HomeMy WebLinkAbout2003-01-13 Special Town Meeting Warrant ReportTown of
Reading
Massachusetts
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9.0 ZNCO '0
Report on the Warrant
Special 'Town Meeting
January 13, 2003
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Town of
Reading
Massachusetts
OF 1R`
9.0 ZNCO '0
Report on the Warrant
Special 'Town Meeting
January 13, 2003
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TABLE OF CONTENTS
SPECIAL TOWN MEETING
JANUARY 1.3, 2003
Article
Title
Sponsor
Page #
1
Reports
Board of Selectmen
2
2
Instructions
Board of Selectmen
2
3
Amending FY 2003 —FY 2012 Capital
Board of Selectmen
3
Improvements Program
4
Authorization for Borrowing - PWED
Board of Selectmen
3
Grant
5
Authorize Debt - Reading Memorial
School Building Committee
4
High School Project
g
Authorize Additional Debt "new"
School Committee
4,5
Elementary School Project
7
Amending the FY 2003 Budget for
Board of Selectmen
5
a Special Election
APPENDIX
Article 3 - FY 2003 -FY 2012 Capital
Blue Pages
7 -13
Improvements Program
Articles 5 and 6 — RMHS Project and
Buff Pages
14730
"new" Elementary School Project
Conduct of Town Meeting
31 -37
( ) COMMONWEALTH OF MASSACHUSETTS
�
Middlesex, ss. Officer's Return, Reading:
By virtue of this Warrant, |' on December 19, 2002 notified and warned the
inhabitants of the Town of ReadinQ, qualified to vote on Town affaira, to meet at the
place and at the time specified by posting mfteoted COpies of this Town Meeting Warrant
in the. following public places within the Town of Reading:
Precinct J. Warren MjUann School, 333 Charles Street
Precinct 2 Registry of Motor Vehicles, 275 Salem Street
Precinct Reading Police Station, 15 Union Street
Precinct 4 Joshua Eaton School, 305 Summer Avenue
Precinct 5 Town Hall, 16 Lowell Street
Precinct Alice K4. Barrows School, 10EdgenlontAvenue
Precinct Reading Library, Local History Room, 04 Middlesex Avenue
`
�
Precinct Charles Mobil Onthe Run, 1330 Main Street
The date of posting being not less than fourteen (14) days prior UJ January 13'2003,the
date set for the Special Town Meeting in this Warrant.
| also c8US8d an attested copy of this \Nonant 10 be published in the Reading
Chronicle iOthe issue Of December 30, 2002'
/4true copy. Attest:
Johnson/Town
I
SPECIAL TOWN MEETING
(Seal)
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss.
To any of the Constables of the Town of Reading, Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby required to
notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and
Town affairs, to meet at the Reading Memorial High School Auditorium, 62 Oakland
Road in said Reading, on Monday, January 13, 2003, at seven-thirty o'clock in the
evening, at which time and place the following articles are to be acted upon and
determined exclusively by Town Meeting Members in accordance with the provisions of
the Reading Home Rule Charter.
ARTICLE I To hear and act on the reports of the Board of Selectmen, Town
Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town
Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement
Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees,
Community Planning & Development Commission, Conservation Commission, Town
Manager and any other Board or Special Committee.,
Board of Selectmen
Background: This Article appears on the Warrant of every Town Meeting. There are
no known reports to be given under this Article.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE 2 To choose all other necessary Town Officers and Special
Committees and determine what instructions shall be given Town Officers and Special
Committees, and to see what sum the Town will raise by borrowing or transfer from
available funds, or otherwise, and appropriate for the purpose of funding Town Officers
and Special Committees to carry out the instructions given to them, or take any other
action with respect thereto.
Board of Selectmen
Background: This Article is included on the Warrant for all Town Meetings.
One instruction may be given which would be to extend the deadline for passing
papers for the sale of the former landfill.
At this time, it is expected that the passing of papers will be on or about January
15, 2003.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
iq
ARTICLE 3 To see if the Town will vote to amend the FY 2003 — FY 2012,
Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule
Charter and as previously amended, or take any other action with respect thereto.
Board of Selectmen
Background: This Article appears on the Warrant for every Town Meeting. At this
Town Meeting, an amendment to the adopted Capital Improvements Program will be
needed by adding project
"BL-S-19 NEW ELEM. SCHOOL ADDITIONAL FUNDING 2500 CO",
which indicates an increase in debt authorization in the amount of $2,500,000, subject to
a debt exclusion vote. This is the subject matter of Article 6 on this Warrant.
The Capital Improvements Program attached to this report shows the change
that would be required.
No change is needed for the RMHS project, which is already in the Capital
Improvement Program (B-S-01 1) in two - line items for a total of $59.5 million, This
amount is greater that that proposed in Article 5, and therefore no action is required.
Finance Committee Report: The Finance Committee recommends the subject matter
of this Article by a vote of 9-0-0.
A Town Bylaw requires that, prior to consideration of any capital project by Town
Meeting, the capital project must be included in the Town's Capital Improvements
Program. Placement in the Capital Improvements Program does not authorize spending
— it merely allows Town Meeting to consider whether or not to approve funding the
projects listed.
Bylaw Committee Report: No report.
ARTICLE 4 To see if the Town will vote to raise by borrowing, whether in
anticipation of reimbursement from the State under Chapter 44, Section 6,
Massachusetts General Laws, or pursuant to any other enabling authority, the sum of
one million eight hundred thousand dollars ($1,800,000) for the improvement to Walkers
Brook Drive and related areas pursuant to the approved PWED grant for this purpose, or
take any other action with respect thereto.
