HomeMy WebLinkAbout2003-04-28 Annual Town Meeting Warrant ReportD
Reading
Report on the Warrant
Annual i 1 Meeting
April '.
ANNUAL TOWN MEETING
APRIL 28, 2003
TABLE OF CONTENTS
Article
Title
Sponsor
Page #
1
Election
2
2
Reports
Board of Selectmen
3
3
Instructions
Board of Selectmen
3,4
4
Authorizing Payment of Prior Years Bills
Board of Selectmen
4
5
Authorizing the Disposal of Surplus
Materials and Equipment
Board of Selectmen
4
6
Amending FY 2003—FY 2012 Capital
Improvements Program
Board of Selectmen
4,5
7
Amend Section 3-5 of the Reading Home
Rule Charter
Board of Selectmen
5,6
8
Amending FY 2003 Budget
Finance Committee
7-9
9
Adopting FY 2004 - FY 2013 Capital
Improvements Program
Board of Selectmen
9
10
Approving Debt Authorization — Chapter 90
Board of Selectmen
9,10
11
Approving Debt — Design of Water Treatment
Plant
Board of Selectmen
10
12
Approving Revolving Funds:
* Compost and/or Recycling Bins
® Parking Enforcement
* Conservation
♦ Recreation
Board of Selectmen
10-12
13
Approving FY 2004 Budget
Finance Committee
12,13
14
Authorizing Lease of Space at RMHS —
REAP
School Committee
13
Article
Title
Sponso
Page #
15
Accept MGL Chapter 71, Section 71 F —
Out of District Tuition
School Committee
13,14
16
Accept MGL Chapter 40, Section 3,
Paragraph 3 — Rental of Property (Schools)
School Committee
14
17
Acceptance of Streets
Board of Selectmen
14-16
18
Vacating of cul-de-sac — Linnea Lane
Board of Selectmen
16,17
19
Amending Charter to require Board of
Selectmen to Approve Warrants
Petition
17
20
Amend General Bylaws re: Article 2, Section
2.2 — "Conduct of Town Meeting,"
Rule 3
Request of
Rules Committee
17,18
21
Zoning Map Amendment — PUD-R for
Map 58, Lot 5
CPDC
18
22
Vacating Town Meeting Seats
Board of Selectmen
19
APPENDIX
Article I I — Water Treatment Plant Report
Article 14 — Existing REAP Lease
38-49
50-63
Maps
64-66
Fiscal Year 2003 Budget
Yellow Pages
67-230
Fiscal 2004-2013 Capital Improvements
Program
Blue Pages
231-234
Conduct of Town Meeting
235-241
/
\_ /
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss. Officer's Return, Reading:
By virtue of this Warrant, 1, on March 6, 2003 notified and warned the
inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the
place and at the time specified by posting attested copies of this Town Meeting Warrant
in the following public places within the Town of Reading:
Precinct 1 J. Warren Killam School, 333 Charles Street
Precinct 2 Registry of Motor Vehicles, 275 Salem Street
Precinct 3 Reading Police Station, 15 Union Street
Precinct 4 Joshua Eaton School, 365 Summer Avenue
Precinct 5 Town Hall, 16 Lowell Street
Precinct 6 Alice M. Barrows School, 16 Edgemont Avenue
Precinct *7 Reading Library, Local History Room, 64 Middlesex Avenue
Precinct 8 Charles Mobil on the Run, 1330 Main Street
The date of posting being not less than fourteen (14) days prior to April 8, 2003, the date
set for the Local Election in this Warrant.
I also caused an attested copy of this Warrant to be published in the Reading
Chronicle in the issue of March 12, 2003.
A true copy. Attest:
heryl,r. Johnson,/Fown Clerk
1
TOWN WARRANT
(Seal)
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss.
To any of the Constables of the Town of Reading, Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby required to
notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and
Town affairs, to meet in the following place designated for the eight precincts in said
Town, namely:
Precincts 1, 2, 3 , 5, 6, 7 and 8
Hawkes Field Hous6, 62 Oakland Road
TUESDAY, the EIGHTH DAY OF APRIL A.D., 2003
from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz:
ARTICLE 1 To elect by ballot the following Town Officers:
A Moderator for one year;
One member of the Board of Selectmen for three years;
One member of the Board of Assessors for three years;
Two members of the Board of Library Trustees for three years;
Two members of the Municipal Light Board for three years;
Two members of the School Committee for three years;
and sixty-six Town Meeting Members shall be elected to represent
each of the following precincts:
Precinct 1
Eight members for three years;
Precinct 2
Eight members for three years;
Precinct 3
Eight members for three years;
Precinct 4
Eight members for three years;
Precinct 5
Eight members for three years; One member
for two years
Precinct 6
Eight members for three years;
Precinct 7
Eight members for three years;
Precinct 8
Eight members for three years; One member
For two years
Question I Shall the Town of Reading be allowed to assess an additional $4,500,000
in real estate taxes and personal property taxes for the purpose of maintaining as near
as possible current levels of service for Reading Public School Department, Police
Department including Crossing Guards, Fire Department including Advanced Life
Support, Public Safety Dispatch, Community Services Department including the Social
Worker and Mosquito Control, Finance and Accounting Departments, Reading Public
Library, Department of Public Works and Road Improvements for the Fiscal Year
beginning July 1, 2003?
K
and to meet at the Reading Memorial High School Auditorium, 62 Oakland Road, in said
Reading on
MONDAY, the TWENTY-EIGHTH DAY OF APRIL A.D., 2003
at seven-thirty o'clock in the evening, at which time and place the following Articles are
to be acted upon and determined exclusively by Town Meeting Members in accordance
with the provisions of the Reading Home Rule Charter.
ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town
Accountant, Treasurer- Collector, Board of Assessors, Director of Public Works, Town
Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement
Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees,
Community Planning & Development Commission, Town Manager and any other Board
or Special Committee.
Board of Selectmen
Background: This Article appears on the Warrant for every Town Meeting. Generally,
reports are given at the beginning of Town Meeting. The following are reports that are
expected to be given:
♦ State of the Town
* Library Trustees
♦ Report on the sale of the landfill
♦ RIVILD report on Instructional Motion —
March 4, 2003 Special Town Meeting
— see Appendix
+ Finance Committee report on the
♦ RMILD presentation on their FY 2003
state of the Town's Finances — see
Budget — see Appendix
Budget pages
♦ Final report — School Building
Committee
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE 3 To choose all other necessary Town Officers and Special
Committees and determine what instructions shall be given Town Officers and Special
Committees, and to see what sum the Town will raise by borrowing or transfer from
available funds, or otherwise, and appropriate for the purpose of funding Town Officers
and Special Committees to carry out the instructions given to them, or take any other
action with respect thereto.
Board of Selectmen
Background: This Article appears on the Warrant for every Town Meeting. Generally,
Instructional Motions are given at the end of Town Meeting just before adjournment.
There are no known Instructional Motions at this time.
3
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE 4 To see if the Town will vote to authorize the payment during Fiscal
Year 2003 of bills remaining unpaid for previous fiscal years for goods and services
actually rendered to the Town, or take any other action with respect thereto.
Board of Selectmen
Background: There are no known unpaid bills from the prior year and, therefore, it is
likely that this Article will be indefinitely postponed.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE 5 1 To see if the Town will vote to authorize the Board of Selectmen to
sell, or exchange, or dispose of, upon such terms and conditions as they may determine,
various items of Town tangible property, or take any other action with respect thereto.
Board of Selectmen
Background: This Article appears on the Warrant for all Annual Town Meetings. Town
Meeting's approval is required for the Town to dispose of items of tangible property
(equipment, supplies, furnishings, etc.) in excess of $500 in value. Normally, this would
be items like trade-in of Police cars, DPW equipment, etc. The following item(s) will
need authorization from Town Meeting for disposition:
* Two (2) Weil McLean Gas Fired Hot Water Furnaces
+ Kohler Diesel-Powered Generator #20 Fast Response with Transfer Switch
and Panel
+ Two Police Cruisers
Finance Committee Report: The Finance Committee recommends the subject matter
of this Article by a vote of 7-0-0. This Article allows the Town to dispose of surplus
equipment and materials as appropriate. The furnaces and the generator are from the
old Police Station and there is no use for them by the Town.
Bylaw Committee Report: No report.
ARTICLE 6 To see if the Town will vote to amend the FY 2003 - FY 2012
Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule
Charter and as previously amended, or take any other action with respect thereto.
Board of Selectmen
Town By-laws require that no expenditure for capital improvements can
be approved by Town Meeting unless the project is included in the Capital
-- |nnproVernanta Program. There are two capital items on the Warrant for this Town
Meeting —/\[ticle 10 to authorize debt for the Chapter QO grant, and Article 11 which
authorizes debt for the design for the Water Treatment Plant. Both of these projects G[e
currently oOthe Capital |DlpnJVgDleDts pnJgngRl, so there is no need to amend the F\/
2003 — FY 2012 Capital |Dlp[OVe0eOtS PFOgn8Dl. l[h8[efOF8, it is likely that this Article
will be indefinitely postponed.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE To see if the Town will Vote pursuant to M.G.L. c. 43B Section
10/B\ to approve an amendment to the Reading Home Rule Charter by adding the
following language to Section 3-5:
"The K8uOioip8| Light Board shall hire the General Manager of the Reading
Municipal Light Department and set his compensation; the General Manager shall serve
at the pleasure of the Board and may be nannovad by vote of majority of the entire
Board after notice and hearing.
The Municipal Light Board ahoU appoint the Accounting Manager or Chief
Accountant of the Reading K8VniCip8| Light Department; and appoint counsel to the
(' \
Reading Municipal Light Department.
The Accounting Manager Or Chief Accountant as the case may be' and Counsel
shall be subject to the supervision of the General Manager.
The Municipal Light E]0and shall approve warrants for payments of all bills and
payroll of the Municipal Light Department; and approve all contracts made iDaccordance
with M.G.L. c.30B' except contracts for purchasing of
The Municipal Light Board Gh8U employ the Auditor appointed by the Town Of
Reading Audit Committee.
The Municipal Light Board Sh8|| anOU3|/V set electric rates and approve an
annual operating budget and Capital Improvements Program each fiscal year. Such
epp[OVa| will be done by 8 majority Vote Of the K8UOicip8| Light Board. After the
Municipal Light Board has approved an onnVe| operating budget and Capital
|[DprOVerDeDts PnJgraOl, it will present them to the Reading Finance [|oDlnlitt8e and
Reading Town Meeting. Upon request of any ofthe other towns served by the Reading
yNVOiciD@| Light [)epad[DeOt' the Municipal Light Board shall make a presentation t0 the
Finance Committee and/or Town Meeting of any such town /a\."
or take any other action with respect thereto.
Board of Selectmen
This matter was the subject of the Special Town Meeting OO March 3.
2003. After full presentation and diSCUssioD. the following instructional motions were
made and approved:
"ARTICLE 2 - On motion by John H. Russell, Precinct 8, it was moved to instruct the
♦ Board of Selectmen to bring the subject matter of Article 4 before the Annual Town
Meeting. Motion carries."
Additionally, the following Instructional Motion was made:
♦ "ARTICLE 2 - John H. Russell, Precinct 8, moves to instruct the Light Board to
govern themselves in the short term in accordance with sense of meeting vote of
Article 4. Motion carries."
The reason for postponing action 'under this Article in March was to avoid any
procedural problems that may have been created by a question as to whether or not the
Citizens Advisory Board (CAB), which was set up under the 20 Year Agreement, had 30
days to review and comment on the proposed amendments to the Reading Home Rule
Charter. That 30 days expired in mid-March, and the CAB made their recommendations
to the Reading Municipal Light Board on April 3rd.
The process of amending the Reading Home Rule Charter is that:
♦ The Article must be presented to Town Meeting;
♦ If Town Meeting approves the Charter amendment by a 2/3 vote, the amend-
ment gets sent to the Attorney General's Office for review;
♦ The Attorney General's Office has 28 days to review and comment;
♦ If approved by the Attorney General, the question goes on the ballot at the
next Town Election which would be in March 2004;
♦ If the amendment is approved by the voters, it then becomes effective.
Attached to this Warrant report is a report from the General Manager of the RIVILD
outlining the progress of the Department in addressing the second Instructional Motion.
Because an extensive presentation was made on this subject at the March 3rd Town
Meeting, an abbreviated presentation will be made at the Annual Town Meeting.
Finance Committee Report: The Finance Committee voted to recommend the Article
as presented by a vote of 7-0-0. These modest changes to the governance of the
Reading Municipal Light Department are appropriate in order to create the proper
"checks and balances" between the RML Board and the authority of the General
Manager as established under Chapter 164. The "checks and balances" proposed
mirror those established in the Town's Municipal Government through the appointment
of the Town Manager, Town Accountant and Town Counsel by the Board of Selectmen.
The use of Chapter 30b (the Uniform Procurement Act) by the Reading Municipal
Light Department represents appropriate business practice, and there is no evidence to
indicate that using Chapter 30b will create any additional costs or difficulties to the
RMLD. Chapter 30b and the Reading Home Rule Charter establish, and will maintain,
the independence of the Light Department from the Town Government for purposes of
Procurement.
Bylaw Committee Report: Action pending.
I"
Al
ARTICLE 8 To see if the Town will vote to amend one or more of the votes
taken under Article 12 of the Warrant of the Annual Town Meeting of April 22, 2002, as
amended by Article 5 of the Subsequent Town Meeting of November 12, 2002, and as
amended by Article 7 of the January 13, 2003 Special Town Meeting relating to the
Fiscal Year 2003 municipal budget, and to see what sum the Town will raise by
borrowing or transfer from available funds, or otherwise, and appropriate as the result of
any such amended votes for the operation of the Town and its government, or take any
other action with respect thereto.
Finance Committee
Background: In January 2003, Reading, along with other cities and towns, was
informed that the Governor would be requesting (and later received) authority to make
.additional reductions in State aid to cities and towns in order to balance the current
year's State Budget. These are so-called 9c cuts. These reductions, more than Y2 way
through our fiscal year, amount to $371,000. Other reductions in specific accounts
amounted to an additional $135,000 for a total State aid reduction of $506,000.
The Town has identified adequate "unexpended appropriations" and previously
unidentified "unanticipated revenues" that will close at the end of the year to offset the
Governor's 9c cuts. One of these items, closing out the Workers' Compensation Trust
Fund which was created when Reading self insured for Workers' Compensation, will
require Town Meeting action under this Article. These "unexpended appropriations" and
"unanticipated revenues" would have gone into Free Cash at the end of the Fiscal Year if
it were not for the 9c cuts.
In addition, because of various circumstances including a harsh Winter, several
other accounts of the Town are/will be short of funds. The School Department has
identified reductions in their budget to offset any over-expenditures in their accounts.
The same is true for the School Building Maintenance. On the Town side, the Town has
identified approximately $340,000 of reductions in expenditures to offset most of the
shortfall anticipated for this Fiscal Year. There will be a need for some use of Free Cash
to offset some of these expenditures, primarily for snow and ice removal.
The Board of Selectmen, School Committee and FINCOM met several times and
reached agreement on how these reduction and other shortfalls in the FY 2003 Budget
would be addressed. These amendments are now before Town Meeting to approve and
are as follows, as of the date of printing this report:
Line
Acc't
Description
Shortfall
Reduction
Comment
Al
25
Town Accountant Salaries
$3,675
Assist. Accountant
131
61
Conservation Salaries
$5,000
Wetland Fees
B6
511
Health Salaries
$1,000
Adolescent Nurse
138
541
Elder/Human Services Salaries
$11,321
Social Work./Coor. Vol.
B17
62
Community Services Salaries
$2,000
53rd Payroll
C12
35
Finance Salaries
$4,660
Assist, T/Coll. and Clerk
C13
35
Finance Expenses
$5,300
Postage/Personnel
D4
41
Law Expenses
$10,000,
General Legal Expenses_
D10
52
Elections/Registration Expenses
$5,000
Advertising
D11
850
Property/Casualty Insurance
$3,0001
lGeneral Expenses
rA
Line
Acc't
Description
Shortfall
Reduction
Comment
D14
15
General Services Salaries
$1,996
Clerical Sal/53rd Payroll
K17
12
Capital - Flexible Account
$7,789
02-080
Capital - Town Hall Masonry
$7,789
El
1 611
Library Salaries
$22,716
Vacancy/Turnover
F1
III
Police Salaries
$26,969
Vacancy - Military
F2
111
Police Expenses
$52,000
Cruiser Replacement
F5
121
Fire Salaries
$27,263
Vac./OT/63rd Payroll
G3
302
DPW - Engineering Salaries
$1,525
Jr. Engineer
G4
302
DPW - Engineering Expenses
$790
Police Details
G5
303
DPW - Highway Salaries
$46,952
Vac./Work Comp/OT
G6
303
DPW - Highway Expenses
$26,000
Vehicle Maint./ Fuel
G7
313
DPW - Park/Forestry Salaries
$15,520
W. Comp/Seasonal
G8
313
DPW - Park/Forestry Expenses
$3,850
Seasonal Labor
G9
DPW - Salaries
$30,050
53rd Payroll
G11
325
DPW - Street Lighting
$13,290
Savings on bills
G12
312
DPW - Rubbish/Recycling
$66,000
Savings/Contract
G13
321
DPW - Snow and Ice Control
$325,200
Bad Winter
G14
481
DPW Cemetery Salaries
$31,620
Seasonal Labor
G141
481
DPW Cemetery Expenses
$31,620
Seasonal Labor
Total - Town
$449,809
$340,086
H3
Town Build. Maint. Salaries
$6,000
Overtime
H4
Town Build. Maint. Expense
$20,000
Total - Building Maintenance
$26,000
TOTAL FOR ALL GENERAL
FUND BUDGETS
$475,809
$340,086
$135,723
From Free Cash
M1
400
DPW - Water Salaries
$10,000
Overtime
M2
400
DPW.- Water Expenses
$10,000
Insurance Refund
M3
405
DPW - Water Capital
$56,750
WTP Feasibility Study
M3
405
DPW - Water Capital
$50,000
MWRA Connection
M3
405
DPW - Water Capital
$69,500
WTP Pilot Program
TOTAL FOR ALL WATER
BUDGETS
$186,250
$10,000
I
$176,250
From Water Reserve
Finance Committee Report: The Finance Committee voted 7-0-0 to recommend the
subject matter of this Article as presented.
The amendments to State aid this year are devastating, and require the use of
unexpended appropriations and surplus revenues to balance these 9c reductions to
State aid. Normally, these funds would have gone to increase free cash for next year.
R
The use of $135,000 in free cash to balance over-expenditures in FY 2003 is
below expectations, and thus permits the Town to move forward into FY 2004 with
approximately $950,000 in free cash, plus whatever additional amounts are generated
as a result of closing out FY 2003. The normal expectation for free cash and other cash
reserves for a budget the size of Reading's would be $2,750,000 but given the Town's
fiscal circumstances, the $950,000 in free cash is above expectations.
. Additionally, the method of balancing the FY 2003 Budget leaves the FINCOM
with a reserve fund balance of approximately $66,000 to handle any unforeseen
situations arising during the last two months of FY 2003.
Bylaw Committee Report: No report.
ARTICLE 9 To see if the Town will vote to approve the FY 2004 — FY 2013
Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule
Charter, or take any other action with respect thereto.
Board of Selectmen
Background: The "Blue Pages" of this report contain several pages of Capital Project
Requests. These are the basic building block of the Capital Improvements Program.
The workload in putting together the FY 2004 Budget and balancing the FY 2003 Budget
after the 9c cuts has made it impossible to complete the new Capital Improvements
Program in time to be included in this report. The FINCOM will be reviewing the new
Capital Improvements Program before Town Meeting's first session on April 28th, and
will make a recommendation at that time.
Finance Committee Report: Action pending.
Bylaw Committee Report: No report.
ARTICLE 10 To see what sum the Town will raise by borrowing, whether in
anticipation of reimbursement from the State under Chapter 44, Section 6,
Massachusetts General Laws, or pursuant to any other enabling authority or from the tax
levy, or transfer from available funds, or otherwise, for highway projects in accordance
with Chapter 90, Massachusetts General Laws, or take any other action with respect
thereto.
Board of Selectmen
Background: The Town Accountant advises that the Town is all caught up on
approving the Chapter 90 authorizations to date and, therefore, no action is required on
this Article at this time. Therefore, this Article will be tabled and may be brought back
before Town Meeting at such time as additional funds for road construction become
available from this source of funds.
Finance Committee Report: No report.
0
Bylaw Committee Report: No report.
ARTICLE 11 To see what sum the Town will raise by borrowing, or transfer
from available funds, or otherwise, and appropriate for the purpose of making
improvements to the Louanis Water Treatment Plant and related facilities by
construction of a new facility or renovation of the existing facility, including the costs of
engineering services, plans, documents, cost estimates, bidding services and all related
expenses incidental thereto and necessary in connection therewith, said sum to be
expended by and under the direction of the Town Manager; and to see if the Town will
authorize the Board of Selectmen, the Town Manager, or any other agency of the Town,
to apply for a grant or grants, to be used to defray the cost of all, or any part of, said
water system improvements; and to authorize the Town Manager to enter into any and
all contracts and agreements as may be necessary to carry out the purposes of this
Article, or take any other action with respect thereto.
Board of Selectmen
Back-ground: A copy of the Executive Summary from the report by CDM relative to the
Water Treatment Plant is attached in the Appendix to this report.
The Water and Sewer Advisory Committee (WSAC) will be reviewing this project
at its meeting on April 16th. Part of their review is a complete review of the Capital
needs and costs, the capital financing plan, and the effect of both on water and sewer
rates.
Because this review is not complete as of this date, it is possible that a report will
be made on this Article at Town Meeting, and that the Article will be tabled if the fiscal
review and evaluation is not completed at that time.
Finance Committee Report: Action pending.
Bylaw Committee Report: No report.
ARTICLE 12 To see what sum the Town will vote to establish revolving funds
under Chapter 44, Section 53E%2 for any or all of the following purposes:
+ Using the receipts generated through the sale of compost and recycling bins
to purchase additional compost and/or recycling bins;
* Using the receipts generated from the rental of parking spaces and/or parking
fines to enforce parking regulations;
* Administering the consultant fee provision of Reading General Bylaws Section
5.7; Wetiand Protection;
♦ Using all or part of the receipts generated from the issuance of Building, Plumbing
or Gas, and Wiring permits for the Walkers Brook Crossing Development to pay
the costs of oversight.and inspection of the development on that site; and
im
♦ Using the receipts generated through registration fees and other revenues for
Recreation programs to pay the costs of the. Recreation program and related
expenses.
and to pay for related expenditures, and to determine the total amount of expenditures
during Fiscal Year 2004 which may be made from each such fund, or to take any other
action with respect thereto.
Board of Selectmen
Background: There will be five separate motions under this Article. This Article
provides for the required annual re-authorization under Massachusetts General Laws,
Chapter 44, Section 53E'/2 for five revolving funds for specific purposes as noted.
Compost Bins - There is an available balance of $3,909 as of April 8, 2003 in this
revolving fund for Home Composting Bins. This fund was set up to use State Grants to
purchase compost bins and resell them to residents at a reduced price. The amount
available is sufficient to purchase bins.
Since 1994, The Town has sold 521 bins and we have 29 in stock now. Annual
reauthorization of this revolving fund is required under the grant, and will allow the Town
to continue this worthwhile program. The use of the bins results in fewer vehicle trips to
the compost area, thereby reducing congestion and the use of fuel. Additionally,
because of the elimination of curbside leaf collection, these bins provide an alternative
for residents to compost their own materials on site.
The Town will not be requesting authorization for a revolving fund for curbside
recycling bins as we will be working with local vendors to sell curbside recycling bins.
Parking Enforcement - The Parking Enforcement Program started August 13, 2003.
The Parking Enforcement Officer (PEO) works 18 hours a week. The PEO Program
costs have been $7,253 as of March 31, 2003. Employee/Merchant Permit Parking, the
sole funding source for the revolving fund, has generated $4,515 thus far. (25 out of 31
permit spaces are now rented.) In addition, the PEO has written 1205 tickets which has
yielded $17,040 in fines during that period. While the rental of spaces has been a little
slow, the Board of Selectmen is in the process of evaluating the parking regulations in
the Square and would anticipate that, by this time next year, the program will be fully self
sufficient. When considering the rental of spaces and the fines, the PEO Program is
more than paying its way.
Conservation Consulting Fees - This Article re-authorizes the revolving fund for
consulting fees that may be imposed under Reading General Bylaws, Section 5.7,
Wetlands Protection. The Conservation Commission may impose the consulting fee and
use the fee to engage the services of expert professional consultants to assist with the
review of Notices of Intent. Any unused portion of the fee must be returned to the
applicant. The balance remaining in the fund at the end of the fiscal year must be
carried forward in order to pay the consultants and to return the unused portion to the
applicant. The revolving fund was accepted by the Subsequent Town Meeting of
November 19, 2001. To date (3/12/2003) in Fiscal Year 2003, the Commission has
received $5,000, expended $2,200, and released the remaining $2,800 from this fund.
11
Fees for Inspection - Walkers Brook Crossing — At last Fall's Town Meeting, an
Article was approved to set up a revolving fund for inspection of the Walkers Brook
Crossing development. The amount received from the building permit fees was
deposited into that account, and moneys have been expended to date for plan review,
and some minimal inspections that have been required to date. The motion on this item
will request an extension of the revolving fund for another year since the majority of the
inspection will be done in FY 2004. Additional -inspections will be required in FY 2005,
so a one year further extension will be required. The amount initially placed in the fund
was $162,764.17. As of March 31't, $12,417.67 was expended, leaving $150,346.50
remaining in the fund. The motion under this Article will be to approve expenditures of
up to $200,000 because there will be additional fees for the "finishing and fit-up" of the
Jordan's store which will generate additional inspections requirements.
Recreation Revolving Fund — Beginning in the late 80's to early 90's, the Recreation
Division began operating under Chapter 44, Section 53D which provides for Recreation
Revolving Funds. Due to the growth of the Reading Recreation Division, 53D no longer
fits as it was originally intended. The Recreation Division recommends the adoption of a
Departmental Revolving Fund G.L. under Chapter 44, Section 53EY2. The proposed
53EY2 Fund provides the opportunity to pay full-time salaries so long as fringe benefits
are paid through the revolving fund as well. As of April 1, 2003, the Recreation
Revolving Fund has $9,777.85 with a projection of $78,000 to be carried forward based
on Summer registrations from April 1 — June 30, 2003, and outstanding expenditures to
be paid before June 30, 2003. The motion under this Article will be to approve
expenditures of up to $500,000 to cover the salaries of three (3) full-time Recreation
employees plus fringe benefits as well as cover all costs incurred by programs carried
out by the Recreation Division.
Finance Committee Report: By a vote of 7-0-0, the Finance Committee recommends
approval of all of the five Revolving Funds as proposed. Four of the funds are merely
renewals of the previous funds. The Recreation Revolving Fund appears to be a better
and "cleaner" way of running the Recreation programs.
Bylaw Committee Report: No report.
Conservation Commission Report: The Conservation Commission voted 5-0 to
support the Conservation Consulting Fund portion of this Article during their meeting of
March 12, 2003.
ARTICLE 13 To see if the Town will vote to determine how much money the
Town will raise by borrowing, or from the tax levy, or transfer from available funds, or
otherwise, and appropriate for the operation of the Town and its government for Fiscal
Year 2004 beginning July 1, 2003, or take any other action with respect thereto.
Finance Committee
Background: The Budget for FY 2004 is included in the "Yellow Pages" of this report.
Finance Committee Report: The Finance Committee's recommendations are included
with the Budget as part of the "Yellow Pages" in this report.
12
Bylaw Committee Report: No report.
ARTICLE 14 To see if the Town will vote to authorize the Board of Selectmen,
with the approval of the School Committee and the approval of the Commissioner of
Education, to rent or lease certain surplus space in the Reading Memorial High School
to one or more public or private profit-making businesses or non-profit organizations;
provided, however, that joint occupancy of the High School building will not interfere with
educational programs being conducted in said building and provided that the terms of
any such rental or lease shall be approved by the School Committee, or take any other
action with respect thereto.
School Committee
Background: This Article authorizes the execution of a lease for the rental of surplus
space at the High School by the Board of Selectmen with the School Committee's
concurrence and the approval of the Commissioner of Education. Town Meeting will be
asked to authorize a lease between the Town and Reading Extended Activities Program
(REAP) for Fiscal Year 2004. The lease is a renewal of a lease negotiated by Town
Counsel of terms authorized by the School Committee. The lease is for one year and
any subsequent lease with REAP of surplus space in the High School will be brought to
Town Meeting for authorization.
Finance Committee Report: The Finance Committee recommends the subject matter
of this Article by a vote of 7-0-0. FINCOM is aware that, once the RMHS construction
program is underway and the space occupied by REAP is no longer available, this lease
would be terminated. That event may be a year or two away and in the meanwhile, the
School Department generates approximately $18,000 in rent from this use which is
compatible with the High School use.
Bylaw Committee Report: No report.
School Committee Report: The Reading School Committee voted on February 24,
2003 to recommend that this Article be added to the Town Meeting Warrant.
ARTICLE 15 To see if the Town will accept the provisions of Chapter 71,
Section 71 F of the Massachusetts General Laws related to "Nonresident or foster care
students; deposit of tuition payments and State reimbursements; expenditures and
appropriations," or take any other action with respect thereto.
School Committee
Background: The Reading School Committee collects tuition from non-resident Special
Education students. In order to continue the practice of depositing the tuition funds into
a revolving account, Town Meeting needs to accept Chapter 71, Section 71 of the
Massachusetts General Law — Nonresident. or faster care students, deposit of tuition
payments and State reimbursements; expenditures and appropriations.
13
Finance Committee Report: The Finance Committee voted 7-0-0 to recommend the
subject matter of this Article. This is a "housekeeping" Article which will permit the
practice over the past two years that this SPED Program has been in effect, to be
institutionalized.
Bylaw Committee Report: Action pending.
School Committee Report: The Reading School Committee voted on February 24,
2003 to recommend that this Article be added to the Town Meeting Warrant
ARTICLE 16 To see if the Town will accept the provisions of Chapter 40
Section 3, Paragraph 3 of the Massachusetts General Laws related to "Towns; power to
hold, lease and convey property," or take any other action with respect thereto.
School Committee
Background: The balance remaining in the rental of school property fund has never
closed to the general fund at the end of the fiscal year. These receipts have always
been used to fund building maintenance expenditures. In order to continue this practice,
the current procedure requires that Town Meeting accept the third paragraph of Chapter
40, Section 3 of the Massachusetts General Laws — Towns, power to hold, lease and
convey property.
Finance Committee Report: The Finance Committee recommends this Article by a
vote of 7-0-0. The practice over a number of years has been to carry forward any
remaining unexpended receipts from rental of school facilities to the next year in a
revolving fund. In three of the past five years, the School Department has utilized these
remaining balances to offset the future year's expenditures. Acceptance of this law
institutionalizes this practice and the Article is a "housekeeping" Article.
Bylaw Committee Report: Action pending.
School Committee Report: The Reading School Committee voted on February 24,
2003 to recommend that this Article be added to the Town Meeting Warrant.
ARTICLE 17 To see if the Town of Reading will vote to reaffirm previous Town
Meeting votes that: accepted the report of the Board of Selectmen upon the laying out as
public ways the following described private ways under the provision of law authorizing
the assessment of betterments, such ways being laid out in accordance with plans duly
approved by the Board of Selectmen; and authorized the Board of Selectmen to take
such ways under the provision of law authorizing the assessment of betterments, in fee
or rights of easement therein by eminent domain, under the provisions of Chapter 79 of
the General Laws, as amended, or acquire said lands in fee or rights of easement
therein by purchase, gift or otherwise and to assess betterments therefor. Such ways
being filed in the Office of the Town Clerk in accordance with the statutory requirements.
M
And to see what sum the Town will raise by borrowing, or from the tax levy, or transfer
from available funds, or otherwise, and appropriate for the acquisition of said lands or
easements therein or for payment of any eminent domain damages and for the
construction of said ways, or take any other action with respect thereto.
Proposed Public Way
Proposed Public Way
Anson Lane
Lindsav Lane
Ashley Place
Fairchild Drive southerly
approximately 950 feet to
the 1997 acceptance
Milepost Road
Chapel Hill Drive
Old Farm Road
Davis Lane
Partrid e Road
Duck Road
Pond Meadow Drive
Emerald Drive
Rice Road
Estate Lane
Riverside Drive
Fairchild Drive
Sanborn Lane
From 1989 acceptance
westerly approximately
670 feet to Lilah Lane
Fairview Avenue
From Sunnyside Avenue
to Riverside Drive
Sanborn Lane
From Roma Lane to
cul-de-sac
Gateway Circle
Stone Well Road
Haystack Road
Symonds Way
Jessica Circle
Terrace Park
Kurchian Lane
Thomas Drive
Lilah Lane
Verde Circle
Board of Selectmen
Background: Essentially this is a "housekeeping" Article. Thirty three streets, as listed
below, were duly accepted by the Town at Town Meetings in the past. The Town
Meetings followed Board of Selectmen public hearings at which the Selectmen
determined the public purposes that necessitated the taking of each street and accepted
the layout of each street. However, after the Town Meeting votes, the orders of taking
were neither issued nor recorded in accordance with statutory requirements.
Therefore, the previous Town Meeting votes must be reaffirmed so that the
orders may be recorded in a timely manner and compensation paid to the owners who
are the current abutters to each street. Engineering plans, with metes and bounds
description of the streets, have been available for public examination in the office of the
Town Clerk since March 3, 2003. Written notice was sent to each current abutter/owner
as to the purpose of this Warrant Article on March 14, 2003.
This Article has been previously funded to the extent of $1 per lot on each street
and, therefore, no additional appropriation is required.
WAYS-
Anson Lane
Ashley Place
Chapel Hill Drive
Town Meeting Vote Year
1997
1993
1993
15
Ways
Lynn Village Way
Milepost Road
Old Farm Road
Town Meeting Vote Year
1999
1993
1993
Ways
Davis Lane
Duck Road
Emerald Drive
Estate Lane
Fairchild Drive
Fairview Avenue
Forest Street
Gateway Ci[C|8
Haystack Road
Jessica Circle
PCVn:hiaDL8Oe
LilahLaOe
Lindsay Lane
1992 Town Meeting Vote Year
1993
1992
1884
1993
1993
1999
1993
1993
1993
1994
1993
1993
Finance Committee Report: No report.
Bylaw Committee Report: No report.
Ways
Parsons Lane
Partridge Road
Pond Meadow Drive
Rice Road
Riverside Drive
Roma Lane
Sanborn Lane
Sanborn Lane
Stone Well Road
Symonds Way
Terrace Park
Thomas Drive
Varney Circle
Verde Circle
1999 Town Meetina Vote Yea
`
1883
1884
1994
1993
1999
1993
1883
1983
1995
1993
1993
1999
1993
ARTICLE 18 To see if the Town will vote b] authorize the Board Of Selectmen Of
the Town of Reading to convey and/or abandon certain rights in fee and/or easements in
Reading, Middlesex County, MA in the portion of the cul-de-sac in the public way known
as LiOnea Lane which portion to be abandoned is shown on 3 highlighted portion of the
plan entitled "Street Acceptance Plan, Linnea Lane" originally dated February 1060| and
to determine the minimum amount to be paid for such conveyance and/or abandonment;
and to authorize the Board of Selectmen to convey and/or abandon all or any part of
said rights in fee and/or easements for such aDloVD1 or g larger amount, and upon such
terms and conditions as the Board of Selectmen ahe|| consider proper, and to deliver a
deed OF deeds therefore if necessary, Or take any other action with respect thereto.
Board OfSelectmen
The property owners at48 and 45UOOea Lane have requested that the
Town 8b@DdOO the cVl+d8-S@CiD front Cf their houses because it serves no purpose. In
current subdivisions, the cul-de-sac would have been temporary and xvOu|d have been
abandoned and restored tD the property owner when the street was extended. This was
not the case when Unnaa Lane was developed.
The Department of Public Works favors the elimination of the cul-de-sac because
it is difficult to the plow and requires UOO8C8S38[y maintenance. It also reduces the
amount of pavement thereby reducing the amount Vfstonnvvoter runoff from the road.
The Town will need tO maintain aO easement over the property because Town water and
sewer lines run through the'a[ea.
Aaimi|er abandonment was done on Lucy Drive in1B97. This proved tobevery
successful for both the Town and adjacent homeowners. _
Finance Committee Report: No report.
irt
Bylaw Committee Report: No report.
r'
t.
ARTICLE 19 To see if the Town will vote to amend Section 7 -9 of the Town of
Reading Horne Rule Charter by inserting in the second sentence after "The approval of
any such Warrant by the Town Manager" the words "and subsequently by the Board of
Selectmen" so that the entire text of Section 7 -9 shall read as follows:
Section 7 -9: Approval of Financial Warrants
Warrants for the payment of Town funds prepared by the Accountant
in accordance with the provisions of the General Laws shall be submitted to
the Town Manager. The approval of any such Warrant by the Town Manager
and subsequently by the Board of Selectmen, shall be sufficient authority to
authorize payment by the Town Treasurer but the Board of Selectmen shall
approve all Warrants in the event of a vacancy in the office of Town Manager.
or take any other action with respect thereto.
