form C) 216,341 167,004 220,994 219,892 Totals 2,879,459 2,844,853 3,080,473 3,249,543 Revenue and Staffing Revenues Staffing 40.0 40.0 40.0 40.8 Commentary The enclosed revised budget reflects a reduction of $4,845. This is due to re- adjustments in salary totals. The Temporary Position line item is reduced by J§,0 and the same amount is added to the Overtime Account. R n is moved from the Expense Training line item to the Training line item in the Salary & Wages section. 29-Mar-04 116 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Public Safety Division: Police -111 Summary: E1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY -.2005 Chief 1.0 104,661 .1.0 109,606 1.0 115,605 1.0 117,194 Lieutenants 3.0 255,380 3.0 259,909 3.0 271,370 3.0 274,269 Sergeants 7.0 503,696 7.0 512,626 7.0 534,764 7.0 540,474 Detectives 3.0 171,160 3.0 173,661 3.0 180,403 3.0 182,754 Officers 24.0 1,208,984 24.0 1,199,473 24.0 1,308,920 24.0 1,335,217 Clerks 2.0 58,338 2.0 60,841 2.0 64,485 2.0 67,122 Parking Enforcement 4,289 0.48 13,357 Animal Contro Officer 0.30 11,814 School Traffic 100,375 104,788 112,970 115,495 Overtime 159,898 163,693 156,000 164,510 Holiday 83,135 86,005 92,962 95,228 Temporary Positions 2,962 2,958 10,000 5,000 Buy Back 14,529 88,217 Training 12,000 19,000 Totals 40.0 2,663,118 40.0 2,677,849 40.0 2,859,479 40.8 3,029,651 Source of Funding General Fund (Form A) 2,663,118 2,677,849 2,859,479 3,029,651 117 Town of Reading FY - 2005 Budget Department: Public Safety Expenses (Form C) Division: Police -111 Summary: E2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Electricity 10,084 8,655 8,100 9,000 Equipment Maint/ Repairs 216 1,200 1,200 Bicycle Repairs 140 567 500 500 Traffic Light Repairs 5,251 5,304 5,514 5,514 Parking Program 7,846 9,146 6,500 8,500 Telephone (NEMLEC) 3,325 3,675 3,925 4,175 Postage 881 1,360 1,400 1,400 Photocopy Equipment 1,079 1,390 1,200 1,200 Law Enforcement TV Network 5,449 Fuel 21,907 26,175 22,000 24,324 Office Supplies 3,290 7,045 5,830 5,830 Duplicating & Photo Supplies 3,271 2,116 4,000 4,000 Medical Supplies 100 100 100 Clothing/Uniforms 44,983 28,718 41,202 41,202 Vehicular Suppies & Repairs 18,118 16,682 11,570 11,834 Food / Groceries 164 287 200 200 Public Safety Supplies 5,070 2,389 6,950 7,110 Public Safety Supplies (Revolvers) 11,525 11,412 7,000 7,000 Firearm Renewal Supplies 38 300 300 Training 6,134 5,420 14,220 7,220 Special Investigations 95 400 400 Professional Development 1,086 1,194 1,280 1,280 Travel Reimbursement 205 185 300 300 Equipment/ Furniture 1,029 868 1,000 1,000 Communications 8,785 9,048 18,553 18,553 Radar Unit 2,467 2,287 3,750 3,750 Vehicle(s) 53,317 22,253 52,000 52,000 Kennel Boarding 270 250 1,000 1,000 Kennel Fees 527 267 1,000 1,000 Totals 216,341 167,004 220,994 219,892 Source of Funding General Fund (Form A) 216,341 167,004 220,994 219,892 29-Mar-04 118 Town of Reading FY - 2005 Budget Department: Public Safety i Budget Summary (Form A) Division: Fire 1 Emergency Mgmt • 121 Summary: E5 & E6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 21513,424 2,578,147 2,802,403 2,854,129 Expenses (Form C) 51,497 52,285 72,701 84,965 Totals 2,564,921 2,630,432 2,875,104 2,939,094 Revenue and Staffing Revenues Staffing 44.0 44.0 48.0 48.0 Commentary Mission: The Mission of Fire and Emergency Management is the protection of life, property and the environment. These goals are achieved through the following activities: -Fire extinguishment -Emergency medical education for the community (CPR and defibrillator) -The delivery of emergency medical services -Emergency preparedness through planning and training -Fire prevention -Maintaining and expanding emergency/ fire alarm system -Fire safety education -Environmental protection Significant Events: The Fire Department has upgraded the level of Emergency Medical Services we provide to the community to the Advanced Life Support (Paramedic) Level. The Advanced Life Support Level is the highest quality of pre-hospital emergency medical care available to sick and injured patients. This enhanced service in many ways brings the hospital emergency room directly to the citizens of Reading. As a result of recent world events Emergency Management has assumed a more active role. The Town of Reading is in compliance with all State and Federal regulations and all plans have been reviewed to ensure they are up to date. This will ensure the community is ready to handle any type of disaster whether natural or manmade, and is eligible to receive all available Federal and State funds. Budgetary Highlights: The FY 2005 budget as prepared uses an estimated cost of living increase for salaries and wages. The expense portion of the budget recommends increases to the following accounts: the fuel account to reflect actual costs, the training account to cover cost of tuition for paramedic training for one Firefighter and a line item for protective clothing. This line item reflects the cost for nrntorfhm rrnfhinn fnr nnc rnnIn-nnt $rofinhtcr 29-Mar-04 119 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: . Public Safety Division: Fire / Emergency Mgmt -121 Summary: E5 Annual Adopted Actual Actual Budget Recommende, FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Fire Chief 1.0 76,801 1.0 81,001 1.0 84,652 1.0 87,931 Secretary 1.0 34,690 1.0 35,684 1.0 36,549 1.0 37,232 Fire Prevention (Lieut.) 1.0 54,257 1.0 55,287 Captains 4.0 253,841 4.0 264,637 4.0 273,544 4.0 283,968 Lieutenants 4.0 216,985 ' 4.0 261,337 4.0 225,775 4.0 234,562 Firefighters 33.0 1,484,835 33.0 1,452,078 36.0 1,643,890 36.0 1,738,712 Fire Alarm 1.0 12,331 1.0 8,338 1.0 13,251 1.0 13,549 Overtime 269,717 285,698 264,748 230,384 Holiday Pay 126,079 127,758 142,916 152,857 Sick Leave Buy back 29,710 37,724 43,702 19,647 Vacation Buyback 8,435 23,892 19,119 0 Totals 44.0 2,513,424 44.0 2,578,147 48.0 2,802,403 48.0 2,854,129 Source of Funding General Fund (Form A) 2,513,424 2,578,147 2,802,403 2,854,129 120 Town of Reading FY - 2005 Budget Department. Public Safety Expenses (Form C) Division: Fire / Emergency Mgmt -121 Summary: E6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Equipment MaintlRepairs 3,603 2,685 2,386 2,386 Apparatus Maintenance 2,798 509 1,000 1,000 Radio MaintlRepairs 1,028 2,328 2,060 2,060 Fire Alarm Maintlrepairs 3,301 2,034 2,900 2,900 Medical Services 5,000 5,000 Fuel 8,825 9,932 7,500 10,000 Office Supplies 1,125 1,867 1,845 1,845 Ambulance License and fees 2,200 2,200 ALS Medical Supplies 6,800 6,800 Clothing-Firefighters 8,900 14,766 20,700 20,700 Publications/Subscriptions 301 327 254 254 Training 3,085 1,707. 3,500 11,500 Professional Development 645 300 795 795 Metrofie Dues 2,500 2,500 2,500 2,500 Other Expenses 2,022 1,912 1,361 1,500 Equipment 13,364 10,786 10,900 10,900 Fire Hose Replacement 632 1,000 1,000 Protective Firefighting Clothing 1,625 Totals 51,497 52,285 72,701 84,965 Source of Funding General Fund (Form A) 51,497 52,285 72,701 84,965 29-Mar-04 121 Town of Reading FY - 2005 Budget Department Public Safety Budget Summary (Form A) Division: Dispatchers - 123 Summary: E7 & E8 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 262,467 286,220 319,699 332,271 Expenses (Form C) 38,190 38,074 38,196 38,241 Totals 300,657 324,294 357,895 370,512 Revenue and Staffing $ $ $ $ Revenues Stafng 8.5 8.5 8.0 8.0 Commentary This years budget contains a line item for Head Dispatcher, and funding for 8 full time dispatchers including the Head Dispatcher.. 29-Mar-04 122 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Public Safety Division: Dispatchers -123 Summary: E7 Annual Adopted Actual. Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Head Dispatcher 0.0 1.0 1.0 46,346 Permanent Positions 8.0 211,901 8.0 228565 7.0. 263,543 7.0 233,573 Temporary Positions 0.5 8,974 0.5 642 Overtime 28,487 31,951 35,000 32,114 Holiday 13,105 15,290 17,156 16,238 Training 2,864 4,000 4,000 Sick Leave Buy Back 7,008 Totals 8.5 262,467 8.5 286,220 8.0 319,699 8.0 332,271 Source of Funding General Fund (Form A) 262,467 286,220 319,699 332,271 123 Town of Reading FY - 2005 Budget Department Public Safety Expenses (Form C) Division: Dispatchers -123 Summary: E8 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Maintenance of Equipment 2,562 3,451 3,180 3,180 Computer Services 17,094 17,311 24,043 23,179 Video Surv System Contract 175 1,880 1,880 Office Supplies 1,280 1,257 740 740 Computer Supplies 1,207 1,306 918 918 Clothing / Uniforms 1,870 1,835 2,140 2,140 Professional Development 70 255 255 Communications 14,177 12,669 5,040 5,949 Totals 38,190 38,074 38,196 38,241 Source of Funding General Fund (Form A) 38,190 38,074 38,196 38,241 29-Mar-04 124 Town of Reading FY - 2005 Budget Department Public Works Budget Summary (Form A) Division: Administration - 301 Summary: F1 & F2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 78,981 81,400 81,705 85,136 Expenses (Form C) 5,814 4,859 5,550 5,613 Totals 84,795 86,259 87,255 90,749 Revenue and Staffing Revenues Staffing 4.6 4.6 4.0 4.0 Commentary Administration Division salaries for FY 2005 reflect non-union step increases. Expenses are level funded except for a 2.5% increase in supplies. 29-Mar-04 125 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Public Works Division: Administration - 301 Summary: F1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Director 1.0 83,598 1.0 85,603 1.0 88,071 1.0 89,712 Bus. Administrator 1.0 51,033 1.0 53,283 1.0 50,535 1.0 52,314 Admin. -Asst. 1.0 30,810 1.0 32,181 1.0 33,759 1.0 35,078 Clerk 1.6 39,897 1.6 26,251. 1.0 28,355 1.0 29,460 Overtime 379 839 400 410 Grade Adjustments 67 125 125 Totals 4.6 205,716 4.6 198,224 4.0 201,245 4.0 207,100 Source of Funding Water Fund 79,069 71,786 73,454 79,232 Sewer Fund 47,666 45,038 46,085 42,732 General Fund (Form A) 78,981 81,400 81,705 85,136 126 Town of Reading FY - 2005 Budget Department: Public Works Expenses (Form C) Division: Administration - 301 Summary: F2 Annual. Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Supplies 3,111 2,499 2,500 2,563 Professional Development 2,702 2,347 3,000 3,000 Travel Reimbursements 13 50 50 Totals 5,814 4,859 5,550 5,613 Source of Funding General Fund (Form A) 5,814 4,859 5,550 5,613 29-Mar-04 127 Town of Reading FY - 2005 Budget Department: Public Works Budget Summary (Form A) Division: Engineering - 302 Summary: F3 & F4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 224,459 215,792 240,571 248,880 Expenses (Form C) 16,543 14,450 11,950 14,040 Totals 241,002 230,242 252,521 262,920 Revenue and Staffing Revenues Staffing 6.5 6.2 6.3 7.5 Commentary Engineering Division salaries reflect general as well as union contract step increases. Contract services has been budgeted at $2000 to reflect estimated expenditures. The Junior Engineer has been projected for half time for 9 months and full time for 3 months. An additional Senior Civil Engineer's position has been included which will be funded through the Water and Sewer funds. This (along with other initiatives in GIS) will assist the Engineering Division in clearing a backlog of capital items in the Water and Sewer Divisions, and getting these projects out to construction. 