Board of Selectmen
Background: The Town is the successful recipient of a Public Works Economic
Development grant from the Commonwealth of Massachusetts (PWED) in the amount of
$1,800,000 for the improvements to Walkers Brook Drive as part of the development of
the landfill site. The Town has received the grant announcement, and has executed all
documents related to the grant. The grant is given as a reimbursement to the Town, and
therefore the Town needs to set up the project exactly like a Chapter 90 project. It is
not expected that the Town will need to sell any debt for the project, but the authorization
is needed in the event that reimbursements are not made on time.
Finance Committee Report: The Finance Committee recommends this Article by a
vote of 9-0-0. The PWED grant is integral to the landfill closure and redevelopment.
The action under this Article is similar to the annual Article for Chapter 90 funding, and is
needed in order to accept and expend the grant funds.
Bylaw Committee Report: No report.
K
ARTICLE 5 To see what sum the Town will raise by borrowing, or transfer
from available funds, or otherwise, and appropriate for the purpose of making
extraordinary repairs and/or additions to the Reading Memorial High School at 62
Oakland Road, including the costs of engineering and architectural fees, plans,
documents, cost estimates, and related expenses incidental thereto and necessary in
connection therewith, said sum to be expended by and under the direction of the School
Committee; and to see if the Town will vote to authorize the School Building Committee,
the School Committee, or any other agency of the Town to file applications for a grant or
grants to be used to defray the cost of all or any part of the cost of the project; and to
see if the Town will vote to authorize the School Committee to enter into all contracts
and agreements as may be necessary to carry out the purposes of this Article; provided
however that any borrowing authorized by this Article and any appropriation subject to
this Article shall be contingent upon the passage of a debt exclusion referendum
question under General Laws Chapter 59 s 21c within 90 days of the close of this
Special Town Meeting; or take any other action with respect thereto.
School Building Committee
Background: The background to this Article is included in the Appendix to this report,
and is submitted by the School Building Committee.
Finance Committee Report: The Finance Committee recommends this Article by a
vote of 9-0-0. The FINCOM believes that renovation of the Reading Memorial High
School is an important project.
The project is included in the 10 year Capital Improvements Program. The
Special Election scheduled tentatively for February 25th will allow the voters to decide
whether this is the proper project for this building.
Bylaw Committee Report: No report.
ARTICLE 6 To see what additional sum the Town will raise by borrowing, or
transfer from available funds, or otherwise, and appropriate for the purpose of
constructing a new school and associated recreational facilities:
On land off Dividence Road shown on Reading Board of Assessor's Rev.
January 1, 1981 Map 207 as Lot 3 consisting of 2.0 acres and Lot 4 consisting
of 9.6 acres, which land was acquired by the,Town for school and recreation
purposes by order of taking dated April 13, 1970, recorded in the Middlesex
South District Registry of Deeds in Book 11831, Page 432,
including the costs of original furnishings and equipment, landscaping, paving and other
site improvements, engineering and architectural fees, plans and specifications,
inspection fees, relocation costs, contingencies and related expenses incidental thereto
and necessary in connection therewith, said sum to be expended by and under the
direction of the School Committee, as an addition to, and in conjunction with, the sum
authorized by vote under Article 4 of the Warrant for the Special Town Meeting of
December 7, 1998; and to see if the Town will vote to authorize the School Committee or
any other agency of the Town to file applications for a grant or grants to be used to
defray all or any part of the cost of construction and related matters of said new school
and associated recreational facilities, and to see if the Town will vote to authorize the
School Committee to enter into all contracts and agreements as may be necessary to
carry out the purposes of this Article; provided however that any borrowing authorized by
4
this Article and any appropriation subject to this Article shall be contingent, upon the
passage of a debt exclusion referendum question under General Laws Chapter 59 s 21 c
within 90 days of the close of this Special Town Meeting; or take any other action with
respect thereto.
School Committee
Background: The background for this Article is included in the Appendix to this report.
Finance Committee Report: The Finance Committee recommends the subject matter
of this Article by a vote of 9-0-0.
The funding schedule for the already committed funding ($9.1 million) for this
project is a 66% reimbursement from the State. An additional $2.5 million is needed to
do the project. This additional $2.5 million will not be subject to State reimbursement
because the State has not increased the allowable cost per square foot to keep up with
inflation.
The current schedule would have State reimbursement beginning in 3 or 4 years.
The Town has already voted that it wants to proceed with this project. Litigation has
held up the schedule for construction. The litigation is at a point whereby the Town can
proceed with the project with no risk.
Bylaw Committee Report: No report.
ARTICLE 7 To see if the Town will vote to amend one or more of the votes
taken under Article 12 of the Warrant of the Annual Town Meeting of April 22, 2002,
relating to the Fiscal Year 2003 Municipal Budget, and see what sum the Town will raise
by borrowing or transfer from available funds, or otherwise, and appropriate as the result
of any such amended votes for the operation of the Town and its government, or take
any other action with respect thereto.
Board of Selectmen
Back-ground: In the event that either or both of Articles 5 and 6 are approved by Town
Meeting, the Board of Selectmen has voted to hold a Special Election in February for the
voters to determine whether or not to approve the debt exclusions for either or both of
these two projects.
The Town has approved a budget for the current fiscal year for elections and
registration based on the three scheduled elections. There is no money in the budget for
a Special Election.
I Therefore, an amendment to the existing Elections and Registration budget in the
amount of $13,500 will be needed to fund the cost of a Special Election.
The funding of the Election would be from Free Cash, which has a current
balance of over $1,200,000.
Finance Committee Report: The Finance Committee recommends the subject matter
of this Article by a vote of 9-0-0. If Town Meeting approves either or both of Articles 5
and 6, the Board of Selectmen has agreed to hold a Special Election in February. The
cost of. a Special Election is approximately $13,500 and was not planned as part of the
FY 2003 operating budget.
