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Home My WebLink About1999-11-08 Subsequent Town Meeting MinutesSUBSEQUENT TOWN MEETING Reading Memorial High School November 8, 1999 The meeting was called to order by the Moderator, Alan E. Foulds, at 7:44 p.m., there being a quorum present. The Invocation was given by The Reverend Kevin Vendt of the First Baptist Church followed by the Pledge of Allegiance to the Flag. The Warrant was partially read by the Town Clerk. Cheryl A. Johnson, when oil motion by Sally M. I loyt, Chairman of the Board of Selectmen, it was voted to dispense with further reading ol'the Warrant except for the Officer's Return, which was read by the 'town Clerk. A moment of silence was held in nlenlory of .lim Biller, Dick Smith and in honor of Veterans Day. Moderator announced the intent to start'fown Meeting of'November 15, 1999 with Article 14. ARTICLE i — George V. Hines. Precinct 7, presented the following Report on the Reading Business Park: Since our last report in April, the designated developer, Corporex, has been proceeding with the regulatory permit process. Per the requirements of the agreement with the IFown, they recently notified us of a concern relative to the financial feasibility of the proposed project. Specifically, the cost of foundation development required by building on a landfill is estimated to be significantly higher than originally thought especially in the high eastern portion of the site where they envisioned the sports country club. Corporex requested and was granted an extension oi�30 days, by the Board of Selectmen, to assess alternative development options which are consistent with their original proposal but which may make the project more financially feasible. The concepts discussed include, focussing the development on the site in such away as to make it more cost efficient, expanding the oflice component, and exploring alternative financial arrangements. During the extension period Corporex will be working with Reading staff to clarify the estimated costs, explore the inipac!. of alternative development concepts and examine alternative financing options. In granting the extension the Selectmen made it clear that discussions with the two other designated developers will be reopened. The ether developers have verbally expressed continued interest and discussions with them will commence shortly. Ilowever, Corporex has stated all interest in staying in the proiccC and identifying feasible options fiir proceeding with the developillent and it should be understood that any developer would be subject to the sanic kinds of' development cost impacts that Corporex has identified. One thing that is clear is that this complex project will be time consuming, and potential schedules will be impacted by at least the thirty days recently granted and possibly significantly longer. The question has been raised as to the impact this will have on Reading's requirement to close the landfill. While the current schedule includes a landfill closure by December of 2000, we has been advised by staff that MEPA has granted extensions to these schedules in the past as long as progress toward the closing is demonstrated. While the Reading landfill is a site that must be capped, it is not an imminently dangerous site that is causing environmental damage. We will keep everyone informed as further information on this project evolves. ARTICLE 1 — Steve 13lewitt, John Gall, and Mary Grimmer of the Water Supply Advisory Committee presented the overheads found on pages 29 -39. ARTICLE 1 — Dr. Harry I-larutunian presented the following Report of the State of the Schools: Good Evening Mr. Moderator, Town Meeting Members, Elected Officials and Members of the Reading Community. It is with a great deal of pleasure and honor that I stand before you this evening and speak to you about the outstanding accomplishments that our teachers, administrators, parents, �1 and, most of all, our students have achieved this past year in the Reading Public Schools. This fall the Reading Public Schools opened its doors to 4,194 students. In the last five years the enrollment of the Reading Public Schools has increased by 35I students. This year we have a kindergarten to fifth grade enrollment of 2,006 students, a middle school enrollment of 1,048 and a high school enrollment of 1,140 students. In the next five years we expect, just at the elementary schools, to have an increase in enrollment of over 300 new elementary students. (See Chart #1) As you can see from the chart, enrollment continues to increase. Our 1997 and 1998 births are well over 300 and during the period of January 1, 1999 to June 30, 1999 the Town Clerk's Office has registered births equal to the first six months of 1998 or 1997. This clearly shows births in Reading have not tapered off and Reading continues to enjoy a large influx of people moving to Town with children who will enter our public schools. SAT scores rose 19 points in math and 17 points in verbal over last year. (See Chart #2) The 253 students in last year's senior class received over 560 college acceptances from some of the best schools. Schools such as Harvard, University of Pennsylvania, Tufts, Cornell and the University of Virginia are just a small example of the quality and type of schools that Reading children were accepted to. 2 Subsequent Town Meeting November 8, 1999 This fall the Reading School Department hired a total of 89 new employees, 46 of the new employees were teachers to replace retirees, leaves of absence and resignations or new budgeted positions. The School Department, even with a high demand in the region for qualified candidates in most subject areas, was still able to attract top quality candidates so as to maintain the quality of instruction that we have enjoyed over the past years. This past year the Reading School Committee and the Reading Teachers' Association settled a three -year contract that was ratified by the Teachers' Association and we continue to enjoy a strong relationship here in Reading with our teachers and other professionals. By December we will have completed a $9 million dollar addition /renovation to the Coolidge Middle School. Through the hard work of the School Building Committee, the School Committee and the Coolidge School Administration we were able to open school with only a one -day delay. I want to personally thank Russ Graham and the School Building Committee for its commitment to the Reading schools. I also want to thank John Doherty, the Principal of Coolidge Middle School, and the Coolidge staff for their hard work and flexibility through this two- year project. I want to thank Town Meeting for without your support this project would never have been a reality. We in Reading can be proud of our test scores. In the first round of MCAS testing last fall the Boston Globe ranked the 208 school systems that are K -12 and Reading students finished 22 "`1 out of the 208. We hope that this year's MCAS testing scores will show improvement. We are also extremely excited that we have just about finished our development and implementation of a K -12 Mathematics Program. We are in the final stages of implementing a vertical and horizontal articulation in Science K -12 and this year elementary teachers are piloting two new Language Arts Programs that will be the foundation ol'a strong Language