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HomeMy WebLinkAbout2005-04-25 Annual Town Meeting Warrant Reporti Town of Reading Massachusetts °F R~ Report on the Warrant Annual Town Meeting April 25, 2005 ANNUAL TOWN MEETING APRIL 25, 2005 TABLE OF CONTENTS Article Title Sponsor Page # 1 Election 2-5 2 Reports Board of Selectmen 5 3 Instructions Board of Selectmen 6 4 Amend Capital Improvements Program FY 2005 - FY 2014 Board of Selectmen 6 5 Approve Payment of Prior Year's Bills Board of Selectmen 6,7 6 Amend the FY 2005 Budget Finance Committee 7-9 7 Authorize Disposal of Surplus Equipment and Supplies Board of Selectmen 9 8 Re-Authorizing Revolving Funds Board of Selectmen 9,10 9 Appropriate Performance Bond - Adams Way Board of Selectmen 10,11 10 Approve FY 2006-2015 Capital Improvements Program Board of Selectmen 11 11 Appropriation of Contributions from Developers for Various Projects Board of Selectmen 11,12 12 Debt Authorization for RMHS School Committee 12 13 Debt Authorization - Chapter 90 Board of Selectmen 12,13 14 Rescind Debt Authorizations Board of Selectmen 13 15 Approving FY 2006 Budget Finance Committee 13 16 Funding Cemetery Markers Petition 13,14 17 Funding Elder/Human Services for Nurse Advocacy Program Petition 14-16 18 Street Acceptances - Previously Accepted Streets Board of Selectmen 16,17 Article Title Sponsor Page # 19 Street Acceptances - New Board of Selectmen 17,18 20 School Redistricting Petition 18,19 21 Acceptance of Gifts Board of Selectmen 19 22 Re-Authorizing Interlocal Services Agreement - CAMA Board of Assessors 19 23 Accepting Donation of Land - Walgreen's Board of Selectmen 20 24 Home Rule Petition re: Cy Pres Agreement for Memorial Park Board of Selectmen 20,21 25 Home Rule Petition to allow Beer and Wine Package Store Licenses Board of Selectmen 21 26 Amend Zoning By-Laws - Carriage Houses CPDC 22-24 27 Amend West Street Historic District Bylaw Board of Selectmen 24-26 28 Removal of Town Meeting Members Board of Selectmen 26 APPENDIX Town-wide Map 28 Article 2 - Report on Reading Municipal Light Department ' 29-32 Article 2 - Report on Status of Storm Water Management Efforts 33 Article 9 - Map - Adams Way 34 Article 18 - Maps - Street Acceptances - Previously Accepted Streets 35-38 Article 19 - Maps - Street Acceptances - New 39,40 Article 20 - Letters from Brackett & Lucas 41-43 Article 23 - Map - Walgreen's 44 Article 24 - Map - Memorial Park 45 l Article Title Sponsor Page # Fiscal Year 2006 Budget Yellow Pages 131-13166 Fiscal 2005-2014 Capital Improvements Program Blue Pages C1-C6 Conduct of Town Meeting COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. Officer's Return, Reading: By virtue of this Warrant, I, on March 15, 2005 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant in the following public places within the Town of Reading: Precinct 1 J. Warren Killam School, 333 Charles Street Precinct 2 Registry of Motor Vehicles, 275 Salem Street Precinct 3 Reading Police Station, 15 Union Street Precinct 4 Joshua Eaton School, 365 Summer Avenue Precinct 5 Town Hall, 16 Lowell Street Precinct 6 Austin Preparatory School, 101 Willow Street Precinct 7 Reading Library, Local History Room, 64 Middlesex Avenue Precinct 8 Mobil on the Run, 1330 Main Street The date of posting being not less than fourteen (14) days prior to April 5, 2005, the date set for the Local Election in this Warrant. I also caused an attested copy of this Warrant to be published in the Rpading Chronicle in the issue of March 22, 2005. Robert H. Prince, Constable A true copy. Attest: ~~We6 L-I~ eryl A. ohnson, own Clerk 1 TOWN WARRANT (Seal) COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1 2 3 4 5 6 7 and 8 Addison-Wesley/Lonaman, One Jacob Way TUESDAY, the FIFTH DAY OF APRIL, A.D., 2005 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1 To elect by ballot the following Town Officers: A Moderator for one year; Two members of the Board of Selectmen for three years; One member of the Board of Assessors for three years; Two members of the Board of Library Trustees for three years; One member of the Municipal Light Board for one year, one member for two years, one member for three years; Two members of the School Committee for three years; and sixty nine Town Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years; Precinct 2 Eight members for three years; one member for one year; Precinct 3 Eight members for three years; two members for one year; Precinct 4 Eight members for three years; Precinct 5 Eight members for three years; Precinct 6 Eight members for three years; Precinct 7 Eight members for three years; Precinct 8 Eight members for three years; one member for two years; one member for one year. Question 1 Shall the Town of Reading approve the amendments to Article 2 of the Reading Horne Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: t~ 2 Article 2 - Representative Town Meeting i Section 2-6 The procedure for resolving tie votes for write-in candidates has been included as part of this section entitled "Vacancies". The position will be filled by vote of the remaining members of the precinct. Section 2-11 This change allows any person who is not a Town Meeting Member, whether a resident or not, to address Town Meeting on a matter under consideration. Section 2-12 Upon creation by Town Meeting, standing committees shall be appointed by multi-member bodies. In addition, members of the Bylaw Committee shall be appointed by a separate Appointment Committee. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 2 Shall the Town of Reading approve the amendments to Article 3 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: Article 3 - Elected Officers and Boards Section 3-2 This change removes the Insurance Committee from the list of appointments required to be made by the Board of Selectmen. Section 3-3 The language has been revised to define the School Committee's powers in a manner which is consistent with the Education Reform Act. Section 3-5 The Municipal Light Board shall approve all contracts which exceed the statutory bid threshold which is presently set at $25,000. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 3 Shall the Town of Reading approve the amendments to Article 4 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: Article 4 - Appointed Boards and Committees Section 4-7 The membership of the Commissioners of Trust Funds shall increase from three (3) to five (5) Commissioners, one of whom will be appointed by the Selectmen from their members and one of whom will be the Treasurer-Collector. Section 4-10 In addition to removing the Insurance Committee from the listing, this ( j change expands the power of the Selectmen to appoint standing committees and also requires that members of such committees must be residents during their period of 3 service. Further, any elected Boards or Committees may establish ad hoc committees with members to serve a maximum of twelve (12) months. Such terms may be extended by an additional twelve (12) months. There is no fifteen (15) day posting requirement for such positions. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 4 Shall the Town of Reading approve the amendments to Article 5 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: Article 5 - Town Manager Section 5-1 This section has been revised to clarify that, while there is to be an employment agreement with the Town Manager, such agreement will not constitute a contract for a fixed term of employment. Section 5-5 The Selectmen now have the authority to negotiate a severance benefit with a maximum of twelve (12) months of salary as part of an employment agreement. No such payment would be available in the event of a termination for cause. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. C, Question 5 Shall the Town of Reading approve the amendments to Article 6 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: Article 6 - Administrative Organization Sections 6-1 and 6-2 These two sections have been clarified and redrafted as a new Section 6-1 which sets forth the procedure by which the Town government and departments are created and organized under an administrative code. Town Meeting may only vote to approve or disapprove the proposed administrative code as presented. The Selectmen have the sole authority to propose amendments to same at Town Meeting. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. Question 6 Shall the Town of Reading approve the amendments to Article 8 of the Reading Home Rule Charter, proposed by the Reading Town Meeting, which will take effect on July 1, 2005 and which are summarized below: / 4 Article 8 - General Provisions l ~ Section 8-7 The section has been revised to place the definitions in alphabetical order. The term "ex-officio" has been added to the listing with the provision that such members need not take any additional oath of office to serve in such capacity. Section 8-12 This amendment clarifies the process for appointment to Boards, Committees or Commissions and eliminates the waiting period before appointments to such positions become effective. In addition, several minor changes in wording and punctuation are included in these amendments which do not affect the substance of the Article. and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on MONDAY, the TWENTY-FIFTH DAY OF APRIL A.D., 2005 at seven-thirty o'clock in the evening, at which time and place the following Articles are to be acted upon and determined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. ARTICLE 2 To hear and act on the reports of the Board of Selectmen, Town Accountant, Treasurer-Collector, Board of Assessors, Director of Public Works, Town Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees, Community Planning & Development Commission, Town Manager and any other Official, Board, or Special Committee. Board of Selectmen Background: This Article appears on the Warrant for all Town Meetings. At this Annual Town Meeting, the following reports are anticipated: State of the Town - ♦ RMLD report - by the a State of the Library - by the Chairman of the General Manager by the Chairman of the Board of Selectmen See Appendix Trustees of the Libra o Status of Storm Water o Report from the Management efforts - Aquatics Advisory by the Town Engineer Committee See Appendix See Appendix Written reports to supplement the some of the reports to be given at Town Meeting are included in the Appendix to this report. Finance Committee Report: No report. Bylaw Committee Report: No report. 5 ARTICLE 3 To choose all other necessary Jown Officers and Special Committees and determine what instructions shall be given Town Officers and Special Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions given to them, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of all Town Meetings. There are no known Instructional Motions at this time. Instructional Motions are normally held until the end of all other business at Town Meeting. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 4 To see if the Town will vote to amend the FY 2005 - FY 2014 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Board of Selectmen Background: This Article is included in every Town Meeting Warrant. Town Bylaw prohibits Town Meeting from approving any Capital Expenditure unless the project is included on the Town Meeting Warrant. There are several amendments to the Capital Improvements Program (CIP) that are required for this Town Meeting. They include: s BL-S-020 - Barrows School - The School Department had a surplus of $850,000 in the FY 2005 Budget due to better than anticipated reimbursement of SPED costs under the "Circuit Breaker" Program. The School Committee voted to transfer those one-time revenues to capital projects - the school projects under construction. $350,000 will go to the Barrows' project, and $500,000 to the RMHS project. Funding of these projects would be accomplished under Article 6 of this Warrant. ♦ BL-S-021 - RMHS see above Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6-0-0. It is appropriate that one-time increases in revenue be dedicated to one-time expenditures such as capital improvements. Bylaw Committee Report: No report. ARTICLE 5 To see if the Town will vote to authorize the payment during Fiscal Year 2005 of bills remaining unpaid for previous fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Board of Selectmen 6 Background: There are no known prior year's bills and, therefore, it is likely that this Article will'be indefinitely postponed. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 6 To see if the Town will vote to amend one or more of the votes taken under Article 19 of the Warrant of the Annual Town Meeting of April 26, 2004, and Article 5 of the Warrant of the Town Meeting of November 8, 2004, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, as the result of any such amended votes for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee Background: The following budget transfers are being requested for FY 2005: Account Line Description Decrease Increase C3 FINCOM Reserve Fund $50,000 F3 DPW Engineering Sala $69,000 F5 DPW Highway Sala $16,500 F6 DPW Highway Expense $99,000 F7 DPW Parks Forest Sala $16,500 F13 DPW Street Lighting $30,000 F15 DPW - Snow and Ice $598,000 G3 Town Building Maintenance Salaries $12,000 G4 Town Building Maintenance Expenses $50,000 H Schools $850,000 1 Vocational School District $9,208 J12 Barrows School Capital $350,000 J12. RMHS Capital $500,000 K4 Health Insurance $275,000 K5 Medicare/Social Security $75,000 K6 Workers Compensation $30,000 K7 Police and Fire Indemnification $20,000 Subtotal $1,015,500 $2,034,708 Net - From Free Cash $1,019,208 M1 Water Salaries $8,100 M2 Water Expenses -$8,100 M2 Water Expenses $25,000 M4 Water Capital $187,000 Subtotal $8,100 $220,100 Net from Water Reserves $212,000 7 C3 - Reserve Fund: This will leave $60,000 in the reserve fund to deal with end-of-year unforeseen expenses. F3 - Engineering Salary: The surplus exists because it took longer than expected to fill a vacant position, and one position remains unfilled. F5 - DPW Highway Salary: Overtime in the Highway Division. F6 - DPW Highway Expense: A variety of expenses, much related to equipment maintenance and road repair. F7 - DPW Parks/Forestry Salary: Due to a vacancy that has just recently been filled. F13 - DPW Street Lighting: Cost lower than budgeted. F15 - DPW Snow and Ice: Due to a very harsh Winter. This figure is net of FEMA aid as estimated as of March 30, 2005. G3 - Town Building Maintenance Salary: Due to overtime. G4 - Town Building Maintenance Expense: Due to fuel costs. H - Schools: A surplus due primarily to better than budgeted reimbursement in the Circuit Breaker Program. - Vocational School: Out of District tuition at Minuteman Vocational School. J12 - Barrows School Capital and RMHS Capital: Utilizes the surplus in the school budget towards capital expenses related to the two school buildings under construction. K4 - Group Health & Life Insurance: Due to 18.5% increases in HMO Blue and Blue Care Elect on March 1, 2005, and a 20.5% increase in Medex III, the FY 2005 Budget is short by $275,000. The projected increase in the budget was only 9%. K5 - Social Security: Social Security and Medicare were budgeted at $500,000 for FY 2005. At the end of FY 2004, expenses totaled $500,000. All employees hired after March 31, 1986 are subject to Medicare. Therefore, salary increases and new hires add to the budget each year. The FY 2005 Budget was underfunded. Based on the average cost of Medicare deductions in the first nine months, $75,000 is needed to finish the year K6 - Workers' Compensation: Workers' Compensation is - $17,893 as of March 31, 2005 due to the under-funding of the premiums for FY 2005. Additional charges are the bills for self-funded Workers' Comp claims for two individuals, and approximately $4,000 additional premium charges after the audit. K7 - Police and Fire Indemnification: Both a Firefighter and a Police Officer have been out on a long-term basis with expensive injuries. The budget is $ -5,623 as of the end of March. M1 - Water Salary: Due to overtime. M2 - Water Expense: Due to savings in energy costs. M2 - Water Expense: Due to expenses for Revay well monitoring and MWRA buy-in. M4 - Water Capital: Needed to complete bidding for the Water Treatment Plant project. These transfers will require a transfer from free cash in the amount of $1,019,208, and a transfer from Water Reserves in the amount of $212,000. Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6-0-0. The two major expense increases are in Health Insurance and in snow and ice removal. Both are unanticipated. Bylaw Committee Report: No report. 8 ARTICLE 7 To see if the Town will vote to authorize the Board of Selectmen to l sell, or exchange, or dispose of, upon such terms and conditions as they may determine, various items of Town tangible property, or take any other action with respect thereto. Board of Selectmen Background: The following list of intangible property with a value in excess of $5,000 is proposed for disposition under this Article: Building Maintenance 1985 GMC Sierra pick-up truck Police Three Police vehicles Fire Ambulance - Horton 1995 Ford E350 Class 1, Type 3 Fire 1996 Chevrolet Caprice Classic DPW 1987 International dump truck DPW 1995 Sca Mower DPW 2000 Chevrolet C3500. Utility pick-up truck 150,000 miles Finance Committee Report: The FINCOM voted to recommend the subject matter of this Article by a vote of 7-0-0. Bylaw Committee Report: No report. ARTICLE 8 To see what sums the Town will vote to appropriate to establish revolving funds under Chapter 44, Section 53E'/2 for any or all of the following purposes: ♦ Using the receipts generated through the sale of compost and recycling bins to purchase additional compost and/or recycling bins, said expenditures to be administered by the Public Works Director; ♦ Administering the consultant fee provision of the Reading General Bylaws Section 5.7, Wetland Protection, said expenditures to be administered by the Conservation Commission; o Using all or part of the receipts generated from the issuance of Building, Plumbing or Gas, and Wiring and other permits for the Walkers Brook Crossing Development, Archstone Development and/or the Johnson Woods Development to pay the costs of legal expenses, oversight and inspection, plan review, initial property value appraisal and appeals, and general management of the Community Services operations related to that development; and to pay for related expenditures, said expenditures to be administered by the Town Manager, and to determine the total amount of expenditures during Fiscal Year 2006 which may be made from each such fund, or take any other action with respect thereto. Board of Selectmen Background: ♦ Compost Bin Revolving Fund - There is an available balance of $1,729.12 as of February 28, 2005 in this revolving fund for home composting bins. This fund was set up to use State Grants to purchase compost bins and resell them to residents at a reduced price. The amount available is sufficient to purchase 45 bins. Since 1994, the Town has sold 625 bins and we have 45 in stock now. Annual reauthorization of this revolving fund is required under the grant, and will allow the Town to continue 9 this worthwhile program. The use of the bins results in fewer vehicle trips to the Compost area thereby reducing congestion and the use of fuel. Additionally, because of the elimination of curbside leaf collection, these bins provide an alternative for residents to compost their own materials on site. The Town will not be requesting authorization for a revolving fund for curbside recycling bins as we will be working with local vendors to sell curbside recycling bins. ♦ Conservation Consulting Revolving Fund - There were no expenditures in FY 2005 from this fund. Two years ago, there were two transactions from this revolving fund. During their meeting of March 16, 2005, the Conservation Commission voted unanimously to support Article 8 of this Warrant, re-authorizing revolving fund in the amount of $25,000. ♦ Inspections Revolving Fund - In FY 2004, a revolving fund was established and re- authorized in FY 2005 for the purposes of funding the costs related to the inspection of the landfill project. These moneys have been and continue to be expended for plan review and inspections of that project. In the Fall of 2004, a separate revolving fund for the inspection and other expenses related to the Johnson Farm and Archstone projects was approved. Article 8 of the 2005 Annual Town Meeting would merge those two previous revolving funds into a single fund to be expended for purposes of plan review, inspections, legal expenses, initial property value appraisal and appeals, and general management of the Community Services operations related to those three developments. Additionally, it is the Town Manager's recommendation that up to $100,000 of those funds would be used in FY 2006 for curb, sidewalk and pedestrian safety improvements as determined by the Town Manager. The intent is to do these improvements in the Wood End School area. The landfill development should be completed in early FY 2006 but moneys need to be available for completing the landfill closure close-out as well as the initial appraisal and defense of assessment if needed. Additionally, funds need to expended to archive plans for the projects. The balances available as of February 28, 2005 in these funds are - Johnson Woods and Archstone - $322,010, Landfill - $236,425.02. Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6-0-0. Bylaw Committee Report: No report. ARTICLE 9 To see if the Town will vote to appropriate the sum of $7,333.92 which represents the performance guarantee for tree removal, gravel borrowing, grading and rolling, roadway, sidewalk, curbing, stone bounds, drainage, trees, as built drawings, foaming and seeding, as provided through a tripartite agreement between the Town of Reading, Franklin Street Realty Trust, and the Stoneham Savings Bank, said performance having been taken by the Community Planning and Development Commission on July 26, 2004, for lack of performance of the guaranteed work, or take any other action with respect thereto. Board of Selectmen h, 10 Background: The developer of this two lot subdivision on Franklin Street failed to complete all of the work needed as part of the subdivision. Major elements including preparing as-built drawings and setting stone bounds. The Community Planning and Development Commission has voted to take the performance bond, and Town Meeting action is required to appropriate the funds so that the Town can get the final work done. Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6-0-0. Bylaw Committee Report: No report. ARTICLE 10 To see if the Town will vote to approve the FY 2006 - FY 2015 Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter, or take any other action with respect thereto. Board of Selectmen Background: See the blue pages in the Appendix of this report for the FY 2006 - FY 2015 Capital Improvements Program. Finance Committee Report: The Finance Committee voted to recommend the subject matter of this article by a vote of 7-0-0. It is important to note that the Capital Improvements Program is always a "work in progress", and is subject to change as financial or other circumstances change. But it is a good statement of the capital needs of the community and how they can be addressed over the long tern. Bylaw Committee Report: No report. ARTICLE 11 To see if the Town will vote to appropriate contributions from all or any one of the following or other developers: ♦ Walkers Brook Crossing o Johnson Farms e Maplewood Village Archstone Development For purposes including but not limited to street design, road improvements, sidewalk and curb improvements, trail improvements, water and sewer improvements, or any other related improvements as approved by the Town Manager, or take any other action with respect thereto. Board of Selectmen Background: Funds from these projects were appropriated by Town Meeting in the Fall of 2004. Some additional funds will become available from these projects during the next several months but cannot be appropriated until the funds are actually received. It is not clear that any such funds will be received and available by the time Town Meeting starts on April 25th and, therefore, this Article may be indefinitely postponed. 11 Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 12 To see if the Town will vote to amend the vote taken under Article 5 of the January 13, 2003 Special Town Meeting to appropriate by borrowing, or transfer from available funds, or otherwise, for the purpose of making extraordinary repairs and/or additions to the Reading Memorial High School at 62 Oakland Road, including the costs of engineering and architectural fees, plans, documents, cost estimates, and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee; and to see if the Town will vote to authorize the School Building Committee, the School Committee, or any other agency of the Town to file applications for a grant or grants to be used to defray the cost of all or any part of the cost of the project; and to see if the Town will vote to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article; provided however that any borrowing authorized by this Article and any appropriation subject to this Article shall be contingent upon the passage of a debt exclusion referendum question under General Laws Chapter 59, s 21c within 90 days of the close of this Special Town Meeting, or take any other action with respect thereto. School Committee Background: As part of the construction of the RMHS project, the contractor was working in the area of the underground culvert which carries the Aberjona River underneath the softball fields in the area of Imagination Station. A portion of the culvert collapsed, and the decision was made that the entire culvert in that area needed to be replaced. The School Department has authorized the work as part of the RMHS project and, in fact, the work has been done. The School Committee wanted to make sure that the project could be funded as an addition to the debt authorization for the RMHS project, and this Article would accomplish that. The intent is to file for reimbursement of these expenditures along with the remainder of the school project as part of the State reimbursement for the project. Depending upon what expenses related to the project that the State finds to be eligible and the total cap on reimbursement, portions of the cost of the culvert project may be reimbursable by the State. Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6-0-0. Bylaw Committee Report: No report. ARTICLE 13 To see what sum the Town will vote to appropriate by borrowing, whether in anticipation of reimbursement from the State under Chapter 44, Section 6, Massachusetts General Laws, or pursuant to any other enabling authority or from the tax. levy, or transfer from available funds, or otherwise, for highway projects in accordance with Chapter 90, Massachusetts General Laws, or take any other action with respect thereto. Board of Selectmen 12 Background: The purpose of this Article is to make Chapter 90 funds for road improvements available to the Town. The Article authorizes debt in anticipation of receipt of the grant but the Town has never sold debt for these projects. The current Chapter 90 allocation is $366,533.65 - up from recent levels of $315,000 but less than the previous peak levels of $450,000. The Town anticipates an increase for future years to the $450,000 level. Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6-0-0. Bylaw Committee Report: No report. ARTICLE 14 To see if the Town will vote to rescind authorized but unused debt for the Summer Avenue water main project as authorized by Article 11 of the April 22, 2002 Annual Town Meeting, or take any other action with respect thereto. Board of Selectmen Background: Town Meeting authorized debt in the amount of $1,000,000 for the water line on Summer Avenue and Hopkins Street. The project is now complete and a total of $800,000 has been spent and the bonds sold. Therefore, it is recommended that the remaining authorized but unexpended debt authorization in the amount to $200,000 be rescinded. This is a housekeeping matter to make sure that the Town does not carry extra unneeded authorized debt. i j Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6-0-0. Bylaw Committee Report: No report. ARTICLE 15 To see if the Town will vote to determine how much money the Town will appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the operation of the Town and its government for Fiscal Year 2006 beginning July 1, 2005, or take any other action with respect thereto. Finance Committee Background: See yellow pages in the Appendix of this report. Finance Committee Report: See the FINCOM recommendations and detailed votes in the yellow pages in the Appendix of this report. Bylaw Committee Report: No report. ARTICLE 16 To see if the Town will vote to appropriate from the tax levy or transfer from available funds the sum of Three Thousand Dollars ($3,000) for the purchase of Veteran's Markers/Flag Holders said sum to be expended by and under the 13 direction of the Custodian of Soldiers' and Sailors' Graves, or take any other action with / respect thereto. ll Petition Background: The $3,000 requested should replace approximately 600 of the 900 plastic flag holders placed annually on Veterans' graves. They will be replaced with more durable aluminum holders. The plastic holders were purchased over 20 years ago to replace bronze holders that have been stolen in some cases or have been damaged over the years. The Veterans' Memorial Fund was set up to provide for the flowers each year and at this time cannot be used to also purchase holders. Each year, 35 to 50 veterans are buried in Reading joining approximately 1800 of their comrades. We feel and hope you do also that those who have served this country deserve something better than a piece of plastic. Finance Committee Report: The Finance Committee is in agreement with this expenditure and has included it in the Cemetery operating budget. Therefore, this Article may be indefinitely postponed should the budget with this appropriation be approved. The FINCOM believes that it is preferable to include such expenditures within the budget so that the budget is a more comprehensive statement of expenditures, rather than having separate articles with appropriations attached to them. Bylaw Committee Report: No report. ARTICLE 17 To see what sum the Town will vote to appropriate to the Elder/Human Services Expense line of the Reading Town Budget for Fiscal Year 2006 for the purpose of providing nurse advocacy for frail elders residing in the Town of Reading so that they may age in place, or take any other action with respect thereto. Petition Background: Residents in Reading Need Nurse Advocacy A scenario: Mr. Smith is hospitalized after having a heart attack. He has many nurses that help him in the hospital as well as a cardiologist, pulmonary specialist and his primary doctor. When he goes to cardiac rehab, there is a whole new team of providers following his care. When he returns home, he has yet another new team of nurses following his care. He will have follow up appointments with all three doctors. He or a family member will need to manage the scheduling of these appointments, to arrange transportation to and from these appointments, to implement changes in the medical plan of care, to schedule follow-up tests, blood work and trips to the pharmacy. All of these important activities are a series of daunting tasks for anyone recovering from an acute episode but overwhelming if you are frail. Once his health status is stable, all nursing support will be stopped and he will be left to manage his health independently, which may be difficult especially if he lives alone and doesn't have family available to help. Mr. Smith wants to stay in his Reading home and he can with nurse advocacy and support from the community. Q 14 l Q: What is nurse advocacy? A: Nurse advocacy means partnering a nurse with frail residents in Reading who are at risk for nursing home placement and/or increased disability to support a frail resident's desire to live in their Reading home as long as possible or "age in place." Q: Doesn't the health care system provide this now? A: NO. The health care system today includes many hospitals, nursing homes, rehab programs and home care services, funded by a variety of unconnected sources such as HMOs, Medicaid, Medicare, PPOs and private pay. These services are poorly coordinated, fragmented and intermittent and usually focus on crisis intervention, episodic and unstable medical needs only. Funding for existing nursing services does NOT provide the consistent, readily available, continual support and advocacy needed to negotiate the confusing and fragmented health care system. Because of the fragmented health care system and because services are directed to when one is sick, no one nurse follows a resident across all settings or over the course of their disability. Q: Doesn't Reading Elder/Human Services provide this now? A: NO. Nurse advocacy for frail residents of Reading is not part of the Division's mission, major activities or funding. Elder Service does not employ nurses. Q: Why haven't I heard about this problem? A: Up until now, it has been a silent unmet need. We don't hear about it because residents are afraid or embarrassed to express their needs or admit that they or their families can't meet this need. Because of the complex and fractured health care system, even resourceful residents often don't know what questions to ask or how to advocate on their own behalf. As the senior population continues to live longer with a variety of chronic conditions, this need is becoming less silent. Q: How many residents require nurse advocacy? A: The number of residents who would benefit from advocacy is difficult to quantify exactly. We do know the following: e 4,293 seniors live in Reading of which 586 are over 85 years old an age when the need for advocacy is more common. Some of our frail residents are also under 60. ♦ Community Parish Nursing (CPN), a Reading based charitable organization, has provided nurse advocacy to over 200 residents in the past four years. CPN has found that to age in place successfully, Reading residents need to feel healthy, safe and connected to the community in meaningful ways. Q: What exactly would a nurse advocate do? A: Based on the experiences of Community Parish Nursing, a nurse advocate would: Evaluate a resident's health, safety, support system and connectedness. ♦ Follow a resident throughout the health care system from home to hospital, rehab, nursing home and home again. o Accompany a resident to doctor's appointments when family is not available and/or complex needs require assistance with the exchange of information. e Inform health providers (especially during a crisis) of the resident's previous level of functioning and their living situation. ♦ Inform, link and monitor the services and resources needed by residents. o Prescribe the use of volunteers to help support people in meeting their needs. 