29-Mar-04 128 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Public Works Division: Engineering - 302 Summary: F3 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Town Engineer 1.0 68,250 1.0 69,883 1.0 71,900 1.0 73,230 Sr. Civil Eng. (PE) 1.0 50,586 1.0 49,762 1.0 55,188 2.0 105,694 Civil Engineer 1.0 45,669 1.0 39,996 1.0 50,053 1.0 51,866 Senior Engineer 1.0 46,926 1.0 47,773 1.0 49,130 1.0 49,903 Chief Field Technician 1.0 48,411 1.0 49,055 1.0 49,430 1.0 49,903 Field Technician 1.0 41,446 1.0 43,118 1.0 45,399 1.0 47,064 Junior Engineer 0.5 10,066 0.2 3,837 0.3 6,970 0.5 14,597 Overtime 4,136 1,589 4,000 4,100 Grade Adjustments 352 448 500 500 Totals 6.5 315,842 6.2 305,461 6.3 332,570 7.5 396,857 Source of Fundinq Water Fund 62,010 60,847 62,428 90,987 Sewer Fund 29,373 28,822 29,571 56,990 General Fund (Form A) 224,459 215,792 240,571 248,880 129 Town of Reading FY - 2005 Budget Department Public Works Expenses (Form C) Division: Engineering - 302 Summary: F4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Record Fees - Street Accept 4,200 350 350 Contract Services 1,245 8,505 2,000 Police Details 11,698 8,000 8,000 Supplies & Equipment 3,600 1,745 3,600 3,690 Totals 16,543 14,450 11,950 14,040 Source of Funding General Fund (Form A) 16,543 14,450 11,950 14,040 29-Mar-04 130 Town of Reading FY - 2005 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Department Public Works Division: Highway & Equipment Maint • 303 Summary: F5 & F6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2002 FY - 2003 FY - 2004 FY - 2005 572,985 584,903 680,045 675,338 269,704 279,654 256,649 262,951 $ $ $ $ 842,689 864,557 936,694 938,290 17.6 16.0 16.0 16.0 Highway and Vehicle Maintenance salaries increase by COLA as well as by the provisions of union contract. Expenses are level funded with the exception of Equipment Maintenance Supplies and Highway Supplies which reflect an increase. Total Salaries are reduced due to the resignation of two skilled laborers and the hiring of two laborers at entry level. 29-Mar-04 131 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Public Works Division: Highway & Equipment Maint - 303 Summary: F5 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Supervisor 1.0 57,117 1.0 59,654 1.0 62,608 1.0 63,768 Foreman 1.0 44,096 1.0 45,235 1.0 47,789 1.0 48,567 Working Foreman 2.0 68,341 2.0 78,967 2.0 83,337 2.0 84,648 Equip.Oper. 4.0 129,188 4.0 148,313 4.0 156,467 4.0 159,398 Skilled Laborer 2.0 41,989 2.0 37,870 2.0 72,752 0.0 0 Laborer 70 57,415 2.0 48,171 2.0 59,170 4.0 119,778 Master Mechanic 1.0 9,996 1.0 24,713 1.0 45,064 1.0 46,249 Mechanic 1 2.0 75,338 2.0 42,318 2.0 81,702 2.0 82,716 Mechanic II 1.0 40,657 1.0 33,599 1.0 33,805 Mechanic III 1.0 26,016 Seasonal Laborer 0.6 9,115 4,403 0.0 0 0.0 0 Overtime 45,304 43,452 20,250 20,706 On-call Premium (OT) 10,972 11,219 Longevity 9,925 9,844 9,350 7,800 Grade Adjustments 5,445 7,906 4,385 4,485 Totals 17.6 579,285 16.0 591,503 16.0 687,445 16.0 683,138 Source of Fundinq Water Fund 4,700 4,900 5,500 5,800 Sewer Fund 1,600 1,700 1,900 2,000 General Fund (Form A) 572,985 584,903 680,045 675,338 132 Town of Reading FY - 2005 Budget Department: Public Works Expenses (Form C) Division: Highway & Equipment Maint - 303 Summary: F6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Contractual Services: Line Painting 15,054 15,054 15,054 15,054 Highway Patch 13,595 13,596 13,596 13,596 Equipment Maintenance 49,054 58,307 12,558 12,558 Police Details 6,459 7,658 6,150 6,150 General 7,575 7,336 7,961 7,961 Supplies: Highway 38,614 43,757 39,975 40,974 Equipment Maintenance 129,902 125,521 135,555 141,552 Uniforms/Boots 6,405 6,464 8,250 8,456 Licenses 365 750 750 750 Engine Fuel 26,382 23,419 40,000 40,000 Totals 293,404 301,862 279,849 287,051 Source of Funding Water Fund 15,300 13,880 14,700 15,400 Sewer Fund 8,400 8,328 8,500 8,700 General Fund (Form A) 269,704 279,654 256,649 262,951 29-Mar-04 133 Town of Reading FY - 2005 Budget Department Public Works Budget Summary (Form A) Division: Parks & Forestry - 313 Summary: F7 & F8 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 299,413 293,744 324,149 335,850 Expenses (Form C) 53,816 48,995 66,888 68,477 Totals 353,229 342,739 391,037 404,327 Revenue and Staffing Revenues Staffing 8.3 7.5 7.5 7.5 Commentary Salaries have been forecasted using Union Contract provisions plus COLA: Expenses have increased 2.5%. Seasonal staff is provided by an outside agency rather than as part of Town employment. This continues a satisfactory practice that began in FY 2002 and continued through to FY 2004. Funding of seasonal salaries has been transferred to expenses and will be supplemented with reimbursement from the Recreation Fund in consideration of field maintenance. The supplement from the Recreation Fund in FY 2005 is planned at $12,979. Expenses are level funded except for Turf Treatment and Chemicals/Seeds. 29-Mar-04 134 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Public Works Division: Parks & Forestry - 313 Summary: F7 Annual Adopted Actual Actual Budget Recommendej FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Supervisor 0.5 31,793 0.5 32,552 0.5 33,494 0.5 34,118 Foreman 1.0 41,558 1.0 43,259 1.0 45,064 1.0 46,339 Working Foreman 1.0 38,528 1.0 39,524 1.0 41,668 2.0 83,040 Tree Climber 1 1.0 33,522 2.0 61,343 2.0 71,914 1.0 35,830 Tree Climber II 1.0 30,554 Equip.Oper. 1.0 34,840 1.0 35,895 1.0 37,770 1.0 38,764 Skilled Laborer 1.0 31,616 1.0 32,508 1.0 34,270 1.0 34,828 Laborer 1.0 26,154 1.0 26,729 1.0 31,084 1.0 33,492 Seasonal Laborer 0.8 7,202 Overtime 14,551 13,375 4,310 4,407 Overtime - Compost 14,800 15,133 Longevity 3,600 4,275 4,275 4,275 Grade Adjustments 5,494 4,284 5,500 5,625 Totals 8.3 299,413 7.5 293,744 7.5 324,149 7.5 335,850 Source of Fundinq General Fund (Form A) 299,413 293,744 324,149 335,850 135 Town of Reading FY - 2005 Budget Department Public Works Expenses (Form C) Division: Parks & Forestry - 313 Summary: F8 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Contractual Services 29,254 32,119 Stump/Brush Disposal 12,853 12,853 Turf Treatment 2,300 3,300 Seasonal Staff (Agency) 35,000 35,000 Other 6,370 6,370 Police Details 5,244 4,289 3,327 3,327 Uniform/Boots 2,253 3,351 4,150 4,254 Licenses 416 863 350 350 Electricity 948 862 1,400 1,400 Supplies: 7,511 Chemicals/Seeds 4,811 5,795 Tools/Supplies 3,534 3,534 Gravel/Clay/etc. 15,700 1,361 1,361 Sod 2,317 2,317 Miscellaneous 1,595 1,595 Totals 53,816 48,995 79,368 81,456 Source of Fundinq Recreation Revolving Fund 12,480 12,979 General Fund (Form A) 53,816 48,995 66,888 68,477 29-Mar-04 136 Town of Reading FY - 2005 Budget Department: Public Works Budget Summary (Form A) Division: Recreation 317 Summary: F7 & F8 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 110,618 Expenses (Form C) 0 0 0 0 Totals 0 0 0 110,618 Revenue and Staffing Revenues 72,988 Staffing 3.0 Commentary The Recreation Division salaries and expenses were included in a different type of revolving fund last year. However, we have determined that we cannot use this type any longer. The salaries in the Recreation Division will go back to the old style,of revolving fund whereby they are paid out of teh operating budget, and then the Recreation revenues reimburse teh budget. All expenses come directly out fo the Recreation Revolving Fund. 29-Mar-04 137 . Town of Reading FY - 2004 Budget Salaries and Wages (Form B) Department: Public Works Division: Recreation 317 Summary: F7 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Admimistrator 1.0 52,050 Program Coordinator 1.0 30,811 Principal Clerk 1.0 27,757 Totals 0.0 0 0.0 0 0.0 0 3.0 110,618 Source of Funding Revolving Fund General Fund (Form A) 0 0 0 110,618 138 Town of Reading FY - 2005 Budget Department: Public Works Expenses (Form C) Division: Recreation 317 Summary: F8 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Temporary Salaries 52,000 Contractual Sevices 193,200 Operating Expenses Brochure Printing 13,000 Rent to School 36,000 DPW Assessment-Field Maint. 12,979 Program Expenses 70,711 Other Expenses 30,464 Special Needs Programs 5,000 Totals 0 0 0 413,354 Source of Funding Revolving Fund 413,354 General Fund (Form A) 0 0 0 0 29-Mar-04 139 Town of Reading FY 2005 Budget Department Public Works Budget Summary (Form A) Division: Street Lighting -325 Summary: F13 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 206,900 183,057 204,900 200,000 Totals 206,900 183,057 204,900 200,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The street lighting budget has been decreased by $4,900 reflecting the more recent costs of street lighting based on actual expenditures in 2003. 29-Mar-04 140 Town of Reading FY - 2005 Budget Department: Public Works Expenses (Form C) Division: Street Lighting - 325 Summary: F13 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY -2004 FY - 2005 Electricity 206,900 183,057 204,900 200,000 Totals 206,900 183,057 204,900 200,000 Source of Funding General Fund (Form A) 206,900 183,057 204,900 200,000 29-Mar-04 141 Town of Reading FY-2005 Budget Department: Public Works Budget Summary (Form A) Division: Rubbish - 312 Summary: G14 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 1,112,883 1,029,355 1,098,630 1,360,648 Totals 1,112,883 1,029,355 1,098,630 1,360,648 Revenue and Staffing Revenues Appliance Stickers 11,680 12,520 11,680 11,680 Bulk Item Stickers 11,090 14,460 19,000 19,000 CRT's Disposal Stickers 5,650 6,340 3,310 3,310 28,420 33,320 33,990 33,990 Staffing 0.0 0.0 0.0 0.0 Commentary Increased cost of rubbish collection and curbside recycling reflect contract values. Spring and Fall leaf pickup and Spring general cleanup week remain excluded for FY 2005. Rubbish disposal costs reflect an estimated tonnage times a rate increased by historical factors. Rubbish collection costs reflect an . extension to our existing contract for a fourth year plus an increase of $60,000 from the agreed to reduction in our FY 2003 rubbish costs. The Christmas tree collection has been restored at a cost of $1,380. 29-Mar-04 142 Town of Reading FY - 2005 Budget Department Public Works Expenses (Form C) Division: Rubbish - 312 Summary: F14 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Collection 424,285 364,230 377,730 611,730 Disposal 510,487 488,585 546,200 561,918 Curbside Recycling 161,000 161,000 161,000 171,000 Miscellaneous Recycling 17,111 15,540 13,700 16,000 Totals 1,112,883 1,029,355 1,098,630 1,360,648 Source of Funding General Fund (Form A) 1,112,883 1,029,355 1,098,630 1,360,648 29-Mar-04 143 Town of Reading FY - 2005 Budget Department: Public Works Budget Summary (Form A) Division: Snow & Ice Removal (321) Summary. G15 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 60,961 163,921 54,975 54,975 Expenses (Form C) 153,255 325,147 221,572 252,111 $ $ $ $ Totals 214,216 489,068 276,547 307,086 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Snow and Ice Removal Budget is highly contingent upon the actual weather experience, as shown on the attached Expenditure History. An additional $5539 has been included in expenses for Sand and Salt Supplies to reflect increased market prices for rock salt. Additionally, and extra $25,000 has been added in an effort to increase the total snow and ice budget to historical 5 year averages (less reimbursements). An additional increase in FY 2006 will move the Town to the 5 year average. We will, beginning in FY 2004, charge any extraordinary increase in the cost of street sweeping to snow and ice, since it is the snow and ice removal process that generates extreme changes in the cost of street sweeping from one year to the next 29-Mar-04 144 - Town of Reading FY - 2005 Budget Department: Public Works Salaries and Wages (Form B) Division: Snow & Ice Removal (321) Summary: F15 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Regular Time - Enterprise 2,024 848 9,500 9,500 Regular Time - Other 430 15,833 1,500 1,500 Overtime 58,507 147,240 43,975 43,975 Totals 0.0 60,961 0.0 163,921 0.0 54,975 0.0 54,975 Source of Funding General Fund (Form A) r 60,961 163,921 54,975 54,975 145 Town of Reading FY - 2005 Budget Department . Public Works Expenses (Form C) Division: Snow & Ice Removal (321) Summary: F15 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Contracted Plowing & Hauling 52,159 180,162 122,979 122,979 Police Details 1,003 6,560 