HomeMy WebLinkAbout2007-11-13 Subsequent Town Meeting Warrant ReportReading
Massachusetts
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Report on the Warrant
Subsequent Town Meeting
November 13, 2007
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SUBSEQUENT TOWN MEETING
NOVEMBER 13, 2007
TABLE OF CONTENTS
Title
Sponsor
Page #
Article
1
Reports
Board of Selectmen
2
2
Instructions
Board of Selectmen
2,3
3
Amend Capital Improvements Program
FY 2008 - FY 2012
Board of Selectmen
3,4
4
Amend the FY 2008 Budget
Finance Committee
4 -8
5
Payment of Prior Years Bills
Board of Selectmen
8
6
Establish a Stabilization Fund
Board of Selectmen
8,9
7
Street Acceptances — Timothy Place
Board of Selectmen
9
8
Rescinding Debt
Board of Selectmen
9 -11
9
Additional Debt Authorization — Tennis Court
Improvements
Board of Selectmen
11
10
Debt Authorization — Fire Department Ladder
Truck
Board of Selectmen
12,13
11
Debt Authorization — Curbs, Sidewalks and
Pedestrian Improvements
Board of Selectmen
13 -15
12
Accepting the Community Preservation Act
Board of Selectmen
16,17
13
Zoning By -Law Amendment —Accessory
Structures and Lot Coverage
CPDC
17 -19
14
Release Conservation Restriction — Peter
Sanborn Place
Board of Selectmen
19 -21
APPENDIX
FY07 -FY18 Capital Improvements Program
Blue Pages
23 -35
A
Reading Municipal Light Department Report
36
B
Community Preservation Act Report
37
C
Conduct of Town Meeting
38 -44
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss. Officer's Return, Reading:
By virtue of this VVa[�|Ot |. on October 2. 2007 notified and warned the
inhabitants of the Town of Re@diDg, qualified to, vote on Town affairs, b3 meet Ed the
place and at the time specified by posting attested copies of this Town Meeting Warrant
jD the -following public places within the Town of Reading:
Precinct J. Warren K3||gmO School, 333Charles Street
Precinct 2 Registry of Motor Vehicles, 275 Salem Street
Precinct Reading Police Station, 15 Union Street
Precinct Joshua Eaton School, 365 Summer Avenue
Precinct 5 Town Hall, 1O Lowell Street
Precinct /\Uotn Preparatory School, 1U1 Willow Street
Precinct Reading Library, Local History Room, 84 Middlesex Avenue
Precinct 8 Mobil on the Run, 1330 Main Street
The date. of posting being not less than fourteen /14\ days prior to November 13.2O07.
the date set for the Subsequent Town Meeting in this Warrant.
| also caused an attested Copy of this VV8[Gard to be published in the Reading
Chronicle in the issue of October 24, 2007.
A true copy. Attest:
_o-*'Cherylo�. Johnso/, Town Clerk
SUBSEQUENT TOWN MEETING
(Seal)
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss.
To any of the Constables of the Town of Reading, Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby required to
notify and warn the inhabitants of the Town of Reading, qualified to vote in elections and
Town affairs, to meet at the Reading Memorial High School Auditorium, 62 Oakland
Road, in said Reading, on Tuesday, November 13, 2007, at seven-thirty o'clock in the
evening, at which time and place the following articles are to be acted upon and
determined exclusively by Town Meeting Members in accordance with the provisions of
the Reading Home Rule Charter.
ARTICLE 1 To hear and act on the reports of the Board of Selectmen, Town
Accountant, Treasurer - Collector, Board of Assessors, Director of Public Works, Town
Clerk, Tree Warden, Board of Health, School Committee, Contributory Retirement
Board, Library Trustees, Municipal Light Board, Finance Committee, Cemetery Trustees,
Community Planning & Development Commission, Conservation Commission, Town
Manager and any other Board or Special Committee.
Board of Selectmen
Background: The following reports are expected to be given under this Article:
• RIVILD Annual Report
• State of the Schools
To the extent possible, the reports are included in the back of this report so that
only a summary report will be given verbally at Town Meeting.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE 2 To choose all other necessary Town Officers and Special
Committees and determine what instructions shall be given Town Officers and Special
Committees, and to see what sum the Town will raise by borrowing or transfer from
available funds, or otherwise, and appropriate for the purpose of funding Town Officers
and Special Committees to carry out the instructions given to them, or take any other
action with respect thereto.
Board of Selectmen
Background: There are no known Instructional Motions at this time. As a general rule,
Instructional Motions are reserved for the last evening of Town Meeting, and the
Moderator requests that any Town Meeting Member who intends to offer an Instructional
Motion let him know at least one session in advance so that he can let Town Meeting
Members know that in advance.
Finance Commiftee Report: No report.
Bylaw Commiffee Report: No report.
ARTICLE 3 To see if the Town will vote to amend the FY 2008—Ff2012.
Capital Improvements Program as provided for |O Section 7-7 of the Reading Home Rule
Charter, or take any other action with respect thereto.
Board ofSelectmen
The following amendments are proposed to the FY 2008 — FY 2017
Capital Improvements P[ogmgOD /C|P\ These amendments need tobe included in the
C|P in order for Town Meeting to consider funding them under the various Articles at
Town Meeting. The hJ|| revised C|P is included in the blue pages in the back of this
report.
The following are proposed modifications to the C|}z approved at the ADOUa|
Town Meeting:
snow removal equipment at RK8HS (Line Cl)
+ $50.000 for roof repairs at PQUono (Line [2\
+ $2O.00O for generator at Parker (Line C2\
+ $2O.00O for handicap access atRK8HS (Line C2)
- $163,000 remove all other previous items for Fall 'O7 (Line C2)
($11.000 AOA oonnp|ionoa. $20.000 ceiling, $10,000 electrical, $10.000
plumbing, $45.000 carpet/flooring, $8.000 security system, $10,000
technology infrastructure, $24'O0Oxvindowm/doora.$25'O0O parking lot)
+ $25,000 in additional floor/carpet, total now $60,000 for Town Hall, Main
Fins Stobon, Senior Center, Library (Line C3)
- $O5.000 remove all other items for Fall 'O7 (Line C3\
($10.000 ceiling, $15.000 plumbing, 820,000 windows/doors, $20'000
cUS[Odi@| vehicle)
- $15.00O remove G|G for Fall 'O7 (Line C5)
+ $95.000 for full G|8 flyover and mapping, previously listed as $150.000
in debt in for FYOS(Line [J5)
- $10.000 remove Library public equipment (now classified as operating
expense) (Line C7\
+ $21.00OiO additional DVR Video Technology (Line CB)
+ $4'3OD additional tO previously approved $82.00O Dump Truck (Line [|1D\
+ $18.100 8ddiUOO8| to pFgViOUS\y approved $130'000 Rack Spray Truck
(Line C10)
+ $7.OUO additional to Fall 'O7 Sedan (Line C1O\
+ $1O.00O additional b3 Fall 'O7 Lawnmowers (Line [|1O)
+ $2O.DOO for paving materials (Line C12)
+ $115,00O additional for Franklin Sidewalks (Line C12)
+ $8.00O additional to Fall 'O7 Dump Truck (Line Y5—StonmmmtgrEnL)
FY 2009-FY 2018:
Staff from the municipal government and School Departments conducted an
extensive review of the Capital Improvements Program during the Summer and early
Fall of 2007 as part of continuing improvements to the budget process. The enclosed
CIP now covers the ten-year period from FY 2009 through FY 2018, in addition to the
revised changes for FY 2008 mentioned above, and a review of approved items from FY
2007. Approval of this Warrant Article will cover all items presented from FY 2008
through FY 2018. This new CIP (blue pages in this Warrant) will be reviewed again by
staff prior to the Annual Town Meeting, as part of the new twice/year capital budgeting
process.
When the Capital Improvements Program was approved by Town Meeting at the
Annual Town Meeting, the amount of funding included in the Budget for capital was 5%
of the budget which was significantly less than the funding required for projects in the
CIP. As we did last year, the recommendation was to see how Free Cash and other
cash reserves stood in the Fall 2007, and consider funding further FY 2008 capital
projects in November.
Cash reserves now stand at an adequate amount to approve additional capital
projects this Fall. In addition, there is over $500,000 in excess revenues versus the
budgeted amount for FY 2008. The staff recommendation is to use approximately
$1,100,000 for additional one-time capital projects in FY 2008, to use approximately
$500,000 to balance the FY 2008 Budget, and to place $500,000 into the Stabilization
Fund.
