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HomeMy WebLinkAbout2010-02-23 Board of Selectmen Packet~o~~ OF RFgbr ~c Town of Reading 16 Lowell Street 'Nli OReading, IAA 01867-2685 FAX: (781) 942-9071 TOWN MANAGER Email: townmanager@cl.read ing.mams (781) 942-9043 Website: www.readingma.gov MEMORANDUM TO: Board of Selectmen FROM: Peter I. Hechenbleikner DATE: February 19, 2010 RE: Selectmen's Meeting -February 23, 2010, This is a workshop meeting that will take place in the Conference Room. 2a) Appointments Ad Hoc Municipal Building Committee - The Volunteer Appointment Subcommittee met and the minutes and resume of the candidates are attached. The Volunteer Appointment Subcommittee recommends both candidates. This still leaves one vacancy on the Ad Hoc Municipal Building Committee. 3a) Review Warrant - Annual Town Meeting 9 Article 11 Meals Tax - The Board needs to decide whether or not to ask Town Meeting to again consider the meals tax. If approved in April it can go into effect on July 1, 2010. The budget as presented to the Finance Committee does not depend on a local meal tax. This could change depending on the final State Aid numbers. ® Article 12 2011 Budget - Please see the attached from Bob LeLacheur regarding the municipal budget. Article 17 - Gift Downtown Steering Committee - The Downtown Steering Committee is donating its entire assets to the Town and will then dissolve. The Trust Fund to be established under Article 17 will then fund downtown improvements, downtown events, and downtown programs. The policy and direction for the expenditure of these funds would be by the Economic Development Committee. The Trust Fund Commissioners have the fiduciary responsibility for investing the funds. The Town Manager would have the day to day responsibility. The gift is being drafted so that after 20 years, the Board of Selectmen would review and determine whether or not there was still a need for this trust fund. This review would then take place periodically. 12 • Article 18 - Design Laurel Hill - The Cemetery Board has again requested an Article to be placed on the Warrant to do the feasibility study and design for a cemetery garage. Town staff has been developing information on scope of a cemetery garage, and feasibility with regard to some specific locations. • Article 19 - Feasibility Library Building - The Library Board of Trustees has requested an Article be placed on the Warrant to fund $75,000 for a feasibility study for the Library as the'Library Board had previously discussed with the Board of Selectmen. • Article 21 - Sprinklering of 4+ Unit Residential Buildings Chief Burns will be in to discuss the proposed and acceptance of statute requiring sprinklering of residential buildings with four or more housing units. • Article 22 - Boundaries Birch Meadow - The Engineering Division has made great progress on this project, but it will not be ready for Town Meeting this spring. It will be ready for Town Meeting in the fall. • Article 23 - Junk Bylaw - The Board of Selectmen's direction was not to do a bylaw establishing the junk regulations, but to develop Selectmen's Policies pursuant to the existing bylaw. The proposed changes to the bylaw would be to merely provide for enforcement through noncriminal disposition (just ticketing, rather than criminal disposition). • Article 24 - Easement to 767 Main Street - The property at 767 Main Street next to the Central Fire Station recently changed hands. The Title 5 inspection failed and the current owners are required to inspect and pump frequently. There is a sewer line in the easement behind the Fire Station, and this Article would be to allow an easement to construct a sewer connection from 767 Main Street to that sewer line. All costs would be borne by the property owner. 3b) Review of Venetian Moon Outdoor Dining - Representatives of the Venetian Moon will be in to talk about a concept of having outdoor dining both on the sidewalk area in front of the Venetian Moon Restaurant and also on the rooftop. Included in your packet are details. Because this requires a modification to the liquor license, staff had recommended that they make a presentation to the Board of Selectmen to see if the Board was inclined to consider such an amendment to the liquor license, before the licensee spends a lot of money on detailed construction design. This proposal would also require CPDC review as a site plan for the rooftop dining. PIH/ps 13 oFR~gOrf L Town of Reading 16 Lowell Street Reading, MA 01867 r6I9r INCORY~~P February 19, 2010 The Honorable Richard Tisei State House Room 308 Boston, MA 02133 Dear Senator Tisei: -J-2~ Lve." ~d C' Ben Tafoya, Chairman James E. Bonazoli, Vice Chairman Camille W. Anthony, Secretary Stephen A. Goldy Richard W. Schubert BOARD OF SELECTMEN (781) 942-9043 FAX: (781) 942-9071 Website: www.ci.reading.ma.us I am writing on behalf of the taxpayers of Reading to ask you to support and take immediate action to pass H. 2509, legislation to give cities and towns the ability to control health insurance costs. This vital bill is necessary to provide equity and relief for local taxpayers, protect essential local and school services, and preserve jobs that are important to our local economy. Reading is struggling under the crushing burden of skyrocketing health insurance costs for municipal employees. While health insurance costs are a problem for everyone, cities and towns have been forced to pay much more than necessary because of the state law that gives municipal unions a veto over changes that would reduce the cost to taxpayers. Over the past ten years, cities and towns have seen their health insurance costs rise by over .150%, while spending on everything else from public safety to education to repairing our roads has increased by only 25%. Health insurance is the biggest budget buster at the local level, accounting for as much as 15% of local budgets, squeezing out vital services and costing local taxpayers more and more every year. The Legislature voted to.cut local aid by $724 million in the fiscal 2010 state budget, and cities and towns have laid off thousands of employees, cut services and increased their reliance on property taxes as a result. Without real health ;-i irnnr,a rafnrm we will continue to a too much for employee health benefits which will +4- +k=%i should. We need your support for real reform to give local government the same authority the state has to desicm health insurance plans - this will save taxpayers $75-$100 million across the state. The bill would provide immediate relief from the indefensible double standard in state law. Municipalities are required to receive union approval to implement simple changes in health insurance plans, while the state has exempted itself from this mandate, and routinely implements basic decisions on health insurance, such as increasing co-pays and deductibles to lower the cost of their plans. The state must end this double standard by giving cities and towns the same authority to design health insurance plans outside of collective bargaining. This one reform is the most effective way to bring your district immediate fiscal relief, and is urgently overdue. The Massachusetts Municipal Association and finance experts estimate that most cities and towns would be able to lower health insurance costs by 4-6%, or as much as $75 million to $100 million statewide. For example, the City of Boston could save over $1 million a 14 month, and Salem could save $1 million a year. For our community, this would save us as much as $400,000 a year. This is real savings that taxpayers deserve) H. 2509, filed by Rep. Stephen Kulik, would eliminate the double standard in state law and give cities and towns the same power the der the bill, municipalities pwould be able to modernize their municipal health insurance plans. U health plans outside of collective bargaining, with a guarantee that all municipal and school employees would still have health plans that are the same or better than what state employees receive. There is no excuse to keep the unique and special veto power that municipal unions hold over health plan changes - this veto power is costing taxpayers and forcing the elimination of teachers, firefighters, police officers and other union jobs. This legislation is written with a uarantee that municipal and school employees will receive health benefits that are equal to or better than what state employees receive. This bill will protect vital services from being crowded out by spiraling health costs, and will protect jobs at the local level. In addition, under H. 2509 yee municipalities will still bargain with unions ema nhave no saylin at thepstaterlevele In health insurance premiums, which s ploYee unions short, this bill saves taxpayers money, protects municipal union jobs, guarantees equity with state employee health benefits, and still leaves municipal unions with more bargaining power than state unions. This is a balanced, meaningful and fair reform. More delays will hurt taxpayers, municipal employees and the public. ability offers. This own health would insurance Real reform means giving cities and towns the designs to reflect the corresponding benefits more money, provide equal protection to municipal employees, and be much easier and more efficient than any other proposal, including joining the GIC, which doesn't work for many, many communities. herw the fiscal se, We need you to support H. 2509 to givio Reading taxpayers will continue to pay Gmtore afnd get fewer problems we face will get worse, and services in return. Thank you very much for your assistance on this very important issue. Sincerely, Ben Tafoya Chairman 15 February 19, 2010 Town of Reading 16 Lowell Street Reading, MA 01667 The Honorable Bradley H. Jones State House Room 124 Boston, MA 02133 Dear Representative Jones: Ben Tafoya, Chairman James E. Bonazoli, Vice Chairman Camille 1N. Anthony, Secretary' Stephen A. Goldy Richard W. Schubert BOARD OF SELECTMEN (781) 942-9043 FAX: (781) 942-9071 Website: www.ci.reading.ma.us I am writing on behalf of the taxpayers of Reading to ask you to support and take immediate action to pass H. 2509, legislation to give cities and towns the ability to control health insurance costs. This vital bill is necessary to provide equity and relief for local taxpayers, protect essential local and school services, and preserve jobs that are important to our local economy. Reading is struggling under the crushing burden of skyrocketing health insurance costs for municipal employees. While health insurance costs are a problem for everyone, cities and towns have been forced to pay much more than necessary because of the state law that gives municipal unions a veto over changes that would reduce the cost to taxpayers. Over the past ten years, cities and towns have seen their health insurance costs rise by over 150%, while spending on everything else from public safety to education to repairing our roads has increased by only 25%. Health insurance is the biggest budget buster at the local level, accounting for as much as 15% of Local budgets, squeezing out vital services and costing local taxpayers more and more every year. The Legislature voted to cut local aid by $724 million in the fiscal 2010 state budget, and cities and towns have laid off thousands' of employees, cut services and increased their reliance on property taxes as a result. Without real health insurance reform we will continue to a too much for employee health benefits which will force even more service cuts and layoffs while local taxpayers pay millions more than they should. We need your support for real reform to give local government the same authority the state has to design health insurance plans- this will save taxpayers $75-$10Q million across the state. The bill would provide immediate relief from the indefensible double standard in state law. Municipalities are required to receive union approval to implement simple changes in health insurance plans, while the state has exempted itself from this mandate, and routinely implements basic decisions on health insurance, such as increasing co-pays and deductibles to lower the cost of their plans. The state must end this double standard by giving cities and towns the same authority to design health insurance plans