15 Assist residents with the coordination and communication between health care providers if they or their families are not able to do so. Provide a "safety net" be there to provide support when things happen unexpectedly. Q: What should we do? A: The Town of Reading should prioritize support for its frail residents by allocating $100,000 for nurse advocacy. This would be enough to support the advocacy needs of the current population. Finance Committee Report: The Finance Committee unanimously voted not to recommend the subject matter of this article, in favor of further review of the needs for this and other programs to serve the elderly population of the community. This is a time of great change in the Elder/Human Services functions of the Town. A new Administrator has just been hired. The consultant study and recommendations need to be implemented beginning July 1. A complete review of the use of the Hospital Trusts is being undertaken by the ad hoc' Hospital Development Committee. These things need to be completed before the Town considers embarking on a new program that may or may not be sustainable in the long run. Bylaw Committee Report: No report. ARTICLE 18 To see if the Town will vote to reaffirm previous Town Meeting votes that: accepted the report of the Board of Selectmen upon the laying out as public ways the following described private ways under the provision of law authorizing the assessment of betterment's, such ways being laid out in accordance with plans duly approved by the Board of Selectmen; and authorized the Board of Selectmen to take such ways under the provision of law authorizing the assessment of betterment's, in fee or rights of easement therein by eminent domain, under the provisions of Chapter 79 of the General Laws, as amended, or acquire said lands in fee or rights of easement therein by purchase, gift or otherwise and to assess betterment's therefor, the plans and descriptions for such ways being filed in the Office of the Town Clerk in accordance with the statutory requirements; and to see what sum the Town will vote to appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the acquisition of said lands or easements therein or for payment of any eminent domain damages and for the construction of said ways, or take any other action with respect thereto. ♦ Forest Street at Anson Lane ♦ Lynn Village Lane ♦ Parson's Lane ♦ Varney Circle Board of Selectmen Background: Essentially, this is a housekeeping Article. There will be four separate motions under this Article - one for each street. Thirty-three streets had previously been accepted by the Town at Town Meetings in the past. The Town Meetings acceptances followed Board of Selectmen public C C 16 hearings at which time the Selectmen determined the public purposes that necessitated the taking of each street and accepted the layout of each street. However, after the Town Meeting votes, the orders of taking were neither issued nor recorded in accordance with statutory requirements. Therefore, the previous Town Meeting votes had to be reaffirmed so that the orders could be recorded in a timely manner, and compensation paid to the owners who are the current abutters to each street. At the 2003 Annual Town Meeting, a number of the street acceptances were re-affirmed. This Article would re-affirm the acceptance of the remaining four streets that fell into that category Engineering plans, with metes and bounds description of the streets, have been available for public examination in the office of the Town Clerk. Written notice was sent to each current abutter/owner as to the purpose of this Warrant Article. This Article has been previously funded to the extent of $1 per lot on each street and, therefore, no additional appropriation is required. The Conservation Commission has reviewed the streets proposed for acceptance under Articles 18 and 19. The Commission issued Orders of Conditions and Certificates of Compliance for Lynn Village Way, Varney Circle and Melendy Drive. The Commission has no records of permits related to the other streets listed in the Articles. Thus, the Commission sees no obstacle to accepting the streets. Finance Committee Report: No report. The funds have already been appropriated Bylaw Committee Report: No report. ARTICLE 19 To see if the Town of Reading will vote to accept the report of the Board of Selectmen upon the laying out as public ways the following described private ways under the provision of law authorizing the assessment of betterment's, such ways being laid out in accordance with plans duly approved by the Board of Selectmen; and authorized the Board of Selectmen to take such ways under the provision of law authorizing the assessment of betterment's, in fee or rights of easement therein by eminent domain, under the provisions of Chapter 79 of the General Laws, as amended, or acquire said lands in fee or rights of easement therein by purchase, gift or otherwise and to assess betterment's therefor, the plans and descriptions for such ways being filed in the Office of the Town Clerk in accordance with the statutory requirements; and to see what sum the Town will vote to appropriate by borrowing, or from the tax levy, or transfer from available funds, or otherwise, for the acquisition of said lands or easements therein or for payment of any eminent domain damages and for the construction of said ways, or take any other action with respect thereto. ♦ Melendy Drive e Foster Circle Board of Selectmen Background: Under this Article, there will be two separate motions - one for each street. The Town has not previously accepted these two streets. Melendy Drive has five parcels on it and each will be paid $1 for the street taking. Foster Circle also has five lots and each will be paid $1 for the taking. Therefore, the total cost of this Article is $10. 17 The Conservation Commission has reviewed the streets proposed for acceptance under Articles 18 and 19. The Commission issued Orders of Conditions and Certificates of Compliance for Lynn Village Way, Varney Circle and Melendy Drive. The Commission has no records of permits related to the other streets listed in the Articles. Thus, the Commission sees no obstacle to accepting the streets. Finance Committee Report: The FINCOM recommends the subject matter of this Article by a vote of 6-0-0. Bylaw Committee Report: No report. ARTICLE 20 To see if the Town of Reading will direct the School Committee and Superintendent in addressing the elementary redistricting for the `0546 school year in a way that would eliminate busing of children across the district who can currently walk to their neighborhood school; and allow children who currently have sidewalks for safe travel to their local school be exempt from the redistricting plan with the possibility of future changes, if necessary, when the Franklin Street sidewalks are completed, or take any other action with respect thereto. Petition Background: The Reading School Administration and the School Committee have had at least six years to plan for redistricting in a way that fosters and enhances neighborhood schools. School officials promised the creation of neighborhood schools and the elimination of cross-town busing with the addition of a 5t" elementary school. Instead, the opposite has happened. The Reading School Committee's new school redistricting plan needlessly forces children into harm's way. These children currently travel safely on sidewalks to their neighborhood schools but under the new redistricting plan, they will walk along heavily traveled roads without sidewalks or safe shoulders during commuter traffic hours. This redistricting plan will bus other groups of students away from the schools to which they now can safely walk on sidewalks, busing them to a school over two miles away. School space and class size is not the issue. The much touted projections of a 440 elementary student increase did not occur. Filling the 5t" new elementary school and masking the need is the real issue. Saving face should not be conducted on the backs of our children, possibly endangering them. Safe alternatives must be paramount so as not to put our Town at legal risk. Good public policy does not knowingly and purposefully place children at risk. A vote in the affirmative for this Article will put this selected plan on hold as well as require real public discussion and serious consideration of the alternative solutions submitted to the School Committee but summarily dismissed with no discussion or acknowledgement. Until the unsafe conditions inherent in the lack of sidewalks on Franklin Street are resolved and the declining elementary enrollment numbers stabilize, a permanent solution as chosen should not be implemented. Only after this issue is addressed openly and completely with respect and embracing true community input should any redistricting plan be brought forward. Finance Committee Report: No report. 18 School Committee Report: The opinion of Town Counsel, a copy of which is included in the Appendix of this report, is that no action may be taken under this Article as it is written. If a motion is made under this Article that uses the term "advise" or "instruct," rather than "direct," then Town Meeting could debate and/or take action on this matter. Any such action would be advisory to the School Committee and would not be binding. Bylaw Committee Report: No report. ARTICLE 21 To see if the Town will vote to accept one or more gifts to be administered by the Commissioners of Trust Funds, such gifts to be used for the purposes for which they are given to the Town, or take any other action with respect thereto. Board of Selectmen Background: This Article appears on the Warrant of most Town Meetings. There are no gifts known at this time that would require acceptance by the Town and the Article may, therefore, be indefinitely postponed. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 22 To see if the Town will vote to authorize the Town Manager, on behalf of the Board of Assessors, to enter into an inter-municipal joint purchasing agreement pursuant to M.G.L. Chapter 40, Section 4A for the provision of technology solutions and related consulting and support services with the Community Software Consortium preserving the rights and privileges established in prior agreement(s). The duration of the agreement, in accordance with statute, shall be no more than 25 years, with the ability of the community to withdraw from the agreement at any time. The annual obligation of the Town of Reading under this agreement will be paid from the Assessment Division's expense appropriation. The annual obligation is determined by membership vote pursuant to the consortium's bylaws, or take any other action with respect thereto. Board of Assessors Background: The Town is part of an inter-local consortium that manages the Computer Assisted Mass Appraisal (CAMA) system which is the basis of our tax assessment program. The 10-year agreement entered into in November 1996 will expire in a little over a year. The Board of Assessors has asked that this agreement be renewed for an additional 25 years. The Town can opt out of the program at any time, but has found the current structure to provide the services in an exemplary manner. The entire tax assessment process in Reading relies on CAMA. The annual cost of being part of the CAMA system is $1,500, and the funds are already included in the FY 2006 Budget. The cost of securing the same services from a private vendor would be substantially more. Finance Committee Report: No.report. Bylaw Committee Report: No report. 19 ARTICLE 23 To see if the Town will vote to accept one or more gifts of real estate, such real estate being situated on the northeasterly side of Pleasant Street and southwesterly of the municipal parking lot known as the Hamden Yard Parking Lot, and being Parcel 5a and a northeasterly portion of Parcel 6 on Reading Assessors' Map 76, subject to reservations of easement rights in grantor, to be used by the Town for municipal purposes, including public parking and uses accessory thereto, and under such terms and conditions as the Board of Selectmen may determine, or take any other action with respect thereto. Board of Selectmen Background: A developer has purchased the property at the north east corner of Main and Pleasant Street (see map in Appendix). The use is a Walgreen's Pharmacy. The developer has gone though site plan approval with the Community Planning and Development Commission, and the plan has been reviewed and approved by the Board of Selectmen. Part of the plan is for the developer to deed to the Town a portion of land upon which the developer will build an access road to Pleasant Street from the Hamden Yard parking lot. This access is an important element of the Downtown improvements. This development is an important public/private venture as it affects improvements to the access and operation of the Hamden Yard parking area for Downtown. Town Meeting is being asked to accept the donation of the land in accordance with the approved plan. Finance Committee Report: No report. Bylaw Committee Report: No report. ARTICLE 24 To see if the Town will authorize the Board of Selectmen, acting as the Park Commissioners of the Town, to petition the Middlesex Probate Court for an order of Cy Pres, establishing the uses and conditions of use of Memorial Park, or take any other action with respect thereto. Board of Selectmen Background: The Board of Selectmen appointed an ad hoc committee to review the Deed that donated the land of Memorial Park to the Town and to review the current uses of the park. The Committee has made recommendations to modify the uses permitted by the original donors in order to clarify the permitted uses, and to make the permitted uses conform to the current circumstances of the community. The ad hoc committee and the Board of Selectmen had extensive outreach in the neighborhood and the community, and has developed proposals which will address those issues. Based on the ad hoc committee's recommendations, the motion will, in substantial part, read as follows: Move that the Town vote to authorize the Board of Selectmen, acting as the Park Commissioners of the Town, to petition the Middlesex Probate Court for an order of Cy Pres and/or to endeavor to locate the heirs to the grantors of the gift of land comprising Memorial Park and thereby establish the uses and conditions of use as follows: 20 Allowing community events as determined by the Recreation Committee under the general supervision of the Park Commission, ♦ Permitting practices of community based sports and recreation groups as permitted by the Recreation Committee, and Allowing enclosed fenced-in areas, and designating certain open areas, both as determined by the Recreation Committee. The Town, with the assistance of residents, is searching for heirs who could sign off on the proposed changes. In the absence of being able to accomplish this, the Town would seek an order of cy pres in the Probate Court to effectuate the changes. Since it was Town Meeting who initially accepted the donation of the land for a park, it is important that Town Meeting approve this Article so that the Town may proceed to get this issue clarified once and for all. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this Article by a vote of 3-0-0. ARTICLE 25 To see if the Town will vote to authorize the Board of Selectmen to petition the General Court for a special act providing that notwithstanding Section 17 of Chapter 138 of the General Laws, or any other general or special law to the contrary, five licenses may be granted in the Town of Reading for the sale of wine and malt beverages not to be drunk on the premises under Section 15 of Chapter 138 of the General Laws. Such licenses shall be subject to all of said Chapter 138, except for Section 17, said special act to take effect after an affirmative vote at a Town Election following approval of the special act. And, further, that the Board of Selectmen is hereby authorized to take all necessary action in support of this Article, or take any other action with respect thereto. Board of Selectmen Background: When the Board of Selectmen approved the last available Package Store Liquor License, it was suggested that Reading should consider permitting beer and wine package stores in convenience stores. State law allows the Town to issue up to five All Alcoholic Package Store Licenses, and all five have been issued. If Town Meeting approves this Article, it would allow for up to an additional five Beer and Wine Package Store Licenses to be issued. If this Article is approved by Town Meeting, Home Rule legislation would be requested to allow Beer and Wine Package Store Licenses. If the legislation were passed by the State, the issue would appear on the April 2006 Ballot for approval by Reading's voters. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee does not recommend this Article by a vote of 0 in favor and 3 opposed. The Bylaw Committee feels that the Article is perfectly valid from a standpoint of structure and content. The Committee has not recommended the Article since the Committee disagrees with the final intent of the Article. 21 ARTICLE 26 To see if the Town will vote to amend Sections 2.0 - Definitions, 4.3.2 - Accessory Uses and 4.2.2 - Table of Uses of the Zoning By-Laws on Carriage C Houses, or take any other action with respect thereto. Amend Section 2.0 DEFINITIONS: to add: 2.2.29.2. Carriage House-Stable-Barn: A building that was constructed prior to 1910 for the stabling of horses and or garaging of non-mechanized carriages or wagons. Amend Section 4.3.2 ACCESSORY USES: to add: 4.3.2.10. Carriage House-Stable-Barn Preservation 4.3.2.10.1. Purpose: To preserve existing, freestanding and detached carriage houses-stables- Barns and provide flexibility for housing. 4.3.2.10.2. Restrictions: The Special Permit Granting Authority (SPGA) may grant a special permit to Use a detached carriage house-stable-barn for single-family residential use on a lot with an existing dwelling provided all of the following conditions are satisfied: a. The carriage house-stable-barn must have existed continuously since 1910. When converted for residential use, the structure must have a minimum net floor area of 400 square feet; b. The carriage house-stable-barn and principal dwelling must be and remain located on the same lot; C. At least one of the dwellings (carriage house-stable-barn or principal dwelling) must be and remain owner occupied; d. The principal dwelling must be included in the Historical and Architectural Inventory of Reading, MA or alternatively qualify by having been built prior To 1910 with a detached carriage house-stable-barn; e. The principal dwelling on the lot must be used only as a single family dwelling during such time as the carriage house-stable-barn is being used as a dwelling. A two-family dwelling may be converted to a single-family dwelling to meet this requirement. The Building Inspector shall confirm by inspection that the existing dwelling is being used only as a single-family dwelling before issuing a certificate of occupancy for the use of the carriage house-stable-barn. The owner of the property must sign an affidavit recorded at the Registry of Deeds with the special permit accepting such requirement; The exterior facade of the carriage house-stable-barn shall substantially retain its appearance as a carriage house-stable-barn and exterior architectural features shall be preserved to the maximum extent practicable, keeping in mind the carriage house-stable-barn will be a dwelling. If the 22 - fagade of the carriage house-stable-barn shall have been changed from its original appearance prior to the filing for a special permit under this section, it shall be restored to be consistent with the architecture of the period of its construction. The SPGA shall obtain a report from the Reading Historical Commission as to exterior features that it recommends be preserved or restored and which, if any, proposed exterior alterations should be allowed on the carriage house-stable-barn. The existing footprint shall remain substantially the same but shall not increase more than 10%; g. All motor vehicles owned or maintained by occupants of the carriage house- stable-barn shall be parked off the street; h. The carriage house-stable-barn shall meet all building code requirements and shall have properly installed and maintained fire safety devices for the protection of all occupants in the entire dwelling; Any other conditions, safeguards and limitations on time or use as may be imposed by the Board of Appeals according to Massachusetts General Laws, Chapter 40A, Section 9 or regulations pursuant thereto. 4.3.2.10.3. Process: An owner or owners of a carriage house-stable-barn may make application to the Zoning Board of Appeals (ZBA), as SPGA, for a special permit for the alteration and/or occupancy of a carriage house-stable-barn in compliance with all of the above- listed restrictions. The ZBA will then post notice of this public hearing in accordance with Chapter 40A, Massachusetts General Laws. The Reading Historical Commission should be notified upon receipt of building application. The Special Permit for said carriage house-stable-barn will be limited to the original applicant but shall be transferred with ownership upon the successful inspection of the property which verifies that all conditions of the requirements for a carriage house- stable-barn are being met and upon recertification that the new owner(s) of the dwelling plan(s) to maintain residence in either the accessory apartment or the principal residence. If the terms and/or conditions of the Special Permit for a carriage house- stable-barn are not being complied with, such Special Permit can and will be revoked in accordance with standard enforcement procedures, or if all conditions are not met within one year of issuance of the Special Permit, the Special Permit will be null and void. Amend Section 4.2.2 Table of Uses to add under Accessory Uses: RES RES RES BUS BUS BUS IND S-15 A-40 A-80 A B C S-20 S-40 Carriage House-Stable-Barn SPA SPA SPA Yes No No No Community Planning and Development Commission 23 Background: This Article proposes to allow accessory residential use by special permit in existing carriage houses, barns and stables, for the purpose and public benefit ( i of preserving these structures. The Historical Commission petitioned the CPDC for the zoning amendment under the premise that property owners need a financial incentive to remodel rather then demolish such structures, and the master plan update has identified residential conversion of these buildings as an objective in the Housing and Natural and Cultural Resources elements. As proposed, the ZBA would be designated the Special Permit Granting Authority (SPGA) for review of criteria that limit the circumstances under which the permit can be granted. Specifically, the special permit would require: The carriage house-barn-stable structure existed as of 1910 or is on Reading's Historical and Architectural Inventory; the lot is owner-occupied; the principle dwelling is a single-family; the proposed accessory structure retains its historical appearance and there is adequate off-street parking. Upon application to the ZBA, the request for a special permit would be reviewed in a posted, advertised public hearing noticed to the abutters. Administratively and procedurally, the CPDC determined that the ZBA is the appropriate authority for these applications, consistent with their role in the Zoning By-Laws as SPGA for accessory apartments. Finance Committee Report: No report. Bylaw Committee Report: The Bylaw Committee recommends the subject matter of this Article by a vote of 3-0-0 with a change in the numbering of: 2.2.29.2. Carriage House-Stable-Barn to 2.2.5.2. Carriage House-Stable-Barn so that this item fits alphabetically into the proper place in the definition section of the Zoning By-Laws. CPDC Report: On February 28, 2005, the CPDC. held a Public Hearing on the proposed Carriage House-Barn-Stable Preservation Zoning By-Law amendment which was duly posted in Town Hall and advertised for two consecutive weeks on February 14 and February 21 in the Reading Chronicle prior to the date of the hearing. The CPDC voted 5-0 to recommend to Town Meeting the proposed textual amendments below under Article 26 of the 2005 Annual Town Meeting Warrant. ARTICLE 27 To see if the Town will vote to amend the Historic District Bylaw Section 5.18 of the Town of Reading General Bylaws approved by vote of Town Meeting under Article 17 at the Town of Reading Subsequent Town Meeting on November 8, 2004 as follows: 5.18.11.1 Delete "12A" in the third line and insert "Chapter 40C, Section 13." 5.18.11.2 Insert in the second line after the word "under" "G.L. c. 40." 5.18.11.3 Delete the word "proportion" in the fourth line and insert "portion." 5.18.5.3 Delete "to present other designs to the Commission for approval" in the sixth line. 24 5.18.5.4 Delete the first "its" in the first line. 5.18.6.2 In the second line, delete "or' and insert "for." or take any other action with respect thereto. Board of Selectmen Background: The West Street Historic District Bylaw was passed by Town Meeting last November. The Attorney General has reviewed and approved the Bylaw. In doing their review, the Attorney General has pointed out some "housekeeping" corrections that should be made. This Article would make those corrections. The following is the marked up version of each of the sections - bold is new language and eFesseut is eliminated language: 5.18.11.1 The Commission shall determine whether a particular activity is in violation of this bylaw, and the Commission shall be charged with the non-criminal enforcement of this bylaw, and seeking civil enforcement under Seetie„ 12A ef the G.L. c. 40C, Section 13, after obtaining the necessary authority to do so. 5.18.11.2 The Commission may designate the Building Inspector to pursue non- criminal disposition under G.L. c. 40, Section 21 D of the General Laws, under direction of the Commission. 5.18.11.4 Whoever violated any of the provisions of this bylaw shall be punishable for each offense by a fine to be determined by the Commission in accordance with the range of fines determined by Chapter 40C of the General Laws. Each day during any pFepeFtl9A portion of which such violation continues to exist shall constitute a separate offense. 5.18.5.3 The Commission, after a public hearing duly posted and advertised at east fourteen days in advance in a conspicuous place in Town Hall and in a newspaper of general circulation in Reading, shall adopt and from time to time amend guidelines which set forth the designs and descriptions for certain exterior architectural features which are, in general, suitable for the issuance of a Certificate fer-appr-eYaf. No such design guidelines shall limit the right of an applicant for a Certificate to present other designs to the Commission for approval. 5.18.5.5 The Commission shall follow Town operating procedures for 46-keeping its resolutions, transactions, decisions and determinations. 5.18.6.2 No building permit for Construction of a Building or Structure or for Alteration of an exterior architectural feature within a District and no demolition permit of for removal of a Building or Structure within a District shall be issued by the Town or any department thereof until a Certificate as required under this bylaw has been issued by the Commission. j Finance Committee Report: No report. 25 Bylaw Committee Report: Action pending. The Bylaw Committee is generally in favor of the Article; however, several drafting differences in section numbers need to be corrected before the Bylaw Committee can vote on the Article. The Bylaw Committee will meet again to make a recommendation before this Article is addressed. ARTICLE 28 To see if the Town will vote, pursuant to Section 2-6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto: Precinct 1 Mary Frances Grimmer Steven L. Perry Precinct 2 David C. Faulkner John Visocchi Precinct 3 Lance Watson Ronald L. Wood Precinct 5 Loretta E. Cavagnaro Timothy J. Houston Precinct 6 Robert R. Lynch Precinct 7 Douglas R. Cowell Nancy B. Matheson Precinct 8 Robert I. Spadafora, Jr. Board of Selectmen Background: The Reading Home Rule Charter provides for the removal by Town Meeting of Town Meeting Members who did not attend at least half of the Town Meeting sessions during the previous year. There are 12 members who meet those criteria, as listed above. The Town Meeting Members from each of these seven precincts will be asked to meet in a caucus before this Article is taken up, and to evaluate the particular circumstances of each of these situations. The seven affected precincts will then make a recommendation to Town Meeting as to whether the member should be removed. Finance Committee Report: No report. Bylaw Committee Report: No report. 