Finance Committee Report: The Finance Committee, by a vote of 7-0-0 on October
10, 2007, recommends that Town Meeting approve Article 3. Routine updates to the
Capital Improvements Plan represent sound fiscal and operational practice.
Bylaw Committee Report: No report.
ARTICLE 4 To see if the Town will vote to amend one or more of the votes
taken under Article 13 of the April 23, 2007 Annual Town Meeting relating to the Fiscal
Year 2008 Municipal Budget, and see what sum the Town will raise by borrowing or
transfer from available funds, or otherwise, and appropriate as the result of any such
amended votes for the operation of the Town and its government, or take any other
action with respect thereto.
Finance Committee
Background: The following FY 2008 Budget transfers are proposed for consideration
at the 2007 Subsequent Town Meeting:
4
General Fund —Wages and Expenses
Account Line
Description
Decrease
Increase
B9
Benefits
$265,000
• $140,000 per April '07 TM
• $ 25,000 Substance Abuse
Program Coordinator
• $ 70,000 RMLID adjustment
• $ 15,000 Water Fund credit
• $ 10,000 Sewer Fund credit
• $ 5,000 Life Insurance
H1
Vocational School Education
$ 77,500
Mi
Accounting Salaries — Sick-leave and
$ 6,500
vacation buyback
N16
Finance Salaries — Staffing for
$ 25,000
Financial Technology project
(overtime)
N17
Finance Expenses — Pay & Class
$ 25,000
Study for Town and School non-union
positions
P2
Library Expenses — Public technology
$ 13,500
Q23
Community Services Expenses
$ 9,000
• $4,000 Substance Abuse team
training
• $5,000 Flexible Account
15
Public Works Expenses — Highway
$ 50,000
Maintenance
U10
Town Building Maintenance — Library
$ 30,000
elevator repairs
Subtotals
$501,500
Net from tax levy, state aid &
local receipts:
$501,500
• State Aid net increase
versus budgeted amount is
$566,628 for FY08
• State Assessments and
Charges versus budgeted
amount are $49,460 in
excess
• This totals $517,168; the
remaining $15,668 to be
used for capital below
General Fund — Capital
Account Line
Description
Decrease
Increase
C1
School Equipment
$ 20,000
$20,000 Snow Plow
Equipment @RMHS
C2
School Building Improvements
$ 90,000
0 $50,000 Killam Roof Repairs
* $20,000 Parker Generator
0 $20,000 RMHS Handicap
Access
C3
Town Building Improvements
$ 70,000
0 $60,000 carpeting/flooring for
Town Hall, Main Fire Station,
Senior Center and Library
0 $10,000 HVAC Repairs in
Town Hall & Main Fire Station
C5
Town Technology
$ 117,000
* $95,000 GIS flyover and
mapping layers
0 $22,000 upgrade voting
machines
C7
Library - Roving reference
$ 10,000
C9
Public Safety — Video Technology
$ 35,000
C10
Public Works — Equipment
$445,400
$ 16,100 previous Rack
Spray Truck — fed. emissions
$ 4,300 previous Dump
Truck —fed. emissions
$135,000 Backhoe
$ 90,000 Dump Truck
$ 75,000 New Sidewalk Plow
$ 65,000 Pickup Utility
0 $ 30,000 Car (hybrid sedan)
0 $ 30,000 Lawnmowers (2)
C12
Pubfic Works — Roadway
$165,000
$115,000 Franklin Street
$ 30,000 general sidewalks
$ 20,000 paving materials
C14
Public Works — Parks and Recreation
$150,000
$150,000 Bancroft Avenue
Tennis Courts
Subtotals
$1,102,400
Net from Free Cash
$1,086,732
Net from tax levy, State aid and
$ 15,668
local receipts
`\
Enterprise Funds
Account Line
Description
Decrease
Increase
W5
Water Fund
$250,000
• $200,000 (expenses) — To offset
rates charged
• $65,000 (expenses) —
Decommission Water Treatment
Plant
• ($15,000) (expenses) credit for
Health Insurance
X5
Sewer Fund
$190,000
• $200,000 (expenses) — To offset
rates charged
• ($10,000) (expenses) credit for
Health Insurance
X5*
Sewer Fund
$300,000
• $300,000 (capital) inflow and
infiltration from Developer
Mitigation*
Y5
Storm Water Fund
$ 8,000
• $8,000 previous Dump Truck —
fed. emissions
Subtotals
$748,000
Net from:
• Water Reserves (for W5)
$250,000
• Sewer Reserves (for X5)
$190,000
• Developer Mitigation (for X5 *)
$300,000
• Storm Water Reserves for Y5
$ 8,000
Finance Committee Report:
General Fund Wages and Expenses
The Finance Committee, by a vote of 7 -0 -0 on October 10, 2007, recommends that
Town Meeting approve this subject matter. Increased enrollment for health insurance
was the largest contributor to the added costs. The source of funding will be the higher
than budgeted State Aid.
General Fund Capital
The Finance Committee, by a vote of 7 -0 -0 on October 10, 2007, recommends that
Town Meeting approve this subject matter. The source of funding will be from Free
Cash, State Aid and other revenues. Even with this one time capital spending, Reading
will have $4.8 million dollars in reserves, exceeding the 5% net revenue Reserves Policy
set by the Finance Committee.
Enterprise Funds
The Finance Committee, by a vote of 7 -0 -0 on October 10, 2007, recommends that
Town Meeting approve this subject matter.
i
Bylaw Committee Report: No report.
ARTICLE 5 To see if the Town will vote to authorize the payment during Fiscal
Year 2008 of bills remaining unpaid for previous fiscal years for goods and services
actually rendered to the Town, or take any other action with respect thereto.
Board of Selectmen
Background: There are no known prior years bills to be paid and, therefore, this Article
may be Indefinitely Postponed.
Finance Committee Report: No report.
Bylaw Committee Report: No report.
ARTICLE 6 To see if the Town will vote to establish a stabilization fund, or
take any other action with respect thereto.
Board of Selectmen
Background: The Town received more than $500,000 of interest income that will not
recur in future fiscal years. Those funds have increased our Free Cash position. The
funds could be used to fund additional one time expenses, additional capital, to reduce
the tax rate or fund the Stabilization account.
Balance at June 30, 2007
Used for Capital at this town meeting
Transfer to Stabilization
Balance
Free Cash Stabilization Fund
4,862,881 895,895
(1,086,732) 0
(500,000) 500,000
3,276,149 1,395,895
A Stabilization Fund is basically a Town savings account. By appropriating
money into the unrestricted Stabilization Fund, the Town reserves money from which
Town Meeting can appropriate at a future date. The Stabilization Fund could be used to
fund crisis situations that have occurred from time to time in the budget process.
Examples would be a significant reduction in State Aid, unexpected changes in health
insurance costs or unfunded pension liability, unusually high Special Education costs,
energy costs or trash removal or unexpected environmental issues.
Stabilizations funds are viewed favorably by rating agencies. Favorable rating
agency reviews can result in lower interest rates on future borrowings.
Funding the Stabilization Fund takes a 2/3 vote of Town Meeting, and
appropriating money from the Stabilization Fund also takes a 2/3 vote.
Finance Committee Report: The Finance Committee, by a vote of 6-0-0 on October
17, 2007, supports the transfer of $500,000 from Free Cash reserves to the Stabilization
Fund for future contingencies and recommends that Town Meeting approve this Article.
Bylaw Committee Report: No report.
ARTICLE 7 To see if the Town will vote to accept the report of the Board of
Selectmen upon the laying out as a public way the following described private way under
the provision of law authorizing the assessment of betterments, such ways being laid out
in accordance with plans duly approved by the Board of Selectmen; and to authorize the
Board of Selectmen to take such ways under the provision of law authorizing the
assessment of betterments, in fee or rights of easement therein by eminent domain,
under the provisions of Chapter 79 of the General Laws, as amended, or acquire said
lands in fee or rights of easement therein by purchase, gift or otherwise and to assess
betterments therefore, the plans and descriptions for such way being filed in the Office of
the Town Clerk in accordance with the statutory requirements; and to see what sum the
Town will vote to appropriate by borrowing, or from the tax levy, or transfer from
available funds, or otherwise, for the acquisition of said lands or easements therein or for
payment of any eminent domain damages and for the construction of said ways, or take
any other action with respect thereto.
• Timothy Place
Board of Selectmen
Background: The final as-built plans for the subdivision have not been completed by
the developer. Given the time restrictions for Town Meeting, hearings, completion of
plans etc., the acceptance this Fall at the Subsequent Town Meeting is not likely, and
will be held off until the Spring Town Meeting. This Article will be indefinitely postponed.
