HomeMy WebLinkAbout2010-01-26 Board of Selectmen HandoutDRAFT MOTIONS
BOARD OF SELECTMEN MEETING
JANUARY 26, 2010
Tafoya, Bonazoli, Anthony, Go-W, Schubert Hechenbleikner
1) Move that the Board go into Executive Session, for the purpose of
discussing strategy with respect to litigation and labor negotiations to
come back into Open Session at approximately 8:15 p.m..
BT JB CA RS
3a) Move that the Board of Selectmen classify the members of the ad hoc
Municipal Building Committee as special municipal employees for the
duration of the existence of the committee, pursuant to G.L. c.268A, sec.
1(n).
3b) Move that the Board of Selectmen place the following name into
nomination for one position on the Municipal Building Committee:
Move that the Board of Selectmen adjourn the meeting at p.m. .
D
TOWN MANAGER'S REPORT
Tuesday, January 26, 2010
• Street Sign lottery - February 15, 2010
• Snow and Ice account balance
• Local Elections 2010
o Nomination papers available
o Nomination papers filed by February 16 - 5 PM
o Withdraw nomination papers by March 2
o Register to vote by March 17
o Election April 6
o Annual Town Meeting starts April 26
• Town Census - 3rd week in January - PLEASE USE THIS OPPORTUNITY TO
LICENSE YOUR DOG in the least cost timeliest. manner available
• MLK Celebration
• Letter - Stackpole
• Gas explosion - Pleasant and Manning Streets
• MMA Annual Meeting and conference
o Opening Session - Richard Florida on the creative Economy
o Funding Strategies in Challenging times
o New Issues in Municipal Finance and Administration
o Open Town Meeting to a Mayor - and everything in between - Panelist
o The Future Directions of Health Care
o A "new" Civil Service
o Letting the Sunshine in - the new Open Meeting Law
o Passing the Baton - Municipal. Succession Planning
o Social Media for communities - a Passing Fad?
o Trade Show
o Massachusetts Municipal Management Association - Annual Meeting
o MMA Annual Business Meeting - Presenter
o MIIA luncheon and Annual Meeting
Dates and Events:
Policy establishing an
ad hoc Municipal Building Committee
ad hoc Municipal Building Conxmittee
"Municipal" Buildings shall include Town and School Department buildings.
There is hereby created an ad hoc Municipal Building Committee, which shall exist until December 31,
2010 or until such earlier date the ad hoc Committee may have completed. its work. The ad hoc committee and
its member's terms may be extended by the Board of Selectmen for up to an additional 12 months.
The ad hoc Municipal Building Committee shall consist of seven (7) residents of Reading for terms
expiring December 31, 2010. In selecting the membership, an attempt will be made to fill the membership as
follows:
o 1 Member appointed by the School Committee
o 1 Member appointed by the Board of Library Trustees
o cJ, Member appointed by the Finance Committee
o I 'Member of the Board of Selectmen appointed by the Board of Selectmen
o 3 Residents at Large that do not fulfill any other requirements of the other categories: The
Board of Selectmen will attempt to include in those members some members who have
experience and expertise in building design and construction. It is the intent of the Board of
Selectmen that staff members should serve as a resource to the ad hoc committee, but not serve
as members of the committee.
The ad hoc Committee shall perform the following activities related to developing conceptual plans
and programs for Municipal Building projects over the next 10 years:
1. Review and understand the scope of the charge to the ad hoc committee, and develop a suggested
work plan and schedule;
2. Reach out to Town Departments and Boards/Committees/Commissions that may have building
space needs within the next 10 years (2020) for their information and ideas;
3. Understand the resources available to potentially address Municipal Building needs, including
Town owned property on Oakland Road which is currently under the care, custody, and control of
the Board of Selectmen;
4. Prepare a preliminary report on the scope of foreseeable Municipal Building needs through the
2020;
5. Submit the preliminary to the Board of Selectmen for their review and comment;
6. Based on Board of Selectmen review, advance priority projects forward to a point where Town
Meeting authorization for funds to design and build the individual or collective facilities may be
sought;
7. Report to the appropriate Board/Committee/Commission and get feedback,at key milestones in this
process, including prior to the development of the final report..