26 and you are directed to serve this Warrant by posting an attested copy thereof in at least j l one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 5, 2005, the date set for the Election in said Warrant, and to publish this Warrant in a newspaper published in the Town, or by mailing an attested copy of said Warrant to each Town Meeting Member at least fourteen (14) days prior to the time of holding said meeting. Hereof fail not and make. due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. Given under our hands this 1 st day of March, 2005. Richard W. Schubert, C man mitt" Anthony, Vic Chairman Gail F. Wood, Secretary oseph G. Duffy J George V. Hines SELECTMEN OF READING Robert H. Prince, Constable 27 ARTICLE 18 ARTICLE 19 1 1 IIG. 1 ,tilii\♦1` 28 1 ARTICLE/'- ARTICLE 9 \ ; i JJJ j~ \ ARTICLE 18 JL~ I U. 41 \Arc ARTICLE.18 ARTICLE 19 \ /f ~g / I / :J A ARTICLE 2 Reading Municipal Light Department Report on the Light Department to Annual Reading Town Meeting April 25,'2005 29 ARTICLE 2 RMLD's 2004 Performance of 154 MW. • The RMLD purchased 720,490,230 kWh, which represents a .5 6% decrease as compared to 2003. ® 2004 electric sales were $64,149,464, which was 3.9% lower than the 2003 sales of $66,769,572. • The total assets were $86,091,091, which is an increase of .62% from the 2003 figure of $85,558,262. ® Operating expenses were $57,415,068 in 2004, which is an increase of .59% from $57,076,423' in 2003. 1 30 ARTICLE 2 RMLD's 2004 Performance (coast' dl i The RMLD refunded $3.5 million to its ratepayers in November, 2004. • The RMLD returned $1,894,829 to the Town of Reading. • Reading Business Park came on line in September, 2004. • Wood End School electric service was completed. The Route 62 Highway Project was substantially complete by the end of 2004. • The new CIBFMS computer program is on line and fully functional. • Lynnfield area distribution upgrades will result in the future decommissioning of the Lynnfield Substation. 2 31 ARTICLE RMLD's 2005 Highlights The RMLD is transitioning to a fiscal year, which will be coincident with the Town of Reading. additional $3 million in 2006. Power". 3 C 32 ARTICLE 2 NPDES PHASE II STORM WATER PERMIT UPDATE PROGRAM FINANCING The Town of Reading is required to comply with the National Pollutant Discharge Elimination System (NPDES) Phase II Storm Water General Permit issued jointly by the United States Environmental Protection Agency (EPA) and the Massachusetts Department of Environmental Protection (DEP). We have just completed the second year of the permit and have thus far met with its terms and conditions. The purpose of this update is to give you a status report on the development of a financing plan that will allow this program to be self-sufficient. When the Town first obtained coverage under the General Permit, the direction from the Board of Selectmen was to identify and pursue a dedicated source of funding for this program. For the last year, the Water, Sewer and Storm • Water Management Advisory Committee has been working towards this goal. In September 2004, the Committee made a presentation to the Board of Selectmen that identified several options for funding this program. The preferred option was to develop a new enterprise fund, which was endorsed by the Board. This new enterprise fund would be similar to the Water and Sewer enterprise funds that we currently have in place. Since then, the Committee has undertaken several tasks to identify and evaluate program requirements, total program costs, and rate setting methodologies. We have } developed a total budget of about $513,000 to implement the program. This includes the operating budget, expense and capital equipment and projects. If the costs were distributed equally to each dwelling unit (8,800 units) in Town, the cost would be just under $60 per dwelling unit. Activities covered by this budget will include items such as: ♦ Street Sweeping; ♦ Catch Basing Cleaning/Repair; e Ditch Maintenance and Drain Line Cleaning; ♦ Drainage System Mapping; Illicit Discharge Detection; and ♦ River/Stream Improvements. The Committee is currently devising a rate setting methodology. The goal of this effort is to create an equitable fee structure without requiring a costly evaluation of every property in Town. In essence, the fee will be based largely on the level of impervious area (e.g., buildings, driveways, walkways, etc.) on each lot. We have been using our GIS technology to do a sampling of different types of properties to help determine the most efficient way of estimating impervious areas and distributing the cost. We expect to have this rate setting methodology completed in the near future. Over the next few months, the Committee will be finalizing its work on the financial aspects of the program and will make a presentation to the Board of Selectmen. It is anticipated that an Article will be placed on the November 2005 Town Meeting Warrant to create a Storm Water Enterprise Fund. 33 Q ~ ~j`' S \sN s d' pp to ApQ ~ N 9 ` Lo m w~ ~ J 1 j49•~Z h~ ` r kz COO. .o N N h~ tU N p,, N ~ X47 O o C' W rz Paz NON L 4 oo/ oe o2 N/'~ o~ • N 9 6A 9 y gyp` ~ ~ spy ~ p. 0.9 2 p' 4 t4! g~j / cs~ ~a ~'N GAD O h F9 ~ N CO ® v 0 O N S ,~^C' ~~'oJ V/ O N co M M M CID) 0~1 ~w O N 34 OF- cis w cr. ~O i z ~/4/1 CO ,it (o Z 0 ~C~ pp N W /Vo o~ ~ J /I h~o o ~O co ~D 00' v rh 1. / / 35 00 W U H d -4k7 I NJ W ~Q 0. ' o, 00 o Nh ~ II II ~J N4i v h ti I~ q N~ Z NA N 0. Q. °o coo c3 N w rn~ ~ IIrn t r , O a W , j ^ n o / J h ~ k 4 i ^ca p~ ti`+' 3 Sf 6t 1*,6ael eQ ~0. N ON 0.V n~ 4 t~ N J 0. U ' N cq O' ¢ ~t W C9 s~ ! m µ : :n' h N M ~ Nw N \ N `1 % w ¢ k °n\ o /g6 1 ~~95p 00 R' h NJ W ~R 36 5 n W a v H 37 0,9 110'7~34 z ~ o ro v~ aryo 0 hoi0 g (OV v OO V h C} :5 d O :5 Op Op00~~ N o. 4 00 OS''~ 1 ' O Z~ Q Z~ O v= WQ V 00 U H i 38 ~ m I ~o H LIA N~ ;I-Q W~ h ~ v W hil ~W Z o o ~ ;off t~~ II 4~v m0 NV p °O NV V 0 ~ W ~ O LZ ` .l 4 LL SZ 1 /11„L0,1 S.BSS S8 O~ PI- C,06 N56'11 'O5'E 121.00 iW„ L0,1 S.BSS At 50,11.9SS 1~~C71 (1-1-60/iN _'7.9KY 1 9/79/74) 39 N= rn \ Q~ N o N huh 11 1 WV 4 rn Z h ni ~j II 4 W QV \ ~ N VO ~V u ~O ~V ~O i O O o ~ o 0 W ~ O N I ~ IN Z .9 40 k b'O Ol 3, Z,,7, v; ~.9ON V= Qv "o rn~ Q O W~ ~O Q a H x ARTICLE Za GARY S. BRACKETT ELAINE M. LUCAS JOAN E. LANGSAM JOHN G. GANNON M. YVONNE GONZALEZ* JAMES T. MASTERALEXIS STEVEN C.FLETCHER** ELLEN CALLAHAN DOUCETTE DONNA GORSHEL COHEN HEATHER C. WHITE *Also Admitted in CT **Also Admitted in ME and CO BRACKETT & LUCAS COUNSELORS AT LAW 19 CEDAR. STREET WORCESTER, MASSACHUSETTS 01609 508-799-9739 Fax: 508-799-9799 Patrick A. Schettini, Superintendent of Schools Reading Public Schools 82 Oakland Road Reading, MA 01867-0280 Re: Dear Mr. Schettini: March 14, 2005 N 8 ~.n Warrant Article on Revisiting Redistricting You have asked my opinion as to the propriety of the above-mentioned Warrant Article, submitted by at least ten (10) taxpayers, being voted upon by the Town Meeting. The Article reads: To see if the Town of Reading will direct the School Committee & Superin- tendent in addressing the elementary redistricting for the '05-'06 school year in a way that would eliminate busing of children across the district who can currently walk to their neighborhood school; and allow children who currently have sidewalks for safe travel to their local school be exempt from the redistricting plan with the possibility of future changes, if necessary, when the Franklin Street sidewalks are completed; or take any other action with respect thereto. The signatures were certified by the Town Clerk on February 25, 2005. 1. Pursuant to Mass.Gen.Laws ch. 39, § 10, the Selectmen must insert the Article into the Warrant, whether it is legal or not. That statute clearly states, in pertinent part, "The selectmen shall insert in the warrant for the annual meeting all subjects the insertion of which shall be requested of them in writing by ten or more registered voters of the town (emphasis supplied) WINCHESTER OFFICE 165 WASHINGTON STREET WINCHESTER, MASSACHUSETTS 01890 781-729-1500 Fax: 781-729-5444 E-Mail: DGorshelCohen@BrackettLucas.com Please reply to Winchester office 41 March 14, 2005 Page 2 ARTICLE 2 2. That being said, the Moderator should rule the Motion, when made, out of order. He should do so because the Article conflicts with both local and state law. Under the Reading Home Rule Charter, § 3-3, School Committee, The School Committee shall have all of the powers and duties School Committees are given under the Constitution and General Laws of the Commonwealth and such additional powers and duties as may be authorized by the Charter, by bylaw, or by other Town Meeting vote. The powers of the School Committee shall include, but need not be limited to, the following: (b) The School Committee shall make all reasonable rules and regulations, consistent with law, for the administration and management of the public schools of the Town. Furthermore, Mass.Gen.Laws ch. 71, § 37, provides, in pertinent part, The school committee in each town shall establish educational goals and policies for the schools in the district consistent with the requirements of law and statewide goals and standards established by the board of education. It is clear from the language of both the charter and the statute that the School Committee has been given great latitude in its decision-making powers, and certainly delineating school busing C districts fall within its purview. It seems to me that a Town Meeting cannot simply overturn that decision. If this were the case, there would be no need for School Committees, or any other type of Board or Committee, for that matter. I find nothing in any local or state law that provides for a Town Meeting to regulate the activities of a School Department's activities, with the possible exception of some budgetary matters. In sum, it is my opinion that (1) the Article should be placed on the Warrant and (2) the Moderator should rule the Motion out of order once it is made at Town Meeting. If you have any further questions, please do not hesitate to contact me. Very truly yours, DONNA GORSHEL COHEN cc: Peter Hechenbleikner, Town Manager Alan Foulds, Town Moderator 42 ARTICLE 20 GARY S. BRACKETT ELAINE M. LUCAS JOAN E. LANGSAM JOHN G. GANNON M. YVONNE GONZALEZ* JAMES T. MASTERALEXIS STEVEN C. FLETCHER** ELLEN CALLAHAN DOUCETTE DONNA GORSHEL COHEN HEATHER C. WHITE *Also Admitted in CT **Also Admitted in ME and CO BRACKETT & LUCAS COUNSELORS AT LAW 19 CEDAR STREET WORCESTER, MASSACHUSETTS 01609 508-799-9739 Fax: 508-799-9799 Patrick A. Schettini, Superintendent of Schools Reading Public Schools 82 Oakland Road Reading, MA 01867-0280 Re: Dear Mr. Schettini: March 21, 2005 0 w+ r•~ Warrant Article on Revisiting Redistrit4 g This letter is to clarify my March 14, 2005 opinion regarding the Warrant Article on Revisiting Redistricting. While I still agree with my earlier opinion, I would add the following: If the motion at the Town Meeting were to be made changing the word "direct" to "advise or "recommend", the motion would be in order because it would not conflict with either the Charter or Mass. Gen. Laws. If you have any further questions, please do not hesitate to contact me. Very truly yours, cc: Peter Hechenbleikner, Town Manager Alan Foulds, Town Moderator DONNA GORSHEL COHEN WINCHESTER OFFICE 165 WASHINGTON STREET WINCHESTER, MASSACHUSETTS 01890 781-729-1500 Fax: 781-729-5444 E-Mail: DGorshelCohen@BrackettLucas.com Please reply to Winchester office 43 ARTICLE 23 d. J is L)NION 7 PLEASANT S7Rtt i 6 oil hil, ~pQ b b~ 3 e~ eq I1 Its' 1.6 J 44 ,~w.. ARTICLE 24 MEMORIAL PARK 1 fl ~ww .-1 m 1 / ; AV Legend Memorial Park Roads Parcels Paved Buildings J Unpaved Sidewalks Sports Facilities Driveway ® Courts Parking Skating Rink Trail Ditch, Culvert Headwall ® - Stream o G~ 0 V ~ o0 00 r: O . R O 0 Map by: Town of Reading Map date: 4/1/05 Building footprints, driveways, parking, roads, paths, walls, fences, sports facilities, and hydrography from 1998 aerial photos. Data are for planning purposes only. 0 50 100 200 300 Ft 45 TOWN OF READING FINANCE COMMITTEE FISCAL YEAR 2006 BUDGET MESSAGE Dear Town Meeting Members: The Finance Committee recommends the attached budget for Fiscal Year 2006. The committee conducted its budget hearings during the months of March and April 2005. At these hearings, each department was given an opportunity to explain their budgetary needs, including capital items. There was also an opportunity for public input and several Reading residents attended and participated in the discussions. The Committee's presentations at Town Meeting will elaborate on our analysis and reasoning used to arrive at the balanced budget presented in your warrant. The Finance Committee strongly encourages all Town Meeting Members to read this recommended budget carefully and welcomes all comments and questions. On March 30th. and April 6th, the Finance Committee took its final votes to recommend to Reading Town Meeting a FY 2006 Budget in the amount of $64,456,027. FY 2006 Revenues increased by 3% of which 67% is property taxes, 9% other local sources, 18% state aid, and 5% other available funds of which $550,000 is free cash. The FY 2006 Expenses increased by 3.3% leaving a budget shortfall. in the amount of $234,199. The budget was balanced by reducing requested building maintenance capital (School and Town) with the hope of funding them later if revenues come in better than expected. Throughout the summer and fall of '04 we anticipated a fairly smooth budget process for '06 due to revenues provided by the landfill project, recent overrides, and other positive revenue developments. This changed in the 4th quarter '04 when we were notified of a 22% increase or $1,040,000 in Health Insurance costs thus eliminating any cushion we thought we might have. Although funding this increase did not require cuts in personnel or services it could in the future. Double digit increases in health insurance are not an aberration and are not isolated to Reading according to information provided at a town sponsored Healthcare Forum on March 21St. Nationally, a dramatic increase in the number of Medicare beneficiaries is expected in the next 25 years ( 37 million in 1995 increasing to 70 million in 2030). These beneficiaries will create greater uses of inpatient and outpatient services, thus increasing overall cost. Higher cost will also result from improving technologies and state of the art equipment. Because reimbursement of these costs to Medicare/Medicaid providers is set by the government at less than reasonable and customary rates, the difference tends to be shifted to private insurers which in turn create higher premiums. In Reading, we can expect significant increases in the future unless we change the way we do things. Reading's healthcare demographics - one in which 50% of the approximate 1,100 insured are retirees and one in which 89 cents of each premium dollar is used to cover a claim - creates a challenging profile to minimize healthcare cost increases. Therefore, the Town's leadership bodies are preparing to set up a task force to look at bidding and or restructuring our Health Insurance program. B1 In addition to increasing healthcare costs, the Finance Committee is concerned about several other items that could have an impact on the Town's finances going forward. A summary is as follows: Snow and lice: As noted in Article 6 we had a significant shortfall due to a particularly stormy winter. This item continues to be extremely unpredictable and years like this past one have a significant impact on our cash reserves. Therefore, we have requested that bonding and or insurance mechanisms be researched for this item. Special Education Out of District Placements: The School Department has informed us that out of district placements are on the rise. Reading uses SPED dollars more effectively when they are kept within the Reading school district. The school department has worked diligently to see that students' needs can usually be met within the Town. It has added additional SPED resources to the district on a cost effective basis as needed. However, a recent area trend is that families remove a SPED student from the district, outpiace the student in a private school and pay the first year's tuition themselves. Then, by state law, subsequent annual tuitions must be paid by the Town if the student remains out of district. This entire process is done outside of the SPED program established by the Town of Reading. Thus cost effective resources offered by the Town go unused in favor of similar more expensive resources offered out of district. Rising Fuel Costs: A new area of concern in the non-discretionary expense category is fuel costs. Heating costs have increased by 33% and engine fuel by 30%. Although the dollar amounts aren't staggering there seems to be no end in sight as to the percentage increases. At this point all we can do is continue to conserve and be sure we are negotiating the best available rates from our vendors. Continued Inability to Adequately Fund Capital: As non-discretionary expenses continue to increase fewer dollars become available for capital appropriation. Deferring or eliminating capital is unfortunately the way we balance the budget. We recognize that this is short sighted and if continued it will cause us even greater expense to maintain or repair our infrastructure. We need to research ways to commit resources to capital on an annual basis. Although we used a significant amount of free cash to cover increases in the FY 2005 Budget (Article 6) we continue to meet the Finance Committee goal of at least 5% in cash reserves. A summary of reserves is as follows: Stabilization Fund $819,838 Fincom Reserve Fund $150,000 Sale of Real Estate $2,325,000 Free Cash in hand $27,488 Free Cash Guaranteed $650,000 Total $3,972,326 B2 These reserves prepare us for future budgetary shortfalls and maintain our sound fiscal position in the eyes of bond rating agencies. In summary, unlike several surrounding communities, Reading will be able to maintain level services over the next 12 months. However, as we look at the budget shortfalls predicted in the Town Manager's projections for '07, '08, and '09 we must continue to be vigilant with expense control and even more importantly keep looking for creative ideas for revenue enhancement. The Finance Committee acknowledges the cooperation and extraordinary efforts of Peter Hechenbleikner, Pat Schettini, Mary DeLai, Elizabeth Klepeis, Richard Foley, the Board of Selectmen, the School Committee, and all other Town boards and employees who contributed to the development of this budget. Respectfully submitted, TOWN OF READING FINANCE COMMITTEE Charles R. Robinson, Chairman Richard E. McDonald Robert W. LeLacheur Andrew W. Grimes Paul Bolger Harold S. Torman Marsie West Michele Williams B3 FAX: (781) 942-9071 Email: townmanager&i.reading.ma.us Y 2006 Budget Message To Members of the Reading Finance Committee and Town Meeting: TOWN MANAGER (781) 942-9043 I am.transmitting to you the proposed FY 2006 Budget for the Town of Reading. This message provides an overview of the budget. The detailed sheets attached constitute the details of the budget that the Finance Committee will need in order to review, analyze and make its recommendation on this spending plan to Town Meeting. A budget is a means to an end, not an end in itself. It is the means by which the community determines what kind of a Town we will be. Through the budget process, we determine what services we will provide as a community to our residents. We also set a pattern for our future. We have been able to establish proper levels of cash reserves over the past few years, and this budget maintains those reserves - 5% of our operating budgets or $3.2 million. We are not proposing to utilize more reserves to balance this budget than we can afford - nor are we proposing to hoard these reserves to the detriment of current and future residents. The revenue and spending plan, which is reflected in the FY 2006 Budget, is a reasonable one, trying to maintain a delicate balance between the needs for services in the community and our ability to pay for those services. Within the expenditure budgets, an attempt has been made to balance the services among the several departments so that the services provided will reflect an appropriate mix of services to the entire community. We have been able to do this in spite of an almost crippling increase in employee and retiree health insurance costs, a trend seen throughout our nation's economy. In producing these budgets, a great deal of work has been done by the Board of Selectmen and the School Committee and their staffs. Public input has been sought and obtained. We look forward to discussing these budgets and the underlying service needs of the community as this budget is reviewed and presented to Town Meeting. . Peter I. Hechenbleikner Town Manager B4 "'VENUES The "Forecast of General Fund Revenues FY 2006 through FY 2009," included in the revenue section of the budget book, shows two years of historical revenue, the proposed revenues for FY 2006, and one year of forecasted revenues. In addition, in this section you will find: ♦ Estimated State aid for FY 2006 based on the Governor's budget, o Historical information on free cash, ♦ Status of FY 2004 encumbrances, e A listing of all revolving funds with the balances as of July 1, 2004 and December 31, 2004. The following are the highlights of the revenues for FY 2006: o Property Taxes - ♦ In FY 2004, the voters approved a $4.5 million Prop 2'/2 general operating override. This is reflected in the tax levy for FY 2004. This set a new base upon which the 2.50% levy limit is figured. This levy limit is carried out for FY 2006 and beyond. ♦ Also in 2006, we are projecting $500,000 in new growth based on historical new growth plus new growth from the landfill site and other ongoing development activity in the community. ♦ Additionally, the tax levy (debt exclusion) reflects the debt exclusion for the High School project. $35 million for the High School project has been bonded and under the new SBA rules, once the project is complete and audited, the Town will receive its full share of the SBA reimbursement. The effect of this will be the portion of the tax bill that pays for the RMHS debt exclusion will actually be reduced around FY 2009 when the State reimbursement is received. ♦ Finally, the Board of Assessors has requested an increase in the "provisions for abatements and exemptions," or Overlay Reserve to a level of $500,000 for a variety of reasons. The Town Manager is recommending that this level is achieved over time, and the budget as presented increases this historical figure by $10,000 for FY 2006 and each year going forward. ♦ Local Revenues from sources other than property taxes - As a general rule, these line items have increased 2% from FY 2005 budget levels. The exceptions are as follows: ♦ Charges for services have been increased 2% plus increases in revenue from the Advanced Life Support service of the Reading Fire Department. ♦ Interest earnings have been increased in FY 2006 based on the investment of the unexpended portions of the $35 million in bonds sold for the Reading Memorial High School. The Finance Director also notes a slight increase in interest rates. o Medicaid reimbursement for special needs is being pursued diligently by the School Department. The figures shown are based on current levels of billing and collections for SPED Medicaid reimbursements. o Intergovernmental Revenue - State Aid estimates are based on the Governor's Budget which was released in late January 2005. Historically, this has been the lowest level of State Aid considered as part of the State budget process. B5 ♦ Operating Transfers/Available Funds - ♦ The amount of money available from cemetery sale of lots has remained constant. ♦ Sale of real estate funds from the landfill will be available for debt and capital expenses. This is consistent with the Capital Improvements Program which will make these funds last for approximately 10 years ($375,000 per year). ♦ The earnings distribution from the Light Department has been increased based on the CPI through November 2004 and is reflected in the RMLD Budget. ♦ The Board of Assessors certifies the overlay surplus at $147,717. ♦ The amount of Certified Free Cash used to balance this budget is the same amount as used at this time last year, less the reduction in the Vocational School Budget voted by the Finance Committee. These levels of Free Cash should be sustainable into the future, .while retaining appropriate levels of cash reserves. Summary of Revenues - The total revenues for general government, therefore, will be over $64.2 million or a 3% increase from FY 2005. Cash Reserves - While not an element of the budget, it is important for Town Meeting to understand the status of Cash Reserves. The Finance Committee's stated goal is to have 5% of, the operating budget in cash reserves. On a proposed $64.2 million budget, cash reserves should be equal to $3,210,000. Going into this Spring, the Town's Free Cash position was very strong - over $1.6 million. In order to pay for FY 2005 Budget shortfalls primarily for snow/ice and health insurance and other employee benefits, and in.order to provide a level of funding for the FY 2006 Budget, Free Cash has been drawn down to $27,000. However, Free Cash at this point in time is artificially stated at $650,000 less than it actually is because of the method of funding \ of school capital projects at last Fall's Town Meeting following an opinion from the Department of Revenue. Therefore, the following is a statement of the Town's total Cash Reserves in April 2005, not counting any Free Cash to be generated as a result of the close-out of FY 2005: ♦ Stabilization Fund o Reserve Fund o Sale of Real Estate ♦ Free Cash (in hand) ♦ Free Cash (Guaranteed) Total $ 819,838 $ 150,000 $2,325,000 $ 27,488 $ 650,000 $3,972,328 This amount exceeds the Cash Reserve goal of $3,210,000 but certainly this matter bears watching over the next couple of years. B6 EXPENSES The attached "Forecast of General Fund Expenses" shows two years of historical expenses, the proposed FY 2006 Budget and a one-year projection. The FY 2006 projected expenses are the same as reflected in the detailed FY 2006 proposed budget. In developing the expense portion of the budget, all of the Departments have looked at the core mission of what we do. We have examined, and continue to examine, whether the services we provide are important or necessary to the community and how we provide them. We do not just do this at budget time - Reading is a community whose staff and employees are always looking at what we do, how we do it; and whether there is a better way. A very large portion of what we spend as a community is for salaries of employees. We are a service business, and generally we provide those services through Town and School staff. Our philosophy for compensating our employees, both Town and School, is that we pay in the mid range of our local labor market area (generally a dozen or so communities around us). The same is true of benefits. Because of the type of community we are and the expectations of our residents, we demand far more than average effort from our employees, and we feel that our employees do not disappoint. This budget reflects that philosophy - to pay at the middle and demand the best. Town Government As part of the FY 2006 Budget for Town Departments, the Board of Selectmen established the following as priorities: ♦ Hire an Assistant Town Manager or'Community Services Department Head - Because of the retirement of the Finance Director in late 2005, the Board of Selectmen has approved the establishment of an Assistant Town Manager/Finance Director position which will be filled in late FY 2005. This increases staff by .5 FTE. ® Klement Elder/Human Services Study - This is accomplished through replacement of the Elder/Human Services Administrator's position, and the increase of a .8 FTE position to a full-time position. ® Implement School Redistricting; as this impacts on the Town Budget and services - The Town budget reflects the budgeting for a modest amount of sidewalks, and establishment of three new Crossing Guard positions. o Address new service demands related to developments - The FY 2006 Budget reflects the modest increase of Health Inspector and Public Health Nurse positions. ♦ Implement key recommendations of Audit - With the change in finance and accounting staff this year, we will be limited in what we can accomplish. However, some progress will be made with existing staff. o Hire additional clerical help as needed - This budget adds slightly to clerical staff in the Finance Department. If resources permitted, we would also hire additional clerical staff in Community Services as a priority. ♦ Restore key services, if possible - There are no previously reduced services that are restored as part of this budget. Areas that would be a priority are Library hours and DPW services in several areas including drainage. B7 The following are the highlights of each section of the FY 2006 Budget: C A. Accounting • Because of the retirement of the Town Accountant in September 2005, the budget includes funding for two. to three weeks of overlap between the current Town Accountant and a new Town Accountant in order to ensure a smooth transition. B. Community Services • B 1 - A portion of the Conservation Administrator's salary has previously been offset by conservation funds, when major applications for development were generating large fees. That is no longer the case and the revolving funds are not available in adequate amounts to offset parts of this salary. • B4 - The inspections revolving funds continue to offset portions of the inspections salaries and expenses that are related to inspection of major projects whose construction is ongoing - Landfill, Archstone, Johnson Woods (and school projects). • B6 - The Health Division salaries have been increased to increase the hours of the Health Inspector and the Public Health Nurse due to increased demand for both services. • B8 - The Elder/Human Services salaries have been increased to implement the study of the Division which was completed in the Fall of 2004, primarily in the area of making the position of Volunteer Coordinator full time, and making Senior Center programming part of that function. • B 14 - The Town Manager's salary reflects a decision by the Board of Selectmen to increase the salary to be more in line with similar salaries in similar communities in the labor market area. • B21 and B22 - The cost of elections will be less this year because of fewer elections. C. Finance • C5 - Assessment salaries have been increased to provide for a part-time position to assist in required appraisals and measure/list work to maintain the quality of the assessment program and to meet new State requirements. • C8 and C10 - Changes in the salaries in both line items are due to the retirement of the current Finance Director in June 2005, and replacement with a Finance Director/Assistant Town Manager. This decision leads to other changes in personnel throughout the Department. D. Library • There are no changes in Library operation or programs. E. Public Safety • The retirement of the Police Chief in April 2005 and replacement within the ranks has an impact on other salaries within the ranks of the Department. F. Public Works • F5 - DPW Highways - There is provision in the budget for seasonal laborers which will assist the Department in its many missions. B8 • F7 - DPW Parks/Forestry - The addition of one additional laborer is necessary to maintain the grounds at the new Wood End School, and other grounds work that has been added to the responsibilities of the Division without an increase in staff. • F13 - The reduction in street lighting reflects the historical costs of street lighting. • F15 - Snow and ice is increased to keep pace with inflation. Summary of Town Departments - The Town departments show an increase of 3.03% or $420,451 from FY 2005- FY 2006. A number of additional expenses were requested including: e Additional Library hours; o Additional clerical assistance in departments; o Additional laborers in the Highway Division. These programs are not among the highest priorities at this time. If additional revenues permit, these programs would return valuable services to the community. G. Building Maintenance - Building Maintenance expenses are increased a total of 11.30% or $389,393. A full explanation of the budget increases is included in the Building Maintenance portions of the budget. H: School Budget - The School Budget is increased 2.03% or $567,587. In addition, there is an increase of $300,000 in Circuit Breaker anticipated funding which is available to the School Department without appropriation. See the School section of the budget for a detailed explanation of the budget. 