Finance Committee Report: The Finance Committee, by a vote of 7-0-0 on October
10, 2007, recommends that Town Meeting approve this subject matter.
Bylaw Committee Report: No report.
ARTICLE 8 To see if the Town will vote to rescind authorized but unused debt
for:
• The Barrows School project as authorized by Article 5 voted 12/10/98 and
amended by Article 12 voted 4/24/00, and further amended by Article 13 voted
5/6104;
• The Birch Meadow Tennis Courts as authorized by Article 21 of the 2007 Annual
Town Meeting.
or take any other action with respect thereto.
Board of Selectmen
Background: There are two previously authorized items of debt whose remaining debt
could be rescinded under this Article:
On December 10, 1998, under Article 5, Town Meeting authorized the issuance
of $6,585,000 in debt to renovate and add to the Barrows Elementary School.
Subsequently, the Town issued $2,415,000 in permanent bonds, and the Massachusetts
School Building Authority funded $4,169,750. This Article allows the Town to rescind the
$250 difference between the authorized debt and the actual amounts of the loans and
reimbursements.
Birch Meadow (Bancroft Avenue) Tennis Courts
Debt was authorized for the reconstruction of the Birch Meadow (Bancroft
Avenue) Tennis Courts in the amount of $350,000 at the April 2007 Town Meeting. The
original estimate of $350,000 for the Bancroft Avenue Tennis Courts was based on a
conceptual plan and was not based on an actual design. When the detailed estimate
was completed based on full design, the total estimate cost of the project eclipsed the
initial estimated cost by approximately $175,000. This was largely due to need for
extensive drainage work for the project in order to protect the Town investment in the
courts.
In April 2007, the Town authorized the full estimated cost of the project in debt to
ensure that we could move forward on the project, and be reimbursed a portion of the
cost through grant reimbursements and donations.
To supplement the funds that are already available, the Town has applied for two
grants (Urban Self-Help and United States Tennis Association). On October 30, 2007
the Town heard from MADEP that the Urban Self Help Grant was not approved. The
Town of Reading is eligible for approximately up to $40,000 through the USTA Grant.
Notice of grant award would not be made until mid December 2007. The Friends of
Reading Tennis have been very active and aggressive in securing private funding, and
in doing the major part of the work in developing the grant applications which have been
filed by the Town.
Prior to the start of Town Meeting, the Town will have actual bid prices on the
project (rather than estimates). We will not have heard on the USTA application.
If the total anticipated amount of grant funding is not reached, and the Town net
cost would exceed $150,000, then the Town could consider awarding the bid without the
lights. Lights can be installed at a later date if necessary.
10
Projected Funding
Current Funding
April 2007
"Best Case"
Privately Raised
$100,000
$90,000
Debt to be utilized from the
$150,000
$345,000 to $385,6-00
debt authorization
depending upon grants
Legislative "earmark"-
$50,000
$50,000
Grant Funding (Urban Self
$50,000
$295,000
Help — grant submitted)
Grant Funding (USTA grant
$40,000
submitted)
Total Potential Available
I
$350,000
$525,000
Funding
In April 2007, the Town authorized the full estimated cost of the project in debt to
ensure that we could move forward on the project, and be reimbursed a portion of the
cost through grant reimbursements and donations.
To supplement the funds that are already available, the Town has applied for two
grants (Urban Self-Help and United States Tennis Association). On October 30, 2007
the Town heard from MADEP that the Urban Self Help Grant was not approved. The
Town of Reading is eligible for approximately up to $40,000 through the USTA Grant.
Notice of grant award would not be made until mid December 2007. The Friends of
Reading Tennis have been very active and aggressive in securing private funding, and
in doing the major part of the work in developing the grant applications which have been
filed by the Town.
Prior to the start of Town Meeting, the Town will have actual bid prices on the
project (rather than estimates). We will not have heard on the USTA application.
If the total anticipated amount of grant funding is not reached, and the Town net
cost would exceed $150,000, then the Town could consider awarding the bid without the
lights. Lights can be installed at a later date if necessary.
10
The Town currently finds itself in a good enough cash position that we could pay
for up to $150,000 of the net cost of the project from cash reserves. This then enables
the Town to take on additional capital projects in future years when the Town's cash
position is not as favorable. There are therefore three parts of this Warrant that deal
with the tennis courts, depending on final disposition of the grant application, and the
final bid prices:
• Under Article 4, Item C4 — the Town would pay $150,000 of the Town's net cost
of the tennis courts as a budget amendment and therefore not sell as much
debt.
• If action were to proceed under Article 4, the Town would modify the debt
authorized for this project under Article 8.
• If the grant/bid results are not favorable and the Town wanted to go forward
with the project, the Town could authorize additional debt under Article 9 of this
Warrant.
Finance Committee Report: The Finance Committee, by a vote of 7 -0 -0 on October
10, 2007, recommends that Town Meeting approve Article 8. The Barrows School
project is complete and thus previously authorized but unused debt should be rescinded.
Authorization for funding the repair or replacement of the Birch Meadows Tennis Courts
is the subject of Article 9 and thus previously authorized but unused debt should be
rescinded.
Bylaw Committee Report: No report.
ARTICLE 9 To see what sum the Town will raise by borrowing, or transfer
from available funds, or otherwise, and appropriate for the purpose of making
improvements to or replacing the Birch Meadow Tennis Courts, including the costs of
engineering services, plans, documents, cost estimates, bidding services, construction
management services, and all related expenses incidental thereto and necessary in
connection therewith, said sum to be expended by and under the direction of the Town
Manager; and to see if the Town will authorize the Board of Selectmen, the Town
Manager, or any other agency of the Town, to apply for a grant or grants, to be used to
defray the cost of all, or any part of, said improvements; and to authorize the Town
Manager to enter into any and all contracts and agreements as may be necessary to
carry out the purposes of this Article, or take any other action with respect thereto.
Board of Selectmen
Background: See background on this subject from Article 8.
Finance Committee Report: The Finance Committee, by a vote of 7 -0 -0 on October
10, 2007, recommends that Town Meeting approve Article 9. The Birch Meadow Tennis
Courts are a valuable and highly utilized recreational asset of the Town of Reading, and
appropriate funding should be authorized, and grants sought to defray the cost of repair
or replacement.
Bylaw Committee Report: No report.
11
ARTICLE 10 To see what sum the Town will raise by borrowing, or transfer
from available funds, or otherwise, and appropriate for the purpose of purchasing a fire
ladder truck, including the costs of consulting services, plans, documents, cost \
estimates, bidding services and all related expenses incidental thereto and necessary in
connection therewith, said sum to be expended by and under the direction of the Town
Manager; and to see if the Town will authorize the Board of Selectmen, the Town
Manager, or any other agency of the Town, to apply for a grant or grants, to be used to
defray the cost of all, or any part of, said fire engine; and to authorize the Town Manager
to enter into any and all contracts and agreements as may be necessary to carry out the
purposes of this Article, or take any other action with respect thereto.
Board of Selectmen
Background: The Fire Department is in critical need of a replacement ladder truck.
Our ladder truck was purchased in 1991 and is 16 years old. A ladder truck is a highly
specialized vehicle intended to provide equipment, tools and access for Firefighters to a
vast range of emergency scenes including, but not limited to, fires, motor vehicle
accidents and structural collapse. The ladder truck is equipped with an aerial ladder,
tools and equipment to enable Firefighters to rescue trapped victims, ventilate burning
buildings, provide emergency scene lighting, and protect property from damage.
Due to the age of the truck over the last two years, the frequency and severity of
the repairs to Ladder 1 have increased significantly. Because of the extent of the
repairs, the truck has been frequently out of service for a number of days at a time. The
longest period has been two weeks. The repairs have been to the hydraulic systems
that stabilize the truck and raise the aerial, cooling system, chassis and suspension
systems.
Whenever our ladder truck is out of service, we attempt to borrow a ladder truck
from another community and at times we are successful in our efforts. However, far too
often, we are not able to obtain a ladder truck on loan because very few communities
have a spare ladder truck. When we are not able to borrow a ladder truck, the Wakefield
Fire Department will provide their ladder truck if we have a fire. For example, on
February 2, 2007, we had a two alarm structure fire at 15 Avon Street, and our ladder
truck was out of service. The Wakefield Fire Department's ladder truck was used at the
scene. Although we are grateful for the Wakefield Fire Department's ladder truck
response, using a mutual aid community for a primary ladder truck response on a routine
basis is not safe for the community or the Firefighters, and is a violation of our mutual aid
agreements.