7,409 7,409 Sand/Salt/CaCUSupplies 97,637 203,635 80,811 86,350 Fuel 2,457 22,022 10,373 10,373 Additional Expenses 25,000 Totals 153,255 412,379 221,572 252,111 Source of Fundinq FEMA Reimbursement 87,232 General Fund (Form A) 153,255 325,147 221,572 252,111 29-Mar-04 C~ 146 SNOW AND ICE EXPENDITURE HISTORY Fiscal Initial O / (U) Year Expenditure Appropriation Appropriation 2003 $576,300 $251,100 $325,200 (3) 2002 $214,155 $251,100 ($36,945) 2001 $636,100 $226,100 $410,000 (2) 2000 $252,219 $197,419 $54,800 1999 $291,176 $192,301 $98,875 1998 $283,856 $187,467 $96,389 1997 $284,442 $182,058 $102,384 1996 $677,475 $177,614 $499,861 (1) 1995 $136,935 $175,000 ($38,065) 1994 $428,680 $110,000 $318,680 1993 $344,416 $110,000. $234,416 1992 $91,347 $150,000 ($58,653) 1991 $128,915 $150,000 ($21,085) 1990 $235,600 1989 $104,600 1988 $263,900 AVERAGES: 5 YR: 1999-2003 $393,990 Excluding 2001 (4 Year) $333,463 (1) Re-imbursement under State or Federal government emergency or other relief programs HAVE NOT been included in these costs. These re-imbursements totalled $61,123 from the State and $59,863 from the Federal governments. (2) Re-imbursement under Federal government emergency relief programs HAVE NOT been included in these costs. This re-imbursement totalled $ 80,917. (3) Re-imbursement under FEMA emergency relief program has not been included in these 3/29/2004 costs. This reimbursement totalled $87,232. pw05-snow and ice history.xis 147 Town of Reading FY-2005 Budget Department: Public Works Budget Summary (Form A) Division: Cemetery • 481 Summary: F16 & F17 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 154,803 76,055 92,110 124,287 Expenses (Form C) 64,637 61,690 67,200 69,590 Totals 219,439 137,745 159,310 193,877 Revenue and Staffing Revenues Fees-Projected 134,593 130,089 140,000 145,000 Sale of Lots 18,210 47,737 Total Revenues $ $ $ $ 192,737 Staffing 4.5 4.5 4.5 4.5 Commentary The Cemetery budget is basically self supporting. Sale of Cemetery lots, Bequest income, and fees cover most of the direct costs. In addition, we are using proceeds from the Cemetery Flower fund to offset the cost of placing flowers on Veteran's graves. 29-Mar-04 148 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Public Works Division: Cemetery - 481 Summary: F16 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Director 0.5 31,793 0.5 32,552 0.5 33,494 0.5 34,118 Foreman 1.0 41,558 1.0 43,259 1.0 45,064 1.0 46,339 Equipment Operator 1.0 36,982 1.0 38,724 1.0 40,096 1.0 41,483 Skilled Laborer 1.0 31,616 1.0 32,508 1.0 34,270 1.0 34,828 Laborer 1.0 21,122 1.0 24,570 1.0 30,476 1.0 31,894 Seasonal Laborer 3,472 0 Overtime 9,745 6,782 10,510 7,000 Longevity 2,325 2,325 2,425 2,425 Grade Adustments 1,189 1,185 775 1,200 Snow and Ice Removal 426 Totals 4.5 179,803 4.5 181,479 4.5 197,110 4.5 199,287 Source of Funding Cemetery Perpetual Care 25,000 105,424 105,000 75,000 General Fund (Form A) 154,803 76,055 92,110 124,287 149 Town of Reading FY - 2005 Budget Expenses (Form C) Department Public Works Division: Cemetery - 481 Summary: F17 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Electricity 858 737 800 800 Uniforms/Boots 1,407 1,848 1,600 1,640 Licenses 100 110 200 200 Fuel Oil #2 662 1,080 800 1,000 Water/Sewer 82 111 125 125 Seasonal Staff - Agency 27,651 30,409 35,000 35,000 Gasoline/Diesel 3,038 3,571 3,550 3,600 Postage & Supplies 96 70 225 225 Trees/Plants 300 361 300 400 Flowers (P.C.) 514 533 800 800 Fertilizer (P.C.) 165 415 1,000 1,000 Chemicals/Fertilizer 495 497 700 700 Auto Parts/Repairs 3,781 3,026 3,500 3,500 Masonry 2,322 1,395 2,000 2,000 Grave Liners 8,824 6,608 9,000 9,000 Flags & Markers 1,081 1,123 1,100 1,100 Veterans Flowers 3,880 3,890 4,000 4,100 Building Improvements 219 420 500 500 Small Tools 4,229 3,902 6,000 6,000 Lot Repurchases 4,932 2,000 2,000 Totals 64,637 62,106 71,200 73,690 Source of Funding Cemetery Perpetual Care 416 Veterans Flower Fund 4,000 4,100 General Fund (Form A) 64,637 61,690 67,200 69,590 29-Mar-04 150 Reading Public Schools FY - 2005 Budget Budget Summary (Form A) Pr ram: Custodial / Maintenance Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages B 1,061,255 1,005,784 1,088,525 1,188,060 Expenses: Heating of buildings C 313,666 379,405 443,000 533,400 Utilities C 489,473 447,664 546,000 516,900 Maintenance of buildings C 567,238 650,705 524,225 532,122 Custodial services C 79,766 67,141 84,144 84,800 Total Expenses 1,450,143 1,544,915 1,597,369 1,667,222 Totals 2,511;398 2,550,699 2,685,894 .2,855,282 13-Feb-04 i 151 671 Reading Public Schools FY - 2005 Budget Program; Custodial I Maintenance Salaries and Wages (Form Annual Adopted . Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Directors 2.0 109,161 2.0 110,657 2.0 118,425 2.0 123,215 Custodians 26.7 858,957 778,954 24.8 841,966 26.8 947,316 Custodians (substitutes) 4,022 56,913 35,000 20,000 Clerical 1.9 50,186 1.9 53,407 1.9 55,934 1.9 59,079 Overtime 96,679 88,203 120,000 . 1001000 Longevity 7,750 7,650 7,200 8,450 Sick leave buyback Budget offset (revenue - use property) (40,000) (90,000) (60,000) (70,000) Budget offset (revenue - lunch program) (25,500) (30 000) , Totals 30.6 1,061,255 3.9 1,005,784 28.7 1,088,525 30.7 1,188,060 152 13-Feb-04 G~ Reading Public Schools FY - 2005 Budget Program: Custodial / Maintenance Expenses(FormC) j. Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures . (Revised) Budget Heating of Buildings FY - 2002 FY - 2003 FY - 2004 FY - 2005 Heating oil 175,166 186,203 253,000 164,200 Natural gas 138,500 193,202 190,000 369,200 Totals 313,666 379,405 443,000 533,400 Utilities Water supply / sewer disposal 66,969 64,130 73,500 77,200 Electricity 422,504 383,534 472,500 439,700 Totals 489,473 447,664 546,000 516,900 Maintenance of Buildings Maintenance of buildings 567,238 513,831 524,225 532;122 Building improvements 136,874 Totals 567,238 650,705 524,225 532,122 Custodial Services Custodial supplies 69,485 53,271 .70,000 7D,000 Clothing allowance 5,958 9,983 8,625. 9,000 Fuel 4,323 3,887 4,719 5,000 In state travel 400 400 Travel reimbursement 400 400 Totals 79,766 67,141 84,144 84,800 13-Feb-04 Reading Public Schools FY - 2005 Budget Budget Summary (Form A) Program: Building Maint. (Town Bldgs) Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summa rv Form FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages B 122,121 131,543 130,917 132,284 Expenses: Heating of buildings C. 67,780 83,910 90,000 118,900 Utilities C 142,431 128,340 155,400 157,400 Maintenance of buildings C 147,190 181,719 156,500 160,000 Custodial services C 16,322 13,429 21,200 21,200 Total Expenses 373,723 407,398 423,100 457,500 Totals 495,844 538,941 554,017 589,784 13-Feb-04 154 y Reading Public Schools FY - 2005 Budget Salaries and Wages (Form B) Pro ram; Building Maint. (Town Bldgs) ) Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Custodians 3.0 95,556 .3.0. 100,368 3.0 104,867 3.0 105,934 Overtime 25,565 30,175 25,000 25,000 Longevity 1,000 1,000 1,050 1,350 Totals 3.0 122,121 3.0 131,543 3.0 130,917 3.0 132,284 13-Feb-04 155 Reading Public Schools FY - 2005 Budget Program: Building Maint. (Town Bldgs) Expenses (Form Q Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Heating of Buildings FY - 2002 FY - 2003 FY - 2004 FY - 2005 Natural gas 67,780 83,910 90,000 118,900 Totals 67,780 83,910 90,000 118,900 Utilities Water supply / sewer disposal 9,461 11,526 10,500 12,500 Electricity 132,970 116,814 144,900 144,900 Totals 142,431 128,340 155,400 157,400 Maintenance of Buildings Maintenance of buildings 147,190 181,719 156,500 160,000 Totals 147,190 181,719 156,500 160,000 Custodial Services Custodial supplies 15,077 13,117 20,000 20,000 Clothing allowance 1,245 312 1,200 1,200 Totals 16,322 13,429 21,200 21,200 13-Feb-04 C 156 (;(0 Administrative Offices 82 Oakland Road Reading, MA 01867 781 944-5800 TO: FROM: DATE: TOPIC: Town of Reading Harvey J. Dahl February 17, 2004 School Committee Budget FY2005 READING SCHOOL. COMMITTEE Harvey J. Dahl, Chair Carl McFadden, Vice-Chair John E. Carpenter John F. Russo Robert L. Spadafora, Jr. Elaine L. Webb Patrick A. Schettini, Jr. Superintendent of Schools A comprehensive budget building process was used in developing the School Committee Budget for FY05. The budget was derived after gathering input from: • the School Committee meeting where public input on the FY05 budget was requested, • the School Committee meeting where the Committee discussed budget priorities, the School Committee FY05 budget priorities, • meetings with the Reading Public Schools Budget Parents, • meetings with school. and district administrators, • Reading's Financial Forums, and • meetings with Town of Reading officials. As a result of this process, the School Committee is recommending a 6.25% increase in the FY05 budget for the 2004-2005 school year. The budget, as summarized below, includes funds to cover increases in salaries (columns, steps, stipends and a negotiated percentage increase); special education (including tuition and transportation costs for four unanticipated out-of-district students); bussing costs to relocate Barrows, students to the new elementary school during the renovation/addition of the Barrows' Elementary School; and funds to address the Reading School Committee FY05 Budget Priorities (please see enclosed). It also includes increases in offsets and user fees. FY - 2004 Revised Budget FY - 2005 Recommended Budget Increase % Increase Administration 740,990 870,564 129,574 17.5% Regular Da 17,544,993 18,675,263 1,130,270 6.4% Special Needs 7,418,742 7,721,883 303,141 4.1% Other School Services 787,920 879,206 91,286 11.6% Custodial / Maintenance 2,685,894 2,855,282 169,388 6.3% Totals 29,178,539 31,002,198 1,823,659 6.25% 157 kl Specifically, the increases in each category are largely accounted for in the following manner: Administration: The addition of a salary for a Business Manager to oversee school finances and \ personnel accounts for the majority of the increase in this category. This position is a component of the Reading School Committee FY05 Budget Priorities. Regular Day: The predominant factor for this increase is salary increases due to columns, steps and a negotiated percentage increase. Another major factor for this increase is $280,000 in additional bussing costs to transport the Barrows' students to the new elementary school for the 2004-2005 school year. In addition, to address the Reading School Committee FY05 Budget Priorities regarding class size, three and one half additional teaching positions for our elementary program have been added and to address additional elective offerings at the high school a Fine/Performing Arts teaching position has been added. Increases in the fine arts program are partially offset by new fees for non-athletic activities. Special Education: Increases in this category are largely from salary increases due to columns, steps and a negotiated percentage increase. The Reading School Committee FY05 Budget Priorities included a charge from the Committee to ensure that our special education services be efficient and effective. To this end, in an effort to provide quality services in a cost effective manner, the Administration proposes increasing the Special Education Department by one teacher to expand district-based programming for children. Other School Services: The addition of a school nurse and funding for an additional sport, lacrosse, account for the increase in this category. The addition of a new sport is offset by increases in athletic user fees. Custodial/Maintenance: The drastic increase in the price of natural gas accounts for the increase in this category. The :School Department projects that the Reading Public Schools see a K-12 enrollment for 2004- 2005 2005 of