outside of collective bargaining. This one reform is the most effective way to bring your district immediate fiscal relief, and is urgently overdue. The Massachusetts Municipal Association and finance experts estimate that most cities and towns would be able to lower health insurance costs by 4-6%, or as much as $75 million to $100 million statewide. For example, the City of Boston could save over $1 million a 16 ~c3 month, and Salem could save $1 million a year. For our community, this would save us as much as $400,000 a year. This is real savings that taxpayers deserve! H. 2509, filed by Rep. Stephen Kulik, would eliminate the double standard in state law and give cities and towns the same power the state has to implement necessary cost savings changes in municipal health insurance plans. Under the bill, municipalities would be able to modernize their health plans outside of collective bargaining, with a guarantee that all municipal and school employees would still have health plans that are the same or better than what state employees receive. There is no excuse to keep the unique and special veto power that municipal unions hold over health plan changes - this veto power is costing taxpayers and forcing the elimination of teachers, firefighters, police officers and other union jobs. This legislation is written with a guarantee that municipal and school employees will receive health benefits that are equal to or' better than what state employees receive. This bill will protect vital services from being crowded out by spiraling health costs, and will protect jobs at the local level. In addition, under H. 2509 municipalities will still bargain with unions over any changes to the employee-employer share of health insurance premiums, which state employee unions have no say in at the state level. In short, this bill saves taxpayers money, protects municipal union jobs, guarantees equity with state employee health benefits, and still leaves municipal unions with more bargaining power than state unions. This is a balanced, meaningful and fair reform.. More delays will hurt taxpayers, municipal employees and the public. Real reform means giving cities and towns the ability to update their own health insurance plan designs to reflect. the corresponding benefits that the state offers. This would save taxpayers more money, provide equal protection to municipal employees, and be much easier and more efficient than any other proposal,' including joining the GIC, which doesn't work for many, many communities. We need you to support H. 2509 to give Reading plan design reform now. Otherwise, the fiscal problems we face will get worse, and local taxpayers will continue to pay more and get fewer services in return. Thank you very much for your assistance on this very important issue. Sincerely, Ben Tafoya Chairman 17 /cy February 19, 2010 Town of Reading 16 Lowell Street Reading, MA 01667 The Honorable James Dwyer State House Room 39 Boston, MA 02133 Dear Representative Dwyer: Ben Tafoya, Chairman James E. Bonazoli, Vice Chairman Camille W. Anthony, Secretary Stephen A. Goldy Richard W. Schubert BOARD OF SELECTMEN (781) 942-9043 FAX: (781) 942-9071 Website: www.ci.reading.ma.us I am writing on behalf of the taxpayers of Reading to ask you to support and take immediate action to pass H. 2509, legislation to give cities and towns the ability to control health insurance costs. This vital bill is necessary to provide equity and relief for local taxpayers, protect essential local and school services, and preserve jobs that are important to our local economy. Reading is struggling under the crushing burden of skyrocketing health insurance costs for municipal employees. While health insurance costs are a problem for everyone, cities and towns have been forced to pay much more than necessary because of the state law that gives municipal unions a veto over changes that would reduce the cost to.taxpayers. Over the past ten years, cities and towns have seen their health insurance costs rise by over 150%, while spending on everything else from public safety to education to repairing our roads has increased by only 25%. Health insurance is the biggest budget buster at the local level, accounting for as much as 15% of local budgets, squeezing out vital services and costing local taxpayers more and more every year. The Legislature voted to cut local aid by $724 million in the fiscal 2010 state budget, and cities and towns have laid off thousands of employees, cut services and increased their reliance on property taxes as a result. Without real health insurance reform we will continue to a too much for employee health benefits which will force even more service cuts and layoffs while local taxpayers pay millions more than they should. We need your support for real reform to give local government the same authority the state has to design health insurance plans - this will save taxpayers $75-$100 million across the state. The bill would provide immediate relief from the indefensible double standard in state law. Municipalities are required to receive union approval to implement simple changes in health insurance plans, while the state has exempted itself from this mandate, and routinely implements basic decisions on health insurance, such as increasing co-pays and deductibles to lower the cost of their plans. The state must end this double standard by giving cities and towns the same authority to design health insurance plans outside of collective bargaining. This one reform is the most effective way to bring' your district immediate fiscal relief, and is urgently overdue. The Massachusetts Municipal Association and finance experts estimate that most cities and towns would be able to lower health insurance costs by 4-6%, or as much as $75 million to $100 million statewide. For example, the City of Boston could save over $1 million a 18 j r. 5-~ month, and Salem could save $1 million a year. For our community, this would save us as much as $400,000 a year. This is real savings that taxpayers deserve! H. 2509, filed by Rep. Stephen Kulik, would eliminate the double standard in state law and give cities and towns the same power the state has to implement necessary cost savings changes in municipal health insurance plans. Under the bill, municipalities would be able to modernize their health plans outside of collective bargaining, with a guarantee that all municipal and school employees would still have health plans that are the same or better than what state employees receive. There is no excuse to keep the unique and special veto power that municipal unions hold over health plan changes - this veto power is costing taxpayers and forcing the elimination of teachers, firefighters, police officers and other union jobs. This legislation is written with a guarantee that municipal and school employees will receive health benefits that are equal to or better than what state employees receive. This bill will protect vital services from being crowded out by spiraling health costs, and will protect jobs at the local level. In addition, under H. 2509 municipalities will still bargain with unions over any changes to the employee-employer share of health insurance premiums, which state employee unions have no say in at the state level. In . short, this bill saves taxpayers money, protects municipal union jobs, guarantees equity with state employee health benefits, and still leaves municipal unions with more bargaining power than state unions. This is a balanced, meaningful and fair reform. More delays will hurt taxpayers, municipal employees and the public. Real reform means giving cities and towns the ability to update their own health insurance plan designs to reflect the corresponding benefits that the state offers. This would save taxpayers more money, provide equal protection to municipal employees, and be much easier and more efficient than any other proposal, including joining the GIC, which doesn't work for many, many communities. We need you to support H. 2509 to give Reading plan design reform now. Otherwise, the fiscal problems we face will get worse, and local taxpayers will continue to pay more and get fewer services in return. Thank you very much for your assistance on this very important issue. Sincerely, Ben Tafoya Chairman 19 Volunteer Appointment Sub-Committee Meeting February 16, 2010 The meeting convened at 7:30 p.m. in the Town Hall Conference Room, 16 Lowell Street, Reading, Massachusetts. Present were Selectmen Chairman Ben Tafoya, Selectman Richard Schubert, candidate for the Ad Hoc Municipal Building Committee Jeffrey Struble, candidate for the Ad Hoc Municipal Building Committee Kathleen Dugan, Town Manager Peter Hechenbleikner. Chairman Ben Tafoya reviewed the charge to the Committee. The purpose is to develop a longer range plan and broad policies with regard to municipal buildings. He outlined some of the potential projects to be considered including Library renovation expansion, Cemetery Garage improvements, DPW Garage improvements, Community Center, and what to do with the Oakland Road property. The Committee interviewed Kathleen Dugan. She has lived in the town for one year. She has a strong background in facilities management having worked in this field in Massachusetts and in California. She is currently unemployed and working evenings with the Committee would not be a problem. She is looking forward to and would appreciate the opportunity to work on behalf of the Town and further develop her skills. The Committee interviewed Jeffrey Struble. He indicated that he had broad experience working with the School Building Committee on various school projects. He asked a number of questions including what staff support and/or consultant report would be available to the Committee. The indication was that this. Committee would be doing an inventory and assessment but would not be doing full feasibility studies. Part of their work would be prioritization of need. Expressed preference for this being a Town Meeting Committee. Chairman Ben Tafoya and Selectman Richard Schubert felt that both candidates would be good members of the Ad Hoc Municipal Building Committee. On motion by Schubert seconded by Tafoya, the Volunteer. Appointment Sub- Committee adjourned their meeting of February 16, 2010 at 8:20 p.m. by a vote of 2-0-0. Respectfully submitted, Secretary 20 Struble n eerie Jeffrey W. Struble, PE - Principal Location: 603 Main Street - Suite 5 Reading, MA 01867-3002 Contact: (781) 942-3845 voice / voice mail (781) 942-7083 fax iws. strublenarOcomcast. net Services: Full structural design and construction administration services for new and renovated buildings with an emphasis on personal involvement with clients to produce coordinated construction documents and controlled construction in a timely, efficient manner. On-site investigations and subsequent evaluations of existing structures for satisfaction of building code requirements, determining present capacities and suitability for future modifications. Structural peer reviews and due diligence reports. Electronic drafting using AutoCAD 2007. Professional Massachusetts: No. 3214.1 Connecticut: No. 22978 Registrations: New Hampshire: No. 10687 Pennsylvania : No. PE071271 Rhode Island: No. 7782 Maine: No. 10391 New York: No. 081322-0 Vermont: No. 018-0008530 Michigan: No. 6201049068 New Jersey: No. 24GE04652600 National Council of Examiners for Engineering and Surveying (NCEES) (National record of experience / licensure for rapid state registration) Past President of the Boston Association of Structural Engineers (BASE) Professional 1978-1980: Weiskopf & Pickworth Consulting Engineers, New York, NY. Experience:. Structural designer (entry level position).. 1980-1984: LeMessurier Associates/SCI, Cambridge, MA. Structural engineer. Sample projects include Connecticut General.Insurance Headquarters (Bloomfield, CT), Dallas Main Center (Dallas, TX). 1984-1986: Souza, True & Partners, Watertown, MA. Project engineer. Sample projects include Milton Hospital Addition (Milton, MA), Theater Arts Center, Bates College (Lewiston, ME). 1986-2001: Foley & Buhl Engineering, Watertown, MA. Senior Associate. Sample projects include the New Agassiz School (Cambridge, MA), Bay Colony Corporate Center III and IV (Waltham, MA), Lowell General Hospital Cancer Center (Lowell, MA), Human Genome Project Research Center (Cambridge, MA). 