Bylaw Committee Report: No report.
5
and you are directed to serve this Warrant by posting anattested copy thereof iDat least
one /1\public place in each precinct of the Town not less than fourteen (14) days prior bJ
January 13' 2003, the date set for the meeting in said Warrant, and to publish this
Warrant in a newspaper published in the Tovvn, or by mailing on attested copy of said
VVy[n3Dt to each Town Meeting yWeFnbeF at least fourteen (14) days prior to the time of
holding said meeting.
Hereof fail not and nnaha due return of this Warrant with your doings thereon to
the Town Clerk atO[before the time appointed for said meeting.
Given under our hands this 17th day of December, 2002
( ---- »r
Can0 e Anthony, Chairman /
Matthew Cummings, Vice C=hirma�
Richard W. Schubert, Secre ary
`
'
(
—/r reorge V. Hines
Daniel W.-Ha- Iloran'ir., d6hst66le
'
6,
Gail F,Wood
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13.
Article 5
Complete renovation of the 1970 areas of RMHS (Science Wing, Library Wing and
Field House) and replacement of the 1953 areas with new facilities to include
reorganization of interior space to meet all educational program requirements
This proposal is the result of an extensive evaluation of existing physical conditions at
RMHS as well as a thorough assessment of educational program space needs. This
evaluation, undertaken with the assistance of Flansburgh Associates, Inc. was one of the
charges to the School Building Committee (SBC) by Town Meeting on April 25, 2002.
The SBC has made this proposal after extensive review of and public comment on three
alternative approaches to address the physical and educational deficiencies identified in
this assessment. Alternative approaches included:
1. Complete renovation of the existing facilities, reorganization of interior space to
meet all educational program requirements. This option provided that no new
space would be constructed.
2. Complete renovation of all existing facilities with the exception of the original
arts /industrial arts wing that would be demolished. A new cafeteria would be
constructed to connect the 1953 portion of the building with the 1970 library
addition. Interior space would be reorganized to meet all educational program
requirements.
3. Complete renovation of the 1970 Areas of RMHS (Science Wing, Library Wing
and Field House) and replacement of the 1953 areas with new facilities to include
reorganization of interior space to meet all educational program requirements.
(The Proposal)
When the project is completed, RMHS will provide the needed facilities for the current
and anticipated educational program for a projected student population of as many as
1480 students. This includes the projected high school population (grades 9 -12) as well
as the RISE pre- school program. The 275,000 square foot completed facility will be
approximately 55% renovated space and 45% new space.
Included in the proposal is the substantial upgrading of athletic facilities to include
replacement of the football stadium with a new state -of -the -art multi - purpose stadium to
support football, soccer and other field sports. Off - street parking will be increased to
accommodate more than 550 cars (there are 270 spaces today).
Renovations within existing facilities will include replacement of virtually all
mechanical, electrical and plumbing systems. Windows will be replaced with insulating
glass; roofs and walls will be repaired to increase thermal efficiency to current codes and
standards.
14.
Primary attributes of the Proposal
The Proposal, Option 3, was determined to be the best alternative among the three
principally due to the fact that while each option requires extensive construction, the
Proposal will result in the least disruption of the ongoing educational program, will not
require extensive relocation of students and teachers and will, when completed, provide a
more easily managed, lower operating cost facility with spaces designed to match the
educational and community needs of the Town of Reading.
The following is an outline of the key attributes of the Proposal:
• Completed facility: 273,000 SF
• 56% Renovated Space, 44% New Construction
• 31 -33 Months Construction
• $54 million total cost; $24.5 million Town of
Reading cost
• All elements of the educational program are included and in the proper relationship to
other programs (Math is next to Science; Administration is adjacent to the main entry;
etc.)
• All spaces meet MAAB /ADA requirements for accessibility.
• All classroom spaces meet program space goals.
• Science Labs, Music, Art and Drama programs will be supported through new and or
better facilities, furniture and equipment.
• Media Center consolidates on one floor, improving control and use.
• Cafeteria (new construction) creates new school "Commons ".
• Access issues of older facilities are eliminated by consolidation in new space and
connection to Field House.
• Auditorium is replaced with design to serve music and drama use as well as community
uses.
• New separate entry for Auditorium will be created with new adjacent off -street parking.
Access control will be improved.
• Incorporation of structured artificial turf on multipurpose field and one practice field will
substantially improve field capacity.
• Automobile access will be improved by relocating curb cuts onto , Oakland Road.
Substantial additional parking will be created on site.
• Demolition and replacement of "1950's building" will increase first cost while reducing
long -term maintenance costs.
• Educational program will not occupy space under construction. Single relocation to new
space will be completed after new construction.
• Administrative Offices will maintain control of primary entrance locations during all
phases of construction.
• Inconvenience /distraction for teachers and students is lower during construction —ala ,
1\
Parker Middle School project.
15.
• Opportunities for Contractor to fail in meeting schedule are lower due to two simpler
construction phases. Failure to complete a phase would have no impact on users.
Budget:
Gross SF 273,000
Construction Cost
$38,500,000
Contingencies
$ 6,600,000
Professional Fees
$ 3,500,000
Furniture & Equipment
$ 1,500,000
Technology
$ 2,300,000
Other Project Costs
$ 1,600,000
TOTAL
$54,000,000
SBA Reimbursement $29,500,000
Reading Cost $24.500,000
16.
ESTIMATED EFFECT ON REAL ESTATE TAXES WITH DEBT
EXCLUSION OF $ 5399009000 FOR HIGH SCHOOL
NOTE: THE FOLLOWING PROJECTIONS ARE BASED ON THE FY'03
VALUATION OF $2,837,919,090 AND THE FY'03 TAX RATE OF $11.49 PER
THOUSAND OF VALUATION
Each $2,837,919 expenditures = $1.00 on the tax rate.