approximately 4,249 students. This represents an increase of approximately 48 students from the fall of 2003 to the fall of 2004. The Longwood Farm and the Spence Farm were sold to developers in the winter of 2002. Minimal enrollment impact, less than 20 students, is expected from the Spence Farm development during FY05 and no impact is anticipated in FY05 from the Longwood Development. Though the FY05 School Committee Budget reflects the identified budgetary needs and priorities of the district for the 2004-2005 school year, there is little room in the budget for unanticipated expenses such as those associated with unexpected enrollment increases, additional special education residential placements (beyond those budgeted), major facility emergencies/improvements, or overruns in utility costs. For your review, the following charts and graphs can be found on subsequent pages: ® Analysis of School Budget Fiscal Year FY96-FY05 ® Analysis of School Budget by Program Fiscal Year 2005, and ® Allocation of Line Item Budget by Program Fiscal Year 2005. In closing, the Reading School Committee respectfully submits its FY05 Budget to Town Meeting. H. 158 Reading School Committee } Approved FY05 Budget Priorities Operational Priorities (alphabetical order) • Deliver efficient and effective special education services • Hire a business manager • Improve maintenance functions • Optimize staffing Instructional Priorities (alphabetical order) • Address health issues • Develop a comprehensive health curriculum • Increase school nursing services • Develop a strong technology infrastructure • Fund equipment and materials • Provide staffing and leadership • Encourage community involvement • Community service at the high school • Involvement of community members at the schools • Maintain or improve class size • Support full-day kindergarten • Maintain current fee-based program • Look to expansion in the future • Support improved teaching and learning • Curriculum o Maintain a quality assessment program o Use data driven improvement o Provide consistent K-12 curriculum o Improve course offerings ® Instruction o Institute a quality instructional program o Provide professional development o Develop a common language for instruction Discussed and reviewed by the Reading School Committee at their meetings on October 14, 2003 and October 30, 2003 H3 159 Reading Public Schools Budget Summary Fiscal Year 2005 Administration Regular Day Special Needs Other School Services Custodial / Maintenance Totals Actual Actual Expenditures Expenditures FY - 2002 FY - 2003 800,195 760,038 16,488,725 16,353,421 6,548,035 6,876,439 702,392 744,194 2,511,398 2,550,699 27,050,745 27,284,791 Annual Adopted Budget Recommended (Revised) Budget FY - 2004 FY - 2005 740,990 870,564 17,544,993 18,675,263 7,418,742 7,721,883 787,920 879,206 2,685,894 2,855,282 29,178,539 31,002,198 13-Feb-04 160 HN Reading Public Schools FY - 2005 Budget Budget Summary (Form A) Program: Administration Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages B 407,959 436,493 437,831 546,064 Expenses: Administration C 218,873 168,889 141,100 154,500 Professional development C 112,023 91,713 97,059 105,000 Utilities C 61,340 62,943 65,000 65,000 Total Expenses 392,236 323,545 303,159 324,500 Totals 800,195 760,038 740,990 870,564 13-Feb-04 161 Reading Public Schools FY - 2005 Budget Pro ram: Administration Salaries and Wages (Form B) p Annual Adopted . Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # . FY - 2005 Administration 2.0 216,633 2.0 230,458 2.0 234,476 3.0 336,616 Clerical 5.2 179,673 5.2 188,686 5.2 200,855 5.0 205,448 Clerical overtime 1,653 4,349 2,500 4,000 Merit 10,000. 13,000 Totals 7.2 407,959 7.2 436,493 7.2 437,831 8.0 546,064 13-Feb-04 C 162'" Reading Public Schools FY - 2005 Budget Program: Administration Expenses (Form C,) j Annual Adopted Actual Actual Budget . Recommended Expenditures Expenditures (Revised) Budget Administration FY - 2002 FY - 2003 FY - 2004 FY - 2005 Maintenance of office equipment 26,588 1,819 31,000 251000 School Policy Manual 4,500 3,000 4,500 Advertising 16,087 18,063 15,000 19,000 Medical services 21,413 14,224 16,000 18,000 Legal services 84,307 37,414 Laborcounsel 21,321 16,105 36,000 36,000 Financial audit 7,500 7,750 7,500 10,000 Computer 7,135 4,442 3,000 4,500 Postage 2,523 1,443 2,500 3,000 Contractual services 21,042 Office supplies 15,247. 11,798 14,000 14,000 Printing 2,297 4,113 3,000 4,000 In state travel 5 500 Dues and memberships 12,501 12,782 51800 12,500 District awards 1,949 2,894 21800 3,000 Equipment/ furniture 10,500 1,000 1,000 Totals 218,873 168,889 141,100 154,500 Professional Development Professional development 37,218 18,624 31,059 30,000 Tuition reimbursement 74,805 73,089 66,000 75,000 Totals 112,023. 91,713 97,059 105,000 Utilities Telephone 61,340 62,943 65,000 65,000 Totals 61,340 62,943 65,000 65,000 13-Feb-04 163 Reading Public School FY - 2005 Budget Program: Regular Day Budget Summary (Form A) Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages B 15,361,456 15,384,450 16,428,893 17,241,971 Expenses: Instructional services: Per pupil allocation C 671,804 605,581 675,130 731,117 Curriculum initiatives D 343,086 247,934 227,470 252,475 System wide testing 8,238 4,579 8,500 8,500 Travel reimbursement 2,382 1,351 2,500 2,500 Beginning teacher support program 32,384 120,000 75,000 Other student services: Student transportation services 70,395 77,142 82,500 363,700 Total Expenses 1,095,905 968,971 1,116,100 1,433,292 Totals 16,457,361 16,353,421 17,544,993 18,675,263 C 13-Feb-04 C. 164 Reading Public School FY - 2005 Budget Program: Regular. Day Salaries and Wages (Form B) Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Principal 11.0 861,786 11.0 923,931 11.0 933,446. 11.0 979,225 Teachers 269.2 13,242,478 257.4 13,204,079 256.4 14,301,576 261.1 15,081,376 Differentials 70,477 95,198 71,475 68,678 Substitute teachers 234,929 209,588 228,000 237,500 Educational assistants 32.1 473,056 32.1 507,381 33.0 554,590 34.0 558,263 Clerical 11.5 287,953 11.5 305,686 .11.5 324,562 11.5 349,699 Longevity 89,778 80,968 81,000 65,744 Vacation buyback 10,650 24,345 21,946 Merit 15,800 20,500 30,000 20,000 Sick leave buyback 163,839 79,876 122,899 126,840 Revenue offset (METCO program) (78,640) (53,407) (50,000) (45,000) Revenue offset (kindergarten tuition) (193,000) (222,300) Totals 323.8 $ - 15,361,456 312.0 ~ 15,384,450 311.9 - 161428,893 317.6 - 17,241,971 13-Feb-04 165 Reading Public School FY - 2005 Budget Program: Regular Day Expenses(Form Q Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Per Pupil Allocation FY - 2002 FY - 2003 E-2004 FY - 2005 Elementary Schools: Administration 11,752 7,040 11,260 11,468 Instructional supplies 144,706 141,585 113,500 110,745 Maintenance of equipment 7,813 5,278 13,700 14,500 Textbooks 31,663 38,993 38,010 36,635 Library materials 23,921 30,973 19,400 18,550 Media / educational software 7,982 5,748 9,300 6,175 Guidance 1,589 2,427 2,780 1,767 Instructional equipment 74,543 20,070 70,192 88,426 Understanding disabilities 15,000 15,000 15,000 15,000 Middle Schools: Administration 12,507 584 14,100 10,350 Instructional supplies 74,210 88,504 62,450 68,600 Maintenance of equipment 6,100 16,970 9,250 15,100 Textbooks 11,300 6,565 18,620 18,450 Library materials 3,337 6,597 9,700 7,922 Media / educational software 214 11,6511 600 600 Guidance 469 871 500 800 Instructional equipment 31,910 17,271 42,340 46,498 High School: Administration, 31,561 20,281 40,243 38,832 Instructional supplies 98,970 87,499 64,937 72,518 Maintenance of equipment 9,473 5,046 12,299 11,863 Textbooks 27,681 42,554 28,093 27,102 Library materials 6,942 .2,506 9,480 9,161 Media / educational software 5,806 4,598 9,127 8,803 Guidance 3,734 3,687 5,096 4,919 Instructional equipment 28,621 33,283 55,153 61,333 Districtwide Technology 25,000 671,804 605,581 675,130 731,117 Totals 13-Feb-04 Him 166 Reading Public School FY - 2005 Budget Program: Regular Day Expenses(Form D) Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Curriculum and Instruction Initiatives FY - 2002 FY - 2003 FY - 2004 FY - 2005 Elementary Schools: Language arts 195,944 117,177 97,000 Science 8,027 Social studies 10,167 14,663 35,000 Professional development 44,242 27,770 53,800 47,500 Shipping and handling 7,000 Middle Schools: Language arts 13,400 Social studies 11,866 25,000 Professional development 45,680 17,553 22,630 42,780 Shipping and handling 1,000 High School: Language arts 39,972 13,400 Language, arts 1,335 Social studies 15,967 3,872 30,000 Professional development 20,609 15,061 18,240 72,195 Shipping and handling 1,115 1,000 Totals 343,086 247,934 227,470 252,475 - .13-Feb-04 oil 167 Reading Public School FY - 2005 Budget Program: Special Needs Budget Summary (Form A) Annual Adopted Actual. Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages B 2,921,512 3,147,294 3,468,692 3,735,172 Expenses: Administration C 111,346 67,185 88,050 88,750 Itinerant services C 115,513 93,145 111,000 122,000 Textbooks and equipment D 6,088 12,399 20,000 25,000 Consultation and evaluation D 19,665 31,619 40,000 40,000 Transportation D 751,610 798,649 800,000 855,000 Tuition D 2,622,301 2,726,148 2,891,000 2,855,961 Total Expenses 3,626,523 3,729,145 3,950,050 3,986,711 Totals 6,548,035 6,876,439 .7,418,742 7,721,883 13-Feb-04 1 i 168 Reading Public School FY - 2005 Budget Salaries and Wages (Form B) Program; Special Needs 1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Director 1.0 82,048 1.0 86,754 1.5 90,135 1.5 129,532 Teachers 41.3 1,964,794 40.6 2,067,229 40.5 2,329,024 41.5 2,240,206 Differentials 9,061 15,851 10,047 10,050 Substitute teachers 8,362 7,000 7,000 Educational assistants 63.7 908,538 64.4 1,000,929 77.1 1,082,273 77.1 1,301,827 Nurse 558 1.0 31,000 Tutors 0.9 14,265 0.9 14,695 0.9 15,209 0.9 15,748 " Home / hospital tutoring 30,158 19,787 21,000 20,000 Extended year program 35,000 Clerical 2.7 64,603 2.7 68,343 2.7 78,504 2.7 83,513 Longevity 5,417 5,476 5,500 6,503 Vacation buyback 1,496 Merit 1,700 2,200 Sick leave buyback 8,959 9,793 Budget offset (RISE program) 40,000) 50,000 70,000 (75,000) Budget offset (tuition) 136,393 (86,024) 100,000) 80,000 Totals 109.6 2,921,512 109.6 3,147,294 122.7 3,468,692 124.7 3,735,172 13-Feb-04 - i µi3 169 Reading Public School FY - 2005 Budget Program: Special Needs 'Expenses(Form C) Annual - Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Administration FY - 2002 FY - 2003 FY - 2004 FY - 2005 Maint. of office equipment 4,200 365 4,300 4,500 Legal services 67,089 56,218 30,000 35,000 Medicaid program 2,524 10,000 10,000 Postage 1,308 1,330 2,000 2,000 Office supplies 2,717 2,107 3,000 3,000 Printing 38 (36) .350 350 Professional development 24,341 3,209 30,000 25,000 In state travel 1,500 1,500 Travel reimbursement 2,369 2,173 2,500 2,500 Dues and membership 1,170 1,570 1,400 1,400 Office equipment 5,590 249 3,000 3,500 Totals 111,346 67,185 88,050 88,750 Itinerant services Physical therapy 6,470 2,423 2,000 2,000 \ Occupational therapy 18,669 5,881 5,000 2,000 Speech therapy 6,011 665 2,000 2,000 Vision services 37,046 39,037 30,000 40,000 Deaf services 32,827 27,844 35,000 45,000 Physical therapy supplies 68 2,014 2,000 2,000 Psychologist supplies 2,695 1,058 3,000 5,000 Speech therapy supplies 957 1,745 2,000 4,000 Resource supplies 8,052 8,198 10,000 10,000 Audio visual expenses Tutoring services 2,718 4,280 20,000 10,000 Totals 115,513 93,145 111,000 122,000 13-Feb-04 170 Reading Public School FY - 2006 Budget Pro-gram: Special Needs Expenses (Form D) Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Textbooks and Equipment FY - 2002 FY - 2003 FY - 2004 FY - 2005 Adaptive equipment 6,088 12,399 20,000 25,000 Totals 6,088 12,399 20,000 25,000 Consultation