Petition
Background: The Board of Selectmen is the only elected Board that does not review
and approve the Town of Reading's bills payable and payroll warrants; elected Boards
that do review and approve the respective bills payable and payroll warrants are the
School Committee, Board of Assessors, Board of Library Trustees and the Municipal
Light Board. The petitioners believe that Town Meeting should discuss changing
Reading's Home Rule Charter, Article 7, requiring all elected Boards to act equally by
reviewing and approving the bills payable and payroll warrants. An affirmative vote by
two - thirds of Town Meeting Members present will move these proposed changes to
Reading's Home Rule Charter to the electorate at the next Town -wide Election.
Finance Committee Report: The Finance Committee voted not to recommend the
subject matter of this Article by a vote of 0 -7 -0. The current process works well. The
proper "checks and balances" are in place. The Board of Selectmen hires both the
Town Manager and the Town Accountant who are responsible for the final sign -off on all
payroll and accounts payable warrants.
Bylaw Committee Report: Action pending.
ARTICLE 20 To see if the Town will vote to amend the Town of Reading
Bylaws, Article 2, Section 2.2 Conduct of Town Meetings Rule 3 by adding the words "or
Charter' after the word Bylaws so that the rule shall read in its entirety:
Rule 3 Prior to debate on each Article in a Warrant involving changes
in the Bylaws or Charter, the Bylaw Committee shall advise
the Town Meeting as to its recommendations and reasons
therefore.
j or take any other action with respect thereto.
Rules Committee
17
Background: The Rules Committee felt that it made sense to have the Bylaw
Committee review proposed Home Rule Charter changes, and that Rule 3 was silent on
the issue. This proposed change will address what has been an unwritten fact.
Finance Committee Report: No report.
Bylaw Committee Report: Action pending.
------------------------------------------------------------------
------------------------------------------------------------------
ARTICLE 21 To see if the Town will vote to amend the Town of Reading Zoning
Map as follows:
Designate and include the following property in the PRD-R Zoning District:
Assessor's Map 58, Lot 5
or take any other action with respect thereto.
Community Planning and Development Commission
Background: The current Longwood PUD overlay is a newly created district for the
area of Longwood Poultry Farm, (Assessors Map 96, Lot 13; Map 58, Lot 7; Map 80, Lot
30) including properties addressed at 468 West Street, 6 Kelch Road and 111 Longwood
Road.'
At the request of Timothy Leary, owner of the property at 113 Longwood Road,
Article 21 proposes to amend the Zoning Map to include that property, Assessors Map
58, Lot 5, in the Longwood PUD overlay.
Finance Committee Report: No report.
Bylaw Committee Report: Action pending.
CPDC Report: The Community Planning and Development Commission voted 4-0-0 to
recommend passage of the subject matter of Article 21 of the Warrant at the Annual
Town Meeting on April 28, 2003, which designates the following Assessor's map and lot
number as PUD-R: Assessor's Map 58, Lot 5.
As per MGL, Chapter 41A, Section 5, the CPDC held a public hearing on March
24, 2003, advertised the hearing for two consecutive weeks on March 10 and March 17,
2003 in the Reading Chronicle prior to the date of the hearing, and notified Town
Meeting Members and subject abutters, if appropriate, within the specified time period.
IR
ARTICLE 22 To see if the Town will vote pursuant to Section 2-6 of the
Reading Home Rule Charter to declare the seats of certain Town Meeting Members to
be vacant and remove certain described persons from their position as Town Meeting
Members for failure to take the oath of office within 30 days following the notice of
election or for failure to attend one half or more of the Town Meeting sessions during the
previous year, or take any other action with respect thereto:
James E. Barry
Francis J. Burgholzer, Jr.
Kevin M. Douglas
Board of Selectmen
Back-ground: The Reading Home Rule Charter provides for the removal by Town
Meeting of Town Meeting Members who do not attend at least half of the Town Meeting
sessions during the previous year. There are three members who meet that situation:
James E. Barry Precinct 1
Francis J. Burgholzer, Jr. Precinct 3
Kevin M. Douglas Precinct 6
The Town Meeting Members from each of these precincts will be asked to meet
in a caucus before this Article is taken up, and to evaluate the particular circumstances
of each of these situations. The 'three affected precincts will then make a
recommendation to Town Meeting as to whether the member should be removed.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
i R]
and you are directed to serve this Warrant by posting an attested copy thereof in at least
one (1) public place in each precinct of the Town not less than fourteen (14) days prior to
April 8, 2003, the date set for the Election in said Warrant, and to publish this Warrant in
a newspaper published in the Town, or by mailing an attested copy of said Warrant to
each Town Meeting Member at least fourteen (14) days prior to the time of holding said
meeting.
Hereof fail not and make due return of this Warrant with your doings thereon to
the Town Clerk at or before the time appointed for said meeting.
Given under our hands this 4th day of March, 2003.
Daniel W. Halloran, �Jr, Constab e
1011
Camille W. Anthony, Chairman
Matthew Cummings, Vice Chairman
�'�''c�ivd Sul ��,,lre
Richard W. Schubert, Secreta
reorge V. Hines
f L AC 2/0- -
Gail F. Wood
SELECTMEN OF READING
READING MUNICIPAL LIGHT DEPARTMENT
REPORT ON THE LIGHT DEPARTMENT
im
21
2002 Performance
® The RMLD restructured a power supply contract in the
spring, which saved the ratepayers over $700,000.
® The RMLD put a Purchased Power Adjustment Charge in its
rates in June to refund $3.5 million to the ratepayers.
® The RMLD gave back $3 million in November as a one -time
refund.
® The RMLD's reliability index was 99.9957, which means that
the average customer outage is 22 minutes per year. This
rating is among the highest in New England.
2
22
2003 Performance
The RMLD"s, Operating Budget for 2003 is $57,962,206, which is
$156,414 lower than the 2002 pro forma expenses of $58,118,620.
Reading Municipal Light Department
Comparison of Annual Expenses - 2002 versus 2003
$70
$60
$50
In $40
EM 2002 M2003
M $30
$20
$10
$0
Total Expense Power Supply
Operation Depreciation Outside Misc. Income
Expense Expense Services Deductions
Categories
2003 Annual Expenses as a
Percentage of Total Expenses
Outside Services
1% Misc. Income
Depreciation Expense
Deductions
4%
Operating Expense 1%
17%
Power Supply
77%
23
2003 Performance (Continued)
• A Cost of Service Study was commissioned to reduce and de-
seasonalize the electric rates in mid 2003.
• The second phase of the Cost of Service Study will explore
the feasibility of developing rates to include a school rate,
primary user rate and block rates reflecting climate control
usage.
• The RMLD's Customer Service Department brought the
Residential Conservation Service in house, which is saving
$36,000 per year in Outside Services Costs.
• The RMLD has $13.5 million in its Rate Stabilization Fund.
A part of which is being used to stabilize the fuel charge.
• The RMLD also uses the Rate Stabilization Fund as a reserve
against unforeseen events (early nuclear decommission, loss
of large customers, sustained economic down turn, etc.).
® The RMLD has approximately $4.2 million in bonds through
the Town of Reading, which will be paid off by 2007. The
RMLD does not foresee the need for additional bonding
through 2007.
0
24.
ARTICLE 4
To see if the Town will vote pursuant to M.G.L. c. 43B Section
10(a) to approve an amendment to the Reading Home Rule
Charter by adding the following language to Section 3 -5:
"The Municipal Light Board shall hire the General Manager
of the Reading Municipal Light Department and set his
compensation; the General Manager shall serve at the pleasure
of the Board and may be removed by vote of a majority of the
entire Board after notice and hearing.
The Municipal Light Board shall appoint the Accounting
Manager or Chief Accountant of the Reading Municipal Light
Department; and appoint counsel to the Reading Municipal Light
Department.
The Municipal Light Board may delegate in whole or in part
as it may deem proper, the direct supervision of the Accounting
Manager or the Chief Accountant as the case may be, along with
the supervision of other subordinate employees.
The Municipal Light Board shall approve warrants for
payments of all bills and payroll of the Municipal Light
Department; and approve all contracts made in accordance with
M.G.L. c. 30B, except contracts for purchasing of power.
The Municipal Light Board shall employ the Auditor
appointed by the Town of Reading Audit Committee.
The Municipal Light Board shall annually set electric rates
and approve an annual operating budget and Capital
Improvements Program each fiscal year. Such approval will be
done by a majority vote of the Municipal Light Board. After the
Municipal Light Board has approved an annual operating budget
and Capital Improvements Program, it will present them to the
Reading Finance Committee and Reading Town Meeting. Upon
request of any of the other towns served by the Reading
Municipal Light Department, the Municipal Light Board shall
make a presentation to the Finance Committee and /or Town
Meeting of any such town(s)."
or take any other action with respect thereto.
Board of Selectmen
25.
61
Restatements of Massachusetts Law (Chapter 164)
• The RMLD Board shall hire the General Manager.
• The RMLD Board shall set the General Manager's
compensation.
• The General Manager shall serve under the direction of the
RMLD Board.
• The RMLD Board may remove the General Manager by a
majority vote of the entire Board after notice and hearing.
• The RMLD Board shall approve warrants for payment of bills
and payroll.
• The RMLD Board shall annually set electric rates.
• The RMLD Board shall approve an annual operating budget
by a majority vote of the Board.
9
W
C
Conflicts with Massachusetts General Law (Chapter 164)
• The RMLD Board shall appoint the Accounting Manager or
Chief Accountant of the RMLD.
According to Chapter 164, Section 56, the General Manager has the
authority to hire employees of the Municipal Light Department.
• The RMLD Board shall appoint counsel to the Reading
Municipal Light Department.
According to Chapter 164, Section 56, the General Manager is
responsible for the employment of attorneys.
• The RMLD Board shall approve all contracts made in
accordance with M.G.L. c. 30B, except contracts for
purchasing of power.
According to Chapter 30B only the Municipal Light Board has the
authority by majority vote of the Board to accept Chapter 30B
guidelines.
27
Actions Taken
Policy Changes
The RMLD has taken the following actions and changed its
policies in order that past problems do not reoccur.
• The RMLD no longer has company credit cards and
eliminated the credit card policy.
• The RMLD has revised its policies with respect to travel.
Meals are only reimbursable on a per diem basis.
• The RMLD Policy 19, Board of Commissioners has been
changed so that the RMLD employees may directly contact
any RMLD Board member for any reason.
• The RMLD Board has an exceptions sheet, upon which it lists
questions, concerns and comments concerning the payables
and payroll. The General Manager and the Accounting
Manager review and respond to the Board's questions and
concerns.
• Petty cash is only used for storm duty expenses and payroll
problems. - Neither incident has arisen since the change
enacted in January 2002.
8
28.
Changes in RMLD Board Policy #19 that reflects Article 4 points
• The RMLD Accounting Manager Board Sub Committee will
interview the final Accounting Manager candidates and
makes recommendations to the General Manager prior to the
hiring of a new Accounting Manager.
• On a quarterly basis the Accounting Manager will meet with
the Town Accountant and a member of the RMLD's Audit
Sub Committee.
• The Accounting Manager has been given the authority to
meet with the RMLD Board with instances when there arises
an issue for resolution with respect to expense reporting,
payables, payroll, and any other financial issues.
• The General Manager, as part of the quarterly budget process,
will give the RMLD Board an update on the budget versus
actual expenditures for Outside Services.
• The General Manager will present to the RMLD Board, as
part of the budget process, the counsel(s) that he plans to use
for the next fiscal year.
9
29
Revision No. 8 RMLO Policy No. 1Q
BOARD OF COMMISSIONERS
PURPOSE
A. To establish the role of the RMLD Board and Commissioners.
Effective Date: 4/3/03
Per Board Vote: 4/3/03
B. To establish administrative controls for certain Commissioner activities.
C. This policy may not be changed unless it is advertised in the local newspapers in
the four-town service territory once a week for two consecutive weeks. These
newspapers are Reading Daily Times Chronicle, The Wilmington Town Crier, The
North Reading Transcript and The Lynnfleld Villager. The notice of this change will
also be posted in the Town Halls in the four-town service territory. Any changes
that involve grammar or minor content needed for clariffication need not be
advertised
GOVERNING LAWS
Ml�L. Chapter 1G4 and other applicable federal and state statutes and regulations.
RESPONSIBILITIES
A. Board Chairman and Vice Chairman:
1. Chairman is responsible for calling regular, emergency, and Executive Session
meetings ur the RK0UD Board aeneeded.
2. Cho|nnon pmeNeo over RW1LO Board meetings, approves the agenda and
recognizes all speakers, including other Commissioners.
3. Chairman nominates Board members to represent the Commission at
appropriate functions, events and meetin Final decision iobya majority ofthe
Board members. A majority of the Board |oat least three of the five members.
4. Chairman nominates Board members ho Board 8ub-Oommittaaa.Final
appointment iobya majority vote of the Board members.
5. If the Chairman is unable to attend oBoard meeting, then the Vice Chairman will
aonm as the Chairman of the Board Meeting. If the Chairman and Vice
Chairman are unable to attend a Board meeting, then the Secretary of the Board
will assume the duties of the Chairman and will appoint u Commissioner buserve
au Secretary for that meeting.
6. The Board will not address anew issue past 1O:45 PM and ends all Board
meetings by 11: 15 PM.
B. Board Secretary:
1. Final review of Board minutes.
2. Certifies, ao required by law, votes of the Board.
10
30
ML
RESPONSIBILITIES
B. Board Secretary:
Signs, direction of a majority of the Board members, power supply
contracts and legal settlements on behalf of the Board. Alternatively, the General
Manager or any Commissioner may be authorized by e majority vote of the
Board to perform this function.
C. Commission aua whole, by majority vote:
i.
Responsible for approving overall goals, objectives and policy setting for the
Department to be discharged by the General Manager within the constraints of
M.G.L., Chapter 164 and other applicable federal and state statutes and
The Commission hs elected by the voters of the Town of Reading, accountable to
the Town of Reading and responsible to the ratepayers of the entire RK4LD
service area.
2. Selects the General Manager and establishes tmratemnd manner of
compensation.
The General Manager serves as the equivalent of the Chief Executive Officer
and the Chief Operating Officer for the Board with the ultimate authority and
responsibility for the operation and the management of the RMLD, under the
direction and control of the Commissioners and subject to M.G.L., Chapter 164.
Before the end of the fiscal year, the Board will give the General Manager
written performance appraisal based on the General Manager's performance
during the previous fiscal year and adjust the General Manager's salary based on
goals and expectations, in writing' for the next fiscal year, upon which the
General Manager will beevaluated.
Except for actions contrary to decisions or written policies made by the Board aa
a whole, the General Manager is authorized to take whatever actions are
required bu operate and manage the utility.
The General Manager is the only designated representative for the Board
regarding collective bargaining negotiations. The General Manager may utilize
other RyNLD management personnel as needed to carry out Mhnoo
nanpono|b|Udno.
3. When a new Accounting Manager is hired, the Accounting Manager Sub-
Committee will interview the final candidates and makes recommendations to the
General Manager before the General Manager hires the Accounting Manager.
4. The General Manager will present to the Board the aa|eudon criteria and legal
counsel(s) to be used for the coming year as port of the Operating Budget
presentation.
5. The Cmn/on/om/onera will meet quarterly with the Accounting Manager to
discuss the umgat
This meeting will be held during a Board meeting in Open Session. If any
issues tpbe discussed are being considered 8n Executive Session, then the
discussion will proceed during the next Executive Session.
11
31
Ill. RESPONSIBILITIES
C. Commission aao whole, by majority vote:
5. The Accounting Manager will also meet with a member of the RMLD's Audit
Sub-Committee and the Town Accountant quarterly to discuss the RMLD's
financial issues. These meetings may be held more frequently if the RMLD
Accounting Manager believes that necessary.
Also on a quarterly basis, coinciding with the Accounting Manager's
presentation in Open Session to the Commissioners, the General Manager
will give an update on the expenditures on Outside Services, which
Includes the legal, engineering, audit, and other consulting services. The
General Manager is required to give the Commissioners a full report on the
expenditures for each of the outside services including the dollars
expended, cost to complete, and a projected end date. If any legal issues
are being considered in Executive Session then the explanation of that
legal Issue will be given in closed session.
When the Accounting
Accounting Manager shall bring his concerns to the Commissioners for
discussion and resolution at the next available Board meeting. The issue
will be discussed in Open Session unless there is a need to go into
Executive Session (i.e., invoices conceming legal matters, etc.).
O. Serves ooan appeal body for ratepayers on matters arising from the RMLD's
Operations.
7. The RMLD Board will appoint one Commissioner to serve on the Town of
Reading Audit Committee. Reappointment of this position will be done and
annuah���
lly after ----- --- -- ---- '--~u~u'^''* ^~~~^' ~~~~'""^ "=
~ the annual '--- of ''----'= election. The ^~'~' of
\
^~°="'''a ^~""'^ Committee " will uw'u out a Request for Proposals for `-
.4muKtiog Services on behalf ofthe Tbmm and for the Reading Municipal
Light Department The presence of Commissioner on the Town of
Reading's Audit Committee will ensure that the selected auditing /frm is
qualified to perform a financial audit ofa municipal electric utility. The
R8xLD Board of Commissioners accepts the audited financial statements
and management letter and shall require the General Manager to submit a
written action report on any item commented on by the euditoes
Management Letter.
8. Annually selects Commissioners to aome as Board Chainnan, Vice Chairman
and Secretary. The Chairman, Vice Chairman, and Secretary will bo elected by
o majority vote of the Board. A special restructuring of the Board may beheld
with e vote of four members.
9. Approves, after the Citizen's Advisory
Board, oo provided for mthe Twenty-Year Agreement, on the following topics:
a. Significant Expansion or Retirement of the RM0'sTmnsmission.
Distribution, General Plant, or Generation;
b. Power Contracts and Agreements and their Mix;
C. Cout-of-8onvioe and Rate Making Practices;
d. Financial and Cost Accounting Practices and;
a. Other Issues that may come before the Board.
12
32
Ill. RESPONSIBILITIES
C. Commission as a whole, by majority vote:
10. Approves:
a. The annual report (including audited financial statements) of the RMLD.
b. All correspondence on RM0|etterhead that io written byany
Commissioner to other elected Boards, Committees orratepayers.
C. All collective bargaining agreements. Also establishes the goals and
objectives for the General Manager to meet in bargaining now or
amended collective bargaining agreements.
d. All presentations made by the R/NLDbo other elected Boards or
Committees.
e. Initiation of litigation orsettlement.
t The appointment of Commissioners bo Board Sub-Comm|Ueeo.
11. Approves, in conjunction with the General Manager, the payroll and weekly
accounts payable warrants.
12. Commissioners may attend (consistent with approved RMILD budgets)
meetings, conferences, training sessions and similar functions as appropriate for
enhancing policy-making skills. Attendance at APPAs summer and winter
national conferences and NEPPA's annual conference and annual business
meetings are presumed to be appropriate. Attendance of similar functions
sponsored by the Town of Reading r the Commonwealth ofMassachusetts for
/ )
elected officials are also presumed hmbeappropriate.
\ /
Attendance for all other meetings, conferences, training oeoeinno and similar
functions shall be administered |n the same manner ao for RN\LD management
employees, as outlined in Policy 5, Emp|oXee, RK8LD Board of Commina|onono,
Citizen's Advisory Board Overnight/Day Travel Policy. In the event a
Commissioner disagrees Kh the resultant decision(s), request the
Board as a whole, by a majority vote, to approve attendance (subject to any
conditions deemed appropriate by the Board). Any Commissioner attending
meetings, conferences, training sessions and similar functions as appropriate for
enhancing policy-making skills are required to make a full report at the next
available Commissioner's meeting.
It is the policy of the Board that no Commissioner will have a personal or
economic interest or benefit, directly or indirectly, from attendance in meetings,
conferences, training sessions and similar functions. Further, it is the
responsibility of each Commissioner to make a full public disclosure of any
personal interest or benefit in advance.
U. Commissioners serve as Trustees of the RIVI0 Pension Trust with all rights and
obligations conferred upon them by the Trust, ao amended by the Trust from time
to time. Commission, as a whole and by majority vote, as Pension Trustees:
1. Acknowledges that the Town of Reading Audit Committee will select the firm that
performs the annual financial audit of the RN>LD Pension Trust. The R/WLD
Board of Commissioners accepts the audited financial statements based on the
recommendation of the BK8LO'o Audit Gub-Oommittee.
2. Selects the firm that performs on annual actuarial studofUe0N0Pension
13
33
Ill. RESPONSIBILITIES
D. Commissioners serve as Trustees of the 0N0Pension Trust with all rights and
obligations conferred upon them by the Trust, ueamended by the Trust from time hotime.
Commission, aao whole and by majority vote, ao Pension Trustees:
3. Selects all professional services associated with the Pension Trust. Approves all
professional services invoices associated with the Pension Trust.
4. Approves all financial transactions (including investments and disbursements)
and records involving any aspect of the Pension Trust.
E. Board8ub-Cummiftaao:
i. Serve aue mechanism for the Board io review and consider specific issues.
can n*onmmond, but not approve unless specifically de|egated, a
course of action to the Board.
RIVILID Board of Commissioners Subcommittees
Task Force Subcommittee
GMCummittee/8eamh
Audit Sub-Committee
Community Relations
Power Contracts, Rate Setting,
Customer Choice
Pension
Operating and Capital Budget
Payables
Account Payables
Payroll
CAB/Board8ubcommittee
34
Responsibilities
To sit onRMLD Oversight Task Force,
Review 8M evaluation process and search.
Recommend audit findings to the Board.
One member o[ the Audit Sub Committee
meets at least quarterly to with the
Accounting Manager and the Town
Accountant to review and discuss R[NLD
financial issues.
Review and approve all press releases.
Recommend power contracts to Board.
Recommend rate changes to the Board.
Recommend actuaries and actuary findings
to the Board.
Recommend Operating and Capital Budgets
to Board.
Review and approve payoblea on a weekly
basis. This position is rotational. It requires
three primary signers and one back up. No
Commissioner may serve more than three
consecutive years on this Sub-Commiftee
and must take a year leave before returning
to this Sub-Commiftee.
Review and approve payroll. This position is
rotational. It requires primary signer and one
back up. No Commissioner may serve more
than three consecutive years on this Sub-
Committee and must take a year leave
before returning to this Sub-Committee.
Recommend payment to the Town.
14
RMLD Board of Commissioners Subcommittees
Town of Reading Audit Committee
Accounting Manager
|V. POLICY ELEMENTS
A. It is the policy of the RMLD Board:
Responsibilities
Sit on the Town of Reading Audit Committee
and select firm that performs annual financial
audit ofRNiU] pension trust.
Interviews the Omd candidates and makes
recommendations to the General Manager
before the General Manager hires the
Accounting Manager.
t To operate in accordance with the spirit, ae well onthe letter of all laws affecting
its business and its employees.
2. All Commissioners and employees are required to act with the highest level of
integrity, business ethics and objectivity in any RMU]bonoaoUon or where o
Commissioner or employee represents the Board or the R[NLO. No
Commissioner oremployee is allowed to m|ouan the authority orinfluence of his
or her RK8LOposition.
3. To operate hna businesslike and efficient manner in all aspects nf operating and
managing the RMLD.
4. To be supportive of a good working relationship between Management and
Unions as detailed in the Labor Relations Objective section of the Labor
Relations Guide for Managers; toinitiate communication and interaction with
respect to RMLD business with all RMLD employees only through the General
Manager; to provide union employees separate aooeoo to the Board as
constrained within the collective bargaining agreements.
5. To hold regular and public meetings to allow ratepayers to provide direct
input on any open session matter before the Board.
G. 3o affirmatively and courteously respond to all requests for public information,
subject to the constraints of Policy 12, Board Document Dissemination and the
Massachusetts Public Records Law. All requests will be arranged through the
General Manager.
7. To not contribute, in any form, to civic, charitable, benevolent or other similar
8. To maintain "cost ofservice" manage the 0N0with the goal
that its residential rates are lower than any investor owned electric utility in
K4000aohuootto and lower than any e|oobn utility whose service area in
contiguous with the RK4LD'o.
A. To utilize technology, training, personmd, and flexible work and administrative
processes to maintain a competitive and municipally owned electric utility serving
the best interests of all ratepayers, to direct and manage the RMLD in the best
interests of the RMLD, the Town of Reading, and its ratepayers.
15
35
New Concepts
• The RMLD shall make a presentation of the Annual Budget
and Capital Improvements Program to the Reading Finance
Committee and Reading Town Meeting each fiscal year.
• The RMLD shall make a presentation of the Annual Budget
and Capital Improvements Program to the Outside Towns'
Finance Committee and/or Town Meeting.
36
Benefits of the RMLD
• The RMLD is the largest municipal electric utility in the
Northeast.
• The RMLD has a Rate Stabilization Fund (RSF) in order to
offset unforeseen events (early nuclear decommission, loss of
large customers, sustained economic down turn, etc.) and
stabilize fuel costs.
• The RMLD has approximately $4.2 million in bonds, which
are backed by the RSF and will be paid off by 2007. The
RMLD doesn't see the need for additional bonding through
2007.
• The RMLD returned $1,948,829 to the Town of Reading
during fiscal year 2002.
l
• The RMLD has returned over $29.6 million to the Town of
Reading since 1980.
• The RMLD's residential rates are in the lowest third of the
electric utilities in Massachusetts.
• The RMLD's commercial and industrial rates are among the
three lowest in Massachusetts.
• The RMLD provides community oriented educational
activities to the youth and seniors of the Town of Reading.
• The RMLD continues construction programs, which are
revitalizing its distribution system and increases its
reliability both in the Town of Reading and throughout its
service territory.
17
37
ARTICLE 11 — Background Information
Following is the Executive Summary of the
"Louanis Water Treatment Plant Feasibility
Study", completed by CDM, Inc. in
cooperation with Town of Reading
Department of Public Works staff.
Purpose
This report summarizes the Louanis Water Treatment Plant comprehensive evaluation
and feasibility study. This study resulted from the Town of Reading's desire to
investigate their existing water treatment facility and to develop a recommended
improvements plan that will satisfy current and future treatment and operational
challenges. The following major issues have driven the need for this study:
1. The requirement to meet Stage 1 Disinfectants/Disinfection Byproducts Rule
(D/DBR) for total trihalornethanes (TTHMs) by January 2004.
2. Consumer complaints about the hardness, taste, and color of the drinking water.
3. Excessive maintenance of aging and outdated equipment.
4. Heightened security awareness
5. The need to upgrade the existing WTP to current codes and safety regulations.
6. To increase plant efficiency by integrating the latest operational and monitoring
technologies into the treatment facility.
Combined, these issues have presented the Town of Reading with an opportunity to
conduct a full assessment of the situation. An evaluation of the plant's future needs and
an assessment of the efficiency of the current operations were used to develop a
recommended improvements plan to provide Reading with high quality drinking water
through the year 2025.
ES-1
Background
Reading's core water treatment facility, originally named the Hundred Acre Meadow
Water Purification Plant, was first constructed nearly 70 years ago with a capacity of 1.75
million gallons per day (mgd). The plant was designed to remove iron and manganese
from Reading's groundwater supply. Treatment consisted of coke tray aeration,
sedimentation, and slow sand filtration.
Reading's treatment plant has undergone two major upgrades and a number of
improvements since it was first constructed in 1935. The first major upgrade was in 1962
when the plant was expanded and modified to meet increased water demands and to
comply with the design standards at that time. The coke tray aerators were converted to
spray aerators, the original sedimentation basins were converted to flocculation basins,
and the original slow sand filters were converted to sedimentation basins. In addition, the
treatment facility was expanded to include six new rapid sand filters, a 155,000 gallon
clearwell, backwash pumping equipment, chemical storage and feed systems, a pipe
gallery, and updated instrumentation and electrical equipment necessary to operate the
plant. Following the 1962 upgrade, an additional clearwell with a capacity of 500,000
gallons was constructed in 1968 and automatic residuals removal equipment was added to
the sedimentation basins in 1972.
The treatment plant was rehabilitated for a second time in 1981. A detailed analysis of
plant performance, hydraulic capacity, and equipment conditions was performed.
Recommended upgrades included improvements to the aeration system, adding new rapid
mix basins, modifications to the sedimentation basins, additional filter influent piping to
increase plant hydraulic capacity, filter improvements, and installation of new chemical
feed facilities for chlorine, chlorine dioxide, ammonia, lime, and fluoride. Physical plant
upgrades consisted of a new building for offices, laboratory, and chemical storage and
feed systems. Construction of a new high service pump station and standby power was
also recommended. Except for the new high service pump station, all of the
recommended improvements were implemented in the 1981 -1983 plant improvements
program. However, because MA DEP would not approve chloramines at that time for a
distribution system residual, the ammonia system was never placed on line.
In 1988, about five years following the second major rehabilitation, the residuals
collection system in the sedimentation basins was upgraded. The most recent upgrades
were implemented in 1991. A new aeration system was installed above the sedimentation
basins and an air scour retrofit was installed below the filters to enhance the backwashing
process.
Existing Conditions
The Louanis Water Treatment Plant has provided the Town of Reading with reliable,
good quality drinking water since its last major upgrade in 1981. The raw water quality
from Reading's nine source wells is very difficult to treat. Reading has been able to
consistently meet current drinking water regulations, except for recent concerns with total
ES -2
39
trihalomethanes (TTHMs). The plant has managed to keep TTHM levels just below the
previous Maximum Contaminant Level (MCL) of 100 ppb. However, the EPA recently
introduced the Stage 1 D/DBPR, which lowers the MCL to 80 ppb. In order to meet this
lower MCL, Reading must modify the plant's existing disinfection treatment process.
Water Supply and Demand
The current average fmished water demand for the Town of Reading is approximately 2.0
mgd, well below the Town's registered raw water withdrawal of 2.57 mgd. During dry
years, the maximum day high period demand (May through October) has risen to as
much as 3.8 mgd. Average day high period demand for 1995 -2001 was 2.2 mgd.
In 1999 Reading completed a study to develop a long -term water supply strategy. The
study concluded that supplementing Reading's water supply from an inside source was
very unlikely. Therefore, any supplemented water would need to be obtained from an
outside source. The most promising outside source is the Massachusetts Water
Resources Authority (1VIWRA) Waterworks System. The Town of Reading is currently in
the process of applying for admission to MWRA as a supplemental source of supply for
as much as 219 million gallons of water per year. With the approval of this application,
the MWRA will supplement the Town's existing water supply each year from May
through October. A supplemental supply from the MWRA will allow Reading to meet
current and future high period demands while relieving the stress on the Ipswich River at
the same time
C�
Water Quality and Treatment Process Evaluation
Monthly workshops have been held since the early stages of this project to identify the
most important water quality and treatment process goals for the Louanis Water
Treatment Plant. Workshop attendees included key representatives from the Town of
Reading and CDM. The workshops included discussion sessions on the following issues:
■ Raw water quality from the nine source wells
■ Current finished water quality
■ Reading's water quality compatibility with MWRA water supply
■ Regulatory outlook
® Customer focus
® Pilot testing
® Development of water quality goals
ES -3
40
- -- The water quality goals for the Louanis Water Treatment Plant are summarized as
follows:
1. Reduce disinfection byproducts (DBPs) in the distribution system and comply with
Stage 1 D/DBPRs by January 2004.
2. Reduce total organic carbon (TOC) and color levels in finished water.
3. Meet or exceed finished water iron concentrations of 0.03 mg/L or less and finished
water manganese concentrations of 0.03 mg/L or less.
4. Reduce the major consumer grievances such as hardness, taste, and color complaints.
5. Consistently produce high quality finished water from any combination of the nine
source wells, regardless of their water quality.
Treatment Process Performance Assessment
The major recommendations from the water quality and treatment process review
include:
• Consider using chloramines as an alternative disinfection treatment to meet new
TTHM standards by January 2004.
• Consider pilot testing the following treatment technologies to help decrease TOC
and color levels:
® Post filtration GAC contactors
® Membrane filtration system
® NMX ion exchange resin
® Reduce hardness in the finished water by decreasing or eliminating the addition of
lime (required for pH adjustment) and replace it with potassium hydroxide
instead.
Existing Facility Evaluation
CDM has conducted health and safety, security, mechanical, electrical, instrumentation
and control, HVAC, architectural, and structural audits of the Louanis Water Treatment
Plant. The audits included analysis, inventory, and on site inspections of all plant
facilities and equipment.
Health and Safety Evaluation
Several health and safety concerns were identified during the facilities evaluation. It was
recommended that Reading replace the existing chlorine gas system with a safer
ES -4
41
hypochlorite system because of the serious health effects posed by an accidental chlorine
gas leak. Due to the risk of contaminating Reading's well supply, it is also strongly
recommended that the existing fuel oil underground storage tank be replaced with an
aboveground storage tank. In addition, CDM recommends that emergency procedures be
developed for a fuel oil spill in case an accident should occur during fuel oil deliveries.
Finally, in order to improve operator safety it is recommended that the existing catwalks
be extended to the top of the aeration towers and that permanent lighting be installed for
maintenance of the distribution tray.
Security Evaluation
Due to recent events, security has become a top priority for water utilities. In order to
address these concerns, it is recommended that Reading update all of the security system
alarms and monitors at the water treatment facility including security gates and fencing.
Mechanical Evaluation
The mechanical evaluation revealed that a majority of the water treatment plant
equipment has reached its life expectancy. Most of the equipment needs to be replaced
because it is aging, obsolete, and/or requires excessive maintenance. Some of the major
recommended mechanical improvements are to replace the existing horizontal
flocculators with vertical flocculators, reconstruct and relocate the existing rapid mixers
into the existing flocculator basins, and replace the existing high service pumping station
with all new pumps, motors, valves and building structure. The new pumping station
building must also be relocated because the existing structure is located in a flood zone.
The town was previously advised to replace the high service pumping station in the 1981
treatment plant evaluation.
Electrical Evaluation
The electrical evaluation concluded that most of the electrical equipment is aging,
obsolete and /or needs replacement. It was also determined that new VFDs are needed at
all nine supply wells, the standby generator needs replacement, and an emergency stand-
alone lighting system needs to be installed to meet the requirements of the Life Safety
and Massachusetts Electrical Code.
Instrumentation and Controls
An on -site inspection was performed to evaluate current operating conditions and plant
needs for instrumentation and control equipment. At present there is little centralized
control or monitoring of plant equipment. Most of the equipment is controlled locally
with some equipment monitored from the control room. A good deal of the field
equipment is corroded and deteriorating while the filter and well pump control panel
contains obsolete equipment. The most efficient means of operation and monitoring the
plant would be through a Supervisory Control and Data Acquisition (SCADA) system.
Implementation of a full SCADA system would provide improved monitoring and
control of existing equipment. It would also simplify the instrumentation and control
aspects of upgrading and replacing process and mechanical equipment.
42 ES -5
HVAC Evaluation
An on -site inspection of the HVAC system was also performed. The outcome of the
evaluation showed that major pieces of the HVAC system have deteriorated due to rust,
chemical fumes, and aging. As a result, it was recommended that the air handling units,
hot water unit heaters, and dehumidifiers be among the first components of the HVAC
system to be upgraded.
Architectural Evaluation
The architectural evaluation revealed that two issues need to be addressed so that the
treatment facility will comply with the Commonwealth of Massachusetts Architectural
Access Board Regulations and the Americans with Disabilities Act (ADA). A lift or an
access ramp is required for public access to the main operating floor of the treatment
facility. An accessible unisex handicap bathroom must also be added to the main
operating floor.
Structural Evaluation
The structural evaluation showed that most of the structures appeared to be in good
condition at the time of the on -site inspection. It was observed that the concrete slats in
the roof of the flocculation basins exhibited spalls, cracks, and corrosion over
approximately 60% of the roof s total surface area. However, recommended
improvements for the flocculator basins include removing the roof above each flocculator
basin and replacing it. As a result, this structural problem will most likely be corrected.
j Improvement Alternatives A, B, and C
Alternative A - Rehabilitation Options Al, A2, and A3
Every component of the existing treatment plant has been evaluated in order to
appropriately upgrade the facility to meet current and future plant needs in a
comprehensive manner. The results of this extensive assessment were used to develop a
set of rehabilitation options to be evaluated on the basis of cost, ability to meet water
quality goals, and other factors such as reliability, ease of operations, and public
reception.
A total of three rehabilitation options were investigated. Each option includes the
necessary upgrade of aging and deteriorated equipment, required treatment modifications
necessary to meet current and future water quality requirements, and also includes those
improvements needed to satisfy consumer expectations. The differences in the options
are based on limiting new work to upgrading existing facilities (Option A1) to replacing
existing process structures and equipment (Option A3). All options are intended to
provide similar water quality, meeting project objectives. The three options are defined as
follows:
Option No, Components
43 ES -6
Al Remove horizontal flocculators from existing floc basin and install new
vertical flocculators and rapid mix chambers in existing floc basin.
Abandon existing rapid mix chambers.
A2 Construct new rapid mix chambers and flocculator basins in the open
space adjacent to existing sedimentation basins. Abandon existing
flocculator basins and rapid mix chambers and reuse those areas for
other purposes.
A3 Construct new rapid mix chambers, flocculator basins, sedimentation
basins, filters, and filter pipe gallery in the open space adjacent to the
existing sedimentation basins. Abandon existing pre - treatment process
train and reuse those areas for other purposes.