Each $100,000 of additional expenditures = $.0352 on the tax rate.
Since the tax rate is per thousand dollars of valuation, each $100,000 increase of
expenditures will cost taxpayers $3.52 per $100,000 of property valuation.
The average assessment for single family homes is approximately $355,000.
The effect on the taxpayer of estimated 5 % interest costs of $ 1,347,500 for Bond
Anticipation Notes (BANS) in the amount of $ 26,950,000 for the first year of the high
school construction project as follows:
➢ With a $200,000 value, it would mean an increase of $ 94.86 in yearly taxes
➢ With a $250,000 value, it would mean an increase of $ 118.58 in yearly taxes
➢ With a $355,000 value, it would mean an increase of $168.38 in yearly
taxes
➢ With a $400,000 value, it would mean an increase of $ 189.73 in yearly taxes
➢ With a $450,000 value, it would mean an increase of $ 213.44 in yearly taxes
➢ With a $500,000 value, it would mean an increase of $ 237.16 in yearly taxes
➢ With a $600,000 value, it would mean an increase of $ 284.59 in yearly taxes
➢ With a $700,000 value, it would mean an increase of $ 332.02 in yearly taxes
The effect on the taxpayer of estimated 5 % interest costs of $ 2,695,000 for Bond
Anticipation Notes (BANS) in the amount of $ 53,900,000 for the second year of the
high school construction project as follows:
➢ With a $200,000 value, it would mean an increase of $ 189.72 in yearly taxes
➢ With a $250,000 value, it would mean an increase of $ 237.16 in yearly taxes
➢ With a $355,000 value, it would mean an increase of $ 336.76 in yearly
taxes
➢ With a $400,000 value, it would mean an increase of $ 379.46 in yearly taxes
➢ With a $450,000 value, it would mean an increase of $ 426.88 in yearly taxes
➢ With a $500,000 value, it would mean an increase of $ 474.32 in yearly taxes
➢ With a $600,000 value, it would mean an increase of $ 569.18 in yearly taxes
➢ With a $700,000 value, it would mean an increase of $ 664.04 in yearly taxes
The Town would continue to carry these BANS for five more years as the current law
allows. In the eighth year, the Town would permanently bond the $ 53,900,000. An
SBA reimbursement of approximately 54 % of total debt or $ 2,845,112 would be
expected to begin in that year to offset a portion of the debt service. SBA payments ( /
would continue for 20 years.
The effect on the taxpayer of the estimated debt service cost of $5,929,000 in the 8`h year
less the estimated SBA payment of $2,845,112 or approximately $3,084,000 would be:
➢ With a $200,000 value, it would mean an increase of $ 217.11 in yearly taxes
➢ With a $250,000 value, it would mean an increase of $ 271.39 in yearly taxes
With a $355,000 value, it would mean an increase of $ 385.37 in yearly
taxes
➢ With a $400,000 value, it would mean an increase of $ 434.22 in yearly taxes
➢ With a $450,000 value, it would mean an increase of $ 488.50 in yearly taxes
➢ With a $500,000 value, it would mean an increase of $ 542.78 in yearly taxes
➢ With a $600,000 value, it would mean an increase of $ 651.34 in yearly taxes
➢ With a $700,000 value, it would mean an increase of $ 759.89 in yearly taxes
18.
19.
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Construction of a new 56,000 sf elementary school off Dividence Road, including
furnishings and equipment, landscaping and other site inzprovenzents
In 1998, the School Building Committee (SBC) undertook an extensive feasibility study
of the elementary school needs of the Town of Reading. This study included an extensive
comparison of educational program space needs compared to the classroom and core
facilities of Reading's four elementary schools. A key consideration of the study was the
commitment of the School Committee, as well as the insistence of the Department of
Eduacation, to eliminate the portable classrooms at Barrows and Birch Meadow Schools.
This would also address the commitment to return kindergarten to each neighborhood
school.
The study determined that the existing elementary schools had a maximum capacity,
based on the educational program, of 1700 students. This compares to a 2002 elementary
enrollment of 1940 students and a projected 2008 enrollment of between 2240 (Nesdec)
and 2060 (Miser).
The study also evaluated four and five school solutions to address the enrollment needs
and costs. It was determined that the five school solution was the lowest cost approach to
meeting the educational needs of the elementary program. This was due to the fact that
core spaces at the existing schools would require extensive additions to accommodate the
larger student population. In the case of Birch Meadow and Joshua Eaton, these
renovations would not have been reimbursable by SBA.
Town Meeting, in 1998, approved a plan to build the New Elementary School as well as
the renovation of and an addition to the Barrows School. A referendum on the Town
Meeting vote approved the Barrows project; the new school project was required to be
brought back to Town Meeting in 1999. Town Meeting again approved the new
elementary school, and a town referendum thereafter confirmed this approval. The
projects were both thus approved within the Town of Reading Capital Plan and did not
require a Prop. 2 1/2 override vote. The amount approved for the two projects was $16.2
million. The designs were completed and submitted to the SBA in 2000. Both projects
are currently on the approved SBA priority list for funding reimbursement on the basis of
the then -in -place rate of 66 %. As of the 2003 Priority List, they are numbers 62 and 78
out of a total of 283 projects awaiting funding.
The projects were originally planned for construction in 2001 -2003. However, in late
2000, an appeal of the Reading Conservation Commission Order of Conditions, with
respect to the new school, necessitated delaying the project(s) until resolved by the DEP
and Massachusetts Superior Court. These matters were resolved so as to permit the town
to move forward with the New Reading Elementary School in the fall of 2002.
24.
The delays resulting from this series of circumstances has come during a time of
significant inflation in construction costs. In order to construct the Proposed project in
2003 -2004, an additional $2.5 million will be required.