and evaluation Consultations 14,501 29,065 30,000 30,000 Independent evaluations 5,164 2,554 10,000 10,000 Totals 19,665 31,619 40,000 40,000. Transportation Transportation 751,610 798,649 764,642 820,000 Transportation - parent 35,358 35,000 Totals 751,610 798,649 800,000 855;000 Tuition Tuition - collaboratives / public 984,208 936,154 1,100,000 829,799 Tuition - private schools 1,627,193 1,779,094 1,775,000 2,306,162 Collaborative (dues) 10,900 10,900 16,000 20,000 Revenue Offset (Circuit Breaker) 300,000 Totals 2,622,301 2,726,148 2,891,000 2,855,961 13-Feb-04 ~ I 171 0 Reading Public Schools FY -2005 Budget Program: Other School Services Budget Summary (Form A) Annual - Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages B 503,257 539,528 579,542 640,262 Expenses: Health services C 17,731 15,144 18,750 19,550 Athletic services C 165,582 175,043 175,128 201,894 Extra curricular activities C 15,822 14,479 14,500 17,500 Total Expenses 199,135 204,666 208,378 238,944 $ $ $ $ Totals 702,392 744,194 787,920 879,206 13-Feb-04 klb 172 Reading Public Schools FY - 2005 Budget Salaries and Wages (Form B) Program: Other School Services Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Health Services: Director 0.2 7,995 0.2 8,275 0.2 8,564 0.2 8,864 Nurses 5.8 175,676 5.8 192,323 5.8 200,166 6.8 255,034 Clerical 0.5 10,997 0.5 11,683 0.5 12,642 0.5 13,296 Merit 1,000 1,000 Athlectic Services: Director 0.7 53,200 0.7 55,274 0.7 57,428 0.7 59,437 Coaches 235,289 257,373 278,998 311,375 Clerical 0.5 14,169 0.5 14,683 0.5 12,642 0.5 13,296 Merit 1,900 2,000 Clerical (user fees) 3,000 3,000 Custodial 2,364 2,252 4,250 3,000 Budget offset (revenue) (23,000) (20,000 20,000 (20,000) Budget offset (user fees) 43,000 (43,000 43,000 (58,000) Extra Curricula Activities: Extra curricula 43,867 33,976 40,240 52,487 Coordinator 0.3 22,800 0.3 23,689 0.3 24,612 0.3 25,473 Budget offset (revenue) (15,000) Budget offset (user fees) (12,000) - Totals 8.0 503,257 8.0 539,528 8.0 579,542 9.0 640,262 13-Feb-04 173 H 17 Reading Public Schools FY - 2005 Budget Pr ram: Other School Services Exaenses(Form Q Annual Adopted Actual Actual Budget Recommended Ex penditures Expenditures (Revised) Budget Health Services FY - 2002 FY - 2003 FY - 2004 FY - 2005 Physician 8,359 8,484 8,500 8,500 Postage 198 194 500 500 Office supplies 284 411 300 300 Medical supplies 4,175 3,709 4,700 5,500 Professional development 1,318 436 1,000 1,000 Travel reimbursement 404 161 650 650 Vision testing equipment 799 354 1,500 1,500 Equipment 2,194 1,395 1,600 1,600 Totals 17,731 15,144 18,750 19,550 Athletic Services Maintenance of equipment 7,143 35 9,000 10,000 Maintenance of fields 5,537 7,066 5,000 7,000 Rental of facilities 32,100 32,720 30,000 35,900 Transportation 40,941 54,180 49,400 59,660 At officials 37,350 32,923 41,551 46,964 Crowd monitors 3,853 2,434 4,200 4,400 Office supplies 2,766 1,965 1,500 1,500 Dues and memberships 2,097 2,320 2,477 2,470 Awards 1,463 1,400 2,000 2,000 Equipment 32,332 40,000 30,000 32,000 Totals 165,582 175,043 175,128 201,894 Extra Curricula Activities Maintenance of equipment 500 500 Rental of facilities 264 4 500 600 Transportation 9,087 7,420 5,000 6,500 Office supplies 684 193 500 500 Band / Music 1,945 349 3,000 3,000 Drama productions 2,297 1,500 3,000 Training 1,490 1,312 1,000 1,000 Entry fees 1,070 630 , 1,200 1,000 Equipment 1,282 1,774 1,300 1,500 Totals 15,822 14,479 14,500 17,500 13-Feb-04 C 174 i s ~ ~ • n s p'.q SECTION 'I 1 NORTHEAST METROPOLITAN REGIONAL VOCATIONAL SCHOOL (STRICT 100 HEMLOCK ROAD - WAKEFIELD, MASSACHUSETTS 01880.3597 (781) 248.0810 -FAX (701}246-4919 SCHOOL COMMITTEE MICHAELT. WALL CHAIRMAN CHELSEA DEBORAH R DAVIS VICE CHAIRMAN WOBURN PETER A. ROSSETTI, JR. SECRETARY SAUGUS PAUL L. SWEENEY TREASURER NORTH READING ANTHONY E DeTESO ASSOCIATE TREASURER STONEHAM JOHN J. BRADLEY WINCHESTER VINCENT J. CARISELLA WAKEFIELD Ms. Elizabeth Klepeis March 12,004 Town Treasurer ca Town Hall Reading, 'MA 01867 RE: Tentative FY2005 Budget/Assessment Dear Ms. Klepeis: Enclosed is a tentative operational and maintenance budget which was approved by a vote oftheNortheastRegional Vocational School Committee at a Special Meeting on March 11, 2004. Based on this tentative budget in the amount of $15,664,297.00 the assessment of the Town of Reading for FY2005 will be $214,650.00. This Assessment to each of our member communities is based upon the new. Foundation Budget formula, pursuant to the Ed Reform Act of 1993. Also, the "preliminary estimates" for each community are based on data received from the Department of Education. Therefore, if revised estimates are received from the DOE, the final assessment to your community could change. EARL W. FITZPATRICK For your review we have enclosed a summary of the Tentative Budget for FY2005, MALDEN dated March 11, 2004. This Budget on page 13 outlines the anticipated'revenues and resulting assessments for all member Communities. RONALD J. JANNINO REVERE, The Public Hearing for this Tentative Budget is scheduled for Thursday, April 8, WILLIAM C. MAHONEY 2004 at 7:30 p.m. at the Northeast School. Copy of notice is forthcoming.. We MELROSE would expect the adoption of the final FY2005`Budget prior to April 30, 2004. Following such action, another notification of the final assessments' for each ROBERT S. McCARTHY community will be mailed. READING . JAMES G. WALLACE If you have any questions or would like to schedule a meeting with Northeast, WINTHROP please feel free to contact our Business Office, at (781) 246-0810 X1628. Very trul yours, PATRICIA K. CRONIN SUPERINTENDENT DIRECTOR L:~G4C.-~ K7 Paul L. Sweeney Treasurer ACCREDITED BY c Ms. Robert S. McCarthy NEW ENGLAND ASSOCIATION Certified 47099 3400 0017 5712 9341 OF SCHOOLS AND COLLEGES FOUNDED W IS" 175 NORTHEAST M TROPOLITAN EGIONAL VO ATIONAL SCH OL COMPARISON OF ASSESSME ITS 3/11/2004 House 1 Tentative .BUDGET BUDGET VARIANCE VARIANCE Fy2004 Fy2005 , $ % GROSS BUDGET $15,290,008 $15,664,297 $374,289 2.4479% LESS REVENUES Chapter 70 Aid $5,201,971 $5,201,971 $0 0.00% Transportation $175,000 $223,767 $48,767 27,87% Undesignated Reserved $500,388 $0 ($500,388 100.00% TOTAL REVENUES $5,877,359 $5,425,738 ($451,621 -7.68% NET ASSESSMENTS $9,412,649 $10,238,559 $825,910 8.77% CHELSEA $1,748,175. . $1,629,634 ($118,541 -6,78% MALDEN $1,248,902 $1,300,008 $51,106 4:09% MELROSE $131,148 $292,505 $161,357 123.03% NO. READING . $184,468 $273,416 $88,948 48.22% :READING $179,198 $214,650 $35,452 19.78% REVERE $2,303,432 $2,414,235 $110,803 4.81% SAUGUS $1,265;023 $1,522,051. $257,028 20.32% STONEHAM $359,324 $412,392 $53,068 14.77% WAKEFIELD $346,765 $394,798 . $48,033 13.85% WINCHESTER WINTH ` P $79...482 $227:261 $92;882 4266,163 $12,900 32,912 16,23% 14.48% WOBURN $1,339,482 $1,432,325 $92,$43 6.93% TOTAL $9,412,650 $10,238,559 $825,909 8.77% STUDENTS STUDENTS PERCENT OF Fy2004 _ Fy2004 VARIANCE CONTRIBUTION CHELSEA 268 258 -10 22.59194% MALDEN 157 175 18 15.32399% MELROSE 40 36 -4 3.15236% NO. READING 29, 30 1 2.62697% READING 22 25 3 2.18914% REVERE 272 256 -16 22.41681% SAUGUS 148 139 -9 12.17163% STONEHAM 28 37 9 3 23993% WAKEFIELD 34 36 2 . 3.15236% WINCHESTER WINTHROP WOBURN 9 40 85 6 37 107 -3 -3 22 0.52539% 3.23993% 9.36953% TOTAL 1132 1142 10 100.00000% page 14 y it 176 Town of Reading FY - 2005 Budget Department Debt Service Budget Summary (Form A) Division: Debt Service - 710 Summary: J1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 3,488,206 3,897,129 4,179,200 6,790,140 Totals 3,488,206 3,897,129 4,179,200 6,790,140 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Debt Service budget paid by the tax levy is $ 317,132 higher than in Fiscal Year 2004. This is due to the fact that the new elementary school project and Barrows will be under construction and the majority of the appropriations for these projects will need to be borrowed. Debt Service which is excluded from the Proposition 21/2 cap is included in this budget and must be appropriated by Town Meeting. When the tax rate levy limit is calculated, this excluded debt service will allow the levy limit to rise. Taxpayers will thus experience increased taxes to cover the excluded costs of the debt 29-Mar-04 177 Town of Reading FY - 2005 Budget Expenses(Form C) Department: Debt Service Division: Debt Service - 710 Summary: Classification General Fund: Actual Actual Expenditures Expenditures FY - 2002 FY - 2003 J1 Annual Adopted Budget Recommended (Revised) Budget FY - 2004 FY - 2005 Repayment of Principal 1,504,000 2,379,000 2,369,000 2,359,000 Interest on Long-Term Debt 901,852 1,473,715 1,323,100 1,222,830 Interest onTemporary Debt 552,559 44,414 61,600 213,897 Retirement of Debt (B.A.N.S.) 527,000 117,500 117,500 Interest on Refunded Taxes 2,795 2,000 2,000 Subtotal of debt within tax levy 3,488,206 3,897,129 3,873,200 3,915,227 Water Fund: Interest onTemporary Debt 7,419 48,622 Retirement of Debt (B.A.N.S.) 120,000 170,000 Sewer Fund: Repayment of Principal 132,190 132,190 132,190 Subtotal debt from Water/Sewer 132,190 132,190 259,609 218,622 Note: Debt exclusion debt listed below must be appropriated, but i s then added to the tax levy. RMHS Schematic Design Principal 300,000 150,000 Interest 6,000 3,366 RMHS School Project Principal 980,000 Interest 1,685,454 New Elementary School Interest 56,094 Subtotal debt from debt exclusions 306,000 2,874,914 Totals 3,620,396 4,029,319 4,438,809 7,008,762 Source of Fundin4 Water Fund 127,419 218,622 Sewer Fund 132,190 132,190 132,190 General Fund (Form A) 3,488,206 3,897,129 4,179,200 6,790,140 29-Mar-04 C 178 Town of Reading FY - 2005 Budget Department: Employee Benefits Budget Summary (Form A) Division: Contributory retirement - 811 Summary: K1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 24,144 22,370 23,126 24,507 Expenses (Form C) 2,192,756 2,114,230 2,163,174 2,382,587 $ $ $ $ Totals . 2,216,900 2,136,600 2,186,300 2,407,094 Revenue and Staffing Revenues Staffing 0.8 0.8 0.8 0.8 Commentary The Reading Retirement System is a defined benefit plan covering all permanent full time employees, with the exception of school department employees who are members of the Teachers' Retirement System. Investment earnings, member contributions and assessments provide the funding required to administer the Retirement System and to pay pension benefits. The annual assessment levied on the Town and the Reading Housing Authority is determined actuarially. The FY 2005 budget reflects an increase in FY 2005 to "make up" for past prior year's poor investment results. Going forward, the actuarial study proposes to increase the pension system with a 2.5% increase annually until the system is fully funded in 2026. The full actuarial study is done every other year and the intervening years an update is done. These studies are done to make sure that the Town keeps the actuarial assumptions current. The assets of the Retirement System are invested in the PRIT 29-Mar-04 179 Town of Reading FY - 2005 Budget Salaries and Wages (Form B) Department: Employee Benefits Division: Contributory retirement- 811 Summary: K1 Annual Adopted Actual Actual Budget Recommendej FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Board Administrator 0.8 32,460 0.8 31,948 0.8 33,055 0.8 34,672 Totals 0.8 32,460 0.8 31,948 0.8 33,055 0.8 34,672 Source of Funding Water Fund 555 601 625 950 Sewer Fund 58 153 158 212 Electric Fund 7,651 8,642 8,956 8,799 Housing Authority 52 182 190 204 General Fund (Form A) 24,144 22,370 23,126 24,507 180 Town of Reading FY - 2005 Budget Department Employee Benefits Expenses (Form C) Division: Contributory retirement - 811 Summary: K1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Pension Assessment 2,933,240 3,013,052 3,076,145 3,364,241 Administrative Expenses: Postage 1,300 1,400 1,500 1,800 Banking Services 1,200 1,100 1,200 1,300 Actuarial Valuation 9,500 1,000 10,000 1,000 Office Supplies 650 650 650 650 Bonding Premium 1,250 1,250 1,250 800 Travel Reimbursement 100 100 250 250 Professional Development 500 500 550 550 Dues and Membership 200 200 200 200 Totals 2,947,940 3,019,252 3,091,745 3,370,791 Source of Funding Water Fund 50,345 56,699 58,375 92,401 Sewer Fund 5,342 14,447 14,742 20,621 Electric Fund 694,749 816,658 837,644 855,386 Housing Authority 4,748 17,218 17,810. 