Cost estimates were prepared for each of the three rehabilitation options including
engineering, construction, and contingency costs. The cost estimates ranged from $13.8
million for Option Al to $18.2 million for Option A3.
Alternative B - Construct New Conventional WTP
An alternative to rehabilitating the existing plant is to build a brand new state of the art
water treatment plant. While the scope of this study did not allow for an in -depth
evaluation of a new water treatment facility, estimated costs were developed for new 3.0
mgd, 3.5 mgd, and 4.0 mgd water treatment plants. The estimated project costs include �.
engineering, construction, and contingency costs for a new conventional water treatment
plant and post filtration GAC contactors. The cost estimates ranged from $18.2 million
for a new 3.0 mgd plant to $22.8 million for a new 4.0 mgd plant. These preliminary
costs were developed to compare the cost of a new conventional facility with costs of the
rehabilitation alternative. Permitting, demolition, and MWRA water costs were not
included in the new WTP cost estimates.
Alternative C — Construct New Membrane Filtration System
A membrane filtration system is a cost - effective water treatment alternative. Unlike
conventional water treatment, membrane filtration can eliminate the need for
pretreatment processes such as rapid mix, flocculation, and sedimentation resulting in
reduced costs. Reading recently completed membrane pilot testing to determine whether
or not membrane filtration could effectively treat their raw water. Pilot study results
showed that membrane filtration exceeded iron and manganese removal expectations.
The membranes also worked very well in treating high color and TOC levels in
Reading's raw water. Overall, membrane filtration produced a high quality finished
water that meets and for some parameters exceeds the finished water quality produced by
the existing conventional treatment plant.
The estimated project cost for the membrane filtration system alternative is $14.3 million.
This cost estimate could increase or decrease depending on materials of construction and
44 ES -7
operational design parameters. The project costs include engineering, construction,
permitting and contingency costs associated with a new membrane filtration system and
necessary upgrades to the existing facilities. The recommended improvements plan
identifies Alternative C as the most cost effective and comprehensive improvement
option for the Louanis Water Treatment Plant.
Funding
Identifying outside funding is an important issue for the Town of Reading as it proceeds
towards improving its water treatment capabilities. Implementing a recommended
improvement plan will ultimately need financing through debt issued and paid back
through rates. The Town can apply for the Commonwealth's Drinking Water State
Revolving Fund (DWSRF) loan for municipal drinking water projects. The DWSRF loan
offers financing at a 2% rate, which represents a fair discount in market rates. The
DWSRF loan requires that the project must start within a year from the date that the SRF
loan is granted.
Reading could also consider conventional municipal general obligation debt. With
current long -term rates for municipal debt approaching historic lows, conventional
bonding may be an alternative to SRF financing.
Recommended Improvements
The recommended improvements include the following components:
• Fast track conversion to chloramines for disinfection treatment to meet
Stage 1 D/DBR by January 2004
• Implement chloramines public awareness program
• Eliminate GAC as a treatment option due to unsatisfactory pilot testing results
• Design and construct a membrane filtration system and necessary upgrades to
the existing water treatment facilities
® Conduct MIEX ion exchange resin pilot testing to determine if color and TOC
removal can be fiirther improved
® Make final recommendations based on piloftesting results
■ Continue monthly workshops between the Town of Reading and CDM
The Town of Reading and CDM will continue to hold monthly workshops to evaluate
pilot testing results. This additional information will be evaluated and used to develop
final recommendations.
ES -8
45
Design/Bidding $ 1,500,000
Construction $11.14009000
Construction Services $ 1,400,000
TOTAL $14,3009000
The request is for authorization for
runding the cost of design and
46 ES -9
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INDENTURE OF LEASE
THIS INDENTURE made this day 15" of 2002 by and between the TOWN
OF READING, a municipal corporation, with offices at 16 Lowell Street, Reading, Middlesex
County, Massachusetts, (the "Town") acting by and through its Board of Selectmen, without
personal liability for any of the members thereof, hereinafter the Lessor, and READING
EXTENDED-DAY ACTIVITIES PROGRAM, INC., a Massachusetts corporation with a usual
Lax M"S,69if zz-Kr4tce- payt-
place of business c/o Ceeln, President, Reading, Middlesex County,
Massachusetts, hereinafter the Lessee. The words "Lessor" and "Lessee" shall include the parties
hereto and their respective legal representatives, heirs, successors, executors, administrators, and
assigns, where the context so admits.
WITNESSETH, that the Lessor, as authorized by a two thirds vote of Town Meeting
Q.
members on April 22, 2002, in consideration of the rents, covenants and agreements of the
Lessee as hereinafter set forth, does by these presents, let, lease and rent to the Lessee the
following described property, situated in the Reading Memorial High School, a school building
in actual use by the School Committee (the "School Committee") of the Town of Reading,
Middlesex County,. Commonwealth of Massachusetts (the "School"), to wit:
The Lessee's present facilities, constituting approximately 2,073 square feet, on the lower
floor of the library building near the lecture hall in the Reading Memorial High School, 62
Oakland Road, Reading, Middlesex County, Massachusetts (the "Premises"), together with the
appurtenant rights set forth herein, and together with the right to use the following parking spaces
in common with others entitled thereto:
50
(a) Four (4) parking spaces for vans in the area of the parking lot abutting the School
designated by the Reading Superintendent of Schools and denoted "REAP Parking Only ";
(b) Two (2) parking spaces in the lower portion of the parking lot abutting the School
adjacent to the Field House and two (2) parking spaces in the upper portion of the parking lot
abutting the School adjacent to the cafeteria and denoted "REAP Drop Off Only" for the drop off
of students; and
(c) No more than ten (10) parking spaces in the lower portion of the parking lot
abutting the School adjacent to the Field House.
All of the aforesaid parking spaces shall be used only Monday through Friday until 7:00
P.M., except on nights when Lessee has evening meetings in the Premises when such parking
spaces may be used until one (1) hour after the. conclusion of the meeting. There shall be no
overnight parking in any of the parking spaces.
TO HAVE AND TO HOLD the same for the term of one year unto the Lessee, from July
1, 2002 to June 30, 2003.
YIELDING AND PAYING therefor for the term rental computed at the annual rate of
$8.73 per square foot, being eighteen thousand ninety seven dollars and twenty cents
($18,097.20) in twelve equal monthly payments of one thousand five hundred eight dollars and
ten cents ($1,508.10) each payable to the Lessor on the first day of each month, the first of the
payments due on July 1, 2002.
51 2
CONDITION OF THE PREMISES AND APPURTENANT RIGHTS.
The Lessor makes no warranty or representation as to the fitness or condition of the l
Premises which are leased in "as is" condition. Except as otherwise expressly provided herein,
the Lessor shall be under no obligation to maintain or make any alterations or repairs to the
Premises, appurtenances, or fixtures therein. Lessor will maintain the balance of the School in
which the Premises are located in accordance with the maintenance standards adopted by the
Superintendent of Schools and/or School Committee.
The Lessee shall have the right to use in common with others entitled thereto, the
entrances to the School which are appurtenant to the Premises so far as may be reasonably
necessary for access to the Premises and the bathrooms in the vicinity of the Premises. Lessor
agrees to provide reasonable snowplowing of the parking area and walkways outside the School
and appurtenant to the Premises and reasonable cleaning of common areas, including hallways,
stairways, entranceways, and public toilet facilities inside the School and appurtenant to the
Premises.
The Lessees shall have the right to use in common with others entitled thereto: a) the
hallway immediately outside of the Premises from 3:00 P.M. to 5:30 P.M. for computer training,
b) the lecture hall from 4:30 P.M. to 5:00 P.M., on days when the lecture hall is not otherwise
needed for School purposes, for homework; and c) the cafeteria for one hour after school on days
with inclement weather. The use of the hallway, lecture hall and cafeteria are subject to Lessee
cleaning said spaces each day after being so used of any dirt and debris caused or generated by
Lessee's use thereof.
Lessor agrees to provide and reasonably maintain a dumpster reasonably near, but outside
of the School for Lessee's use in common with others as allowed by Lessor. Lessee shall be
52 3
r responsible for removing its waste from the Premises to the dumpster as needed to maintain the
Premises in good condition.
Lessor agrees to furnish at its own expense reasonable hot and cold water, reasonable
electricity in accordance with existing wiring, and reasonable heat during the regular heating
season to the Premises where radiators are presently located during Lessee's normal business
hours on regular business days, all subject to interruption due to any accident, to the making of
repairs, alterations or improvements, to labor difficulties, to trouble in obtaining fuel, electricity,
service, or supplies from the sources from which they are usually obtained for the School, or to
any cause beyond the Lessor's control.
Lessor shall have no obligation to provide utilities or equipment other than the utilities
and equipment within the Premises as of the commencement date of this Lease. In the event
Lessee requires additional utilities or equipment, the installation and maintenance thereof shall
i
be the LESSEE's sole obligation, provided that such installation shall be subject to prior written
consent of the Lessor.
COVENANTS REGARDING USE OF PREMISES.
The Lessee convenants and agrees with the Lessor that, during the term of this Lease, the
Lessee will use and occupy the Premises solely .for the purposes of an extended day childcare
facility and activities related thereto. Access to the programs provided by Lessee shall be
available to all residents of the Town, subject only to reasonable and appropriate non - restrictive
terms of membership or charges on a non- discriminatory basis and without regard to sex, race,
religion or neighborhood residence.
53 4
Lessee agrees that its use of the Premises shall not interfere with the educational
programs being conducted in the School or with the other uses of the School by the Lessor or its
School Committee or by any other tenants, licensees or permitees in the School.
During the term of the tenancy hereby created and for such further time as the Lessee
shall hold the Premises or any part thereof, the Lessee agrees: to keep the Premises and all glass,
wires and other fixtures therein (acknowledged now to be in good order and condition) repaired,
whole and of the same kind, quality and description, and in such good order and condition as the
same are or may be put in, damage by accidental fire or other unavoidable casualty only
excepted; to save the Lessor harmless and indemnified from all loss, damage, liability and
expense incurred or claimed by reason of the Lessee's neglect or use of the Premises, the School
or of anything therein, or by reason of any injury or damage to any person or property therein, or
while in transit thereto or therefrom upon the hallways, stairways, walkways, parking areas or
other approaches thereto unless caused by, and to the extent on a comparative fault basis with,
the negligent acts of the Lessor; to be answerable for all nuisances caused or suffered on the
Premises or in the School, and not to strip, overload, damage or deface the Premises or the
School, or to suffer or permit any trade or occupation to be carried on, in or use made of the
Premises which shall be unlawful, noisy, offensive or injurious to any person or property or such
as to increase the danger of fire or affect or make void any insurance on said School or on
anything therein against . fire or other liability, or which may render any increased or extra
premium payable for such insurance, or which shall be contrary to any law, ordinance, rule or
regulation whether from time to time established by public authority, by the New England Fire
Insurance Rating Association, or any successor thereto, or by the Lessor; not to make any hole in
the exterior of the School, or to place any placard, sign, awning or the like thereon, without first
54 5
in each instance obtaining the prior consent in writing of the School Committee. The Lessee may
place a sip on the outside of the School subject to the approval of the School Committee in
writing, which assent the School Committee shall not unreasonably deny, provided that any such
sign complies with Paragraph 6.2. of the Zoning By-Laws of the Town of Reading (the "By-
Laws") notwithstanding the provision of Section 6.2.4. thereof or any other section of the By-
Laws exempting Town-owned property from the terms of the By-Laws. The foregoing
agreements relating to use of the Premises, the School and anything therein and of the parking
areas shall be construed to include also use thereof by Lessee's agents, servants, employees,
customers, members, guests and any others claiming rights to be therein through or under the
Lessee.
Lessee further agrees that it shall provide its own locks and keys to and on the Premises,
and deliver to Lessor such key(s) as are necessary to open all locks to and on the Premises, and
that Lessor shall not be responsible for any of Lessee's personal property on the Premises.
service.
Lessee agrees that it shaft provide at its own expense its own telephone apparatus and
The Lessee agrees not to sublet or assign the whole or any part of the Premises, and if it
does any such sublease or assignment shall be void.
Lessee agrees that the Lessee will not, and that Lessee's agents, servants, employees,
customers, members, guests and any others claiming the right under the Lessee to be in the
Premises will not make claim against the Lessor for any injury, loss or damage to person or
property occurring therein from any cause, unless caused by, and to the extent on a comparative
fault basis with, the negligent acts of Lessor, and Lessee shall indemnify Lessor against any such
claims.
55 6
The Lessee shall save the Lessor harmless from all loss and damage occasioned by the
use or escape of water or by the bursting of pipes, as well as from any claim or damage resulting
from neglect in not removing snow and ice from the roof of the School or from the sidewalks or
parking areas bordering upon the School, or by any nuisance made or suffered on the Premises,
unless such loss is caused by the negligent acts of the Lessor.
The Lessor may at any time enter the Premises to view or to show the Premises or to
make repairs thereto or other construction therein or to other parts of the School if the Lessor
elects so to do, or to place or to remove placards, signs, awnings and the like, without being held
responsible therefor; provided that except in an emergency Lessor shall not materially disrupt
Lessee's use and enjoyment of the Premises.
Lessee shall not be responsible for repairing plumbing and heating problems except
where same have been caused by modifications or additions made by Lessee and/or the
negligence of the Lessee, its agents, servants, employees, guests or customers.
The Lessee conducts business five (5) days a week, Monday to Friday, and shall have
access to the Premises while conducting its business.
The Lessee shall have control of the thermostat regulating the heating of the Lessee's
Premises.
Lessor agrees to furnish, provide and install all paper goods and products in the public
toilet facilities in the School and appurtenant to the Premises.
Lessor agrees to keep the grounds in a reasonably presentable condition.
INSURANCE.
Lessee agrees to obtain and maintain automobile insurance for its vans and
comprehensive public liability insurance each with limits for personal injury of $1,000,000 each
7
56
occurrence and $5,000,000 aggregate and for property damage of $500,000 each occurrence and
$1,000,000 aggregate in responsible companies qualified to do business in Massachusetts and in
good standing therein insuring the Lessor as well as Lessee against injury to persons or damage
to property as provided and naming the Lessor as an additional insured thereon. The Lessee shall
deposit with the Lessor certificates for such insurance policies at or prior to the commencement
of the term, and thereafter within thirty (30) days prior to the expiration of any such policies. All
such insurance certificates shall provide that such policies shall not be cancelled without at least
ten (10) days prior written notice to each insured named therein.
The Lessee shall obtain and maintain insurance for loss or damage by fire, theft and
extended coverage casualties on its personal property in the Premises.
The Lessee shall obtain and maintain Worker's Compensation Insurance or similar
insurance for its employees to the extent required by law.
The Lessee agrees to give thirty (30) days written notice to the Lessor in the event of
cancellation of any of the above insurance described acid required above.
INDEMNIFICATION.
The Lessee shall hold the Lessor and all of the Lessor's officers, employees, agents, heirs,
successors, legal representatives and assigns harmless from and against any loss, damage,
liability, expense, claims, demands, actions, and causes of actions or suits at law or in equity,
including reasonable attorney's fees, as a result of any injury, claim or loss of any kind, including
personal injury, property damage, or otherwise to which the Lessor or its officers, employees,
agents, heirs, successors, legal representatives and assigns may be subjected arising from or by
virtue of Lessee's negligence, errors, omissions, actions or failure to act pursuant to this Lease or
in any way relating to the Lessee's use and/or operation of the Premises pursuant to this Lease. If
57 8
the Lessor or its officers, employees, agents, heirs, successors, legal representatives and assigns
shall be made a party to any litigation arising out of Lessee's negligence, errors, omissions,
actions or failure to act as aforesaid or out of Lessee's use and/or operation of the Premises
pursuant to this Lease, Lessee shall protect, defend and hold the Lessor and its officers,
employees, agents, heirs, successors, legal representatives and assigns harmless therefrom and
pay all costs, expenses and reasonable attorney's fees that may be incurred or paid by Lessor in
enforcing the terms of this Agreement.
ALTERATIONS TO PREMISES.
Any other provision hereof to the contrary notwithstanding, the Lessee shall not renovate,
reconstruct, alter or remodel the Premises in any respect, including but not limited to
modifications to plumbing and electric or telephone circuits or wiring, without the School
Committee's prior written consent. All additions, improvements, alterations, erections,
modifications and installations shall become the property of the Lessor and shall be surrendered
to the Lessor upon termination or expiration of the tenancy hereby created; provided, however,
that in the event that the Lessor, prior to the expiration of thirty (30) days following the
termination or expiration of such tenancy, gives written notice to the Lessee that all or any part
thereof shall be removed by the Lessee, the Lessee within thirty (30) days after such written
notice shall remove the same, repairing all damage to the Premises resulting therefrom, and shall
comply with any request of the Lessor made pursuant to the provisions hereof regarding
restoration of the Premises. All such allowed alterations shall be at Lessee's expense and shall be
in quality at least equal to the present construction. Lessee shall not permit any mechanics' liens,
or similar liens, to remain upon the leased Premises for labor and material furnished to Lessee or
claimed to have been furnished to Lessee in connection with work of any character performed or
C
M
claimed to have been performed at the direction of Lessee and shall cause any such lien to be
released of record forthwith without cost to Lessor. The Lessee shall reimburse the Lessor upon
demand for all expenses incurred by the Lessor with respect to any and all modifications of the
Premises (including modifications with respect to the electrical wiring, telephone circuits and
wiring, or the plumbing therein), or installations or appliances therein or thereupon, caused to be
made by the Lessor at the request of the Lessee.
110-skrula
In the event that:
(a) The Lessee shall default in the payment of any installment of rent or other sum
herein specified and such default shall continue for ten (10) days after written
notice thereof-, or
(b) The Lessee shall default in the observance or performance of any of the Lessee's
covenants, agreements, or obligations hereunder and such default shall not be
corrected within thirty (30) days after written notice thereof; or
(c) The Lessee shall be declared bankrupt or insolvent according to law, or, if any
assignment shall be made of Lessee's property for the benefit of creditors,
then the Lessor shall have the right -thereafter, while such default continues, to re-enter and take.
complete possession of the Premises, to declare the term of this Lease ended, and remove the
Lessee's effects, without prejudice to any remedies which might be otherwise used for arrears of
rent or other default. The Lessee shall indemnify the Lessor against all loss of rent and other
payment which the Lessor may incur by reason of such termination during the residue of the
term. If the Lessee shall default, after reasonable notice thereof, in the observance or
performance of any conditions or covenants on Lessee's part to be observed or performed under
59 10
or by virtue, of any of the provisions in any article of this Lease, the Lessor, without being under
any obligation to do so and without thereby waiving such default, may remedy such default for
the account and at the expense of the Lessee. If the Lessor makes any expenditures or incurs any
obligations for the payment of money in connection therewith, including but not limited to,
reasonable attorneys' fees in instituting, prosecuting or defending any action or proceeding, such
sums paid or obligations incurred, with interest at the legal maximum rate and costs, shall be
paid to the Lessor by the Lessee as additional rent.
Should a substantial portion of the Premises, or of the School of which they are a part, be
substantially damaged by fire or other casualty, the Lessor may elect to terminate this Lease.
When such a fire or casualty renders the Premises substantially unsuitable for their intended use,
a just and proportionate abatement of rent shall be made, and the Lessee may elect to terminate
this Lease if:
(a) The Lessor fails to give written notice within thirty (30) days of intention, to
restore the Premises, or
(b) The Lessor fails to restore the Premises to a condition substantially suitable for
their intended use within ninety (90) days of said fire or casualty.
NOTICE.
Any notice required or permitted hereunder shall be in writing and shall be hand delivered or sent
by overnight delivery by a recognized public or private carrier, or sent by registered or certified
mail, postage pre -paid, return receipt requested, and addressed, if to the Lessor, to the "Board of
Selectmen of the Town of Reading, 16 Lowell Street Reading, Massachusetts 01867, and if to
the Lessee to "Reading Extended -Day Activities Program, Inc." c/o C r °ten°; President, +f-
2Z r ��
Baton- &feet-,Reading, MA 01867. Notice if hand delivered shall be deemed given upon delivery.
60 11
�- Notice if mailed as aforesaid shall be deemed given two (2) days after the mailing date. Either
party may, by notice given as aforesaid, change its address or add a second address for all
subsequent notices.
COMPLIANCE WITH LAWS.
Lessee shall perform and/or cause to be performed all activities referred to herein in
compliance with all applicable laws, by -laws, ordinances, codes and regulations, as the same
may be administered by authorized governmental officials. All such activities shall be done in a
good and workmanlike manner employing materials of good quality and so as to conform with
all applicable zoning, building, fire, health and othdr codes, regulations, by -laws, ordinances and
laws of all governmental authorities having jurisdiction of the Premises and shall be done with
reasonable dispatch and properly and be adequately insured.
Lessor.
SURRENDER.
Upon the expiration of the Term, Lessee shall peaceably surrender the Premises to the
QUIET ENJOYMENT. .
The Lessor covenants and agrees with Lessee that upon Lessee paying the above reserved
rent and performing and fulfilling all covenants, agreements and conditions herein, Lessee shall
and may, at all times during the Term peaceably and quietly have, hold and enjoy the Premises
and all easements, rights, benefits and appurtenances belonging or in any way appertaining
thereto without hindrance or molestation from the Lessor or anyone claiming under the Lessor.
GOVERNING LAWS:
This Lease shall be governed by, construed and enforced in accordance with the laws of
the Commonwealth of Massachusetts.
i
CAPTIONS.
It is agreed that the captions and titles in this Lease are for convenience only and are not a
part of this Lease and do not in any way limit or amplify the terms and provisions of this Lease.
EXECUTION.
This Lease embodies the entire agreement between the parties, and each party warrants
and represents that its signatory hereto is duly authorized to execute and deliver this Lease. No
act or omission of any employee or agent of a party shall change or modify any of the provisions
of this Lease, and no amendment shall be binding unless it is in writing and is signed by a duly
authorized officer of a party.
PARTIES BOUND AND BENEFITED.
All rights and liabilities herein given to, or imposed upon either of the parties hereto,
shall extend to the administrators, successors and assigns of such party. The persons signing this
Lease on behalf of the Town do so in their capacity as Selectmen of the Town of Reading,
Massachusetts, and are not bound individually. The persons signing this Lease on behalf of the
Lessee do so in their corporate capacity, and are not bound individually.
DISCLOSURE STATEMENT.
To the extent required by law, the Lessor and Lessee shall file and update proper
disclosure statements with the Deputy Commissioner of Capital Planning and Operation of the
Commonwealth of Massachusetts in accordance with Massachusetts General Laws Chapter 7,
Section 40J.
62 13
SEVERABILITY.
If any provision of this Lease or portion of such provision or the application thereof to
any person or circumstance is held invalid, the Lease (or the remainder of such provision) and the
application thereof to other persons or circumstances shall not be affected thereby.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as of the
day and year first above written.
LESSEE
READING EXTENDED-DAY
ACTIVITIES PROGRAM, INC.
6Al2k3M a� �*
By U
63 14
LESSOR
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By its Board of Selectmen
,'Ile W. Anthon Cbairrng�
Matthew Cummin
Vice Chairman
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Richard W. Schubert, Secretary
George V. Hines
Gail F. Wood
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TOWN MEETING, APRIL 2003
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66 ARTICLE 21
Town ®f Reading FINANCE COMMITTEE
16 Lowell Street (781) 942 -9043
Reading, MA 01867 -2685 FAX: (781) 942 -9070
Town of Reading
Finance Committee Report on the 2004 Budget
Below is a portion of the analysis prepared by Finance Committee member, Andrew
Grimes, to answer questions relating the recent override to Proposition 2 %2. We feel that
his analysis of the financial issues facing the town would be beneficial for Town Meeting
members. The comparison of Reading demographics to that of our suburban neighbors
reveals how the very aspects of this community that make it such an enjoyable place to
live, the low level of industrial properties and the large amount of children, can strain our
fiscal resources.
We hope that you will find that this report provides you with a solid background for your
review. of the 2004 budget.
Sincerely,
Finance Committee
Catherine. Martin; Chair
Richard McDonald, Vice -Chair
James Francis;
Robert LeLacheur
Charles R. Robinson
Andrew Grimes
Karen M. Epstein
Randy Mason
Harold Torman
Frequently asked questions regarding the Operating Override.
What is an "override "?
An override is a local vote authorizing that city or town to raise its annual property tax levy by
more than 2.5 %. Under a Massachusetts law called Proposition 2% municipalities cannot raise
their tax levy on existing properties by more than 2.5% per year unless the residents vote to
approve a larger increase. This vote is called an override because it overrides the limit imposed by
Proposition 2 %2.
Why do we need an override?
Reading needs an override now because the town is facing a severe financial crisis. The cuts
necessary to balance next year's budget would be so severe that we would have to compromise the
health and safety of our residents and eliminate some of the most basic elements of our children's
education.
67
How did we end up in this situation?
When the town passed its last operating override in 1993 it put the town's finances on a sound
footing. Since that time, however, expenses have risen by more than the combination of new
growth and the 2.5% per year increase allowed under Prop 2 %Z. The rapid increase in the expense
of municipal services is largely due to spiraling health care benefit costs and state mandated
education programs. In addition, during the 1990s Reading's new growth slowed and our
demographics began to change. Over the last decade, our population and number of housing units
grew by only 5 %while our public school enrollment rose by more than 18 %.
For a number of years in the 1990's increased local aid from the state made up the difference.
This spared local taxpayers the pain of an override but it also made us more dependent on the state
and therefore more vulnerable to any state cutbacks. From 1993 .to 2002 state aid has risen from
14% of Reading's total revenues to 23 %.
Over the last several years, however, Reading's total revenues have not kept up with its expenses.
Beginning in 2000, the town was forced to draw on our reserves and make significant cuts every
year in order to live within the limits of Proposition 2 %2. In that period, we have cut 21 positions
on the town side (Police, Fire, DPW, Library, and Town Hall) and 23 from the schools. That is
close to a 9% reduction in staff for the town and 5% for the schools.
Now the state government is facing its own financial crisis. In order to balance the state budget
without raising state taxes, Beacon Hill reduced State Aid in the current fiscal year by $371,000,
and is reducing Reading's local aid for 2004 by another$1 A million. In addition, the state has
eliminated a number of categorical grants that helped fund local school, health, and public safety
programs.
The town's 2004 budget calls for total cost increases of about $3.7 million. Increases include
$600,000 in health insurance premiums, $800,000 in mandatory education programs and
approximately $2.3 million for our union labor contracts. The only new revenue to offset these
items is an additional $1 million in property taxes permitted by Prop 2'h. The net projected
shortfall from these items alone is $4.2 million. The Board of Selectmen added an additional
$300,000 to this amount for roadwork which has been postponed for an unacceptably long time.
already.
Why is Reading's situation so dire?
There are three major factors that make Reading's position particularly bad:
1) State aid is being slashed. The final blow for Reading comes from the current crisis at the.,
state level. The state has already cut our local aid and grants by over $1 million through
2003. In 2004, state aid will be reduced by an additional $1.4 million. Beacon-Hill, however,.
has provided no relief from the many mandates they have imposed on us. Reading must come
up with the money to pay for these programs. This is particularly devastating for Reading
because we derive almost 25% of our revenues from state aid. That is a higher percentage .
than any of our neighboring or comparable communities.
2) We have already cut to the bone:. Over the past three years; the town of Reading has
already made substantial cuts, eliminating 17% of town hall staff, 15% of DPW, 12% at the
library; 10% in police /dispatch, and l l% at the schools. We have completely eliminated
capital expenditures. No department has been spared.. We are therefore starting this crisis in
a more vulnerable position than towns that are just starting to make cuts. As of 2003, Reading
ranks 26 out of 29 comparable communities in suburban Boston in per capita spending. In
other words, only 3 communities out of this list spend less than Reading does.
3) We have spent our reserves. Reading has spent nearly all of our reserves, over $4 million, in
an effort to maintain services while living within the limits of Proposition 2%. We now have
no sale of real estate money and only $1 million in free cash in case of emergency. Generally,
guidelines suggest that towns should maintain a reserve of 5% of the operating budget.
Reading's reserve is less than 2 %, ranking us 322 out of 351 communities in the state.
Reading is also one of only 19 communities in the state which has not been able to establish a
stabilization fund to cushion the impact of a downturn such as the one we are facing right
now.
Why have we spent more than allowed tinder Prop 2Y2?
While the town has done its best to keep costs down and live within the limits of Prop 2' /z,.there
are some areas of the budget where the town has limited control, in particular, special education
and health insurance. They are beyond our control because state law mandates the level of special
education benefits we must provide, and health insurance rates are determined by outside
insurance providers. The impact of these two line items alone explains most of why we need an
override.
Here is a table that shows how these two items have grown since 1998:
Fiscal Year
Employee
Benefits
Special
Education
Total
1998
4,926,781
4,327,138
9,253,919
+ 16 %=
10,734,546
2004
7,458,422
7,418,742
14,877,164
Excess=
4,142,618
Percent increase
51%
71%
61%
It is worth noting that the 51 % increase in the cost of benefits shown above occurred even as
Reading was reducing. the number of employees on the payroll. The cost per employee increased
by more than 51 %.
The assumption underlying Proposition 2% is that costs should rise by less than 16% over this six -
year period. That is how much the town can raise property taxes over that time. The "Excess"
listed on the right side of the chart shows that these costs would be $4.1 million lower if they had
grown at the 2.5% rate anticipated by Prop 2 %Z. Without this $4.1 million in excess costs our
budget situation would be a lot less daunting.
One aspect of benefits is within the town's control - the percentage of health care benefits paid by
our employees. Reading makes its employees pay 30% of this cost, more than the comparable
municipal employees in any of our neighboring communities.
It is also worth noting the size of these items in relation to the total budget. In 1998 special
education and benefits combined were 21.8% of the total town budget, now they are over 27 %. In
order to keep the overall budget under control while these two items spiral upward, we have
allowed these costs to crowd out other areas of the budget.
Even the most ardent supporters of Prop 2% acknowledged that towns would probably need
revenues in excess of the 2.5% allowed from time to time. That is why the override provision is
built into the law. The tax increase limit imposed by Prop 2%2 works as long as the cost of
providing government services rises at the same 2.5% rate that the law allows revenues to rise.
When costs rise more rapidly than the 2.5% limit the town has to choose between cutting services
or passing an override to raise additional revenue. This is the case in Reading today. Despite the
best efforts of our town government to limit costs, the rapid rise in benefits and special education
costs outside our control has pushed us to the point where we can no longer provide an acceptable
level of services without additional revenue.
How does Reading's spending compare to other communities?
Out, of 25 similar communities that reported detailed data, Reading's per capita spending ranked:
M
General Government
23rd
Fire
22nd
Police
20th
Public Works
19th
Human Services
23rd
Culture/recreation
23rd
Debt service
18th
Schools (per pupil)
21st
In another sample of 29 similar suburban Boston communities, Reading ranked 25'11 in spending
per resident. Among school districts considered similar by the state, we rank 118' out of 14 in per
pupil spending. Statewide, our per-pupil spending ranks 242 out of 351 communities.
The conclusion is that Reading has a revenue problem, not a spending problem. Our schools
rank close to 201h on the MCAS, we just won the state science olympiad for the 1 Ph year in a row,
and our police, fire, library and other town services are all top notch. In every category we spend
significantly less than the average of our neighboring and comparable communities. State aid has
been cut drastically, our financial reserves are depleted, and we have already made substantial
cuts.
If Reading's spending is so low, why do my taxes seem high?
There are two primary factors that make Reading's property taxes relatively high our low
commercial tax base and our relatively large number of students.
Reading gets more than 93% of its property tax revenues from residential properties. Out of 29
similar suburban towns only Behnont, Winchester and Marblehead have a lower commercial tax
base. If we had more commercial development we would be able to share more of the cost of our
services with businesses, lowering the cost to homeowners. Here are the percentages from some
of our neighboring towns:
Town
Residential
Commercial
Reading
93.3%
6.7%
Wakefield
67.8%
31.2%
Stoneham
82.8%
17.2%
Wilrningt6n
52.0%
48.0%
North Readin
85.4%
14.6%
Woburn
43.2%
56.8%
Lexington
74.9%
Bedford .
56.1%
43.9%
Winchester
94.9%
5.1%
Andover
68.6%
31.4%
'Burlington
35.3%
64.7%
Reading also has a very high number of students in our local schools relative to our population.
This means that there are fewer taxpayers supporting each student in the schools. We have
managed to limit the impact of this ratio by keeping our per pupil costs low relative to other
towns, but the high number of students is still a force which puts pressure on our taxes. Here are
the ratios for a number of neighboring towns and towns with similar populations:
70
Number of
Average #
Ratio of Households
Town
Households
of Students
per Student
WOBURN
15,391
4,824
3.2
MELROSE
11,248
3,569
3.2
70
NORWOOD
11,945
3,906
3.1
MARBLEHEAD
8,906
2,971
3.0
STONEHAM
9,289
3,124
3.0
DEDHAM
8,908
3,084
2.9
WAKEFIELD
9,937
3,581
2.8
BELMONT
9,980
3,642
2.7
WINCHESTER
7,908
3,367
2.4
NORTH ANDOVER
9,943
4,352
2.3
WELLESLEY
8,861
3,948
2.2
BURLINGTON
8,445
3,826
2.2
READING
8,823
4,273
2.0
NORTH READING
4,870
2,507
1.9
WILMINGTON
7,158
4,018
1.8
What is the effect of these factors on my tax bill?
The following table shows how our low commercial tax base and high ratio of students to
residents effect our tax bills. This table assumes that all towns listed pay the same amount per
pupil for education (the amount shown is the statewide average).
Per Pupil Percent Paid Amount Remainder Number of Average
Spending by Paid by to be Homes Tax bill per
Commercial Commercial funded by per Home
Taxes Taxes Residential Student
.Taxes
WOBURN $ 7,874 57% $ .. 4,472 $ 3,402 3.19 $ 1,066
BURLINGTON $ 7,874 65% $ 5,094 $ 2,780 2.21 $ 1,258
WAKEFIELD $ 7,874 31% $ 2,457 $ 5,417 2.77. $ 1,956
STONEHAM $ 7,874 17% $ '1,354 $ 6,520 2.97 $ 2,195
WILMINGTON $ 7,874 48% $ 3,780 $ 4,094 1.78 $ 2,300
WINCHESTER $ 7,874 5% $ 402 $ 7,472 2.35 $ 3,180
NORTH READING $ 7,874. 15% $ 1,150 $ 6,724 1.94 $ 3,466
READING $ 7,874 ..7% $ 528 $ 7,346 2.04 $ 3,601
This shows that if Reading spent the same amount as other towns we would have higher tax bills.
It is not a matter of Reading being inefficient or wasteful, it is a fact of our low commercial base
and our student -heavy demographics. No matter how little Reading spends, these two factors will
always tend to make our residential taxes higher. The obvious long -term solution is to increase
our commercial tax base.
.Has this crisis affected oarr ability to borrow moriey?
Yes. Wall Street has already lowered our bond rating once this year. This means we will pay a
higher interest rate on the money we borrow for capital projects. This is an independent, outside'
observer confirming that the town is facing a financial crisis. The factors cited in reducing our
bond rating are the fact that we have spent our reserves to unacceptably low levels and have not
maintained a responsible level of capital spending.
Does the override have to be so big?
The override is actually a conservative solution. The town is not trying to add back positions or
services that were cut in previous years. The override is set at the amount necessary to maintain
the current level of services. As discussed above, increases in special education and benefits alone
71
have been $4.2 million greater than the 2.5% increases anticipated by Prop 2 %Z, and that is only
since 1998.
Why don't we use the money from the landfill aizd other iiew develop»ietats?
The Jordans/Home Depot, Spence Farm and Longwood Farm developments will not solve this
crisis. The cash from the sale of the landfill will not be available to the town until the landfill is
capped, and even then the money is restricted by law and cannot be used to fund operating (day -
to -day) expenses. In addition, tax revenues from all these projects will not come in time for this
fiscal year.
While any prediction of future events is speculative and subject to change, the town's best forecast
of when we could see revenue from various development projects is as follows (in thousands of
dollars):
Project '
2004
2005 2006
2007
2008
2009 2010 Description
Landfill Phase 1
$ -
$ 334 $ 668
$ 668
$ 668
$ 668 $ 668 Jordans, Home Depot, Chili's
Landfill Phase 2
$ -
$ - $ 130
$ 260
$ 260
$ 260 $ 260 Hotel, Office, garage
Spence Farm
$ -
$ 147 $ 294
$ 294
$ 294
$ 294 $ 294 200 Rental Units
Longwood Farm
$ -
$ 135 $ 269
$ 404
$ 539
$ 673 $ 673 250 Condominiums
Phase 1
Longwood Farm
$ -
$ - $ -
$ 220
$ 441
$ 441 $ 441 Office.- 240,000 square ft
Phase 2
Pearson
$ -
$ - $ ` -
$ -
$ 445
$ 673 .$1,346 Hotel & Office
Redevelopment
Total New Revenue
$ -
$ 616 $1,361
$1,846
$2,647
$3,009 $3,682
Is this override forever?
Yes. The tax increase authorized by this vote does not have an automatic expiration date so it will
be permanent unless the town takes action in the future to reverse it.