1. Vocational Schools - The requested Vocational School assessment is increased more than 21% to almost $254,000. The Finance Committee has voted to recommend a budget of $223,000 or an increase of over 7%. The Vocational School Budget as developed is a reasonable one. The Town's enrollment has increased by one student. The Finance Committee is frustrated by a lack of clarity of the formula by which the assessments to the 12 member communities is established. Lacking that information, the Finance Committee is inclined to fund this budget at a reduced level. If additional information is forthcoming, the Finance Committee may amend its recommendation. J. Debt Service and Capital • The debt service reflects the full cost of the debt service including the debt service for the Reading Memorial High School project. Tax excluded property tax revenues offset the High School debt. • The Capital Improvements Program reflects requested projects. The Capital section of the budget does not reflect funding of all requests at this time. If additional funds become available through increased State aid or otherwise, additional capital improvements may be funded. K. Employee Benefits • K4 - The major increase is for Health Insurance. The rates effective March 1, 2005 went up an average of 18.5% plus increased enrollment. We have used for budgeting purposes, an increase of 15% effective March 1, 2006 but will do everything possible to contain those costs to a lower number. B9 L. Stabilization Fund - No additional funds are put into the Stabilization Fund in FY 2006. The current balance is $819,838. The original principal of.$800,000 has gathered over $19,000 in interest. There is no intention to utilize any of these funds during FY 2006. State Assessments - Town Meeting does not appropriate funds of the State Assessments but the Town needs to account for these assessments when balancing the budget. The largest single assessment is for the MBTA. The State Assessments reflect a reduction of 7.33% which is a continuation of past trends. This is due to changing the budget method of the MBTA to "forward funding," and this is probably the last year that the assessments will be reduced. General Fund Expenses Summary The general fund reflects an increase in expenditures of 3.08% or $1,919.688. ENTERPRISE FUNDS The Water and Sewer Funds are an enterprise basis, which means that the ratepayers pay all cost related to those services. M. Water Fund - The water budget is increased by 9.53%. While the Salary line reflects a modest increase, the Expense is increased significantly primarily because of the requirement to address regulatory requirements. The debt service is slightly decreased and capital is significantly increased. These reflect prior approvals by Town Meeting for major capital improvements of the water system, including development of a new Water Treatment Plant and improvement of the water distribution system. The effect of these improvements on water and sewer rates is planned so that the overall annual rate of combined water and sewer rates will increase at approximately 5.5% to 6 % over the next several years.. There is a considerable balance in the water and sewer reserves ($1,781,968 in water and $1,072,248 for sewer), and the intent is to use these funds over time to manage the rate increases. N. Sewer Fund - The sewer budget increase is a very modest .22%. The debt service increase is for a 5 year no-interest loan from the MWRA for sewer I/I work which will assist the Town in making the sewer system as "tight" as possible and, therefore, reduce our peak flows and contain our costs. The capital proposed is pursuant to the 10 year Capital Improvements Program. B10 Town of Reading, Massachusetts Forecast of General Fund Revenues FY 2006 - FY 2009 Proper taxes: Tax levy (within levy limit) Tax levy (debt exclusion) Less: Provision for abatements and exemptions Local revenues from sources other than propert taxes: Motor vehicle excise Penalties and interest on taxes Payments in lieu of taxes Charges for services Licenses and permits Special assessments Fines Interest earnings Medicaid Reimbursement Other intergovernmental revenue: State aid Less: State aid • offset hems Supplemental Aid FY 2004 Actual FY 2005 Revised'?, FY 2006 FY 2007 MJ 9° 0f Total % Of Total X Ot Total Budget Forecast" Budget Forecast Budget Forecast Budget $ $ $ $ 38,001,668 39,439,063 40,946,713 42,610;171 155,565 2,824,216, 2,707,877 .2,707;877 (396;105) (403,573) (410,000) (420,000) 37,759,128 65.91% 41,859,766; 67.11% 43,244,59D 67.37% 44,898,048 68.63% 17.2% 10.9% 3.3% 3.8% Actual Collections.:' 2,823,284 2,700,000• 2,800,000 2,13 56,000 1671558 1,60,000 160,000 -163,200 269,964 23D,000 230,000 234,60D 1,431,493 1,360,000 ' 1,500,000 1,530,OOD 63,360 60,000 60,000 61200 6,390 5,000 5,OOD 5;100 _138,693 -130,000 140,000 142,800 - 476,745 525,000 575,000 550,000 74,237 75,000 450,000 459,000 51,819 5,503,563 9.61% 5;145,000 8.41% 5,920,000 9,22% 6,901,900 9.17% -097. 12.9% 1.4 Actual Collections 11,659,721 11,701,437 11,984,691 11,984,691 , (235,181) (266,917) (266,917) (266,917) 183,430 - 128,347 128,347 11,424;540 19.94% if, axo 18.630/a 11,846,121 18.45% 11,646121 18.11%0 4.4% 1.7%: 2.0'% Operating transfers / available funds: Actual Collections _ Cemetery sale of lots 10,000 47,737 ' . 48,000 Sale of real estate funds 300 000.. 375,000 Reading Ice Arena Authority 116,074 11 107,256 120,000 Earnings distribution-electric F 1826,062 1,894,829 1,970,40D Overlay surplus '201820 94 674 147,717 Debt Service Reserve 150,OOD Stabilization Fund Certified "Free Cash" 293,615 _ 1,203,000 519,012 2,597,571P 4.53% 3;647,496 5,85% 3,180,129 4.95% Change from prioryear 15:1% 40.4% -12.8% Totals 457,284,802 82,320,152 64,190,840 Increase from previous year 9.7% go88,487 5% ;5;085,350 $1,820,688 10;000 375,000 120,000 2,019,660 150,000 2,674,660 4.090/4 •15.9Y. ; 85;420,'T29 1.9% $1,229,889, (A) Assumes new growth at $155,000 per year for FY 2006 through FY 2009, plus new growth in accordance with "Analysis of impact on tax levy of (B) Includes annual projected revenue from Debt Exclusions passed (C)The Board of Assessors have Indicated a need to Increase the "provision of exemptions and abatements" (Overlay Reserve) (D) Projects a 2% per year increase in most categories, except for Charges for service (ALS), Interest Earnings (RMHS bond investment), and Medicaid re (E) Assumes the Governor's State Aid Figures for FY 2006, no change in base State Aid from FY 2006 through FY 2009, a reduction in SBA beginning in JE and SM Schools. There will be at an unknown date adjustments to Parker and Coolidge MS SBA reimbursemenL (F) Assumes actual Earnings Distribution from RMLD for FY 06, and 2.5% thereafter. B11 4/4/2005 4:18 PM Town of Reading, Massachusetts Forecast of General Fund Expenses FY 2005 through FY 2009 Town Government Salaries A Expenses B Total Change from prior year School Department Salaries Expenses Total Change from prior year Vocational School District Change from poor year FY2004Ao6af'' FY 2005Butl6eted FY2006 FY200TProjeded Expended, %OfTotal Appmvod %0 Total Budget %0 Total %OfTotal Bud °t Eud of Bud et Request Bud et forocasf Budget 23 45% 22 24% . , 22.26% 22.11% .9,290,036 10,016,174 - 10,304,794 2.88% 10716,986 ...3.535,160 3,H56,006 3.986.837 3.39% 4.086.508 12,825,196 13,872,180 14,291,631 3.02% 14,803;494 ` '$485, 912 '..$1,040,984 $419,451 5511,801" 46.63% 44.77% 44.38% 44.47% C 25,508,419 ' b87$412 27,921,916 -$2,413506 28,489,603 .2.03% $567,587 29,771;531 '.$4,282,028 E i96,977 0.36% 29s,1sa 0.33% 223,000 0.35% ~za;5i5' 0.341. i°,ees $f1 177 $14esa rant ' Building Maintenance Town Schools Total D Change from prior year Debt Service and Capital Debt Service F Capital G Total Change from prior year Contributory Retirement Non-Contributory Retirement Unemployment Compensation Group Heaithitife Insurance MedicaraiSocial Security Workers Compensation PoliceiFire Indemnification Total Change from prior year 6 51 % % . 5.52 5.97% 6.10% 596121 3,238,338 -.3,561,776 3.445,066 3,834,459 11.30% 4,083,699 f5H3,781 5116,710 - 5389,393 $249,240 8.45% 13.24% 11.98% 11.09% 4,178,118 8,790,140 6,898,508 1.60% 6,547,233 ' 442 0, 63 =1 4, 70,000 7938,288 A6.03% ; a a-600 4610241 8,260,146. 7,691,796 -6.88°% 7,425277 $547,785 639,899 .5584344 -$266,563 13.57% 12.90% 14.30% 15,15% 2,186,390 2,407,094.' 2,463,851 2.36% '.2,525,447 ' 93,745 91,625 - 99,257 1.67% 101,738 41,6e5 75,000 601000 -20.00% 6o,ooo 4,341,283 _ 4709330 - 5,749,962 22.10% 6,612,456 _ 493,385 ,495350 530,211 7.04% 556,722 782,894 221,650' - 225,528 0.84% 236,804 96.147 36`or; 50.000 38.89% 50`000 7,421,349. ° 3,044,049 9,178,809 10,143,168 ' 5486,523 15822,1x0 ` 51,134,760 .S$64,JSfl Stabilization Fund Change Irom prior year State Assessment ^r N sscoo 1.03;/61 ' r 1_ 0.8 3% 480,642 0.75% , ,..482,658 0.7 . Totals ;;54899,948 - - - g2110;i5 2' s 64,189,840 292% 88846,357 Increase from previous year 5.4/0 $2,819,886 o 14.0 6 51,8iMOB 2.90/0 $1,819,69 4.3% $2758,5,17 Projected Revenue $57,264,802 $6$370,152 $64,190,840 $65,420,729 Difference between Expenses and Revenue $2,584,856 $1,000 ($1,527,628) "A" - Town Government Salaries increase a total of 4% per year after FY 2006 "B" - Town Government Expenses Increase 2.5% per year after FY 2006 "C' - School budgets reflect a 4.51/6 Increase per year after FY 2006. "D" - Building Maintenance budgets reflect a 6.5% Increase per year after FY 2006 "E Vocational School District assessment at requested level for FY 2006, and a 2.5% Increase after that , 'F' - Debt Service Includes the cost of committed debt, both general tax supported and that voted by debt exclusion 'G" - Capital includes the use of the "Sale of Real Estate" funds per a 10 year model of expenditure, and Includes an increase in capital expenditu equaling 1110th of the revenue generated by large new development as reflected In the Revenue projections "H" - Contributory Retirement reflects a 2.5% per year increase after2006 "1" - Non Contributory Retirement is assumed to Increase at 2.5% per year "J' - Unemployment compensation has been projected to reflect the level utilized in FY 2005 "K" -Health Insurance reflects an approximately 19.5°/8 Increase for FY 2006 and 15°/s per year Increasefrom'07 through '09. The Town has had in 't" - Medicare/Social Security has been adjusted for FY 2005, and then Increases by 5°/s per year "M" - Workers Compensation has been increased 5% per year after FY 2006. "N State Assessment Increased 2.5°h per year from FY 2096 levels B12 416/2005 9:44 AM TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2006 BUDGET Actual Actual Budget Recommended Percent Source of FINCOM Expenditures Expenditures (Revised) Budget Increase Funding Recom. No. FY-2003 FY - 2004 FY - 2005 FY - 2006 05 to'06 Budget Summar y General Fund A Accounting 106,108 114,325 117,608 126,198 7.30% 8,590 B Community Services 1,278,806 1,387,431 1,444,202 1,498,965 3.79% 54,763 C Finance 671,129 757,507 973,633 963,919 -1.00% (9,714) D Library 794,283 868,999 905,074 942,817 4.17% 37,743 E Public Safety 5,810,623 6,226,574 6,559,149 6,655,941 .1.48% 96,792 F Public Works 3,411,215 3,470,360 3,872,514 4,103,791 5.97% 231,277 Town Totals 12,072,164 12,825,196 13,872,180 14,291,631 3.02% 419,451 G Building Maintenance 3,089,640 3,561,776 3,445,066 3,834,459 11.30% 389,393 H-1 Schools 24,891,038 25,705,383 28,130,066 28,712,503 2.07% 582,437 j J Debt Service and Capital 3,922,129 4,620,241 8,260,140 7,691,796 -6.88% (568,345) K Employee Benefits 6,839,667 7,421,349 8,044,049 9,178,809 14.11% 1,134,760 Total General Fund 50,814,638 54,133,945 61,751,501 63,709,198 3.17% 1,957,697 State Assessments 611,074 566,001 518,651 480,642 -7.33% $ $ $ $ Total Funding Required For General Fund 51,425,712 54,699,946 62,270,152 64,189,840 3.08% 1,919,688 Enterprise Funds L Water Fund 2,746,997 2,791,647 2,909,731 3,187,133 9.53% 277,402 M Sewer Fund 3,883,379 3,942,101 4,066,823 3,975,906 -2.24% (90,917) Total Enterprise Funds 6,630,376 6,733,748 6,976,554 7,163,039 2.67% 186,465 4/6/2005 B13 6 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2006 BUDGET Actual Actual Budget Recommended Percent Source of FINCOM Expenditures Expenditures (Revised) Budget Increase Funding Recom. No. FY-2003 FY•2004 FY•2005 FY-2006 05to'06 A Accountinu Accounting Al Salaries and Wages 105,016 113,196 116,267 124,836 7.37% 640 A2 Expenses 1,092 1,129 1,341 1,362 1.57% 6-0-0 Total Accounting 106,108 114,325 117,608 126,198 7.30% B Community Services Conservation 61 Salaries and Wages 28,846 29,660 30,724 49,075 59.73% Zoning Board B2 Salaries and Wages 762 1,191 1,200 1,100 -8.33% Historical Commission B3 Expenses 972 972 975 1,000 2.56% Inspection B4 Salaries and Wages 96,291 100,480 102,950 106,304 3.26% Planning B5 Salaries and Wages 51,786 61,158 63,208 65,615 3.81% Health / Wis & Measures B6 Salaries and Wages 101,997 105,856 116,233 129,397 11.33% B7 Expenses 48,247 47,969 47,751 48,754 2.10% Elder/Human Services B8 Salaries and Wages 117,847 - 133,341 137,866 150,162 8.92% B9 Expenses 2,899 3,310 3,500 3,900 11.43% Veterans B10 Salaries and Wages 8,892 9,423 9,731 15,796 62.33% B11 Expenses 593 478 700 700 0.00% B12 Assistance (10) 4,589 6,000 6,000 0.00% Selectmen B13 Expenses 2,420 1,888 1,500 1,700 13.33% Town Manager B14 Salaries and Wages 97,254 100,087 95,182 92,152 -3.18% B15 Expenses 11,026 250 -100.00% Law Division B16 Town Counsel 101,417 111,144 115,000 112,200 -2.43% B17 Labor Counsel 9,139 8,374 8,000 5,000 -37.50% B18 Expenses 34,248 1,607 Town Clerk B19 Salaries and Wages 50,660 53,173 55,221 57,316 3.79% B20 Expenses 958 505 1,100 1,650 50.00% C 41612005 B14 1 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2006 BUDGET Actual Actual Budget Recommended Percent Source of FINCOM Expenditures Expenditures (Revised) Budget Increase Funding Recom. No. FY - 2003 FY - 2004 FY - 2005 FY-2006 05 to '06 Elections and Registrations B21 Salaries and Wages 28,147 15,774 34,170 12,856 -62.38% B22 Expenses 30,565 30,502 23,338 24,745 6.03% Casualty Insurance B23 Expenses 205,264 295,092 303,263 319,561 5.37% General B24 Salaries and Wages 188,559 197,357 210,110 216,032 2.82% B25 Expenses 71,053 62,475 76,230 77,950 2.26% Community Services B26 Salaries and Wages 771,041 807,500 # 856,595 # 895,805 4.58% 6.0-0 B27 Expenses 507,765 579,931 587,607 603,160 2.65% 6-0-0 Total Community Services 1,278,806 1,387,431 1,444,202 1,498,965 3.79% C Finance Finance Committee C1 Salaries and Wages 235 365 900 900 0.00% C2 Expenses 37,611 34,000 34,750 39,850 14.68% C3 Reserve Fund 150,000 150,000 0.00% Assessment C4 Salaries and Wages 99,676 104,597 108,680 127,349 17.18% C5 Expenses 8,625 58,986 35,900 9,450 -73.68% Technology C6 Salaries and Wages 78,748 . 88,277 112,169 114,437 2.02% C7 Expenses 94,640 134,087 127,702 127,133 -0.45% Human Resources C8 Salaries and Wages 40,058 42,006 43,625 43,007 -1.42% C9 Expenses 16,097 12,054 37,760 14,145 -62.54% General C10 Salaries and Wages 239,684 238,309 273,136 287,264 5.17% C11 Expenses 55,755 44,826 49,011 50,384 2.80% Finance C12 Salaries and Wages 458,401 473,554 538,510 572,957 6.40% 6-0.0 C13 Expenses 212,728 283,953 435,123 390,962 -10.15% 6-0-0 Total Finance 671,129 757,507 973,633 963,919 -1.00% D Library Library D1 Salaries and Wages 643,613 679,194 707,642 741,134 4.73% 6-0-0 D2 Expenses 150,670, 189,805 197,432 201,683 2.15% 6-0-0 Total Library 794,283 868,999 905,074 942,817 4.17% 41612005 2 E15 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2006 BUDGET Actual Actual Budget Recommended Percent Source of FINCOM Expenditures Expenditures (Revised) Budget Increase Funding Recom. No. FY - 2003 FY - 2004 FY - 2005 FY - 2006 05 to '06 E Public Safetv Police E1 Salaries and Wages .2,687,865 2,792,204 3,029,651 3,017,895 -0.39% E2 Expenses 168,032 215,430 219,892 223,779 1.77% Fire 1 Emergency Management E3 Salaries and Wages 2,578,147 2,784,124 2,854,129 2,943,586 3.13% E4 Expenses 52,285 96,986 84,965 96,396 13.45% Dispatch E5 Salaries and Wages 286,220 299,647 332,271 336,233 1.19% E6 Expenses 38,074 38,183 38,241 38,052 -0.49% Public Safety E7 Salaries and Wages 5,552,232 5,875,975 6,216,051 6,297,714 1.31% 6-0-0 E8 Expenses 258,391 350,599 343,098 358,227 4.41% 6-0-0 Total Public Safety 5,810,623 6,226,574 6,559,149 6,655,941 1.48% F Public Works Administration F1 Salaries and Wages 81,400 82,985 86,136 89,025 3.35% F2 Expenses 4,859 5,626 5,613 5,613 0.00% Engineering F3 Salaries and Wages 215,792 209,615 248,880 226,139 -9.14% F4 Expenses 14,450 9,708 14,040 14,040 0.00% Highway and Equip. Maint F5 Salaries and Wages 584,903 682,026 675,338 741,162 9.75% F6 Expenses 279,654 339,941 265,951 309,209 16.27% Parks and Forestry F7 Salaries and Wages 293,744 280,336 335,850 376,563 12.12% F8 Expenses 48,995 51,482 68,477 76,553 11.79% Recreation F9 Salaries and Wages 46,532 110,618 114,849 3.82% F10 Expenses 1,661 23,280 Public Works (Sub-Total) F11 Salaries and Wages 1,222,371 1,254,962 1,456,822 1,547,738 6.24% 6-0-0 F12 Expenses 349,619 430,037 354,081 405,415 14.50% -$120,000R11A 6-0-0 C 4/612005 3 B16 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2006 BUDGET Actual Actual Budget Recommended Percent Source of FINCOM Expenditures Expenditures (Revised) Budget Increase Funding Recom. No. FY - 2003 FY - 2004 FY - 2005 FY - 2006 05 to '06 F13 Street Lighting 183,057 172,872 200,000 190,000 -5.00% 6-0-0 F14 Rubbish Collection / Disposal 1,029,355 1,076,261 1,360,648 1,438,856 5.75% 6.0-0 F15 Snow and Ice Control 489,068 385,931 307,086 324,682 5.73% 6-0-0 Cemetery F16 Salaries and Wages 76,055 85,655 124,287 124,610 0.26% 6-0-0 F17 Expenses 61,690 64,642 69,590 72,490 4.17% - $48,000 cem 6-H Seleortots Public Works F19 Salaries and Wages 1,298,426 1,340,617 1,581,109 1,672,348 5.77% F20 Expenses 2,112,789 2,129,743 2,291,405 2,431,443 6.11% Total Public Works 3,411,215 3,470,360 3,872,514 4,103,791 5.97% Town Total - Salaries/Wages 8,828,729 9,290,036 10,016,174 10,304,794 2.88% 288,620 Town Total - Expenses 3,243,435 3,535,160 3,856,006 3,986,837 3.39% 130,831 TOWN TOTAL 12,072,164 12,825,196 13,872,180 14,291,631 3.02% 419,451 G Building Maintenance School Buildings G1 Salaries and Wages 1,005,784 1,073,395 1,188,060 1,315,573 10.73% 6.0-0 G2 Expenses 1,544,915 1,913,021 1,667,222 1,922,765 15.33% 6.0-0 Town Buildings G3 Salaries and Wages 131,543. 141,107 132,284 142,316 7.58% 6-0-0 G4 Expenses 407,398 434,253 457,500 453,805 -0.81% 6-0-0 Total Building Maintenance 3,089,640 3,561,776 3,445,066 3,834,459 11.30% 389,393 H-1 Schools H School 24,734,092 25,508,410 27,921,916 28,489,503 2.03% 567,587 6-0-0 I Northeast Regional Voc. Asmt 156,946 196,973 208,150 223,000 7.13% 14,850 6-0.0 Total Schools 24,891,038 25,705,383 28,130,066 28,712,503 2.07% 582,437 41612005 4 B17 TOWN OF READING, MASSACHUSETTS - FISCAL YEAR 2006 BUDGET Actual Actual Budget Recommended Percent Source of FINCOM Expenditures Expenditures (Revised) Budget Increase Funding Recom. No. FY - 2003 FY - 2004 FY - 2005 FY - 2006 05 to '06 J Debt Service and Capital J1 Debt Service 3,897,129 4,178,178 6,790,140 6,898,508 1.60% 108,368 6-0-0 $375,000 sale Capital Projects of Real Estate J2 Town Technology 9,000 72,000 J3 Library Technology 10,000 10,000 J4 School Equipment 25,000 40,000 J5 P.S. Communication Equip. 250,000 J6 Fire Equipment 15,000 29,952 30,000 167,000 J7 School Building Imp. 650,000 17,550 J8 Town Bldg Imp. 22,000 17,550 J9 Hwy Equipment/signs 65,000 175,000 124,000 J10 Roadway Improvements 300,000 307,500 315,188 J11 SidewaiklCurblPed. Safety Rev. Fund J12 Playground Upgrade 7,500 12,500 20,000 J13 Flexible Account 10,000 8,611 10,000 10,000 Total Capital Projects 25,000 442,063 1,470,000 793,288 46.03% (676,713) Total Debt and Capital 3,922,129 4,620,241 8,260,140 7,691,796 -6.88% (568,345) K Emplovee Benefits K1 Contributory Retirement 2,136,600 2,186,300 2,407,094 2,463,851 2.36% - $147,717 overlay 6-0-0 K2 Non-Contrib. Retirement 99,183 93,745 97,625 99,257 1.67% 610-0 K3 Unemployment Benefits 78,167 47,685 75,000 60,000 -20.00% 6-0-0 K4 Group Health / Life ins. 3,880,899 4,341,283 4,709,330 5,749,962 22.10% -$519,012 free cash 6-0-0 K5 Medicare/ Social Security 436,765 493,385 495,350 530,211 7.04% 6-0-0 K6 Workers Compensation 171,068 192,804 223,650 225,528 0.84% 6.0.0 K7 Police I Fire Indemnification 36,985 66,147 36,000 50,000 38.89% 6.0-0 K8 Total Employee Benefits 6,839,667 7,421,349 8,044,049 9,178,809 14.11% 1,134,760 Enterprise Funds L Water Fund L1 Salaries and Wages 726,725 782,690 804,548 828,569 2.99% 6-0-0 1-2 Expenses 1,226,931 1,239,294 1,364,961 1,542,435 13.00% 6-0-0 1-3 Debt Service 127,419 218,622 213,129 -2.51% 6.0-0 1-4 Capital Outlay 793,341 642,244 521,600 603,000 15.61% Total Water Fund 2,746,997 2,791,647 2,909,731 3,187,133 9.53% 277,402 M Sewer Fund M1 Salaries and Wages 191,172 214,833 221,392 234,084 5.73% 6.0-0 M2 Expenses 3,232,913 3,261,589 3,458,731 3,468,145 0.27% 6.0-0 M3 Debt Service 132,19D 132,190 0 83,677 $10,000 from 6.0.0 M4 Capital0utlay 327,104 333,489 386,700 190,000 -50.87% Sewer Reserves Total Sewer Fund 3,883,379 3,942,101 4,066,823 3,975,906 -2.24% (90,917) combined enterprise 6,630,376 6,733,748 6,976,554 7,163,039 2.67% B18 4/6/2005 5 C Town of Reading, Massachusetts Encumbrances General government: General services: Expenses Board of assessors: Expenses Finance: Expenses Human Resources: Expenses Technology: Expenses Elections and Registrations: Expenses Fire: Expenses Capital Dispachers: Expenses Police / Fire Indemnification: Expenses School department Engineering: Expenses Capital Highway and equipment maintenance: Expenses Capital Parks and forestry: Expenses Recreation: Expenses Generator at Senior Center: Capital Public way acceptance: Expenses Cemetery: Expenses Enterprise funds: Water fund: Expenses Capital Sewer fund: Expenses Capital Total Balance Balance 1-Jul-04 15-Feb=05 41 - 30,123 7,500 1,539 83 465 - 19,000 825 6,897 131 26,454 6,281 7,047 - 1,655 810 5,950 - 1,787,504 8,739 2,150 2,150 2,500 2,500 4,899 861 51,697 - 2,256 455 7,500 - 22,000 6,709 44 44 527 - 49,711 851 1,773,686 1,237,651 1,222 56 680,457 455,073 4,485,324 1,730,719 B19 Town of Reading, Massachusetts Other Special Revenue Funds Federal grants: Highway safety Fire FEMA Library services State grants: Community police Police vests . SAFE program Weights and measures scanner State aid to libraries Arts lottery Revolving funds: Wetland protection filing fees Affordable housing Johnson Woods review Special details - police Drug related enforcement Inspection - Johnson Woods Inspection - Walker Brook Weights and meausres violations Compost bins Sunset Rock development Pierce St. performance deposit Title V - loan repayments Recreation - self supporting Receipts reserved for appropriation: Real estate proceeds Reading Ice Arena Authority Sale of cemetery lots Stormwater mitigation Walkers' Brook Crossing mitigation Longwood Farms mitigation Donation funds: Benches Flags DARE program RAD program SAFE program Cemetery trash barrels Substance abuse Human services Council on aging Shopping assistance Library Historical commission Hunt Park Total all funds Balance Balance 01-Jul-04 31-Dec-04 3,548 4,378 690 17,535 - 9,529 27,420 72,155 340 - 1,368 926 925 8,010 37,597 57,682 2,963 1,470 14,476 5,264 186,098 287,946 19,726 19,726 (93,280) (51,530) 488 488 - 20,908 108,114 231,713 525 697 3,169 1,709 6,308 6,308 - 25,000 10,370 9,205 53,044 51,442 776,796 482,001 107,256 - 98,533 72,456 10,000 10,000 100,000 100,000 - 126,000 36 36 - 60 1,497 663 346 846 157 857 56 56 2,692 2,081 11,364 11,364 6,113 3,718 1,691 1,763 13,881 26,896 4,277 4,277 18,046 4,121 1,536,630 1,627,756 C B20 Town of Reading, Massachusetts School Special Revenue Funds Federal grants: Title I Title V P. L. 94-142 SPED Early childhood Drug abuse education program Title 11 Sped professional development Technology State grants: Racial imbalance Circuit breaker Other grants: Vernal pool workshop Donald A. Burns Foundation Intel Foundation Revolving funds: Lunch program Athletic events Adult education Summer school tuition RISE pre-school Use of property Drama activities Drama activities (Coolidge) Drama activities (Parker) Donations - science Tuition - special needs program All-day kindergarten Total all funds Balance Balance 01-Jul-04 31-Dec-04 47,783 52,317 - 2,935 2,498 - - 300 - 8,260 128 4,106 4,609 21,664 4,160 858 1,526 1,106 14,721 - - 336,170 3,996 5,236 11,137 11,137 10,000 10,000 58,087 37,916 104,116 181,877 18,461 16,339 19,477 17,134 33,982 49,663 86,209 116,208 8,598 24,312 8,608 7,754 9,473 9,489 - 1,925 49,080 67,980 82,895 217,360 $ $ 579,544 1,202,046 B21 Town of Reading FY - 2006 Budget Budget Summary (Form A) . Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Accounting Accounting - 025 Summary. Al &A2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 105,016 113,196 116,267 124,836 1,092 1,129 1,341 1,362 106,108 114,325 117,608 126,198 2.6 2.6 2.6 2.5 The Accounting Department is responsible for maintaining financial records that facilitate the preparation of financial reports and schedules that provide meaningful, accurate information for comparability and for managements decision making process. The Accounting Department ensures that financial transactions are in compliance with legal requirements and are properly recorded an a timely basis. The current Town Accountant has announced his intention to retire at the end of September 2005. Included in the budget this year is provision for "overlap of new TA", equal to 8 weeks of pay, which.is determined as being 3 weeks of overlap plus vacation pay for 4 weeks to the current Town Accountant 6-Apr-05 'i r B22 - Town of Reading FY-2006 Budget Accounting Salaries and Wages (Form B) Accounting - 025 Summary: Al Annual Adopted Actual Actual Budget Recommendej FTE Expenditures. FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Town Accountant 1.0 74,757 1.0 76,910 1.0 78,339 1.0 80,332 Asst. Town Accountant 0.2 4,311 0.2 4,171 0.2 8,668 0.1 4,496 Administrative Assistant 0.8 19,261 0.6 20,204 0.6 21,047 0.6 21,852 Account Clerk 0.6 21,515 0.8 27,355 0.8 24,068 0.8 24,955 Overlap of New TA .10,225 T $ $ $ $ Totals 2.6 119,844 2.6 128,640 2.6 132,122 2.5 141,860 Source of Fundinq Water Fund 3,707 3,861 3,964 4,256 Sewer Fund 3,707 3,861 3,964 4,256 Electric Fund 7,414 7,722 7,927 8,512 I General Fund (Form A) 105,016 113,196 116,267 124,836 B23 Town of Reading FY - 2006 Budget Accounting Expenses (Form C) Accounting - 025 Summary. A2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Supplies 252 239 325 350 Professional Development 804 947 900 906 Travel Reimbursement 216 123 300 300 $ $ $ $ Totals 1,272 1,309 1,525 1,550 Source of Funding Water Fund 45 45 46 47 Sewer Fund 45 45 46 47 Electric Fund 90 90 92 94 General Fund (Form A) 1,092 1,129 1,341 1,362 6-Apr-05 B24 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Community Services Conservation - 061 Summary. B1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY -2003 FY - 2004 FY - 2005 FY - 2006 28,846 29,660 30,724 49,075 0 0 0 0 $ $ $ $ 28,846 29,660 30,724 49,075 1.1 1.0 1.0 0.0 Normally the Conservation Wetlands Fund goes to offset a portion of the salary for the Conservation Administrator. Several large projects over the past couple of years have contributed to the fund, but the large projects are permitted, and it is not expected that the Wetlands Fund will be replenished to the extent that it has been in the past Therefore the budget does not anticipate the use of any Wetlands fees this year to offset portions of the budget 6-Apr-05 B25 Town of Reading FY-2006 Budget Community Services C Salaries and Wages (Form B) Conservation - 061 Summary: B1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Conservation Administrator 1.0 43,359 1.0 45,490 1.0 47,274 49,075 Recording Secretary 0.1 487 $ $ $ $ Totals 1.1 43,846 1.0 45,490 1.0 47,274 0.0 49,075 Source of Funding Wetland protection Funds 15,000 15,830 16,550 0 General Fund (Form A) 28,846 29,660 30,724 49,075 C. B26 Town of Reading FY - 2006 Budget Budget Summary (Form A) Community Services Zoning Board of Appeals - 066 Summary: B2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 762 1,191 1,200 1,100 'Expenses(Form C) 0 0 0 0 Totals 762 1,191 1,200 1,100 Revenue and Staffing Revenues Staffing 0.1 0.1 0.1 0.1 Commentary This budget is for the cost of a recording secretary for the ZBA. During the past 2 years there have been some major 40B Affordable Housing cases before the ZBA, but the number of such cases is at a lull. Therefore level funding this budget should be achievable. 6-Apr-05 B27 Town of Reading FY-2006 Budget Community Services C Salaries and Wages (Form B) Zoning Board of Appeals - 066 Summary: B2 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Recording Secretary 0.1 762 0.1 1,191 0.1 1,200 0.1 1,100 $ $ $ $ Totals 0.1 762 0.1 1,191 0.1 1,200 0.1 1,100 Source of Funding General Fund (Form A) 762 1,191 1,200. 1,100 B28 Town of Reading FY - 2006 Budget Budget Summary (Form A) Community Services Historical Commission - 681 Summary: B3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 0 0 0 0 Expenses(Form C) 972 972 975 1,000 Totals 972 972 975 1,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The modest increase in this budget should be adequate. The Historical Commission has a fund in addition to Town funding, to provide them with the resources needed if there is any major historical documentation projects to be undertaken. 