19,796 General Fund (Form A) 2,192,756 2,114,230 2,163,174 2,382,587 29-Mar-04 181 Town of Reading FY - 2005 Budget Department: Employee Benefits Budget Summary (Form A) Division: Non-contributory Pensions - 813 Summary: K2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 119,942 99,183 102,042 97,625 $ $ $ $ Totals 119,942 99,183 102,042 97,625 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary There are five retirees currently receiving a noncontributory pension from the Town of Reading. Individuals who had pre-June 30, 1939 employment, military service and 30 years of creditable service could select a noncontribiiory pension when they refired. If an individual selected a noncontribitory pension, the contributions he made to the Reading Contributory Retirement System were returned to him. 29-Mar-04 182 Town of Reading FY - 2005 Budget Department: Employee Benefits Expenses (Form C) Division: Non-contributory Pensions - 813 Summary: K2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Pensions 138,156 113,114 120,976 97,625 Totals 138,156 113,114 120,976 97,625 Source of Funding Electric Fund 18,214 13,931 18,934 General Fund (Form A) 119,942 99,183 102,042 97,625 29-Mar-04 183 Town of Reading FY - 2005 Budget Department Employee Benefits Budget Summary (Form A) Division: Unemployment- 815 Summary: K3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 24,576 78,167 40,000 75,000 Totals 24,576 78,167 40,000 75,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The unemployment budget in Fiscal 2003 was short by $ 40,000. This shortfall had to be made up in a year when the Governor's 9C cuts were severely impacting the Town's budget. To be more realistic in FY 2005, the budget has been increased to $ 75,000, which is still less than the amount spent in FY 2003 by $ 3,167. The reason for the high unemployment costs is not due to budgetary layoffs. The non renewal of teacher and educational assistant jobs due to unsatisfactory performance or lack of work has created this problem. When these individuals are dismissed, they are not able to find jobs easily, and remain on unemployment insurance for a long period of time. 29-Mar-04 184 Town of Reading FY - 2005 Budget Department: Employee Benefits Expenses (Form C) Division: Unemployment -.815 Summary: K3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Unemployment Payments 24,576 78,167 40,000 75,000 Totals 24,576 78,167 40,000 75,000 Source of Funding General Fund (Form A) 24,576 78,167 40,000 75,000 29-Mar-04 185 Town of Reading FY - 2005 Budget Department Group Insurance Budget Summary (Form A) Division: Group Health / Life Ins. - 817 Summary: K4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 3,298,839 3,880,899 4,414,041 4,709,330 Totals 3,298,839 3,880,899 4,414,041 4,709,330 Revenue and Staffing Revenues Staffing 0.0 0.0 .0.0 0.0 Commentary The health insurance budget is showing an increase of $ 295, 289 (6.7 over Fiscal Year 2004. The estimated increases used for the FY 2005 budget are: 7.2 % for March 1, 2004 and 9 % for March 1, 2005. 29-Mar-04 C 186 Town of Reading FY-2005 Budget Department: Group Insurance Expenses (Form C) Division: Group Health 1 Life Ins. - 817 Summary: K4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Group Health Insurance 4,018,226 4,710,514 5,340,477 5,501,349 Group Life Insurance 27,400 31,948 28,000 30,000 Employee Assistance Program 4,191 3,591 4,300 4,000 Totals 4,049,817 4,746,053 5,372,777 5,535,349 Source of Funding Water Fund 165,405 181,169 188,162 196,821 Sewer Fund 47,023 67,964 64,733 67,313 Electric Fund 538,550 616,021 705,841 561,885 General Fund (Form A) 3,298,839 3,880,899 4,414,041 4,709,330 29-Mar-04 187 Town of Reading FY - 2005 Budget Department Employee Benefits Budget Summary (Form A) Division: Medicare I Soc Security - 819 Summary: K5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 410,619 436,765 473,039 495,350 $ $ $ $ Totals 410,619 436,765 473,039 495,350 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary Medicare costs to the Town (.0145 of payroll) continue to rise as retirees who were not eligible for the Medicare deduction are replaced by new employees who are eligible. With 14 long term teachers expected to retire in FY 2004 as well as local officials, the cost of Medicare continues to rise considerably each year. Increases in salaries also generate increases in the Medicare budget 29-Mar-04 188 Town of Reading FY - 2005 Budget Department: Employee Benefits Expenses (Form C) Division: Medicare / Soc Security - 819 Summary: K5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Medicare/ Social Security .415,019 441,297 477,571 500,000 Totals 415,019 441,297 477,571 500,000 Source of Funding Water Fund 4,000 4,120 4,120 4,225 Sewer Fund 400 412 412 425 General Fund (Form A) 410,619 436,765 473,039 495,350 29-Mar-04 189 Town of Reading FY - 2005 Budget Department: Employee Benefits Budget Summary (Form A) Division: Worker Compensation - 821 Summary: K6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 176,408 171,068 213,000 223,650 $ $ $ $ Totals 176,408 171,068 213,000 223,650 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary C The workers' compensation budget is based on an estimated increase of 5 Workers' compensation has been increasing rapidly, along with other insurance's. Massachusetts Interlocal Insurance Association (MIIA) provides workers' comp insurance as well as health insurance and property and casualty insurance. This purchasing from a pool creates better rates. MIIA also grants a discounted rate to communities participating in their program for the three insurance's mentioned. Additionally Reading participates in the MIIA Rewards program which is a financial incentive to improve risk management. Reading avails itself of this discount. 29-Mar-04 Igo Town of Reading FY - 2005 Budget Department: Employee Benefits Expenses (Form C) Division: Worker Compensation - 821 Summary: K6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Insurance Premiums 240,647 256,521 300,000 315,000 Totals 240,647 256,521 300,000 315,000 Source of Funding Water Fund 13,500 14,789 15,000 15,750 Sewer Fund 6,750 6,803 7,000 7,350 Electric Fund 43,989 63,861 65,000 68,250 General Fund (Form A) 176,408 171,068 213,000 223,650 29-Mar-04 191 Town of Reading FY - 2005 Budget Department Employee Benefits Budget Summary (Form A) Division: Police I Fire Indemnification -131 Summary. K7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 38,622 36,985 30,000 36,000 $ $ $ $ Totals 38,622 36,985 30,000 36,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary Police and Fire Indemnification is, for Police Officers and Firefighters, what Workers Compensation is for other employees. If an employee is sick or injured on a job related situation, the employee receives 100% of their base pay, and it is paid by the Department out of their operating budget If there are medical or similar expenses, they are paid out of this budget It is very difficult to determine what the expenses will be from year to year, but the trend has been upward, and therefore this budget is increased. 29-Mar-04 C 192 Town of Reading FY - 2005 Budget Department: Employee Benefits Expenses (Form C) Division: Police 1 Fire Indemnification -131 Summary: K7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Indemnification - Police 12,927 12,940 15,000 18,000 Indemnification - Fire 25,695 24,045 15,000 18,000 Totals 38,622 36,985 30,000 36,000 Source of Funding General Fund (Form A) 38,622 36,985 30,000 36,000 29-Mar-04 193 Town of Reading FY-2005 Budget Department Public Works Budget Summary (Form A) Division: Water - 400 & 405 Summary: L1 &L2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 666,773 726,725 782,753 804,548 Expenses (Form C) 1,236,171 1,226,931 1,388,829 1,583,593 Totals 1,902,944 1,953,656 2,171,582 2,388,141 Revenue and Staffing Revenues Staffing 16.5 16.5 16.5 16.5 Commentary Salaries for Water Department staff contain contractual increases. Expenses reflect a 2.5% increase with certain exceptions. Cost of providing support for maintaining MWRA discharge permits reflect anticipated filing and analysis costs. Assessments for support services received from other Town organizations reflect increases forseen by those groups. Changes in Treatment Plant operator salaries reflect the resignation of one operator and the hiring of another at a lower grade. Major expense increases for FY 2005 are in health/life insurance, pension costs, and debt service for Summer Ave. water main and Water Treatment Plant projects. Water Supply Protection increases due to monitoring and sample analysis. 29-Mar-04 194 Town of Reading FY - 2005 Budget Department: Public Works Salaries and Wages (Form B) Division: Water - 400 & 405 Summary: L1 Annual Adopted Actual Actual Budget Recommende( FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 WTP Supervisor 1.0 57,117 1.0 59,654 1.0 67,533 1.0 70,178 Chief Treat. Pit. Oper 1.0 47,654 1.0 49,799 1.0 52,253 1.0 54,142 Treat. Plt. Oper. IV 3.0 91,444 3.0 135,936 3.0 141,355 3.0 150,232 Treat. Plt. Oper. IVOIT 1.0 42,926 0 Treat. Plt. Oper.111 1.0 40,742 1.0 22,405 Treat. Plt. Oper. IIIOIT 1.0 38,753 Treat. Pit. Oper. II 16,936 Oper. In Trng Snow & Ice Rem. .0 (571) 500 500 Overtime 39,318 51,359 50,672 51,812 Grade Adjustments 264 295 330 337 Shift Differiential 1,955 2,094 3,022 3,090 Water Supervisor (112) 0.5 28,558 0.5 29,827 0.5 31,304 0.5 31,884 Foreman 1.0 41,558 1.0 43,259 1.0 45,064 1.0 46,339 Working Foreman 2.0 46,943 2.0 77,722 2.0 80,906 2.0 83,321 Equipment Opeator. 3.0 104,192 3.0 103,729 3.0 112,849 3.0 115,828 Skilled Laborer 1.0 30,688 1.0 44,881 2.0 69,252 2.0 71,055 Laborer 2.0 53,256 2.0 41,239 1.0 28,715 1.0 29,190 Clerk 0.4 12,052 0.4 12,617 0.5 13,627 0.5 13,840 Snow & Ice Rem. 1,189 (7,300) _ (6,500) 6,500 Seasonal Laborer 0.6 4,090 0.6 4,031 0.5 8,016 0.5 8,196 Overtime 44,833 49,030 257000 25,563 On-call Premium 8,229 8,414 Longevity 5,250 5,925 6,900 7,575 Grade Adjustments 1,111 794 1,800 1,800 Totals 16.5 666,773 16.5 726,725 16.5 782,753 16.5 804,548 Source of Funding $ $ $ $ General Fund (Form A) 666,773 726,725 782,753 804,548 195 Town of Reading FY -2005 Budget Expenses (Form C) Classification Department: Public Works Division: Water - 400 & 405 Summary: L2 Actual Actual Expenditures Expenditures FY - 2002 FY - 2003 Annual Adopted Budget Recommended (Revised) Budget FY - 2004 FY - 2005 Distribution: General SupplieslServ 27,120 23,556 28,822 28,822 Main/Hydrant Repairs 47,662 39,849 32,360 32,360 Serv./Meter Supplies 43,455 37,511 52,326 52,326 Cross Conn. Prog. 3,960 4,460 8,300 8,300 Police Details 9,410 7,347 10,250 10,250 Uniforms/Boots 3,108 4,165 5,050 5,176 Licenses 345 232 450 450 Water Treatment Plant: Electricity 165,567 149,542 175,100 150,000 Heating Fuel 11,792 17,430 16,900 17,323 Telephone 3,107 2,773 3,650 3,000 Supp's & Treat Chem 123,550 141,550 140,250 143,756 Well Field Supplies 142 7,505 1,581 1,621 Equip Serv & Lab Test 87,365 81,812 69,576 78,815 Well Field Maint. 51,884 40,980 58,140 59,594 MWRA Sewer Discharge 105,916 91,540 120,000 123,520 MWRA Permit & Test 9,555 10,188 10,245 10,900 Water Supply Protect. 