Will this override help the fall 2003 budgetproblein i.e. will there still be'layoffs this
fall?
The override would help this fall. The town's finances are managed on a fiscal year running
from July 1 to June 30. This override would provide revenues for the year beginning on July 1.
The amount of the override was .set at a level that should allow us to avoid any layoffs this year.
How nzzzclz will this cost?
For an-average home in Reading with an assessed value of $355,000 taxes will increase by $562.
How ana I supposed to afford this?
While the amount of the override is significant it is important to put it in perspective. Federal
taxes were cut in 2001 by at least $600 per year for a married couple, $300 for single taxpayers.
For families 2001 also saw an increase in the per child tax credit of $100 per child. ` Most Reading
taxpayers also saw additional reductions in their state and federal tax. While individual cases will
all differ, the total savings for the median income household in Reading could easily be $1,000 or
more. And that is every year. State income taxes also fell from 595% to 5.3 %over the last few.
years, and the Bush administration is pushing for even more tax cuts this year. Among his
proposals are an increase in the per child tax credit of $400 per child, as well as rate and marriage
penalty relief which could save the median household in Reading at least $1,000 more per year.
Another thing to consider is how much you have saved by refinancing your mortgage, as many in
Reading have done lately. Even a 1/2% decrease in rate on a $200,000 mortgage yields $1,000 in
savings per year.
72
What other innpacts will there be if the override fails?
The proposed cuts will have many far - reaching affects that are difficult to quantify, however some
likely outcomes are:
• Increased liability insurance for the town — as police, fire and road maintenance are cut we.may
face additional claims for liability in auto accidents and other emergency situations.
• Increased homeowner's insurance for residents - There is a company called Insurance Services
Organization (ISO) which rates fire services in cities and towns. One is the best rating and ten the
worst. Reading is currently rated a four. Insurance companies use this rating as a benchmark in
determining local insurance rates for homeowners and businesses. The proposed cuts to the fire
department could well lead to a lower rating and thus higher insurance rates for the entire town.
• Higher interest costs — Our bond rating has already been lowered once this year, and if the
override fails it is very possible that it will be lowered again. This would lead to higher interest
costs for all of the town's new debt, including the entire high school project.
i
73
Town of Reading
16 Lowell Street
Reading, MA 01867 -2685 �.
FAX: (781) 942 -9070 TOWN MANAGER
Email: townmanager @ci.reading.ma.us (781) 942 -9043
FY2004 BUDGET MESSAGE
The following yellow pages of this document represent the entire Town of Reading budget for
FY2004. These materials include all of the details of the municipal budgets and much of the
details of the school and building maintenance budgets. This information is also available on the
Town's website at www.ci.reading.ma.us.
After three years of severe reductions in services for all elements of Town and School services,
the approval on April 8, 2003 of a $4.5 million Proposition 2 %2 Override allows the Town to
provide in FY2004 the same level of services as in FY2003.. This assumes that the State Aid
proposed by Governor Romney is approved by the legislature and signed by the Governor.
Because the State budget process is at least two months behind the Town's budget process, this
assumption may or may not prove to be valid. It is, however, the best information available at
this time.
From Fiscal Year 2001 through Fiscal Year 2003, the Town Services portion of the budget
.(Sections A — G) were reduced approximately $2.5 million, on an approximately $12 million.
base. Services previously lost during this time, will not be recovered. Two important additional
services will also be provided.
♦ In the Fire Department, we will be able to transition into an Advanced Life Support (ALS) .
type of service. This is a service that is provided to the Town on a contracted basis, but the
Town will be able to provide the service directly at a comparable cost and much better
service delivery.
o $300,000 in road improvements will be spent on an annual basis. While this is less than the
$700,000 needed, . it will allow the Town to malce .substantial progress in stemming the .
deterioration of the Town's road systems.
REVENUES
The attached revenue summary reflects a 6.3% increase in overall revenues from FY2003 to
FY2004.
Property Tax - The largest part of that increase is from the property tax levy. Of the $5.46
million increase in property taxes for FY 2004, $4.5 million is a direct result of the Proposition 2
%Z Override; and the remainder is the result of normal growth under Proposition 2 %Z.
Local Revenue from other Sources - Local revenues from sources other than property taxes
increases a modest 1.8 %, primarily because of increases in flu clinic fees, dumpster fees, non -
74
resident commuter parking fees, and Advanced Life Support fees, The Board of Selectmen has
also committed to reviewing and increasing the fines for various traffic violations.
State Aid - The intergovernmental revenue, or State Aid, is expected to be reduced by 12.4% or
approximately $1.5 million. This is based on the Governor's proposed budget.
.Operating Transfers - Operating transfers will be reduced by 26.4% or approximately.
$770,000. This is primarily because:
Sale of Real Estate funds have been depleted (except for the $3 million from the sale of the
landfill, which is not yet available for expenditure);
♦ A reduction in the payment from the Reading Ice Arena Authority from the previous high
levels, to a more realistic ongoing level; and
♦ Elimination of the use of certified free cash to balance the FY2004 budget. This will allow
the Town to regenerate free. cash (our major form of cash reserves) to help balance future
years budgets.
EXPENSES
The total. expense budget increases by $3,448,000 from the FY2003 expense budget. This is
equal to 6.67%. The budget continues to reflect a priority on education, with a 6.8% increase in
fanding- for the Reading Public Schools. It also reflects a continued commitment to building
maintenance, with an 8.1% increase.
Town Services, Sections A — G (Section n D is intentionally left blank) — These budgets reflect
the continuation of current levels of Town services, with the exception of improved services in
the Fire Department's Advanced Life Support as noted earlier. Section D is left blank because
what was formerly the Department of General Services has been consolidated with the
Community Services Department, reflecting the reorganization approved by Town Meeting last
Spring.
Section H -- Building Maintenance reflects expenditures for building maintenance. The 8.1%
increase does not take into account any new school facilities to be maintained, but better reflects
needed expenditures for maintenance of all the Town and School facilities.
Section I — Schools - This section reflects the Reading Public School budget. These are the
monies that are directly available for expenditure by the School Department for school
operations. There are additional funds in other budgets of the Town that help to offset part of the.
school .operations— snow plowing, field maintenance, employee benefits, debt service, etc.
Section J — Vocational School District budgets are increased 91% this year. This reflects
ftinding of the Northeast Metropolitan Regional Vocational School District at a 0% increase, and
reflects fanding for the Essex Agricultural School to which the Town sends two students. The
major reason for the increase is that Chapter 70 State Aid was previously made available directly
to the vocational schools. Under the Governors proposed budget, these "Chapter 70" funds for
the vocational schools are part of the State aid to the Town of Reading, and therefore the
assessment to the Town has increased.
75
Section K Debt Service and Capital — These budgets reflect debt service due on already
approved and bonded (including bond anticipation notes) projects for the Town. _ Additionally,
$405,000 is dedicated to capital improvements. These expenditures are a result of the
Proposition 2 %z Override. $300,000 of that Override is .directly attributable to roadway
improvements, and an additional $21,000 to Advanced Life Support equipment. The additional
$9,000 in fire equipment is to purchase fire hose; the $65,000 in highway equipment is to replace
a dump truck which "expired". this Winter; and $10,000 is available in the. Town Manager's
budget in a flexible account which will be used primarily for building improvements.
Section L - Employee Benefits includes best estimates of the cost of benefits for all Town and
School employees for FY2004. We have assumed an increase in health insurance rates at an
additional 11% upon renewal on March 1, 2004, which is on the conservative` side.
Section M - Water Fund — The water budget includes the first year of payment of debt service
on the Summer Avenue water project. These notes will be sold for five years. It also reflects
necessary capital outlay for the water system assuming that a reconstruction of the water
treatment plant will be done within the next two years.
Section N - Sewer Fund — This budget includes the most recently projected MWRA
assessment, as well as other expenses related to operation of the sewer system. Good progress
will be made in continuing inflow and infiltration (I:I) removal through the capital program.
$336,000 will be used from the sewer reserve to offset all of the capital expenses.
r
Fj.spectftilly Su. tte'
1
Peter I. Hechenbleikner
Town Manager
PIH/ps
76
Town of Reading, Massachusetts
Projected Revenues
General Fund
77
2003
2004
Final
Budget
Budget
Budget
Budget
(Revised)
Over (Under)
Projected
Over (Under)
2002
2003
2002
2004
2003
Notes
Property taxes:
Tax levy (within levy limit)
31,448,955
32,453,486
1,004,531
37,925,782
5,472,296
A.)
Tax levy (debt exclusion)
154,204
154,204
155,565
1,361
Less: Provision for abatements
and exemptions
383,556
390,120
6,564)
400,000
_ 9,880
31,065,399
32,217,570
1,152,171
37,681,347
5,463,777
% change
3.7%
17.0%
Local revenues from sources other
than property taxes:
Motor vehicle excise
2,650,000
2,650,000
2,650,000
Penalties and interest on taxes
140,000
150,000
10,000
150,000
Payments in lieu of taxes
215,000
210,000
(5,000)
210,000
Charges for services
1,004,500
1,125,000
120,500
1,190,600,
65,600
B.)
Licenses and permits
45,000
50,000
5,000
50,000
Special assessments
5,000
5,000
5,000
Fines
100,000
95,000
(5,000)
111,100
16,100.
C.)
Interest earnings
650,000
325,000
325,000.
325,000
4,809,500
4,610,000
(199,500) .
4,691,700
81,700
% change
-4.1% _
1.8%
( Intergovernmental revenue:
State aid
12,084,945
12,464,133
379,188
10,953,285
(1,510,848)
Less:
State aid - offset items
4( 66,122)
299,778
166,344
299,778
11,618,823
12;164,355
545,532
10,653,507
1,510,848
D.)
% change
4.7%
- 12.4%
Operating transfers ! available funds:
.
Cemetery perpetual care
99,890
(99,890)
Cemetery sale of lots
60,000
10,000
(50,000)
10,000
Wetland protection filing fees
940
(940)
Sale of real estate funds
137,500
46,700
(90,800)
(46,700)
Reading Ice Arena Authority
130,000
204,163
74,163
116,074
(88,089)
E.)
Earnings distributions - electric
1,706,229
1,779,597
73,368
1,824,087
44,490
F.)
Overlay surplus
186,000
127,779
(58,221)
201,820
74,041
G.) .
Certified "Free Cash"
714,993
755,522
40,529
(755,522)
3,035,552
2,923,761'
(111,791)
2,151,981
(771,780
% change
-3.7%
- 26.4%
Totals
50,529,274
51,915,686
1,386,412.
55,178,535
3,262,849
% change
2.7%
6.3%
A.) FY 2004 new growth projected at $150,000; increase by $4,500,000 for proposition 2112 override
B) Increases in flu clinic fees; dumpster
fees, non - resident
commuter parking
fees and ALS receipts, net of reduction in recreation
fees (recreation expenses charged
directly to revolving fund in FY 2004)
C.) Increase in parking fines
D.) Governor's budget recommendations;
SBA for Parker Middle School reduced $130,000 (pending DOE audit;
all other state aid level funded
E.) Per Reading Ice Arena Authority
F.) Increases in FY 2004 by 2.5% over FY
2003
G.) Per Board of Assessors
9- Apr -03
77
REVIEW OF BUDGET EXPENSE HISTORY
Regional Vocational School
FY 1999
FY2000
FY2001
FY2002
FY2003
FY2004
'99TO'04
132.74%
BUDGET
BUDGET
BUDGET
BUDGET
BUDGET
BUDGET
BUDGET
0.34%
0.30%
0.31%
0.32%
0.57%
$increase from previous year 1
$125,240 1
Increase
General Gov't (w.o. Bid Maint)
$11,379,407
$11,950,265
$12,466,395
$12,143,702
$12,300,784
$12,863,941
$921,377
% inc. over Prior Year
1.96%
5.02%
4.32%
- 2.59%
1.29%
4.58%
8.10%
% of annual budget '
25.14%
24.90%
24.59%
24.15%
23.78%
23.31%
7.76%
$ increase from previous year
$218,935 1
$570,858 1
$516,130
($322,693)1
$157,082 1
$563,157
11.73%
School (w.o. Voke 8, Bid Maint)
$21,015,835
$22,447,760
$23,738,454
$24,515,840
$24,808,998
$26,492,645
$3,793,163
• inc. over Prior Year
8.49%
6.81%
5.75%
3.27%
1.20%
6.79%
18.05%
• of annual budget
46.43 %.
46.78%
46.83%
48.76%
47.96%
48.01%
$632,940.
$increase from previous year
$1,643,984
$1,431,925 1
$1,290,694 1
$777,3861
$293,158 1
$1,683,647
-8.22%
Bid. Maint. (School and Town)
$2,447,610
$2,562,688
$3,158,272
$2,944,396
$2,997,993
$3,239,861
$550,383
% inc. over Prior Year
3.85%
4.70%
23.24%
- 6.77%
1.82%
8.07%
22.49%
of annual budget
5.41%
5.34%
6.23%
5.86%
5.80%
5.87%
$ increase from previous year
$90,729 1
$115,0781
$595,584
($213,876)1
$53,597 1
$241,868
$51,730,251
Regional Vocational School
$219,592
$165,000
$153,752
$155,636
$163,287
$312,111 ($56,305)
% inc. over Prior Year
132.74%
- 24.86%
- 6.826/6
1.23%
4.92%
91.14% - 25.64%
% of annual budget
0.49%
0.34%
0.30%
0.31%
0.32%
0.57%
$increase from previous year 1
$125,240 1
($54,592)
$ increase from previous year
($11,248)1
$1,8841
$7,6511
($1,075,7p8)1
$148,824
$359,948
Debt/Capital
$4,179,755
$4,599,540
$4,705,568
$3,629,770
$3,918,252
$4,278,200
($261,503=
% inc. over prior year
8.81%
10.04%
2.31%
- 22.86%
7.95%
9.19%
- 6.26% -
% of annual budget
9.23%
9.59%
9.28%
7.22 %.
7.57%
7.75%
$ increase from previous year
$338,343
$419,7851
$106,028 1
($1,075,7p8)1
$288,4821
$359,948
Employee Benefits
$5,309,278
$5,568,847
$5,836,156
$6,281,930
$6,977,410
$7,458,422
$1,668,132
% inc. over prior year.
7.76%
4.89%
4.80%
7.64%
11.07%
6.89%
31.42%
.% of annual budget:
11.73%
11.61%
11.51%
12.49%
13.49%
13.52%
$increase from previous year
$382,497
$259,569 1
$267,3091
$445,7741
$695,480 1
$481,012
State Assessment
$709,548
$689,603
$632,940.
$606,880
$563,527
$533,000
($146,021)
% inc. over prior year
4.67%
- 2.81%
-8.22%
- 4.12%
- 7.14%
- 5.42%
- 20.58%
% of annual budget
1.57%
1.44%
1.25%
1.21%
1.09%
0.97%
$ increase from previous year.
$31,682 1
($19,945)
($56,663)
($26,060)
($43,353)
($30,527)
Total General Budget
$45,261,025
$471983,703
$50,691,537.
. $50,278,154
$51,730,251
$55,178,180
$6,469,226
$ difference from previous year
2,831,410
2,722,678
2,707,834
- 413.383
1,452,097
3,447,929
Total General Budget % inc. over
6.67%
6.020/6
5:64%
- 0.82 %.
2.89%
6.67%
14.29%
04/09/2003
78
04/10/2003 7
79
TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET
Actual
Actual
Budget
Recommended
Percent
Expenditures
Expenditures
(Revised)
Budget Source of
Increase FINCOM
No.
FY - 2001
FY - 2002
FY - 2003
FY - 2004 Funding
03 to'04 Recommend.
Budget Summary
General Fund
A
Accounting
104,172
105,372
110,055
114,580
4.11%
B
Community Services
1,234,734
1,179,511
1,285,855
1,308,343
1.75%
C
finance
675,753
666,800
821,747
841,086
2.35%
E
Library
798,480
806,380
817,000
869,000
6.36%
F
Public Safety
5,813,964
5,757,753
5,946,306
6,325,738
6.38%
G
Public Works
3,570,018
3,315,388
3,358,321
3,405,194
1.40%
Town Totals
12,197,121
11,831,204
12,339,284
.12,863,941
4.25%
H
Building Maintenance
3,157,831
3,007,242
2,997,993
3,239,861
8.07%
I -J
Schools
23,875,234
24,693,634
.24,972,285
26,804,756
K
Debt Service and Capital
4,660,233
3,609,543
3,918,252
4,278,200
9.19%
L
Employee Benefits
5,756,873
6,285,906
6,971,133
7,458,422
6.99%
Total General Fund
49,647,292
49,427,529
51,198,947
54,645,180
6.73% -
State Assessments
655,784
642,717
563,416
533,000
- 5.406/.
Total Funding Required
For General Fund
50,303,076
50,070,246
51,762,363
55,178,180
6.60%
Enterprise Funds
N
Water Fund
2,603,484
2,761,939
2,673,528
2,812,582
1.83%
0
Sewer Fund
3,508,404
3,563,279
3,932,693
4,002,106
12.32%
I
Total Enterprise Funds
6,111,888
6,325,218
6,606,221
6,814,688
7.74%
04/10/2003 7
79
TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET
-
Actual
Actual
Budget
Recommended
Percent
Expenditures
Expenditures
(Revised)
Budget Source of
Increase FINCOM
No.
FY - 2001
FY - 2002
FY .2003
FY .2004 Funding
03 to '04 Recommend. .
A
Accounting
Accounting
Al
Salaries and Wages
102,843
104,532
108,735
113,260
4.16% 7 -0 -0
A2
Expenses
1,329
840
1,320
1,320
0.00% 7 -0 -0
Total Accounting
104,172
105,372
110,055
114,580
4.11%
B
Community Services
Conservation
B1
Salaries and Wages
34,806
41,856
35,743
26,660
- 25.41%
Zoning Board
62
Salaries and Wages
1,787
942
1,250
1,800
44.00%
Historical Commission
B3
Expenses
1,194
973
974
974
0.00%
Inspection
B4
Salaries and Wages
87,192
93,553
94,094
99,107
5.33%
Planning
B5
Salaries and Wages
52,490
54,620
59,323
60,856
2.58%,
Health / Wts & Measures
B6
Salaries and Wages
95,910
92,419
104,917
112,246
6.99%
B7
Expenses
48,867
47,387
45,589
45,289
- 0.66%
Elder Services
B8
Salaries and Wages
130,782
128,815
123,705
134,146
8.44%
B9
Expenses
3,340
3,248
3,460
3,460
0.00%
Veterans
-B10
Salaries and Wages
8,240
8,445
8,892
9,370
5.38%
B11
Expenses
695
618
700
700
0.00%
612
Assistance
7,751
3,990
6,000
6,000
0.00 %°
Selectmen
813.
Expenses
2,646
2,546
1,450
1,450
0.00%
Town Manager
814
Salaries and Wages
97,050
94,962
96,862
99,284
2.50%
615
Expenses
24,868
116
100
100
0.00%
Law Division .
616
Town Counsel
96,059
112,268
105,000
110,250
5.00%
B17
Labor Counsel
3,370
3,137
4,000
8,000
100.00%
B18
Expenses
18,024
25,000
04110/2003
1
80
04110/2003 2
8 .1
TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET
Actual
Actual
Budget
Recommended
Percent
Expenditures
Expenditures
(Revised)
Budget Source of
Increase
FINCOM
No.
FY • 2001
FY .2002
FY - 2003
FY - 2004 Funding
03 to'04 Recommend.
Town Clerk
B19
Salaries and Wages
46,610
48,496
50,465
53,173
5.37%
B20
Expenses
1,382
1,387
1,100
1,100
0.00%
Elections and Registrations
"
B21
Salaries and Wages
24,183
10,750
24,140
15,546
- 35.66%
622
Expenses
21,444
19,999
27,370
27,493
0.45%
Casualty Insurance
823
Expenses
104,631
146,997
203,084
212,999
4,88%
General
B24
Salaries and Wages
254,978
198,021
192,547
205,978
6.98%
B25
Expenses
66,435
63,966
70,090
72,362
3.24%
1,234,734
Community Services
B26 .
Salaries and Wages
834,028
772,879.
791,938
818,166
3.31%
7 -0 -0
B27
Expenses
400,706
406,632
493;917
490;177
- 0,76%
7 -0 -0
1,234,734
1,179,511
.1,285,855
1,308,343
1.75%
C
Finance
Finance Committee
C1
Salaries and Wages
845
754
922
922
0.00%
C2
Expenses
34,425
35,911
37,611
34,000
- 9.60%
C3
Reserve Fund
150,000
150,000
0.00%
Assessment
C4
Salaries and Wages
87,054
95,433
99,295.
102,751
3.48%
C5
Expenses
8,248
14,844
8,700
8,700
0.00%
Technology
C6
Salaries and Wages
75,332
78,276
81,518
88,278
8.29%
C7
Expenses
112,632
101,678
103,926
103,921
0.00 %°
.
Human Resources
C8
Salaries and Wages
36,460
38,313
39,864
42,006
5.37%
C9
Expenses
34,527
11,922
11,300
11,300
0.00%
General
C10
Salaries and Wages
231,268
236,638
242,539
251,388
,3.65%
C11
Expenses
54,962
53,031
46,072
47,820
3.79%
Finance
C12
Salaries and Wages
430,959
449,414
464,138
485,345
4.57%
7 -0 -0
C13
Expenses
244,794
217,386
357,609
- 355,741
- 0.52%
7 -0 -0
Total Finance
675,753
666,800
821,747
841,086
2.35%
04110/2003 2
8 .1
TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET
Actual
Actual
Budget
Recommended
Percent
Expenditures
Expenditures
(Revised)
Budget Source of
Increase
FINCOM
No.
FY - 2001
FY - 2002
FY .2003
FY - 2004 Funding
03 to '04
Recommend.
E
Library
Library
E1
Salaries and Wages
625,597
631,341
666,330
679,195
1.93%
7 -0 -0
E2
Expenses
172,883
175,039
150,670
189,805
25.97%
7-0 -0
Total Library
798,480
806,380
817,000
869,000
6.36%
F
Public Safety
Police
F1
Salaries and Wages
2,691,169
2,663,118
2,731,031
2,859,479
4.70%
F2
Expenses
215,610
215,544
218,994
218,994
0.00%
Animal Control
F3
Salaries and Wages
9,666
10,119
9,971,
11,706
17.40%
F4
Expenses
1,537
3,394
1,560
2,560
64.10%
Fire / Emergency Management
F5
Salaries and Wages
2,520,348
2,513,424
2,596,743
2,802,403
7:92%
F6
Expenses
102,4.08
51,497
52,701
72,701
37.95%
\
Dispatch
F7
Salaries and Wages .
250,950
262,467
297,110
319,699
7.60%
F8
Expenses
22,276
38,190
38,196
38,196
0.00%
Public Safety .
F9
Salaries and Wages
5,472,133
5,449,128
5,634,855
5,993,287
6.36%
7 -0 -0
F10
Expenses
341,831
308,625
311,451
332,451
6.74%
7 -0 -0
$
$
$
$
Total Public Safety
5,813,964
5,757,753
5,946,306
6,325,738
6.38%
G
Public Works
Administration
G1
Salaries and Wages
87,147
78,981
79,849
81,705.
2.32%
G2
. Expenses
5,164
5,814
5,550
5,550
0.00%
Engineering
G3 .:
Salaries and Wages
214,625
224,459.
224,037
240,571
7.38%
G4
Expenses..
16,517.
16,542
11,950
11,950
0.00 %'
Highway and Equip. Maint.
G5
Salaries and Wages
620,501
572,985
648,773
680,045
4.82%
G6
Expenses
318,185
269,704
255,391
256,649
0.49%
04/10/2003
82
04/10/2003 4
83
TOWN OF READING, MASSACHUSETTS • FISCAL YEAR 2004 BUDGET
Actual
Actual
Budget
Recommended
Percent
Expenditures
Expenditures
(Revised)
Budget Source of
Increase
FINCOM
No.
FY - 2001
FY - 2002
FY - 2003
FY • 2004 Funding
03 to'04
Recommend.
Parks and Forestry
G7
Salaries. and Wages
289,375
299,413
317,436
322,449
1.58%
G8
Expenses
72,831
53,816
42;843
66,888
56.12 %
Recreation
Gg
Salaries and Wages
41,439
44,754
47,132
Revolving
G10
Expenses
72
2,071
2,500
Fund
Public Works (Sub - Total)
G11
Salaries and Wages
1,253,087
1,220,592
1,317,227
1,324,770
0.57%
7 -0 -0
G12
Expenses
412,769
347,947
318,234
341,037
7.17 %
7 -0 -0
G13
Street Lighting
203,128
206,900
204,000
204,900
0.00%
7 -0-0
G14
Rubbish Collection/ Disposal
969,977
1,112,883
1,127,060
1,098,630
- 2.52%
7 -0 -0
G15
' Snow and Ice Control
636,100
214,216
251,100
276,547
10.13%
7 -0 -0
Cemetery
G16
Salaries and Wages
63,257
54,913
109,730
92,110
- 16.06%
7 -0 -0
G17
Expenses
31,700
64,637
30,070
67,200
•123.48%
7 -0 -0
G18
Puplic Works Site Clean -up
93,300
Public Works
G19
Salaries and Wages
1,316,344
1,275,505
1,426,957
1,416,880
- 0.71%
G20
Expenses
2,253,674
2,039,883
1,931,364
1,988,314
2.95%
Total Public Works
3,570,018
3,315,388
3,358,321
3,405,194
1.40%
Town Total - Salaries/Wages
8,781,904
8,682,799
9,092,953
9,506,133
4.54%
Town Total - Expenses
3,415,217
3,148,405
3,246,331
3,357,808
3.43%
TOWN TOTAL
12,197,121
11,831,204
12,339,284
12,863,941
4.25%
H
Building Maintenance
School Buildings
H1
Salaries and Wages
1,059,978
1,061,255
1,043,665
1,088,525
4.30%
7 -0-0
H2
Expenses
1,602,483
1,450,143
1,443,144
1,597,369
10.69%
7 -M
Town Buildings
H3
Salaries and Wages
112,644
122,121
124,984
130,867
4.71%
7 -0 -0
H4
Expenses
382,726
373,723
386,200
423,100
9.55%
7 -0-0
( I
Total Building Maintenance
3,157,831
3,007,242
2,997,993
3,239,861
8.07 %
04/10/2003 4
83
84
TOWN OF READING, MASSACHUSETTS • FISCAL YEAR 2004 BUDGET
Actual
Actual
Budget
Recommended
Percent
Expenditures
Expenditures
(Revised)
Budget Source of
Increase .
FINCOM
No.
FY • 2001
FY - 2002
FY -2003
FY - 2004 Funding
03 to'04
Recommend.
-J
Schools
I
School
23,721,482
24,539,347
24,808,998
26,492,645
6.79%
7 -0-0
J
Vocational Schools
153,752
154,287
163,287
312,111
91.14%
7 -0 -0
$
$
$
Total Schools
23,875,234
24,693,634
24,972,285
26,804,756
7.34%
K
Debt Service and Capital
K1
Debt Service
3,893,743
3,488,206
3,893,252
3,873,200
- 0.52%
7 -0-0
K2
Capital Projects
K3
Geo Info Systems
70,000
21,500
K4 '
Town Bldg
60,000
44,000
K5
Replace Pumpers
230,231
K6
Fire Equipment
22,837
15,000
30,000
7 -0-0
K7
Replace Ambulance
110,312
K8
Drainage Improv
10,000
K9
Hwy Equipment
103,000
65,000
7 -0 -0
K10
Sidewalk / Curb
65,000 •
25,000
K11
Playground Upgrade
17,947
K12
Library Computers
8,000
K13
School Technology
100,000
K14
Roadway Improvements
300,000
7 -0 -0
K15
. Flexible Account
10,000
10,000
7 -0 -0
Total Capital Projects
766,490
121,337
25,000.
405,000
1520.00%
Total Debt and Capital
4,660,233
3,609,543
3,918,252
- 4,278,200
9.19%
L
Employee Benefits
L1
Contributory Retirement
2,166,800
2,216,900
2,136,600
2,186,300
2.33%
1-2
Non - Contrib, Retirement '
95,935
119,942
99,333
102,042
2.73%
L3
Unemployment Benefits
16,581
24,576
40,000.
40,000
0.00%
L4
Group Health / Life Ins.
2,855,150
3,298,839
4,002,438
4,414,041
10.28%
L5
Medicare / Social Security
405,555
410,619
473,039
473,039.
0.00%
L6
Workers' Compensation
184,219
176,408
189,723
213,000
12.27%
L7
Police I Fire Indemnification
32,633
38,622
30,000
30,000
0.00%
L8
Total Employee Benefits
5,756,873
6,285,906
6,971,133
7,458,422
6.99%
7 -0 -0
04/10/2003
5
84
04/10/2003 6
85
TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2004 BUDGET
Actual
Actual
Budget
Recommended
Percent
Expenditures
Expenditures
(Revised)
Budget
Source of
Increase
FINCOM
No.
FY - 2001
FY - 2002
FY .2003
FY - 2004
Funding
03 to'04
Recommend.
Enterprise Funds
M
. Water Fund .
M1
Salaries and Wages
650,748
666,773
727,530
782,753
7.59%
7 -0 -0
M2
Expenses
1,283,374
1,236,171
1,249,498
1,271,410
1,75%
7 -0 -0
M3
Debt Service
127,419
7 -0 -0
M4
Capital Outlay
669,362
858,995
696,500
631,000
- 9.40%
7 -0 -0
$
$
$
$
Total Water Fund
2,603,484
2,761,939
2,673,528
2,812,582
5.20%
N
Sewer Fund
N1
Salaries and Wages
161,491
182,915
203,932
215,233
5.54%
7 -0 -0
N2
Expenses,
2,954,180
3,038,174
3,250,571
3,318,683
2.10%
7 -0 -0
N3
Debt Service
132,190
132,190
132,190
132,190,
0.00%
7 -0 -0
N4
Capital Outlay
260,543
210,000
346,000
336,000 .
- $336,000 Sewer
- 2.89%
7 -0-0
$
$
$
$
Reserve
i
Total Sewer Fund
3,508,404
3,563,279
3,932,693
4,002,106
1.77%
04/10/2003 6
85
History of Full Time Equivalent Employment (FTE)
Town of Reading Massachusetts
DEPARTMENT
1989
1994
1999
2004
Community Services
22.8
21.6
25.6
19.5
i
Finance /Accounting
17.5
.18.2
18.1
16.9
Library
18.8
18.2
19.7
17.4
Public Safety
94.4
90.5
97
94.3
DPW
75.6
62.2
69.9
60.9
TOTAL
229.1
210.7
230.3
209
04/09/2003
86
Town of Reading FY - 2004 Budget Department: Accounting,
Budget Summary (Form A) Division: Accounting - 025
Summary: Al &A2
Annual
Adopted
Actual Actual Budget
Recommended
Expenditures Expenditures (Revised)
Budget
Budget Summary FY - 2001 FY - 2002 FY - 2003
FY - 2004
Salaries and Wages (Form B) 102,843 104,532 108,735
113,260
Expenses(Form C) 1,329 840 1,320
1,320
Totals 104,172 105,372 110,055
114,580
Revenue and Staffing
Revenues
Staffing 2.8 2.6 2.6
2.6
Commentary
The Accounting Department is responsible for maintaining financial records that facilitate the preparation .
of financial reports and schedules that provide meaningful, accurate information for comparability and for
management's decision making process, The Accounting Department ensures that financial transactions
are in compliance with legal requirements and are properly recorded on a timely basis.
i
09- Apr -03
87
Town of Reading FY - 2004 Budget
Salaries and Wages (Form B)
Department: Accounting
Division: Accounting - 025
Summary: Al
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE
(Revised)
FTE
Budget
Classification
#
FY - 2001
#
FY - 2002
#
FY - 2003
#
FY - 2004
Town Accountant
1.0
.71,583
1.0
73,008
1.0
74,757
1.0
76,910
Asst, Town Accountant
0.2
3,013
0.2
5,832
0.2
7,987
0.2
8,344
Administrative Assistant
0.8
23,681
0:8
24,648
0.6
19,309
0.6
20,256
Account Clerk
0.8
19,334
0.6
15,604
0.8
21,510
0.8
23,194
Totals
2.8
117,611
2.6
119,092
2.6
123,563
2.6
128,704
Source of Funding
Water Fund
3,692
3,640.
3,707
3,861
Sewer Fund
3,692
3,640
3;707
3,861
Electric Fund
7,384
7,280
7,414
7,722
General Fund (Form A)
102,843
104,532
108,735
113,260
88
Town of Reading FY - 2004 Budget
Department:
Accounting
Expenses (Form C)
Division:
Accounting - 025
Summary:
A2
Annual
Adopted
Actual.
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Supplies . ,
493
250
300
300
Professional Development
913
569
900
900
Travel Reimbursement
110
206
300
300
Totals
1,516
1,025
1,500
1,500
Source of Funding
Water Fund
47
47
45
45
Sewer Fund
47
47
45
45
Electric Fund
93
91
90
90
General Fund (Form A)
1,329
840
1,320
1,320
i
09- Apr -03
89
Town of Reading FY - 2004 Budget
Department:
Community Services
�-
Budget Summary (Form A)
Division:
Conservation - 061
Summary:
B1
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
34,806
41,856
35,743
29,660
Expenses(Form C)
0
0
0
0
Totals
34,806
41,856
35,743
29,660
Revenue and Staffing
Revenues
Staffing
1;1
1.1
1.1
1.0
Commentary .
09- Apr -03
90
Town of Reading FY - 2004 Budget
Department:
Community Services
Salaries, and Wages (Form B)
Division:
Conservation - 061
Summary:
B1
Annual
Adopted .,
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE (Revised) :
FTE Budget
Classification
#
FY - 2001
#
FY - 2002
# FY - 2003
9 FY - 2004
Conservation Administrator
1.0
34,707
1.0
41,500
1.0 43,193
1.0 45;490
Recording Secretary
0.1
99
0.1
356
0.1 2,550
0
91
Town of Reading FY - 2004 Budget
Department:
Community Services
Budget Summary (Form A)
Division:
Zoning Board of Appeals - 066
Summary:
B2 .
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised) Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003 FY = 2004
Salaries and Wages (Form B)
1,787
942
1,250 1,800
Expenses(Form C)
0
0
0 0
Totals
1,787
942
1,250 1,800
Revenue and Staffing
Revenues
Staffing
0.1
0.1
0.1 0.1
Commentary
09- Apr -03
92
Town of Reading FY - 2004 Budget
Department:
Community Services
Salaries and Wages (Form B)
Division:
Zoning Board of Appeals
- 066
Summary:
B2
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE (Revised)
FTE
Budget
Classification
#
FY - 2001
#
FY - 2002
# FY - 2003
#
FY - 2004
Recording Secretary
0.1
1,787
0.1
942
0.1 1,250
0.1
1,800
Totals
0.1
1,787
0.1
942
0.1 1,250
0.1
1,800
Source of Funding
$
$
$
$
General Fund (Form A)
1,787
942
1,250
1,800
93
Town of Reading FY - 2004 Budget
Department:
Community Services
Budget Summary (Form. A)
Division:
Historical Commission.- 681
Summary:
B3
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised) Budget
Budget Summary
FY - 2001
FY - 2002
FY.- 2003 FY - 2004
$
$
$ $
Salaries and Wages (Form B)
0
0
0 0
Expenses(Form C)
1,194
973
974 974
Totals
1,194
973
974 974
Revenue and Staffing
Revenues
Staffing
0.0
.0.0
0.0 0.0
Commentary
09- Apr -03 \.
94
Town of Reading FY - 2004 Budget
Department:
Community Services
Expenses (Form C)
Division:
Historical Commission - 681
Summary:
B3
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised) Budget
Classification
FY - 2001
FY - 2002
FY - 2003 FY - 2004
Office Supplies
1,194
973
974 974
Totals
1,194
973
974 974
Source of Funding
General Fund (Form A)
1,194
973
974 974
09- Apr -03
95
Town of Reading FY - 2004 Budget
Department:
Community Services
Budget Summary (Form A)
Division:
Inspectors -141
Summary:
B4
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
87,192
93,553
94,094
99,107
Expenses(Form C)
0
0
0
0
Totals
87,192
93,553
94,094
99,107
Revenue and Staffing
Revenues
Staffing
2.0
2.0
2.0
2.0
Commentary
09- Apr -03
\,
96
Town of Reading FY - 2004 Budget
Department:
Community Services
Salaries and Wages (Form B)
Division:
Inspectors
-141
Summary:
B4
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE
(Revised)
FTE
Budget
Classification
#
FY - 2001
#
FY - 2002
#
FY - 2003
#
FY - 2004
Building Inspector
1.0
50,869
1.0
52,719
1.0
55,050
1.0
57,987
Gas/ Plumbing Inspector
0.5
17,913
0.5
18,443
0.5
19,022
0.5
20,060
Wiring Inspector
0.5
18,296
0.5
20,603
0.5
19,022
0.5
20,060'
Zoning Enforcement Officer
114
Alternate Inspectors
1,788
1,000
1,000
Totals
2.0
87,192
2.0
93,553
2.0 ,
94,094
2.0
99,107
Source of Funding
General Fund (Form A)
87,192
93,553
94,094
99,107
Town of Reading FY - 2004 Budget
Department:
Community Services
Budget Summary (Form A).