2001-Present: Struble Engineering, LLC, Reading, MA. Principal. Sample projects include Cooley Dickinson Hospital Surgery Addition (Northampton, MA), Lytron Headquarters Expansion (Woburn, MA), Rye Public Safety Building (Rye, NH), VNA Hospice House (Reading, MA). Education: Bachelor of Science: Cornell University, Ithaca NY (1976) Master of Engineering: Cornell University, Ithaca NY (1978) 21 Kathleen Dugan 132 West Street Reading, MA 01867 hone: 781 266-7885 e-mail: kduganabc@yahoo.com._ First Wind Enerav. LLC. 2008 -2009 Newton MA First Wind Energy is an independent wind energy company focused exclusively on the development, ownership and operation of wind energy projects. Facilities Manager Procure and manage installation of furniture, fixtures and equipment, delivering space on time and on budget. Responsible for sourcing office space for regional development, collaborating with internal stakeholders, management and property owners. Lease development and negotiation with property owners. ® Participate in planning with contracted architectural, engineering and project managers for a planned 42,000 sq ft LEED build out. a Responsible for maintenance of building leases Point person for property management Work closely with internal finance, legal and accounting staff to process contracts, prepare purchase orders and track payments to vendors. Manage employee service requests including office reconfigurations, ergonomic requests, office supplies, multifunction copiers and stationary. Supervise facility coordinators, executive and administrative assistants and receptionist. Isis Pharmaceuticals Inc. 2004 - 2008 Carlsbad CA Isis Pharmaceuticals, Inc. is a leading drug discovery and development company, focused exclusively on the therapeutic target, RNA. Manager Office Services Maintain office and laboratory floor plans using varied software (AutoCAD, Visio) to track employee relocations, furniture and equipment changes. ® Responsible for preparing and presenting various space solutions to upper management and . department heads. ® Project Manager for all office related space changes including cubicle reconfigurations, light construction and tenant improvements, coordinating necessary vendors and internal partners to ensure the project is fully executed. ® Negotiate and maintain all project and service contracts ensuring all vendors meet or exceed pricing and service obligations to the company. • Prepare and present capital budgets for the execution of projects. Oversee all aspects of office moves - Collaborate with IT and other service groups for maximum efficiency and minimum employee.downtime. • Manage employee service requests for up to 500 employees including office reconfigurations, phone issues, ergonomic requests,. office supplies, multifunction copiers and stationary. Liaison for property management Responsible for the maintenance of all building and storage leases. • Supervise office services coordinators, mail room staff, janitorial staff and consultants Plan and execute all company social events including quarterly soirees, surprise functions for announcements, summer and holiday functions. • Process all vendor invoices, prepare purchase orders, and collaborate with Finance on issues. Lawyers Weekly, Inc. 2000-2003 t3oston MA Lawyers Weekly is a trade newspaper focused on providing information to lawyers working in small and medium sized firms. It is published weekly for 8 states with 5 physical locations in Boston, MA, Novi, Ml, St. Louis, MO, Raleigh, NC and Richmond, VA. Manager of Office Operations Office build-outs and consolidation, office moves and closures for 5 national locations. Purchased capital equipment, oversaw all corporate printing, negotiated vendor contracts, implemented and oversaw corporate purchasing and shipping systems. Telecommunication management including equipment, services and administration. " Supervised office coordinators staff, iToil and shipping services and )_a_3 22 « Responsible for benefit administration, new hire orientations, employee relations, interviewing and reviewing of staff, managed time and attendance for salaried and hourly employees. « Organized social functions, including an employee monthly birthday party and holiday functions. « Processed payroll for 5 corporate locations using ADP Payroll. Point person for payroll conversion for 5 corporate locations with 125 employees. Established purchasing procedures and contracts for corporate offices, approved invoices, maintained budgets and produced monthly reports. « Managed time and attendance for salaried and hourly employees. Environmental Sampling Technology .1996-2000 Needham, MA EST is an environmental field services company specializing in the collection of various water, soil, and hazardous waste samples. Client Services/Business. Manager « Handled all aspects of customer service for water sampling projects, scheduling field staff and preparing reports for the specific requirements of the MWRA, NPDES, GLSD, EPA and DEP agencies. « Executed varied marketing plans from simple quotes to involved government proposal procedures. Performed subcontractor management to facilitate communication and troubleshoot problems. « Prepared monthly financial statements, reconciled cash, balanced AIR and A/P transactions. Responsible for payroll and benefit administration Prepared weekly invoicing Resource Options, Inc. 1998-2000: Needham., MA Opened by the owner of EST, Inc. in 1996,1?01 provides contract and permanent placement of environmental professionals to industry leaders. This was the start up period of the company. Operations/Business Manager « Selected outside vendors and purchased all office equipment, including telecommunication and computer equipment. Laid out physical space and oversaw telecommunication and computer wiring. Set up the operations and financial systems of a new business venture, including payroll and benefits. Contributed to and drafted the business plan and budget. « Contributed to policy initiation and contract development. « Prepared a Statement of Qualifications highlighting the firms' business objectives and operational process. « Hired and supervised start up staff (recruiting and administrative) Established Human Resources procedures and Employee Handbook Thermo Analytical 1996 Waltham, MA Thermo Analytical is an environmental laboratory that provides the analysis of water, soil and sludge and hazardous material for a strong client base Program Manager Scitest Inc 1994-1996 Randolph, VT Scitest, Inc. is an environmental laboratory that provides the analysis of water, soil and sludge for a strong client base. Green Home Stores 1992-1994 Burlington, VT Green Home Stores is a retail operation that specializes in environmentally friendly products for the home and office. Education: Computer Proficiencies: Northern Arizona University AutoCAD, MS Visio; MS Office, Lotus Notes Flagstaff, Arizona 1988-1992. Outlook, Internet BS, Environmental Science/Biology Member: International Facilities Management Association /i 23 Kathleen Dugan - Office and Facilities Manager Notable Proiects: November 2008, January 2009: First Wind Energy LLC• Regional Office Openings. Lincoln, Maine and Oakfield, Maine Responsible for locating office space for two 1,200 square foot regional development and construction offices. Worked with internal stakeholders to identify needs. Negotiated leases with property owners, including one small tenant improvement project and one full office build out. Procured and managed installation of all furnishings, equipment and signage, set up utilities, hired administrative staff. December 2008: First Wind Energv LLC• Regional Office Closing, Attica, NY. Responsible for closing a regional office. Negotiated lease end with property owner, managed packing and shipping of all furnishings and equipment to another regional location in Maine. January 2008 - May 2008: Isis Pharmaceuticals Inc ; Executive Office Move, Laboratory Move Project and Budget Manager for the design and build of high end executive office space to include furniture and fixtures, IT services and construction services. Remodel board room with functional conference furniture and extensive audio visual components. Oversaw small laboratory modifications to accommodate chemistry and structural biology departments, considering all laboratory needs such as equipment, inert gas, water and waste needs. Project total 1 M. May 2007: Isis Pharmaceuticals Inc.; Evaluation and Selection of Scanning and Copier Vendor Responsible for sourcing, evaluating and selecting a new vendor to replace 17 multifunction copiers and scanning stations company wide. This included placing demonstration units on site, negotiating pricing and working with internal legal and finance personnel to finalize contracts. Point on the-removal of old equipment and the installation of the machines spread through 4 buildings. 39 month contract worth $357K. November 2006 -January 2007: Isis Pharmaceuticals Inc.; Office/Laboratory Remodel Responsible for the planning, budget and oversight for the design and build of a dry laboratory while replacing carpet and cubicles in approximately 25,000 square, feet of office space. 22 cubicles were removed and replaced with 20 new cubicles and a`2500 square foot dry lab that was built in the same footprint. All office furniture was removed and replaced.after carpeting was complete. Temporary seating was set up for 52 employees in three phases, with seamless transition of computers and phone set up. I was required to work closely with principal scientists to accommodate laboratory bench, data and electrical needs.. Project completed within time and budget parameters, with minimal disruption to workflow in that area. This project was initiated to better use space after a downsizing in 2005. Project Total 325K. October 2006: Isis Pharmaceuticals Inca Office Makeover Responsible for the planning and design of replacing 10 cubicles and 11 offices with existing furniture owned by Isis in order to upgrade approximately 2300 square feet of office space. This work was done internally for minimal costs using available resources and completed with minimal disruption to the employees in that area. This was done to use the newer, more expensive furniture rather than release it after a downsizing in 2005. Project Total 15K. January 2005 - June 2005: Isis Pharmaceuticals, Inc.: Downsizing In January 2005, Isis reduced its workforce and physical space by approximately 50%. This required oversight of the closure of three buildings totaling over 84,000 square feet of office and laboratory space. This resulted in an overhaul of the office space plan and the office relocation of approximately 80% of the employees in the company. Existing furniture was removed from a closing. building and reconfigured to create the executive suites and main reception area in a remaining building. I was required to work closely with every department to identify office and laboratory needs. Teaming with Isis's internal Health and Safety and Facilities departments, approximately 28,000 square feet of laboratory space was vacated, which required the decommissioning and eventual liquidation of extensive laboratory equipment. Finally the cleaning of the office and laboratory space to prepare the buildings for final sale was completed under my direction with our contract janitorial staff. In addition, this project required the renegotiation of over 1 M in contracts due to our reduced need for outside services. June 2002: Lawyers Weekly Inc.; Building Consolidation Responsible for the consolidation from 5 floors of office space to 4 floors of office space to achieve the objective of sub-leasing approximately 1500 square feet in a company owned building. This consisted of reconfiguring cubicles and moving whole departments in order to accommodate the same number of employees in a reduced amount of space. This included separating telecom and IT wiring as well as separating utilities from the sub leased space. 