29,443 23,787 4,000 19,100 MWRA System Connection 25,000 50,000 Totals (To Page 2) 748,381 734,227 737,000 745,313 29-Mar-04 C 196 Town of Reading FY - 2005 Budget Department: Public Works Expenses (Form C) Division: Water - 400 & 405 Summary: L2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2002 FY - 2003 FY - 2004 FY - 2005 Totals (From Page 1) 748,381 734,227 737,000 745,313 a General: Financial Services 51,407 56,297 55,388 56,414 General Administration 2,499 2,549 2,613 4,809 DPW Administration 80,250 79,232 Engineering 161,079 151,413 62,428 90,987 Equipment Maintenance 20,200 21,200 Liability Insurance 7,897 4,031 8,500 6,021 Primacy Assessment 5,981 5,395 5,654 5,795 Purchase Ser - Wakfld 4,848 4,049 5,095 5,350 Haz. Waste Coll. Program 17,384 8,477 15,000 15,000 Professional Development 2,890 3,115 3,000 3,000 Workers' Compensation Ins. 13,500 14,789 15,000 15,750 Medicare/Social Security 4,000 4,120 4,120 4,608 Health/Life Insurance 165,405 181,169 188,162 2D1,363 Pension 50,900 57,300 59,000 93,351 Debt Service 127,419 235,400 Totals 1,236,171 1,226,931 1,388,829 1,583,593 Source of Funding General Fund (Form A) 1,236,171 1,226,931 1,388,829 1,583,593 29-Mar-04 197 Town of Reading FY - 2005 Budget Department Public Works Budget Summary (Form A) Division: Sewer • 430 Summary: M1 & M2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2002 FY - 2003 FY - 2004 FY - 2005 Salaries and Wages (Form B) 182,915 191,172 215,233 221,392 Expenses (Form C) 3,170,364 3,365,103 3,450,603 3,458,731 Totals 3,353,279 3,556,275 3,665,836 3,680,123 Revenue and Staffing Revenues Staffing 5.0 5.0 5.0 5.0 Commentary Salaries for Sewer Division personnel contain contractual wage increases. Prliminary estimated MWRA sanitary sewer charges reflect a 2.9% increase over FY 2004 actual charges. Reimbursed sewer services for Woburn and Wakefield contain increases in rates for those municipalities. Assessments for support services received from other Town organizations reflect increases forseen by those groups. Expenses reflect increases in liability insurance, pension costs, and the retirement of debt service for the Walkers Brook Drive sewer. 29-Mar-04 198 Town of Reading FY - 2005 Budget Department: Public Works Salaries and Wages (Form B) Division: Sewer-430 Summary: M2 Annual Adopted Actual Actual Budget Recommende, FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2002 # FY - 2003 # FY - 2004 # FY - 2005 Supervisor (1/2) 0.5 28,558 0.5 29,827 0.5 31,304 0.5 31,884 Working Foreman 1.0 38,000 1.0 34,546 1.0 41,669 1.0 42,324 Equip.Oper. 1.0 37,188 1.0 38,793 1.0 40,893 1.0 41,551 Skilled Laborer Laborer , 2.0 42,716 2.0 53,815 2.0 59,778 2.0 63,173 Clerk (1/2) 0.5 12,049 0.5 12,617 0.5 13,627 0.5 13,840 Snow & Ice Removal Overtime 836 23,145 3,537 23,092 2,500 25,590 2,500 26,166 On-call Premium 2,743 2,805 Longevity 1,950 1,950 1,950 1,950 Grade Adjustments 145 69 179 200 Totals 5.0 182,915 5.0 191,172 5.0 215,233 5.0 221,392 Source of Fundina General Fund (Form A) 182,915 191,172 215,233 221,392 199 Expenses(Form C) Classification MWRA Supplies: Sewer Station Chemicals Distribution System Contractual Services: Pumping Station Police Details Purchase Serv - W'rn&W'fld System TV Inspections Town Financial Services General Admin DPW Services: Administration Engineering Equipment Maintenance Liability Insurance Electricity Telephone Uniforms/Boots Licenses Hazardous Waste Coll. Prog. Backflow Reimbursement Workers' Compensation Ins. Medicare/Social Security Health/Life Insurance Pension Costs Debt Service . Totals Source of Funding Department: Public Works Division: Sewer-430 Summary: M3 Annual Adopted Budget Recommended (Revised) Budget FY - 2004 FY - 2005 2,969,021 3,053,791 Actual Actual Expenditures Expenditures FY - 2002 FY - 2003 2,732,923 2,866,466 14,039 16,405 2,671 781 14,139 34,738 2,533 15,186 12,682 11,854 15,810 15,810 51,407 56,117 2,499 2,549 87,039 83,888 1,607 5,137 21,460 20,724 1,078 2,082 190 520 17,409 8,477 1,115 2,400 6,750 6,803 400 412 47,023 67,964 5,400 14,600 132,190 132,190 3,170,364 3,365,103 General Fund (Form A) 3,170,364 12,138 12,441 12,138 12,441 7,319 7,502 15,698 16,090 2,500 2,957 13,550 14,100 15,810 15,810 55,388 56,414 2,613 6,871 42,422 42,732 29,571 56,990 10,400 10,700 2,000 7,606 23,600 24,200 2,000 2,050 200 200 15,000 15,000 7,000 7,350 412 808 64,733 71,845 14,900 20,833 132,190 0 3,450,603 3,458,731 3,365,103 3,450,603 3,458,731 29-Mar-04 200 C~ CONDUCT OF TOWN MEETING Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the basic source, a Town Meeting Member need only be familiar with what is contained in the Charter. These notes are intended to outline the major points all Town Meeting Members should know, and which by knowing, will make Town Meeting more understandable. ORGANIZATION subject may be discussed together; however, only one is formally on the ♦ Town Meeting consists of 192 floor, and each when moved is acted elected members, of which 97 upon individually. Note that the vote constitute.a quorum. on one may influence the others. o There are two required sessions: the Annual Meeting in Spring which is primarily for fiscal matters and acceptance of the annual budget, and the Subsequent Meeting in November. Special Town Meetings may be called at any time that the need arises. o There are three main committees which review certain Articles and advise Town Meeting of their recommendations: Finance for all expenditures of funds; Bylaw for all bylaw changes; and the Community Planning and Development Commission for all zoning changes. Their reports are given prior to dis- cussing the motion. GENERAL RULES OF PROCEDURE ♦ The Meeting is conducted through the Warrant Articles which are presented (moved) as motions. Only one motion may be on the floor at a time; however, the motion may be amended. Often two or more Articles which address the same ♦ Members who wish to speak shall rise, state their name and precinct in order to be recognized. ♦ A Member may speak for ten (10) minutes but permission must be asked to exceed this limit. o Seven (7) Members can question a vote and call for a standing count and twenty (20) can ask for a roll call vote; however, a roll call vote is seldom used because of the time it takes. PRINCIPAL MOTION ENCOUNTERED AT TOWN MEETING The following motions are the principal ones used in most cases by Town Meeting to conduct its business. Experience shows that the Members should be familiar with these. ♦ Adjourn: Ends the sessions, can be moved at any time. ♦ Recess: Stops business for a short time, generally to resolve a procedural question or to obtain information. 201 ♦ Lay on the Table: Stops debate ♦ Question of Privilege: Sometimes with the intention generally of used to offer a resolution. Should bringing the subject up again later. not be used to "steal" the floor. \ May also be used to defer action on an Article for which procedurally a ♦ Point of Order: To raise a question negative vote is undesirable. concerning the conduct of the Note that tabled motions die with Meeting. adjournment. s Point of Information: To ask for ♦ Move the Previous Question: Upon information relevant to the business acceptance by a two-thirds (2/3) at hand. vote, stops all debate and brings the subject to a vote. This is generally MULTIPLE MOTIONS the main motion, or SUBSEQUENT (MULTIPLE) MOTIONS ♦ The most recent amendment, unless qualified by the mover. The reason If the subsequent motion to be offered, for this as provided in Robert's Rules as distinct from an amendment made of Order is to allow for other amend- during debate, includes material which ments should they wish to be has previously been put to a vote and presented. defeated, it will be viewed by the Moderator as reconsideration and will ♦ Amend: Offers changes to the main not be accepted. If the subsequent motion. Must be in accordance with motion contains distinctly new material the motion and may not substantially which is within the scope of the Warrant alter the intent of the motion. In Article, then it will be accepted. An accordance with Robert's Rules of example of this latter situation is Order, only one primary and one successive line items of an omnibus secondary motion will be allowed on budget moved as a block. the floor at one time, unless specif- ically accepted by the Moderator. SUBJECT TO THE FOLLOWING CONSIDERATIONS ♦ Indefinitely Postpone: Disposes of the Article without a yes or no ♦ The maker of any proposed multiple vote. motion shall make their intent known, and the content of the ♦ Take from the Table: Brings back a motion to be offered shall be motion which was previously laid on conveyed to the Moderator - prior to the table. the initial calling of the Warrant Article. ♦ Main Motion: The means by which a subject is brought before the ♦ Once an affirmative vote has been Meeting. taken on the motion then on the floor - no further subsequent alternative THE FOLLOWING MOTIONS MAY BE motions will be accepted. (Obviously USED BY A MEMBER FOR THE does not apply to the budget, for PURPOSE NOTED: example.) 202 e Also - There can only be one motion except if this day shall fall on a legal on the floor at any one time. You holiday, in which case the Meeting have the ability to offer amendments shall be held on the following day. to the motion that is on the floor. You The Subsequent Town Meeting shall also have the ability to move for consider and act on all business as reconsideration. may properly come before it except the TOWN OF READING BYLAWS adoption of the annual operating budget. ARTICLE 2: TOWN MEETINGS Section 2.1.5 Adjourned sessions of every. Annual 2.1 General Town Meeting after the first such adjourned session provided for in Section 2.1.1 Section 2.1.3 of this Article and all The Annual Town Meeting shall be held sessions of every Subsequent Town on the third Tuesday preceding the Meeting, shall be held on the follow- second Monday in April of each year ing Thursday at 7:30 p.m. and then for the election of Town officers and on the following Monday at 7:30 p.m. for other such matters as required by and on consecutive Mondays and law to be determined by ballot. Thursdays, unless a resolution to Notwithstanding the foregoing, in any adjourn to another time is adopted by year in which presidential electors are a majority vote of the Town Meeting to be elected, the Board of Selectmen Members present and voting. may schedule the commencement of the Annual Town Meeting for the same Section 2.1.6 date designated as the date to hold the The Board of Selectmen shall give j Presidential Primary. notice of the Annual Subsequent or any Special Town Meeting at least Section 2.1.2 fourteen (14) days prior to the time The polls for the Annual Town Meeting of holding said Meeting by causing shall be opened at 7:00 a.m. and shall an attested copy of the Warrant remain open until 8:00 p.m. calling the same to be posted in one (1) or more public places in each Section 2.1.3 precinct of the Town, and either All business of the Annual Town causing such attested copy to be Meeting, except the election of such published in a local newspaper or Town officers and the determination of mailing an attested copy of said such matters as required by law to be Warrant to each Town Meeting elected or determined by ballot, shall be Member. considered at an adjournment of such meeting to be held at 7:30 p.m. on the Section 2.1.7 second Monday in April, except if this All Articles for the Annual Town Meeting day shall fall on a legal holiday, in shall be submitted to the Board of which case the Meeting shall be held Selectmen not later than 8:00 p.m. on on the following day or at a further the fifth Tuesday preceding the date of adjournment thereof. election of Town officers unless this day is a holiday in which case the following Section 2.1.4 day shall be substituted. A Special Town Meeting called the Sub- sequent Town Meeting shall be held on All Articles for the Subsequent Town the second Monday in November, Meeting shall be submitted to the Board 203 of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the Subsequent Town Meeting in which action is to be taken, unless this day is a holiday, in which case the following day shall be substituted. Section 2.1.8 The Board of Selectmen, after drawing a Warrant for a Town Meeting, shall immediately deliver a copy of such Warrant to each Member of the Finance Committee, the Community Planning and Development Commission, the Bylaw Committee and the Moderator. 