In conducting its work, the Municipal Building Committee shall place a priority on the issue of need,
scope, and siting of garage and related space for the DPW Cemetery Division.
Staff and Town Counsel will be assigned to work with the ad hoc Municipal Building Committee
through the Town Manager and Superintendent of Schools as appropriate. The ad hoc Municipal Building
Committee will be considered to be part of the Town Managers Office for administrative purposes.
Adopted 11124-109
15
01/21/2010 12:42 (TOWN OF READING PG 1
blelacheur YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2010 13
ACCOUNTS FOR:
ORIGINAL APPROP TRANS/ADJSMTS REVISED BUD
0401 DPW-TRASH SNOW STREET LIGHTING
04/2'3 SNOW./ ICE CONTROL
YTD EXPENDED ENC/REQ AVAILABLE BUD S. USED
03 SALARIES
14233511 511000
WAGES PERM
I1, 971
0
11,9
2,305.
44
.00
14233511 515000
OVERTIME
61.,812
0
61,812
98,128.
14
.00
TOTAL SALARIES
73,783
0
73,783
100,433.
58
.00
05 EXPENSES
14235530 530x15
PLOP/HAUL
144,517
0
144,517
169,384.
.75
.00
14235530 530420
PLC DETAIL
V°,000
0
8,000.
1,478.
57
.00
14235540 540000
SUPP/EQUIP
2-18,700
0
248,700
195,732
.21
94,760.58
14235540 540430
SALT
0
0
0
.00
40,600.00
14235548 548999
GASOLINE
25,000.
0
25,000
:00
.00
TOTP.L EXPE
NSES
426;217
0
426,217
356,595
.53
135,360.58
TOTAL SNOW
/ ICE CONTROL
500,000
0
500,000
467,029
.11
135,360.58
TOTAL DPW-
TRASH SNOiq
STREET LIGHTING
500,000
0
500,000
467,029
.11
135,360.58
TOTAL
FiXPEIQSES
500,000
0
500,000
467,029
.11
135,360.58
9,665.56 19 30
-36,316.14 158 8%*
26,650.58 1%
44,867.75 117.2%*
6,521.43 18.5,_
4-1,792:79 116.8-.*
40,600:OC 100.o%*
25,000.0C 0%!
-75,739.11 117.80
-102,389.69 120.5%
-102,389.69 120.5%
102,389.69
SU
MMARY OF
POTENTIAL BUDGET AG I TUNS - I-Y LU7'I
Department/A
ction
Fund or Not Fund
Estimated
Prelim.
Cost
Bud et
Bob
Town Manager
Goldy
Tafoya
Bonazoli
Anthony
Schubert
Community
Services
Cord of
Volunteers
$19,473
$0
$0
Permits
Coordinator
$50,523
$0
$50,523
Staff Planner
$47,978
$0
$47,978
TOTAL
$0
$98,501
$0
Finance and
Accounting
.
Assess - PT
seasonal
$23,000
$23,000
$23,000
Assess- Reval
$46,000
$0
$0
Assess-
defend apprsl
$20,000
$0
$0
Assess - Info
Hearings
$12,000
$0
$ 5,000
Slower PC
Replacements
$5,000
$5,000
$0
TOTAL
$28,000
$28,000
$0
Fire
Eliminate1 FF
$50,000
$0
$ 50,000
TOTAL
$0
$50,000 $0
Public Works
Reduce
contracted
street sweeping
$15,500
$15,500
$10,000
Discontinue
plowing church
lots
$24,000
$0
$0
Move Engineer
to Storm Water
Fund
$50,000
$50,000
$0
fund near
actual
$20,000
$0
$10,000
TOTAL
$65,500
$20,000
$0
Library
Reduce
Materials
Budget to 14%
$6,000
$6,000
$ -
TOTAL
$6,000
$0 $0
1/26/2010
(~V
TOTAL
EXPENDITUR
ES
$99,500
$196,501
$0
Gross funding
needed
$97,001
Current
Surplus vs
Zero budget
$24,500
" $24,500
Net funding
needed
$72,501
-$24,500
TOTAL $94,800 $0 $75,000 $0
Total $2,499 surplus Total Recommended
1/26/2010
(00
SUMMARY OF POTENTIAL BUDGET ACTIONS - FY 2011
DRAFT
2010 Town Manager's Goals and Action Plan
Town of Reading MA
Finance - Reading will continue to evaluate revenue sources, cost
reduction, regionalization of services, and level of services with the goal of
maintaining long term fiscal stability of the community while providing a
level of service that the community can sustain. = r,
1. Complete labor negotiations for 2011 within the resources of the Town and its
ability to sustain those labor agreements over time -
2. Limit reliance on non-recurring revenue includ7ngrresert~e_ ~x
3. Apply for stimulus funds and other outside resources to sport operating and
n7'(Yiij9::.
capital or other one time expenses.