The Barrows Project has been modified from the original plans so as not to require
additional funding.
Primary attributes of the Proposal
The Proposal will permit the Town of Reading to provide neighborhood elementary
schools with kindergartens, art, music and recreational spaces as required by SBA and
appropriate to the enrollment at each building. It is anticipated that no elementary
children will reside so far from their school as to require bussing. No longer will
kindergartners be bussed from one school to another. Special needs students will no
longer be taught in former closets or in hallways. All five elementary schools'
educational spaces and core facilities will be appropriately sized and balanced to their
respective enrollments.
The following is an outline of the key facts of the Proposal:
• Completed facility: 56,000 SF
•
100% New Construction
• 16 -18 Months Construction
• $11.6 Million Project Cost
• All elements of the elementary educational program are included. All classroom spaces
meet program space goals.
• Upon completion of the Proposed project and the addition at Barrows School, all
temporary modular classrooms will be removed from Reading Elementary Schools.
• Special needs and core programs (art and music) will have dedicated learning space in the
New School as well as all other Reading Elementary schools
• Redistricting will permit the elimination of all elementary school bussing.
Following is a summary of changes in the budgets for the Proposed project as well as the Barrows
School. This summary describes the changes in budgets that have been made and which
necessitate the funds addressed in this Article:
25.
Project Cost Changes Since July 2000
July 2000 ' Nov 2002 Change
New Reading Elementary School
Building Construction Costs $7,355,000 $9,490,000 $2,135,000
Contingency $345,000 $465,000 $120,000
A &E Redesign Fees / Delay Costs
MEP - Energy Code na
Structural na
Architecture na
Project Manager
Re -bid Expenses
Total
Barrows Elementary School
$90,000
na
$55,000
$55,000
$23,000
$23,000
$79,000
$79,000
$110,000
$20,000
$40,000
$40,000
$2,472,000
Building Construction Costs
$4,762,000
$5,445,000
$683,000
Reduced Square Footage
na
na
($783,000)
A &E Phasing Costs
na
$16,000
$16,000
Contingency
$435,000
$455,000
$20,000
.Project Manager
$110,000
$150,000
$40,000
Bid Costs
$20,000
$44,000
$24,000
Total
$0
26.
ESTIMATED EFFECT ON REAL ESTATE TAXES WITH DEBT
EXCLUSION OF $ 295009000 FOR NEW ELEMENTARY SCHOOL
NOTE: THE FOLLOWING PROJECTIONS ARE BASED ON THE FY '03
VALUATION OF $2,837,919,090 AND THE FY'03 TAX RATE OF $11.49 PER
THOUSAND OF VALUATION
Each $2,837,919 expenditures = $1.00 on the tax rate.
Each $100,000 of additional expenditures = $.0352 on the tax rate.
Since the tax rate is per thousand dollars of valuation, each $100,000 increase of
expenditures will cost taxpayers $3.52 per $100,000 of property valuation.
The average assessment for single family homes is approximately $355,000.
The effect on the taxpayer of estimated 5 % interest costs of $125,000 for Bond
Anticipation Notes (BANS) in the amount of $ 2,500,000 for the first year of the new
school construction project as follows:
➢ With a $200,000 value, it would mean an increase of $ 8.80 in yearly taxes
➢ With a $250,000 value, it would mean an increase of $ 11.00 in yearly taxes
➢ With a $355,000 value, it would mean an increase of $ 15.62 in yearly
taxes
➢ With a $400,000 value, it would mean an increase of $ 17.60 in yearly taxes
➢ With a $450,000 value, it would mean an increase of $ 19.80 in yearly taxes ( .
➢ With a $500,000 value, it would mean an increase of $ 22.00 in yearly taxes
➢ With a $600,000 value, it would mean an increase of $ 26.40 in yearly taxes
➢ With a $700,000 value, it would mean an increase of $ 30.80 in yearly taxes
As this borrowing would not be eligible for SBA, the Town would continue to carry
these BANS for one more year as the current law allows. In the third year, the Town
would permanently bond the $2,500,000 and the estimated $387,500 in debt service
would effect the taxpayers as follows. The principal and interest would decline gradually
over the 10 years of the borrowing.
➢ With a $200,000 value, it would mean an increase of $ 27.28 in yearly taxes
➢ With a $250,000 value, it would mean an increase of $ 34.10 in yearly taxes
➢ With a $355,000 value, it would mean an increase of $ 48.42 in yearly
taxes
➢ With a $400,000 value, it would mean an increase of $ 54.56 in yearly taxes
➢ With a $450,000 value, it would mean an increase of $ 61.38 in yearly taxes
➢ With a $500,000 value, it would mean an increase of $ 68.20 in yearly taxes
➢ With a $600,000 value, it would mean an increase of $ 81.84 in yearly taxes
➢ With a $700,000 value, it would mean an increase of $ 95.48 in yearly taxes
27.
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CONDUCT OF TOWN MEETING
Reading's Town Meeting is conducted in accordance with the rules set down in
Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the
basic source, a Town Meeting Member need only be familiar with what is contained in
the Charter. These notes are intended to outline the major points all Town Meeting
Members should know, and which by knowing, will make Town Meeting more
understandable.
ORGANIZATION
♦ Town Meeting consists of 192
elected members, of which 97
constitute a quorum.
♦ There are two required sessions: the
Annual Meeting in Spring which is
primarily for fiscal matters and
acceptance of the annual budget,
and the Subsequent Meeting in
November. Special Town Meetings
may be called at any time that the
need arises.
♦ There are three main committees
which review certain Articles and
advise Town Meeting of their
recommendations:
Finance for all expenditures of funds;
Bylaw for all bylaw changes; and the
Community Planning and
Development Commission for all
zoning changes.