The Chief has examined the needs of the community, and various options and
configurations of ladder trucks manufactured today. Based upon that analysis, he
recommends that we purchase a 100' heavy duty aerial ladder truck with a pre -piped
waterway. A heavy duty aerial ladder truck is rated to support 500 pounds at the end of
the ladder, and as a result provides a stronger aerial that is safer for the Firefighters and
the community. In contrast, our current ladder truck is rated to support 250 pounds at
the end of the ladder. The addition of a pre -piped waterway will significantly reduce the
time it takes firefighters to place an elevated water stream in service.
12
Chief Burns has completed an analysis of recent ladder truck purchases and the
cost of needed replacement equipment in an effort to determine an appropriate number
to request for the capital budget. Based upon the analysis, he has recommended an
$850,000 capital request to purchase a replacement ladder truck and the required
equipment.
Finance Committee Report: The Finance Committee, by a vote of 7 -0 -0 on October
10, 2007, recommends that Town Meeting approve Article 10. The debt and capital
funding plans will accommodate the earlier than previously scheduled purchase of a new
ladder truck. This will reduce annual maintenance costs, and more importantly ensure
ongoing fire safety for the community.
Bylaw Committee Report: No report.
ARTICLE 11 To see what sum the Town will raise by borrowing, or transfer
from available funds, or otherwise, and appropriate for the purpose of constructing
curbing, sidewalks, and pedestrian improvements, including the costs of consulting
services, plans, documents, cost estimates, bidding services and all related expenses
incidental thereto and necessary in connection therewith, said sum to be expended by
and under the direction of the Town Manager; and to see if the Town will authorize the
Board of Selectmen, the Town Manager, or any other agency of the Town, to apply for a
grant or grants, to be used to defray the cost of all, or any part of, said curbing, sidewalk,
and pedestrian improvements; and to authorize the Town Manager to enter into any and
all contracts and agreements as may be necessary to carry out the purposes of this
Article; provided however that any borrowing authorized by this article and any
i appropriation subject to this article shall be contingent upon the passage of a debt
exclusion referendum question under General Laws Chapter 159, section 21c within 90
days of the close of this Special Town Meeting, or take any other action with respect
thereto.
Board of Selectmen
Background: The Board of Selectmen has decided to move to table or refer to
committee the subject matter of this Article and Article 12 following a report on the
financial projections and needs of the community.
The intent is to make that report under Articles 3 or 4, move forward with the
other business of Town Meeting, make a motion under Article 11, make a presentation
under Article 11, and then move to table or refer to committee.
The Board is supportive of significant additional sidewalk construction and re-
construction. However, the Board feels that the community needs to review and
prioritize those things that the community would be asked to fund through additional
taxes, and that a broader community conversation needs to take place with regard to
such matters. Therefore, the following information is offered for the community to begin
that discussion.
The Town has approximately 100 miles of streets.
13
w 5796 of the streets du not have aidexva|ha on both sides — 54 miles of sidewalk `
coDa[nxctkJn xvoU|d be required to address this d8fciency, at a cost of over $11 \
million. \`
~ 80% of the street frontage dogs not have curbing. 57 DlikeG of curbing VvoU|d be
required to meet that deficiency 8ta cost of over $24million.
w 1294 handicap ramps are required to make all intersections in Reading meet
/\D1ehcaOs For Disabilities Act (ADA) requirements at an estimated cost Df$3.5
million.
w The entire estimated cost Of placing curb and sidewalk OO every street in the
Cm[OrDUO|1y, and addressing all of the handicapped ramps ie over $4O,0OO.00O.
CJ|eGdy, the cost of doing all of this is pnJhibibVe, but the pRJgFaOD as outlined
would make g significant start.
* At our current rate of eXpendi1uFe, it will take 1333 years to meet all of these
pedestrian safety requirements throughout the community.
Streets in newer subdivisions have curb and sidewalk on one or both sides of the
street. Older streets, and in many cases the more major roads, do not have curb and
often have no sidewalks on either side.
• Recently, the Town constructed sidewalks on one side of Franklin Street from
Main to Grove. This project was funded in major port by a grant from the
COmnnlOOxvea|th of Massachusetts, through the budgeting process kDVvvD as
earmarks. The Town's Representatives and Senator were able to get this project
funded. The total cost of this project VVaSover$5OD'OOO. The community seems
to be very pleased with the new walks — they are very heavily used. But this
project points out the many |ocatkJOs within the community where there are no
curbs or sidewalks OD either side of the Gt[881 Some major locations include:
Grove Street from Franklin to Forest, Washington Street from Prescott t0 K4iOo1 \
(accessing Washington Park); Forest Glen Road; Pleasant S1R38t and Eaton
Street (in the area of Hunt Park); Pine Ridge Road (Sturges Park) and an
ongoing long list.
• During the current construction season, the Town spent $130,000 on curbing as
part ofthe Road Reconstruction Program. The Town standard is that where a
street has slopes of 596 or more, we install curbing to prevent erosion of the edge
of pavement to prevent premature deterioration of the roadway. That $130.000
could be used to do more paving projects in the community if there were o
separate funding source for curb and sidewalks.
• |n years past, the Town installed curb and sidewalk osabetterment. As property
owners wished to make these improvements to their street frontage, the Town
xvou|U construct the improvements and charge the hnrDeVVVDerG a betterment to
be repaid over upto10years. The result all over Town ie that there iGe hodge-
podge ofpnJpertieovvithcurbandsidevva|knex1iopn3partiesthathaveneither.
providing for discontinuous sidewalk system.
• In some sections of the mJrDDlunity, curb and/or sidewalk were constructed years
aQo, and no pnJgngrn of replacement has been funded. The n38u|t is in many
|Vca1iona, the existence of curb and/or sidewalk that are in extremely poor
condition, and they need replacement of major nneintenenna.
|n order to begin to address this issue, Article 11 proposes tOauthorize a1Oyear
debt issue subject to a vote of the Town 8Sa Proposition 21/2debt exclusion. The intent
is 10 not sell the debt (technically it would have to be sold for one day), but authorize m
set amount of expenditure per year over the next 10 years. This will allow the Town to (
14
address the issue ono prioritized basis, and to be able to plan o program which will
result ina significant i[np[OVenme[ttoUlecnnlDOuDhvoVe[1heOext1Oyears. The cost in
2007 dollars of curb and sidewalk is approximately $60 per linear foot. For example,
Grove Street from Franklin to Forest Street is approximately 2000 foet, so the cost Of
curb and sidewalk iD this area would be $120.000.
Adding the coot of constructing necessary curbing on road reconstruction
projects, and constructing one sizable section of new curb and sidewalk per year would
cost an estimated $250.000 per year. To address these issues plus constructing iDfi||
curb and sidewalk, and replacing some amount of deteriorated sidewalk and curb
(including the addition of handicapped FgrOpS), the cos[ of a comprehensive curb,
sidewalk and pedestrian improvement program would reasonably be $45O.ODO per year.
The cost for an average homeowner would be approximately $50 per hOUG8hV|d
per year, and the authorization would expire |n1Oyears.
VVhv undertake this program at this t|Dl8, and why not do it out of the existing tax
base?
• In an era of rising fuel prices and global VVa[OO|Og, nlaNnQ Reading a "Walkable
ConnnluDit«" is one of the local actions that we as a community can take to
address these issues.
• Walking is good for physical fitness for all og8s, and would assist the community
iD dealing with obesity.
• Curbing and eidovvo|ke improve the appearance of proparties, and therefore
property values, and helps to improve the sense of community iOneighborhoods.
• Curbing protects the community investment in streets, oidevva|ho, and tree |ovvno
by preventing erosion, and bv keeping vehicles where they belong —onthe street
rather than on tree |ovvno or sidewalks.
• Curb and sidewalks improve pedestrian safetv, particularly for school chi|dnen,
and for older folks who need to walk to and from school and to other activities.
• The Reading Police Department iSworking with the Reading School Department
to develop "Suggested Routes to School" which vvoV|d assist in prioritizing some
of the program costs.
• The sooner we s1art, the sooner we can reap the benefits as a community in
having curbs and sidewalks.
• There is not enough tax dollars under Proposition 21/2to undertake a program
like this. At beet, we are able to prioritize about $30.000 per year for this
program within the existing tax cap.