24 ~~s DRAFT April 2010 Annual Town Meeting WARRANT OUTLINE 02/19/2010 Art. Mover/ # Article Description Sponsor Comment Moderator Notes 1' ~ n } , F ,,Nj r`r d- ' r~ •YF 1 ~ ~S i~l t 4 1 Election a ps ~j t K. t }ilT uC~ T~ 111 (211 0 ~ I th 2 Reports ~l~~~ar~l ail ~cl~~ur-u} 3 Instructions 4 Amend Capital Improvement Board of Selectmen Program FY 2010 - FY 2019 5 Amend I '010BLid, i bill I,v }r~l ~~l ~~l~~t non ♦ 6 , Payment of pii~ n " -11j -w7 7 Disposal of taiibi hl hi ()p } tV ~~l u i f Seleetme_ I 8 I Board of Selec n Authorizing Revol~ ~n~~ 1 un~l~ o _ 9 Approving FY 2011 t0 FY 2020 Board of Selectmen, I - Capital Improvement Pr 77 T-.---~ ~ ~ 10 n~u ° l ~u ~,~1 ti~l~~ i Appro riating Ch 11n~r 9u t uud~ - r 11 Acceptin-, Meals t~tx lZ ~''i <<~tc 12 ApprovingFY2011 kuo-1,c1 l fti~ U~1 0 LIT 13 Increasing - = t ~ ~ r 1 IJi_ J 5, x IF 's r I r+YC4 _1~3 r 14 Authorizing contracts greater than 3 Board of Selectmen • 2/3 vote years - Rubbish disposal; Rubbish collection and recycling 15 . Accept gifts from Patrons for Older Board of Selectmen ® I m Adults Inc, T 16 Accept gift - Patrict Scliettini Board of Selectmen Scholarship 25 :~~t 17 Accept Gift - Downtown Steering Board of Selectmen Committee ~ t y 18 Authorize funding for design of a Board of Cemetery s . 2/3 vote building at Laurel Hill Cemetery. Trustees 19 Authorizing funding for library Library Board of • 2/3 vote renovation Trustees ` j t ~a r 1-Fy r~ rts r, .20 Revise "Smart Growth" Stabilization Board of Selectmen ® 2/3 vote fund, and appropriate money into the fund r fh NOR 21 Acceptance of Chapter 148 section Board of Selectmen 26i - sprinklering of buildings with 4 or more housing units r i t ~ a- - - ° ° aJ > _.~.~.._~s..~. ~ ' it may' --r 22 Authorizing use of Board of Selectmen ® 2/3 vote Sunnyside/Fairview sewer debt for California Road sewer project _ •T~~~F1 } l S}~t 'Ls ~ ~ ~ u - ~ ~ ~ I~ } tf 23 Amending General Bylaw section Board of Selectmen 'T f ~ IE t,. f r 4.5.2 to make the junk license penalty subject to the noncriminal disposition process r4 ~ r } Cf c 7Y r,4yh y9 1a 7 F}-t f p § J C N { Y f i s 1 i a y 1 j 213 Note (;f mlinL C=i~cmcnt 10 0 N1 ui1 I)t] Ct ~l;u lr~l of`. Clcctmen ® . . ik ~ .tilti xl ..`'tit , Y.,bz,3.,2w .t;~*.i*.c -7 r. ~ z~~-:, 1~...~='_x r - ~ te ~ 25 Accepting easement - Howard ' Street Board of Selectmen • I drainage : rt 2~ ) t ~ 7 syT r. y _ to 25 Zoning E r*4 Zem eya r , P4aaning And Pt-v went 4- 3/ -Ne 2/3 vote 26 Zoning - amending section 6.3 Community Planning and Development Commission 7 T _ i 27 Zoning - Amending Sign regulations Community Planning ♦ 2/3 vote and Development Commission ~r t = ~ " ` ~ ~ - i.,, . ..k ~ ~ 4 7 . rr a1 ~ t ~ z aJ.tt a i rJ rr ~ { ~ s r Ft 4 ~ 1 ~ z-'~t Y l~ l ' } t ",r r, r+ ~ > , tii} r :~tvY Ilm)d hl CPDC ~4 r~' $.C l'• . •t +t d lr,~ ~ t ter fr z ~?r c~: ..'i ~y~ ~~,J ~,~'i} _ ~ _ li 'k - ~ 4Y ~....rt 21) Removal o I I own Meeting members Board of Selectmen ~_'Tp r, ltF~r' [gyp t IN, 26 h t7, w ~ N. ° O V) ~ O O O O N to m O O O ° O O. 0 ~ M N to 6p, to ffl~ M m O LO . 0 E L O v (n O m y) N O 69 O O 0 C. 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LL a ) w c m O C .'N-' p a O C C , N O N= N N t6 O C O Qc E °o EO H ~0 N`N ° ~ v N 1° 0 ~ ~ • E E- p o w o :o o d m m u oo < 4 i Q -0 a < i w w 0 (U; co L) > a U V) < 0 T T C N LL cn z O U Q F - LL V C Cc 27 30,3 O O N 0 a U) 604 p O p o p O r O CL p Lo o C'j L to Eo U e3 da u> M 0 CD O d} O O O p O p r O ' to p O C5 C5 C65 N p N V M O ffl O 69. O EA O ER p p M N td C CO ~ M O- L r C Q O p p p M N 0 0 O O O O O p O Z ro C14 to 6} (N 61~~ 6-31 04 L C O 0 m = O 61~1 O C5 p a O O p r O) LL w O 0 C) if p L6 D N I ° in I FT I I ~ I ° o o p p r LOO N C) U) C) N e o O l co r O 0 fA V3 to ~ 0 I O O O O p O p p r O • O p O Cl CL O O n .0 O 613 LO 691 N M N fR p 6 69, O tp11 E CD L6 p C) LO (0 U3- A ^ 0) 0) - .t FH f!T 0) CL Ca C) C, C) CD 'O N tf1 0 O O O w r N LO N O 1: ffl !ft H3 (Al to w Y ~ G j " o N C a ~ o . O N = t o' m J Lo J W u wo ~c Y T a c a 0 ~ '-Cu O W C ) i . m d (D L 0 p n -1 o i 0 ) 2 0a0 o lo 2 2LL t N tT WT=. m ~co x w o n c . 28 3a.~ U) d - ; - E O v fn? , 0 m m s v c o N Q LL LL 0 0 Z Z N R O L O _ H G m a F- U- Ill > C9 ° 00' J z 0 w O 0- U- 0 O ° m ~ N Id. 4 c G N IL OD 'D 01 i W O . W c fU C. O :u A v Off) OO W. 0' OO 0 OO ' 0 0. 0 0 `n co U ) 0 00 v N tf) V3. 69 ~ O Oo oo °0 0 n i' O C, 0 o 0 0 'n ~ 6p, v u ff) C . OO O O 613, OO O O O io °o C C 0 1O co n s9 tOO N 6% ~ ffr (091 0 0 O O O 000 Lri L O 00 613- j L (IF). v E9 fPr CA, C) ~ W, ~ Vy 691 ~ 0 ° 0 0 0 0 0 0 0 tr) 0 LO 00 691 cli ~ ~ 9. 0 ° O 0 ptn 0000 p O W 00 ff3' 'T d' N ff) fR ff) d) O N) O (Al O ff) O H). O ff) O ff) O' ff) O G.J . O K) 0 O 0 O O O t~ O 0°0 O O O ) t O 00 6% (A d. i p tO LO ~ O tf 69 N 1 69 . 69 T 61). E9 tM - F-' T OU-) ~oY O ° 691 C v°i o N ro 7 F- C E m N O y a w j ~ , U -a 0) = N F a N Q. Z O h y E 0 d ° - cn N N ° w E2 b o C tq o ro T 0? W a) ' Ud m m_ c NA ° c- m ? C d d Ix Na LL C z a v Cl) O O N am a T T 0 LL 1 Cl) z O U uj 0 co J F - z ui ate. LL O N Q C) y~ 0% co a) N - 0 L E ED d} ° O W Cl N t y O I ( co co O N N ~ t U / M ER O M W O W n N ' T O N r N 6 6q CIA (0 C = d} W 0 (D Y - 0 N co I z n O N v> N V3 L O 0 O CO ~ v o Lo (a c lL Cl c c$ M O (6 N N H O U O Ol N ° N 00 e} m M N N E!# O N d} O r. O W m N O O M co O co " n N N 6fT V} O O O CR O 4O E d rn r. L ~ am v d N O E N W ~MM L ~ .U d ' C 1.f.. a W 0 O U t f o C d V C N 'O V C N f6 c ` v v v y d a N; a rn Q' O _ ? 3 N N X 3 N N N O U !n Q LL C fA W LL Q U7 0 fQ Q' 30 ARTICLE To see if the Town will,vote to adopt a change in the -income, asset and age limits of certain M.G.L. Chapter 59, Section 5, Clause 4.1 C elderly tax exemptions as follows: to increase the income limits for unmarried persons to $20,000.00 and for married persons to $30,000.00; to increase the asset limits for unmarried persons to $40,000.00 and for married persons to $55,000.00; to reduce the age of eligibility to 65 years or older; and to increase the exemption amount to $750.00, or take any other action with respect thereto. Board of Assessors Background: In these difficult economic times, the Town is seeing an increased need for improving elderly tax exemptions. These proposed changes will bring the Town in line with limits and exemptions found in most of our neighboring communities. Funding for these exemptions will come from the Board of Assessor's overlay account. 36L- 7 31 cA t ARTICLE: To see if the Town will vote to appropriate from available funds the sum of Seventy- Five Thousand Dollars ($75,000) for the purpose of funding the design for the renovation and expansion of the Reading Public Library, including all costs of architectural and . engineering services, plans, documents, cost estimates, bidding services and all costs incidental and related thereto, the sum to be spent under the direction of the Town Manager, and to see if the Town will authorize the Town Manager, the Board of Selectmen, or any other agency of the, Town to apply for a grant or grants to be used to defray all or any part of said design services and related matters; and to see if the Town will vote to authorize the Town Manager to enter into any or all agreements as may be necessary to carry out the purposes of this Article; or take any other action with respect thereto. Said services'will produce a study phase report, presentation materials, and analysis of program accommodation in the design, and evaluate possible hazardous materials. Project Manager/Consultant for the study phase will write the building program with a twenty-year planning horizon in preparation for a state construction grant application Letter of Intent to be filed with the Massachusetts Board of Library Commissioners by October 5, 2010. Background The Highland School Building, the current home of the Reading Public Library, is 105 years old and has some "aging" problems. The renovation that was completed in 1984 to convert the former school building into a library doesn't meet modern demands for space,. children's services, technology, data and electrical connections, and accessibility. The' renovation's structural reinforcements for book stacks throughout three floors of the library are inadequate for the next generation's needs. There is insufficient space for programs, reading, studying, computing, parking, teens, elders, meetings, tutoring, and children. When the library moved into the Highland School building in 1984, there were no public computers, circulation of materials was roughly half what it is today, interlibrary loan was a seldom-used service, and the only media was LP records. In the new location in 1984: "The library checked out a record-breaking 258,825 items during the year -'up 8 percent. Patron traffic in all areas took a noticeable jump. It wasn't uncommon to have the parking lot full and every chair in the library occupied during peak hours." (From the RPL Annual Report, 1984) In the past 25 years, the community's use of the library has essentially doubled: D~ U 32 1984 2009 Children's books 21,700 45,693 Children's Programs 162 346 Children's program attendance 5,860 13,476 Circulation - All 258,825 482,552 Interlibrary Loan 509 67,599 Planning The Library Board of Trustees began a long range planning-process three years ago with community meetings, staff planning, focus groups, and a comprehensive community survey. As a crucial step in their planning process, in 2008 the Trustees commissioned an architectural firm specializing in old libraries to provide an overall assessment of the building. The report identified some areas that need to be addressed for the long-term health of the building, such as masonry work, chimney repairs, and window repairs or replacements. Upgrades were recommended for electrical and data systems, interior and exterior lighting, and planning and functional issues, - The full report and executive summary (security issues removed) can be found on the library's website: http://www.readingpl.org/about/ [Please note that public safety items identified in the report have been addressed and corrected since the time the report was received.] Early in 2009, the Library published its new Long Range Plan and the Trustees prepared to present their recommendations for the future. Just as the Library Trustees concluded that a significant library improvement is necessary, the Massachusetts Board of Library Commissioners, in January 2010, announced major changes to the Public Library Construction Regulations, which increase the average grant award for eligible projects to an average of 50%, with a cap of 75%. Further changes encourage sustainable construction and energy-efficient systems and construction. "Library projects that attain the U.S. Green Building Council's LEED certification will receive additional funding." "Funding for the Massachusetts Public Library Construction Program was authorized by Governor Deval Patrick and the Legislature in the General Governmental Bonds Bill in 2008. The program was first funded by a state bond authorization in 1987. As of January 2010, 290 grants totaling over $304 million have been awarded... Of these, 209 have been for construction, addition/renovation, or special projects." For more information please hp visit: 1-ittp://www.mass.gov/mblc/gTdnts/construction/index.p The Trustees are requesting $75,000 to engage professional services to develop a building program to update and expand the Reading Public Library for the future and to meet an accelerated timeline to apply for a state construction grant. 