6-Apr-05 B29 Town of Reading FY - 2006 Budget Expenses(Form C) Community Services Historical Commission - 681 Summary: B3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 $ $ $ $ Supplies 972 972 975 1,000 Totals 972 972 975 1,000 Source of Funding General Fund (Form A) 972 972 975 1,000 6-Apr-05 B30 Town of Reading FY - 2006 Budget Community Services Budget Summary (Form A) Inspectors -141 Summary: B4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 96,291 100,480 102,950 106,304 Expenses(Form C) 0 0 0 0 Totals 96,291 100,480 102,950 106,304 Revenue and Staffing $ $ $ $ Revenues Staffing 2.0 3.0 3.0 3.0 ~ I Commentary The Assistant Building Inspector's position continues to be paid from the revolving fund(s) that have been set up with the proceeds of building permit fees from major projects. The Assistant Inspector position is crucial to doing a proper job of inspection on routine matters as well as the major projects currently under construction and projected to be in construction for at least the next couple of years. These projects include: - Wood End School - Barrows School - Reading Memorial High School - Walkers Brook Crossing Phase 1(350,000 square feet of commercial use) - Walkers Brook Crossing phase 2 (79,000 square feet of commercial use) - Maplewood Village on Salem Street (36 units of condominiums) - Johnson Farms (160 units of condominiums) - Archstone Development (Spence Farm) (204 apartment units) - Haven Junction (30,000 square feet of commercial use) 6-Apr-05 O B31 Town of Reading FY - 2006 Budget Salaries and Wages (Form B) Community Services Inspectors -141 Summary: B4 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Building Inspector 1.0 55,260 1.0 57,987 1.0 60,272 1.0 62,562 Assistant Bldg. Inspector 1.0 37,456 1.0 45,003 1.0 47,137 Gas / Plumbing Inspector 0.5 20,411 0.5 20,939 0.5 20,839 0.5 21,621 Wiring Inspector 0.5 19,095 0.5 21,179 0.5 20,839 0.5 21,621 Alternate Inspector 1,525 375 1,000 500 Totals 2.0 96,291 3.0 137,936 3.0 147,953 3.0 153,441 Source of Funding Revolving Fund(s) 37,456 45,003 47,137 General Fund (Form A) 96,291 100,480 102,950 106,304 B32 Town of Reading FY - 2006 Budget i Community Services Budget Summary (Form A) Planning - 065 Summary B5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 51,786 61,158 63,208 65,615 Expenses(Form C) 0 0 0 0 Totals 51,786 61,158 63,208 65,615 Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 1.0 Commentary The Town Planner position is essential to the operation of the Community Planning and Development Commission, the Zoning Board of Appeals, and the Town government in general. Major activities include: - Updating of the 1991 Master Plan - Zoning amendments - Economic Development - Downtown Improvements - advise the ZBA on 40B and other major projects 6-Apr-05 B33 Town of Reading FY - 2006 Budget Community Services Salaries and Wages (Form B) Planning - 065 Summary: B5 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Town Planner 1.0 51,340 1.0 61,158 1.0 63,208 1.0 65,615 Recording Secretary 446 C Totals 1.0 51,786 1.0 61,158 1.0 63,208 1.0 65,615 Source of Funding General Fund (Form A) 51,786 61,158 63,208 65,615 B34 Town of Reading H - 2006 Budget Community Services Budget Summary (Form A) Health - 511 Summary. B6 & B7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 101,997 105,856 116,233 129,397 Expenses (Form C) 48,247 47,969 47,751 48,754 Totals 150,244 153,825 163,984 178,151 Revenue and Staffing Revenues Staffing 3.2 2.3 3.2 3.5 Commentary The position of Public Health Nurse had to be re-classified in 2004, because after a vacancy in the position we were unable to fill it for the previous salary. This budget reflects an increase of 2 hours per week hours for the Public Health Nurse (PHN) position, and 4 hours a week for the Inspector's position. New development has added significantly to the Inspector's workload, due to additional restaurants and other commercial uses. The weekly schedule would increase from 19 hours a week to 23 hours per week The workload of the'PHN has increased significantly because of more communicable diseases in the community, a fairly recent but continuing trend. The hourly schedule would increase from 24 hours to 26 hours per week. 6-Apr-05 B35 Town of Reading FY-2006 Budget Community Services C Salaries and Wages (Form B) Health - 511 Summary: B6 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Health Services Admin. 1.0 52,184 1.0 56,694 1.0 59,058 1.0 61,309 Tobacco Control Coord. 0.9 3,731 Public Health Nurse 0.6 25,419 0.6 22,402 0.6 27,737 0.8 31,166 Health Inspector 0.5 20,821 0.5 21,108 0.5 23,232 0.6 29,183 Sealer of Weights & Meas. 0.1 8,905 0.1 10,346 1.0 14,271 1.0 45,739 Nurses (Flu,Hep B,Adol) 0.1 1,151 0.1 1,542 0.1 1,935 0.1 2,000 Totals 3.2 112,211 2.3 112,092 3.2 126,233 3.5 169,397 Source of Fundinq State Grant - SWM 10,214 6,236 10,000 40,000 _ General Fund (Form A) 101,997 105,856 116,233 129,397 B36 Town of Reading FY - 2006 Budget Community Services Expenses (Form C) Health - 511 Summary: Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Animal Disposal 4,607 4,709 3,793 3,869 Contractual Services 2,540 530 Riverside Community Care 6,557 6,556 6,700 6,834 E.M.A.R.C. 8,220 7,535 10,566 10,777 Mosquito Control 22,724 22,724 23,292 23,874 Clinics 839 1,910 1,500 1,500 Educational Supplies 1,473 1,700 400 400 Travel Reimbursement 1,287 1,064 1,500 1,500 Weights and Measures I 11,044 1,241 5,000 0 Totals 59,291 47,969 52,751 48,754 Source of Fundinq Grant -SWM 11,044 5,000 0 General Fund (Form A) 48,247 47,969 47,751 48,754 6-Apr-05 B37 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Community Services Elder/ Human Services #541 Summary: B8 & B9 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 117,847 133,341 137,866 150,162 2,899 3,310 3,500 3,900 120,746 136,651 141,366 154,062 4.5 4.5 4.5 4.7 A recent study has recommended changes in the manner in which the Elder/Human Services Division operates and interacts with other providers in the community. Most of the changes do not require any budgetary changes, but one key change is the need to have the Coordinator of Volunteers position expand to also become the Senior Center Coordinator and to have the hours also expand to become full time. This is reflected in the budget as presented. There are other elements of the study which will require further review by the new Elder/Human Services Administrator, and which may require some modest budget adjustment during FY 2006. 6-Apr-05 B38 Town of Reading FY-2006 Budget Community Services Salaries and Wages (Form B) Elder / Human Services #541 Summary: B8 Annual Adopted Actual Actual Budget Recommende FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Elder Services Admin. 1.0 46,432 1.0 48,059 1.0 52,050 1.0 51,913 Social Worket 1.0 33,473 1.0 37,885 1.0 39,385 1.0 40,960 Coordinator of Volunteers 0.8 26,246 0.8 27,636 0.8 28,627 1.0 37,086 Van Driver 0.9 19,854 0.9 22,084 0.9 22,916 0.9 23,910 Substitute Van Driver 0.1 1,867 0.1 1,633 0.1 1,856 0.1 2,476 Meals on Wheels Coord. ( I 0.7 19;110 0.7 20,505 0.7 21",430 0.7 22,217 $ $ $ $ Totals 4.5 146,982 4.5 157,802 4.5 166,264 4.7 178,562 Source of Fundinq Burbank Trust Fund 8,400 Donations 3,726 8,398 8,400 State Grant 20,735 20,735 17,000 17,000 Trust Fund 3,000 3,000 General Fund (Form A) 117,847 133,341 137,866 150,162 B39 Town of Reading FY - 2006 Budget Expenses (Form C) Community Services Elder / Human Services #541 Summary: B9 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Fuel 1,972 2,240 1,800 2,200 Senior Center Supplies 126 166 250 250 Automotive Repair 400 400 Educational Supplies 130 151 250 250 Travel Reimbursement 671 753 800 800 Senior Tax Work Program 9,686 10,565 10,500 10,500 Totals 12,585 13,875 14,000 14,400 . Source of Funding Burbank Trust Fund General Fund (Form A) 9,686 10,565 10,500 10,500 2,899 3,310 3,500 3,900 6-Apr-05 B40 Town of Reading FY - 2006 Budget Budget Summary (Form A) Community Services Veterans - 5581 & 552 Summary. B10, B11 & B12 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 8,892 9,423 9,731 15,796 Expenses (Form C) 583 5,067 6,700 6,700 Totals 9,475 14,490 16,431 22,496 Revenue and Staffing $ $ $ $ Revenues Staffing 0.3 0.3 0.3 0.5 Commentaiv State law requires that every community with a population over 12,000 have a full time Veterans Agent, or form a veterans district The Town had previously been exempt because our Veterans Agent had been part time and was grandfathered. The former Veterans Agent has refired, and we are in the process of forming a Veterans District With Wilmington, with each community paying 1/2 the cost of a full time 35 hour a week position. Therefore the salary has increased. 6-Apr-05 B41 Town of Reading FY - 2006 Budget Community Services Salaries and Wages (Form B) Veterans - 5581 & 552 Summary: B10 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Veterans' Agent 0.3 8,892 0.3 9,423 0.3 9,731 0.5 15,796 Totals 03 8,892 0.3 9,423 0.3 9,731 0.5 15,796 Source of Funding General Fund (Form A) 8,892 9,423 9,731 15,796 B42 Town of Reading FY - 2006 Budget Community Services Expenses (Form C) Veterans - 5581 & 552 Summary. B11 & B12 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Travel Reimbursement 593 478 700 700 Veterans' Assistance (10) 4,589 6,000 6,000 Totals 583 5,067 6,700 6,700 Source of Funding - - General Fund (Form A) ( I 583 5,067 6,700 6,700 6-Apr-05 B43 Town of Reading FY - 2006 Budget Community Services Budget Summary (Form A) Selectmen - 011 Summary. B13 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 2,420 1,888 1,500 1,700 Totals 2,420 1,888 1,500 1,700 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The expense budget has increased because of increasing public hearings and the cost of providing legal notice of those hearings. All other aspects of this budget remain as for previous budgets. 6-Apr-05 B44 Town of Reading FY - 2006 Budget Community Services ( i Expenses (Form C) Selectmen - 011 Summary: B13 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Advertising 1,737 1,550 800 1,000 Supplies 79 17 200 200 Other Expenses 604 321 500 500 Totals 2,420 1,888 1,500 1,700 Source of Funding $ $ $ $ General Fund (Form A) 2,420 1,888 1,500 1,700 6-Apr-05 B45 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Community Services Town Manager - 012 Summary. . B14 & B15 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 97,254 100,087 95,182 92,152 0 11,026 10,250 0 97,254 111,113 105,432 92,152 1.0 1.0 1.0 1.0 The proposed salary for the Town Manager reflects a vote by the Board of Selectmen in the fall of 2004 to increase the salary to come closer to reflecting the average of salaries for the position in the labor market area. The process used is the same as used for establishing appropriate pay for all union and non-union employees of the Town. The charge of a portion of the Town Manager's salary to the water and sewer enterprises reflects the proportion of the total prior year's budget accounted for by the water and sewer budgets. 6-Apr-05 B46 Town of Reading FY-2006 Budget Community Services Salaries and Wages (Form B) Town Manager - 012 Summary: B14 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Town Manager 1.0 102,352 1.0 105,313 1.0 106,861 1.0 114,000 Totals 1.0 102,352 1.0 105,313 1.0 106,861 , 1.0 114,000 Source of Funding Water Fund 2,549 2,613 4,808 .9,112 Sewer Fund 2,549 2,613 6,871 12,736 General Fund (Form A) 97,254 100,087 95,182 92,152 B47 Town of Reading FY - 2006 Budget Community Services Expenses (Form C) Town Manager - 012 Summary: B15 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 _Advertising 250 Contractual Services 11,026 10,000 Totals 0 11,026 10,250 0 Source of Funding General Fund (Form A) 0 11,026 10,250 0 6-Apr-05 B48 Town of Reading FY - 2006 Budget Community Services Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Law - 041 Summary: B16, B17 & B18 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 0 0 0 0 144,804 121,125 123,000 117,200 144,804 121,125 123,000 117,200 0.0 0.0 0.0 0.0 The Town secured proposals for legal services 2 years ago. The firm of Brackett and Lucas was selected. The rate in the FY 2005 budget reflects a $10 per hour increase, per the proposal as accepted by the Board of Selectmen. The budget also reflects the offset of a portion of the expense by the water/sewer enterprise. In FY 2004, over $4,000 was charged to the water enterprise for work on the Water Treatment Plant project and issues related to the water meter installation. In FY 2005, expenses related to the water and sewer enterprise systems are higher than for FY 2004 (currently $12,000), and the proposed budget reflects that fact. Labor Counsel expenses for FY 2005 will exceed the budget for that item, due to the fact that all Town labor contracts are being negotiated in FY 2005. The amount proposed for FY 2006 should be adequate for labor counsel services. 6-Apr-05 B49 Town of Reading H - 2006 Budget Community Services Expenses (Form C) Law - 041 Summary: B16, B17 & B18 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Town Counsel 101,417 111,144 115,000 124,200 Labor Counsel 9,139 8,374 8,000 5,000 Special Counsel 34,248 Other Expenses 1,607 $ $ $ $ Totals 144,804 121,125 123,000 129,200 Source of Funding wate/sewerr enterprise 12,000 General Fund (Form A) 144,804 121,125 123,000 117,200 6-Apr-05 B50 Town of Reading H - 2006 Budget Community Services Budget Summary (Form A) Town Clerk - 051 Summary: B19 & B20 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 50,660 53,173 55,221 57,316 Expenses (Form C) 958 505 1,100 1,650 Totals 51,618 53,678 56,321 58,966 Revenue and Staffing Revenues Staffing 1.0 1.0 1.0 1.0 l j Commentary Contractual services now includes maintaining the time stamp machine, rental of a safe deposit box, and printing of annual reports for internal use. Supplies now includes printing violation ticket books forTown use, and purchase of dogs tags 6-Apr-05 B51 Town of Reading FY-2006 Budget Community Services Salaries and Wages (Form B) Town Clerk - 051 Summary: B19 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Town Clerk 1.0 50,660 1.0 53,173 1.0 55,221 1.0 57,316 Totals 1.0 50,660 1.0 53,173 1.0 55,221 1.0 57,316 Source of Funding General Fund (Form A) 50,660 53,173 55,221 57,316 B52 Town of Reading FY-2006 Budget Community Services Expenses (Form C) Town Clerk - 051 Summary: B20 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Contractual Services 473 445 500 800 Supplies 485 60 600 850 Totals 958 505 1,100 1,650 Source of Funding $ $ $ $ General Fund (Form A) l I 958 505 1,100 1,650 6-Apr-05 B53 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Community Services Elections & Registration - 052 Summary. B21 & B22 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 28,147 15,773 34,170 12,856 30,565 30,502 23,338 24,745 58,712 46,275 57,508 37,601 0.0 0.0 0.0 0.0 The FY 2006 budget reflects having only 1 scheduled election during the Fiscal year - the Town election in April 2006. By contrast, in FY 2005 there were 4 elections, including the town election, the presidential election, and the federal and state primaries. The cost of legal advertising was increased in FY 2005 to reflect averages for the past 2 years. Advertising costs are high for advertising warrants, and for advertising the bylaws and other actions of Town Meeting. 6-Apr-05 B54 - Town of Reading FY-2006 Budget Community Services Salaries and Wages (Form B) Elections & Registration - 052 Summary: B21 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Registrars 1,328 1,305 1,420 1,500 Census 373 801 800 850 Elections 25,698 12,985 30,750 9,410 Town Meeting 748 682 1,200 1,096 $ $ $ $ Totals 0.0 28,147 0.0 15,773 0.0 34,170 0.0 12,856 Source of Funding General Fund (Form A) 28,147 15,773 34,170 12,856 B55 Town of Reading FY - 2006 Budget Expenses(Form C) Community Services Elections & Registration - 052 Summary. B22 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Advertising 11,820 2,604 6,980 6,900 Postage 708 920 725 Supplies Elections 6,897 Contractual Services: Census 4,238 5,016 4,800 4,725 Elections 11,875 16,421 11,500 5,655 Town Meeting 2,632 2,497 6,420 6,740 Totals 30,565 34,143 30,620 24,745 Source of Funding State Grant 3,641 7,282 0 General Fund (Form A) 30,565 30,502 23,338 24,745 6-Apr-05 B56 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals 11. 1 Revenue and Staffing Revenues Staffing Commentary Community Services Insurance - 850 Summary: B23 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 0 0 0 0 205,264 295,092 303,263 319,561 205,264 295,092 303,263 319,561 0.0 0.0 0.0 0.0 The budget at this time reflects a 5% increase in premium. As the budget process moves forward we would anticipate being able to fine tune this figure. The budget also reflects an increased amount for deductibles; reflecting the experience of past years. Portions of the budget are charged to water and sewer. These expenses reflect a portion of the cost of premiums, plus an estimate for insurance deductibles. . 6-Apr-05 B57 Town of Reading FY - 2006 Budget Community Services Expenses(Form C) Insurance • 850 Summary: B23 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 P & C Insurance Premiums (net) 213,809 306,195 312,890 323,051 Claims 623 2,482 4,000 15,000 Administration 995 Faithful Performance Bonds 1,500 $ $ $ $ Totals 214,432. 304,708 316,890 339,551 Source of Funding Water Fund 4,031 4,228 6,022 6,624 Sewer Fund 5,137 5,388 7,605 13,366 General Fund (Form A) 205,264 295,092 303,263 319,561 6-Apr-05 C B58 Town of Reading FY - 2006 Budget Community Services Budget Summary (Form A) Genera) - 015 Summary: B24 & B25 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 188,559 197,357 210,110 216,032 Expenses (Form C) 71,053 62,475 76,230 77,950 Totals 259,612 259,832 286,340 293,982 Revenue and Staffing Revenues Staffing 7.4 6.7 6.7 6.7 Commentary This budget includes salaries for all support staff in the entire Department, as well as services like postage used by the entire Town workforce. It also included expenses for the entire department, such as professional development and mileage reimbursement 6-Apr-05 B59 Town of Reading FY-2006 Budget Community Services C Salaries and Wages (Form B) General - 015 Summary: Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # - FY - 2003 # - FY - 2004 # - FY - 2005 # FY - 2006 $ $ $ $ Office Manager 1.0 41,342 1.0 43,387 1.0 45,081 1.0 46,784 Administrative Assistant 1.0 31,306 1.0 31,341 1.0 32,377. 1.0 33,649 Administrative Secretary 1.0 32,879 1.0 35,448 1.0 36,133 1.0 37,510 Clerks 3.9 70,493 3.0 79,740 3.0 83,674 3.0 85,075 Recording Secretary(s) 0.1 1,128 0.3 727 0.3 5,000 0.3 5,000 Temporary position 0.4 8,243 0.4 3,058 0.4 4,220 0.4 4,389 Overtime / Out of Grade 3,168 3,656 3,625 3,625 Sick Leave Buyback C $ $ $ $ Totals 7.4 188,559 6.7 197,357 6.7 210,110 6.7 216,032 Source of Funding General Fund (Form A) 188,559 197,357 210,110 216,032 B6O - Town of Reading FY - 2006 Budget i Community Services Expenses (Form C) General - 015 Summary: Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Maintenance of Equipment 876 500 600 Advertising 581 273 1,500 1,000 Postage 28,042 22,886 31,000 31,000 Photocopy Equipment 15,781 14,333 20,000 18,750 (1,793) Supplies 6,867 6,918 7,700 7,900 Printing & Stationery 5,096 4,846 2,000 5,000 Duplicating & Photo Supplies 1,587 120 150 0 Printing 75 0 Professional Development 8,834 12,972 10,305 10,500 Travel Reimbursement 3,119 41 3,000 3,200 Dues & Membership 851 760 inc in PD inc in PD Technical Publications 17 inc in PD inc in PD Subscriptions 278 243 inc in PD inc in PD ( Rental of Facilities Totals 71,053 62,475 76,230 77,950 Source of Funding General Fund (Form A) 71,053 62,475 76,230 77,950 _ , 6-Apr-05 B61 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Finance Finance Committee - 021 Summary. C1- C2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 235 365 900 900 37,611 34,000 34,750 39,850 37,846 34,365 35,650 40,750 0.0 0.0 0.0 0.0 The Finance Committee budget is primarily for the Reserve Fund. This figure has not increased for a number of years, but depending upon budget stability, the $150,000 appears to be adequate. The cost of the audit reflects the multi-year agreement for the audit, following the bid process conducted by the Audit Committee. 6-Apr-05 B62 Town of Reading FY-2006 Budget Finance Salaries and Wages (Form B) Finance Committee - 021 Summary: C1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Recording Secretary 235 365 900 900 Totals 0.0 235 0.0 365 0.0 900 0.0 900 Source of Funding General Fund (Form A) 235 365 900 900 B63 Town of Reading FY - 2006 Budget Finance Expenses (Form C) Finance Committee - 021 Summary: C2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Financial Audit 44,250 40,000 40,000 46,000 Professional Development 750 750 Totals 44,250 40,000 40,750 46,750 Source of Fundinq Water Fund 2,213 2,000 2,000 2,300 Sewer Fund 2,213 2,000 2,000 2,300 Electric Fund 2,213 2,000 2,000 2,300 General Fund (Form A) 37,611 34,000 34,750 39,850 6-Apr-05 B64 Town of Reading FY - 2006 Budget Finance Budget Summary (Form A) Assessme nt - 031 Summary: C4 & C5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budoet Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 99,676 104,597 108,680 127,349 Expenses (Form C) 8,625 58,986 35,900 9,450 Totals 108,301 163,583 144,580 136,799 Revenue and Staffing Revenues Staffing 2.0 2.0 2.0 2.0 Commentary The Assessors are requesting a new position, that of Associate Appraiser in order to keep up with the State's requests for additional data collection. The position would be slated as a Grade 7 Step, with an annual salary of $ 34,568. The Town Manager is recommending that the position be filled part time, perhaps on a seasonal basis at this time, and to try that for a year and evaluate it as part of next years budget. The position of Assistant Appraiser was established for the purpose of data collection, and there is a turnover in the position. As part of the establishment of the revolving funds for fees for new projects, the use of the revolving funds for initial appraisals of large projects is permitted, and therefore that line item has been reduced to its more normal amount 6-Apr-05 B65 Town of Reading FY - 2006 Budget Salaries and Wages (Form B) Finance Assessment - 031 Summary: C4 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Appraiser 1.0 59,136 1.0 62,055 1.0 64,480 1.0 70,149 Assistant Appraiser 1.0 40,540 1.0 42,542 1.0 44,200 1.0 42,200 Associate Appraiser 0.5 15,000 Totals 2.0 99,676 2.0 104,597 2.0 108,680 2.5 127,349 Source of Funding General Fund (Form A) 99,676 104,597 108,680 127,349 B66 Town of Reading FY - 2006 Budget Finance Expenses.(Form C) Assessment - 031 Summary: C5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Equipment Maintenance/Repair 1,500 1,500 1,500 1,500 Recording Fees 513 455 500 500 Appraisal Services 4,500 54,800 25,000 5,000 Supplies 567 883 800 800 Publications/Subscriptions 931 998 900 1,000 Travel Reimbursement 614 350 700 650 Pers. Prop. Cost Tables 1,500 Informational Hearings 5,000 Totals 8,625 58,986 35,900 9,450 Source of Fundinq General Fund (Form A) I 8,625 58,986 35,900 9,450 6-Apr-05 B67 Town of Reading FY - 2006 Budget Finance Budget Summary (Form A) Technolog y a 045 Summary: C6 & C7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 78,748 88,277 112,169 114,437 Expenses (Form C) 94,640 134,087 127,702 127,133 Totals 173,388 222,364 239,871 241,570 Revenue and Staffing Revenues Staffing 2.0 2.0 2.5 2.5 Commentary The technology budget level funds services with a small reduction in the expense budget The telephone budget should show a reduction in future years, as we realize costs from the new pbx system being installed. 6-Apr-05 B68 Town of Reading FY - 2006 Budget Finance Salaries and Wages (Form B) Technology - 045 Summary: C6 Annual Adopted Actual Actual Budget Recommende( FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Technology Coordinator 1.0 64,010 1.0 67,164 1.0 68,415' 1.0 70,149 Network Technician 1.0 41,913 1.0 52,131 1.0 54,165 1.0 56,188 GIS Coordinator 0.5 29,000 • 0.5 28,307 Totals 2.0 105,923 2.0 119,295 2.5 151,580 2.5 154,644 Source of Fundinq Water Fund 10,870 11,930 15,158 15,464 Sewer Fund 10,870 11,930 15,158 15,464 Electric Fund 5,435 7,158 9,095 9,279 General Fund (Form A) 78,748 88,277 112,169 114,437 B69 Town of Reading FY - 2006 Budget Finance Expenses (Form C) Technology - 045 Summary: C7 Annual. Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Maintenance of Equipment 5,768 7,406 11,150 11,150 Computer License Fee 7,350 17,684 7,533 10,000 Telephone 67,490 85,871 75,000 75,000 Contractual Services 8,014 20,584 9,225 10,250 Supplies 21,192 17,597 24,419 25,000 GIS (73) 18,000 13,895 C Totals 109,741 149,142 145,327 145,295 Source of Fundinq Water Fund 5,998 6,000 7,050 7,265 Sewer Fund 5,998 6,000 7,050 7,265 Electric Fund 3,105 3,055 3,525 3,632 General Fund (Form A) 94,640 134,087 127,702 127,133 6-Apr-05 B7O Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Finance Human Resources - 042 Summary. C8 & C9 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 40,058 42,006 43,625 43,007 16,097 12,054 13,760 14,145 56,155 54,060 57,385 57,152 1.0 1.0 1.0 1.0 6-Apr-05 B71 Town of Reading FY-2006 Budget Finance Salaries and Wages (Form B) Human Resources - 042 Summary: C8 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Human Resources Admin. 1.0 50,660 1.0 53,173 1.0 55,222 1.0 54,439 Totals 1.0 50,660 1.0 53,173 1.0 55,222 1.0 54,439 Source of Funding Water Fund 2,525 2,659 2,761 2,722 Sewer Fund 2,525 2,659 2,761 2,722 Electric Fund 5,552 5,849 6,075 5,988 General Fund (Form A) 40,058 42,006 43,625 43,007 B72 Town of Reading FY - 2006 Budget Finance Expenses (Form C) Human Resources - 042 Summary: C9 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Advertising 9,110 8,640 7,500 9,000 Medical Services 8,223 4,447 7,500 6,448 Printing i 564 767 1,000 1,000 Totals 17,897 13,854 16,000 16,448 Source of Funding Water Fund 900 900 1,120 1,151 Sewer Fund 900 900 1,120 1,151 Electric Fund General Fund (Form A) ( 1 16,097 12,054 13,760 14,145 6-Apr-05 B73 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Staffing Commentary Finance General - 035 Summary: C10 & C11 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 239,684 238,309 263,136 287,264 55,755 44,826 49,011 50,384 295,439 283,135 312,147 337,648 43,856 40,000 8.7 8.5 8.6 9.1 The general finance budget carries the Finance Director position as a Grade 18, Step 10. The current Finance Director is retiring, and we are working on a model of replacing the Finance Director who is also the Treasurer/Collector with a Finance DirectorlAssistant Town Manager position. There is a lot of work to be done to implement such an arrangement 6-Apr-05 C B74 Town of Reading FY - 2006 Budget Finance Salaries and Wages (Form B) Genera) - 035 Summary. C10 Annual Adopted Actual Actual Budget Recommended FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Finance Director/Asst TM 1.0 78,437 1.0 82,314 1.0 83,840. 1.0 71,410 Treasurer/Collector 1.0 42,976 1.0 35,181 1.0 45,003 1.0 58,275 Administrative Assistants 3.0 108,126 3.0 100,022 3.0 103,943 3.0 115,621 Clerks 3.7 80,443 3.5 95,521 3.6 105,903 4.1 120,907 Overtime (out of grade) 643 750 750 Step Increases j 3,700 $ $ $ $ Totals 8.7 310,625 8.5 313,038 8.6 339,439 9.1 370,663 Source of Funding Water Fund 20,900 22,143 22,064 24,093 Sewer Fund 20,900 22,143 22,064 24,093 Electric Fund 29,141 30,443 32,175 35,213 General Fund (Form A) ~ I 239,684 238,309 263,136 287,264 6-Apr-05 B75 Town of Reading FY - 2006 Budget Finance Expenses (Form C) General - 035 Summary: C11 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Tax Title Services 7,581 8,167 8,500 8,500 Banking Services 24,018 23,032 18,500 23,500 Postage 33,980, 26,303 32,125 29,000 Supplies 4,215 3,918 4,846 4,856 Professional Development 2,381 1,706 2,600 2,600 Travel Reimbursement 101 100 100 Equipment Totals 72,276 63,126 66,671 68,550 Source of Funding Water Fund 5,532 5,850 6,000 6,170 Sewer Fund 5,532 5,850 6,000 6,170 Electric Fund 5,457 6,600 5,660 5,827 General Fund (Form A) 55,755 44,826 49,011 50,384 6-Apr-05 B76 Town of Reading FY - 2006 Budget Library Budget Summary (Form A) Library - 611 Summary. D 1 & D2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 643,613 679,194 707,642 741,134 Expenses (Form C) 150,670 189,805 197,432 200,683 Totals 794,283 868,999 905,074 941,817 Revenue and Staffing Revenues Staffing 17.4 17.4 17.4 18.1 i I Commentary The salary budget for the Library reflects the current number of employees. There has been some increase in part time Librarians, Technicians and pages, and a decrease in Library Associates. These changes were required to keep up with the workload in the library during the year, and are not the result of expanded programs or hours. This budget is in complete compliance with requirements for state aid. We will need to make up the difference in the material budget through donations, fundraising, etc. 6-Apr-05 B77 Town of Reading FY - 2006 Budget Library C Salaries and Wages (Form B) Library - 611 Summary: D1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Director 1.0 60,839 1.0 63,823 1.0 66,320 1.0 70,304 Assistant Director 1.0 41,588 1.0 52,131 1.0 55,230 1.0 57,937 Technical Secretary 0.7 21,345 0.7 22,647 0.7 23,285 0.7 24,497 Division Heads 4.0- 175,310 4.0 184,082 4.0 192,991 4.0 201,676 Librarians 4.2 197,338 4.2 195,435 4.2 204,096 4.4 213,280 Senior Library Associate 0.7 20,386 0.7 20,936 0.7 21,908 0.6 22,767 Library Associates 0.7 20,195 0.7 20,906 0.7 21,307 0.7 22,330 Senior Library Technician 0.4 9,730 0.4 10,941 0.4 13,350 0.5 13,951 Library Technicians 2.4 67,196 2.4 75,052 2.4 73,120 2.8 76,935 Pages 2.3 29,686 2.3 33,241 2.3 36,035 2.4 38,457 Sick Leave Buy Back $ $ $ $ Totals 17.4 643,613 17.4 679,194 17.4 707,642 18.1 742,134 Source of Funding General Fund (Form A) 643,613 679,194 707,642 742,134 C B78 Town of Reading FY - 2006 Budget Library Expenses (Form C) Library - 611 Summary. D2 Annual Adopted Actual Actual Budget Recommendec Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Equipment Maintenance 3,105 3,105 3,260 3,353 NOBLE 39,895 43,995 45,972 47,288 Office Supplies 10,165 10,460 10,000 10,100 Professional Development 1,232 1,074 1,500 1,542 Travel Reimbursement 468 625 700 700 Other Materials 95,805 130,546 136,000 137,700 Totals 150,670 189,805 197,432 200,683 Source of Funding General Fund (Form A) ( I 150,670 189,805 197,432 200,683 6-Apr-05 B79 Town of Reading FY - 2006 Budget Public Safety Budget Summary (Form A) Police -111 Summary. E1 & E2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 2,687,865 2,792,204 3,029,651 3,017,895 Expenses (Form C) 168,032 215,430 219,892 223,779 Totals 2,855,897 3,007,634 3,249,543 3,241,674 Revenue and Staffing Revenues Staffing 40.3 40.3 40.8 40.8 Commentary The FY 06 Police Budget reflects current negotiated salaries for Police Superior Officers and Dispatchers. Contracts not finalized reflect an estimated increase. The overtime budget is increased by 2.5%. The expense budget is increased primarily in the areas of fuel, traffic signals, and vehicle supplies and repair. The FY 2006 budget reflects the retirement of the Police Chief in 2005, and internal replacement of the Chief with a current employee from the department. The salary budgets reflect the changes related to the promotion of a chief, in replacing lower ranking positions at the entry levels. . The budget also reflects the addition of 3 crossing guards in order to implement the elementary school redistricting plan. As this plan is evaluated, this number may change. 6-Apr-05 C B80 Town of Reading FY - 2006 Budget Salaries and Wages (Form B) Public Safety Police -111 Summary: E1 Annual Adopted Actual Actual Budget FTE Expenditures FTE Expenditures FTE (Revised) Classification # FY - 2003 # FY - 2004 # FY - 2005 Chief 1.0 109,606 1.0 115,057 1.0 117,194 Lieutenants 3.0 259,909 3.0 269,518 3.0 274,269 Sergeants 7.0 512,626 ' 7.0 531,027 7.0 540,474 Detectives 3.0 173,661 3.0 178,961 3.0 182,754 Officers 24.0 1,199,473 24.0 1,230,419 24.0 1,335,217 Clerks 2.0 60,841 2.0 64,590 2.0 67,122 Parking Enforcement 4,289 4,273 0.5 13,357 Animal Control Officer 0.3 10,016 0.3 10,370 0.3 11,814 School Traffic 104,788 102,946 115,495 Overtime 163,693 173,859 164,510 Holiday 86,005 88,081 95,228 Temporary Positions 2,958 2,932 5,000 Buy Back 88,217 Training 10,000 19,000 Details 10,171 T Totals 40.3 2,687,865 40.3 Source of Funding General Fund (Form A) 2,687,865 2,792,204 40.8 3,029,651 2,792,204 3,029,651 Recommender FTE Budget # FY - 2006 1.0 103,813 3.0 278,641 7.0 553,212 3.0 187,342 24.0 1,350,018 2.0 69,615 0.5 13,843 0.3 12,249 139,080 168,622 96,960 5,000 20,500 19,000 40.8 3,017,895 3,017,895 B81 Town of Reading FY - 2006 Budget Expenses(Form C) Public Safety Police • 111 Summary: E2 Annual Adopted Actual Expenditures Classification FY - 2003 $ Electricity 8,655 Equipment Maint / Repairs 216 Bicycle Repairs . 567 Traffic Light Repairs 5,304 Parking Program 9,146 Telephone (NEMLEC) 3,675 Postage 1,360 Photocopy Equipment 1,390 Fuel 26,175 Office Supplies 7,045 Duplicating & Photo Supplies 2,116 Medical Supplies Clothing / Uniforms 28,718 Vehicular Suppies & Repairs 16,682 Food / Groceries 287 Public Safety Supplies 2,389 Public Safety Supplies (Revolvers) 11,412 Firearm Renewal Supplies Training 5,420 Special Investigations 95 Professional Development 1,194 Travel Reimbursement 185 Equipment/ Furniture 868 Communications 9,048 Radar Unit 2,287 Vehicle(s) 22,253 Kennel Boarding 250 Kennel Fees 267 Automotive Repair 200 Other Expenses 828 Totals 168,032 Source of Funding General Fund (Form A) Actual Budget Recommended Expenditures (Revised) Budget FY - 2004 FY - 2005 FY - 2006 9,091 9,000 9,100 2,315 1,200 1,200 500 500 500 11,789 5,514 7,500 12,902 8,500 8,500 3,925 4,175 4,175 1,223 1,400 1,400 625 1,200 1,200 32,976 24,324 28,000 2,447 5,830 5,000 2,509 4,000 3,000 100 100 26,640 41,202 41,202 13,647 11,834 13,331 493 200 200 5,670 7,110 7,000 8,354 7,000 7,000 300 300 5,453 7,220 7,220 253 400 400 850 1,280 1,280 81 300 200 609 1,000 500 18,930 18,553 17,721 607 3,750 3,750 51,224 52,000 52,000. 