Their reports are given prior to dis-
cussing the motion.
♦ The Meeting is conducted through
the Warrant Articles which are
presented (moved) as motions.
Only one motion may be on the floor
at a time; however, the motion may
be amended. Often two or more
Articles which address the same
31.
subject may be discussed together;
however, only one is formally on the
floor, and each when moved is acted
upon individually. Note that the vote
on one may influence the others.
♦ Members who wish to speak shall
rise, state their name and precinct in
order to be recognized.
♦ A Member may speak for ten (10)
minutes but. permission must be
asked to exceed this limit.
o Seven (7) Members can question a
vote and call for a standing count
and twenty (20) can ask for a roll call
vote; however, a roll call vote is
seldom used because of the time it
takes.
PRINCIPAL MOTION ENCOUNTERED
AT TOWN MEETING
The following motions are the principal
ones used in most cases by Town
Meeting to conduct its business.
Experience shows that the Members
should be familiar with these.
♦ Adjourn: Ends the sessions, can be
moved at any time.
♦ Recess: Stops business for a short
time, generally to resolve a
procedural question or to obtain
information.
♦ Lay on the Table: Stops debate
♦ Question of Privilege: Sometimes
with the intention generally of
used to offer a resolution. Should
bringing the subject up again later.
not be used to "steal" the floor.
May also be used to defer action on
an Article for which procedurally a
♦ Point of Order: To raise a question
negative vote is undesirable.
concerning the conduct of the
Note that tabled motions die with
Meeting.
adjournment.
♦ Point of Information: To ask for
♦ Move the Previous Question: Upon
information relevant to the business
acceptance by a two-thirds (2/3)
at hand.
vote, stops all debate and brings the
subject to a vote. This is generally
MULTIPLE MOTIONS
the main motion, or
SUBSEQUENT (MULTIPLE) MOTIONS
♦ The most recent amendment, unless
qualified by the mover. The reason
If the subsequent motion to be offered,
for this as provided in Robert's Rules
as distinct from an amendment made
of Order is to allow for other amend-
during debate, includes material which
ments should they wish to be
has previously been put to a vote and
presented.
defeated, it will be viewed by the
Moderator as reconsideration and will
♦ Amend: Offers changes to the main
not be accepted. If the subsequent
motion. Must be in accordance with
motion contains distinctly new material
the motion and may not substantially
which is within the scope of the Warrant
alter the intent of the motion. In
Article, then it will be accepted. An
accordance with Robert's Rules of
example of this. latter situation is
Order, only one primary and one
successive line items of an omnibus
secondary motion will be allowed on
budget moved as a block.
the floor at one time, unless specif-
ically accepted by the Moderator.
SUBJECT TO THE FOLLOWING
CONSIDERATIONS
♦ Indefinitely Postpone: Disposes
of the Article without a yes or no
♦ The maker of any proposed multiple
vote.
motion shall make their intent
known, and the content of the
♦ Take from the Table: Brings back a
motion to be offered shall be
motion ' which was previously laid on
conveyed to the Moderator - prior to
the table.
the initial calling of the Warrant
Article.
♦ Main Motion: The means by which
a subject is brought before the
♦ Once an affirmative vote has been
Meeting.
taken on the motion then on the floor
- no further subsequent alternative
THE FOLLOWING MOTIONS MAY BE
motions will be accepted. (Obviously
USED BY A MEMBER FOR THE
does not apply to the budget, for
PURPOSE NOTED:
example.)
32.
Also - There can only be one motion
except if this day shall fall on a legal
on the floor at any one time. You
holiday, in which case the Meeting
have the ability to offer amendments.
shall be held on the following day.
to the motion that is on the floor. You
The Subsequent Town Meeting shall
also have the ability to move for
consider and act on all business as
reconsideration.
may properly come before it except the
adoption of the annual operating budget.
TOWN OF READING BYLAWS
ARTICLE 2: TOWN MEETINGS
Section 2.1.5
Adjourned sessions of every Annual
2.1 General
Town Meeting after the first such
adjourned session provided for in
Section 2.1.1
Section 2.1.3 of this Article and all
The Annual Town Meeting shall be held
sessions of every Subsequent Town
on the third Tuesday preceding the
Meeting, shall be held on the follow-
second Monday in April of each year
ing Thursday at 7:30 p.m. and then
for the election of Town officers and
on the following Monday at 7:30 p.m.
for other such matters as required by
and on consecutive Mondays and
law to be determined by ballot.
Thursdays, unless a resolution to
Notwithstanding the foregoing, in any
adjourn to another time is adopted by
year in which presidential electors are
a majority vote of the Town Meeting
to be elected, the Board of Selectmen
Members present and voting.
may schedule the commencement of
the Annual Town Meeting for the same
Section 2.1.6
date designated as the date to hold the
The Board of Selectmen shall give
Presidential Primary.
notice of the Annual Subsequent or
any Special Town Meeting at least
Section 2.1.2
fourteen (14) days prior to the time
The polls for the Annual Town Meeting
of holding said Meeting by causing
shall be opened at 7:00 a.m. and shall
an attested copy of the Warrant
remain open until 8:00 p.m.
calling the same to be posted in one
(1) or more public places in each
Section 2.1.3
precinct of the Town, and either
All business of the Annual Town
causing such attested copy to be
Meeting, except the election of such
published in a local newspaper or
Town officers and the determination of
mailing an attested copy of said
such matters as required by law to be
Warrant to each Town Meeting
elected or determined by ballot, shall be
Member.
considered at an adjournment of such
meeting to be held at 7:30 p.m. on the
Section 2.1.7
second Monday in April, except if this
All Articles for the Annual Town Meeting
day shall fall on a legal holiday, in
shall be submitted to the Board of
which case the Meeting shall be held
Selectmen not later than 8:00 p.m. on
on the following day or at a further
the fifth Tuesday preceding the date of
adjournment thereof.
election of Town officers unless this day
is a holiday in which case the following
Section 2.1.4
day shall be substituted.