Division:
Planning - 065
Summary:
B5
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
52,490
54,620
59,323
60,856
Expenses(Form C)
0
0
0
0
Totals
52,490
54,620
59,323
60,856
Revenue and Staffing
Revenues
Staffing
1.0
1.0
1.1
1.0
Commentary
\.
09- Apr -03
Town of Reading FY - 2004 Budget
Department:
Community Services
Salaries and Wages (Form B)
Division:
Planning - 065
Summary:
B5
Annual
Adopted.
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE (Revised)
FTE Budget
Classification
#
FY - 2001
#
FY - 2002
# FY - 2003
# FY - 2004
Town Planner
1.0
52,490
1.0
54,620
1.0 56,823
1.0 60,856
Recording Secretary
0.1 2,500
0
$
$
$
$
Totals
1.0
52,490
1.0
54,620
1.1 59,323
1.0 60,856
Source of Funding
General Fund (Form A)
52,490
54,620
59,323
60,856
we
Town of Reading FY - 2004 Budget
Department:
Community Services
Budget Summary (Form A)
Division:
Health - 511
Summary:
B6 & B7
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary .
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
95,910
92,419
106,417
111,246
Expenses (Form C)
48,867
47,387
45,2$9
44,811
Totals
144,777
139,806
151,706
156,057
Revenue and Staffing
Revenues
Staffing
3.3
0.0
3.3
2.3
Commentary\'
09- Apr -03
100
Town of Reading FY - 2004 Budget
Salaries and Wages (Form B)
Department: Community Services
Division: Health - 511
Summary: B6
101
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE Expenditures
FTE
(Revised)
FTE
Budget
Classification
#
FY - 2001
_# FY - 2002
#
FY - 2003
#
FY - 2004
Health Services Admin,
0.8
47,183
49,636
0.8
51,467
1.0
56,867
Health Services Admin. G
0:2
2,200
0.2
2,500
0
Tobacco Control Coord. G
0,9
38,160
39,575
0.9
0
0.0
0
Public Health Nurse
0.6
24,982
19,845
0.6
25,600
0.6
26,700
Health Inspector
0.5
19,118
19,889.
0.5
20,690
0.5
21,681
Health Inspector . G
0.1
5,031
8,734
71
0
0.0
0
Sealer of Weights & Meas
0.1
2,380
2,369
0.1.
4,160
.0.1
4,110
Sealer of Weights & Meas G
11,743
13,801
10,000
10,000
Nurses (FlulHep B /Adol)
0.1
2,247
680
0.1
2,000
0.1
1,888
Totals
3.3
153,044
0.0 154,529
3.3.
116;417
2.3
121,246
Source of Fundinq .
Grant Funding
57,134
62,110
10,000
10,000
General Fund (Form A)
95,910
92,419
106,417
111,246
101
Town of Reading FY - 2004 Budget
Department:
Community Services -
Expenses (Form C)
'Division:
Health - 511
Summary:
B7
Annual
Adopted .
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY -2001
FY - 2002
FY - 2003
FY - 2004
Animal Disposal
3,300
3,364
3,700
3,700
Contractual Services
2,067
2,790
100
0
Riverside Community Care
6,556
6,556
6,560
6,560
E.M.A.R.C.
8,220
7,535
8,220
8,220
Mosquito Control
22,724
23,936
22,724
22,724
Clinics
3,397
999
1,300
1,422
Educational Supplies
998
1,202
885
385.
Travel Reimbursement
1,605
1,005
1,800
1,800
Weights and Measures G
1,406
15,567
10,000
5,000
Totals
50,273
62,954 `
55,289
49,811
Source of Funding
Grant Funding
1,406
15,567
10,000
5,000
General Fund (Form A)
48,867
47,387
45,289
44,811
(.
09- Apr -03 \
102
Town of Reading FY - 2004 Budget
Department;
Community Services
Budget Summary (Form A) .
Division:
Elder Services - 541
Summary;
B8'& B9
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised) .
Budget
Budget Summary
FY -2001
FY -2002
FY —2003
FY - 2004
Salaries and Wages (Form B)
130,782
128,815
123,705
134,146
Expenses (Form C)
3,340
3,248
3,460
3,460
Totals
134,122
132,063
127,165
137,606
Revenue and Staffing
Revenues
Staffing
4.9
0.0
4.3
4.2
Commentary
09- Apr -03
103
Town of Reading FY - 2004 Budget
Salaries and Wages (Form B)
Department: Community Services
Division: Elder Services - 541
Summary: B8
104
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE Expenditures
FTE
(Revised)
FTE
Budget
Classification
#
FY - 2001.
# FY - 2002
#
FY - 2003
#
FY - 2004
Elder Services Admin.
1.0
3.7,379
44,032
1.0
46,254
1.0
48,673
Social Worker
1.0
33,964
32,038
1.0
33,435
1.0
37,885
Coordinator of Volunteers
0.8
14,110
14,333
0.6
2,963
0.6
3,096
Coordinator of Volunteer G
10,054
11,471
16,980
16,980
Coordinator of Volunteer D
6,202
7,481
Van Driver
1.0
24,052
16,613
0.9
20,716
0.9
22,064
Substitute Van Driver
0.1
2,577
3,496
0.1
1,300
1,815
Nutrition Coordinator
0.7
18,700
18,303
0.7
19,037
0.7
20,613
Shopping Assist. Coord. G
0.3
5,975
6,482
0.0
Totals
4.9
146,811
0.0 146,768
4.3
146,887
4.2
158,607 `
Source of Funding' ..
Grants
16,029
17,953
16,980
16,980
Donations Fund
6,202
7,481
General Fund (Form A)
130,782
128,815
123,705
134,146
104
Town of Reading FY - 2004 Budget
Department:
Community Services.
Expenses (Form C)
Division:
Elder Services - 541
Summary:
B9
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003 FY - 2004
$
$
$ $
Fuel
1,475
1,747
1,560
1,560
Senior Center Supplies
369
410
250
250
Automotive Repair
654
145
400
400
Educational Supplies
24
244
250
250
Travel Reimbursement
818
702
1,000
1,000
Senior Tax Work Program
..6,265
7,363
10,500
10,500
Totals
9,605
10,611
13,960
13,960
Source of Funding
Burbank Trust Fund
6,265
7,363
10,500
10,500
General Fund (Form A)
3,340
3,248
3,460
3,460
09- Apr -03 .
105
Town of Reading FY - 2004 Budget
Department:
Community Services
Budget Summary (Form A)
Division:
Veterans - 551 & 552
Summary:
B10, B11 & B12
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised) Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003 FY - 2004
Salaries and Wages (Form B)
8,240
8,445
8,892 9,370
Expenses (Form C)
8,446
4,608
6,700 6,700
$
$
$ $
Totals
16,686
13,053
15,592 16,070 .
Revenue and Staffing
Revenues
Staffing
0,3
0.3
0.3 0.3
Commentary
�.
\1
09- Apr -03 „
M
Town of Reading FY - 2004 Budget
Department:
Community Services
Salaries and Wages (Form B)
Division:
Veterans - 551 & 552
Summary:
B10
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE (Revised) _
FTE.. Budget
Classification
#
FY - 2001
#
FY - 2002
# FY - 2003
# FY - 2004
Veterans' Agent
0,3
8,240
0.3
8,445
0.3 8,892
0.3 9,370
$
$
$
$
Totals
0.3
8,240
0.3
8,445
0.3 8,892
0.3 9,370
Source of Funding
General Fund (Form A)
8,240
8,445
8,892
9,370
107
Town of Reading FY —2004 Budget
Department:
Community Services
Expenses (Form C)
Division:
Veterans - 551 & 552
Summary:
B11 & B12
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised) Budget
Classification
FY - 2001
FY - 2002
FY - 2003 FY - 2004
Travel Reimbursement
695
618
700 700
Veterans' Assistance
7,751
3,990
6,000 6,000
i
Totals
8,446
4,608
6,700 6,700
Source of Funding
General Fund (Form A)
8,446
4,608
6,700 6,700
09- Apr -03 \,
M:
Town of Reading FY -2004 Budget
i
Department:
General Services
Budget Summary (Form A)
Division;
Selectmen - 015
Summary:
B13
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY - 2001
FY -2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
0
0
0
0
Expenses (Form C)
2,646
2,546
1,450
1,450
Totals
2,646
2,546
1,450
1,450'
Revenue and Staffing
Revenues
Staffing
0.0
0.0
0.0
0.0
Commentary
09- Apr -03
109
Town of Reading FY - 2004 Budget
Department:
General Services
j
Expenses (Form C)
Division:
Selectmen - 015
Summary:
613
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Advertising
1,146
1,545
750
Supplies
214
34
200
200
Other Expenses
1,286
967
500
500
Totals
2,646
2,546
1,450
1,450
Source of Funding
General Fund (Form A)
2,646
2,546
1,450
1,450
09- Apr -03
110
Town of Reading FY - 2004 Budget
Department:
General Services
Budget Summary.(Form A)
Division:
Town Manager - 012
Summary:
B14 & B15
Annual
Adopted
Actual
Actual
Budget
Recommended
.
Expenditures
Expenditures :
(Revised) _
Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
97,050
94,962
96,862
99,284
Expenses (Form C)
24,868
116
100
100
Totals
121,918
95,078
96,962
99,384
Revenue and Staffing
Revenues
Staffing
1.0
1.0
1.0
1.0
Commentary
i
09- Apr -03
111
Town of Reading FY - 2004 Budget Department: General Services
Salaries and Wages (Form B) Division: Town Manager - 012
Summary: B14
112
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE
(Revised)
FTE
Budget
Classification
# '
FY - 2001
#
FY - 2002
#
FY - 2003
#
FY - 2004
Town Manager
1.0
97,050
1,0
99,960
1.0
101,960
1.0
104,509
T-
$
$
$
Totals
1A
97,050
1,0
99,960
1.0
101,960
1,0
104,509
Source of Fundino
Water Fund
2,499
2,549
2,613
Sewer Fund
2,499
2,549
2,613
General Fund (Form A)
97,050
94,962
96,862
99,284
112
Town of Reading FY - 2004 Budget
Department:
General Services
Expenses (Form C)
Division:
Town Manager - 012
Summary:
B15
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)'
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Advertising
115
116
100
100
Publications & Subscriptions
753
Grant Consultant
24,000
Totals
24,868
116
100
100
Source of Funding
General Fund (Form A)
24,868
116
100
100
09- Apr -03
113
Town of Reading FY - 2004 Budget
Department:
Gereral Services
r
Budget Summary (Form A)
Division:
Law - 041
l
Summary:
B16, B17, & B18
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
0
0
0
0
Expenses (Form C)
117,453
115,405
134,000
118,250
Totals
117,453
115,405
134,000
118,250
Revenue and Staffing
Revenues
Staffing
0.0
0.0
0.0.
OA
Commentary
l
09- Apr -03 \
114
Town of Reading FY - 2004 Budget
Department:
Gereral Services
Expenses (Form C)
Division:.
Law - 041
Summary:
B16, B17, & B18
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Town Counsel
96,059
112,268
105,000
110,250
Labor Counsel
3,370
3,137
4,000
8,000
Expenses
18,024
25,000
Totals
117,453
115,405
134,000
118,250
Source of Funding
General Fund (Form A)
117,453
115,405
134,000
118,250
09- Apr -03
115
Town of Reading FY - 2004 Budget
Department:
General Services
Budget Summary (Form A)
Division:
Town Clerk - 051
Summary:
B19 & B20
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY -2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
46,610
48,496
50,466
53,173
Expenses (Form C)
1,382
1,387
1,100
1,100
Totals
47,992
49,883
51,566
54,273
Revenue and Staffing
Revenues
Staffing
1.0
1.0
1.0
1.0
Commentary
116
Town of Reading FY - 2004 Budget
Department:
General Services
Salaries and Wages (Form B)
Division:
Town Clerk - 051
Summary:
B19
Annual'
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE
(Revised)
FTE
Budget' '
Classification `
#
FY'- 2001
#
FY - 2002
#
FY - '2003.
#
FY - 2004
$
$
$
$
Town Clerk
1.0
46,610
1.0
.48,496
1.0
50,466
1.0
53,173
$
$
$
$
Totals
1.0
46,610
1.0 "
48,496
1.0
50,466
1.0
53,173
Source of Funding
$
$
$
$
General Fund (Form A)
46;610
48,496
50,466
53,173
117
Town of Reading FY - 2004 Budget
Department:
General Services
Expenses (Form C)
Division:
Town Clerk - 051.
\.
Summary:
820
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification ;
FY - 2001
FY - 2002
FY - 2003
FY - 2004
$
$
$
$,
Contractual Services
740
652
500
500
Supplies
642 ,
735
600
600 '
l
$
Totals`
1,382'•
1,387
1,100
1,100
Source of Funding
$
$
$
$
General. Fund (Form A)
1,382
,1,387
1,100
..
1;100
09- Apr -03
1
!18
Town of Reading FY - 2004 Budget
Department:
General Services
Budget Summary (Form A)
Division:
Elections & Registrations
Summary:
B21 & B22
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY - 2001
FY'- 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
24,183
10750 '
15,140
15,546
Expenses (Form C)
21,444
19,999
22,870
27,493
Totals
45,627
30,749
38,010
43,039
Revenue and Staffing .
Revenues
Staffing
0.0
0.0
0.0
0.0
( Commentary
(
09- Apr -03
119
Town of Reading FY - 2004 Budget
Department:
General Services
Salaries and Wages (Form B) .
Division:
Elections & Registrations.
\
Summary:
B21
Annual
Adopted
Actual
Actual
Budget
Recommende
'Expenditures
FTE, Expenditures
FTE' (Revised)
FTE Budget
Classification #
FY- 2001:
# FY - 2002 ;
: # FY - 2003
# FY :2004
Registrars
1,393
1,312
1,420
1,320
Census
801
685
800
800
Elections
.19,835
8,000
17,880
12,370
Town Meeting
2,154
753
1,040
1;056
Totals 0.0
24,183
0.0 10,750
0.0 ; . 21,140
0.0 15,546
Source of Funding
State Reimbursement
6,000
0
l
,
General Fund (Form A)
24,183
10,750
! + 15,140
15,546 \
20
Town of Reading FY - 2004 Budget
Department:
General Services
Expenses (Form C)
Division:
Elections & Registrations
Summary:
B22,
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification .
FY -2001
FY - 2002
FY - 2003
FY - 2004
Advertising
5,053
5,191.
4,820
5,620
Postage
616
585
708
Contractual Services:
Elections
;4,228
4,393
8,615
9,735
Census
11,547
7,880
5,225
5,100
Town Meeting
2,535 `
3,625
6,330
Totals
21,444
19,999
22,870
27,493
Source of Funding
General Fund (Form A); .
21,444
19,999
22,870
27,493
l
09- Apr -03
• i
•
121,
Town of Reading FY - 2004 Budget
Department:
General Services
Budget Summary (Form A)
Division:
Insurance - 850
Summary:
B23
Annual
Adopted .
Actual
Actual
Budget
Recommended
Expenditures
Expenditures'
(Revised).
Budget'
Budget Summary
FY : 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
0
0
0
0
Expenses (Form C)
1104,631
146,997
203,084
212,999
Totals
104,631- .
146,997
203,084
212,999
Revenue and Staffing
Revenues
Staffing
0.0
0.0
0.0
0.0
Commentary
\ "
09- Apr 703
\.
122
Town of Reading FY - 2004 Budget .
Department:
General Services
Expenses (Form C)
Division,
Insurance - 850
Summary:.
B23
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004,
Insurance Premiums
113,065,
160,457
207,252
217,615
Claims
1,070:
- 3,956
4,000
4,000
Administration .
1,000
1,000
'Totals
114,135
156,501
2121252
222,615
Source of Funding ,
Water Fund
7,897
7,897:
4,031
4,228
Sewer Fund . ,
1,607
1,607
5,137
5,388
General Fund (Form A)
104,631 '
146,997
203,084
212,999
l
09-Apr-03
Town of Reading FY - 2004 Budget
Department:
General Services
Budget Summary (Form A)
Division:
General - 015
\
Summary:
B24 & B25
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY: 2001.
FY - 2002
FY - 2003
FY - 2004
$ ..
$
$
Salaries and Wages (Form. B)
.254,978
209,522.
217,141:
.205,978
Expenses (Form C)
66,435
63,966
70,090
72,362
Totals
321,413
273,488
287,231
278,340
Revenue and Staffing „
Revenues
Staffing
9.2
7.7
7.3
6.6
Commentary
r
09-Apr-03 \
124'
Town of Reading FY - 2004 Budget
Department:
General Services
Salaries and Wages (Form B)
Division:
General-
015
Summary:
624
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
''Expenditures
FTE
Expenditures
FTE,
(Revised)
FTE'
Budget
Classification
#
FY - 2001
#
FY - 2002
#
FY - 2003
#
FY - 2004
$
Assistant Town Manager
1'.0
50,915
0.0'.
0.0
0.0
Office Manager
1.0
37,674
1.0
39,600
1.0
41,184
1.0
43,387
Administrative Sec'y
1.2
33,123.
1.0
32,637
1.0
32,773
1.0
34,738
Principal Clerks)
1.7
43,886
14
34,240.
1.0
32,052
1.0
29,494
Temporary Position
0.4
4,666
0.4
6,310 '
0.4
5,050
0.3
4,220
Overtime /Out of Classification
3,089
3,349
2,700
2,700
Sick Leave Buyback
1,455
0
Administrative Assistant
1.0
25,127
1.0
30,427
1.0
7 32,058
1.0
31,085
Principal Clerk
2.9
56,498
2.9
61,011
2.9
71;324.
2.0
55,354
493
Recording Secretary
0.3
5,000
Totals
9.2
254,978
7.7 .
209,522
7.3
217,141
6.6
20UM
Source of Funding
General Fund (Form A)
254,978 `
209,522
217,141
205,978
;, 125
Town of Reading FY - 2004 Budget
Department:
General Services
Expenses (Form C)
Division:
General - 015
Summary:
B25
Annual
Adopted
Actual
Actual .
Budget
Recommended
Expenditures.
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY -2003
FY - 2004
Maintenance of Equipment
700
700
500
500
Postage
'20,387
22,222
28,400
30,672
Photocopy Equipment / Supplies
20,930
17,674
17,500
17,500
Office Supplies
2,912
2,533
3,000
3,000
Printing & Stationery
1,524
3,305
1,400
1,400
Professional Development
7,501
7,242
7,115
7,115
.Travel Reimbursement
61
Advertising
1,143
1,734
1,500
1,500 .
Supplies !
4,651
2,966
4,600
4,600
Printing & Stationery
103
400
400
Duplicating & Photo Supplies
67
110
110
Printing :
32
• 75
75
Professional Development
2,688
534
1,500
1,500
Travel Reimbursement
3,091 .
3,226
3,300
3,300
Dues &•Membership
65919
1,088',
500
500
Technical Publications
276
70 :
70
Subscriptions i
188.
120:
120
Rental of Facilities
264
`Totals
66,435
63,966 '
70,090 `'
72,362
Source of Funding
General Fund (Form '
66,435`.
63,966
70,090
72,362
09- Apr -03
126.
.
Town of Reading FY - 2004 Budget
Department:
Finance
Budget Summary (Form A)
Division:
Finance Committee
- 021
Summary:
C1 &C2
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised).
Budget
Budget Summary.
FY - 2001
FY - 2002
FY -2003
FY -.2004 .'
Salaries and Wages (Form B) ,
845
'754
922
922
Expenses (Form G) .
34,425
35,911
37,611
34,000
Totals
35,270
36,665
38,533
34,922
Revenue and Staffinq .
$
$
$
$
Revenues
Staffing ..
0.0
0,0
0.0
0.0
Commentary
09 Apr -03
r
127
,
.
Town of Reading FY - 2004 Budget
Department:
Finance
Salaries and Wages (Form B)
Division:
Finance Committee - 021
Summary:
C1
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
' FTE Expenditures `
FTE (Revised)
FTE Budget
Classification #
FY - 2001
# FY - 2002 `
# FY -2003
# FY - 2004
Recording Secretary
845
754
922
922
i
Totals 0.0
845
,OA 754
0..0. 922
0.0 922
Source of Funding
l
$
General Fund (Form A)
845
754
922
922 \.
128 .
Town of Reading FY - 2004 Budget
Department:
Finance
Expenses (Form C)
Division:
Finance Committee
- 021
Summary:
C2
Annual
Adopted
Actual.
Actual
Budget
Recommended
Expenditures
` Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Financial Audit
40,500
42,250
44,250
40,000
Totals
40,500
42,250
44,250
40,000
Source of Funding
Water.Fund
2,025
2,113
2,213
2,000
Sewer Fund
2,025
2,113
2,213
2,000
Electric Fund
2,025
2,113
2,213
2,000
General Fund (Form A)
34,425
35,911
37,611
34,000
09- Apr -03
129
Town of Reading FY - 2004 Budget
Department:
Finance
Salaries and Wages (Form B)
Division:
Assessment - 031
Summary:
C4,
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE .
(Revised)
FTE
Budget
Classification'
#
FY - 2001.
#
FY.- 2002
#
FY - 2003
# .
FY - 2004 .
Appraiser
1.0
54,430
1.0
' 56,628
1.0..
58,910
1.0
62,055
Assistant Appraiser
1.0
32,624
1.0
38,805
1.0
40,385
1.0
40,696
Totals
2.0
87,054'
2.0
95,433
2.0
99,295
2.0
102,751
Source of Funding
General Fund (Form A)
87,054
95,433
99,295
102,751
131
Town of Reading FY - 2004 Budget
Department:
Finance
Expenses (Form C)
Division:
Assessment - 031
:
Summary:
C5.
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
$
$`
$
$
Equipment Maintenance Repair
1,500
1,500
1,500 °,
1,500
Recording Fees
319
241
500
500
Appraisal Services
3,500
6,000 :,
3,500
3,500
Supplies.
1,531
692
1,600
1,600
Publications / Subscriptions
714
1,054
800
.800
Travel Reimbursement
684
695
800
800
Revaluation (Fiscal 2002)
4,662
$
$
$
Totals
8,248
14;844
8,700
8,700 .
Source of Funding
$
$
$
$
General Fund (Form A)
8,248
14,844
8,700,
8,700
09- Apr -03
C,
132
Town of Reading FY - 2004 Budget
Department:
Finance
Budget Summary (Form A)
Division:
Technology - 045
Summary:
C6 & C7
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
,Expenditures
(Revised) Budget
Budget Summary FY - 2001 ` .
FY - 2002
FY - 2003. FY - 2004
Salaries and Wages (Form B) 75,332
78,276
81,518 88,278
Expenses form C} 112632
101,678
103,926 103,921
$
$
$ $
Totals 187,964
179,954
185,444 192,199
Revenue and Staffing
Revenues`
Staffing 2.0
2.0
2.0 2.0
Commentary
The Technology Division received a grant from the. State to complete the
next phase of the Geographic
Information Systems (GIS) project. The Assessors' Maps have been digitized
in Fiscal 2003, completing
the base mapping and preparing us for adding layers of specific applications
for the Town. A larger server
was nn�nhacari in Fiscal gM3
Town of Reading FY - 2004 Budget
Department:
Finance
Salaries and Wages (Form B)
Division:
Technology
- 045
Summary:
C6
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE ,
Expenditures
. 'FTE
Expenditures
FTE
(Revised)
FTE
Budget
Classification
#
- 2001
#
- 2002
#.
FY - 2003
#
FY - 2004
mTFY
TFY
Technology Coordinator
1.0
58,917,
1.0
61,308
1.0
63,765
1.0
67,164
Network Technician
1.0
41;525
1.0
43,093.
1.0.
44,928
1.0
52,132
Totals
2.0 !,
'100,442
2.0
104,401
2.0
108,693
2.0
110,296
Source of Funding `
Water Fund '
10,044 .'
10,450
10,870
11,930
Sewer Fund
10,044'
10,450
10,870
11,930
Electric Fund
5,022
5,225., .
5,435
7,158
�
C
'General Fund Form A
75,332
78,276
81,518
88,278
134
Town of Reading FY - 2004 Budget
Department:
Finance
Expenses (Form C)
Division:
Technology -.045
Summary:
C7
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY -2001
FY - 2002
FY - 2003.
FY - 2004
$
$
$.
$
Maintenance of Equipment
11,871
10,961
10,875
10,875
Consulting Services
3,000
Computer License Fee
7,350
7,350
7,350
7,350
Telephone
64,359
641786
68,000
68,000
Contractual Services
15,200
8,455
9,000
.9,000
Supplies
21,493
25,397
23;696
23,696
Training
928
Totals
124,201.
116,949
118,921
118,921
Source of Funding
Water Fund
4,285
5,998
5,998
6,000
Sewer Fund
4,285
5,998
5,998
6,000
Electric Fund
2,999
3,275
2,999
3,000
General Fund (Form A)
112,632
101,678
103,926
103,921
(
09- Apr -03
135
Town of Reading FY - 2004 Budget
Department:
Finance
Budget Summary (Form A)
Division:
Human Resources - 042
Summary:
C8 & C9
Annual'
Adopted
Actual Actual
Budget Recommended
,Expenditures Expenditures
(Revised) Budget
Budget Summary
FY - 2001 FY - 2002
FY 2003. FY 2004
$ $
$ $
Salaries and Wages (Form B)
36,460 38,313
39,864 42,006
Expenses (Form C)
34,527 11,922
11,300 11,300
$ $:
$ $
Totals
70,987.' 50,235
51,164 53,306.
Revenue and Staffing
$'.
$ $
'Revenues
Staffing
1.0 1.0
1.0 1.0
Commentary
The Personnel Division,: headed by
the Human Resources Director has
assumed a number of the duties
previously performed by the Assistant
"turnover
Town Manager. The Town government has experienced a huge
in staff these past two years,
which taxes this division., Doing more with the same or fewer
resources is a major challenge.
09- Apr -03
06 '
Town of Reading FY - 2004 Budget
Department:
Finance
Salaries and Wages (Form B)
Division:
Human Resources
- 042
Summary:
C8
Annual .
Adopted
Actual
Actual
Budget ,
Recommende
FTE
Expenditures
` FTE,
Expenditures
FTE
(Revised)
FTE
Budget
Classification
FY - 2001
_#
FY - 2002
#
FY - 2003.
#
FY - 2004
_#
Human Resources Admin.
1.0
46,152
1.0
48,497
1,0
,50,466
1.0
53,173
Totals
1.0
46,152,
1.0
48,497
1.0
50,466
1.0
53,173
Source of Funding .
Water Fund
2,307
2,425
2,525
2,659
Sewer Fund
2,307
2,425
2,525
2,659
Electric Fund
5,078
5,334
5,552
5,849
General Fund (Form A)
36,460 :
38,313
39,864
42,006
137
Town of Reading FY - 2004 Budget
Department:
Finance
Expenses (Form C)
Division:
Human Resources - 042 .
Summary:
C9
„
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
' Advertising
12,215
3,200
5,000
5,000
Medical Services
12,167
9,457
7,500
7,500
Printing
328
1,065:
600
600
Employment Expenses.,
1
11,617
Totals .
36,327
13,722
13,100
13,100
Source of Funding
Water Fund '.
900
900
900
900
' Sewer Fund
900
900
900
900
Electric Fund
General Fund (Form A)
34,527. '
11,922
11,300
11,300
09-Apr-03, \.
1 ,
Town of Reading FY : 2004 Budget
Department:
Finance
Budget Summary (Form A)
Division:
General - 035
Summary:
C10 & C11
Annual,
Adopted .
'
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
231,268
236,638
242,539
251,388
Expenses (Form C) ` '
54,962
53,031
46,072
47,820
Totals
286,230
289,669
288,611
299,208`
Revenue and Staffing
Revenues
35,000
44,500
45,000 `
45,000
Staffing
9.5
8.7
8.5
8.5
'Commentary
The Finance Department has worked to accommodate a decreasing
staff as,well as a reduced .
expense budget in the last two fiscal
years. In Fiscal 2004, a $2600 increase
in the postage account is
requested in order to cover the 8.8235 % increase in
postage on July 1,
2002.
(
09- Apr -03
139
Town of Reading FY -.2004 Budget
Department:
Finance
/
l
Salaries and Wages (Form B)
Division:
General, 035
Summary:
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE' '.
(Revised)
FTE
Budget
Classification:
#
IF - 2001
# .
FY - 2002
#
FY - 2003
#
FY - 2004
Finance Director
1.0
72,176
1.0
75,094
1.0
78,137
1.0
82,314
Asst. Treasurer I Collector
1.0
42,355
1.0
44,051
1.0
45,845
1 A
42,897
Administrative Assistants
3.0
91,213.
` 3.0
94,887
3.0
97,188
3.0
100,078
Clerks
4.5
93,968
3.7
91,132
3.5
89,864
3.5
100,343
Overtime (out of grade)
103
850
Totals'
9.5
299,712
8.7
305,267
8.5
311,884
8.5
325,632
Source of Funding . `.
Water Fund
20,722
20,302
20,900
22,143
Sewer Fund
20,722 `
20,302
20,900
22,143
Electric Fund '
27,000
28,025
27,545
29,958
General Fund (Form A)
231,268
236,638
242,539
251,388
144
Town of Reading FY - 2004 Budget
Department
Finance
Expenses (Form C),
Division:
General - 035
Summary;
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
$
$'
$
Tax Title Services
9,905
10,331
7,696
8,000
Banking Services
21,131
30,005
17,670
17,670
Postage
30,567
18,750
29,525
32,125
Supplies
5,682
6,391
4,500 ;.
4,500
Professional Development
3,084
2,379.
2,500
2,600
Travel Reimbursement .:
724
37
500
150
Equipment
1,005%
1,360.
Totals '.
72,098
69,253
62;391
65,045
Source of Funding
Water Fund
5,800
5,532
5,532
5,850
Sewer Fund
5,800
5,532
5,532
5,850
Electric Fund
5,536
5,158
5,255
5,525
$
$
$
$
General Fund (Form A)
54,962
53,031
46,072
47,820 .
(
09- Apr -03
141
Town of Reading FY - 2004 Budget Department: Library
Budget Summary (Form A) Division: Library - 611
Summary: E1 & E2
Annual
Adopted
Actual Actual Budget Recommended
Expenditures Expenditures (Revised) Budget
Budget Summary FY - 2001 FY - 2002 FY - 2003 FY - 2004
$ $ $ $
Salaries and Wages (Form B) 626,597 631,341 666,330 679,195
Expenses (Form C) 172;883 175,039 150,670 189,805
$ $ $ $
Totals 798,480 806,380 817,000 869,000
Revenue and Staffing
Revenues
Staffing 18.2 17.3 17.4 17.4
Commentary
$869,000 is `a level service budget. The,Reading Public Library will be able to maintain FY03 hours
of operation in FY04. State certification requirements will be met.
Last year:
*The . number of people visiting 'the Library could have filled the Fleet Center to capacity eleven
times over:
*Reading had the highest per capita circulation in the North of Boston Library Exchange (NOBLE).
The value of the 13.5 items borrowed per resident is,conservatively estimated at $300.
*Nearly 20,000 residents have Reading Public Library cards.
*Nearly 17,000 people attended programs' at the Library.
*Customers asked more than 51,000 questions. That's about 170 each day the Library was open.
09- Apr -03 \.
142
Town of Reading FY - 2004 Budget
Department;
Library
Salaries and Wages (Form B)
Division:
Library -
611
Summary:
E1
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE.
(Revised)
FTE
Budget.
Classification
#
FY - 2001
_#
FY - 2002
# .
FY - 2003
# .
FY:- 2004 .
$
$
$
$
Director -
1.0
57,690
1.0
58,304
1.0
61,782
1.0
63,823
Assistant Director
1.0
44,260
1.0
52,292
1.0 ..
54,590
1.0
53,173
Technical Secretary
0.7
191578
0.7
20,144
0,7
21,182
0.7
22,336
Division Heads
4.0
150,582
4.0
175,898
4.0
186,096
4.0 .
185,123
Librarians '
4.6
199,063
4.2
180,652:
42
186,019
4.2
195,776
Senior Library Associate
0.7
19,498
0.7
19,434
0.7.
20,769
0.7
21,015
Library Associates
0.7
19,635
0,7
19,661
0.7
19,789
0.7.,
20,438
Senior Library Technician
0.4
12,786
0.4
9,654
0.4
12,018
0.4
12,806
Library Technicians
2.4 ,
66,502
2.3
58,681
2,4
65,784
2.4
70,139
Pages
2.7
36,003
2.3
.34,066
2,3
38,301
2.3
34,56.6
Sick Leave Buy Back
2,555
Totals
18.2
625,597
17.3
631,341
17.4
666,330
17.4
679,195
Source of Funding
General Fund (Form A)
625,597
631,341
666,330
679,195
143
Town of Reading FY - 2004 Budget
Department:
Library
/
Expenses (Form C)
Division:
Library - 611.
!`
Summary:
E2
Annual
Adopted
Actual
Actual
Budget
Recommended
'Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
$
$
$.
Equipment Maintenance
709
3,105
3,105
NOBLE.
37,768
39,924
40,747
44,000
Office Supplies?
10,028
10,158 .'
10,000
10,000
Professional Development
2;003
2,108
1,000
1,000
Travel Reimbursement
1,086
1,059
700
700
Other
80
80
0
Materials -15% min. requirement `
121',209
121,710
95,118,
131,000
$
$
$
$
Totals
172,883
175,039
150,670
189,805
Source of Funding
General Fund (Form A)
172,883
175,039
150,670
189,805
09- Apr -03 .
144
Town of Reading FY - 2004 Budget
Deparlment:
Public Safety
Budget Summary (Form A)
Division:.
Police -111
Summary:
F1 & F2
Annual .
Adopted
Actual
Actual
Budget
Recommended
Expenditures
'Expenditures
(Revised)
Budget
Budget Summary
FY = 2001
FY - 2002
FY - 2003
FY - 2004
$
$'.
$
$
Salaries and Wages (Form B)
2,691,169
2,663,118
2,731,031
2,859,479
Expenses (Form C)
215,610
215,544 ,,
218,994
218,994
$
$
$
$
Totals
2,906,779
2,878,662
2,950,025
3,078,473
Revenue and Staffing
Revenues
Staffing
43.0
40.0
40.0
40.0
Commentary
09- Apr -03
145
Town of Reading FY - 2004 Budget
Department:
Public Safety
Salaries and Wages (Form B);
Division:
Police -111
Summary:
F1
Annual
Adopted
Actual
Actual
Budget
Recommende
FT E
Expenditures
FTE
Expenditures
FTE
(Revised)
FTE
Budget
Classification
# .
FY - 2001
#
FY - 2002
#
FY - 2003
#
FY - 2004
Chief
1.0
.94,563
1.0
104;661
1.0
107,076
1.0
115,605
Lieutenants
4.0
324,263
3.0
255,380
3.0
259,969
3.0
271,370
Sergeants
7.0
486,037
7.0
503,696
7.0
513,242
7.0:
534,764
Detectives
3.0.
; 166,856
3.0
171,160
3.0
173,693
3.0
180,403
Officers
26'.0 '
1,159,303
24.0
1,208,984
24.0
1,240,948
24.0
1,308,920
Clerks
2.0
56,185
2.0
58,338
2.0
62,308
2.0
64,485
School Traffic
95,868
100;375
98,635
112,970
Overtime
206,883
159,898
156,000
156,000
Holiday
87,185
83,135
88,832
92,962
Temporary Positions
9,754
2,962
10,000
10;000
Buy Back
4,272
14,529
20,328
0
Training
0
.0
0
12,000
Totals 43.0
2,691,169
40.0,
2,663118
40.0
2,731,031
40.0
2,859,479 .
Source of Funding
General Fund, (Form A) ,
2,691,169
2,663,118
2,731,031
2,859,479
146
Town of Reading FY -,2004 Budget
Department:
Public Safety
Expenses (Form C)
Division:
Police -111
Summary:
F2.
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY -2004
Electricity
10,400
10,084
8,100:
8,100
Equipment Maint l Repairs
4,816
1,200
1,200 ;
Bicycle Repairs
847
140
500
500
Traffic Light Repairs
9,019
5,251
5,514
5,514
Parking Program
4,037
7,846
6,500
6,500
(NEMLEC)
3,175
3,325.
3,425
3,925.
Postage
1,271
881
1,400 ,
1.,400.
Photocopy Equipment
755.
1,079
1;200
1,200
Law Enforcement TV Network _
4,392
5,449
6,320
.0
Fuel
24,828
21,907
22,000,
22,001
Office Supplies
7,967 `
3,290
5,830
5,830
Duplicating & Photo Supplies
5,257
3,271
4,000
4,000
Medical Supplies
724
100
100
100
Clothing / Uniforms
33,609
44,983.
41,202
41,202,:
Vehicular Suppies & Repairs
11,303
18,118
11,570
11,570
Food/ Groceries `
190
164
200
200
Public Safety Supplies
12,399
5,070
6,950
6,950
Public Safety Supplies (Revolvers)
11,735
11,525
7,000
7,000
Firearm Renewal Supplies
38
300
300 ,
Training
5,502
6,134
8,000.