Services - Reading will continue to provide municipal servicesT°'in as cost
effective, efficient, and customer service friendly manner as possible.
Where reasonable a self service.;.:element to Town services will be available
for those who choose to use it. ` `t?
4. Establish a universal customer service;=,policy for use in all departments; train
employees on the customer service polc}~, ; continue to measure customer
satisfaction; identify and recommedJ'c"hanges Fo` regulations that do not meet
h
customer service goals, or that gill make them easier for customers to
Y*~
understand and use. tr'
Til ...yN
5. Implement a tracking and management*nsystem for Community Services permits
and licenses.
6. Establfih, " 'A customer service request" module on the web site.
7. $'eview an 2prove the Town web site, including providing for customer
eraction witli'th NTown electronically.
Operations:=;:Reading yell continue to provide as full a range of municipal
services as resources allow.
8. Implement`s e,el'mmation of snow plowing of church parking lots effective with
the winter o010/2011, and communicate that direction to all of the effected
organizations.
9. Complete each spring/summer a thorough review of sidewalk. snow plowing for
the previous winter, in accordance with the Board of Selectmen policy on this
process.
141. t `ouli;ille to ~Vorl on Ole priorili i1eins f ecru tlic DPW Nk a€ a-ge:rnent study
11. ;add additional IMi. NN nioctcalv .
12. Expand the Records Management efforts including beginning to provide records
as appropriate to the public via the web site.
13. Plan for the renewed bidding of rubbish collection and disposal and recycling
contracts, enhancing Reading's recycling participation and takiiig advantage of
16
D a ai.
opportunities to cooperate with other regional partners, and evaluating the use of
improved technology to provide enhanced service and encouragement to improve
recycling among our residents and within Town government including the School
Department.
Health and Safety - Reading will continue to focus on strong public health
and safety services with a goal of malting the community one of the
healthiest and safest communities in suburban Boston.
14. Complete Continuity of Operations (COOPs) planning-for all Town, School, and
Light Department functions
15. Complete evaluation of regionalization.of Public Safety Dispatch.
16. Continue to work with the School Department on health and safety issues.
17. Focus public health, School, Substance Abuse, and other resources on a Healthy
Community model with an initial focus o,6,,,-obesity prevention as one of the
major health crises facing our country, nd 'ways to encourage walking,
cycling, and other activities. These eff~> is may involve many departments, with
efforts led by the Health Division. °r
.nti ~rM"
Community Development / Sustainabilrty Reading has worked to
maintain the character of the community, while , making planned and
deliberate improvements to the Town. Major effort,, have been led by the
Board of Selectmen, the CPDC, the Economic Development Committee, and
the Advisory Committme.{;:on Cities for Climate Protection. The World Cafe
held in 2008 helpgd' infoYrln~};e above bodies of public opinion on the future
of Reading. Th{e`il`st>belo%s intended to address major high priority action
v~,- .
items for 2010 to implement thsti.;vsion..
18. Continue progress ards meeting the required 10 /0 of housing units as
affordable. This goal"zay be met through development of the Addison Wesley
Pearson site, developmeq;~,ofethe Oaktree and/or Mawn projects downtown,
additional units at Peter Sanborn Place, and additional units in downtown as
feasible.
19. Work towards the beginning of construction of major private downtown
development projects - Oaktree, Mawn, Lynch, and other opportunities.
20. Complete South Main Street design guidelines and proposed amendments to
zoning to achieve those design guidelines.
21. Complete the design of "Way-finding" system for Downtown, and begin
implementation as opportunities and resources allow.