33 3~-~ pR-r-+ -C,, ( C 2., I ~N OFg~ HEADQUARTERS READING FIRE DEPARTMENT Reading, Massachusetts 01867 Cf9.1NC0 PQ~~P GREGORY J. BURNS, Chief 757 Main Street BUS. Phone: 781-942-9181 STA. Phone: 781-9443132 Fax: 781-942-9114 TO: Mr. Peter I. Hechenbleikner, Town Manager FROM: Chief Gregory J. Burns DATE: February 18, 2010 RE: Warrant Article 21 I recommend the Town of Reading accept Massachusetts General Law Chapter 148 Section 261 as a local option in an effort improve the life safety of residents in larger residential buildings. If this law is accepted by Town Meeting any residential building with four or more residential units that is constructed or substantially rehabilitated to constitute the equivalent of new construction would be required to install automatic sprinkler system in accordance with the Massachusetts State Building Code. Currently residential buildings (including mixed use buildings) with four units or more would not be required to be equipped with automatic sprinklers unless the building exceeded 7,500 square feet. National statistics show that properly installed and maintained automatic fire sprinkler systems help save lives. Because fire sprinkler systems react so quickly, they can dramatically reduce the heat, flames, and smoke produced in a fire. For your review, I have attached the text of the law and a listing of 115 communities in Massachusetts who have accepted this statute. Below is a listing of communities that are geographically close to Reading that have adopted Massachusetts General Law Chapter 148 Section 261: Wakefield North Reading Stoneham Winchester Woburn Burlington Wilmington North: Andover O We're Your Friends for Life 3~ 34 M.G.L. Chapter 148 §26I - Sprinklers in New Dwelling Units (4± units) "In a city, town or district which accepts the provisions of this section, any building hereafter constructed or hereafter substantially rehabilitated so as to constitute the equivalent of new construction and occupied in whole or in part for residential purposes and containing not less than four dwelling units including, but not limited to, lodging houses, boarding houses, fraternity houses, dormitories, apartments, townhouses, condominiums, hotels, motels and group residences, shall be equipped with an approved system of automatic sprinklers in accordance with the state building code. In the event that adequate water supply is not available, the head of the fire department shall permit the installation of such other fire suppression systems as are prescribed by the state building code in lieu of automatic sprinklers. Owners of building with approved and properly maintained installations may be eligible for a rate reduction on fire insurance." Communities Which Have Adopted M.G.L. Chapter 148 Section 261 Abington Acton Acushnet Agawam Amesbury Amherst. Arlington Ashland Athol Avon Ayer Barnstable Barre Bellingham Belmont Berkley Beverly Billerica Boston Brewster Brookfield Brookline Burlington Centerville Chatham Chelmsford Clinton Cohasset Concord Cotuit Dartmouth Dist. 1 Dartmouth Dist. 3 Dedham - Duxbury E. Longmeadow Easton Everett Fairhaven Fall River Falmouth Fitchburg Foxborough Framingham Franklin Georgetown Grafton Great Barrington Groton Hamilton Hanover Hanson Harwich Haverhill Hingham Holden Holliston Holyoke Hopedale Hopkinton Hudson Hull Hyannis Ipswich Kingston Lancaster Lawrence Lexington Longmeadow Lowell Lunenburg Mansfield Marblehead Marlborough Marshfield Mashpee Maynard Medfield Medford Medway Melrose Milford Millbury Natick Newton North Andover North Attleboro North Reading Northborough Norton Norwell Orange Paxton Pelham Plainville Plymouth Randolph Raynham Revere Rockland Rutland Salem Saugus Scituate Shrewsbury Somerset Somerville S. Hadley-Dist. 2 Southborough Sterling Stoneham Stoughton Sudbury Swansea Taunton Tewksbury Tyngsboro Upton Wakefield Walpole Waltham Ware Watertown Wayland Wellesley Wenham West Barnstable West Boylston West Springfield Westborough Westford Westminster Westport Westwood Whitman Wihnington Winchester Winthrop Woburn Wrentham Yarmouth . Total: 115 Massachusetts Fire Incident Reporting System 2007 35 Page 203 _3r-, c Memo To: Peter I. Hechenbleikner, Town Manager (From: George J. Zambouras, Town Engineer Date: February 19, 2010, Re: Birch Meadow-'Property Ownership Plan The Birch Meadow plan is still in progress and will not be ready for Town Meeting and should be removed from the Warrant. I would expect a draft plan to initiate discussions will be available towards the end of April. ® Page 1 ~ C,_ l ~ 36 o 1 r To: Peter I. Hechenbleikner, Town Manager From: George J. Zambouras, Town Engineer Date: February 19, 2010 Re: 767 Main Street - Sewer Easement Documentation 767 Main Street- Sewer Easement The septic system on this property has failed and a connection to the Towns sewer system is needed. No sewer main is present in this section of Main Street and the only reasonable connection to the. Town's sewer system is through an easement over the Main Street Fire Station property. The easement will permit the connection of the private property sewer service into the Fire Station's sewer service which is of adequate size to handle the expected sewerage flow. The easement plan is being prepared by the property owner and a copy of the plan is not available at this time. ® Page 1 37 3c-k3 M ct 2 " A4 Nemo To: Peter I. Hechenbleikner, Town Manager From: George J. Zambouras, Town Engineer Date: February 19, 2010 Re: Howard Street - Drainage Easement Howard Street Drainage Easement The existing drainage swale which runs between' Howard Street and Keith Road is utilized to, transport roadway runoff from West Street (Countryside Lane to Howard Street), Wentworth Road and Howard Street. The drainage ditch is under private ownership which prevents the Town from performing any repairs or maintenance on the ditch. The proposed drainage easements from the following property owners as shown on the "Plan of Drainage Easement - Howard Street' prepared by the Department of Public Works Engineering Division dated December 1, 2009, would enable the Town to perform any repairs, maintenance or improvements necessary to insure proper management of runoff from public roadways. HOWARD STREET DRAINAGE EASEMENT EASEMENT NUMBER PROPERTY OWNER ADDRESS EASEMENT AREA (S.F.) E-1 MCLAUGHLIN RONALD P. & KATHLEEN M MCLAUGHLIN 115 HOWARD STREET 1,879.4 E-2 PETRIN RONALD L. & GLORIA A PETRIN 119 HOWARD STREET 2,156.5 E-3 CONNORS ROBERT M. & KAREN A RICHARD 107 HOWARD STREET 1,355.4 E-4 LESSARD LEO E. & MARGARET M LESSARD 127 HOWARD STREET 168.6 E-5 BOWE BRIAN & SUSAN BOWE 178 WEST STREET 5,121.7 Signed Easement Documents are in process. ® Page 1 38 -3r, 1 K 6 ~ ~ LI w (r ' ~ . _d a O ~ ~ h zsa O ~ a q 3 tl v k fi o s~ o~ j i e ¢~o=t . iE ' ~ ~s i 8 fib 8 G ¢ p j Y <SP z r ~ , 9 Ow j ~ . i ~ &&gg 3 g'6 Ei ~vs~ ~ ,1 i gg .A k m Hg} &5P A Y Qgg ~ AJy,`-.. ~a~t .0. iwwrn xnw AnAr~~iwwa _ n~ .a ormrcaw w+w A C~a .wry ! - W a6 i y 3 _ as C El yY3 ~bF A 9 Z w~jgi~ °vrr S R 6 a 3~iS Section 3 .10 -Licenses for Utilizing Public Sidewalks for Outdoor Dining The Board of Selectmen desires to encourage restaurants to provide outdoor dining on public sidewalks in the downtown area of Reading in a safe and orderly manner. These regulations are adopted pursuant to Section 5.2.1 of the General Bylaws of the Town of Reading, which provides in part that "No person shall place or cause to be placed any obstruction in any street, public place or private way in the Town without permission of the Board of Selectmen...." Outdoor dining on private property may be permitted in addition to or in lieu of outdoor dining on a public sidewalk, upon site plan approval by the Community Planning and Development Commission. This policy addresses•only outdoor dining on public sidewalks. The following regulations shall apply for licenses for utilizing public sidewalks for outdoor dining, or "Outdoor Dining Licenses Application 1. Each application will be dealt with on a case by case basis. These guidelines are not intended to be a full list of issues to be dealt with by the Board but are guidelines to the Applicant. 2. Applications for Outdoor Dining Licenses utilizing public sidewalks shall be made to the Board of Selectmen by submission of an Application Form. The application will include the name, address, email address, and telephone number of the owner of the building within which the restaurant is located, proof of ownership, a lease, or written approval of the property owner within which the restaurant is located (if other than the applicant) for the use of the premises for the license period. The application shall be signed by the owner of the restaurant and shall be accompanied by a copy of the current Permit to Operate a Food Establishment issued by the Board of Health. 3. The application shall also include 10 copies of a professionally drawn plan and all supporting documents containing the information required in order to be able to make a decision as to the license, and shall also include a plan for outdoor lighting if any is proposed. 4. The License is revocable at will by the Town for any reason whatsoever upon written notice to the Licensee from the Town. The License Agreement shall stipulate that in 'the event of such revocation, the Licensee shall have no recourse or claim against the Town for such revocation whether by way of monetary charges, a suit. in equity, or otherwise. 5. Outdoor Dining Licenses shall be issued only to Inn-holders and Common Victualers for portions of public sidewalks directly abutting their business, and will be issued only within a commercial or industrial zoning district within the Town, unless such a business shall exist and has pre-dated zoning, or has been granted a variance to do business in a location that is not in a business or industrial zoning district. 6. Prior to the issuance of a license for outdoor dining on public sidewalks, the Board may require a review by the Community Services Director, Health Services Administrator, Police Chief, Fire Chief, Town Engineer, and the Building/Zoning Inspector and proof that all necessary approvals, permits, and other licenses needed to operate have been issued. Sale and Service of Alcoholic Beverages Dn-&hib " it is the pokey of the Board of Selestmen that Aleaholie Bever-ag -,s eapmet be seFved oil pli pr-opei4y, Ner may a pair-en bring his/her- evffi aleehal te be eonsumed on a pr-efnise lieensed for- Outdoor Dining. Ther-efer-e, an Ou4dear Dining 40 3-1(1_ fer idden. 7. Pursuant to section 5.5.6 of the General Bylaws of the Town of Reading, the Board of Selectmen may permit consumption of alcohol while on a public way. Therefore, the Board of Selectmen may approve the modification of a plan of the "licensed premises" pursuant to Section 3.2 of the Board of Selectmen policies, for: ® Restaurant Licenses to Expose, Keep for Sale, and to Sell All Kinds of Alcoholic Bevera es to be Drunk on the Premises; and ® Restaurant Licenses to Expose, Keep for Sale, and to Sell Wine and Malt Beverages to be Drunk on the Premises (less than 100 seats) to allow alcohol consumption on a sidewalk area as part of a "Licenses for. Utilizing Public Sidewalks for Outdoor Dining." 8. Applicants who hold an alcoholic beverages license and who elect to apply for an Outdoor Dining License which would include sale and service of alcoholic beverages for- ng ~^^a shall provide a detailed alcohol control plan/strategy as part of their Outdoor Dining License application packet. The alcohol control plan shall include what steps the manager shall take to ensure that alcohol remains only on the licensed premises (including the sidewalk area). and net t sidewalk are , Such a plan/strategy may include signage, staff instructions, monitoring of the outdoor dining area, etc. The applicant shall. also submit as part of the application packet the TIPS or alcohol server training certificates for all managers and servers of the restaurant which is licensed to sell alcoholic beverages. Standards for Operation 9. Due to the seasonal and temporary' nature of an outdoor dining area, the seating within an outdoor dining area will not be considered an increase in the number of seats serving a restaurant or eating establishment and will not be counted toward any off-street parking requirement 10. Outdoor dining areas shall be considered as part of the restaurant and shall comply with Board of Health Regulations. In addition to any other requirements, smoking is prohibited in seasonal outdoor dining areas per Board of Health regulations. 11. The Board of Selectmen may require outdoor dining areas to be separated from their surroundings by a temporary removable perimeter barrier. No such barriers may damage the public sidewalk. 12. Perimeter treatments, umbrellas, furniture and trash receptacles shall be supplied by the applicant and shall be maintained in a safe and sanitary manner by the applicant. All perimeter treatments, umbrellas, furniture and trash receptacles must be removed at the end of each season. 13. The licensee shall provide, maintain, and empty as needed, outdoor trash receptacles during the times that the licensed premises are open for business. All trash receptacles shall be covered and trash removed nightly. 