Report: Finance Commiftee The Finance C0rn[nitt88'S vote on Article 11 at their
October 17. 2007 meeting did not support Article 11 by a vote of 2 in favor and 4
against. There was general support on the Committee for providing more funding for
sidewalk and curb construction and maintenance. This ioon area which has traditionally
received very little funding but which is increasingly recognized as providing numerous
benefits to the community. The primary concerns voiced by those who spoke against
the nnaaoume were that we GhVV|d have more background discussion regarding town-
wide spending priorities, the level of funding and the best source of funding.
Bylaw Committee Report: No report.
15
ARTICLE 12 To see if the Town will vote to accept General Laws Chapter 44,
Sections 3-7, inclusive, otherwise known as the Massachusetts Community Preservation
Act, by approving a surcharge on real property for the purposes permitted by said Act
including the acquisition, creation and preservation of open space, the acquisition,
preservation, rehabilitation and restoration of historic resources, the acquisition, creation
and preservation of land for recreational use, and the creation, acquisition, preservation
and support of community housing; to determine the amount of such surcharge on real
property as a percentage of the annual real estate tax levy against real property in an
amount not to exceed 3%, such surcharge to be imposed on taxes assessed for fiscal
years beginning on or after July 1, 2008; and to determine if the Town will accept one or
more of the following exemptions from the surcharge as set forth in Section 3(e) of the
Act :
(1) Property owned and occupied as a domicile by a person who would qualify for
low income housing or low or moderate income senior housing in the
community;
(2) Class 3 commercial, and Class 4 industrial property as defined by Section 2A of
c. 59 in any year the Town adopts a classified tax rate;
(3) The first $100,000 of the taxable value of each parcel of residential real property.
or take any other action with respect thereto.
Board of Selectmen
Background: The Board of Selectmen has decided to move to table or refer to
committee the subject matter of this Article following a report on the financial projections
and needs of the community.
The intent is to make that report under Articles 3 or 4, move forward with the
other business of Town Meeting, make a motion under Article 12, make a presentation
under Article 12, and then move to table or refer to committee.
The Board is supportive of the improvements to the community that could be
funded by the Community Preservation Act. The Board is also supportive of leveraging
local tax dollars with matching funds from the State. However, the Board feels that the
community needs to review and prioritize those things that the community would be
asked to fund through additional taxes, and that a broader community conversation
needs to take place with regard to such matters. Therefore, the information in Appendix
B is offered for the community to begin that discussion.
Finance Committee Report: The Finance Committee did not support Article 12, voting
4 in favor and 3 against at their meeting on October 17, 2007. Members voting in favor
of the Article felt residents should have the opportunity to vote on this issue and make
their own decision. Members opposed wanted to view the Article in a broader context,
accounting for the full financial picture including the budget projections for the future and
potential capital requests, which could require additional funding.
Reasons for support included:
• Savings vehicle to set aside money for affordable housing, recreation and
historical preservation without impacting the operating budget.
• State matching funds for the CPA, understanding there is no guarantee that
matching will continue in the future.
16
' * Exemption provisions for those with the greatest potential impact.
*
\---� ' �|s reviewed by committee to access projects that best meet community
needs.
0 Town control with recommended projects voted bv Town Meeting.
0 Time limited commitment with vote to renew participation.
Concerns included:
• Tight environment with increased accommodated costs limiting funds
for the remaining budget.
• Timing of recommendation could impact future funding rmqUoato for more
pressing needs.
• Prioritization needed for voter requests to support responsible budgeting
decisions.
Bylaw Commiftee Report: The Bylaw Committee did not recommend this Article bva
vote of 3-1.
ARTICLE 13 To see if the Town will vote to amend the Zoning By-Laws ofthe
Town of Reading as follows:
2.2.1.1.1 Ad81Bch8d 8iDg|8 story building the use of which
is customarily incidental and subordinate to that of the phOCjpa| building
\ /
and which is located on the same lot 8s that occupied by the phO[jpa|
building. An Accessory Building eheU not be used to house pgop|e,
domestic animals or livestock. Nor shall it be Used as an independent
commercial enterprise. An Accessory Building located xvdhiO 10 #3ed of
the principal building shall be subject to the dimensional requirements
applicable to the principal building.
2.2.13.1 Adetached single story accessory building Gen/Og
as storage for personal vehicles or other henng belonging to the
occupants of the premises that is used for residential purposes. Such
building shall be fully enclosed. A detached garage located within 1Dfeet
of the principal building ehoU be subject to the dimensional FeqUiFe08DtG
applicable Uz the principal building.
2.2.21 The percentage of the total lot area covered by principal
and accessory buildings Building, Detached Garage and/or
Carriage House-Stable-Barn).
2.2.23.1 The percentage of the total lot area that consists Of
undisturbed natural vegetation, grasses, landscaping or otherwise
naturally permeable rOateha|G' and is completely devoid of any building,
otructuna, road, dhv8vvgy, parking anaa, xva|kvvoy, potio, deck, poo|, tennis
coUrt, basketball court, or other oinni|or pervious and/or impervious
materials.
17
Add the following (un-shaded) rows to the end of 4.2.2 Table of Uses, Accessory Uses:
;11 grol I E1112 11911--jum
Replace the existing Paragraph 5.2.3.5 with:
5.2.3.5 No building shall be located within the required side yard setback except
for a detached garage or accessory building for a one or two family
dwelling or any other permitted principal use in a Residence District.
Such building shall conform to the dimensional requirements of Table
5.2.3.7.
Replace the existing Paragraph 5.2.3.6 with:
5.2.3.6 No building shall be located within the required rear yard setback except
for a detached garage or accessory building for a one or two family
dwelling or any other permitted principal use in a Residence District.
Such building shall not occupy more than 25% of the rear yard. Such
building shall conform to the dimensional requirements of Table 5.2.3.7.
Add the following Table:
Table 5.2.3.7 Detached Garage Accessory and Accessory Building
Dimensional Controls — S-15, S-20 and S-40 Districts
Accessory Floor Area (square feet)
Max. Building Height to
Min. Side and Rear
Ridgeline or Highest Point
Yard (feet)
on Roof (feet)
100 or less
10
3
101 to 300
14
10
301 to 650
16
15
651 or greater
Not Allowed
Replace the existing Paragraph 5.2.3.5 with:
5.2.3.5 No building shall be located within the required side yard setback except
for a detached garage or accessory building for a one or two family
dwelling or any other permitted principal use in a Residence District.
Such building shall conform to the dimensional requirements of Table
5.2.3.7.
Replace the existing Paragraph 5.2.3.6 with:
5.2.3.6 No building shall be located within the required rear yard setback except
for a detached garage or accessory building for a one or two family
dwelling or any other permitted principal use in a Residence District.
Such building shall not occupy more than 25% of the rear yard. Such
building shall conform to the dimensional requirements of Table 5.2.3.7.
Add the following Table:
Table 5.2.3.7 Detached Garage Accessory and Accessory Building
Dimensional Controls — S-15, S-20 and S-40 Districts
Accessory Floor Area (square feet)
Max. Building Height to
Min. Side and Rear
Ridgeline or Highest Point
Yard (feet)
on Roof (feet)
100 or less
10
3
101 to 300
14
10
301 to 650
16
15
651 or greater
Not Allowed
or take any other action with respect thereto.
Community Planning and Development Commission
Background: This Article attempts to address concerns that arose at the 2007 Annual
Town Meeting regarding the construction of large accessory buildings and/or garages
that significantly occupy rear yards and encroach within the principal building setbacks,
having the effect of crowding adjacent properties and consuming remaining open space
on lots. The proposed bylaw maintains that no more that 25% of a rear yard in the S -15,
S-20, and S-40 Districts to be covered by an accessory building and/or detached
garage, and provides maximum dimensions for floor area and height of such buildings.
The bylaw provides a scale of minimum side and rear yards that must be maintained
based on the size of the associated detached garages and/or accessory buildings. The
18
proposed bylaw also provides definitions for "accessory building", "garage, detached",
"lot coverage", and "open space". The bylaw adds "accessory building" and "detached
garage" to the Table of Uses.
Finance Committee Report: No report.
Bylaw Committee Report: The Bylaw Committee recommended this Article by a vote
of 4-0.
ARTICLE 14 To see if the Town will vote to authorize the Board of Selectmen to
file the following or similar legislation with the Great and General Court:
AN ACT RELEASING CERTAIN LAND IN THE TOWN OF READING FROM THE
OPERATION OF A CONSERVATION RESTRICTION
Be it enacted by the Senate and House of Representatives in General Court
assembled, and by the authority of same, as follows:
Section 1. Pursuant to Section 32 of Chapter 184 of the General Laws and
notwithstanding any other general or special law to the contrary, the department of
conservation and recreation may release a conservation restriction dated January 24,
1983, recorded in the Middlesex South Registry of Deeds at 14938, Book 486, being
more particularly described as follows: The parcel of land labeled "Parcel B" (Developed)
containing 2.85 acres more or less, as shown on the plan of land entitled "Plan for
Conservation Restrictions, Bay State Road, Reading, Mass.", Scale 1" = 40' by R.E.