14,220
Special Investigations
121
400
400
Professional Development
1,211
1,086
1,280
1,280 .
Travel Reimbursement
253'
205
.300
300
Equipment /Furniture
411
1,029
1,000
1,000
Communications .
1,946
8,785
18,553
18,553
Radar Unit
1,833
2,467
3,750
3,750
Motorcycle
713
Vehicle(s)
48,465
53,317
52,400
52,000.`
Radios'
8,431 `
$
$
$
$`
Totals
215,610
215,544
218,994 '
218,994
Source of Funding
$
$
$
$
General Fund (Form A)
. 215,610
215,544
218,994
218,994
1,
09- Apr -03
147
l�
Town of Reading FY - 2003 Budget
Department
Public Safety
/
1
Budget Summary (Form A)
Division:
ACO
Summary:
F3 & F4
Annual
Town
Adopted
Department
Manager
Actual
Budget
Requested
Recommended
Expenditures
(Revised)
Budget
Budget
Budget Summary
FY- 2001
FY - 2002
FY - 2003
FY - 2003.
Salaries and Wages (Form B)
9,665
10,118
9,971
9,971
Expenses (Form C)
1,536
3,485
3,685
1,560
Totals
11,201.
13,603
13,656,
11,531
Revenue and Staffing
$
$
$
$
Revenues'
Staffing
0.5
0.3
0.3
0.3
Commentary'
09- Apr -03
148
Town of Reading FY - 2003 Budget
Department:
Public Safety
Salaries and Wages (Form B)
Division:
ACO
Summary:
F3
Annual
Town
Adopted
Department.
Manager _ ..
Actual
Budget'
Requested
Recommende
FTE
Expenditures
FTE (Revised)
FTE
Budget
FTE
Budget
Classification # ..
FY - 2001
# FY -.2002
#
FY - 2003
#
FY - 2003
$
C
9,665
0.3 10,175
0.3
9,971 ',
0.3
9,971 ,
C
Totals 0.0
9,665
0.3 10,175
0.3
9,971
0.3
9,971
Source of Funding
$
$
$
$
General Fund Form A
( )
9,665
10,175
9,971
9,971
149
Town of Reading FY - 2003 Budget
Department:
Public Safety
Expenses (Form C)
Division:
ACO
Summary:
F4
Annual
Town
Adopted
Department
Manager
Actual.
Budget
Requested
Recommended
Expenditures .
(Revised)
Budget
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2003
KENNEL BOARDING
405
1,335
1,335
1,000
KENNEL FEES
`'300
1,540
1,540
1,000
FUEL
250
250
250
200
AUTOMOTIVE REPAIR
210
200
200
200
OTHER EXPENSES
371
160
360
160
Totals
1,536
3,485
3,685
1,560
Source of Funding
General Fund (Form A)
1,536
3,485
3,685`
1,560
26- Mar -02
150
Town of Reading FY - 2004 Budget Department: Public Safety
Budget Summary (Form A) Division: Fire 1 Emergency Mgmt -121
Summary: F5 & F6
Annual
Adopted
Actual Actual Budget Recommended
Expenditures Expenditures (Revised) Budget.
.' Budget Summary FY - 2001 FY -2002 FY - .2003 FY - 2004
$ : $ $ $'
Salaries and Wages (Form B), 2,520,348 2,530,849 2,596,743 2,802,403
Expenses (Form C) 102,408 51,497 52,701 72,701
$ $, $ $
Totals 2,622,756 2,582,346.. 2,649;444: 2,875,104
Revenue and Staffing
$ 252,691 262,172 $
Revenues
Staffing 46.0 44.0 44.0 --'-48-.0
( The Mission of Fire and Emergency Management is the protection of life, property and the environment. These goals are achieved'
through the following activities:
Fire extinguishment Emergency medical education for the community (CPR and defibrillator)
—The delivery of emergency medical services — Emergency preparedness through planning and training
—Fire prevention -wMaintaining and expanding emergency/ fire alarm system
—Fire safety education — Environmental protection
As a result of recent world events Emergency Management has assumed a more active, role. The Town of Reading is in compliance with
all State and Federal regulations and all plans have been reviewed to ensure they are up to date. This will ensure the community is ready
to handle any type.of disaster, whether natural or'manmade, and is eligible to receive all available Federal and State funds
Budgetary Changes: '
The FY 2004 budget as prepared .increases the Department by four Firefighters. This will allow the level of emergency `medical services
provided to the community to be upgraded to the Advanced Life Support Level and reduce the overtime account. This upgrade,of service'
will significantly improve the level of emergency medical care provided to the community. .
Demand for Services
The demand for services has continued to increase as the number of Fire personnel has decreased. for comparison purposes data is
provided on personnel, emergency calls, ambulance calls and ambulance revenue for the years 1981 and 2002.
Year Personnel Total Calls Ambulance Calls . Ambulance Revenue ,
1981 51 2,540 842 $27,464
2002 42 4,357 1,825 $267,384
Change . -21 %: +72% +217% +974%
09- Apr -03
151
Town of Reading FY - 2004 Budget
Department;
Public Safety
Salaries and Wages (Form B)
Division:
Fire !Emergency Mgmt
121
Summary:
F5
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures .
FTE
(Revised)
FTE
Budget'
Classification
#
FY - 2001
#
FY - 2002
#
FY - 2003
FY - 2004.
$
$
$
_#
$
Fire Chief
1.0
103,777
1,0
76,801.
1.0
81,003
1.0
84,652
Secretary
1.0
34,009
1.0
34,690.
1.0
35,382
1.0
36,549
'Fire Prevention (Lieut.)
1.0
34,869
1,0
51,700
1,0
54,257,
Captains
4.0,
228,048
4.0
253,841
4.0
259,629.
4.0
273,544
Lieutenants
4.0
187,402
4.0
216,985
4.0
217,419:
4.0
225,775
Firefighters '
33,0
1,427;310
33.0
1,484,835
32.0
1,451,866
36'.0
1,643,890
Mechanic
1.0
7,189
Fire Alarm
1.0
11;862
1.0
12,331
1.0
13,251
1.0
13,251
Overtime
321,431
269,717
285,786
220,128
Holiday Pay
123,606
126,079
129,300
142,916,
Sick Leave Buyback
40,847
29,710
47,608
43,702
Vacation Buyback
8,435
23,799
19,119
ALSIEMT Recert. Overtime
0
17,425
0
33,781. f'
ALS Continuing Ed.
10,838 \
$
$
$
$
Totals `
46.0
2,620,348
44.0
2,530,849
44.0
2,596,743
48.0
2,802,403
Source of Funding
General Fund (Form A)
2,520,348
2,530,849
2,596,743
2,802,403
152
Town of Reading FY - 2004 Budget
Department:
Public Safety
Expenses (Form C)
Division:
Fire / Emergency Mgmt -121
Summary:
F6
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures .
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY -2002
FY - 2003
FY - 2004
Equipment Maint/Repairs
3,928
3,603 ';
2,386
2,386
Apparatus Maintenance
30,116
2,798
1,000
1,000
Radio Maint/Repairs
2,897
1,028
2,060
2,060
Fire Alarm Maint/repairs
2,871
3,301
2,900
2,900
Fuel
10,832
8,8251
7,500
71500
Office Supplies
2,592
1,125,
1,845
1,845
Clothing- Firefighters
18,262
8,900 .
' 14,700
20,700,
Protective Clothing`
6,702
0
0.
0
Publications /Subscriptions
565
301
254
254
Training
2,737
3,085
3,500
3,500
Professional Development
416
645
795
795
Metrofie Dues
2,500
2,500
2,500:
2,500
Other Expenses
21179
2,022
1,361
1,361
Equipment
15,811
13,364,
10,900
10,900
Fire Hose Replacement
1,000
1,000
ALS Medical Control
8,000
ALS Medications and Supplies
9,000
Town of Reading FY - 2003 Budget
Department:
Public Safety
Budget Summary (Form A)
Division:
DISPATCH
Summary:
F7 & FS
Annual
Town
Adopted
Department
Manager
Actual
Budget
Requested
Recommended
Expenditures
(Revised)
Budget
Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003
FY - 2003
Salaries and Wages (Form B)
251,106
253,101
317,110
297,110
Expenses (Form C)
22,275
38,196
38,196
38,196
Totals
273,381
291,297
355,306.
335,306'
Revenue and Staffing
Revenues
Staffing
11.0
10.5
8.5
8,5
Commentary
09- Apr -03
,
154
1
Town of Reading FY - 2003 Budget
Department:
Public Safety
Salaries and Wages (Form B)
Division:
DISPATCH
Summary:
F7.
Annual
Town
Adopted
Department
Manager
Actual
Budget ,
Requested
Recommende
FTE
Expenditures
FTE
`(Revised)
FTE
Budget
FTE
Budget
Classification
#
FY - 2001
#
FY - 2002.
#
FY - 2003
#
FY - 2003
SALARIES- PERMANENT
7.5..
189,932
6.5
195,040
8.0
265,954
8.0
265,954
SALARIES- TEMPORARY
3.5
7 20,531
4.0
10,199
0.5
10,0001
0.5
0
ADD. GROSS OVERTIME
28,463
..30,000
20,006
10,000
ADD, GROSS HOLIDAY
12,000
13,862
17,156. '`
17,156
ADD. GROSS TRAINING
17.8
4,000
4,000
.4,000
Totals
11.0
251,104
10,5
253,101 `:
8.5
317,110
8.5
297,110
Source of Funding
General Fund (Form A)
251,104
253,101
317,110
.297,110
155,
Town of Reading FY - 2003 Budget
Department:
Public Safety.
Expenses (Form C)
Division:
Dispatch
Summary:
F8
Annual
Town
Adopted
Department
Manager
Actual
Budget
Requested
Recommended
Expenditures
(Revised)
Budget
Budget '
Classification
FY - 2001
FY -'2002
FY = 2003
FY 2003
MAINTENANCE OF EQUIPMENT
3,388
3,180
3,1801
3,180
COMPUTER SERVICES
10,970: ,'
24,043
24,043
24,043
VIDEO SURV SYSTEM CONTRACT
101
1,880: '
1,880
1,880
OFFICE SUPPLIES
1,420
740
740
740
COMPUTER SUPPLIES
943
918
918
918 '
CLOTHING /UNIFORMS
2,580
2,140
2,140
2;140
PROFESSIONAL DEVELOPMENT
0
255
255 "
255
COMMUNICATIONS
2,871
5,040
5,040
5,040
•
Totals
22,273
38,196
38,196
38,196'.
Source of Funding
General Fund (Form A) .,'
22,273.
38,196
38,196
38,196
26- Mar -02
156
Town of Reading FY - 2004 Budget Department: Public Works
Budget Summary (Form A) Division: Administration (301)
Summary: G1 &G2
Annual
Adopted
Actual Actual Budget Recommended `.
Expenditures Expenditures (Revised) Budget
Budget Summary. FY - 2061 FY - 2002 - ' FY - 2003 FY - 2004
Salaries and Wages (Form B) 87,147 78,981 79,849 81,705
I
Expenses (Form C) 5,164 51,814. 5,550 7,610
Totals :92,311 84,795 85,399 89,315
Revenue and Staffing
$ $ $ $
Revenues
Staffing 5.0 4,6 4.0 4,0
Commentary
Administration Division salaries for FY 2004 include general increases plus implemetation of the
Reclassification Plan for the Supervisor of Business Services, and Clerk. FY 2004 expenses are level -
funded except for lump sum increases in Professional Developement ($1,560) for maintenance of
certifications for the Recreation Administration and Program Coordinator, and $500 for general office
supplies reflecting an increase in usage following the reorganization of Recreation into DPW. (Note: The
FY 2003 Budget contained no allowance for this usage increase: while effort's are underway to
accomodate the reorganization it is becoming apparent that supply usage has increased and will require
adjustment prior to the end of this fiscal.year,)
( 09- Apr -03
157
Town of Reading FY - 2004 Budget
Department:
Public Works
Salaries and Wages (Form B)
.
Division:
Administration (301)
Summary:
G1
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE''
Expenditures
FTE
Expenditures
FTE
(Revised) ..
FTE
Budget
Classification'
#
FY - 2001
#
FY - 2002
#
FY - 2003
#
FY.- 2004
Director :
1.0
80,340
1.0
83,598
1:0
85,268
1,0
88;071
Super- Bus, Serv.
1.0
49,062
1.0
51,033
1.0
53,086
1'.0
50,535':
Admin. - Asst.
1.0
29,601
1.0
30,810
1.0
32,063
1,0
33,759
Clerk
2.0
48,324
1.6
39;897
1.0
26,156 '. '
1.0
28,355:
Overtime
137
379
400
Grade Adjustments
215
100
125
e j
i
Totals
5.0
207,678.
4.6
205,716
4.0
196,673
4.0
201,245
Source of Funding
Water
74,430
79,069
71,786
73,454.
Sewer
46,101
47,666
45;038
46,085
General Fund (Form A)
87,147
78,981
79,849:
81,705
158
Town of Reading FY - 2004 Budget
Department:
Public Works
Expenses (Farm C)
Division:
Administration
(301)
Summary:
G2
Annual
Adopted
Actual
Actual
Budget ,
Recommended
Expenditures
Expenditures
(Revised)
Budget .
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Supplies
2,800 `
3,111.
2,500
3,000
Professional Development
2,364
2,702 ,
3,000
4,560
Travel Reimbursements
0
0
50
50
$ .
$.
$
$
Totals
5;164
5,814 '
5,550
7,610
Source of Fundinq
$
$'
.
$
$,
General Fund (Form A)
5,164
5,814
5,550
7,610
09- Apr -03
1 59
.,
Town of Reading FY - 2004 Budget
Department:
Public Works
Budget Summary (Form A)
Divisions.
Engineering (302)
`
Summary:
G3, G4
Annual
Adopted
Actual
Actual :
Budget
Recommended
Expenditures
Expenditures
(Revised)
`: Budget
Budget Summary
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Salaries and Wages (Form B)
214,625
224,459•
224,037
240,511
Expenses (Form C)
18',517
16,542
11,950
11,950
T6tals'
231,142
241,001
235,987 '.
252,521
Revenue and Staffing
Revenues
Staffing
6.5
6.5
6.2
6,3
\
Commentary
.
Engineering Division salaries reflect general as well as
union contract increases.
Expenses are level..
funded,
09- Apr -03 �.
160
Town of Reading FY - 2004 Budget
Department:
Public Works
Salaries and Wages (Form B)
Division:
Engineering
(302)
Summary:
G3
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures .
FTE.,
Expenditures `
FTE
(Revised)
FTE.
Budget
Classification
#
FY - 2001
#
FY - 2002
#
FY - 2003'
#
FY - 2004
Town Engineer
1.0 ..
66,906
1.0
68,250.
1.0
69,615
.1.0
71,900
Sr. Civil Eng. (PE)
1.0
50,586 ,
1.0
52,426
1.0
55,188
Civil Engineer
2.0
77 89,619
1.0
- .45;669
1.0
47;522
1.0
50,053
Senior Engineer
1.0`
44,637
1,0 ,
46,926
1,0..
47,586
1..0
49,130
Chief Field Technician
1.0
45,839
1.0
48,411 ,.
1:0
47,586
1.0 :
49,430
Field Technician
1.0
38,289
1.0
41,446 '
1.0
43,109
1.0
45,399
Junior Engineer
0,5
10,296
0.5
101066
0.2
5,362
0.3
6,970
Overtime
5,344 ..
4,136.
0
4,000
Grade Adjustments
(
440
352 '
500
500
$
$
$'
$
Totals
6.5.
301,369
6.5
315,842
6.2
313,706
6.3
332,570
Source of Funding
Water
58,862
62,010
60,847
62,428
Sewer
27,882
29,373
28,822
291571
$
$
$
$
General Fund (Form A)
214,625
224,459:
224,037 :`
240,571
09- Apr -03
161
Town of Reading FY - 2004 Budget
Department:
Public Works
Expenses (Form C)
Division:
Engineering (302)
Summary:
G4
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
` FY - 2003
FY - 2004
$
$
Record Fees - Street Accept,
255 '
0
350
350
Contract Services ,
6,113
1,245
0
0
Police Details
7,182
11,698
8,000
81000
Supplies & Equipment
.2,466
3,100
3,100
3,100
Computer Supplies (CAD)
501
500
500
500
$
$
$
$
Totals
16,517
16,542
11,950
11,950
Source of Funding
General Fund (Form A) '
16,517:
16,542`
111,950
11,950
\
09 -Apr 03
162
.
Town of Reading FY - 20043 Budget
Department:
Public Works
Budget Summary (Form A).
Division:
Highway (303)
Summary:
G5, G6
Annual
Adopted
Actual Actual
Budget.
Recommended
Expenditures Expenditures
(Revised)
Budget
Budget Summary
FY 2001: FY '2002 >
FY - 2003.
FY - 2004 .
Salaries and Wages (Form B)
620,501 572,985
648,773
680,045
Expenses (Form C)
318,185. 269,704
255,391
256,649
Totals,
938,686 842,689
904,164
936,694
Revenue and Staffing
Revenues
Staffing
18.1 17,6
16.0
16.0
Commentary
Highway and Vehicle Maintenance. salaries increase by general factors as'well as by provisions
of union
contract. Expenses are level funded except for the uniform account which
increase according to the
provisions of the union contact.
09- Apr -03
163,
Town of Reading FY - 2004 Budget
Department:
Public Works
/
Salaries and Wages (Form B)
Division:
Highway (303)
C
Summary:
G5
Annual
Adopted.
Actual
Actual., .
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE
(Revised)
FTE
Budget `
Classification
#.
FY = 2001
#
FY - 2002
#
FY - 2003
#
-
FY - 2004
$
$
$
$.
Supervisor
1.0
.55,050
1.0
57,117
1.0
59,426 !.
1.0 :
62,608
Foreman
7 1.0 •
42;326
1.0
44,096
1.0
45,198
.1.0 .'
47,789
Working Foreman
2,0
73,081
2.0
68,341
2;0
78,777. `,.
2.0
83,337
Equip.Oper.
4.0
138,553
4.0
129,188
4.0
148,686
4.0
,156,467
Skilled Laborer '
4.0
64,317
2:0
41,989
2.0
69,482
2,0 `.
72,752
Laborer
1.0
73,170
3.0
57,415
2.0
57;607
2.0
59,170
Master Mechanic
.1.0
26,830
1,0
;9,996 ':
1,0
45,198
1.0
45,064
Mechanic 1
2.0
59,498
2.0
75,338
2.0
78,799
2.0
81,702
Mechanic 11
1.0
33,599
Mechanic 111
1.0
17,666
1.0
26,016
1.0
27,695
Seasonal Laborer
1.1
13,250
0.6
9,115
0.0
0
0.0
0
Overtime
50713
45,304
19;579
20,250 ( .
On -call Premium (OT)
10,660
10,972
Longevity,
9,925
9,925
10,025
9,350
Grade Adjustments
4,822
5,445
4,241
4,385
$
$
$
$...
Totals
18.1
628,601
17.6
579,285
16.0
655,373.
16.0
687,445 ;
Source of Funding
Water
5,800
4,700
4,900 , ",
5,500`:
Sewer
2,300
1,600
1,700
1,900
$
$
$
$
General Fund (Form A)
620,501
572,985
648,773
680,045 .
164
Town of Reading FY - 2004 Budget
Department:
Public Works
Expenses (Form C)
Division:
Highway (303)
Summary:
G6
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification '
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Line Painting
18,508
15,054
15,054
15,054
School Pavement Maint.
0
0
0
0
Highway Patch'
13,493
'13,595
13,596
13,596
Street Sweep Rental
0
0
0
0
Equipment Maintenance.
28,645
49,054;
12,558.
12,558
Uniforms /Boots
5,458
6,405 `.
6,000
8,250
Licenses :
595
365
750
750
Police Details ..
9,246
6,459
6,150 •
6,150
Miscellaneous Services
8,978`
' 7,575
7,961 •
7,961
Supplies - Highway,
49,115
38,61,4
39,975
39,975
Pavement Repair
23,998
0
0
0
Supplies - Equipment Maintenance:
142,622
7 129,902
135,555 .,
: 135,555
Engine Fuel
38,127
26,381
40,000
40,000
$'
$
$
$
Totals
338,785
293,404
277,599
279,849
Source of Funding ,
Water
14,200:
, 115,300
1'
13,880
14,700
Sewer
6,400
8,400,
8,328
8,500
General Fund (Form A)
'318,185
269,704
255,391
256,649
�09- Apr -03
165
i
Town of Reading FY - 2003 Budget Department: Public Works
Budget Summary (Form A) Division: Parks & Forestry (313)
Summary: G7, G8
Annual
Adopted
Actual Actual Budget Recommended
Expenditures'. Expenditures (Revised) Budget
Budget Summary . FY - 2001 FY - 2002 FY - 2003 Fl.- 2004.
Salaries and Wages (Form B) 289,375 299,413 317;436 322,449
Expenses (Form C) 72;831 53,816 42,843. 66,888
$ $' $ $
Totals '362,206 353,229 360,279 389,337..
Revenue and Staffing
$ $" $ . $.
Revenues
Staffing 10,4 8.3 6.3 7.5.
Commentary
Salariies have been forecasted using Union Contract provisions plus general guidelines: Expenses have
been level funded except for uniform and boots replacement costs which have used Union Contract
provisions. Seasonal staff has been forcasted as being provided by an'outside agency rather than as part
of Town employment. This continues a satisfactory practice begin. FY 2002 and continued through to FY.
2003, Funding of seasonal salaries has or will be transfered to exenses and will be supplemented with
reimbursement from the Recreation Fund in consideration of field maintenance, (A request to transfer FY
2003 appropriation approval for seasonal staff salary to expenses will be made separately. The
supplement from the Recreation Fund in FY. 2003 is planned at $12,000.) The budget,request for FY 2004
requests no salary for seasonal staff but does highlight a line iteni under Contractual Services, The
request does provide for a continuation of funding from the Recreation Fund.
09- Apr -03
166
Town of Reading FY - 2003 Budget
Department:.
Public Works
Salaries and Wages (Form B)
Division:
Parks & Forestry (313)
Summary:
G7
Annual
Adopted
Actual
Actual ..
Budget . ..
`
Recommende
FTE
Expenditures
FTE
Expenditures
FTE
(Revised) .
FTE
Budget
Classification
#
FY - 2001
#
FY - 2002
#
FY - 2003
#
FY - 2004
Supervisor
0.5
31,169
0.5
31,793
0.5
32,429
0.5
33,494
Foreman
1.0
40,241
1.0
41,558
1.0
:43,450
1.0
45,064
Working Foreman
1.0
35,353
1.0
38,528
1.0
39,378:
1.0
41,668
. Tree Climber I
1.0
30,522
1.0
33,522
1.0
35,029
2.0.
71,914
Tree Climber ll.
1.0
7,143
1.0.
` 30,554
'1.0
32,406
Equip. Oper.
1.0
33,395
1.0
34,840 `
., 1.0
36,436
1.0
37,770
Skilled Laborer
2.0
29,691
1.0
. 31,616
1A
32,406
1.0
34,270
Laborer
26,838
1.0
26,154
1.0 :
28,803 .:
1.0
31,084,
Seasonal Laborer
2.9
22,332
0.8
7,202
0,8
13,024
Overtime
23,787
14,551
4,170
4,310
Overtime - Compost
13,800
13,100
Longevity
4,017
3,600
4,275.
4,275
Grade Adjustments:
4,888
5,494
1,829
5,500
$'
$
$
$
Totals. '.
10.4
289,375 '
8.3
299,413 '
8.3
317,436
7.5
322,449
Source of Funding
(
$
$
$
General
al Fund (Form A)
!
289,375.
299,413 '
`.
317,436
322,449
167
Town of.Reading FY -.2004 Budget Department: Public Works
Budget Summary (Form A) Division: Rubbish (312) \
Summary: G14
Annual
Adopted
Actual Actual Budget ' Recommended ;
Expenditures Expenditures (Revised) Budget:
Budget Summary FY - 2001 FY 2002 FY - 2003 FY - 2004
$. $ $ $
Salaries and Wages (Form B) 0 0 0 0
Expenses (Form C) 969,977 1,112,883 1,127,060 1,098,630
$. $ $ $
Totals 969,977 '. 1,112883 1,127,060 1,098,630
Revenue and Staffing
Revenues: $ $ $ $
Appliance Stickers $11,680 $14,480 $11,680 $11,680
Bulk Item Stickers $11,090 $11,170 $19,000 $19,000
CRTs Disposal Stickers $3,310 $5,650 :$3,310 $3,310
$26,080 $31,300 $33,990 $33,990
Staffing 0.0 0.0 0.0 0.0 \
Commentary
Cost of rubbish collection and curbside recycling refelct contract values. Spring and fall leaf pickup,
spring general cleanup week and January Christmas tree pickup events remain excluded for FY 2004..
(Christmas tree pickup was,restored in.FY 2003 only as a result of a specific donation by a resident.)
Rubbish disposal costs reflect an estimated tonnage times a rate increased by histori cal factors. Revenue
generated by the sale of stickers fell short of expectations' in FY 2002 in the bulk item category - po'ssibly
because the free spring bulk collection week originally deleted, was reinstated and therefore reduced.sticker
sales. Free pickup has been deleted for FY 2003 and for FY 2004, F.Y 2002 Sticker sales for:disposal of
CRTs almost exactly offset costs ($5,650 compared with $5,665)' even though units from Municipal
Department and Schools were processed;atno charge'•. Revenue for FY 2004 is estimated at no growth
from FY 2003.
09- Apr -03
170
Town of Reading FY - 2004 Budget
Department:
Public Works
Expenses (Form C)
Division:
Rubbish (312)
Summary:
G14
Annual
Adopted.
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002 ,
FY - 2003
FY - 2004
$
$
$
$
Collection
325,197
424,285
425,560
377,730
Disposal
485,826
510,487
530,500
546,200
Curbside Recycling
148,382
161,000
161,000
161,000
Miscellaneous Recycling
10;572
17,111
10,000
13,700
Totals,
969,977
11112;883
1,127,060
1,098,630
Source of Funding
General Fund (Form A)
969,977.
1,112,883
1,127,060
1,098,630
(
09- Apr -03
171
Town of Reading, FY - 2003 Budget Department: Public Works
Budget Summary (Form A)•. Division: Snow, & Ice Removal (321)•
Summary: G15
Annual
Adopted
Actual , Actual Budget Recommended
Expenditures Expenditures (Revised) Budget
Budget Summary FY 2001 FY - 2002 FY -- 2003 FY- 2004
Salaries and Wages (Form B) 197,597 60,961 54,528 54,975
Expenses (Form C) 438,503 153,255 `• 196,572 221,572
Totals 636,100 214216 251,100 276,547
Revenue and Staffing `
Revenues
Staffing 0.0 0.0 0.0 _ 0.0
Commentary
\
Snow and Ice Removal Budget are highly contingent upon the actual weather experience, as'shown on
the attached Expenditure History. Note that the Budget for FY 2003 and the Budget Recommendation for
FY 2004 compare' reasonably with the average history of FY 1998,1999, 2000 and 2002 - $260,352.
(2001 is excluded because, at $636,100, it represents a significantly variant year of expenditures.)
09 -Apr -03
172
Town of Reading FY - 2003 Budget
Department:
Public Works
Salaries and Wages (Form B)
Division:
Snow &Ice Removal (321)
Summary:
G15
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures . FTE..
Expenditures,
FTE (Revised) FTE
Budget
Classification #
FY -2001 #
FY = 2002.
# FY -2003 #
FY - 2004
Regular Time - Enterprise - --
20,810 --
2,024
- -- ;10,000
9,500
Regular'Time - Other.
4,669
430
2,000
1,500
Overtime:
'l
172,118 --
58,507
— 42,528
43,975
Totals 0.0.
197,597 0.0
60,961
0,0 54,528 0.0
54,975
Source 4 Funding
Town of Reading FY - 2003 Budget
Department:
Public Works
Expenses (Form C)
Division:
Snow &Ice Removal (321)
Summary:
G15
Annual
Adopted.
Actual.
Actual
Budget
Recommended
Expenditures .
Expenditures
(Revised)
Budget
Classification :
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Contracted Plowing & Hauling
.'.215,026
52,159
97,979
97,979
Police Details
t 7,140
1,003
7,409
7,409
Sand /Salt/CaCI /Supplies
197,263
97,637
80,811.
80,811
Fuel
19,073
2,457
10,373
10,373
Additional funding .
25,000
Totals
438,503
153,255
196,572
221,572
Source of Funding
1
General Fund (Form A)
438,503
.153,255
196,572
221,572
,r
09- Apr -03
04
SNOW AND ICE EXPENDITURE HISTORY
Fiscal
Initial
0/(U)
Year
Expenditure Appropriation
Appropriation
2003
$577,000 $251,100,
$325,900
2002
$2141155 $251,100
($36,945)`
2001
$636,100 $226,100
$410,000 (2)
2000
;$252,219 $197,419
$54.,800
1999
$291176 $192,301
$98,875
1998:
$2837856 $187,467
$96,389
.1997
$284,442. $182,058
$102,384
1996`
$677,475 ; $177,614
$499,861 (1)
1995
$136,935 $175,000
($387065)
1994
$428,680 $110,000
$318,680
1993
$3440416 $110,000,
$234,416
1992
$91,347 $1507000
($58,653)
1991
$128;915 $150;000
($21,085)
1990
$235,600
1989
$104,600
1988
$2631900
AVERAGES:
5 YR:, 1999 -2003
$394,130
Excluding; 2001 (4 Year)' .'
$333, 638
(1)
Re- imbu'rsement under State or Federal government
emergency, or, other relief programs HAVE NOT been
included in these costs. These re-
imbursements totalled $61,123
from the State and $59,863`',from
the Federal governments.
(2)
Re- iinb'ursement under Federal government'
emergency relief programs HAVE NOT been
included in `these costs.' This re- imbursement
totalled $ 80,917:
04/09/2003
175
Town of Reading FY - 2003 Budget Department: Public Works
Budget Summary (Form A) Division: Cemetery (481)
Summary: G16, G17
Annual
Adopted
Actual Actual Budget Recommended
'Expenditures Expenditures (Revised) Budget
Budget Summary FY - 2001 ` FY.- 2002. FY - 2003 FY - 2004
$ $ $ $
Salaries and Wages (Form B) .63,257 54,913. 109,730 92,110
Expenses (Form C) - 31,700 64,637,' 30070 67,200
Totals 94,957' 119,550 939;80,0 159,310
Revenue and Staffina
$ $ $
Fees 134,528 134,593. 135,000 140,000
Sale of Lots 0 0 15,000 18,210
134,528 134,593 150,000 158,210
Staffing 6.4 6.4 6.4 4.5
Salaries are entered at union contract scale. Seasonal staff =- previously budgeted as Town employees - have
been included in FY 2004 as Contractual Services (Staffing Agency). This continues a practice established in
FY 2002 and continued to FY 2003. Funds appropriated in these years for seasonal staff salaries will be
requested to be transfered to Expenses. It has been anticipated for FY 2004 that all salaries and expenses
except for $5,100 for Veterans Flags, markers and flowers will be funded by fees, sale of lots and bequests fund
income. (Note: Should the Veterans Fower Fund reach its established funding goal, it is anticipated that part or
all of the $5,100 Will funded from that source :)
Sale of. Lots revenue as a funding source was directed in FY 2001.and 2002 in total for Wood End Cemetery
bond. retirement payments. With the reitrement of these bonds at the end of FY 2002 these funds again
bvecame available for operating uses.
09- Apr -03
176
Town of Reading FY - 2002 Budget
Salaries and Wages (Form B),
Department: Public Works
Division: Cemetery (481)
Summary: G16
Annual
Adopted
Actual
Actual
Budget
Recommended
FTE •
Expenditures
. FTE
Expenditures
FTE
(Revised)
FTE
Budget
Classification
#,
FY - 2001
# `
FY - 2002
#
FY - 2003'
#
FY - 2004
Director
0.5
31,169
0.5
31,793
0,5
32,429
0.5
33,494
Foreman .
1.0
40,241
1.0
41,558 '
' 1.0
43,450
1.0 .
45,064
Equip. Operator
1A
36,028
71.0
36,982.
1,0
38,653
1.0
40,096
Skilled Laborer
1.0
29,777 ,
1:0 ,
31,616
1.0
32,406
1.0
34,270
Laborer :
1.0
21,989
1.0
21,122
1.0
27,162
1.0
30,476
Seasonal'Laborer
1.9
17,977
1.9
3,472
1.9
31,620
Overtime .
7;951
9,746
6,965
10,510
Longevity
2,325.
2,325.
2,325
2,425
Grade Adustments
689
1,189
560
775
Totals . ; .
6.4
188,147
6.4
.179,803
6,4
215,570
4.5
197,110
Source of Funding
Cem Perpetual Care - Benefits
25,000
25,000
15,000
10,000
Cemetery Perpetual Care'
99,890
99,890
90,840
95,000
General Fund (Form'A)
63,257
54,913
109,730
92,110
09- Apr -03
17 7,
Town of Reading FY - 2003 Budget
Department:
Public Works
(-
Expenses (Form C)
Division:
Cemetery (481)
Summary:
G17
Annual'
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget .
Classification
FY - 2001:
FY - 2002
FY - 2003
FY 2004
`Electricity
780
858
600
800
Uniforms /Boots
792
1,407 '
1,500,
1,600
Licenses
40
100
200
200
Fuel Oil #2
1,101
662
750.
800
Water /Sewer
70
82
125
125
Seasonal Staff - Agency
27,651
35,000
Vandalism
Gasoline /Diesel
2,663
3,038
3,520.
3,550
Postage & Supplies
563
96
225
225
Trees /Plants
396
300
300
300 .
Flowers (P.C.)
425
514
850
800
Fertilizer (P.C.)
901.
165
1,000
1,000
'Chemicals /Fertilizer
568
495
700
.700
Auto Parts /Repairs'
3,167
- 3,781,
3,000
3,500.
Masonry
1,549
2,322
1,000.
2,000
Grave Liners :
7,817
8,824
7,000
9,000
Flags & Markers
1,089
1,081
1,000
1,100
Veterans Flowers
3,520
'3,880
3,800
4,000
Building Improvements.. '
649
219
500
.500
Small Tools.
3,162
4;229
4,000'
6,000
Lot Repurchases
. 2,448
4,932
$
$
$ {
$
Totals
31,7001
64,637'
30,070.
71,200
Source of Funding
Veterans Flower Fund `
4,000
General Fund (Form A)
31,700
64,637
30,070
67,200
09- Apr -03 `
178.
Reading Public Schools FY - 2004 Budget
Program:
Custodial / Maintenance
Budget Summary (Form A)
Annual
Adopted
Actual
Actual
Budget
Recommended
Budget
Detail on
Expenditures
Expenditures
(Revised).
Budget
Summary
Form
FY - 2001
FY - 2002
FY - 20D3
FY - 2004
Salaries and Wages
B
1,059,978
1,061;255
1,043,665
1,088,525
Expenses:
Heating of buildings
C `
425,352
313,666
430,000
443,000
Utilities
C
516,136
489,473
520,000
546,000
Maintenance of buildings
C
604,978
567,238
417,000
524,225
Custodial services
C
56,017
79,766
76,144
84,144
Total Expenses
1,602,483
1,450,143
1,443,144
1,597,369
$
$
$
$
Totals ,
(
2,662,461.
2,511,398
2,486,809
2,685,894
Revised
04- Mar -03
( i
Reading Public Schools FY - 2004 Budget Program; Custodial / Maintenance
Salaries and Wages (Form B)
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
# FY - 2001 .!
#
FY - 2002
#
FY —2003
#_
FY - 2004
Directors
2.0 97,124
2,0.
109,161
2,0
113,975
2.0
118,425
Custodians
26.7 807,256
26.7
858,957
24.7
801;052
24.7
841,966.
Custodians (substitutes)
23,556
4,022.
35,000
35,000
Clerical
47,318
1,9.
50,186
1,9
52,738
1.9
55,934
Overtime
123,622
96,679
120000
120,000
Longevity
7,813,
7,750
7,400
7,200
Sick leave. buyback,
3,444
3,500
Budget offset (revenue - use
property)
(50,155 )
(40,000
(50,000)
60,000
Budget offset (revenue - lunch
program)
25,500
40,000
30,000)
Totals
",28.7 1,059,978
30.6
1,061,255
28.6 `
1,043,665
28.6
1,088,525
Revised
04- Mar -03
180
Reading Public Schools FY - 2004 Budget
Program:.
Custodial ! Maintenance
Expenses(Form C)
Annual
Adopted
Actual
Actual
Budget
Recommended
Code
Expenditures
Expenditures
(Revised)
Budget
Heating of Buildings
#
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Heating oil
5212 -000
242,559
175,166
240,000
253,006
Natural gas
'5213-000
182,793
138,500
190,000.
190,000
Totals
425,352
313,666.
430,000
443,000
Utilities
$
$..
$
$
Water supply sewer disposal
5231 -000
65,154
66,969
.70,000
73,500
Electricity
5211 -000
450,982
422,504
450,000
472,500
$
$
$
$
Totals
516,136
489,473
520,000
546;000
Maintenance of Buildings
Maintenance of buildings
5245 -000
435,978
567,238
417,000
524,225
Building.