14. The licensee shall be responsible for keeping the portion of the sidewalk subject to an Outdoor Dining License clean and free of dirt, dust, and other debris from April 15 through October 31 of each year. In addition, the Outdoor Dining Licensee shall be responsible for preventing and/or cleaning up litter from the licensed establishment in areas abutting the licensed premises. 15. In no event shall the placement of outdoor dining furniture, umbrellas, or perimeter barriers create a pedestrian or wheelchair passage along the public sidewalk in-awidth of less than four 41 3~~- feet in width. Restaurants shall have an accessible path of travel at least 36 inches wide from the traveled portion of the public sidewalk to the doorway(s) of the establishment through the outdoor dining area t t 36 inehes 16. Outdoor food preparation shall not be allowed unless approved by the Board of Health in accordarice with their procedures and regulations. 17. The Outdoor Dining License shall be considered annually and every license shall expire on December 31 of each year, subject to renewal. No facilities or furniture shall be placed on the sidewalk as part of the license except for the period between April 15 and October 31 of each year. 18. Within the period from April 15 to October 31, upon notification from the Department of Public Works or from Public Safety personnel that weather conditions or work to be performed on the property of the Town requires removal of the outdoor dining furniture, the applicant shall immediately remove all of its property associated with the Outdoor Dining License from the public property. Administrative Requirements 19. If the license is approved by the Board of Selectmen the owner and operator of the restaurant shall sign a License Agreement and shall provide a required Certificate of Insurance before issuance of the License and before commencement of any activities under the License. 20. The Licensee shall provide evidence of insurance as required by the Town Manager and by State Statute. Such insurance shall cover the use of all equipment related to the premises related to the Outdoor Dining License. The Comprehensive General Liability Policy shall insure against all claims and demands for bodily injury and property damage with respect to the sidewalk dining facilities and services, and the Town shall be named as an "additional insured" in all policies of such. insurance. If alcohol sale and service is to be part of the outdoor dining license, a liquor liability insurance policy shall also be required. The Licensee (and their heirs, successors and assigns in interest) shall hold harmless, defend and indemnify the Town of Reading and its employees and agents from any responsibility, liability and claims arising out of or related to the operations under the Outdoor Dining License. 21. The Licensee shall comply with all applicable laws (including the sign portions of the Zoning by-laws), rules, regulations, and conditions of other licenses and permits. 22. The license fee for the use of the public sidewalk shall be $100 per year and shall be payable upon initial application for an Outdoor Dining License, and for annual renewal of the license. In granting a License, the Board of Selectmen may impose such additional conditions as it determines to be appropriate. Adopted 7-14-09 42 3~311 Page 1 of 2 Schena, Paula From: Hechenbleikner, Peter Sent: Thursday, February 18, 2010 2:56 PM To: Josh Latham Cc: Schena, Paula Subject: RE: Venetian Moon Restaurant, 680 Main Street, Reading Thanks Josh. We have this scheduled for 9 PM, but plan on being here at 8:30. We are in the conference room - across the hall from the Town Clerk's office. We do not have a projector and screen, so you will probably want to put the information on Boards. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 phone: 781-942-9043 . fax 781-942-9071 web www.readi,ngma.org. email townmanager@ci reading.ma:us Please let us know how we are doing - fill out our brief customer service survey at htto://readingma- survey virtualtownhall.net/survey/sid/603fPd2e45471753/ From: Josh Latham [mailto:JoshLatham@lathamesq.com] Sent: Thursday, February 18, 2010 12:07 PM To: Town Manager Cc: Anthony Cavallo. Subject: Venetian Moon Restaurant, 680 Main Street, Reading Good afternoon Pete: I understand the Board of Selectmen has reserved time on their agenda for Tuesday evening to meet with the Cavallos relative to their proposal for an outdoor dining area on the roof of the Venetian Moon Restaurant. The Cavallos are also interested in exploring the possibility of a small sidewalk dining area to the front of the restaurant. Attached please find the following graphics for the Board's consideration: 1: Artist rendering depicting the proposed roof deck dining area; 2. Ground floor plans showing new interior stairway and lift to the roof deck, as well as proposed sidewalk dining area; 3. Roof plan showing proposed roof deck dining area concept; and 4. Series of architectural elevation drawings of the proposed roof deck. We are excited by the prospect of this expansion and look forward to speaking with the Selectmen. Obviously this is at a very early conceptual stage given budget, however I believe the attached graphics do well to depict 2/18/2010 43 3 6' `f Page 2 of 2 the proposal. Please let me know if you have any questions or require anything further at this time. Thank you. Respectfully, Josh Josh Latham Latham Law Offices LLC 643 Main Street Reading, MA 01867 TEL: 781-944-0505 FAX: 781-944-7079 This e-mail, including any attachments, is intended only for the confidential use of the designated recipient. It may contain confidential or proprietary information and may be subject to attorney-client privilege or other confidential protections. If you are not the designated recipient, please notify the sender by reply e-mail and delete this message. Neither this e-mail nor any attachment to it shall (a) satisfy the requirements for a writing, or (b) give rise to or constitute a contract, or (c) bind our client,,or (d) constitute an electronic signature, under any law, now or hereafter in effect, unless this email expressly states that it does. IRS CIRCULAR 230 DISCLOSURE: To ensure compliance with requirements imposed by the IRS, we inform you that any U.S. tax advise contained in this communication (including any attachments) is not intended or written, and cannot be used, for the purpose of (i) avoiding penalties under the Internal Revenue Code or (ii) promoting, marketing or recommending to another party any transaction or matter addressed herein. 3I5 44 2/18/2010 r8 45 0 O _ N N p r 46 w J p' U U Z co , 00 ui O f W ~ o ~ < N Z rn . U - r O~/'~ ~ m V) w Q :D U Z a 0 U z o W w r w U N Z W - 0 z Z o Of 0 z Q z w > z w 0 o _ o; u N ~ O H J p Q p D O Q O W -j (D LL W W = Q z C3 CD W D I W U o j W W tJ w Z) 7Z Cn cn m CC I I _ U . I I (i W ~o o ~0 cn z 000 I (D A ~z~ ~0 z U T 00 cn o I W ~ a d; I I ~ FW- N Q Z ~ rn `6 S XX W m Q Q ? Q t N x o Z ~ U Lq Z r T g Z a Q LL ITJ o z o W 7 z u p a 47 W N O S W S U Z w W a O rv ~ F d N Q Z 0 ay g On w Q ~ Q W w 2 N z a ? 48 DRAWING CROSS SECTION DATE 02.18.10 PROJECT VENETIAN MOON SCALE 114" = 1'-0" RANERE ASSOCIATES, INC. ARCHITECTURE & INTERIORS 135 Massachusetts Ave. Boston, MA. 02115 617.542.2111 FAX 927.4448 49 10 1..1 50 0 o _ o u cm O w J U z U) vi o to w n o F- tom- d N Q z rn U _ O " w LL w U) ° z Q v N T O W W m T v CL E- = N W = N N N d Q c0 z U~ z G 4 In T z ILLY. ~2 CO Q y W z . > 0 W z `U . 51 0 0 ~ n N O W W 0 6 z 0 0 w q w w z p > z w 4a a p a d z o vi t W E N I- w O d N V - O 06 " T m U) C/) p Q U ~ r N W T u 'L z Ln N 43. t /C. CC. 5 2010 FI:O -9 Ate 11: 24 February 8, 2010 Board of Selectmen Town of Reading 16 Lowell Street Reading, MA 01867 Dear Chairman and Members of the Board: Y i n E ty Ccomcast, Starting February 12, 2010 Comcast is changing the names of its video, Internet and voice products in Reading to XFINITY TV, XFINITY INTERNET and XFINITY VOICE. XFINITY represents Comcast's tremendous investment in our network and products to offer our subscribers more HD, more speed, more choices and more control than ever before. Our customers can enjoy the best entertainment and communications choices whenever they want, wherever they are and however they want. • XFINITY TV offers triple the HD channels, increasing to 3,000+ HD choices, and the best HD picture quality available, as well as an increased number of multi-cultural channels and approaching 17,000+ Video On Demand choices. • FANCAST XFINITY TV offers thousands of movies, top shows and other content available online, at home or on the go. • XFINITY INTERNET offers 50Mbps speeds with 100+ Mbps coming soon and even faster in the future. • XFINTITY VOICE which let our customers' TV, phone and Internet work seamlessly together in new and innovative ways. While the names of our products are changing to XFINITY TV, XFINITY INTERNET and XFINITY VOICE, the Comcast name will not change. The names of any Comcast companies with which you have agreements, including franchise agreements, remain the same. We are pleased to have this opportunity to introduce you to XFINITY TV, XFINITY INTERNET and XFINITY VOICE. If you have any questions or concerns regarding this matter, or any cable related matter, please feel free to contact me at 978-927-5700, ext. 4409. Sincerely, Jane M. Lyman Senior Manager of Government & Community Relations 52 q ~U- I dc r Mcr.ssrac bt.1stats F EA111ja ry '11, 20 TO Town of Reading 16 Lowell Street Reading, MA 01867-2683 Dear it or Madame, Thank you for taking the first step in the process of develo ',1mg a 19-year stewardship plan far your woodland. Your application to receive sOrnefinancia1 asasIstan~,e l'ras lyp.~i~.acce0teel; . (please see the enclosed sheet), 4 90, br the cost-of A word about the financial assistance-you are e.iigila}e to recc~iue a tn'~~- 9~ the plan, whichever is less. The formula used to calculate th8 reirl burser6ent amount is baseld on the acreage. The final reimbursement amount. would be pro-rated downward if the final acreage turns out to be less than that indicated on the approval notice. Using a fors-hula allows Our PrOgraM Lo make a firm cornmitment. to you (and many otlhers), yet stay within our allotted hUdget. It is not meant to suggest what a goods stewardship flan should cost in your particular cage--there are too many variables at play. Many far.,tors affect the cost of a plan: access to the parcel, terrain, variety of habitats and forest cover types, * vaiiahtiity of nrapst srrrvp+ts ~i1c) other documents, presence Of good boundary ind.pators, ant11'th:t~.coi~4l~le:<ity of yr~ur 91s fo the land you love, cons ultants.''fees alsq v; icy. Ta1~i= ih time yr~u i~~er9 fo tinrl p~.of ssi.,t r I you fer~I comfort8ble working Mth 'nd who under tand :v- ou - it cl Since you have a forester, start working owfitling but the encll~is~d "L~it~dic~v>rit~r Goals' shieet, Your forester will need this to prepare your plan. It will eventrually be lncluCIN.a":, part of your plan. The "Stewardship Planning Workshibet' is optional, but Haight also'lae helpfL.11 as you begin your talks with your forester, r ontrantu, l'agre n7ei7 s The normal time line for finishing plans.