Cameron & Associates, Inc. dated January 25, 1982 recorded said deeds in Plan Book
1983, Page 259.
Section 2. This act shall take effect upon its passage.
or take any other action with respect thereto.
Board of Selectmen
Background: Peter Sanborn Place was constructed as an affordable senior citizen
housing development under a Comprehensive Permit issued by the Zoning Board of
Appeals in 1982 to a locally based non-profit corporation. The facility provides housing
and other services for senior citizens and people with physical limitations. In issuing the
Comprehensive Permit, the ZBA mandated that certain restrictions be placed on the
site to limit future development. To carry out this mandate, the undeveloped portion of
the site, called Parcel A, was placed under a Conservation Restriction that prohibits
development and requires that it be maintained in its present condition as a forested
area containing wetland and upland natural resource areas. This Restriction was
approved by the Board of Selectmen and the Secretary of the Executive Office of
Environmental Affairs (EOEA).
The Comprehensive Permit mandated that the developed portion of the site
containing the present three-story multi-unit housing facility and associated driveways,
parking lots, utilities, landscaped areas, and other accessory uses, called Parcel B, be
subject to a Conservation Restriction. The Conservation Restriction prohibits any
additional roadway, driveway, paved walkway, building, sign, outdoor advertising
19
display, mobile home, utility pole, or other temporary of permanent structure and the
construction of any road from the building to Haverhill Street, and limits the size of the
building to no more than 74 dwelling units in one building of three stories. This
Restriction was approved and signed by the Board of Selectmen, but was not approved
or signed by EOEA. The absence of EOEA approval means that the restriction on
Parcel B is not permanent and it will expire naturally in 30 years. However, release of
the restriction on Parcel B prior to its expiration date in 2012 requires the approval of
the State Legislature.
Both Restrictions designate the Conservation Commission as the grantee to
administer the Restrictions were signed by the then owner and are recorded at the
Middlesex South Registry of Deeds.
The present owners of Peter Sanborn Place have identified a need in the
community for additional housing for the population served by the facility. The owners
have presented preliminary plans to Town officials to add more residential units to the
existing building and to modify the parking and landscaped areas. The owners will seek
a modification of the Comprehensive Permit and any other required permits and
approvals for the addition. The owners have asked the Town to release the
Conservation Restriction on Parcel B to accommodate these changes. No changes are
sought for the Restriction on Parcel A, and approval of Article 14 will have no effect on
the Parcel A Restriction. The proposed legislation set forth in Article 14 of the Town
Meeting Warrant is only one of the approvals that are necessary to release the
Conservation Restriction. The Conservation Commission and the Board of Selectmen
must also vote to release the restriction.
20
74 Acne
15
PA=L W
nn
121%3 ar
10 Atm.
CO
a 4,D
20
Finance Committee Report: No report.
Bylaw Committee Report: The Bylaw Committee recommended the form by a vote of
4-0. The Bylaw Committee takes no position on the substance of Article 14. The Article
involves several issues that are beyond the preview of the Committee. The Bylaw
Committee reviewed the form of the Article and has no problem with its form.
Conservation Commission Report: The Conservation Commission voted during their
meeting on October 10, 2007 to support Warrant Article 14, and to support the release of
the Conservation Restriction on Parcel B of Peter Sanborn Place by a vote of 5-1-1.
21
and you are directed to serve this Warrant by posting an attested copy thereof in at least
one (1 ) public place in each precinct of the Town not less than fourteen (14) days prior to
November 13, 2007, the date set for the meeting in said Warrant, and to publish this
Warrant in a newspaper published in the Town, or providing in a manner such as
electronic submission, holding for pickup or mailing, an attested copy of said Warrant to
each Town Meeting Member. '
Hereof fail not and make due return of this Warrant with your doings thereon to
the Town Clerk at or before the time appointed for said meeting.
Given under our hands this 25th day of September, 007.
Jame E. Bonazol','C airman
StepheA. Goldy, Vice Chairman
Ben Tafoya, Secretary
W. Antho9y
Richard W. Schubert
SELECTMEN OF READING
22
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mil
Town of Reading Municipal Light Department
2007 Highlights
• The kilowatt-hour sales for the period July, 2006 through June, 2007 were
709,201,028 which represents a .72% increase as compared to the 2006 fiscal
year.
• The RMLD registered a record peak demand of 173 megawatts in August, 2006
which is about 5 megawatts higher than the previous year's peak.
• The RMLD's revenues for the July, 2006 through June, 2007 were $66.2 million
which produced a Net Income of $1.9 million.
• The RMLD fuel costs for the period July, 2006 through June, 2007 were $29.9
which is 23.3% lower than the 2006 fiscal year due to lower fuel costs.
• The RMLD returned $2.2 million to the Town of Reading, which includes the
Annual Return and the Voluntary Payment. The 2007 return is 3.8% higher than
the 2006 return.
• Over $5.0 million was spent in capital improvements during 2007, most of which
focused on the electric substations, distribution system, and system controls.
• The reliability of the electric system is at a very high level with an average customer not
experiencing an electrical outage for more than 14 months, which is approximately one -
half the industry average.
• The RMLD started its Green Choice Program in August, 2006 which allows customers to
support renewable energy projects throughout New England.
36
CPA for Reading Surcharge Overview
• THE COST TO THE AVERAGE READING RESIDENT
The cost will depend on what surcharge level the community decides on and which of the two
exemptions are allowed. For the average home value in Reading of $461,656 the cost would be
approximately:
Exemptions
1%
2%
3%
None
$ 56
$ 112
$ 168
First $100K
$ 44
$ 87
$ 131
The table below shows how the cost to the average household in Reading would
be calculated using FY2007 values, a 2 percent surcharge, and the $100,000
exec
Average Assessed Home Value
$461,656
Minus $100,000 exemption
$100,000
Equals Net House Value Surcharged
= $361,656
Times Municipal Tax Rate (per dollar)
x 0.01207
Equals Amount Subject to Surcharge
= $4365
Times CPA Surcharge Rate
x 2%
Amount paid toward CPA Fund
$ 87
• THE AMOUNT READING WOULD RAISE
Again, this would depend on the surcharge level and which exemptions are adopted. The chart
below shows several scenarios. Note that these amounts are just the amount raised locally. The
total would be much more after the state match is received each year.
Exemptions
1%
2%
3%
None
$ 454,731
$ 909,462
$ 1,364,193
First $100K
$ 361,937
$ 723,873
$ 1,085,810
• EXEMPTIONS FROM THE CPA SURCHARGE
Any portion of a taxpayer's real property taxes that are already exempt are also exempt from the
new CPA surcharge. In addition, Town Meeting, as part of the vote to accept the provisions of
CPA, may allow any or all of two additional exemptions to the CPA surcharge for:
1) Property owned and occupied by a person who would qualify for low income housing (any
family of 4 making less than $65,920) or moderate income senior housing (a person 60 or
over making less than $57,680 ($65,920 for a couple)
2) The first $100,000 of taxable value of residential real estate
C
37
0 1 1
CONDUCT OF TOWN MEETING
Reading's Town Meeting is conducted in accordance with the rules set down in
Article 2 of the Charter and the General Bylaws. Although Town Meeting Time Third
Edition is the basic source, a Town Meeting Member need only be familiar with what is
contained in the Charter. These notes are intended to outline the major points all Town
Meeting Members should know, and which by knowing, will make Town Meeting more
understandable.
ORGANIZATION
• Town Meeting consists of 192
subject may be discussed together;
elected members, of which 97
however, only one is formally on the
constitute a quorum.
floor, and each when moved is acted
upon individually. Note that the vote
• There are two required sessions: the
on one may influence the others.
Annual Meeting in Spring which is
primarily for fiscal matters and
• Members who wish to speak shall
acceptance of the annual budget,
rise, state their name and precinct in
and the Subsequent Meeting in
order to be recognized.
November. Special Town Meetings
may be called at any time that the
• A Member may speak for ten (10)
need arises.
minutes but permission must be
asked to exceed this limit.
• There are three main committees
which review certain Articles and
• Seven (7) Members can question a
advise Town Meeting of their
vote and call for a standing count
recommendations:
and twenty (20) can ask for a roll call
vote; however, a roll call vote is
Finance for all expenditures of funds;
seldom used because of the time it
Bylaw for all bylaw changes; and the
takes.