169,000
(
$
$
$
$:
Totals
604,978
567,238
417,000
524,225
Custodial Services
$
$
$
$
Custodial supplies
5450 -000
42,673,
69,485
62,000.
70,000
Clothing allowance,
5477 -000
8,625
5,958
8,625.
8,625
Fuel
5411000.
41719
4,323
4,719
4,719
In state travel
5710 -000
400
400 '.
Travel reimbursement
5713 -000
400
400
$
$
$
$
Totals
56,017
79,766
76,144
84,144
Revised
04- Mar -03
181
N3
Reading Public Schools FY - 2004 Budget
Program:
Building Maint, (Town Bldgs)
Budget Summary (Form Al
Annual
\
Adopted
Actual`
Actual
Budget
Recommended
Budget
Detail on
Expenditures
Expenditures
'(Revised)
Budget
Su_ mmary
Form
FY -'2001
FY - 2002
FY - 2003
FY - 2004
. Salaries and Wages
B
112,644
122,121
124,984
.130,867
Expenses:
Heating of buildings
C .
90,224
67,780
90,000
90,000
Utilities
C
147,900
142,431
148,000
155,400
Maintenance of buildings
C
129,718
147,190
130,000,
156,500'
Custodial services
C
14,884
16,322
18,200
21,200
Total Expenses
382,726
373,723
386,200
423,100
$
$
$
$
Totals
495,370
495,844
511,184
553,967
Revised
04- Mar -03
182
Reading Public Schools FY - 2004 Budget Program; Building Maint. (Town Bldgs) ,
Salaries and Wages (Form B)
Annual
Adopted
Actual
Actual
Budget.
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
# FY - 2001
# FY - 2002
# FY - 2003
# FY - 2004
Custodians
3.0 90,667
3.0 95,556
3.0 98,934
3.0 104,867
Overtime
20,977
25,565
25,000
25,000
Longevity
1,000
1,000
1,050
1,000
i
$
$
$
$
Totals
3.0 112,644
30 122,121
3.0 .124,984
3.0 130,867
Revised
04- Mar -03
183
•
Reading Public Schools FY - 2004 Budget Program: Building Maint. (Town Bidgs)
Expenses (Form C)
Annual
\
Adopted
Actual
Actual
Budget
Recommended
Code
Expenditures
Expenditure's
(Revised)
Budget
Heating of Buildings
#
FY - 2001
FY - 2002
FY - 2003
FY - 2004
.Natural gas
5213 -000
90,224
67,780
90,000
90,000
$
$.
Totals
90,224
67,780
1 90,000
90,000
Utilities .
Water supply / sewer disposal
5231 -000
9,413
9,461
10,000 `
10,500
Electricity''
5211 -000,,
138,487
132,970, .,
138,000
144,900
Totals
147,900 `,
142,431
148,000
155,400
Maintenance of Buildings
Maintenance of buildings.
5245 -000
129,718 '
147,190
130,000
156,500
Totals
129,718
.147,190
130,000'
156,500
Custodial Services
Custodial supplies
5450 -000
14,744
15,077
17,000.
20,000
Clothing allowance
5477 -000
140
1,245
1,200
1,200
: Totals
1
14,884
16,322 .
18,200
21,200
1
Revised
04- Mar -03
,184
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o�3��an�Tw
fsJ9�INCORp04P�
READING PUBLIC SCHOOLS
ADMINISTRATION OFFICES
Harry K'.:Harutunian, ;Ph.D. 82 Oakland Road, Post Office Box. 180 Dennis A. Richards
Superintendent Reading, Massachusetts 01867 -0280 Associate.Superintendent
Telephone 781 -94475800
Fax 781- 942 -9149
TO: Town of Reading ,
FROM: William J. Griset Jr.
DATE: March 4, 2003
TOPIC: 'School Committee Budget FY2004'
Introduction
This year's budget represents a minimal increase, which provides for maintenance
of most, but not all," staff positions and existing programs in the Reading Public Schools.
The School Committee has tried, when possible, to make sure that the budget reflects:
® known increases in utilities and insurance,
® the minimal amount, for the mandated Education Reform, Act of 1993,
realistic funding for students with special, educational needs, and
- salaries for negotiated contracts.
The School Committee Budget for FY2004 totals $29,178,539 which represents.
an increase of $1,882,732 or a 6.9 %increase over the FY2003 budget. The School
Department projects that the Reading Public Schools will see a K -12 enrollment for'
2003 -2004 of approximately 4,242 students. It is important to note that the Longwood
Farm and the Spence Farm were sold to developers in the winter of 2002 resulting in an
estimate.as.of February 2002 of between 20 and 40 new students to the Reading Public
Schools. There will be very little or no impact on this budget but potentially a major
impact on the 2004 -2005 and future school department budgets:
187
3
Guidelines
The School Committee used the following guidelines in developing this budget:
• when possible, maintain reasonable pupil/teacher ratio in accordance with
historical practices and educational research (grades K -2 below mid- twenties,
grade 3' S at mid - twenties) as it applies to the Reading Public School System,
® redistrict kindergarten students to fitlly utilize space in the other schools,
® when possible, provide equal educational opportunities for all students K -12,
a . maintain the middle school philosophy and structure,
®. maintain 'a reasonable level of support service in all programs;
• 'fund curriculum . initiatives to allow curriculum adoptions to proceed with
predictabiii'ty, and
® ''.fund building maintenance at a level, which will maintain town and school
buildings for the'future. .
Taken as a whole, the effect of these guidelines is to provide the most basic level
of service to all Reading Public School students. There is little room for expenses such
as those associated with, unanticipated enrollment increases, additional .unanticipated
special education residential placements or greater than projected overruns in utility
costs.. \.
:Minimal Budget Increases,
The $1,882,732 increase represents the minimal amount of money that the school
department will need to cover increases in salaries (includes columns, steps, stipends and
a percentage increase); ,special education, which includes tuition. and . .transportation costs
for fourunanticipated :out -of- district students and maintenance and 'supplies for buildings.
FY03 Revised
Bud et
FY04
_
Increases
Increase
Administration .:
713,670
740,990
27,320
3.8%
Regular Day.
16,783,718
.17,544,993
761,275
4.5%
Special Needs
6,5891269
7,418,742
829,473
12.6%
Other School' Services
722,341
787,920
65,579
9.1%
Custodial/Maintenance,
2,486,809
2;685,894
199,085
8.0%
Total ;:
27,295,807
29,178,539
1,882,732
6.9% '.
The School Committee recognizes that the town will not be able to generate enough
revenue to support the $1,882,732 needed. The Town Manager has indicated there is a
decrease in revenue far the Town /School Department F.Y04 Budget. With the
uncertainty of the Governor's budget, the House budget, the Senate budget and any
additional revenue that may be coming from the federal government under the new
education bill signed.by the.President, we are moving forward a budget that shows the
minimal increase we will need to open the schools in the fall of 2001
The.following items, which have traditionally been included in previous, School
Department Budgets, are not included in this budget:
• . an across - the -board inflationary increase;
a per. pupil increase,
• an increase for enrollment,
• an FTE, staffing increase,
• an increase in custodial staff (Peat Marwick Report), and
® an increase in money for building maintenance.
Additional Information'
The following charts and graphs can be found on subsequent pages:
• Analysis of School, Budget Fiscal Year 1`995 -2004,
• Analysis of School Budget by Program Fiscal Year 2002 -2004, and
• Allocation of Line Item. Budget by Program Fiscal Year 2004.
Conclusion
A reduction in, this proposed budget will have a serious impact on the Reading
School Department's ability to implement aspects of the Education Reform Act of 1993.
A reduction would also have a major impact on some of the most basic levels of
programs and services students receive in our schools. Additional reductions in staff and
textbook and equipment purchases would seriously impact the schools.
189
Reading Public Schools
Budget Summary
Fiscal Year 2004
Annual
Adopted
Actual
Actual :. Budget
Recommended
Expenditures
Expenditures (Revised).
Budget
FY - 2001
FY - 2002. FY - 2003 -
FY - 2004
$
$ $
$
Administration
81,5,983
800,195 713,670
740,990
Regular Day
16,328,310
16,488,725 16,783,718
17,544,993
Special Needs
5,897,326
6,548,035 6,589,269
7,418,742
Other School Services
679,863
702,392 722,341
787,920.
Custodial / Maintenance
2,662,461 ".
2,511,398 2,486,809
-2,685,894
Totals
26,383,943
f ,
27,050,745 27,295,807
29,178,539
Revised
04- Mar -03
190
-
Reading Public Schools FY - 2004 Budget'
Program:
Administration
Budget Summary (Form
Annual
Adopted
Actual
Actual
Budget
Recommended
Budget
Detail on
Expenditures
Expenditures
(Revised)
Budget
Summary
Form
FY - 2001
FY - 2002
FY - 2003.
FY - 2004
$
$
$
$
Salaries and Wages
B
379,104
407,959
420,511
437,831
Expenses:
Administration
C
271,103
218,873
141,100
141,100 ,
Professional development
C
108,691
112,023
97;059
97,059
Utilities
C
57,085
61,340
55,000
65,000
Total Expenses
436,879
392,236
293,159:
303,159
$
$
$
$
Totals
815,983.
800,195
713,670
740;990
Revised
04- Mar -03
191
Reading Public Schools FY - 2004 Budget
Pro ram:
Administration.
Salaries and Wages (Form B)
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget `
Classification
#
FY - 2001.
#
FY - 2002
#
FY - 2003
#
FY - 2004
Administration
2.0.:
219,847
2.0
225,133
2.0
230,488
2.0
234,476 .
Clerical
5.2
156,997
5.2
181,173:
5.2
187,023
5.2
200,855
Clerical overtime `',
2,260
1,653
3,000
2,500
$
$
$
$
Totals
7.2
379,104
7.2 .
407,959
71
420,511
7.2
437,831
Revised
04- Mar -03
192
1
Reading Public Schools FY - 2004 Budget
Program:
Administration
Expenses(Form C)
Annual
Adopted
Actual
Actual
Budget
Recommended
Code
Expenditures
Expenditures
(Revised)
Budget
Administration
#
FY - 2001
FY - 2002 `
FY - 2003
FY - 2004
Maintenance of office equipment
5242 -000
21,408
26,588
31,000
31,000
School Policy Manual '
5380 -000
3,000
3,000
Advertising
5301 -000
19,612
16;087
15,000.
15,000
Medical services
5303 -000
17,744
21,413
16,000
16,000
Legal services
5304 -000
126,766
84,307 •.
Labor counsel
5306 -000
36,336
21,321
36,000
36,000
Finacial audit „
5308 -000
10,500
7,500
7,500
7,500
Computer .
5323 -000
4,585
7,135
3,000
3,000
Postage
5342 -000
3,299
2,523
3,300
2,500
Office supplies
5420 -000
10,452
15,247
12;000
14,000
Printing
5434 -000
61229
2,297
5,000
3,000
In state travel
5710 -000
5
500
500
Dues and memberships
'5730-000
10,431
12,501
5,000
5,800
District awards
5783 -000
2,759
1,949
2,800
2,800
Equipment furniture
5852 -000
982
1,000
1,000
Totals.
271,103 `
218,873
141,100
141,100
Professional Development
$
$
$
$
Professional development
5711 -000
44,198
37,218
31,059
.31,059
Tuition reimbursement
5711 -000
64,493
74,805
66,000
66,000
Totals
108,691
112,023
97,059
97,059
Utilities
$
$
$
$
Telephone
5341 -000
57,085
61,340
55,000
65,000
Totals,
57,085
61,340
55,000
65,000
Revised
04- Mar -03
193
-
Reading Public School FY - 2004 Budget
Program:
Regular Day
Budget Summary (Form A)
Annual
\ I
Adopted
Actual
Actual
Budget
Recommended
Budget
Detail on
Expenditures
Expenditures
(Revised)
Budget,
Summary
Form
,FY - 2001
FY - 2002
FY.- 2003
FY - 2004
$
$
$
Salaries and Wages
B
15,071,665
15,361,456
15,683,497
16,428,893
Expenses:
Instructional services:
Principal office expenses
C
151,137'
170,084
108,104
111,573
Instructional supplies
C`
417,504 ,,
310,578
251,816
249,387
Understanding disabilities.
15,000
15,000
15,000
15,000
Instructional equipment (maintenance)
D
25,994 '
23,387
36,865
35,249
Textbooks (replacement) ,
D
110,697:
80,602
87,674
84,723
Library materials
E
42,144
35,938
38,080
38,580
Media / educational software
E
22,225:
15,231
22,277
19,027
Guidance
E
7,585
6,573
8,426
8,376
Instructional equipment (new)
F
80,130
:21,848
36,951 `
36,466
Instructional equipment (replacement)
F
138,897
114,783
121,028
131,219
Curriculum initiatives
G
132,336
262,850
184,000
184,000
Beginning teacher support program .
120,000
120,000
Other student services:.
Student transportation services
112,996
70,395
85,000
82,500 \.
Total Expenses '
1,256,645
1,127,269
1,115,221
1,116,100
$
$
$
$
Totals
16,328,310
16,488,725
16,798,718
17,544,993
Revised
04- Mar -03
i
04
Reading Public School FY -.2004 Budget
Program:
Regular Day
Salaries and Wages (Form B)
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification .
#
FY - 2001
#
F.Y - 2002
#
FY - 2003
#
FY - 2004
Principal
11.0
858,115
11.0
877,586
11.0
898,406
11.0
933,446
Teachers
273.6
13,329,561
269.2
13,242,478
257.4
13,613,317
257.4 `.
14,301,576
Technology
462
Differentials
58,443
70,477
79,643
71,475
Substitute teachers
129,922
234,929:.
175,000
228,000
.Educational assistants
32.5
425,765
32.1
473,056
32.1
528,309
32.7
554,590
Clerical
11.0
277,133
11.5—
11.5
•316,201
11.5
324,562
Longevity
101,608
89,778
82,000
81,000
Sick leave buyback
2.0 '
8,656
19.0
163,839
14.0
118,621
14.0
122,899
Revenue offset (grants)
(118,000)
(78,640)
1.4
(128,000)
1.4
(50,000)
Revenue offset (tuition)
(193,000)'
Vacation buyback
24,345
( Merit
30,000
Totals
330.1
15,071,665
342.8
15,361,456
327.4
15,683,497
328.0
16,428,893
Revised
04- Mar -03
195
Reading Public School FY - 2004 Budget Program: Regular Day
Expenses (Form C)
Annual
/
Adopted
Actual
Actual
Budget
Recommended
Code
Expenditures
Expenditures
(Revised)
Budget. .
Principal Office Expenses
#
FY - 2001
FY - 2002
FY - 2003
FY - 2004:
$
$
$.
Maint. of.office equipment
5242 -000
.16,520
15,594
19,709
20,309
Postage
5342 -000
,10,476
10,862
8,219
8,419
Office supplies .
5420 -000
7,103
4,845
6,345
6,545
Computer supplies'
5425000
6,610
71988
7,150
6;350
Printing
5434 -000
4,883
5,075
5,370
4,670
Professional development :
5711 -000
92,078
112,562
43,401.
43,470
Dues and membership
5730 -000
3,987
4,442
3,571
4,571
Other expenses
5780 -000
3,759
1,184
9,811
10,111
Awards
5783 -000.
2,059
2,581
2,000 '
2,100
Graduation
5784 -000
2,926
2,569
2,528
2,528
Travel reimbursement
5713 -000
736
2,382
2,500
$
$
$
$
Totals
151,137
170,084
108,104
111,573
Instructional Supplies
$
$
$
$
\
General
5511 -000
202,418
177,147
98,769,
100,217
Art '
5511 -231
30,808
18,316
.22,600
21,600
Business education
5511 -249,
6,569
4,068
5,135
5,135
Computers,
5511 -253
14,340
10,854
15,042
14,292
Foreign language
5511 -235
2,771
2,969
3,759
3,159
Language arts
5511 -233.
23,732
14,789
9,321
10,546
Mathematics
5511 -237
35,639
22,885
19,590
19,290
Music`
5511- 239.:
8,956.
6,660
5,942 `.
5;842
Physical education
5511 7257
9,647
5,027.
5,862
6,012
` Reading..'
5511 -241
18,749
8,774
7;790
6,790
Science
5511 -243
37,461
22,071
34,107
30,795
Social studies
551.1 -245,
16,356
7,954
14,093 !.
16,109
Technicaf education
5511 -255
2,350
771
1,106
Field trips .
5511 -261
2,189
155
900
1,100
System wide testing
5523-000,
6,848
8,238
7,800
8,500
Gifts donations
5328000
1,329),100
$
$
$
$
Totals
417,504
310,578
251;816
249,387
Revised
04- Mar -03 `
196
-
Reading Public School FY - 2004 Budget
Program:
Regular Day
Expenses(Form Dl
Annual
Adopted
Actual
Actual
Budget
Recommended
Instructional Equipment
Code
Expenditures.
Expenditures
(Revised)
Budget
(Maintenance and Repair)
#
FY - 2001
FY - 2002
FY - 2003
FY - 2004 '
Art
5243 -231_
355
595
595
Audio/ visual
5243 -263
3,263
3,546
4,874
4,674 .
Business education
5243 -249
1,621
1,383
2,370
2,370
Computers
5243 -253
12,751
11,598
16,475
17,275
Foreign language
5243 -235
Language arts
5243 -233
415
1,090
1,090
Mathematics
5243 -237
Media center
5243 -265
3,565
2,601
4,055
2,055,
Music
5243 -239
2,428
2,766
3,907
3,807`' ,
Physical education
5243 -257
1,676
424
1,780 ,
1,980
Science
5243 -243
615
1,245
1,245
Social studies
5243 -245
158
158
Technical education
5243 -255
75
299
316
$
$
$
$
25,994
23,387
36,865
35,249
Textbooks (Replacement)
Art
5515 -231 ;'
1,590
895
395
Business education .
5515 -249
729
6,890
3,737
3,737
Foreign language
5515 -235
13,417
7,268
6,245
5,995
Language arts
5515 -233
19,011
82508
16,362 '
16,162
Mathematics
5515 -237
40,181.
30,310
28,856
30,026
Music
5515 -239
15,561
4,359
3,037
1,537.
Physical education
5515 -257
126
'112
158
158
Reading
5515 -241
12,250 ,'
11,458
10,743
10,743
Rebinds .
5515 -271
3,714
4,243
5,290
5,290
Science
5515 -243
3,648
7,076
3,741
2,991
Social studies
5515 -245
4,473
5,178
8,539
7,689
Technical education
5515 255
339
71
Lost books
(2,752)
6,390
Totals
110,697
80,602
87,674
84,723
Revised
04- Mar -03
197
Reading Public School FY - 2004 Budget
Program;
Regular Day
Expenses (Form E)
Annual
Adopted
Actual
Actual
Budget
Recommended
Code
Expenditures
Expenditures
(Revised)
Budget
Library Materials
#
FY - 2001
FY - 2002
FY - 2003
FY - 2004
$
$
$
$
Books, magazines & periodicals
5517 -273.
31,673
17,792
28,400.
28,900
Computer materials
1
5517 -253
6,790
14,384
5,890
5,890
Supplies
5517 -267'
3,681
3,762 `
3,790
3,790
Totals •
42,144
35,938
38,080
38,580
Media / Educational Software
.Art
5519 -231
530
214
300
100
Business. education
5519 -249.
4.00
123
395
395 '
Computers
5519 -253
2,130
(8,254)
2,400
2800
Foreign language
5519 -235
860
695
1,250
950
Language arts
5519 -233
2,881
572
1,295
1,095
Mathematics
5519 -237
1,742
933
2,004
1,804
Music,
5519 -239'
177
450
200
Physical education
5519 -257
589 '
1,373
858
458
Reading
5519 -241
1,405
1,840
2,764
2,264
Science
5519 -243
3,069
3,293
3,180
2,780
Social studies
5519 -245
4,584
12,650
.3,685
2,685
Supplies
5519 -267
3,440
1792
3,696
3,496
Technical education
5519 255
418
Totals
22,225
15,231
22,277
19,027.
Guidance
$
$
$
'$
Audio visual
5521 -263
413
541
647
627
Books
5521 -273
2,018
1,263
2,118
2,088
Postage:
5521 -219
739
642
731
731
Supplies ''
5521 7267,
3,154
3,554
3,686
3,686
Computer materials
5521253
1,261
1,244
573
1,244
$.
$
$
$
Totals
7,585
6,573
8,426
8,376
Revised'
04- Mar -03"
Reading Public School FY - 2004 Budget , Program: Regular Day
Expenses(Form F)
Annual
Adopted
Actual
Actual
Budget
Recommended
Instructional Equipment
Code
Expenditures
Expenditures
(Revised)
Budget
New
#
FY - 2001
FY - 2002.
FY - 2003
FY - 2004
Art
5853 -231
5,045.
4,128
5,830
5,830 '
Audio visual
5853 -263
6,460
2;378
4,338
4,538
Business education
5853 -249
3,013
2,255
3,081
3,081
Computers
5853 -253
40,073
487
3,743
3,943
Foreign language
5853 -235
508
687
1,227
1,027
Language arts
5853 -233:
5,694
2,862.
4,150
4,150
Mathematics'
5853 -237
1,738
1,513
2,154
2,154
Media center
5853 -265
1,700
1,652
1,580
.3,580
Music
5853 -239
4,923
1,528
2,754
2,054
Physical education
5853 -257
1,343
949
832
632 '.
Reading
5853 -241
738 .'
Science
5853 -243
3,930
21223
3,565
2,965,
Social studies
5853 -245
2,495
133
2,512
2,512
Technical education
5853 -255 .
2,470
1,053
1,185
Totals
80,130
21,848
36,951
36,466
Instructional Equipment
(Replacement)
Art
5858 -231
1,541
558
940 ..
990
Audio visual
5858-263
4,350
11688
1,547
2,047
Business education
5858 -249
1,680
1,185
1,896
1,896
Computers
5858 -253
81181
17,005
3,865
11,290
Foreign language
5858 -235
400
Language arts
5858 -233
18,151
254
Mathematics
5858 -237 ,
100
748
Media center
5858 -265
5,200
Music
5858 -239
850
471
1,132
1,132
Physical education
5858 -257.
1,595
2,025
2,216
2,466
Science ', _
5858 -243
.1,117
4,451
5,790
5,590
Social studies
5858 -245
2,852
1,731
2,014
1,264
Photocopy equipment
5343 -000'
98,580
85,415
101,528
98,196
Totals
138,897.
114,783
121,028
131,219
Revised
04- Mar -03
199
Reading Public School FY - 2004 Budget
Expenses (Form G)
Program: Regular Day
200
Annual
Adopted
Actual
Actual
Budget :,
Recommended
Code,
Expenditures .
Expenditures
(Revised)
Budget .
Curriculum Initiatives
#
FY - 2001
FY - 2002
FY - 2003
FY , 2004
Elementary Schools:
Language arts
5505 -233:
132,336
195;944
116,580
97,000
Mathematics
5505 -237
Science.
5505 -243 `
. 8,027
Social.studies
5505 -245
10,167
Professional development
5505 -xxx
30,295
57,420
40,000
Photocopy costs
5505 -xxx
Research and development
5505 -288
Shipping and handling
5505 -289
10,000
7,000
Middle Schools:
Language arts
5507 -233
13,400
Foreign language
5507 -235
Mathematics,
5507 -237
Science
5507 -243
Social studies,,
5507 -245 `
Professional development
5507 -xxx
5,600
Research and development
5507 -288'
Shipping and handling
5507 -289
1,000
Nigh School:
Language arts
5509 -233
13,400
Foreign language
5509 -235
Language; arts
" 5509 -233
11335
Mathematics .
5509 -237
Science
5509 -243
Social studies
5509 -245
15,967 .
Professional development
5509 -xxx
5,600
Research and development
5509 -288
Shipping and handling .
5509 -289
1,115
1,000
Totals
132,336
262,850
184,000
184,000
"
Revised
04- Mar -03
200
Reading Public School FY - 2004 Budget
Program:*
Special Needs
Budget Summary (Form A)
Annual
Adopted
Actual
Actual
Budget
Recommended
Budget
Detail on
Expenditures
Expenditures
(Revised)
Budget
Summary
Form
FY - 2001
FY - 2002
FY - 2003.
FY.- 2004
Salaries and Wages
B
2,769,080
3,057;905
3,325,219
3,568,692
Expenses:
`Administration .
C
82,447
111,346
88,050.
88,050
Itinerant. services
C
155,556
115,513 "
119,000
111,000
Textbooks and equipment
D
10,531.
6,088
20,000
20,000
Consultationandevaluation
D
54,030
19,665
40,000
40,000
Transportation
D
688,276
751,610
706,000
800,000
Tuition
D
2,137,406
2,485,908
2,291000
2,791,000
Total Expenses
3,128,246
3,850,050
3,490,130
3,264,050.
:Totals
5,897,326
6,548,035
6,589,269
7,418,742
Revised
04- Mar -03
i
201
202
Reading Public School FY - 2004 Budget
Program:
Special Needs
Salaries and Wages (Form B)
Annual
Adopted
Actual
Actual '
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
#
FY - 2001
#
`FY - 2002.
#
FY - 2003
#
FY - 2004
$
$
Director
1.0
77,000
1.0
83,748
1.0
84,638
1.0
90,135
Teachers
40.0
1,818,555
41.3
1,964,794
40.6
2,171,775
40.6.`
2,329,024
Differentials
81840
9,061
9,378
10,047
Substitute teachers
11,913
8,362
10,000
7,000
Educational assistants
58.5
821,678
63.7
908,538
64.4
985,773 '
64A
1,082,273
Tutors
0.9
18,222
0.9 `
14,265
0.9
16,832.
0.9
15,209
Home /hospital tutoring
6,377
30,158
18,450
21;000
Clerical
2.7'
60,442
2.7
64,603
2.7
72,673
2.7
78,504
Longevity
6,389
5,417
5,700
5,500 .
Sick leave buyback
8,959
Budget offset (revenue)
70,000
(60,336)
40,000
(50,000)'
,Totals
103.1
2,769,080
109.6
3,057,905
109.6
' 3,325,219
109.6
3,568,692
Revised
04- Mar -03 "
202
Reading Public School FY - 2004 Budget
Program:
Special Needs
Expenses (Form C)
Annual
Adopted
Actual
Actual
Budget
Recommended
Code
Expenditures
Expenditures
(Revised)
Budget
Administratiorr
#
FY - 2001
FY - 2002
FY - 2003
FY - 2004
Maint. of office equipment
5242 -ODO
4,504
4,200
4,300
4,300
Legal services
5304 000.
34,639
,67,089
30,000
30,000
Medicaid program
.5315 -000
1,396
2,524
10,000 '
10,000
Postage
5342 -000
1,465.
1,308
2,000
2,000
Office supplies
5420 000
2,725
2,717
3,000
3,000
Printing
5434 -000
38
350
350
Professional development
5711 -000
12,430
.24,341
30,000
30,000
In state travel
5710 -000
1,500
1,500
Travel reimbursement
5713 -000
3,696
2,369 '
. 2,500.
2,500
Dues and membership
5730 -000
560
.1,170
1,400
1,400
Office equipment
5856 -000
21,032
5,590.
3,000
3,000'
Totals
82,447
111,346
88,050` `
88,050
Itinerant services
Physical therapy.'
5355 -000
6,470
2,000
2,000
Occupational therapy .
5357 -000
6,126
18,669
9,000
5,000
Speech therapy
5371 -000
959 "
6,011 `
2,000
2,000
Vision services
5373 000
38,545
37,046
30,000
30,000
Deaf services
5375 -000
28,774
32,827
35,000
35,000 .
Physical therapy supplies
5427 -000
1,756
68
3,000
2,000
Psychologist supplies
5428 -000
16,937
2,695
5,000
3,000.
Speech therapy supplies
5429 -000
1,902
957.
3,000
2,000
Resource supplies
5512 -000
22,534
8,052
10,000
10,000
Audio visual expenses
5519 -000
974
Tutoring services
5376 -000
37,049
2,718
20,000
20,000
Totals
155,556
115,513
119,000
111,000
Revised
04- Mar -03
203
-
Reading Public School FY - 2004 Budget
Program:
Special Needs
Expenses(Form D)
Annual
Adopted
Actual `
Actual
Budget
Recommended
Code
Expenditures
Expenditures
(Revised)
Budget
Textbooks and Equipment .
#
FY - 2001
FY - 2002
FY - 2003
FY - 2004
$
$.
$
$ .
Adaptive equipment
5858 -000
10,531
6,088
20,000
20,000
$
$
$
$
Totals
.'10,531
6,088
20,000
20,000
Consultation and evaluation
Consultations
5356 -000
33,489
14,501
30,000.
30,000
Independent evaluations
5358 -000
20,541
5,164
10,000
10,000
Totals
54,030
19,665
40,000
40,000
Transportation
Transportation - public / private
5339 -000
688,276
751,610
706,000
800,000
$
$
$
$
Totals
688,276
751,610
706,000
8001000
Tuition
Tuition,- collaboratives / public
5352 -000
974,925
984,208
945,000
1,100,000
Tuition - private schools
5353 -000
1,156,981
1,627,193
1,480,000
1,775,000
Budget offset (tuition)
136,393
150;000
100,000
Collaborative (dues)
5673 -000
5,500
10,900
16,000
16,000
Totals
2,137,406
2,485,908
2,291,000
2,791,000 '
Revised
04- Mar -03
204
-
Reading Public Schools FY 2004 Budget
Program:
Other School Services
Budget Summary (Form Al
Annual
Adopted
Actual
Actual
Budget
Recommended
Budget,
Detail on
Expenditures
Expenditures
(Revised)
Budget
Summay
Form
FY - 2001
FY - 2002
FY - 2003
'FY - 2004
Salaries and Wages
R
497,724
511,616
541,079
588,042 .
Expenses:
Health services'.
C
11,085
9,372
10;250.
10,250
Athletic services
C
154,943
165.,582
156,512
175,128
Extra curricular activities
C
16,111
15,822
14;500
14,500
Total Expenses
182,139
190,776
1.81,262
199,878
Totals
679,863
702;392 '.
722,341
787,920
Revised
047Mar -03
205
1
Reading Public Schools FY - 2004 Budget Program: Other School Services
Salaries and Wages (Form B)
206
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
#
FY -2001
# .
FY - 2002
#
FY - 2003
#
FY - 2004
Health Services:
Physician
8,159
8;359
9,225
8,500,
Director
0.2
7,800
0.2
7,995
0.2
8,425
0.2
8,564 ..
Nurses
5.8'
173,046,.
5.8
176,676
5.8
186,733
5.8
200,166
Clerical
0.5
10,864
0.5
10,997
0.5
11,993
05:
12,642
Budget offset (grants)
10,000
Athlectic Services:
Director
0.7
51,500
0.7
55,100
01
55,274 '
0.7
57,428
Coaches '
221;223
235,289
255,228
278,998
Clerical
0.5
13,627
0.5
14,169
0.5
11,993
0.5 .
12,642
Clerical (user fees)
3,000
Custodial
1,446
2,364
4,000
4,250 t
Budget offset (revenue)
20,000
23,000
20,000
20,000
Budget offset (user fees)
(43;000 )
(43,000
43,000
(43,000)
Extra CurriculaActivities:
Extra curricula
51,759
43,867
46,519
40,240-
Coordinator
0.3
21,300
0.3
22,800.
0.3
24,669:
0.3
24,612
Totals
8.0
497,724
8.0
511,616
8.0
541,079
8.0
588,042
Revised
04- Mar -03
206
Reading Public Schools FY - 2004 Budget
Program:
Other School Services
Expenses (Form C)
Annual
Adopted
Actual
Actual
Budget
Recommended
Code
Expenditures
Expenditures
(Revised)
Budget
Health Services
#
FY - 2001
FY - 2002
FY - 2003.
FY - 2004
Postage
203 -5342
480
198
500.
500
Office supplies
203 -5420
339
284
300
300'
Medical supplies
203 -5451
5,168
4,175
4;700
4,700
Professional development
203 -5711
536
,1,318
1,000.;
., 1,000
Travel reimbursement.
203- 5713
1,187
'404
650
650
Vision testing equipment
203 -5880
2,464
799 ''
1,500
1,500
Equipment
203 -5853
911
2,194
1,600
1,600
Totals
11,085
9,372
10250
10,250
Athletic Services
Maintenance of equipment
205 -5241
5,282
7,143
9,000
9,000
Maintenance of fields.
205 -5246
3,772
5,537•
3,635
5,000
Rental of facilities
205 -5271
27,647
32,100 :.
27,500
30,000
Transportation
205 -5330
41,219
40,941.
43,000.
49,400
' Athletic officials
205 -5361
33,857
37,350
37,000
41,551
Crowd monitors
205 -5363
2,882
3,853.
3,500
4,200
Office supplies
205 5420
965
2,766
1,500
1,500
Dues and memberships
205 -5730
2,057
2,097
2,177
2,477
Awards
205 -5783
2,064 `
1;463.,
1,200
2,000
Equipment
205 -5853
35,198.
32,332
28,000
30,000
$
$
$
$.
Totals
154,943
165,582
156,512
175,128
Extra Curricula Activities .
$
$
$
$
Maintenance of equipment
204 -5241
205
500.
500
Rental of facilities
204 -5271
264
500
500
Transportation
204 -5330
8,175'
9,087.
5,000
5,000
Office supplies
204 -5420
69
684
500
500 '
Band / Music
204 -5497
3,536
1,945
3,000,
3,000
Drama productions
204 -5498
168
1,000
1,500
Training
204 -5705
1,490
1,000
1,00 0 '
Entry fees
204 -5737
2,100
1,070
1,500
1,200
Equipment
204 -5853
11858
1,282
1,500.
1,300
Totals
16,111
15,822
14,500.
14,500
Revised
04- Mar -03
•
207
_
Town of Reading FY - 2004 Budget Department:
Debt Service
Budget Summary
(Form A) Division:
Debt Service- 710 \.
Summary:
K1
Annual
Adopted
Actual Actual
Budget Recommended ;
Expenditures, Expenditures
(Revised) Budget -
Budget Summary FY - 2001 FY - 2002
FY - 2003 FY - 2004
Salaries and Wages (Form B) 0 0
0 0
Expenses (Form C) 3,893,743 3,488,206
3,893,252 3,873,200
Totals 3,893,743 3,488,206
3,893,252 3,873,200
Revenue and Staffing
Revenues
Staffing 0.0 0.0
0.0 0.0
Commentary
C
Debt service is down $ 20,052 from Fiscal Year 2003, The New Elementary School will be started in
Fiscal 2003, reflecting an expenditure of $2,300,000 in Bond Anticipation
Notes, Interest rates on
temporary borrowing are at an all time low of 1,24 %. The $117,500 in reduction of principal on BANS is
for Marion Woods and the $120,000 for Summer Avenue water project.
We did not reduce any principal
for Marion Woods in Fiscal Year 2003,
09- Apr -03
208
Town of Reading FY - 2004 Budget
Department:
Debt Service.
Expenses (Form C)
Division:
Debt Service - 710
Summary:
K1
Annual
Adopted
Actual
Actual
Budget, .
Recommended
Expenditures
Expenditures
(Revised) `
Budget:
Classification
FY -2001
FY - 2002
FY - 2003
FY - 2004
Repayment of Principal'',
1,982,000.
1,504,000,
2;372,684
2,369,000 '
Interest on Long-Term Debt
995,157
901,852
1,476,018 ,.
1,323,100
Interest onTemporary Debt
604,447
552,559
44,550
69,019
Interest on Debt Exclusion
5,565
Ret. of (B.A.N.S.) Debt. Exclusion
150,000
Retirement of Debt (water mains)
120,000
Retirement of Debt (Marion Woods)
312,000
527,000
117,500 .
Interest on Refunded Taxes
139
2,795
2,000
•
Totals
3,893,743
3,488,206
3,893,252.
4,156,184 .
Source of Funding
Debt Exclusion
155;565
Water Department (Summer Ave)
127,419
General Fund (Form A)
3,893,743
3,488,206
3,893,252
3,873,200
09- Apr -03
209
Town of Reading FY -.2004 Budget Department: Employee Benefits (.
Budget, Summary (Form A) Division: Contributory retirement - 811
Summary: L1
Annual
Adopted
Actual Actual Budget Recommended
Expenditures . Expenditures (Revised) ' Budget
Budget Summary FY - 2001 FY - 2002 -FY - 2003 FY - 2004
Salaries and Wages (Form B) 23,110 .24,144 22,370 23,126
Expenses (Form C) 2,143,540 2,192,156 2,114,230 2,163,174
Totals 2,166,650, 2,216,900 2,136,600 2,186,300
Revenue and Staffing
Revenues
Staffing 0.8 0.8 0.8 0.8
Commentary
The Reading Retirement System is a defined benefit plan covering all permanent full time employees,
with the exception of school department employees who are members of the Teachers' Retirement
System, Investment earnings, member contributions and assessments provide the funding required to
'administer the Retirement System and to pay pension benefits. The annual assessment levied on the
Town and the Reading Housing Authority is determined actuarially.
The.assets of the Retirement System are invested in the PRIT Fund', which is a pooled fund established
to invest the assets of the State Teachers; State Employees and any other state retirement system that .
chooses to invest in the fund.
l)9- Apr -03
210
Town of Reading FY - 2004 Budget
Department:
Employee Benefits
Salaries and Wages (Form B)
Division:
Contributory retirement- 811
Summary:
L1
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
` `' 'FTE,
Expenditures .