1,000 1,000 1,000 1,000 198 2,119 215,430 219,892 223,779 168,032 215,430 219,892 223,779 B82 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses (Form C) Totals Revenue and Staffing Revenues Public Safety Fire 1 Emergency Mgmt -121 Summary. Actual Actual Expenditures Expenditures FY - 2003 FY - 2004 2,578,147 2,784,123 E3 & E4 Annual Adopted Budget Recommended (Revised) Budget FY - 2005 FY - 2006 2,854,129 2,943,586 52,285 96,986 84,965 96,396 2,630,432 2,881,109 2,939,094 3,039,982 282,486 262,681 470,022 485,801 Staffing 44.0 44.0 48.0 48.0 Mission: The Mission of Fire and Emergency Management is the protection of life, property and the environment. These goals are achieved through the following activities: Fire extinguishment - Community emergency medical education (CPR and defibrillator) -Emergency Medical Services Emergency preparedness through planning and training -Fire prevention -Maintaining and expanding emergency/ fire alarm system Fire safety education Environmental protection Siqnificant Events:The Fire Department's Advanced Life Support (Paramedic). program is a tremendous success. The most significant indicator of the quality of our program is our cardiac patient's resuscitation rate. Of the patients found in cardiac arrest 35% have been successfully resuscitated, this resuscitation rate is an outstanding achievement... As a result of recent world events Emergency Management has assumed a more active role. The Town of Reading is in compliance with all State and Federal regulations and all plans have been reviewed to ensure they are up to date. This will ensure the community is ready to handle any type of disaster whether natural or manmade, and is eligible to receive all available Federal and State funds. Budgetary Highlights: The expense portion of the budget has been modified to clearly identify the E.M.S. costs. The A.L.S. medical services account has been reformatted to reflect the E.M.S. equipment costs. This account has been by increased by $2,000 in new funds. $7.000 was transferred from the eauioment account and $4.000 from the medical B83 Town of Reading FY - 2006 Budget Public Safety Salaries and Wages (Form B) Fire / Emergency Mgmt - 121 Summary: E3 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 $ $ $ $ Fire Chief 1.0 81,001 1.0 84,284 1.0 87,931 1.0 91,287 Secretary 1.0 35,684 1.0 36,390 1.0 37,232 1.0 38,173 Fire Prevention (Lieut.) 1.0 55,287 1.0 60,388 Captains 4.0 264,637 4.0 270,491 4.0 283,968 4.0 291,370 Lieutenants 4.0 261,337 4.0 318,259 4.0 234,562 4.0 242,384 Firefighters 33.0 1,452,078 33.0 1,604,323 36.0 1,738,712 36.0 1,782,657 Fire Alarm 1.0 8,338 1.0 12,478 1.0 13,549 1.0 13,888 Overtime 285,698 269,976 230,384 240,711 Holiday Pay 127,758 137,410 152,857 154,306 Sick Leave Buy back 37,724 38,763 19,647 20,570 Vacation Buyback 23,892 11,749 0 7,852 C Totals 44.0 2,578,147 44.0 2,784,123 48.0 2,854,129 48.0 2,943,586 Source of Funding General Fund (Form A) 2,578,147 2,784,123 2,854,129 2,943,586 B84 - Town of Reading FY - 2006 Budget Public Safety Expenses (Form C) Fire'/ Emergency Mgmt -121 Summary: E4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Maintenance and Repairs Equipment Maint/Repairs 2,685 2,680 2,386 2,446 Apparatus Maintenance 509 1,376 1,000 1,025 Radio Maint/Repairs 2,328 2,696 2,060 2,112 Fire Alarm Maint/repairs 2,034 2,923 2,900 2,973 Fire Hose Replacement 632 0 1,000 1,025 Protective Firefighting Clothing 1,625 1,666 ALS Medical Services Ambulance Services 2,200 3,250 ALS Medical Supplies 9,980 6,800 19,970 Medical Services 2,200 5,000 0 Training Training 1,707 5,786 11,500 14,900 ( Publications/Subscriptions 327 279 254 260 Professional Development 300 785 795 815 General Fire Expenses Metrofie Dues 2,500 2,500 2,500 2,500 Other Expenses 1,912 (1,194) 1,500 1,538 Equipment 10,786 33,205 10,900 4,172 Office Supplies 1,867 1,667 1,845 1,891 Fuel 9,932 11,404 10,000 13,000 Clothing-Firefighters 14,766 20,699 20,700 22,855 Totals 52,285 96,986 84,965 96,396 Source of Funding $ $ $ $ General Fund (Form A) 52,285 96,986 84,965 96,396 i J 6-Apr-05 B85 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Dispatchers daily shift was reduced by 15 minutes (8.15 hours to 8 hours). The result is reduction in total annual compensation. The communications line item has been increased by 2.5%. The dispatch center will have been refitted with a new communications console as part of the FY 2005 budget and capital plan. This upgrade included equipment purchased by the state 911 program. i 6-Apr-05 Public Safety Dispatchers -123 Summary: E5 & E6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY : 2003 FY - 2004 FY - 2005 FY - 2006 286,220 299,647 332,271 336,233 38,074 38,183 38,241 39,052 324,294 337,830 370,512 375,285 8.0 8.0 8.0 8.0 B86 Town of Reading FY-2006 Budget Public Safety Salaries and Wages (Form B) Dispatchers -123 Summary: E5 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Head Dispatcher 1.0 46,346 1.0 47,074 Permanent Positions 8.0 228,465 8.0 230,983 7.0 233,573 7.0 243,792 Temporary Positions 642 138 Overtime 31,951 50,100 32,114 41,367 Holiday 15,290 13,878 16,238 Training 2,864 4,548 4,000 4,000 Sick Leave Buy Back 7,008 Totals 8.0 286,220 8.0 299,647 8.0 332,271 8.0 336,233 Source of Funding General Fund (Form A) 286,220 299,647 332,271 336,233 B87 Town of Reading FY - 2006 Budget Public Safety Expenses (Form C) Dispatchers =123 Summary: E6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised). Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Maintenance of Equipment 3,451 5,997 3,180 3,180 Computer Services 17,311 11,448 23,179 23,034 Video Surv System Contract 175 1,880 1,880 Office Supplies 1,257 1,240 740 740 Computer Supplies 1,306 1,650 918 918 Clothing I Uniforms 1,835 1,611 2,140 2,140 Professional Development 70 190 255 255 4 Communications 12,669 16,047 5,949 6,905 C Totals 38,074 38,183 38,241 39,052 Source of Funding General Fund (Form A) 38,074 38,183 38,241 39,052 6-Apr-05 B88 Town of Reading FY - 2006 Budget Public Works Budget Summary (Form A) Administration - 301 Summary: F1 & F2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 81,400 82,985 86,136 89,025 Expenses (Form C) 4,859 5,626 5,613 5,613 Totals 86,259 88,611 91,749 94,638 Revenue and Staffing Revenues Staffing 4.6 4.0 4.0 4.0 Commentary Administration Division salaries for FY 2006 reflect non-union step increases. Expenses are level funded except for a 2.8% increase in Su pplies. 6-Apr-05 B89 Town of Reading FY - 2006 Budget Public Works Salaries and Wages (Form B) Administration - 301 Summary: F1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Director 1.0 85,603 1.0 88,071 1.0 89,712 1.0 92,003 Business Administrator 1.0 53,283 1.0 50,934 1.0 52,314 1.0 54,029 Admin. - Asst. 1.0 32,181 1.0 33,759 1.0 35,078 1.0 36,419 Clerk 1.6 26,251 1.0 28,356 1.0 29,460 1.0 30,569 Overtime 839 198 1,411 1,439, Grade Adjustments 67 1,206 125 300 C~ Totals 4.6 198,224 4.0 202,524 4.0 208,100 4.0 214,759 Source of Funding Water Fund 71,786 73,454 79,232 81,574 Sewer Fund 45,038 46,085 42,732 44,160 General Fund (Form A) 81,400. 82,985 86,136 89,025 B90 Town of Reading FY - 2006 Budget Public Works Expenses (Form C) Administration - 301 Summary: F2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Supplies 2,499 2,362 2,563 2,563 Professional Development 2,347 3,264 3,000 3,000 Travel Reimbursements l 1 13 50 50 Totals 4,859 5,626 5,613 5,613 Source of Funding General Fund (Form A) 4,859 5,626 5,613 5,613 6-Apr-05 B91 Town of Reading FY - 2006 Budget Public Works Budget Summary (Form A) Engineering - 302 Summary: F3 & F4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 215,792 209,615 248,880 226,139 Expenses (Form C) 14,450 9,708 14,040 14,040 Totals 230,242 219,323 262,920 240,179 Revenue and Staffing Revenues Staffing 6.2 6.3 7.5 7.5 Commentary Engineering Division salaries reflect union contract step increases. The Senior Civil Engineer's position continues to be funded through the Water and Sewer funds. 6-Apr-05 B92 Town of Reading FY - 2006 Budget Public Works Salaries and Wages (Form B) r Engineering - 302 Summary: F3 Annual Adopted Actual. Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Town Engineer 1.0 69,883 1.0 71,901 1.0 73,230 1.0 75,090 Sr. Civil Eng. (PE) 1.0 49,762 1.0 2.0 105,694 1.0 54,164 Civil Engineer 1.0 39,996 1.0 75,198 1.0 51,866 1.0 52,135 Senior Engineer 1.0 47,773 1.0 51,954 1.0 49,903 1.0 51,151 Chief Field Technician 1.0 49,055 1.0 49,430 1.0 49,903 1.0 51,151 Field Technician 1.0 43,118 1.0 40,721 1.0 47,064 1.0 40,591 Asst Civil Engineer 1.0 41,798 Engineering Aide 0.2 3,837 0.3 8,685 0.5 14,597 0.5 14,374 Overtime 1,589 3,149 4,100 4,200 Grade Adjustments I 448 576 500 . 500 Totals 6.2 305,461 6.3 301,614 7.5 396,857 7.5 385,154 Source of Funding Water Fund 60,847 62,428 90,987 98,231 Sewer Fund 28,822 29,571 56,990 60,784 General Fund (Form A) 215,792 209,615 248,880 226,139 B93 Town of Reading FY - 2006 Budget Public Works Expenses (Form C) ' Engineering - 302 Summary: F4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Record Fees - Street Accept 4,200 350 350 350 Contract Services 8,505 1,135 2,000 2,000 Police Details 4,806 ' 8,000 8,000 Supplies & Equipment 1,381 2,917 3,690 3,690 Computer Supplies (CAD) 364 500 Totals 14,450 9,708 14,040 14,040 Source of Funding General Fund (Form A) 14,450 9,708 14,040 14,040 6-Apr-05 B94 Town of Reading FY - 2006 Budget Budget Summary (Form A) Public Works Highway & Equipment Maint. - 303 Summary: F5 & F6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 584,903 682,026 675,338 741,162 Expenses (Form C) 279,654 339,941 262,951 309,209 Totals 864,557 1,021,967 938,289 1,050,371 Revenue and Staffing Revenues Staffing 16.0 16.0 16.0 16.8 Commentary Highway and Vehicle Maintenance salaries increase by COLA as well as by the provisions of the union contract Two new laborer positions ($57,524) and four short-term seasonal laborer positions ($13,168) were requested to allow the Highway Division to address a backlog of drainage, roadway, and preventative maintenance projects. Only the seasonal positions are included in the budget Overtime has been increased to reflect historical averages. Expenses generally reflect a 2.8% increase. A $3,000 increase in Line Painting refects increasing expenditures for traffic markings. A $5,000 increase in Highway Supplies has been included for drainage maintenance and highway patching projects. Contractual Services Equipment Maintenance expenses have increased due to higher costs for outsourced repairs on specialty equipment such as fire apparatus. A 30% increase in fuel expenses reflects increased market prices for gasoline and diesel. . 6-Apr-05 B95 Town of Reading FY - 2006 Budget Public Works C Salaries and Wages (Form B) Highway & Equipment Maint. - 303 Summary: F5 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 - # FY - 2005 # FY - 2006 Supervisor 1.0 59,654 1.0 62,608 1.0 63,768 1.0 65,396 Foreman 1.0 45,235 1.0 47,789 1.0 48,567 1.0 52,325 Working Foreman 2.0 78,967 2.0 82,707 2.0 84,648 2.0 90,394 Equip.Oper. 4.0 148,313 4.0 155,772 4.0 159,398 4.0 - 170,071 Skilled Laborer 2.0 37,870 T Laborer 2.0 48,171 4.0 110,933 4.0 119,778 4.0 130,727 Master Mechanic 1.0 24,713 1.0 45,064 1.0 46,249 1.0 48,544 Mechanic 1 2.0 42,318 2.0 80,580 2.0 82,716 2.0 87,031 Mechanic II 1.0 40,657 1.0 31,835 1.0 33,805 1.0 35,350 Seasonal Laborer 4,403 Overtime 43,452 58,483 20,706 32,000 On-call Premium (01) 11,218 11,756 Longevity 9,844 7,800 7,800 7,900 Grade Adjustments 7,906 5,855 4,485 4,700 Additional Staff Seasonal Laborer. S. Term 0.8 13,168 Totals 16.0 591,503 16.0 689,426 16.0 683,138 16.8 749,362 Source of Funding Water Fund 4,900 5,500 5,800 6,100. Sewer Fund 1,700 1,900 2,000 2,100 General Fund (Form A) 584,903 682,026 675,338 741,162 B96 Town of Reading H - 2006 Budget Public Works Expenses (Form C) Highway & Equipment Maint. - 303 Summary: F6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Contractual Services: Line Painting 15,054 15,054 15,054 18,054 Highway Patch 13,596 14,996 13,596 13,956 Equipment Maintenance 58,307 49,083 12,558 37,684 Police Details 7,658 7,279 6,150 6,300 General 7,336 6,402 7,961 8,961 Supplies: Highway 43,757, 47,496 40,974 42,121 Equipment Maintenance 125,521 166,032 141,552 145,515 Uniforms/Boots 6,464 8,250 8,456 8,668 Licenses 750 495 750 750 Engine Fuel ( 23,419 48,054 40,000 52,000 Totals 301,862 363,141 287,051 334,009 Source of Funding Water Fund 13,880 14,700 15,400 15,900 Sewer Fund 8,328 8,500 8,700 8,900 General Fund (Form A) 279,654 339,941 262,951 309,209 6-Apr-05 B97 Town of Reading FY - 2006 Budget Public Works r Budget Summary (Form A) Parks & Forestry - 313 Summary: F7 & F8 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 293,744 280,336 335,850 376,563 Expenses (Form C) 48,995 51,482 68,477 76,553 Totals 342,739 331,818 404,327 453,116 Revenue and Staffing Revenues Staffing 7.5 7.5 7.5 8.5 Commentary Parks & Forestry Division salaries reflect union contract step increases. An additional Laborer is proposed for the Parks Division due to an increasing workload. Maintenance responsibilities for the Division have increased at the new Wood End school grounds and soccer field as well as the baseball and soccer fields located on Symonds Way. An additional $5,000 in supplies is shown for grounds maintenance at schools and athletic fields. 6-Apr-05 B98 Town of Reading FY-2006 Budget Public Works Salaries and Wages (Form B) Parks & Forestry - 313 Summary: F7 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Supervisor - 0.5 32,552 0.5 33,494 0.5 34,118 0.5 34,987 Foreman 1.0 43,259 1.0 45,064 1.0 46,339 1.0 49,143 Working Foreman 1.0 39,524 1.0 79,204 2.0 83,040 2.0 88,166 Tree Climber 1 2.0 61,343 2.0 5,672 1.0 35,830 1.0 37,480 Tree Climber II Equip.Oper. 1.0 35,895 1.0 37,770 1.0 38,764 1.0 40,824 Skilled Laborer 1.0 32,508 1.0 34,270 1.0 34,828 1.0 36,650 Laborer 1.0 26,729 1.0 16,532 1.0 33,492 1.0 29,921 Seasonal Laborer Overtime 137375 20,675 4,406 4,617 Overtime - Compost 15,133 15,859 Longevity 4,275 4,275 4,275 4,375 Grade Adjustments 4,284 3,380 5,625 5,780 Additional Staff Laborer- Parks 1.0 28,762 Totals 7.5 293,744 7.5 280,336 7.5 335,850 8.5 376,563 Source of Funding General Fund (Form A) 293,744 280,336 335,850 376,563 B99 Public Works Expenses (Form C) Parks & Forestry - 313 Summary: F8 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Contractual Services 32,119 42,671 Stump/Brush Disposal 12,853 12,853 Turf Treatment 3,300 3,300 Seasonal Staff (Agency) 35,000 35,980 Other 6,370 7,370 Police Details 4,289 1,809 3,327 3,327 Uniform/Boots 3,351 4,150 4,254 4,254 Licenses 863 400 350 410 Electricity 862 882 1,400 1,400 Supplies: 7,511 14,050 Chemicals/Seeds 5,795 5,795 Tools/Supplies 3,534 3,534 \ Gravel/Clay/etc. 1,361 1,361 Sod 2,317 2,317 Miscellaneous 1,595 2,631 Additional Supplies 5,000 School & Athletic Fields - Totals 48,995 63,962 81,456 89,532 Source of Funding Recreation Revolving Fund 12,480 12,979 12,979 General Fund (Form A) 48,995 51,482 68,477 76,553 6-Apr-05 B 100 Town of Reading FY - 2006 Budget Public Works Budget Summary (Form A) Recreation - 317 Summary: F9 & NO Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004. FY - 2005 FY - 2006 Salaries and Wages (Form B) 46,532 0 110,618 114,849 Expenses (Form C) 1,661 23,280 0 0 Totals 48,193 23,280 110,618 114,849 Revenue and Staffing Revenues Staffing 1.0 0.0 3.0 3.0 i Commentary Recreation salaries reflect non-union step and COLA increases for FY 2006. The salaries as shown are offset by revenue as shown in the "charges for services" line item. 6-Apr-05 B101 Town of Reading FY-2006 Budget Public Works Salaries and Wages (Form B) Recreation - 317 Summary: F9 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Administrator 1.0 46,532 1.0 52,050 1.0 54,294 Program Coordinator 1.0 30,811 1.0 31,602 Principal Clerk . 1.0 27,757 1.0 28,953 $ $ $ $ Totals 1.0 46,532 0.0 0 3.0 110,618 3.0 114,849 Source of Funding General Fund (Form A) 46,532 0 110,618 114,849 D1O2 Town of Reading FY - 2006 Budget j Public Works Budget Summary (Form A) Street Lighting - 325 Summary: F13 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 183,057 172,872 200,000 190,000 Totals 183,057 172,872 200,000 190,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 ( j Commentary The Street Lighting budget is reduced for FY 2006, based on historical averages. Most of the new development in Reading will have private streets and therefore the Town will not have the expense of additional street lighting. Electric rates are stable. 6-Apr-05 B103 Town of Reading FY - 2006 Budget. Public Works Expenses (Form C) Street Lighting - 325 Summary: F13 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Electricity 183,057 172,872 200,000 190,000 Totals 183,057 172,872 200,000 190,000 Source of Fundinq General Fund (Form A) 183,057 172,872 200,000 190,000 C 6-Apr-05 B 104 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenue Appliance Stickers Bulk Item Stickers CRT Disposal Stickers Total Revenue Staffing Commentary Public Works Rubbish - 312 Summary: F14 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 0 0 0 0 1,029,355 1,076,261 1,360,648 1,438,856 1,029,355 1,076,261 1,360,648 1,438,856 12,520 15,020 11,680 13,800 14,460 17,180 19,000 16,820 6,340 7,780 3,310 7,060 33,320 39,980 33,990 36,680 0.0 0.0 0.0 0.0 Increased cost of rubbish collection and curbside recycling reflect contract values. Spring general cleanup week remain excluded for FY 2006. Rubbish disposal costs reflect an estimated tonnage times a rate increased by historical factors. Rubbish collection costs reflect an extension to our existing contract for a fifth year plus an increase of $60,000 from the agreed to reduction in our FY 2004 rubbish costs. The Christmas tree collection continues to be funded at a cost of $1,380. The proposed budget would not re-institure curbside leaf collection at a cost of $8300. ( 1 6-Apr-05 B 105 Town of Reading FY - 2006 Budget Public Works Expenses (Form C) Rubbish - 312 Summary: F14 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Collection 364,230 376,350 611;730 645,730 Disposal 488,585 531,894 561,918 601,126 Curbside Recycling 161,000 161,000 171,000 176,000 Miscellaneous Recycling 15,540 7,017 16,000 16,000 Re-institure curbside leaf collection C Totals 1,029,355 1,076,261 1,360,648 1,438,856 Source of Fundina General Fund (Form A) 1,029,355 1,076,261 1,360,648 1,438,856 6-Apr-05 B106 RATIONALE FOR RUBBISH BUDGET INCREASES FY 2004 FY 2005 FY 2006 Increase % COLLECTION Original Contract Price $ 453,000 $ 567,000 $ 601,000 $ 34,000 6.0% LESS: Deferred Payment Leaf P/U Cancellation Spring P/U Cancellation Christmas Tree Cancellation Subtotal ADD: Restoration Christmas Tree P/U Deferred Payment Revised Total DISPOSAL CURBSIDE RECYCLING MISC. RECYCLING TOTALS $ (60,000) $ (8,270) $ (8,270) $ (8,270) $ (7,000) $ (7,000) $ (7,000) $ (1,380) $ (1,380) $ (1,380) $ 376,350 $ 550,350 $ 584,350 $ 34,000 6% $ 1,380 $ 1,380 $ 1,380 $ - $ 60,000 $ 60,000 $ 377,730 $ 611,730 $ 645,730 $ 34,000 5.6% $ 546,200 $ 561,918 $ 601,126 $ 39,208 7.0% $ 161,000 $ 171,000 $ 176,000 $ 5,000 2.9% $ 13,700 $ 16,000 $ 16,000 $ - 0.0% $ 1,098,630 $ 1,360,648 $ 1,438,856 $ 78,208 5.7% An increase of $78,208 or 5.7% is planned for the FY 06 rubbish budget. This is due to a 6% increase in collection costs if the Town elects to exercise an option to extend Waste Management's contract by one year into FY 2006. The FY 06 Collection costs include a $60,000 deferred payment from the FY 2004 Rubbish budget. The $39,208 increase in disposal costs at Covanta is based on: A 3% estimated increase in the per ton disposal rate from $55.06 to $56.71. An estimate of 10,600 tons of rubbish based upon past historical data. The $5,000 increase in the curbside recycling contract with Atlantic North is due to a contractual increase. B 107 pw06-Rubbish Cost analysis.xls Town of Reading FY - 2006 Budget Budget Summary (Form A) Public Works Snow & Ice Control - 321 Summary: F15 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 163,921 130,798 54,975 57,514 Expenses (Form C) 325,147 255,133 252,111 267,168 Totals 489,068 385,931 307,086 324,682 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Snow and Ice Removal budget is highly contingent upon the actual weather experience, as shown on the attached Expenditure History. Additional expenses of $33,000 have been included due to sharp increases in the market price of rock salt and fuel. 6-Apr-05 B1O8 Town of Reading FY - 2006 Budget Public Works Salaries and Wages (Form B) Snow & Ice Control - 321 Summary: F15 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Regular Time - Enterprise 848 19,784 9,500 9,950 Regular Time - Other 15,833 1,251 1,500 1,500 Overtime 147,240 109,763 43,975 46,064 Totals 0.0 163,921 0.0 130,798 0.0 54,975 0.0 57,514 Source of Funding General Fund (Form A) 163,921 130,798 54,975 57,514 B109 Town of Reading FY - 2006 Budget Public Works Expenses (Form C) Show & Ice Control - 321 Summary: F15 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Contractued Plowing & Hauling 180,162 217,225 122,979 127,328 Police Details 6,560 5,814 7,409 7,409 Sand, Salt, CaCI Supplies 203,635 148,547 86,350 88,768 Fuel 22,022 4,887 10,373 10,663 Additional Expenses 25,000 Additional Supplies - Salt 30,000 Additional Supplies - Fuel 3,000 C Totals 412,379 376,473 252,111 267,168 Source of Funding FEMA Reimbursement 87,232 121,340 General Fund (Form A) 325,147 255,133 252,111 267,168 j 6-Apr-05 B110 SNOW AND ICE EXPENDITURE HISTORY Fiscal Initial O % (U) Year Expenditure Appropriation Appropriation YTD Proj. 2005 $ 1,021,845 $307,086 $ 714,759 (5) 3/2212005 2004 $507,271 $276,547 $230,724 (4) 2003 $576,300 $251,100 $325,200 (3) 2002 $214,155 $251,100 ($36,945) 2001 $636,100 $226,100 $410,000 (2) 2000 $252,219 $197,419 $54,800 1999 $291,176 $192,301 $98,875 1998 $283,856 $187,467 $96,389 1997 $284,442 $182,058 $102,384 1996 $677,475 $177,614 $499,861 (1) 1995 $136,935 $175,000 ($38,065) 1994 $428,680 $110,000 $318,680 1993 $344,416 $110,000 $234,416 1992 $91,347 $150,000 ($58,653) 1991 $128,915 $150,000 ($21,085) AVERAGES: 5 YR: 2000-2004 $437,209 Excluding 2001(4 Year) $387,486 Note: Expenditure figures shown above do not include the following reimbursements from Federal and State government relief programs. (1) Federal: $59,863 and State: $61,123 (2) Federal: $80,917 (3) Federal: $87,232 (4) Federal: $121,340 i (5) Estimated Federal Relief: $160,000 4/6/2005 B111 . pw06-snow and ice history.As Town of Reading FY - 2006 Budget Public Works Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffin Revenues Fees-Projected Sale of Lots Total Revenues Staffing Commentary Cemetery - 481 Summary: F16 & F17 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 76,055 85,655 124,287 124,610 61,690 64,642 69,590 72,490 137,745 150,297 193,877 197,100 130,089 140,000 145,000 145,000 18,210 47,737 48,000 $ 158,210 $ 192,737 193,000 4.5 4.5 4.5 4.5 The Veterans' Flower Fund will cover the cost of Memorial Day floral grave decorations. The Town will continue to fund the purchase of flags and markers at a cost of $1,100. The Cemetery budget is funded by revenue generated from fees (which is included in the "charges for services" section of the revenues), the sale of lots, and perpetual care income. Expenses are level funded except for Gasoline/Diesel and Heating Fuel Oil due to rising market energy costs. An increase of $3000 in veterans markers has been included in the operating budget in lieu of appropriating these moneys in a separate warrant article. 6-Apr-05 B11'2 r, Town of Reading FY-2006 Budget Public Works Salaries and Wages (Form B) Cemetery - 481 Summary: F16 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Director 0.5 32,552 0.5 33,494 0.5 34,118 0.5 34,891 Foreman 1.0 43,259 1.0 45,064 1.0 46,339 1.0 49,141 Equipment Operator 1.0 38,724 1.0 40,096 1.0 41,483 1.0 44,327 Skilled Laborer 1.0 32,508 1.0 31,035 1.0 34,828 1.0 36,791 Laborer 1.0 24,570 1.0 30,165 1.0 31,894 1.0 34,354 Overtime 6,782 6,969 7,000 7,000 Longevity 2,325 2,325 2,425 2,525 Grade Adustments 1,185 1,507 1,200 1,200 Snow and Ice Removal ( I 426 Totals 4.5 181,479 4.5 190,655 4.5 199,287 4.5 210,229 Source of Funding Cemetery Perpetual Care 105,424 105,000 75,000 85,619 General Fund (Form A) 76,055 85,655 124,287 124,610 B113 Town of Reading FY - 2006 Budget Public Works Expenses (Form C) Cemetery - 481 Summary: F17 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Electricity 737 758 800 800 Uniforms/Boots 1,848 1,599 1,640 1,640 Licenses 110 200 200 Fuel Oil #2 1,080 1,088 1,000 1,200 Water/Sewer 111 97 125 125 Seasonal Staff - Agency 30,409 31,530 35,000 35,000 Gasoline/Diesel 3,571 4,040 3,600 4,000 Postage & Supplies 70 278 225 225 Trees/Plants 361 239 400 400 Flowers (P.C.) 533 535 800 600 Fertilizer (P.C.) 415 1,000 500 Chemicals/Fertilizer 497 616 700 700 Auto Parts/Repairs 3,026 3,534 3,500 3,500 Masonry 1,395 1,338 2,000 2,000 ' Grave Liners 6,608 9,035 9,000 9,000 Flags & Markers 1,123 1,088 1,100 4,100 Veterans Flowers 3,890 4,054 4,100 4,100 Building Improvements 420 588 500 500 Small Tools 3,902 5,499 6,000 6,000 Lot Repurchases 2,000 2,780 2,000 2,000 Totals 62,106 68,696 73,690 76,590 Source of Fundinq Cemetery Perpetual Care 416 Veterans' Memorial Fund 4,054 4,100 4,100 General Fund (Form A) 61,690 64,642 69,590 72,490 6-Apr-05 B114 Reading Public Schools FY - 2006 Budget Program: Custodial / Maintenance Budget Summary (Form A) Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages B 1,005,784 1,073,395 1,208,060 1,315,573 Expenses: Heating of buildings C 379,405 460,671 533,400 714,000 Utilities C 441,664 487,971 •516,900 588,340 Maintenance of buildings C 650,705 875,189 532,122 535,625 Custodial services C 67,141 89,190 84,800 84,800 Total Expenses 1,544,915 1,913,021 1,667,222 1,922,765 Totals 2,550,699 2,986,416 2,875,282 3,238,338 8-Feb-05 B115 BUDG -16 Reading Public Schools FY - 2006 Budget Salaries and Wages (Form B) Program: Custodial / Maintenance Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Directors 2.0 110,657 2.0 124,492 2.0 123,215 2.0 134,550 Custodians 24.8 778,954 24.8 813,667 27.2 947,316 29.2 1,074,688 Custodians (substitutes) 56,913 43,274 20,000 10,000 Clerical 1.9 53,407 1.9 56,860 1.9 59,079 1.9 62,885 Overtime 88,203 92,402 100,000 80,000 Longevity 7,650 7,700 8,450 8,450 Sick leave buyback Budget offset (revenue - use property) 90,000 65,000 50,000 (55,000) Totals 28.7 1,005,784 28.7 1,073,395 31.1 1,208,060 33.1 1,315,573 B116 BUDS -17 Reading Public Schools FY - 2006 Budget Program: Custodial / Maintenance Expenses(Form Q Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Heating of Buildings FY - 2003 FY - 2004 FY - 2005 FY - 2006 Heating oil 186,203 182,549 164,200 Natural gas 193,202 278,122 369,200 714,000 Totals 379,405 460,671 533,400 714,000 Utilities Water supply / sewer disposal 64,130 72,553 77,200 86,646 Electricity 383,534 415,418 439,700 501,694 Totals 447,664 487,971 516,900 588,340 Maintenance of Buildings Maintenance of buildings 513,831 522,100 510,559 510,625 Moving expenses 9,218 21,563 25,000 Building improvements 136,874 343,871 Totals 650,705 875,189 532,122 535,625 Custodial Services Custodial supplies 53,271 76,431 70,000 70,000 Clothing allowance 9,983 8,244 9,000 9,000 Fuel 3,887 4,489 5,000 5,000 Professional development 400 400 Travel reimbursement 26 400 400 Totals 67,141 89,190 84,800 84,800 08-Feb-05 B117 BUDG -18 Readinq Public Schools FY - 2006 Budget Budget Summary (Form A) Program: Building Maint. (Town Bldgs) Annual Adopted % Actual Actual Budget Recommended FY - 2006 Budget Detail on Expenditures Expenditures (Revised) Budget Over (Under) Summary Form FY - 2003 FY - 2004 FY - 2005 FY - 2006 FY - 2005 Salaries and Wages B 131,543 141,107 132,284 142,316 7.6% Expenses: Heating of buildings C 83,910 92,866 118,900 106,000 -10.8% Utilities C 128,340 129,504 157,400 133,105 -15.4% Maintenance of buildings C 181,719 192,794 160,OOD 195,000 21:9% Custodial services C 13,429 19,089 21,200 19,700 -7.1% Total Expenses 407,398 434,253 457,500 453,805 -0.8% Totals 538,941 575,360 589,784 596,121 1.1% B118 TBLDG -1 Reading Public Schools FY - 2006 Budget Program: Building Maint. (Town Bldgs) Salaries and Wages (Form B) Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Custodians 3.0 100,368 3.0 103,488 3.0 105,934 3.0 110,516 Overtime 30,175 36,519 25,000 30,000 Longevity 1,000 1,100 1,350 1,800 ( 1 Totals 3.0 131,543 3.0 141,107 3.0 132,284 3.0 142,316 B119 Revised 08-Feb-05 TBLDG - 2 Reading Public Schools FY - 2006 Budget Program; Building Maint. (Town Bldgs) Exoenses(Form C) Annual Adopted Actual Actual Budget Recommended Code Ex penditures Expenditures (Revised) Budget Heating of Buildings # FY - 2003 FY - 2004 FY - 2005 FY - 2006 Natural gas 5213-000 83,910 92,866 118,900 106,000 Totals 83,910 92,866 118,900 106,000 Utilities Water supply / sewer disposal 5231-000 11,526 9,204 12,500 9,300 Electricity 5211-000 116,814 120,300 144,900 123,805 Totals 128,340 129,504 157,400 133,105 Maintenance of Buildings Maintenance of buildings 5245-000 181,719 192,794 160,000 195,000 Totals 181,719 192,794 160,000 195,000 Custodial Services Custodial supplies 5450-000 13,117 18,838 20,000 18,800 Clothing allowance 5477-OOD 312 251 1,200 900 Totals 13,429 19,089 21,200 19,700 Revised 08-Feb-05 B120 TBLDG - 3 READING SCHOOL COMMITTEE Administrative Offices 82 Oakland Road Reading, MA 01867 781 944-5800 TO: Town of Reading FROM: Carl D. McFadden Chair, Reading School Committee DATE: February 10, 2005 TOPIC: School Committee Budget FY2006 Carl D. McFadden, Chair Robert L. Spadafora, Jr., Vice - Chair John E. Carpenter Harvey J. Dahl Lisa F. Gibbs Elaine L. Webb Patrick A. Schettini, Jr. Superintendent of Schools A comprehensive budget building process was used in developing the School Committee Budget for FY06. The budget was derived after gathering input from: • the School Committee meeting where public input on the FY06 budget was requested, • the School Committee meeting where the Committee discussed budget priorities, • the School Committee F.Y06 budget priorities, meetings with the Reading Public Schools Budget Parents, meetings with school and district administrators, • Reading's Financial Forums, and • meetings with Town of Reading officials. As a result of this process, the School Committee is recommending a 3.1 % increase in the PY06 budget for the 2005-2006 school year. The budget, as summarized below, includes funds to cover increases in salaries (columns, steps, stipends and a negotiated percentage increase); special education (including tuition and transportation costs for four unanticipated out-of-district students); and funds to address the Reading School Committee FY06 Budget Priorities (please see enclosed). There are no increases to the athletic fees or facility rental fees included in this budget. FY - 2005 Budget FY - 2006 Recommended Budget Increase % Increase Administration 870,564 877,088 6,524 0.7% Regular Da 18,675,263 19,078,862 403,599 2.3% Special Needs 7,721,883 7,616,270 105,613 1.3% Other School Services 879,206 917,283 38,077 6.8% Custodial ( Maintenance 2,855,282 3,238,338 383,056 12.6% Totals 31,002,198 31,727,841 725,643 3.1% B121 Specifically, the increases in each category are largely accounted for in the following manner: Administration: A part-time clerical position has been restored in this section. The essential duties of this position are to collect and submit data for Medicaid reimbursement and DOE student data requirements. Some of these functions of this position have previously been performed by per diem clerical assistants. Pooling these funds allowed for the restoration of the part-time clerical in the Central Office who will now take over the above mentioned duties. Regular Day: Additional positions to appropriately staff the Wood End School and to continue to reduce class sizes across the district are included in this section of the budget. Increase network administrator from 0.5 FTE to 1.0 FTE. Special Education: The Commonwealth of Massachusetts approved an increase in Private School tuitions which is reflected in this section. Also, an additional moderate special needs teacher has been added in this section to provide appropriate services for students at the Wood End School. Administrative costs to submit for Medicaid reimbursement are also added