Community Planning and
Development Commission for all
PRINCIPAL MOTION ENCOUNTERED
zoning changes.
AT TOWN MEETING
Their reports are given prior to
The following motions are the principal
discussing the motion.
ones used in most cases by Town
Meeting to conduct its business.
GENERAL RULES OF PROCEDURE
Experience shows that the Members
should be familiar with these.
The Meeting is conducted through
the Warrant Articles which are
presented (moved) as motions.
Only one motion may be on the floor
at a time; however, the motion may
be amended. Often two or more
Articles which address the same
W-*
• Adjourn: Ends the sessions, can be
moved at any time.
• Recess: Stops business for a short
time, generally to resolve a
procedural question or to obtain
information.
♦ Lay on the Table: ' Stops debate
with the intention generally of
bringing the subject up again later.
May also be used to defer action on
an Article for which procedurally a
negative vote is undesirable.
Note that tabled motions die with
adjournment.
♦ Move the Previous Question:
Upon acceptance by a two-thirds
(2/3) vote, stops all debate and
brings the subject to a vote. This
is generally the main motion, or
♦ The most recent amendment, unless
qualified by the mover. The reason
for this as provided in Robert's Rules
of Order is to allow for other
amendments should they wish to be
presented.
♦ Amend: Offers changes to the main
motion. Must be in accordance with
the motion and may not substantially
alter the intent of the motion. In
accordance with Robert's Rules of
Order, only one primary and one
secondary motion will be allowed on
the floor at one time, unless
specifically accepted by the
Moderator.
♦ Indefinitely Postpone: Disposes
of the Article without a yes or no
vote.
Take from the Table: Brings back a
motion which was previously laid on
the table.
♦ Main Motion: The means by which
a subject is brought before the
Meeting.
THE FOLLOWING MOTIONS MAY BE
USED BY A MEMBER FOR THE
PURPOSE NOTED:
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♦ Question of Privilege: Sometimes
used to offer a resolution. Should
not be used to "steal" the floor.
♦ Point of Order: To raise a question
concerning the conduct of the
Meeting.
♦ Point of Information: To ask for
information relevant to the business
at hand.
MULTIPLE MOTIONS
SUBSEQUENT (MULTIPLE) MOTIONS
If the subsequent motion to be offered,
as distinct from an amendment made
during debate, includes material which
has previously been put to a vote and
defeated, it will be viewed by the
Moderator as reconsideration and will
not be accepted. If the subsequent
motion contains distinctly new material
which is within the scope of the Warrant
Article, then it will be accepted. An
example of this latter situation is
successive line items of an omnibus
budget moved as a block.
SUBJECT TO THE FOLLOWING
CONSIDERATIONS
♦ The maker of any proposed multiple
motion shall make their intent
known, and the content of the
motion to be offered shall be
conveyed to the Moderator - prior to
the initial calling of the Warrant
Article.
♦ Once an affirmative vote has been
taken on the motion then on the floor
- no further subsequent alternative
motions will be accepted. (Obviously
does not apply to the budget, for
example.)
+ Also - Therecanonk/beonemoUon
on the floor at any one time. You
have the ability to offer amendments
to the motion that isVnthe floor. You
also have the ability t0 move for
reconsideration.
TOWN OF READING BYLAWS
ARTICLE 2: TOWN MEETINGS
2.1 General
Section 2.1.1
The Annual Town Meeting shall be held
DD the third Tuesday preceding the
second Monday in 4oh| of each year for
the e|eC1iOD of Town officers and for
other such matters as required by |ovv
to be determined by ballot.
Notwithstanding the foregoing, in any
year in which presidential electors are to
be elected, the Board of Selectmen may
schedule the commencement of the
Annual Town Meeting for the same date
designated as the date to hold the
Presidential Primary.
Section 2.1.2
The polls for the Annual Town Meeting
Sh8U be opened at7:OOG.[n. and shall
remain open UDb| 8:00 p.m.
Section 2.1.3
All business of the Annual Town
yNeeUng, except the election of such
Town officers and the determination of
such matters as required by law 10 be
elected or determined by ballot, Gh@U be
considered at on adjournment of such
meeting to be held at 7:30 p.m. OD the
second Monday in April, except if this
day shall t8U OO 8 legal holiday, in
vvh)oh case the Meeting shall be held
on the following day or at a further
adjournment thereof.
Section 2.1.4
A Special ToxvnK8eeting called the Sub-
sequent Town Meeting shall be held on
the second Monday in November,
OR
except if this day shall fall on a kaoo|
in which case the Meeting shall
be held on the following day.
The Subsequent Town Meeting shall
consider and act oD all business asmay
properly come before it except the
adoption ofthe annual operating budget.
Section 2.1.5
Adjourned sessions of every Annual
TnVvD Meeting after the first such
adjourned session provided for in
Section 2.1.3 of this Article and all
sessions of every Subsequent Town
yWeeting, eho|| be held on the following
Thursday at7:3O p.0. and then on the
following Monday at 7:30 p.m. and on
consecutive Mondays and Thungdoyo,
unless resolution to adjourn to another
time is adopted by majority vote of the
Town Meeting Members present and
VVbOg.
Section 2.1.6
The Board Of Q8|9CUnen SheU give
notice of the Annual, Subsequent or any
Special TOvvD Meeting at least fourteen
/14\ days prior to the time Of holding
said Meeting by causing an attested
copy of the Warrant calling the same to
be posted in one (1) or more public
places in each precinct of the Town, and
either causing such attested copy to be
published in a local newspaper or
providing in a manner such as
electronic submission, holding for
pickup, or mailing, an attested copy of
said Warrant to each Town Meeting
Member.
Section 2.1.7
All Articles for the Annual Town Meeting
shall be submitted to the Board of
Selectmen not later than 8:00 p.m. on
the fifth Tuesday preceding the date of
election of Town officers unless this day
is 8 holiday in which case the fo||OVViOg
day shall besubstituted.
All Articles for the Subsequent Town
Meeting shall be submitted to the Board
of Selectmen not later than 8:00 p.m.
on the fifth Tuesday preceding the
Subsequent Town Meeting in which
action is to be taken, unless this day is
a holiday, in which case the following
day shall be substituted.
Section 2.1.8
The Board of Selectmen, after drawing
a Warrant for a Town Meeting, shall
immediately deliver a copy of such
Warrant to each Member of the Finance
Committee, the Community Planning
and Development Commission, the
Bylaw Committee and the Moderator.
2.2 Conduct of Town Meetings
Section 2.2.1
In the conduct of all Town Meetings, the
following rules shall be observed:
Rule 1: A majority of the Town Meeting
Members shall constitute a quorum for
doing business.
Rule 2: All Articles on the Warrant
shall be taken up in the order of their
arrangement in the Warrant, unless
otherwise decided by a majority vote of
the Members present and voting.
Rule 3: Prior to debate on each Article
in a Warrant involving the expenditure of
money, the Finance Committee shall
advise the Town Meeting as to its
recommendations and the reasons
therefore.
Rule 4: Prior to a debate on each
Article in a Warrant involving changes in
the Bylaw or Charter, petitions for a
special act, or local acceptance by Town
Meeting of a State statute, the Bylaw
Committee shall advise the Town
Meeting as to its recommendations and
reasons therefore.
41
Rule 5: Every person shall stand when
speaking, shall respectfully address the
Moderator, shall not speak until
recognized by the Moderator, shall state
his name and precinct, shall confine
himself to the question under debate
and shall avoid all personalities.
Rule 6: No person shall be privileged
to speak or make a motion until after he
has been recognized by the Moderator.
Rule 7: No Town Meeting Member or
other person shall speak on any
question more than ten (10) minutes
without first obtaining the permission of
the Meeting.
Rule 8: Any non-Town Meeting
Member may speak at a Town Meeting
having first identified himself to the
Moderator. A proponent of an Article
may speak on such Article only after first
identifying himself to the Moderator and
obtaining permission of Town Meeting to
speak. No non-Town Meeting Member
shall speak on any question more than
five (5) minutes without first obtaining
the permission of the Meeting. Non-
Town Meeting Members shall be given
the privilege of speaking at Town
Meetings only after all Town Meeting
Members who desire to speak upon the
question under consideration have first
been given an opportunity to do so.
Rule 9: Members of official bodies who
are not Town Meeting Members shall
have the same right to speak, but not to
vote, as Town Meeting Members on all
matters relating to their official bodies.