Arts Program K -12 over the next few years. I stand before you as the Superintendent of Schools in Reading assuring you that the quality of the instruction, the dedication of the professional staff and the motivation of the parents and students has helped to produce and continues to produce outstanding individuals at graduation each year. As you are aware, Reading continues to maintain a very strong reputation as a quality school district. My conversations with Realtors and Educators across the State indicate that Reading continues to enjoy a very fast and aggressive turn over of homes because of that reputation as a school system and as a Town. . I am also pleased to notify Town Meeting that the schools continue to work with the Town Government in the areas of Maintenance, Finance, Health, Fire, Police and other town agencies to provide not only the children but the citizens the most efficient and best use of Town money. t,. Subsequent Town Meeting November 8, 1999 This has been an exciting and busy year for the Reading Public Schools. We appreciate the support, the hard work and the dedication of our teachers, administrators, parents, but most of all, the strong commitment of Reading students. We all recognize that the greatest resource that we have here in Reading is our young people. On behalf of the School Committee, the Faculty. Staff and Administration, I would like to thank Town Meeting and the Reading Community for their continued support of the Reading Public Schools. 'i'hank you and good evening. READING PUBLIC SCHOOLS OCTOBER 1 ENROLLMENT 1994 -1999 q Subsequent Town Meeting November 8, 1999 ELEMENTARY (K -5) MIDDLE SCHOOL (6 -8) HIGH SCHOOL (9 -12) SPECIAL EDUCATION TOTALS October 1, 1994 1,966 839 1,005 33 3,843 October 1, 1995 2,018 878 1,013 48 3,957 October 1, 1996 2,050 920 1,023 53 4,052 October 1, 1997 2,088 973 1,034 24 4,119 October 1, 1998 2,040 1,028 1,059 34 4,161 October 1, 1999 1,980 1,030 1,125 59 4,194 INCREASE FROM 1994 -1999 +351 q Subsequent Town Meeting November 8, 1999 a Acceptances for the Class of 1999 Most Competitive Colleges and Universities Harvard University University of Pennsylvania University of Virginia Tufts University Cornell University Vassar College Wellesley College The College of William and Mary Sarah Lawrence University College of the Holy Cross University of Rochester University of Michigan Boston University Boston College Skidmore College Lehigh University Rensselaer Polytechnic Institute Syracuse University Worcester Polytechnic Institute Villanova University 5 Subsequent 'Town Meetim, November 8, 1999 ARTICLE 1 —The following Report on FY 1999 RMLD budget and report on the state ofthe RMLD was given by Bill Burditt and Len Rucker: I am Bill Burditt, Chairman of the Reading Municipal Light Department's Board of Light Commissioners and Precinct 4 Town Meeting member. The past year has been an exciting and productive one for the Reading Municipal Light Department. As you know, the RMLD distributes electricity to the towns of" Reading, Wilmington, Lynnfield, and North Reading. The Commission and Staff work very hard to keep your electric rates among the lowest ilj; the Commonwealth of Massachusetts. There has not been a rate increase in 7 years. One of our major accomplishments this year was the negotiations for a location for the North Reading substation. This led up to the recent groundbreaking ceremony at the substations new home, located behind the Town of North Reading's Department of Public Works. What started as a potential problem in our efforts to ensure adequate electricity to the Town, ended as a great example of municipalities and municipal officials working together for a mutually satisfying conclusion. The RMLD owned property in a residential area, that we could have used, to build the new substation. Instead, the Town of North Reading offered the municipal property located behind DPW, and a land swap agreement was made. It was a great example of people helping people, and community helping community. There are other major accomplishments for which we are equally proud. The Town of Reading received an annual payment of $1.595,680 which I call our return on investment, -- - and another $125,820 in lieu of taxes in 1999. Also this year, all our residential customers received a credit of $33 in their February bill. Municipal utilities in the Commonwealth united together, object to the price hikes charges by private utilities for the use of their transmission lines to transport your power. The Federal Energy Regulatory Commission ruled that Municipal utilities had indeed been over charged and the RMLD's share was $761.736. The Light Board of Commissioners was pleased to return this money back to all ofour residential customers. Various power contracts were negotiated and saved the RMLD approximately $2 million. Because ofthis savings, we don't project a rate increase for next year. The RMLD is 106 years old and growing in leaps and bounds. We have approximately 25,000 electric customers and on July 6, 1999 the RMLD hit an all time electric peak and sold 143.76 megawatts of electricity. We are the largest municipal electric utility in Massachusetts. Our extensive involvement in the community is an area of equal importance. This year eight scholarships were awarded to local high school seniors in our service territory, who arc now attending college; the third grade students participated in an electrical safety T- shirt contest, and for the first time the RMLD hosted a Halloween party which was attended by over 600 local youngsters. Other programs include: An earth day program, 6 Subsequent 'l'own Meeting November 8. 1999 senior citizen program, Vehicle Day, and the Holiday Lighting Ceremony in conjunction with the Reading Chamber of Commerce. The Light Board of Commissioners and the Citizen's Advisory Board welcome you to our public meetings. The agenda of meetings and the meeting minutes are posted on the RMLD's website at wkN\t.rmld.com. And, finally, it brings me great pleasure to announce, that to the best of our knowledge, the RMLD is Y2K compliant. And yes, all of us will receive an electric bill in January 2000. We look forward'to the New Year.with excitement as we get ready to start a nevi' chapter in our 106 year history. Town Meeting members requested that the Light Board of Commissioner's present to You, the RMLD's 1999 annual budget. And, now I would like to turn it over to the General, Manager, Len Rucker. ARTICLE 1 — Len Rucker presented the RMLD Budget as instructed at the Annual Town Meeting ol�April 26, 1999. 1999 Reading Municipal Light Department ;RMLD) Budget Meeting NYN'[IALTO \Vti MEETING_ - April 26,1999 ARTICLE 3 — On imnvctional motion by Geonc V. Mines, Precinct r, it %vas' moved that town meeiing vote to request the Reading Municipal. Light Board to give Tmvn Meeting an annual presmi{ation:on their budget., Such presentation' should include a dear line item typo presentation of revenue and =enses with parkular emphasis an expenses sucb as vehicles. travel e6iui. professional development, seminars, conferences, benefits and Board and Dellanutent. adniinist uivc costs. M.ti.n earriCti:. A true ropy. Attest CA. Ia son �a Cleric 7 Sum ry • Sources of RMLD funds • 1999 Financial Return to Town • Overview of 1999 budget • Requested specifics of budgets • The `Bottom Line' M.