to this section. Other School Services: The addition of a school nurse for the Wood End School is included in this section. Custodial/Maintenance: Two additional custodians for the Wood End School are included in this section; however; it is a drastic increase in the price of natural gas that accounts for the majority of the increase in this category. The School Department projects that the Reading Public Schools will see a K-12 enrollment for 2005- 2006 of approximately 4,195 students. This represents a decrease of approximately 32 students from the fall of 2004 to the fall of 2005. The Longwood Farm and the Spence Farm were sold to developers in the winter of 2002. Minimal enrollment impact is expected from the Spence Farm development during FY06 and no substantial impact is anticipated in FY06 from the Longwood Development. Though the FY06 School Committee Budget reflects the identified budgetary needs and priorities of the district for the 2005-2006 school year, there is little room in the budget for unanticipated expenses such as those associated with unexpected enrollment increases, additional special education residential placements (beyond those budgeted), major facility emergencies/improvements, or overruns in utility costs. For your review, the following charts and graphs can be found on subsequent pages: • Analysis of School Budget Fiscal Year FY97-FY06 • Analysis of School Budget by Program Fiscal Year 2006, and • Allocation of Line Item Budget by Program Fiscal Year 2006. In closing, the Reading School Committee respectfully submits its FY06 Budget to Town Meeting. B122 Reading School Committee FY06 Budget and Planning Priorities Instructional Priorities (alphabetical order) ■ Address health issues o Support the PEP Grant and Safe and Drug Free School Grant initiatives o Maintain one school nurse per school building ■ Develop a strong technology infrastructure o Fund equipment and materials o Provide additional technology staffing and leadership to enable staff to utilize technology to improve instruction o Draft a multi-year Technology Plan ■ Encourage community involvement and knowledge of Civics o Include a strand of Civics, Government and Law in our Social Studies Curriculum o Encourage a high level of community service from our students o Investigate a community service requirement o Increase involvement of community members at the schools ■ Maintain or improve class size ■ Support full-day kindergarten o Maintain current fee-based program o Implement a Sliding Scale Fee o Look to expansion in the future (I ■ Support improved teaching and learning o Instruction ■ Expand the instructional program ■ Continue to develop a common language for instruction ■ Implement subject specific instructional leadership o Curriculum ■ Maintain a quality assessment program ■ Use data driven improvement ■ Provide consistent K-12 curriculum ■ Provide Math and ELA professional development in our elementary schools ■ Conduct a review of the K-12 Science Curriculum ■ Improve course offerings ■ Increase funding for curricula and co-curricula materials, equipment and supplies Operational Priorities (alphabetical order) ■ Continue to deliver efficient and effective special education services ■ Continue to improve maintenance functions through a strong preventative maintenance program ■ Fund the Barrows and High School moves ■ Maintain an aggressive grant initiative to support the instructional priorities ■ Optimize staffing across the district ■ Provide sufficient staffing for the Wood End School November 1, 2004 B123 Reading School Committee FY06 Budget and Planning Priorities Instructional Priorities (alphabetical order) ■ Address health issues o Support the PEP Grant and Safe and Drug Free School Grant initiatives o Maintain one school nurse per school building ■ Develop a strong technology infrastructure o Fund equipment and materials o Provide additional technology staffmg and leadership to enable staff to utilize technology to improve instruction o Draft a multi-year Technology Plan ■ Encourage community involvement and knowledge of Civics o Include a strand of Civics, Government and Law in our Social Studies Curriculum o Encourage a high level of community service from our students o Investigate a community service requirement o Increase involvement of community members at the schools ■ Maintain or improve class size ■ Support full-day kindergarten o Maintain current fee-based program o Implement a Sliding Scale Fee o Look to expansion in the future ■ Support improved teaching and learning o Instruction ■ Expand the instructional program ■ Continue to develop a common language for instruction ■ Implement subject specific instructional leadership o Curriculum ■ Maintain a quality assessment program ■ Use data driven improvement ■ Provide consistent K-12 curriculum ■ Provide Math and ELA professional development in our elementary schools ■ Conduct a review of the K-12 Science Curriculum ■ Improve course offerings ■ Increase funding for curricula and co-curricula materials, equipment and supplies Operational Priorities (alphabetical order) ■ Continue to deliver efficient and effective special education services ■ Continue to improve maintenance functions through a strong preventative maintenance program ■ Fund the Barrows and High School moves ■ Maintain an aggressive grant initiative to support the instructional priorities ■ Optimize staffing across the district ■ Provide sufficient staffmg for the Wood End School November 1, 2004 B124 Reading Public Schools Budget Summary Fiscal Year 2006 Annual Adopted % Actual Actual Budget Recommended FY-2006 Expenditures Expenditures (Revised) Budget Over (Under) FY - 2003 FY - 2004 FY - 2005 FY-2006 FY-2005 Administration 760,038 749,247 870,564 877,088 0.7% Regular Day 16,353,421 16,930,553 18,650,263 19,078,862 2.3% Special Needs 6,876,439 7,026,885 7,521,883 7,616,270 1.3% Other School Services 744,194 801,725 859,206 917,283 6.8% Custodial / Maintenance 2,550,699 2,986,416 2,875,282 3,238,338 12.6% Totals 27,284,791 28,494,826 30,777,198 31,727,841 3.1% 8-Feb-05 B125 BUDG-1 Reading Public Schools FY - 2006 Budget Budget Summary (Form A) Program: Administration Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages B 436,493 437,876 546,064 569,588 Expenses: - Administration C 168,889 121,314 154,500 143,500 Professional development C 91,713 106,754 105,000 95,000 Utilities C 62,943 83,303 65,000 69,000 Total Expenses 323,545 311,371 324,500 307,500 Totals 760,038 749,247 870,564 877,088 8-Feb-05 B126 BUDS-2 Reading Public Schools FY - 2006 Budget Salaries and Wages (Form B) Program: Administration Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 FY - 2006 Administration 2.0 230,458 2.0 237,302 3.0 336,616 3.0 351,398 Clerical 5.2 188,686 5.2 193,840 5.0 205,448 5.5 213,990 Clerical overtime 4,349 3,734 4,000 4,200 Extraordinary services 13,000 3,000 Totals 7.2 436,493 7.2 437,876 8.0 546,064 8.5 569,588 E,127 BUDG-3 Reading Public Schools FY - 2006 Budget Program: Administration Expenses(Form Q Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Administration FY - 2003 FY - 2004 FY - 2005 FY - 2006 Maintenance of office equipment 1,819 18,045 25,000 20,000 School Policy Manual 4,500 4,500 Advertising 18,063 20,632 19,000 21,000 Medical services 14,224 23,545 18,000 18,000 Legal services 37,414 2,123 School Attorney 16,105 8,228 36,000 30,000 Financial audit 7,750 10,000 10,000 10,000 Computer 4,442 4,671 4,500 4,500 Postage 1,443 7,143 3,000 3,500 Contractual services 21,042 6,325 Office supplies 11,798 7,998 14,000 15,000 Printing 4,113 1,737 4,000 4,000 In state travel 41 Dues and memberships 12,782 10,487 12,500 13,000 District awards 2,894 339 3,000 3,000 Equipment / furniture 10,500 1,000 1,500 Totals 168,889 121,314 154,500 143,500 Professional Development Professional development 18,624 36,066 30,000 20,000 Tuition reimbursement 73,089 70,688 75,000 75,000 Totals 91,713 106,754 105,000 95,000 Utilities Telephone 62,943 83,303 65,000 69,000 $ $ $ $ Totals 62,943 83,303 65,000 69,000 B128 8-Feb-05 BUDG -4 Reading Public School FY 2006 Budget Program: Regular Day Budget Summary (Form Al Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and wages B 15,384,450 15,776,247 17,241,971 18,016,432 Expenses: Technology (administrative software) 63,583 Technology (capital) 10,930 Instructional services: Per pupil allocation C 605,401 676,180 705,617 676,000 Curriculum initiatives D 247,934 269,013 252,475 202,500 System wide testing 4,579 8,499 8,500 5,500 Travel reimbursement 1,351 1,029 2,500 2,500 Beginning teacher support program 32,384 53,633 75,000 55,000 Other student services: Student transportation services 77,142 82,264 363,700 110,000 Total expenses 968,791 1,154,201 1,407,792 1,062,430 Totals 16,353,241 16,930,448 18,649,763 19,078,862 8-Feb-05 B129 BUDG - 6 Reading Public School FY - 2006 Budget Program: Regular Day Salaries and Wages (Form B) Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Principal 11.0 923,931 935,754 11.0 979,225 12.0 1,082,127 Teachers 257.4 13,204,079 259.4 13,653,798 261.1 15,081,376 272.1 15,858,097 Differentials 95,198 113,627 68,678 71,791 Substitute teachers 209,588 231,723 237,500 243,500 Educational assistants 32.1 507,381 539,483 34.0 558,263 34.0 584,501 Clerical 11.5 305,686 320,578 11.5 349,699 11.5 357,938 Longevity 80,968 75,843 65,744 60,878 Vacation buyback 10,650 11,499 21,946 22,000 Extraordinary services 20,500 12,000 20,000 0 Sick leave buyback 79,876 141,960 126,840 21,000 Network Administrator 1.0 56,000 Revenue offset (METCO programL_ 53,407 67,018 (45,000) 45,000 Revenue offset (kindergarten tuition) 1f 93,000) 222,300 (296,400) $ $ $ $ Totals 312.0 15,384,450 259.4 15,776,247 317.6 17,241,971 330.6 18,016,432 8-Feb-05 B130 BUDG - 6 r_ Reading Public School FY - 2006 Budget Expenses(Form C) Per Pupil Allocation Elementary Schools: School building leadership Textbooks and related software Instructional equipment General supplies Instructional technology Library Guidance Understanding disabilities Subtotal Middle Schools: School building leadership Textbooks and related software Instructional equipment General supplies Instructional technology Library Guidance Subtotal High School: School building leadership Textbooks and related software Instructional equipment General supplies Instructional technology Library Guidance Subtotal Totals Program: Actual Actual Expenditures Expenditures FY - 2003 FY - 2004 7,040 10,495 105,425 93,768 19,075 88,200 74,431 54,275 12,743 14,072 30,973 19,958 2,427 2,613 15,000 15,000 267,114 298,381 Regular Day -Annual Adopted Budget Recommended (Revised) Budget FY - 2005 FY - 2006 11,468 17,480 111,075 52,685 84,826 94,800 35,530 82,100 24,550 18,512 19,050 16,997 1,767 2,550 15,000 0 303,266 285,124 584 13,466 10,350 2,640 51,759 38,113 56,300 35,750 8,979 33,574 38,798 41,500 44,382 47,745 30,600 40,850 25,661 15,919 23,050 28,850 6,597 7,667 7,922 9,200 871 1,118 800 600 138,833 157,602 167,820 159,390. 20,281 35,054 71,607 56,031 30,064 47,655 57,661 53,180 9,856 17,237 6,298 6,757 3,687 4,283 199,454 220,197 38,832 40,772 75,402 68,242 60,027 58,604 . 25,552 27,417 10,669 11,202 19,130 20,085 4,919 5,164 234,531 231,486 605,401 676,180 705,617 676,000 08-Feb-05 B131 BUDG - 7 Reading Public School FY - 2006 Budget Program: Regular Day Exoenses (Form D) I Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Curriculum and Instruction Initiatives FY - 2003 FY - 2004 FY - 2005 FY - 2006 Elementary Schools: Language arts 117,177 106,919 Science 1,482 Social studies 14,663 56,556 35,000 26,000 Professional development 27,770 36,343 47,500 47,223 Shipping and handling 2,600 Middle Schools: Language arts 7,395 Social studies 11,866 2,151 25,000 0 Professional development 17,553 28,581 42,780 45,362 Shipping and handling 0 High School: Language arts 39,972 3,454 Social studies 3,872 30,000 20,000 Professional development 15,061 26,132 72,195 59,315 Shipping and handling 2,000 Totals 247,934 269,013 252,475 202,500 8-Feb-05 B132 BUDS - 8 Reading Public School FY - 2006 Budget Budget Summary (Form A) Program: Special Needs Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and wages B 3,147,294 3,542,112 3,735,172 3,859,397 Expenses: Administration C 67,185 78,519 88,750 90,450 Medical / therapeutic services C 84,947 113,616 112,000 107,500 Instructional materials C 8,198 16,481 10,000 10,000 Instructional equipment D 12,399 43,917 25,000 30,000 Psychological services D 31,619 33,518 40,000 35,000 Transportation D 798,649 832,510 855,000 906,000 Tuition D 2,726,148 2,366,212 2,655,961 2,577,923 Total expenses 3,729,145 3,484,773 3,786,711 3,756,873 Totals 6,876,439 7,026,885 7,521,883 7,616,270 8-Feb-05 B133 BUDG - 9 Reading Public School FY - 2006 Budget Salaries and Wages. (Form B) Program: Special Needs Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Director 1.5 117,178 1.5 125,358 1.5 129,532 1.5 130,813 Teachers 40.1 2,036,805 40.5 2,109,569 42.9 2,240,206 44.9 2,455,745 Differentials 15,851 12,232 10,050 10,301 Substitute teachers 6,462 7,000 7,200 Educational assistants 64.4 1,000,929 77.1 1,225,708 77.1 1,301,827 66.5 1,232,130 Nurse 558 863 1.0 31,000 0.0 Tutors 0.9 14,695 0.9 15,215 0.9 15,748 0.9 16,015 Home / hospital tutoring 19,787 63,147 20,000 20,000 Extended year program 35,000 45,000 Clerical 2.7 68,343 2.7 74,884 2.7 83,513 2.7 85,306 Longevity 5,476 5,385 6,503 6,887 Vacation buyback 1,496 1,789 Extraordinary Services 2,200 1,500 Sick leave buyback 9,793 Extended year offset (5,000) \ Budget offset (RISE program) 50,000 (20,000) (75,000) 75,000 Budget offset (tuition) (86,024) 80,000 (80,000) (70,000) Totals 109.6 3,147,294 1227 3,542,112 126.1 3,735,172 116.5 3,859,397 08-Feb-05 B134 BUDG -10 Reading Public School FY - 2006 Budget Program; Special Needs Expenses(Form Q l Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Administration FY - 2003 FY - 2004 FY - 2005 FY - 2006 Maint, of office equipment 365 116 4,500 4,500 Legal services 56,218 20,767 35,000 35,000 Medicaid program 8,124 10,000 25,000 Postage 1,330 1,836 2,000 2,150 Office supplies 2,107 8,438 3,000 3,500 Printing (36) 126 350 300 Professional development 3,209 18,219 25,000 10,000 In state travel 172 1,500 1,500 Travel reimbursement 2,173 2,429 2,500 3,000 Dues and membership 1,570 1,311 1,400 1,500 Office equipment 249 16,981 3,500 4,000 Totals 67,185 78,519 88,750 90,450 ( Medical / Therapeutic Services Physical therapy 2,423 1,405 2,000 2,000 Occupational therapy 5,881 5,344 2,000 2,000 Speech therapy 665 725 2,000 2,000 Vision services 39,037 69,207 40,000 60,000 Deaf services 27,844 17,949 45,000 25,500 Physical therapy supplies 2,014 1,207 2,000 2,000 Psychologist supplies 1,058 8,916 5,000 3,000 Speech therapy supplies 1,745 4,363 4,000 3,000 Tutoring services 4,280 4,500 10,000 8,000 Totals 84,947 113,616 112,000 107,500 Instructional Materials Resource supplies 8,198 16,481 10,000 10,000 Totals 8,198 16,481 10,000 10,000 - 8-Feb-05 B135 BUDG -11 Reading Public School FY - 2006 Budget Program: Special Needs Emenses (Form D) Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Instructional Technology FY - 2003 FY - 2004 FY - 2005 FY - 2006 Adaptive equipment 12,399 43,917 25,000 30,000 Totals 12,399 43,917 25,000 30,000 Psychological Services Consultations 29,065 23,780 30,000 25,000 Independent evaluations 2,554 9,738 10,000 10,000 Totals 31,619 33,518 40,000 35,000 Transportation Transportation 798,649 832,510 820,000 870,000 Transportation - parent 35,000 36,000 Totals 798,649 832,510 855,000 906,000 Tuition Tuition - collaboratives / public 936,154 753,877 829,799 864,000 Tuition - private schools 1,779;094 2,159,659 2,306,162 2,593,923 Collaborative (dues) 10,900 15,500 20,000 20,000 Revenue Offset (Circuit Breaker) 562,824 500,000 (900,000) Totals 2,726,148 2,366,212 2,655,961 2,577,923 8-Feb-05 9136 BUDG -12 Reading Public Schools FY - 2006 Budget Program: Other School Services Budget Summary (Form A) Annual Adopted Actual Actual Budget Recommended Budget Detail on Expenditures Expenditures (Revised) Budget Summary Form FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and wages B 539,528 571,750 620,262 670,066 Expenses: Health services C 15,144 18,298 19,550 21,900 Athletic services C 175,043 194,088 201,894 206,967 Other student activities C 14,479 17,589 17,500 18,350 Total expenses 204,666 229,975 238,944 247,217 Totals 744,194 801,725 859,206 917,283 8-Feb-05 B137 BUDG -13 Reading Public Schools FY -2006 Budget Salaries and Waoes (Form B) Classification Health Services: Director Nurses Clerical Merit Athlectic Services: Director Coaches Clerical Merit Clerical (user fees) Custodial Budget offset (revenue) Budget offset (user fees) Extra Curricula Activities: Extra curricula Coordinator Budget offset (revenue) Budget offset (user fees) Program: Actual Actual Expenditures Expenditures # FY - 2003 # FY - 2004 Other School Services Annual Adopted Budget Recommended (Revised) Budget # FY - 2005 # FY - 2006 0.2 8,275 0.2 8,563 0.2 8,864 0.2 9,225 5.8 192,323 6.8 208,880 6.8 255,034 7.8 279,187 0.5 11,683 0.5 12,288 0.5 13,296 0.5 13,736 1,000 0.7 55,274 0.7 57,428 0.7 59,437 0.7 61,942 257,373 261,594 311,375 326,175 0.5 14,683 0.5 15,288 0.5 13,296 0.5 13,738 2,000 1,500 3,000 2,252 2,455 3 000 5 514 , , 2( 0,000) 20,000 20,000 20,500 43,000 43,000 78 000 (78 000) , , 33,976 42,142 52,487 52,500 0.3 23,689 0.3 24,612 0.3 25 473 0 3 26 547 , . , 15,000 (10,000) 12,000 (10,000) Totals 8.0 539,528 9.0 571,750 9.0 620,262 10.0 670,066 8-Feb-05 B138 BUDG -14 Readinq Public Schools FY - 2006 Budget Program; Other School Services Exoenses(Form C) ( Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Health Services FY - 2003 FY - 2004 FY - 2005 FY - 2006 Physician 8,484 7,859 81500 8,500 Postage 194 111 500 550 Office supplies 411 300 600 Medical supplies 3,709 3,785 5,500 6,500 Professional development 436 2,207 1,000 1,200 Travel reimbursement 161 236 650 350 Vision testing equipment 354 4,100 1,500 2,000 Equipment 1,395 1,600 2,200 Totals 15,144 18,298 19,550 21,900 Athletic Services $ $ $ Maintenance of equipment 35 7,512 10,000 11,000 Maintenance of fields 7,066 6,027 7,000 0 Rental of facilities 32,720 33,160 35,900 40,900 Transportation 54,180 53,133 59,660 64,500 Athletic officials 32,923 41,987 ' 46,964 48,197 Crowd monitors 2,434 4,670 4,400 4,400 Office supplies 1,965 2,262 1,500 1,500 Dues and memberships 2,320 2,600 2,470 2,470 Awards 1,400 1,323 2,000 2,000 Equipment 40,000 41,414 32,000 32,000 Totals 175,043 194,088 201,894 206,967 Other Student Activities Maintenance of equipment 500 500 Rental of facilities 504 1,844 500 500 Transportation 7,420 7,047 6,500 7,000 Office supplies 193 500 500 Band / Music 349 750 3,000 3,000 Drama productions 2,297 2,893 3,000 3,000 Training 1,312 1,500 1,000 1,050 Entry fees 630 646 1,000 1,050 Equipment 1,774 2,909 1,500 1,750 Totals 14,479 17,589 17,500 18,350 B139 8-Feb-05 BUDG -15 NORTHEAST ETROPOLITA REGIONAL VO ATIONAL SCH OL TOTAL DEPA TMENTAL BUD ETS House 1 DEPT 3/10/05. BUDGET BUDGET VARIANCE VARIANCE F 2005 Fy2005 $ % 100 200 3400 300 3100 2100 2200 2700 2500 2300 2900 3000 3200 3300 2600 2601 3600. 3700 1,701 j800 3900 4000 4100 4200 4300 4400 700 800 900 4602 4603 4600 1000 1100 1200 1300 1400 1500 1600 1700 1800 2000 400 300 1301 4601 School Committee Superintendent's Office Computer Center Principal's. Office Office Technology Auto Body Automotive Technology Carpentry Cosmetolo Health Care Technician. Drafting & Design Electrical Electronics Culinary Arts Graphic Communication Commercial Arts Sheet Metal Metal Fab. HVAC Plumbing Safety Program English Mathematics Physical Education Science. 'Social Studies Library Audio Visual Guidance Student Services School To Work S ecial Education Health Office Transportation Athletics Student Body Operation of Plant Maintenance of Grounds Maintenance of Building Maintenance of Equipment Fixed Char es Debt Service Sub,Teaching Earl retirement SkillsUSANICA English Language Leamers $132,728 $724,374 $140,957 $736,881 $371,449 $280,629 $285,296 $346,429 $273,729 $645,888 $228,154 $332,034 $186,840 $291,410 $300,994 $13,012 $16,582 $279,336 $128,971 $288,741 $5,661 .$446,517 $531,113 1205,548 $379,620 $319,253 $13,495 $113,916 $376,899 $50,621 $137,156 $788,515 $55,105 $752,500 $276,231 $49,526 $1,174,561 $70,550 $147,359 $44,689 $2,935,971 $143,500 $90,000 $57,500 $27,427 $322,003 $135,300 $740,506 $164,233 $840,015 $388,957 $285,863 $231,510 1362,276 $288;047 $598,716 $236,868 $345,913 $130,990 $300,734 $245,923 $79,156 $0 $352,229 $138,897 $293,798 $6,500 $438,340 $611,841 $252,819 $362,351 $281,326 . $14,802 $120,144 $494,847 $0 $155,510 $849,471 $56,740 $805,000 $302,190 $54,131 $1,138,769 $70;550 $147,400 $64,689 $3,390,568 $0 $90,000 $57,475 $34,577 $332,357 . $2,572 $16,132 $23,276 $103,134 $17,508 $5,234 $53,786 $15,847 $14,318 $47,172 $8,714 $131879 $55,850 $9,324 $55,071 166,144 ($16,582 $72,893 $9,926. $5,057 $839 $8,177 $80,728 $47,271 ($17,269 $37,927 $1,307 $6,228 $117,948 ($50,621 $18,354 $60,956 $1,635 . $52,500 $25,959 $4,605 ($35,792 $0 $41 $20,000 $454,597 $143,500 $0 ($25 $7,150 $10,354 1.94% 2.23% 16.51% 14.00% 1.87% -18.85% 4.57% 5.23% -7.30% 3.82% 4.18% -29.89% 3.20% -18.30% 508.33% -100.00% .26.10% 7.70% 1.75% 14.82% -1.83% 15.20% 23.00% -4.55% -11.88% 9.69% 5.47%, .31.29% -100.00% 13.38% 7.73% 2.97% 6.98% 9.40% 9.30% -3.05% 0.00% 0.03% 44.75% 15.48% -100.00% 0.00% -0.04% 26.07% 3.22% L~~ TOTAL $15,519,670 $16,292,328 $772,658 4.97869/6page 15 B140 page 14 NORTHEAST M TROPOLITAN REGIONAL VO A TIONAL SCHO OL COMPARISON OF ASSESSIVIE NI TS .3110/05 House 1 BUDGET BUDGET VARIANCE VARIANCE Fy2005 Fy2006 $ 0 1 - GROSS BUDGET $15,519,670 $16,292,328 $772,658 4.9786% LESS REVENUES Chapter 70 Aid .$5,201,971 $5,441,142 '$239,171 4.60% Transportation $376,250 $402,500 $26,250 6.98% Undesignated Reserved $0 $0 $0 100.00% TOTAL REVENUES $5,578,221 $5,843,642 $265,421 4.76% NET ASSESSMENTS $9,941,449 $10,448,686 $507,237 5.10% CHELSEA $1,562,958 $1,295,329 ($267,629 -17.12% WALDEN $1,252,347 $1,313,107. $60,760 4.85% MELROSE $285,516 $442,099 $156,583 54.84% NO. READING $265,743 $283,061 $17,318 . 6.52% READING $208,208 $253,988 $45,780 21.99% REVERE $2,346,915 $2,176,229 ,($170,686 -7.27% SAUGUS $1,483,313 $1,745,645 $262,332 17.690/, STONEHAM $402,867 $453,476 $50,609 12.56% WAKEFIELD $385,534 $493,085 $107,551 27.90% WINCHESTER $90,843 $81,914 ($8,929 . -9.83% WINTHROP $252,408 $339,158 $86,750 34.37% VVUtJUKN $1,404,797 $1,571,595 $166,798 11.87% TOTAL $9,941,449 $10,448,686 $507,237 5.10% STUDENTS- STUDENTS Fy2005 Fy2006 CHELSEA 258 232 MALDEN 175 204 MELROSE 36 52 NO. READING 30 24 READING 25 26 REVERE 256 245 SAUGUS 139 145 STONEHAM 37 38 WAKEFIELD 36 44 VINCHESTER 6 .5 WINTHROP 37 39 WOBURN 107 114 TOTAL '1142 1168 PERCENT OF VARIANCE CONTRIBUTION -26 19.86301%1 . 29 17.46575% 16 4.45205% -6 2.05479% 1 2.22603% - -11 20.97603% 6 12.41438% 1 3.25342% 8 3.76712% -1 0.42808% 2 3.33904% .7 9.76027% B141 N ~ O = } a D d t- to -ID Cl C Q1 . N ~ 03 m ~ Q B O a C .0 x.. C M ~ 4D "0 O m m C s ra W , IV N tq ~ G C ul. ~06 CD c U co ~ IL ID c~Ca ~ :.ut 'o O O p ° o¢ vv o. m c @ m 32 W W QO G G O O V / O C C tQ . LL a Q 0 0 c ® 0 0 o ¢¢Z o coc ti it V W C c E ~c L T t o co N 0 c l N Q. N r ~ I q 4atA T N to ;t a T E O tti o omst M 00 & to t CL L Q. N ® U } .c ® p CO t0 U CL . o EL co O + W O v ~l~M^i o O d C t tl1 ca f - m 0 . C) O N- v a v V) a ~o m M m 0 .9 ~ ~ m UJ V Q. C = C 4D ca Q. 0 E, .2 cu <t U m c m to CL U o to O ® ti . a L ~ - c~c co I L L Z ti LL Z Z. yy. tt_ M C N M st to co t` , 00 V - o o ~R 0 0 m ti N to O st =NMC'iq 00 of ul co v V) t~.1 CL mOd'T to N4tNt+O to a T T C t-- T 0) O ca 0) 1,- CO .C tD N N U) V ' NtnMNto 10 t•,Mco efi M o o N T _ O to T tt7 *4t T to st o O (0 v Co tr O > - coMV 00 Mo LL _ V) 06 T T co tot ATa R v 0) a t- v O -"'tNO)N ~CO to T t-- CO) T to a0)a0) C>T ~-ONN MO CO) a to @7 T a- T .a C O U E = c a C O p' O 00 C O' C C ~j c m 2 c ~ a E CL m m CL CL E E W= L O w m O m C ~ d) C ' Q 4 . p M wUz0z UZ w O B142 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Debt Service Debt Service - 710 Summary. J1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 0 0 0 0 3,897,129 4,178,178 6,790,140 6,898,508 3,897,129 4,178,178 6,790,140 6,898,508 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary This debt service budget reflects the $3,065,000 and $2,415,000 bond sale of the 34 % of the Wood End and Barrows school projects respectively, which is the Town's responsibility. The State is paying $ 6,180,131 in cash as part of its 66% responsibility for the projects, leaving $7,039,000 which was funded through Bond Anticipation Notes for the two schools. When the audits of the projects are complete, the State will remit the remainder of its applicable 66 % and the Town will bond whatever remainder is non reimbursable. Debt Service is also being paid for the debt excluded school debt in the amount of $ 35,650,000 for the high school and $ 2,500,000 for the Wood End debt. Enterprise debt is in the form of bonds for the water treatment plant architectural plans in the amount of $ 1,000,000 and Bond Anticipation Notes for Summer Avenue water mains in the amount of $ 510,000 and for the Birch Meadow, water mains in the amount of $ 487,000. Additional bond anticipation notes for the water treatment plant planning 500,000) and for water mains on West Street and County Road are to be issued in May, 2005. The amount of debt service on the tax levy has increased by $ 240,188. There were also premiums paid at the bond sale in the amount of $ 50,335.19 and $ 84,909.03. These premiums will be used to pay for the cost of the sales. Any remainder will close to the general fund and water fund (pro rated). The pro rated share of premium on the debt excluded piece of the debt will be applied to ease the tax burden on the taxpayers. 6-Apr-05 B143 Town of Reading FY - 2006 Budget Debt Service Expenses (Form C) Debt Service • 710 Summary: J1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 General Fund: Repayment of Principal: Within Levy Limit 2,379,000 2,369,000 2,359,000 2,580,000 Debt Exclusion 980,000 1,305,000 Interest on Long-Term Debt: Within Levy Limit 1,473,715 1,323,099 1,222,830 1,386,308 Debt Exclusion 1,685,454 1,376,696 Interest onTemporary Debt: Within Levy Limit 44,414 62,579 213,896 187,106 Debt Exclusion 6,000 59,460 61,399 Retirement of Debt (B.A.N.S.) Within Levy Limit 117,500 117,500 Debt Exclusion 300,000 150,000 Interest on Refunded Taxes 2,000 2,000 Water Fund: Interest onTemporary Debt 7,419 48,622 66,600 Retirement of Debt (B.A.N.S.) 120,000 170,000 Interest on Long Term Debt 46,529 Repayment of Principal 100,000 Sewer Fund: Repayment of Principal 132,190 132,190 83,677 Totals 4,029,319 4,437,787 7,008,762 7,195,314 Source of Funding Water Fund Sewer Fund General Fund (Form A) 127,419 218,622 213,129 132,190 132,190 83,677 3,897,129 4,178,178 6,790,140 6,898,508 6-Apr-05 B144 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Employee Benefits Contributory Retirement - 811 Summary: K1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY- 2003 FY - 2004 FY - 2005 FY - 2006 22,370 23,126 24,50 28,580 2,114,230 2,163,174 2,382,587 2,435,271 2,136,600 2,186,300 2,407,094 2,463,851 0.8 0.8 0.8 0.9 Commentary The pension assessment is going up a relatively modest 2.36%. This is because the Town took a one time increase in FY 2005 to make up for the poor performance of the stock market from previous years. The assessment is based on an actuarial study which is done every other year, with an update in the intervening years. -B145 ~ 6-Apr-05 Town of Reading FY - 2006 Budget Employee Benefits C Salaries and Wages (Form B) Contributory Retirement - 811 Summary: K1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Board Administrator 0.8 31,948 0.8 33,055 0.8 34,672 0.9 40,469 Totals 0.8 31,948 0.8 33,055 0.8 34,672 .0.9 40,469 Source of Funding Water Fund 601 625 950 1,112 Sewer Fund 153 158 212 246 Electric Fund 8,642 8,956 8,799 10,286 Housing Authority 182 190 204 245 General Fund (Form A) 22,370 23,126 24,507 28,580 B146 Town of Reading FY - 2006 Budget Expenses (Form C) Employee Benefits Contributory Retirement - 811 Summary: K1 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Pension Assessment 3,013,052 3,076,145 3,364,241 3,427,266 Administrative Exoenses: Postage 1,400 1,500 1,800 2,000 Banking Services 1,100 1,200 1,300 1,300 Actuarial Valuation 1,000 10,000 1,000 12,500 Office Supplies 650 650 650 750 Bonding Premium 1,250 1,250 800 Travel Reimbursement 100 250 250 200 Professional Development 500 550 550 500 Dues and Membership 200 200 200 200 Legal Expenses 3,500 Totals 3,019,252 3,091,745 3,370,791 3,448,216 Source of Fundino Water Fund 56,699 58,375 92,401 94,681 Sewer Fund 14,447 14,742 20,621 21,069 Electric Fund 816,658 837,644 855,386 876,440 Housing Authority 17,218 17,810 19,796 20,755 General Fund (Form A) 2,114,230 2,163,174 2,382,587 2,435,271 6-Apr-05 B147 Town of Reading FY - 2006 Budget Employee Benefits C Budget Summary (Form A) Non-contributory Pensions- 813 Summary. K2 m Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 99,183 93,745 97,625 99,257 Totals 99,183 93,745 97,625 99,257 Revenue and Staffinq Revenues Staffing 0.0 0.0 0.0 0.0 Commentary This benefit is available to all employees who worked for the Town prior to 1936. The number of people in that category is stable and is not expected to increase. 6-Apr-05 B148 Town of Reading FY - 2006 Budget Expenses(Form C) Employee Benefits Non-contributory Pensions - 813 Summary: K2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Pensions 113,114 93,745 97,625 99,257 Totals 113,114 93,745 97,625 99,257 Source of Fundinq Electric Fund 13,931 General Fund (Form A) 99,183 93,745 97,625 99,257 6-Apr-05 B149 Town of Reading FY - 2006 Budget Budget Summary (Form A) Employee Benefits Unemployment - 815 Summary: K3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 78,167 47,685 75,000 60,000 Totals 78,167 47,685 75,000 60,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The proposed budget is based on tracking of unemployment costs for the current year. If there are no layoffs for Town or School operations this budget as proposed should be adequate. 