A Special Town Meeting called the Sub -
sequent Town Meeting shall be held on
the second Monday in November,
Meeting shall be submitted to the Board
33.
of Selectmen not later than 8:00 p.m.
on the fifth Tuesday preceding the
Subsequent Town Meeting in which
action is to be taken, unless this day is
a holiday, in which case the following
day shall be substituted.
Section 2.1.8
The Board of Selectmen, after drawing
a Warrant for a Town Meeting, shall
immediately deliver a copy of such
Warrant to each Member of the Finance
Committee, the Community Planning
and Development Commission, the
Bylaw Committee and the Moderator.
2.2 Conduct of Town Meetings
Section 2.2.1
In the conduct of all Town Meetings, the
following rules shall be observed:
Rule 1: A majority of the Town Meeting
Members shall constitute a quorum for
doing business.
Rule 2: All Articles on the Warrant
shall be taken up in the order of their
arrangement in the Warrant, unless
otherwise decided by a majority vote of
the Members present and voting.
Rule 3: Prior to debate on each Article
in a Warrant involving the expenditure
of money, the Finance Committee shall
advise the Town Meeting as to its
recommendations and the reasons
therefor.
Rule 4: Prior to debate on each Article
in a Warrant involving changes in the
Bylaws, the Bylaw Committee shall
advise the Town Meeting as to its
recommendations and the reasons
therefor.
Rule 5: Every person shall stand when
speaking, shall respectfully address the
34.
Moderator, shall not speak until recog-
nized by the Moderator, shall state his
name and -precinct, shall confine himself
to the question under debate and shall
avoid all personalities.
Rule 6: No person shall be privileged
to speak or make a motion until after he
has been recognized by the Moderator.
Rule 7: No Town Meeting Member or
other person shall speak on any ques-
tion more than ten (10) minutes without
first obtaining the permission of the
Meeting.
Rule 8: Any inhabitant of the Town may
speak at a Town Meeting having first
identified himself to the Moderator as an
inhabitant of the Town. No inhabitant
shall speak on any question more than
five (5) minutes without first obtaining
the permission of the Meeting.
Inhabitants shall be given the privilege
of speaking at Town Meetings only after
all Town Meeting Members who desire
to speak upon the question under con-
sideration have first been given an
opportunity to do so.
Rule 9: Members of official bodies who
are not Town Meeting Members shall
have the same right to speak, but not to
vote, as Town Meeting Members on all
matters relating to their official bodies.
Rule 10:. No speaker at a Town Meet-
ing shall be interrupted except by a
Member making a point of order or
privileged motion or by the Moderator.
Rule 11: Any person having a mon-
etary or equitable interest in any matter
under discussion at a Town Meeting and
any person ' employed by another having
such an interest, shall disclose the fact
of his interest or his employer's interest
before speaking thereon.
'
Rule 12: The Moderator shall decide all
qUeSUDnS Of order subject to appeal to
the nneebng. the question on which
appeal shall be taken before any other.
Rule 13: When 8qUeobon is out. the
vote on all Dl8tt8[G 8h8U be taken by
show ofhands, and the Moderator shall
declare the vote as it appears to him.
|f the Moderator is unable tD decide the
vote by the 3hOVV of hands, or if his
decision is immediately questioned by
seven (7) or more W18Olbe[o' he Sh@U
determine the question by onderihg a
standing vote and he aho|| appoint
tellers to make and return the count
directly to him. On request Of not less
than twenty (20) K8ernbare, a vote shall
b8 taken by roll call.
Rule 14: All original rDahl DlotkoOS
having to dO with the expenditure Of
money shall be presented in writing,
and all other motions shall beiO
writing ifGo directed h« the Moderator
Rule 15: No motion shall be rgcok/gd
and put until it is seconded. No nlUtOD
made and seconded shall be withdrawn
if any Member objects. No aDlgDdDlBDt
not relevant to the subject of the original
motion shall be entertained.
Rule 16: When a question is under
debate, no nlOboD shall be in order
except (1) to acUnuND, (2) to lay on the
table or pass over, (3) to postpone for 8
certain time, (4) to commit, (5) to
amend, (8) to postpone indefinitely or
/7\ to fix a time for terminating debate
and putting the question, and the afore-
said several motions shall have
precedence in the order in which they
stand arranged in this Rule.
Rule 17: Motions to adjourn (except
when ba|kJbnO for offices and when
votes are being taken) shall always
35.
be first in order. Motions to adjourn, to
move the question, to lay OD the table
and to babe from the table oho|| be
decided without debate.
Rule 18: The previous question shall
be put in the following form or in some
other form having the same meaning:
"Shall the main question now beDUt7,"
and until this question io decided all
debate On the main question shall be
suspended. |f the previous question
bo adopted, the sense of the meeting
shall immediately be taken upon any
pending amendments iO the order
inverse tO that iO which they were
moved except that the largest sum
or the longest time shall be put first,
and finally upon the main question.
Rule 19: The duties of the Moderator
and the conduct and method of pro-
ceeding at all Town Meetings, not
prescribed by |8YY or by the Rules Get
forth in this Adide, shall be determined
by the rules of practice set forth iO
Robert's Rules of Order Revised sUfar
as they may be adapted 0J Town
Meetings.
Section 2.2.2
It shall be the duty Vf every official body,
by a Member thereof, to be in attend-
ance at all Town Meetings for the
iOfoFnlatioO thereof while any subject
matter is under consideration affecting
such official body.