—* , 1999 IYCantatinn ut T— Al.cti.0 4 RMLD Massachusetts Commission Dept.of Citizens Advisory Telecommunications Board And Energy RMLD Accounting Independent RMLD Auditor Budget RMLD Monthly Federal Energy Financials Regulatory Commission Subsequent "Town Meeting November 8, 1999 Sum ry i =1, • RMLD budget structure — Differences from town and school b ge — Federal Energy Regulatory Commissioi (FERC) — Massachusetts Dept. of Telecommunication and Energy (DTE) — Commission, Citizens Advisory Board Me ,.tcr. 1999 ,, To—W01o9 a RMLD Bud Structure • Very different from town & sc C , D � budgets — Accounting format set by FER . Allocate all expenses to physical plant by ecifie categories — Budget required by RMLD Commission p icy . Fiscal year is 'calendar' No..m ,1999 1're�enlntmn to To.n MCCnng RMLD Bud Structure • FERC, DTE — Federal Energy Regulatory Commis 'on • Governs all issues between electric utilitie . Uniform system of accounts — Allows meaningful and historical comparison bent sizes and types of utilities — Massachusetts Department of Telecommunications and Energy • Requires utilities to follow FERC accounting NlmcmM1cr, 19'1X1 P- 1.1ion m To— Mcning all N. RMLD Bud4et Structure o Very different from town & sc budgets —Budget not required under Massactt e statutes . Only year -end accounting of expenditures re ired — Wholesale power costs volatile and unpredictable — "Obligation to serve" requirement No t., 1999 I4eamaunn to T1.11 M_iog RMLD Budbet Structure e Citizens Advisory Board (C — Created by 20 year agreements - al t wn — Selectmen appointees from each town — 30 day input period directly to RMLD Commission • Rates • Wholesale power contracts • Annual capital and operations budget — CAB receives monthly financial statements NovamLea, 1999 IYemntntinn m 15— Mani. RMLD Bud Structure e Who reviews & approves the budgets? - RMLD Commission Budget Subcom i — CAB Budget Subcommittee — Full RMLD Commission — Full CAB No-1,h I'M 1 e..otion to Too" Mcning Subsequent Town Meeting November 8, 1999 RMLD Bud Structure • RMLD Commission — Commission sets overall policy dire 'on — Budget format based on RMLD Comm si preference . Generally follows FERC and DTE accounting formats — Commission receives monthly financial statements Nn, ter, 1999 htfinn T,,,,,, hi-in, RMLD Commission Massachusetts Dept.of Citizens Advisory Telecommunications Board And Energy RMLD Accounting Independent RMLD Auditor Budget RMLD Monthly Federal Energy Financials Regulatory Commission Sources of LD Funds • 100% of RMLD funding come r m the electric customers of Lynnfield,� Reading, Reading & Wi mington — $0 come from any taxpayer or the town of Reading • Town of Reading's full faith and credit underwri RMLD general obligation bonds — RMLD pays 100% of bond obligations and fees �mnmhcr, 17'9'9 14cacn W. 1. T.- Aicclin, 9 RMLD Bud Structure • Selectman liaison from town o adm,, • Receives monthly financial statements • Receives full copy of agenda and enclosu s3 before public meeting • Most recent monthly fmancial statemen now on www.nnld.com Nnvsmisr, 1999 Prat is m Tnwn Nf..kg 1999 Reimburs ents to Town • RMLD reimburses: — Town of Reading Contributory Retirement Board (contributory pensions) $699,899.0 — Town of Reading (non - contributory pensions) $ 14,644.00 $ 714,543.00 Nnvemtxr, 1999 Jett W11 b Town Mooting 16 1999 Financia turn to Town • Transfer from RMLD's Unappropriated Earned Surplus: $ 80.00 • 2% payments: $ 1 ,82 412, $1,721,50 .42 • RMLD payroll in Reading $1,559,360.0 30 employees Nnvnmfer, 1999 I4ercnmtion a Town M1lccting iT Subsequent Town Meeting November 8, 1999 1999 Reirnburs ents to Town • Total 1999 Operations Budget e RMLD reimburses: udget Direct Costs of active employees $37, 5, 1 (health,life, worker's comp) 62, 2 Direct costs of retirees (health, life) $ 2,273 Support Services $ 165,02 • Treasurer's Office: $ 53, 70 • Town Accountant's Office: $ 10,3 9 $539,02 M-0- 1999 13 1 Overview: 1999 Operations Budget I Sample Fixed Costs Wholesale Power Fuel Depreciation 20 year payments Interest Expense Postage Debt Amortization lu Overview of 1999 Budget • Total 1999 Operations Budget $54,768,324 udget Total Revenue $37,131,878 $37, 5, 1 • Total 1999 Capital Budget $35,42 , 16 $3,551,330 $1,236,4 Inc. Deductions $ 169,961 $ 165,02 Net Income $4,141,926 N.—t— IM PrtM—ill 11 T" Nillfl,g $3,041,595 Requested Spe of Budgets • Benefits (?) — Same as town: Retirement, medical, dental, life insurance — Different from town Salaries, vacation, disability insurance, sick lea e buyback, union contracts, EAP, ICMA, tuition 1. T.- Honing 23 Budget vs. A al (8/31/99) Actual udget Total Revenue $37,131,878 $37, 5, 1 Total Expenses $33,998,396 $35,42 , 16 Other Income $ 1,178,405 $1,236,4 Inc. Deductions $ 169,961 $ 165,02 Net Income $4,141,926 N.—t— IM PrtM—ill 11 T" Nillfl,g $3,041,595 Subsequent Town Meeting November 8, 1999 Requested S p e '' S of Bu dget s • Board and CAB $180.00, Board ($20,000 budget) $160,00 • Educational Seminar $I0,2 ' 57 • Secretarial 875.00 • Miscellaneous $ 326.G9 CAB ($15,000 budget per 20 year agreement) • Educational Seminar $ 2,31 .74 • Other N.—W., 3999 I4crsnlelinw la S 887. 3 T—M-i,, The orn Line (1 500kwh Resi tial TOU) $180.00, \ $160,00 , rn $140.00 , $120.00 , W $400.00 $100.00 , RMLD :E $300.00 1 W $80.00 , Me. NRML $60.00 I M Boston C 0 B Bosto M Mass. El ctric z $40.00 0 $100.00 M Boston E son 2 $20.00 $0.001 $0.00 1 $0.00 RMLD Mass. Boston RMLD Mass. Boston Electric Edison (even after deregulation) 25 The 0 Line (Commer I) a=) ;700'0'0 $12,000.00 , z \ $600.00 , $8000.00 $500.00 W o $6,000.00 W $400.00 JERMLDN RMLD :E $300.00 1 19 Mass. E Me. 1� $200.00 0 I M Boston C 0 B Bosto , $100.00 $0.001 $0.00 1 RMLD Mass. Boston Electric Edison (even after deregulation) (even after deregulation) The orn Line (Residential — Okwh) $70.00 $60.00 $50.00 Monthly $40.00 Electric Bill $30.00 WRIVILD $20.00 0 Mass. El ctric: $10.00 M Boston E son $0,00 RMLD Mass. Boston Electric Edison (even after deregulation) 24 The Bo Line • Electric rates have not increase * ce 1993 t Line increase ce 1 993 not Mcr s - Deregulation - Building 230 Ash Street ($5.5 million) ea - Building new North Reading Transmissio Substation ( —$10 million) , _ tj j • No rate increases currently anticipated in 2000, 2001 or 2002 ?4—b, 1999 fYcMntelinnm T.