Rule 10: No speaker at a Town
Meeting shall be interrupted except by a
Member making a point of order or
privileged motion or by the Moderator.
Rule 11: Any person having a
monetary or equitable iOt8[eG1 in any
matter under discussion at a Town
Meeting and any person employed by
another h8V1DQ such an iOtenest. Gh@U
disclose the fact of his interest or his
employer's iDtenGGi before speaking
thereon.
Rule 12: The Moderator shall decide all
questions of order subject toappeal to
the rneetiDQ, the question on which
appeal shall be taken before any other.
Rule 13: When @ question is put, the
vote on all nnothera ehoU be taken by
show ofhands, and the Moderator shall
declare the vote aait appears tohim. If
the Moderator is unable to decide the
vote by the show of hands, or if his
decision is immediately questioned by
seven (7) or more [De[nbers, he shall
d8terminetheqUeotiDO by ordering a
standing vote and he shall appoint
tellers to make and return the count
directly 10 him. On request of not |eea
than twenty /2O\ 0eFObers, a vote shall
be taken by roll call.
Rule 14: All original rnoiD OODtiOD8
having to do with the expenditure of
money shall be presented in vvrUing, and
all other motions shall be in writing if so
directed by the Moderator.
Rule 15: No motion shall be received
and pikunU| it is seconded. No motion
made and seconded shall be withdrawn
if any Member objects. No amendment
not PB|8V8[t to the SUbi8[t of the original
motion shall be entertained.
Rule 16: When e question is under
debabs, no motion shall be in order
except (1) to 8diOUrD' (2) t0 lay on the
table or pass over, (3) to postpone for e
certain UDl8. (4) to CO[O[Dit. /b\ to
amend, /6> to postpone indefinitely or
(7) to fix a time for terminating debate
and putting the question, and the afore-
42
said several motions ahoU have
precedence in the order in which they
stand arranged in this Rule.
Rule 17: Motions t0 adjourn
when balloting for offices and when
votes are being taken) shall always be
first in order Motions to adjourn, to
0nVe the question, to |8y on the table
and to take from the table shall be
decided without debate.
Rule 18: The previous question shall
be put in the following form or in some
other form having the same meaning:
"Shall the main question now bg put?,"
and UDb| this question is decided all
debate on the main question shall be
suspended. |f the previous question be
adopted, the sense 0f the meeting shall
immediately betaken upon any pending
amendments iDthe order inverse tothat
in which they were moved except that
the largest sum or the longest time shall
be put first, and finally upon the main
question.
Rule 19: The duties of the Moderator
and the conduct and method of
proceeding at all Town Meetings, not
prescribed by law V[by [V|gs set forth in
this Article, Sh8|| be determined by rules
of practice set forth in Town Meeting
Time Third Edition except that to lay on
the table shall require a majority vote.
Section 2.2.2
|t shall be the duty of every official body,
by a Member thereof, to be in
attendance at all Town Meetings for the
information thereof vVhi|8 any subject
matter is under consideration affecting
such official body.
Section 2.2.3
All committees authorized by Town
Meeting shall be appointed by the
Moderator unless otherwise ordered by
avote of the Members present and
voting. All committees shall report as
directed by the Town Meeting. If no
report is made within a year after the
appointment, the committee shall be
discharged unless, in the meantime, the
Town Meeting grants an extension of
time. When the final report of a
committee is placed in the hands of the
Moderator, it shall be deemed to be
received, and a vote to accept the same
shall discharge the committee but shall
not be equivalent to a vote to adopt it.
Section 2.2.4 Motion to Reconsider
2.2.4.1 A motion to reconsider any
vote must be made before the final
adjournment of the Meeting at which the
vote was passed but such motion to
reconsider shall not be made at an
adjourned meeting unless the mover
has given notice of his intention to make
such a motion, either at the session of
the meeting at which the vote was
passed or by written notice to the Town
Clerk within twenty-four (24) hours after
the adjournment of such session.
When such motion is made at the
session of the meeting at which the vote
was passed, said motion shall be
accepted by the Moderator but
consideration thereof shall be
postponed to become the first item to be
considered at the next session unless all
remaining Articles have been disposed
of, in which case reconsideration shall
be considered before final adjournment.
There can be no reconsideration of a
vote once reconsidered or after a vote
not to reconsider. Reconsideration may
be ordered by a vote of two-thirds (2/3)
of the votes present.
Arguments for or against
reconsideration may include discussion
of the motion being reconsidered
providing such discussion consists only
of relevant facts or arguments not
previously presented by any speaker.
43
2.2.4.2 The foregoing provisions
relating to motions to reconsider shall
not apply to any such motion made by
the Board of Selectmen and authorized
by the Moderator as necessary for the
reconsideration of actions previously
taken by Town Meeting by reason of
State or Federal action or inaction or
other circumstances not within the
control of the Town or Town Meeting.
In the event such a motion to reconsider
is made and authorized, said motion
may be made at any time before the
final adjournment of the Meeting at
which the vote was passed, said motion
may be made even if the vote was
already reconsidered, or was the subject
of a vote not to reconsider and
reconsideration may be ordered by a
vote of two-thirds (2/3) of the votes
present.
2.2.4.3 Notice of every vote to be
reconsidered at an adjourned Town
Meeting shall be posted by the Town
Clerk in one (1) or more public places in
each precinct of the Town as soon as
possible after adjournment, and he
shall, if practicable, at least one (1) day
before the time of the next following
session of said Adjourned Meeting,
publish such notice in some newspaper
published in the Town.
Said notice shall include the vote to be
reconsidered and the place and time of
the next following session of said
Adjourned Meeting. The foregoing
notice provisions shall not apply when a
motion to reconsider any Town Meeting
action is made publicly at Town Meeting
before the adjournment of any session
of any Adjourned Town Meeting.
Section 2.2.5
The Selectmen shall, at each Annual
Town Meeting, give to the Members
information of the State of the Town.
Section 2.2.6
The Town Meeting Members and Town
Meeting Members-Elect from each
precinct shall hold an annual precinct
meeting after the Annual Town Election
but before the convening of the
business sessions of the Annual Town
Meeting.
The purpose of the meeting shall be the
election of a Chairman and a Clerk and
to conduct whatever business may be
appropriate. Chairman shall serve no
more than six (6) consecutive years in
that position. Additional precinct
meetings may be called by the
Chairman or by a petition of six (6)
Town Meeting Members of the precinct.
Section 2.2.7 Removal of Town
Meeting Members
2.2.7.1 The Town Clerk shall
mail, within thirty (30) days after the
adjournment sine die of a Town
Meeting, to every Town Meeting
Member who has attended less than
one half (1/2) of the Town Meeting
sessions since the most recent Annual
Town Election, a record of his
attendance and a copy of Section 2-6 of
the Charter.
2.2.7.2 Town Meeting Members
of each precinct shall consider at a
precinct meeting to be conducted in
accordance with Section 2.2.6 of these
Bylaws and Section 2-6 of the Charter,
preceding the consideration of the
Article placed upon the Annual Town
Meeting Warrant in accordance with
Section 2-6 of the Charter, the names of
Town Meeting Members in that precinct
appearing on said Warrant Article and
adopt recommendations to Town
Meeting as to what action should be
taken regarding each such Member.
The Chairman of each precinct or his
designee shall make such
recommendations along with supporting
evidence and rationale to Town
Meeting.
44
2.2.7.3 The names of the
Members subject to removal in
accordance with Section 2-6 of the
Charter shall be grouped by precinct in
the Warrant Article required by said
Section.
Section 2.2.8 Meetings Durinq
Town Meeting
No appointed or elected board,
commission, committee or other entity of
Town Government shall schedule or
conduct any hearing, meeting or other
function during any hours in which an
Annual, Subsequent or Special Town
Meeting is in session or is scheduled to
be in session.
Any such board, commission or
committee which schedules or holds a
meeting or hearing on the same
calendar day but at a time prior to a
session of Town Meeting shall adjourn
or recess not less than five (5) minutes
prior to the scheduled session of Town
Meeting.
Any Board, Commission or Committee
may, at the opening of any session of
Town Meeting, present to that Town
Meeting an instructional motion
requesting an exemption from this
Bylaw and asking that Town Meeting
permit it to meet at a date and hour at
which a future session of Town Meeting
is scheduled and may present reasons
for Town Meeting to give such
permission.
Notwithstanding the foregoing, any
board, commission or committee which
meets the requirements of Section 23B
of Chapter 39 of the General Laws
concerning emergency meetings may,
upon meeting such requirements,
conduct such a meeting or hearing at a
time scheduled for a Town Meeting.