Section 2.2.3
All committees authorized by Town
Meeting shall be appointed by the
Moderator unless otherwise ordered bv
@ Vote of the Members present and
voting. All committees shall report as
directed bv the Town Meeting.
If no report is made within 8 year after
the appointment, the committee shall be
discharged unless, in the meantime, the
Town Meeting grants an extension of
time. When the final report of a
committee is placed in the hands of the
Moderator, it shall be deemed to be
received, and a vote to accept the same
shall discharge the committee but shall
not be equivalent to a vote to adopt it.
Section 2.2.4 Motion to Reconsider
2.2.4.1 A motion to reconsider
any vote must be made before the final
adjournment of the Meeting at which the
vote was passed but such motion to
reconsider shall not be made at an
adjourned meeting unless the mover
has given notice of his intention to make
such a motion, either at the session of
the meeting at which the vote was
passed or by written notice to the Town
Clerk within twenty-four (24) hours after
the adjournment of such session.
When such motion is made at the
session of the meeting at which the vote
was passed, said motion shall be
accepted by the Moderator but consid-
eration thereof shall be postponed to
become the first item to be considered
at the next session unless all remaining
Articles have been disposed of, in which
case reconsideration shall be consid-
ered before final adjournment. There
can be no reconsideration of a vote
once reconsidered or after a vote not to
reconsider. Reconsideration may be
ordered by a vote of two-third (2/3) of
the votes present.
Arguments for or against reconsider-
ation may include discussion of the
motion being reconsidered providing
such discussion consists only of
relevant facts or arguments not pre-
viously presented by any speaker.
2.2.4.2 The foregoing provisions
relating to motions to reconsider shall
not apply to any such motion made by
36.
the Board of Selectmen and authorized
by the Moderator as necessary for the
reconsideration of actions previously
taken by Town Meeting by reason of
State or Federal action or inaction or
other circumstances not within the
control of the Town or Town Meeting.
In the event such a motion to reconsider
is made and authorized, said motion
may be made at any time before the
final adjournment of the Meeting at
which the vote was passed, said motion
may be made even if the vote was
already reconsidered, or was the subject
of a vote not to reconsider and
reconsideration may be ordered by a
vote of two-thirds (2/3) of the votes
present.
2.2.4.3 Notice of every vote to
be reconsidered at an adjourned Town
Meeting shall be posted by the Town
Clerk in one (1) or more public places in
each precinct of the Town as soon as
possible after adjournment, and he
shall, if practicable, at least one (1) day
before the time of the next following
session of said Adjourned Meeting,
publish such notice in some newspaper
published in the Town.
Said notice shall include the vote to be
reconsidered and the place and time of
the next following session of said
Adjourned Meeting. The foregoing
notice provisions shall not apply when a
motion to reconsider any Town Meeting
action is made publicly at Town Meeting
before the adjournment of any session
of any Adjourned Town Meeting.
Section 2.2.5
The Selectmen- shall, at each Annual
Town Meeting, give to the Members
information of the State of the Town.
Section 2.2.6
The Town Meeting Members and Town
Meeting Members-Elect from each
precinct shall hold an annual precinct
meeting after the Annual Town Election
but before the convening of the
business sessions of the Annual Town
Meeting.
The purpose of the meeting shall be the
election of a Chairman and a Clerk and
to' conduct whatever business may be
appropriate. Chairman shall serve no
more than .six (6) consecutive years in
that position. Additional precinct meet-
ings may be called by the Chairman or
by a petition of six (6) Town Meeting
Members of the precinct.
Section 2.2.7 Removal of Town
Meeting Members
2.2.7.1 The Town Clerk shall
mail, within thirty (30) days after the
adjournment sine die of a Town
Meeting, to every Town Meeting
Member who has attended less than
one half (1/2) of the Town Meeting
sessions since the most recent Annual
Town Election, a record of his attend-
ance and a copy of Section 2-6 of the
Charter.
2.2.7.2 Town Meeting Members
of each precinct shall consider at a
precinct meeting to be conducted in
accordance with Section 2.2.6 of these
Bylaws and Section 2-6 of the Charter,
preceding the consideration of the
Article placed upon the Annual Town
Meeting Warrant in accordance with
Section 2-6 of the Charter, the names of
Town Meeting Members in that-precinct
appearing on said Warrant Article and
adopt recommendations to Town
Meeting as to what action should be
taken regarding each such Member.
The Chairman of each precinct or his
designee shall make such recommend-
ations along with supporting evidence
and rationale to Town Meeting.
37.
2.2.7.3 The names of the
Members subject to removal in
accordance with Section 2-6 of the
Charter shall be grouped by precinct in
the Warrant Article required by said
Section.
Section 2.2.8 Meetings During
Town Meeting
No appointed or elected board,
commission, committee or other entity of
Town Government shall schedule or
conduct any hearing, meeting or other
function during any hours in which an
Annual, Subsequent or Special Town
Meeting is in session or is scheduled
to be in session.
Any such board, commission or
committee which schedules or holds a
meeting or hearing on the same
calendar day but at a time prior to a
session of Town Meeting shall adjourn
or recess not less than five (5) minutes
prior to the scheduled session of Town
Meeting.
Any board, commission or committee
may, at the opening of any session of
Town Meeting, present to that Town
Meeting an instructional motion request-
ing an exemption from this Bylaw and
asking that Town Meeting permit it to
meet at a date and hour at which a
future session of Town Meeting is
scheduled and may present reasons for
Town Meeting to give such permission.
Notwithstanding the foregoing, any
board, commission or committee which
meets the requirements of Section 23B
of Chapter 39 of the General Laws
concerning emergency meetings may,
upon meeting such requirements,
conduct such a meeting or hearing at a
time scheduled for a Town Meeting.