- hf.li, "e WOM Line (Industrial �U) Subsequent Town Meeting November 8, 1999 $12,000.00 , $10,000.00 , $8000.00 W o $6,000.00 , JERMLDN $4,000.00 1 19 Mass. E I M Boston C 0 $2,000.00 , $0.00 1 RMLD Mass. Boston Electric Edison (even after deregulation) Subsequent Town Meeting November 8, 1999 ARTICLE 1 — Town Planner, Anne Krieg, gave the following Report asking for Town Meeting participation in a survey regarding "Mansionization." LIVING SPACE IN READING Nera /Construction Average — 2600 SF Average size hoi-ne solc1last year — 1663 SF LAND /BUILDING COSTS Homes sold in. 1-998 801%► land value >house value Note: of the 80% above, 271%► 2x+ land value >house value LIVING SPACE IN OTHER COMMUNITIE'S WHO HAVE 1-'JNAC'1'ED CONTROLS ON MANSIONILATION Lexington current avg. size home 4900 SF Nervtorn new home. construction 5-7,000 SP How other communities have responded to this issue utilizing zoning amendments: i Floor Area Ratio to control density .ol' development oil a property r Dimensional Control Changes oil frontage, setbacks and building height to control where oil the property the structure can be located i- Adding new dimensional cont.rols as in lot width and lot coverage Add provisions liar thresholds requiring Sitc I'lan Review Im Subdivisions 12 Subsequent Town Meeting November 8, 1999 Town of beading 16 Lowell Sheet Reading, MA 01867 -2683 Phone: 781-942-9012 Fax: 781-942-9071 Email: al(ricg(p ci.rrading.ma.us To: Peter Hechenbleilmer From: Anne Kricg, Town Planne- CC: Russell Dea n (7len Redmond Ted Cohen CPDC Z BA Dale: reprinted and exceipted 17-Nov-99 COMMUNITY DEVELOPMENT Regarding: Zoning Workshop 9.7.99 with Board of Selectmen The Community Planning and Development Commission has requested to appear before the Selectmen to discuss the zoning initiatives they are working on prior to the close of' the warrant. The purpose of this meeting is to discuss the public inte rest in the textual changes, and to obtain it general response from the MANSIONIZATiON CPDC received it - cqucst 11-0111 it Town Mccting member to investigate the concept of IlrillsionizaLion. Mansionization is it planning Lerm refer ring to the Construction of it house covering it significant portion of the property, often at the partial or complete demolition of a smaller, in -scale existing home on the property. Attached please find it Planner's I.xchange Report by the Metropolitan Arca Planning Council. This dOCUniciA was used as base infilrnlaLion fin, the 1-escarch here, as well its diSCUSSI011 With 01C P1al111C-(s) lroni the communities mentioned in the Report. Building Permit applications and the Assessors office Was also utilized. Residential developnient, whether by the property owner or it developer of lots, is driven by the market. demand. One of the clements of residential development CllrrenL13' popular is the "great room" Where a kitchen, caLing area and 'family living area "I are dominant, ieatures of the first floor and are in one great room ". 111e "ICC room " WAS the lean Mom in-v childhood, t1picAUr 1bund in the hayeniv11i. 13 Subsequent Town Meeting November 8, 1999 These have been done as additions, or included in new home construction (all new home construction in 1998 has this clement). Since these rooms are on it larger Scale (typically 350 to 400 SI'), they take up more floor area ol'a house. Larger and it greater illllnber oI bathrooms has also become more desirable, thus creating it demand for more overall floor area. The market is also driven by consumer demand to live in Reading. In 1998, the average cost of an empty lot in the S -20 zoning district was a little over 5175.000. ,I'hc average house price in Reading, overall, in 1998, was a little over .55262,000. New construction has all e\trenicIv high demand, given this small dillcrence between average home price and lot purchase (only, llote, Without the C011StrUCtiO►1 ol'the house). This differential also illustrates the difficulty For it developer to place it house worth less than the lot it is built upon, (ill the case of new residential Subdivision developments) which would be ill the Case oI'placing it $1.50,000 house on it lot worth $175,000. Most lenders spoken with over the last couple ol'years on this trend have agreed this does not make economic sense as well. For new construction in 1,998 and the first quarter of'] 999, the average size of new coil of a home in tilt S -20 zoning district is almost 2600 SI� n n of living Space, compared to the overall average house size of 1663 SI' ill Reading For ho'l'es sold ill 1998/1" quarter of 1999. Larger living space appears to be the trend. in some cases', it smaller house is replaced by a larger home. Anecdotally, it common addition to it house is the replacement or the addition ol'thc Second story. For some co1111nunities, this is it concern. The demolition of 'a small home, to thCill, depletes the alfordable housing Stock for first -tinge homcbuycrS, etc. However, as discussed previouSly, where the property is worth illore thall the house, is it allordable in the current market to purchase Such a property (small house, expensive lot)? For file 282 homes Sold ill 1998, 225 (805 %O) were properties where the land is assessed as worth more than the house. Out of' these 225 properties, 60 (27 %) were cases where the assessed value of the lot was worth at (cast twice the assessment of the building. (liven this CUrrCilt market t.rcnd ill Reading, where the demand is extremely high to reside here. is the argUlllCllt oI depiction of* affordable housing valid? Another point of concern, more subjective in nature, is the loss of Scale within it neighborhood. This is in cases where it Slnilll home ill it neighborhood of other Slnilll homes is demolished and it larger home iS placed there; or a new subdivision "neighborhood" of 2500 SP homes are placed within an existing neighborhood of 1 500 SF homes with similar lot sizes. 1 Six in the past lwo years, three are known to he pending this rear. 14 Subsequent Town Meeting November 8, 1999 The question remains For the CPDC at this point, given, the above information: is controlling house sizes or, rather, the relationship o[ a house on its property, in the public interest? Does the community accept the issue of loss of scale in neighborhoods? Does the community accept the loss of affordable housing in this Current market? Zoning, as you know, is a right and a responsibility [ilr the community to protect the health, safety and wclFarc of the residents. More specifically, zoning also allows the Co111111unity to derive some uniformity, anti, For the practice of land use policy 111casures, to determine appropriate land uses and the way they 'Sc uses are developed. The Subdivision Control Law, which governs the provision of utilities, access, and Iroiltage liw newly created lots, does not offer the opportunity to control the development of individual lots; in Tact, case law prohibits such practice and points to zoning as the I11CChalliSM [or Such control. Case law in zoning, however, does not support design review c1lbrts or tight controls of single Iamily residential developments within 'offing (although Historic Districts with design controls have been Upheld). iI the community ['eels this control is in the public interest, the zoning must be carefully Crafted So as to not Create Further CaSC iaw ill this C011tl-01 issue. The use Of' setbacks and lot coverage appears to be acceptable methods of controlling the sive of a house on its lot. This is the language attached offered to the CPDC for their review. The language is in the Form ol'the Dimensional Control 'fable in Section 5 o['the Zoning 1311-Law. — The CI'DC has not reached consensus cis to whether this is in the public interest or not. '['here are a F'ew remaining issues with this by -law change. if the goal is to control demolition and new construction, then how will additions be handled? Should they be allowed to proceed under existing setback and lot coverage controls and only have the new columns of' the table apple to ilew construction? At what point is an addition a re- construction? The CPDC is looking fbi- guidance and dialogue from the Selectmen on this issue. PARKING This initiative is a stall'-driven request to consider expanding the parking section of the by -law to include uses not currently controlled, and, to update existing uses. Parking regulations are controlled separately in zoning, whereby if a parking regulation cannot he met, zoning relief, In the form o1 a variance, must be sought from the Board of Appeals. Hardship Ior the provision of adequate parking is a difficult arg11111C11t to create. 