-is one year, however due to with our funding sorarce all cufreiat prplec:ts rnusf:1)o finislierl ;:by the Jur~e'30 tl fJ de dtinp; l,l: for some reason you decide to cancel your aplallcation:, pleas e coritac.t rrj&srgiai away, if yG1'tI have general questions or concerns, please contact your DCIR Service Foreslet, L aura Oooley; Pp Box 829, Carlisle, MA 01741 (phone: 978-369-3350 x22)i. Y. 53 When your Plan is finished, Submit the following to your Service Forester: -1. the original Plan and one complete photocopY 7. a copy of your bill or roc.eipt from your consulting Forester 3. tl-►e Purest Stewardshil) Reimbursennent Form, with all iinforma.tion -filled in and signed The Sr (vice 1=orester. ul:)on approving the plan, will forward ycaur request for reimbursement to the Stewardship Office for payment The Mass7ct-,usetts Stewardship Program rect.ives the funds to ni-: k : these payments from The Alorkinq Forst Initiative Program, The reimbursement payment that you receive is (,epc:>rtable:. and you will need to report 0 as iri~u►7~r:, (n 'tl•►e year, you receive it, . If you have any questions, feel free to call for further assistantce. Enjoy the process of pionning. the future of your forest! Sincerely, Michael Downey 0 Forest Stewardship Program Service Forester 54 OFRTown of Reading ro16 Lowell Street Reading, MA, 01867 0 CrejS CONTRIBUTORY RETIREMENT BOARD Ph: (781) 942-9007 Fx: (781) 942-9037 Joseph R. Veno, Chairman Gail LaPointe Richard P. Foley Francis P. Driscoll Daniel B. Seferian Colleen Loughlin, Ret Admin February 16, 2010 To the Honorable Board of Selectmen Town Hall 16 Lowell Street Reading, MA 01867 Gentlemen, Please be advised that at the meeting of the Reading Retirement Board held on Friday, February 12, 2010, the Board determined that Joseph R. Veno was the only.candidate nominated for the Second Member of the Reading Retirement Board. Therefore, it was voted to declare Joseph R.. Veno to be elected the Second Member of the Reading Retirement Board in accordance with M.G.L. Chapter 32, 840 CCMR 7.00. His term will commence on April 1, 2010 and expire on March 31, 2013. Sincerely, Colleen Loughlin Retirement Board Administrator 55 L_~ e- 60-S 83 Winthrop Avenue Reading, MA 01867-2048 February 4, 2010 The Honorable John F. Kerry United States Senate 218 Russell Senate Office Building Washington, DC 20510-2102 Re: Massachusetts Librarians need to be included in Jobs for Main Street Dear Senator Kerry: I wrote to you in December about a very important piece of legislation that is currently before you once again - the Jobs for Main Street part of the American Recovery and Reinvestment Act. I respectfully urge you once again at this crucial time to include libraries and library jobs in the $20.5 billion that has been designated for "Creating Jobs that Provide Public Services." Every dollar that is invested in Massachusetts public libraries is returned to the people of the Commonwealth multiplied many times, and investing in Massachusetts librarians pays additional dividends, in the skills and resources we provide for other Americans who are out of work. As you know, libraries are a cornerstone of our precious democracy - providing opportunities for people to get news and information, use computers to learn and connect to the world, and offer resources for after-school and adult education. When I wrote to you in December, I tried to describe how important we believe the Reading Public Library is in individual's lives: "People who are looking for work find important help for their job search at the Reading Public Library: The library is THE ONLYplace in Reading where people can access free computers, including laptops for loan, and .use the library's wireless connection to the Internet without a fee. As you know, access to the Internet is essential for job hunters, many of whom don't have a home computer andlor can't afford home connections to the Internet. The Reading Public Library also provides a monthly Job Search Skills free class that is being taught by a librarian and a community volunteer who has a graduate degree in human resources. 56 The Reading Public Library offers one-on-one training and individual assistance for people to develop or sharpen their computer skills through a volunteer program of pairing high school students with individuals seeking help. One woman, 77 years old, learned Excel this way and after over one year of being unemployed, found a job and wrote-to tell us about it! I'd be happy to send you a copy of her letter for further information. Of course, there are many books, videos, newspapers, and journals that people seeking work come to the library to use or borrow - books on resume writing and interviewing, newspaper classified advertising, and lots more!" I sincerely hope that you will be able to support expanding this legislation to include libraries and librarians! Thank you so much for all you do on behalf of the people of Massachusetts who need your help! Sincerely, Ruth Urell 781-944-5950. Director Reading Public Library 83 Winthrop Avenue Reading, MA 01867-204 February 4, 2010 The Honorable Paul G. Kirk Jr. United States Senate 317 Russell Senate Office Building Washington, DC 20510-2101 Re: Massachusetts Librarians need to be included in Jobs for Main Street Dear Senator Kirk: I wrote to you in December about a very important piece of legislation that is currently before you once again - the Jobs for Main Street part of the American Recovery and Reinvestment Act. I respectfully urge you once again at this crucial time to include libraries and library jobs in the $20.5 billion that has been designated for "Creating Jobs that Provide Public Services." 57 ~~v Every dollar that is invested in Massachusetts public libraries is returned to the people of the Commonwealth multiplied many times, and investing in Massachusetts librarians pays additional dividends, in the skills and resources we provide for other Americans who are out of work. As you know, libraries are a cornerstone of our precious democracy - providing opportunities for people to get news and information, use computers to learn and connect to the world, and offer resources for after-school and adult education. When I wrote to you in December, I tried to describe how important we believe the Reading Public Library is in individual's lives: "People who are looking for work find important help for their job search at the Reading Public Library: The library is THE ONLYplace in Reading where people can access free computers, including laptops for loan, and use the library's wireless connection to the Internet without a fee. As you know, access to the Internet is essential for job hunters, many of whom don't have a home computer and/or can't afford home connections to the Internet. The Reading Public Library also provides a monthly Job Search Skills free class that is being taught by a librarian and a community volunteer who has a graduate degree in human resources. The Reading Public Library offers one-on-one training and individual assistance for people to develop or sharpen their computer skills through a volunteer program ofpairing high school students with individuals . seeking help. One woman, 77 years old, learned Excel this way and after over one year of being unemployed, found a job and wrote to tell us about it! I'd be happy to send you a copy of her letter for further information. Of course, there are many books,. videos, newspapers, and journals that people seeking work come to the library to use or borrow - books on resume writing and interviewing, newspaper classified advertising, and lots more!" I sincerely hope that you will be able to support expanding this legislation to include libraries and librarians! Thank you so much for all you do on behalf of the people of Massachusetts who need your help! Sincerely, Ruth Urell 781-944-5950 Director Reading Public Library 58 Z/ C e os TO: Board of Selectmen Fran Fink, John Feudo Date: Friday, February 12, 2010 Re: Initial cost estimates - Mattera Cabin 1481 Main Street Camille Anthony, Fran Fink, and I met with the Metro Tech Vocational School staff today re the preliminary cost estimates on the cabin. This is a synopsis of the estimated cost of materials: Carpentry 0 Flooring - $3,500 ❑ Sub-flooring $ 400 ❑ Cabinets $1,500 ❑ Countertop $ 400 ❑ Doors $2,500 ❑ Miscellaneous 250 Subtotal $8,550 $ 8,550 Appliances a nd furnishings ❑ Gas stove/fireplace $2500 $11,050 ❑ Microwave ❑ Refrigerator ❑ Furnishings Heating and plumbing 0 Replace furnace $4,000 ❑ Plumbing 0 $4,00 Subtotal $8,000 $19,050 Electrical 0 Unknown We have $4000 + in. hand now, and I can put together another $2000 from my flexible account. Now that we know some of the quantities we can work with FoRR to request donations of materials, fixtures, and appliances from local businesses. Fran is in the process of putting together another couple of grant applications. I have been told that Eastern Propane who is our ® Page 1 59 gas supplier is sending in a proposal - I have not seen it .yet. The Town will pay for the dumpster and portable toilets needed during construction. 1 would also suggest that we apply to the Finance Committee for $10,000 which would be used to match the donated funds. The argument for this would be that we are funding materials costs only.- that all labor is free. v u~ ® Page 2 60 DRAFT DRAFT DRAFT Hechenbleikner, Peter From: Gemme, Laura Sent: Wednesday, February 17, 2010 10:19 AM To: DLM Cost Certification Cc: LeLacheur, Bob; Hechenbleikner, Peter; LaPointe, Gail Subject: RE: CERTIFICATION OF THE COST OF THE SPECIAL U.S. SENATE ELECTION MANDATE: CHAPTER 236 OF THE ACTS OF 2004 Attachments: Reading.xls Town of Reading, Special Election Costs Have a good day! La ,wa,A (~owwgel Town Clerk Town of Reading 16 Lowell Street Reading, MA 01867 (P) 781-942-6647 (F) 781-942-9070 (E) .IgeMme@ci.reading,ma.us (W) http://www.ci.reading.ma.us Page 1 of 2 ~ /c ccly From: DLM Cost Certification [mailto:DLM.CostCertification@sao.state.ma.us] Sent: Friday, February 05, 2010 12:50 PM To: Gemme, Laura Subject: CERTIFICATION OF THE COST OF THE SPECIAL U.S. SENATE ELECTION MANDATE: CHAPTER 236 OF THE ACTS OF 2004 MEMORANDUM: SPECIAL ELECTION COSTS TO: Municipal Election Officials FROM: A. JOSEPH DENUCCI AUDITOR OF THE COMMONWEALTH DATE: February 5, 2010 RE: CERTIFICATION OF THE COST OF THE SPECIAL UNITED STATES SENATE ELECTION MANDATE: CHAPTER 236 OF THE ACTS OF. 2004 As you are aware, my Division of Local Mandates (DLM) has determined that the entire cost of conducting the December 8, 2009 primary and the January 19, 2010 final election of a United States Senator is a state mandate subject to the state funding provisions of the Local Mandate Law. Now that the election is completed, it is the duty of DLM to certify the amount of the actual compliance cost for each city and town. It is my intent to report the final amounts certified to the Governor and the Legislature with the hope that state funding to assume the cost of this mandate may be secured. I ask that you complete and return the attached Certification Form on behalf of your community as. soon as possible, but no later than February 26, 2010. 2/17/2010 61 qf I" DRAFT DRAFT DRAFT Page 2 of 2 In keeping with past practice, the Legislature has already appropriated approximately $1.6 million to assume the cost of the extended polling hours segments of the December special primary (3 hours) and January election (3 hours). The Secretary of State distributed these sums to each community just prior to the December primary. Nonetheless, under the Local Mandate Law, the state remains responsible for funding the balance of this obligation. The attached Certification Form is designed to quantify the full additional cost of conducting this election. By "additional," we mean those costs above and beyond the everyday cost of operating municipal government. Full additional cost will include wages for elections personnel who would not otherwise have been on duty in the absence of the special election. It will also include pre-election expenses for mandatory evening voter registration sessions; mailing absentee ballots; printing voting lists; programming voting equipment; and renting space, when necessary, to conduct the election. Please use the links below to access the Instructions and the' Certification Form for your community. I 2/17/2010 62 U.S. SENATE SPECIAL ELECTIONS CERTIFICATION FORM Please complete this form with data associated with the special December 8, 2009 primary and the January 19, 2010 final election. Be sure to complete the Certification Clause, and return to DLM by February 26, 2010. A timely response is essential to ensure that the cost impact on your community is included in DLM's certification. SE. rTION A City/Town: Reading Number of precincts 0 Number of polling places 1 Number of registered voters 16,506. SEC,TIONB ' ELECTION DAY.PERSONNEL EXPENSES ; Please list the fiscal year 2010 average hourly rates of pay for election personnel and police officers, and the number that wo rked at each precinct per election. Do not include the time of regular staff a lready on budgeted payroll; include only personnel who were assigned to work, specifically on the two days of the special election. ELECTION DAY PERSONNEL (use weighted average hourly rate) Hourly Rate # Per Precinct Wardens 10:38' 100 = 10.38 Clerks 1D 38! 