22. Implement high priority parking recommendations for downtown:
a. Expand Employee Parking;
b. improve parking directional signs;
c. sharing of private parking spaces;
d. valet parking;
e. expand parking supply;
f. bike racks; and bike routes throughout town
3 .
g
17
g. bus shelters
23. Evaluate the acceptance of the Green Communities program in Reading.
24. Continue to work with Town, School, Facilities, and Light Departments to meet
Sustainability goals for CO reduction, anti idling, etc..
Asset Management - Reading will strive to maintain and improve the
current and desired capital assets of the community through long term
capital planning in a fiscally prudent manner. Where resources for major
projects are not available within available resources, .j:`"d, x ants and outside
resources are also not available, the community n... be asked to support
such improvements through. additional taxes
25. Complete Performance Contracting by the end 0 f'2'Q10; V'oc-with the School and
Facilities Departments 'to secure additional funding to expand performance
contracting efforts, perhaps for things like windows.
26. Implement the ad hoc Municipal Building Committee, and as part`b?;th'at process
address the priorities and programming for improvement to:
a. Cemetery Garage
b. Library
c. DPW vehicle maintenancexr ,
d. Improvements to operation, s"ae T/,security, and aesthetics of DPW site
e. Determine need for and cl spos1U:udoffOaldand Road property
~f
27. Complete the Mattera cabin t eno' -a lions anc zruplement programs of use
28. Begin Memorial Park construction inf010.
29. Complete Washington Park and Kilf playground construction by September
2010.
30. Complete a Master Plan for Joshua Eato((FFlii site by sununer 2010.
31. SecureM.t e se vices of a Landscape architect for Birch Meadow site.
add to the Town's trail system, Including progress to
32. , r~tffiu : ert: t to
,;,~i$ahJnp1ernent1ng ' E 2 Ipsivich River Greenway,
33. NAinue to work'%Wards funding for the West Street project.
66
GGovernance4 Reulaon, and Policy Development - Reading will
continue to ad le Is m or emerging issues through bylaws, regulations, an
Selectmen's pohcl'es. As a general rule, the fewer and simpler the
regulations the better. Additionally, Selectmen's policies may be used to
memorialize current and proposed administrative practices to provide an
historical record and direction for the community in the future.
34. Develop a scope for review and revision of the Zoning Bylaw.
35. Complete the proposed revisions to the Sign By-law for action by 2010 Annual
Town Meeting.
36. Complete the revisions to Article 6.3 of zoning on non conforming uses for action
by 2010 Annual Town Meeting..
~ 3~3.
18
37. Review the need for Junk regulations (primarily precious metals) and. determine
the best way to implement regulations.
38. Review the need for Earth removal regulations and determine the best way to
implement regulations.
39. Establish a common policy with the School Department on naming of facilities
and sites in the community.
40. Establish. a communications policy for the town working off the elements of a
past Department head retreat on communications. Specifically include in the
policy and subsequent training, policies on the use of social media as part of the
Town's efforts to communicate with its residents and others.
e l . 01E€€iu t a complete r evi€'-vv - and re-wrfte of Rules and
l~Fc~,iS ~~.ttEbE➢~;. n~ t;
42. Complete with t:l:e Bylaw :'€anna xtEee, ' 'ajwra C, Town Counsel a full
review of the general bylaws (required every l~;yefirs by' ,harter)
43. Review LAP re ,battens and reconimend aa~ mer.~~ £Fo 6t~e Board of
Selectmen
Human Resources/Personnel - The-human capital of the com=iunity is the
major resource that is necessary to achieve the provision of services to the
community. This human capitPlt-includes employees, officials, members of
Boards, Committees and Commissions, s and the human capital of the
community as a whole. Human capital is AN-be supported and respected by
the Town.r
S~'y :
44. Complete the negotiation of 6 labor 6"; racts for FY 2011.
45. Evaluate the newly implemented Heahth Insurance program for active and retired
employees, and determine what if any 6 1?anges are required.
46. Evaluate the provision of a Disabilityinsurance program for active employees
and tliaaxneters of any such program.
47. Continue 1C;,ChairNice Chair training.
48 .hnplement traift. on Ethics and Open Meeting law as required by the recent
changes in law, t 1-ss f,. ' deemed an „LI n funded mandate by
by
V j
Red - comme ts.,,by sfd f
11 ,t r
Blue - cominen bvBoard of
O 3~~.