15 Subsequent Town Meeting November 8, 1999 CI'1)C, ill its review ol'site plans, does not have the authority to waive parking requirements, except they currently can review parking adequacy for those uses not currently controlled in zoning. This CreatCS a vulnerable or negotiable situation for Lhcill ill determining the standiil -d for parking requiremeits. A Icw years ago, the American Planning Association completed a nation wide parking study for the provision of parking. This was used to create recommend atioils herein. 'f'here is curl -ently no requirement for banks, assisted living facilities, hotels, industrial uses, medical offices, fast food, and storage facilities — all uses currently allowed in zoning. The existing parking requirements For offices and I- CStaurallLs are Ilot CtI1 -1 -Cnt With the nceds for parking today, ill Illy opinion. it is reconimCnded it ratio of the rated capacity (seating) of a restaurant be used, as Well as employee needs, for the (Ictcrmiiation of parking regUiremenLs. Please dote the addition of quCUillg requirements as well, not currently controlled; but clearly a use expanding in all of' the markets. Loading requirements have not been changed, as they are adequate. It is imprCSSivC thev are controlled at all in zoning, since most Communities do not have this in their zoning. OTHER CPDC- SPONSORED WARRANTS Both Sunset Rock and Corev Lane subdivisions are close to their completion dates set by the CPDC. As you know, the CPDC, Undcr the Subdivision Control Law and aCCOrding to their regulations, places a time limit to complete the construction of a subdivision way, utilities, and amenities. This establishment is rendered either at the time of endorsement of the subdivision, when the lots go into a covenant with the Town, whereby the Town "holds" the lots until the way is completed or other promissory instrument, as in a bond, is accepted by them, or, the time to complete the project can be set When the project is first released from the covenant and going into it bonding i1lStruillCnt.Z The completion date is there to keep the project `'moving" along as lots lire, released from covenant, and new resideriLs are occupying hoIISCS, it I'unctions as a service to these new residents that Lheir access, utility and amenities needs are met prior to the `Ibwn accepting the way as public at `Ibwn Meeting. l %lib' is done here solnetilnes hecanse the project is underwai' when the project goes under a bond. since rve require ceclaiu construe /ion elemen/s to he completed helbre we allow a project to be released tiom the corenald. 16 Subsequent Town Meeting November 8, 1999 If a project is not proceeding at acceptable rates, or, in this case, the time period is "closing in" and the "punchlist" to complete the project is lengthy and thus unlikely will not be met within this construction season, it is nccessary to, at a minimum, prepare to take the bond to complete the project. `.Phis is the purpose of holding a bond or a tri- partite agreement:. to provide the ']'own the means to finish the project in the event the developer does not or cannot complete the project. The appropriate preparation for the taking of a bond is by authorization of Town Meeting. Attached please find my correspondence to these developers outlining the remaining work to be completed before the CPDC considers extending the time to complete these projects. In the event these items arc not completed as stated in the Icttcr(s), the CPDC will need the `['own Meeting's authority to take the bond for the Town to complete the project in the spring. It is everyone's intention to complete these items; however. i[ the Warrant is not prepared now, we Would have to Wait for the Annual Town Meeting, and thus the hid and construction process for the Town to complete the project would be further delayed. 'Typically, 'Towns do everything possible to not have to take these nlcasures, since we are bound to the MCiL bid laws; however, we do consistently recommend the bond amounts in order to cover the costs ol'tile municipality to complete the work, and not the amount of' the cost for the developer to complete the work. The CPDC has discussed this situation and has requested stall, to prepare the warrant language. I will draft IallguagC [Or these Warrants With Counsel for the Selectmen packet for their meeting September 2 V. Thank you for your consideration of these CPDC projects. I will be present with CPDC members at the September 7u' meeting to discuss them with the Selectmen. Please see me directly if there arc questions. 17 Subsequent Town Meeting November 8, 1999 ARTICLE l - On motion by Sally M. Hoyt, Precinct 4, it was moved that the subject matter of Article i be tabled. ARTICLE 2 — On motion by Mark Johnson it was moved to instruct the Board of Selectmen to grant a license to the owner of 26 Beacon Street over land owned by the Town known as Plat 114 lot 26 for purposes of construction and maintenance of a driveway to access the single family home at 26 Beacon Street, under such terms and conditions as the Board of Selectmen may determine. ARTICLE 2 - On motion by Sally M. Hoyt, Precinct 4, it was moved that the subject matter of Article 2 be tabled. ARTICLE 3 — On motion by Matthew J. Nestor, Vice Chairman of the Board of' Selectmen, it was voted to adopt the "Town of Reading Massachusetts, Ten Year Capital Improvement Program, Fiscal Years 2000 through 2009, Printed 03Nov 1999" as provided for in Section 7 -7 of the Reading Home Rule Charter which amends the previously adopted FY 2000 — FY 2009, Capital Improvement Program as previously amended. See attached Test Year Capital Improvement Piwgi-am (FY 2000 -2009) dated 3Nov1999 ARTICLE 4 — On motion by Richard F. McDonald, Precinct 4 and member of the Finance Committee, it was moved to amend one or more of the votes taken under Article 17 ol� the Warrant of the Annual Town Meeting of April 12. 1999, as amended oil .tune 30, 1999, relating to the Fiscal Year 2000 Municipal Budget as follows, and appropriate said suns as the result oi' the amended votes for the operation o1., the Town and its (7 nvorr rnoni LiNE ITEM AMOUNT FUNDING SOURCE Expenses — Sale of Landfill $191,000 Sale of Real Estate Funds (2/3 vote) K -35 — Field /Court /Playground Improvements $50,000 Reading Ice Arena Authority L -6 — Workers Compensation $80,000 State Aid — Lottery funds Point of Order by William C. Brown, Precinct 8, stating from Town Charter 2 -12 "The Finance Committee shall report its findings, approval or disapproval on all articles which involve the expenditure of funds in the warrant in writing at least seven (7) days before Town Meeting.,. Town Counsel advised it would be okay to go ahead with the article. Oil recommendation of Town Counsel, the Moderator allowed action on this Article. William C. Brown, Precinct 8, appealed the decision of the Moderator to the Town Meeting. Town Meeting members voted to sustain the decision of the Moderator and to go ahead with the article. 2/3 vote required 140 voted in the affirmative - 0 - voted in the negative 18 Subsequent Town Meeting November 8, 1999 <; 0 0 o 0,0 f, to C\j 014 0 CO (0 cq tr) t- 0) — (D 03 (V LO — 0) C\j -n cu W Cl) C> CD r- Cj CO CO 0 40000 N 0 — Cl) (0 : • 0 4 -W • -D to (0 — C\l It C\j F- Lf) 0 Cl) 0 Cl) a) (D 0 0 • N — C7 LO < < < Q < 0 0 C) CC C . C� C! 