2.2 Conduct of Town Meetings Section 2.2.1 In the conduct of all Town Meetings, the following rules shall be observed: Rule 1: A majority of the Town Meeting Members shall constitute a quorum for doing business. Rule 2: All Articles on the Warrant shall be taken up in the order of their arrangement in the Warrant, unless otherwise decided by a majority vote of the Members present and voting. Rule 3: Prior to debate on each Article in a Warrant involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 4: Prior to debate on each Article in a Warrant involving changes in the Bylaws, the Bylaw Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 5: Every person shall stand when speaking, shall respectfully address the Moderator, shall not speak until recog- nized by the Moderator, shall state his name and precinct, shall confine himself to the question under debate and shall avoid all personalities. Rule 6: No person shall be privileged to speak or make a motion until after he has been recognized by the Moderator. Rule 7: No Town Meeting Member or other person shall speak on any ques- tion more than ten (10) minutes without first obtaining the permission of the Meeting. Rule 8: Any inhabitant of the Town may speak at a Town Meeting having first identified himself to the Moderator as an inhabitant of the Town. No inhabitant shall speak on any question more than five (5) minutes without first obtaining the permission of the Meeting. Inhabitants shall be given the privilege of speaking at Town Meetings only after all Town Meeting Members who desire to speak upon the question under con- sideration have first been given an opportunity to do so. Rule 9: Members of official bodies who are not Town Meeting Members shall have the same right to speak, but not to vote, as Town Meeting Members on all matters relating to their official bodies. Rule 10: No speaker at a Town Meet- ing shall be interrupted except by a Member making a point of order or privileged motion or by the Moderator. Rule 11: Any person having a mon- etary or equitable interest in any matter under discussion at a Town Meeting and any person employed by another having such an interest, shall disclose the fact of his interest or his employer's interest before speaking thereon. l 204 Rule 12: The Moderator shall decide all be first in order. Motions to adjourn, to questions of order subject to appeal to move the question, to lay on the table the meeting, the question on which and to take from the table shall be appeal shall be taken before any other. decided without debate. Rule 13: When a question is put, the vote on all matters shall be taken by a show of hands, and the Moderator shall declare the vote as it appears to him. If the Moderator is unable to decide the vote by the show of hands, or if his decision is immediately questioned by seven (7) or more Members, he shall determine the question by ordering a standing vote and he shall appoint tellers to make and return the count directly to him. On request of not less than twenty (20) Members, a vote shall be taken by roll call. Rule 14: All original main motions having to do with the expenditure of money shall be presented in writing, and all other motions shall be in writing if so directed by the Moderator Rule 15: No motion shall be received and put until it is seconded. No motion made and seconded shall be withdrawn if any Member objects. No amendment not relevant to the subject of the original motion shall be entertained. Rule 16: When a question is under debate, no motion shall be in order except (1) to adjourn, (2) to lay on the table or pass over, (3) to postpone for a certain time, (4) to commit, (5) to amend, (6) to postpone indefinitely or (7) to fix a time for terminating debate and putting the question, and the afore- said several motions shall have precedence in the order in which they stand arranged in this Rule. Rule 17: Motions to adjourn (except when balloting for offices and when votes are being taken) shall always 205 Rule 18: The previous question shall be put in the following form or in some other form having the same meaning: "Shall the main question now be put?," and until this question is decided all debate on the main question shall be suspended. If the previous question be adopted, the sense of the meeting shall immediately be taken upon any pending amendments in the order inverse to that in which they were moved except that the largest sum or the longest time shall be put first, and finally upon the main question. Rule 19: The duties of the Moderator and the conduct and method of pro- ceeding at all Town Meetings, not prescribed by law or by the Rules set forth in this Article, shall be determined by the rules of practice set forth in Robert's Rules of Order Revised so far as they may be adapted to Town Meetings. Section 2.2.2 It shall be the duty of every official body, by a Member thereof, to be in attend- ance at all Town Meetings for the information thereof while any subject matter is under consideration affecting such official body. Section 2.2.3 All committees authorized by Town Meeting shall be appointed by the Moderator unless otherwise ordered by a vote of the Members present and voting. All committees shall report as directed by the Town Meeting. If no report is made within a year after the appointment, the committee shall be discharged unless, in the meantime, the Town Meeting grants an extension of time. When the final report of a committee is placed in the hands of the Moderator, it shall be deemed to be received, and a vote to accept the same shall discharge the committee but shall not be equivalent to a vote to adopt it. Section 2.2.4 Motion to Reconsider 2.2.4.1 A motion to reconsider any vote must be made before the final adjournment of the Meeting at which the vote was passed but such motion to reconsider shall not be made at an adjourned meeting unless the mover has given notice of his intention to make such a motion, either at the session of the meeting at which the vote was passed or by written notice to the Town Clerk within twenty-four (24) hours after the adjournment of such session. When such motion is made at the session of the meeting at which the vote was passed, said motion shall be accepted by the Moderator but consid- eration thereof shall be postponed to become the first item to be considered at the next session unless all remaining Articles have been disposed of, in which case reconsideration shall be consid- ered before final adjournment. There can be no reconsideration of a vote once reconsidered or after a vote not to reconsider. Reconsideration may be ordered by a vote of two-third (2/3) of the votes present. Arguments for or against reconsider- ation may include discussion of the motion being reconsidered providing such discussion consists only of relevant facts or arguments not pre- viously presented by any speaker. 2.2.4.2 The foregoing provisions relating to motions to reconsider shall not apply to any such motion made by 206 the Board of Selectmen and authorized by the Moderator as necessary for the reconsideration of actions previously taken by Town Meeting by reason of State or Federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the Meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered, or was the subject of a vote not to reconsider and reconsideration may be ordered by a vote of two-thirds (2/3) of the votes present. 2.2.4.3 Notice of every vote to be reconsidered at an adjourned Town Meeting shall be posted by the Town Clerk in one (1) or more public places in each precinct of the Town as soon as possible after adjournment, and he shall, if practicable, at least one (1) day before the time of the next following session of said Adjourned Meeting, publish such notice in some newspaper published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said Adjourned Meeting. The foregoing notice provisions shall not apply when a motion to reconsider any Town Meeting action is made publicly at Town Meeting before the adjournment of any session of any Adjourned Town Meeting. Section 2.2.5 The Selectmen shall, at each Annual Town Meeting, give to the Members information of the State of the Town. Section 2.2.6 The Town Meeting Members and Town Meeting Members-Elect from each precinct shall hold an annual precinct meeting after the Annual Town Election but before the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a Chairman and a Clerk and to conduct whatever business may be appropriate. Chairman shall serve no more than six (6) consecutive years in that position. Additional precinct meet- ings may be called by the Chairman or by a petition of six (6) Town Meeting Members of the precinct. Section 2.2.7 Removal of Town Meeting Members 2.2.7.1 The Town Clerk shall mail, within thirty (30) days after the adjournment sine die of a Town Meeting, to every Town Meeting Member who has attended less than one half (112) of the Town Meeting sessions since the most recent Annual Town Election, a record of his attend- ance and a copy of Section 2-6 of the Charter. 2.2.7.2 Town Meeting Members of each precinct shall consider at a precinct meeting to be conducted in accordance with Section 2.2.6 of these Bylaws and Section 2-6 of the Charter, preceding the consideration of the Article placed upon the Annual Town Meeting Warrant in accordance with Section 2-6 of the Charter, the names of Town Meeting Members in that precinct appearing on said Warrant Article and adopt recommendations to Town Meeting as to what action should be taken regarding each such Member. The Chairman of each precinct or his designee shall make such recommend- ations along with supporting evidence and rationale to Town Meeting. 2.2.7.3 The names of the Members subject to removal in accordance with Section 2-6 of the Charter shall be grouped by precinct in the Warrant Article required by said Section. Section 2.2.8 Meetings During Town Meeting No appointed or elected board, commission, committee or other entity of Town Government shall schedule or conduct any hearing, meeting or other function during any hours in which an Annual, Subsequent or Special Town Meeting is in session or is scheduled to be in session. Any such board, commission or committee which schedules or holds a meeting or hearing on the same calendar day but at a time prior to a session of Town Meeting shall adjourn or recess not less than five (5) minutes prior to the scheduled session of Town Meeting. Any board, commission or committee may, at the opening of any session of Town Meeting, present to that Town Meeting an instructional motion request- ing an exemption from this Bylaw and asking that Town Meeting permit it to meet at a date and hour at which a future session of Town Meeting is scheduled and may present reasons for Town Meeting to give such permission. Notwithstanding the foregoing, any board, commission or committee which meets the requirements of Section 23B of Chapter 39 of the General Laws concerning emergency meetings may, upon meeting such requirements, conduct such a meeting or hearing at a time scheduled for a Town Meeting. 207