6-Apr-05 B15O j - Town of Reading FY - 2006 Budget l Employee Benefits Expenses (Form C) Unemployment - 815 Summary: K3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Unemployment Payments 78,167 47,685 75,000 60,000 ~l Totals 78,167 47,685 75,000 60,000 Source of Funding General Fund (Form A) 78,167 47,685 75,000 60,000 6-Apr-05 B151 Town of Reading FY - 2006 Budget Employee Benefits Budget Summary (Form A) Group Health I Life Ins - 817 Summary: K4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004. FY - 2005 FY - 2006 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 3,880,899 4,341,283 4,709,330 5,749,962 Totals 3,880,899 4,341,283 4,709,330 5,749,962 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The health insurance budget funded by the tax levy shows an increase of approximately $ 1,040,000. The rates for HMO Blue and Blue Care Elect increased by approximately 18 % on March 1, 2005, and we are estimating for budgeting purposes a 15 % increase on March 1, 2006. In order to reduce the cost somewhat, the co-pay for HMO Blue was increased to $ 15.00, and the co-pay for Blue Care Elect was increased to $ 20.00. The Town's experience rating was not good, but it was similar to the experience of the MIIA trust, through which we are insured with Blue Cross Blue Shield programs. Similar increases are reported in Massachusetts among private as well as public employers. One half of the Town's insured are retirees. Rates in the private sector are generally lower, as only 10 % of the private employers in Massachusetts insure their retirees. The Town's portion of the total costs, 70% is similar to but a little bit lower, than other communities in our labor market area. For the next insurance year the Town will solicit bids, and working with the Health Insurance Advisory Committee, will continue to explore cost containment options including further review of co-pays, establishment of a program with deductibles, and any other options available. The budget also includes the cost of an actuarial study to determine the cost of retiree health insurance liability, a new requirement of GASB. 6-Apr-05 B152 Town of Reading FY - 2006 Budget t Employee Benefits Expenses (Form C) Group Hea lth / Life Ins - 817 Summary: K4 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Group Health Insurance 4,710,514 5,242,585 5,501,349 6,910,326 Group Life Insurance 31,948 36,888 30,000 38,000 Employee Assistance Program 3,591 2,741 4,000 3,000 Actuarial Study - retiree health ins. 15,000 I Totals 4,746,053 5,282,214 5,535,349 6,966,326 Source of Funding Water Fund 181,169• 184,693 196,821 232,998 Sewer Fund 67,964 63,860 67,313 73,267 Electric Fund 616,021 692,378 561,885 910,098 General Fund (Form A) 3,880,899 4,341,283 4,709,330 5,749,962 6-Apr-05 B153 Town of Reading FY - 2006 Budget Budget Summary (Form A) Budget Summary Salaries and Wages (Form B) Expenses(Form C) Totals Revenue and Staffing Revenues Staffing Commentary Employee Benefits Medicare 1 Soc Security - 819 Summary: K5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget FY - 2003 FY - 2004 FY - 2005 FY - 2006 0 0 0 0 436,765 493,385 495,350 530,211 436,765 493,385 495,350 530,211 0.0 0.0 0.0 0.0 Employees hired after March 31, 1986 are eligible for Medicare With FY 2005 retirement of long term teachers and Town department heads who did not have Medicare deductions being replaced by those that do, the cost of Medicare continues to grow. Medicare is.0145 of eligible payroll, so increases in salaries also add to the increases in the Medicare budget 6-Apr-05 B154 Town of Reading FY - 2006 Budget Expenses (Form C) Employee Benefits Medicare I Soc Security - 819 Summary: K5 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Medicare / Social Security 441,297 497,917 500,000 535,000 Totals 441,297 497,917 500,000 535,000 Source of Funding Water Fund 4,120 4,120 4,225 4,352 Sewer Fund 412 412 425 438 General Fund (Form A) 436,765 493,385 495,350 530,211 6-Apr-05 B155 Town of Reading FY - 2006 Budget Employee Benefits Budget Summary (Form A) Worker Compensation - 821 Summary: K6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 171,068 192,804 223,650 225,528 Totals 171,068 192,804 223,650 225,528 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary The Workers' Compensation figures for FY 2006 reflect an 8% increase from FY 2005. This number is subject to change when we get actual figures from the Insurance Company, but should not be any higher. The Water, Sewer, and Light Departments reimburse for their share of the Workers Compensation program on an actuarial basis. 6-Apr-05 B156 Town of Reading FY - 2006 Budget Expenses (Form 0) Employee Benefits Worker Compensation - 821 Summary: K6 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Insurance Premiums 256,521 279,804 315,000 317,645 Totals 256,521 279,804 315,000 317,645 Source of Funding Water Fund 14,789 15,000 15,750 15,882 Sewer Fund 6,803 7,000 7,350 7,412 Electric Fund 63,661 65,000 68,250 68,823 General Fund (Form A) 171,068 192,804 223,650 225,528 6-Apr-05 B157 Town of Reading FY - 2006 Budget Employee Benefits Budget Summary (Form A) Police I Fire Indemnification -131 Summary: K7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 0 0 0 0 Expenses (Form C) 36,985 60,197 36,000 50,000 Totals 36,985. 60,197 36,000 50,000 Revenue and Staffing Revenues Staffing 0.0 0.0 0.0 0.0 Commentary This budget is based on historical experience. The Police and Fire Indemnification is for medical expenses related to sworn employees in those Departments who are injured on the job. They are not covered by the Workers Compensation Plan that covers all other Town, School, and Light Department employees. 6-Apr-05 B158 Town of Reading FY - 2006 Budget Expenses (Form C) Employee Benefits Police 1 Fire Indemnification -131 Summary: K7 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Indemnification - Police 12,940 22,189 18,000 25,000 Indemnification - Fire 24,045 38,008 18,000 25,000 Totals 36,985 60,197 36,000 50,000 Source of Fundino General Fund (Form A) 36,985 60,197 36,000 50,000 6-Apr-05 B159 Town of Reading FY - 2006 Budget Public Works Budget Summary (Form A) Water - 400 & 405 Summary: L1, L2 & L3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 726,725 782,690 804,549 828,569 Expenses (Form C) 1,226,931 1,239,294 1,583,583 1,755,564 Totals 1,953,656 2,021,984 2,388,132 2,584,133 Revenue and Staffing Revenues Staffing 16.5 16.5 16.5 16.5 Commentary Salaries for Water Department staff contain contractual increases. Expenses reflect a 2.8% increase with certain exceptions. Assessments for support services received from other Town organizations reflect increases forseen by those groups. $65,000 has been included for IDSE (Initial Distribution Site Evaluation) engineering and sampling, an EPA requirement. 6-Apr-05 B160 Town of Reading FY - 2006 Budget Salaries and Wages (Form B) Public Works Water - 400 & 405 Summary: L1 Annual Adopted Actual Actual Budget Recommendej FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Water Treatment Plant: Supervisor 1.0 59,654 1.0 67,533 1.0 70,178 1.0 72,817 Chief Treat. Pit. Oper 1.0 49,799 1.0 52,253 1.0 54,142 1.0 54,425 Treat. Pit. Oper. IV 3.0 135,936 3.0 142,706 70 150,232 3.0 149,001 Treat. Plt. Oper. III 1.0 22,405 1.0 42,136 Treat. Plt. Oper. IIIOIT 1.0 38,753 Treat. Pit. Oper. II 1.0 32,184 Snow & Ice Rem. 571 500 (500) Overtime 51,359 48,582 51,812 53,107 Grade Adjustments 295 336 337 345 Shift Differiential 2,094 2,406 3,090 3,167 Distribution: Supervisor 0.5 29,827 0.5 31,304 0.5 31,884 0.5 32,698 Foreman 1.0 43,259 1.0 45,064 1.0 46,339 1.0 49,143 Working Foreman 2.0 77,722 2.0 80,906 2.0 83,321 2.0 86,738 Equipment Opeator. 3.0 103,729 3.0 109,189 3.0 115,828 3.0 120,981 Skilled Laborer 1.0 44,881 1.0 68,826 2.0 71,055 2.0 73,763 Laborer 2.0 41,239 2.0 28,715 1.0 29,190 1.0 30,213 Clerk 0.4 12,617 0.4 13,628 0.5 13,840 0.5 14,407 Snow & Ice Rem. (7,300) 2,402 6,500 6,500 Seasonal Laborer 0.6 4,031 0.6 4,719 0.5 8,196 0.5 7,862 Overtime 49,030 48,449 - 25,563 26,777 On-call Premium 8,414 8,414 Longevity 5,925 7,575 7,575 7,775 Grade Adjustments 794 717 1,800 1,800 Totals 16.5 726,725 16.5 782,690 16.5 804,549 16.5 828,569 Source of Funding General Fund (Form A) 726,725 782,690 804,549 828,569 B16 3. Town of Reading FY - 2006 Budget Public Works Expenses (Form C) Water - 400 & 405 Summary: L2 & L3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Distribution: Electricity 7,460 16,768 7,833 Natural Gas 307 General SupplieslSery 23,556 24,737 28,822 29,629 Main/Hydrant Repairs 39,849 44,358 32,360 33,266 Serv./Meter Supplies 37,511 39,980 52,326 53,791 Cross Conn. Prog. 4,460 4,240 8,300 8,300 Police Details 7,347 6,335 10,250 10,250 Uniforms/Boots 4,165 5,049 5,176 5,305 Licenses 232 660 450 700 Water Treatment Plant: Electricity 149,542 146,621 150,000 153,750 Heating Fuel 17,430 16,673 17,323 17,756 Telephone 2,773 2,993 3,000 3,075 Supp's & Treat Chem 141,550 140,856 143,756 147,350 Well Field Supplies 7,505 8,333 1,621 1,662 Equip Serv & Lab Test 81,812 110,446 78,815 80,785 Well Field Maint. 40,980 32,145 59,594 61,084 MWRA Sewer Discharge 91,540 99,579 123,520 126,608 MWRA Permit & Test 10,188 10,925 10,900 11,173 Water Supply Protect. 23,787 11,269 19,100 25,000 MWRA System Connection 50,000 19,500 30,000 IDSE Engineering & Sampling 65,000 Totals (To Page 2) 734,227 732,466 762,081 872,317 B162 \ ( 6-Apr-05 Town of Reading FY - 2006 Budget Public Works Expenses (Form C) Water - 400 & 405 Summary: L2 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Totals (From Page 1) 734,227 732,466 762,081 872,317 General: Fin. Serv. (Al, C2, C6 through. C11 56,297 55,388 56,414 63,468 Legal (B16) 10,000 Medical Exams 900 General Administration (B14) 2,549 2,613 4,809 9,112 DPW Administration (F1) 73,454 79,232 81,574 Engineering (F3) 151,413 62,428 90,987 98,231 Equipment Maintenance (175 & F6) 20,200 21,200 22,000 Liability Insurance B23) 4,031 6,049 6,021 6,624 Primacy Assessment 5,395 6,007 5,795 5,934 Purchase Ser - Wakfld 4,049 4,700 5,350 6,150 Haz. Waste Coll. Program 8,477 9,276 15,000. 15,000 Professional Development 3,115 3,000 3,000 3,000 Benefits Workers' Compensation Ins. (K6) 14,789 15,000 15,750 15,882 Medicare/Social Security (K5) 4,120 4,120 4,608 4,352 Health/Life Insurance (K4) 181,169 184,693 201,363 232,998 Pension (K1) 57,300 59,000 93,351 95,793 Debt Service 218,622 213,129 Totals 1,226,931 1,239,294 1,583,583 1,755,564 Source of Funding $ $ $ $ General Fund (Form A) 1,226,931 1,239,294 1,583,583 1,755,564 13163 Town of Reading FY - 2006 Budget Public Works C. Budget Summary (Form A) Sewer-430 Summary. M1, M2 & M3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Budget Summary FY - 2003 FY - 2004 FY - 2005 FY - 2006 Salaries and Wages (Form B) 191,172 214,833 221,393 234,084 Expenses (Form C) 3,365,103 3,393,779 3,458,731 3,551,822 Totals 3,556,275 3,608,612 3,680,124 3,785,906 Revenue and Staffing Revenues Staffing 5.0 5.0 5.0 5.0 Commentary - - Salaries for Sewer Division personnel contain contractual wage increases: - - - The MWRA Assessment preliminary figures are as noted - less than budgeted for FY 2005 but about.4% higher than the actual FY 2005 assessment - Reimbursed sewer services for Woburn and Wakefield contain increases in rates for those municipalities. - Assessments for support services received from other Town organizations reflect increases forseen by those groups. 6-Apr-05 l B164 Town of Reading FY - 2006 Budget Public Works Salaries and Wages (Form B) Sewer - 430 Summary: M1 Annual Adopted Actual Actual Budget Recommender FTE Expenditures FTE Expenditures FTE (Revised) FTE Budget Classification # FY - 2003 # FY - 2004 # FY - 2005 # FY - 2006 Supervisor 0.5 29,827 0.5 31,304 0.5 31,884 0.5 32,698 Working Foreman 1.0 34,546 1.0 41,344 1.0 42,324 1.0 45,433 Equip.Oper. 1.0 38,793 1.0 40,334 1.0 41,551 1.0 44,156 Skilled Laborer Laborer 2.0 53,815 2.0 56,863 2.0 63,173 2.0 67,426 Clerk 0.5 12,617 0.5 13,628 0.5 13,840 0.5 14,407 Snow & Ice Removal _ 3( 537) 866 2,500 2,500 Overtime 23,092 28,221 26,166 27,409 On-call Premium 2,805 2,805 Longevity 1,950 1,950 1,950 2,050 Grade Adjustments - 69 55 200 200 Totals 5.0 191,172 5.0 214,833 5.0 221,393 -5.0 234,084 Source of Funding General Fund (Form A) 191,172 214,833 221,393 234,084 B165 Town of Reading FY - 2006 Budget Public Works Expenses (Form C) Sewer - 430 Summary: M2 & M3 Annual Adopted Actual Actual Budget Recommended Expenditures Expenditures (Revised) Budget Classification FY - 2003 FY - 2004 FY - 2005 FY - 2006 Operations MWRA 2,866,466 2,937,036 3,053,791 3,033,026 Supplies: Sewer Station 16,405 13,224 12,441 12,441 Chemicals 12,441 12,441 Distribution System 781 1,711 7,502 7,690 Contractual Services: _Pumping Station 34,738 10,747 16,090 16,541 Police Details 15,186 4,571 2,957 3,040 Purchase Serv - W'rn&W'fld 11,854 13,691 14,100 14,805 System TV Inspections 15,810 810 15,810 15,810 General Fin. Serv. (Al, C2, 06 through. C11 56,117 55,388 56,414 63,468 Legal(B16) 2,000 General Admin (B14) 2,549 2,613 6,871 12,736 DPW Services: Administration (F1) 46,085 42,732 44,160 Engineering (F3) 83,888 29,571 56,990 60,784 Equipment Maintenance (F5 & F6) 10,400 10,700 11,000 Liability Insurance (B23) 5,137 17,356 7,606 13,366 Electricity 20,724 20,566 24,200 24,805 Uniforms/Boots 2,082 2,000 2,050 2,100 Licenses 520 120 200 500 Hazardous Waste Coll. Frog. 8,477 9,276 15,000 15,000 Backflow Reimbursement 2,400 252 Benefits Workers' Compensation Ins. (k6) 6,803 7,000 7,350 7,412 Medicare/Social Security (K5) 412 412 808 438 Health/Life Insurance (K4) 67,964 63,860 71,845 73,267 Pension Costs (K1) 14,600 14,900 20,833 21,315 Debt Service 132,190 132,190 83,677 Totals 3,365,103 3,393,779 3,458,731 3,551,822 Source of Funding General Fund (Form A) 3,365,103 3,393,779 3,458,731 3,551,822 6-Apr-05 B166 J Q N O O N L a Q O ('OW F- ¢ F- F- tL Z W H CD F- ¢ MzIL ¢w ('O t' ¢ r D. 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O O 0010 It U) I M I M 1 O 10 rnn r(0 , O I N ' U) r N ,r IM 1 YeM0 YSI- S: wwcc , T , rn W W 3 0 N Z' 3 D Q U M 0 cc IL CL 2: z - H 1 J' 0: F- co i I W Z (L 1 H~- }=Q,ZHZWOO H'=Op=WOH HS¢JQ x ' X M -CYCLYJ tL < U ws¢w¢0CLZ o I (O ' ~C73~OHQQZWUJHH w 1 QH0LU CL I H~- NJz¢ p ==J 3WHW00 WWWWW 0 T UUM, 'ZZzQJJJ=wW W J HHQHMMILIL01-F-(LMC_CL 3 x2N33 3~ 3 3 Q 5 x 333 O ' aulLO It It It co O1nco IIt It It J , 0 0 0 N r r N r 0 0 N N N N Q } U' D 0 0 0 0 0 0 0 0 0 0 0 0 0 J ull 0 7'33333333333333 F- ¢ p W = '33333333333333 O } IL l (L ILn.0. aan.IL(Lu.CLo.o.a M CONDUCT OF TOWN MEETING Reading's Town Meeting is conducted in accordance with the rules set down in Article 2 of the Charter and the General Bylaws. Although Robert's Rules of Order is the basic source, a Town Meeting Member need only be familiar with what is contained in the Charter. These notes are intended to outline the major points all Town Meeting Members should know, and which by knowing, will make Town Meeting more understandable. ORGANIZATION e Town Meeting consists of 192 elected members, of which 97 constitute a quorum. . subject may be discussed together; however, only one is formally on the floor, and each when moved is acted upon individually. Note that the vote on one may influence the others. ♦ There are two required sessions: the Annual Meeting in Spring which is primarily for fiscal matters and acceptance of the annual budget, and the Subsequent Meeting in November. -Special Town Meetings may be called at any time that the need arises. ♦ There are three main committees which review certain Articles and advise Town Meeting of their recommendations: Finance for all expenditures of funds; Bylaw for all bylaw changes; and the Community Planning and Development Commission for all zoning changes. Their reports are given prior to dis- cussing the motion. GENERAL RULES OF PROCEDURE ♦ The Meeting is conducted through the Warrant Articles which are presented (moved) as motions. Only one motion may be on the floor at a time; however, the motion may be amended. Often two or more Articles which address the same ♦ Members who wish to speak shall rise, state their name and precinct in order to be recognized. e A Member may speak for ten (10) minutes but permission must be asked to exceed this limit. ♦ Seven (7) Members can question a vote and call for a standing count and twenty (20) can ask for a roll call vote; however, a roll call vote is seldom used because of the time it takes. PRINCIPAL MOTION ENCOUNTERED AT TOWN MEETING The following motions are the principal ones used in most cases by Town Meeting to conduct its business. Experience shows that the Members should be familiar with these. e Adjourn: Ends the sessions, can be moved at any time. ♦ Recess: Stops business for a short time, generally to resolve a procedural question or to obtain information. ♦ Lay on the Table: Stops debate with the intention generally of bringing the subject up again later. May also be used to defer action on an Article for which procedurally a negative vote is undesirable. Note that tabled motions die with adjournment. ♦ Move the Previous Question: Upon acceptance by a two-thirds (2/3) vote, stops all debate and brings the subject to a vote. This is generally the main motion, or ♦ The most recent amendment, unless qualified by the mover. The reason for this as provided in Robert's Rules of Order is to allow for other amend- ments should they wish to be presented. ♦ Amend: Offers changes to the main motion. Must be in accordance with the motion and may not substantially alter the intent of the motion. In accordance with Robert's Rules of Order, only one primary and one secondary motion will be allowed on the floor at one time, unless specif- ically accepted by the Moderator. ♦ Indefinitely Postpone: Disposes of the Article without a yes or no vote. ♦ Take from the Table: Brings back a motion which was previously laid on the table. o Main Motion: The means by which a subject is brought before the Meeting. THE FOLLOWING MOTIONS MAY BE USED BY A MEMBER FOR THE PURPOSE NOTED: ♦ Question of Privilege: Sometimes used to offer a resolution. Should not be used to "steal" the floor. ♦ Point of Order: To raise a question concerning the conduct of the Meeting. ♦ Point of Information: To ask for information relevant to the business at hand. MULTIPLE MOTIONS SUBSEQUENT (MULTIPLE) MOTIONS If the subsequent motion to be offered, as distinct from an amendment made during debate, includes material which has previously been put to a vote and defeated, it will be viewed by the Moderator as reconsideration and will not be accepted. If the subsequent motion contains distinctly new material which is within the scope of the Warrant Article, then it will be accepted. An example of this latter situation is successive line items of an omnibus budget moved as a block. SUBJECT TO THE FOLLOWING CONSIDERATIONS ♦ The maker of any proposed multiple motion shall make their intent known, and the content of the motion to be offered shall be conveyed to the Moderator - prior to the initial calling of the Warrant Article. ♦ Once an affirmative vote has been taken on the motion then on the floor - no further subsequent alternative motions will be accepted. (Obviously does not apply to the budget, for example.) e Also - There can only be one motion except if this day shall fall on a legal on the floor at any one time. You holiday, in which case the Meeting have the ability to offer amendments shall be held on the following day. to the motion that is on the floor. You The Subsequent Town Meeting shall also have the ability to move for consider and act on all business as reconsideration. may properly come before it except the adoption of the annual operating budget. TOWN OF READING BYLAWS ARTICLE 2: TOWN MEETINGS Section 2.1.5 Adjourned sessions of every Annual 2.1 General Town Meeting after the first such adjourned session provided for in Section 2.1.1 Section 2.1.3 of this Article and all The Annual Town Meeting shall be held sessions of every Subsequent Town on the third Tuesday preceding the Meeting, shall be held on the follow- second Monday in April of each year ing Thursday at 7:30 p.m. and then for the election of Town officers and on the following Monday at 7:30 p.m. for other such matters as required by and on consecutive Mondays and law to be determined by ballot. Thursdays, unless a resolution to Notwithstanding the foregoing, in any adjourn to another time is adopted by year in which presidential electors are a majority vote of the Town Meeting to be elected, the Board of Selectmen Members present and voting. may schedule the commencement of the Annual Town Meeting for the same Section 2.1.6 date designated as the date to hold the The Board of Selectmen shall give Presidential Primary. notice of the Annual Subsequent or any Special Town Meeting at least Section 2.1.2 fourteen (14) days prior to the time The polls for the Annual Town Meeting of holding said Meeting by causing shall be opened at 7:00 a.m. and shall an attested copy of the Warrant remain open until 8:00 p.m. calling the same to be posted in one (1) or more public places in each Section 2.1.3 precinct of the Town, and either All business of the Annual Town causing such attested copy to be Meeting, except the election of such published in a local newspaper or Town officers and the determination of mailing an attested copy of said such matters as required by law to be Warrant to each Town Meeting elected or determined by ballot, shall be Member. considered at an adjournment of such meeting to be held at 7:30 p.m. on the Section 2.1.7 second Monday in April, except if this All Articles for the Annual Town Meeting day shall fall on a legal holiday, in shall be submitted to the Board of which case the Meeting shall be held Selectmen not later than 8:00 p.m. on on the following day or at a further the fifth Tuesday preceding the date of adjournment thereof. election of Town officers unless this day is a holiday in which case the following Section 2.1.4 day shall be substituted. A Special Town Meeting called the Sub- sequent Town Meeting shall be held on ) All Articles for the Subsequent Town the second Monday in November, Meeting shall be submitted to the Board of Selectmen not later than 8:00 p.m. on the fifth Tuesday preceding the Subsequent Town Meeting in which action is to be taken, unless this day is a holiday, in which case the following day shall be substituted. Section 2.1.8 The Board of Selectmen, after drawing a Warrant for a Town Meeting, shall immediately deliver a copy of such Warrant to each Member of the Finance Committee, the Community Planning and Development Commission, the Bylaw Committee and the Moderator. 2.2 Conduct of Town Meetings Section 2.2.1 In the conduct of all Town Meetings, the following rules shall be observed: Rule 1: A majority of the Town Meeting Members shall constitute a quorum for doing business. Rule 2: All Articles on the Warrant shall be taken up in the order of their arrangement in the Warrant, unless otherwise decided by a majority vote of the Members present and voting. Rule 3: Prior to debate on each Article in a Warrant involving the expenditure of money, the Finance Committee shall advise the Town Meeting as to its recommendations and the reasons therefor. Rule 4: Prior to debate on each Article in a Warrant involving changes in the Bylaws, the Bylaw Committee shall advise the Town Meeting as to 'its recommendations and the reasons therefor. Rule 5: Every person shall stand when speaking, shall respectfully address the Moderator, shall not speak until recog- nized by the Moderator, shall state his name and precinct, shall confine himself to the question under debate and shall avoid all personalities. Rule 6: No person shall be privileged to speak or make a motion until after he has been recognized by the Moderator. Rule 7: No Town Meeting Member or other person shall speak on any ques- tion more than ten (10) minutes without first obtaining the permission of the Meeting. Rule 8: Any inhabitant of the Town may speak at a Town Meeting having first identified himself to the Moderator as an inhabitant of the Town. No inhabitant shall speak on any question more than five (5) minutes without first obtaining the permission of the Meeting. Inhabitants shall be given the privilege of speaking at Town Meetings only after all Town Meeting Members who desire to speak upon the question under con- sideration have first been given an opportunity to do so. Rule 9: Members of official bodies who are not. Town Meeting Members shall have the same right to speak, but not to vote, as Town Meeting Members on all matters relating to their official bodies. Rule 10: No speaker at a Town Meet- ing shall be interrupted except by a Member making a point of order or privileged motion or by the Moderator. Rule 11: Any person having a mon- etary or equitable interest in any matter under discussion at a Town Meeting and any person employed by another having such an interest, shall disclose the fact of his interest or his employer's interest before speaking thereon. Rule 12: The Moderator shall decide all questions of order subject to appeal to the meeting, the question on which appeal shall be taken before any other. Rule 13: When a question is put, the vote on all matters shall be taken by a show of hands, and the Moderator shall declare the vote as it appears to him. If the Moderator is unable to decide the vote by the show of hands, or if his decision is immediately questioned by seven (7) or more Members, he shall determine the question by ordering a standing vote and he shall appoint tellers to make and return the count directly to him. On request of not less than twenty (20) Members, a vote shall be taken by roll call. Rule 14: All original main motions having to do with the expenditure of money shall be presented in writing, and all other motions shall be in writing if so directed by the Moderator. Rule 15: No motion shall be received and put until it is seconded. No motion made and seconded shall be withdrawn if any Member objects. No amendment not relevant to the subject of the original motion shall be entertained. Rule 16: When a question is under debate, no motion shall be in order except (1) to adjourn, (2) to lay on the table or pass over, (3) to postpone for a certain time, (4) to commit, (5) to amend, (6) to postpone indefinitely or (7) to fix a time for terminating debate and putting the question, and the afore- said several motions shall have precedence in the order in which they stand arranged in this Rule. Rule 17: Motions to adjourn (except when balloting for offices and when votes are being taken) shall always be first in order. Motions to adjourn, to move the question, to lay on the table and to take from the table shall be decided without debate. Rule 18: The previous question shall be put in the following form or in some other form having the same meaning: "Shall the main question now be put?," and until this question is decided all debate on the main question shall be suspended. If the previous question be adopted, the sense of the meeting shall immediately be taken upon any pending amendments in the order inverse to that in which they were moved except that the largest sum or the longest time shall be put first, and finally upon the main question. Rule 19: The duties of the Moderator and the conduct and method of pro- ceeding at all Town Meetings, not prescribed by law or by the Rules set forth in this Article, shall be determined by the rules of practice set forth in Robert's Rules of Order Revised so far as they may be adapted to Town Meetings. Section 2.2.2 It shall be the duty of every official body, by a Member thereof, to be in attend- ance at all Town Meetings for the information thereof while any subject matter is under consideration affecting such official body. Section 2.2.3 All committees authorized by Town Meeting shall be appointed by the Moderator unless otherwise ordered by a vote of the Members present and voting. All committees shall report as directed by the Town Meeting. If no report is-made within a year after the appointment, the committee shall be discharged unless, in the meantime, the Town Meeting grants an extension of time. When the final report of a committee is placed in the hands of the Moderator, it shall be deemed to be received, and a vote to accept the same shall discharge the committee but shall not be equivalent to a vote to adopt it. Section 2.2.4 Motion to Reconsider 2.2.4.1 A motion to reconsider any vote must be made before the final adjournment of the Meeting at which the vote was passed but such motion to reconsider shall not be made at an adjourned meeting unless the mover has given notice of his intention to make such a motion, either at the session of the meeting at which the vote was passed or by written notice to the Town Clerk within twenty-four (24) hours after the adjournment of such session. When such motion is made at the session of the meeting at which the vote was passed, said motion shall be accepted by the Moderator but consid- eration thereof shall be postponed to become the first item to be considered at the next session unless all remaining Articles have been disposed of, in which case reconsideration shall be consid- ered before final adjournment. There can be no reconsideration of a vote once reconsidered or after a vote not to reconsider. Reconsideration may be ordered by a vote of two-third (2/3) of the votes present. Arguments for or against reconsider- ation may include discussion of the motion being reconsidered providing such discussion consists only of relevant facts or arguments not pre- viously presented by any speaker. the Board of Selectmen and authorized by the Moderator as necessary for the reconsideration of actions previously taken by Town Meeting by reason of State or Federal action or inaction or other circumstances not within the control of the Town or Town Meeting. In the event such a motion to reconsider is made and authorized, said motion may be made at any time before the final adjournment of the Meeting at which the vote was passed, said motion may be made even if the vote was already reconsidered, or was the subject of a vote not to reconsider and reconsideration may be ordered by a vote of two-thirds (2/3) of the votes present. 2.2.4.3 Notice of every vote to be reconsidered at an adjourned Town Meeting shall be posted by the Town Clerk in one (1) or more public places in each precinct of the Town as soon as possible after adjournment, and he shall, if practicable, at least one (1) day before the time of the next following session of said Adjourned Meeting, publish such notice in some newspaper published in the Town. Said notice shall include the vote to be reconsidered and the place and time of the next following session of said Adjourned Meeting. The foregoing notice provisions shall not apply when a motion to reconsider any Town Meeting action is made publicly at Town Meeting before the adjournment of any session of any Adjourned Town Meeting. Section 2.2.5 The Selectmen shall, at each Annual Town Meeting, give to the Members information of the State of the Town. l 2.2.4.2 The foregoing provisions Section 2.2.6 relating to motions to reconsider shall The Town Meeting Members and Town not apply to any such motion made by Meeting Members-Elect from each precinct shall hold an annual precinct meeting after the Annual Town Election but before the convening of the business sessions of the Annual Town Meeting. The purpose of the meeting shall be the election of a Chairman and a Clerk and to conduct whatever business may be appropriate. Chairman shall serve no more than six (6) consecutive years in that position. Additional precinct meet- ings may be called by the Chairman or by a petition of six (6) Town Meeting Members of the precinct. Section 2.2.7 Removal of Town Meeting Members . 2.2.7.1 The Town Clerk shall mail, within thirty (30) days after the adjournment sine die of a Town Meeting, to every Town Meeting Member who has attended less than one, half (1/2) of the Town Meeting sessions since the most recent Annual Town Election, a record of his attend- ance and a copy of Section 2-6 of the 'Charter. 2.2.7.2 Town Meeting Members of each precinct shall consider at a precinct meeting to be conducted in accordance with Section 2.2.6 of these Bylaws and Section 2-6 of the Charter, preceding the consideration of the Article placed upon the Annual Town Meeting Warrant in accordance with Section 2-6 of the Charter, the names of Town Meeting Members in that precinct appearing on said Warrant Article and adopt recommendations to Town Meeting as to what action should be taken regarding each such Member. The Chairman of each precinct or his designee shall make such recommend- ations along with supporting evidence and rationale to Town Meeting. 2.2.7.3 The names of the Members subject to removal in accordance with Section 2-6 of the Charter shall be grouped by precinct in the Warrant Article required by said Section. Section 2.2.8 Meetings During Town Meeting No appointed or elected board, commission, committee or other entity of Town Government shall schedule or conduct any hearing, meeting or other function during any hours in which an Annual, Subsequent or Special Town Meeting is in session or is scheduled to be in session. Any such board, commission or committee which schedules or holds a meeting or hearing on the same calendar day but at a time prior to a session of Town Meeting shall adjourn or recess not less than five (5) minutes prior to the scheduled session of Town Meeting. Any board, commission or committee may, at the opening of any session of Town Meeting, present to that Town Meeting an instructional motion request- ing an exemption from this Bylaw and asking that Town Meeting permit it to meet at a date and hour at which a future session of Town Meeting is scheduled and may present reasons for Town Meeting to give such permission. Notwithstanding the foregoing, any board, commission or committee which meets the requirements of Section 23B of Chapter 39 of the General Laws concerning emergency meetings may, upon meeting such requirements, conduct such a meeting or hearing at a time scheduled for a Town Meeting. t j