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Hines, Precinct 7, it was voted to table the subject matter of Article 5. ARTICLE 6 — On motion by George V. Hines, Precinct 7, it was voted to raise by borrowing in anticipation of reimbursement from,the State under Chapter 44, Section 6, of the Massachusetts General Laws, or pursuant to any other enabling authority the sum of $155,723.21, for highway projects in accordance with Chapter 90, of the Massachusetts General Laws. ARTICLE 7 — On motion by George V. Hines. Precinct 7, it was moved to raise by borrowing under Massachusetts General Law Chapter 44 Section 7(1) or any other enabling authority, and appropriate for the purpose of constructing improvements to the Saugus River drainage basin from Salem Street SOUthward. including the cost of engineering fees, inspection lees, contingencies and related expenses incidental thereto and necessary in connection therewith, the sum of seventy five thousand dollars ($75.000) said sum to be expended under the direction of the Board of' Selectmen, and that the Town vote to authorize the Board of Selectmen to file applications for a grant or grants to be used to defray all or any part of the cost of said project and related matters, and that the Town vote to authorize the Board of Selectmen to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article. 2/3 vote required 71 voted in the affirmative 67 voted in the negative Motion does not carry. ARTICLE 8 — On motion by Sally M. Hoyt, Chairman of the Board of Selectmen, it was voted to indefinitely postpone the subject matter of Article 8. ARTICLE 9 — On motion by Jonathan E. Barnes, Community Planning and Development Commission, it was voted to transfer from the funds obtained under that certain agreement described below for Sunset Rock subdivision the sum of one hundred twenty live thousand dollars ($125,000) for the purpose of completion of the construction according to approved and endorsed plans for the recorded subdivision known as "Sunset Rock Lane" and conditions of approval of said plans, which approval was granted by the Community Planning and Develol ment Commission on .fanuary 5, 1998, in accordance with the terms of a tri- partite agreement entered into and executed to the benefit of the Town of Reading, as amended by the Community Planning and Development Commission on May 10, 1999, between Presidential Development Corporation, the Town of Reading and Stoneham Cooperative Bank, pursuant to the Rules and Regulations Governing the Subdivision of Land in Reading, and in accordance with Massachusetts General Laws Chapter 41, such funds to- be expended by and under the direction of the Board of, Selectmen. 24 Subsequent Town Meeting November 8, 1999 ARTICLE 10 — Oil motion by ,Jonathan E. Barnes, Community Planning and Development Commission, it was voted to table the subiect platter of Article 10. Motion by William C. Brown, Precinct 8, to adjourn at 10:38 p.m. Motion did not carry. ARTICLE 11 — On motion by Jonathan E. Barnes, Community Planning and Development Commission, it was voted to amend Table 6.1.1.3. Off - Street Parking and Loading /Unloading . Requirements of the Reading Zoning By -Laws by deleting the current text of the MlninlUin Nwnber of Off - Street Parking Spaces Required for Restaurants and substituting therefor the following: "Restaurants For restaurants with seating, one .(I) space for every four (4) persons of the rated seating capacity of the facility, plus one (1) space for every employee on the largest shift. For restaurants with no seating, one (1) space for every seventy -five (75) square feet of net floor area or fraction thereof, but no less than ten (10) spaces shall be provided. In addition to the foregoing, restaurants with drive -thru windows shall provide both a pass - through lane and a drive -thru lane. The drive -thru lane shall have stacking capacity of at least one hundred ninety eight (198) feet in length of which at least ninety (90) feet of the stacking spaces are to be for ordering and the transaction of'business. In addition to the foregoing, the drive -thru lane shall also have stacking capacity of fifty -four (54) feet exiting onto the road." Motion to amend by Douglas R. Cowell, Precinct 7, to replace the word "deleting" and changing it to "adding to" in the motion; and deleting "and substituting therefore the following:" in the motion; and deleting "For restaurants with seating, one (t) space for every four (4) of the rated seating capacity of the facility, plus one (1) space for every employee on the largest shift. For restaurants with no seating, one (1) space for every seventy -five (75) square feet of net floor area or fraction thereof, but no less than ten (10) spaces shall be provided." in the language to be substituted. Amendment does not carry. 2/3 vote required 83 voted in the affirmative 34 voted in the negative Main motion carries. ARTICLE 12 — On motion by ,Ionathan E. Barnes, Community Planning and Development Commission, it was voted to table the subiect matter of Article 12. 25 Subsequent Town Meeting November 8, 1999 11 "t 4- b 05 N 'dry, v W ` •0 U Cd W O r--r L; v CC{ V a� C O ci CL" U7 �I 0 cd a r. Q. v N r-1 u Cd U N N N ✓. U U � N Cd N rn a� 0 ro d M -4 cz a, La O O V) O 0A 0 w O 0 4 5-4' Q.) r 4.1 N u N En r a� v a, N u 04 Ln r Cd 7-r O O n y O m bA vO bn C N O a N � '_ 26 Ln � O N Ln o O 0 v E V, O b! w � a� O o a� U (n lJ M -fi QJ Ln 0f Qw � v w Ln N N O cn cu W, a� co Subsequent Town Meeting November 8, 1999 � � V) v 0 0 _o' Qj Q O O Cd cn cn cz O O cl O in u r bA .o , o oj c r , cz r v) a� a, o 01) a, o b0 ca °' `" O n M v) co m cd V) . L N U v) In cu rn U m �{ v u u N �. ❑, C C1 C1 sn� O ,-H —i O o v) O O Qj O O O Ln co v) v� h Cd a, to u r Qi L, co cd cc Qj v cz vO cd v) vu 01) bA bA O . v p C L Cs~ li G � U 01) w f N o 0 a ry) 26 Ln � O N Ln o O 0 v E V, O b! w � a� O o a� U (n lJ M -fi QJ Ln 0f Qw � v w Ln N N O cn cu W, a� co Subsequent Town Meeting November 8, 1999 CURRENT VS. PROPOSED RESTAURANT COMPLIANCE NAME OF COMPLIANT COMPLIANT PROPOSI.0 11I,S'I'AIIIiANT NOW W1'11I I PROPOSED' QUEUING - ... BY -LAW COMPLIANCE; AMENDMENT McDonald's es ITS yes Binger King ITS Ales Ales . Blilperor's ITS Ales N/A Choice Mandarin no N/A Reading Dunkin' Donuts no no N/A Main Street Dunkin' Donuts ves Ales N/A Salem Street Bagel World yes yes yes Java's Brewin' Yes yes N/A Bagel Villa YeS yes N/A Pizza Cucina on Yes yes N/A N. Main Street Harrow's 1 's ITS N/A Domino's Difficult to Difficult to N/A determine — determine With building pre -dated office nlia parking reg's Friendly's yes yes N/A Caf6 Capri Ales Difficult to N/A determine With mix of uses oil Site Chuck's Deli Difficult to Difficult to N/A determine, parking determine, parking not striped not striped 27 Subsequent Town Meeting November 8, 1999 Peter Hechenbleikner, Town Manager, point of personal privilege, stating that Finance . Committee's recommendation will be available at town hall tomorrow for Town Meeting Members. On motion by Russell T. Graham, Precinct 4, it was voted that this Subsequent Town Meeting stand adjourned to meet at 7:30 p.m. at the Reading Memorial High School, Monday, November 15, 1999. Meeting adjourned at 11:15 p.m. 167 Town Meeting Members were present. A true copy. Attest: hetyl A ohnson Town Cl rk 28 Subsequent'rown Meeting November 8, 1999 • 0 1 • [•J • 29 1 • 1 1 t • r 6A sV) av U Rw�� Wok A 1 1 l-, Subsequent Town Meeting November 8, 1999 4. 