19
2010 Town Manager's Goals and Action Plan
Town of Reading MA
Status Report / 40
R4A
a
WUA
U
o
Finance
1
Complete labor negotiations for 2011
PH
6-30-10
2
Limit reliance on non-recurring revenue including reserves
RLe
4-26-10
3
Apply for stimulus funds and other outside resources.
ALL
ongoing
Services
4
Customer Service policy and action plan
:PH/ALL
1-5-10
5
Community Services tracking software
JD%RLe
4-1-10
6
Customer Service request module on web site
RLe
9-1-10
7
Electronic interaction via web site
RLe
12-31-10
erations
Eliminate Church Parking lot plowing
JZ
5-1-10
P
Review Sidewalk snow plowing
JZ
6-1-10
011
Priority DPW Management Study items
JZ
12-31-10.
10
Add additional MUNIs modules
GLa
12-31-10
12
Expand records management;:with public access as appropriate
RLe
12-31-10
13
Rubbish collection arid-disposal.,'d recycling bidding
JZ
9-1-10
Health and Safe
14
Complete 9oni~rit7 t of operatlonS (COUP.'s "Planning
GB
4-1-10
15
Complete evaluation of egional-,,fp lic safety dispatch
GB/JC
12-31-10
16
17
Conti. J, ork with Schoo2`Deparib", t"on health/safety issues
Healthy Com unities/Obes% prevention
GB/JC/JD
/JDo
JD
.12-31-10
12-31-10
Community Devel6 nentSustainabili
_
18
Affordable Housing
JD
Ongoing
19
Construction of major downtown private developments
JD
Ongoing
20
South Main Street design guidelines
JD
9-30-10
21
Way-finding system
JD
6-30-10
22
Implement priority downtown parking action items
PH/JD/JZ
Ongoing
23
Evaluate acceptance of Green Communities program
PHNC
6-30-10
24
Continue to meet sustainability goals
PH
12-31-10
Asset Management
1/21/2010
20
3~5
2010 't'own Manager's Goals and Action Plan
't'own of Reading MA.
Status Report / /10
25
Complete/expand performance contracting
PH/JDo
12-31-10
26
Implement ad hoc Municipal Building Committee
PH
1-31-10
27
Complete Mattera Cabin
JD
9-1-10
28
Begin Memorial Park construction
JZ
5-1-10
29
Complete Washington Park and Killam playgrounds
JZ
10-1-10
30
Complete Joshua Eaton Master Plan
JZ
6-30-10
31
Landscape Architect for Birch Meadow
JD/RLe'
6-30-10
32
Add to Town's trail system, including Ipswich River Greenway
JZ
Ongoing
33
Funding - West Street project
PH
12-31-10
Governance, Regulation, and Policy Development
34
Scope for Zoning Bylaw revision <
.,JD
4-1-10
35
Sign Bylaw revision
5-1-10
36
Revision to 6.3 of Zoning Bylaw-Nonconforming: tuations
JD'_
5-1-10
37
Junk regulations
PH
4-1-10
38
Earth Removal regulations
JD
5-1-10
39
Facility and site naming policy
PH
4-1=10
40
Communications policy
PH
6-30-10
41
Review/Revise Traffic Rules and Regulations
PH/JC
9-1-10
42
Complete General Bylaw review.
PH
12-31-10
43
LIP regulations
JD
9-1-10
Human Resources/Person
44
Labor contracts
PH
6-30-10
45
Evaluate Health Insurance,..
RLe
6-30-10
46
Consider Disability Insurance
RLe
12-31-10
47
Continue B/C Oh and Vice :Chair tranurig
PH
9-30-10
48
Impler4p # Ethics/Open 1Vleetir g 4w, training and record keeping
RLe
6-30-10
Key of DeV `:hlnent Heads
PH - Hechenbleikner. ; ; ,
RLe= LeLacheur
GLa - LaPointe
JD - Delios
GB - Burns
JC.-'= Cormier
JZ - Za er
RU - Urell
VC - Cameron
JDo - Doherty
ALL - all
Department Heads
V"
1/21/2010 2
21