100 i 10.38 Checkers 9.23 4.00 = 36.92 Police 0 50'. = 27.165 Constables 0.00 0.00 = 0 Ballot Box Attendants 0 QD; 0:00' 0 Custodians 0.00 0.00 = 0 Assistant Wardens -1.0 38, 1;R0 = 10.38 Information Workers 10.38 0.50 = 5.19 Electfoi Staff . ,15 0~; 0 Z5`: _ . = 3.7725 Total $104.19 Average hourly rate for election personnel $12.02 Number of precincts 8 Total number of personnel per precinct 8.25 Total Polling Hours 13 Number of elections 2 Total personnel expense 21,671.00 Line 1 $21,671.00 *Please note if any election officer served multiple precincts at a single polling location. For example, one clerk or police officer/constable covering two precincts would be included as.5 in the # Per Precinct column. SECTION C POLLING PLACE:SET tIP AND TAKEDOWN EXPENSES Set-uo/Takedown Staff Average Rate Calculation Hourly Rate Custodians DPW Workers X20 71 Other Average Hourly Rate for Set-Up/Takedown Staff: $20.71 Polling Place Set Up # staff required per polling place x # hours per polling place x Average hourly rate x # polling places Total Polling Place Takedown # staff required per polling place x # hours per polling place x Average, hourly rate x # polling places Total DI'cember 8th ` Special FrJinl ry 6 $20.71 1 497.04 January 19th Special Final 7 4 $20.71 1 579.88 7 $20.71 1 579.88 Line Line 2 $1,076.92 3 $1,076.92 3 63 SECTW PREELECTION EXPENSES 1 2 3 I C December8tli -;:January 19th. Special.Primary Special,'Rinal' Mandatory Evening Voter Registration Sessions # of sessions x # staff per session x Hourly rate x # hours per session 1' 31.24 3: 1 3124 ~r Total 93.72 93.72 Absentee Ballots # mailed Total postage expense 114 6;9 5'4} 188 11h.68: Total 69.54 114.68 Printing of Voting Lists # printed x Printing cost per list 2 lGg 2 16 Total 32.00 32.00 Programming of Voting Equipment (Do not include costs paid by Sec. of State's Office # programmed x ramming cost per machine Pro ) 9 54.59', 9. 112.29' g Total 491.31 1,010.16 Polling Place Rentals Average cost per rental x # polling places rented 0- 0 Total 0.00 0.00 Additional explanations: Line 4 $187.44 Line S $184.22 Line 6 $64.00 Line 7 $1,501.47 Line 8 $0.00 SECT/ONF TOTAL W OR THE US SENATESPECIAL ELECTION COSTS Total Costs (Line 1- 9) $27,447.64 Previous state payment (Extended Polling Hours) ($10,344.00) Total Claim $17,103.64 SECTIONCERTIFICATION CLAUSE I certify that the information provided herein for the G. L. c. 29, s. 27C determination for the city or town named below is true to my best knowledge, information and belief. Name Laura A Gemme Tel, 781-942-9050 Title Town-Clerk Email lgemme@ci.reading.ma.us City/Town Reading Please return to DLM at DLM.CostCertiftcation@sao.state.ma.us The Division of Local Mandates (DLM) reserves the right to conduct an audit of this information. Thank you for your cooperation. 4 4 r 64 Page 1 of 2 LbC 5 oS Schena, Paula From: Hechenbleikner, Peter Sent: Wednesday, February 17, 2010 12:00 PM To: Reading - Selectmen Cc: Schena, Paula Subject: FW:.PON-ENE-2010-009 - Energy Efficiency and Conservation Block Grant (EECBG) Program: . Application for Competitive Municipal Sub-Grant I/c Board of Selectmen Peter I. Hechenbleikner Town Manager Town of Reading .16 Lowell Street Reading MA 01867 phone: 7817942-9043 fax 781-942-9071 web www.readingma.org email town managerCo),ci reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http:Hreadingma= survey virtualtownhall net/survey/sid/603ffd2e45471753/ From: Gray, Diane (ENE) [mailto:Diane.Gray@state.ma.us] Sent: Wednesday, February 17, 2010 11:22 AM To: Hechenbleikner, Peter Subject: PON-ENE-2010-009 - Energy Efficiency and Conservation Block Grant (EECBG) Program: Application for Competitive Municipal Sub-Grant Dear Mr. Hechenbleikner: We are pleased to inform you that Reading has been awarded an Energy Efficiency and Block Grant (EECBG) sub-grant in the amount of $150,000 for Performance Contract. Funds for this award were made available by the American Recovery and Reinvestment Act (ARRA) of 2009 through the US Department of Energy's Energy Efficiency and Conservation Block grant program. The Commonwealth of Massachusetts Department of Energy Resources (DOER) developed and is. responsible for administering this sub-grant program.. Please be aware that your award will be contingent upon agreeing to certain terms and conditions, including adherence to federal and state ARRA procurement and reporting requirements. A grant award contract document with these terms and. conditions will be sent to you under separate, cover. Please be aware that you cannot expend any of these funds until a grant award contract has been executed. Congratulations on your award and your initiative in creating a green energy future for the Commonwealth. DOER and its Green Communities Division look forward to working with you to successfully implement your project. If you have any questions regarding this award, please contact me at diane.grqy@state.ma.us. Sincerely, ' 2/17/2010 65 Page 2 of 2 Diane Gray Diane Gray, AICP, SEED AP Clean Energy Fellow Green Communities Division Massachusetts Department of Energy Resources 100 Cambridge Street, Suite 1020, Boston, MA 02114 Ph: 617.626.7383 Fax: 617.727.0030 http://www.mass.gov/doer/ Creating a Greener Energy Future for the Commonwealth 2/17/2010 66 Page 1 of 3 L/ L 6aS Schena, Paula From: Hechenbleikner, Peter. Sent: Tuesday, February 09, 2010 3:04 PM To: Reading - Selectmen Cc: Schena, Paula; LeLacheur, Bob Subject: FW: RE: I'm a Town Meeting Member from Precinct 7 I/c Board of Selectmen c FINCOM Peter I. Hechenbleikner Town Manager Town of. Reading 16 Lowell Street Reading MA 01867 phone: 781-942-9043 fax 781-942-9071 . web www.readingma.org email town mana er ci.reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http:Hreadingma-' survey.virtualtownhall.net/survey/sid/603ffd2e45471753/ From: LeLacheur, Bob Sent: Tuesday, February 09, 2010 10:19 AM To: k.weldl@verizon.net Cc: Hechenbleikner, Peter; Doherty, John Subject: FW: RE: I'm a Town. Meeting Member from Precinct 7 Hi Karl - sorry for the. delay, I've had to ask a lot of different folks for this information and here's what I have: 1.) What percentage of all town employees (meaning. those who collect any type of pay from the town) DO NOT live in Reading? 47% of current employees do not live in Reading. This figure is skewed slightly by a large number of Reading residents that work at our elections - if you disregard them, the split is closet- to 50% in and 50% outside of Reading. 2.) What is the percentage increase in the town budget since 2006? In FY06, the Reading general fund budget was 564.6 million. The tentative proposed FY1.l. Reading general fund budget is $71.9 million. This is an increase of $7.3 million, or 11.3%, over five years (a bit less that 2.2% annualized). The largest single factor in this increase has been health insurance which has increase by $2.2 million, or 39.7% (6.91/0 annualized). While high, this 6.9% is below recent industry fiLyures due to significant benefit changes along the way. 3:) How many positions have been eliminated for M0 and proposed FY11? RMLD eliminated 3 positions in FYI 0 and the FYI I budget is in progress. Their funding is from ratepayers spread across four towns and very distinct from Reading town i 2/9/2010 67 Page 2 of 3 government/school department-11e town and schools combined have eliminated 22.7 FTEs in the FY10 budget and have proposed. to eliminate another 8.3 FTEs in the FYIJ budget. Thanks, Bob LeLacheur Assistant Town Manager/Finance Director 781-942-6636 From: Hechenbleikner, Peter Sent: Thursday, February 04, 2010 8:28 AM To: LeLacheur, Bob Subject: FW: RE: I'm a Town Meeting Member from Precinct 7 Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867 phone: 781-942-9043 fax 781-942-9071 web www.readingma.org email townmanager@ci.reading.ma.us Please let us know how we are doing - fill out our brief customer service survey at http:Hreadingma- survey.virtualtownhall.net/survey/sid/603ffd2e45471753/ From: k.weldl@verizon.net [mailto:k.weldl@verizon.netl Sent: Wednesday, February 03, 2010 5:20 PM To: Hechenbleikner, Peter Subject: Re: RE: I'm a Town Meeting Member from Precinct 7 Thank you Peter. Yes, all people who work for or. are paid by the town. (Income and/or benefits) On Feb 3, 2010, Hechenbleikner, Peter <phechenbleikner@ci.reading.ma.us> wrote: I'll have the Assistant Town Manager get as much of the information as you requested together for you. I assume your request includes Town, School, and Light Department. Peter I. Hechenbleikner Town Manager Town of Reading 16 Lowell Street Reading MA 01867, phone: 781-942-9043 fax 781-942-9071 web www.readingma.org 2/9/2010 68 Page 3 of 3 email town manager(dci.read ing.ma.us Please let us know how we are doing - fill out our brief customer service survey at http://readingma- survey virtualtownhall net/survey/sid/603ffd2e45471753/ From: [mailto:k.weldl@verizon.net] Sent: Wednesday, February 03, 2010 3:27 PM To: Reading - Selectmen Subject: I'm a Town Meeting Member from Precinct 7 Hello, I have some questions that I would like answered. 1.) What percentage of all town employees (meaning those who collect any type of pay from the town) DO NOT live in Reading? 2.) What is the percentage increase in the town budget since 2006? 3.) How many positions have been eliminated for FYI 0 and proposed FYI 1? If I could get the answers to these questions I'd appreciate it. Karl Weld Town Meeting Member, Precinct 7 2/9/2010 69 Page 1 of 1 Schena, Paula Lel~-- cos From: Hechenbleikner, Peter Sent: Thursday, February 11, 2010 12:27 PM To: Reading - Selectmen Cc: Schena, Paula Attachments: Reading SHI 1-20-10 Per Selectman Goldy's request, Jean Delios sent along the attached inventory of affordable housing units in Reading. Of the 684 affordable units, 23 are ownership units (3.4%), the remainder being rental. Pete I/c BOS 2/12/2010 70 ~I ~4 r DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT CH40B SUBSIDIZED HOUSING INVENTORY Reading Built w/ DHCD Total SHI Affordability Comp. Subsidizing ID # Project Name Address Type Units Expires Permit? Agency 2602 n/a Frank Tanner Dr. Rental 40 Perp No DHCD 2603 n/a Frank Tanner Dr. Rental 40 Perp No DHCD 2604 n/a 74 Bancroft Ave. Rental' 8 Perp No DHCD xnc n~lrhni R 1Nnvariv Rant=1 R Pert! Yes DHCD 2606 n/a Pleasant & Parker Rental 4 Perp No DHCD 2607 Cedar Glen 2 Elderberry Lane Rental 114 Perp' Yes MassHousing 2608 EMARC Reading 6 Pitman Dr. Rental 12 2036 No HUD .1 2609 Longwood Place at Reading 75 Pearl Street Rental 86 2046 No MassHousing MassHousing 2610 Peter Sanborn Place 50 Bay State Rd- Rental 74 Perp Yes HUD 2611 Reading Community Residence 40 Sanborn Street Rental 3 2037 No HUD EOHHS 2612 Summer/Main 173 Main Stt505 Summer Ave Rental 6 2014 No. FHLBB 2613 Schoolhouse 52 Sanborn Street Rental 4 2013 No FHLBB Re of 2 1120/2010 Paoe f 1 of Z This data is derived from information provided to the Department of Housing and Community Development (DHCD) by individual communities and is subject to change as new information is obtained and \v use restrictions expire. Reading DHCD ID # 2614 DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT CH40B SUBSIDIZED HOUSING INVENTORY Built w/ Total SHI Affordability Comp. Subsidizing Project Name Address Type Units Expires Permit? Agency Gazebo Circle 401,501,901 Gazebo Cr. Rental 3 2016 No FHLBB 2615 Pleasant Street Pleasant Street Rental 2. 2020 No FHLBB 2616 Wilson Street Wilson Street Rental 2 2021 No FHLBB 3731 Archstone 40-42, 70 West Street Rental 204 Perp Yes FHLBB 4000 Hopkins Street Residence 159 Hopkins Street Rental 4 2042 No HUD 4432 DMR Group Homes Confidential Rental 45 N/A No DMR 4600 J DMH Group Homes Confidential Rental 4 NIA No DMH N 4771 Summer Cheney 1375 Main Street Ownership 2 Perp Yes FHLBB 4772 George Street 23 George Street Ownership 3 Perp Yes FHLBB 7904 Maplewood Village 201-275 Salem st Ownership 9 2054 YES DHCD 7909 Governor's Drive Governor's Drive Ownership 2 2103 YES DHCD 8992 Johnson Woods 468 West Street Ownership 7 perp NO DHCD Reading Totals 684 Census 2000 Year Round Housing Unit: 8,811 Percent Subsidizes 7.76% Reading 1/2012010 Paoe 2 of 2 This data is derived from information provided to the Department of Housing and Community Development (DHCD) by individual communities and is.subject to change as new information is obtained and use restrictions expire.