0 s 0 � Ir Cl 1 • 1 1 t • r 6A sV) av U Rw�� Wok A 1 1 l-, Subsequent Town Meeting November 8, 1999 �J t • • E fu • 1 1 1 �1 • � 1 • i • • a) 0 f� i 4-J 0 V) O n♦i W4 r -J V/ 30 Subsequent Town Meeting November 8, 1999 W n , W .E .O E • L E A `� W O 1 OV U o?S W cn j L- p C6 -0 .M LL fu N fu > f OQ) O O l- U N a) o .S m n X-- H Q E �� LL [a fu .� CU 1 N (D -' "� - U CSC fC3 U 30 Subsequent Town Meeting November 8, 1999 �.i 31 Subsequent Town Meeting November 8, 1999 32 �l 4 Vail Vu Subsequent Town Meeting November 8, 1999 \1\ \t\ \�\ \t§ \�< � \ � � � � � � L- cu a) >1 L- a) 0L C) CY) C\l 60- a) 42 a) 0-) M -C _0 0 a) 0 a) co a) ca 4-j c a) C) ai 0 PAV 34 Subsequent Town Meeting November 8, 1999 70 co • O (3) LO CY) CY) m CY) LO 00 CL co 06 6 TZ cle) CY) CY) L- cu a) >1 L- a) 0L C) CY) C\l 60- a) 42 a) 0-) M -C _0 0 a) 0 a) co a) ca 4-j c a) C) ai 0 PAV 34 Subsequent Town Meeting November 8, 1999 70 co O (3) C\l LO m CY) LO "It CY) CL o TZ ARA gA U O CY) o CF) w L6 (.6 ry (D a� ? o 0 U) CL CL L- cu a) >1 L- a) 0L C) CY) C\l 60- a) 42 a) 0-) M -C _0 0 a) 0 a) co a) ca 4-j c a) C) ai 0 PAV 34 Subsequent Town Meeting November 8, 1999 35 Subsequent Town Meeting November 8, 1999 36 Subsequent Town Meeting November 8, 1999 �A L�J 37 Subsequent Town Meeting November 8, 1999 0 !. fu • 1 1 C • fu / • • 1 • • 1 1 • • • • • 1 • / • • 1 • 1 • • • • 1 1 • • 1 • 1 i • • 1 • • • 0 / • • 1 / • 1 1 • • 1 Subsequent Town Meeting November 8, 1999 1 • • i • • 0 • 1 • Subsequent Town Meeting November 8, 1999 39 Subsequent Town Meeting November 8, 1999 SUBSEQUENT TOWN MEETING Reading Memorial High School November 15, 1999 The meeting was called to order by the Moderator, Alan E. Foulds, at 7:45 p.m., there being a quorum present. The Invocation was given by Dr. David W. Reid, First Baptist Church, followed by the Pledge of Allegiance to the Flag. ARTICLE 14 — On motion by Russell T. Graham, Precinct 4, it was moved to discuss Article 14 as the first matter of business. ARTICLE 14 — On motion by Russell T. Graham, Chairman of the School Building Committee, it was voted to raise by borrowing under Chapter 44, Sections 7 (3) and 7 (3A) of the General Laws of the Commonwealth of Massachusetts, Chapter 645 of the Acts of 1948 as amended, or any other enabling authority, and appropriate the sum of nine million one hundred thousand dollars ($9,100,000) for the purpose of constructing a new school and associated recreational facilities on the following described land, including the costs of original furnishings and equipment, landscaping, paving and other site improvements, engineering and architectural fees, plans and specifications, inspection fees, relocation costs, contingencies and related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the School Committee; that any maturities of an issue of bonds or notes authorized hereby may, to the extent permitted by law be arranged so that the amounts of principal and interest combined for the several years shall be as nearly equal as practicable in the opinion of the Town Treasurer and the Selectmen or in accordance with a schedule providing a more rapid amortization of principal; and voted to authorize the School Committee to file applications for a grant or grants to be used to defray all or any part of the cost of said school construction and related matters, and voted to authorize the School Committee to enter into all contracts and agreements as may be necessary to carry out the purposes of this Article: The land off Dividence Road shown on Reading Board of Assessors' Rev. Jan. 1, 1981 Map 207 as Lot 3 consisting of 2.0 acres and Lot 4 consisting of 9.6 acres, which land was acquired by the Town for school and recreation site purposes by Order of Taking dated April 13, 1970, recorded at the Middlesex South District Registry of Deeds in Book 11831, Page 432. On motion by Willard J. Burditt, Precinct 4, it was voted to move the question. 2/3 vote required 123 voted in the affirmative 40 voted in the negative On motion by Douglas R. Cowell, Precinct 7, it was requested and moved to have a Roll Call vote on Article 14. Precinct 1 Richard W. Anderson Yes Andrew K. Herlihy Yes James E. Barry Yes Lorraine Horn Yes Roy A. Benjamin, Jr. Yes Beth Ann Matathia Yes Lawrence D. Chomsky Yes Lori L. Miller Yes Susan Bryant Conley Yes Ellen Mounteer Yes Herbert W. Converse Yes Brendan J. O'Hagan Yes Mark L. Dockser Yes Nancy W. Ortiz Yes Catherine S. Durant Yes Steven L. Perry Yes Nancy L. Eaton Yes Thomas J. Ryan No William R. Grace Yes Jane M. Spano Yes Mary F. Grimmer Yes Nancy H. Stager Yes Marc Guyott Yes James K. Taylor Yes Precinct 2 Virginia M. Adams Yes Philip D. LeBlanc Yes Alan D. Beaulieu Present Debbie H. McCulley Yes Michael A. Bourque Yes Richard J. Moore Yes Francis P. Burke - Alice M. O'Sullivan Yes Dolores S. Carroll Yes John E. Parsons III Yes Marlene W. Cohen Yes Mary Jane Quinn - Joseph T. Connearney, Jr. Yes Anthony L. Rickley Yes Peter G. Coumounduros Yes Rita C. Robertson Yes Wayne Davis No Bernice F. Svedlow Yes Donna M. Fallon Yes David A. Tanner Yes John L. Fallon, Jr. No Gail F. Wood No Kay K. Krekorian Yes John D. Wood No Precinct 3 Lois K. Bond Yes William F. Lavoie - Douglas A. Bruce No George E. Lonergan, Jr. Yes Robert J. Coffey Yes Gerald L. MacDonald No Stephen L. Crook Yes Catherine L. Martin Yes Roberta C. D'Antona Yes Steven G. Oston Yes Jeanne M. Duran Yes Edwin Vargas Yes Joseph D. Gatta Yes Jacalyn S. Wallace - Alice C. Grau Yes Wendall T. Wallace No Bryan Hodgkins II Yes Lance Watson - Timothy J. Houston Yes Ronald L. Wood - Paul A. Johnson - 2 Subsequent Town Meeting November 15, 1999 Martin J. Benison Willard J. Burditt Michele A. Carrick Stephen M. Conner Randy S. Gearhart Nancy M. Graham Russell T. Graham Glen M. Hartzler Sally M. Hoyt Mark W. Jackson Susan B. Kalmakis David Lautman Camille W. Anthony Henry J. Bardol, Jr. Jonathan E. Barnes Regina M. Cancelliere Susan C. Cavicchi Ruth L. Clay Andrew P. Connolly Christopher R. DiMattei Joseph G. Duffy Paul C. Dustin Robert L. Fuller Brevard S. Garrison Robert A. Brown Christopher R. Campbell Stephen A.Chapman Brook W. Chipman Ralph A. Colorusso Kevin M. Douglas James J. Fandel Michael P. Flammia James B. Francis Diana M. Kaine James A. Keigley Michael P. Lenihan Precinct 4 Yes Robert W. Lelacheur Yes Yes Richard F. McDonald Yes Yes Thomas J. Meharg - - Philip B. Pacino - Yes Sharon L. Petersen Yes Yes Leora E. Roberts - Yes Everett J. Roscoe, Jr. Yes Yes Robert S. Salter - - Edward G. Smethurst Yes - George A. Theophanis Yes Yes Timothy R. Twomey Yes Yes Mary S. Ziegler Yes Precinct 5 Yes Kathryn M. Greenfield Yes Yes Eleanor K. Higgott No Yes Catherine R. Kaminer Yes Yes Paul A. Kelley Yes Yes Timothy J. Kelley Yes Yes Lawrence E. Mabius Yes Yes James B. McGrath Yes Yes Eileen C. O'Shea Yes Yes Peter J. O'Shea Yes Yes Charles R. Robinson Yes Yes Michael F. Shea Yes Yes Kathleen S. Vaccaro Yes Precinct 6 - Robert R. Lynch Abstain - Jacquelyn A. Mandell No Yes Alexander McRae Yes Yes Mary Ellen O'Neill Yes Yes Gael Phillips - Spence Yes Yes Stephen P. Quigley Yes Yes Diane N. Slezak Yes Yes Michael F. Slezak Yes Yes William H. Watt Yes