FTE (Revised) FTE
Budget
Classification
#
FY = 2001
#
FY -.2002
# FY - 2003. #
FY - 2004
Board Administrator
0.8
31,046
- 0.8
32,460
0,8 31,948 0.8
.33,055
Totals
0.8
31,046
0.8.
32,460
0.8 31,948 0.8
33,055. '.
Source of Funding
Water Fund
528
555:.
601
625
Sewer Fund
55
58.
153
158;
Electric Fund ,
7,305
7,651 '
8,642
8,956
Housing Authority
48
52 . '
" 182
190
$
$
$
$
General Fund (Form A)
23,110
24,144
22,370
23,126 `
211
Town of Reading FY - 2004 Budget
Department:
Employee. Benefits
Expenses (Form C)
Division:
Contributory retirement: 811. I
Summary:
L1
Annual
Adopted
Actual ..
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY-20 04 .
Pension Assessment
2,873,854
2,933,240'
3,013,052
3,076,145
Administrative Expenses;
Postage
1,700.
1,300
1,400
1,500
Banking Services
700
1,200
1,100
1,200
Actuarial Valuation'
750
9,500
1,000
10,000
Office Supplies
650...
650
650
650
Bonding Premium
11250
1,250
1,250
1,250.
Travel Reimbursement
100
100
100
250
Professional Development
500
500
500..
550 `
Dues and Membership
200
200
200.
200
Totals
2,879,704
2,947,940
3,019,252
3,091,745';
Source of Fundino
Water Fund
48,972
50,345
56,699
58,375
Sewer Fund
5,045
5,342
14,447
14,742'
Electric Fund
677,695
694,749
816,658
837,644
Housing Authority
4,452
4,748
17,218
17,810
$ . ''
$
$
$
General Fund (Form A)
2,143,540.`
2,192,756
2;114,230
2,163,174 '
09- Apr -03
212
Town of Reading FY - 2004 Budget
Department:
Employee Benefits
Expenses (Form, C)
Division:
Non- contributory Pensions - 813
Summary::
L2
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised) Budget
Classification
FY - 2001
FY - 2002 `
FY - 2003: FY'- 2004
Pensions
113,789
138,156
117,907 120,976
,l
Totals
113,789
138,156
117,907 120,976
Source of Funding
Electric Fund '
17,854
18,214
18,574 18,934
$ $ ,.
General Fund (Form A) ',
.95,935
119,942
'99,333 102,047
09- Apr -03
214
Town of Reading FY - 2004 Budget
Department:
Employee Benefits .
Budget Summary (Form A)
Division:
Unemployment - 815
Summary:
L3
Annual
Adopted
Actual Actual.
Budget Recommended
Expenditures Expenditures
(Revised) Budget
Budget Summary
FY = 2001, FY - 2002
FY - 2003 FY-2004
Salaries and Wages (Form B)
0 0;1
0 0
Expenses (Form C)
16,581 .24;576
40,000 40,000
Totals
16,581 24,576
40,000, 40,000
Revenue and Staffing
Revenues
"
Staffing
0.0: 0.0
0.0 0,0
Commentary
As there are more layoffs due to budget cuts, and fewer jobs available, the unemployment figures are
showing an increase. Anticipated costs for FY 2003 are. $120,000. Depending on the number of layoffs in
the FY 2004 budget, this budget could be considerably underfunded..
(
09- Apr -03
2`15
Town of Reading FY -.2004 Budget Department; . Group Insurance
Budget Summary (Form A) Division: Group Health / Life Ins. - 817
Summary: L4
Annual
Adopted
Actual Actual Budget Recommended
Expenditures Expenditures (Revised) Budget
Budget Summary FY 2001 FY - 2002 FY - 2003 ' FY - 2004.1
$ $ $ $
Salaries and Wages (Form B) 0 0 . 0 0
Expenses (Form C) 2,855,150 3,298,839 4,002,438 4,414,041
$ $ $ $
Totals 2,855,150 3,298,839 4,002,438 4,414,041
Revenue and Staffing
Revenues
Staffing 0.0 0.0 0.0 0.0
Commentary
Health Insurance continues to increase dramaticaliy. The Town's experience is driving the rates
somewhat. The Health Insurance Advisory Committee held quarterly meetings to analyze the data on our
group to see if some savings could be found. They requested that we bid out the Town's health insurance
program to check the market. Bids were due in on November 26, 2002 and resulted in two bids, one from
MIIA (our current provider of Blue Cross /Blue Shield products), and one from Harvard/ Pilgrim, The
decision was made to accept a higher co -pay proposal for HMO Blue as bid by MIIA. Employees will pay
$10,00 for visits to providers and $50;00 for visits to the emergency room. These rates increase from
$5.00 and $25.00' respectively. Another factor in the increase is the number of employees choosing our
plan. The school employees choosing to take the Town's health insurance is up by 20 people and the
Town up by 5. The increase over FY 2003 is $411 B03, or approximately 10.3
09- Apr -03 \,
216
Town of Reading FY - 2004 Budget
Department:
Group Insurance
Expenses (Form C)
Division:
Group Health /Life Ins.. -817
Summary:.
L4
Annual
Adopted
Actual
Actual
,Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY -:2001
FY - 2002
: FY - 2003
FY - 2004
Group Health Insurance
3,450,793.
4,018,226
4,851,428'
5,340,477
Group Life Insurance
31,220
27,400
'32,000
28,000
Employee Assistance Program
3,591
4,191
4,500
4,300
Totals,
3,485,604
4;049,817
4,887,928
5,372,777
Source of Funding
Water Fund
139,282
165,405
201,101
188,162
Sewer Fund
45,893
47,0231
60,806
64,733
Electric Fund
445,279
538,550
623,583 .:
693,287
Electric Fund Overhead
12,554
General Fund (Form'A)
2,855,150
3,298,839
4,002,438 .
4,414,041
C
09- Apr -03
Town of Reading FY - 2004 Budget
Department:
Employee Benefits
Expenses (Farm C)
Division:
Medicare / Soc
Security - 819
Summary:
L5
Annual
Adopted
Actual
,,Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2004
$
$
$.
$
Medicare l Social Security
409,752
415,019 `.
477,571
477,571
$
$
$
$'
Totals
409,752
415,019
477,571
477,571
Source of Funding
Water Fund
3,811
4,000
4,120
4,120
Sewer Fund
386 '
400
412
412
$
$
$ ,.
$
General Fund (Form A)
405,555
410,619.
473,039
473,039
09- Apr -03
219
i
Town of Reading FY - 2004 Budget .
Department:
Employee Benefits
Budget Summary (Form A)
Division:
Worker Compensation - 821
Summary:
L6
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
;Expenditures
(Revised) Budget
Budget Summary
FY - 2001
FY = 2002
FY - 2003 FY - 2004
Salaries and Wages (Form B)
0
0
01 F 0
Expenses (Form C)
184,219
176,408'
189,723 ` 213,000
Totals
184,219
1.76,408
189,723 213,000 .
Revenue and Staffing
Revenues'
Staffing
0.0
0,0
0.0 0.0
Commentary
There are no exact figures for the vdorkers' comp insurance. Claims seem.
to be under better control, but.
the insurance company is continuing
to, raise prices: The estimated increase is not based on specifics, but
is a best guess.
•
i
:
1
{
09- Apr -03
220`
.
Town of Reading FY - 2004 Budget
Department:
Employee Benefits
Expenses (Form C)
Division:
Worker Compensation - 821
Summary:
L6
Annual
Adopted
Actual.
Actual
Budget
Recommended
Expenditures
Expenditures.
(Revised)
Budget
Classification
FY - 2001.
FY - 2002 ' ;
FY - 2003
FY -2004
$
$
$
$.
Insurance Premiuns
215,944
240,647 ;
275,176.
300,000
Claims .
i.
28,250
Totals
244,194
240,647
275,176`
300,000 `
Source of Funding
Water Fund
13,033
13,500
14,789
15,000 `
Sewer Fund
6,516
6,750
6,803
7,000
Electric Fund
40,426
43,989
63,861
65,000
General Fund (Form A)
184,219'
176,408.
189,723
213,000
09- Apr -03
"2Z1
Town of Reading FY -2004 Budget
Department:
Employee Benefits
Budget Summary (Form A)
Division:
Police / Fire Indemnification -131
Summary:
L7
Annual .
Adopted
Actual
Actual
Budget . Recommended
Expenditures
Expenditures
(Revised) Budget
Budget Summary
FY= 2001
FY - 2002
FY - 2003 ` FY :2004
Salaries and Wages (Form B)
0
0
0 0:
` Expenses (Form C)
32,633
38,622
30,000 30,000
Totals
32,633.
38,622
0,000 . , 30,000
Revenue and 5taffing
Revenues
,
l
Staffing
0.0
0.0
0.0: 0.0
Commentary
This appropriation provides funding
to pay for medical expenses incurred by police and fire personnel,
who are injured in the line of duty.
09- Apr -03
222
Town of Reading FY - 2004 Budget
Department:
Employee Benefits
Expenses (Form C)
Division:
Police/ Fire Indemnification
-131
Summary:
L7
Annual
Adopted
Actual
Actual,
Budget Recommended
Expenditures !
, Expenditures
(Revised)
Budget
Classification
FY - 2001
FY,- 2002
FY - 2003
FY - 2004
$
Indemnification' - Police
21,378 :'
` 12,927
15,000
15,000
Indemnification - Fire
11,255.
25,695
15,000
15,000
Totals
32,633
38,622
30,000
30,000
Source of Funding
General Fund (Form A)
32,633
38,622
30,000
30,000
09- Apr -03
223.
Town of Reading FY - 2004 Budget
Department:
Public Works
Budget Summary (Form A)
Division:
Water (400 & 405)
Summary:.
M1, M2
-
Annual
Adopted .
Actual
Actual
Budget Recommended
Expenditures
Expenditures >
(Revised) Budget
Budget Summary FY = 2001
FY - 2002
FY -2003 FY - 2004
Salaries and Wages (Form B) 650,748
666,773
727,530 782 753 `
Expenses (Form C) 1,283;374'. •
. 1,236,171 ':
1,249,498 1,388,829
Totals ` 1,934,122
1,902.,945:
1,977,028 . ; 2,171,582
Revenue and Staffing`
Revenues
Staffing 15,9
16.5
16.6 16.5 .
Commentary
Salaries for Water Departement staff contain contractual increases. Expenses are level funded with
certain exceptions. Cost of providing support for maintaining
MWRA discharge permits reflect anticipated
filing and analysis costs. Costs of support services provided by other Town
organization contain the
estimated increases of those organizations.. .
09- Apr -03
Town of Reading FY - 2004 Budget
Department:
Public Works
Salaries and Wages (Form B)
Division:
Water
(400 & 405)
Summary:
M1
Annual
Adopted
Actual
Actual
Budget
Recommends
FTE
Expenditures
FTE
Expenditures
FTE
(Revised)
FTE
Budget.
Classification
#
FY - 2001
'
. FY - 2002
#
FY - 2003
#
FY - 2004
_#
WTP Supervisor .
1,0
54,891
1.0
57,117
1.0 ,
59,426:
1.0
67,533
Chief Treat. Pit. Oper '.
1.0
45,626
1.0 .
47,654
1,0
49,612
1.0 _
52,253
Treat. Pit; Oper. IV
3.0
89,545
3.0
91,444
3.0
134,231
3.0
141,355
'Treat. Pit, Oper. IVOIT:
1.0
42,926
Treat. Pit. Oper. III
22,260
1.0
40,742
Treat. Pit. Oper. II
16,936
1.0
34,816
Oper. In Trng
1.0
26,484
Snow & Ice Rem.
1,235
0
900:
500)
Overtime
55,795
39,318
47,985
50,672
Grade Adjustments
40
264
330
330
Shift Differiential .:
1.,532
1,955 `,
3,161
3,022
Water Supervisor(1l2)
0.5
27,446'
0.5
28,558
0.5'
29,713
0,5
31,304
Foreman
1,0
38,228
1.0
41,558
1.0
43,450
9.0
45,064
Working Foreman
2.0
72,307
2.0
46,943
2.0
78,031
2.0
80,906
Equip: Oper.
3.0 ..
96,058
10
104,192
3.04
108,839
3.0
112,849
Skilled Laborer
1.0
28,775
1.0
30,688
1.0
32,406'
2.0
69,252
Laborer
2.0
49,200
2.0
53,256
2.0;
55,944
1.0 `
28;715 ,
Clerk (112)
0.4
9,735;
0.4
12,052
0.5
12,570
0.5
13,627
Snow & Ice'Rem.
13,711 `
1,489
6,600
6,500 '
Seasonal Laborer
4,041
0.6
4,090
0.6 :
. 9,572
0.5
8,016
Overtime
37,4771,
44,8331
19,416
25,000
On -call Premium
7,380
8,229
Longevity
5,250
5,250
5,925
6,900
Grade Adjustments
1,004:
1,111
2,224
1,800.
$
$
$
$
Totals .
15.9
650,748.
16,5
i 6661773
16.6
727,530
16.5
782,753
Source of Funding .
$
$
$
$ .
General Fund (Form A)
650,748.
666,773
727,530. .,
782,753
225.
Town of Reading FY - 2004 Budget
Department:
Public Works .
Expenses (Form C)
Division:.
Water (400 & 405)
Summary:
M2
Annual
Adopted
Actual
Actual
Budget Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001
FY - 2002:
FY 2003
FY - 2004
WTP: Electricity
168;795 `
165,567.
i 175,100
175,100
Heating Fuel
17,968
11,792
16,900
.16,900
Telephone
3,047
3,107
3,650,
3,650
Supp's & Treat Chem
149,876
123,550
140,250
140,250
Well Field Supplies
4,940
142
1,581.
1,581
_ Equip Sery & Lab Test
67,720
87,365
69,576
69,576
Well Field Maint.
58,733
51,884
58,140
58,140
MWRA Sewer Discharge
120,581
105,916
120,000
120,000
MWRA Permit & Test
12,485
9,555
`' 9,900
10,245 '
Water Supply Protect.
2,316
29,443
4,000.
4,000
MWRA System Connection
85,500
25,000
0
0
DIST: General Supps\Serv.
10,682
28,822
27,120
28,822 .;
Main /Hydrant Repairs
31,572
77 47,662
32,360
32,360
Serv. /Meter Supplies
39,187
43,455
52,326.
52,326
Cross Conn. Prog.
5,880
3,960
8,300
8,300.
Police Details
9,459
9,410
10,250
10,250 `\
Uniforms /Boots
3,367
3,108
4,825 .:
5,050
Licenses
140
345
450 >
450
$
$
$ $
Sub Totals
792,244
748,381.
`; 736,430' '•`'
737,000
09- Apr -03
•
226
Town of Reading FY - 2002 Budget
Department:
Public Works
Other Expenses (Form C)
Division:
Water. (400 & 405)
Summary:
M2 .
Annual.
Adopted
Department
Manager
Actual
Budget
Requested
Recommended
Expenditures
(Revised)
Budget
Budges
Classification
FY - 2001
FY - 2002
FY - 2003
FY - 2003
$
$
$
$
Total from page #1
792,244 '
746,381:
736,430
737,000
GEN: Financial Services
49,822
51,4071
52,690
55,388
General Admin
2,499
2,549
2,613 .
DPW Admin.
1 /
71,786.
80,250 .
'Engineering' ;
? 153,292 ` {
161,079 ';
60,847.
62,428.
Equipment Maint.
t 1
18,780
20,200
Liability Ins,
7,897
7,897
4,031
8,500
Primacy Assmt..
5,803 `.
5,981
5,395
5,654
Purchase Ser - Wakfld
4,179
4,848
4,680
5,095
Haz. Waste Coll. Prog,
61,409
17,384
12,000.
15,000
Professional Dev'ment
3,103
2,891
3000
3,000
Workers' Compensation Ins.
13,033 •.
14,789
15,000
13,500
Medicare /Social Security'
3,811
4,000
4,120
4,120
Health /Life insurance
139,282
165,405
201,101
18B,162
Pension
49,500
50,900
57,300:
59,000
Debt Service
127,419
Totals
1,283,374
1,236,171
1,249,498
1,388,829
Source of Funding .
$
$
$
$
General Fund (Form A)
1,283,374
1,236,171
1,249,498
1,388,829 .
09- Apr -03
227
Town of Reading FY - 2004 Budget
i
Department:
Public Works
Salaries and Wages (Form B)
Division:
Sewer (430)
Summary:
N1
Annual
Adopted
Actual
Actual
Budget
Recommende
FTE
Expenditures
FTE
Expenditures
FTE
(Revised)
FTE ,'
Budget
Classification
#.. '.
FY -2001 `
# ' .
FY - 2002 `
#
FY - 2003
#
FY - 2004
$.
$
Supervisor (1/2)'
0.5
27,446
0,5
28,558
0.5
29,713
0.5
31,304
Working Foreman
1.0
36,774
1.0 .
38,000
1.0
39,399
1.0
41,669
Equip.Oper.
1.0
36,092
1.0
37,188
1.0
38,653
1.0
40,893
Skilled Laborer.
Laborer ..
2.0
33,408 ;
2.0
42,716
2.0
55,944
2,0
59,778
Clerk (1/2)
0.4
9,735
0.5
12,049
0.5
12,570
0.5
13,627
Snow &Ice Removal
Overtime
5,863
21,759
836
23;145
2,500
24,749
2,500
25,590
On -call Premium
!
3,280
2,743
Longevity
1,950
1,950
.1,950
1,950
Grade Adjustments
(
190
14,5
173'
179
Totals
4.9
161,491`, .
5.0
182,915
5.0
203,931
5.0
215,233
Source of Funding
General,Fund (Form A)
161,491
182,915 `
. ,
203,931
215,233
229
Town of Reading FY - 2004 Budget
Department:
Public Works
Expenses (Form C)
Division:
Sewer (430)
Summary:
N2, N3
Annual
Adopted
Actual
Actual
Budget
Recommended
Expenditures
Expenditures
(Revised)
Budget
Classification
FY - 2001.
FY - 2002
FY - 2003
FY - 2004
MWRA (Revised)
2,656,586
2,732,923
2,909,925
2,969,021
Supplies:
Sewer
4;363:
14,039
Chei aistion
m
12,138
12,138
Distribution System:
l 1,270
2,671
7,319
7,319
Contractual Services:
Pumping Station
15,613
14,139
15,698
15,698'
Police Details s
30,930.
2,533
1,133.
2,500
Purchase Sery - W'rn &W'fld
13,328
.1 12,682
11,625
13,550
System N Inspections
15;810
15,810;
15,810`
15,810
Town Financial Services
49,822
51,407
52,690:
55,388
General Admin ",
2,499
2,549
2,613
DPW Services:
Administration
45,038
42,422
Engineering .
82,683
87,039
28,822
29,571
Equipment Maintenance
10,028
10,400
Liability Insurance
1,607
1,607
5,137
2,000
Electricity
22,723
21,460
23,600
23,600
Telephone
205
0
0
0
\
Uniforms /Boots ,.
1,305
1,078
2,100
2,OOp
Licenses
40
190
200
200
Hazardous Waste Coll. Prog.
0
17,409
12,000
15,000
Backflow Reimbursement
1,115
0
0
Workers' Compensation Ins.
6,516
6,750
6,803
7,000 ,
Medicare /Social Security
386
400
412
412
Health /Life Insurance
45,893
47,023 '
60,806
64,733 .
Pension Costs
"• 5,100
5,400.
14,600
14,900
Debt Serevice: '
i
MWRA No- Interest Loan:.::.
Walkers Brook Drive Project
132,190
132,190.
132,190
132,190
$
$
$
$
Totals
3,086,370
3,170,364
3,382,761
$,450,603
Source of Funding'
$
General Fund (Form A)
3,086,370
3,170,364, `
3,382,761.
3;450,603' .
r
C
09 Apr 03
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�, 41
CONDUCT OF TOWN MEETING
Reading's Town Meeting is conducted in accordance with the rules set down in
Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the
basic source, a Town Meeting Member need only be familiar with what is contained in
the Charter. These notes are intended to outline the major points all Town. Meeting
Members should know, and which by knowing, will make Town Meeting more
understandable:
ORGANIZATION
o Town Meeting consists of 192
elected members, of which 97
constitute a quorum.
o There are two required sessions: the
Annual Meeting in Spring which is
primarily for . fiscal matters and
acceptance of the annual budget,
and the Subsequent Meeting in
November. Special Town Meetings
may be called at any time that the
need arises.
♦ There are three main committees
which review certain Articles and
advise. Town ..Meeting of their
recommendations:
Finance for all expenditures of funds;
Bylaw for all bylaw changes; and the
Community Planning and
Development Commission for all
zoning changes:
Their reports are given prior to dis-
cussing the motion.
GENERAL RULES OF PROCEDURE
m The Meeting. is conducted through
the Warrant 'Articles which are
presented (moved) as motions.
Only one motion may be on the floor
at a time; however, the motion may
be amended. Often two or more
Articles which address the same
235
subject may be discussed together;
however, only. one is formally on the
floor, and each when moved is acted
upon individually. Note that the vote
on one may influence the others.
♦ Members who wish to speak shall
rise, state their name and precinct in
order to be recognized. -
® A Member may .speak for ten (10)
minutes ` but permission must be
asked to exceed this limit.
® Seven (7) Members can question a
vote and calf for a standing count
and twenty (20) can ask for a roll call
vote; however; a roll call .vote is
seldom used because of the time it
takes.
PRINCIPAL MOTION. ENCOUNTERED
AT TOWN MEETING
The following motions are the principal
ones used in most cases by Town
Meeting to conduct its business.
Experience shows that the Members
should be familiar with these.
e Adjourn: Ends the sessions, can be
moved at any time:
e Recess: Stops business for a short
time, generally . to resolve a
procedural question or to obtain
information.
♦ Lay on the Table: Stops debate
with the intention generally of
bringing the subject up again later.
May also be used to defer action on
an Article for which procedurally a
negative vote is undesirable.
Note that tabled motions die with
adjournment.
s Move the Previous Question: Upon
acceptance by a two- thirds (2/3).
vote, stops all debate and brings the
subject to a vote. This is generally
the main motion, or
♦ The most recent amendment, unless
qualified by the mover. The reason
for this as provided in Robert's Rules
of Order is to allow for other amend-
ments should they wish to be
presented.
♦ Question of Privilege: Sometimes
used to offer a resolution. Should
not be used to "steal' the floor.
♦ Point of Order: To raise a question
concerning the_ conduct of the
Meeting.
♦ Point of Information: To ask for
information relevant to the business
at hand.
MULTIPLE MOTIONS
SUBSEQUENT (MULTIPLE) MOTIONS
If the subsequent motion to be offered,
as distinct from an amendment made
during debate, includes material which
has previously been put to a vote and
defeated it will be viewed by the
Y�
236
Moderator as reconsideration and will
Amend: Offers changes to the main
not be accepted. If the subsequent
motion. Must be in accordance with
motion contains distinctly new material
the motion and may not substantially
which is within the scope of the Warrant
alter the intent of the motion n. In
Article, then it will be accepted. An
accordance with Robert's Rules of
example of this latter situation is
Order, only one primary and one
successive line items of an omnibus
secondary motion will be allowed on
budget moved as a block.
the floor at one time, unless-specif-
ically accepted by the Moderator.
SUBJECT TO THE FOLLOWING
CONSIDERATIONS
s Indefinitely Postpone: Disposes
of the Article without a yes or no
o The maker of any proposed multiple
vote.
motion shall make their intent
known, and the content of the
♦ Take from the Table: Brings back a
motion to be offered shall be
motion which was previously laid on
conveyed to the Moderator - prior to
- the table.
the initial calling of the Warrant
Article:.
o Main Motion: The means by which
a subject is brought before the
® Once an affirmative vote has been
Meeting.
taken on the motion then on the floor
- no further s ubsequent alternative
THE FOLLOWING MOTIONS MAY BE
motions will be accepted. (Obviously
USED BY A MEMBER FOR THE
does not. apply to the budget, for
PURPOSE NOTED:
example.)
236
j o Also - There can only be one motion
except if this day shall fall on a legal
on the floor at any one time. You
holiday, in which case the Meeting
have the ability to offer amendments
shall be held on the following day.
to the motion that is on the floor. You
The Subsequent Town Meeting shall
also have the ability to move for
consider and act on all business as
reconsideration.
may properly come before it except the
adoption of the annual operating budget.
TOWN OF READING BYLAWS
ARTICLE 2: TOWN MEETINGS
Section 2.1.5
Adjourned sessions of every Annual
2.1. General
Town Meeting after the first such
adjourned session provided for in
Section 2.1.1
Section 2.1.3 of this Article and all
The Annual Town Meeting shall be held
sessions of every Subsequent Town
on the third Tuesday preceding the
Meeting, shall be held on the follow-
second Monday in April of each year
ing Thursday at 7:30 p.m. and then
for the election of Town officers and
on the following Monday at 7:30 p.m.
for other such matters as required by
and on consecutive Mondays and
law to be determined by ballot.
Thursdays, unless a resolution to
Notwithstanding the foregoing, in any
adjourn to another time is adopted by
year in which presidential electors are
a majority vote of the Town Meeting
to be elected, the Board of Selectmen
Members present and voting.
may schedule the commencement of
the Annual Town Meeting for the same
Section 2.1.6
date designated as the date to hold the
The Board of Selectmen shall give
Presidential Primary.
notice of the Annual Subsequent or
any Special Town Meeting at least
Section 2.1.2
fourteen (14) days prior to the time
The polls for the Annual Town Meeting
of holding said Meeting by causing
shall be opened at 7:00 a.m. and shall
an attested copy of the Warrant
remain open until 8:00 p.m.
calling the same to be posted in one
(1) or more public places in each
Section 2.1.3
precinct of the Town, and. either
All business of the Annual Town
causing such attested copy to be
Meeting, except the election of such
published in a local newspaper or
Town officers and the determination of
mailing an attested copy of said
such matters as required by law to be
Warrant to each Town Meeting .
elected or determined by ballot, shall be
Member.
considered at an adjournment of such
meeting to be held at 7:30 p.m. on the
Section 2.1.7
second Monday in April, except if this
All Articles for the Annual Town Meeting
day shall fall on a legal holiday, in .
shall be submitted to the Board of
which case the Meeting shall be held
Selectmen not later than 8:00 p.m. on
on the following day or at a further '
the fifth Tuesday preceding the date of
adjournment thereof.
election of Town officers unless this day
is a holiday in which case the following .
Section 2.1.4
day shall be substituted.
A Special Town Meeting called the Sub-
s/ � sequent Town Meeting shall be held on
All Articles for the Subsequent Town
the second Monday in November,
Meeting shall be submitted to the Board
237
of Selectmen not later than 8:00 p.m.
on the fifth Tuesday preceding the
Subsequent Town Meeting in which
action is to be taken, unless this day is
a holiday, in which case the.following
day shall be substituted.
Section 2.1.8
The Board of Selectmen, after drawing
a Warrant for a Town Meeting, shall
immediately deliver a copy of such
Warrant to each Member of the Finance
Committee, the Community Planning
and Development Commission, the
Bylaw Committee and the Moderator.
2.2 Conduct of Town Meetings
Section 2.2.1
In the conduct of all Town Meetings, the
following rules shall be .observed:
Rule 1: A majority of the Town Meeting
Members shall constitute a quorum for
doing business.
Rule 2:. All Articles on the Warrant
shall betaken up in the order of their
arrangement in the Warrant, unless
otherwise decided by a majority vote of
the Members present and voting.
Rule 3: Prior :to debate on each Article
in a Warrant involving the expenditure
of money, the Finance Committee shall
advise the Town Meeting as to its
recommendations and. the reasons
therefor.
Rule 4: Prior to debate on each Article
in a Warrant involving changes in the
Bylaws, the Bylaw Committee shall
advise. the Town Meeting'. as to .its
recommendations and. thev reasons
therefor.
Rule 5: Every person shall stand when
speaking, shall respectfully address the
238
Moderator, shall not speak until recog-
nized by the Moderator, shall state his
name and precinct, shall confine himself
to the question under debate and shall
avoid all personalities.
Rule 6: No person shall be privileged
to speak or make a motion until after he
has been recognized by the Moderator.
Rule 7: No Town Meeting Member or
other person shall speak on any ques-
tion more than ten (10) minutes without
first obtaining the permission. of the
Meeting.
Rule 8: Any inhabitant of the Town may
speak, at a Town Meeting having first
identified himself to the Moderator as an
inhabitant of the Town. No inhabitant
shall speak on any .question more than
five (5) minutes without first obtaining
the permission of the Meeting.
Inhabitants shall be given the privilege .
of speaking .at Town Meetings only after
all Town Meeting Members who desire
to speak upon the question under con-
sideration have first been given an
opportunity to do so.
Rule 9: Members of official bodies who
are not Town Meeting Members 'shall,
have the same right to..speak, but not to
vote, as Town Meeting Members on all
matters relating to their official bodies. :
Rule 10: No speaker at a Town Meet -
ing shall be interrupted except by a
Member making a point of order or
privileged motion or by the. Moderator.
Rule 11: Any person having a.mon-
etary or equitable interest in : any matter
under discussion at a Town Meeting and
any person employed by another having
such an interest, shall disclose the fact
of his interest or his employer's interest
before speaking thereon.
\J
Rule 12:: The Moderator shall decide all be first in order. Motions to adjourn, to
questions of order subject to appeal to move the question, to lay on * the table
the meeting, the question on which and to take from the table shall be
appeal shall be taken before any other. decided without debate.
Rule 11, When a question. is put, the
vote on * all matters shall be taken by a
,.show of hands, and the Moderator shall
declare the vote as it appears to him.
If the Moderator is Unable to decide the
vote by the show of hands, or if his
decision is immediately questioned by
seven (7) or more Members, he shall
determine the question by ordering a
standing vote and he shall appoint
tellers to make and return the count
directly to him. On request of not less
than twenty (20) Members, a vote shall
be, taken by roll call.
Rule 14: All original main motions
having to do with the expenditure of
money shall be presented in writing,
and all other motions shall be in
writing if so directed by the Moderator
Rule 15: No motion shall be received
and put until it is seconded. No motion
made and seconded shall be withdrawn
if any Member objects. No amendment
not relevant to the subject of the original
motion shall be entertained.
Rule 16: When a question is Under
debate, no motion shall be in order
except (1) to adjourn, (2) to lay on the
table or pass over, (3) to postpone for a
certain time, (4) to commit, (5) to
amend, (6) to postpone indefinitely or
(7) to fix a time for terminating debate
and putting the question, and the afore-
said several motions shall.have
precedence in the order in which they
stand arranged in this Rule.
Rule 17: Motions to adjourn (except
when balloting for offices and when
votes are being taken) shall always
239
Rule 18: The previous question shall
be put in the following form or in some
other form having the same meaning:
"Shall the main question now be put?,"
and until this question is decided all
.debate on the main question shall be
suspended. If the previous question
be adopted, the sense of the meeting
shall immediately be taken upon any
pending amendments in the order
inverse to that in which they were
moved except that the largest sum
or the longest time shall be put first,
and finally upon the main question.
Rule 19: The duties of the Moderator
and the conduct and method of pro-
ceeding at' all Town Meetings, not
prescribed by law or by the Rules set
forth in this Article, shall be determined
by the rules of practice set forth in
Robert's Rules of Order Revised so far
as they may be adapted to Town
Meetings.
Section 2.2 ' 2
It shall be the duty of every official body,
by a Member thereof, to be in attend-
ance at all Town Meetings for the
information thereof while any subject
matter is under consideration affecting
such official body.
Section 2.2.3
All committees authorized by Town
Meeting, shall be appointed by the
Moderator unless otherwise ordered by
a vote of the Members present and
voting. All committees shall report as
directed by the Town Meeting.
If no report is made within a year after
the appointment, the committee shall be
discharged unless, in the meantime, the
Town Meeting grants an extension of
time. When the final report of a
committee is placed. in the hands of the
Moderator, it shall be deemed to be
received, and a vote to accept the same
shall discharge the committee but shall
not be equivalent to a vote to adopt it.
Section 2.2.4 Motion to Reconsider
2.2.4.1 A motion to reconsider
any vote must be made before the final
adjournment of the Meeting at which the
vote was passed but such motion to
reconsider shall not be made at an
adjourned meeting unless the mover
has given notice of his intention to make
such a motion, either at the session of
the meeting at which the vote was
passed or by written notice to the Town
Clerk within twenty-four (24) hours after
the adjournment of such session.
When such motion is made at the
session of the meeting it' which� the vote
was passed, said motion shall be
accepted by the Moderator but consid-
eration thereof shall be postponed to
become the first item to be considered
at the next session unless all remaining
Articles have been disposed of, in which
case `reconsideration shall be consid-
ered before final adjournment. There
can be no reconsideration of a vote. .
once reconsidered or after a vote not to
reconsider. Reconsideration maybe
ordered by a vote of two-third (2/3) of
the votes present.
Arguments for or against reconsider-
ation may include discussion of the,
motion being_,reconsidere.d providing
such discussion consists -brily of
relevant facts or arguments not pre-.
Viously presented by any speaker.
2.2.4.2 The foregoing provisions
relating to motions to reconsider shall
not apply to any such motion made by
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the Board of Selectmen and authorized
by the Moderator as necessary for the
reconsideration of actions previously
taken by Town Meeting by reason of
State or Federal action or inaction or
other circumstances not within the
control of the Town or Town Meeting.
In the event such a motion to reconsider
is made and authorized, said motion
may be made at any time before the
final adjournment of the Meeting at
which the vote was passed, said motion
may be made even if the vote was
already reconsidered, or was the subject
of a vote not to reconsider - and
reconsideration may be ordered by a
vote of two-thirds (2/3). of the votes
present.
2.2.4.3 Notice of every vote to
be reconsidered at an adjourned Town
Meeting shall be posted by the Town
Clerk in one (1) or more public places.in
each precinct of the Town as soon as
possible after adjournment,, and he
'shall, if practicable, at least one (1) day
before the time of the next following
session, of said Adjourned Meeting,
publish such notice in some newspaper
published in the Town.
Said notice shall include.the Vote to be
reconsidered and the place and time of
the next , following session of said
Adjourned Meeting.. The foregoing
notice provisions shall not apply when a
motion to reconsider any Town Meeting
action is made publicly at Town Meeting
before the adjournment of any session
of any Adjourned Town Meeting.
Section 2.2.5.
The Selectmen shall, at each. Annual
Town Meeting, give, to the. Members
information of the State of the Town.
Section 2.2.6
The Town Meeting Members and Town
Meeting Members-Elect from each
precinct shall hold an annual precinct
meeting after the Annual Town Election
but before the convening of the
business sessions of the Annual Town
Meeting.
The purpose of the meeting shall be the
election of a Chairman and a Clerk and
to conduct whatever business may be
appropriate. Chairman shall serve no
.more than six (6) consecutive years in
that position' Additional precinct meet-
ings may be called by the Chairman or
by a petition of six (6) Town Meeting
Members of the precinct.
Section 2.2.7 Removal of Town
Meeting Members
2.2.7.1 The Town Clerk shall
mail, within thirty (30) days, after the
adjournment sine die . of a Town
Meeting, to every Town Meeting
Member who has attended less than
one half (1/2) of the Town Meeting
sessions since the most recent Annual
Town Election, a: record of his attend-
ance and a copy of Section 2-6 of the
Charter.
2.2.7.2 Town Meeting Members
of each precinct shall consider at a
precinct meeting to. be conducted in
accordance with Section 2.2.6 of these
Bylaws and Section 2-6 of the Charter,
preceding the consideration of the
Article placed upon the Annual Town
Meeting Warrant in accordance with
Section 2-6 of the Charter, the names of
Town Meeting Members in that precinct
appearing on said Warrant Article and
adopt recommendations to Town
Meeting as to what action, should . be
taken regarding each such Member.
The Chairman of each precinct or his
designee shall make such recommend-
ations along with supporting evidence
and rationale to Town Meeting.
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2.2.7.3 The names of the
Members subject * to removal in
accordance with Section 2-6 of the
Charter shall be grouped by precinct in
the Warrant Article required by said
Section.
Section 2.2.8 : Meetings During
Town Meeting
No appointed. or elected board,
commission, committee or other, entity of
Town Government shall schedule or
conduct any hearing, meeting or other
function during any hours in which an
Annual, Subsequent or Special Town
Meeting is in session or is scheduled
to be in session.
Any such board, commission or
committee which schedules or holds a
meeting or hearing - on the same
calendar day but at a time prior, to a
session of Town Meeting shall adjourn
or recess not less than five. (5) minutes
prior to the scheduled session of Town
Meeting.
Any board, commission or committee
may, at the opening of any session of
Town. Meeting, present to that Town
Meeting an instructional motion request-
ing.,an exemption from this Bylaw and
asking that Town Meeting permit it to
meet at a date and hour at which a
future session of Town Meeting is
scheduled and may present reasons for
Town Meeting to give such permission.
Notwithstanding the foregoing, any
board, commission or committee which
meets the requirements of Section 23B
of Chapter 39 of the General Laws
concerning emergency meetings may,
upon meeting such requirements,
,conduct such a meeting or hearing at a
time scheduled for a Town Meeting.
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