No Nathan C. White No Yes Drucilla Wood -Beck Yes Yes 3 Subsequent Town Meeting November 15, 1999 Precinct 7 Peter A. Brown Yes Peter D. Leahy Yes John E. Carpenter Yes Nancy B. Matheson Yes Cathy E. Commito Yes Charles Donnelly Moran Yes Douglas R. Cowell Yes Mark E. Nelson Yes Joanne T. Cusolito Yes Gary M. Nihan Yes Donald E. Doe = Richard A. Radville Yes Carmen Dutile- Redfearn Yes Richard W. Schubert Yes John J. Greichen, Jr. Yes Charles A. Smith - George V. Hines Yes Jeffrey W. Struble Yes Mark H. Johnson - Patrick S. Sudbay - Norman F. Kozlowski Yes David M. Swyter Yes William C. Leach - Kathy J. Whittaker Yes Precinct 8 Janet Baronian - Laura F. McDonagh Yes William C. Brown No Sandra J. Michaud Yes Harvey J. Dahl Yes Kevin M. Nestor Yes John K. Downing Yes Robert I. Nordstrand Yes Nancy Gadzuk Drexler Yes Marjorie C. O'Donnell No Carol S. Grimm Yes George B. Perry, II - William J. Griset, Jr. Yes Bernice H. Pierce - Peter Grossman - John H. Russell Yes Kim R. Honetschlager Yes Margaret W. Russell Yes Gloria R. Hulse No Frederick Van Magness No Pasquale M. Iapicca No Frederick Van Magness, Jr. No Frederick F. Martin, Jr. Yes Charles A. Wayne Yes 2/3 vote required 143 voted in the affirmative 18 voted in the negative ARTICLE 1— On motion by Carol S. Grimm, Chairman of the Finance Committee, it was moved to remove Article 1 from the table. ARTICLE 1— Carol S. Grimm, Chairman of the Finance Committee, presented the following investigation of the rental of RMHS space. Long Term Leased Space at the High School: A Subcommittee of the finance Committee reviewed all existing documentation for the long term rental of space at Reading Memorial High School, including Reading Extended Activities Program and RCTV, previously Continental Cablevision/MediaOne. 4 Subsequent Town Meeting November 15, 1999 Although the rental of space was done on a fairly informal basis in the past, there is no evidence to suggest that REAP or RCTV and its predecessors, failed to pay what they were instructed to pay by the School Department. It appears the lack of staffing in the School Building Facilities Department contributed to lax documentation and tracking of payments. The Subcommittee's primary focus was then a review of the controls going forward. The Peat Marwick Building Maintenance Study, completed in March 1998, recommended additional clerical help in the rental area and a half time clerk was added in January 1999. Richard Foley, the Town Accountant did an audit of the School Building Facilities Department in April of 1999. It was Mr. Foley's audit that brought to light the need for Town Meeting's authorization of long term leases. The Town Accountant's audit also found REAP and RCTV were not being billed on a monthly basis and REAP's payment was below the required amount based on square footage and the montlAy rental rate. REAP and RCTV are now being billed an accurate amount on a monthly basis. REAP also made a lump sum back payment for the amount due as a result of the inaccurate calculation of square footage after space they had previously occupied was taken back for High School classrooms. Mr. Foley also discovered that in 1997 three months of REAP rental payments could not be verified and they were subsequently paid by REAP. Mr. Foley's last recormnendation was that a new lease agreement should also include formal procedures to deal with delinquent payments. Separate from Richard Foley's audit, as part of the town's annual audit, the outside auditors, Peat Marwick, were directed last spring by the Audit Committee to review internal controls within the School Building Facilities Department. Peat Marwick has finished the audit and the most significant recommendation is a segregation of duties. The opening and logging in of receipts needs to be done by a different person, not the same person who also books the rentals and sends out invoices. The Finance Committee has asked the Town Accountant to work with the School Department and Building Facilities to segregate duties and reroute cash through the Treasurer Collector's Office at Town Hall. Peat Marwick's other comments included updating the formal long -term lease agreements, which is in process. They suggested the School Committee annually review and approve all rental rates not just long -term rates. They suggested the Town should check its overhead allotment to the department, do a cost benefit analysis of computerizing the accounts receivable listing, update its record retention policies and lastly have Town Counsel review the statement of terms and conditions given to all renters not under a long term lease for appropriate disclaimers of liability. We viewed all Peat Marwick's comments as valuable and recommend their implementation. The new leases currently being negotiated by Town Counsel will be reviewed by the finance Committee prior to them being presented to Town Meeting. We expect the leases to include standard rental terms including formal procedures to deal with delinquent payments, accurate square footage, appropriate insurance coverage and current market rental rates for similar space. ARTICLE 1 — On motion by Carol S. Grimm, Chairman of the Finance Committee, it was moved to table Article 1. Subsequent Town Meeting November 15, 1999 ARTICLE 13 — On motion by Harvey J. Dahl, Chairman of the School Committee, it was moved to table the subject matter of Article 13. ARTICLE 5 — On motion by George V. Hines, Precinct 7, it was voted to authorize the Board of Selectmen, or the Town's nominee, the Reading Housing Authority, to acquire all or any part of the following described parcel of land in fee or rights of easement therein by eminent domain under the provisions of Chapter 79 of the General Laws of the Commonwealth of Massachusetts, or to acquire said parcel of land or any part thereof in fee or rights of easement therein by gift, purchase, or otherwise, for general municipal purposes including public parking and housing from certified free cash and appropriate to the Board of Selectmen the sum of One ($1.00) Dollar to pay for appraisals of said parcel and to pay for the acquisition of said parcel of land or rights of easement therein, or to be used for payment of land damages or other costs and expenses of such acquisition and to authorize the Board of Selectmen to enter into agreements with the Reading Housing Authority and private parties or State and Federal agencies for financial and other assistance in connection with such acquisition, and to do all other acts and things necessary and proper for carrying out the purposes of this vote: The land commonly known as and numbered 75 Pleasant Street, shown on Board of Assessors' Rev. Jan. 1, 1997 Map 65 as Lot 6, consisting of 18,700 square feet of land, more or less, and described in a deed recorded at the Middlesex South District Registry of Deeds in Book 14054, Page 384, currently believed to be owned by James A. and Margaret C. Molyneaux or their estates. 2/3 vote required Unanimous vote A quorum being present, with a unanimous show of hands the moderator declared the unanimous vote. On motion by Matthew J. Nestor, Vice Chairman of the Board of Selectmen, it was voted that the Subsequent Town Meeting stand adjourned sine die at 10:33 p.m. 165 Town Meeting Members were present. A true copy. Attest: /Cheryl Johnson M` Town C erk Subsequent Town Meeting November 15, 1999